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Minutes - 07/10/1995 TAPE READING 0001 0003 0013 0020 0051 COUNCIL MEETING MINUTES July 10, 1995 DATE. COUNCIL CHAMBERS, CITY HALL, CITY OF WOODBURN, COUNTY OF MARION, STATE OF OREGON, JULY 10, 1995. CONVENED. The Council met in regular session at 7:00 p.m. with Council President Jennings presiding. ROLL CALL. Mayor Councilor Councilor Councilor councilor Councilor Councilor Kirksey Chadwick Figley Hagenauer Jennings pugh Sifuentez Absent Present Present Present Present Present Present staff Present: City Administrator Childs, Public Works Director Tiwari, community Development Director Goeckritz, Police Chief Wright, Park Director Holly, Library Director Sprauer, Public Works Manager Rohman, city Recorder Tennant Also present: Pro-tem City Attorney Mary Harris MINUTES. FIGLEY/PUGH... approve the regular and executive session minutes June 26, 1995 and accept the Planning Commission minutes of June 22, 1995. Administrator childs requested that an amendment be made to the June 26th regular minutes on page 4, tape reading 0810, third sentence, to read "inside" rather than "outside", and on page 5, the statement by Councilor Jennings be rewritten to read "..expressed his opinion that water contamination is not likely. Additionally, the well being drilled within the City could have been drilled in the county without any permission from the City...". Councilors Figley and Pugh agreed to amend the motion to include the corrections as stated by the Administrator. The motion passed unanimously. APPOINTMENTS - WOODBURN CABLE TELEVISION ADVISORY BOARD. In a memo from Mayor Kirksey, she recommended the appointment of A.C. Bakken to the Woodburn Cable Television Advisory Board with his term expiring on December 31, 1995. FIGLEY/SIFUENTEZ.... approve the appointment A.C. Bakken as recommended by the Mayor. The motion passed unanimously. Page 1 - Council Meeting Minutes, July 10, 1995 . - . TAPE READING 0071 0111 0134 0168 COUNCXL MEETXNG MXNUTES July 10, 1995 ANNOUNCEMENTS. A joint informational workshop will be held on July 19, 1995, 7:00 p.m., James street Fire station, between the Woodburn Cable Television Advisory Board and the Woodburn Cable Access TV (WCAT). The Woodburn Transportation Task Force will meet on Thursday, July 20, 1995, 12:00 noon, in the carnegie Room of the Woodburn Public Library. On July 24, 1995, 7:00 p.m., a public hearing will be held before the Woodburn City Council, city Hall Council chambers, regarding the appeal of the Planning commission action on SPR 95-10, LaPointe Texaco. Park Director Holly introduced Kathy willcox who was recently appointed as the new Aquatics Center Manager. He stated that she has an excellent aquatics background and is a trainer of trainers. CHAMBER OF COMMERCE REPORT. Patrick Vance, Chamber Vice President, stated that the road work up to the Chamber office has been completed making the Chamber office more accessible to the public. As an informational item, he mentioned the passing of Richard Brentano (United Disposal Service) who had been an active member of the Chamber and the community and his presence will be missed by all. Edith De la Rosa spoke on behalf of several women present at the meeting requesting the Council to carefully consider the effects to La Linda's business and the rights of women which were violated when the Police Department's undercover operation concluded on June 24th. She stated that La Linda's is not and should not be considered as a "drug house". She has not been approached by patrons of LaLinda's for the purchase of drugs, however, she has been approached at other establishments in Woodburn for drugs. She stated that people from all parts of oregon come to LaLinda's as a social gathering place. After the recent police action, she does not feel comfortable here in Woodburn and she reiterated her request for the Council to carefully consider the financial effects the police action has made on the business. The business owners are willing to take whatever measures are necessary to retain their liquor license. She also stated that a petition had been submitted earlier to the city regarding this issue. Page 2 - Council Meeting Minutes, July 10, 1995 r- ...--.. _,._~ ,.._._._-..---.--....--.------~.......-.,..-.~<"W~".-.-'--.