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Agenda - 08/14/1995 CITY OF WOODBURN 270 MONTGOMERY STREET *°°* WOODBURN, OREGON AGENDA WOODBURN CITY COUNCIL August 14, 1995 - 7:00 P.M. A. Council minutes of July 24, 1995 regular and executive sessions. B. Planning Commission minutes of July 27, 1995. APPQINTMENTS: ANNOUNCEMENTS: A. August 1§, 1995, 4:30 p.m. - 7:30 p.m. Statewide Transportation Plan at Salem Public Library. B. August 23, 1995 - 7:00 p.m. Cable Television Advisory Board hearing on North Willamette Telecom application, City Hall. C. August 28, 1995 - 7:00 p.m. Public hearing before the City Council on Fiscal Year 1995-96 Budget. PROCLAMATIONS A. Chamber of Commerce B. Other Committees ~MM~I~~.' (This allows public to introduce items for Council consideration not already scheduled on the agenda.) ........... A. Continuation of Appeal of Site Plan Review 95-10, LaPoint Texaco Gas Station and Car Wash. A. Council Bill No. 1653 - Ordinance amending Ordinance 1638, the Animal Control Ordinance to add a section prohibiting allowing a dog to deposit dog waste matter. ~A :~B Oregon Department of Transportation IOA Page I - Council Agenda, August 14, 1995. 11. 12. 13. 14. 15. 16. 17. 18. Council Bill No. 1654 - Ordinance amending Ordinance 2111 regarding Traffic Impact Fees and System Development Charges to allow for an alternative payment arrangement. 10B Council Bill No. 1655 - Resolution setting the amount of the TIF for a sub-category of land use. 10C Council Bill No. 1656 - Resolution authorizing City's membership in City/County Insurance Services Trust. 10D Council Bill No. ~:~'~- Resolution setting date for public hearing on annexation of 1.8 acres located west Brown St. and south of Warren Way. 10E Council Bill No. 1658 - Resolution setting date for public hearing for annexation of 14 acres located east of Brown Street. 10F Council Bill No. ~J~- Resolution setting date for public hearing on annexation of 5.71 acres located west of-B~wn-S'tme~, z~o-/-,~ ,~'~-~ 10G H. Request for permission to use sound amplification. 10H I. Contract award: pickup for Code Enforcement Division. 101 J. Contract award: pickup for and Building Divison. 10J K. Acceptance of utility easements at the new Miles Chevrolet site. 10K · :. . :- .. >.: · ~:: .~ A. Claims for the month of July 1995. 1 lA A. Site Plan Review 95-15; medical clinic located in Northwood Plaza. 14A A. Building Activity Report. 15A B. City Hall HVAC Upd_a. te. . -,- z~,~,, 15B A. Authority: ORS 192.660(1)(h) To consult with counsel concerning the legal rights and duties of a public body with regard to current litigation or litigation likely to be filed. B. Authority: ORS 192.660(1)(e) To conduct deliberations with persons designated by the governing body to negotiate real property transactions. Page 2 - Council Agenda, August 14, 1995. 3A TAPE READING 0001 0003 0013 0020 0027 0036 0065 COUNCIL MEETING MINUTES July 24, 1995 DATE. COUNCIL CHAMBERSv CITY HALL, CITY OF NOODBURNv COUNTY OF NARION~ STATE OF OREGON, JULY 24, 1995. CONVENED. The Council met in regular session at 7:00 p.m. with Mayor Kirksey presiding. ROLL CALL. Mayor Kirksey Present Councilor Chadwick Present Councilor Figley Present Councilor Hagenauer Absent Councilor Jennings Present Councilor Pugh Present Councilor Sifuentez Present Staff Present: City Administrator Childs, city Attorney Shields, Public Works Director Tiwari, Community Development Director Goeckritz, Park Director Holly, Public Works Manager Rohman, City Recorder Tennant MINUTES.~- JENNINGS/FIGLEY .... approve the Council minutes of July 10, 1995; accept the Library Board minutes of June 28, 1995 and the Recreation and Park Board minutes of June 19, 1995. The motion passed unanimously. APPOINTMENTS. Mayor Kirksey appointed chris Breshears and Mary Schroeder to the RSVP Advisory Board. JENNINGS/FIGLEY... appointments of Chris Breshears and Mary Schroeder be approved. The motion passed unanimously. ANNOUNCEMENTS. Mexican Fiesta Court members, Dora Guevara and Jessica Maldonado, invited the public to the Mexican Fiesta celebration on August 4, 5, & 6, 1995. The annual parade will begin at 12:00 noon in the Downtown area and ends at Legion Park. Numerous activities are scheduled throughout the three- day event. Administrator Childs stated that the city Hall heating, ventilation, and air-conditioning system (HVAC) is being replaced, therefore, fans have been placed by the doors to circulate the air in the Council Chambers for this evening's meeting. Page i - Council Meeting Minutes, July 24, 1995 3A COUNCIL MEETING HINUTES July 24, 1995 TAPE READING 0105 Edith De la Rosa, Stayton, reiterated her objection to the way the women were treated following the raid at La Linda's Restaurant on June 24, 1995. She also objected to Councilor Jennings refuting her statements since he was not at LaLinda's when the search was being conducted. Meetings have been held at the Crisis Center to help the females with this traumatic experience. She requested receipt of any documentation as to why the search was conducted, the affidavit filed which allowed the search, and complete public disclosure regarding this raid. In addition, she requested that a civil review board be formed to evaluate the actions of the Police Department and procedures used during the search. 0230 pUBS!C NR~RZNG - ~PPEAL OF SITE PY.~N R~'VIEW 95-10, TEX~CO GAS STATION AND C~R W~SH. Mayor Kirksey declared the public hearing open at 7:09 p.m.. Recorder Tennant read the required ORS land use statement into the record. Community Development Goeckritz submitted the following documents into record: Exhibit i - Staff report which is included in the agenda packet; Exhibit 2 - Traffic Report from Lancaster Engineering dated March 1995; and Exhibit 3 - Letter of Appeal from Attorney Vance Crone¥ dated June 5, 1995. He stated that the Planning Commission had approved the site plan on May 25, 1995 with conditions. He reviewed the location of the proposed gas station and car wash. He stated that this site plan was joint application with the Super 8 Motel site plan for the purpose of working together on the traffic issue but separate public hearings were held for each application. The Planning Commission also approved the Super 8 Motel site plan but this action has not been appealed. The property is zoned commercial general which is an outright use but applicants must still go through the site plan review process to insure compliance with City standards. The City's objective, in this case, is to limit access onto city streets. The applicant has worked with the owner of McDonald's to share and utilize an existing access onto a private driveway. Director Goeckritz stated that the proposed driveway onto Lawson currently shows 30 feet, however, the Public Works Dept. will review the width of the driveway during the second phase of the site plan review process and make a final determination as to whether the driveway should be the 36' width standard or allow the proposed 30' width. On all new developments, the City also requires a traffic impact study with the results of the study to be reviewed by ODOT. A letter has been received from ODOT stating that they did not necessarily agree with the methodology used by Lancaster Engineering but, in turn, the findings of the study would not be materially altered if revisions were required. They felt that the study adequately described the existing and Page 2 - Council Meeting Minutes, July 24, 1995 COUNCIL MEETING MINUTEB July 24, 1995 TAPE READING future traffic impact of the proposed project. Staff recommended to the Planning Commission that they approve the proposal since the applicants were willing to meet all conditions of approval as required by the Zoning Ordinance and Comprehensive Plan. options available to the Council are to 1) approve the site plan application, 2) deny the site plan application, or 3) remand the site plan back to the Planning Commission for further review. Attorney Shields stated that if the site plan is remanded back to the Planning Commission, a decision must be made in 120 days unless the applicant agrees to waive the timeline. 0675 Dale Crandall, attorney representing the applicant, urged the Council to support the findings of the Planning Commission. In regards to a procedural issue before the Planning Commission, Mr. Crandall stated that one of the requirements of the applicant was to turn in some color copies of some signage on the property, however, the Planning Commission rejected his attempt to submit those copies since the hearing had been closed and they did not want to accept any additional information into the record. 0775 Mindy Smith, representing McDonald's, stated that she has been working with the applicant to share the private driveway access between Lawson and Evergreen Road. Their plan is to work with ODOT to get signs for the purpose of rerouting traffic to Evergreen in the hopes of relieving traffic congestion at Lawson/Hwy. 214. Vance Croney, Attorney representing Dale Baker and Barry Sullivan, submitted a letter to the Council in opposition to the site plan citing their reasons as to why the site plan should not be approved by the Council. He stated that they had retained another traffic engineer, Mr. Woelk of Associated Transportation Engineering & Planning, to review the Lancaster Engineering report. Mr. Woelk's findings were that the methodology and data used for this report were over 10 years old, therefore, the report did not accurately predict the traffic impact. Additionally, the traffic report was done in conjunction with the Super 8 Motel site plan and very little analysis was done regarding the Texaco gas station and car wash. Attorney Croney stated that traffic congestion on Lawson already indicates a level F service under the ODOT standards. Councilor Jennings questioned Mr. Croney as to whether or not he is aware that the Transportation Task Force will be recommending that Lawson be a right-in/right-out at Highway 214. Mr. Croney stated that he did become aware of the Task Force's recommendation at the Planning Commission but there is nothing Page 3 - Council Meeting Minutes, July 24, 1995 COUNCIL MEETING MINUTE8 July 24, 1995 TAPE READING in the staff report or engineering report to indicate this change. Another critical area he sees in support of the denial is that the traffic study only shows approximately 500 vehicle trips in a 10-hour day. Since the proposed service station has 16 or 18 pumps, their calculation of vehicle trips is 916 trips per day. There calculations are based on the number of cars per day at Mr. Baker's gas station which has only 8 pumps. He reiterated that the traffic study did not reflect current traffic data, therefore, the impact on Lawson/Highway 214 is more significant that what the study suggests. Councilor Jennings stated that maybe the methodology was not the best, however, ODOT is saying that the end result is not flawed. Attorney Croney disagreed with ODOT's conclusions since the number of trips per day will.be incorrect since the station will have 16 pumps. Another area he wished to dispute concerned mandatory proof of criteria. He stated that Section 11.020 of the Zoning