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Agenda - 01/23/1995CITY OF WOODBURN 270 MONTGOMERY STREET *°*° WOODBURN, OREGON AGENDA WOODBURN CITY COUNCIL JANUARY 23, 1995 ' 7:00 P.M. m m A. Council minutes: Workshop meeting of January 5, 1995; regular and executive meetings of January 9, 1995. B. Planning Commission minutes of January 12, 1995. APPOINTMENTS; Don Wilson and Jane Estrada to the Woodburn Cable Television Advisory Board to vacant terms expiring December 31, 1997. ANNOUNCEMENTS: U0cominq Public Hearinqs: . February 13, 1995 - Henry Farms Annexation and Zone Change February 27, 1995 - Dangerous building located at 182 Young St. February 27, 1995 - Liquor license non-renewals (if necessary) February 1, 1995 - Transportation Task Force Workshop at l=rench Prairie School from 4:00 - 8:00 p.m. February 14, 1995 - "1 Love Woodburn" party, 5:00 p.m. at City Hall. PROCLAMATIONS A. Catholic Schools Week: A. Chamber of Commerce B. Other Committees January 30 - February 4, 1995. 3A Page 1 - Council Agenda, January 23, 1995 ?7. (This allows public to introduce items for Council consideration not already scheduled on the agenda.) A. Community Development Block Grant. B. Paratransit Plan. C. Miles Chevrolet- Zone Map Amendment and Site Plan Approval. ~A 10. A. Council Bill No. - Resolution entering into agreement for 9-1-1 communication services. B. Woodburn City Hall/Library HVAC systems. IOA 14. A. Site Plan 94-23 - OneCom Corporation. B. Site Plan 94-24 - Oregon Golf Association. 15. ~~. A. Project status: B. Project status: 16. Country Club Road realignment. Settlemier Avenue resurfacing. 14 14 15A 15B Page 2 * Council Agenda, January 23, 1995 TAPE READING 0001 9003 3A COUNCIL WORKSHOP MEETING MINUTES January 5, 1995 DATE~,, COUNCIL CHAMBERS, CITY HALL, CITY OF WOODBDI~N, COUNTY OF MARION, STATE OF OREGON; JANUARY $, 199So ~ At 7:00 p.m., Mayor Kirksey convened the workshop session for the purpose of reviewing the draft ORS 190 Agency agreement for the 9-1-1 Communications Center. Mayor Kirksey Present Councilor Chadwick Present Councilor Figley Absent Councilor Hagenauer Present Councilor Jennings Present Councilor Pugh Present Councilor Sifuentez Absent Staff Present: City Administrator Childs, City Attorney Shields, 9-1-1 Manager Wolf, Police Lt. Null, Police Chief Wright, City Recorder Tennant Also in attendance: 9-1-1 User Board Chairman Bob Benck, Woodburn Fire Chief Hendricks, and Hubbard Police Chief Dryden 00 5 0214 Administrator Childs provided the Council with a history of the 9-1-1 Center operations which originally began as a Police Dispatch Center over 20 years ago. Woodburn Fire Dept. dispatch services at the Center began in the early 1980's and the passage of the 9-1-1legislation in the mid-1980's brought more agencies from the surrounding area into the Center's operations. The 9-1-1 User Board has recommended the formation of an ORS 190 agency in order to provide each agency an equal vote on the operational decisions relating to the Center. CommunicationsManager Wolf stated that the agencies are looking for more equitable input and for more stability as a separate entity. Currently, the Center's budget is part of the City's budget and final decisions on the budget are made by the City rather than by those agencies who actually use the center. The User Board feels that local control and equal input are important factors in focusing toward a common vision, since the draft agreement had been provided to the Council at their last meeting, Manager Wolf highlighted changes in the agreement since it was originally drafted in 1993. Page I - Council Workshop Meeting Minutes, January 5, 1995 3A COUNCIL WORKSHOP MEETING MINUTES January 5, 1995 TAPE READING Councilor Jennings questioned the inclusion of Buck Ambulance on the agreement since they are not part of the current agencies using the 9-1-1 Center. Manager Wolf stated that Buck Ambulance has been an ex-officio member since 1987 when they were listed on the original 9-1-1 agreement. Attorney Shields has suggested that all of the agencies listed on the original agreement be a part of the ORS 190 agreement even if the Center currently does not provide dispatch services for those agencies. Discussion was also held on the budget formula to be assessed to each participating agency. The formula provides for a change in how much police agencies are charged for services versus fire and ambulance services. The formula will be phased in over a two year period at which time law enforcement agencies will pay 60% of costs and fire/EMS services will pay 40%. The agreement also provides a method in which the formula can be changed in the event there are changes in the number of users. It was noted that once the agreement is signed, and in the event the City did not agree with the Center's operation, the City could pull out and start their own agency or contract with another agency for dispatch services, or all of the agencies could agree to terminate the agreement and go back to the same set-up as it currently exists. 0737 Police Chief Wright expressed his opinion that the agreement will work for the Center. He stated that the equal vote concept has been used in the Regional Automated Information Network (RAIN) system for many years and he feels that the proposed ORS 190 agreement is more workable than other ORS 190 agreements that he has dealt with in the past. Formation of the ORS 190 agency will give each member some ownership in the program. Brief discussion was held regarding the formation of a special district versus an ORS 190 agency. The User Board has considered both options but it has been the consensus not to form a special district which has taxing authority since Measure 5 continues to limit the amount of property taxes levied in some areas such as Woodburn. Fire Chief Hendricks expressed a favorable opinion on the draft agreement since it allows all agencies utilizing the Center to be equal and to feel that they are a part of the system. Manager Wolf also stated that, currently, the Center charges the user agencies for actual costs and additional costs for reserves, etc, will only be implemented if the Users decide to include the additional costs in the budget. Page 2 - Council Workshop Meeting Minutes, January 5, 1995 TAPE READING 1850 025 COUNCIL WORKSHOP MEETING MINUTES January 5, 1995 3A Dave Dryden and Bob Benck also spoke in favor of the draft agreement and urged the Council to take action within the near future. Manager Wolf reviewed the overhead costs associated with the center as an independent agency. It was noted that, once the agency is formed, legal expenses will probably be limited to review of contract documents. In regards to future direction, she stated that the City will be adding Keizer Fire Department in July 1995 and that negotiations are taking place for the addition of Marion County Fire District $1 effective July 1, 1996. Concerns were expressed by the Mayor and Council regarding the need to keep equitable costs to existing agencies if two large fire departments are added and concern over losing the PSAP Center from the Woodburn area if it is transferred to the Brooks area. Fire Chief Hendricks stated that relocating to another area would not be a problem technology wise. Marion County Fire District $1 is frustrated with the Salem communications Center and they are committed to being a part of the Center rather than taking it over. The User Board will make a decision on the location change only.after a thorough analysis. Attorney Shields stated that he feels that, after numerous drafts, the agreement before the Council is well-written based on the policy decisions the Council and User Board have made. City Administrator Childs stated that his concern has always been that the Council goes into this process with full understanding of what is involved. He also feels that the agreement is an excellent document and, if the Council adopts the agreement, that the other agencies will be ready to sign the agreement. Councilor Jennings expressed full support of the draft agreement and suggested that it be brought back to the Council in final form for adoption. The workshop adjourned at 8:06 p.m.. APPROVED NANCY A. KIRKSEY, MAYOR ATTES~ Mary Tennant, Recorder. City of Woodburn, Oregon Page 3 - Council Workshop Meeting Minutes, January 5, 1995 TAPE READING 0001 0003 0021 0029 3A COUNCIL MEETINO MINUTES January 9, 1995 DATE. COUNCIL CHAMBERS, CITY HALL, CITY OF WOODBURN, COUNTY OF MARION, STATE OF OREGON, JANUARY 9, 1995. CONVENED. The Council met in regular session at 7:00 p.m. with Mayor Kirksey presiding. Mayor Kirksey Present Councilor Chadwick Present Councilor Figley Present Councilor Hagenauer Absent Councilor Jennings Present Councilor Pugh Present Councilor Sifuentez Present Staff Present: City Administrator Childs, City Attorney Shields, Public Works Director Tiwari, Community Development Director Goeckritz, Police Chief Wright, Finance Director Gritta, Park Director Holly, Library Director Sprauer, 9-1-1 Communications Manager Wolf, Public Works Manager Rohman, City Recorder Tennant JENNINGS/FIGLEY... approve the Council workshop minutes of December 14, 1994 and the special and executive session minutes of December 19, 1994; and accept the Planning Commission minutes of December 8, 1994. The motion passed unanimously. ~qlREE V~LEYS PROJECT PRESENTATION. Sharif Abdullah stated that this project is an initiative of the Rockafeller Foundation to revitalize civic participation and multi-cultural awareness. This project consists of working with citizens in the 1) Hood River Valley area, 2) Tualatin Valley area, and 3) the Mid-Willamette Valley area. Cities included in our area include Woodburn, Canby, Silverton, Mt. Angel, and Molalla. The project will take up to two years and members of his team will act as facilitators to encourage all participants to look at what is best for each community and not for a specific group, significant resources will be put in by the Foundation to make the program a success. An open foru~will be held on Wednesday, January 18, 1995, 7:00 p.m., City Hall, to discuss the program with interested citizens in more detail and review a tentative timetable. He stressed the need to move beyond fear since those individuals whom one might have been viewed as adversaries can become allies. Page i - Council Meeting Minutes, January 9, 1995 3A TAPE RF~%DING 0275 0299 0350 Q4o6 0463 COUNCIL MEETING MINUTES January 9, 1995 Mayor Kirksey stated that she is very excited about the program since communication is a key issue not only between cultures but also between different generations. The Transportation Task Force will meet on Thursday, January 12, 1995, 12:00 noon, at Woodburn City Hall. The Wastewater Advisory Committee will meet with the Council for a workshop on Tuesday, January 17, 1995, 7:00 p.m., in the city Hall Council Chambers. A Council workshop will be held on Monday, January 30, 1995, 7:00 p.m., City Hall Council Chambers, to discuss issues relating to the Ambulance Franchise. COUNCIL BItt 1599 - ORDIB'ANCE ~PPROVING A 90-D&Y EXTENSION OF ~HE WOODBURN __a~(B_~ULANCE FRANCHISE. Councilor Sifuentez introduced Council Bill 1599. Recorder Tennant read both readings of the bill by title only since there were no objections from the Council. On roll call vote for final passage, the bill passed unanimously. Mayor Kirksey declared the bill duly passed with the emergency clause. ~0UNCIL FILL 1600 - RESOLUTION ~attING FOR A PUBLIC HEARING ON T~ P_-~wN~.