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Agenda - 01/09/1995CITY OF WOODBURN 270 MONTGOMERY STREET *** ° WOODBURN, OREGON AGENDA WOODBURN CITY COUNCIL JANUARY 9, 1995 - 7:00 P.M. A. Council minutes of December 14, 1994 workshop, December 19, 1994 special meeting and executive session. B. Planning Commission minutes of December 8, 1994. A. PRESENTATIONS: Three Valleys Project. B. APPOINTMENTS: ANNOUNCEMENTS: (1) Transportation Task Force: Thursday, January 12, 1995 at Noon, Woodburn City Hall. (2) Wastewater Advisory Committee: Tuesday, January 17, 1995 7:00 p.m. at Woodburn City Hall. (3) Council Workshoo: January 30, 1995 at 7:00 p.m. at Woodburn City Hall to discuss ambulance franchise issues. D. PROCLAMATIONS A. Chamber of Commerce B. Other Committees A. Be ~¥~'i~~"l~'~'~ii~"~'~' i~{~;~'~iuce items for Council consideration not already scheduled on the agenda.) Page 1 - Council Agenda, January 9, 1995 10. A. Council Bill No. 1599 - Ordinance approving a 90-day extension of the Woodburn Ambulance franchise. Council Bill No. 1600 - Resolution calling for a public hearing on the annexation of certain property located west of Beoones Ferry Road and north of Country Club Road. (Henry Farms) Council Bill No. 1601 - Resolution giving City/County Inservice Trust notice of potential withdrawal from membership in self-insurance pool. Council Bill No. 1602 - Resolution entering into agreement with State Department of Transportation for "Annual Operating Assistance Grant Agreement" for fiscal year 1994-95. Council Bill No. 1603 - Resolution setting a public hearing on whether the building at 182 Young Street constitutes a dangerous building. F. North Willamette Telecom application for "Competitive Telecommunications" franchise application. G. Contract award: pickup for the Building Division. A. Claims for the month of December 1994. 12. 15. A. Goals and Accomplishments. B. Audit of 1993-94 Fiscal Year. 16. 17. C. Census and income survey. D. Wastewater pump station update. E. Building activity report for December 1994. To consult with counsel concerning the legal rights and duties of a public body with regard to current litigation or litigation likely to be filed. ORS 192.660(1)(h). 10A 10C 1OF lOG 11A I§A 15C 1,5D 15E Page 2 - Council Agenda, January 9, 1995 3A COUNCIL WORKSHOP MEETING MINUTES December 14, 1994 TAPE READING 0001 DATE.. COUNCIL CHAMBERS, CITY HALL, CITY OF WOODBURN, COUNTY OF MARION, STATE OF OREGON, DECEMBER 14, 1994. OO03 ~ At 7:05 p.m., Mayor Kirksey convened the workshop session for the purpose of interviewing citizens who were interested in serving on various boards and commissions. ROLL CALL, Mayor Kirksey Present Councilor Chadwick Present Councilor Figley Present Councilor Hagenauer Present Councilor Jennings Present Councilor Pugh Present Councilor Sifuentez Present (arrived 7:10pm) OO62 Staff Present: City Recorder Tennant Mayor Kirksey extended an invitation to all residents who are interested in serving on a particular board, committee, or commission to fill-out an application and submit it to the Mayor. Applications are available at the City Administrator's office. Mayor Kirksey began the interview process for those individuals in attendance at the workshop. Mary Schultz stated that she was interested in becoming a Planning Commission member. She had served as a Budget Committee member for the last 5 years and that experience has helped her to understand City operations. She is very interested in the community and the livability issues that come before the Planning Commission. James Green requested reappointment to the Cable TV Advisory Committee. He stated that he has been involved in several civic programs and he is willing to offer his services on this committee. Larry Watson stated that he had previously served on the Park Board but, do to work commitments, it had been necessary for him to resign. His work at MacLaren now gives him enough time to once again serve the City in whatever capacity that is available. He stated that he continues to participate in local community activities and is very familiar with government activities. Page I - Council Workshop Meeting Minutes, December 14, 1994 TAPE READING 0287 COUNCIL WORKSHOP MEETING MINUTES December 14, 1994 3A David Vancil stated that he is interested in a position either on the Planning Commission or Budget Committee. In regards to past experience, he has served as a board member for Woodburn Together and he has served on other city committees in the past. As a local resident, he is very interested in community livability. At the conclusion of the interviews for those individuals present, Mayor Kirksey outlined her plans on trying to recruit citizens to serve on the various boards, committees, and commissions. She stated that she would be promoting a team process in which the Councilors would participate and she informed them that she would be pursuing modifications to existing ordinances to insure a team process concept. She also stated that she would be recruiting volunteers to serve on the Human Rights Commission which consists of a resident from each Ward and 3 at-large positions. Following a brief discussion on the qualifications of candidates interviewed and on the list of individuals the Mayor had contacted regarding appointments/reappointments, Mayor Kirksey stated that at this time she is considering the appointments/reappointments of the following individuals: Dorothy Jaeger and Gloria Predeek - reappointments to Library Board; Sue Fofana-Dura, Rev. Frank Anderson, and Michael Rodriguez - reappointments to Park Board; Larry Watson - appointment to Library Board; Mary Schultz - appointment to Planning Commission; Flurry Stone - reappointment to Budget Committee; and David Vancil - appointment to Budget Committee. The names of Jose Gonzalez and Wendy Veliz were also submitted to the Mayor for consideration in any positions that may be vacant. Mayor Kirksey also stated that she would be diligently pursuing the replacement of committee members when there have been 3 unexcused absences. She stressed the importance of members attending meetings in order to get the work accomplished on a timely basis. Since the Mayor was waiting for one or two other individuals to attend the workshop for an interview, it was decided to take a recess at 7:45 pm and the workshop reconvened at 7:55 pm. During the recess, contact had been made with the individuals, neither of which could make the meeting as originally planned. Page 2 - Council Workshop Meeting Minutes, December 14, 1994 TAPE READING 1 BO0 COUNCIL WORKSHOP MEETING MINUTES December 14, 1994 3A Mayor Kirksey reviewed the list of positions that still had vacancies. It was suggested that Karen Henkes, who had offered to serve on any committee, be appointed to the Planning Commission. Councilor Jennings also stated that a Planning Commission member should be appointed to the Transportation Task Force since transportation is a component of the planning process. Mayor Kirksey also stated that she planned on attending various Board and Commission meetings to discuss public relations. Once again, she encouraged residents and the Councilors to submit names to her for vacant positions. The workshop adjourned at 8:20 p.m.. APPROVED NANCY A. KIRKSEY, MAYOR ATTEST Mary Tennant, Recorder City of Woodburn, Oregon Page 3 - Council Workshop Meeting Minutes, December 14, 1994 TAPE READING 0001 0003 000 001 SPECIAL COUNCIL MEETING MINUTES December 19, 1994 DATE. COUNCIL CHAMBERS, CITY HALL, CITY OF WOODBURN, COUNTY OF MARION, STATE OF OREGON, DECEMBER 19, 1994. CONVENED. The Council met in special session at 7:00 p.m. with Mayor Kirksey presiding. ROLL CALL. Mayor Kirksey Present Councilor Chadwick Present Councilor Figley Present Councilor Hagenauer Present Councilor Jennings Present Councilor Pugh Present Councilor Sifuentez Present Staff Present: City Administrator Childs, City Attorney Shields, Public Works Director Tiwari, Community Development Director Goeckritz, Police Chief Wright, Finance Director Gritta, Park Director Holly, 9-1-1 Communications Manager Wolf, City Recorder Tennant MINUTES. JENNINGS/FIGLEY... approve the Council regular and executive session minutes of December 12, 1994; and accept the Library Board minutes of November 23, 1994. The motion passed unanimously. APPOINTNRNTS TO VARIOUS BOARDSm COMMISSIONS, ~ COMMITTEES~ Mayor Kirksey stated that the Council had held a workshop last Wednesday to interview candidates for vacant board/commission positions. As a result of the workshop and other contacts she had made with interested citizens, she made the following appointments: Budget Committee -- David Vancil - Appoint to Position 4 - December 1997 Flurry Stone - Reappoint to Position 5 - December 1997 Planning Commission -- Mary Shultz - Appoint to Position 7 - December 1998 Karen Henkes - Appoint to Position 9 - December 1998 Recreation and Park Board -- Sue Fofana-Dura - Reappoint to Position III - December 1997 Michael Rodriguez - Reappoint to Position IV - December 1997 Frank Anderson - Reappoint to Position V - December 1997 Larry Watson - Appoint to Position VI - December 1996 Library Board -- Dorothy Jaeger - Reappoint to Position I - December 1998 Gloria Predeek - Reappoint to Position II - December 1998 3A Page i - Special Council Meeting Minutes, December 19, 1994 SPECI~., COUNCIL ~EETIN~ ~INUTES December 19, 1994 TAPE READING Cable TV Advisory Board -- James Green - Reappoint to Position 2 - December 1997 RSVP Advisory Committee -- Lillie Pinson - Appoint to one term - December 1998 JENNINGS/PUGH .... approve the appointments made by the Mayor. On roll call vote, the motion passed unanimously. Mayor Kirksey introduced new appointees Karen Henkes, Larry Watson, and Lillie Pinson who were in attendance at the Council meeting. 0115 MEETING ~NNOUNCEMENTS. A Council workshop will be held on Thursday, January 5, 1995, 7:00 p.m., City Hall Council Chambers, to discuss the draft ORS 190 agreement for 9-1-1 Communication services. The Transportation Task Force will be meeting on Thursday, January 12, 1995, city Hall Council Chambers, between 12:00 noon and 1:00 p.m.. A joint Council/Wastewater Advisory Committee meeting will be held on Tuesday, January 17, 1995, 7:00 p.m., City Hall Council Chambers, to discuss funding issues. A Council workshop will be held on Monday, January 30, 1995, 7:00 p.m., City Hall Council Chambers, to discuss ambulance franchise issues. Councilor Jennings stated that the Transportation Task Force usually meets on the 1st and 3rd Thursdays of each month, however, the Task Force will only be meeting once in January at which time they will be reviewing information recently completed by the consultant. 0153 In regards to the sale of Swimming Pool bricks, Councilor Jennings stated that he had recently purchased two bricks and encouraged other local citizens to participate in the "Buy a Brick" fundraiser. Park Director Holly stated that the bricks (tiles) will be on sale for another 3 or 4 months. The Pool Committee has already raised over $18,000 and they hope to increase the total sales to $25,000. Mayor Kirksey also stated that she had recently purchased a tile with her grandson's name on it and she also encouraged citizens to purchase a tile for this worthwhile project. O203 Mayor Kirksey read a letter she had sent to Mr. Fred Kasachev suggesting that they meet to discuss various ways in which he could serve the community. She stated that, after receipt of the letter, Mr. Kasachev did call and a meeting time will be set. Page 2 - Special Council Meeting Minutes, December 19, 1994 3A TAPE READING 0230 0304 0340 0649 0698 SPECIAL COUNCIL MEETING MINUTES December 19, 1994 Mark Serrel, representing the Woodburn Eagles, stated that they had received a parade permit from the Police Department to drive their "Christmas Carol" float around town on Thursday, December 22nd. Since their will be singing and sound amplification on the float, he requested approval of a sound amplification permit for that date between the hours of 5:30 and approximately 8:00 p.m.. JENNINGS/FIGLEY... approve the request from Eagles Lodge to use sound amplification on their float from 5:30 p.m. to 10:00 p.m.. The motion passed unanimously. EXECUTIV SESSION. JENNINGS/HAGENAUER .... adjourn to executive session under the authority of ORS 190.660(1)(d) to conduct deliberations with persons designated by the governing body to carry on labor negotiations. The motion passed unanimously. The Council adjourned to executive session at 7:15 p.m. and reconvened the meeting at 7:52 p.m.. Mayor Kirksey stated that the executive session involved discussions on the impact of Measure 8 on City employees. She reviewed several issues that the Council discussed such as the City's retirement plans not being PERS, any action taken needed to be "cost-neutral" to the City and taxpayer, compliance with Ballot Measure 8 along with the need to keep the City in a reasonable legal position, and to treat all employees in a fair manner that maintains employee morale. The Councilors each gave their opinions regarding the issue citing their agreement with some aspects of Ballot Measure 8 but also realizing the fairness issue to employees with emphasis on the City's participation in a private plan and not the Public Employees Retirement System (PERS). COUNCIL BILL X593 - RESOLUTION A~NDING THE R~TIRF~ENT pL~ ADMINISTERED BY PACIFIC MUTUAL RE~DING CONTRIBUTIONS. Council Bill 1593 was introduced by Councilor Hagenauer. Recorder Tennant read the bill in full since the text had not been included in the agenda packet. On roll call vote for final passage, Council Bill 1593 passed unanimously. Mayor Kirksey declared the bill duly passed. COUNCIL BILL 1594 - REBOLUTION AUTHORIZING ~MRNDM__~NT. TO ZC~~ MONEY PURCHABE PLAN (40~a} REGARDING EMPLOYEE CONTRIBUTIONS, Council Bill 1594 was introduced by Councilor Hagenauer. City Administrator Childs read the bill in full since the text of the bill had not been included in the agenda packet. On roll call vote for final passage, the bill passed unanimously. Mayor Kirksey declared Council Bill 1594 duly passed. 3A Page 3 - Special Council Meeting Minutes, December 19, 1994 3A SPECIAL COUNCIL MEETING MINUTES December 19, 1994 TAPE READING 0809 COUNCIL BILt 1595 - RESOLUTION AN~TDING THE PERSONNEL POLICy AND PROCEDURE MANU~t FOR CITY EMPLOYEES. Councilor Hagenauer introduced Council Bill 1595. Recorder Tennant read the bill in full since the text of the bill had not been included in the agenda packet. On roll call vote for final passage, Council Bill 1595 passed unanimously. Mayor Kirksey declared the bill duly passed. ~70 cOUNCIL BILL 1596 - RESOLUTION &UTHORIZING EXECUTION OF COLLECTIV~ B~NING ~G~ME~T WtTa WOODB~N pOLICE ASSOCIATION FOR PERIOD OF 12/1~94 THROUGH Council Bill 1596 was introduced by Councilor Hagenauer. Administrator Childs read the bill in full since the text of the bill had not been included in the agenda packet. On roll call vote for final passage, Council Bill 1596 passed unanimously. Mayor Kirksey declared the bill duly passed. 0929 COUNCIL BILL 1597 - RESOLUTION AUTHORIZING EXECUTION OF COLLBCTIV~ B-a~--GAININ~ AGRBF-,M~NT WITH ~FSCME LOCAL 642 FOR PERIOD OF 12/1194 THROUGH Council Bill 1597 was introduced by Councilor Hagenauer. Recorder Tennant read the bill in full since the text of the bill was not included in the agenda packet. On roll call vote for final passage, Council Bill 1597 passed unanimously. Mayor Kirksey declared the bill duly passed. 0977 COUNCIL BILL 1598 - RESOLUTION AUTHORIZING ~MENDMENT TO RESOLUTION 1254 RE: NON-UNION EMPLOYEE COMPENSATION FOR FISCAL yF~R 1994-95 EFFECTIVE DECEMBER 1~ 1994. Councilor Hagenauer introduced Council Bill 1598. The full text of the bill was read by Administrator Childs since the bill was not included in the agenda packet. On roll call vote, the bill passed unanimously. Mayor Kirksey declared Council Bill 1598 duly passed. Councilor Jennings expressed his appreciation to the audience for their patience in waiting for the Council to return from Executive Session. 1131 ~CCEPT~WCE OF PUBLIC RIGHT-OF-WAY IN CONJUNCTION WITH THE COMN~RCE WAy STREET IMPROVEMENT. Staff recommended the acceptance of a warranty deed from Scott Burlingham and the Don Burlingham Family Corporation for additional public right-of-way that would be a consistent width of 50 feet. JENNINGS/SIFUENTEZ .... recommendation to accept the public right-of-way in conjunction with the Commerce Way street improvement be affirmed by the Council. The motion passed unanimously. Page 4 - Special Council Meeting Minutes, December 19, 1994 TAPE READING 1162 SPECIAL COUNCIL MEETING MINUTES December 19, 1994 REVIEW OF SITE PLAN ~94-22 (Woodburn Construction Company &aministrative Office). The Planning Commission recently approved Site Plan #94-22 with conditions. The structure will be located in Northwood Office Park. No action was taken b¥ the Council on this issue. STAFF REPORTS. (A) Population and Housing Totals -- Director Goeckritz stated that Woodburn's population, as determined by Portland State Population Research Center, is 15,232. The report submitted to the City as of this date includes the population and housing totals with additional information regarding age and sex characteristics and population distribution by census area to be coming in the near future. (B) Draft ORS 190 Agreement -- Director Wolf stated that this draft agreement is different from the first draft presented in 1993 and it will be discussed in detail at the January 5th workshop. (C) Council Workshop on Ambulance Franchise Issues -- Administrator Childs stated that two individuals from the County will be in attendance at the workshop to provide an overview of the County's Ambulance Service Area plan. Additionally, Attorney Shields has obtained information regarding issues discussed at the November 2nd workshop. 