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Minutes - 07/25/1994 TAPE READING 0001 0015 0030 0052 0068 0119 '~- COUNCIL MEETING MINUTES July 25, 1994 DATE. COUNCIL CHAMBERS, CITY HALL, CITY OP WOODBURN, COUNTY OP MARION, STATE OP OREGON, JULY 25, 1994. CONVENED. The Council met in regular session at 7:00 p.m. with Mayor Kelley presiding. ROLL CALL. Mayor Councilor Councilor Councilor Councilor councilor Councilor Kelley Figley Galvin Hagenauer Jennings Mitchell Sifuentez Present Present Present Absent Present Present Present staff Present: City Administrator Childs, city Attorney Shields, Public Works Director Tiwari, community Development Director Goeckritz, Police Chief Wright, Public Works Manager Rohman, Library Director Sprauer, Finance Director Gritta, 9-1-1 Communications Manager Wolf, City Recorder Tennant MINUTES. JENNINGS/FIGLEy.... approve the Council meeting minutes of July 11 and 15, 1994, and accept the Planning Commission minutes of June 24, 1994. The motion passed unanimously. PROCLAMATION - NATIONAL NIGHT OUT. Mayor Kelley proclaimed August 2, 1994 as National Night Out within the City and he encouraged citizen participation in this nation-wide program. WASTEWATER ADVISORY COMMITTEE REPORT. Councilor Mitchell informed the public that the Committee is researching the SEPA program as suggested by Mayor Kelley and representatives from the Dept. of Environmental Quality (DEQ) will be present at the August 16, 1994 committee meeting to discuss this program. PUBLIC HEARING - TAX COORDINATION HEARING FOR FISCAL YEAR 1995-96. Mayor Kelley opened the public hearing at 7:06 p.m.. Administrator Childs stated that state law requires an additional public hearing at least 30 days prior to the passage of an ordinance to place a tax measure on the ballot if the ballot measure would increase the total tax levy authority of the City. He suggested that the total tax levy authority for fiscal year 1995-96 be $3,060,147 which is exactly six percent (6%) over the current tax levy authority of $2,886,931. The tax levy authority does exclude taxes Page 1 - Council Meeting Minutes, July 25, 1994 11 -- (l~ COUNCIL MEETING MINUTES July 25, 1994 TAPE READING Corrected - minutes of 8/8/94 0483 levied for bonded indebtedness. Increasing the total tax levy authority by 6% will maintain the parity of tax dollars collected between the City, County, and Fire District. The intent of the public hearing is to receive input from citizens and representatives of other non-school local government entities as to the effect the increase in the total tax levy authority would have on their jurisdictions. He reviewed the 1994-95 distribution of taxes for city operations which include 59.7% to the General Fund, 2.2% Transit Fund, 22.7% Park Fund, and 15.4% Library Fund. In regards to the tax base, he recommended $1,895,000 for General and Transit Funds. If the tax base is approved in November, that amount would be the maximum levy for fiscal year 1995-96 with the balance of the total tax levy authority to be divided between the Library and Parks Funds. He also reviewed charts relating to the percent distribution of total taxes levied/collected between the City, County, and Fire District both before and after Ballot Measure 5 limitations. He also emphasized that, due to compression, the taxpayer will still pay $10 per $1000 assessed value in fiscal year 1995-96. No one in the audience spoke on this issue. Mayor Kelley declared the public hearing closed at 7:17 p.m.. Councilor Figley stated that assessed values would have to increase substantially before taxpayers would see any see reduction in the $10 value. Additionally, drastic cutbacks in certain city programs would be necessary before the taxpayer would see any immediate reduction in tax rates and, even with that, most of the tax levy reduced by the City would be given to the Fire District and County to fund their programs. PUBLIC HEARING - VACATION OP POPLAR STREET. Mayor Kelley declared the public hearing open at 7:19 p.m.. Public Works Director Tiwari reviewed the area of the proposed vacation which is located just east of Settlemier Avenue and abuts Settlemier Park. Currently, it is a small gravel street which involves 3 property owners. If the vacation is approved, half of the street will go to the property owner on the south side and the other half will go to the property owners on the north side. The City will retain a 60 foot utility easement and the property owners will be required to maintain the area. No written remonstrances have been received by the City on this proposed vacation. The Park Department does not object to the vacation since there currently exists a fence between the road and park which has greatly reduced the vandalism to property owners in the area. Bill Murphy, 478 Poplar st., stated that the street is approximately 28 feet wide and there is no parking allowed on either side of the street. He stated that he is not adverse to the utility easement and the other involved property owners are also aware of the staff's recommendation. The public hearing closed at 7:25 p.m.. Page 2 - Council Meeting Minutes, July 25, 1994 'If TAPE READING 0738 0786 0840 0871 .