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Minutes - 06/12/1995 TAPE READING 0001 0003 0013 0030 0039 COUNCIL MEETING MINUTES June 12, 1995 DATE. COUNCIL CHAMBERS, CITY HALL, CITY OF WOODBURN, COUNTY OF MARION, STATE OF OREGON, JUNE 12, 1995. CONVENED. The Council met in regular session at 7:00 p.m. with Mayor Kirksey presiding. ROLL CALL. Mayor Councilor Councilor Councilor councilor councilor Councilor Kirksey Chadwick Figley Hagenauer Jennings Pugh Sifuentez Present Present Present Present Present Present Present staff Present: City Administrator Childs, city Attorney Shields, Public Works Director Tiwari, Community Development Director Goeckritz, Police Chief Wright, Park Director Holly, Library Director Sprauer, 9-1-1 Communications Manager Wolf, RSVP Coordinator Reed, Public Works Manager Rohman, City Recorder Tennant MINUTES. JENNINGS/FIGLEY... approve the Council regular and executive session minutes of May 22, 1995; accept the Planning commission minutes of May 25, 1995 and the Library Board minutes of May 17, 1995. The motion passed unanimously. APPOINTMENTS - PLANNING COMMISSION. Mayor Kirksey appointed the fOllowing individuals to the Planning Commission: 1) Terry Will, Position #2 - Term expires 12/96 2) Robin Palmer, Position #4 - Term expires 12/97 3) Laten Frawley, position #6 - Term expires 12/95 JENNINGS/PUGH.... appointments of Terry Will, Robin Palmer, and Laten Frawley to the Planning Commission be approved. The motion passed unanimously. APPOINTMENT - HUMAN RIGHTS COMMISSION. Mayor Kirksey appointed Linda Cummings to serve on the Human Rights Commission. JENNINGS/SIFUENTEZ.... appointment be approved. The motion passed unanimously. Mayor Kirksey stated that this individual was recommended by Councilor Jennings to serve on the Commission to represent Ward II. She suggested that the other Councilors submit names for appointment by the next regular meeting. Page 1 - Council Meeting Minutes, June 12, 1995 1 ~ ",_'_~w,~.____.. ,__~.. TAPE READING 0091 0110 0135 0145 COUNCIL MEETING MINUTES June 12, 1995 ANNOUNCEMENTS. A Council workshop will be held with the Wastewater Advisory Committee on Tuesday, June 20, 1995, 7:00 p.m., in the City Hall Council Chambers. A public hearing on a proposed 1994-95 Supplemental Budget will be held before the city Council on Monday, June 26, 1995, 7:00 p.m., in the Council Chambers. CHAMBER OF COMMERCE REPORT. Jerri Bosch, representing the Chamber of Commerce, informed the Council of the upcoming Chamber activities: 1) On June 21, 1995, the monthly Chamber Forum will be held at Yum Wah's Restaurant, 12:00 noon, with Patti Milne being the guest speaker at this meeting; 2) On June 14, 1995, the Chamber will conduct their mid-year planning session. LETTER FROM MARK SHIPMAN. A letter was received from Attorney Mark Shipman apologizing to the Council and the community for offensive remarks he made at the May 8th land use pUblic hearing regarding Woodburn Fertilizer, Inc.. Gary Kosikowski, 611 Harrison St., stated that he has been a resident of the City for approximately 6 years and, during that time, stray bullets have hit his house at least 5 times. Another drive-by shooting occurred last Thursday in which a stray bullet hit a tree or side of his house. He expressed his frustration in that the Police have done what they can to diffuse the situation and Code Enforcement has helped regarding the gang house next door, however, more activities are needed to keep kids from being a part of a gang. He stated that he has a basketball open gym every Thursday at st. Luke's and he has had a very good response from the kids. He requested help from the City to try and get more churches and/or organizations to assist in this outreach program. He also suggested that contact be made with the Boys/Girls Club to see if this type of program would be feasible in Woodburn. He stated that more public involvement is necessary on this issue and advised the Council that the next Gang Task Force meeting will be held on Wednesday, June 14th, 7:00 p.m., at City Hall. Councilor Pugh stated that he has had some experience with the Boys & Girls Club in the Salem and Keizer area and he is willing to work on such a committee to draw this type of program into Woodburn. In