3A (D) Status Report on Mill Creek Pump Station -- Director Tiwari stated that the back-up system is still not functioning properly and a General Electric Technician will be looking at the system on Tuesday. The city has been able to pump all of the sewage system to the plant but the back-up system is necessary. The Wastewater Equipment Replacement fund does have funds available to pay for necessary repairs to the back- up system. (E) City Office Closures During Christmas and New Year Holidays -- The Administrative, Finance, Public Works, Parks, and Police Business Offices will be closed on Friday, December 23, 1994 from 12:00 noon until Tuesday, December 27th. They will also be closed on Monday, January 2, 1995. The Woodburn Public Library will be open from 8:00 am to 12:00 noon on Friday, December 23rd, and will then close until their regular opening hours on Tuesday, December 27th. The Library will also be closed on December 31st, January 1st and 2nd, and will reopen on January 3, 1995. The Transit service will operate with their regular hours on December 23 and 26, 1994 and on January 2, 1995. Page 5 - Special Council Meeting Minutes, December 19, 1994 3A SPECIAL COUNCIL ~EETIN~ ~INUTES December 19, 1994 TAPE READING 1496 City Administrator Childs provided the Council with a separate list of Council meeting dates scheduled for January 1995. He also suggested that the Councilors tour the 9-1-1 Center following this meeting to meet staff members and also enjoy the Christmas decorations put up by the employees. Councilor Pugh complimented the Mayor on her decision to hold a workshop to interview candidates for various positions. Councilor Figley stated that she had a limited involvement with the "Love Santa" project and she extended her appreciation to Niki DeBuse from the Woodburn Independent who chaired this community project. She also thanked the local residents for their participation in the holiday decorating and lighting program. Councilor Jennings complimented the Mayor and staff in working on current issues in a very cooperative manner and in the Mayor's enthusiasm and coordination in getting the work accomplished. He also questioned the status of the burned building on Young Street which formerly housed Rugged Manufacturing. Director Goeckritz stated that he has contacted a structural engineer to provide reports on that building and on the Salud building. 1765 Mayor Kirksey stated that she has had an exciting and challenging week and the key word for the upcoming year is "Communication". 1848 ADJOURNMENT. JENNINGS/SIFUENTEZ... meeting be adjourned. unanimously. The meeting adjourned at 8:40 p.m.. The motion passed APPROVED NANCY A. KIRKSEY, MAYOR ATTEST Mary Tennant, Recorder City of Woodburn, Oregon Page 6 - Special Council Meeting Minutes, December 19, 1994 3A Executive Session COUNCIL MEETING MINUTES December 19, 1994 DATE, CONFERENCE ROOM, CITY HALL, CITY OF WOODBURN, COUNTY OF MARION, STATE OF OREGON, DECEMBER 19, 1994. CONVENED. The Council met in executive session at 7:15 p.m. with Mayor Kirksey presiding. ROLL CALL. Mayor Kirksey Present Councilor Chadwick Present Councilor Figley Present Councilor Hagenauer Present Councilor Jennings Present Councilor Pugh Present Councilor $ifuentez Present Staff Present: City Administrator Childs, City Attorney Shields, City Recorder Tennant Labor Consultant: Don Scott Press: Shelby Case, Woodburn Independent The executive session was held under the authority of ORS 192.660(1)(d) to conduct deliberations with persons designated by the governing body to carry on labor negotiations. Mayor Kirksey reminded the Councilors and staff present that information discussed in executive session is not to be discussed with the public. Labor Consultant Don Scott informed the Council of the status of labor negotiations pending with City employee groups. ADJOURNMENT. The executive session adjourned at 7:47 p.m.. APPROVED NANCY A. KIRKSEY, MAYOR ATTEST Mary Tennant, Recorder City of Woodburn, Oregon Page I - Executive Session, Council Meeting Minutes, December 19, 1994 3B 1) 2) 3! 4) MINUTES WOODBURN PLANNING COMMISSION DECEMBER 8, 1994 ROLL CALL: Chairperson Mrs. Warzynski Present Vice Chairperson Mrs. Bjelland Present Commissioner Mrs. Henkes Absent Commissioner Mrs. Davis Absent Commissioner Mr. Finch Present Commissioner Mr. Salyers Absent Commissioner Mr. Atkinson Present Commissioner Mr. Kosikowski Absent Commissioner Mr. Pugh Present Staff Present: Steve Goeckritz, Community Development Director Teresa Engeldinger, City Planner MINUTES: Chairperson Warzynski asked if there were any corrections or additions to the minutes of November 10, 1994. Commissioner Pugh pointed out that on page 14 he had made a point regarding the Butteville Road extension,which never came to pass, and the problem with the collector Willow Street being dangerous because of a lot of youngsters and that it is really not an adequate collector. This was one of his major concerns. Chairperson Warzynski pointed out that on the roll call, Commissioner Davis was marked absent and she was present. The minutes of November 10, 1994 were accepted with corrections. COMMUNICATIONS: None BUSINESS FROM THE AUDIENCE: None pom 12-8-94 SG:bw 3B 5) PUBLIC HEARING: Annexation 94-02, Zone Map Amendment 94-04, Subdivision 94-03, Variance 94-07, Variance 94-08 Staff read the statement, ORS 197.763 to begin the public hearing, the Criteria for Approval, Raise it or Waive it Rule, the Right to Have Record Remain Open. He stated that the applicant, Dave Trapp & Associates, for Cipole Group Inc., wished to change 22 acres from urban transition farm to city single family residential. A subdivision to create 80 lots, a variance for fence height within 10 feet of a yard adjacent to a street, and a variance to the setback standards. Dave Trapp, Trapp & Associates, for the Cipole Group, Inc., stated that the Cipole Group, Inc., wished to have uniform lots except for the corner lots. They realized that the city's minimum lot size was 60' X 100' but they made these lots 80' x 100' so that there would be nice size homes on the lots. They had also given some thought and design as to the one entrance due to the future traffic of Boones Ferry Road, and that all the traffic should be kept inside the subdivision. He stated that the landscape area that is down the middle was initially out to the street, but the police and fire departments wished to have a second access. He stated that the 45' wide access does provide for a turn lane and they hoped that the police and fire departments, when they saw this design, would not need the second access. He stated that the fence would probably be around the entire property. He asked if the Commission had any questions for him regarding the subdivision. Commissioner Pugh stated that he felt that the second access would be helpful, but if the entrance was wide enough to accommodate the ingress and egress thus the need for the waiver. Mr. Trapp stated that yes, that when the county put a turn lane in for Tukwila this turn lane will also be used for this subdivision. Commissioner Atkinson asked for clarification of Mr. Trapp's statement of reason why the developer only wanted the one ingress/egress. Mr. Trapp restated that the developer wanted one entrance because it would make traffic flow better than two entrances onto Boones Ferry. They wished to align it with the Tukwilla entrance. He stated that it was stated in the City ordinance and suggested in the Comprehensive Plan to align intersections. Commissioner Finch asked about the road going north next to the church. Did the developer not want this. pcm 12-8-94 SG:bw 2 3B Mr. Trapp stated that the applicant only had three items in the staff report that they wished to clear up. 1) page 12, item #9, he felt that staff had already answered this, that the only requirement of the fence would be obscuring. Staff stated that they would recommend against any chainlink type fencing. Mr. Trapp stated that 2) page 12, item #10, states a uniform fence built to city standards. Staff answered that it would have to meet height standards and visibility standards. Mr. Trapp stated that 3) item #14, the stub road going out to Country Club Road. The developers concern is 1) for the developer to provide for this item it would cut into the middle of two lots, 2) this is going to cost somebody other than the applicant some funds, also the city if access is required across an RL (Limited Multi-Family) zone. This piece of property is the only RL zone located in Woodburn. He stated that unless the property owner subdivides his property the city would not be able to get the 60 foot street. He stated that the developer would hold those two lots that the street is supposed to go through for a five year period. If the city acquires the property the developer will dedicate his property to the city. Commissioner Warzynski stated that both the police and fire departments have stated that for safety purposes there needs to be another exit. Mr. Trapp stated that the fire department had agreed to the wider intersection instead of the second exit. He wondered if the police department had seen the new plan. Staff made some comments regarding a lot line adjustment so that only one lot would have to be dedicated and that it be used temporarily for a tot lot until the time it is so needed for the road or given back to the developer if the time limit is up. Mr. Trapp stated that if he understood the staff report correctly all the conditions of approval and the part regarding the road and all the conditions listed from the other departments apply. With that on page 2 of Attachment A, the water line extending to Country Club Road, he stated that he was assuming that this was in conjunction with the city obtaining the right of way across Country Club Road. Randy Scott, Engineering Tech II, Public Works Department stated that pcm 12-8-94 SG:bw 3 3B improvement was not in conjunction with the right of way issue. What would be necessary would be an easement through private property. He stated that this was not part of the conditions of approval from the public works department. Mr. Trapp asked Mr. Scott if it was not legal to loop back into Boones Ferry Road. Mr. Scott stated that the line that was going to be connected into was an existing line that goes through the school property that is looped to 214. Bob Engel, Attorney for the applicant, stated that he wished to comment on the looped water line and the stub road. He stated that the way the staff report is presently written as a condition of approval is that the applicant run the water line and loop it to Country Club Road. The applicant is not in the position to do this as they do not own the property. He stated that the road problem sounded like it had been worked out. Commissioner Pugh stated that he was concerned about the looping. If you can't acquire the property and then you can't loop this. If you can't loop then we have a problem. Mr. Engel stated that they could loop to two places on Boones Ferry Road, but we would be dealing with a smaller line. Mr. Scott would like to have it looped to the larger line onto Country Club Road. But if we cannot get an easement how do we do that. Commissioner Pugh asked Mr. Trapp, from an engineers point of view, if either way would be acceptable. Mr. Trapp answered yes, but he did have concerns that the application might be held up while waiting for an easement through this property. Mr. Engel answered that he was also concerned about this, as the way it is written in the staff report, this is a condition of approval. Chairperson Warzynski asked if there was anyone else who wished to speak for this project. There were none. She then asked if there was anyone who wished to speak against this proposal. William Ziller, 1310 Astor Way, stated that he was proposing that a barrier be constructed the full length of this subdivision and be uniform from one end to the other. It should be a sound, sight barrier at least 6 feet tall and shall be pcrn 12-8-94 SG:bw 4 3B composed of brick, logs or prefabricated materials. He felt that a wooden fence would deteriorate rapidly and needs painting periodically, chainlink would not provide privacy to either side of the fence. He stated that the home owners association of the Henry Farms Subdivision should be responsible for the up keep of this fence. He referred to the staff report of Variance 94-08, Chapter 13, Section (d) asked if such a variance is necessary for the preservation and enjoyment of the substantial rights of the petitioner. The applicant states that the property owner deserves the quite enjoyment of their property. Staff made note for the record that this request comes with 16 signatures. Commissioner Pugh asked for a point of clarification to Mr. Ziller. He asked if he was suggesting that a fence be constructed around the entire property. Mr. Ziller answered, no, only along the portion that borders Senior Estates. Gilbert Logger, 1352 Astor Way, asked for a 30 day extension on this hearing in order for the people in Senior Estates to absorb what has been presented here tonight and come up with some ideas, objections or approval. He stated that people were still asking questions regarding this proposal. Ginny Johnson, stated that she had no further comments. Darlene Cogburn, 1088 Oakhill Ave. SE Salem, stated that she had an interest in property in this city. First of all she asked that the Commission deny the zone change and disallow the subdivision. She understands that there is a shortage of housing. She stated that she knew Woodburn has problems with future planning for their sewer and water needs. The city is expected to grow quite quickly over the next few years and these problems will not be solved inexpensively or easily. She believed that there is problems with inadequacies in space in the school system. She stated that the proposal stated that they expect a average of .5 child per household. She stated that it seemed quite unlikely that a subdivision of this type would not be attractive to families with children. The quality of life for residents of the city in general and Senior Estates specifically will be negatively affected if you develop this parcel of farm land. This development utilizes the entire 22 acres leaving no green space. If you approve this development it should be with the condition that the developer establish a park on a portion of the property to be maintained by the subdivision residents. If you approve the zone change and allow the development to proceed it is important for you to use forethought and realize that at the very least the residents of Senior Estates need there peaceful lifestyle protected. The problems that will be caused by the influx of families p~n 12-8-94 SG:bw 5 3B need to be addressed before they happen rather than mitigated later. A buffer needs to be constructed along the existing homes along Astor Way which the Commission has talked about tonight but as was earlier mentioned by the residents there a permanent fence made of brick or concrete or some aesthetically pleasing prefabricated material. A fence utilizing wood would not be sufficient since it quickly deteriorates and is easily damaged. Chainlink fence would not preserve the current or future residents privacy. In addition to the permanent fencing which should be maintained by the residents of the subdivision, it is important that a landscaped buffer be further established to reduce noise. Planting along the west side of the fence such as arborvitae. The staff report indicates the possibility of a LID being formed to addressed traffic issues on Boones Ferry Road and she believed that the current residents need to be assured that they will not be required to participate in any LID related to this development now or in the future. Driveway standards were mentioned and she was not really sure what it meant, she wondered if they were being given some options in this subdivision about something different for driveways. She would expect them to be cement. Woodburn is becoming a bedroom community for people to commute to Salem or Portland. She stated that staff had stated that the price range would be about $130,000 to $170,000 for these homes. That sounded to her like a two wage earner families and this means that very likely a lot of those children would