-__. II I TAPE READING 0301 430 0466 0561 COUNCIL MEETING MINUTES July 10, 1995 COUNCIL BILL 1646 - ORDINANCE AMENDING THE WOODBURN COMPREHENSIVE PLAN MAP AND CHANGING THE ZONING DESIGNATION ON FOUR PARCELS OF PROPERTY LOCATED BETWEEN HARDCASTLE AND MILL STREET AND BETWEEN CORBY AND FRONT STREETS (WOODBURN FERTILIZERl. council Bill 1646 was introduced by Councilor Hagenauer. For the record, councilor Pugh declared that he had an ex- parte meeting regarding this subject about two weeks ago. The two readings of the bill were read by title only since there were no objections from the Council. Councilor Figley stated that she was not present at the meeting, however, she had watched a video on the hearing but felt that she needed more information on this issue in order to vote. Councilor Pugh stated that he is not against Industrial zoning but he is against the effect this zone change may have on residential property in this particular area. The vote on the Council Bill 1646 was 4-1-1 with Councilor Pugh voting nay and Councilor Figley abstaining. This bill will be brought back at the next regular meeting for another reading and final vote. COUNCIL BILL 1647 - RESOLUTION APPROVING FINAL DRAFT OF THE WASTEWATER FACILITIES PLAN. Council Bill 1645 was introduced by Councilor Hagenauer. Recorder Tennant read the bill by title only since there were no objections from the Council. Councilor Jennings stated that the rate structure of minimum plus volume charge for users (page 2, Section 3) does follow the recommendation of the Committee and Council. Administrator Childs stated that section 1 of the Resolution adopts all 3 volumes of the Facilities Plan. On roll call vote for final passage, Council Bill 1647 passed unanimously. Council President Jennings declared the bill duly passed. He also stated that the Committee has done an excellent job and he will be recommending that the Committee not be disbanded until the project is completed. COUNCIL BILL 1648 - RESOLUTION ENTERING INTO AN AGREEMENT WITH THE CITY OF SALEM FOR USE OF THE SALEM SENIOR CENTER BY THE RSVP PROGRAM DURING FISCAL YEAR 1995-95. Councilor Hagenauer introduced Council Bill 1648. The bill was read by title only since there were no objections from the council. On roll call vote for final passage, the bill passed unanimously. council President Jennings declared Council Bill 1648 duly passed. Page 3 - Council Meeting Minutes, July 10, 1995 "T.' " _A_ ".~.___. ...__~_".,_~~_______,~._..._..>_..."..._....,~_~_~_'_. II I - TAPE READING 0606 0636 0654 0758 COUNCIL MEETING MINUTES July 10, 1995 INSURANCE COVERAGE RECOMMENDATIONS FOR FISCAL YEAR 1995-96. Administrator Childs declared a potential conflict of interest on this issue since his wife is an employee of City/County Insurance Services. Recorder Tennant and the city's Insurance Agent of Record, Chuck Huggins, recommended a change in property coverage from Chubb Insurance to Zurich Insurance effective July 1, 1995 which will allow for broader earthquake coverage at a minimal level of deductible. FIGLEy/SIFUENTEZ.... recommendation of the City Recorder and Insurance Agent of Record for various areas of coverage be accepted. The motion passed unanimously. CONTRACT AWARD FOR CITY LIBRARY PARKING LOT/STREET IMPROVEMENT PROJECT. Bids for this project were received from the following vendors: Bob's Backhoe, $55,065.69; North santiam Paving, $57,964.25; Morse Bros. Co., $59,367.00; and Kerr Contractors, $67,685.00. Since the engineer's estimate for this project was only $30,882.50, staff recommended that several items in the specifications be deleted and/or modified to reduce the lowest bid to $38,301.24. FIGLEy/SIFUENTEZ.... accept the bid from Bob's Backhoe in the amount of $38,301.24. The motion passed unanimously. TENTATIVE AGREEMENT REGARDING RUGGED MANUFACTURING PROPERTY LOCATED AT 192 YOUNG STREET. Staff advised the Council that the underground storage tank located within the city right-of-way must be removed prior to the proposed sale of the property. Under the tentative agreement, the property owner would be responsible for the removal and clean-up of the underground gasoline tank and the city will remove and replace the asphalt over the tank area. Additionally, the City would pay 1/2 of the boundary survey since the city has a storage shed on our property which directly abuts the Rugged Manufacturing property. FIGLEy/SIFUENTEZ....accept staff recommendation to pursue a tentative agreement regarding the removal and replacement of asphalt and cost sharing for a boundary survey associated with the Rugged Manufacturing property at 192 Young Street. The motion passed unanimously. Bruce Thomas, 795 Corby st., expressed his appreciation to the city on the Country Club Road realignment project, however, he suggested that reflector buttons be placed in between the lanes on the new roadway since motorists tend to drift over into another lane of traffic causing congestion and/or potential accidents. Public Works Director Tiwari stated that he will see