Ordinance sets out 6 criteria to be submitted by the applicant in a site plan review process. In his opinion, only 3 of the 6 criteria were addressed, therefore, the application failed to meet the requirements of the ordinance. Areas not addressed in the application were 1) color & style of exterior surface of the facility, 2) signage, and 3) shadow pattern of proposed structure for purposes of meeting the solar access criteria. Another issue he brought to the Council's attention is that the applicant requested a waiver of the off-site loading requirement which was approved by the Planning Commission. He expressed his opinion that the Planning Commission should not have waived this requirement since the applicant did not submit a conditional use, therefore, there is a procedural defect on this request. Attorney Croney also raised the issue of how the City can allow the access from a private easement rather than public right-of-way. 1429 Dale Baker, 16705 Butteville Rd., stated that there are numerous traffic problems at the junction of I-5 and Highway 214. He stated that he has attended many of the Transportation Task Force meetings relating to the traffic issue and he had prior transactions with the City at the intersection of Hwy. 214/Country Club Rd. which resulted in a granting of easements for future widening of Highway 214. He stated that he has operated gas stations in this particular area for approximately 26 years and has seen the growth and traffic congestion. He illustrated his proposal on how traffic flow should be along Hwy. 214, Lawson Ave., and Evergreen Rd.. He stated that he'did not object to the motel or gas station but objected to the traffic impact the station would have in the area. He requested that the record be kept Page 4 - Council Meeting Minutes, July 24, 1995 3A TAPE READING 2754 COUNCIL MEETING MINUTES July 24, 1995 a recommendation to the Planning Commission or city Council as of this date. Councilor Figley expressed her. concern regarding the traffic issue surrounding Lawson Avenue since this intersection is already maxed out and she is concerned about traffic competition on Evergreen Rd. turning left onto Highway 214. Director Goeckritz stated that developers are required to pay Traffic Impact fees to offset the cost of improvements and, in regards to impact, ODOT has stated in their letter that this development would not have a tremendously adverse impact on the traffic system. He agreed that development does multiply itself and mitigation will be necessary but Traffic Impact Fees will help offset future improvement costs. Councilor Pugh referred to Police Wright's comments regarding the driveway access and he suggested that making Lawson Ave. a one-way street would eliminate some of the concerns of the Chief. Director Goeckritz stated that the driveway width standards currently have a 36' maximum which is the width Public Works feels is an adequate for turning radius for truck traffic. The Police Chief has recommended 40' and the Planning Commission will be reviewing the proposed 30' width to determine if it should be 36' or some other width. Councilor Jennings questioned if the Council should make Lawson Ave. a one-way street as a condition of approval. Director Goeckritz'stated that any action that would affect Highway 214 does require ODOT approval. Councilor sifuentez expressed her opinion that the staff report was good, however, the questions posed by the Councilors need to be addressed before any decision is made. Councilor Figley felt that more information is needed on traffic flow and she has inadequate information in order to make a decision on this issue. She would like to have more information on the safety issue. Discussion was held regarding the parties requests to keep the record open and staff agreed with this open period since they would like to have an opportunity to review the opponent's letter and, if necessary, respond to the issues brought before the Council. The Council debated as to whether or not the record should be closed for receiving oral testimony but open for 7 days to receive written testimony. Attorney Shields advised the Council as to their options and expressed his concern regarding the 120 day issue. JENNINGS/PUGH .... grant the request that the written record remain open for a period of 7 days and no further testimony be taken in a hearing. 3A Page 6 - Council Meeting Minutes, July 24, 1995 TAPE READING 2904 3000 3032 Tape 2 0003 COUNCIL MEETING MINUTES July 24, 1995 Mayor Kirksey stated that, in her opinion, the hearing should be kept open to afford the public an opportunity for more dialogue. Following further discussion, the vote on the motion was 2-3 with Councilors Figley, Sifuentez, and Chadwick voting nay. FIGLEY/SIFUENTEZ .... hearing be held open until August 14, 1995 for the purpose of receiving additional oral and written testimony. On roll call vote, the motion passed unanimously. The Council recessed the meeting at 8:26 p.m. and reconvened at 8:35 p.m. COUNCIL BILL 1645 - ORDINANCE ~_~DING THE NOODBURN COMpR~w~WSIVE p~N_M~P ~ _~_~aWGING T~ ZO~G DESI~ITATION ON FOUR p~R¢~LS OF PROpeRTY LOCAT~D BET~~ ~DCaSTLE AND MILL STREETS ~ BETWEEN COP~Y ~ FRONT STREETS(WOODBURN FERTILIZER, INC). Council bill 1646 was introduced by Councilor Sifuentez. Recorder Tennant read the bill by title only since there were no objections from the Council. Only one reading of the proposed ordinance was required since it was introduced at the last Council meeting but did not receive unanimous consent of the Council. On roll call vote for final passage, the vote was 3-1-1 with Councilor Pugh voting nay and Councilor Figley abstained. Mayor Kirksey declared the bill duly passed with the emergency clause. COUNCIL BILL 1649 - ORDINANCE AUTHORIZING THE TOWING~ND IMPOUNDN~NT OF V~ICLES OPeRaTeD BY UNINSURED MOTORISTS. Council Bill 1649 was introduced by Councilor Sifuentez. The two readings of the bill were read by title only since there were no objections from the Council. On roll call vote for final passage, Council Bill 1649 passed unanimously. Mayor Kirksey declared Council Bill 1649 duly passed with the emergency clause. COUNCIL BILL 1650 - ORDINaWCE ]k~__~NDING ORDINANCE 20L5. W00DBURN _aM__~UL___aNCB BBRVICB Fpaw_~_~SB ORDINANCB, TO B&~BND THE ORDIITANCE TO OCTOBER 31, 1995. Council Bill 1650 was introduced by Councilor Sifuentez. Recorder Tennant read the two readings of the bill by title only since there were no objections from the Council. On roll call vote for final passage, the bill passed unanimously. Mayor Kirksey declared Council Bill 1650 duly passed with the emergency clause. 3A Page 7 - Council Meeting Minutes, July 24, 1995 TAPE READING 0013 0097 3A COUNCIL MEETING MINUTES July 24, 1995 COUNCIL BItt 1651 - ~SOLUTZON ESTABLISHING LEVELS OF COKPENBATION FOR I~--w~--G-~3~R~rT ~D OT~ NON-~ON ~SONNEL DURING FISCAL YEAR 1995-96. Councilor Sifuentez introduced Council Bill 1651. The bill was read by title only since there were no objections from the Council. Brief discussion was held on the Administrator's memo which proposed a 3% cost of living adjustment for all management/non-union employees and a .9% "catch-up" adjustment for full-time management/non-union employees. On roll call vote for final passage, the bill passed unanimously. Mayor Kirksey declared Council Bill 1651 duly passed. COUNCIL B!LL 1652 - ~SOLUTION TO ENTER INTO A CONTRACT WITH STEVE IG~RTI~O. ~NT FACILITATOR, TO PROviDE PROFE$SIOB--aL SERVICES IN HOUSING ~BILITATION GRANT PROPOS2%L SER¥£CES. Council Bill 1652 was introduced by Councilor Sifuentez. Recorder Tennant read the bill by title only since there were no objections from the Council. During the discussion period on this issue, Councilor Jennings expressed his concern regarding the independent contractor status if the City is providing office space, telephone, supplies, etc. towards this program. Community Development Director Goeckritz stated that the Community Development Block Grant proposal included a specific administrative fee to be paid to the facilitator over the two- year grant period. In addition, costs relating to office space, supplies, etc. are part of the city's in-house contribution towards the program. The Task Force will be overseeing the program and payments to the facilitator will be made on a performance basis. Councilor Pugh also expressed concern that the contract does ~not mention the Task Force or their involvement with the program. Director Goeckritz stated that the contract with the State does identify the facilitator's responsibilities along with the city's responsibilities. Within the grant, the Community Development Director administer the actions of the facilitator who, in turn, is responsible to the Task Force. PUGH/JENNINGS .... Council Bill 1652 be amended to incorporate the Community Development Block Grant agreement into the agreement between the City and Steve Martinenko. The motion to amend the bill passed unanimously. On roll call vote for final passage, Council Bill 1652, as amended, passed unanimously. Mayor Kirksey declared the bill duly passed. Page 8 - Council Meeting Minutes, July 24, 1995 3A COUNCIL MEETING MINUTES July 24, 1995 TAPE READING 0368 ~w~ND_N~NT TO CONTI~%CT FOR LIBRARY PARKING LOT. Staff recommended that the Council accept a proposed amendment to the contract with Bob's Backhoe that will modify the police parking configuration and add ~wo parking spaces. JENNINGS/SIFUENTEZ .... amend the contract with Bob's Backhoe for the modification and addition of 2 parking spaces in the police parking area at a cost of $3,789.75. The motion passed unanimously. 0376 CONFI_~W~a_TION OF APPOINTMENT OF FINANCE DIRECTOR. Administrator Childs introduced Ben Gillespie who he has selected as Finance Director for the City. He briefly reviewed Mr. Gillespie's background and advised the Council that, if the appointment is confirmed, Mr. Gillespie will begin work on August 10, 1995. Mayor Kirksey commended.the Administrator in asking persons from other agencies/businesses to participate in the selection process. JENNINGS/FIGLEY .... confirm the appointment of Ben Gillespie as Finance Director. Councilor Jennings stated that he would have preferred receiving information on appointment confirmation prior to the night it is acted upon. On roll call vote, the motion passed unanimously. 0447 CLAIMS FOR THE MONTH OF JUNE 1995. SIFUENTEZ/FIGLEY... approve voucher checks ~27633 - 28103 for the month of June 1995. The motion passed unanimously. 