be unsupervised before and after school. Unsupervised children at the very least are annoying to neighbors and at the very worst are an increase to juvenile crime. She wondered if Woodburn could afford that. She did agree that Woodburn needed more housing but at what cost to the current residents and tax payers of Woodburn. Is it fair to add to the school an infrastructure burden to provide new houses which will very likely be occupied by people that are not current residents of Woodburn. She felt that people from outside the city will come in and buy here because of the easy commute. She stated that she heard earlier that there was a couple of pre application meetings it was too bad that the city's land use process does not include effected neighboring people so that they could have some input into this before the developer and property owners invest a lot of money in their environmental studies and architectural designs and whatever. In the absent of that opportunity it isn't the current owners responsibility to say well since you people spent a lot of money we should go along with this. This is a gamble that the developer took and she thought that everyone should be looking at the long range effect on the state and the people that are currently here and supporting city services. She stated that staff did not meet their own deadline for the staff report. It was to be ready last Thursday, it was not ready until Monday. She ask for the record to remain open and a postponement of the hearing. She thought that there was a lot of questions that some of the seniors were concerned about and had not had time to formulate due to the lengthy, but through staff report which they p~ ~ ~-~-.4 6 SG:bw 3B had not had time to go through. She asked again that the Commission deny this proposal. Commissioner Pugh asked Ms. Cogburn if she was an investor in Woodburn. Ms. Cogburn answered no, she has relatives that live in Senior Estates. Patricia May, 1218 Astor Way, stated that in the report the figure 755 was used and she wondered if that was regarding traffic or what. Staff answered yes, this represented the number of daily trips generated. Ms. May asked how this would effect the water quality of the City of Woodburn. She stated she had concerns about the one access into the property. She talked about how the quality of her life that would be affected by this proposal. Dorothy Sinatra, 1600 Country Club Circle, stated that she felt that this hearing should remain open. There are many questions that have not been answered. She was concerned about the water problem, the traffic, and the impact on the school system. Harriet Grey, 1198 Astor Way, stated that she would be paranoid living there without the fence. She is very concerned with the children of today. She stated that she would have to have shelaies everywhere and hope she had the strength to use them before she called 911. Betty Park, stated that she had no further comment. Virginia Williams, 1321 Astor Court, stated that she had some major concerns regarding this development. She stated that of the 13 lots that are along this proposal, six of them are single women, mostly of an older age. She felt that the serenity of Senior Estates was of great concern. The quality of life would be greatly effected. She stated that she felt that they were not against this proposal but they would like to meet with the developer to get some answers to the many questions. She stated it was her understanding that these were to be stick built homes not manufactured homes. Chairperson Warzynski answered that staff has stated they were to be stick built homes. Ms. Williams made comment as to rules in Senior Estates as to not letting dogs or cats run freely, without that fence they would have a pet problem with p=rn 12-8-94 SG:bw 7 3B animals. B.E. Kilmer, 1314 Astor Court, stated that his one concern was the water. He stated that he has a very small lot and his water pressure is Iow at this time. He wondered how this development would affect the water pressure. Grantville Young, 1321 Astor Court, stated that he attended most of the Transportation Task Committee meetings. The one thing that concerned him was the traffic volume from Tukwilla. He asked staff about the 755 vehicles being stated would be generated by this proposal. Staff stated that off hand he could not recall what the exact number of vehicles at Tukwilla would generate, but all sidewalks, and street improvements will be done to accommodate the traffic loadings. Jim homes. · 1114 Astor Way, asked if these homes would single or two story Mr. Trapp answered that the applicant was not building the houses. Jim stated that there was a drainage ditch that comes off of Astor Way that goes all the way to Boones Ferry Rd. He stated that there was a chainlink fence and he wanted to know if the fence for this project would connect up to this fence. He stated that assuming that there would be children in this area will there be a path that goes through our property to get to the school grounds. Staff answered that the exact location of the access point has not been decided. No one wants children running through private property. There will have to be an improvement so that the children will be able to get to the school grounds. Betty Stuklic, 938 Oregon Way, asked if the fence was going to come to the end of that property but not to the chainlink fence there would be a problem. It does not take long for children to be running through that property. Mr. Trapp, representing the applicant, answered some of the concerns brought up the audience. He began with the traffic study done by Howard Stein, an engineer, based on the results of the analysis of Henry Farms Subdivision will have little if any impact on the future traffic in the vicinity of the site. The major intersections of the study area were included. He stated that the drainage ditch, and foot path, would be discussed with Mr. Keith Robinson and pcm 12-8-94 SG:bw 8 3B the developer. He felt that the drainage ditch concern could be handled this way. Bob Engel, attorney for the applicant, stated that the applicant really does understand the concerns that the neighbors have. He felt that the developer could respond to their concerns. He had concerns that two single family residential lots side by side would have to have a prison-like fence built. Mr. Robinson had requested that the access to the school be left up to the school district. That is why it is not shown on the site. He stated that this project would not effect Mr. Kilmer's water pressure as this project would be on a different line. He stated that they did not feel that there was any reason for the 30 day extension. If any question had been identified that needed additional research or input of facts that needed to come before the Commission then there would be reason to leave the record open. Chairperson Warzynski closed the public hearing. Staff stated that staff did have to agree with Mr. Engel that there had been no reason brought up to extend the public hearing for even the seven days allowed in ORS 197.763 read to you at the opening of the hearing. He stated that this will go to City Council and those who have additional questions will have a chance to ask those at that meeting. Staff recommended that the proposal be moved forward, he stated that if anyone had questions in regards to water quality and pressure, public works staff was present to help answer any of those questions. Dr. Robinson would be working with staff and the developer to provide access to the school. In regards to the maintenance of the proposal, they are required to submit to the Commission for review their homeowner association program. He did recommend that a couple of the conditions of approval be modified 1) more flexibility - if public works department were to resolve the water looping system with the developer. 2) reserve a lot for the potential street improvement to the north in the future of a four year time frame.. Commissioner Finch asked how far the kids would have to walk over the ditch to reach the school. Staff answered that the property had not been surveyed yet. Commissioner Finch had concerns that the kids would play in the construction site at the SW corner and would get into the back yards of the Senior Estates. Staff stated that the School District could be notified that we have a concern regarding the strip of land that is not fenced at this time to help avoid any type p=rn 12-8-94 SG:bw 9 3B of problems. Chairperson Warzynski had some concerns about the fence on the west side of the development. She stated that if a chainlink fence was put up then arborvitae shrubs could be planted for privacy. Commissioner Bjelland asked if the homeowners association would be responsible to take care of a wooden fence if one was used. Commissioner Pugh stated that he remembered when Miller Farm was before the Commission and there were a dozen very fine properties along Boones Ferry Road, one acre properties or better and he certainly wanted to protect those peoples interest when right behind them were going to be properties that were half to a third that size. We put in a condition of approval that there be a fence. He was dismayed because he did not see that fence for some time. Then all at once here it was in all its glory. It was a wood fence. He had some concern with rot of the fence. He did realize that concrete or substitute materials can be just as painful. He was not here to design a fence, but he did want a permanent structure along that west side. He felt that this was an asset to Woodburn. He did have some concern regarding two access ways, but he would like to see the 60 foot preservation of a lot for future access in five years. He made observation to his fellow Commission members that the Council very rarely overrules the Commission unless they make a technical error. He wanted to take the job serious and he doesn't believe in playing down this decision tonight. He also objects when somebody takes all night to get up and speak that they are off. He apologized to that person. Chairperson Warzynski commented to Commissioner Pugh that they were beyond that part of the public hearing and that the steps were listed on the wall. Commissioner Pugh stated that he understood the steps. Commissioner Finch asked that where Miller Farms abuts the other properties how does that affect the property values of those properties. Commissioner Pugh answered that all the lots were very fine homes. All the Tukwila lots were smaller and it needed a logical separation. Commissioner Bjelland stated that this was a nice subdivision but she still had concerns regarding the second access. She commented that there were so many subdivisions that were landlocked in the city. She was concerned that in the four to five year period if things did not change and planning for future pom 12-8-94 SG:bw 10 3B growth was not done this area would be land locked too. Staff answered that this would be evaluated in a four or five year period it doesn't mean that we automatically hand it over to them in a five year period, We need to provide for some flexibility in that it could happen sooner than four years or as long as six years. He recommended that the Commission recommend to the applicant that they come back to the next meeting with a specific or a couple of alterations in design as a condition of approval, Staff went over the amendments to the existing proposal. 1) public works department resolve the water looping system with the developer. 2) reserve a lot for potential development improvement to be evaluated in four years from the date of approval. 3) to require the applicant to submit a fenced plan for those properties adjoining Astor Way at the next Planning Commission meeting. Commissioner Pugh made the motion that the Planning Commission approve this application for Annexation 94-02, Zone Map Amendment 94-04, Subdivision 94-03 and Variances 94-07 & 08 with the three additional conditions that the 1 ) water department resolve with the developer the looping system, 2) reserve a lot on the plot map to be reviewed in four years in regard for stubbing a road. 3) that the developer come back with a fence plan to the next Planning Commission meeting. Commissioner Finch seconded the motion. A roll call vote was taken: Warzynski Yes Pugh Yes Bjelland Yes Finch Yes Atkinson Yes The motion passed unanimously. A five minute recess was taken. 6) DISCUSSION: Zone Change 94-02 Site Plan 94-14 Miles Chevrolet Staff asked the Commission if they had any comments in regards to the findings as to what they wished to see modified. pcm 12-8-94 SG:bw 11 3B Chairperson Warzynski stated that on page 5, item #7, it should say western instead of eastern. Commissioner Pugh stated that on page 6, he wished to go on record as objecting to the findings in items 4,§, & 6. Page 8, item #3, finding, it states "appraisal report indicates that there is no market indication of the change in zone of the establishment of an automobile dealership on the subject property will have any adverse effect on the value or salability of the adjacent residential property." Pugh stated "that statement is prejudice made by Orin Bean and not challenged or checked by any other appraiser." He wished to go on record as objecting to item #3. Conclusion, item #2, "it was determined no adverse environmental impacts or effect on adjacent property value would be realized." He refers back to what he said in the minutes regarding the Butteville exit which is non-existent and requested two years ago and as a result Willow is now used as a collector. He felt that Arney would choke off Woodland and that we are creating a very serious traffic hazard especially in an emergency. He wished to go on record that he objected to item #2. Page 9, findings #1, "the City and the Department of Oregon Transportation have identified the extension of Arney Road to Woodland Ave. as being a requirement for site plan approval." He went on record as to objecting to Finding #1. He stated that Arney Road was subject to challenge. Page 12, Finding #1 "that the land cannot be used as presently designated, the property is not suitable for an office complex as the size of the property is not suitable." He went on record as objecting to page 12, Finding #1. It stated "that a definition of a public need was available inventory." There is for sale signs along I-5 that would be excellent property for this type of thing was never mentioned, never stated and all the Commission did was request that they tell them what was available. He really objects to that. Staff answered that the factory.outlet property is for sale, but at this time the zone has not been changed. Commissioner Pugh asked that staff not through technicalities at him, this property is only two blocks down the road. Staff answered that the property is not zoned commercial. At the time the transportation plan is done can it be changed. Commissioner Pugh stated that it was available public property, the public need was met. Staff stated that Commissioner Pugh's objections were so noted. He asked for directions for this document. p~m 12-8-94 SG:bw 12 7) 8) 9) Commissioner Finch made the motion to approve the findings of fact and conclusions with Mr. Pugh's objections noted and sent to City Council. Commissioner Bjelland seconded the motion. A vote was taken and the motion passed. REPORTS: A. Partition 94-22 Hardcastle Staff informed the Commission of an administrative decision to allow the partition. B. Site Plan Review 94-08 Randy Saunders - Office Complex Staff informed the Commission of an administrative decision to approve the office complex. C. Proposed Ordinance Changes Chapters 13 & 14 All proposed changes will be brought before the Commission in a couple of months. D. Building Activity - November, 1994 FY from July 1, 1994 until present almost $7,000,000 of construction has been done. BUSINESS FROM THE COMMISSION: Commissioner Pugh stated that he would like to thank all the staff. It has been a pleasure working with everyone. ADJOURNMENT: There being no further business the Planning Commission meeting adjourned. 3B I~m 12-8-94 1 3 SG:bw 10A MEMO TO: Mayor and City Council FROM: Chris Childs, City Administrator SUBJ.: 90-Day Extension of Ambulen(;e Fren~hi8e DATE: January 3, 1995 RECOMMENDATION: Approve accompanying Council Bill (Ordinance) amending Ordinance 2015, the Woodburn Ambulance Service, Inc. franchise ordinance, to extend the expiration date of said franchise until April 30, 1995. BACKGROUND: Discussions ara currently in progress concerning the renewal of the franchise with Woodburn Ambulance Service, Inc. Under the existing ordinance language, the franchise would expire on January 31, 1995, the very next day after a scheduled Council workshop to review this matter. It is critical that provision of this important service to residents of the city continue uninterrupted, which is best accomplished at this time by a temporary extension of the existing franchise term. The approximately 90 day franchise extension accomplished by this ordinance amendment should allow sufficient time to complete negotiations on a longer term franchise renewal. It is hoped that considerable direction will result from the scheduled January 30 Council workshop. There are few issues of contention regarding the franchise language, with the principal point of discussion centering around the matter of franchise fees. One possible outcome of the workshop could be a concensus leading toward cessation of regulation of ambulance service by franchise. If that becomes the direction taken, the amended/extended franchise would still expire on April 30th, but presumably not be renewed. Randy Garner, President and owner of Woodburn Ambulance Service, Inc., concurs with the need and appropriateness of this extension (see attached letter). 