that the reflector buttons are installed. Page 4 - Council Meeting Minutes, July 10, 1995 i 'I! I TAPE READING 0820 0895 0923 0954 COUNCIL MEETING MINUTES July 10, 1995 SITE PLAN ACTION. - Subdivision #94-04 The Planning commission approved, with conditions, this 6 lot subdivision which will be located on the east side of "A" Street. It was noted that "A" street will be improved from Payne st. to Bradley st. and that Payne street will be improved up to the east property line of Lot 6. Street improvements include sidewalks on the east side and curbs/gutters on both sides of the street. STAFF REPORTS. A) Donation from French prairie Kiwanis in memory of Alan Hamilton - Councilor Figley expressed her appreciation to the Hamilton family and the Kiwanis for their support of the library. The $1,000 donation was balance of the account used towards a college fund for Mr. Hamilton's sons. The donation will be used towards the purchase of a reader board to advertise special library activities. B) Revocation of Business Registration - In a memo from Administrator Childs, the current business registration ordinance does contain a section regarding revocation if there is a violation of the business registration ordinance, other city ordinances, or state or Federal law. until such time as OLCC makes their final determination, the city is not in a position to initiate a revocation process. C) city Hall HVAC System Update -- Replacement of the Heating, Ventilation, and Air-Conditioning system is scheduled to begin July 17th and will last approximately 7 to 10 days. D) Transportation Task Force Update -- The Council received Technical Memorandum #5 summarizing the results of an access management analysis for portions of Highway 214 and Highway 99E. A public hearing before the Planning commission will be held during the month of August on the draft plan and it is anticipated that a public hearing before the Council on the plan will be held in September. E) Building Activity Report for June 1995. ADMINISTRATOR'S REPORT. Administrator childs advised the Council that Attorney Shields was out of town and in his place, Attorney Mary Harris was in attendance at this meeting. He also mentioned that Mary Harris served as the City's Assistant City Attorney several years ago. MAYOR AND COUNCIL REPORTS. Councilor Sifuentez stated that motorists are exceeding the speed limit on Lincoln street and she requested that the Page 5 - Council Meeting Minutes, July 10, 1995 T ....__._.._~__._.u___mu.'_.~.__..~__ 'I! . COUNCIL MEETING MINUTES July 10, 1995 TAPE READING Police Department take some action to reduce the traffic speed within this residential area. Councilor Chadwick questioned if the streets in Tukwila are public streets accessible to bicyclists. Director Tiwari stated that the paved streets are public streets, however, the paved golf cart paths are the property of the Oregon Golf Association and permission to ride a bicycle on those paths would need to be received from the OGA. Councilor Figley stated that the July 4th celebration was a success and she expressed her appreciation to General Chairman Don Eubank for his coordination of the event and to the Krieghauser family for the fireworks display. Councilor Jennings stated that the community has recently experienced the loss of 2 outstanding citizens, one of which was Dr. Larry Davis who donated over 50 prints to the Library, and the second individual was Richard Brentano owner of united Disposal. Councilor Jennings stated that the sound equipment needs to be improved and/or replaced. Administrator Childs stated that this year's budget does include funds for this specific project. Councilor Hagenauer questioned why City staff does not work together in utilizing equipment and he referred to a recent situation involving the mowing of Centennial Park by an outside contractor since the Park's Department mowing unit was not operable. Public Works Director Tiwari stated that there is no reason why Public Works equipment should not be used and he does not know why the action was taken by the Parks Department unless the Public Works mower was already being used for mowing the right-of-ways. In the future, staff will work towards better communication between departments to avoid this type of problem. 1230 ADJOURNMENT. FIGLEY/SIFUENTEZ.... meeting be adjourned. unanimously. The meeting adjourned at The motion passed ATTEST fY\~~~ Mary Te ant, Recorder city of Woodburn, Oregon 7:43 p.m.. APPROVE~/lW~ NANCY A. IRKSEY, MAYOR / Page 6 - Council Meeting Minutes, July 10, 1995 \" ..._-_....._._._.__..~._.._---+~~.~_...-_....._-,-~-_..----~._--"~--~,----_._".__..,._-'._._~,,,.,-.' '" .