- - ']- COUNCIL MEETING MINUTES July 25, 1994 JENNINGS/FIGLEy.... instruct staff to prepare an Ordinance to vacate the public right-of-way with the condition that a utility easement be retained over a portion of the right-of- way. The motion passed unanimously. COUNCIL BILL NO. 1569 - ORDINANCE AMENDING ORDINANCE 1807 (WOODBURN ZONING ORDINANCE) TO INCLUDE CERTAIN REVISIONS IN THE DOWNTOWN HISTORIC DISTRICT. Council Bill 1569 was introduced by Councilor Sifuentez. Recorder Tennant read the two readings of the bill by title only since there were no objections from the Council. On roll call vote for final passage, the bill passed unanimously. Mayor Kelley declared Council Bill 1569 duly passed with the emergency clause. COUNCIL BILL 1570 - ORDINANCE AMENDING ORDINANCE 2092 (WOODBURN SIGN ORDINANCE). Councilor Sifuentez introduced Council Bill 1570. The two readings of the bill were read by title only since there were no objections from the Council. Administrator Childs advised the Council that there was misspelling of the word "two" on the top line of page 2, Section (4), which will be corrected. On roll call vote for final passage, the Council Bill 1570 passed unanimously. Mayor Kelley declared the bill duly passed with the emergency clause. COUNCIL BILL 1571 - RESOLUTION FIXING A TIME. PLACE. AND DATE FOR A PUBLIC HEARING ON THE PROPOSED VACATION OF CERTAIN PORTIONS OF POPLAR STREET. FIRST STREET. AND THORN STREET. ALL LOCATED WITHIN SETTLEMIER PARK. Council Bill 1571 was introduced by Councilor Sifuentez. The bill was read by title only since there were no objections from the Council. On roll call vote for final passage, the bill passed unanimously. Mayor Kelley declared Council Bill 1571 duly passed. The public hearing is scheduled for August 22,1994. COUNCIL BILL 1572 - RESOLUTION DESIGNATING THE WOODBURN COMMUNITY ACCESS TELEVISION INC. (WCAT) AS THE ACCESS PROVIDER PURSUANT TO APPLICABLE CITY ORDINANCES. Council Bill 1572 was introduced by Sifuentez. Recorder Tennant read the bill by title only since there were no objections from the Council. Councilor Jennings complimented Bruce Thomas and the rest of the Cable Access Committee for the work they have completed on this project. Mayor Kelley concurred with Councilor Jennings'S statement. On roll call vote for final passage, Council Bill 1572 passed unanimously. Mayor Kelley declared the bill duly passed. Page 3 - Council Meeting Minutes, July 25, 1994 'If TAPE READING 0922 0950 0996 1044 1070 ']- COUNCIL MEETING MINUTES July 25, 1994 COUNCIL BILL 1573 - RESOLUTION ESTABLISHING NON-UNION EMPLOYEE COMPENSATION FOR FISCAL YEAR 1994-95. Councilor Sifuentez introduced Council Bill 1573. The bill was read by title only since there were no objections from the Council. On roll call vote for final passage, the bill passed unanimously. Mayor Kelley declared Council Bill 1573 duly passed. LIOUOR LICENSE APPLICATION - LA UNICA RESTAURANT. Chief wright recommended the approval of the new outlet restaurant license to OLCC with the special conditions as agreed to by the applicants and the City. The business is located at 561C N Pacific Highway and applicants for the license are Demetrio and Hermila Contreras. JENNINGS/FIGLEY... accept the recommendation of the Police Chief and recommend to OLCC the approval of the license submitted by Demetrio and Hermila Contreras with the special conditions. The motion passed unanimously. TEMPORARY STREET CLOSURES - NATIONAL NIGHT OUT. Chief Wright requested authority to authorize street closures on Tuesday, August 2, 1994, from 6:00 pm to 10:00 pm to residents within neighborhoods who will be hosting a variety of special events in conjunction with National Night Out. JENNINGS/FIGLEy.... accept the Chief Wright's recommendation within his memo and authorize him to close streets for this activity upon application by local residents on August 2, 1994 between 6:00 pm and 10:00 pm.. Police Chief Wright advised the public that applications are available at the Police Department and letters will be given to the applicants authorizing the closures. HIGHWAY 99E DETOUR - REPAIR OF HIGHWAY 99E RAILROAD CROSSING. Oregon Dept. of Transportation has requested approval to detour traffic onto Cleveland, Front, and Young Streets during the repair of the railroad crossing. The repairs will be done on a weekend (exact date unknown) from 5:00 a.m. Saturday until 8:00 p.m. Sunday. JENNINGS/FIGLEY... grant the use of city streets for detouring Highway 99E traffic during the railroad crossing repair. The motion passed unanimously. DISCUSSION ON LONG RANGE PLAN FOR IMPROVEMENT OF UNPAVED CITY STREETS. Public Works Director Tiwari stated that he has been working on a preliminary plan, however, he needs Council direction before a final plan can be prepared and submitted for review. Policy decisions to be made include length of time for making the improvements, the amount, if any, the City would pay towards the improvements, and the program start date. In any event, the special assessment process would be required if Page 4 - Council Meeting Minutes, July 25, 1994 11' TAPE READING 1743 1777 1813 ".,..., ,-.. !I COUNCIL MEETING MINUTES July 25, 1994 benefitted property owners were to be assessed for any or all of the project costs. He