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Agenda - 04/11/1994CITY OF WOODBURN 270 MONTGOMERY STREET **°* WOODBURN, OREGON AGENDA WOODBURN CITY COUNCIL APRIL 11, 1994 - 7:00 P.M Council minutes of March 29, 1994. Planning Commission minutes of March 24, 1994. B. C. Library Board minutes of April 5, 1994. APPOINTMENTS: ANNOUNCEMENTS: A. Council Workshop with School Board: at City Hall. B. April 13, 1994, 7:00 p.m. Swimming Pool Committee Open House: April 16, 1994, Noon, at the Community Center, 491 N. Third Street. C. 9-1-1 Intergovernmental Display at Walmart: April 16, 1994. D. Council Workshop regarding Wastewater Issues: April 19, 1994, 7:00 p.m. at City Hall. E. Transportation Task Force: April 21, 1994, 7:00 p.m. at City Hall. PROCLAMATIONS A. Public Safety Telecommunicators Week: April 10-16, 1994. B. National Library Week: April 17-23, 1994. A. Chamber of Commerce B. Other Committees A. Written (This allows public to introduce items for Council consideration not already scheduled on the agenda.) ~A 4A 4B Page 1 - Woodburn City Council Agenda, April 11, 1994 A. Council Bill No. 1535 - Resolution entering in professional agreement for bond counsel services. B. Council Bill No. 1536 - Resolution authorizing a Memorandum of Understanding with the Oregon National Guard. C. Notice of appeal - Baker/Brown (Spr 94-01/V94-03). D. ..W~r Memorial Pool - Status of Operation for 1994 season. E. Basketball hoops in right-of-way. F. Acceptance of storm water retention easement. G. Bid award - 1100 gallon above-ground fuel tank. H. Interagency Gang Intervention Grant. I. Request for street closure on Montgomery Street on April 20, 1994. 11. ~-~~~i[M~ TM .............. :'"'~' '="'"'""" ..... ~'~' ~'"==' '": '=~" Approval of claims for the month of March, 1994, 14. ~~~e~ A. Discussion paper on Neighborhood Associations. B. Art Print Donation to Woodburn Public Library. C. Clarification of tree maintenance - Stacy Allison Way. D. Jail Inspection Report. E. "invoice" re: CiWwide Cleanup Weekend. F. Pool Election - Vote by precinct. 16. ~S 18. 10A 10C 10D 10E 1OF lOG 10H 101 11 1lib 15C 15E I~F Page 2 - Woodburn City Council Agenda, April II, 1994 TAPE READING 0001 0010 0023 0042 0080 0115 COUNCIL MEETING MINUTES March 28, 1994 3A DATE, COUNCIL CHAMBERS, CITY HALL, CITY OF WOODBURN, COUNTY OF MARION, STATE OF OREGON, MARCH 28, 1994o CONFENED, The Council met in regular session at 7:00 p.m. with Mayor Kelley presiding. ROLL CALL. Mayor Kelley Present Councilor Figley Present Councilor Galvin Present Councilor Hagenauer Present Councilor Jennings Present Councilor Mitchell Present Councilor Sifuentez Present Staff Present: City Administrator Childs, City Attorney Shields, Public Works Director Tiwari, Community Development Director Goeckritz, Police Chief Wright, Public Works Manager Rohman, Park Director Holly, Library Director Sprauer, 9-1-1 Communications Manager Wolf, City Recorder Tennant JENNINGS/FIGLEY... approve the Council workshop minutes of January 19, 1994, the regular and executive session minutes of February 28 and March 14, 1994; accept the Planning Commission minutes of March 10, 1994 and the Park Board minutes of February 17, 1994. The motion passed unanimously. ~PPOINTMENTS. Mayor Kelley recommended the reappointment of the following individuals to the RSVP Advisory Council: Beverly Bettis, Adele Dioda, Marilyn Kauffman, and Dalia Torres. JENNINGS/SIFUENTEZ .... appointments as recommended by approved. The motion passed unanimously. ~NNO~NCEMENTS. The Transportation Task Force will meet on March 30, 1994, 7:00 p.m., at Woodburn City Hall. The Wastewater Advisory Committee will be meeting on Tuesday, April 5, 1994, 7:00 p.m., at City Hall. Councilor Mitchell encouraged citizen input and advised the public that the Committee will start making more definitive decisions which will eventually be recommended to the Council. A packet of information is being prepared to keep citizens informed on the Committee' s progress. CHAMBER OF COMMERCE REPORT. Doug Templeton, Chamber representative, reminded the Council of the Chamber's on-going Greeter's program in which Chamber Page 1 - Council Meeting Minutes, March 28, 1994 TAPE READING 0168 O355 0449 0465 COUNCIL MEETING MINUTES March 28, 1994 members visit different businesses every Friday morning. In addition, the Chamber's annual Casino Night will be held on April 22, 1994 at the Woodburn Fire Station. Betty Stuchlik, 938 Oregon Way, requested that a land use ..appeal form be provided by the Planning Department to insure compliance with the appeal provision within the zoning ordinance. She also stated that the map which was attached to the public hearing notice was not correct. Community Development Director Goeckritz stated that he had spoke with Mrs. Stuchlik earlier in the day and recommended that she submit a letter to identify the concerns, date it, sign it, and file it with the City within 10 days of the Planning Commission's decision. The map did contain correct information, however, it did not specifically cite the location of where the structure would be on the property. He advised her earlier that staff would send out another notice that would specifically clarify where the structure would be located on that commercially zoned property. Councilor Mitchell suggested that a verbal notice is sufficient to start the appeals process, and if not, the City should be providing an appeal form. Attorney Shields stated that the appeal needs to be done in writing within the 10 day window period. Once the appeal is filed, the matter would be set for a hearing before the Council. He offered his assistance to Mrs. Stuchlik in providing necessary information as to what is to be included in the letter of appeal. Barbara Lucas, 214 Clackamas Cl., reiterated her concerns expressed during the budget meetings that the Planning Department needs more personnel to keep up with land use issues. She reminded the Council that the Budget Committee had passed a motion to recommend the increase of planning fees for funding more planning personnel so that the public can be served as well as the developers. Virginia Hunt, 781 Oregon Way, requested that the Statesman- Journal newspaper resume publication of the Council meeting agendas so that the local citizens know when a meeting will be held and the topics of discussion. In regards to the appeal of the Planning Commission's decision on the Sandwich Express, Betty Stuchlik wanted to clarify that a request was made by the Senior Estates Neighborhood Association for a continuance of the public hearing on the proposed development at the intersection of Highway 214/Country Club Rd/Oregon Way, however, the Planning Commission denied the request and closed the hearing. Therefore, SENA is considering an appeal before the Council of the Commission's decision. 3A Page 2 - Council Meeting Minutes, March 28, 1994 ' ' 3A TAPE READIN__ G 0489 0744 0939 COUNCIL MEETING MINUTES March 28, 1994 Gary.Conger, 489 Joyce, stated that he has a basketball hoop in front of his home which has been a topic of discussion at prior Council meetings, however, he has an angry neighbor who continues to complain about the children playing in the area. In addition, he received a citation from Code Enforcement that .day for abandoning his vehicle in the public right-of-way based on a complaint from the same neighbor even though it has only been there for two days and he is trying to install a new transmission in the vehicle. He stated that, in his opinion, he was being singled out because of an angry neighbor while no other neighbor on their street is being treated the same as he is even though they regularly repair their vehicles on the roadway and their children play unattended in the street. Councilor Jennings stated that he understands that a neighborhood problem exists, however, the safety of the children is his argument on removing the basketball hoops. He reiterated that it is illegal to block traffic and the basketball hoop is on city right-of-way and children are playing in the street. The Council is looking at an ordinance that would effect all residents and it is estimated that there are 50 to 60 basketball hoops within the right-of-way at this time. Councilor Mitchell encouraged the individuals within the neighborhood to work towards a Neighbor to Neighbor program to solve this type of problem. Mayor Kelley stated that he had visited with the Conger's and he agreed that it was a small street. He also suggested that the neighbors try to work their problems out before coming to the Council. Shirley Mixell stated that if a Neighborhood Association is created, this type of problem would not be aired out at a Council meeting. Neighborhood Associations have been accepted in other communities and works very well. She again asked the Council to reconsider the issue of recognizing neighborhood associations either at this meeting or the next. She stated that SENA (Senior Estates Neighborhood Association) is licensed by the State of Oregon but has not been .formally acknowledged by the City and she questioned the Council as to why they are refusing to acknowledge their association. MITCHE.LL/ ... SENA is willing to assist the.Council.in establishing neighborhood associations, willing to give up their talents, and the city should either recognize them or should tell them that we do not want any part of their association. The motion died for lack of a second. During a discussion period on this subject, Councilor Figley stated that she had requested information last fall on this issue since she did not want to make a decision until she knew more about neighborhood associations and their purpose. She suggested that the Council discuss this issue in more detail at the next meeting or following meeting. She is concern Page 3 - Council Meeting Minutes, March 28, 1994 3A TAPE REA____DING 1643 1688 1762 COUNCIL MEETING MINUTES March 28, 1994 about the rights that are extended to the association versus the average citizen. Other areas of concern were raised regarding on the lapse of time since the last discussion on this issue was held, the boundaries of SENA and representation of individuals within .th'e boundaries, and the need for more information on the neighborhood association concept so all Councilors will make an informed decision on this issue. Shirley Mixell stated that the by-laws have been filed with the City and once accepted by the city, the association must file reports on your intentions or action taken. She suggested that the staff give the Council the information she had previously provided the City. She also reiterated that SENA is not trying to control the residents of Senior Estates, however, they are giving interested residents within the boundaries information of what is happening prior to any final action being taken. As an neighborhood association, they are not taking away the City's authority. Mayor Kelley suggested that a workshop be scheduled and the public be invited to share information on this issue. Administrator Childs suggested that the a staff report be prepared on general groundrules about neighborhood associations and then discussion with neighbors or a workshop be held prior to a final decision being made by the Council. Mrs. Mixell stated that Salem's Community Development Department has offered their assistance in meeting with the City to discuss neighborhood associations. Community Development Director Goeckritz provided a brief history of events which have taken before the Planning Commission regarding SENA. He also stated that larger cities such as Salem and Portland have good neighborhood association programs in place, however, they provide staff members specifically for this purpose. The primary focus at this time by SENA has been on planning and growth issues. Mrs. Stuchlik stated that planning issues are a priority since they live in an area where so much development is going on and it is almost destroying their residential area. As a neighborhood association, their intent is to work With the City and developers. Mrs. Conger, 581 Joyce, objected to the Council's consideration of removing all basketball hoops in the public right-of-way since there are there are very few residential (neighborhood) playground areas available within the City. COUNCIL BILL 1531 - ORDINANCE AUTHORIZING THE TOWING AND ~MPOUNDN~NT OF V~ICLES OPERATED BY UNINSURED MOTORISTS. Council Bill 1531 was introduced by Councilor Hagenauer. Recorder Tennant read the two readings of the bill by title only since there were no objections from the Council. Councilor Jennings questioned why the proposed ordinance did Page 4 - Council Meeting Minutes, March 28, 1994 TAPE READING ~955 1993 ~035 2089 COUNCIL MEETING MINUTES March 28, 1994 3A not include citations issued for No Operator's License, or Driving While Under the Influence of Intoxicants (DUII). Police Chief Wright stated that the ordinance is patterned after state law which speaks about uninsured motorists. He encouraged the Council to try this ordinance first and then .review it at a later date. If passed, notices will be distributed throughout the City to advise motorists of the law which would become effective April 27, 1994. On roll call vote for final passage, Council Bill 1531 passed unanimously. Mayor Kelley declared the bill duly passed. COUNCIL BILL 1532 - RESOLUTION ENTERING INTO AN~GREEMENT WITH THE STATE OF O~GON FOR S~FETY BELT, MOTORCYCLE HELMET AND CHILD S~FETY RESTRAINT TRAFFIC ENFORCEMENT TRAINING. Council Bill 1532 was introduced by Councilor Hagenauer. The bill was read by title only since there were no objections from the Council. On roll call vote for final passage, Council Bill 1532 passed unanimously. Mayor Kelley declared the bill duly passed. COUNCIL BILL 1533 - RESOLUTION ENTERING INTO AN AGREEMENT WITH ~FA. INC. ~s FINANCIAL ~DVISOR TO ASSIST WITH THE SWIMMING pool BOND SALE. Council Bill 1533 was introduced by Hagenauer. The bill was read by title only since there were no objections by the Council. On roll call vote for final passage, the bill passed unanimously. Mayor Kelley declared Council Bill 1533 duly passed. COUNCIL BILL 1534 - RESOLUTION SETTING A PUBLIC HF2%RZNG ON THE QUESTION OF WHETHER A CERTAIN pORTION OF COUNTRY CLUB RO~D NEAR THE BOONES FERRY RD, INTERSECTION ~ND WITHIN TUKWIL~ SUBDIVISION SHOULD BE V~CATED. Councilor Hagenauer introduced Council Bill 1534. Recorder Tennant read the bill by title only since there were no objections from the Council. On roll call vote for final passage, the bill passed unanimously. Mayor Kelley declared the bill duly passed. The public hearing will be held before the Council on April 25, 1994. ACCEPTANCE OF QUIT CLAIM DEED. Public Works Director Tiwari stated that the quit claim deed is approximately 30 feet wide along the north property line and south of Wilson Court. The additional property will allow for the widening of that portion of Wilson Court. JENNINGS/FIGLEY... accept the quit claim deed signed by property owners Norman and Mildred Toepfer. The motion passed unanimously. Page 5 - Council Meeting Minutes, March 28, 1994 TAPE READING 2186 2206 2233 2366 2391 2475 COUNCIL MEETING MINUTES March 28, 1994 3A STREET CLOSURE AND SOUND ~/~PLIF~CATION REOUESTo Pineros y Campesinos Unidos del Noroeste (P.C.U.N.) has requested a partial street closure of B and Broadway Street and permission to use sound amplification equipment on Thursday, April 28th, from 5:00 pm to 9:30 pm for the purpose ..of' holding a special ceremony to dedicate their building at 300 Young Street. Administrator Childs recommended that the request be granted. SIFUENTEZ/FIGLEY .... request by P.C.U.N. to partially close B and Broadway Street and to use sound amplification equipment be granted. MILEAGE REIMBURSEMENT RATE INCREASE. Administrator Childs recommended that the mileage reimbursement rate be increased from $.20 per mile to $.25 per mile effective April 1, 1994. This change would apply to all City employees who use their personal car for travel on official city business. In addition, the mileage reimbursement rate for Dial-a-Ride and RSVP volunteers would increase from $.24 to $.25 per mile. JENNINGS/FIGLEY .... move that the mileage reimbursement rate be $.25 per mile effective April 1, 1994. The motion passed unanimously. S~HOOL DISTRICT REOUBST FOR WORKSHOP. The School District Board of Directors has requested to meet with the Mayor and Council in a workshop session to discuss issues of mutual concern. It was the consensus of the Council to meet on April 13, 1994, 7:00 p.m., at Woodburn city Hall. REQUEST FOR WORKSHOP WITH W~STEWATER ADVISORY COMMITTEE. It was the consensus of the Council to hold a workshop with the Advisory Committee on Tuesday, April 19th, 7:00 p.m., in the city Hall Council Chambers to review options with city staff and CH2M Hill engineers. Preston Tack, 2197 Camilla Way, questioned the status of petitions signed by many Senior Estates residents requesting that the city grant Senior Estates "safe haven" status. ST~FF REPORTS, 1) Emergency Disaster Plan Update -- The staff is close to having a new disaster plan put together, however, there is insufficient time available to complete the plan prior to the state-wide "Quake X" exercise in April. Once the plan and departmental training is completed, the City, Fire District, and Marion County Emergency Services will participate in a joint local mock disaster exercise which will probably be held in late summer or early fall. Page 6 - Council Meeting Minutes, March 28, 1994 COUNCIL MEETING MINUTES March 28, 1994 TAPE READING 2645 3) 4) 5) ..6)' League of Oregon Cities regional meeting dates. Household Hazardous Waste Collection Event to be held this summer. Summary report on Sunday Library Hours. Memo regarding Building Official's responsibilities. Unofficial election results from Swimming Pool Bond issue -- 2,015 yes votes and 1,762 no votes Councilor Galvin stated that the trees abutting Barclay Square Apartments along Stacy Allison Way are growing nicely, however, he questioned if a decision had ever been made regarding the upkeep of the trees located along the border and on city property. Staff will review the agreement and report back to the Council. 2696 Councilor Sifuentez thanked city residents for their approval of the swimming pool bond issue. She stated that the Pool Committee will continue to sell tiles and hold various fundraisers to help offset the costs. 