10A COUNCIL BILL NO. /5-~?r~ ORDINANCE NO. AN ORDINANCE AMENDING ORDINANCE 2015, THE WOODBURN AMBULANCE SERVICE, INC. FRANCHISE ORDINANCE, TO EXTEND SAID ORDINANCE UNTIL APRIL 30, 1995 AND DECLARING AN EMERGENCY. WHEREAS, Ordinance 2015 grants a franchise to Woodburn Ambulance Service, Inc. for the purpose of providing ambulance service to the residents of Woodburn; and WHEREAS, according to the terms of this ordinance this franchise expires on January 31, 1995; and WHEREAS, negotiations between the City and Woodburn Ambulance Service, Inc. are ongoing and a renewal of Woodburn Ambulance Services, Inc.'s franchise is anticipated in the near future; and WHEREAS, Woodburn Ambulance Service, Inc. has consented to the amendment of Ordinance 2015 to extend the terms of its franchise until April 30, 1995; and WHEREAS, it is in the best interest of the City to amend said ordinance so that ambulance service can continue to be provided during the interim period before final agreement is reached, NOW, THEREFORE, THE CITY OF WOODBURN RESOLVES AS FOLLOWS: Section 1. The Council finds that Woodburn Ambulance Service, Inc. has consented to this amendment. Section 2. The terms and conditions of Ordinance 2015 are readopted subject to Section 3 below. Section 3. Section 5 of Ordinance 2015 is amended to read as follow: Sect/on 5. Franchise Term. The rights, privilege and franchise herein granted shall be valid from the date of issuance unt/7 April 30, 1995. Thereafter, unless the city finds that a longer or shorter term is required in the public interest, the term of franchise shall be six (6) years beginning on May I of a year and ending on April 30 six years later. Page I - COUNCIL BILL NO. ORDINANCE NO. 10A Section 4. This ordinance being necessary for the immediate preservation of the public peace, health, and safety, an emergency is declared to exist and this ordinance shall take effect immediatel~ uppR-I~ssage and approval by the mayor. Approved as to form,'~t'~-~/~-~~ ~ ~ ~ /~) Y $ City Attorney Date APPROVED: Nancy A. Kirksey, Mayor Passed by the Council Submitted to the Mayor Approved by the Mayor Filed in the Office of the Recorder ATTEST: Mary Tennant, City Recorder City of Woodburn, Oregon Page 2 - COUNCIL BILL NO. ORDINANCE NO. "A Friend For Life" 10A Woodbu~ Ambulance Service., Inc. Health Care Supplies, Inc. P.O. Box 584 1040 N. Boones Ferry Road Woodbum, Oregon 97071 December 28, 1994 DEC .~ 0 1994 Mr. Chris Childs, Administrator City of Woodburn 270 Montgomery Street Woodbum, OR 97071 Dear Chris: This will confu'm our telephone conversation in which I indicated to you my agreemem with the need to extend our City Ambulance Franchise until April 30, 1995. This will allow adequate time for the council to consider the issues before us, and to decide if indeed they wish to continue the franchise beyond that date. Let me know if there is anything I need to do in preparation for our meeting on January 30th. Sincerely, Randy C. Oa~rner, EMT-P President RCG/af (503) 981-9598 / FAX (503) 982-4823 Salem (503) 362-2552 / Mt. Angel (503) 845-9626 / Silverton (503) 873-4580 MEMO TO: City Council through the City Administrator FROM: Community Development Department SUBJECT: Annexation 94-02, Zone Change 94-04, Subdivision 94-03, Variance 94-07, Variance 94-08 Cipole Group DATE: January 5, 1995 At their December 8, 1994 meeting, the planning commission made a recommendation to approve an annexation and zone change from Marion County urban transition farm to city single family residential of approximately 22 acres. Subject to approval of the annexation and zone change, the planning commission granted preliminary approval of a 80 lot subdivision and variance to the fence height standards and setback standards on a small number of lots. In order for the city council to take action on this matter, a resolution must be passed in order to hold a public hearing on the applicant's request. Therefore, the planning commission recommends that the city council resolve to hold a hearing on annexation 94-02, zone change 94-04, subdivision 94-03, variance 94-07, variance 94-08 on February 13, 1995. cocci,, si,.,. Fo./600 RESOLUTION NO. A RESOLUTION CALLINg FOR A PUBLIC HEARINg ON THE /%NNE~TION OF CERTAIN PROPERTY LOCATED WEST OF BOONES FERRY ROAD AND SOUTH OF COUNTRY CLUB ROAD. THE CITY OF NOODBURNRESOLVES AS FOLLOWS= Section 1. Pursuant to ORS 222.120, ?:00 p.m. on February 13, 1995 is declared to be the time set for public hearing before the Woodburn City Council on whether the City of Woodburn shall annex that property as referenced on the diagram attached as in Exhibit #A" hereto. Seotion 2. Pursuant to ORS 222.120, no election is required on this issue. Section 3. Notice of said hearing shall be published once each week for two successive weeks prior to the day of the hearing in a newspaper of general circulation in the City, and notices of the hearing shall be posted in four public places in the City for a like period. Is/N. Ro~ Shields Approved as to Form: City Attorney Date APPROVED NANCY A. KIRKSEY, MAYOR Passed by the Council Submitted to the Mayor Approved by the Mayor Filed in the Office of the Recorder ATTEST Mary Tennant, Recorder City of Woodburn, Oregon Page i - COUNCIL BILL NO. RESOLUTION NO. 7 0 0 0 Order ~o. 1869~9-M PrellminaryTitle Report June 17, 1994 Page 3 /75Z.5O Beginning at an iron pipe in the North lin= of the B. ~. Hall Donation Land Clai~, Township .5. So~th, R~ges I and 2 West of the , Will--errs Meridian, M~ion Co~t~,] State of Oregon, which pipe is 20.797 chains Sou~h, 87' ' c~_~ __ _. _ . 25' East of the NO--west ~o~er of ~a'; zo.=~ chainS, Uo an ~on p~pe 20 f~et No South l~e of sa~d Do~t~- r---~ ~,-~ ...... rth of the --~ ~ ~; ~ce ao~h 88' 30' West, par~lel with the s~d Sout~ line 17.927 c~s .to ~ iron ipe; //~./~. three No~h 7" 20' East 26.526 =ha~ ~ ~e Do~t of n~znn~ng;/zm~. 7~ We-~ ~ +~~~ ~9 uz~ ~ T~~p 5 South, ~nge 1 .... ~= -~e==e m~~ ~ ~ion County, S~a~e ~ Oregon. EXCEPTING THEREFROM Beginning at an iron pipe South 800.77 feet'and East 1276.11 feet from the Northwest corner of the B. P. Ball Donation Land Claim Township 5 South, Range 1, West of the Willamette Meridian; thence South 7' 20' West 1006.50 feet to a point 20 fee~ North of the South line of the.B.F. Hall Donation T. end Claim; thence South 88° 30' West parallel to said South Donation Land Claim line 1184.10 feet to a point in the center ~%ne of. ~h~. ~oone' s Ferry Road; thence .~orth 13· 27' East along ~ne cen=er l~ne of ~oone's Ferry Road-986.50 feet; thence North 86' 54' West 1286.50 feet to the point of beginning. ALSO EXCEPTING T~EREFROM Beginning at an.iron pipe in the North tlne of the B. F. Hall Donation Land Claim, Towhshlp 5 Sou~h, Range~'I ~d'2 West of the · Willamette Meridian, Marlo~ Coun.t~, Oregon, at the intersection of said North line with the center l~ne of Boone's Pex~y Road; thence South 13° 27' West along said c-nter ]{,- ~20 feet; thence ~orth · 87' 25' West parallel with the North line of said Donation Land Clai~300 feet; thence North 13· 27' East parallel with the center li~e of said road 120 feet to the North line of said Donation Land Claim; thence South 87~ 25' East along said North line 300 feet. to the point of beginning. Order No. 186919-M Preliminary Title' Report June 17, 1994 Page 4 ALSO EXCEPTING THEREFROM: Beginning at an iron pipe in the North line of the B. F. Hall Donation Land Claim No. 51, in Section 7, Township 5 South, Range I West of the Willamette Meridian ~ Marion County, Oregon, which is 2365.59 feet South 87' 25' East from the Northwest corner of said ClaimNo. 51;'thence South 2' 33' 0R" West 117.88 feet.to an. iron ~6~' %Sehce"So~th 8'~' 24' 53" East, ~al161 with'the'N~r~h line of said Cl,~m No. 51, 57.06 feet to .the Southwest corner of the Eugene Gascho, ' M~. ..... et al., tract described in Reel 185, Page 0254, rzon uoun=y Deed Records; thence North 13' 23' 00" East, parallel , ce mor~h 87 24 53 We=t79.61 feet to the place of beginning. 10C MEMO TOt THROUGH~ FROM ~ DATE ~ SUBJECT~ Mayor and Council City Administrator Childs City Recorder Tennant January 3, 1995 Notice of Potential Withdrawal From CIS for Insurance Coverages RECOMMENDATION~ The attached Council Bill be adopted which gives City/County Insurance Services (CIS) formal notice of potential withdrawal from the Trust effective July 1, 1995. BACKGROUND~ City/County Insurance Services Trust offers a pooled self-insurance program for governmental agencies in the areas of general liability, property, automobile, and workers' compensation. Under the Trust by-laws, participation in various insurance pools requires a 3-year membership, as adopted by Council Resolution, however, withdrawal can occur at the end of each fiscal year provided that formal notice is given at least 180 days in advance of the withdrawal date. In order to meet the 180 day deadline, Administrator Childs submitted a written notice to the CIS Trust on December 28, 1994. To comply with the Trust by-laws, Council must adopt a resolution so stating their intent to potentially withdraw from the Trust coverages prior to the expiration of the 3-year commitment. The formal notice letter with the adopted resolution gives us an opportunity to look at other companies to compare not only annual premiums but the scope of insurance coverages and claims management. Currently, we have resolutions authorizing the 3-year membership period for general liability/automobile coverage (Res. 1251 dated 7/11/94) and workers' compensation coverage (Res. 1135 dated 7/28/92). Our property insurance has been through Chubb insurance for the last two years since their premiums have been substantially lower than CIS. In regards to workers' compensation, the 3-year membership agreement expires on June 30, 1995 and, if we elect to continue in the CIS workers' compensation program, we will be required to adopt another resolution after July 1st. The general liability/automobile coverage membership period expires June 30, 1997, therefore, the formal notice letter applies to this insurance coverage. The July 1994 insurance quotations between CIS and Northland Insurance illustrated a very competitive market for general ' ' ' ' ' 1lability/automobile Insurance coverage. Therefore, after consulting with our Insurance Agent of Record, Chuck Huggins, we felt that it would be in the City's best interest to receive insurance quotations during the last 60 days of this fiscal year. CIS will continue to be one of the principal sources from which we will solicit such quotations. lOC eo ezn BILL / RESOLUTION NO. A RESOLUTION GIVING CITY/COUNTY INSURANCE SERVICES TRUST NOTICE OF POTENTIAL WITHDRAWAL FROM MEMBERSHIP IN THE SELF-INSURANCE POOL. WHEREAS, City/County Insurance Services Trust (CIS) provides a self-insurance pool to local government entities, and WHEREAS, the CIS Trust by-laws provide that participants in the insurance program adopt a resolution calling for a 3-year membership, and WHERF~, the CIS Trust by-laws also provide procedures whereby participants may elect to withdraw from the CIS Trust prior to the end of the membership period, now, therefore, THE CITY OF WOODBURNRESOLVES AS FOLLOWS: Section 1. That the City of Woodburn hereby ratifies a letter sent by the City Administrator on December 28, 1994 to the CIS Trust giving them formal notice of intent to potentially elect early withdrawal from the CIS Trust for insurance coverages effective July 1, 1995. A copy of said letter is attached thereto and by this reference incorporated therein. Approved as to Form: /s/ N. Robed Shields City Attorney Date APPROVED NANCY A. KIRKSEY, MAYOR Passed by the Council Submitted to the Mayor Approved by the Mayor Filed in the Office of the Recorder .~TTEST Mary Tennant, Recorder City of Woodburn, Oregon Page I - Council Bill No. Resolution No. CITY O.F 270 Montgomery Street WOODBURN Woodburn, Oregon 97071 · 982-52~22 December 28, 1994 10C Richard Egan, Program Administrator City County Insurance Services 1212 Court St., NE; Suite 301 Salem, Oregon 97301 Dear Richard, Pursuant to applicable Trust bylaws, this letter serves as formal notice to City County Insurance Services that the City of Woodburn may elect early withdrawal from the CIS Trust for the following coverages: Liability, Auto Physical Damage and Workers' Compensation. A City of Woodburn council resolution will follow, retroactively ratifying this notice of intent. We hope that CIS will remain competitive and that such early withdrawal will not become necessary. Sincerely, Chris Childs City Administrator CC/cnc DC: City Recorder City Attorney Huggins Ins, 1OD MEMO DATE: December 28, 1994 TO: FROM: SUBJECT: City Council through City Administrator Public Works Program Manager Rohman/~ Transit Operating Assistance Grant Agreement RECOMMENDATION: Approve the attached resolution authorizing the Mayor and City Recorder to sign the 1994-95 operating assistance grant agreement with the State to receive $16,700 to support transit operations. BACKGROUND The City has annually applied for and received operating assistance for its transit system from funds provided under Section 18 of the Federal Transit Act of 1964, which provides for such assistance in nonurbanized areas. The amount of funding has remained constant during the past five years despite indications from the State that decreases were possible. Congress has increased the amount of money in the Section 18 program, but the City will not likely see increased operating assistance due to elimination of state funding. State appropriated dollars, which in the past made up approximately 40% of the grant, have been eliminated for the past two years. The current agreement for your consideration is comprised of $16,700 in federal funds with no state contribution. This grant contributes to the operation of the transit system and staff recommends that the resolution authorizing the Mayor and City Recorder to sign the agreement be approved. 10D COUNCIL BILL NO. RESOLUTION NO. A RESOLUTION ENTERING INTO AN AGREEMENT WITH THE STATE OF OREGON, DEPARTMENT OF TRANSPORTATION KNOWN AS THE "ANNUAL OPERATING ASSISTANCE GRANT AGREEMENT" FOR FISCAL YEAR 1994-95 AND AUTHORIZING THE MAYOR AND THE CITY RECORDER TO SIGN SUCH AGREEMENT. WHEREAS, the State of Oregon acting through the Oregon Transportation Commission is authorized to enter into agreements and disburse funds for the purpose of supporting public transportation pursuant to ORS 184.670 to 184.733, and WHEREAS, the City of Woodburn has applied for operating assistance funds for Fiscal Year 1994-95 under section 18 of the Federal Transit Act of 1964, and WHEREAS, the State of Oregon, Department of Transportation, has been designated to evaluate and select recipients of assistance and to coordinate grant application, and WHEREAS, the State of Oregon, Department of Transportation, has approved the city application for $16,700 from such funds, NOW, THEREFORE, THE CITY OF WOODBURN RESOLVES AS FOLLOWS: Section 1. That the City of Woodburn enter into an agreement with the State of Oregon acting by and through its Department of Transportation to secure Federal funds through Section 18 of the Federal Transit Act of 1964, for operating assistance during fiscal year 1994-95. Said agreement is attached hereto and by this reference incorporated herein. Section 2. That the Mayor and the City Recorder of the City of Woodburn be authorized to sign said agreement on behalf of the City. Approved as to form: I$/N. R01)eH Shields City Attorney Date APPROVED: NANCY A. KIRKSEY, MAYOR Page I - COUNCIL BILL NO RESOLUTION NO. 1OD A copy of the 1994-95 Small City Program Grant agreement has not been included in your packet due the the length of the document. The entire agreement is attached to the original resolution and is available for your review. 