suggested that the Council may refer this issue to the Transportation Task Force to receive to additional input on the subject. councilor Figley questioned if the order of priority for improvements is the same as the numerical order in which Attachment A is listed. Director Tiwari stated that the memo states that they are not listed by priority, however, the first few streets on the Attachment should be classified as top priorities. Councilor Figley stated that she would like some additional information: 1) which streets are unpaved collectors and 2) what gravel streets are small cul-de-sacs, such as Cupids Court, that the City may want to vacate similar to the recent Poplar street vacation. Director Tiwari stated that some cities have elected not to maintain gravel streets, however, the City has assisted property owners who have elected to place DEQ approved oil on a graveled street by performing the grading operation and placing sand on top of the oil. Councilor Figley stated that she was thinking of a long range plan that would extend over a 10 - 15 year period. ACCEPTANCE OF UTILITY EASEMENT CONTIGUOUS TO STACY ALLISON WAY'S NORTH BOUNDARY. Staff recommended the acceptance of the 10 foot wide utility easements from Klaw Holdings and Boss Enterprises, Inc. located on the south side of the properties. JENNINGS/FIGLEy.... accept the utility easements as recommended by staff. The motion passed unanimously. REQUEST FOR USE OF SOUND AMPLIFICATION EQUIPMENT. Centro Cristiano Church of Woodburn has requested the use of the Library Park stage and permission to have amplified music on Sunday, July 31, 1994, between the hours of 4:00 p.m. and 8:00 p.m.. Messengers of the Cross, a Portland organization, has requested use of the Library Park stage and the use of a band with amplified music on Saturdays from 11:00 am to 4:00 pm during the month of August 1994. Administrator Childs recommended that the requests be granted. JENNINGS/FIGLEy.... authorize the use of sound amplification equipment and the use of the Library Park stage as requested by each organization and recommended by Administrator Childs in his memo dated July 21, 1994. The motion passed unanimously. CLAIMS FOR THE MONTH OF JUNE 1994. SIFUENTEZ/GALVIN.... approve voucher checks #23106 - 23777 for the month of June 1994. The motion passed unanimously. Page 5 - Council Meeting Minutes, July 25, 1994 'If TAPE READING 1888 2153 ,..,..,.. --. !~- COUNCIL MEETING MINUTES July 25, 1994 STAFF REPORTS. (A) Water Supply Status Report - Director Tiwari informed the public that the Nazarene Well is still not fully functional but it can be used on an emergency basis. He encouraged citizens to use water wisely and refrain from watering lawns between 2:00 pm and 10:00 pm. (B) Census preliminary Report -- Administrator Childs reported that the preliminary population count is 15,225 which is 1,170 more than the certified count from July 1993. This increase in population may result in approximately $70,000 additional state revenues during fiscal year 1994-95. The cost for the census was $27,000. He commended Community Development Director Goeckritz in taking the lead in facilitating this survey. (C) Status Report - New Water Bill Payment Locations -- Finance Director Gritta reported that the drop boxes have not been finished as of this date, however, it is anticipated that the boxes will be installed by the end of the week. Drop boxes will be located at Walmart, Safeway, Senior Estates Club House, and u.S. Bank. Councilor Jennings stated that the old swimming pool bathhouse will be burned on Saturday, August 13th, beginning at 6:00 a.m.. In addition to the Fire Department's training activity, there will be a Let's Communicate Program taped which will involve members of the Swimming Pool Committee and a review of historical information on the pool. Councilor Jennings stated that the Cable Access Committee is looking for a permanent location to house cable TV equipment and he suggested that the Administrator look into the feasibility of housing the equipment in City Hall. Councilor Jennings also stated that he has had complaints from residents on Landau Drive regarding the torn up street and sidewalk from a construction project which has not been repaired as of this date. Director Goeckritz stated that he would look into the situation. Administrator Childs also commended the Wastewater Division and Public Works for their cooperative venture with DEQ in providing a hazardous waste disposal site for household items on Friday, July 22nd, at Woodburn High School. DEQ is only having 5 of these programs throughout the State and Woodburn's program generated the most activity to date. Over 400 households brought in hazardous household materials for disposal. Mayor Kelley also commended Barbara Lucas who worked very hard on the promotion of this project. Page 6 - Council Meeting Minutes, July 25, 1994 ., , y TAPE READING 2355 ~r COUNCIL MEETING MINUTES July 25, 1994 ADJOURNMENT. JENNINGS/FIGLEy.... meeting be adjourned. The motion passed unanimously. The meeting adjourned at 8:12 p.m.. ATTEST ~ I~ Mary Ten t, Recorder city of Woodburn, Oregon APPROVED ~ (~ L N KELLEY, YOR Page 7 - Council Meeting Minutes, July 25, 1994 ~