addition, he will enlist the help of key individuals in the Salem & Keizer Boys & Girls Clubs to Page 2 - Council Meeting Minutes, June 12, 1995 r - - TAPE READING 0364 0416 0470 0490 COUNCIL MEETING MINUTES June 12, 1995 give the committee advice on how to proceed with this type of project. COUNCIL BILL 1635 - ORDINANCE AMENDING THE URBAN GROWTH BOUNDARY. ANNEXING 19 ACRES LOCATED WEST OF 1-5. AMENDING THE COMPREHENSIVE PLAN MAP AND AMENDING THE CITY ZONE MAP FROM MARION COUNTY EFU TO CITY LIGHT INDUSTRIAL. Council Bill 1635 was introduced by Councilor Hagenauer. Recorder Tennant read the two readings of the bill by title only since there were no objections from the Council. On roll call vote for final passage, Council Bill 1635 passed unanimously. Mayor Kirksey declared the bill duly passed with the emergency clause. COUNCIL BILL 1639 - ORDINANCE ANNEXING 34.5 ACRES LOCATED ALONG BOONES FERRY RD. NORTH OF COUNTRY CLUB AND SOUTH OF VANDERBECK ROAD: AMENDING THE ZONING MAP FROM MARION COUNTY URBAN TRANSITION FARM (UTFI TO CITY SINGLE FAMILY RESIDENTIAL (RSI: AND APPROVING THE PRELIMINARY SUBDIVISION PLAT SUBJECT TO CONDITIONS. Council Bill 1639 was introduced by Councilor Hagenauer. The two readings of the bill were read by title only since there were no objections from the Council. Councilor Pugh restated his declaration of a conflict of interest on this issue. On roll call vote for final passage, the bill passed 5-0-1 with Councilor Pugh abstaining. Mayor Kirksey declared the bill duly passed with the emergency clause. COUNCIL BILL 1640 - RESOLUTION ADOPTING THE ICMA 401(AI MONEY PURCHASE PLAN AND TRUST AGREEMENT. Councilor Hagenauer introduced Council Bill 1640. Recorder Tennant read the bill by title only since there were no objections from the Council. On roll call vote for final passage, the bill passed unanimously. Mayor Kirksey declared Council Bill 1640 duly passed. FOURTH OF JULY CELEBRATION REOUESTS FOR INSURANCE COVERAGE AND SOUND AMPLIFICATION. In a memo from Lt. Eubank, he advised the Council that the Woodburn Kiwanis Club (Noon Club) would be taking over the financial responsibility for the games, fireworks, and associated costs. As a member of the Kiwanis and General Chairman of the event, he requested extension of the City's liability insurance coverage for all of the events to be held at the High School and for Workers' Compensation coverage for those individuals actually involved with the fireworks set-up and display. The Kiwanis will reimburse the City for the cost of the workers' compensation coverage which is estimated at $50.00. He also requested a sound amplification permit for Page 3 - Council Meeting Minutes, June 12, 1995 T . - - TAPE READING 0508 0545 0552 0561 COUNCIL MEETING MINUTES June 12, 1995 the day's activities beginning around 10:00 a.m. and ending at 11:00 p.m.. JENNINGS/FIGLEy.... extend the city's liability and workers' compensation coverage for the July 4th event and approve the sound amplification permit as requested. The motion passed unanimously. NO PARKING REOUEST ALONG COUNTRY CLUB RD.. RAINIER RD.. AND OREGON WAY IN THE AREA OF THE NEW ROAD REALIGNMENT. Staff recommended the installation of the No Parking signs for the purpose of increasing vehicular and pedestrian safety along the newly realigned roadway. JENNINGS/FIGLEy.... recommendation be approved to install No Parking signs along Country Club Rd., Rainier Rd., and Oregon Way in the area of the new realignment. Councilor Jennings questioned if concerns had been raised by the local residents or if staff had initiated the request. Public Works Director Tiwari stated that he had not received any input from the local residents on this issue. The motion to install the No Parking signs passed unanimously. ACCEPTANCE OF PUBLIC RIGHT-OF-WAY -- NATIONAL WAY. Staff recommended that the Council accept the public right-of- way from Fleetwood Homes of Oregon, Inc., which will provide sufficient area to construct a 55-foot wide radius cul-de-sac at the end of National Way which was part of the conditions of approval for the expansion of Fleetwood Homes. JENNINGS/FIGLEY... right-of-way from Fleetwood Homes of Oregon, Inc., be accepted. The motion passed unanimously. BID #95-18 -- USED PICK-UP TRUCK. Bids