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Minutes - 08/22/1994 TAPE READING 0001 0015 0024 0037 0077 ~ COUNCIL MEETING MINUTES August 22, 1994 DATE. COUNCIL CHAKBERS, CITY BALL, CITY OF WOODBURN, COUNTY OF HARION, STATE OF OREGON, AUGUST 22, 1994. CONVENED. The Council met in regular session at 7:00 p.m. with Mayor Kelley presiding. ROLL CALL. Mayor Councilor councilor councilor Councilor Councilor councilor Kelley Figley Galvin Hagenauer Jennings Mitchell Sifuentez Present Present Present Present Absent Present Present staff Present: City Administrator Childs, Public Works Director Tiwari, Community Development Director Goeckritz, Police Lt. Eubank, Public Works Manager Rohman, Finance Director Gritta, 9-1-1 Communications Manager Wolf, City Recorder Tennant MINUTES. FIGLEy/SIFUENTEZ.... approve the Council minutes of August 8, 1994. The motion passed unanimously. ANNOUNCEMENTS. Administrator Childs informed the Council that Attorney Shields was out of town but one of his associates, Attorney Sharon Mitchell, will be present at this meeting to advise the Mayor and Council on any legal issues that may come up during the meeting. Administrator Childs also requested that item 17 (Executive Session) be deleted from this meeting's agenda. PROCLAMATION - HEALTH AWARENESS WEEK. Mayor Kelley proclaimed September 12 - 16, 1994 as Health Awareness Week. Joyce Park, 3156 Steven st., stated that Oakwood Home Services is sponsoring a large scale Health Fair on September 15th in Woodburn. There are 26 health care related businesses involved in the Health Fair plus a few other businesses donating services and prizes. Her organization hopes to make this program an annual event and she encouraged all businesses to participate during the Health Awareness Week. PROCLAMATION - DISABILITY EMPLOYMENT AWARENESS MONTH. Mayor Kelley also proclaimed the month of October as Disability Awareness Month within the city. Page 1 - Council Meeting Minutes, August 22, 1994 1 TAPE READING 0132 0207 0465 0522 .,-.,. COUNCIL MEETING MINUTES August 22, 1994 CHAMBER OF COKMERCE. JoAnne Beck, representing the Chamber of Commerce, informed the public that the Chamber is organizing a Business Showcase to be held on September 22nd at the Woodburn Armory between 4:00 pm and 8:00 pm. This event will give local businesses an opportunity to showcase their products and services. The Business Showcase is open to the public and admission is free. This is the first year for this event and the Chamber hopes to continue it in the future. PUBLIC HEARING - VACATION OF A CERTAIN PORTION OF PUBLIC RIGHT-OF-WAY PLATTED AS POPLAR STREET. FIRST STREET. AND THORN STREET. Mayor Kelley declared the public hearing open at 7:08 p.m.. Public Works Director Tiwari reviewed the area proposed to be vacated which is located within Settlemier Park and already used by the citizens for public purposes. Portions of the platted streets were vacated many years ago, however, not all of the areas within the park were vacated. The staff proposes to retain utility easements for the existing city maintained infrastructure. He stated that no remonstrances had been received by the City on this proposal. Councilor Figley questioned the vacation of Thorn Street. Director Tiwari stated that the vacation proposal would only vacate the portion of Thorn Street within Settlemier Park up to the First Street intersection. Park Director Holly stated that the Park Board supports the proposed vacation of public right-of-way. The Mayor declared the public hearing closed at 7:16 p.m.. FIGLEy/SIFUENTEZ.... instruct the staff to prepare an ordinance to vacate the public right-of-way as per the map as shown as on Attachment A and described on Attachment B of the staff memo and to retain utility easements for the existing city maintained infrastructure. On roll call vote, the motion passed unanimously. COUNCIL BILL 1577 - ORDINANCE CALLING FOR A TAX BASE ELECTION ON NOVEMBER 8. 1994. Council Bill 1577 was introduced by Councilor Hagenauer. The two readings of the bill were read by title only since there were no objections from the Council. On roll call vote for final passage, Council Bill 1577 passed unanimously. Mayor Kelley declared the bill duly passed with the emergency clause. COUNCIL BILL 1578 - ORDINANCE GRANTING A NON-EXCLUSIVE GAS UTILITY FRANCHISE TO NORTHWEST NATURAL GAS COMPANY. Councilor Hagenauer introduced Council Bill 1578. Recorder Tennant read the two readings of the bill by title only since there were no Objections from the Council. On roll call vote for final passage, the bill passed unanimously. Mayor Kelley Page 2 - Council Meeting Minutes, August 22, 1994 .. ' "'" TAPE READING 0565 0605 0630 0675 ~ COUNCIL MEETING MINUTES August 22, 1994 declared Council Bill 1578 duly passed with the emergency clause. COUNCIL BILL 1579 - RESOLUTION AUTHORIZING AGREEMENT WITH SALEM AREA TRANSIT DISTRICT KNOWN AS THE "STP-8 AGREEMENT" POR PISCAL YEAR 1994-95. council Bill 1579 was introduced by Councilor Hagenauer. The bill was read by title only since there were no objections from the Council. On roll call vote for final passage, the bill passed unanimously. Mayor Kelley declared Council Bill 1579 duly passed. COUNCIL BILL 1580 - RESOLUTION AUTHORIZING AMENDMENT TO COOPERATIVE IMPROVEMENT AGREEMENT NO. 11.341 WITH ODOT TO REVISE RESPONSIBILITY FOR COMPLETION OF IMPROVED SIGNALIZATION PLANS AT THE HIGHWAY 214/EVERGREEN ROAD INTERSECTION. Council Bill 1580 was introduced by Councilor Hagenauer. Recorder Tennant read the bill by title only since there were no objections from the Council. On roll call vote for final passage, Council Bill 1580 passed unanimously. Mayor Kelley declared the bill duly passed. COUNCIL BILL 1581 - RESOLUTION AUTHORIZING A TRANSPORTATION AND GROWTH MANAGEMENT GRANT (TGM ISTEA) PROM THE STATE POR THE COMPLETION OF THE TRANSPORTATION SYSTEM PLAN. Councilor