2732 Councilor Jennings stated that there is a large volume of traffic using the private driveway area next to the Thomas's on Rainier Road. He had observed that the bulk of the traffic using the private property to cut across to Rainier Rd. came from Oregon Way. In addition, there is a signal on the south side of the intersection which leads people to believe that the private property is a public roadway. He encouraged Public Works staff to discuss the problem with the property owners (Baker & Brown) to barricade the Hwy. 214 and Rainier Rd entrance and to work with the State to block off the signal. 854 2897 Councilor Figley agreed that a definite problem exists at the Oregon Way intersection and a solution should be found to the problem as soon as possible. She also thanked the community for their approval of the swimming pool bond issue. Councilor Mitchell questioned the status of installation of street lights along Stacy Allison Way. Public Works Director Tiwarl stated that there will be some street lights in the area after it is developed. He will check into the status of the installation and report back to the Council. 2951 City Administrator Childs commended the St. Patrick's Day Parade Committee for a well-organized community event. He also thanked City employees Leonard and Betty Van Valkenberg, Julie Moore, Karen Halter, and Randy Scott for volunteering their time to pick up the traffic cones at the conclusion of the parade. 3A Page 7 - Council Meeting Minutes, March 28, 1994 3A COUNCIL MEETING MINUTES March 28, 1994 TAPE READING Mayor Kelley stated that he has only heard positive comments on the parade and he thanked the everyone who participated including the City employees who picked up the traffic cones at the end of the parade. 3033 ..EXECUTIVE gEgBION. JENNINGS/FIGLEY... adjourn to executive session to conduct deliberations with persons designated by the governing body to negotiate real property transactions under the authority of ORS 192. 660 (1) (e) . The motion passed unanimously. The Council adjourned to executive session at 8:27 p.m. and reconvened the meeting at 9:11 p.m.. Following the executive session, the Mayor stated that the Council would not be taking any action on the issue discussed. 3064 ~DJOURNMENT. JENNINGS/FIGLEY .... adjourn the Council meeting. The motion passed unanimously. The meeting adjourned at 9:12 p.m.. APPROVED. LEN KELLEY, MAYOR ATTEST Mary Tennant, Recorder city of Woodburn, Oregon Page 8 - Council Meeting Minutes, March 28, 1994 Executive Session COUNCIL MEETING MINUTES March 28, 1994 3A DATE. CONFERENCE ROOM, CITY HALL, CITY OF WOODBURN, COUNTY OF MARION, STATE OF OREGON, MARCH 28, 1994. CONVENED, The Council met in executive session at 8:32 p.m. with Mayor Kelley presiding. The session was held under the authority of ORS 192.660 (1)(e). Mayor Kelley Present Councilor Figley Present Councilor Galvin Present Councilor Hagenauer Present Councilor Jennings Present Councilor Mitchell Present Councilor Sifuentez Present Staff Present: City Administrator Childs, City Attorney Shields, City Recorder Tennant, Public Works Director Tiwari The purpose of the executive session was to conduct deliberations with persons designated by the governing body to negotiate real property transactions. Public Works Director Tiwari reviewed the status of the negotiations with the property owner near the Country Club Road/Oregon Way intersection. ADJOURNMENT, The executive session adjourned at 9:10 p.m.. APPROVED. LEN KELLEY, MAYOR ATTEST Mary Tennant, Recorder City of Woodburn, Oregon Page I - Executive Session, Council Meeting Minutes, March 28, 1994 3B MINUTES WOODBURN PLANNING COMMISSION MARCH 24, 1994 1) 2) 3) 4) 5) ROLL CALL: Chairperson Vice Chairperson Commissioner Commissioner Commissioner Commissioner Commissioner Commissioner Commissioner Mrs. Warzynski Present Mr. Bauer Absent Mr. Kosikowski Present Mr. Pugh Present Mr. Atkinson Absent Mr. Finch Present Mrs. Bjelland Present Mrs. Henkes Absent Mrs. Davis Present Staff Present: Steve Goeckritz, Community Development Director Teresa Engeldinger, City Planner MINUTES: The Planning Commission minutes of March 10, 1994 were accepted with the correction of Commissioner Kosikowski's name spelling. BUSINESS FROM THE AUDIENCE: None COMMUNICATIONS: None PUBLIC HEARINGS: A. SPR #94-01 Variance #94-03 Continuance Staff stated that the statement necessary to open the public hearing had been read at the last meeting. Staff stated that the applicant, Dale Baker and Tim Brown wished to locate a "Sandwich Express" in the location where the old Exxon gas station is located the on the corner of Hwy 214 and Country Club Road. Administrative Site Plan Review approval was given for the "Sandwich Express". The Variance #94-03 required a public hearing in front of the Planning Commission. Staff went over the criteria necessary for approval of this variance. A variance was being sought for the landscaping standard. Staff stated that the applicant wished to locate the restaurant next to the Kentucky Fried Chicken building due to the Country Club Road/Oregon Way realignment. This site plan meets all the conditions required 3B except landscaping. The placement of landscaping strip along Country Club Road is the only part that does not meet the standard. 15% onsite landscaping is required. A 50 ft. setback is along 214 which will allow for the Hwy 214 improvements. Staff recommended approval of the variance for the lot configuration. Commissioner Kosikowski asked about who would be responsible for the landscaping the 70 right of way, Staff answered that the developer would be responsible for the landscaping. Chairperson Warzynski asked if there was anyone who wished to speak for this proposal. Mr. ,1352 Astor Way, ask staff to orient where the building was going to be in relation to Rainier Road and the houses to the east of it. Staff pointed out the original Exxon station and stated that with the realignment of Country Club Road and Oregon Way the new facility would be closer to Kentucky Fried Chicken building. The parking would be between KFC and the Sandwich Express. Staff stated that the State Highway Division has allowed the access point on to Hvvy 214 be moved to the west but it will be right turn only egress. No ingress point is allowed from Hwy 214. Chairperson Warzynski asked there was anyone who wished to speak against this proposal. Betty Stuchlick, 938 Oregon Way, asked for a continuance to consult with legal council for the Senior Estates Neighborhood Association. Staff asked Mrs. Stuchlick for specific legal reasons. Mrs. Stuchlick stated that their legal council wished to talk to ODOT and they were concerned about this being so close to them. Oran ,2136 Rainier Rd stated that he was against anything going there until that whole building is removed. He would like to see it cleaned up. Betty Pierce, 721 Oregon Way asked what kind of barrier the applicant was going to put up and what kind of right turn barrier was going to be put up that wouldn't obstruct Hwy 214 traffic anymore than there is now. Staff answered the questions raised by the audience. In regards to the landscaping - what was allowed 15 to 20 years ago would not be allowed today. Beautification of the site is required. PCM3-24.94 SG:bw 2 3B The old existing building will be removed. All cement, asphalt, Country Club Road, etc will be dug up. Traffic flows will be improved. Staff read a letter into the record from ODOT. "Oregon Department of Transportation considered the request for right turn ingress and a right turn egress. A right turn only egress would be allowed, but a right turn ingress would not be · allowed." Staff stated that with only one signal at this intersection traffic on Hvvy 214 would improve. In regards to a continuance, staff quoted from statement required from ORS 197, fifth paragraph, "The law grants a participant the right to upon proper request to have the record of a hearing to remain open for at least 7 days.' The request must be made before the conclusion of the initial hearing. A participant is an applicant or anyone who submits oral or written testimony regarding the application. The request may be made at anytime during the initial hearing, but must be made prior to the time of the hearing. Once the hearing has been closed, there is no longer a legal right to have the record to remain open." Staff stated that the testimony given for a request for a hearing to be continued must have validity. Staff stated the public hearing was for the variance, the site plan had already received administrative approval. Chairperson Warzynski asked about the noise barrier at Rainier Road. Staff stated that condition was not discussed or recommended but the Planning Commission could make that a condition. Chairperson Warzynski asked how long before the public hearing has the homeowners been notified. Staff stated that about 30 to 35 days. Notices were sent in February 1994. The applicants request was already continued once. Chairperson Warzynski closed the public hearing. Commissioner Kosikowski asked about the time table for realignment of Country Club Road and Oregon Way. He further discussed making this a much improved lot. He made several suggestions regarding a sound barrier to the residence on the east side of the right of way and alternative landscaping techniques. Commissioner Pugh was concerned regarding the noise barrier and its effectiveness besides noise already generated by Highway 214. Staff pointed out that the realignment of Country Club Road would cause more traffic noise closer to the residence located at Rainier Road. PCM3-24.94 SG:bw 3 3B Commissioner Pugh wished to pursue the noise barrier further. He stated that he felt that the noise was already there from Hwy 214. He felt the same as Commissioner Kosikowski in regard to the property owner being consulted as to what type of noise barrier he would like to see installed there. Commissioner Finch stated that he also felt that the property owner was already suffering from traffic noise on Hwy 214, but he felt that more noise would be caused by the realignment. Commissioner Kosikowski was concerned about the aesthetic and value of the property located close to the Country Club Road. He asked what could the Planning Commission demand. Chairperson Warzynski asked for a motion to approve or disapprove this proposal. Commissioners Kosikowski and Finch asked what constituted a sound barrier. Staff stated that the Public Works staff would determine how high and type of material would work best for the sound barrier· Chairperson Warzynski asked if there was enough room in the area for a barrier and the necessary landscaping· Staff stated that there was adequate room for both. Commissioner Kosikowski made the motion to acknowledge administrative approval of SPR #94-01 and to approve Variance 94-03 with the following conditions: The realignment of Country Club Road with Oregon Way Right of way would need necessary landscaping. A sound barrier be built to protect the property owner from the traffic noise that the realignment of Country Club Road and Oregon Way would generate. Commissioner Finch seconded the motion. Commissioner Bjelland raised the question as to the barriers length. Staff stated that would have to be determined at the time of design review. Commissioner Pugh voiced his concern that a sound barrier was not necessary based on already existing noise situation. A roll call vote was taken. PCM3-24.94 SG:bw 4 3B Se Chairperson Warzynski - yes Commissioner Kosikowski - yes Commissioner Finch - yes Commissioner Bjelland - yes Commissioner Davis - yes Commissioner Pugh - no The motion passed. REPORTS: A. SPR 94-03 - 2800 sq. ft addition Fairway Plaza - Randy Saunders Staff stated that administrative approval was given for this proposal. The applicant wished the 2800 sq. ft addition for a furniture warehouse. Staff read the facts found by staff for approval. Staff had given administrative approval and asked for Planning Commission acknowledgement. Chairperson Warzynski asked if this addition would interfere with the proposed extension of Evergreen Road. Staff stated that at the pre-application conference the applicant was asked to show what effect this would have on the Evergreen Road extension. Minor Partition #94-01 Partition Hwy 21 and Progress Way - Bob Withers Staff stated that the applicant wished to partition a section to build a bank. Staff granted approval of this application and asked for acknowledgement from the Planning Commission. w C. Minor Partition #94-02 - Partition Hwy 99E south of Cleveland - Dr. John Betts. Staff stated that Dr. Betts has asked for administrative approval for partitioning of property located on Hvvy 99E south of Cleveland. D. Memo: Meralda Meadows and Parr Road Improvements There was some concern regarding the clarification of the Parr Road improvements. E. Building Activity - February 94 Staff stated that so far this fiscal year the Building Department has issued $18,000,000 value in building permits. DISCUSSION: PCM3-24.94 SG:bw 5 3B DHD - Draft Amendments Staff wished to keep the Planning Commission informed of the WDA goals in rejuvenating the DHD. at BUSINESS FROM THE COMMISSION: None ADJOURNMENT: There being no further business the Planning Commission meeting adjourned. PCM3-24.94 SG:bw 6 3C MINUTES MONTHLY MEETING OF WOODBURN PUBLIC LIBRARY BOARD DATE: ROLL CALL: April 5, 1994 Willy Baldwin - Present Nancy Bowman - Present Dorothy Jaeger - Present Gloria Predeek - Present Jean Weatherill- Present STAFF PRESENT: Linda Sprauer, Director Judy Coreson, Recording Secretary GUESTS: None CALL TO ORDER: Vice-President Gloria Predeek called the meeting to order at 12:15 PM. The February monthly meeting was not held due to a lack of quorum. The March 30th monthly meeting was changed to April 5. SECRETARY ' S RE PORT: The monthly Board minutes of January 26, 1994 were approved as submitted. DIRECTOR'S REPORT: Monthly Statistics: The monthly statistics were self-explanatory. Linda reported on the Sunday open hours of January, February, and March with an average circulation of 200+ per hour. The Sunday staff received favorable comments concerning the Sunday open hours. Activities: A list of activities was distributed to Board. The OMSI Exhibit has been very well received. Storytime continues. The Chess Club, taught by two volunteers, has had good attendance. During National Library Week, April 17 - 23, will be the grand opening of the new YA/Teen Center area. A Skateboarding Program is being planned. The Book Discussion group continues to meet at 9 AM the third Monday of the month. The Friends of the Library Book Sale is scheduled for Friday, April 29 from 11 AM to 5 PM and Saturday, April 30 from 11 AM to 3 PM. Dorothy suggested a list of the library's weekly activities should be published in the Woodburn Independent. 3C OLD BUSINESS: NEW BUSINESS: Building Repair Update: The earthquake repair project will be advertized for bid soon - perhaps next week. The mezzanine and the Youth Services areas will closed off from the public when repairs are made in those areas. The library will be closed for the repairs in the main adult part of the library. Budget hearings Update: Not only was the Library Budget approved without any reductions, but the Budget Committee also re-allocated funds to put additional items into the Library Fund. There are funds available for: additional staff; expanded open hours; six months of Sunday open hours; increase in the Books & Periodicals line items; purchase of Capital Outlay items; and to contract with an engineering firm to complete a study regarding the upgrade/replacement/reconfiguration of the HVAC (heating & cooling) system. Heating/Cooling Fans: J.C. Hansen reported the fan noise is getting louder and predict the fans will need to be replaced in the very near future. Library Parking Lot: Jean asked about the progress on the construction of the parking lot. Linda reported Randy Rhoman, Public Works Manager, is looking into the design of a "Mall-type" parking lot which may be created in the area between the Library and City Hall. OLA Annual Conference: Linda will be 'attend the OLA Conference April 6 - 9 at Sun River. Art Donations: Dr. Larry Davis has donated 49 framed art prints to the library. Thirty three of the art prints were done by John Pitcher, an artist from the state of Washington. Plans are being made for a program by John Pitcher on May 10th at 7 PM, when the art prints will be displayed. The artist will have a slide/lecture presentation from the start to finish of one of his paintings. Clackamas Network Conference: The Clackamas Network Conference will be held Friday, May 27th. Board Absences: Vice-President Gloria Predeek will not be able to attend the April 27 monthly meeting. Jean Weatherill, Corresponding Secretary, 'will chair the April meeting. Dorothy will not be able to attend the May monthly meeting. Library Board Minutes - 4/5/94 3C BUSINESS TO/FROM THE CITY COUNCIL AND/ORMAYOR: None ADJOURNMENT: The meeting was adjourned at 1:00 PM. Respectfully Submitted, ,Judy ¢oreson Recording Secretary Library Board Minutes - 4/5/94 3 PROCLAMATION OREGON TELECOMMUNICA TORS WEEK APRIL 10- 16, 1994 4A WHEREAS. Hundreds of dedicated telecommunicators daily serve the citizens of Oregon by answering their requests for law enforcement, fire and emergency medical ~ervices by dispatching the appropriate assistance as quickly as possible, and WHEREAS, The professional public safety telecommunicator is that vital link between the citizen or victim and the public safety provider who may apprehend a criminal, save their worldly possessions from fire, save their life or the live of another loved one, and WHEREAS, The critical functions performed b y professional telecommunicators also include those related to forestry and conservation operations, highway safety and maintenance activities, and many other operations performed by federal, state and local government agencies, and WHEREAS, Professional telecommunicators work to improve the emergency response capabilities of these communications systems through theirleadership and participation in training programs and other activities, and WHEREAS. The Associated Public Safety Communications Officers, Inc., an organization of nearly 10,000 people from the United states and Canada, has set aside the second week in April to recognize telecommunicators and their crucial role in the protection of life and property. NOW THEREFORE, by the power