04600 NEW BUSINESS. Councilor Jennings stated that he would like to see the Wastewater Advisory Committee remain intact until all issues pending before the Committee have been approved. JENNINGS/PUGH .... keep the Committee intact until the Council decides that the Committee has no further mission. Administrator Childs reminded the Council that the Committee will be in place until December 1995. Mayor Kirksey suggested that this issue be held in abeyance until October or November and, if necessary, take the appropriate action to keep the Committee intact. Brief discussion was held regarding the current expiration date and staff clarified the issue stating that prior Council action had extended the Committee's work to December 1995. Barbara Lucas questioned if regular meeting dates would continue through December now that the preliminary facilities plan has been submitted to DEQ. It was noted that meetings will only be held if they are necessary to address a wastewater issue. The vote on the motion was unanimous, therefore, the Committee will continue with no definite expiration date. Page 9 - Council Meeting Minutes, July 24, 1995 TAPE READING 0679 O7O7 COUNCIL MEETING MINUTES July 24~ 1995 3A No action was taken by the Council on this issue. ST/%FF REPORTS. A) Downtown Historic District Traffic Impact Fee/System Development Charge Task Force Recommendation -- PUGH/JENNINGS .... recommend Council adoption of the position taken by the Task Force in the memo from the Administrator. Administrator Childs briefly reviewed the report which recommended that an installment plan option be allowed when TIF/SDC fees exceed $5,000 and involve a change in use of an existing structure. This option would not be available for new developments. Under the installment plan, the payback period would not exceed five years and an interest rate of prime plus 3% would be charged. The existing ordinance provisions for the installment plan option when TIF fees exceed $25,000 would remain as is for any new construction project. After a brief discussion on this issue, PUGH/JENNINGS .... amend the motion to direct staff to draft an ordinance which would incorporate the recommendations of the Task Force. The motion passed unanimously. B) Water Report -- Director Tiwari stated that the hot weather has resulted in increased water usage and the public responds positively when water conservation is necessary. He also provided the public with helpful reminders on water conservation. C) Statewide Transportation Improvement Program Public Meetings -- Oregon Dept. of Transportation (ODOT) will hold a public meeting on the 1996-98 Statewide Transportation Improvement Program on August 15, 1995, Anderson Meeting Room, Salem Public Library, between the hours of 4:30 p.m. and 7:30 p.m.. Community support of proposed transportation improvements in our area is necessary and the public is urged to attend the meeting in Salem. Staff will be working with the Transportation Task Force, community groups, and other concerned citizens to encourage representation at this meeting. D) Aquatic Center Update -- Councilor Sifuentez urged local organizations to donate lawn chairs and tables to the new Aquatic Center. At this time, the pool will be open to the public sometime between September 10th and 21st. E) Federal Emergency Management Funds (FEMA) RE: Salud Medical Center -- In summary, FEMA funds can be used towards repairs, a new project, or an improved project. In this case, Page 10 - Council Meeting Minutes, July 24, 1995 3A COUNCIL MEETING MINUTES July 24, 1995 TAPE READING Salud has decided to use the funds on an improved project at a location other than the damaged downtown building site. 0966 F) Petroleum Antitrust Settlement Grant' Program -- Staff advised the Council that they will be making application for funding to assist in costs associated with improvements to North Front Street. Councilor Sifuentez spoke briefly on the Aquatic Center and advised the public the Pool Committee is still accepting donations and they are looking into selling more bricks. Councilor Pugh read a letter that he will be submitting to the newspaper relating to removal of trees along Hwy. 219 near the West Woodburn entrance. He felt that meetings should have been arranged between the developer, City, and State to look at alternatives that could have been taken to preserve the trees along Highway 219. Councilor Jennings requested staff to research where City funds are invested to make sure that they are not invested in derivatives. Administrator Childs stated that this question was posed to the staff about one year ago and, at that time, staff reported to the Council that City funds were in safe and solid investments. He will bring back another report on this issue at the next meeting. Mayor Kirksey encouraged the Councilors to participate in the Mexican Fiesta parade. The train will be used as a float for the Councilors. Mayor Kirksey briefly updated the Council on the VJ Day celebration. The local newspaper will soon provide a list of dates and events to commemorate the conclusion of World War II 50 years ago. 1212 1221 EXECUTIVE SESSION. JENNINGS/FIGLEY...'adjourn to executive session under the authority of ORS 192.660(1)(h) to consult with legal counsel concerning the legal rights and duties of a public body with regard to current litigation or litigation likely to be filed. The motion passed unanimously. The meeting adjourned to executive session at 9:23 p.m. and reconvened at 9:45 p.m.. Mayor Kirksey stated that the Council would not be taking any action as a result of the executive session and that no action was taken during the executive session. Page 11 - Council Meeting Minutes, July 24, 1995 TAPE READING COUNCIL MEETING MINUTES July 24, 1995 ADJOURNMENT. PUGH/FIGLEY... meeting be adjourned. unanimously · The motion passed The meeting adjourned at 9:46 p.m.. 3A APPROVED NANCY A. KIRKSEY, MAYOR ATTEST Mary Tennant, Recorder City of Woodburn, Oregon Page 12 - Council Meeting Minutes, July 24, 1995 ' , 3B MINUTES WOODBURN PLANNING COMMISSION JULY 27, 1995 1) 2! 3) 4) 5) ROLL CALL: Chairperson Vice Chairperson Commiss,oner Commissioner Commissioner Commissioner Commissioner Commissioner Commissioner Mrs. Warzynski Present Mrs. Bjelland Absent Mrs. Henkes Present Mrs. Schultz Present Mrs. Davis Absent Mr. Atkinson Present Mr. Will Present Mr. Palmer Present Mr. Frawley Absent Staff Present: Steve Goeckritz, Community Development Director Teresa Engeldinger, City Planner MINUTES: Woodburn Planning Commission minutes of July 13, 1995 were accepted with the correction that 1995 replace 1994 on written minutes. BUSINESS FROM THE AUDIENCE: None COMMUNICATIONS: None PUBLIC HEARINGS: Annexation 95-04, Zone Change 95-06, Lot Line Adjustment 95-03 Bocchi & Zimmer staff read the statement necessary to open the public hearing. The nature of the application is to annexation and zone change of approximately 1.8 acres from UTF to RS and a lot line adjustment. The applicant is Nancy Bocchi. Staff read the Approval Criteria, the Raise it or Waive it Rule, Right to Have the Hearing Remain Open and the Right to a Continuance of the Hearing. A:\PCM~pcm7-27.95 1 SG:bw 3B Staff stated the property is located east of Brown Street and south of Warren Way. The property consists of a parcel approximately 1.81 acres in size that would be partitioned from a larger 56 acre parcel. City services are available. Staff recommended approval of this proposal. Nancy Bocchi, applicant, 19164 SW Chesapeake Drive, Tualatin, 97062, stated that she had been contacted by Pete Cam, owner of the Stekloff Addition to try to consolidate this parcel to the Stekloff property. She felt that this small peace of property adjoining the 19 acres would do better if combined with the larger piece of property. Chairperson Warzynski asked if there was any one who wished to speak for this proposal. There were none. She asked if there was anyone who wished to speak against this proposal. There were none. She closed the public hearing. Commissioner Palmer moved to approve this proposal as presented by staff. Commissioner Will seconded the motion. A vote was taken and the motion passed. Annexation 95-02, Zone Change 95-03, Subdivision 95-02, Variance 95- 03. Ostergaard. Staff read the statement necessary to open the public hearing. The nature of the application is annexation and zone change of approximately 5.7 acres to create 18 lots. Staff read the Approval Criteria, the Raise it or Waive it Rule, the Right to Have the Record Remain Open and the Right to a Continuance of the Hearing. Staff stated that the property is located south of Brandywine Court. It is currently UTF and will automatically be changed to RS when annexed. It is almost 6 acres in size. City services are available. There is access to the school district property to the west. Staff recommends approval of the annexation and zone change. The applicant submitted a preliminary subdivision proposal. However, the design was lacking characteristics that make it attractive for development. Staff had recommended the applicant work through LCDC's design staff to revise their design proposal. That conceptual design will be resubmitted to the Commission for further review. Commissioner Schultz asked for clarification if staff had recommended annexation and zone change approval. A:\PCM~pcm7-27.95 SG:bw 2 3B Staff answered yes. Richard Seaward, representing applicants, explained that the current proposal is designed for modest priced homes, for first time home buyers. The property has an existing house which was built in the late 1800's. It has been restored. He stated that the applicant's had been directed to LCDC to see if the property could be utilized in a better manner than the current design. He introduced Joe Dills from LCDC. Joe Dills, O-Tak, P.O. Box 1379, Lake Oswego, 97035, stated that he was here tonight on behalf of Oregon Land Conservation and Development. He was hired at the request of the applicant to redesign this proposal. This is a very difficult shaped property for a layout of a subdivision. He stated that a 34 foot wide street would be at the entrance to the subdivision, it would drop to 24 foot wide at the beginning of the loop. There would be a one way street with parking on one side, sidewalks on the outside of the loop. There is a 20 foot wide service road to 4 lots in the south corner of the property. All of the lots are 6000 sq. ft. lots for single family homes and 6 lots which are 7000 sq. ft. for duplex homes. There will be 11 single family detached homes and 6 lots will have duplexes on them. This is a total of 23 family dwellings as opposed to the 17 lots on the first design. The new design will have 5 ft. sidewalks on both sides of the 34 ft. street. There will be a § ft. planter strip along the street. There will be a sidewalk connection to the school property. Garages will be recessed a bit behind the house front. A variance request will be needed for the rear yard and front yard. We will work with city staff on the variances. He felt that the redesign was an improvement. 