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Minutes - 04/25/1994 TAPE READING 0001 0015 0024 0039 0074 0087 0099 - COUNCIL MEETING MINUTES April 25, 1994 DATE. COUNCIL CHAMBERS, CITY HALL, CITY OF WOODBURN, COUNTY OF MARION, STATE OF OREGON, APRIL 25, 1994. CONVENED. The Council met in regular session at 7:00 p.m. with Mayor Kelley presiding. ROLL CALL. Mayor Councilor Councilor Councilor Councilor Councilor Councilor Kelley Figley Galvin Hagenauer Jennings Mitchell Sifuentez Present Present Present Absent Present Present Present staff Present: City Administrator Childs, City Attorney Shields, Public Works Director Tiwari, Community Development Director Goeckritz, Police Chief Wright, Public Works Manager Rohman, Library Director Sprauer, Finance Director Gritta, 9-1-1 Communications Manager Wolf, City Recorder Tennant MINUTES. JENNINGS/FIGLEY... approve the Council minutes of April 11, 1994 and the Council workshop minutes of April 13, 1994. The motion passed unanimously. PRESENTATION - WOODBURN PUBLIC LIBRARY EMPLOYEE OF THE YEAR. Library Director Sprauer announced the selection of Mary Parra as the recipient of the outstanding Library Employee of the Year Award. She briefly reviewed the accomplishments of Ms. Parra who has been a regular part-time employee since 1987. ANNOUNCEMENTS. On May 4, 1994, 7:00 p.m., the Friends of the Woodburn Library will sponsor the Ballet Folklorico De Woodburn at the French prairie Middle School. A slide/lecture program by artist John Pitcher will be held at the Woodburn Public Library on May 10, 1994 at 7:00 p.m.. PROCLAMATION - PUBLIC WORKS WEEK. Mayor Kelley declared May 16 - 21, 1994 as Public Works Week in Woodburn. APPOINTMENT TO RSVP ADVISORY BOARD. Mayor Kelley reappointed Beverly Koutny to the RSVP Advisory Board. JENNINGS/FIGLEy.... accept the reappointment of Beverly Koutny. The motion passed unanimously. Page 1 - Council Meeting Minutes, April 25, 1994 1T TAPE READING 0128 0159 0235 -. COUNCIL MEETING MINUTES April 25, 1994 CHAMBER OF COMMERCE REPORT. Geri Bosch, representing the Chamber Board, thanked the Council and public for attending the Chamber's Casino night. The Chamber is now actively working on the Settlemier Days event scheduled for June 18 & 19, 1994. WASTEWATER ADVISORY COMMITTEE REPORT. Councilor Mitchell briefly reviewed the Committee's open house plans scheduled for June 6th and stated that it was the consensus of the committee and Council members present at the April 19th workshop expend $1,500 on the event. MITCHELL/FIGLEy.... direct staff to review budgetary accounts and expend up to $1,500 which has been proposed at Wastewater Advisory Committee meetings to be used towards public involvement. On roll call vote, the motion passed unanimously. PUBLIC HEARING - VACATION OF A PORTION OF COUNTRY CLUB ROAD EAST OF BOONES FERRY ROAD AND REDEDICATION OF REPLACEMENT RIGHT-OF-WAY (TUKWILA SUBDIVISION). Mayor Kelley declared the public hearing open at 7:09 p.m.. Public Works Director Tiwari reviewed the location of the proposed vacation and rededication of property which would still provide an access to Boones Ferry Road and function as a collector street within the development. Originally, the plat provided for a public right-of-way which would connect to Country Club Road. If the vacation is approved, the City would still retain a 26' wide utility easement along the original roadway and a replacement 60' right-of-way with 20' easement would be rededicated to the City. Councilor Jennings also questioned the amount the City would pay towards street lighting within the proposed development. Public Works Director Tiwari stated that if decorative lights were installed within the development, the developer would pay for any difference in costs. This is the same requirement that was imposed on the developer for the first phase of the development. No one in the audience spoke either for or against the proposed vacation and rededication of property and no written objections were received from the property owners within the affected area. Mayor Kelley declared the public hearing closed at 7:14 p.m.. JENNINGS/FIGLEy.... staff directed to draft ordinance providing for the vacation, rededication, and retaining existing water main and storm sewer utility easements. The motion passed unanimously. Page 2 - Council Meeting Minutes, April 25, 1994 'If TAPE READING 0415 0487 0509 0546 - COUNCIL MEETING MINUTES April 25, 1994 COUNCIL BILL 1537 - RESOLUTION AUTHORIZING EXECUTION OF ADDENDUM AGREEMENT WITH STEPHEN JOLIN AS CABLE TELEVISION CONSULTANT. Council Bill 1537 was introduced by Councilor Sifuentez. Recorder Tennant read the bill by title only since there were no objections from the Council. Councilor Jennings questioned if, in the future, we will continue to have a need for this consulting service. Administrator Childs stated that technical review of documents submitted by Northland and the franchise application submitted by North Willamette Telecom has increased the scope of work outlined in the original agreement. On roll call vote for final passage, Council Bill 1537 passed unanimously. Mayor Kelley declared the bill duly passed. CONTRACT AWARD - DUCTILE IRON PIPE. Bids for 972 feet of various size ductile iron pipe were received from the following vendors: Pacific states Cast Iron pipe Co., $6,731.66; Consolidated Supply Co., $6,885.71; united Pipe and Supply Co., $6,887.00; and US Pipe and Foundry Co., $ 7 , 134 . 