vested in me as Mayor of the City of Woodburn, I hereby proclaim April 10 - 16, 1994 as PUBLIC SAFETY TELECOMMUNICA TORS WEEK and urge the citizens to honor the vital contributions made toward their safety and well-being by North Marion County's telecommunicators. IN WITNESS WHEREOF. I hereunto set my hand and cause the seal of Woodburn to be affixed. City of Woodburn P~TION NATION t LIBRARY WEEK 4B Libraries provide information essential to our culture; and Librarians provide this verifiable informe~don in response to the-needs of citizens at work, home and school; and Reading and information has been an integral part of our national experience; and Libraries have remained free and accessible to all Americans and have nurtured this Nation with vast resources of knowledge and information; and The quality and quantity of information and services provided by libraries is dependent upon community support; and Staff persons in libraries are a valuable human resource in the age of automation; and The Woodbum Public Library and libraries throughout America are celebrating National Library Week during the week of April the 18th through the 24th, with the theme: "READING TAKES YOU PLACES"; and That theme encourages us to learn more, grow more, enjoy more through the power and pleasure of reading and expand our horizons by using the wide variety of materials our libraries offer. I, Len Kelley, Mayor of the City of Woodbum, do hereby proclaim Apd117 - 23, 1994 as WOODBURN LIBRARY WEEK in the City of Woodbum, Oregon and I urge all Citizens to become familiar with the local library and the staff available to assist them in their search for information. ~ ~8'~:/:I~Z #~]gt~', I have hereunto set my hand and caused the Seal of the City of Woodbum to be affixed this 11th dayof Apd11994. Len Keley, M~mr CJ~ .Oregon COUNCIL BILL NO. RESOLUTION NO. 1535 10A A RESOLUTION ENTERING INTO A PROFESSIONAL SERVICES AGREEMENT WITH PRESTON THORGRIMSON SHIDLER GATES AND ELLIS, ATTORNEYS, FOR BOND COUNSEL SERVICES. WHEREAS, the voters of the City of Woodburn have authorized the City of Woodbucn to issue general obligation bonds for the purpose of constructing an aquatic center, and WHEREAS, it is necessary and prudent for the City to employ a law firm to act as bond counsel, render a legal opinion as to the bonds, and assist with other aspects of the bond sale, and WHEREAS, Richard D. Roberts of Preston Thorgrimson Shidler Gates and Ellis is qualified to provide the necessary services, NOW, THEREFORE, THE CITY OF WOODBURN RESOLVES AS FOLLOWS: Section 1. That the City enter into an professional services agreement with Preston Thorgrimson Shidler Gates & Ellis to allow Richard D. Roberts to serve as bond counsel, and that the mayor is authorized to sign said agreement on behalf of the City. Section 2. That a copy of said agreement is attached hereto and, by this reference, incorporated herein. Approved as to form.~/.~ ~ /'/(/~'/~ ~')/- City Attorney Date APPROVED: Len Kelley, Mayor Passed by the Council Submitted to the Mayor Approved by the Mayor Filed in the Office of the Recorder ATTEST: Page I- Mary Tennant, Deputy Recorder City of Woodburn, Oregon Council Bill No. Resolution No. IOA MEMO TO: FROM : DATE : SUBJECT: Bob Shields City Attorney Mary Tennant 'April 5, 1994 Letter of Agreement - Bond Counsel Attached is the most recent letter of agreement from Dick Roberts regarding legal counsel fees and expenses relating to the Swimming Pool bond issue. Please note that he has changed $2, page 2, Compensation, to read "would not exceed $5,500". In regards to his definition of "substantial reduction", he stated that the bond issue amount would have to be reduced by at least $100,000 before there would be any adjustment to their service fees. If the issue were $100,000 less, they would probably be able to reduce their fee by approximately $500. PRE.gFON THORGRIMSON SHIDLER GATES & ELLIS ATTORNEYS AT LAW 3 oo u.s. T, 10A Ill S.W. Fifth Avenue Portland, OR 97204-3688 Telephone: (503) 228-3200 Facsimile: (:503) 248-9085 March 24, 1994 Mary Tent/ant City Records City of Woodburn 270 Montgomery Street Woodburn, OR 97071 Subject: City of Woodburn, General Obligation Bonds, Series 1994 Dear Mary: Congratulations on a successful bond election. This letter describes the duties and sets forth the basis of our compensation for professional services to be rendered as bond counsel in connection with the authorization, sale, and delivery of the above series of bonds by the City of Woodbum (the "Issuer") to finance construction and equipping a swimming pool complex (the "Project"). 1. Bond Counsel. We will perform all usual necessary legal services as bond counsel. Specifically, we will prepare and direct legal proceedings and perform other necessary legal services with reference to the authorization, sale and delivery of bonds, including the following: (a) Prepare resolutions and other instruments pursuant to which bonds will be voted, authorized, sold and delivered in consultation with the City, and the purchaser of the bonds; (b) Attend meetings the City to the extent required or requested with reference to the issuance of the bonds; (c) Attend meetings with prospective bond purchasers to the extent re- quired or requested, prior to the issuance of the bonds; (d) Prepare or review, as requested, the certificates, affidavits and other documents required for the bond transcript; (e) Review the printer's proofs of bonds and legal opinion; M 3RDR\WOODBURN.94XENGLTIL DOC Anchorage · Coeur d'Alene · Seattle · Spokane · Tacoma · Washington, D.C. A Partnership Including A Professional Corporation PRESTON THORGRIMSON March 24, 1994 Page 2 SHIDLER GATES & ELLIS 10A (0 Prepare and coordinate the accumulation of the required closing documents; (g) Examine appropriate originals of the executed bonds and participate in the closing of the bond sale; (h) Supervise execution of the bonds and delivery thereof to the original purchasers; and (i) When so delivered, render our opinion covering the validity of the bonds and the tax-exempt status of the interest thereon under federal income tax laws. (k) Assemble and distribute transcripts to the working group. 2. Com~. We understand that the bonds will be issued in an approximate aggregate amount of $1,755,000. As we discussed previously, our fee for bond counsel services would not exceed $5,500. sold. The fee would be reduced if there is a substantial reduction in the amount of bonds In addition to our fees for bond counsel, we require that we be reimbursed for all out-of-pocket expenses (including travel, long distance telephone charges, tdecopy charges, copies, express courier charges, etc.). These will be submitted in an itemized fashion in our closing statement. The above fees do not inelude any services not usually performed by bond counsel prior to the issuance of the bonds, such as fees for litigation, bond preference or other bankruptcy opinions, fees for legal services involving direct responsibility for proceedings before administrative agencies, including, by way of example, the Internal Revenue Service, the Securities and Exchange Commission, fees for title examinations or title opinions, and fees for negotiating special or unusual comraets not usually prepared by bond counsel in connection with the issuance of bonds. A place is provided below for your acceptance of this agreement, and if you so agree, we ask that a copy of the letter be signed and returned to us for our files. We also enclose a transcript index listing those documents that we need to review so that we are assured of a valid election. M:~P,.M~CLIKNT.DEV~ENGLTi~ DOC PRESTON THORGRIMSON March 24, 1994 Page 3 SHIDLER GATES & ELLIS IOA !fyou have any questions concerning any portion of this letter, please call me. We look forward to working with you and the successful issuance of the bonds. Very truly yours, PRESTON THORGRIM~$ON SHIDLER GATES & ELLIS Richard ~ The foregoing agreement is hereby accepted on behalf of the City of Woodbum. City of Woodbum By: Title: M:~ORM b~2LIENT. DEV~I~GLTR. DOC 10A TRANSCRIPT INDEX $1,7SS,000 City of Woodburn, Oregon Marion County, Oregon General Obligation Bonds Serie~ 1994 1. Transcript Certification. Election Phase Excerpts of minutes of City Council meeting at which resolution authorizing submittal of question regarding issuance of general obligation bonds to voters, setting forth ballot title and setting election date was adopted. 7. 8. 9. 10. 11. 12. 13. Copy of resolution authorizing submittal of question regarding obligation bonds, setting forth ballot title and election date. issuance of general Copy of notice of a special election. Certificate of county elections officer stating when notice of election was received by that office. Affidavit of posting of notice of bond election. Certificate of county Elections Officer regarding mailing ballots. Sample oath of county elections clerk. Copy of ballot. Abstract of election results as prepared by County Elections Officer. Recorder's certificate of indebtedness. Assessor's certificate of real market value. Recorders's certificate of regular City Council meetings; quorum compliance; and policy implemented in accordance with ORS 192.640. Page 1 - Transcript Index 10B COUNCIL BILL NO. 1536 RESOLUTION NO. A RESOLUTION AUTHORIZING A MEMORANDUM OF UNDERSTANDING WITH THE OREGON NATIONAL GUARD. WHEREAS, the City of Woodburn previously entered into an agreement with the oregon State Police for coordination of available resources for gang enforcement services, and WHEREAS, as part of this program, a full-time Oregon National Guard person has been assigned to the Woodburn Police Department for the past 18 months, and WHEREAS, the City of Woodburn desires to continue its affiliation with the Oregon National Guard Counterdrug Support Program, NOW, THEREFORE THE CITY OF WOODBURN RESOLVES AS FOLLOWS: Section 1. That the Mayor of the City of Woodburn is authorized to execute, on behalf of the City, the Memorandum of Understanding between Woodburn Police Department and the Oregon National Guard. Section 2. That a copy of said memorandum of understanding is/attached hereto, and by this 'r~~ ~LJ~/~ Approved as to form: City Attorney Date APPROVED: Passed by the Council Submitted to the Mayor Approved by the Mayor Filed in the Office of the Recorder ATTEST: Mary Tennant, City Recorder City of Woodburn, Oregon Len Kelley, Mayor Page I - COUNCIL BILL NO. RESOLUTION NO. 10B City of Woodburn Police Department MEMORANDUM 270 Montgomery Street ~oodburn, Don Eubank Operations Lieutenan~ Date: April 4, 199~ - ~.,~ To: Mayor and City Council Oregon 97071(503) 982-2345 Ext. 351 Thru: Chris Childs, City Administrator RE: Oregon National Guard Counterdrug Support Program (CDSP) Memorandum of Understanding (MOU) In July of 1992 the City of Woodburn passed a Resolution authorizing an Agreement with the Oregon State Police for Gang Enforcement Services. As part of this Grant, the Oregon National Guard assigned a full time guards person, SSG Rene' Bravo, the Woodburn Police Department. He has been working in the Police Department for over 18 months. In August of 1993 the City signed a Letter of Agreement and an Operation Plan for Gang Resource Intelligence Program with the Oregon State Police. To ensure that the Counterdrug Support Program continues as expected, a Memorandum of Understanding has been written and is attached for review. SSG Rene' Bravo's primary assignment has been with Gang Enforcement/Intelligence. He has participated in numerous surveillance details involving gangs and drug enforcement. The intelligence gathering, training and workability of our Gang Unit has been used as a model for the state. This program and person are an asset to the Woodburn Police Department and the Citizens of Woodburn. RECOMMENDATION: It is my recommendation that the City of Woodburn continue its affiliation with the Oregon Nation Guard Counterdrug Support Program by signing the attached Memorandum of Understanding. lOB Counterdrug Support Program 22 March 1994 Woodburn Police Department Attn: Don Eubank 270 MontqomeryStreet Woodburh7 Oregon 97071 Dear Mr. ~~/w~ The Oregon National Guard Counte.rdrug Support Prog~am ~CDSP) is required byNatlonal_Guard ~.ecjulatlo~, ~ de~lop an? enser into a Memorandum of Understanding (MOU) wlsn a±± agencies receiving CDSP support for 30 days or more. Enclosed you will find a draft MOU we have develo.pe~for, your agency. This MOUhas been reviewed bythe CDSP ~ua[~ aha the state Judge Advocate General (JAB). We request that you carefully review this MOU with your legal advisors and make any required changes. Contact Cpt. Dunn if you have any questions or cc~nents. Please return the signed MOU to us as soon as possible. We will return a signed copy to you for your records. Thank you for your support of the Oregon National Guard Counterdrug Support Program. We enjoy wo~ki~g.wi~h your.~ency and look forward to continuing this relationship Dy prov~c~ng you with the best support ava~labie. Point of Contact is Cpt. Wally Dunn at (503)538-1353, fax (503)538-0722. Sincerely, Brian K. Griffin Lt. Col. USAF Coordinator Counterdrug Support Program lOB 1VW~MORANDUM OF UNDERSTANDING BETWEEN WOODBURN POLICE DEPARTMENT AND THE ORFf~N NATIONAL GUARD lOB 1. PURPOSE. This Memorandum of Understanding (MOU) establishes policies, procedures and guidelines for Oregon National Guard (ORNG) in support of the Bureau of Land Management in Drug Interdiction operations. 2. AUTHORITY. a. This MOU is entered into under the authority of the law of the State of Oregon, and Uniformed Controlled Substances Act, ORS 475~940 to 475.995, and Cooperative Agreements as authorized by ORS 190.110. b. National Guard R.ec~ulation (NGR) (AR) 500-2/(AF) 55-6, dated October 1, 1992, Subject: National Guard Counterclrug support to Law Enforcement Agencies (l,W.A's) . c. National Guard Counterdrug Coordinators handbook, published quarterly, Subject: Policies relating to National Guard support of Law Enforcement Agencies. a. Section 112 of Title 32, United States Code, authorizes the Secretary of Defense (SECDEF) to provide funds to the States that receive approval from SECDEF of plans for National Guard Counterdrug support to Y,w3t's. ORNG personnel and equipment may be .deployed on approved missions to support counterdrug activities of Federal, State, and Local l,wJt's. b. ORNG personnel involved in counter~drug support. operations are governed by State Law and (AR) 500-2/(AF) 55-6. ORNG personnel will provide counterdrug support in Title 32 or State Active Duty status and may not perform duty outside the territorial limits of the United States while assigned to the Bureau of Land M~D~gement. c. [Reserved] 4. RESPONSIBILITIES a. Upon request and as resources allow, ORNGwill perform any and/or all of the following National Guard Bureau approved missions: (1) Ground reconnaissance; ground surveillance; ground transportation; aerial reconnaissance; aerial surveillance; aerial transportation; ground radar support; cargo inspection; training programs; aerial photo reconnaissance/surveillance; liaison, planning, coordination and lOB reporting; greenhouse/drug lab detection/eradication; film procession for photo reconnaissance; administrative, information, data processing, logistic~.an~maintenance support; engineer support; and aerial interdiction. (2) Assume full responsibility for salary! .benefits, the administration of personnel records and other adm~_nlstrat~ve needs of ORNGpersonnei assigned to the Bureau of Land Management. (3) Be responsible for the placement, retention, and termination of ORNGpersonnel. (4) In no event charge any indirect cost rate to the Bureau of Land Management for administration or implementation of this agreement. (5) Ensure that ORNGpersonnel wea~ appropriat~ uniform or civilian attire while working for the Bureau ot Land Management. Air crew members will wear appropriate flight uniforms required byORNG regulations. (6) Comply with Woodburn Police Department procedures regarding the c~rtification~and,~a~.n.g of ~pe~s~nne~. security clearances and otner personne± re±laol±lnyana integrity measures. (b) woodburn Police Department will: (1) Assure that requests for ORNGcounterdrug support under this MOU originate either from the Special-Agent- in-charge (SAC) or designated representative. (2) Subntit written requests for counterdrug support directly to the Counterdrug Support Program (CDSP) office, Newberg, OR. (3) Provide work space, equipment (to include the use of Woodburn Police Department vehicles) and logistical support necessary for ORNGpersonnel to carryout support duties pursuant to this MOU. (4) Provide necessary training to ORNGpersonnel in support of Woodburn Police Department counterdrug operations. (5) Provide written job descriptions and submit annual performance evaluations to ORNG supervisors. (6) Pay temporary duty (TDY) expenses incurred_by ORNGpersonnel for travel requested and approved by the Wooc~urn 2 lOB Police Department in support of counterdrug operations. (7) Upon determination of necessity by the Woodburn Police Department, provide ORNGpersonnel access passes or identification documents required to fulfill their counterdrug support dUties. Issue and turn-in of woodburn Police Department access passes or identification documents will be controlled by the woodburn Police Department Security Programs Office. (8) In job description, specify the level of persOnnel security clearances required in connection with the duties to be performed for the woodburn Police Department. 5. ADMINISTRATIVE REPORTING PROCEDURES. When ORNGpersonnel are in support of the Woodburn Police Department, the senior ORNG member will report da~ly.to the CDSP 9ffi~e.when employed, in a tactical mode andperlodically as asslgnea 1~ an administrative role, in accordance with (AR) 500-2/(AF) 55- . 6. ~AND CONTROL PROCEDURES. a. ORNG. The conm~g~der of the ORNG is the Adjutant General. The adjutant General will exercise con~m3nd authority through the ORNG Counterdrug Support Task Force Conm%mnder, and ORNGpersonnel will remain under the conmmmnd of State Military authorities at all times. b. Woodburn Police Department. The Senior Agent in Charge (SAC), or designated representative, who is the supervisory authority for enforcement operations conducted by the Woodburn Police Department, shall exercise operational control over ORNG personnel engaged in counterdrug support. c. ORNGpersonnel will be under the conmmmndof the senior ORNGmember assigned to the woodburn Police Department. ORNG persong, el agree to be resp?.n~.ive to Woo~b~.