10E MEMO TO: Mayor and City Council FROM: Chris Childs, City Administrator SUBJ.: Dan_aerous Buildinq - 182 Youn_a Street DATE: January 3, 1995 RECOMMENDATION; Approve accompanying Council Bill (Resolution) setting a public hearing on the above-referenced structure tentatively identified as a "Dangerous Building" as defined in Section (d) of Woodburn Ordinance No. 1999. REPORT: I hereby report to the Council, pursuant to Ordinance 1999, that the structure located at the address identified in the accompanying Resolution potentially constitutes a Dangerous Building as defined in Ordinance 1999. The commonly used name for this structure, based on the last occupant, is the "Rugged Manufacturing Building". The applicable portion of Ordinance 1999, Sec. (d), defines a Dangerous Building as "A structure in such a weak. dilaoidated or deteriorated condition thet it endanqers a oerson or oro[~ertv because of the orobabilitv of oartial or entire collaose (emphasis added)." A copy of a structural engineer's inspection report, requested by the city, is included with this report, as are copies of correspondence (in chronological order) regarding the condition of the structure and requesting voluntary compliance in repairing or abating the structure independently of the Dangerous Building process outlined in Ordinance 1999. This staff report and the supporting documentation described above, constitute Attachment "A" to the accompanying Resolution, as described in Section 1 of the Resolution. BACKGROUND: On December 9, 1993, the Rugged Manufacturing Building was destroyed by fire. Portions of some walls and sections of roofing, as well as considerable debris, are all that remain. Following the fire, the building occupants attempted to carry on some salvage operations, but were advised by the city Building Official that the structure should not be occupied in any manner. Subsequently, OR- OSHA similarly advised against any occupancy and the structure was secured against unauthorized entry in a very minimal fashion. In the ensuing months, the city was periodically advised, through the owner's attorney, that the owner of the structure intended to constructively resolve the situation. As Council is aware, besides being potentially dangerous, this structure has become an eyesore and the subject of increasingly frequent complaints from citizens IOE Page 2 - Dangerous Bldg./182 Young St. (1/3/95) and nearby businesses. While attempting to remain cooperative to any positive action the owner might take on his own, city staff has nevertheless clearly conveyed to the owner the prospect of Council action through the Dangerous Building process, as evidenced through the attached correspondence. As of this date, no plans have been submitted or demolition permit requested. Staff recently engaged the services of Miller Consulting Engineers (Portland), registered structural engineers, to furnish the city with a more precise independent report as to the condition of this structure. The owner of record for this property, Mr. Bob Waytenick, resides in Waldport, Oregon. The most recent attorney of record for the owner is Robert L. Engle of Woodburn. An attempt has been made to notify each, by Certified Mail, of the fact that this report is being made. An outline of the Dangerous Building process set forth in Ordinance 1999, prepared by the City Attorney in connection with the March, 1993 earthquake, is attached for your review. Similar to the process that evolved around buildings damaged by the earthquake, the Council is reminded that the Dangerous Building process may be seen by some as slow and cumbersome. However, the process directly concerns the property rights of individuals and the relationship of such rights to the best interests of the city and the safety of its residents. Only ofter the process is properly completed can the city force action in respect to abating the danger. Likewise, there can be economic consequences to the city by proceeding with the Dangerous Building process, in that, if compliance is not forthcoming, the city could conceivably have to bear the up-front costs of achieving proper remediation of the problem. 10E COUNCIL BILL NO./6 ~.~ RESOLUTION NO. A RESOLUTION SETTING A TIME AND PLACE FOR A PUBLIC HEARING ON THE QUESTION OF WHETHER A CERTAIN BUILDING LOCATED WITHIN THE CITY OF WOODBURN CONSTITUTES A DANGEROUS BUILDING. WHEREAS, Ordinance 1999 provides a process for the abatement of building nuisances, and WHEREAS, the City Administrator has taken initial action, pursuant to section 3 of the ordinance, to report to the Council a certain dangerous building located within the city of Woodburn, and WHEREAS, a public hearing addressing the dangerous building should now be set, NOW, THEREFORE, THE CITY OF WOODBURN RESOLVES AS FOLLOWS: Section 1. That the City Administrator's staff report, including all attachments thereof, regarding the condition of the building listed below is attached to this resolution and, by this reference, incorporated herein. Section 2. That the Council, pursuant to the terms of Ordinance 1999, directs the City Recorder to set a public hearing on Monday, February 27, 1995 at 7:00 p.m. in the Woodburn City Council Chambers, 270 Montgomery Street, Woodburn, Oregon on the question of whether the following building constitutes a dangerous building under the criteria set out in Ordinance 1999: (A) 182 Young Street, Woodburn Oregon. Section 3. That the City Recorder is directed to provide notice of said hearing in the manner provided by Ordinance 1999. /8/N. llol rt Shields Approved as to form: City Attorney Date APPROVED: Nancy A. Kirksey, Mayor Passed by the Council Submitted to the Mayor Approved by the Mayor Filed in the Office of the Recorder ATTEST' Mary Tennant, City Recorder City of Woodburn, Oregon Page I - COUNCIL BILL NO. RESOLUTION NO. IOE December 28, 1994 MILLER C:0NSULTIN~ ENGINEERS Mr. Chris Childs City Administrator 270 Montgomery Street Woodl:)um, Oregon 97071 SUBJECT: Rugged Manufacturing Building, 182 Young Street, Woodburn, Oregon (File # 940566) Dear Mr. Childs: As you requested, Raymond T. Miller and Paul Albertine of Miller Consulting Engineers, performed a visual structural observation of the subject building. The purpose of the observation was to determine the structural integrity of the building. Currently the Rugged Manufacturing Building is vacant. The building is a one-story building, apl:)roximately 40 feet by 80 feet and 20 feet high. The building's structural system is composed of unreinforced clay tile masonry walls, cast in place concrete walls, and a wood roof. Most of the existing roof and some of the clay tile walls have collapsed as a result of fire damage. The structural observation revealed that this building is a hazard to occupants and to the public. The damaged walls present a hazard to the public and other property In that the materials are loose and could fall at any time on the north s',:lewalk, or the attached metal buildings and property on the east side. The building should be classified as Dan(3erou$ due to its deteriorated condition which Is endangering persons and property, and ~ecommend the immediate removal or shoring of the remaining walls. From our observation, it appears that the existing clay tile walls, and the remaining portions of the existing roof on the north building side are not usable in this structural system. The south concrete building walls (approximately (40'x40') could be used if they were adequately supported at the top. To strengthen the building to a level of safety and to meet the intent of the State of Oregon Structural Specialty Code based on the 1991 Uniform Building Code, would require the following: New roof framing capable oi' carrying snow loads :;nd lateral loading(i.e, wind or seismic) of the existing, concrete walls Anchorage of the existing concrete walls to a new roof framing system ~JS~O SW Barbur Blvd.. S,,ite IQO Portland. Otege, g7Z19-$11Z Phone 15031 t~$-i250 Fax (5Q31.:~,6-139S IOE Rugged Manufacturing I~ui~ding City of Woodbum Page 2' · New shear elements (i.e. new steel frames, or new shear walls) · Repair and clean existing concrete walls · Removal of existing clay tile masom7 and north exterior walls of .. the building We have estimated the costs to repair a building of this size to be as follows: · New shear elements (I.e. new steel frames, or new shear walls} $4.000 · Repair and clean existing concrete walls $ 6,000 · New roof framing and anchorage to existing walls $ 20,000 · Contingency (10 percent) '$ 3,000 Total $33,000_ It should be noted this cost estimate is preliminary. The actual cost depends on the actual methods used to repair this building. We h~ve not performed a detailed structural analysis on this building to determine the specific methods required. This estimate is based on previous experience of repaim to simil= bulk:lings. Repairs to mechanical and electrical are not included in. this estimate. From our observations we have concluded this building is unsaJe and.dangerous. We recommend that the building be repaired or removed to eliminate this hazard as soon as possible. If we can be of any fur~e¢ assistance, please contact our office. · Respectfully, RTM:km IOE Mr. Robert Engle March 17, 1994 Page 2 Thank you for your professional courtesy. ~/,,~ Sincerely, ~_~ ~ N. Robert Shields City Attorney NRS/kv cc: Chris Childs, City Administrator Steve Goeckritz, Community Development Director Robert Arozian, Building Official CITY OF. 270 Montgomery Street WOODBURN Woodburn, Oregon 97071 · 98~2-5222 IOE September 29, 1994 Robert L. Engle Engle and Schmidtman Attorneys at Law 610 Glatt Circle Woodburn, Oregon 97071 Re: Rugged Manufacturing Building Dear Bob: I know from our previous discussions that you represent Bob Waytenick, the owner of the Rugged Manufacturing building located at 182 Young Street. As you know, the property was seriously damaged by a fire. After some preliminary efforts by the city to bring the property into voluntary compliance with its ordinances, the city will again be pursuing an abatement action, Thank you for your professional courtesy. Sincerely, N. Robert Shields City Attorney NRS/kv IOE WOOOBO~I/. 01~ Fro71 FaOM IO~X # (S03) DATE: FROM: No.tuber 16, 1994 ROBERT L, ENOLE PLEASE DELIVER THE FOLLOWING PAGE(S) TO: ROBF..RT SI-ImLDS Ci~ Attome~ 982,-5244 FAX #: WE ~ TRANSMITTING A ~X)TAL OF 5 PAGE(S), INCLUDING COVER IF YOU DO NOT RECEIVE ALL PAGES, PLFASE PHONE (503) 981-0155 AND ADVISE, OR RETURN NOTE ON FAX # (503) 981-0158. MESSAGE: Bob: For your records I enclose herdn information received from Bob Waytenic2. ~ RU~.D W~ST TEL503-982-4822 IOE RUGGED I~ST TEL 5~3-982-a822 P, :3 IOE ~0 RI..IGGEI) klE'~T TEl. ~-~-~.-,~e~2 IOE I NOV 16 '9z~ 12: dl EMGLE&S~HMIDTMAM-SO~-9B1-O15B, OR IOE CITY OF 270 Montgomery Street · WOODBURN Woodburn, Oregon 97071 · 98c2-59c22 IOE November 28, 1994 Bob Waytenick P.O. Box 1713 Waldport, OR 97394 Re: Disposition of fire damaged building located at 182 Young Street, Woodburn Dear Mr. Waytenick: On December 9, 1993 your industrial building received considerable fire damage. Since that date the occupants have moved from the facility but no action has taken place to remove or renovate the damaged structure. On November 11, 1994 you wrote a letter to Mike Culver, City of Woodburn Code Enforcement Officer, describing how you wish to renovate the structure. This letter was, in turn, submitted to Woodburn's Building Official, Bob Arzoian. Mr. Arzoian, in reviewing your proposal and observing the concerned structure, has come to the initial conclusion this structure will have to be completely torn down. This is based upon the observation that the structure is brick and mortar which is not state building code acceptable. Also, the south wall of the building would have to be x-rayed to determine the presence of adequate rebar reinforcement. Based upon Mr. Arzoian's observations and the fact this structure has been in a state of unsightly disrepair for almost a year, I recommend that you secure a structural engineer to verify the integrity of this structure or proceed with its removal. IOE Mr. Waytenick November 28, 1994 Page 2 Action on your part with a specific time commitment is requested. ¢tfully, . teve G~ Community Development Director SG/kv cc: C. Childs, City Administrator CITY OF e~70 Montgome~ Street · WOODBURN Woodburn, Oregon 97071 · 982-5222 December 9, 1994 IOE Mr. Robert Waytenick P.O. Box 1713 Waldport, OR 97394 RE.' Burned Out Structure Located at 182 Young Street, Woodburn Dear Mr. Waytenick: I have had an opportunity to review your recent correspondence (dated Nov. 15, 1994) to Woodburn Code Enforcement Officer Michael Culver concerning the above-referenced property. Your stated intention of restoring the structure to a useable condition is admirable. However, I am also in possession of a copy of our Community Development Director's letter to you (dated Nov. 28, 1994), which indicates that the structure may, in fact, not be salvageable. Any renovation efforts, or replacement structure, will have to comply with any applicable building code standards and/or the city's site review process. Of much greater concern to me, however, are the time lines involved in getting something accomplished. This is compounded by your lack of response to Mr. Goeckritz's letter. Considering the derelect appearance and condition of the structure, your letter to Mr. Culver lacks any substantive commitment to get the proposed repair work done (irrespective of whether it will meet applicable building code standards). It has been a full year since the building burned, and this potentially dangerous eyesore is increasingly becoming the focal point of complaints from citizens and nearby businesses and a discussion item at televised city council meetings. Another major point of concern is the safety factor. To even the untrained eye, this building appears to be fraught with potential hazards that could cause physical injury. You must certainly realize that you bear considerable liability in connection with allowing these potential hazards to remain. The city has the authority to direct that dangerous buildings of this nature be properly repaired or abated (demolished). This is accomplished through our "Dangerous Building Ordinance", Ord. #1999, a copy of which I am enclosing for your information. IOE Page 2 - Robert Waytenick (12/9/94) Again, your stated intentions seem admirable. We had also had some earlier discussions with Bob Engle, your attorney, who advocated well on your behalf. City staff has a great deal of respect for Mr. Engle, and we have enjoyed a good working relationship with him for many years. However, none of these factors get us any closer to a satisfactory resolution of the problem. Therefore, we have to seriously consider implementing the Dangerous Building Ordinance in this situation. Unless properly detailed engineering/architectural plans, along with realistic timelines for completion, are submitted to the city Building Official prior to January 3, 1995, we will have little choice but to initiate the Dangerous Building process in accordance with Ord. #1999 at the next succeeding city council meeting. If and when that occurs, you will be properly notified of that fact and will have the opportunity to appear before the council on your own behalf. I urge you to move forward rapidly with proper restoration or removal of this structure at your own initiative, clearly the preferrable alternative to forcing action by the city. Very truly yours, Chris Childs City Administrator CC/cnc cc (w/o encl.): Mayor and Council City Attorney Bob Engle, Attorney at Law Community Development Dir. Officer Culver MEMO IOE TO: FROM: CHRIS CHILDS, CITY ADMINISTRATO~//~%~ N. ROBERT SHIELDS, CITY AT'i~.ORNL~ '~ ~' DATE: APRIL 8, 1993 SUBJECT: DANGEROUS BUILDING PROCEDURE UNDER ORDINANCE 1999 Introduction In response to the earthquake, the Building Department acted quickly to Inspect and secure certain buildings damaged by'seismic activity. Some structures were closed and posted. Where necessary, people were evacuated from the structures. In each case, an attempt was made by the city to contact the responsible party and request a structural engineer's report detailing building damage and the repairs required to make the building safe. It is my understanding that, despite the city's request, no structural engineering reports have been submitted on a majority of the properties and that no repairs have been undertaken on most of the buildings. While the Building Department should be commended for its quick action, it is my opinion that the city has a significant liability Potential until the seriously damaged buildings are repaired or demolished. Since the city took Initial action to secure these structures on a temporary basis, it is incumbent upon the city to "follow through" with the necessary procedures under OrdinanCe 1999, the "dangerous building" ordinance. This memo sets forth the necessary procedures under Ordinance 1999. To avoid civil liability, these procedures should be carefully followed. ' Initial Action bv CiW Administrator Ordinance 1999 states that city officials shall report dangerous buildings to the City Council. A dangerous building is defined as follows: Danqerous Buildin _a. (a) A structure that, for lack of proper repairs or because of age and dilapidated condition or of poorly installed electrical wiring or equipment, defective chimney, gas connection or heating apparatus, or for any other reason, is liable to cause fire, and which is situated or occupied in a manner that endangers other property or human life. (b) A structure containing combustible or explosive materials or inflammable substances liable to cause fire or danger to the safety of the building, premises or to human life. Memo: Dangerous Building April 8, 1993 Page 2 · (c) A structure that is in a filthy or unsanitary condition liable to cause the spread of contagious or infectious disease. {dl A structure in such a weak. dllaoidated or deteriorated condition that, it endan0ers a oerson or orooertv because of the probability of _oartlal or entire ~ (Emphasis added.) 