were received from the following vendors for a used pick- up truck: Traschal Buick-GMC, $10,169; Colvin Auto Center, $10,400; and Colvin Auto Center, $12,500. Staff recommended that all bids be rejected since the bid amounts exceeded budgetary appropriations and options need to be considered such as rebudgeting for this vehicle in 1995-96 at a higher amount. JENNINGS/FIGLEy.... all bids be rejected. The motion passed unanimously. STREET CLOSURE - ALEXANDRA COURT JULY 4TH NEIGHBORHOOD FUNCTION. Residents of Alexandra Court requested permission to close their street for a neighborhood July 4th celebration from 10:00 a.m. until 11:00 p.m.. Staff recommended that the street closure be allowed for the times requested by the residents. JENNINGS/PUGH.... request be granted. The motion passed unanimously. Page 4 - Council Meeting Minutes, June 12, 1995 1 ~"'.,---~_._.,,-,..~.."'~_.......~. 'If T .c_._..._.... TAPE READING 0577 0589 0692 0750 COUNCIL MEETING MINUTES June 12, 1995 ACCEPTANCE OF DONATION - D.A.R.E. PROGRAM. The employees of J.M. Smuckers Company have donated $800 to help support the Drug Abuse Resistance Education (D.A.R.E.) program which is taught in all of the City's 5th grade classes. JENNINGS/SIFUENTEZ....donation from the employees from J.M. Smuckers Company be accepted. The motion passed unanimously. MODIFICATION TO BID FOR CITY HALL HVAC SYSTEM. Administrator childs stated that the Council had originally accepted the Heating Ventilation & Air Conditioning (HVAC) bid in May, however, the accepted bid was at a reduced level since it was decided, as a cost saving measure, not to include the Council Chambers HVAC unit as part of the project at this time. Recently, the Council Chambers unit did go out and rather than repairing the unit, it will be more cost efficient to replace the unit at the same time as the other units are replaced. Staff recommends that a change order be authorized and the unit be replaced at an approximate cost of $10,000. JENNINGS/FIGLEy.... HVAC system for the Council Chambers be added back to the bid. The motion passed unanimously. SITE PLAN REVIEW. A) site Plan Review #95-05 - Applicant Richert and Associates. The Planning Commission has approved this site plan for a Super 8 Motel to be located on a parcel of land surrounded by Evergreen Rd., stacy Allison Way, and Lawson Avenue. No action was taken by the Council on this project. B) Acknowledgment of appeal of Planning Commission approval of Lapoint Texaco (Site Plan Review #95-10) -- A pUblic hearing will be held before the Council on this issue. Following a brief discussion with Director Goeckritz on the appeal procedure, it was the consensus of the Council to hold the public hearing at the second regular meeting in July at which time all Councilors plan to be present. STAFF REPORTS. A) Appointment of RSVP Coordinator -- Administrator Childs introduced Colleen Reed who has been hired as the City'S new RSVP Coordinator. B) TIF Task Force Status Report - Administrator Childs reported that the Task Force has met to discuss the Transportation Impact Fee and System Development Charges for development projects within the Downtown Historic District. The Task Force will hold at least one more meeting before they will be ready to bring back a recommendation to the Council. Page 5 - Council Meeting Minutes, June 12, 1995 T ~._~~--".,_.- . TAPE READING 0866 0901 0978 COUNcrL MEETrNG MrNUTES June 12, 1995 C) Tree Donation and Planning Project -- Approximately 40 trees have been donated by Portland General Electric for planting within or abutting the public right-of-way to enhance the aesthetic value of the properties along major roadways within the City. Councilor Jennings suggested that the City send a letter of appreciation to Portland General Electric for their generous donation. D) status of Young street Railroad Crossing Renovation __ Southern Pacific Railroad has recently completed this project. They will soon be doing repair work at the Settlemier St/Boones Ferry Road crossing which will include widening of the crossing. E) Building Activity for the month of May 1995 - No action taken by the Council. CrTY ADMrNrSTRATOR'S REPORT. Administrator Childs also introduced Scott Spence to the Council who is serving an