~ Police~D?part~ directives and to comply with agency po±lc~es, reg~.±anmons.~ procedures applicable to t~e coun~erdrug s~u?port_ they provmae. In the event ORNGpersonne± perceive a conz±~ct between applicable ORNG and woodburn Police Department policies, regulations or procedures, the senior ORNGmember will bring the matter to the attention of the supervising SAC or designated representative for resolution. 7. OPERATIONAL SECURITY (OPSEC) AND INFORMATION MANAGEMENT PROCEDURES. a. Woodburn Police Department will establish operatioD~l security requirements and make public information/news media releases. 3 lOB b. WoodburnPoliceDepartment will ensure that the ORNG receives statistical results and other information concerning operational activities required for inclusion into ORNG reports/records in accordance with (AR) 500-2/(AF) 55-6. c. The ORNGwill ensure that personnel security clearances (for access to National Security Information) of ORNGpersonnel assigned to the woodburn Police Department are conxnensurate with agency mission requirements and will pass these clearances to the Woodburn Police Department. d. Woodburn Police Department will accept ORNG access clearances to National Security Information. Woodburn Police Department will complete standard security checks in accordance with agency procedures before Grantin~ ORNGpersonnel access to sensitive information. e. woodburn Police Department will maintain all information gathered during counterdrug support operatio~ns to include written agencyrepo.rts prepared byO_R~Gloers~nne~;' Woodburn Police Department is the release authority ~or Enls information. f. Information provided to or gained byORNG in connection with Woodburn Police De.~rt.__m_e~.~ 9~rations will not be released by ORNGormaintainedwlth ORNG f~les. 8. SCOPE OF APPROVED O~ NATIONAL GIR%RD COUNTERDRUG SUPPORT a. Permissible support, services and resources that may .be f provided to t.he_ Woodburn POlice Depa_r.t..m.ent by ~ORN~ may cons~u o any missions identified in the ORNG Stane counuerc~ug suppo Plan approved SECDEF. These support services and resources are identified in paragraph 4-a-1. b. ORNGpersonnel will provid~support specified in individual job descriptions writtenbyT.WA supervisors and approved by the Counterdrug Snq0port Task Force ~der. 9. FORCE PROTECTION AND RU~.W.q OF ~%RRAGt~IN~F. a. WoodburnPoliceDepartment and ORNGwill ensure that ORNGpersonnel remain in a support role. Except in exigent circumstances, ORNGpersonnel will not become directly involved in law enforcement operations to include arrests, seizures or the direct physical collection of evidence. b. ORNGpersonnel will not be deputized or cross- designated with Title 21 investigative authority. c. Only specific ORNGpersonnel will be armed while 4 lOB performing counterdrug support functions for the Woodburn Police Department (1) Woodburn Police Department will request and justify in writing (outside of job description) for specific ORNG personnel 'to be armed. (2) The Adjutant General or Counterdrug Support Task Force ~der approved ORN~ CDSP personnel will then be trained and qualified to Woodburn Police Department, State Police, and CDSP "standards. (3) ORNG CDSP perso..n~,el _a_uthori_zed t~o .carry firearms are responsible for complying wi5n all WoodDurn Fo±ice Department, State, and CDSP weapons policies and procedures. (4) The ORNG CDSP Logistics Officer will issue authorized CDSP personnel firearms and ammLnition. No other firearms or anrnunition are authorized. Use of privately owned firearms and aranunition is strictly prohibited. 10. PUBLIC AFFA~RS. a. Woodburn Police Department will make the final determination concerning public information requests relevant to joint Woodburn Police Department/ORNG counterdrug support operations. (Ref MOU Para 7-f) b. ORNG personnel will not make_public affairs disclosures regarding joint Woodburn Police Department/ORNG counterdrug support operations. 11. CIVIL LIABILITY/PROPERTYACCOUNTABILITY. a. Woodburn Police Department acknowledges that the United States is liable for the neglig~ent or wrongful acts or omissions of its agents and employees whmle acting w~thin the scope of their employment to the extent permitted bythe Federal Tort Claims Act (FTCA), 28 U.S.C. 2671-2680. WoodburnPolice Department also acknowledges that the United States is liable to its employees for workers compensation benefits to the extent permitted by the Federal Employees Compensation ACT, 5 U.S.C. 8101-8150. b. ORNG acknowledges that the United States is liable for the negligent or .wrongful acts or omissions of ORNGmembe~s, while acting in the line of duty in Title 32 status, to the extent permitted by the FTCA, 28 U.S.C. 2671-2680. c. ORNGmembers engaged in counterdrug support activities while in State Active Duty status are entitled to protection and 5 lOB invm~nities afforded by the Oregon Tort Claims Act, ORS 30.260 et seq. d. Both parties agree to contact the other party as soon as possible to report d~mage caused to the equipment of the other. To the extent permitted bythe FTCAand other applicable laws and regulations, each party acknowledges its liability for d_a.mag~ to equipment of the other party, caused by the actions or omissions of the borrowing party's agent and employees, while acting ~ithin the scope of their employment. 12. ACQUISITION OF~IRB/~fS. Woodburn Police Department will be solely responsible for securing any warrants required for searches or for determining that any searches, inspections, or observations did not require warrants. The requirement for a determination that legal authorization is not needed will be documented in counterdrug support reports. 13. TERM OF AG~~. This memorandum is in effect upon the last signature and will remain in effect unless rescinded by either party on a 30-daywrittennotice, or revised in writingby mutual consent. (Signature) (Date) (Typed name) Title (Signature) (Date) (Typed name) Major General The Adjutant General Oregon National Guard 6 10C MEMO TO: MAYOR AND CITY COUNCIL THROUGH CITY ADMINISTRATOR FROM: COMMUNITY DEVELOPMENT DEPARTMENT SUBJECT: APPEAL OF BAKER/BROWN SITE PLAN REVIEW #94-01 AND VARIANCE #94-03 DATE: APRIL 8, 1994 At their hearing of March 24, 1994, the Planning Commission acknowledged a site plan review and approved a variance request for the "Sandwich Express." The result of that action has evoked an appeal of that decision (attached). The appellant, Mr. Wallace W. Lien, PC, on behalf of the "Woodburn Senior Estates Neighborhood Association" filed the appeal on April 1, 1994. This appeal was received within the 10 day filing deadline as required in the City of Woodburn Zoning Ordinance. ACTION NEEDED: By motion, (1) acknowledge receipt of the appeal, (2) direct staff to set the matter for public hearing at the earliest time permitted by Oregon law, and (3) order the Planning Commission to certify and transmit to the City Council its complete record in the cases. WALL^CE W. LIEN MARK C. HOYT MARK D. SHIPMAN WALLACE W. LIEN, P.C. AWrORNEYS AT LAW 1191 CAPITOL STREET NE SALEM. OREtGON 9730 I-1102 OFFICE (503.) 585-0105 FAX (503) 585-0106 'APR 0 'f 10C C. APITC~ HOf~ E.~l~. 1918 April 1, 1994 City Clerk City'.of-Woodburn By Hand Delivery! 270 Montgomery Street Woodburn, Oregon 97071 Re: Appeal of Bak~r/BrQwn - "Sandwich Express" Decision Dear Clerk: Please be advised that this office has been retained by Shirley Mixel and the Woodburn Senior Estates Neighborhood Association to represent them in their opposition to the location of a .Sandwich Express" restaurant at 2515 Newberg Hwy., Woodburn, Oregon. The property is identified in the notice of public hearing as 5S, 2W, 12AD TL 18600, and the applicants are Dale Baker and Timothy Brown. The case numbers are SPR 94-01 and VAR 94-03. It is my understanding that the Woodburn Planning Commission on March 24, 1994made a final land use decision approving the site planand a variance for the -Sandwich Express", although I have not been provided with the Order or any of the findings and conclusions necessary to justify such action. THIS LETTER SHOULD BECONSIDEREDTOBE FORMAL NOTICE OF APPEAL of the decision of the Planning Cot~aission relative to the approval of the siting and any associated variances for the .Sandwich Express". My clients were advised by staff that there are no appeal forms, and that a letter of this nature would suffice. I would request that this matter be placed on the next available hearing agenda for the Woodburn City Council for consideration of this appeal. I would further request that you contact my office to arrange scheduling of that hearing so that I will not have a conflict with other previously scheduled appearanc- es. While I have not had a thorough opportunity to review the file or the record in this case, there does appear to be several problems with the decision that are apparent even upon cursory review. The first grounds for appeal of this case is that my client was not provided an adequate opportunity to review and prepare for the hearing before the Planning Commission. My clients indicate to me that they advised the Planning Commission that they needed more 10C City Clerk Page 2 April 1, 1994 time to review and comment on the material and to consult with my office. My clients further invoked the provisions of ORS 197.763 which entitled them, as a matter of law, to either a continuance or an open record period of at least seven days, depending upon the circumstances present in the case. The Planning Commission denied my clients any extra time whatsoever in violation of the statute. On this basis alone the process is flawed and must be reopened. The second grounds for appeal involves violation of the Transportation Goals and Policies of the Woodburn Comprehensive Plan. The allowance of another restaurant, and especially one with a drive through window, at this location with access that directly and adversely impacts an already overburdened street (Highway 214) violates the plan, and simply does not make good sense. It has been the policy of LCDC and ODOT to recommend, and where authorized, to stop any new development in this area until solutions to the traffic congestion of the Highway 214/Interstate 5 corridor are found and implemented. The city itself has recognized this on many occasions in the development of traffic alternatives, and the revisions to 'the Transportation element of the Comprehensive Plan. It appears to be highly inappropriate to ..allow access driveways as proposed here, when that will irrevocably compound the traffic .problem. The idea should be to find ways to solve the problems, not add more problems to an already difficult situation. It is my understanding that the siting of this proposal, and the placement of driveways as proposed is opposed by several city departments who recognize that approval of this use will make the problems immediately worse and perhaps eliminate other ways to help solve the situation. The last grounds for this appeal, although I do reserve the right to raise other issues before the City Council at its hearing after I have had the opportunity to more carefully review the record in person, is the failure of the application to comply with the mandatory approval criteria set forth in Section 13.020 (a-f) of the Woodburn Zone Code. For purposes of this appeal I will not go into great detail on this aspect of our objection. Suffice it to say that it is my clients ~osition that there is a failure of proof by the applicant that there are in fact unnecessary, unreasonable hardships or practical difficulties which can only be relieved by modifying the zone code provisions; that there are any exceptional or extraordi- nary circumstances that apply to this property that do not apply to every other property in this entire area; that allowing this exacerbation of traffic will not be materially detrimental to the public.who drive on Highway 214 in this area; and that this action 10C City Clerk Page 3 April 1, 1994 is necessary in order for the applicants to preserve their property rights in this land. There is an extraordinarily high threshold of proof required to comply with this rigorous criteria. The applicant has not provided evidence or justification sufficient to meet this high threshold. Over the last ten years or so, the Land Use Board of Appeals has heard hundreds of variance cases. Onlya handful of those cases have ever been approved. This shows the'extraordinary difficulty it is to justify a variance in Oregon, and this case certainly does not qualify based on the facts presented to date. My clients stand ready to present additional facts, argument and justification for why these applications should not be approved at this time. This appeal should be accepted and the decision of the Planning C~m~ssion reversed, or at a minimum this case should be remanded to the Planning C~f~,ission to take additional evidence and to properly and reasonably apply all of the criteria to the facts presented. When that is done this application will be denied. If you have any questions regarding this matter, please feel free to contact me at your convenience. Yours truly, Wallace W. Lien cc: Mr. Steve Goeckritz / Mr. Chris Childs Ms. Shirley Mixel Senior Estates Neighborhood Assoc. 1OD MEMORANDUM TO: THRU: FROM: Mayor and City Council Chris Childs, City Administrator NevinHolly, Recreation and Parks Director SUBJECT: War Memorial Pool Status for Summer of 1994 DATE: April 07, 1994 At the regularly scheduled Recreation and Park Board Meeting on March 24, 1994, the status of Woodburn's War Memorial Pool was addressed. The Recreation and Parks Board carefully weighed both the positive and negative aspects of opening or closing our old pool during the upcoming summer season. Per the attached staff report, the Woodburn Recreation and Parks Board voted unanimously to permanently close the Woodbum War Memorial Pool. The Recreation and Parks Board recommends that the Woodburn City Council formally accept this recommendation by Council vote. The benefits to closing are numerous, including the expenditure of funds, public safety and the rapid expedition of the new Aquatic Center. By not opening this summer all of the funds budgeted in the 1994/1995 Pool Budget will be available for the anticipated 3 months of operation of our new Aquatic Center in 1995. A portion of the remaining funds for Pool Budget 1993/1994 (June) will be expended on providing local youth with additional alternative programming. NH:swp 1OD STAFF REPORT TO: Recreation and Parks Board FROM: Nevin Holly, Director Recreation and Parks SUBJECT: Memorial Pool/Summer 1994 Status DATE: March 24, 1994 As I am sure all of you are now aware, the City of Woodburn successfully passed Its Pool Bond Measure.. The ballots gave us a passage margin which ensures the results will hold up without the necessity of a recount. The new pool project time line will allow us to have a new fully operational indoor aquatic center in approximately 1 year from today's date. This is an exciting time for us as Recreation and Parks staff and Board, as well as an invigorating time for Woodbum residents. Our new indoor Aquatics Center, Centennial Park, Tukwilla Golf Course and several other planned community developments are changing Woodbum and will have a lasting impact on Woodbum's future. The Woodbum Pool Committee has agreed to proceed with its bi- weekly meetings and to continue its fund raising efforts. The next Pool Committee meeting is scheduled for Wednesday, March 30 at 7:00pm. Park Board Chairperson, Frank Anderson did an excellent job in assisting the Pool Committee and as serving as the Pool Committee PAC Chairman. Any additional Board members who would like to join the Pool Committee in their continuing efforts are welcome to join. To give you an idea of the timeline for the pool project, I have included the following work flow chart: March 22, 1994 I May 1, 1994 Sept. 1, 1994 I March 22, 1995 This time schedule is based on the best estimates I can come up with at this time. It is unlikely the pool would be completed any later than April 1, 1995, but it is possible it could be completed as much as 2 months sooner, if everything goes well. Some of the construction plans are contingent upon what we decide as a Park Board, and as a City Council in regards to the status of War Memorial Pool for the Summer of 1994. As you are aware, War Memorial Pool operated on a conditional operating permit for the Summer of 1993. Marion County has indicated it would be possible to acquire a conditional operating permit for 1 more summer. In making a decision regarding opening for the Summer of 1994 there are several considerations which you must evaluate which will allow you to make a decision. I will try and review each of these on a point by point basis. MONETARY CONSIDERATION: We budgeted $81,633 for Swimming Pool Operations in the 1994-1995 budget. This is the total projected operational costs for a full three months of operation at our new aquatic facility. It will cost approximately $15,000 per month to operate Memorial Pool this summer. This is excluding any repairs which will be necessary to start up the 1OD Page - 2 - pool. Therefore, if we do open this summer for either a short session, or a full session, the amount expended would affect weeks we are able to open the new facility, even if it was complete. For example: one month of summer operation could eliminate approximately 3 weeks in the 1994-1995 budget. In practical terms, with year round school there is only a window of 3 weeks when the pool is accessible to all children and that is during the common break of the first 3 weeks in July. MEMORIAL POOL CLOSING: Having Memorial Pool open for a short session, or for a full session would allow us to provide the children of Woodbum with this valuable recreational program which has been uninterrupted for the past 45 years. There are also some creative programming which could be provided the youth, celebrating the last summer of swimming at War Memorial Pool and in celebrating the upcoming year round pool. In terms of swimming lessons, I am not as concemed about the impact in that with year round school programmed swimming lessons can be provided to meet the individual school track needs as soon as the new center opens. Therefore, I do not feel that missing a single season of lessons will have