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Minutes - 01/09/1995 TAPE READING 0001 0003 0021 .0029 COUNCIL MEETING MINUTES January 9, 1995 DATE. COUNCIL CHAMBERS, CITY HALL, CITY OP WOODBURN, COUNTY OP MARION, STATE OP OREGON, JANUARY 9, 1995. CONVENED. The Council met in regular session at 7:00 p.m. with Mayor Kirksey presiding. ROLL CALL. Mayor Councilor Councilor Councilor Councilor Councilor councilor Kirksey Chadwick Figley Hagenauer Jennings Pugh sifuentez Present Present Present Absent Present Present Present staff Present: City Administrator Childs, city Attorney Shields, Public Works Director Tiwari, community Development Director Goeckritz, Police Chief Wright, Finance Director Gritta, Park Director Holly, Library Director sprauer, 9-1-1 Communications Manager Wolf, Public Works Manager Rohman, city Recorder Tennant MINUTES. JENNINGS/FIGLEY... approve the Council workshop minutes of December 14, 1994 and the special and executive session minutes of December 19, 1994; and accept the Planning commission minutes of December 8, 1994. The motion passed unanimously. THREE VALLEYS PROJECT PRESENTATION. Sharif Abdullah stated that this project is an initiative of the Rockafeller Foundation to revitalize civic participation and multi-cultural awareness. This project consists of working with citizens in the 1) Hood River Valley area, 2) Tualatin Valley area, and 3) the Mid-Willamette Valley area. cities included in our area include Woodburn, Canby, Silverton, Mt. Angel, and Molalla. The project will take up to two years and members of his team will act as facilitators to encourage all participants to look at what is best for each community and not for a specific group. significant resources will be put in by the Foundation to make the program a success. An open forum will be held on Wednesday, January 18, 1995, 7:00 p.m., City Hall, to discuss the program with interested citizens in more detail and review a tentative timetable. He stressed the need to move beyond fear since those individuals whom one might have been viewed as adversaries can become allies. Page 1 - Council Meeting Minutes, January 9, 1995 .. . ......-_ .. _...._._........ ._*__......_.,._.."__~._~u,.__..,__ _ _,_,.,..._,........~.,...... rAPE READING 0:!75 0299 0350 0406 0463 COUNCIL MEETING MINUTES January 9, 1995 Mayor Kirksey stated that she is very excited about the program since communication is a key issue not only between cultures but also between different generations. MEETING ANNOUNCEMENTS. The Transportation Task Force will meet on Thursday, January 12, 1995, 12:00 noon, at Woodburn city Hall. The Wastewater Advisory Committee will meet with the Council for a workshop on Tuesday, January 17, 1995, 7:00 p.m., in the city Hall Council Chambers. A Council workshop will be held on Monday, January 30, 1995, 7:00 p.m., City Hall Council Chambers, to discuss issues relating to the Ambulance Franchise. COUNCIL BILL 1599 - ORDINANCE APPROVING A 90-DAY EXTENSION OF THE WOODBURN AMBULANCE FRANCHISE. councilor sifuentez introduced Council Bill 1599. Recorder Tennant read both readings of the bill by title only since there were no objections from the Council. On roll call vote for final passage, the bill passed unanimously. Mayor Kirksey declared the bill duly passed with the emergency clause. COUNCIL BILL 1600 - RESOLUTION CALLING FOR A PUBLIC HEARING ON THE ANNEXATION OF PROPERTY LOCATED WEST OF BOONES FERRY ROAD AND SOUTH OF COUNTRY CLUB ROAD. Council Bill 1600 was introduced by Sifuentez. The bill was read by title only since there were no objections from the Council. On roll call vote for final passage, the bill passed unanimously. Mayor Kirksey declared Council Bill 1600 duly passed. The public hearing is scheduled for February 13, 1995. COUNCIL BILL 1601 -RESOLUTION GIVING CITY/COUNTY INSURANCE SERVICES TRUST NOTICE OF POTENTIAL WITHDRAWAL FROM MEMBERSHIP IN THE SELF-INSURANCE POOL. Councilor sifuentez introduced Council Bill 1601. Recorder Tennant read the bill by title only since there were no objections from the Council. Administrator childs briefly reviewed the Trust by-laws which require member agencies to give advance notice of potential withdrawal. By giving CIS this notice, the City can solicit liability insurance quotations for fiscal year 1995-96 and accept whichever insurance proposal that meets the needs of the city. On roll call vote for final passage, Council bill 1601 passed unanimously. Mayor Kirksey declared the bill duly passed. Page 2 - Council Meeting Minutes, January 9, 1995 T __'_ ,.'_._0_"".."'" ...._.__. 