10E The ordinance requires that you, as City Administrator, report to the Council buildings you believe are dangerous. As I previously advised, it is also desirable to send a notification letter to all Involved property owners, at this stage, advising them that the initial action will be taken and that their building will be reported to the Council. You have already accomplished this notification by obtaining basic title Information on the properties and sending certified letters to each of the Involved property owners. Resolution Setting Public Hearlnqs The next step is to present basic information to the Council at its next meeting that the involved buildings are dangerous. The Council then considers this information and sets a date for public hearings. Notice of Public Hearirtgs The ordinance then requires that specific notice be given. The City Recorder must mail notices of hearing to the owners-of record, by certified mail, return receipt requested. Also, copies of the notices must be affixed to the buildings themselves. Finally, notices should be published in the newspaper at least ten days before the public hearings occur. Additionally, the City Recorder can post notices of each hearing in three public places, although this posting is not strictly required if the newspaper publication is made. After the appropriate notice is given, the City Recorder should prepare an affidavit to this effect. Public Hearirlg At the public hearing stage, the Council must determine if each involved building is dangerous. A separate public hearing must be conducted concerning each building. T. he owner of record and any other interested parties have a right to appear at the public hearing and be heard. IOE Memo: Dangerous Building April 8, 1993 Page 3 Even if no one appears at the public hearing, a record should be created as to why, in the city's opinion, the building is dangerous. This will require testimony by the involved building officials as to what investigation was performed and how, based upon this investigation, it is their opinion that the building is dangerous. Photographs and any other exhibits can be considered by the Council at this time. Also, if the Council desires, it would be appropriate for them to view the building. Preparation of Resolution and Findinos At the conclusion of each public hearing, the Council can request that an appropriate resolution and findings be prepared. This resolution can order the owner of record to take three alternative actions, based upon what the Council finds appropriate. The owner can be directed to: (1) do nothing since, in the Council's opinion the building is not dangerous, or (2) alter a portion of the building to make it safe, or (3) abate the building. The resolution should be supported by findings justifying the action of the Council and specifying a reasonable time for the owner to comply. Service of Resolution on Owner The resolution and findings must now be served on the owner of the property to allow for voluntary compliance, If the owner complies with the Council's order within the specified time, the process is concluded, However, if the owner fails to comply, the city must consider further action, Abatement if, after the specific compliance time has elapsed, the owner has not repaired or demolished the building, the Council must decide between two alternatives. First, the Council can direct city officials to abate the building and assess the necessary costs as a lien against the property. The advantage of this alternative is that abatement can be immediately accomplished. The disadvantage is that the city must bear the initial costs of the building's abatement.. These costs would be substantial and could not be recovered until the sale of the property and payment of the city's lien. A second alternative is for the Council to authorize enforcement of its order through the Circuit Court. The advantage to this alternative would be that the city could eventually obtain a court order mandating abatement by the owner and initiate a judicial contempt proceeding if the court order were ignored. The disadvantage would IOE Memo: Dangerous Building April 8, 1993 Page 4 be the delayand expense incurred by having to proceed through the court system to enforce the Council's order. Conclusion i hope this memo provides a useful outline of the process under Ordinance 1999. Please keep me advised as to any new developments. I consider this a high priority matter for the city and am available at your convenience. NRS/kv 1OF MEMO TO: FROM: SUBJ.: DATE: Mayor and City Council Chris Childs, City Administrator ~ NWT "Com0etitive Telecommunications" A~01ication December 28, 1994 RECOMMENDATION: Reject the application by North Willamette Telecom for a "Competitive Telecommunications" franchise and authorize City Administrator to notify applicant accordingly. BACKGROUND: In a November 8, 1994 staff report, Council was advised that North Willamette Telecom (NWT) of Canby, Oregon had applied to the city for a franchise to provide "Competitive Telecommunications" services as described in ORS Chapter 759. The staff report was provided for informational purposes only, noting that staff had not yet had time to fully evaluate the application. The Council, by motion, referred this matter to the Cable Television Advisory Board for further review. A recent inquiry to the Oregon Public Utilities Commission (PUC) revealed that North Willamette Telecom has not been certified under ORS 759.020 as an authorized provider of competitive telecommunications services. In a followup call to North Willamette Telecom on December 21, 1994 a company vice president confirmed that the company does not have the necessary certification, but is in the process of obtaining franchise rights for this purpose in various cities "contingent upon receiving the [required] certification". Nowhere in the proposed franchise document, nor in a similar sample franchise document from a nearby city (provided for comparison), is the distinction made that North Willamette Telecom is not yet properly certified by the PUC. Staff adamantly believes that it is not in the city's best interests to consider a long-term franchise arrangement of any nature when even the most basic assurance (through certification to state standards) that the applicant has demonstrated the capability to provide the services described is lacking. Furthermore, if a franchise was granted, and the company was subsequently unable to become certified and construct and operate a system, the city would be left with a virtually meaningless franchise agreement. Staff recommends that this application be immediately rejected and the applicant so notified. This should not preclude a new application at a later date if and when the applicant is properly certified under ORS Chapter 759. MEMO TO: FROM: SUBJECT: DATE: City Council through City Administrator_ Public Works Program Manager /~"~~'~--~-~ Bid Award for Used Pickup January 9, 1995 RECOMMENDATION: Reject all bids received on City of Woodburn Bid number 95-04. BACKGROUND: There were no acceptable bids received for the used pickup truck advertised in Bid 95- 04. The bid package was sent to 16 area dealers. There were two bids received which offered new vehicles which did not comply with specifications of the bid. Apparently used pickups such as the one specified by the city are in very short supply. ' ' lOG MEMO TO: FROM: SUBJECT: DATE: City Council through City Administrator Public Works Program Manager/~,~ Bid Award for Used Pickup January 4, 1995 A recommendation on the bid award for a used pickup for the Building Official will be provided to the Council at the January 9, 1995 council meeting. Due to a mixup in dates, bids for a used pickup for the building official will not be opened until 2:00 pm on January 5, 1995. This will not allow enough time to evaluate the bids presented and prepare a recommendation for council action for inclusion in the council packet. The evaluation and recommendation will be provided to council at the January 9, 1995 meeting. llA 1105195 A/P CHECK LISTING FOR THE HONTH OF DECEHBER 1~94 Page 1 Check N~mber 25&91 25492 25493 25494 25495 25496 2549? 25499 25500 25501 25502 255O3 25504 255O6 2550? 25508 25509 25510 25511 25512 2.~513 25514 25515 25516 25517 2.r,518 25519 25520 25521 25522 25523 25524 25525 25526 25527 25528 25529 25520 25531 255**$2 25"33 Budgetary Account Nwber PETTY CASH-VARIOUS SERVICE$-IWATER VOID VOID VOID REFUND-UATER/SE~ER REGISTRATION-911 REGISTRATION'STREET $UPPL%ES-LIBRARY SERVICES-911 $ERVICE$-UUTP SERVICES-VARIOUS SERVICES-911 SUPPLIES-POLiCE SUPPLiES-STREET SUPPLIE$-k'~/TP/ENG SERVICES-k~UTP SUPPLIE$-~JTP $UPPLIES-UATER SUPPLIES-LIBRARY SUPPLIE$-UATER SUPPLIES-COURT SUPPL[ES-E#G SUPPLiES-LIBRARY SERVICES-911 $UPPLIES-WUTP REIHBURSE#ENT-F[NANCE SERViCES-VARiOUS SUPPLIES-U~TP/PARKS SUPPL]E$-UUTP SUPPLIES-UW'rP/$TREET SERV[CE$-E#G[#EERI#G SUPPLIES-LIBRARY SUPPLIES-POLICE SUPPLIES-PARKS SERViCES-COURT $ERVICE$-I~ATER SERV]CES-PUBL]CWONK$ SUPPLIES-VARIOUS SERViCES-POLICE SERVICES-911 SUPPLIES-POLICE DUES-911 DUES-PUBLiC WORKS SERViCES-VARIOUS Vendor Na~ Vendor Number Check - Date Written A~t of Check CITY OF WOOOBURN 015255 12/07/94 US POST OFFICE 020090 12/09/94 274.93 VOID VOID VOID VOiD VOID VOID BLANCHE COURSER NONE 12/09/94 24.16 NO#THinEST HANAGEHENT SEHINAR NONE 12/09/04 585.00 OSU AG RESEARCH NONE 12/09/94 240.00 JANIE SCflIEDLER NONE 12/09/94 ALCO CAPITAL RESOURCE 000104 12/09/94 119.25 ARGO INDUSTRIAL 0GO4~5 12/09/94 1,202.00 AT&T 000623 12/09/94 205.29 AT&T CONSUHER PRGOUCT DIV 000~0 12/09/94 27.50 BENCHHARIC PROOUCTS & SERVICES 001183 12/09/94 120.30 BEN-KO-tIAT[C [NC 001200 12/09/94 495.25 BI'HART CORPORATION 001275 12/09/94 62.61 C l NTAS 002484 12/09/94 395.42 DAVISON AUTO PARTS 003080 12/09/94 5.49 FARN PLAN 005062 12/09/94 250.00 FISHER'S PUKP AND SUPPLY 005147 12/09/94 235.00 FORCE 4 CONPOTER 005242 t2/09/94 38.12 FGR# SERVICE CORP 005254 12/09/94 328.63 FOTO KAGIC 005258 12/09/94 13.75 GE#EP~L ELECTRIC CAPITAL 006079 12/09/94 136.00 GERVAX$ TELEPHONE CO 006143 12/09/94 95.44 GC3,~R GIU~P#ICS 006270 12/09/94 1,130.00 NANCY GRITTA 006325 12/09/94 31.75 G.T.E. #OeIL#ET 006373 12/09/94 171.73 G.U. HARDt/ARE 006405 12/09/94 42?.82 HACH CHEI41CAL GO 007030 12/09/94 90.50 INDUSTRIAL k~LDING SUPPLY 008100 12/09/94 38.92 JOe SHOPPERS [#C 009119 12/09/94 138.00 ~OGO CORPORATION 010293 12/09/94 372.09 LIGHTNING POkWER ~0 011230 12/09/94 111.00 LONG LIFE L~G#TING OF OR 011325 12/09/94 42.72 NS[ GROUP [NC 012015 12/09/94 125.00 IIARION AG SERVICE IHC 012079 12/09/94 450.00 14AR]ON COUNTY CLERK 012087 12/09/94 !23.00 IETROFUEL ]NG ]NC 012~,8 12/09/94 440.37 #ILE$ CHEVROLET 012490 12/09/94 126.37 #O#ITOR CO-OP TELEPHONE 012550 12/09/94 170.00 NATIONAL BAG CO I#C 013021 12/09/94 130.20 NATIONAL EHERGENCY NUHBER ASGO 013057 12/09/94 30.00 NATIONAL SOCIETY OF PROF E#G 013100 12/09/94 137.00 NORTH~ST NATURAL GAS 013350 12/09/94 1,121.60 10,497.94 11A 1/05/95 A/P CHECK LISTING FOR THE MONTH OF DECEMBER 1994 Page 2 Check Nmloer Budgetary Account Number 25536 $UPPLIES-k'~TP 25537 SUPPLIES-LIBRARY 255~B RENEI~/AL-PUBLIC I, IORKS 25539 RENEgALoSTREET 25540 SERVICES-CODE ENFORCE 25541 DUES-BUILDING 25542 SUPPLIES-LIBRARY 25543 SUPPLIES-STREET 255~4 SUPPLIES-UUTP 25545 SERVICES-VARIOUS 255/~ SUPPL]ESoFI#ANCE 25547 SEMINAR-STREET 255/,8 SERVICES-COURT 25549 SUPPLIES-LIBRARY 25550 SUPPLIES-LIBRARY 25551 SUPPLIES-LIBRARY 25552 SUPPLIES-STREET 25553 SERVICES-911 25554 SUPPLIES-STREET/UATER 25555 SUPPLIES-LIBRARY 25556 $UPPLIES-UATER 25557 SUPPLIES-LIBRARY 25558 SUPPLIES-COOE ENFORCE 25559 SERVICES-POLICE 2556~ SUPPLIES-ENGINEERING 25561 SERVICES-LIBRARY 25562 SUPPLIES-PUBLIC M)RKS 25563 $UPPLIES-UATER 255(~ SUPPLIES-I&/TP 25565 SUPPLIES-STREET/ENG 255(~ SUPPLIES-VARIOUS 25567 SUPPLIES-LIBRARY 25568 SUPPLIES'VARIOUS 25569 SUPPLIES-LIBRARY 255?0 SUPPLIES-LIBRARY 25~71 SUPPLIES-STREET 25572 SERVICES-STREET/PARKS 25573 SERVICES-VARIOUS 2557& SERVICES-VARIOUS 25575 SUPPLIES-gUTP 25576 ~IJPPLIES-LIBRARY 25577 SUPPLIES-UUTP/LIB 25578 SUPPLIES-LIBRARY 2557~ SERVICES-PARKS 25580 $ERVICES-UATER 25581 SUPPLIES-UUTP Vendor Name Vendor Number NORVAC ELECTRONICS 013373 OFFICE DEPOT 01/.029 OR BOARD OF ENGINEER EXANINER$ 01/.120 OR STATE DEPT OF AGRICULTURE 01/.205 OR DEPT OF NOTOR VEHICLE 01/.2/.0 OR NECHANICAL OFFICIALS ASSOC 014351 OXFORD UNIVERSITY PRESS 01~655 PACIFIC INTL.PZPE ENTER 015035 PACIFIC PURE BOTTLED gATER 015059 PORTLAND GENERAL ELECTRIC 015/.20 PRINTING ARTS INC 015520 FRED PRYOR SEMINARS IRC 015572 TERRY RAM]REZ 017050 REED REFERENCE PUBLISHING 0171/.5 REGENT BOm( COaPARY 0171~8 ROSEN PUBLISNZ#G GROUP 017320 SAFFRON SUPPLY CO 018020 ST PAUL COOPERATIVE TELEPHONE 018035 SJU. EN BLACKTOP & ASPHALT 018060 SCIENTIFIC ANERICAN LIBRARY 018287 SEARS CONNERCIAL CREDIT 018318 SELF COUNCEL PRESS 018~53 $ZLVERFLEET SYSTEN$ 0184~65 SI LVERTON HOSPITAL 018/.80 $ILVERTOR SAND & GRAVEL 018~90 SOUND ELEVATOR CO 018610 STATES#AN JOURNAL 018760 STETTLER SUPPLY CO 0187'90 SUNSHINE FILTERS 018818 SURVEYORS SUPPLY CO 018855 TELECOf4M SYSTEMS INC 019O43 TEN SPEED PRESS 019059 THE d THAYER CONPARY 019100 THORNDIKE PRESS 019150 TINE UARNER VIEWERS EDGE 01916~ UNOCAL:ER#IE GRAY, AN OIL 020010 U#ITED DISPOSAL SERVICE 020020 US UEST CONNU#ZCATiOtIS 020091 US ~EST CONNU#ICATION$ 020095 VALLEY gELDING SUPPLY 021050 VIDEO STORE SERVICES 021172 UALHART STORES INC 022035 N.U. UILSON CO 022/.18 UOLFER$ HEATING 022/*60 I~OCUBURN INDEPENDENT 022630 UOOOBURN LUHBER CO 022(~0 Check - Date Urttte~ Aiitourlt of Check 12/09/94 196. O0 12/09/9~ 1,~o.o3 12/09/94 60.00 12/09/9~ 20. O0 12/09/O4 6. 12/09/9/* 15.00 12/09/94 84.91 12/09/94 75. O0 12/09/9/* 33.00 12/09/9/* 19, 12/09/9~ 118.31 12/09/9~ 79. O0 12/09/9/* 39.5O 12/09/~ 9/.5.35 12/09/94 93.28 12/09/9/* 57.70 12/09/9~ 806.25 12/09/94 177.20 12/09/94 416.59 12/09/94 30.51 12/09/9/* 178.25 12/09/9/* 1 23.49 12/09/94 73.26 12/09/94 23. O0 12/09/9/* 194.60 12/09/94 16.1.43 12/09/94 /*2. O0 12/09/9/* 926. O0 12/09/9/* 79.31 12/09/94 123.85 12/09/9/, 75. 12/09/9/* 120.69 12/09/9/* 780.29 12/09/O4 5 ~4.96 12/09/9/* 404. O9 12/09/9/* 364.88 12/o9/94 ?01.69 12/0919/, 356.08 12/09/94 3,846.66 lZ/09/94 9.50 12/o9/9/* 137. 12/09/9/* 222.&6 12/09/9/* 262. O0 12/09/94 25. O0 12/09/9~ 189.75 12/09/9/* 158.50 llA 1/e5/95 A/P CHECK LISTING FOR THE HOHTH OF DECEMBER Page 3 Check N~r 25582 255~3 2558~ 25585 2558~ 25587 25588 25589 25~91 25592 25593 25594 255~5 25596 25597 25598 2559~ 256OO 25601 256O2 256O3 2560~ 256O5 256O6 256O7 256O8 256O9 25610 25611 25612 25613 25614 25615 25616 25617 25618 25619 25620 · 22621 2562Z 256~ 25624 25625 25626 25627 Budgetary Account Nmber SUPPLIES-VARIOUS SUPPLIES-ENG PETTY CASH-VARIOUS SUPPLIES-POLICE .VOID VOID VOID SUPPLIES-PARKS $ERV]CES-PARKS SERVICES-PARKS SERVICES'PARKS SERVICES'PARKS SERVICES'PARKS SERVICES'PARKS SERVICES-PARKS SUPPLIES-EHG SUPPLIES-PARKS REFUND-UATER/SEUER REFUHD-UATER/SEUER REFUND-t~ATER/SE~ER REFUHD-UATER/SE~ER SUPPLIES-PARKS SERVICES-911 SERVICES-UATER SUPPLIES-HAYOR/COU#CIL SERVICES'VAR%OU$ $ERV%CES-911 SUPPLIE$-ENG SERVICES-PARKS SERVICES-LIBRARY SERVICES-911 SERVICES-UUTP SERVICES-COURT SERVICES-C STORES SERVICES-POLICE SUPPLIES-POLICE SERVICES-PARKS SERVICES-PARKS SERVICE$-ENG SUPPLIES-k~ATER SUPPLIES-WATER SERVICE$-E#G SERVICES-NON DEPT SERVICES-POLICE RENEMAL-UATER SERVICES-TRAHSIT V~r N~ V~r N~mi~er Check - Date Uritt(~ ~t of Check $~00DBURN OFFICE SUPPLY 022670 12/O9/94 1~.57 gOOOBURN PHARHACY 022680 12/~/9~ CITY OF ~B~N 015255 12/12/9~ 158.87 PERS~AL T~CH ~TING 015~7 12/13/~ 3,~.00 VOID VOID VOiD VOID VOID VOiD T~R ~Y ~E 12/15/94 65.~ EVA PERFE~O N~E 12/15~ 1~.~ BERT~ VA~EZ N~E 12/15/~ 1~.~ CHR[ST[NE ~RC[A ~E 12/15/94 1~.~ B~HDO ~LD~O N~E 12/15/94 CHRISELD AL~ZO N~E 12/15/~ 1~.~ ~GE ~N N~E 12/15/94 40.00 ~R;~ ~Y N~E 12/15/94 140.~ ~5 AND SYSTEMS N~E 12/15/94 133.~ ~ER[~N ]NST~T~E OF ~CH]TEC ~E 12/15/9~ ~.29 LE~A ST~ N~E 12/15/~ ~7.32 UIL~ PR~ERTY H~T N~E 12/15/94 25.25 ED~ $E[~ALD N~E 12/15/94 R~E~T APTS M~E 12/15/94 ~.55 NYSA ~E 12/15/9~ J~S E RYALL N~E 12/15/94 1~.00 A~RE UNIF~ SERVICE 0005~ 12/15/94 20.00 A~S A~ ATHLETICS ~ 12/15/94 ~.00 AT&T [NF~TI~ SYSTEHS O0~ZO 12/15/~ AT&T ~AGE LINE ~RV]~S 00~59 12/15/~ 2~.~ ~E-BRUNING [NC ~1500 12/15/~ 120.69 D~ ~REY & ASS~iATES 0021~ 12/15/94 3,818.89 ~L~S SEPTIC T~K CLE~ING ~21~ 12/15/94 1~.~ CELLU~ ~E ~05 12/15/~ 15.56 CINTAS 002~ 12/15/94 1~. 10 ~R~T ~LEY ~ 12/15/94 27.50 ~ER[~N ~SZNESS ~CH[NE$ ~28~ 12/15/~ 1~.85 CREDIT N~TH~ST ~P 00~0 1Z/15/9~ ~.00 D~E ~R~ 003037 12/15/~ DE ~S & AS~[ATE$ [MC 0031~ 12/15/94 ~1.50 ENGEL~ ELECTRIC 0~1~ 12/15/94 1Z7.~ ER[CKSEN ~P CO 0~265 12/15/94 ;n;E~UC~ ~C 00~; 1;/~/;~ ~-~ ,xc, C,Em~C ~ 00~30 12/1~/~ 187.80 J~ SHAPERS [NC 0~119 12/15/9~ 514.20 ~R[~ ~NTY F;S~L SVCS 0121~0 12/15/9~ 1~.00 MILES CHE~ET 0124~ 12/15/94 1~.