20 . JENNINGS/FIGLEY... award the bid to Pacific States Cast Iron Pipe Co. in the amount of $6,731.66. The motion passed unanimously. REOUEST FOR SOUND AMPLIFICATION PERMIT. A permit was requested by Margarita Garcia representing the Woodburn Chemeketa Center Cinco De Mayo Committee for May 5, 1994 between the hours of 6:00 pm and 10:00 pm. The staff recommended that the permit be granted for May 5, 1994 from 5:00 p.m. to 9:00 p.m. at Chemeketa Community College, 120 E. Lincoln Street. JENNINGS/FIGLEY... sound amplification permit be granted per the recommendation of the Police Department. The motion passed unanimously. REOUEST FOR SOUND AMPLIFICATION PERMIT AND STREET CLOSURE. Centro Cultural has requested a sound amplification permit and street closure for May 7 and 8, 1994 as part of the Cinco De Mayo celebration. The staff has recommended the closure of the downtown parking lot, First st. from Garfield to Grant, Hayes st. from Grant to Second, and Grant st. from Front to Second, and to allow the use of sound amplification equipment during the hours of 12:00 pm - 9:30 pm saturday and 12:00 pm - 7:00 pm on Sunday, May 7 & 8, 1994. JENNINGS/FIGLEy.... approve the Police Department recommendation for street closure and grant the sound amplification permit to Centro Cultural for May 7 & 8, 1994. The motion passed unanimously. Councilor Jennings stated that the Council had approved a similar request for last year's celebration and the organizing committee did a good job in cleaning up the area at the conclusion of the event. Page 3 - Council Meeting Minutes, April 25, 1994 ... _. - COUNCIL MEETING MINUTES April 25, 1994 TAPE READING 0611 STAFF REPORTS. (1) Bi-Mart/K-Mart Traffic Signal Status Report -- Public Works Manager Rohman advised the Council that signatures should be acquired by Tuesday and the signal should be turned on within the next two days. (2) Towing Ordinance Update - Police Chief Wright stated that the printing of forms will not be completed until Friday, April 29th, therefore, his staff will wait until then to start towing uninsured vehicles. (3) Memorandum opinion No. 94-02 RE: Ex-parte contacts and site visits in Land Use cases - City Attorney Shields provided the Mayor and Council with this written opinion for the purpose of defining potential issues and outlining legal procedures to avoid future problems in specific land use cases that may be brought before the Planning commission and city Council. Brief discussion was held regarding the need to declare any ex parte contact or site visits for the record at the first public hearing held on the matter. 0799 (4) Joint Workshop Session on Neighborhood Associations - Administrator Childs stated that he has contacted City of Salem Staff Planner Tom Griffin-Valade who is willing to attend the workshop and provide information on neighborhood associations, however, he must first obtain approval from his supervisor. If approved, it will be late Mayor early June before his schedule would accommodate a meeting date. (5) Appeal Hearing Date for Sandwich Express site Plan #94-01 and Variance #94-03 - The memorandum advised the Mayor and Council that the appeal hearing date has been set for May 9, 1994. (6) Removal of Health Hazard Due to Septage Water -- Assistant City Engineer Morrison reviewed the recurring problem which involves failing septic tanks and drain fields near the city limits. Periodically during the summer months when there have been no recent rains, pools of water form within public right-of-way or in someone's yard which ends up being septage water. Property owners within the city want remedial action to remove the pools by removing the cause. Untreated septage water is a health hazard to humans, animals, and subsurface waters upon which the City depends for its potable water supply. The staff will be drafting a resolution to establish a process to protect the general public from health hazard situations. Page 4 - Council Meeting Minutes, April 25, 1994 .. , IT' TAPE READING 1077 1121 1207 1226 1247 ATTEST .... COUNCIL MEETING MINUTES April 25, 1994 Councilor Figley advised the public that she has decided to pursue re-election to her Council position citing the challenges of a new wastewater plant facility and the voter approval of a bond issue for an indoor swimming pool as an incentive to continue working towards the betterment of the community. Councilor Sifuentez questioned the status of the curfew ordinance. Police Chief Wright stated that the City Attorney has been working on the proposed ordinance which provides for different curfew hours for different age groups. In the meantime, state statutes are still being enforced by the Police Department. Councilor Sifuentez also invited the Mayor, council, and general public to the Cinco De Mayo celebrations. EXECUTIVE SESSION. JENNINGS/FIGLEy.... adjourn to executive session to conduct deliberations with persons designated by the governing body to negotiate real property transactions as allowed under ORS 192.660(1) (e). The motion passed unanimously. The meeting adjourned to executive session at 7:40 p.m. and reconvened at 8:39 p.m.. Following the executive session, Mayor Kelley stated that no decisions would be made by the Council. ADJOURNMENT. JENNINGS/SIFUENTEZ.... adjourn the Council meeting. The motion passed unanimously. The meeting adjourned at 8:40 p.m. . APPROVED ~ ~G:Z LEN KELLEY, MAYOR fY\ ~. ~ ~I~ Mary nant, Recorder city of Woodburn, Oregon Page 5 - Council Meeting Minutes, April 25, 1994 'II"