1) a loop street will slow cars, 2) it will be a visually appealing neighborhood, 3) closer to the zone density laid out in the Comprehensive Plan, 4) better options for emergency vehicles. Commissioner Will asked if this concept had been submitted to the fire district. Mr. Dill answered no. Commissioner Will asked staff about the storm sewer and sanitary sewer services, if there were problems in that particular area? Staff answered no there is not. Staff stated that they would like to see the applicant come back with the alternative design. Staff requested the Commission to act only on the annexation and zone change at this time not the subdivision proposal. A:\PCM~pcm7-27.95 SG:bw 3 Mr. Dills stated that it would be helpful to him if he get some preliminary feedback on the redesign. Commissioner Henkes asked how wide the extension street was? Mr. Dills answered 20 ft. no parking on either side. Commissioner Henkes asked about the sidewalk on the loop crossing this extension street? Mr. Dills answered that the sidewalk would continue across the extension. Commissioner Atkinson asked about the statement Mr. Dills made about the emergency vehicles options would allow for residents traveling out of the subdivision to get around these vehicles with cars parked on one side of the loop? Mr. Dills answered that the parking on one side provides about 18' of travel lane for emergency vehicles. Chairperson Warzynski asked if there were anyone who wished to speak for this proposal. There were none. She asked if there was anyone in the audience who wished to speak against this proposal. There were none. She closed the public hearing. Commissioner Schultz asked staff for clarification if a zone change was ok to include duplexes and single family homes. Staff answered primarily on corner lots, they would be discussing with the applicant the alternatives that he has. These will be incorporated in any staff report. Commissioner Palmer moved to accept Annexation 9§-02 and Zone Map Amendment 95-03. Commissioner Schultz seconded the motion. A vote was taken and the motion passed. C. Site Plan Review 95-15, Silverton Hospital Staff read the statement necessary to open the public hearing. The nature of the application is a site plan review approval of an approximate 1146 sq. ft. A:\PCM~ocm7-27.95 SG:bw 4 3B 3B medical clinic. The applicant is Bob Engel and Peterson, Berg Associates for Silverton Hospital. Staff read the Approval Criteria, the Raise it or Waive it Rule, the Right to Have the Record Remain Open. Staff stated that the property is located in the Northwood Office Plaza on Meridian Drive. The structure is to be a two story structure. The applicant adequately addressed the landscaping .criteria staff requested except parking which the applicant will speak to. Bob Engel, representing the applicant, addressed the parking issue. This facility will be open 7 days a week for Silverton Hospital. Employees are calculated on a 7 day week basis instead of a 5 day reduces the number of staff at the facility at any one time. He had further discussion regarding the calculations of necessary parking with the Commission. Silverton Hospital has a carpooling program in Silverton. There will be 25 spaces by reserving a few for compact cars this will provide 2 more spaces. Patrick Vance, 974 N. Cascade, Woodburn Medical Clinic and on staff at Silverton Hospital. He stated that part of the understanding that staff came to was based on a note that was sent to Ken Triplett, regarding utilization of space, i.e. office, lockers, and parking. He stated that the note doesn't detail the fact with extended hours in the future it will mean less employee's on the premises at any one time. The hospital's commitment is to provide some transportation for patients. A service is available to go and get them and take them home, and the hospital encourages car pooling for employees. Should it become necessary they are prepared to shuttle people from congregation areas (major parking facilities) to the facility. Chairperson Warzynski asked about the exceeding requirements on landscaping, she asked if this could be reduced so more parking could be added. Staff answered no, there are other requirements in the internal parking lot landscaping and the front buffer area long the street. Staff stated that the suggestion of the additional two spaces should be modified and incorporated into the parking plan. Other than that the planning staff has no other recommendations in regards to this proposal other than those listed in the staff report. Chairperson Warzynski asked if there was anyone who wished to speak for this proposal. There were none. She asked if there was anyone who wished to speak against this project. There were none. She closed the public hearing. A:\PCM~pcm7-27.95 SG:bw 5 3B Commissioner Henkes asked how many staff would be there at one time. Staff answered approximately nine on staff at the maximum at any one time. Commissioner Palmer moved to approve SPR 95-15 with recommendations and conditions. staff Commissioner Will seconded the motion. A vote was taken and the motion passed. Closed Hearing - Findings of Fact for Denial of Annexation 95-03, Zone Map Amendment 95-04, Partition 95-03, Conditional Use 95-01, and Lot Line Adjustment 95-02. Staff stated that the blue sheet in their packet, is a letter from Don Comstock requesting the withdrawal of his application for a comprehensive plan map change from single family to multi-family, the partition, and the conditional use for a mobile home park. It is at staff's understanding that at a later date he will return with a Subdivision proposal. He would like the Commission to approve the annexation and approve the zone change which would automatically make it single family residential and lot line adjustment and send that recommendation to the City Council. staff recommended that the Commission deny the Comprehensive Plan Map amendment to multi-family, deny the zone change to multi-family and deny the conditional use for a mobile home park. Staff recommended that the Commission approve the annexation which automatically makes it single family residential and an administrative decision will be made regarding the lot line adjustment. This would be taken to City Council. Staff asked the Commission if they concurred with the findings of fact that would make allowance for the denial of the before mentioned request. Commissioner Atkinson Commissioner Will Commissioner Schultz Commissioner Palmer Commissioner Henkes Chairperson Warzynski Concurs with Concurs with Concurs with Concurs with Concurs with Under duress findings findings findings findings findings she agreed. Deny Comprehensive Plan Map change 95-03 Single Family to Multi-family. Deny Zone Map amendment 95-04 Single Family to Multi-family. Deny Conditional Use 95-01 Mobile Home Park. Commissioner Will made the motion to deny the Comprehensive Plan Map A:\PCM~pcm7-27.95 6 SG:bw 6) 7) 8) Change 95-03, the Zone Map Amendment 95-04 and the Conditional Use 95- 01. Commissioner Palmer seconded the motion. A vote was taken and the motion passed. Commissioner Schultz made the motion to approve Annexation 95-03 Comprehensive Plan and Zone Map and Lot Line Adjustment 95-02. Commissioner Henkes seconded the motion. A vote was taken and the motion passed. Commissioner Schultz made the motion to approve the findings of fact for denial. Commissioner Atkinson seconded the motion. A vote was taken the motion passed. DISCUSSION ITEMS: None REPORTS: A. Peterson Partition MP 95-03 - Administrative approval was given. B. Maycumber Partition MP 95-02 - Administrative approval was given. C. Tukwila Lot 33 LLA 95-04 - Administrative approval was given. BUSINESS FROM THE COMMISSION: Commissioner Atkinson had a question on receiving new evidence at the meeting, example this redesign of the Ostergaard Proposal. Staff stated that is why the conceptual plan for redesign is being brought back to the Commission at a later date for approval. Commissioner Will asked the Parr Road Mobile Home Park restrictions? 3B A:\PCM~pcm7-27.95 7 SG:bw 9) Commissioner Schultz stated that it is her understanding that Parr Acres has no age restrictions. Staff stated that she had talked with Mick DeSantis and these were his own CC&R's that he has established for the development. Chairperson Warzynski asked if when Parr Acres is developed will Parr Rd. be widened? Staff stated that they are under a non-remonstrance agreement. ADJOURNMENT: There being no further business the Planning Commission meeting adjourned at 8:30 pm. 3B A:\PCM~cm7-27.95 8 SG :bw IOA MEMO TO: FROM: SUBJECT: DATE: MAYOR NANCY KIRKSEY AMENDMENT OF ANIMAL CONTROL ORDINANCE AUGUST 5, 1995 Attached is a proposed amendment to Ordinance 1638, the Animal Control Ordinance. It would allow citation into the Woodburn Municipal Court, of owners who allow dogs to deposit solid waste matter on property, including any public property and city rights-of-way. This subject was discussed at the last Council meeting. A "gap" exists under present ordinances where it is not a violation for an owner to allow a dog to deposit solid waste on public property which is not a park. The proposed amendment addresses this issue and should be immediately effective with the inclusion of the emergency clause. It should be noted that Ordinance 1638 was originally passed in 1978 and is in need of an overall revision. I am, of course, available to assist in this ordinance revision if the City determines it to be a priority. COUNCIL BILL NO. ORDINANCE NO. 1653 10A AN ORDINANCE AMENDING ORDINANCE NO. 1638 (THE ANIMAL CONTROL ORDINANCE) TO ADD AN ADDITIONAL SECTION PROHIBITING AN OWNER FROM ALLOWING A DOG TO DEPOSIT DOG WASTE MATTER; AND DECLARING AN EMERGENCY. WHEREAS, it is presently a violation of Ordinance 2060, the City Park Ordinance, for the owner of a dog to allow the dog to deposit solid waste in a park area, and WHEREAS, in order to establish a consistent policy on public property, the Council wants to prohibit this conduct on any property, including public property or right-of-way, except for property belonging to the dog owner, NOW, THEREFORE, THE CITY OF WOODBURN ORDAINS AS FOLLOWS: Section 1. Ordinance No. 1638, the Animal Control Ordinance, is amended to add an additional section, Section 5A, which shall read as follows: Section 5,4. Do_o Waste Matter. it sha// be un/awful for a dog owner to al/ow a dog, except for seeing eye dogs, to deposit so/id waste matter on any property, inc/uding any public property or right-of-way, other than that of the dog owner, it sha// be a defense to this section ff the dog owner immediate/y removes the solid waste. Section 2. This ordinance being necessary for the immediate preservation of the public peace, health and safety, an emergency is declared to exist and this ordinance shall take effect immediately upon passage by the Council and approval by the Mayor. City Attorney Dale / Page I - COUNCIL BILL NO. ORDINANCE NO. MEMO TO: FROM: SUBJECT: DATE: City Council through City Administrator Public Works Director ~ Amending Ordinance to Implement TIF/SDC Task Force Recommendation August 10,~ 1995 RECOMMENDATION: Approve the attached ordinance that allows city staff to implement the recommendation of the task force. BACKGROUND: The concern of certain members of Woodburn Downtown Association (WDA) who felt that the implementation of current Traffic Impact Fees (TIF's) may discourage and inhibit upgrading of the downtown area was brought to the attention of the City Administrator not too long ago. Since the implementation of traffic impact fees is done uniformly throughout the city, the City Administrator appointed a four member task force to review the current methods and to solicit helpful recommendations from it. The task force included two members of the Downtown Association, one councilor, one planning commissioner and one citizen at large. It was supported by the City Administrator, the Community Development Director and the Public Works