a measurable impact on local children. The impact on local young people who depend on the pool being open as a source of summer jobs will be more directly felt. Although we would not be able to provide summer positions for all the returning lifeguards, it is likely that we could utilize some of the pool salaries money for structured recreational programming, as well as regular scheduled bus trips to other local pools. MAINTENANCE CONSIDERATIONS: Memorial Pool has become increasingly labor intensive to maintain. We must weigh whether the start up costs and the maintenance staff hours necessary to open are worth the effort. This is especially true if we decide to open for only a short session. Not having to concentrate on the swimming pool this summer would allow the maintenance staff to focus on regular park maintenance and on special projects such as Centennial Park. IMPACTS ON NEW AQUATIC STRUCTURE CONSTRUCTION: The closure of the existing pool for the Summer of 1994 will benefit the new Aquatic Center in terms of not expending operational dollars which we discussed earlier. It is questionable whether any demolition will be performed this summer. Only having Memorial Pool closed for the Summer of 1994 will make demolition even possible. OPTIONS Making a decision as to open or not to open Woodbum War Memodal Pool for the Summer of 1994 is certainly an easier decision to make than if the Pool Construction Bond Measure had failed. Either decision you make as a Board now will be more acceptable by the general public in that there is no finality to, for example, closing the existing pool. We have a new pool coming on line. The three options which I feel you should consider are outlined below. I am also open to suggestions should you have another concept to pursue. The recommendation you decide on will be taken to City Council. The final decision on this issue will be made at the Council level. It is my feeling the Recreation and Parks Board's decision on this matter will weigh heavy on the Council decision. IOD Page - 3 - OPTION I Open War Memorial Pool for I final season. This will result in no loss of aquatic programing for local youth. This decision benefits in terms of uninterrupted recreational programming for youth and in terms of providing summer jobs for our local young people. It would cut into potential operating funds for the new pool and would be labor intensive on the Maintenance Staff. OPTION II Do the necessary repairs to open the pool for one last short session. Operate the pool for a 6 week period of 1 week before common year round break and 2 weeks after June 20 - July 29. This option will also cut into operational allotment for the new pool and would also be labor intensive. The option will provide the recreational resource to local children during the key periods of time in the summer OPTION III Closure of War Memorial Pool. The advantage of this option is it saves money, and it serves to expedite our current year round Aquatic Center Project. The disadvantage is it disrupts the continuity of local aquatic programming. As referenced earlier, some replacement recreation programs, as well as regular field trips to other aquatic centers in the area can be arranged. These choices are based on the premise that repairs and start-up costs can be done at costs that are reasonable. If we decide to open the old pool there is always the possibility that new problems develop when attempting to ready the old pool for opening. If this did occur, establishing alternative programs will be difficult if we were to be forced to scrap the plans for opening the last minute. However, the temporary repairs which were provided for the Summer of 1993 did provide a workable system and water clarity was better than it has been in years. Woodburn War Memorial Pool Operating Costs Expenses Revenues ,Operational Costs 1990-1991 43,765 14,107 28,401 1991-1992 45,784 17,383 30,383 1992-1993 46,156 15,772 30,383 4~Expenses are based on actual expenses and an estimated $14,000 utility cost. Revenue is based on actual revenue received. The expenses also do not include dedicated maintenance staff hours. The new pool will be metered separately from the Parks, and utility costs will be exact in terms of costs and usage. $81,633 is budgeted in Account Number 020-225-[Swimming Pool] for the 1994/1995 Budget. This sum will allow us 3 months of full operation in our new Aquatic Center. [April 1-June 30]. Within this operational budget is dedicated funds to hire and bring on our new Aquatics Manager two months prior to opening. We could not afford to budget for both the Summer of 1994 operational and the 3 months of operation in the new pool. Therefore if we expend funds after July 1, 1994, these will reduce the amount in the aquatics budget dedicated to the new pool. Lots to think aboutt!!??? IOE TO: FROM: SUBJ.: DATE: MEMO Mayor and City Council Chris Childs, City Administrator Warning Letters - Basketball Hoo0s in City R/O/W April 7, 1994 RECOMMENDATION: As an initial step, authorize (by motion) city staff to send the accompanying letter (Exhibit "A") to occupants of all residences identified by staff which have basketball hoops located in street right-of-way. This recommendation is based upon the policy considerations of availability of funds for enforcement and the balancing of competing priorities as outlined below. BACKGROUND: The topic of basketball hoops in the city right-of-way has been discussed at several recent Council meetings, apparently resulting initially from concerns expressed to a city councilor by constituents in his ward regarding two such "hoops". Subsequently, two different individuals (Mr. Green - 3/14/94 / Mr. Conger - 3/28/94) have appeared personally at Council meetings, each representing opposite perspectives. Fundamentally, it is unlawful to construct basketball hoops, or anything else not specifically related to movement of traffic or pedestrians, within a public right-of-way. Accordingly, the principal liability lies with the owner, those who use the basketball hoop, or the motorist whose first duty is to be alert to potential hazards. Above all, common sense on the part of parents, neighborhood residents and the youthful participants themselves is a critical element in determining what is reasonable in any given circumstance. The letter recommended herein constitutes an initial approach to resolving the matter with the simplest remedy available, seeking v~)luntarv comoliance. Staff will identify affected street addresses and the letter will go to the party shown as occupant of the residence, as based on city water account records. If sufficient voluntary compliance is not achieved, it will be necessary for staff to receive further direction from Council and proceed to invest the time and resources to develop some type of suitable enforcement process. There is no practical or easy enforcement process to regulate basketball hoops. An absolute ban will require a new or revised ordinance that gives consideration to what extent other structures or activities within a city right-of-way would also not be allowed; mailboxes, trees, rollerblading, skateboarding or other street games. IOE Page 2 Memo/Basketball Hoops (4/7/94) I have contacted a number of cities in regard to their approach to this issue. Although the majority of cities in Oregon do not allow basketball hoops in the public right-of-way, the availability of enforcement funds and competing priorities have led most of these jurisdictions to rely primarily on a policy of voluntary compliance. Two cities, Tualatin and Newberg, have developed a permit process to deal with basketball hoops; Our city attorney, who also serves as Tualatin's municipal judge and is familiar with that city's much-publicized "hoops" controversy, describes their process as "elaborate" to the extent that a significant amount of planning staff and structural inspector time must be devoted to this single issue alone. A Newberg official indicated that the permit process in that city is not actively enforced for the same reason that such a process would likely prove difficult here in Woodburn, lack of personnel resources. Exhibit "A" CITY OF. 270 Montgomery Street WO 0 D B URN Woodburn, Oregon 97071 · 982-5~c2c2 (Date) IOE (Name) (Street Address) Woodburn, OR 97071 Dear ......: Your residence has been identified as having a basketball hoop located within the public street right-of-way. As directed by the Woodburn City Council, this letter is to remind you that it is unlawful to locate a basketball hooo (or any other structure) within a oublic riqht-of-wav. Accordingly, you are requested to remove or relocate the basketball hooo immediately. City Council members have expressed concern regarding the potential safety hazards connected with children (or adults) playing basketball in the city streets in this manner, Also, any time vehicular traffic is impeded, participants in such games are potentially subject to being cited into District Court for the crime of Disorderly Conduct, a Class "B" Misdemeanor, Class "B" Misdemeanors carry a maximum penalty of 6 months in jail and/or a $5,000 fine, Relocating your basketball hoop to any location on your property away from the public right-of-way, including attachment to house or garage, would be an acceptable and preferred alternative, Your prompt voluntary compliance with this request is appreciated and will preclude the need for subsequent enforcement action, Sincerely, (Authorized Signature) 1OF MEMO TO: FROM: SUBJECT: DATE: City Council for Council Action Randy Scott, CE Tech III, through Public Works Director Acceptance of Storm Sewer Easement April 6, 1994 RECOMMENDATION: It is being recommended that the city council accept the attached storm water retention easement within the Ziebart Addition. BACKGROUND: The storm water retention easement is within Lot 7 of the platted Ziebart Addition. The purpose of the easement is to provide additional storm water runoff storage during a 100-year storm event. Also attached is a vicinity map and a map of the easement to be accepted. EASEACPT. Z l E STORM SEWER RETENTION EASEMI~NT KNOW ALL MEN BY THESE PRF_~ENTS, that ZrI~IRART HOIVIF~, for the consideration of One Dollar ($1.00) and other valuable considerations to them paid, the receipt whereof hereby is acknowledged, hereby do forever grant unto the CITY OF WOODBURN, a Municipal Corporation of Marion County, Oregon referred to herein as the CITY, a permanent fight-of-way and casement over and along the full width and length of the premises described as follows, to wit: An area within Lot 7, Ziebart Addition to the City of Woodbum, lVlarion County, Oregon, lying 100 feet south of the north line of said Lot 7 and west of the 40-foot drainage easement as platted on said Ziebart Addition, all situated in the northwest 1/4 of Section 18, Township 5 South, Range 1 West, Willamette Meridian, Marion County Deed Records. with the fight, priVilege and authority, to said City, to construct, maintain, replace, reconstruct, remove, and add to, a storm sewer pipeline or pipelines, with all appurtenances incident thereto or necessary therewith, in, under and across the said premises, and to cut and remove from said right-of-way any trees and other obstructions which may endanger the safety or interfere with the use of said pipelines, or appurtenances attached or connected therewith; and the right of ingress and egress to and over said above described premises at any and all times for the purpose of doing anything necessary or useful or convenient for the enjoyment of the easement hereby granted. THE CITY SHALL, upon each and every occasion that such storm sewer facility is constructed, maintained, replaced, reconstructed or removed, or added to, restore the premises of the Grantors, and any improvement disturbed by the City, to as good condition as they were in prior to any such installation or work, but if not practicable, then pay to Grantors reasonable compensation. THE GRANTORS, heirs and assigns, reserve the fight to use the premises for walkways, driveways, planting, and related purposes, and all storm sewer facilities shall be at a depth consistent with these purposes. EXCEPTION: No structure shall be phc, ed within the easement, or within 45° projection upward from the bottom of the pipe. STATE OF OREGON ) ) ss COUNTY OF MARION ) On this the I'-rZ:r~lay of February 1994, before me a Notary Public in and for the County and State personally appeared. known to me to be the same person whose name is subscribed to the within instrument and acknowledged that they voluntarily executed the same for the purpose therein contained. IN WITNESS WHEREOF, I hereunto set my hand and official seal. 1OF Before me: NOTARY ~UBLIC FOR OREGON ]V[y C, omm;ssion Expires: ~ --! 3 - ~ 7 ZIFRA~T.STM O0 0:3 0 SMITH - SY1/4 NY1/4 SEC.IB T~IP.5S-. RGF_...1W- MARION coUNTY, OREGON SE~ t~AP 5 1W ~SBB DRIVE I~#I 3#3"/ ~1oo 103 03 03 0 29o0 1OF 2100 0.27 AC IOF FD L" IRON PIPE PER CS LgL]7 , EASEMENT AREA AS DESCRIBED BASE BEARING .B9 /~.~ ,_~/ 0 / ~ g~ ~[, - · .~ . / ,f' ~l .::::-::: / ~~ ::~:::::: - y / ..~ --..- ...  ~ :....:.... / ~ ~ .-'::.-':: ' FD ~" ZR o -" .-". a ON PIPE : / I~PER CS ~4o~8 ' ~ ~ e3 ao ~ ':::'" ::'= ,  44.7~ .8( BE · FD 5/8~ IRON ROD NE CORNER LOT 9 BLOCK KELONNA 8UBD[VZS[ON MEMORANDUM TO: FROM: THROUGH: SUBJECT: DATE: MAYOR AND CITY COUNCIL DEAN MORRISON, ASSISTANT CITY ENGINEER~ CITY ADMINISTRATOR CHRIS CHILDS BID AWARD FOR ABOVE-GROUND FUEL TANK APRIL 7, 1994 BACKGROUND: Bids to install an 1100 gallon above-ground fuel storage tank at Woodburn Wastewater Treatment Plant were opened and read on April 1, 1994 at 2:00 p.m. There were five bidders. The results are as follows: 1. N.W. Pump and Equipment $ 4,304.34 2. C & K Petroleum Equipment Co. $ 6,790.26 3. Ace Tank 910,735.59 4. Northwest Construction $14,613.00 5. Diversified Mechanical $17,601.00 Apparent Iow bidder was N.W. Pump and Equipment. However, after the bids were opened they informed the City that their bid did not include labor to install the equipment. The bid documents clearly stated the bids were to include cost for installation. For this reason, the apparent Iow bid should be rejected. RECOMMENDATION: It is recommended that the second Iow bid: C & K Petroleum in the. amount of 96,790,26 be accepted. (This bid includes labor to install the equipment). · ,A, REC'D 10H CITY OF WOODBURN POLICE DEPARTMENT FIAR 31 199 WOODBURN CITY ATTORNEY 270 Montgomery Street Woodburn, Oregon 97071 PaulNull . //~ ~-,~ Services Ueutenant ~ March 26, 1994 TO: Chris Childs Thru: RE: 982-2345 Ext. 352 ~strator/City Council Ken Wrig ~h~tn~C' Woodburn cy Gang Intervention Program Grant Application The Federal Anti-Drug Act of 1988 authorizes federal funds to assist states and units of local government to develop new ways of reducing violent crime and drug use. The program is named the Edward Byrne Memorial State and Local Government Assistance Formula Grant Program after a New York City police officer killed by drug dealers. The Woodburn Police Department, Woodburn School District, and Marion County Juvenile Department has collectively written an Interagency Gang Intervention Program Grant and will be making application to the Edward Byrne Memorial Grant on April 1, 1994. The overall effort of the Woodburn Interagency Gang Intervention Program is designed to significantly reduce the juvenile crime rates and gang activity in the greater Woodburn area. The program expects to have a significant impact upon anti- social/criminal behavior of gang members, anticipates neutralization of the negative impact of gangs on peers, and proposes the creation of a community-wide education and assistance program involving the families of gang members, siblings and other potential gang members. The program's targeted population are 12-18 year old gang associates, at risk siblings and their families. The effort will primarily direct its attention to the rapidly- increasing Hispanic gangs in the Woodburn area. What is expected to be accomplished during the lifetime of this grant is 1 ) intervention, 2) early identification of potential gang association, 3) peer counseling, 4) referral services for youth and families, 5) parent education and training, 6) outreach, and 7) a cooperative community-wide program which involves not only the three participating institutions but a range of other community-based organizations such as churches, youth agencies, schools, parent advisory committees, and related neighborhood groups. The project will be administered by the three represented agencies. In addition, a 12-person advisory board consisting of representatives from each of the participating agencies, parents, gang associates and related groups. The board will loH meet four times a year and will provide ongoing input into both program direction and assessment of its impact. The City of Woodburn will administer the grant and hire two Gang Intervention Specialists. They will both be bilingual and preferably bicultural. They will work under the supervision of a Police Department Lieutenant with specialized skills in working with gangs and young people. The staff will be housed in the offices of the participating agencies. The Edward Byrne Memorial Grant is a four year grant which must be re-applied for each year. Grant funds may pay no more than seventy-five percent of the total cost of the project. Matching funds must be cash and can come from general funds, fees, forfeitures, or other non-federal sources of revenue. The total amount being requested is $104,596, the match amount is $26,500. The match amount will be divided among the three participating agencies. The City of Woodburn match amount will be $12,200. Attached is a proposed 1994-95 budget for the program. The City of Woodburn will receive from the grant funds a total of $7,200. for administering the grant and supervision of the Gang Intervention Specialist. ACTION: It is the request of the Woodburn Police Department that the Woodburn City Council approve application to the Edward Byrne Memorial Grant Program for the amount of $104,596. PAGE 09 1OH Grant Funds Match Funds Total Income 76,096 26,500 104,596 2 Gang Intervention Specialists @$2,500/mo. x 12 mos. ea.- .............. Police Lt. Supervisor ~10% of $3,500/mo. x 12- Secretary @10% of $2,000/mo. x 12... 