internship with the City. Mr. Spence is a student in willamette University's Atkinson Graduate School of Management and he will be assisting staff on several projects during the summer months. Police Chief Wright stated that the recently shooting incident at 611 Harrison st. was a traumatic experience for this family. He stated that they were able to arrest an individual involved with this incident. He also stated that gang activity is not tolerated within the community or schools, however, not much can be done unless parents, relatives, and friends of these gang members are willing to help stop gang activities. He encouraged the rest of community to become involved in helping to solve this problem. councilor Pugh agreed with Chief Wright and stated that in the last few years he has seen more citizen involvement within the community and he hoped to see this involvement grow in the future. Councilor Figley reminded the public of the July 4th Celebration to be held at the Woodburn High School field from 12:00 noon until after the Fireworks Display. Donations are necessary for funding this event and volunteers are needed. Interested persons are invited to attend the Comeback Campaign meeting on Wednesday, June 13th, 6:00 p.m., City Hall or call the Vee ott at City Hall to sign-up as a volunteer. Councilor Jennings stated that witnesses to gang shootings must come forward whenever gang shootings occur. It is Page 6 - Council Meeting Minutes, June 12, 1995 T - TAPE READING 1335 1345 COUNcrL MEETrNG MrNUTES June 12, 1995 essential that the community work together to help stop this type of activity. Councilor Jennings also questioned if new information would be discussed at the workshop on June 20th. Director Tiwari stated that it the workshop will be a brief meeting for the Council since minor changes will be discussed regarding the rate structure and how revenues from the poplar trees will be used to offset costs. Councilor Jennings also suggested that a committee be formed to look into a medallion program which has proven to be successful in many communities. Mayor Kirksey expressed her frustrations in getting apartment owners to remove graffiti from their buildings on a timely manner. She stated that she will be making a list of property owners to be contacted who continue to leave graffiti on their buildings. Councilor Sifuentez questioned the status of the Housing Rehabilitation Program. Director Goeckritz stated that numerous residents have contacted his department and applications have been sent out. There are limited funds for this program, therefore, residents interested in the program should contact the city as soon as possible. EXECUTrVE SESSrON. JENNINGS/FIGLEy.... adjourn to executive session under the authority of ORS 192.660(1) (h) to consult with counsel concerning the legal rights and duties of a public body with regard to current litigation or litigation likely to be filed. The motion passed unanimously. The Council adjourned to executive session at 7:48 p.m. and reconvened at 8:05 p.m.. FIGLEY/JENNINGS...direct the city Attorney to file a complaint in the Marion County circuit Court against Salud Medical Center to enforce the dangerous building ordinance against the building located at 347 N. Front street, Woodburn, OR. On roll call vote, the motion passed 5-0-1 with councilor Sifuentez abstaining. Councilor Sifuentez stated that she is no longer serving as a member of the Salud Board of Directors, however, she has missed all of the executive sessions to date on this issue and she did not feel comfortable voting on the issue. Page 7 - Council Meeting Minutes, June 12, 1995 r - - COUNcrL MEETrNG MrNUTES June 12, 1995 TAPE READING 1386 PUGH/FIGLEy.... respond to letters dated May 18, 1995 and June 18, 1995 from Dan Berrey requesting certain extensions and actions and that it be refused in order to open the way for aggressive action on the building. Following some discussion on this motion, the vote was 5-0-1 with Councilor Sifuentez abstaining. 1423 ADJOURNMENT. JENNINGS/FIGLEy.... meeting be adjourned. The motion passed unanimously. The meeting adjourned at 8:08 p.m. APPROVED ATTEST 11 ~ Mary~nant, Recorder City of Woodburn, Oregon Page 8 - Council Meeting Minutes, June 12, 1995 T - .