~TION OF PROPERTY LOCATED WEST OF BOONEB FERRY ROAD ~ ~OUTH OF COUNTRY CLUB ROAD. Council Bill 1600 was introduced by Sifuentez. The bill was read by title only since there were no objections from the Council. On roll call vote for final passage, the bill passed unanimously. Mayor Kirksey declared Council Bill 1600 duly passed. The public hearing is scheduled for February 13, 1995. co m _.CIL pxL 16ol - sOLUTXON ~R_VIC~ TRUST ~ICE OF p~~t WI~~ FROM~~B~IP ~N ~N SELF-~NS~CE P~L. Co~cilor Sifuentez introduced Council Bill 1601. Recorder Tenant read the bill by title only since there were no objections from the Council. A~inistrator Childs briefly reviewed the Trust by-laws which re~ire me,er agencies to give advance notice of Dotential withdrawal. By giving CIS this notice, the City can solicit liability insurance otations fiscal year 1995-96 and accept whichever insurance proposal that meets the needs the City. On roll call vote for final passage, Council bill ~60~ passed ~animously. Mayor Kirksey declared ~e bill duly passed. Page 2 - Council Meeting Minutes, January 9, 1995 3A COUNCIL MEETING MINUTES January 9, 1995 TAPE READING Q555 COUNCIL BILL 1602 - ~SOLUTION ~WTERING INTO ~REEMENT WITH STATE T~awSPORTaTION DBP~RTN~NT. FOR TRANBIT ~u~.~L OpERATIhG ~SSISTANCE GI~NT FOR FISCAL yEAR 1994-95, Council Bill 1602 was introduced by Councilor Sifuentez. Recorder Tennant read the bill by title only since there were no objections from the Council. Councilor Jennings advised the public that the amount of the grant was $16,700 which is used to offset the transit bus operational costs. On roll call vote for final passage, the bill passed unanimously. Mayor Kirksey declared Council Bill 1602 duly passed. 0592 COUNCIL BILL 1603 - RgSOLU~ION SETTING a PUBLIC HEARING ON ~T~_~_. TW~.~ BUILDING LOCaTeD ~T 182 YOUNG ST~T CONSTITUwES ~ DANGEROUS BUILDINg.. Councilor Sifuentez introduced Council Bill 1603. The bill : was read by title only since there were no objections from the Council. Administrator Childs stated that the building located at 182 Young Street had formerly housed Rugged Manufacturing. The building was damaged by a fire in December 1993. Based on the structural engineer's report, the building should be considered as dangerous,~ therefore, staff is proceeding with the process as outlined in Ordinance 1999. To date, the owner has not made any attempt to repair or demolish the building. If the bill is passed by the Council, a public hearing will be held on Monday, February 27, 1995, to determine if the building should be considered dangerous. He also informed the Council that Director Goeckritz had received a telephone call today from a person interested in making repairs to the building, however, staff feels that it is in the best interest of the City to continue the hearing process. On roll call vote for final passage, Council Bill 1603 passed unanimously. Mayor Kirksey declared Council Bill 1603 duly passed. 0764 NORTH NIT.L~M~TTE TELECOM '~CO--W~-ETITIVE TELECOMMUNIc~TIONS~ ~PpLICaTION, Administrator Childs rec0m~ended Council denial of the application for a -Competitive Telecommunications" franchise since North Willamette Telecom has not been certified under ORS ~59.020 as an authorized provider of th~s service. I% wa~ noted that the "Competitive Telecommunications" franchise is not the same as the Cable TV franchise in which appllcatlon for this franchise with the City is still pending. Councilor Sifuentez stated that she is anxious to have the NWT Cable TV franchise issue brought before the Council. JENNINGS/FIGLEY .... reject the application from North Willamette Telecom for a "Competitive Telecommunications" Page 3 - Council Meeting Minutes, January 9, 1995 TAPE READING O979 O990 1008 COUNCIL MEETING MINUTES January 9, 1995 franchise. The motion passed unanimously. Mayor Kirksey commended the Administrator for his double checking on the certification requirements rather than assuming that all certifications had been received. ~ID AWARD FOR A UB~D PICK-UP -- BUILDING DIVISION. Bids for a used pick-up truck were received from 2 area dealers, however, these bids did not comply with the bid specifications. Staff recommended that all bids be rejected. JENNINGS/SIFUENTEZ .... reject all bids submitted on Bid ~95- 04. The motion passed unanimously. ~PPROV~L OF ~D~!NR FOR MONTH OF DECEMBER 1994. SIFUENTEZ/PUGH .... approve voucher checks ~25491 - 25848 issued during the month of December 1994. The motion passed unanimously. ~T~FF REPORTS. (A) Goals and Accomplishments -- Administrator Childs briefly reviewed his memo regarding accomplishments during 1994 along with staff goals for 1995. Discussion was held regarding a goal setting session with the Council for the purpose of obtaining their goals to incorporate with staff's. It was a consensus of the Council'to hold a workshop with a facilitator in February or March. (B) 1993-94 Audit Report -- Finance Director Gritta stated that sufficient copies of the Audit Report have been printed for distribution to interested Councilors who would like to have their own copy. (C) Census and Income Survey -- Community Development Director Goeckritz stated that the City's official population is 15,232. As part of the survey, a random sampling of income levels show that, on an average, 62.9% of the families sampled fall into the low/moderate income category. (D) Wastewater Pump Station Update -- Public Works Director Tiwari stated that the back-up control panel has been repaired at the Mill Creek Pump station and the system is now fully operational. It was noted that a plan will be developed to update one of the control panels this year with the second control panel to be replaced in 1996-97. (E) Building Activity for December 1994 -- Community Development Director Goeckritz stated that total activity in December was $3.6 million and staff feels that the City will meet or exceed the 1993-94 total value of $20 million by.June 30, 1995. Page 4 - Council Meeting Minutes, January 9, 1995 3A COUNCIL MEETING MINUTES January 9, 1995 TAPE READING 1269 1383 Councilor Figley congratulated the staff on meeting goals that were set for 1994. Councilor Jennings thanked the staff for the new Planning map located in the Council Chambers. He also expressed his appreciation to the 9-1-1 Manager, Administrator, and Attorney for the work they had done on the ORS 190 draft agreement. Councilor Sifuentez reiterated that several constituents have expressed'concern over Northland's new basic cable rates and she will continue to try and contact Northland's manager Pete Grigorieff in order to get an explanation on the rates. Mayor Kirksey announced that there will be an "I LOVE WOODBURN" party scheduled for Tuesday, February 14th, 5:00 pm, City Hall Council Chambers, to celebrate Woodburn's birthday. She will also be making a "State of the City" address to the public at 6:30 p.m.. 1443 1457 EXECUTIVE SESSION. JENNINGS/FIGLEY .... adjourn to executive session to consult with legal counsel concerning legal rights and duties of a public body with regard to current litigation or litigation likely to be filed under the authority of ORS 192.660(1)(h). The motion passed unanimously. The Council adjourned to executive session at 7:49 p.m. and reconvened 9:00 p.m.. Following their return from executive session, JENNINGS/FIGLEY .... delay implementation of Resolution No. 1220 which is the old bank building at 199 N. Front Street until the Council meeting of February 13, 1995 contingent upon a favorable report from the owner. Councilor Jennings stated that the reason for the motion is because there is progress to repair the building, they have received favorable reports from the State, they have picked up their building permits, and we have a verbal report that Aljets Construction will be doing the repairs. There will not be a full Council until February 13th and, if everything continues to progress, a decision can be made as to whether or not it should be removed from the dangerous building list. On roll call vote, the motion passed unanimously. Councilor Sifuentez stated that she would be abstaining from voting and from taking part in any litigation executive sessions relating to the Salud Medical clinic. She stated that she has been a Board member but is in the process of resigning and she does not want to have any liability on the City, therefore, she is declaring a conflict of interest. Page 5 - Council Meeting Minutes, January 9, 1995 3A COUNCIL MEETING MINUTES January 9, 1995 TAPE READING 1566 1574 Attorney Shields also stated that the agenda item for the executive session did not indicate that the Salud building would be discussed as part of the pending litigation and once she became aware of the situation, she has made the declaration. JENNINGS/FIGLEY .... delay the implementation of Resolution No. 1221 until February 13, 1995 because there will not be a full Council until that meeting date. On roll call vote, the motion passed 5-0-1 with Councilor Sifuentez abstaining. JENNINGS/PUGH .... City Attorney be instructed to write a letter to Salud letting them know we have delayed this implementation, but at the meeting of February 13th, convey to them that we are prepared to take legal action. Mayor Kirksey questioned if Mr. Miller's structural engineering report is to be sent with the letter. Councilor Jennings amended his motion to include the structural engineer's report as part of the motion and Councilor Pugh agreed with the amendment. On roll call vote, the motion passed 5-0-1 with Councilor Sifuentez abstaining. Councilor Jennings addressed the issue of the need to install a barricade around the east side of the building due to the unsafe condition of the building. JENNINGS/FIGLEY .... city take immediate steps to erect a barricade which shall be either chain link fence, plywood, or whatever, that would deter pedestrian traffic in front of that building along Front Street since the engineer's report from late December recommends this type of action. Administrator Childs questioned if general latitude was being given to the staff on the type of material used since there our other options available in addition to the two mentioned in the motion. It was the consensus of the Council that other materials could be used as long as it will deter pedestrian traffic. On roll call vote, the motion passed 5-0-1 with Councilor Sifuentez abstaining. ~755 ~DJOURNMENT. JENNINGS/SIFUENTEZ... meeting be adjourned. The motion passed unanimously. The meeting adjourned at 9:08 p.m.. ATTEST Mary Tennant, Recorder City of Woodburn, Oregon APPROVED NANCY A. KIRKSEY, MAYOR Page 6 - Council Meeting Minutes, January 9, 1995 3A Executive Session COUNCIL MEETING MINUTES January 9, 1995 DATE. CONFERENCE ROOM, CITY HALL, CITY OF WOODBURN, COUNTY OF MARION, STATE OF OREGON, JANUARY 9, 1995. CONVENED, The Council met in executive session at 7:53 p.m. with Mayor Kirksey presiding. Mayor Kirksey Present Councilor Chadwick Present Councilor Figley Present Councilor Hagenauer Present Councilor Jennings Present Councilor Pugh Present Councilor Sifuentez Present Staff Present: City Administrator Childs, City Attorney Shields, City Recorder Tennant, Community Development Director Goeckritz Press: Shelby Case, Woodburn Independent The executive session was held under the authority of ORS 192.660(1)(h) to consult with counsel concerning the legal rights and duties of a public body with regard to current litigation or litigation likely to be filed. Mayor Kirksey reminded the Councilors and staff present that information discussed in executive session is not to be discussed with the public. The staff provided the Council with a status report on the dangerous buildings located at 199 N. Front Street and 347 N. Front Street. ADJOURNMENT. The executive session adjourned at 8:55 p.m.. APPROVED NANCY A. KIRKSEY, MAYOR A ~-TEST Mary Tennant, Recorder City of Woodburn, Oregon Page 1 - Executive Session, Council Meeting Minutes, January 9, 1995 3B MINUTES WOODBURN PLANNING COMMISSION JANUARY 12, 1995 1) 2! 