5 Student Aides @$5.00/hr. x 100 hrs. ea. 60,000 4,200 2,400 2,500 @31.7% o.f $66,600 Workers Compensation @10% x 2,500- 21,112 250 Sub-Total Personal Services $ 90,462 "Nurturing Families" training program (8 weeks) "Back in Control" training program (12 weeks) 4. Telephones, including cellular phone and pager @ay.-of $100/mo. x 12 mos. 2,400 2,800 1,200 Office Supplies @$125/staff x 2 -- 250 Training/education materials for parents and .~~r s ..... i, 500 6. Conferences/Tr~n~n~ In-State Conference on gang intervention techniques for two staff members @$250 ea. -- 500 Out-of-State Conference on bilingual crime- reduction programs in low-income areas @$500 ea. 1.000 Reimbursement for auto travel of two staff ~ $.22/mi. x ay. of 600 mi./mo, x 12 mos. 2 hires per diem in-state @$75/day x 2 2 nites per diem out-of-state @$125/day x 2--- 2 round-trip flights from Portland/Salem to San Francisco or Los Angeles @ay. of $250 ea. 1.584 300 500 500 PAGE le 1 OH Cellular telephones and pagers Desk/chair sets @$300 ea. --- 9. Administrative ~ ~ccounting/payroll services @$50/mo. x 12 mos.- 400 600 600 Total Expenses: $104,596 WOODBURN PUBLIC LIBRARY 280 GARFIELD STREET WOODBURN, OREGON 97071-4698 503-982-5252/5263 OR FAX: 503-982-5258 101 MEMORANDUM TO: MAYOR & CITY COUNCIL, THROUGH CHRIS CHILDS, CITY ADMINISTRATOR & KEN WRIGHT, POLICE CHIEF FROM: UNDA SPRAUER, LIBRARY DIRECTOR~ DATE: Apdl 5, 1994 c~/ RE: REQUEST TO RESTRICT PARKING AND CLOSE MONTGOMERY STREET TO THROUGH TRAFFIC We are asking permission to restdct parking on Montgomery Street between First and Second Streets (between the Library and City Hall) from 6:00 AM to 6:00 PM on Wednesday, Apdl 20, 1994. ~Most of the vehicles parked there on a regular daily basis belong to City staff members. Because of the difficulty of identifying the vehicle to have the owner move it later, we are asking permission to restrict parking for the entire day. Additionally later on that same day, we request permission to close Montgomery Street between First and Second Streets (between the Library and City Hall) to through traffic from 3:00 PM to 6:00 PM. Maureen Smith, Youth Services Librarian, is planning a program, primarily for teens, in conjunction with National Library Week and the opening of the 'Teen Center'' In the Youth Services Area of the Library. This program is a performance with "skateboarders" who need lots of outdoor room to maneuver. The program itself will last approximately one hour and we are allowing an hour to set up and another hour take down their "props". 11 4/07/94 A/P CHECK LISTING FOR THE HO#TH OF HARCH 1994 Page Check N~r Budgetary Account Nuaber Vendor Name Vendor N~a/~er Check - Date Written Amount of Check 22042 REIHBUNSENENT-POLI CE UARDA ANDERSON NONE 3/01/94 597.80 22043 SERVICES-UATER US POST OFFICE 0200~0 3/03/94 228.53 2204~ PETTY CASH-VARIOUS CITY OF UOCOBURN 015255 3/03/94 22045 VO ! D VOI D VOI D 22046 VO[ D VOI D VOI D 22047 VO[ D VOI D VOI D 22048 REGISTRd~TION-LIBRARY CI_~SS]C CLEANING COURSE NONE 3/07/94 50.00 22049 REGISTRATION-LIBRARY OLA CONFERENCE NONE 3/07/94 162.00 22050 SUPPLIES-LIBRARY AFRO ANERICAN PRESS 000097 3/07/94 2M.03 22051 SUPPLIES-VARIOUS AUTOHATED OFFICE $Y$ 000563 3/07/94 109.81 22052 SUPPLIES-LIBR/LRY BARNES & NO~LE 001135 3/07/94 228.99 22053 SUPPLIES-STREET BEN-KO-NATIC INC 001200 3/07/94 210.00 22054 SUPPLZES-L IBRARY BI-HART CORPORAT ] ON 001275 3/07/94 14.38 22055 SUPPLIES-ENG BLUEPRINT SPECIALTY 001310 3/07/94 28.~ 22056 RE INSUNSEHENT-L I BRARY JUOY BRUNICAL 001576 3/07/94 92.00 22O57 SUPPLIES-LIB/CITY ATTY BUTTERSla:XITHS LEGAL PUBLISH 001590 3/07/94 222.03 22058 SERVICES-POLICE CASE AUTONOT IVE 002190 3/07/04 2,195.96 22059 SUPPLIES-LIBRARY CHEHEICETA COHHUNITY CCX. LEGE 002410 3/07/94 57.29 22060 SUPPLIES-LIBRARY CHERRY CITY ELECTRIC 002424 3/07/9~ 407.52 22061 $ERVI CES-UI,/TP Ci NTAS 002484 3/07/9~ 133.83 220~2 SUPPLIES-CITY ATTY CLARK BOARDNAN CALLAGHAR 002543 3/07/94 99.05 22063 SUPPLIES-VATER CONSOLIDATED SUPPLY CO 002770 3/07/94 2,047.00 22064 SUPPLIES-LIBRARY CY DECOSSE 002990 3/07/9~ 156.82 220~5 SUPPLIES-LIBRARY DENCO #EDIA 003110 3/07/94 27.81 220(~ SERVICES-LIBRARY DURHAN & BATES AGENCIES 003338 3/07/9~ 150.00 220~7 SUPPL]ES-COOE ENFORCE FARNERS OIL 005040 3/07/94 110.54 220~8 SUPPLIES-LIBRARY FEATURE FZL#S FOR FANZLZES 005073 3/07/94 94.85 220(~ SUPPLIES-POLICE FRANKLIN GUEST CO 005332 3/07/94 (~.80 22070 SERVICES-PUBLIC gORKS GELCO CONSTRUCTION CO 0060~1 3/07/94 27,267.17 22071 SERVICES-911 GERVAIS TELEPHONE CO 00~143 3/07/94 95.44 22072 SUPPLIES-POLICE GLOEAL C~t4PUTER SUPPLIES 00~212 3/07/94 128.33 220'?3 SUPPLIES-LIBRARY GRUNKO FZLHS iNC 00~368 3/07/94 33.95 22074 SERVICES-911/CITY AD#N G.T.E, N081LNET 00~373 3/07/94 6,58 22075 SUPPLIES-LIBRARY GUHDROP BOOKS 006385 3/07/94 795.98 22076 SERVICES-LIBRARY C.J. HANSEN CO INC 007055 3/07/94 916.00 22077 SUPPLIES-POI. ICE HARRIS ON! FORN$ 007090 3/07/94 523.15 22078 SUPPLIES-POLICE HUNTING SHACK ]NC 007336 3/07/94 840.8/, 22079 SUPPLIES-UUTP INDUSTRIAL HACHINING CO 008075 3/07/94 100.00 22080 SUPPLIES-LIBRARY INGRAH DIST GROUP 008116 3/07/94 782.26 22081 SUPPLIES-LIBRARY JACKSON'S BOOKS 0090~ 3/07/94 170.39 22082 SERVICES-POLICE DR RORERT H. JONES 009147 3/07/94 298.00 22083 SUPPLIES-LiBRARY JEAN I(ARR & CO 010030 3/07/94 33.50 2208~ SUPPLIES-LIBRARY KII~ANIS CLUB OF FRENCH PRAIRIE 010054 3/07/94 30.00 22085 SERVICES-POLICE/LIBRARY I(ILROY~'S SELF STORAGE 010088 3/07/94 202.00 2208~ SERVICES-LiBRARY LANDIS & GYR 011032 3/07/9~ 228.70 40,375.85 11 4/O7/94 A/P CHECK LISTING FOR THE NONTX OF NARCH 1994 Page 2 Check N~r B~eter¥ Acc=t NCr Vendor Name Vendor Number Check - Date Written Amount of Check 22087 SERViCES-COURT #Si GROUP iNC 012015 22088 SUPPL]ES-LIBRARY NARION CO HEALTH DEPT 012165 22089 SUPPLiES-VARiOUS #ETROFUELiNG INC 012448 22090 SERVICES-911 NONITOR CO-OP TELEPHONE 012550 22091 SERVICES-UUTP NATIONAL $EHINARS [NC 013135 22092 SERVICES-911 NEW WORLD SYSTEN$ 013163 220~3 SERVICES-VARiOUS NORTHWEST NATURAL GAS 013350 220~4 REGiSTRATiON-POLiCE OACP 014008 22095 SUPPLIES-PUBLiC WORKS OFFICE DEPOT 014029 2209~ SLIPPLIES-FIRANCE OREGON DEPT OF JUSTICE 014210 22097 SERVICES-COOE ENFORCE OR OEPT OF NOTOR VEHICLE 014240 22098 SUPPLIE$-WWTP PACiFiC PURE BOTTLED WATER 015059 220~) SUPPLiES-PARKS PAPERDIRECT INC 015112 22100 SUPPLiES-POLiCE PERF PUBLiSHiNG 015210 22101 SUPPLiES-LiBRARY POCKET PRESS INC 015166 22102 SUPPLiES-LiBRARY POOL & CREW 015371 22103 SERViCES-COURT TERRY RANIREZ 017050 22104 SUPPLiES-LiBRARY REGENT BOOK COI4PANY 017148 22105 SERVICES-911 ST PAUL COOPERATIVE TELEPHONE 018035 2210~ SUPPLIES-WATER $ALE# FORD NEW HOLLAND 22107 SUPPLIES-LiBRARY SCOT CUSTOOIAL SUPPLY 018~08 22108 SEWER BOND COUPONS SEAFIRST BANK 018114 22109 SERViCES-PARKS SECURITY CONSTRUCTiON CONPANY 018~33 22110 SUPPLiES-UATER SiLVERTOR SAND & GRAVEL 018/,90 22111 SERViCES-LIBRARY SOUND ELEVATOR CO 018610 22112 SUPPLiES-CiTY ATTY STATE COURT AD#INISTRATOR 018745 22113 OFF STREET COUPONS STATE STREET BANK 018775 22114 SERViCES-POLICE SUN RIVER 0188/,8 22115 SERViCES-VARIOUS TELECOHI4 SYSTE#S iNC 019043 22116 REiNBURSENENT-FiNANCE NARY TENNANT 019055 22117 SUPPLIES-POLICE TERRiTORiAL SUPPLIES INC 019060 22118 SUPPLiES-LIBRARY TiNE-LIFE BOOKS 019160 22119 SUPPLIES-LIBRARY TINE WARNER VIEWERS EDGE 01916~ 22120 SUPPLIES-C GARAGE UNOCAL:ERNIE GRAHAN OiL 020010 22121 SERViCES-VARIOUS UNITED DISPOSAL SERVICE 020020 22122 SUPPLiES-LIBRARY US~EST DIRECT 020092 22123 SERVICES-VARIOUS U.S. WEST COI~UNICATiONS 020095 22124 SERVICES-COUNCIL VALLEY PACIFIC FLORAL 021046 22125 SUPPLiES-k~TP VALLEY WELDING SUPPLY 021050 22126 SUPPLIES-POLICE ViKiNG OFFiCE PR~OUCTS 021180 22127 SUPPLIES-LIBRARY WAL-NART STORES iNC 022035 22128 SUPPLIES-CITY ATTY WEST PUBLISHING CO 022160 22129 SUPPLIE$-I&/TP WESTERN POUER & EGUIPHENT 022228 22130 SUPPLiES-LIBRARY JOHN WILEY & SONS INC 022317 22131 SERViCES-LiBRARY bOOOBURN FLORIST 022600 22132 SERViCES-NON DEPT I, KXN)BURN INDEPENDENT 022(~0 3/07/94 125.00 3/0?/94 6.00 3/0?/94 1,386.92 3/0?/94 170.00 3/07/94 98.00 3/07/94 4,950.00 3/07/94 383.44 3/07/94 122.00 3/07/94 62.37 3/07/94 12.04 3/07/94 40.00 3/07/94 36.00 3/07/94 85.85 3/07/94 55.95 3/07/94 13.00 3/07/94 141.90 3/07/94 47.00 3/07/94 30.02 3/07/94 177.60 3107/94 25.00 3/07/94 120.15 3107194 265.04 3/07/94' 27,022.75 3/07/94 769.18 3107/94 158.36 3107194 35.00 3/07/94 27~.00 3/07/94 210.56 3107/94 75.7O 3/07/94 37.7O 3/07/94 Z60.O0 3107194 37.99 3/07/94 210.81 3/07/94 319.17 3/07/94 504.20 3/07/94 16.40 3/07/94 144.20 3/07/94 38.00 3/07/94 9.00 3/07/94 166.915 3/07/94 7.75 3/07/94 156.50 3/07/94 7.21 3/07/94 3~8.18 3/07/94 20.00 3/07/94 26.25 79,611.89 11 4/07/94 A/P CHECK LISTING FOR THE 140NTH OF HARCH 1994 Page 3 Check Number 22133 22135 22137 2213~ 22140 22141 22142 221&3 221~ 22145 221~6 22147 22148 221&9 22150 22151 22152 22153 22154 22155 22156 22157 22158 22159 221~0 22161 22162 22163 22165 22166 22167 22168 22169 22170 22171 22173 22174 22175 22176 2217'/' 22178 8udgeteryAcco~nt NuT,)er SUPPLIES-VARIOUS SERVICES'PARKS SERVICES-LIBRARY SUPPLIES-POLICE SUPPLiE$-ENGI#EERING PETTY CASH-VARIOUS SUPPLIES'PARES $ERVICES-UATER VOID VOID VOID REGISTRATION-LIBRARY SUPPLIES-POLICE SUPPLIES-POLICE SERVICES-911 SERVICES-911 SUPPLIES-STREET SUPPLIES-ENGINEERING SERVICES-PUBLIC UORK$ SERVICES-911 SERVICES-ENGINEERING SUPPLIE$-COOE ENFORCE SERVICES-PUBLIC tK)RK$ REIHBURSEHENT-FINANCE SUPPLIES-LIBRARY REI14BIJRSEHENT-FINANCE SERVICES-COOE ENFORCE SUPPLIES-COOE ENFORCE SERVICES-911 SUPPLIES-VARIOUS SUPPLIES-LIBRARY SERVICES'ENGINEERING SUPPLIES-POLICE REIHBLLRSEHENT-LIBRARY SUPPLIES'VARIOUS StJPPLIES-PARKS SERVICES-VARIOU$ SERVICES-VARIOUS REIHBURSEHENT-FI#ANCE $UPPLIES-UUTP SERVICES-STREET SUPPLIES-STREET SERVICES-VARIOUS SERVICES-COURT SERVICES-COURT SERVICES-CITY ATTY Vendor Name Vendor Nmber Check - Date Written Amount of Check Im~:)Q)BURN LUHBER CO 022660 3107194 542.68 TiOOOBURN MASONRY INC 022663 3/07/94 4,450.00 gOOOSURN RADIATOR & GLASS 022700 3/07/94 997.80 YES GRAPHICS 024025 3/07/94 320.00 MARION COUNTY TAX ASSESSORS 012210 3/07/94 33.80 CITY OF UOOOBURN 015255 3/09/94 175.53 US POST OFFICE 020090 3/10/94 174.00 us POST OFFICE O20O9O 3/10/94 150.10 VOID VOID VOID VOID VOlO VOID OLA CONFERENCE NONE 3/10/94 192.00 A14ERICAN RED CROSS 000280 3/10/94 19.30 AUTONATED OFFICE SYS 000563 3/10/94 410.79 AT&T INFORMATION SYSTENS 000620 3/10/94 97.75 AT&T CONSUNER PROOUCT DIV 000640 3/10/94 27.50 8EN-KO-MATIC INC 001200 3/lO/94 391.5o SUILOI#G TECN BOOKSTORE 001587 3/10/9/, 1~8.35 CARLSON TESTING INC 002143 3/lO/94 r~.oo CELLULAR ONE 002305 3/10/94 15.61 CH214- # ILL 002478 3/10/94 1,710.71 CONVEN I ENCECARD 002815 3/10/94 27.15 DAREAL CONSTRUCTION INC 003028 3/10/94 28,661.36 v JEAN OEE. 003107 3/10/94 26.45 GENERAL ELECTRIC CAPITAL 006079 3/10/94 136.00 NANCY GRITTA 006325 3/10/94 19.30 G.T.E. MOBILNET 006373 3/10/94 49.49 HARRIS UNI FORI4S 007090 3/lO/94 39.8o I 8 14 CORPORATION 008010 3/10/94 1,300.00 INDUSTRIAL tdELDING SUPPLY 008100 3/10/94 109.20 JACKSON'S 8001(S 0O90~6 3/10/94 77.05 don SHOPPERS INC 009119 3/10/94 1,&3&.O0 LEAGUE OF OREGON CITIES 011110 3/10/94 147.99 DONNA 14ELENOEZ 012420 3/10/94 22.00 METROFUELING INC 012~8 3/10/94 624.94 NASCO ~ST XNC 013020 3/10/94 85.29 NORTHUEST NATURAL GAS 013350 3/10/9& 1,092.20 ONE CALL CONCEPTS INC 014054 3/10/94 41.25 VEE OTT 014685 3/10/94 20.63 PACIFIC PRINTERS 015058 3/10/94 49.~0 PIOREER GLASS 015330 3/10/94 126.59 PZONEER ELECTRONICS 015345 3/10/94 61.98 PORTLAND GENERAL ELECTRIC 015420 3/10/9/, 17,827.99 TERRY RAHIREZ 017050 3/10/94 39.50 SHEREEN RICOY 017196 3/10/94 197.38 N ROBERT SHIELDS 018~50 3/10/94 4,556.25 146,315.00 /*/O7/9/* A/P CHECK LISTING FOR THE HONTH OF MARCH 199/* Page 4 Check N~ri~er Budgetary Account N~r 22179 SUPPLIES-CODE ENFORCE 22180 REIHBLIRSENENT-LIBRARY 22181 SERVICES-gl/TP 22182 SERVICES-POLICE 22183 SUPPLiES-VARIOUS 22184 SERVICES-ENGINEERING 22185 LOAN PAYMENT-NON DEPT 22186 SERVICES-VARIOUS 22187 SERVICES-VARIOUS 22188 SUPPLIES-POLICE 22189 SERVICES-TNTP 22190 SERVICES-ENGINEERING 22191 REGISTRATION-911 22192 SUPPLIES-LIBRARY 22193 SUPPLIES-STREET 22194 SERVICES-POLICE 221~ POSTAGE NTR-VARIOUS 22196 SERVICES-HATER 22197 V 0 I D 22198 V 0 % D 22199 V 0 I D 22200 V 0 % D 22201 V 0 ! D 22202 REFUND-PARKS 22203 SENINAR-LIBRARY 2220~ SUPPLIES-911 22205 SUPPLIES-STREET 22206 SUPPLIES-gATER 22207 REI#BURSE~ENT-BUZLDING 22208 SERVICES-VARIOUS 22209 SERVICES-VARIOUS 22210 SUPPLIES-ENGINEERING 22211 SUPPLIES-STREET 22212 SERV]CES-k%/TP 22213 SERVICES-COURT 2221& SUPPLIES-UATER/gUTP 22215 SERVICE$-C STORES 22216 SERVICES-PUBLIC goRKS 22217 SERVICES-VARIOUS 22218 SUPPLIES-POLICE 22219 SUPPLIES-STREET 22220 SERVICES-BUILDING 22221 $UPPL%ES-tA/TP 22222 SERVICES-BUILDING 22223 SERVZCES-WTP 22224 SERV%CES-WTP Vendor Name Vendor N~nber Check - Date Written Amount of Check SI LVERFLEET SYSTE#S 018465 3/10/94 63.78 HAUREEN $MXTH 01856~ 3/10/94 100.00 SPENCER ENVZRONHENTAL SERV 018~79 3/10/94 70.25 TELECO~ $YSTENS 0190/,3 3/10/94 97.50 THE J. THAYER CO~A~Y 019100 3/10/94 195.88 DAVID L TRAPP & ASSOC 019210 3/10/94 890.00 US BANK OF OREGON 020059 3/10/94 20,~.74 US UEST COMMUNICATIONS 020091 3/10/94 385.42 US WEST COIg4ONICATIONS 020095 3/10/94 3,406.61 VIKING OFFICE PRCOUCTS 021180 3/10/94 10~.55 WATER, FOCO & RESEARCH LAB 022062 3/10/94 55.00 tflLLN4ETTE VALLEY TITLE 022356 3/10/94 240.00 WILLAMETTE VALLEY COMFflJNICATNS 022387 3/10/94 90.00 NICOLETTE goNACOTT 022478 3/10/94 130.74 IKIOOBURN RENT-ALL 022;'08 3/10/94 120.00 KILROYS SELF STORAGE 010088 3/10/94 75.00 POSTAGE BY PHONE SYSTE# 015/.66 3/15/94 US POST OFFICE 020090 3/18/94 173.28 VOID VOID VOID VOID VOID VOID VOID VOID VOID VOiD JULIANNA KUSCHNECK NONE 3/18/94 9.00 UNIVERSITY OF NEBRASKA NONE 3/18/9/* 276.00 ALCO CAPITAL RESOURCE ZNC 00010~ 3/18/94 7.38.50 ALLIED SAFETY INC 0001/~ 3/18/94 302.08 ARATEX SERVICES ]NC 0005~ 3/18/94 5.30 ROBERT ARZOIAN 000536 3/18/94 215.~8 AT&T ZNFORRATION $YSTENS 000620 3/18/94 379.45 AT & T 000623 3/18/94 196.08 OCE-BRUNZNG INC 001500 3/18/94 185.85 CHEVRON U.S.A. 002430 3/18/94 56.37 CZ NTAS 002484 3/18/94 294.87 MARGOT C(~4LEY 002686 3/18/94 20.00 CONSOLIDATED SUPPLY CO 002770 3/18/94 3,125.70 COPY OFFICE PRCOUCTS INC 002875 3/18/94 178.75 GELCO SUPPLY CO 006062 3/18/9/, 2,771.25 G.T.E. MOBILNET 006373 3/18/94 76.91 HARRIS UNIFORMS 007090 3/18/94 579.80 HELFRICH EQUIPMENT CO 007122 3/18/94 306.50 HILLYERS HID CITY FORD 007228 3/18/94 414.32 INDUSTRIAL FASTNERS 008073 3/18/94 16.72 MARION COUNTY BLDG INSPEC 0120~0 3/18/9/, GORDON L. #ERSETH P.E. 012/.3/, 3/18/94 3,420.00 NORTHWEST COHPUTER SUPPORT 01326/+ 3/18/94 1,320.00 192,150.22 11 4/07/94 A/P CHECK LISTING FOR THE MONTH OF MARCH 1994 PaGe 5 Check Nt~r Budget&fy Accoc~t Nt~r 22225 REGISTRATION-t~/TP 22226 SUPPLIES-CITY ATTY 22227 ~UPPLIES-WUTP 22228 SERVICES-WWTP 22229 SUPPLiEs-uUTP 22230 SERVICES-STREET 22231 REGISTRATION-PLANNING 22232 SERVICES-COURT 22233 SERVICES°UATER 22234 SUPPLIES-VARIOUS 22235 SUPPLIES-VARIOUS 22236 SERVICES-911 ?..2237 SERVICES-WATER 22238 $ERVICE$-UATER 22239 SERVICES-POLICE 22240 PETTY CASH-VARIOUS 22241 SERVICES-WATER 22242 V 0 I D 22243 V 0 I D 22244 VOID 22245 V 0 I D 22246 V 0 I D 22247 V 0 I D 22248 V 0 I D 22249 V 0 I D 22250 V 0 I D 22251 V 0 I D 22252 V 0 I D 22253 V 0 ! O 22254 V 0 ! D 22255 SUPPLIES-POLICE 22256 SUPPLIES-POLICE 22257 REFUND-BUSINESS LICENSE 22258 SlDEUALK SUB-STREET 22259 SUPPLIES-POLICE 22260 SERVICES-POLICE/911 22261 SLIPPLIE$-gUTP 22262 SERVICES-t&~rP 22263 SERVICES-ENGINEERING 22264 SUPPLIES-POLICE 22265 SERVICES-CITY ADMIN 22266 SERVICES-POLICE 22267 SERVICES-POLICE 22268 SERVICES-POLICE 22269 SERVICES-POLICE 22270 SUPPLIES-POLICE Vendor Name Vendor Nurber Check - Date Written mt of Check OREGON DISTRICT ATTYS ASSOC 014225 3/18/94 50.00 OREGON STATE BAR 014500 3/18/94 100.00 PACIFIC PURE BOTTLED WATER 015059 3/18/94 46.50 PARKER BUILDINGS 015167 3/18/94 4,432.00 PIONEER ELECTRONICS 0153~5 3/18/94 59.99 P(~TLAND G~NERAL ELECTRIC 015420 3/18/94 8,626.97 FRED PRYOR SEMINARS INC 015572 3/18/94 59.00 TERRY ILANIREZ 017050 3/18/94 32.00 SERVICENTER 018360 3/18/94 319.85 THE J. T~YER COMPANY O191OO 3/18/94 100.93 U~OCAL:ER#1E GRANAN OIL 020010 3/18/94 513.40 U.S. U~ST CC~NUNZCATIONS 020095 3/18/94 156.80 U.So ~EST CCX~IUNICATZONS 020096 3/18/94 6O.00 ~ATER,FOGO & RESEARCH LAB 022062 3/18/94 351.00 ~OCOBURN FLORIST 0226O0 3/18/94 92.50 CiTY OF ~XX)BURIi 015255 3/23/94 143.34 US POST OFFICE 020090 3/24/94 156.03 VOID VOID VOID VOID VOID VOID VOID VOID VOID VOID VOID VOID VOID VOID VOID VOID VOID VOID VOID VOID VOID VOID VOID VOID VOID VOID MOBA MEDIA INC NONE 3/25/94 65.00 THE INNOVATION GROUPS NONE 3/25/94 33.70 TNONAS MCGARVEY #ONE 3/25/94 35.00 GUARDIAN MANAGEMENT CORP NONE 3/25/94 500.00 JU4ERICA# RED CROSS 000280 3/25/94 170.00 AT&T LANGUAGE LINE SERV 000659 3/25/94 225.76 RARBO MACHINERY COMPANY 001136 3/25/94 1,650.00 BURLINGTON ENVIRONMENTAL INC 001573 3/25/94 2,423.93 CH 2N- H l L L 002478 3/25/94 340.96 DAN#ER SHOE MFG CO 003036 3/25/94 65.00 DATA TECHNOLOGY INC 003053 3/25/94 1,265.00 D I P - N - DONUTS 003224 3/25/94 20. O0 F.B. ! · 005071 3/25/94 15.93 FOX LOCK & SAFE INC 005325 3/25/94 30.00 G.T.E. MOBILNET 006373 3/25/94 548.38 GTE MOBILNET 006374 3/25/94 178.00 215,017.21 11 &/07/94 A/P CHECK LISTXNG FOR THE 14ONTH OF 14ARCH 19~4 Page Check N~Tdoer Budgetary Account N~nt~er Vendor Name Vendor Number Check - Date Written Amount of Check 22271 RE I#BURSENENT- L i BRARY GENE HAGEN 00?035 3/25/94 6.00 22272 SUPPLIES-POLiCE RARRZ S UN I FORHS 00?090 3/25/94 623.85 22273 SUPPLIES-911 INAGE RESOURCES 008029 3/25/94 1,066.00 22274 SUPPLIES-911 [NC 14AGAZ [NE 00806& 3/25/94 18.75 22275 SERvICE$-uI,/TP JANES ABBOTT ELECTRIC 009058 3/25/94 111.00 22276 SERVICES-ENGINEERiNG JOg SHOPPERS iNC 009119 3/25/94 294.00 2227'/' SERVI CES-POL [ CE KEIZER AUTOI40T IVE 010050 ]/25/9/, 52.00 22278 $UPPL]ES-CCOE ENFORCE I(USTON KREATIONS 010315 3/25/94 42.40 22279 SERVICES-PUBLIC IdogKS LINNCO ELECTRIC CO 011261 3/25/94 22280 SUPPLIES-VARIOUS HETROFUELING INC 012&48 3/25/94 1,229.71 22281 SERVICES-POLICE DR. CLEON HILLER 012509 3/25/94 :562.00 22282 SERVICES-UUTP NONTHUEST COI4PUTER SUPPORT 013264 :5/25/9/, 225.00 2228~ SERVICES-ENGINEERING NONTHUEST GEOTECH INC 013287 :5/25/94 2,500.00 2228~ DUES-POLICE OREGON D.A.R.E. OFFICERS ASSOC 014060 :5/25/9& 60.00 22285 SUPPL I Es-~q~TP PARKER BU[LDINGS 015167 ]/25/94 120.00 22286 SERVICES-911 PT! COl4HUNI CAT IONS 015580 :5/25/94 120.00 22287 SUPPLIES-POLICE R & R UN[FOPJ4S IHC 01700] :5/25/94 259.10 22288 SERVicES-COURT TERRY RAH[REZ 017050 ]/25/94 ]2.00 22289 RE i 146URSEHENT-PARICS FRANK $CHEER 018297 ]/25/94 189.72 22290 SUPPLiES-ENGINEERING $1LVERTON FOUNDRY 018/,77 ]/25/9& 900.00 22291 VOi D VOI D VO ! 