Director. Several meetings were held to discuss the principles of traffic impact fees, the uniform implementation method, and its effect on growth, specially in downtown area. The representatives of Downtown Association discussed the issue in their own meetings and brought a proposal to the task force for their consideration. The task force agreed with their main recommendation of reducing the payment plan ceiling from $25,000 to $5000 at three percent interest rate. Staff also agreed with the task force decision and the City Administrator updated the council on this issue through a detailed memo on July 24, 1995. Having achieved the goals, the City Administrator disbanded the task force and the members of the task force, namely, Jose Castro, Terry Will, Brent Reddaway, James Atkinson and Councilor Richard Pugh were extremely satisfied with the outcome and the effective way it was handled by the City Administrator. The attached amending ordinance will allow implementation of the task force recommendation uniformly, therefore, its approval is requested. TASKFORC .AND 10B COUNCIL BILL NO. 1654 ORDINANCE NO. AN ORDINANCE AMENDING ORDINANCE 2111 (REGARDING TRAFFIC IMPACT FEES AND SYSTEM DEVELOPMENT CHARGES) TO ALLOW FOR AN ALTERNATIVE PAYMENT ARRANGEMENT AND DECLARING AN EMERGENCY. WHEREAS, a task force was appointed by the City Administrator to review the Traffic Impact Fees and make recommendations that will be useful to the Downtown Historic District area business and yet not compromise the principles on which the fees have been based; and WHEREAS, several meetings were held by the task force to review the principles of traffic impact fees, the uniform method by which it is implemented by the city staff, and its effect on the growth of business; and WHEREAS, the representatives of Woodburn Downtown Association (WDA) discussed this issue in their own meetings and developed a proposal that was reviewed by the task force; and WHEREAS, the task force agreed with WDA's proposal in regard to reducing the payment plan ceiling from $25,000 to $5,000 for the existing structures at prime plus 3 percent interest rate, and recommended that the City Council accept this modification. WHEREAS, the City Administrator presented the task force recommendations on July 24, 1995 and informed the Council that an amending ordinance would allow implementation of recommendations will be brought to the Council in the next meeting, NOW, THEREFORE, THE CITY OF WOODBURN ORDAINS AS FOLLOWS: Section 1. Section 3(C) of ordinance 2111 is amended to read as follows: Section 3 (C). Payment of Ch~rg¢~. Except as otherwise provided in this Section, applicants for building permits or development permits shall pay the applicable system development charges prior to the issuance of the perm/ts by the city. 1) When the total amount due for Traffic Impact Fees exceeds ~5,000 for existing buildings, or ~25,000 for new buildings, the applicant may Page I - COUNCILBILLNO. ORDINANCE NO. lOB request an alternative payment arrangement to pay the fee in annual payments over a period not to exceed five years. The Finance Director shall provide application and contract forms for installment payments, which shall include a waiver of all rights to contest the validity of the lien, except for the correction of computational errors. The interest to be charged for installment payments and for delinquent payment of such installments is initially established at the prime rate of interest plus O. 5 percent for new or existing buildings for which the amount due is ~25,000 or more, and at the prime rate of interest plus 3.0 percent for existing buildings for which the amount due is between ~,000 and ~2~,000, but may be adjusted by the City Council by resolution. An applicant for installment payments shall have the burden of demonstrating the applicant's authority to assent to the imposition of a lien on the parcel and that the property interest of the applicant is adequate to secure payment of the lien. The City Administrator or his designee shall cause a report to be made of the amount of the Traffic Impact Fees, the dates on which the payments are due, the name of the owner, and the description of the parcel. The City Recorder shall docket the lien in the lien docket. Except as otherwise expressly provided, from that time the city shall have first lien upon the described parcel for the amount of the Traffic Impact Fees, together with interest on the unpaid balance at the rate established by the City Council. The lien shall be enforceable in the manner provided in ORS Chapter 223. Under no circumstances shall payment of the TIF or SDC fees exempt any development from complying with any and all standards, rules, and regulations required of the development as a condition of development approval Specifically, development must meet all road standards, storm water retention requirements, and stormwater quality requirements intended to minimize the degradation of water quality resulting from development. Section 2. Emerqencv Clause. This ordinance being necessary for the immediate preservation of the public peace, health and safety, an emergency is Page 2 - COUNCIL BILL NO. ORDINANCE NO. lOB declared to exist and this ordinance shall take effect immediately upon passage by the Council and approval by the Mayor. ~/ / Approved as to form:~~~ c,'/ jO/~'.~'- City Attorney Dat~e APPROVED: Passed by the Council Submitted to the Mayor Approved by the Mayor Filed in the Office of the Recorder ATTEST: Mary Tennant, City Recorder City of Woodburn, Oregon Nancy A. Kirksey, Mayor Page 3- COUNCIL BILL NO. ORDINANCE NO. 10C MEMO TO: City Council through City Administrator FROM: Public Works Program Manager ,,'~*~ SUBJECT: Revised Traffic Impact Fee DATE: August 9, 1995 RECOMMENDATION: Approve the attached resolution establishing a Revised Land Use Sub-Category and Traffic Impact Fee (TIF). BACKGROUND: When resolution 1194 was passed by council on September 13, 1993 the City Engineer was authorized to utilize the Institute of Transportation Engineers (ITE) land- use categories that were most similar to those listed in the resolution to set the TIF. This process has worked well to this point but recently an area was identified which dictated a revised TIF be developed utilizing the methodologies originally applied. ITE land use category 832, sit down restaurant, indicates in the definition that these restaurants normally serve breakfast, lunch, and dinner. It also indicates that these types of restaurants frequently belong to a restaurant chain and some are open 24 hours. It was recently brought to the City Engineers attention that this definition does not apply well to some of the small cafes and dells that may start in the city. It was also suggested that some other factor other than size in square footage should be applied to these facilities. Many of these restaurants do not offer the three different meals or operate over the hours defined in the ITE category. The City Engineer developed, based on a technical review using the same methodology that was utilized in the formation of all other TIF calculations, a revised fee setup to cover these type of restaurants. The charge was developed on a per seat basis and an approximately 35 per cent decrease was made to the average trip length with the rationalization that patrons do not travel longer distances to get to this type of facility. The charges were computed to match the fees established in Resolution 1194 and with the one percent increase that took place on January 1, 199,5 the current TIF is $151.49 per seat. In Iow density seating situations this method will be slightly cheaper. However, in a high density seating situation, this fee may be more costly than the square footage method. Since this category and fee schedule differs from those originally adopted the attached resolution is needed to implement the change. Staff recommends its approval. · 10C COUNCIL BILL NO. RESOLUTION NO. 1655 A RESOLUTION SETTING THE AMOUNT OF THE TRAFFIC IMPACT FEE (TIF) FOR A SUB CATEGORY OF LAND USE REVISED BY THE CITY ENGINEER. WHEREAS, ORS 223.297 - 223.314, adopted in 1989, authorizes local governments to impose system development charge, and WHEREAS, the City has developed methodologies to support the implementation of a Traffic Impact Fee, and WHEREAS, the City has adopted Ordinance No. 2111 establishing a Traffic Impact Fee, and WHEREAS, Ordinance No. 2111 provides that the amounts of the Traffic Impact Fee shall be set by resolution, and WHEREAS, Resolution No. 1194 established the amounts of Traffic Impact Fees, and WHEREAS, Ordinance No. 2111 provides for the imposition of fees to be charged for the review of alternative rates and alternative payment requests, and WHEREAS, the City Engineer has determined that a revised TIF for a sub category of land use involving small limited use sit down restaurants that utilizes a per seat charge needs to be implemented to facilitate modification of existing buildings, and WHEREAS, previously developed methodologies were utilized to obtain the revised fee, and WHEREAS, all other provisions of Resolution 1194 will apply to this revised TIF; NOW THEREFORE, THE CITY OF WOODBURN RESOLVES AS FOLLOWS: Section 1. ADDITION OF SUB-CATEGORY The sub-category is for a small limited use sit down restaurant. The restaurant is usually small with limited seating, has a single location, is open for limited meals, and is frequently family owned and operated. Page 1 - COUNCIL BILL NO. RESOLUTION NO. Section 2. TRAFFIC IMPACT FEE AMOUNT The following TIF corresponds to those established by Resolution 1194: Sub-Category- Restaurant Sit Down, Small, Limited Use Maximum Allowable TIF TIF from 1/1/94 through 12/31/94 TIF from 1/1/95 through 12/31/95 Average Daily Trip Rate - TIF per Trip - City Attorney $582.66/seat 45.67/seat 51.49/seat 6.57 19.77 APPROVED: Nancy Kirksey, Mayor 10C Passed by the Council Submitted to the Mayor Approved by the Mayor Filed in the Office of the Recorder ATTEST: Mary Tennant, Recorder City of Woodburn, Oregon Page 2 - COUNCIL BILL NO. RESOLUTION NO. 1OD TO: FROM: SUBJ.: DATE: MEMO Mayor and City Council Chris Childs, City Administrator Resolution re: Membershi!