'II . TAPE READING 0555 0592 0764 COUNCIL MEETING MINUTES January 9, 1995 COUNCIL BILL 1602 - RESOLUTION ENTERING INTO AGREEMENT WITH STATE TRANSPORTATION DEPARTMENT FOR TRANSIT ANNUAL OPERATING ASSISTANCE GRANT FOR FISCAL YEAR 1994-95. Council Bill 1602 was introduced by Councilor Sifuentez. Recorder Tennant read the bill by title only since there were no objections from the Council. Councilor Jennings advised the public that the amount of the grant was $16,700 which is used to offset the transit bus operational costs. On roll call vote for final passage, the bill passed unanimously. Mayor Kirksey declared Council Bill 1602 duly passed. COUNCIL BILL 1603 - RESOLUTION SETTING A PUBLIC HEARING ON WHETHER THE BUILDING LOCATED AT 182 YOUNG STREET CONSTITUTES A DANGEROUS BUILDING. Councilor sifuentez introduced council Bill 1603. The bill was read by title only since there were no objections from the Council. Administrator Childs stated that the building located at 182 Young street had formerly housed Rugged Manufacturing. The building was damaged by a fire in December 1993. Based on the structural engineer's report, the building should be considered as dangerous, therefore, staff is proceeding with the process as outlined in Ordinance 1999. To date, the owner has not made any attempt to repair or demolish the building. If the bill is passed by the Council, a public hearing will be held on Monday, February 27, 1995, to determine if the building should be considered dangerous. He also informed the Council that Director Goeckritz had received a telephone call today from a person interested in making repairs to the building, however, staff feels that it is in the best interest of the City to continue the hearing process. On roll call vote for final passage, Council Bill 1603 passed unanimously. Mayor Kirksey declared Council Bill 1603 duly passed. NoRTH WILLAMETTE TELECOM "COMPETITIVE TELECoMMUNICATIoNS" APPLICATION. Administrator Childs recommended Council denial of the application for a "Competitive Telecommunications" franchise since North Willamette Telecom has not been certified under ORS 759.020 as an authorized provider of this service. It was noted that the "Competitive Telecommunications" franchise is not the same as the Cable TV franchise in which application for this franchise with the City is still pending. councilor Sifuentez stated that she is anxious to have the NWT Cable TV franchise issue brought before the Council. JENNINGS/FIGLEy.... reject the application from North Willamette Telecom for a "Competitive Telecommunications" Page 3 - Council Meeting Minutes, January 9, 1995 r- ~--"''''--'-'-' ---- ._-,.., _._.._-_......."-,..~.__._" - ---~~..__.,--,~."-. 'II I TAPE READING 0979 0990 1008 COUNCIL MEETING MINUTES January 9, 1995 franchise. The motion passed unanimously. Mayor Kirksey commended the Administrator for his double checking on the certification requirements rather than assuming that all certifications had been received. BID AWARD FOR A USED PICK-UP -- BUILDING DIVISION. Bids for a used pick-up truck were received from 2 area dealers, however, these bids did not comply with the bid specifications. staff recommended that all bids be rejected. JENNINGS/SIFUENTEZ.... reject all bids submitted on Bid #95- 04. The motion passed unanimously. APPROVAL OF CLAIMS FOR MONTH OF DECEMBER SIFUENTEZ/PUGH.... approve voucher checks issued during the month of December 1994. unanimously. 1994. #25491 - 25848 The motion passed STAFF REPORTS. (A) Goals and Accomplishments -- Administrator Childs briefly reviewed his memo regarding accomplishments during 1994 along with staff goals for 1995. Discussion was held regarding a goal setting session with the Council for the purpose of obtaining their goals to incorporate with staff's. It was a consensus of the Council to hold a workshop with a facilitator in February or March. (B) 1993-94 Audit Report -- Finance Director Gritta stated that sufficient copies of the Audit Report have been printed for distribution to interested councilors who would like to have their own copy. (C) Census and Income survey -- Community Development Director Goeckritz stated that the City'S official population is 15,232. As part of the survey, a random sampling of income levels show that, on an average, 62.9% of the families sampled fall into the low/moderate income category. (D) wastewater Pump station Update -- Public Works Director Tiwari stated that the back-up control panel has been repaired at the Mill Creek Pump station and the system is now fully operational. It was noted that a plan will be developed to update one of the control panels this year with the second control panel to be replaced in 1996-97. (E) Building Activity for December 1994 -- Community Development Director Goeckritz stated that total activity in December was $3.6 million and staff feels that the city will meet or exceed the 1993-94 total value of $20 million by June 30, 1995. ~?age 4 - Council Meeting Minutes, January 9, 1995 WI . "T""'""' ~ " ... .'"~""_.'_' . .,.,~..._ .,..