3) 4) ROLL: Chairperson Mrs. Warzynski Present Vice Chairperson Mrs. Bjelland Present Commissioner Mrs. Davis Absent Commissioner Mrs. Henkes Present Commissioner Mr. Kosikowski Absent Commissioner Mr. Finch Present Commissioner Mr. Atkinson Present Commissioner Mr. Salyer Absent Commissioner Mrs. Shultz Present Staff Present: Steve Goeckritz, Community Development Director Teresa Engeldinger, City Planner MINUTES: The Planning Commission minutes of December 8, 1994 were accepted with the following corrections. Commissioner Bjelland stated that on page 5 there was a spelling error. On pag~ 7 regarding the stub street, Mrs. May in her testimony stated that her relatives got trapped in a subdivision that had only one entrance, in a California fire. BUSINESS FROM THE AUDIENCE: Mayor Kirksey welcomed the new members of the Planning Commission. COMMUNICATIONS: Staff introduced Mary Shultz and Karen Henkes, the new Planning Commission members. Staff read into the record a letter from Maurice Miller. The letter raised the issue of the city growth and how it would impact the school system. The letter stated that the city should not s~ll any I~uilding permits until the school gets its housing problem worked out. PCId~PCM01-12.95 SG:bw 5) Commissioner Bjelland said the Commission should send a response to Mr. Miller's letter. Staff stated that they would respond. C. Planning Commission Training Session on February 25, 1995 in Stayton. Staff stated that they would take care of registration for anyone who wishes to attend. She stated that the registration and fees need to be sent before January 26th but would like to know by next Friday (1-20- 95). PUBLIC HEARING: A. Conditional Use 94-03 and Site Plan Review 94-23 One-Comm Corp. Staff read the statement, ORS 197.763, necessary to open the public hearing. Staff read the Approval Criteria, the Raise it or Waive it Rule, and the Right to Have the Record Remain Open. Staff stated that the applicant was requesting Conditional Use and Site Plan Review of a communication tower. It would be located in the Industrial Park. It is an allowable use in the Industrial Park. There will be no water or sewer services required. It will be a 12' X 20' building. It will serve as storage for electronic equipment. It will ha~e a two parking spaces for employees who will periodically Inspect the facility. The tower will be 120 feet tall. The zoning ordinance makes allowance for height exceptions in Industrial Zones.. (Chapter 8 - General Standards). This private utility is allowed that exception to the height requirements. A copy of the lease agreement between One-Comm and Burlingham Trust, who owns the property, allowing them to use this site for a specified amount of time was included in the applicant's submittal. The applicant will be providing a landscape plan to the Planning Department following preliminary approval. The tower will be fenced. Staff recommended approval with the condition that the applicant get any necessary permits needed from the FCC and FAA as necessary. The John Richie, a consultant, representing One-Comm, stated that he agreed with the staff report. He stated that he would answer any questions the Commission might have. Commissioner Shultz asked if the tower was just to be strictly used as a satellite station. She asked if it would ever be used for anything else. 3B PCIVI~PCM01-12.95 SG:bw 2 3B Mr. Richie answered that it was similar to Cellular towers. It is a network of sites that each of these areas allow the user to reach other cell sites, Chairperson Warzynski asked if there were other towers already installed in other cities. Mr. Richie stated that one in Wilsonville will be installed on Wednesday, January 18, 1994. The one in Brooks is already installed. The Newburg site is under construction. McMinnville is complete and they were also located in the Portland Metro area. Commissioner Atkinson asked if they were a cell phone company. Mr. Richie answered no, their service is for specialized mobile radios. They would be offering a few things that Cellular does not offer. Commissioner Henkes asked what tower was being used now and why was another one needed, Mr. Richie answered that this service was a more advanced technology. It was not a cell phone service. Commissioner Bjelland asked who governed this service. Mr. Richie answered that the FCC. He had an engineering statement from Jules Cohen and Associates for the McMinnville site. This engineering firm has a hand in writing the guidelines that the FCC has adopted. Chairperson Warzynski asked if there was anyone in the audience who wished to speak for this project. Betty ~t~lik, 938 Oregon Way, asked Mr. Richie if the frequency of this tower would effect garage door openers, etc. Mr. Richie answered that the FCC monitors and assigns certain frequencies to each individual carrier so that these items do not interfere with each other. Chairperson Warzynski asked if there was anyone in the audience who wished to speak against this project. There were none. She closed the public hearing. Commissioner Bjelland made the motion to approve the Conditional Use #94-03 and Site Plan Review #94-23 based on all the standards, findings, conclusions, and recommendations stated in the staff report. PCM~PCM01-12.95 SG:bw 3 3B 6! Commissioner Finch seconded the motion. The motion passed unanimously. REPORTS: A. Oregon Golf Association Staff made an administrative decision to approve the request from Oregon Golf Association to expand the maintenance shop. B. Henry Farm Subdivision Staff stated that Cipole Group, per their conditions of approval, submitted the a proposal for a cyclone fence with slats be erected along the west boundary between Senior Estate homes and the new homes' in the Henry Farm Subdivision. Staff stated that the minutes of the last Planning Commission meeting reflect that the intent was for the applicant to provide a solid site obscuring fence and staff would not support a chain link fence. Staff asked the Commission for direction in how they wished staff to handle this proposal. There was some discussion among Commission members and staff as to the deterioration of a wood fence, site obscuring alternatives, and the type of required maintenance and type of precedent that would be set for future development that will abut Ser{ior Estates. Commissioner Shultz made the motion to decline the proposal and to have staff send it back to the applicant asking for alternatives to this type of fencing. Commissioner Atkinson seconded the motion. The motion passed. C. Census and Income Survey This is the result of the citywide survey conducted by PSU. It was determined that the population of Woodburn is 1§,232. It identified 62% of Woodburn's population at Iow to moderate income households. D. Building Department - December 1994 The Building Department reported 3.6 million dollars. PCM~PCM01-12.95 SG:bw 4 3B e E. Code Enforcement The Code Enforcement Department took care of 1800 civil violations. F. Zoning Ordinances- Draft Revisions - Chapters 13 & 14 (????) BUSINESS FROM THE COMMISSION: Chairperson Warzynski stated that she attended the Transportation Task Force meeting and stated that they were going to have a open house on February 1 from 4 to 8 pm at the French Prairie School Library. ADJOURNMENT: There being no further business the Planning Commission meeting adjourned. PCI~PCM01-12.95 SG:bw 5 CITY OF ~70 MO~ Street ' ~;,Cl~, CXc~jon 97071 TDD .(503) 989-7433 WOODB URN (503) 982-5222 FAX (503) 98~-5244 PROCLAMATION CATHOLIC SCHOOLS WEEK January 30 - February 4, 1995 WHEREAS, every year the Catholic schools throughout the United States celebrate their important contributions to the educational endeavors of our nation during a Week of special activities; and WHEREAS, everyone has a stake in education and every citizen is responsible for the future of this country and that future will be determined by how well we educate our children; and WHEREAS, cooperative efforts are necessary in order to succeed in the education of the country's future leaders and citizens, and WHEREAS, the administrators and teachers in the Catholic schools are dedicated to the children and to the belief in educating the whole person, body and soul, and in teaching children to live by a moral code and a value system; and WHEREAS, the Catholic school in Woodbum gives thousands of hours of community service by collecting and distributing food baskets at holidays, and providing support and companionship to the elderly in our nursing homes; NOW, THEREFORE, I, Nancy A. Kirksey, Mayor of the City of Woodburn do hereby proclaim the week of January 30 - February 4, 1995 to be CATHOLIC SCHOOLS WEEK in the City of Woodburn and ask our citizens to recognize and appreciate the many contributions the Catholic schools make in our community. IN WITNESS WHEREOF, I have hereunto set may hand and caused the seal of the City of Woodburn to be affixed this 18th day of January, 1095. Nancy A. Kirksey, Mayor City of Woodburn 8A MEMO TO: FROM: SUBJECT: DATE: Mayor and City Council through City Administrator Community Development Department Community Development Block Grant (CDBG), Housing Rehabilitation Program January 19, 1995 Staff is proposing the City Council submit a grant proposal to the Oregon Economic Development Department in the amount of $300,000.00 for a city wide housing rehabilitation program. These dollars would be made available to Iow/moderate home owners for rehabilitation of their homes. The Community Development Program consists of: 4. 5. 