~ ~E~ HEALTH D]VlSi~ 01~311 12/15/~ 1~.00 P?~EER GLASS 015330 12/15/~ 2~.~ 58,~0.24 11A 1/05/9~ A/P CXECK LISTING FOR THE HONTH OF DECE#BER 1994 Page Ch~k N~eixr Budgetary Acc~t NLmnber Vendor Nm Vendor N~mnber Ch~k - Date Written A~t of Check 25628 SERVICES-STREET PORTLAND GENERAL ELECTR[C 015420 12/15/94 8,687.7'8 25629 SUPPLIES-COURT PORTLAND STANP & SEAL 015450 12/15/94 13.15 25630 SUPPLIES-POI. ICE R & R UNIFORNS 017003 12/15/94 351.90 25631 SERVICES-PARKS LES SCHWAB TIRE CENTER 018300 12/15/94 21&.20 25632 SERVICES-CITY ATTY N RORERT SHIELDS 018450 12/15/94 4,601.25 25633 SERVICES-911 SILVER FALLS 911 018468 12/15/94 89.70 2563~ SERVICES-ENGINEERING TEKTRONIX INC 0190~9 12/15/9~ 1,895.00 2563~ SUPPLIES-VARIOUS THE J THAYER CO 019100 12/15/94 84.00 25636 SUPPLIES-WATER UNOCAL:ERNIE GRAHAN OiL 020010 12/15/9~ 63.68 25637 SERViCES-LiBRARY G.F. UEBB INC 022113 12/15/94 4,856.00 25638 SERViCES-CITY HALL S~X~OBURN INDEPENDENT 022630 12/15/94 81.50 25639 SUPPLIES-VARiOUS WOOl)BURN OFFICE SUPPLY 022670 12/15/94 86.81 25640 SERVICES-PARKS UOODBURN RENT-ALL 022708 12/15/94 1,900.00 25641 SERVICES-WATER US POST OFFICE 020090 12/16/94 18~..02 25642 PETTY CASH-VARIOUS CiTY OF UOODBURN 015255 12/19/9& 165.93 25643 POSTAGE NTR-VARIOUS POSTAGE BY PHONE 015466 12/20/94 500.00 25644 VO I D VO I D VO % D 25645 VO % D VO I D VOID 25646 VOiD VOID VOID 25647 DUES-Wifl'P ACI,/A NONE 12/22/94 300.00 25648 SERViCES-STREET PORTLAND GENERAL ELECTRIC NONE 12/22/94 80.00 25649 SERV%CES-L%BRARY $TRATTON PIANO TUNING NONE 12/22/94 60.00 25650 SUPPLIES-LIBRARY SOFT KEY iNTERNATIONAL NONE 12/22/94 35.45 25651 SUPPLIES-LiBRARY SAFETY ENTERPRISES NONE 12/22/94 15.00 25652 SUPPLIES-LIBRARY CONSOLIDATED PLASTICS CO NONE 12/22/94 257.09 25653 SUPPLiES-LIBRARY CONSOL[DATED PLASTICS CO NONE 12/22/94 1,351.89 2565V SUPPLIES-LIBRARY HENRY HOLT & CO NONE 12/22/94 93.40 25655 REG[STRAT[ON-FINARCE FRANKLIN GUEST CO NORE 12/22/94 ~5.00 25656 SUPPLIES-LIBRARY ALAN NEYERS & ASSOCIATES NONE 12/22/94 182.00 25657 SUPPLIES-WATER ADVANTAGE BUSINESS FORNS 000073 12/22/94 838.82 25658 GERVICES-UATER AHH YARD CARE 000095 12/22/94 125.00 25659 SUPPLiES-WATER ALLIED SAFETY %NC 000144 12/22/94 334.03 25660 #ENBERSHIP-LIBRARY ANERICAN LIBRARY ASSOC 000250 12/22/94 160.00 25661 SUPPL%E$-I&/TP ARGO INDUSTRIAL 000485 12/22/94 587.67 25662 SUPPLIES-LIBRARY BAKER & TAYLOR CO 001090 12/22/94 23.92 25663 SUPPLIES-CITY ATTY BUTTERSWORTH$ LEGAL PUBLISH 001590 12/22/94 73.76 25664 SEN[NAR-LIBRARY CAREER TRACK 002123 12/22/94 99.00 25565 SERVICES-ENGINEERING CARLSON TESTING INC 002143 12/22/94 116.00 25666 SERVICES-LIBRARY CHENEKETA CONNUN]TY COLLEGE 002410 12/22/94 71.00 25E67 SUPPLiES-LIBRARY CHILDRENS PRESS PUBLISHER 002450 12/~./94 53.10 25668 SERVICES-ENG]NEERI#G CH2N-HILL 00247'[ 12/22/94 1,212.27 25669 GERV%CES-UUTP CINTAS 002484 12/22/94 161.92 25670 WORKERS CONP-NOR DEPT CIS: C[TY-CTY IHS SERVS 002488 12/22/94 2,180.62 25671 SUPPLIES-CITY ATTY CLARK BOARDWAN CALLAGHAN 002543 12/22/94 100.58 25672 REGISTRATIOR-Ui,JTP CLACI(ANA$ CONN COLLEGE 002550 12/22/94 370.00 25673 SUPPLIES-PLANNING COLUNBIA ART & DRAFTING 002662 12/22/94 455.60 91,5~6.28 llA 1/05/95 A/P CHECK L[ST[HG FOR THE MONTH OF DECEMBER 1994 Page 5 Check Nm~er 25674 25675 25676 25677 25678 25679 25680 2568;, 25685 25686 25687 25688 25689 25690 25691 25692 25693 25694 25~95 25696 25697 25698 25~99 25700 25701 25702 2570~ 257O4 257O5 25707 25708 2570~ 25710 25711 25712 2.r.71 $ 257'1& 25715 25716 25717 25718 25719 Budgetary Account N~ber SUPPLiES-LIBRARY SERVICES-t~/TP SUPPLIES-POLICE SERVICES-UUTP SUPPLIES-LIBRARY SERVICES-ENGINEERING SUPPLIES-WWTP REIMBURSEHENT-POLICE SUPPLIES-U~TP SUPPLIES-LIBRARY SUPPLIES-UATER SERVICES-UUTP SERVICES-VARIOUS SERVICES-LIBRARY SUPPLIES'LIBRARY SERVICES'UUTP SUPPLIES-LIBRARY SERVICES-LISRARY/~JTP SERVICES-k~TP SERVICES-LIBRARY SERVICES'LIBRARY BOOKS-LIBRARY REINBURSENENT-PW SUPPLIES-LIBRARY SUPPLIES-LIBRARY SUPPLIES-UATER SUPPL]ES-VARIOLIS SUPPLIES-VARIOUS SERVICES-911 SUPPLIES-LIBRARY HEHBERSHIP-t~TP $UPPLIE$-I~JTP SUPPLIES-POLICE/911 SERVICES-ENGINEERING SERVICES-STREET $ERVICES-LRJTP SERVICESoUUTP FEES-EHGINEERI#G SUPPLIES-LIBRARY SUPPLIES-LIBRARY SUPPLIES-LRfl'P SUPPLIES-POLICE SUPPLIESoLAJTP SUPPLIES-DAN SERVICES-POLICE SUPPLIES-UWTP Vendor Name vendor Nm~er THE COMPUTER STORE 002736 CONTRACT ENVIRONMENTAL SERVICE 002800 THE COP SHOP 002836 CUNNINS NORTHWEST INC 002930 CY DECOSSE 002990 DE HAAS & ASSOCIATES ]NC 003108 DIVE RESCUE INTL INC 0032.%6 DONALD L EUBANK 00~280 ERNST HARDUARE FEATURE FILMS FOR FAMILIES 005073 lid FOULER CO INC 005210 SEHERAL ELECTRIC CO 006080 G.T.E. HOSILNET 006373 C.J. #ANSEN CO INC 007055 HISPANIC BOOKS DIST 0072&7 INDUSTRIAL UELD[NG CO 008075 INGRAN DIST GROUP 008116 JANES ABBOTT ELECTRIC 009058 JUOSON'S INC 009199 K]NTRONIC$ COMPUTER PRCOUCT$ 010097 KNOGO CORPORATION 010293 LIBRARY JOURNAL 011276 BANBANA LUCAS 011368 NADERA CINEVIDEO INC 012036 NACNILLAN PUBLISHING CO 0120~0 NAYOW~LL & RARTZELL INC 012327 METROFUEL[NG INC 012/~08 N[CROUAREHOUSE 012459 DR CLEON MILLER 012509 NATIONAL GEOGRAPHIC SOCIETY 013060 NORTHUEST BIOSOLIDS #NGNT 013262 NONTIRdEST SAFETY SERVICES 013299 NORVAC ELECTRON[CS INC 013173 OBEC CONSULTING ENGINEERS 014015 ONE CALL CONCEPTS INC 014054 OREGON ANALYTICAL LAB 01&107 ONEGON DEPT OF REVENUE 01421? OREGON DEPT OF WATER RESOURCES 014218 OXFORD UNIVERSITY PRESS 01~655 OXI4OOR HOUSE 01/o665 PACIFIC PRINTERS 015058 PACIFIC PURE BOTTLED k~ATER 015059 PACIFIC UATER UORK$ SUPPLY 015065 PAGENET OF OREGON [NC 015101 PIONEER GLASS 015330 PLATT ELECTRIC CO 015~0 Check - Date Written Aaount of Check 12/22/94 14.00 12/22/94 297.00 12/22/94 3,208.00 12/22/94 355.50 12/22/9/, 65.27 12/22/9~ 1,281.57 12/22/94 1~8.79 12/22/94 243.65 12/22/94 33~.05 12/22/94 50.80 12/22/9~ 242.00 12/22/9~ 2,240.00 12/22/9~ 168.55 12/22/9& 6&O.O0 12/22/94 256.00 12/22/94 3~0.00 12/22/94 ~2.89 12/22/94 333.00 12/22/94 206.70 12/22/94 33.95 12/22/94 500.00 12/22/94 79.00 12/22/94 111.63 12/22/94 52.42 12/22/94 25.69 12/22/9~ 658.00 12/22/94 1,135.01 12/22/94 582.60 12/22/94 2]0.00 12/22/94 23.95 12/22/94 250.00 12/22/94 307.50 12/22/94 169.70 12/22/94 1,561.50 12/22/94 ~.10 12/22/94 2,36?.00 12/22/94 247.00 12/22/94 785.00 12/22/94 20.05 12/22/94 28.21 12/22/94 480.00 12/22/94 22.50 12/22/94 460.18 12/22/94 68.97 12/22/94 100.00 12/22/94 17.60 112,675.61 llA 1/05/9~ A/P CHECK LISTING FOR THE HONTH OF DECEMBER 1994 Page 6 Check N~ber Budgetary Account N~ber Vendor Name Vendor Number Check - Date Written A~ount of Check 25720 SERV[CES-UATER PORTLAND GENERAL ELECTRIC 015420 12/22/94 941.19 25721 SERVICES-911 PTi CONMiJNICATION$ 015580 12/22/94 120.00 25722 SERVICES-COURT TERRY RANIREZ 017050 12/22/94 54.50 2572~ SUPPLIES-t&/TP JACK RAULi#GS 017054 12/22/~ 630.05 25724 SUPPLIES-LIBRARY REGENT 8001( CO 0171~8 12/22/94 85.98 25725 SERV[CES-VdTP UALT ROBERTS CONSTRUCTION 017295 12/22/94 856.00 25726 $UPPLIES-I~ATER ROSCOE MOSS MFG CO 017308 12/22/94 337.41 25727 SUPPLiES-LIBRARY ROURKE PUBLISHING GROUP 0173~3 12/22/94 25728 SUPPLIES-LIBRARY SAFEUAY STORES 018025 12/22/94 ~..0~ 25729 SUPPLIES-TRANSIT SCHETKY NORTHUEST SALES 018240 12/22/94 24.22 25730 SUPPLIES-UUTP LES SCHUAB TiRE CENTER 018300 12/22/~ 454.50 25731 $EMZ#AN-M~TP SEMINARS INTERNATiONAL 018357 12/22/94 99.00 25732 StJPPLIES-LIBRARY SELECT VIDEO PUBLISHING 018386 12/22/94 100.20 25733 SUPPLIES-CITY ATTY SHEPARDS MCGRAU HILL 018~30 12/22/94 397.20 2573~ SERVICES-PUBLIC UORI(S STETTLER SUPPLY CO 018700 12/22/94 33,5~.05 25735 SUPPLIES-LIBRARY/VJTP SUPERINTENDENT OF DOCUNENTS 0188~3 12/22/94 58/,.00 25736 SUPPLIES-LZBRARY TEN SPEED PRESS 01~059 12/22/94 13o19 25737 SUPPLiES-VARIOUS THE J THAYER COHPANY 019100 12/22/9~ 245.58 25738 SUPPLIES-LIBRARY THORNDIKE PRESS 019150 12/22/94 300.74 25739 SUPPLIES-LIBRARY TIME LIFE BOOKS 019160 12/22/94 18.1'4 25740 RE%MBIJRSENENT-POL[CE UILLIAN A TOBRE$ 019185 12/22/94 86.~8 251'41 SUPPLIES-VANIOUS UNOCAL:ER#1E ERA#AN OIL 020010 12/22/94 1'42.59 257F,2 SUPPLIE$-WWTP US BEARI#G$ & DRIVES 020049 12/22/94 2,097.91' 251'43 SUPPLIES-LIBRARY USWEST DIRECT 020092 12/22/94 281'. 52 251'~4 SERVICES-911 US NEST COR#U#ICATIONS 020095 12/22/94 156.51 25745 SERVICE$-WWTP VII(I#G I#$TRU#E#T LAB 021171' 12/22/94 1,200.00 25746 SUPPL I E S - L I BRARY V I S I ON S 021203 12/22/94 79. 25747 SUPPLIES-LIBRARY VITAL SPEECHES OF THE DAY 021205 12/22/94 40.00 25748 SUPPLIES-911 k~ALHART STORES [#C 022035 12/22/94 99.8~ 25749 SERV]CES-UATER I~ATER,FOCO & RESEARCH LAB 022062 12/22/94 459.00 25750 SUPPLIES-LIBRARY I~EST PUBLISH[HG CO 022160 12/22/94 10~.00 25751 SERVICES-POLiCE UOOOBUR# CARCRAFT 022508 12/22/94 25752 $ERV]CE$-L ]BRARY MX)OBUR# FLORIST 022600 12/22/94 25.00 25753 SERVZCE$-ENG]#EERING M:)OOBURN #[GH SCHOOL 022615 12/22/94 30.00 25754 SUPPLIES-VARIOUS I~(X)OBUR# OFFICE SUPPLY 022670 12/22/94 326.61 25755 $ERV]CES-I&JTP M:XX)BUR# RADIATOR & GLASS 022700 12/22/94 20.00 25756 SUPPL ] ES-I~ATER ~(:X)OSUR# RE#T ALL 022708 12/22/94 85.16 25757 SUPPL]ES-L]BRANY UORLD MEDIA EXPRESS 022815 12/22/94 21.59 25758 SERVICES-LIBRARY YES GRAPHICS 024025 12/22/94 71.25 25759 SERVICES-UATER US POST OFFICE 020090 12/22/94 205.95 25760 SERVICES-UATER US POST OFFICE 020090 12/22/94 191.9~) 25761 V 0 I D V 0 ! D V 0 ! D 25762 VOi D VOI D VOI D 257~ VO i D VO ] D VO I D 25?64 REFUND-UATER/SEI~ER H. FISHER X B DOUBRAVA NONE 12/30/94 18.05 251'65 REFUND-UATER/SEUER RON RAVERLANDT NONE 12/30/94 1.78 158,413.07 llA 1/05/95 A/P CHECK LISTING FOR THE HONTH OF DECE#BER 1994 Page 7 Check Nar Budgetary Account Nar Vendor N~me Vendor Nar Check - Date Written Amount of Check 257(~ REFIJ~D-gATER/SEgER SUSAN KING NORE 12/30/9& 17.30 25767 SUPPLiES-RSVP CUB SCOUT PACK NONE 12/30/9& 300.00 257~8 SUPPLIES-RSVP UASHINGTON SCHOOL PTA NONE 12/30/94 80.00 25769 SERVICES-LIBRARY HIRIAH STAPLES NONE 12/30/94 75.00 25770 SERVICES-PARKS ARBY'S PIZZA lng 000027 12/30/94 48.00 25771 SERVICES-PARKS ACE SEPTIC & EXCAVATING 000031 12/30/94 200.00 25772 SUPPLiES-PARKS/RSVP AL'S FRUIT & SHRUB CENTER 000160 12/30/9~ 113.60 25773 SERVICES-VARIOUS ARAHARK UNIFORH SERVICE INC 00053/~ 12/30/9~ 118.80 25774 SUPPLIES-911 AUTOgATED OFFICE SYS 000563 12/30/94 33.75 25775 SUPPLiES-POLiCE AUARD$ AND ATHLETICS 000580 12/30/94 5.00 25776 SUPPLIES-PARKS BEFORE AND AFTER 001179 12/30/9~ 36.00 25777 SUPPLIES-PARKS BEN FRANKLIN $TURE 001205 12/30/9~ 25778 SUPPLIES-POLICE BEST IHPRESSIORS 001240 12/30/9~ 589.00 25779 SERVICES-PARKS BILL'S SERVICE CENTER 001270 12/30/9~ 730.72 25780 SUPPLIES-VARIOUS BI-HART CURPURATIOg 001275 12/30/94 231.16 25781 SUPPLIES-PARKS CALLIN NOVELTIES 0020~1 12/30/94 182.20 25782 SERVICES-tA/i'P CARL'S SEPTIC TANK CLEANING 002136 12/30/94 100.00 25783 SERVICES-POLiCE CASE AUTOHOTIVE 002190 12/30/94 654.80 2578~ REI#BURSEHENT-CITY AD#IN CHRIS CHILDS 002448 12/30/94 68.25 25705 SERVICES-ENGINEERING CH2#-HiLL 002478 12/30/94 11,100.69 25786 SERVICES-UUTP CINTAS 002484 12/30/94 289.63 25787 SERVICES-NOg DEPT CIS: CITY-CTY INS SERV 002488 12/30/94 15,775.63 25788 SUPPLIES-VARIOUS CO#VENIENCECARD 002815 12/30/94 129.55 25789 SUPPLIE$-UUTP A.U. DAVIS SUPPLY CO 003068 12/30/94 32.3~ 25790 SUPPLIES-VARIOUS DAVISO# AUTO PARTS 003080 12/30/94 427.38 25791 $UPPLIES-POCICE DAVISON AUTO PARTS 003081 12/30/9~ 13.70 25792 SUPPLIES-VdTP DiVE RESCUE INTL INC 003236 12/30/9~ (~.30 25793 SERVICES-PARKS ESCOH SOFTUARE SERVICES 00~268 12/30/9/, 750.00 25794 SUPPLIES-POLICE FAR#ERS OiL 0050~0 12/30/9~ 589.43 25795 SERVICES-I~/TP FIRE EXTINGUISHER SERVICE 005124 12/30/94 90.35 25796 SUPPLIES-POLICE FUTURE SHOP 005395 12/30/94 65.90 25797 $UPPLIES-gUTP GALCO INDUSTRIAL ELECTRONICS 006012 12/30/94 810.52 25798 $UPPLIES-gt~TP GENERAL ELECTRIC CO 006081 12/30/94 1,854.60 25799 $ERVICES-FiRANCE GOV'T FINANCE OFFICERS ASSOC 006238 12/30/94 205.00 25800 SUPPLIES-PARKS GRAND SLAg 006273 12/30/94 59.00 25801 SERVICES-PARKS/911 GTE HUBILNET 006373 12/30/94 21.90 25802 SUPPLIES-VARiOUS G.U. HARDg~.RE CENTER 006~05 12/30/94 216.57 25803 SERVICES-CITY ~LL C.J. HANSEN CO [NC 007055 12/30/94 320.00 25804 SERVICES-VN~IOIJS HARRIS AND EIDE 007095 12/30/94 3,500.00 Z§805 SUPPLIES-RSVP PATRICIA flELLHAKE 007117 1Z/30/94 ?.50.24 25806 SERVICES-PARKS NERSNBERGER #OTORS 007150 12/30/94 59.40 25807 SERVICES-PARKS H[LLYERS HID CITY FORD 007228 12/'50/94 112.95 25808 SERViCES-PARKS JANES ABBOTT ELECTRIC 009058 12/30/94 111.00 25809 SERVICES-ENGiNEERING dUB SHOPPERS I#C 009119 12/30/94 276.00 25810 SUPPLIES-VARIOUS L & L BUiLDiNG SUPPLIES 011010 12/30/9~ 368.25 25811 SUPPLIES-VARIOUS LEAGUE OF OREGON CITIES 011110 12/30/94 90.00 199,620.74 llA 1/05/95 A/P CHECK LISTING FOR THE MONTH OF DECEMBER 1994 Page 8 Check Nar 25812 25813 25814 25815 25816 25817 2581~ 25819 2552O 25821 25822 25823 25825 25826 25827 25828 25829 25830 25831 25834 25835 25836 25838 25839 238~0 25841 25842 25843 2584~ 25846 2~8~7 25848 Budgetary Account Nmber SERVICES-BUILDING SUPPLIES-VARIOUS SUPPLIES-STREET SUPPLIE$-C GARAGE MEMBERSHIP'COURT SUPPLIES'STREET SUPPLIES-RSVP SUPPLIES-WATER SUPPLIE$-I~TP SUPPLIES-POLICE SUPPLIES-WATER SUPPLIES-STREET SERVICES'PARKS SERVICES'PARKS SERVICE$-INTP SUPPL%E$-I~TP SUPPLIES-POLICE SUPPLIES-PARKS SUPPLIES-CITY ATTY SUPPLIES-VARIOUS SUPPLIES-STREET SERVICES-911/WATER SERVICE$-I~TTP SUPPLIES-POLICE SUPPLIES-POLICE SUPPLIES-WATER SUPPLIES-PARKS/911 SUPPLIES-VARIOUS $UPPL%ES-POLICE/ENG SERVICES-RSVP SERVICES-RSVP SERVICES-RSVP SERVICES-RSVP SERVICES-RSVP SERVICES-RSVP SERVICES-RSVP SERVICES-RSVP Vendor Name Vendor Nmber Check - Date Uritten Amount of Check ~RION COUNTY BLDG INSPEC 012090 12/~0/~ 1,968.25 HR P'S AUTO PARTS 012510 17../30/9~ 13.23 NU DIN4OND BLADE & BIT SALES 013272 12/30/94 455.05 OIL RE-REFINING CO 014023 12/~0/94 45.00 ORE ASS# FOR COURT ADMIN 014081 12/30/9~ 35.OO PACIFIC SAFETY SUPPLY INC 0150~0 12/30/94 164.~0 PAC]F%C PRINTERS 015058 12/30/94 9~.65 PACIFIC WATER WORKS SUPPLY 015065 12/30/94 3,766.OO PATTON & PATTON 015172 12/30/94 9~.OO PIONEER ELECTRONICS 0153~5 12/30/94 POUER RE#TS I#C 015490 12/30/9~ 285.00 SALEM PRIHTING-BLUEPRI#T 018110 12/30/9& 30.OO KEN SCHAFFNER 018226 12/30/94 80.OO SCHOOL BUS SERVICES ]NC 018270 12/30/94 210.25 SEARS, ROEBUCK & CO 018~20 12/30/94 337.60 SEWING & VACU~ EXCHAHGE 018~05 12/30/9& 78.43 SLATER CONHUNI~TIONS 018522 12/30/94 651.82 SPORTS SUPPLY GROUP INC 01869~ 12/30/94 379.~ STATE COURT ADMINISTRATOR 018745 12/30/94 35.00 THE J THAYER CO 019100 12/30/94 358.81 TRAFF%C SAFETY SUPPLY CO 019220 12/30/9~ 40~.50 US UEST COMHUN]CAT]ONS 020095 12/30/94 VIKING INSTRUHEHT LAB 021177 12/38/9~ 862.50 YULrJ~N lNC 021300 12/30/94 1,028.OO WALBLRRT STORES l#C 022035 12/30/94 257.30 WATER SYSTEM SUPPLY Z#C 022085 12/30/94 19~.50 laXX)BORN LUMBER CO 022660 12/30/9~ 26.73 I~:XX)BURN OFFICE SUPPLY 022670 12/30/94 118.38 I, KX)DBURN PHARMACY 022680 12/30/94 15.71 IaBN UORLD'S BERRY MUSEUM 022777 12/30/9~ 176.09 RUTH 8ROUNE 035080 12/30/94 16.00 GEORGE CUSTER 035128 12/30/94 21.25 GRACE FOLTZ 035250 12/30/94 30.OO LEONARDO GONZALEZ 035290 12/30/94 19.50 CHARLES NOHLER 035555 12/30/9& 40.00 ROBERT $TILLNAN 035667 12/30/94 17.50 GERALD W(X)O 035790 12/30/94 82.50 212,156.15 15A MEMO TO: FROM: SUBJ.: DATE: Mayor and City Council Chris Childs, City Administrator ~N-~' 1994 Accom_olishments / 1995 Goals December 30, 1994 It is once again my privilege to present the Council with a summary outline of some of our more notable achievements and accomplishments during the 1994 calendar year, as well as some of the principal goals that city staff has identified for 1995. 1994 was truly a very exciting and eventful year for the City of Woodburn and the number of things accomplished during the year is entirely too numerous to attempt to itemize in detail. The city council dealt with a broad range of important issues during 1994. Similarly, city staff continues to move at full speed in trying to accommodate the continuing growth and changes within the city. Individual and collective efforts throughout the city organization should serve as a point of pride to every employee, every department manager, the Mayor and Council, and the community alike. Many accomplishments may appear insignificant to someone on the "outside looking in", and many are part of simply getting the day-to-day work done. But all are critical to the well-being of the city and require much hard work and dedication on the part of our employees. I refer to such things as getting a good audit report, complying with state and federal regulations in the water or wastewater areas, properly addressing development activity in a timely manner, providing "on-time" bus service, answering and responding to every emergency call, etc., etc. Every city employee who contributes in his or her own way to each and every accomplishment deserves to feel a distinct sense of satisfaction in the provision of quality service to our community. As to the year in review, an ambitious set of some 24 general goals was presented for Council review in January, 1994. A significant number of them were completed during the year and initial expectations were even exceeded in some cases. Virtually all of the 1994 goals that may not have been accomplished remain as ongoing tasks to be pursued and completed in an orderly manner. Specifically, a summary review of 1994 goals is as follows: 1 5A Page 2 - Goals and Accomplishments (December 30, 1994) * Preparation of a balanced F.Y. 1994-95 budget that optimizes provision of current city services to the most practical extent possible. Comoleted. * Passage of a fair and competitive annual operating levy to ensure uninterrupted provision of city services. Comoleted and exceeded. 