Loading...
Minutes - 11/28/1994 TAPE READING 0001 0012 0019 0032 Q073 - COUNCIL MEETING MINUTES November 28, 1994 DATE. COUNCIL CHAMBERS, CITY HALL, CITY OF WOODBURN, COUNTY OF KARION, STATE OF OREGON, NOVEMBER 28, 1994. CONVENED. The Council met in regular session at 7:00 p.m. with Mayor Kelley presiding. ROLL CALL. Mayor Councilor Councilor Councilor Councilor Councilor Kelley Figley Galvin Hagenauer Jennings sifuentez Present Present Present Present Present Present staff Present: City Administrator Childs, city Attorney ShieldS, Public Works Director Tiwari, Community Development Director Goeckritz, police Chief Wright, Finance Director Gritta, Park Director Holly, Library Director Sprauer, 9-1-1 Communications Manager Wolf, Public Works Manager Rohman, City Recorder Tennant MINUTES. JENNINGS/FIGLEy.... approve the Council minutes of November 14, 1994 and accept the Park Board minutes of October 10, 1994. The motion passed unanimously. PRESENTAT1.0N -- LEAGUE OF OREGON CITIES SAFETY AWARD. Councilor Hagenauer presented Safety Committee representatives Randy Rohman and Mary Tennant with the 1994 Safety Award for the lowest injury frequency rate of cities in Group V (80 to 149 employees). He commended the employees for their achievement and safe working practices. APPOINTMENT - CITY COUNCILOR WARD I. Mayor Kelley appointed Fred Kasachev as Ward I City Councilor to fill the vacancy created by the resignation of Bill Mitchell. GALVIN/SIFUENTEZ.... accept the appointment of Fred Kasachev as Councilor in Ward I. During a discussion period on this issue, Councilor Figley reiterated her objections to how the appointment was made, and through a petition process, the popularity of another individual to serve the constituents within the Ward. She stated that her comments on this appointment issue are not directed towards the qualifications of the Mayor's appointee but on the desires of a large number of citizens within the Ward. Marianne Imblum, 3117 Myrtle, read her letter to the Council urging the appointment of Mr. Kasachev to the position citing cultural diversity as a positive factor for the community. Page 1 - Council Meeting Minutes, November 28, 1994 r TAPE READING 0288 0297 0318 0425 0466 0475 - COUNCIL MEETING MINUTES November 28, 1994 Mayor Kelley also stated that former Councilor Mitchell has expressed his support of the appointment of Mr. Kasachev. On roll call vote, the motion failed 2-3 with Figley, Jennings, and Hagenauer voting nay. MEETING ANNOUNCEMENTS. The Transportation Task Force will hold their next meeting on Thursday, December 1st, 12:00 noon, at Woodburn City Hall. CHAMBER OP COMMERCE REPORT. Susan King, representing the Chamber Board, stated that on Friday, December 2nd, the Chamber will be meeting with local County and City officials and to plan their 1995 year. She also reminded the public that the annual Chamber Banquet will be held on December 7th at Yum Wah's Restaurant. LETTER PROM STATE DEPARTMENT OF ADMINISTRATIVE SERVICES. Mayor Kelley read a letter from DAS concerning the potential lease of office space at 120 E. Lincoln st. (Chemeketa College Building). His intent on bringing this issue before the Council relates to the recent Planning commission approval of the temporary placement of a modular unit at the site (site Plan 94-21) and he questioned why the need for more classroom space when building space is being rented out by the college. COUNCIL BILL 1591 - ORDINANCE DEFINING CHRONIC NUISANCE PROPERTY. Council Bill 1591 was introduced by Councilor Hagenauer. Recorder Tennant read the two readings of the bill by title only since there were no objections from the Council. On roll call vote for final passage, the bill passed unanimously. Mayor Kelley declared the bill duly passed with the emergency clause. REQUEST FOR "NO PARKING" ON WILSON STREET EAST OF HAWLEY ST. Staff recommended the installation of "No Parking" signs on wilson st. east of Hawley street since this portion of the roadway is a half-street and it is necessary to keep the area open for emergency vehicles. JENNINGS/FIGLEy.... approve the staff recommendation to install "No Parking" signs on the south side of Wilson street from Hawley street east to the entrance of Britewood Apartments, and on the north side from Hawley street east approximately 70 feet. The motion passed unanimously. ACCEPTANCE OF UTILITY EASEMENT CONTIGUOUS TO STACY ALLISON WAY'S NORTH BOUNDARY. Staff recommended the acceptance of a 10 foot wide easement from C T F Development to be used for utilities, especially for street lighting purposes. Page 2 - Council Meeting Minutes, November 28, 1994 TAPE READING 0496 0542 .PSS5 -- COUNCXL MEETXNG MXNUTES November 28, 1994 JENNINGS/FIGLEy.... easement from C T F Development be accepted. The motion passed unanimously. Layton Frawley, 1243 Woodland Avenue, asked the Mayor if he had talked to Mrs. Figley about returning his telephone call before he made it a public issue. Mayor Kelley stated that he did not have a opportunity to discuss the issue with her before the meeting. Mr. Frawley expressed his disappointment in the Mayor's verbal comments to Councilor Figley. SITE PLAN REVIEW 94-21 -- CBEMEKETA COMMUNITY COLLEGE. Councilor Jennings also questioned the temporary placement of the modular unit in light of the letter received from the Department