6. Results: Securing $300,000.00 from Oregon Economic Development Department Utilizing existing monies that were paid back to the city ($100,000.00) as matching funds, therefore; No city tax dollars are used 'in this program. Providing Iow interest to no interest loans to qualified homeowners. Rehabilitating approximately 40 dwellings. The loans would be paid back at the time of sale or transfer of title of the improved dwelling. 4. Contribute in a beautification. Rehabilitation of 40 + homes that might otherwise realize further deterioration. More energy efficient homes and a healthier living environment. Extended life of the dwelling through outside improvements such as painting, roof, and foundation repair. positive way to the City's effort to enhance community Bik Grant. Housing Rehab. SG:bw O~N COMMUNITY DEVELOPMI~NT Oregon Economic Development Department 775 Summer St. N.E. Salem, Oregon 97310 Pa: (so3) 9a6-o~22 8A 1995 OREGON COMMUNITY DEVELOPM~., , ~BLOCK GRANT APPLICATION l~r.~..A~E ~UBMIT AN ORIqINAL AND 2 COPIE~ ~ON 1: ~CANT Applicant: Address: City of Woodburn 270 Montgomery St Woodbum, Oregon 97071 Telephone: FAX No: 503/982-5246 503/982-5244 Contact Person: Steve Goeclaitz Address: Same as above Telephone: FAX No: 503/982-5246 503/982-5244 PRO~r ~.1~-: (6 words or less) crrY OF WOODBURN, Project Tv0e~: (Check One} Comm~mity Facilities Handicapped Accessibility X Homing Rehabilitation HOUSING REHABILrrATION PROGRAM ~ON 2: FUNDS REQUESTED AND PRO~ECT COSTS CDBG Funds requested $ ~00.000 Applicant Other funds Total Cost of Project $~ $ -0- $ 4O0.00O S~ON 3: PROOF, CT SUMMARY BRn~ DESCRIVrlON OF NEED: (Use only the space provided for a brief description of the problem to be solved and its effects on your community.) The Woodburn Housing Rehabilitation Program is designed to meet the CDBG national objective of providing benefit to low and moderate hcome families which comprise 62.9% of thc city's population. Of the total number of approximately 2,400 living in sub-standard housing, approximately 180 persons will be served. See program narrative. BRIEF DESCRIPTION OF SOLUTION: (Use only the space provided for a brief description of the project activities and how they will address the problem described above.) Each eligible structure will receive repairs to alleviate 1) health and safety conditions; 2) critical structural defects, 3) code related items. 8A Total number of persons benefitted: Number of low and moderate income persons benefitted: Number of housing units to be assisted: i~Q 18o 18o SEC'IION 4: ATTACltMENTS TO APPLICATION All of the item~ listed below must be submitted with every application. Cheek to indicate that each is eadosed. Map of project service ~rea National Objective Documentation per Appendix D Citizen Participation Documentation Evidence of contact with one or more groups which represent low/moderate income Notices for two Public Hearings Minutes of two Public Hearings Supplemental Budget page which details the cost of activities shown with an (*) on the budget form* HUD Disclosure form (from Appendix E) Other attachments are required for some projects. Carefully review the application questions to identify those that require additional attached information. SECTION S: CERTIFICATION I certify that, to the best of my knowledge: 1) all information contained in this application is valid and accurate; 2) the submission of this application has been authorized by the governing body of the city/county; and3) if funding b received, we will comply with nil federal and state requirements that apply to the use of Community Development Block Grant funds. Signature* Title Name* Date (type or print) *Si~re and name of highest elected official or other individual officially authorized to sign on behalf of the applicant. Page 2 ~g 11 SECTION 6: A. GENERAL INFORMATION General MaD. At~h a map of the project servic~ area. the beneficiaries of the project reside. The project area is the area where Is the project in your jurisdiction? OC ) Yes ( ) No If no, explain below. 8A National Objective. Attach a description of how the project meets a CDBG national objective per Appendix D of the 1995 Applicant's Handbook. ]~ll.Yil~~. Answer each of the following questions. Attach a brief explanation for all 'Yes' answers. Project will involve property that is in the 100 year floodplain, the five hundred year floodplain, or an area that could be considered a wetland. Yes 0C ) No () e Project witl involve building on bare land or altering an existing building. ( ) Yes (X) No If yes, also answer a. - d. below. a. Is the project site previously undisturbed ground? ( ) Yes ( ) No be Is the project site in an established or proposed historic or conservation district'/ ( ) Yes ( ) No c. Is the project site/building listed in a local cultural resource inventory? () () No do Does the project involve a structure that is 50 years old or more? () Yes () No e Is the proposed project a community facility and is there, within the line of sight of the property, a tank that could or does contain an explosive or flammable substance9 () (x) No Is the proposed project located within normal hearing distance of a highway, freeway, railroad or airfield? () Yes (X) No Pqe$ er 11 Provertv Acquisition. Will the project involve the acquisition of rear property or permanent easements (with CDBG or any other source of funds)? () (X)No If yes, have activities related to the acquisition to-date been carried out in compliance with the federal Uniform Relocation Assistance and Real Property Acquisition Policies Act? () Yes Will any pwperty or permanent easements be donated for the project? ()Yes OC)No Attach a copy of any sales agreement or option that has been negotiated for p~ that will be used in the proposed project. Anfid_i~lneoment and Relocntion. Will the project involve the demolition or conversion to another use of a residenfin! structure (e.g., turn a home into a homeless shelter)? () Yes 0C) o If yes, answer thc following: 1. Is the structure currently occupied? ( ) Yes ( ) No Has thc applicant discussed the federal requirements for one-for-one replacement of low/moderate income housing units and relocation benefits with OCD s~df? () Yes ()No Have actions been taken to document compliance with the federal ntles governing One-for-one replacement and relocation such as documenting current tenants, rents, and utility costs; providing written notice to tenants about the proposed project; and estimating the cost of benefits? () Yes ()No If yes, attach a descn'ption of these actions. Faeilltv Ownership - Who owns the facility to be acquired or improved as a result of this project? Will the facih'ty be Wans/erred to another entity upon completion of the project? ( ) Yes ( ) No If yes, attach a description of the entity and the expected conditions of the transfer or sale. 8A Admln~trat~on Plan - Identify who the applicant expects to administer the project and how the service will be procured. S. L. Martinenko - contract 8A Community_ Develo_oment Plan Long Range Community_ Development Plan The state will accept the local comprehensive plan that is acknowledged by the Land Conservation and Development Commission as the long-range community development plan. Is the project consistent with the local comprehensive plan? OC ) Yes ( ) No If no, explain. The explanation must include any plan amendments or zone changes which still must tn~e place before the project can proceed, and the timing expected for those decisions. Short Range Community_ Development Plan List at least 3 projects or activities which your jurisdiction intends to undertslm, as funds are available, to address community development needs, including the needs of low and moderate income persons. Percent low and moderate income Proiect/Need _~rsons project would benefit 1. Waste Treatment Facility. 2. Core area infrastructure 3. Retired Senior Volunt~r Program 4. 100% Ce Citizen Partie'~ation Plan Please respond to each of the following required Citizen Participation Plan elements. Appendix C contains additional guidance for your response and the necessary documentation. Low and mode~_te income citizen _tmrtici_tmfion 1. Name of one or more organizations in your community that represent or act as advocates for low and moderate income persons: 1) ~ Senior Volunteer Program 2) Salud de La Familia Clinic Attach evidence to show that you contacted these groups to inform them about the CDBG program and encourage their participation in the discussion of community development projects prior to wnt4ng the decision to submit this application. (See att frS) e Were you asked by any groups representing low and moderate income persons to give them technical ass/stance in developing CDBG project proposals? ( ) Yes (X) No If Yes, briefly describe the request and the kind of assistance you provided. public Hearings/Access to information 1. Dates the required public heatings by the governing body were held: Dec 12. 1994 1st Hearing jaXll_~3_~5_ 2nd Heating Attach copies of the notices of public heatings and minutes of the meetings. lVfmutes must show that the required topics were discussed; see Appendix C for more information. Name of the location where citizens can review information about the applicant's community development program, such as minutes of meetings. Community Development Del}t, Woodbum City Hall, 270 Montgomery St, Woodbum, OR 97071 Accommodation of Non-English Spealdng Residents Are there a significant number of non-English spe~ldng residents in your community? (X) Yes ( ) No If yes, describe how they were informed about this grant application. In order to accommodate non-English speaking persons, the city had an interpreter at the public hearing to convey information and/or questions about the CDBG Program and the proposed grant application. - 8A SECTION 7: NARRATIVE (Attach additional sheets if necessary) Problem Statement - Need for Project and Impact of the Problem (150 points maximum) - De~ribe the present situation you will be addressing if awarded grant funds. Be specific in describing the pwblem or need and the impact of the pwblem on the community. Note: See following pages for narrative. 8A Solution Statement (150 points maximum) - Describe the pwposed accomplishments you would make with grant funds addressing each of the headings. Note: See following pages for narrative. Readiness to Proceed (60 points) Note: See following pages for narrative. Financial (50 points) Note: See following pages for ~'~five. HOUSING REHABHATATION APPLICATIONS ONLY ~ Income Iq_an - What does the applicant intend to do with income generated from the use of grant funds (loan rel~yments). X Continue a housing rehabilitation program in the community that complies with federal requirements. Return program income to the state. S~ON 8: O~E POINT CATEGORIF~S & PROPOSED ACCOMPLISItMENTS The information in this section must coincide with the other data provided in the application. ALL APPLICATIONS Applicant's Percen~e of Low and Moderate Income Persons (60 points) 62.9 % of low/moderate income persons Source: Appendix A of Applicant's Handbook or a survey approved by OEDD. e Proposed Accomplishments (Do not use ranges, e.g., 50-75) 180 Total number of persons to benefit from project 180 Total number of low and moderate persons to benefit from project Enter these numbers on Page 2 of the application under Project Beneficiaries. Attach an explanation about how the number of beneficiaries has been estimated. See att #6. FOR COMMUNITY FACII,1TIES APPLICATIONS ONLY Cost of CDBG Dollars per Person to be Served (25 points) 1. CDBG dollars requested 2. Number of unduplicated individuals the proposed facility will serve in the first year af~ project completion. 