~ in CIS Workers' Como Pool August 10, 1995 RECOMMENDATION: Approve accompanying Council Bill/Resolution authorizing City's membership in City County Insurance Trust Workers' Compensation Group. BACKGROUND: This resolution is, to great extent, a "housekeeping" matter. The City County Insurance Service Trust (CIS) bylaws require that member entities, by resolution, to enter into 3-year commitments for each line of insurance provided (i.e. - liability, property, workers' compensation). This resolution renews the city's commitment in respect to workers' compensation coverage. A similar resolution is in force regarding the city's liability coverage with CIS. Our property insurance is presently with another company, so this requirement does not apply. However, CIS bylaws also contain a provision that any entity can, in writing, notify CIS of its intent to potentially withdraw from coverage. On the advice of our Agent of Record, the City of Woodburn routinely exercises this option to enable the City to review and consider competitive quote from other insurance carriers on an annual basis. CIS has historically provided suitable coverage in a competitive manner for both liability and workers' compensation insurance and has provided both of these lines of insurance to the City of Woodburn continuously for a number of years. For more detailed information regarding our insurance coverages, I would refer you to Recorder Tennant's staff report that was included in the July 10, 1995 Council agenda packet. Again, staff recommends approval of this council bill. IOD CO ¢IL BILL Fo. 1656 RESOLUTION NO. RESOLUTION AUTHORIZING THE CITY'S MEMBERSHIP IN THE CITY/COUNTY INSURANCE SERVICES TRUST WORKERS' COMPENSATION GROUP. WHEREAS, the City/County Insurance Services Trust (CIS) offers pooled self-insurance offering cost stability and the potential for long-term savings, and WHEREAS, CIS is sponsored by the League of Oregon Cities and the Association of Oregon Counties as a service to Oregon cities and counties, and WHEREAS, the City of Woodburn finds that membership in CIS is of benefit in managing the risks involved in providing services to its citizens, and WHEREAS, the City of Woodburn has been provided with an opportunity to review the Trust Agreement, Bylaws and Rules of CIS, and WHEREAS, the City of Woodburn has reviewed the Trust Agreement, Bylaws and Rules of CIS for compliance with the Charter and Ordinances of the City of Woodburn, now, therefore, THE CITY OF WOODBURN RESOLVES AS FOLLOWS~ Seotion 1. That the City of Woodburn does hereby enter into a contract with CIS and becomes a member of the CIS Trust for Workers' compensation for a three-year period commencing July 1, 1995 and agrees to abide by the terms of the Trust Agreement, Bylaws and Rules of CIS which, along with this Resolution, constitutes the contract between the City of Woodburn and CIS. The City Administrator is hereby authorized to execute such documents as are necessary pursuant to this Resolution. City Attorney Date ~ APPROVED NANCY A. KIRKSEY, MAYOR Passed by the Council Submitted to the Mayor Approved by the Mayor Filed in the Office of the Recorder ATTEST Mary Tennant, Recorder City of Woodburn, Oregon Page i - Council Bill No. Resolution No. 10E -G MEMO TO: Mayor and City Council through City Administrator FROM: Community Development Director SUBJECT: Annexation Requests DATE: August 10, 1995 Attached are three annexation requests that have been reviewed by the Woodburn Planning Commission. All three requests must now be heard by the City Council for a final decision. Council Bill No. 1657 is a request to annex approximately 1.8 acres to the City of Woodburn. The property is located west of Brown Street and South of Warren Way. This parcel will be incorporated into an adjoining parcel that is within the city limits for residential development. Council Bill No. 1658 is a petition requesting to annex approximately 14 acres to the city. A subdivision is being proposed for the two parcels. Council Bill No. 1659 the applicant is requesting the city annex 5.71 acres for residential development. COUNCIL BILL NO. RESOLUTION NO. 1657 IOE A RESOLUTION CALLING FOR A PUBLIC HEARING ON THE ANNEXATION OF CERTAIN PROPERTY DESCRIBED HEREIN. THE CITY OF WOODBURN RESOLVES AS FOLLOWS: Section 1. Pursuant to ORS 222.120, 7:00 p.m on September 11, 1995 is declared to be the time set for public hearing before the Woodburn City Council on whether the City of Woodburn shall annex that property described in Exhibit "A" attached hereto. Section 2. Pursuant to ORS 222.120, no election is required on this issue. Section 3. Notice of said hearing shall be published once each week for two successive weeks prior to the day of the hearing, in a newspaper of general circulation in the City, and notices of the hearing shall be posted in four public places in the City for a like period. Approvedas to form.'~,~~ ~'/[ 0//~ ~' City Attorney Date - APPROVED: Nancy A. Kirksey, Mayor Passed by the Council Submitted to the Mayor Approved by the Mayor Filed in the Office of the Recorder ATTEST: Mary Tennant, Recorder City of Woodburn, Oregon Page 1 - COUNCIL BILL NO. RESOLUTION NO. IOE PP .. ffA~ta gO,- COUNCIL BILL NO. RESOLUTION NO. 1658 10F A RESOLUTION CALLING FOR A PUBLIC HEARING ON THE ANNEXATION OF CERTAIN PROPERTY DESCRIBED HEREIN. THE CITY OF WOODBURN RESOLVES AS FOLLOWS: Section 1. Pursuant to ORS 222.120, 7:00 p.m on September 11, 1995 is declared to be the time set for public hearing before the Woodburn City Council on whether the City of Woodburn shall annex that property described in Exhibit "A" attached hereto. Section 2. Pursuant to ORS 222.120, no election is required on this issue. Section 3. Notice of said hearing shall be published once each week for two successive weeks prior to the day of the hearing, in a newspaper of general circulation in the City, and notices of the hearing shall be posted in four public places in the City for a like period. Approved as to for~: ~~/~~---~~ City Attorney Date APPROVED: Nancy A. Kirksey, Mayor Passed by the Council Submitted to the Mayor Approved by the Mayor Filed in the Office of the Recorder ATTEST: Mary Tennant, Recorder City of Woodburn, Oregon Page 1 - COUNCIL BILL NO. RESOLUTION NO. 1OF 103 O0 / / 500 600 COUNCIL BILL NO. RESOLUTION NO. 1659 10G A RESOLUTION CALLING FOR A PUBLIC HEARING ON THE ANNEXATION OF CERTAIN PROPERTY DESCRIBED HEREIN. THE CITY OF WOODBURN REsOLvEs AS FOLLOWS: Section 1. Pursuant to ORS 222.120, 7:00 p.m on September 11, 1995 is declared to be the time set for public hearing before the Woodburn City Council on whether the City of Woodburn shall annex that property described in Exhibit "A" attached hereto. Section 2. Pursuant to ORS 222.120, no election is required on this issue. Section 3. Notice of said hearing shall be published once each week for two successive weeks prior to the day of the hearing, in a newspaper of general circulation in the City, and notices of the hearing shall be posted in four public places in the City for a like period. Approved as to form~ Y.~J~~/~ City Attorney APPROVED: Nancy A. Kirksey, Mayor Passed by the Council Submitted to the Mayor Approved by the Mayor Filed in the Office of the Recorder ATTEST: Mary Tennant, Recorder City of Woodburn, Oregon Page 1 - COUNCIL BILL NO. RESOLUTION NO. lOG ~ SEE MAP ) 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 ~300 103 03 03 5 ~o.~ oo o3 $ Io$1 ~100 200 300 ~ ~ .400 ~000 90O 800 500 z · , 1 OH CITY OF WOODBURN POLICE DEPARTMENT 270 Montgomery St~L.--~~x Woodburn, Oregon 97071 Paul E. Null Patrol Operations Lieutenant 982-2345 Ext.352 Date: July 29, 1995 To: Thru: Re: iriYOr and City Council s Childs, City Administrator n Wright, Chief plication for Sound Amplification Permit Pastor Noe Pineda of Centro Cristiano Church, 257 W. Lincoln Street, Woodburn, has requested a sound amplification permit for an outdoor church service. The church service will be held on August 19, 1995 from 2:00 p.m. until 8:00 p.m., in Library Park, located at First & Garfield Streets. I have spoke with library staff, who advised Centro Cristiano has obtained library authorization for the use of Library Park and stage, for August 19, 1995. Centro Cristiano church presented a church service in Library Park last year which was well received by the Library and neighboring businesses. RECOMMENDATION: The City Council approve the use of sound amplification, for Centro Cristiano, on August 19, 1995, from the hours of 2:00 p.m. to 8:00 p.m. 1OH CITY OF WOODBURN 270 MONTGOMERY ST. WOODBURN, OREGON 97071 JULY 19, 1995 DEAR CITY COUNCIL: GREETINGS IN THE NAME OF OUR LORD AND SAVIOUR JESUS CHRIST. LAST YEAR WE WERE GIVEN AUTHORIZATION TO USE THE LIBRARY PARK STAGE FOR THE PURPOSE OF HAVING FOOD, MUSIC, AND AN OUTDOOR SERVICE. ALSO PERMISSION WAS GRANTED FOR AMPLIFIED MUSIC IN CONJUCTION WITH THE PROGRAM. WE ARE PLANNING 3~3~ FOR AN OUTDOOR EVENT ON AUGUST 19, 1995. WE ARE REQUESTING PERMISSION TO DO THIS EVENT. SEVERAL PASTORSAARE INVOLVED IN THE PLANNING. WE WOULD START WITH THE FOOD AROUND 2:00 pm AND OUTDOOR SERVICE BEGINNIN AT 4:00PM, ENDING 8:00 PM. IN ANOTHER TOPIC, WE WOULD LIKE TO INVITE YOU TO OUR BACK TO SCHOOL RALLY SEPTEMBER 1,2 and 3rd AT THE WOODBURN HIGH SCHOOL. NICKY CRUZ, AN INTERNATIONALLY SOUGHT-AFTER SPEAKER, ONCE A FEARSOME STREET GANG LEADER. THE CRUSADE BRINGS TRUE HOPE TO AMERICAN'S MOST DEVASTATING CONCERNS-CRIME, DRUGS AND VIOLENCE. NICKY IS WELL AWARE OF THESE MAJOR PROBLEMS. HE'S TRAVELED AROUND THE WORLD, HELPING MILLIONS OF PEOPLE FIND A NEW FULFILLMENT IN LIFE. NICKY CRUZ IS A VIVID, LIVING EXAMPLE OF THE REALITY OF THIS DYNAMIC AND LIFE-CHANGING HOPE. PLEASE LET ME KNOW ON THISzlAS SOON AS POSSIBLE TO PUT YOU ON THE AGENDA. THANK YOU AND WE ARE PRAYING FOR YOUR LEADERSHIP AND THIS COMMUNITY. ~~0~ ~IN H ~'.~RVICE, / ~ ~ 101 MEMO TO: FROM:. SUBJECT: DATE: City Council through City Administrator Public Works Program Manager Standard Size Pickup Bid August 9, 1995 RECOMMENDATION: Accept the bid of Colvin Auto Center of $12,330.38 for a standard size pickup truck. BACKGROUND: City of Woodburn bid number 96-02 for a used standard size pickup was opened and read at 2:00 pm on August 8, 1995. The results were: Bidder Vehicle Amount Colvin Auto Center Colvin Auto Center Hillyer's Ford Capitol Chevrolet 1996 Ford 1995 Ford 1995 Ford 1995 Chevrolet $12,330.38 $13,498.35 $13,500.00 $13,914.00 This vehicle is for the Code Enforcement Officer and the existing pickup was offered as a trade in. The value of the trade in was reflected in the bid price. Although the request was for a Iow mileage used vehicle three of the four bids received were for new vehicles. Used vehicles such as specified in the bid request are apparently in short supply. The Iow bid is for a 1996 model vehicle which exceeds the specification and should be accepted. This vehicle is budgeted for in this years approved budget. lOJ MEMO TO: FROM: SUBJECT: DATE: City Council through City Administrator Public Works Program Manager ~ Small Pickup Bid Award August 9, 1995 RECOMMENDATION: Reject the bid of Capital Chevrolet for not meeting the specifications and accept the bid of Hillyer's Ford for $14,229.00 for a small extended cab pickup truck. BACKGROUND: City of Woodburn bid number 96-01 for a small extended cab pickup was opened and read at 2:00 pm on August 8, 1995. The results were: Bidder Vehicle Amount Capital Chevrolet Hillyer's Ford Capital Chevrolet Colvin Auto Center Cascade Chevrolet Colvin Auto Center 1993 Chevrolet 1996 Ford 1995 Chevrolet 1996 Ford 1995 Chevrolet 1995 Ford $12,750.00 $14,229.00 $14,534.28 $14,652.00 $14,973.00 $15,197.00 The city bid specification called for a current or previous year vehicle with less than 10,000 miles. The Capital Chevrolet bid does not meet either of these requirements and should be rejected. Due to a shortage of this type of vehicle at the model year end two dealers offered 1996 vehicles. In essence, these exceed the specification and the bid of Hillyer's Ford for $14,229.00 should be accepted. The vehicle will be for the city building official and is budgeted for in this years approved budget. 