of Administrative Services. Community Development Director Goeckri~z stated that he was unaware of the situation involving the State's pending lease of office space from the College. The modular unit would provide 952 square feet of classroom space and placement of the unit would be reviewed by the Commission annually. Director Goeckritz stated that he will look into the situation and report back to the Council at the next meeting. STAFF REPORTS. (A) Board and Committee Appointments -- Administrator Childs submitted a list of positions which expire on December 31, 1994 for the Mayor and Council's information. (B) Update on Water Test Results -- Manager Rohman stated that the last samples taken from the area in which positive results were originally found have all come back as negative. Waterlines in the affected area were chlorinated and the City will be flushing lines throughout the city to help reduce the number of positive results. Samples in which coliform did test positive did not contain fecal coliform or E. coli bacteria. Notices will be sent to all water customers as required by the Public Health Division. (C) Settlemier Avenue overlay Project -- Public Works Director Tiwari stated that this project has been postponed until weather conditions improve and the contract has been extended so that the City will not incur any additional costs to complete the project. (D) Status of Country Club Road Realignment -- Director Tiwari stated that it will probably be around January 1995 before any construction activity begins at the site. Drawings have been submitted to the State for approval, however, a limited supply of certain traffic control devices will delay the start of the project. Page 3 - council Meeting Minutes, November 28, 1994 r - COUNCIL MEETING MINUTES November 28, 1994 TAPE READING (E) status of Railroad Crossing Improvements -- Director Tiwari stated that the city is still waiting for the Southern Pacific crew to install the rubberized crossing at Young Street. In regards to the Highway 99E railroad crossing near Cleveland Street, the state has delayed this project until next spring. (F) Library Repair Project Update and Open House Announcement-- Repairs are almost completed and re- upholstering of chairs will be paid for, in part, by the Friends of the Library organization. An "Open House" for the Mayor, Councilors, Board and Commission members, city staff, and volunteers will be held on Thursday, December 15th, at 6:30 p.m.. (G) police Academy Graduation Program: In a staff memo, Chief wright invited the Councilors to attend the graduation ceremonies for Officers Don and Rios, both of which were hired by the city in August. He also noted in the memo that the hiring of these two individuals brings the police department staff level at 22 sworn officers which is the 1991 staff level prior to the cutbacks from Measure 5. (H) Budget Calendar for Fiscal Year 1995-96 -- Administrator Childs provided the Mayor and Council with the tentative calendar and noted that the first Budget Committee will not be held until March or April due to the recent passage of the city's tax base. I) Preliminary Election Results -- The unofficial tally of votes is as follows: MAYOR Kirksey 2,634 Kelley 1,768 COUNCILOR WARD III - Hagenauer 254 A11en 164 COUNCILOR WARD IV Chadwick 459 COUNCILOR WARD V Figley 525 Martin 311 CITY TAX BASE -- YES Votes 2,253 NO Votes 2,125 0781 Administrator Childs expressed his appreciation to the Parks Maintenance staff for designing and installing the handrail located at the north entrance of City Hall for less than $100.00. 0812 Councilor Figley expressed her thanks to the citizens for the recent passage of the city's tax base. She also thanked the City staff for the quality of work being performed. Page 4 - Council Meeting Minutes, November 28, 1994 r TAPE READING 0878 0903 0971 - COUNCIL MEETING MINUTES November 28, 1994 Councilor Jennings expressed his appreciation to those individuals who diligently worked on the chronic nuisance property ordinance. Councilor Sifuentez also thanked the Public Works department for their work in the leaf pick-up program. EXECUTIVE SESSION. Mayor Kelley stated that an executive session was requested for the purpose of discussing the Administrator's annual evaluation and compensation under the authority of ORS 192.660(1) (i). JENNINGS/FIGLEy.... adjourn into executive session under the ORS authority cited by Mayor Kelley. The motion passed unanimously. The meeting adjourned to executive session at 7:31 p.m. and reconvened at 8:00 p.m.. ADMINISTRATOR'S COMPENSATION. FIGLEy/JENNINGS.... adjust the City Administrator's salary/compensation as follows: 1) authorize a merit increase of .75%, 2) authorize a 1.5% performance bonus for this fiscal year, and 3) add 4 days of vacation leave, with all adjustments based on current salary. To clarify the motion (which agreed to by Councilor Figley), Councilor Jennings stated that the performance bonus and vacation leave were for this year only. On roll call vote, the motion passed unanimously. ADJOURNMENT. JENNINGS/FIGLEy.... meeting be adjourned. The motion passed unanimously. The meeting adjourned at 8:04 p.m.. APPROVED'~d~ Cy . KIRKSEY! MAYOR ATTEST (}1 tU.J..,( -~ M;ry~ant, Recorder city of Woodburn, Oregon Fa.ge 5 - Council Meeting Minutes, November 28, 1994 r