3. CDBG Cost per Per, on (Divide 1. by 2.) Source: Attach documentation of how the number of beneficiaries has been determined. FOR HOUSING I~I~H&BH.ITATION APPLICATIONS ONLY Age of Housing (25 points) 14.1 % of housing units built prior to 1950 Source: If rehabilitation is to be community-wide, ~e 1990 Census data in Appendix A. If project area i~ smaller than the applicant city or county, use comparable 1990 Ce~us data. Nutnbe~ of units to be rehabilitated (Do not use ranges, e.g., 50-75) Units FOR HANDICAPPED ACCESSIBH,rrY APPLICATIONS ONLY Percentage of Pe~ons with Mobility Limitations (25 points) 5.7 % of persons age 16 and ove~ with a mobility limitation Source: Appendix A of the Applicant's Handbook. 8A SECTION 9- BUDGET INSTRUCTIONS Type applicant name and project title at the top. Fill out the budget form to ~_~ccouut for all revenues to be spent during the project period (two years from date the gnmt contract is signed). Do not include costs paid or inam'ved prior to the contract Type each source of funds in the lin'ge boxes to the right of 'CDBO Grant'. Typo in the project costs for tach l~Oject ~ivity under the ~opropri~ ~ourc~. Total ~!! costs in both row~ and column.. T'ne following iaform~(m cbzifies the ~ctivifies ~ Line 1: Any activity involving the purchase, sale or clearance of real property. This may include the cost of appraisals and attorney fees related to the transaction. Une 2: Rehabilitation and construction costs for Community Facilities ara entered on this line. Une 4: Do not include curbs, sidewalks, curb cuts, street lights, etc., Budget these under #5, Other Public Facilities. Une 6: Public services not directly linked to the management or administration of a Community Facilities or Housing Rehabilitation project. A maximum of 15% of the total grant request can be budgeted for labor, supplies and materials needed to provide a new service or s quantifiable increase in an existing service during the grant period. Une 7: Temporary or permanent relocation assistance. Une 10: Non-administrative soft costs of housing rehabilitation programs, such as housing rehab specialists, UD formation, inspection services etc. (Sometimes called Operations.) Uno 1 1: Construction costs for Handicapped Accessibility projects go on this line. Une 12: Up to $15,000 or 10% of the grant request, whichever is lower, may be entered for costs associated with CDBG grant administration of projects in the Community Facilities, Handicapped Accessibility and Housing Rehabilitation categories. The maximum that can be entered for a Technical Assistance grant is $750. Une 13: Contractual services for non-construction and non-administrative work related to the project such as engineering design end inspection services, architectural services, and other related professional services. Provide details in a supplemental budget. Do not show contractual services for housing rehabilitation projects or grant administration, since these are entered in lines 10 and 12. Une 14: A maximum of 10% contingency, based on estimated construction costs, can be included. Use of the contingency funds must be approved in advance by the Oregon Economic Development Department. Une 15: Identify any costs that do not appear to fit on other lines. Discuss "other" costs with a project coordinator before submitting the application. A supplemental budget must be attached that details costs for all line items shown with an *. 8A PART III PROJECT NARRATIVE A. Problem Need Statement Historically, and continuing to date, the City of Woodburn continues to experience an in-migration of Iow income working families. Combined with its senior population and seasonally employed farm workers, the net effect is that 62.9% (9,583) of the City's population of 15,235 is in the Iow to moderate income categories. Additionally, according to the latest census and Portland State University surveys, the City as a whole ranks well below Marion County averages in a number of significant socio-economic categories including percent of families below the poverty line, cost of rentals, mean value of owner/occupied housing and household income. Several years ago the City recognized the need for addressing the rehabilitation of the existing housing stock. OCDBG housing grants in 1987, 1988, and 1989 enabled the City to rehabilitate approximately 10% of the oldest units in need of moderate to substantial rehabilitation. These units were all located in three specific target areas comprising older homes and all in the core area. Consequently a very large segment of the City's Iow-income population who do not live in the targeted areas could not participate in the housing rehabilitation program. In the early-to-mid nineteen seventies, approximately 16% of the total city housing stock were constructed under the Farmers Home Administration's loan subsidy program (Sec 502). While a much needed and appreciated program, the quality of their construction left much to be desired especially in the area of durability. These units are almost all prime candidates for rehabilitation. The cumulative effect of these factors is that they have all contributed to a severe crisis in the condition of the City's existing housing stock. Most homeowners are physically and/or financially unable to undertake the repairs necessary to maintain the structure, even to minimum quality housing standards. Thus, concerns for the health and safety of resident families are heightened. In summation, of the 9,583 Iow to moderate income persons residing in Woodburn, approximately 2400 live in substandard housing. The continued presence of this substandard housing is complicating and delaying the City's efforts to revitalize neighborhoods, enforce code compliance and increase the City's tax base. Page I - PROJECT NARRATIVE 8^ SOLUTION STATEMENT General: The goal of the Woodburn Housing Rehabilitation Program is to insure the most cost-effective package possible for both the .clients and the program. To this end, a coordinated approach with clients, contractors, City Public Works, City Finance and Community Development department plus public agencies such as the Mid-Willamette Valley Community Action Agency for energy conservation assistance and private utilities (gas & electric) will be undertaken. Ancillary Public Works: The City has now in place proposed capital improvement to upgrade all of Front St infrastructure (core area), a 40 million dollar waste treatment facility upgrade, improving the City's transportation network, and strengthening the Public Safety function. A recent voter approved tax base should enable the City to maintain/increase programs geared to improving the entire City's social climate. Housing rehabilitation will improve the living standards of the Iow/moderate income families. REHABILITATION LOANS AND ELIGIBILITY STANDARDS Eligibility criteria for all financial assistance will be to those residents of the City of Woodburn who: 1. Own and occupy their residences. 2. Have household incomes in the Iow/moderate brackets as defined and published by OCDBG on July 1, 1994 and as further amended (att #1) 3. Possess a 10% equity in their home after Rehabilitation (current assessed value plus the incremental increase due to rehab). The Woodburn Housing Rehabilitation Program is consistent with the Oregon Comprehensive Housing Affordability Strategy (CHAS). Page 2 - PROJECT NARRATIVE 8A LOAN TYPES All loans will be Deferred Payment Loans (DPL). Loans will be repaid at the time title is transferred. The City will secure the loans by a Trust Deed and Promissory Note. LOAN AMOUNTS Maximum loans per household (one per household) will be 812,500. The loan amount can be increased to $15,000 with Loan Review Board approval IF special construction has to be undertaken in order to facilitate the full use of the residence by household members with mobility impairments. Simple interest will be added to the total loan amount based on family income. Monthly payments are not required, eliminating the loan administrative costs of coupons, processing, collection costs, bookkeeping etc. OCDBG LOW/MOD INCOME LVL INTEREST < 5O% O% 50 to < 60% 2% 60 to < 70% 3% 70 to 80% 5% Program administrative and operating costs will reduce the gross amounts available to apply towards housing rehab projects. Since all program income will be reserved for additional housing projects, it is felt that the recipients who will benefit from the improved home both in higher liveability standards and increased valuation would bear a minimal part of the delivery costs. It is anticipated that 45 families will benefit from the requested funds coupled with available program income. Grants as such are not contemplated. Emergency situations (leaking roof during our rainy season, major electrical and plumbing problems etc) will be given priority with the cost of repair eventually being added to the additional repairs that in my experience are almost always needed. Monies from the Older Americans Act are available for seniors to address minor problems. Applicants who do not meet the OCDBG monetary guidlines will be referred to local lending institutions for further processing. Page 3 - PROJECT NARRATIVE 8A READINESS TO PROCEED Because of the City's and its inhabitants' previous exposure to its Housing Rehabilitation Program, the time required to initiate a new program will be minimal. Previous programs were targeted to specific areas, hence fewer potential applicants. The current program will encompass the entire city with the corresponding increase in potential clients. Revisions to the then existing forms and procedures will be minimal and will reflect the experience in CDBG Housing Programs of its proposed administrator, Mr. S.L. Martinenko. Contractors previously bidding on Rehab projects are, in the main, still active in the area. City Building Official will propose additional contractors if required to insure a diverse and competitive bidding climate. Initial marketing efforts will consist of letters to previous Rehab clients asking them to inform friends, neighbors etc of the program's rebirth. News releases (tri-lingual) to the media (local newspaper and radio) plus an area wide distribution of a tri-fold brochure (see att #3). If requested, presentations will also be made to citizen and local church groups. The City foresees no unusual environmental issues that will delay the project. The City will also provide office space, telephone and some overhead costs that will expedite the 'project's inauguration. FINANCIAL The City has long identified housing as a major need to be addressed and corrected. Subsidized home