__.. .. ...._.._u ,__-<._ .".... ~._..._._.._....4--~,._,___,__"._ TAPE READING 1269 1383 1443 1457 COUNCIL MEETING MINUTES January 9, 1995 Councilor Figley congratulated the staff on meeting goals that were set for 1994. Councilor Jennings thanked the staff for the new Planning map located in the Council Chambers. He also expressed his appreciation to the 9-1-1 Manager, Administrator, and Attorney for the work they had done on the ORS 190 draft agreement. councilor Sifuentez reiterated that several constituents have expressed concern over Northland's new basic cable rates and she will continue to try and contact Northland's manager Pete Grigorieff in order to get an explanation on the rates. Mayor Kirksey announced that there will be an "I LOVE WOODBURN" party scheduled for Tuesday, February 14th, 5:00 pm, city Hall council Chambers, to celebrate Woodburn's birthday. She will also be making a "State of the city" address to the public at 6:30 p.m.. EXECUTIVE SESSION. JENNINGS/FIGLEy.... adjourn to executive session to consult with legal counsel concerning legal rights and duties of a public body with regard to current litigation or litigation likely to be filed under the authority of ORS 192.660(1)(h). The motion passed unanimously. The Council adjourned to executive session at 7:49 p.m. and reconvened 9:00 p.m.. Following their return from executive session, JENNINGS/FIGLEy.... delay implementation of Resolution No. 1220 which is the old bank building at 199 N. Front Street until the Council meeting of February 13, 1995 contingent upon a favorable report from the owner. Councilor Jennings stated that the reason for the motion is because there is progress to repair the building, they have received favorable reports from the state, they have picked up their building permits, and we have a verbal report that Aljets Construction will be doing the repairs. There will not be a full Council until February 13th and, if everything continues to progress, a decision can be made as to whether or not it should be removed from the dangerous building list. On roll call vote, the motion passed unanimously. Councilor sifuentez stated that she would be abstaining from voting and from taking part in any litigation executive sessions relating to the Salud Medical Clinic. She stated that she has been a Board member but is in the process of resigning and she does not want to have any liability on the city, therefore, she is declaring a conflict of interest. FRge 5 - Council Meeting Minutes, January 9, 1995 ~ -.-.-- TAPE READING 1566 1574 1."/55 ATTEST COUNCXL MEETXNG MXNUTES January 9, 1995 Attorney Shields also stated that the agenda item for the executive session did not indicate that the Salud building would be discussed as part of the pending litigation and once she became aware of the situation, she has made the declaration. JENNINGS/FIGLEy.... delay the implementation of Resolution No. 1221 until February 13, 1995 because there will not be a full Council until that meeting date. On roll call vote, the motion passed 5-0-1 with Councilor Sifuentez abstaining. JENNINGS/PUGH.... City Attorney be instructed to write a letter to Salud letting them know we have delayed this implementation, but at the meeting of February 13th, convey to them that we are prepared to take legal action. Mayor Kirksey questioned if Mr. Miller's structural engineering report is to be sent with the letter. councilor Jennings amended his motion to include the structural engineer's report as part of the motion and councilor Pugh agreed with the amendment. On roll call vote, the motion passed 5-0-1 with Councilor sifuentez abstaining. Councilor Jennings addressed the issue of the need to install a barricade around the east side of the building due to the unsafe condition of the building. JENNINGS/FIGLEy.... city take immediate steps to erect a barricade which shall be either chain link fence, plywood, or whatever, that would deter pedestrian traffic in front of that building along Front Street since the engineer's report from late December recommends this type of action. Administrator Childs questioned if general latitude was being given to the staff on the type of material used since there our other options available in addition to the two mentioned in the motion. It was the consensus of the Council that other materials could be used as long as it will deter pedestrian traffic. On roll call vote, the motion passed 5-0-1 with Councilor Sifuentez abstaining. ADJOURNMENT. JENNINGS/SIFUENTEZ... meeting be adjourned. The motion passed unanimously. The meeting adjourned at 9:08 p.m.. fv\ -r~ Mar~nant, Recorder City of Woodburn, Oregon APPROVED Page 6 - Council Meeting Minutes, January 9, 1995 - - ..~._ .. ."-0.._ _.._ .'~._.'~'__ ..__~,._~..___.__"_".~~__... ~._..~"_~._._...__."..~~.._~.,~_~_