0 22292 VO I D VO I D VO I D 2229] VOi D VOI D VOI D 22294 VOi D VO ! D VO ! D 22295 SUPPLiES-POLICE VIKING OFFICE PRODUCTS 021180 ]/25/9& 1,017.74 22296 SERVicES-POLiCE kK)ODBURN FLORIST 022600 ]/25/9& ~8.00 22297 SUPPLIES-PLANNING YES GRAPHICS 024025 ]/25/9/* 20.00 22298 SUPPLiES-POLiCE TANDY NATIONAL PARTS 019015 3/25/9~ 8~.55 22299 SUPPLIES-POLiCE TERRITORIAL SUPPLIES INC 019060 3/25/9/, 3,10~.17 22500 SUPPLIES-VARiOUS THE J. THAYER CC} 019100 :5/25/94 20.58 22301 SUPPLIES-UATER UNITED PIPE & SUPPLY CO 020030 3/25/9~ 1,512.59 ~02 SERVICES-911 US I~EST COHI4UNICATIONS 020095 :5/25/94 69.80 22~03 SERVICES-STREET UTILITIY EOUIPHENT LEASING 020161 3/25/9~ 535.00 2230Z~ SUPPLIES-I~I~TP V[ESKO QUALITY CONCRETE 021140 3/25/94 :533.53 22305 REGISTRATION-CiTY ADHIN ICHA - OREGON SECT]ON 008026 ]/25/94 211.00 22306 EXPENSES-M~I'P HARVi N DANIELS 003035 3/25/94 32.00 22307 EXPENSES-I~TP LARRY ARENDT 000~97 3/29/94 27_T08 PiCKUP-PARKS DNqEROU FORD CO 003025 3/]0/94 10,07~.00 22309 VO[ D VOI D VOi D 22310 VOi D VO ! D VOi D 22311 VO ! D VOI D VOi D 22312 SUPPL IES-UATER ERNST NURSERY NONE 3/31/94 22313 REFUND-UATER/SEI~R DONALD t/. JONES NONE 3/31/9~ 21.65 22314 RE FUND-UATER/SEI~ER KATHY HILBERS NONE 3/31/94 23.27 22315 REFUND-I~ATER/SEI~ER T. STOUTT NONE 3/31/94 21.65 2~16 REFUND-I~ATER/SEI,[R NUEVO AI4ANCER ~/ALSH CONST NONE 3/]1/94 256,925.81 11 4/07/94 A/P CHECK LISTING FOR THE #ONTH OF HARCH 1994 Pege ? Check Nu.ber Buc~etery Account N~t~er Vendor Name Vendor N~.ber Check - Date Written Amount of Check 22317 REFUND-WATER/SEI~R TRACY $ZCZESNY NONE 3/31/94 6.50 22318 NENSERSHIP-POLICE NORTHWEST GANG INVEST ASSOC NONE 3/31/94 30.00 22319 REFUND-BUILDING SCHLECHT CO#STRUCTIC)N NONE 3/31/9& 50.00 22320 REFUND-PARICS BARBARA LINO NONE 3/31/94 12.00 22321 REGIsTRATIOR-FINANCE THE C,,AHBRIDGE INSTITUTE NONE 3/31/94 125.00 22322 SU~PLTES-LZBRARY OLA CHILDREHS SERVICES DIV NONE 3/31/94 24.50 22323 REGiSTRATION-POLICE CLACICAJ4AS COUNTY CRZ#INAL NONE 3/31/94 125.00 22324 UOBKSHOP-FINANCE/POLICE LARE,POUELL,SPEARS, LURERSlO' NO, E 3/31/94 28.00 22325 SERVICES-WUTP A & A PEST CONTROL INC 000011 3/31/94 170.00 22326 .EHBERS#IP-PARKS ALDUS CORPORATioN 000137 3/31/94 2232? REGZSTRATION-POLICE AHERICAN RED CROSS 000280 3/31/94 15.00 22328 SERViCES-VARiouS ARATEX SERVICES INC 000534 3/31/94 55.00 22329 SERVICES-POLICE/CITY HALL ARATEX SERVZCES INC 000535 3/31/94 115.65 22330 SERVICES-PARKS/POLICE AIJTO#ATED OFFICE SYS 000563 3/31/94 733.36 22331 SUPPLiES-LIBRARY AT&T TECHNOLOGIES INC 00065? 3/31/94 30.50 22332 SUPPLiES-PARKS FRANK BASHOB SUPPLIES 001160 3/31/94 54.50 22333 SUPPLiES-LIBRARY BEYOND BASALS 001248 3/31/94 14.95 2233~ SUPPLiES-VARiOUS Bi-KART COBPORATION 001275 3/31/94 82.09 Z2335 SUPPLIES-VARIOUS BOISE CASCADE 0013~0 3/31/94 22336 SUPPLIES-LiBRARY BRCOART iNC 001570 3/31/94 50.61 2233? SUPPLiES-FiNANCE BUREAU OF LABOR & iNDUSTRiES 001605 3/31/94 30.00 22338 REGISTRATION-POLICE CAHBY POLICE DEPT 002051 3/31/94 30.00 22339 SERVZCES-POLICE CASE AUTC:I~OTIVE 002190 3/31/94 2,161.39 223~0 SUPPLiES-LiBRARY CHELSEA HOUSE PUBLISHERS 002408 3/31/94 329.56 223~1 SUPPLiES-LiBRARY CHILTO~ COHPARY 00245? 3/31/94 2?.94 22342 SERVICES-WWTP CINTAS 002404 3/31/94 176.89 223~3 SERVICES-NOH DEPT ClS:CITY COUNTY iHS SERVS 002488 3/31/94 17,994.69 223M SERVICES-911 CLACr, AHAS COle~J#ZCATZONS 002540 3/31/94 294.10 223~5 SUPPLiES-LiBRARY COLtJHBIA ONIVERS[TY PRESS 002604 3/31/94 2~.57 223~6 SUPPLIES-I#,TER CONSOLIDATED SUPPLY CO 002770 3/31/94 1,6~9.07 223~? SUPPLIES-I~ATER/PARKS CONVENIENCECARD 002815 3/31/94 ?0.86 223~ SUPPLIES-LiBRARY Ce COHHUNICATIONS 002890 3/31/94 34.00 22349 SERViCES-WTP DAILY JOURNAL OF CO#~ERCE 003020 3/31/94 22.13 22350 SUPPLZES-VARIOUS DAViSON AUTO PARTS 003080 3/31/94 457.95 22351 SUPPLIES-POLZCE DAVISON AUTO PARTS 003081 3/31/94 21.83 22352 SUPPLiES-LiBRARY DEHCO #EDIA 003110 3/31/94 26.11 22353 StlPPLIES-LZBRARY EBSCO StJSSCR[PTZOH SERV 004040 3/31/94 16.65 22354 SUPPLIES-LIBRARY FACTS ON FILE [NC 005010 3/31/94 158.46 22355 SUPPLiES-POLiCE FARHERS OIL 005040 3/31/94 450.41 22356 SUPPLIES-UUTP/PARKS FAR# PLAR 005062 3/31/94 22357 SUPPLiES-LIBRARY FIELD ASSOCIATES LTD 005092 3/31/94 23.20 22358 SUPPLIES-C STORES FORCE 4 COHPUTER 005242 3/31/94 431.25 22359 SUPPLiES-RSVP FRIENDS OF THE LIBRARY 005347 3/31/94 25.00 22360 SUPPLIES-LZBRARY GALE RESEARCH C~PANY 006015 3/31/94 62.31 22361 SUPPLIES-POLZCE GLOBAL CONPUTER SUPPLIES 006212 3/31/94 137.51 22362 SUPPLIES-PARKS GREG LARSOH SPORTS iNC 006317 3/31/94 30.14 283,860.73 11 4/07/9& A/P CHECI( LISTING FOR THE NOHTH OF NARCH 19~4 Page 8 Check N~a.ber Budgetary Account N~ber Vendor Name Vendor Nu.ber Check - Date Written Amount of Check 22363 SUPPLIES-LIBRARY GROLIER EDUCATIONAL CORP 006365 3/31/94 306.00 22364 SERVICES-VARIOUS G.T.E. #O81LHET 006373 3/31/94 35.75 ~.365 SUPPLIES'VARIOUS G.U. HARDI~ARE CENTER 006405 3/31/94 384.52 22366 SUPPLIES-L4BRARY HIGHSMITH CO INC 007215 3/31/94 &79.87 22367 SUPPLI'Es-ENG/PARI(S #ILLYER'S HID CITY FORD 007228 3/31/94 110.52 22368 SUPPLIES-I,'~,fl*P iNDUSTRIAL NACHINING CO 008075 3/31/94 50.00 22369 SUPPLIES-LIBRARY INGRAN DIST GROUP 0081'16 3/31/9& 287.29 22370 SUPPLiES'LIBRARY ! NGRAN CGII4TRON 008117 :5/31/9/* 52.52 22371 SENVICES-PABICS JANES ABBOTT ELECTRIC 009058 3/31/94 222.00 22372 SERVICES-ENGINEERING J08 SHOPPERS I#C 009119 3/31/94 537.00 22373 SUPPLIES-LIBRARY JEAN KARR & CO 010030 3/31/9/* 33.50 2237/* SERVICES-POLICE/LIBRARY I(ILROY~S SELF STORAGE 010088 3/31/9/* 197.00 22375 SUPPLiES-RSVP KN]GHT GRAPH]CS 010107 3/31/9/* /*5.00 22376 SUPPLIES-UATER L & L BUILDING SUPPLIES 011010 3/31/94 10.56 22377 SUPPLIES-LIBRARY LEiSURE ARTS 011203 3/31/9/* 17.90 27.~78 SUPPLIES-PARI(S LONG LIFE LIGHTING 011325 3/31/94 22379 SUPPLIES-LIBRARY NADERA CIHEV]DEO ]NC 0120~6 3/31/9& 80.03 22380 SUPPLIES'PARI(S NAJESTIC SALES 012055 3/31/94 3,690.97 22381 SUPPLIES'VARiOUS HR P~S AUTO PARTS 012510 3/31/94 92.21 22.~2 NEHGERSHIP-LIBRARY NATIONAL A$SOC FOR FEHALE EXEC 013015 3/31/94 /*5.00 ~ SUPPLIES'LIBRARY I~ COHRUTER RIBBON 013267 3/31/94 12.66 2238/* SUPPLIES-LIBRARY OFFICE DEPOT 01/.029 3/31/9/* 13./.7 22385 SUPPLIES-LIBRARY OXFORD UNWERS[TY PRESS 01~655 3/31/9/* 55.16 22386 SUPPLIES-LIBRARY OXI4OOR HOUSE 01/,665 3/31/9/* /*6./*0 22387 SUPPLIES'PARKS PAC'UEST DIST 015001 3/31/9/* 119.60 22388 SUPPLIES'RSVP/LIBRARY PACIFIC PRINTERS 015058 3/31/9/* 171.6~ 22~9 SUPPLIES'PARI(S PAPERDIRECT INC 015112 3/31/9/* 85.85 22390 SERVICES-POLICE PEERLESS RANDCUFF CONPARY 015217 3/31/9/* 6.75 22391 SUPPL I ES ' PARI(S/UUI'P PIONEER ELECTRONICS 0153/,5 3/'51/9/* 11.51 ?.2392 SUPPLIES'POLICE R & R UNIFORHR 017003 3/31/94 /*79.00 22393 SUPPLIES'LiBRARY REED REFERENCE PUBLISHING 0171/.5 3/31/94 22394 SUPPLIES'LiBRARY REGENT BOOK CONPARY 0171~8 3/31/9/* 22395 SUPPLIES-PARKS SAFFRON SUPPLY CO 018020 3/31/9/, /.8.96 22396 SUPPLIES'STREET SALEN BLACI(TOP 018060 3/31/9/* 22397 SUPPL]ES'PARI(S SAX ARTS & CRAFTS 018220 3/31/9/* /.70.65 22398 SERVICES'PARKS SCHOOL BUS SERVICES 018270 3/31/9/* 203.00 22399 SUPPLiES-LIBRARY SCIEHTIF[C ANERICAN LIBRARY 018287 3/31/9/* 30.51 22/,00 SERVICES-UUTP LES SCHI,/AB TiRE CENTER 018~00 3/31/94 9.50 22/.01 SERVICES-PARI(S SECURITY CONSTRUCTioN CO 018333 3/31/9/* 16,750.00 22/*02 SUPPLiES-LiBRARY SINGER GEt/ REFER LIBRARY 018501 3/31/9/* 17.55 22/*03 SERVICES-POLICE SLATER COteeUNICAT IONS 018522 3/31/9/* 503.60 22/*0~ SERVICES'NON DEPT SPRIHGBROOK $OFTI/ARE 018712 3/31/9/* 85.00 22/*05 SUPPLiES-CiTY ATTY STATE COURT AD#INISTRATOR 0187/.5 3/31/9/* 35.00 22/*06 SERVICES'UUTP SUPERIOR ELECTRIC NOTOR SERV 018832 3/31/9/* 250.00 22/*07 SUPPLIES-VARiOUS THE J. THAYER CO#PANY 019100 3/31/9/* 171.78 22/*08 SUPPLiES-LiBRARY THORNDII(E PRESS 019150 3/31/9/* 56.75 310,988.78 11 4/07/94 A/P CHECK LISTING FOR THE MONTH OF MARCH 1994 Page 9 Check Number gudQetery Account Number Vendor Nm Vendor NtJ.ber Check - Date Written Amount of Check 22409 SUPPLIES-LIBRARY TINE-LIFE BOOKS 019160 3/31/94 19.25 22410 SUPPLIES-MATER UNITED PIPE & SUPPLY CO 020030 3/31/94 132.03 22411 SUPPLIES-LIBRARY U.S. GOVERNMENT BOOKSTORE 020061 3/31/94 20.00 22412 SUPPLIES-PARKS VlESKO REDI NIX 021140 3/31/94 189.00 22413 SUPPLIES-PARKS VIKING OFF[CE PROOUCTS 021180 3/31/94 69.94 22414 SUPPLIES-LIBRARY VISIBLE C(]4PUTER SUPPLY 021200 3/31/94 43.82 22415 SUPPLIES-POLICE UAL*MART STORES INC 022035 3/31/94 503.78 22416 SUPPLIES-CITY ATTY UEST PUBLISHING CO 022160 3/31/94 30.00 22417 SUPPLIES-LIBRARY JOHN UILEY & SONS 022317 3/31/94 368.18 22418 SUPPLIES-PARKS WOCOBURN CLEANERS 022530 3/31/94 17.00 22419 SUPPLIES-LIBRARY UOOOBURN FERTILIZER 022590 3/31/94 80.00 22420 SUPPLIES-PARKS/ENG WGOOBURN LUI48ER CO 022660 3/31/94 214.54 22421 SERVICES-LIBRARY UOCOBURN HOVING & STORAGE 022666 3/31/94 236.1o 22422 SUPPLIES-PARKS/POLICE UOCOBURN OFFICE SUPPLY 022670 3/31/94 6&.57 22423 SERVICES-POLICE/COOE ENF UOCOBURN PHARMACY 022680 3/31/94 61.39 22424 SUPPLIES-PARKS gO008URN RENT-ALL 022708 3/31/94 41.50 22425 SERVICES-RSVP GEORGE CUSTER 035128 3/31/94 46.32 22426 SERVICES-RSVP LEONARDO GORZAL 035290 3/31/94 3~.00 22427 SERVICES-RSVP RITA HENKES 035335 3/31/94 50.(~ 22428 SERVICES-RSVP LEO LA RCOUE 035465 3/31/94 174.24 22429 SERVICES-RSVP VADA O~HS 035583 3/31/94 22430 SERVICES-RSVP ALNEDA QUIRING 035608 3/31/94 39.60 22431 SERVICES-RSVP JUNE SIMPSON 0356~8 3/31/94 90.00 22432 SERVICES-RSVP HEINZ SCHtJABE 035655 3/31/94 10.80 22433 SERVICES-RSVP ROBERT ST[LLMAH 035667 3/31/94 57.60 2243/, SERVICES-RSVP 8ETTE gHITETHOR 035747 3/31/94 10.08 22435 SERVICES*RSVP JAY gOCOS 035763 3/31/94 124.80 22436 SERVICES-RSVP GERALD gOCO 035790 3/31/94 115.20 22437 SERVICES-DAR HATTIE CLARK 0/,5100 3/31/94 75.12 22438 SERVICES-DAR GRACE DAVIDSON 0/,5210 3/31/94 21.60 22439 SERVICES-DAR CORNELIUS DONNELLY 045230 3/31/94 211.92 224~0 SERVICES-DAR UINHIFRED FACHINI 0~5265 3/31/94 75.36 22~1 SERVICES*DAR FREHONT GREEHLING 0/,5290 3/31/94 17.52 22442 SERVICES-DAR MARVIN GRIMM 045295 3/31/94 20.16 22443 SERVICES-DAR TONY HALTER 0~5310 3/31/94 66.24 27.4~ SERVICES-DAR ~ARD O'BRIEN 045697 3/31/94 88.80 22~5 SERVICES-DAR NARILYH PARADIS 045512 3/31/94 50.76 224~6 SERVICES-DAR GERTRUOE REES 044545 3/31/94 26.76 ?.2~7 SERVICES-DAR JAI4ES STRCUP 045595 3/31/94 89.0/, 22/~8 SERVICESoDAR BARBARA STRCUP 0/,5596 3/31/94 116.30 224~9 SERVICES-DAR HATTIE VANDECOVERING 045670 3/31/94 11.28 22450 SERVICES-DAR GENE I~ELLS 045698 3/31/94 105.12 22451 SERVICES'DAR LC)dELL glKOFF 045705 3/31/94 125.76 314,999.46 MEMO 1 5A TO: FROM: SUBJECT: DATE: Mayor and City Council through City Administrator Community Development Director 5~C, Neighborhood Associations April 6, 1994 At your meeting of March 28, 1994 the City Council heard discussion from the audience regarding interest in receiving Council recognition for the formation of a neighborhood association. It is staff's assumption this association would potentially like to pattern itself after the City of Salem neighborhood associations. I only base this on conversations I have had with individuals that I have met with over this matter. If staff's assumption is correct the attached sheet, although only an excerpt of Salem's neighborhood association ordinance, will provide the Council insight as to the purpose and function of a Salem neighborhood association. Staff will provide additional information on Salem's "Guide to Working with Neighborhood Associations" at your April 11, 1994 meeting. CHAPTER 64 1 5A (Salem Revised Code) NEIGHBORHOOD PROGRAM 64.250 PURPOSE OF NEIGHBORHOOD PROGRAM. The purpose of the Neighborhood Organization Program is to involve citizens in local government planning and decision.-rnaking as it affects the development of their neighborhood. It is the intent of this chapter to provide an effective mechanism whereby the citizens of the city, sharing common neighbor- hood identity, gOals, and concerns, may form organizations and become officially recognized as advisory boards and commissions .engaged in community planning and development (Ord. No. 118-77) 64.260 NEIGHBORHOOD RESPONSIBILmES. Responsibilities of an officially recognized neighborhood organization include: (a) Development of an organization which will maintain itself and further the intent and purpose set forth in SRC 64.250. (b) Representation of neighborhood opinion and concerns before, public bodies and agencies. (c) Identification of neighborhood resources. (d) Gathering of general data concerning the neighborhood. (e) Identification of neighborhood problems and needs. (0 Holding of neighborhood meetings to disseminate information and determine opinions of area residents and property owners. (g) Development of recommenda- tions to appropriate governmental agencies. (h) PreParation of a neighborhood plan. (i) Assistance in implementing the adopted neighborhood plan. (]) Any other nonprofit, community service activities in which the membership of the organization may decide to engage. (Oral No. l l&77) 64.270 cn'Y RESPONSIBIMTIES. Once a neighborhood organization is officially recognized, it shall be accorded the following services and consideration by the city, subject to availability of resources as determined by the c'~y administrator: (a) A community service counselor to act at liaison with other city department and agencies; to conduct research, and provide information; and to assist the neighborhood in organizational development and maintenance and implementation of the projects. (b) Mailing, printing, clerical, and graphic services to meet the needs of the neighborhood organization. (c) Assistance of neighborhood planning team in order to prepare and update a neighborhood plan. (d) Timely notice to the neighbor- hood organization of any proposals affecting the neighborhood that are to come before advisory boards and city council. (e) Solicitation of the neighborhood organization's position and reasoning on any issue especially affecting that neighborhood. (Oral. No. 118-77) 64.280 STANDARDS FOR RECOGNmON OF NEIGHBORHOOD ORGANIZATIONS A neighborhood organization shall meet and continue to maintain conformity with the following minimum standards for official recognition: (a) That one or more well publicized general neighborhood meetings have been held for the purpose of information and approval of boundaries, organizational objectives, and bylaws. (b) That bylaws provide for the following: (1) Geographic representation on executive board. (2) When applicable, interest groups within the neighborhood shall have appropriate executive board representation. (3) Minutes of all official board, committee, and general meetings shall be taken and preserved; one copy will be maintained by the organization and another filed with the Department of Community Development. (4) Participation shall be open to any resident, property owner, or business in the neighborhood. (c) That the organization's structure is capable of providing necessary communication between the neighborhood residents and elected and appointed city officials. (d). That the neighborhood organization has an awareness of its duties and responsibilities with respect to the neighborhood Organization program; (e) That the geographical boundaries of the neighborhood organization are set at the centerline of arterial streets or at some other clearly defined and relatively permanent natural or man-made feature. (0 That the 'territory of the neighborhood is logical and represents a community of interest and identity as a neighborhood. (g) That the neighborhood organization has met with city staff and formally requested recognition by the planning commission and city council. (Ord. No. 118-77) 64.290 PROCEDURE FOR FORMING A NEIGHBORHOOD ORGANIZATION When interest has been expressed by a number of residents, a request should be made to the Department of Community Development for city staff assistance. After informal meetings with city staff and interested residents, businesses, and property owners, one or more neighborhoodwide meetings shall be held to increase awareness of the program and formally request recognition as an official neighborhood organization. The request will be considered by the planning commission and forwarded with its recommendation to the city council. Once the group has been recognized by council resolution, the common council and planning commission will look to the association as the official citizen organization for that area of the city. Bylaws and boundaries of neighborhood organizations will be approved by this process, and may in the future be amended by the same procedure. (Ord No. 118-77) 64.300 RECOGNITION OF EXISTING NEIGHBORHOOD ORGANIZATIONS A neighborhood organization which was officially recognized by resolution of the common 'council on or before the effective date of this ordinance shall be deemed recognized for purposes of this chapter without further proceedings. (Ord. No. 118-77) 64.310 PROCEDURES FOR ANNUAL REVIEW OF NEIGHBORHOOD ORGANIZATION ~'I'ATUS. (a) Within 60 days following an annual general meeting for electing board members, the neighborhood organization will provide the Salem Planning Commission with evidence of compliance with the standards set forth in SRC 64.280. (b) The report will be reviewed by the planning commission and city council. If the report indicates noncompliance, the organization will be asked to take corrective action. If corrective action is found necessary by the city council and such action is not taken within 60 days following council notifying the neighborhood organization of noncompliance, recognition of the neighborhood organization will be suspended. (Ord. No. 118-77) 64.320 NOTICE OF OFFIClN. RECOGNmON Upon formal recognition by the city, the mayor shall cause a letter to be sent in his/her name to all property owners, residents, and businesses within the neighborhood. The mayor's letter shall include the following: (a) A statement encouraging all property owners, residents, and businesses within the newly recognized neighborhood to participate in meetings, preparation of neighborhood plans, and other activities leading to proposals and recommendations to city government. Co) A description of neighborhood boundaries. 