improvement loans have not been available for some time now. Program income generated from the 1987, 1988, and 1989 OCDBG Housing Grants currently total $100,000. This amount added to the amount being requested ($300,000) will total $400,000. The City fully intends to continue using program income from the previous and this grant to maintain a revolving fund dedicated to Housing Rehabilitation. WORK PROGRAM The City of Woodburn will contract with Mr. S.L. Martinenko, a Woodburn resident, with extensive experience in Housing Rehabilitation in both the public and private sectors (see Att #2) to both administer and operate the program. Major duties and responsibilities are as follows: PROGRAM ADMINISTRATOR: This position will have overall administrative responsibility for the program. Duties include: development of record keeping systems, forms and procedures, approval of contracts and change Page 4 - PROJECT NARRATIVE orders; preparation of program reports, drawdowns, grant agreements and environmental assessments; responsibility for compliance with fair housing, equal opportunity, labor standards, historic preservation and other applicable OCDBG regulations. Serves as staff to the City's Loan Review Board and Community Development Director. Other responsibilities include: Loan processing, preparation of Notes and Trust Deeds, closeout statements and other applicable loan documents. Maintains project case files, reconciles rehabilitation disbursements orders and reviews title reports; obtains releases from prior lien holders as required. HOUSIN(~ REHABILITATION SPECIALIST: Responsible for residence inspection and work write-ups/contract specifications to meet rehabilitation standards and local costs; monitors rehabilitation contracts to insure compliance; initiates and recommends contract change orders as required; approves progress payments for construction contracts; provides technical assistance to contractor and property owners covering rehabilitation needs and standards. IMPLEMENTATION OF THE HOUSING REHABILITATION PROGRAM: Ae MARKETING: The success of a Housing Rehabilitation Program depends on three main endeavors: 1) Marketing, 2) Loan processing, 3) Construction inspection and monitoring. In order to reach as many potential clients as possible, the Program will again employ a variety of means to spread the word. This Will include: 1. Newspaper articles 2. Distribution of multi-lingual brochures city wide 3. Scheduling non-regular hours for interviewing applicants. 4. Public service announcements on local English and non-English radio stations 5. Encourage loan recipients (past and present) to promote the program to friends and neighbors Be LOAN PROCESSING: Past experience shows that speed and attention to detail are critical factors in processing and evaluating loans. The program staff will therefore work closely with applicants to obtain verifications and releases, resolve title and ownership questions, provide the applicants with quick, direct responses to their questions and concerns. CONSTRUCTION INSPECTION/MONITORING: Having worked with previous Housing Rehabilitation Programs, we recognize that homeowners are often skeptical of rehabilitation needs, costs, contractors and government. Staff will at all times strive to insure that every step in the Rehab process is fully understood by all concerned. 8A Page 5 - PROJECT NARRATIVE 8A We will remain attentive to the owners' needs and wants while still maintaining fairness for all concerned. In the event that differences arise between the owners and the contractor, the rehab specialist will arbitrate to the best of his ability. A satisfactorily completed job is one in which the owners receive what they have been promised and paid for and the contractor performs as a craftsman should and receives the agreed-to price. De CLIENT/STAFF COMMUNICATION: To insure that both client and staff are fully aware of the responsibilities of both parties, a handout entitled "STEPS TO HOUSING REHABILITATION" (see att #4) will be given to each client at the initial interview. The steps outlined in the handout will be followed by both parties. PRIORITIES AND CRITERIA FOR HOUSING REHABILITATION Within each eligible structure, repairs related to health and safety shall receive first priority. All housing rehabilitation will as a MINIMUM meet HUD Section 8 housing quality standards. Other rehab work needed to bring a structure into compliance with the state building code shall be completed prior to any general improvement work. General property improvements shall constitute no more than 30% of the total cost of rehabilitation of each structure except that weatherization work shall not count toward the 30% limit. Critical structural defects shall receive first consideration. Defective foundations, roofs, joists, rafters and porches constitute critical needs. Other top priority eligible rehabilitation activities include: the correction of faulty weather protection, defective or dangerous electrical system, inadequate plumbing facilities and either a lack of heat, inadequate heat or a hazardous heating system. Community Development Block Grant Funds shall not be used for new construction, remodeling, additions to the structure, or the finishing of unfinished spaces. The only exception is remodeling for mobility impaired clients. The utilization of materials, fixtures, or equipment of a type or quality which exceeds that customarily used in properties of the same general type as the property being rehabilitated shall be prohibited. Page 6 - PROJECT NARRATIVE 8A The following activities may be included in a housing rehabilitation program: A. DRAINAGE Provide each building with a controlled method of disposal water from roofs where necessary to prevent damage to the property and to avoid causing unsightly staining of walls and windows where adequate roof overhang is not provided. Where down-spouts are used, water will be diverted away from the foundation. Provide drainage for the open space of each property which will accomplish the immediate diversion of water away from buildings, and eliminate to the greatest extent possible standing water in crawl spaces. 3. Engineering correction of moisture of basement, cellar or other below-ground floor areas. B. EXTERIOR Providing walks and steps for all weather access to the building and constructed so as to provide safety, reasonable durability and economy of maintenance. Where needed, driveways, garage floors, or vehicle parking areas shall have asphalt, concrete, or compacted aggregate surfaces presenting level, unbroken planes, free from ruts, mudholes or obstructions of any kind. C. INSULATION-VENTILATION 1. Providing adequate insulation for dwellings by installing dual glazed prime windows and insulated doors. 2. Providing the ceiling and floors of the dwellings with insulation to current code. 3. Providing the ventilation of attics with openings of sufficient size to prevent dampness and excessive heat build-up. 4. Providing bathrooms without exterior ventilation a power exhaust system with ducting to the outside. D. HEATING Providing for replacement of inadequate heating equipment or installation of supplementary heating equipment (no fossil burning stoves) Page 7 - PROJECT NARRATIVE E. SECURITY AND PROTECTION 1. Providing security locks for doors and windows. 2. Providing exterior lighting of front and rear areas. F. ELECTRICAL 1. The cost of work needed to bring the property into compliance with the state's electrical codes. G. PLUMBING 1. The cost of work needed to bring the property into compliance with the state's plumbing code. H. AIDS TO THE PHYSICALLY IMPAIRED Providing reasonable facilities to the property such as ramps, railings, supports, Iocksets and doors, larger door openings where feasible, all appropriate for the safety and convenience of physically impaired household members. I. PAINT 1. The cost of providing for botl~ interior and exterior painting. J. APPLIANCES The cost of providing for the installation of built-in kitchen stoves/ovens if them is not such equipment in the dwelling or the existing equipment is unsafe or unsanitary (does not include microwave ovens)· Page 8 - PROJECT NARRATIVE 8A CITY OF WOODBURN OFFICE OF COMMUNITY DEVELOPMENT HOUSING REHABILITATION PROGRAM STEPS TO HOUSING REHABILITATION INTRODUCTION: Before beginning repair and upgrading of your home, it is important for you to understand the procedures that must be followed if you expect to achieve the kind of quality of rehabilitation work you are now considering. Study the following processing steps carefully. If you need additional information, please call the City of Woodburn, Office of Community Development Housing Rehabilitation Program (HRP) at STEP i APPLICATION: All homeowners requesting rehabilitation financial assistance must fill out the eligibility application. Some questions on the application will be of a personal nature i.e., debts, income, household expenses etc.. This information will be treated with as much privacy as possible. Some of this information will be verified. Be sure to include all loan numbers and bank branch locations. You will be notified of your eligibility status. STEP 2 PROPERTY INSPECTIONS: After your eligibility has been determined, our office will arrange an inspection of your property. A Rehabilitation Specialist will conduct the inspection of your property with you to determine your needs. The inspection may be scheduled any time between the hours of 8:30 AM to 4:30 PM, Monday through Saturday. STEP 3 DETERMINING REHABILITATION WORK TO BE DONE: Your rehabilitation specialist will prepare and explain worklist specifications for all needed repairs. All repair items shall be made in the the following order: Building Code Violations, Ha3or repairs, energy conservation and general improvements. You will be asked to approve the worklist by signing the statement incorporated in the Contractor's Selection document in Step 4 below. The approved worklist will be the basis for all work to be done. 8A STEP 4 CONTRACTOR SELECTION: The Housing Rehabilitation Program maintains a list of contractors who have expressed an interest in rehabilitation work. This list is for your convenience in selecting craftsmen to do your rehabilitation work. "THIS LIST DOES NOT REPRESENT A RECOMMENDATION OR ENDORSEMENT OF THESE FIRMS BY THE REHABILITATION PROGRAM" All contractors who are licensed, bonded an registered in the State of Oregon may be eligible to participate in the program. Ne emphasize that you should take the time and effort to investigate the contractor you select to do your work. At your request most contractors will furnish references. The State of Oregon Construction Contractors Board in Salem at 378-4621 will provide you with any client complaints or pending action against their bond. Check with the Better Business Bureau for any consumer complaints by calling STEP 5 BIDDING SESSION: The contractors selected will meet with you and the Rehab Specialist at your home. Your Rehab specialist will give each of them a copy of the worklist