Hagenauer introduced Council Bill 1581. The bill was read by title only since there were no objections from the Council. On roll call vote for final passage, the bill passed unanimously. Mayor Kelley declared Council Bill 1581 duly passed. OLCC LIOUOR LICENSE REOUEST - PLAYA de ORO RESTAURANT. A change of ownership liquor license application was submitted by Salvadore Rodriguez for his business at 553 N. Front Street. Police Lt. Eubank briefly reviewed the staff report which provided information on various types of activities (calls for service, disorderly, life threatening, and drugs) over the last 12 months. As noted in the memo, almost all of the reported activities at the restaurant took place while the business was under the ownership of Juan T. Ruiz. Also included as an attachment to the staff report was an OLCC staff report which denied Mr. Rodriguez a 90 day Temporary License to Dispense Class A alcohol based on significant public safety concerns. The change of ownerShip went into effect April 1, 1994 and the City has received only 2 calls for service since that date. He also stated that a confidential informant recently reported that since there is no alcohol being dispensed, drugs are not being sold at the establishment. The staff recommended that a negative endorsement be submitted Page 3 - Council Meeting Minutes, August 22, 1994 .". TAPE READING 1222 1329 ~, COUNCIL MEETING MINUTES August 22, 1994 to OLCC. If the Council elects to follow this recommendation, staff requested that a public hearing be held at the September 26th council meeting to insure due process to the applicant. If the Council were to elect an affirmative endorsement, the staff recommended that the endorsement include 20 conditions within a Compliance Plan. Councilor Mitchell referred to the condition #10 & 11 (surveillance cameras) and suggested that language be included that would allow for inspection and, if a camera{s) was inoperable, the establishment would be unable to open its doors until such time as the camera{s) was operable. Carol Bartlett, Attorney representing Mr. Rodriguez, questioned certain portions of the staff report and requested that specific police reports be made available for her review. Discussion was held regarding the public hearing process and discussion of staff report items by the applicant's attorney prior to the hearing. FIGLEy/SIFUENTEZ..... schedule a public hearing for September 26, 1994. The motion passed unanimously. Attorney Mitchell stated that she would consult with Police Lt. Eubank as to which reports can be released to the applicant's attorney prior to the hearing date. BID AWARD - MOWING UNIT FOR THE PARK DEPARTMENT. Bids for a mowing unit were received from the following vendors: Far West Equipment, $36,625 (Cushman); Far West Equipment, $38,070 (Jacobson); Northwest Outdoor Equipment, $19,500 (Excel Hustler - Demo); Pac West, $34,591 (Toro); Pac West, $36,500 (Toro); and Pac West, $34,000 (Toro - Demo). Director Holly stated that the Excel Hustler has less than 12 hours of use, a 13 foot deck capacity, and a 55 HP engine. He recommended the purchase of this demo since it is the lowest bid price and it meets all bid specifications. FIGLEy/SIFUENTEZ.... award the bid to Northwest Outdoor Equipment for an Excel Hustler 440 Range Model in the amount of $19,500. The motion passed unanimously. STAFP REPORTS. A) citizen Involvement in the Planning Process -- Community Development Director Goeckritz provided a staff memo addressing this issue. In summary, the City's Planning commission serves as Committee for citizen Involvement which has been recognized by LCDC. He suggested other alternatives for obtaining additional citizen involvement, however, additional staff time would be needed to implement other programs and the level of success would also be dependent upon citizen support. Councilor Mitchell questioned if Director Goeckritz reviewed the publications listed in Mr. Tack's letter on this issue. Director Goeckritz stated that he was aware of the publications prior to making his report. Page 4 - Council Meeting Minutes, August 22, 1994 'If ~ 3A COUNCIL MEETING MINUTES August 22, 1994 TAPE READING 1715 (B) Mid-Year Gang Activity Report (C) Towed Vehicle Report (D) Curfew Ordinance Report (E) city Investment Portfolio -- Mayor Kelley stated that he had requested information on this subject due to recent articles in the Wall street Journal regarding the loss of funds by municipalities who had invested in certain types of investment programs. He expressed his desire to protect the City from any loss and he would like some concrete answers that would show that the City does not have any funds within investments that could potentially lose money. Administrator Childs expressed his opinion that the memo outlined the location of the investments, most of which are in the state's Investment Pool. Additionally, the Council passed a Resolution in June of this year which outlines the City'S investment policy. The Mayor reminded the Council that the loss of City funds in the early 1980's was from poor local government investments at the County level. (F) Water status Report (G) Aquatic Center Update -- Director Holly stated that the project is close to being on schedule and it is anticipated that groundbreaking for the new facility will be in early November with completion by early summer. (H) Settlemier street Resurfacing Project Councilor Figley expressed her enthusiasm in seeing the Aquatic Center plans underway and watching the Fire Department training session when the pool bathhouse was recently burned. 1750 ADJOURNMENT. FIGLEY/SIFUENTEZ..... meeting be adjourned. The motion passed unanimously. The meeting adjourned at 7:56 p.m.. APPROVED~ <~ L N KELLEY, OR ATTEST PI ~- Mary~nant, City Recorder City of Woodburn, Oregon Page 5 - council Meeting Minutes, August 22, 1994 ... ' "'"