1OK TO: THROUGH: FROM: SUBJECT: DATE: City Administrator for Coune'fl Action Public Works Director Dean Morrison, P.E. Miles Chevrolet Easements August 1, 1995 I?~ECOMMENDATION: That the Woodbum City Council accept the easements duly signed by the property owner and received by the city. BACKGROUND: The easements are located on the new lVliles Chevrolet site and Will be used for sanitary sewer protection. List of signed easements: 1. This is a temporary_ easement on an existing system with no formal agreement. Miles Chevrolet, Tax Account No. 44097-000 This will be permanent easement to cover relocated line. Miles Chevrolet, Tax Account No. 4409%000 KNOW ALL MEN BY THESE PRESENTS, that Robert R. Miles. . for the consideration of One Dollar ($1.00) and other valuable considerations to them paid, the receipt whereof hereby is acknowledged, hereby do forever grant unto the CITY OF WOODBURN, a Municipal Corporation of Madon County, Oregon referred to herein as the CITY, a permanent right-of-way and easement over and along the full width and length of the premises described as follows, to wit: A temporary utility easement within the borders of Tax lot No. 44097-000, Deed Vol 1136, Pg 595 in Section 12, Township 5 South, Range 2 West of the Willamette Meridian, Marion County, Oregon, this easement is more particularly described as follows: Beginning at a point that is South 88° 45' West 456.71 feet and North 01° 15' West, 30 feet from the S.W. comer of the William Darst D.L.C: in Township 5 South Range 2 West, Willamette Meridian, Madon County;, thence North 0006' 44" East, 63.45 feet to the point of true beginning, thence South 88045' 00" West, 7.44 feet, thence North 31° 00' 36" West, 30.11 feet, thence North (7' 06' 44' East, 82.45 feet, thence North 89° 05' 36" East, 443.08 feet, thence South 0° 58' 05" West, 20.01 feet, thence South 89~ 05' 36" West, 419.79 feet, thence South 0° 06'44" West, 88.45 feet to the point of true beginning. With the right, privilege and authority, to said City, to construct, maintain, replace, reconstruct, remove, and add to, a ~ pipeline or pipelines, with all appurtenances incident thereto or necessary therewith, in, under and across the said premises, and to cut and remove from said right'of- way any trees and other obstructions which may endanger the safety or interfere with .the use of said pipelines, or appurtenances attached or connected therewith; and the right of ingress and egrass-to and over said above described premises at any and all times for thepurpose of doing anything necessary or useful or convenient for the enjoyment of the easement hereby granted. THE CITY SHALL, upon each and every occasion that such UTILITY facility is constructed, maintained, replaced, reconstructed or removed, or added to, restore the premises of the Grantors, and any improvements disturbed by the City, to as good condition as they were in prior to any such installation or work, but if not practicable, then pay to Grantors reasonable compensation. THE GRANTORS, heirs and assigns, reserve the right to use the premises for walkways, driveways, planting, and related purposes, and all LmLI~ facilities shall be at a depth consistent with these purposes. EXCEPTION: No struc~ra shall be placed within the easement, or within 45° projection upward from the bottom of the pipe. 1OK RoGert R. Miles, Pr'esider~ Accepted by the Woodbum City Council on ,1995 Mary Tennant, City Recorder C~ of Woodbum, Oregon STATE OF OREGON ) )ss COUNT O. On this the ';~(lay of S(~/-~ ,1995, before me a Notary Public in and for the County and State personally appeared, known'to me to be the same person(s) whose names are ~ubecribed to the within instrument and acknowledged that they voluntarily executed the same for the purpose therein contained. IN WITNESS WHEREOF, I hereunto set my hand 'a~ [~~ ROBERTW KNAUSS [X~ B'~]~I~I.';~ NOTARY PUBLIC- OREGON ~.~//*J COMMISSION NO. 038966 ~ ___~:~?__~_~~]__,_~,:_le:__~ My Commission Expir.: ~'~l~ Igq UTIUTY EASEMENT KNOW ALL MEN BY THESE PRESENTS, that Robert R. Milee. ~ for the consideration of One Dollar ($1.00) and other valuable considerations to them pa~d, the receipt whereof hereby is acknowledged, hereby do forever graflt unto the CRY OF WOODBURN, a Municipal Corporation of Maflon County, Oregon referred to hereih as the CITY, a permanent right-of-way and easement over and along the full width and length of the premises described as follows, to wit: 1OK Three utility easements within the borders of Tax lot No. 44097-000, Deed Vol 1136, PO 595 in Section t2, Township 5 South, Range 2 West of the Willamette Meridian, Marion County, Oregon, these easements are more particularly described as follows: Beginning at a point that is South 88* 45' West 456.7t feet and North 01' t5' West, 30 feet from the S.W. comer of the Wlaam Da~ D. LC. in Township 5 8curb Range 2 West, Willamette Meridian, Marion County;, thence North 0"06' 44" East, 83.45 feet, thence 8outh 88"45' 00' West 54.09 feet t~ the east right- of- way line of Woodland Avenue, thence along the right-of-way line, 8outh 00" 05' 43' East 12.26 feet, thence 8outhessteriy 79.71 feet along the arcof e 50 fo0t radius cuwe to the right through a central angle of 910 20' 43", (the chord of which bears 8outh 45'34' 38" East.., 71.54 feet), thence North 88~ 45' East 2.88 feet, mom or less, to the point of beginning. Also, beginning at a point that is 8outh 88° 45' West 456.71 feet and North 01° 15' West, 30 feet from the S.W. comer of the willlsm Damt D.I_C. in Township 5 8curb Range 2 West, Willamette Meridlen, Marion County;, thence North 88° 45' 00' East, 418.69 feet, thence 8curb O" 06' 05' West 20.01 feet, thence 8curb 88°45t 00" West, 4t8.32 feet, more'or less, to the point of line beghmlng. Nsc, beginning at · point that is 8oulh 88' 45' We~ 456.71 feet and North 01' 15' WesL, 30 feet from the 8.W. comer of the William Damt D.LC. in Town, hip 5 8outh Range 2 West, Willamette Meridian, Marion County;, thence North 0~ 06' 44" East, 43.44 feet, thence 8oulh 88~ 45' West, 7.44 feet to the point of true beginning, thence 8outh'68~ 45' IX)' West, 23.04 feet, thence North 31' 00' 36" West 45.68 feet, thence North 0~ 05' 43" East, 38.71 feet, thence 8outh 31'00' 36" East, 90.27 feet, more or less, to the point of beginning. W'~ the dght, privilege and authority, to said City, to construct, maintain, replace, reconstruct, remove, and add to, a ~LITY pipeline or pipelines, with all appurtenances incident thereto or necessary therewith, in, under and across the said premises, and to cut and remove from said right- of-way any trees and other obstructions which may endanger the safety or interfere with the use of said pipelines, or appurtenances attached or connected therewith; and the right of ingress and egress to and over said above described premises at any and all times for the purpose of doing anything necessary or useful or convenient for the enjoyment of the easement hereby granted. THE CRY SHALL, upon each and every occasion that such ~ facility is constructed, maintained, replaced, reconstructed or removed, or added to, restore the premises of the Grantors, and any Improvements disturbed by the City, to as good condition as they were in prior to any such installation or work, but if not practicable, then pay to Grantors reasonable compensation. THE GRANTORS, heirs and assigns, reserve the fight to use the premises for walkways, driveways, planting, and related purposes, and all ~ facilities shall be at a depth consistent with these purposes. EXCEPTION= No ~ shall be placed within the easement, or within 45* projection upward from the bottom of the pipe. Rrobert R. Miles, President STATE OF OREGON ) )SS Accepted by the Woodbum City Council on ,1995 MaW Tennant. City Recorder City of Woodbum, Oregon COUNTY On thb .. : .... IN WITNESS WHEREOF, I hereunto set my hand and 11A 8/03/95 A/P CHECK LISTING FOR THE WONTH OF JULY 1995 Page 1 Check Number Budgetary Account Number 28058 SEWER BOND COUPONS 28059 SEWER BOND COUPONS 28060 SEWER BONDS 28061 SEWER BOMDS 28O62 SEWER BONDS 28063 SEWER BONDS 28064 ~USi~ CO{FIT~CT-PARKS 28065 STAMPS-PARKS 2~066 POSTAGE-VARIOOS 28067 SUPPLIES-PARKS 28068 ADMISSIONS-PARKS 28069 P]~Y CAS~-VARIOOS 28070 SERVICES-WATER 28071 SEWER BOND COOH3~S 28072 SEWER BC~{D COOt~S 28073 SEWER ~ COUPONS 28074 PAYROLL-911 28104 tJ)V~CE-911 28105 C2~kqS-FOLICE 28106 St.~IER BONI)6 28107 SEWER BOND COUPONS 28108 SERVICES-WATER 28109 SUPPLIES-VARIOOS 28110 SEWER BOMRS 28111 SEWER BOMI) COUPONS 28112 SUPPLIES-RSVP 28113 V 0 I D 28114 V 0 I D 28115 V 0 I D 28116 RI~ISTRA?ION-POLICE 28117 SUPPLIES-ENG 28118 SERVICES-W{~I'P 28119 SERVI~-C STORES 28120 SERVICES-911/POLICE 28121 SERVICES-PARKS 28122 SERVICES-PARKS 28123 SERVICES-WW?P 28124 SIU{VICES-WNTP 28125 SERVICES-WNTP 28126 SERVlcHS-WWTP 28127 SERVICES-PUBLIC WORKS 28128 SUPPLIES-CITY ATT? 28129 SERVICES-PARKS 28130 SERVICES-POLICE 28131 SEWER BOND COOPONS Vendor Name Vendor Number STATE ~REET ~ 018775 7/03/95 DEPOSITORY TRUST O0 003211 7/03/95 US BAI~ ~ 7/03/95 CEDE & CO 002299 7/03/95 CHi~{ICALBANK 002440 7/03/95 CHEMICAL BANK 002440 7/03/95 ROBERT SANTELLE TRUST 018217 7/03/95 US POST OFFICE 020090 7/03/95 POTAGE BY P~3{E S¥STEW 015466 7/03/95 PERSO~L ~)U~{~ING 015237 7/05/95 WII.I~N/T~ PA~K& RECREATION WO~E 7/05/95 CITY OF WOOl)BURN 015255 7/06/95 US POST OFFICE 020090 7/07/95 US BANK NONE 7/10/95 S0}~3~ VALLRY BA~ 018602 7/10/95 STATE STREET BANK 018775 7/10/95 OHIO NATIOMAL INS (30 060400 7/10/95 ~ORCO~ 013198 7/10/95 SCOTT RUSSELL 017346 7/11/95 ETHEL H~S MOWE 7/12/95 FIRST INTERSTATE BANK 005140 7/14/95 US POST OFFICE 020090 7/14/95 P~ONAL TOOCH COMPUTING 015237 7/17/95 JERRY DAUGHERTY 003064 7/18/95 FIRST INTERSTATE BANK 005140 7/19/95 ~ (30DD]]¥~O~(3OWSULTING 002626 7/20/95 VOID VOID VOID VOID VOID VOID SA PAUL H HUDSON NONE 7/14/95 AASHTO WONE 7/14/95 A & A PEST CONTROL INC 000011 7/14/95 AMERICAN BUSIWESS MACHINES 000198 7/14/95 AT&? INFOIq~ATION SYSTEMS 000620 7/14/95 AT & T 000623 7/14/95 BOB'S ROTOTI~ING 001327 7/14/95 BOOMES FERRY ELECTRIC 001352 7/14/95 BRAD'S LA~ SERVICE 001397 7/14/95 CASCADE MACHINERY & ELECTRIC 002223 7/14/95 CINTAS 002484 7/14/95 CLAC{~%~AS(X3~B~UNICATIORS 002540 7/14/95 CY~J~K{CA!J_~GHAM 002543 7/14/95 BILL (X)LI~{A]4 002639 7/14/95 CREDIT WORTHWES? (30RP 002900 7/14/95 FIRST INTERSTATE BANK 005140 7/14/95 Check - Date Written Amount of Check 270.00 5,767.50 10,000.00 215,000.00 25,000.00 10,000.00 5,000.00 160.00 1,000.00 679.00 255.00 136.73 297.60 265.00 135.00 662.50 3.90 125,000.00 139.10 80,000.00 2,160.00 194.60 2,735.00 10,265.00 270.00 450.00 222.00 170.00 267.62 628.15 6.48 787.50 114.95 1,460.00 827.20 503.34 121.50 357.38 200.00 2.00 135.00 501,709.05 llA 8/03/95 A/P CHECK LISTING FOR THE {40NTH OF JULY 1995 Page 2 Ch~k Number 28132 28133 28134 28135 28136 28137 28138 28139 28140 28141 28142 28143 28144 28145 28146 28147 28148 28149 28150 28151 28152 28153 28154 28155 28156 28157 28158 28159 28160 28161 28162 28163 28164 28165 28166 28167 28168 28169 28170 28171 28172 28173 28174 28175 28176 28177 Budgetary Account Number SUPPLIES-LIBRARY SERVICES-CITY ADMIN SERVICES-CITY HALL SERVICT.