specifications and explain all of the items. /he contractors may complete their bid inspections at this time or they may arrange to come back again late~. A due date for bids will be set, usually about ten [10) working days after the session. STEP 6 CONTRACTOR SELECTION: The contractors will send their bids to the Housing Rehabilitation Program. Once ail bids are in, the Specialist will go over the bids with you. You will then select the contractor you want to work with. STEP 7 LOAN APPROVAL: After selecting a contractor with a satisfactory bid. and all your financial data has beep verified, the information will be submitted to the City's Loan Review Board for final approval. The Rehab Specialist will notify you of the action taken on your application. STEP 8 PRE-CONSTRUCTION CONFERENCE: After your loan is approved, a pre-construction conference wiii be held with you, the Rehab Specialist and the selected contractor. The worklist specifications will be reviewed and a contract signed between you and the contractor. CAUTION: After you 8A and the contractor have signed the rehabilitation contract, any changes in any part of the contract MUST be in writing and approved by you, the contractor and the ¥'ehab specialist. Unauthorized work changes frequently lead to misunderstandings and difficulties in bringing the job to a satisfactory conclusion. STEP 9 LOAN CLOSING: To finalize your loan AND BEFORE ANY WORK COMMENCES, you will be asked to sign a Note and Trust Deed for the loan amount. These will be recorded and copies furnished to you. STEP 10 CONSTRUCTION: Your contract with the contractor will set forth the time within which work is to begin and also the length of time it should take to complete the job. You should notify the Rehab Specialist when construction begins so that periodic inspections can be made. STEP FIRE INSURANCE: Fire insurance coverage is required to be carried on the property until the loan is paid off. You must ask your insurance agent (,form will be provided) to forward a copy of this policy containing a lender's loss payable to the City of Woodburn, Office of community Development, 270 Montgomery St. Woodburn Or 97071. STEP 12 CONTRACTOR PAYMENTS: Partial payment or progress Payment of 50~ of the contract amount may be made to the contractor when at least 60~ of the work is satisfactorily completed and so certified by the Rehabilitation Specialist. STEP 13 FINAL INSPECTION: A{ter the rehabilitation work has been completed, the contractor will arrange for a final inspection with this office and the City 8uilding Official (if required) a completion certificate will be issued by the City if the 8uilding Official approved the permitted work. Certificates will be forwarded to this office by wither the contractor or the homeowner. STEP 14 CERTIFICATION DOCUMENTS: Prior to being paid in full, the 8A contractor must sign a "Contractor's Affidavit and Warranty" plus a "Waiver of Lien" The homeowner will sign a "Certificate of Acceptance" denoting his/their acceptance of the work/material provided by the contractor udder the terms of the contract document. STEP 15 WARRANTY PERIOD: Your contract provides for a minimum one-year guarantee for materials and workmanship. Some materials carry a manufacturers warranty for a longer period of time. If any defects occur during this one-year period, you should contact your contractor to have the defects corrected. Our office stands ready to assist if needed. STEP 16 OWNER EVALUATION: To assist us in providing the best service possible, an evaluation form will be provided by the HRP office to be completed and returned by the homeowner at project completion. 8B MEMO TO: FROM: SUBJECT: DATE: City Council through City Administrator Public Works Program Manager Paratransit Plan Public Hearing January 16, 1995 The paratransit plan is required by rules administered by the Federal Transportation Administration to implement the provisions of the Americans with Disabilities Act {ADA) passed in 1990, The rules require fixed-route transit agencies to provide services for disabled passengers comparable to those offered other riders, Woodburn Transportation Services provides two transportation services to the citizens of Woodburn. The first is the Woodburn Transit System which provides fixed route bus service. The second is the Woodburn Dial-A-Ride which provides demand/response transportation to the elderly and disabled. The definition of a disabled person is ~estrictive end some what complex. Following is the definition of disability as stated in the ADA. Disability means, with respect to an individual, a physical or mental impairment that substantially limits one or more of the major life activities of such individual; a record of such an impairment; or being regarded es having such impairment. (1) The phrase physical or mental impairment means - (i) Any physiological disorder or condition, cosmetic disfigurement, or anatomical loss affection of one or more of the following body systems; neurological musculoskeletal, special sense organs, respiratory including speech organs, cardiovascular, reproductive, digestive, genito-urinary, hemic and lymphatic, skin, and endocrine: (i/) Any mental or psychological disorder, such as mental retardation, organic brain syndrome; emotional or mental illness, and specific learning disabilities; (///) The term physical or mental impairment includes, but is not limited to, such contagious or noncontagious diseases and conditions orthopedic, visual, speech, and hearing impairments; visual, speech, and hearing impairments; 8B City Council through City Administrator January 16, 1995 page 2 (2) (3) (4) cerebral palsy, epilepsy, muscular dystrophy, multiple sclerosis, cancer, heart disease, diabetes, mental retardation, emotional illness, specific learning disabilities, HIV disease, tuberculosis, drug addiction and alcoholism; (/v) The phrase physical or mental impairment does not include homosexuality or bisexuality. The phrase major life activities means functions such as caring or one's self, performing manual tasks, walking, seeing, hearing, speaking, breathing, learning and work. The phrase has a record of such an impairment means has a history of, or has been misclassified as having, a; mental or physical impairment that substantially limits one or more major life activities. The phrase if regarded as having such an impairment means - (~) Has a physical or mental impairment that does not substantially limit major life activities, but which is treated by a public or private entity as constituting such a limitation; (//) Has a physical or mental impairment that substantially limits a major life activity only as a result of the attitudes of others toward such an impairment; or (///) Has none of the impairments defined in paragraph (1) of this definition but is treated by a public or private entity as having such an impairment. The demand/response portion of the system, Dial-A-Ride, provides the disabled transportation service for Woodburn Transportation Services. Dial-A-Ride offers services to all individuals outlined in the Americans with Disabilities Act and associated rules. Experience and interaction with the community over the six plus years this demand/response van service has been operating has provided an accurate estimate of the need within the community. Woodburn Transportation Services, to comply with ADA requirements, must provide paratransit service that is comparable to service provided by the fixed route service. There are six service criteria that are utilized to determine comparability. SB City Council through City Administrator January 16, 1995 page 3 Those criteria are: 2. 3. 4. 5. 6. Service Area Response Time Fares Trip Purposes Hours and Days of Service Capacity Constraints The City of Woodburn will have difficulty complying with two of these service criteria for the foreseeable future. The first of two non compliance criteria is response time. Regulations require that "next day" service be provided. A request made on Friday could not be handled until Tuesday on the current operation schedule. This is not acceptable under the "next day" criteria. To comply with the service criteria, however, service request for a particular day must be accommodated if made anytime during the preceding day. To comply in this area then would require that paratransit van operate Monday through Friday. The second of the non compliance criteria is hours and days of service. This criteria states that complementary paratransit service must be provided during the same days and hours that the fixed route is in operation. For Woodburn Transportation this would be from 9 a.m. to 5 p.m. five days, Monday through Friday, per week. Paratransit service is currently provided from 9 a.m. to 5 p.m. three days per week. This equates to 24 hours of service per week. To provide paratransit service identical to the fixed route service 16 hours of operation would have to be added per week. It is estimated that minimum cost for the additional service would be approximately $17,000 per year. Dial-A-Ride service is provided to the entire City without regard to distance from the bus routes. The needs of the disabled within the community are being adequately served with this level of service. There is no priority system and it is rare that an individual needs cannot be accommodated. There has been an increasing number of individuals in wheelchairs utilizing the service over the past three years. Currently there is a wheelchair user on the van and often multiple users each day the van service is provided. Three years ago wheelchair use 8B City Council through City Administrator January 16, 1995 page 4 on the van was infrequent. Currently approximately 33% are classified as disabled. The remainder are elderly residents who can't effectively utilize the fixed route bus. To strictly follow ADA requirements the system has to only provide service to those who meet the ADA definition listed previously. The system intends to continue to provide service, however, to the type of individual users that it does now. The third day of service was added on July 1, 1994 and there is still excess capacity available, Service expansion is not therefore needed at this time, Response to the new service has been good and the extra day of service has spread the demand, The number of days where the van service is at capacity has decreased, To come into full compliance with the six criteria mentioned earlier van service would have to be provided five days per week with hours that match those of the fixed route bus. The system is required to be in compliance by January 26, 1997. There is an undue financial burden waiver available to the city if this can not be met. This option has been discussed with Council in the past. A decision on this option is not required at this time. The direction the City will eventually need to go can better be determined during the next review cycle. There has been additional funds supplied by congress for the Section 18 program from which the city receives operational assistance grants but it is unclear at this time how much more, if any, will be available to the City. The state during the past two years of assistance grant agreements dropped partial state funding and used the extra federal funding to maintain assistance at a level that has remained constant for the past six years.A transportation funding package to be proposed to the legislature would increase vehicle registration fees and dedicate that increase to public transportation. These funds would be apportioned by the number of vehicles registered in a city/county and would provide a stable funding source for transportation programs such as Woodburn. Additional information to make a more informed decision should be available during the next annual update presentation. 