1 5A "', L1-2 15B 280 Garfield Street · Woodburn, Oregon 97071 · Library TO: Mayor and City Council through Chris Childs, City Adm~ni Linda Sprauer, Library Director~ April 5, 1994 (~ %., Art Print Donation strator Dr. Larry Davis has made a major donation of framed (to museum standards), numbered art prints to the Woodburn Public Library. This latest forty-nine prints join six previously donated. The prints are by well-known, contemporary artists such as Rod Frederick, Richard Sloan, Owen Cromme and John Pitcher. Thirty-three of the prints are works done by naturalist artist, John Pitcher, mostly of birds. His work has been exhibited throughout the world, and honored by the Audubon Society. Pitcher lives in Washington, but often he spends weeks in the wild, pursuing a bird or animal subject and "getting the feel" of its environment. As a result, his work is said to capture both the spirit and beauty of the natural world. Plans are underway for a program in Woodburn by John Pitcher on May 10, 1994 at 7 PM. The artist will present a slide/lecture program describing start to finish one of his paintings. The prints will be displayed in time for this program. The library is quite fortunate to be the recipient of such a gift and Dr. Davis will be shown our appreciation with special recognition at this program. 15C MEMO TO: FROM: SUBJECT: City Council through City Administrator Public Works Director ~ Responsibility to Maintain the Trees along Barclay Square Property on Stacy Allison Road DATE: April 8, 1994 In the last regular council meeting a question regarding the maintenance responsibility of trees along Stacy Allison Way was raised. I did not feel that the question could be answered without reviewing the approved agreement. I have reviewed the agreement that was developed in February of 1992. The agreement obligates the city to provide necessary root care and limb trimming for the trees located on the north side of Barclay Square Apartments along Stacy Allison Way and the city is to pay $500.00 for replacement of each tree if, within a period of five years, the tree dies because of excavation and damage to the root system. In addition, the agreement states that the owners of Barclay Square agree to waive any all claims of adverse possession and prescriptive rights against the city. This will mean that the trees along Stacy Allison Way will need to be treated like any other public right-of-way trees, other than the payment requirements of the agreement outlined in the above paragraph. The other component that enters the decision making is the fact that the city ordinance requires all public right-of-way trees be maintained by the adjoining property owners. Therefore, other than the initial care provided by the city, the property owner is responsible for maintaining it. CONCLUSION: It is my opinion that the property owner is responsible for maintaining the trees. However, the city is still responsible to pay $500.00 per tree, if it is established that the tree has died because of project excavation and root damage within a period of five years. GST:Ig TREEBARC.SG ((1 5D DEPARTMENT OF CORRECTIONS Community Supervision March 30, 1994 Kenneth Wright, Chief Woodburn City Police Dept. 250 Montgomery St. Woodburn, Oregon 97071 Dear Chief Wright: On March 9, 1994, the Woodburn City Jail Facility was inspected in accordance with ORS 169.070, to insure compliance with Minimum Jail Standards. I noted that the facility was in compliance with standards required by statute. Exceptions were noted primarily in the area of inspections. As you may be aware, the inspection covered only those minimum standards outlined by statute. My report and recommendations are attached. With the exceptions noted, I was pleased with the overall appearance of the facility. A copy of the Inspection Report is enclosed for your review and information. A follow-up inspection will be scheduled for approximately 60-90 days if necessary. Should you have any questions or concerns, please feel free to .contact our office. Si~ei rely, Jail Inspections Enclosure (1) c: City Council (no enc.) **NOTE: InspectiOn Report is available for review by Councilors. Please contact Chi'ef of Police. Barbara Roberts Governor 2595 Center Street NE Salem, OR 97310 (503) 945-9060 FAX (503) 373-7810 United Disposal Service, Inc. 221 § N. FRONT ST. WOODBURN, 'OR 97071 TELEPHONE 981-1278 RESIDENTIAL- COMMERCIAL- INDUSTRIAL- RECYCMNG ACCT. NO. SERVlCE ADORESS: City Clean City of Woodburn 270 Montgomery St. Woodburn, OR 97071 Please pay this invoice. No statement will be sent. INVOICE DATE ' - MO. DAY YR. Attn: Chris Childs IREFERENCE I/hank You CHARGES PAYMENT/CREDITS AMOUNT ENCLOSE BALANCE 03/25/94 - 03/27/94 Clean Up Services for city residents Hauled 202,900 pounds of debris Drop box locations at Settlemier Park, behind Armory, Burlingham Park, Woodburn Senior Estates Clubhouse area, city parking lot byWoodburn Post Office deliver fees $ 87.75 58 -30yd drop haul fees 25767.08 total 25854.83 l,itldl)ill~lal~t, lnc.. 2215N. FrontSt. ,, Woodbum. OR97071 · g81-1278 PAY THIS AMOUNT .} 0 C. C ..C ~' ~ 0 II # II H 0 00CdO OOiO ,- ~,-.~"' ,..I II! }IEg r;'.: oimmmtmmm+.J I I E!'"'" §~ii181iI!,,,:o o I I 15F April 11, 1994 Mayor and Council City of Woodburn 270 Montgomery St., Woodburn, OR 97071 Subject~ Citizen Involvement Ladies and Gentlemen: We are hoping you will loin in a project to increase our citizen awareness of, and, hopefully, participation in, the affairs of local government. We think that the following suggestions might also make it a little easi6~ on members of the council. They should go a long way towards eliminating claims by anyone that he or she "didn't know about it". This proposal is based upon sending~, to the public, written information as to the agenda, and the items thereon, a week before each council meeting. The sending of written information will permit those who are, and become, interested to accumulate a file on the governmental affairs of Woodburn. It should help in encouraging more informed participation by giving the taxpayers some time to consider upcoming business. With reference to typical agenda categories: COMMITTEE REPORTS--Openly encourage Woodburn area organizations to report on their activities and concerns and to request inclusion on the agenda. COMMUNICATIONS--}~ake sure that written communications are noted and published, or at least summarized, and that actions taken with respect to them are stated. ORDINANCES--Section 33. Mode o~ Enactment paragraph (1), of the Woodburn Charter, provides that "...every ordinance of the council shall, before being put upon its final passage, be fully and distinctly read in open council meeting on two different days." This~ could be a time consuming and, perhaps, less-than- effective way ~ informing the public. Why then, like county and state ballot measures, can't these be published along with reasons for their being proposed or modified, with pro and con statements, and followed by public hearings? As it is, the exceptions granted in paragraphs (2) & (3) of this Section reduce availability of information to the public to a minimum. Why have we drifted so far from the basic concept--to inform? --Section 34. Why shouldn't use of the emergency provision require a public explanation? RESOLUTIONS & L. !_t!.L_k_ ITEI~S OF GE~tE~A1, BUSiNESS--LAKe Staff Reports we ,_are (leal ].nq wLtl-, proleSS],)na].s who possess the information necessary to prepaie c,)nClSe vet comprehensive summaries o[ the act. J. vihies iF~vo]ved. STAFF REPORTS--II.~v ,o[i Lliese items ale dpl:roved with little or no discussion at. hhe ~;,,~lg,:i. 1 me~tlnqs. F~;es~Imably, the material that the Councl.[c~ ;~s have be ~:.ore th~m contalgs professionally prepared summaries ,~nd/o~ re,zommendatlons. These could be o~ considerable i ~l'.e ?-~ ~ t t,~ the pdbliC a~l,] merit a place in the wrlt. te~ COItt[I/LIIA[~I ', ~F~:=< I~c the puJ) LJc. Note--In tile p. rel)aratlon o! ~ ummar].es, reports, recommendatiot~s, -to. Lt ks p r e..~. ~,m ~d t h ,_-~ t short and long rance impL!catior, s and com,n i tm~r~ t.s, [~nancial or otherwise, I~,~ve I~een included. Broad c.lt].zen involvement,t ,:,)al.Id in,: l~te ;=:1,,~.:~.:, I_l.z,{',] mailing.'.; like those by the City o~ Dallas, ur,:.qon on the sub]ect o; ins YLastewater Facility Plan. Attached is one o~ ~ ~.s. Public Farticl[)at] o~ Program letters. Another approach, b~sed upon Lhe recent;. ()DO'[~ "c>oer~ I~:~'se" meetig~ in ~tayton, has been p[oposed by Bari)-~v,~ Luc~s. ~mb~rkl~g Oh a Cit]_.l~ [l~VO.[V~-:l'~eiit J)F,',~it:.~i [~,-:eds a lo~q range commitment and could be cji sappo] ~Jt Jl',(l ~it. the outset. (: [ tJ. Zel'lS Wi]. 1 probably take a uhtle to react and t-)e~;:onie lJ'~v~., [ve(J . t-.,~; I.)qs~., Lt. will prebably not require enlarging the co~[-l,~l ~ cl~,~mbers, I:oL some t.~,,'~e to come. Two quotes [rom, connection with !,~ -,~,'~'4, ,-,r~ ,~,-,ne['ic in nature and especially dppropriate at this "Tl',e best way to l,-.,v+ st~ onq ,; i Li. ze~ ~vo.[vement in planning is Lo have sl:rogq ~, [ an,.-~ lng Eo/ .~ktLZe~ involvement. .In other words, a SLICC~) h? [ L1] C l[ l;5~g i nV,:> ] v,=ment program must: be caretully desL~ne,:t "But citJ :'+Ii i ~ './,, i v,-ltl~rtt rjn~arj t. i,~'.',t.' happen. The RlOSt widespread public i)artlcipat~,)rl in pL~nning is ~ound in those communities v;l-~e r~ c 1. t [Ze~ll [ IiV,' ] vement. ] s planned and managed carefully and acl,q~',:s~:zve[V." We respectfully ur,:le Lt,e Council ;:o sol. J,;~'~t. pr'oposals from independent citizen involvell]enT- [3~ ,,[~sszonals to~ t. heir <:on,;epts for Woodburn. But we also recommend no ,:le [,~¢5 L~, imp [emel~t ~ ng the changes suqqested above and would appreciate a t>tl[:,; ~.: eXl?ressLoi~ ,¢I y(,uJ views at VOL.IF next illeetiRg. Slnce£elv yOl.lFS , Preston B. ~ 219'7 Camellia Way Tel. 981-6712 Gill)et: I ._; 5 .! A T e [. Notes.. route receivers, 19 certs each to aon-acnorlzed ~e,:l~zen':~: ½:stage :.~ ib.2 cents 5o motozized carrier 2. Oregon s Citizen Involvement ...... [ C~'a~,itt~e~<"A,l. har, l[~., enslti(~d ~ow T~ P[ln The People In PlaRntn.7', July 19911, paQe 4~:. 8/vol.1/a:\citO2.1tr a:klaytO3.ini PUBLIC PART CIPATION PROGRAM City Council Adopts Recommended Wastewater Improvement Plan Dallas Wastewater Facility Plan On September 20, 1993, the City Council adopted the preferred wastewater improve- ment plan that will result in a cost-effective and environmentally sound solution to prob- lems in our existing wastewater facilities. The goals of the improvement plan include: · Compliance with new state and federal wa- ter quality standards · Upgrading and rehabilitating existing 25- year-old facilities and equipment · Providing facilities for planned future growth The preferred plan was developed during the wastewater facilities planning process, which began in July 1992. Many alternatives were considered. An in- depth study of four of those alternatives was completed. The four alternatives were listed in the last public participation program publica- tion that was mailed to your home. Copies of the previous mailer can be obtained at City Hall. The preferred improvement plan, shown The preferred plan was identified as the most cost effective alternative in the graphic below, was identified as the most cost-effective alternative. A financial analysis and further refinement of the pre- ferred plan resulted in the selection of a phased implementation approach to make the plan affordable. SLUDGE TO LANDFILL OR FARMLAND EFFLUENT TO WILLAMETTE RIVER OR FARM LAND IRRIGATION COLLECTION SYSTEM INFLUENT PUMP STATION UPGRADE TREATMENT PLANT EXPANSION/UPGRADE SURFACE DRAINS ELIMINATION OF INFILTRATION / INFLOW SOURCES Development of the Wastewater Facility Plan is the first step in complying with the agree- ment between the City and the State Depart- ment of Environmental Quality (DEQ) to cor- rect existing deficiencies. A formal public hear- lng on the Facility Plan will be held November 15, 1 993, at 8:00 PM in the City of Dallas Civic Center. The preferred phased improvement plan rec- ommends the following actions be taken: Source Control --to decrease the excess flows caused by wet weather infiltration and inflow. This may include: · Repla~:ement of sewers · Repair of sewer joints and manholes · Elimination of illegal connections, such as roof drains The improvements will be implemented in a phased approach over several years. Collection System Improvements to control wet weather overflows, minimize backups, and provide capacity for future growth. The collection system improvements will be constructed in two phases: · Phase I Upgrade of the main pump sta- tion located at the wastewater treatment fa- cility to control bypasses at the plant. · Phase 2 New sewers to further reduce sur- charging and address future capacity needs. Wastewater Treatment and Disposal System Improvements to conform to new federal and state water quality standards, upgrade existing 25-year-old equipment, and serve future planned growth. These improve- ments will be constructed in two phases. · Phase I -- Improvements would upgrade ex- isting facilities and provide capacity to meet current needs. - Construct treatment and disposal facilities, including the pipeline and pump station to the Willamette River, needed to conform to water quality criteria. - Provide treated effluent for demand irriga- tion of farmland along the pipeline route. · Phase 2 Expand the new facilities to con- sistently comply with wet weather treatment standards and serve planned growth. WHAT ARE THE COSTS OF THE PLAN, AND IS IT AFFORDABLE? This will be by far the largest capital improve- ments investment the City has ever made, and requires a substantial commitment by the residents of Dallas. Cost estimates were pre- pared for each corn ponent of the preferred ELEMENT ESTIMATED COST (1993 $ - MILLIONS) COLLECTION SYSTEM m New Interceptors $2.3 Source Reduction 3.7 TREATMENT SYSTEM Liquids Treatment 11.7 Liquids Disposal $.0 Sludge Treatment 2.5 and Disposal TOTAL PLAN CAPITAL COST $25.2 plan. A summary of the costs is presented in the table above. If the plan was implemented in a single phase, these costs would be ex- pended over the next 3 to 4 years. To deter- mine the feasibility of undertaking the plan immediately, a financial analysis was per- formed to determine the impact on the users. The City's ability to implement the improve- ment plan depends on its ability to generate enough income from the operation of the fa- cility to secure long-term financing. The pri- mary source for wastewater improvement funds is revenue generated through rates and Charges. Because of the anticipated improve- ments required, the City has embarked on a program to increase the rates at 30 percent per year for four years, which will approxi- mately double the single-family base monthly rate. The most likely funding sources include State loan programs and City issued revenue bonds. In addition, the City is making every effort to identify grants to offset a portion of the cost. Even after maximizing the available sources, the analysis indicated that the City would face a shortfall if all of the planned improvements were implemented immediately. To generate the necessary loan funds for immediate imple- mentation, the single-family base monthly charge would have to quadruple by 1998. The Council considers this to be unaccept- able. According to EPA criteria, the affordable rate for wastewater service is 1.5 percent of the median household income. For the .City of Dallas, this affordability index relates to a maximum monthly rate of approximately $39 in 1998. Immediate implementation of the entire preferred plan is not conSidered affordable. This is far below the rate that would be required to implement the project immediately. There- fore, immediate implementation of the entire Wastewater Improvement Plan is not considered affordable. This conclusion led to the develop- ment of a phased implementation approach, which improves the affordability of the improve- ment plan. · ' AFfORDABlE ~SE.-~.. ,::SEWERCHARGE ~[~ · ~ PP, ASED IMPLEME.',~TATION Si~G'EE-FAMI G;S~WE R 10 1994 1995 1996 1~7 1998 1999 20~ YEAR PHASED IMPLEMENTATION OF THE PREFERRED PLAN In developing this alternative implementation approach, the aim was to focus on high priority project components first, and phase in lower priority project components oVer time. We must meet water quality criteria and eliminate un- treated sewage bypasses at the treatment plant as soon as possible. Therefore, the first phase would provide facilities to address these needs. Improvements to the collection system to re- duce infiltration and inflow would begin in ~ Phase 1 and continue through Phase 2. Phase 2 would provide the facilities to consis- tently achieve wet weather removal efficiency requirements, and provide for future growth and development of facilities for land applica- tion of sludge. Phased implementation of the proposed im- provements allows the capital expenditures to be distributed over several years, which results in a more gradual increase in the sewer rates. WHAT DOES THIS MEAN TO THE RESIDENTIAL USER? Phased implementation allows the single-fam- ily monthly base charge to stay within the EPA affordability index, which is 1.5 percent of median household income. The adjacent graph shows the estimated monthly base single-family sewer rate for the preferred Plan through the year 2000. The monthly base sewer rate is anticipated to double to about $35 (including inflation) by the year 1998 when the first phase of the program will be completed. Additional rate increases will be needed to keep pace with inflation and to complete Phase 2. Our projected estimates assume commercial and industrial rates will increase in proportion to the residential rates, based on the City's present rate structure. As such, these projec- tions are preliminary. Future studies will also Phased implementation of the preferred plan is expected to keep sewer rates within the EPA maximum affordability index. address equity issues to ensure that each user class (residential, commercial, and industrial) contributes revenues in proportion to its use of the system. In addition, the City will be re- viewing the flat rate single family sewer charge for adjustment based on amount of use of the system. Formal Public Hearing November .15, 1993 8:00 PM Dallas City Hall/Civic Center 187 S.E. Court Street A formal public hearing to receive public comment on the preferred wastewater improvement plan will be held November 15, 1993. A brief presentation summarizing the comprehensive draft Wastewater Facility Plan will be provided at the formal public hearing. Come find out more about the plan and provide your 'nput. Copies of the comprehensive draft Wastewater Facility Plan are available at the City Library and the Public Works Department at City Hall. City Hall 187 S.E. Court Street Dallas, OR 97338 Bulk Rate U.S. Postage PAID Dallas, OR 97338 Permit #36