1994-95 operating levy passed in May, 1994, followed in November, 1994 by voter passage of an updated city tax base. * Completion of revised and updated citywide Emergency Disaster Plan. Continuing. Some departmental SOP's remain to be completed, with "table top" and actual physical emergency drills planned for 1995. * Continue to address gang issues through law enforcement and community partnership efforts. Continuing. Proper attention to this issue is not something that can ever specifically be "completed". * Completion of in-house ordinance recompilation project. Nearly comoleted. Final changes, development of distribution schedule and printing remain. The city will have saved several thousand dollars through the manner in which this project was accomplished. * Develop comprehensive groundwater protection program. ~¢D_Q~,~JJD. O. This project has been subject to competing priorities and availability of staff time. * Final resolution of North Willamette Telecom franchise application process. Continuing. This issue has been impacted by continuing changes in FCC regulations and the subsequent filing of a limited "Competitive Telecommunications" franchise application. * Completion of Astor Way (construction) and Nazarene (renovation) water well projects. Comoleted. * Completion of proposed Country Club/Oregon Way intersection and signal realignment. Nearly comeleted. Design, property acquisition and award of contract completed. Construction in progress with spring 1995 completion date anticipated. * Completion of proposed Evergreen north extension/4-way traffic light. Continuing. Right-of-way has been dedicated and engineering plans approved. Completion (est. summer, 1995) to occur prior to issuance of occupancy permit to Holiday Inn Express. * Completion of Centennial Park Phase I, including access road, parking lot and two ballfields. Continuing. Earthwork, ballfield tiling and other tasks have been accomplished by various community groups and donors, including U.S. Marine Corps Reserves. 15A Page 3 - Goals and Accomplishments (December 30, 1994) * Complete financing package and move into final design/construction phase regarding new year-round aquatic center. Comoleted and exceeded. G.O. bond passed in March, 1994, design completed, and construction now under way. * Renewal of Northwest Natural Gas franchise..~. * Renewal of Woodburn Ambulance franchise..Cg.Q.tJQUJQg. Council workshop to review alternatives planned for January 30, 1995. * Support legislation to preserve local control of community-based 9-1-1 Public Safety Answering Points (PSAPs). _C_P__~.P_~&¢~. After numerous public hearings, state has withdrawn its objections to determination on a county-by-county basis. * Determination of most suitable format for provision of 9-1-1 dispatch services to city and surrounding area in an effective, efficient and cost-effective manner. Continuing. Council workshop to review proposed ORS 190 Intergovernmental Agreement for 9-1-1 services scheduled for January 5, 1995. * Completion of citywide 20-year Transportation Plan which complies with state- mandated DCLD Transportation Rule. ~2lltJQUJD~. Completion date estimated to be Aug.-Sept., 1995. * Completion of WWTP facility planning process and selection of final design alternative for new facility. ~. Final design alternative identified; funding options presently under review. Council workshop scheduled for January 17, 1995. * Amendments and revisions to Comprehensive Plan and associated ordinances to ensure compliance with statewide land use goals..C_Oj~J~IUJD~. This is an ongoing process. Examples during 1994 include amendments to Downtown Historic District, sign ordinance, etc. * Update city data base regarding housing, infrastructure, maps, etc. Nearly completed. All required data now on Technicad computer system and preparation of new maps now in progress. * Completion of major earthquake-related repairs to Library facility. Cornoleted. Only minor chimney repairs and final OEM/FEMA project signoff remain. * Development and adoption of computer policies for utilization, purchase and sharing of computer hardware and software, along with equitable and affordable plan for meeting the city's long-range needs in this area. Continuino. 1 5A Page 4 - Goals and Accomplishments (December 30, 1994) * Define objectives for expanded and updated telephone/telecommunications system. Continuing. Impacted by more immediate concerns regarding city hall/library HVAC systems. * Major update of utility billing files to conform to revised USPS carrier route numbers. Continuino. Hampered by lack of established procedures on the part of U.S. Postal Service. Continuing in the "Year in Review" vein, many other issues and events, both good and bad, consumed considerable amounts of staff time resources or were otherwise newsworthy during 1994. Each had some degree of either immediate or future impact to the city. Some of these include: * Cooperative regional sludge management study. * Two major criminal homicide investigations. * Dangerous building process - Salud/OId Bank bldg. * Special PSU citywide census. * Uninsured motorist towing ordinance. * Notice of award 3-yr., $150,000 BJA community policing grant. * Isolated water supply bacterial problems. * Swimming pool G.O. bond sale process. * Streamlining of facilities maintenance program. * Chronic nuisance property ordinance. My list of goals for 1995 includes a mix of personal concerns and ideas elicited from the city's executive management team, as well as some remaining 1994 goals that were not fully achieved during the year. The number of shared goals indicates to me that we are, collectively, "on the same wave length" and moving in a team- oriented fashion toward accomplishing them. Similarly, I believe that the Council members, individually and collectively, can identify with the significance and importance of each goal enumerated. Each of the goals outlined below has a reasonable probability of being accomplished during 1994. Some may not for various reasons, while other goals, needs or unexpected issues may present themselves during the course of the year. A list of goals represents a general plan of action and, like any other "list" often needs to be amended from time to time. The following goals for 1995 are presented in no particular order of priority (each is important in its own way): 15A Page 5 - Goals and Accomplishments (December 30, 1994) * Preparation of a balanced F.Y. 1995-96 city budget that maximizes provision of current city services and recognizes growth-related needs and objectives. * Continue a strong prevention, intervention and enforcement program directed at the gang issues facing Woodburn, including renewal of the Department of Justice Byrne Memorial grant supporting gang intervention activities. * Finalize development of the City Disaster Plan and showcase at least one full-scale disaster exercise during 1995. * Development of Council goals and action plan to guide the city through the final five years of the decade into the Twenty-First Century. * Successful completion and operation of the Woodburn Memorial Aquatic Center. * Successful transition of 9-1-1 dispatch services to an independently functioning joint intergovernmental agency created under ORS Chapter 190. * Completion of Phase I of Centennial Park, including access road, parking lot, youth ballfields and play area. * Development and adoption of uniform internal policies for utilization, purchase and sharing of computer hardware and software. * Completion of Evergreen north extension/4-way traffic light. * Final resolution of North Willamette Telecom cable television and 'competitive telecommunications' franchise applications. * Development and implementation of updated competitive compensation plan for city management and supervisory personnel. * Final DEQ approval of Wastewater Facilities Plan and start of plant pre-design phase. * Completion and implementation of city Transportation System Plan (TSP) after approval from state agencies. * Revision and update of Comprehensive Plan and implementing ordinances, including joint development of a long-term citywide Parks Comprehensive Plan. * Successful CDBG grant application and implementation of a new housing rehabilitation program. 1SA Page 6 - Goals and Accomplishments (December 30, 1994) * Accomplish necessary replacement or upgrades to City Hall and Library HVAC systems. * Updated aerial contour mapping project encompassing the entire city and Urban Growth Boundary. * Development of Private Water Well Abandonment Program and full implementation of comprehensive groundwater protection program. * Completion of updated Public Contracting Rules and purchasing manual. * Development of long-term city hall/General Fund Capital Improvement Plan (CIP). * Update of utility billing files computer program to conform to revised USPS carrier route numbers. In conclusion, I believe that 1994 was a good year, and a very busy year, for Woodburn's city government. I look forward to an equally productive year in 199§, as many of the projects and tasks started in 1994 begin to come together. It is essential that the Mayor and Council continue to be in a position of knowledge and understanding, regarding these projects, in order to accurately communicate the city's needs and objectives to a growing constituency. Just as it is important that Council members be able to identify with the significance each goal enumerated by the Administrator and city staff, it is equally important that the Council be able to develop and identify its own collective goals, from which important long-term policy decisions can be made and implemented accordingly. It is my understanding that the most recent formal goal-setting by the Council occurred in 1987. In our rapidly changing 1990's environment, it is imperative that this once again be considered at the present time. Mayor Kirksey has indicated her support for the importance of Council goal-setting. With appropriate direction from the Council, I am most willing to arrange for a capable facilitator and make other necessary arrangements to enable such a process. 15B MEMO TO: FROM: DATE: SUBJECT: CITY COUNCIL & MAYOR NANCY GRITTA. FINANCE DIRECTOR ~-~'~ JANUARY 3, t994 AUDIT OF '1993-94 FISCAL YEAR The audit for the risc'al year ended June 30, t 994, Is completed. I presently have one copy in my office; more copies will be printed and bound within the week. Call me if you would like to examine the audit or would like to have your own copy. MEMO 15C DATE: JANUARY 3, 1995 TO: MAYOR AND CITY COUNCIL FROM: RE: COMMUNITY DEVELOPMENT DEPARTMENT CENSUS AND INCOME SURVEY DATA In July, 1994, the City Council secured an agreement with Portland State University Center for Population Research and Census to initiate an updated population count for Woodburn. The objective of this count was twofold - one, to insure that the City had a "true" population count on which to base future population projections and, secondly, to obtain the City's "fair share" of state tax revenues which are based on a city's population count. It was Woodburn's contention that our population was closer to 16,000, rather than Portland State University's position that our population was closer to 1.4,000. The door-to-door census by P.S.U. confirmed the population figure was more or less a split between the two estimates. The official population is now established at 15,232. At the time P.S.U. was taking the census, they also combined that effort with an additional survey funded through Marion County that provided a random sampling of the City's income profile of Iow and moderate income families. This survey shows that, on average, 62.9% of the families sampled fall into the Iow/moderate income category. . City of Woodbum 15C ITotal Population Household Population Group Quarters P0_pulation 15232I 14927I 3051 I All Housing Units 54611 Uninhabitable 10 I NI Inhabitable Units 5451 Vacant or Seasonal 171 Occupied 5280 Population 1492.7 Persons per household 2. 83 Single Family, Site4~uilt 3508 Vacant or Seasonal 117 Occupied 3391 Population 9414 Persons per household 2. 78 Apartment or Duplex unit 1253 Vacant or Seasonal 27 Occupied 1226 Population 4161 Persons per household 3.39 Manufactured or Mobile Home 671 Vacant or Seasonal 21 Occupied 650 Population 1324 Persons per household 2.04 Other Units 19 Vacant or Seasonal . 6 Occupied 13 Population 28 Per~'ons per household · 2.15 3.1% 96.g~ 3.3% 96.7% 2.2% 97.8% 3.1% 96.9% 31.6% 68.4% All Occupied Units Owner Occupied Persons Renter Occ~upied Persons Unknown Occupied Persons Single Family. Site-built Owner Occupied Persons Renter Occupied Persons Unknown Occupied Apartment or Duplex unit Owner Occupied Persons Renter Occupied Unknown Oc~..upled Manufactured or Mol~'le Home Owner Occupied Persons Renter Occupied Persons Unknown Occupied Persons Other Unlts Owner Occupied Renter Occupied Unknown Occupied Persons 5~0 3392 1656 ~2 ~9 3391 2782 7147 45O 1764 159 503 1226 12 42 1173 3848 41 271 650 591 1t70 29 93 30 61 13 7 fO 4 2 4 Population Enumerated 1 5C city of Woodbum Male Female Unknown Total Unknown Age' 51 46 540 637 Unknown 60+' 53 70 :320 443 0-4 700 636 ' l'J 1347 5-9 583 587 2 1172 10-14 551 519 1 1071 15-17 287 263 0 550 18-19 199 197 0 396 20-24 572 451 3 1026 25-29 580 441 0 1021 $o-34 503 447 0 950 35-39 422 391 0 8!3 40-44 301 343 5 649 45-49 271 269 I 541 50-54 247 247 0 494 55-59 192 233 2 427 60-64 247 361 1 60g 65-69 279 375 2 656 70-74 356 503 2 861 75-79 316 432 0 748 80-84 208 272 I 481 · 85+ 113 227' 0 340 Total 7031 7310 891 '16232 Percentage Age 17 and under 28. ~% Percentage Age 60 and. over 28~ 0% · "lJnkn(~vn Age' includes enumerated pemons for whom age detail was not available,-and estimated persons in non-responding households. ' ."Unknown 60+" Includes enumerated persons 60 years of age and over fol' whom specific age.detail was not available. 15C Voodburn lnca~e Survey -- June, 1994, Tabte 1 Respo~tse to Survey lr~abltabte Housing Unlts In c:Jty ~flhabJtab(e He~s~ng Units Sampled Housing U~ft$ Confir.~l V~aflt or Semsonl~ 5451 (~* 8.92 12 2.SX &29 0 18 TabLe Z 1993 Fo~ILy iflcome Above and leLe~ 1993 COlE Program Income LImfts Lo.Xed Income . $19,&S0 s22,200 s25,000 S27,750 S30,000 s32,200 ~3&,400 S36,650 F~id LfM Above 27 8~ 15 ~ 8 2 3 3 165 F~m! Lies 8eLQu 83 66 3~ 33 2S 10 6 7 26/. Persons ieLou 83 132 10~' 132 I~5 60 ¢2 61 737' 2 hLou 75.5~ &4.62 69.~ 56.9X 75.~ 83,$~ 66.72: 70.1~ 6~ .9~. Foal ty Size 1 2 3 &' 5 6 ? 84 Total CompLeted Surveys 110 1&8 49 .'S$ 33 12 9 10 ~9 Total Pe~' 110 Z~ 147 ~ 1~ ~ ~ 87 I1~ 15D MEMO TO: FROM: SUBJECT: DATE: City Council through the City Administrator Public Works Director Mill Creek Pump Station Update January 5, 1995 The governing body will be pleased to know that the back-up control board at Mill Creek pump station is operational now. It took repair and replacement of many components to make the control board operational, but it started to work just prior to Christmas. There are six additional deteriorated SCRs that need to be replaced to make the system more reliable. These parts have been purchased and shall be installed on Monday or Tuesday of next week. The contract award to construct a switching device, so that one control board can be used to operate the second motor, has been awarded to a local contractor. The contractor will take approximately two weeks to construct the device after the parts have been received from the factory. In my prior memo, the estimated cost of this device was established at $5,000, however, the contract amount is $4,250. Now, with the second control board working and the switching device under contract, the urgency for replacement of the control board has subsided. However, staff will develop a plan for a more updated control board within a few months. It is estimated that one control board replacement can easily be funded within the current adopted budget and the second board may not need to be replaced until fiscal year 1996-97. The final recommendation will be brought to the council at a later date. GST:Ig - 15E MEMO TO: FROM: SUBJECT: DATE: Community Development Director Bob Arzoian, Building Inspector Building Activity for DECEMBER, 1994 January 8, 1995 New R~sidmce Value Multi Family Residmti~ Adds & Airs Indumial ~ V~lue Signs, Fmces, Ddvevays Mobile Homes DECEMBER 1992 DECEMBER 1993 ~o. ~ ~o. Donars 34 $ 413,800 28 $ :3,540,608 0 0 5 244,000 $ 27,500 5 50,088 0 0 7 534,50O 2 211,000 4 2,300,821 3 75 2 2,OOO 0 0 1 76,750 14 $ 652,375. 52 $6,748,767 DECEMBER 1994 No. Dollars 9 1,108,402 0 0 11 238,980 0 0 5 1,913,000 :2 2,000 10 422,000 3,684,382 luly 1 - 7uue 30 Fiscal Yesr-to-Date $8.243.081 $15.121.40~ $10.673.189 Bu~lc~ng