8C TO: FROM: SUBJECT: DATE: MEMO MAYOR AND COUNCIL THRU CHRIS CHILDS, CITY ADMINISTRATOR STEVE GOECKRITZ, COMMUNITY DEVELOPMENT DIRECTOR PUBLIC HEARING: MILES CHEVROLET ZONE MAP AMENDMENT AND SITE PLAN REVIEW APPROVAL JANUARY 19, 1994 Because of the large volume of supporting documents for the above-referenced public hearing, the material is provided to the Council separately. Copies will also be available at the meeting for review by interested parties. kv MEMORANDUM 10A January 19, 1995 To: From: SUBJECT: City Council through the City Administrator Communications Director Marianne Wolf INTERGOVERNMENTAL AGREBIE#T FOR _COI~._.UNICATIO#S SERVICES Recommendation: Approve the attached Council Bill authorizing an intergovernmental agreement for communications services under ORS 190; and which designates NORCOI~ as the Public Safety Answering Point, and Agency to provide the communications services. Background: The idea of establishing an intergovernmental agency to provide consolidated public safety communications services had first been presented and discussed by members of our local public safety community more than 14 years ago. In the Spring of 1993, city staff and representa- tives of the communications center user agencies, began actively working to make this idea a reality. Finally, after two council workshops and numerous hours of writing, reviewing, discussing, editing, ~nd re-writing, a final proposed ORS 190 agreement was presented to the Mayor and City Council in December of 1994. A workshop to discuss the document was held on January $, 1995. By the end of the workshop, the reaction of the council members present was favorable toward proceeding forward with the agreement, and it was requested, that a resolution be presented at the January 23rd council meeting, which would authorize the City of Woodburn to enter into an Intergovernmental Agreement for Communications Services. MARIANNE W. WOLF - DIRECTOR NORTH MARION COUNTY COMMUNICATIONS CENTER CITY OF WOODBURN 1 0A COUNCIL BILL NO. 1604- RESOLUTION NO, A RESOLUTION AUTHORIZING AN INTERGOVERNMENTAL AGREEMENT FOR COMMUNICATIONS SERVICES; ESTABLISHING NORCOM; AND DESIGNATING A PUBLIC SAFETY ANSWERING POINT. WHEREAS, the undersigned desire to establish and maintain a Public Safety Answering Point (PSAP) and consolidated communications center; end WHEREAS, ORS 190.010 authorizes governmental entities to agree to the joint provision of communications services and to create an Agency to provide these services; and WHEREAS, it is one of the objectives of said Agency to provide consolidated 9-1-1 emergency answering, telephone, radio and alarm communications and dispatching services; and WHEREAS, the creation of said Agency will provide police, fire and medical aid service communications within the boundaries of the service area under the control of single entity; and WHEREAS, the establishment 'and maintenance of such services will be of benefit to the citizens of the undersigned member jurisdictions and the public in general, NOW, THEREFORE, THE CITY OF WOODBURN RESOLVES AS FOLLOWS: Section 1. That the City of Woodburn enter into an Intergovernmental Agreement for Communications Services. A copy of said agreement is attached hereto and by this reference incorporated herein. Section 2. That the Mayor and City Recorder are authorized to siign said agreement on behalf of the city. ~a~te ~/~~ Approved as to form.~ '~Y~i~;~~ city Attorney APPROVED: Nancy A. Kirksey, Mayor Page I - COUNCIL BILL NO. RESOLUTION NO. 10B TO: FROM: SUBJ.: DATE: MEMO Mayor and City Council Chris Childs, City Administrator City Hall/Library HVAC Systems January 19, 1995 RECOMMENDATION: Authorize staff, JZY._EIQ~gJ3, to proceed with necessary preparation of specifications* and advertisement for bids to upgrade existing Library HVAC (Heating/Ventilation/Air Conditioning) system and to replace existing city hall HVAC system. *Preparation of bid specifications is already included in previously authorized contract with Interface Engineering, Inc. BACKGROUND; This matter is brought to the Council's attention because neither of these major items are specifically included in the current fiscal year's budget. Council will also have a second opportunity to review this matter when bids are received and successful bidder selected. To take full advantage of the milder weather in the late spring when either heating or cooling may be temporarily unavailable during project work, it is important that we proceed immediately with this project. As Council members will recall, last summer the police-side air conditioning unit failed just as the hotter months were beginning. Makeshift arrangements were utilized throughout the summer to maintain soma degree of 'liveability' in that area of the building; partially successful at times and "unbearable' at other times. Also at that time, the Council authorized the contract with Interface Engineering, Inc. to evaluate options for replacement of the entire existing twenty year old city hall multi-zone HVAC system as well as to evaluate changes needed in the library's HVAC system. SELECTED ALTERNATIVES; ~- (est. +/- $52,000) Total HVAC system does not need to be replaced at this time. Needs identified include replacement of two large obsolete axial fans and modifications to mechanical room ductwork (primarily to reduce noise prOduced by the fans). If either existing fan failed completely (we have already experienced some problems with one of them), the library building would be entirely without ventilation, heating or cooling, possibly for several weeks, until a completely new fan could be designed, manufactured and installed. ~ - (est. +/- $72,000) Replacement of existing (2-unit) multizone HVAC system with combination of seven "package unit' single zone HVAC heating/cooling lOB Page 2 - City Hall/Library HVAC Systems (1/19/95) units. It is felt that this option will adequately serve the needs of city hall and is by far the lowest cost option with an estimated 5-year energy savings payback. While there is some risk of increased mechanical problems with the greater number of mechanical parts present with this option, the units will be new, brand-name products with easy availability of replacement parts and, with individual units, the impact on the overall building climate/environment will be reduced considerably if any one unit experienced mechanical problems. This option (as well as other options evaluated) will be designed to utilize a combination of gas and electric energy. Two other options for city hall were extensively evaluated and not selected. One was a new multi-zone system (similar to the existing system) which would have to be custom built. Estimated cost is +/- $184,000, with an estimated energy savings payback of 15 years. The other alternative was a large single zone unit with VAV (Variable Air Volume). This option would require more complex engineering and construction modifications. Estimated cost is +/- $158,000 with an estimated energy savings payback of 10 years. FUNDING: Library - Any available funds identified in the current Library Fund budget, including the operating contingencies item, would be applied initially toward the project cost. Remaining costs would be paid from the Library Endowment Fund, with a 'loan repayment' to that fund (with interest) budgeted in the Library Fund over a subsequent three to five year period. It may be possible that, to fund this cost in the "cleanest' manner possible and avoid a supplemental budget, we may have to postpone the library HVAC upgrade until after July 1, 1995 (the beginning of a new fiscal year), but we can still proceed now with development of specifications. There is some potential advantage to be gained by combining both the library and city hall HVAC projects into one bid package, if possible, but it is not essential. City Hall - Operating Contingencies budgeted in the General Fund are sufficient to fund the cost of this project in the current fiscal year. It may also be appropriate to identify some funding from the T&E Fund for this purpose. Either way, the Council will subsequently need to pass a budgetary reappropriations resolution for this purpose prior to the end of the fiscal year. 14 MEMO TO: FROM: SUBJECT: DATE: Mayor and City Council through City Administrator Planning Commission Site Plan Review January 19, 1995 At their hearing of January 12, 1995 the Planning Commission approved, with conditions, the following site plans. 1. SPR 94-23, One-Comm Corporation The applicant requested approval of an enhanced specialized mobile radio (ESMR) communication facility. The site is located in the Industrial Park at 2780 Progress Way. (See Attached Map I.~.~ h~o,p'~ The applicant is leasing a portion of this tax lot from Burlingham Trust for the 120' steel monopole and 12" x' 20" pre-fabricated equipment shelter. 2. SPR 94-24, Oregon Golf Association The applicant requested approval for the expansion of their ground maintenance facility located just west of Mill Creek on Country Club Road now named Hazelnut Drive. The expansion consists of a 1,200 sq. ft. addition. CC-SPR-INFO- 1/19/95 SG:bw :. . .._. '.. -.-._ UBIG; wr~ MEMO TO: FROM: SUBJECT: DATE: City Administrator for Council Information Randy Scott, CE Tech III, through Public Works Director Project Status, Country Club Road Realignment January 18, 1995 15A As previously brought to council's attention, supply constraints for certain traffic control devices have delayed the project startup date. The main supply constraint was the fabrication of the traffic signal poles, the mast arms. The fabrication has been completed and they should be delivered to the site by the end of the week. Depending on the weather, the anticipated construction start up is the first part of February. RS:lg CCREAL\STATUS MEMO TO: FROM: SUBJECT: DATE: City Administrator for Council Information ~ Randy Scott, CE Tech III, through Public Works Director r" Project Status, Settlemier Avenue January 18, 1995 15B Current weather conditions continue to delay the placement of the final course of asphalt to complete the project, Although the contract has been extended to May 1, the asphalt will be placed as soon as the weather permits. We have experienced a few areas of failure (pot holes) and the contractor has been repairing these as they develop. RS:lg