~-ENGIN~ERING SUPPLIES-WWTP SERVICES-CITY RALL/LIB SERVICES-WWTP SUPPLIES-WATER SERVICe-COURT PERMITS-BUILDING SUPPLIES-TRANS/DAR SERVICES-COORT }~H4BERSHIP-PARKS SERVICES-WWTP SUPPLIES-ODOR? SUPPLIES-WW~P SUPPLIES-NOW DEI~ SERVICES-STREET SUPPLIES-PARKS SUPPLIES-PINANCE $ERVICES-WWTP SUPPLIES-CITY HALL SERVICES-WWTP SUPPLIES-CITY HALL SERVICES-PUBLIC WORKS SUPPLIES-WTR/STREET SUBSCRII~ION-WWTP SUPPLIES-VARIOUS SUPPLIES-STREET SERVICES-VARIOUS SERVICES-MAYOR SUPPLIES-WWTP SERVICBS-WWTP SUPPLIES-TRANSIT SERVICES-PLANNING SERVICES-FOBLIC WORKS SERVICES-WATER SERVICES-WWTP SERVICES-WATER PBTrY CASH-VARIOOS VOID VOID Vendor Name GENERAL ELECTRIC CAPITAL G.?.E. WOBILMET C.J. HANSEN CO /NC JOB SHOPPERS INC L & L BUILDING SUPPLIES LANDIS & GYR ERIC LARSON LITTLE (]{EMICAL CO MSI GROUP/NC MAIL-WELL EFvHU~3PE MARIO~ COUNTY BLDO INSPEC LINDA NORA ATTY AT LAW NAEIR NESSCO SUPPLY IBC OREGON ANALYTICAL LAB OILEGON CRII4INAL DEFENSE PACIFIC ~ BOTTt,ED WATER PITNEY BOWES PORTLAND GENERAL ELECTRIC PORTLAND GENERAL ELECTRIC PORTLAND TRAILBLAZERS RELI~LE OFFICE SUPPLY WALT ROBERTS CONSTRUCTION ROSE CITY AWNING CO LES S(2{WAB TIRE CENTER SHEPARDS H(~TAW HILL SOUTHERN PACIFIC TRANS CO ?ELECOtU4 SYSTI~{S/NC TEXT-TRIEVE /NC THE J. TNAYER COHPANY UNOCAL:ERMIE GRARAH OIL U.S. {{EST O3#HUNICATI~S VALLEY PACIFIC FLOP, AL VIESK0 REDI MIX VIKING INSTRUMENT LAB WAL-~tRT STORES IBC k~3OI)BUI{N RADIATOR & GLASS ZEE Mlfl)IC2kL SERVICE CO US POST OFFICE TIN'S DIESEL TRU(][ REP~R US POST OFFICE CITY OF WOOl)BURN VOID VOID Vendor Number 006079 006373 007055 009119 011010 011032 011097 011285 012015 012047 01209O 012448 012600 013003 013160 014107 014143 015059 015350 015420 015422 015455 017161 017295 017310 018300 018430 018620 019043 019090 019100 020010 020095 021046 021140 021177 022035 022630 022700 025070 O2009O 019167 O2OO9O 015255 VOID V 0 I D Ch~k - Date Written 7/14/95 7/14/95 7/14/95 7/14/95 7/14/95 7/14/95 7/14/95 7/14/95 7/14/95 7/14/95 7/14/95 7/14/95 7/14/95 7/14/95 7/14/95 7/14/95 7/14/95 7/14/95 7/14/95 7/14/95 7/14/95 7/14/95 7/14/95 7/14/95 7/14/95 7/14/95 7/14/95 7/14/95 7/14/95 7/14/95 7/14/95 7/14/~5 7/14/95 ?/14/95 7/14/95 7/14/95 7/14/95 ?/1~/~5 7/14/95 7/14/95 7/21/95 7/26/95 7/28/95 7/28/95 ~ount of Ci~k 136.00 5.06 20,000.00 904.00 189.15 520.00 415.00 99.95 125.00 151.15 2,396.42 212.31 140.00 295.00 449.82 912.00 80.00 24.00 222.75 8,475.78 463.94 3,370.40 436.24 100.00 73.96 21.75 496.22 253.00 62.25 139.00 519.32 296.70 921.66 3%00 1,735.58 2,{)62.50 54.96 137.50 200.95 104.40 222.00 1,682.68 2O8.80 149.70 551,214.95 11A 8/o3/95 CHECK LIS?lNG ~OR T~E ~ONT~ O[ ~LY 1995 Page 3 Check ~tmber Budgetary Account Number 28178 V 0 I D 28179 SERVICES-I~ILOING 28180 S~PLIES-PA{~S 28181 28182 P,E~ISI?,ATI~-FINANCE 28183 S~VIC~-P~ ~184 S~VIC~-P~ 28185 ~PLI~-L~Y 28186 S~PLI~ 28187 ~PLI~-LI~g 28188 28189 ~I~-LIB~g 28190 ~-P~ 28191 S~~ 28192 28193 S~9IC~-~GI~I~G 28194 S~VIC~ 28195 S~C~ 28196 ~I~-P~ 28197 28198 28199 ~PLI~-C 28~ ~I~-L~g 28201 28202 S~C~-~DE ~RCE 28~3 ~LI~-LIB~Y 28204 28205 ~I~-L~Y 282~ S~~I~ 28207 S~LI~-~ 282~ S~-~ 282~ ~PLI~-L~Y ~210 28~1 S~IC~-L~Y 28212 28213 S~V~T 28214 S~LI~-LI~Y 28215 S~VI~-~LICE~ 28216 ~P~ 28217 28218 28219 S~LI~-LI~Y 28~0 28221 S~LI~-P~I~ 28~2 ~PLI~-P~ 28223 S~VI~-P~ Vendor Name Vendor Number VOID VOID RABE a~fO ~PIIOLS?I~Y ~ 7/21/95 P~S ~O~Y N~E 7/21/95 ~ ~ ~ 7/n/95 ~~ ~ I~ ~E 7/21/95 ~Y'S ~C O~ SERVICE ~g 7/21/95 ~ ~ PI~ S~VICE ~ 7/21/95 ~ ~ITI~S ~135 7/21/95 ~X ~F~I~ ~I~S ~152 7/21/95 ~I~ ~SI]~ DI~RI~ ~199 7/21/95 AT&T I~TI~ SYS~ ~ 7/21/95 ~'S ~E ~1035 7/21/95 ~ ~ ~1078 7/21/95 ~'$ ~E S~ ~1325 7/21/95 ~ ~Sll~ J~ ~1631 7/21/95 ~E A~I~ ~21~ 7/21/95 ~ ~ ~2372 7/21/95 ~-~ ~2478 7/21/95 ~ ~S ~2~ 7/21/95 ~ ~ ~2686 7/21/95 ~ P~ I~ ~2892 7/21/95 DA~A ~ W~SE ~3049 7/21/95 ~ S~I~ S~V ~4040 7R1/95 ~~ ~L ~ ~4180 7/21/95 ~ ~ ~4445 7/21/95 ~CE P~S ~6272 7/21/95 ~LI~ ~TI~ ~ ~6365 7/21/95 ~0 ~I~ ~ ~6368 7/21/95 C.J. ~ ~ ~ ~7~5 7/21/95 ~ ~I~IFIC & T~ ~7189 7/21/95 ~ ~ AG~ ~7333 7/21/95 JA~'S ~ ~046 7/21/95 J~ ~ I~ ~9119 7/21/95 ~ ~I~ 010293 7/21/95 P~ M. E~V~V 010295 7R1/95 ~ ~LL SP~ L~ 011040 7/21/95 LIZ~'S ~ 011288 7/21/95 ~ ~V'T PE~'L IN~ 0113~ 7/21/95 ~I-~ C~ 0~421 7/21/95 ~~ ~ 012448 7/21/95 ~E ~~ 0124~ 7/21/95 NI~ ~G ~IA~ 012462 7/21/95 ~I~ 0126~ 7/21/95 N~ ~g I~ 013160 7/21/95 ~T ~L & ~LY 013307 7/21/95 ~T NA~ ~ 0133~ 7/21/95 Check - Date Written ~ount of Check 125.{)0 24.00 150.00 199.00 67.50 60.00 63.80 250.00 258.00 275.79 21.95 32.16 3,250.00 52.00 90.13 700.00 353.I0 22.03 75.00 79.95 356.70 3,612.46 328.00 45.00 183.00 754.95 85.80 82.50 469.58 29,667.00 206.62 254.40 475.00 43.75 20.00 70.00 826.50 130.50 700.92 72.25 16.95 1,390.45 54.03 7.55 597,424.87 11A 8/o3/95 A/P CHECK LISTING FOR THE MONTH OF JULY 1995 Pa~ 4 Che~k Number Budgetary Account Number Vendor Name Vendor Number Check - Date Written 28224 SERVICES-VARIOUS ONE CALL CONCEPTS INC 014054 7/21/95 28225 SUPPLIES-WWTP OREGON HEALTH DIVISION 014311 7/21/95 28226 SERVICES-LIDI~Y OREGON WICRO-I~AGING INC 014355 7/21/95 28227 SUPPLIES-LIBRARY OREGON STATE LIBRARY 014560 7/21/95 28228 SUPPLIES-LIBRARY PONELL'S BOOKSTORE INC 015467 7/21/95 28229 SUPPLIES-WATER RADIX CORPORATION 017035 7/21/95 28230 SUPPLIES-WWTP RED WING SHON STORE 017138 7/21/95 28231 SUPPLIES-LIBRARY ROSEN PUBLISHING GROUP 017320 7/21/95 28232 SUPPLIES-CODE ENFORCE SILVERFLEET SYSTENS 018465 7/21/95 28233 SERVICES-CODE ENFORCE S.T.S.S. 018721 7/21/95 28234 SUPPLIES-~Y SUNSET PRODUCTIONS 018819 7/21/95 28235 SUPPLIES-LIBRARY SYSTEM 3X ID WAREHOUSE 018990 7/21/95 28236 SUPPLIES-STREE~ UNOCAL:ERNIE GRAHAM OIL 020010 7/21/95 28237 SERVICES-VARIOUS U.S. WEST COMMUNICATIONS 020091 7/21/95 28238 SERVICES-VARIOUS US WEST CELLULAR 020093 7/21/95 28239 SERVI~-VAP/OUS US WEST CO{~{U{{ICATIONS 020095 7/21/95 28240 SUPPLIES-LIBRARY VICTOR KAMKI{{ BOOKSTORE 021175 7/21/95 28241 SUPPLIES-POLICE VIKIMG OFFICE PRODUCTS 021180 7/21/95 28242 SUPPLIES-RSVP WAL-{4ART STORES INC 022035 7/21/95 28243 SUPPLIES-CITY AT~Y {4EST PUBLISHI#G CO 022160 7/21/95 28244 SUPPLIES-LIBRARY WILLAMETTE WEEK 022375 7/21/95 28245 REIMBURSENI]{T-PARKS TERRY WILLIAMS 022396 7/21/95 28246 SERVICES-LIBRARY { FLORIST 022600 7/21/95 28247 SUPPLIES-~]~3d{SIT WOOl)BURN INDEPEMDEMT 022630 7/21/95 28248 SUPPLIES-LIBRARY WOODBUEN OFFICE SUPPLY 022670 7/21/95 28249 SUPPLIES-WWTP WOODBUEN RENT-ALL 022708 7/21/95 28250 SUPPLIES-PARKS/kH{TP ZEE MEDICAL SERVICE CO 025070 7/21/95 28251 ROEKERS COMP-{N)I{ DEFT OR DEPT OF REVERUE 014215 7/25/95 28252 SUPPLIES-POLICE WILLSON'S RV RENTALS NOME 7/28/95 28253 VOID VOI D VOID 28254 VOI D VOI D VOI D 28255 VOI D VOI D VOID 28256 SUPPLIES-LIBRARY MAURICE F BLOUIN INC WONE 7/31/95 28257 SERVICES-PARKS ROY FRITZ ELI~CTRIC ORGAN SERV NONE 7/31/95 28258 REFU{[I)-WATER/$EWER ~ HOMES MOME 7/31/95 28259 REFUND-WATER/SEWER DOROTHY L RUDBACK NONE 7/31/95 28260 REFUND-WATER/SEWER AGAi~N LISOY WONE 7/31/95 28261 REFUND-WAYER/SEWER CHAMBER OF ~E NOllE 7/31/95 28262 REFUND-WATER/SEWER WESLEY & LOIS ROBERTS MONH 7/31/95 28263 REFUN1}-WATER/SEWEN H. SClg{ODEKE % US BANK NONE 7/31/95 28264 REFUND-WATER/SEWER WAND NELSON CONSTRUCTION MONE 7/31/95 28265 REFUMD-WATER/$EWER JAMES A MCELI{ANEY RO{{E 7/31/95 28266 REFUND-WATER/SEWER CENT]~%L HONES }{ONE 7/31/95 28267 REFUND-WATER/SEWER J.K. SPENCE ]{ONE 7/31/95 28268 SERVICES-POLICE SKAMA{{IA LOIXIE NONE 7/31/95 28269 REFUND-MON DEPT CAPITOL CITY CONSTRUCTION MONE 7/31/95 Amount of Che~k 63.00 220.00 759.66 62.00 77.33 1,850.00 263.50 20.52 72.61 36.00 15.42 4.95 283.93 299.01 202.91 3,166.25 68.00 16.99 43.24 156.00 85.00 27.85 30.00 18.00 14.25 119.80 935.62 931.25 29.02 309.00 7.45 37.65 21.65 22.30 30.17 21.85 51.13 21.65 21.65 21.65 304.95 35.00 608,233.08 8/03/95 t/P CHE~ LISTING FOR THE liONTHOF JULY 1995 Pacje 5 Check lumber 28270 28271 28272 28273 28274 28275 28276 28277 28278 28279 28280 28281 28282 28283 28284 28285 28286 28287 28288 28289 2829O 28291 28292 28293 28294 28295 28296 28297 28298 28299 28300 28301 28302 28303 28304 28305 28306 28307 28308 28309 28310 28311 28312 28313 28314 28315 Budgetary Account ~u~ber REGISTRATION-POLICE REGISTP, ATION-POLICE REIMBURSEMENT-SPEC L~ESS REGISTRATION-POLICE SERV[C~.-COI~ SERVICES-PARKS SUPPLIES-{WTP SUPPLIES-{tdTP SERVICES-VARIOUS SUPPLIES-POLICE SUPPLIES-VARIOUS SERVICES-POLICE SERVICES-POLICE FEES-FIMANCE SUPPLIES-PARKS SUPPLIES-PARKS $ERVICES-WWTP REIMB[HtSE~ENT-LIERARY SUPPLIES-WNTP $UPPLIES-WWTP SERVICES-POLICE SHRVICES-WWTP SERVICES-VARIOUS SERVlCES-COOltT SUPPLIES-WWTP SUPPLIES-VARIOOS SUPPLIES-POLICE SERVICES-POLICE FEES-WWTP SUPPLIES-VARIOUS SUPPLIES-POLICE SUPPLIES-POLICE/PARKS SUPPLIES-POLICE SUPPLIES-VARIOUS SUPPLIES-PARKS SUPPLIES-WWTP SUPPLIES-POLICE SERVICES-VARIOUS $ERVICES-WWHT SUPPLIES-WWTP SUPPLIES-LIBRARY SERVICES-PARKS TIH~P EMPLOYEES-EN$ Vendor Name Vendor Number Check - Date Written Amount of Check CLACXANAS CO SHERIFF'S OFF[CE NONE 7/31/95 25.00 NSA-4'RIAD NONE 7/31/95 180.00 IVAN KOU~OGOEOFF NONE 7/31/95 34.53 OWLA IK~iE 7/31/95 120.00 l-1 TYPEWRITER SERVICE 000008 7/31/95 187.50 ACE SEPTIC & EXCAVATING 000031 7/31/95 215.00 ABIQUI [#I)OS?RIES 000034 7/31/95 284.60 ALL POPE (]{]~[ICAL CO 000136 7/31/95 2,953.23 AL'$ F~U[? & SHRUB CHNTER OOO16O 7/31/95 2OO.25 ARAMANK UMIFORM SERVICE INC 000534 7/31/95 94.42 EO{½ERTAR~]).]{ 000536 7/31/95 233.73 AUTONA?EI) OFFICE SYS 000563 7/31/95 431.16 AWAR])S ARDt~ICS 000580 7/31/95 274.00 l?&? LANGUAGE LII{E SERVICES 000659 7/31/95 332.27 BALER & BRONW 001070 7/31/95 65.00 BANK OF AMERICA 001132 7/31/95 116.00 BEll FRANI~IIi $TORg 001205 7/31/95 212.91 BI-MART CORPO~TION 001275 7/31/95 115.10 EOONES FERRY I~gCTRIC 001352 7/31/95 880.66 JUDY BRUNKAL 001576 7/31/95 35.00 ~ VIDEO 0001586 7/31/95 189.10 CAIIBY PLUMBING INC 002059 7/31/95 118.35 CAPITAL PAINT DECORATING 002091 7/31/95 219.00 CASE AUTOMOTIVE 002190 7/31/95 1,131.66 CINTAS 002484 7/31/95 341.36 CLACKAMAS LOCK 002558 7/31/95 301.25 MARO)T COIILEY 002686 7/31/95 137.50 CONSOLIDA?EI) SUPPLY CO 002770 7/31/95 232.72 DAVISON AUTO PAI~$ 053080 7/31/95 254.98 DAVISON AUTO PAI~S 053081 7/31/95 14.38 I)BS HEAL~ IlqFORMATION 003095 7/31/95 39.89 DEI~OF ENVIR. QOALI?Y 003205 7/31/95 8,490.00 FAI~PLAN 005062 7/31/95 1,010.52 POTO MAGIC 005258 7/31/95 88.83 FOTURE mOP 005395 7/31/95 4,183.71 GOWER GRAPHICS 006270 7/31/95 350.00 G.W. BARI)WARE Clef?ER 006405 7/31/95 1,065.20 HERSHBERGERIIOTORS 057150 7/31/95 138.00 HPC SCIENTIFIC & ?gC~OI~Y 007189 7/31/95 10.85 HIGHWAY ARCO 007198 7/31/95 53.50 HUGGINg IIlSURANCEAGERCY 007333 7/31/95 8,169.89 INIIJSTRIAL MACEINING CO 008075 7/31/95 360.00 INDUS~TIL WFbl)ING SUPPLY 008100 7/31/95 42.52 INGRAN DIS? GRC~ 008116 7/31/95 814.05 INS?ANT FIEH PEO~IL'TION 008140 7/31/95 66.00 JOBS HOPPERS INC 009119 7/31/95 384.00 643,430.70 11A 8/03/95 l/P CHF~ LIS?lNG POR HE MONTIt OF JULY 1995 Pa~e 6 Number Budgetary Account Number Vendor Name Vendor Number --...------..... --.----...--.----.............. --.........--.................._ 28316 SERVICES-POLICE KILRO¥'S SELF S?ORAGE 010088 28317 SUPPLIES-V~IOUS L & L I~ILDII~SUPPLIES 011010 28318 S~VlCES-~r~P P, AND~ G. ILAItGBEI~ 011029 28319 SI~VICES-LIBP, AI~Y LAlfl)IS & Gm 011032 28320 SUPPLIES-PARKS L~ON INPLI~]21T C0 011210 28321 SUPPLIES-PAP, ES LIRO'S ~ 011240 28322 SUPPLIES-PARKS ~Y'S FUI~ITURE 012330 28323 SUPPLIES-POLICE ~TRO~ING ~ 012448 28324 SUPPLIES-PARKS ~ P'S AlVin) PAR?$ 012510 28325 SUPPLI~-POLICE MO~]ITAIN FRESH PURE ROT?LED 012670 28326 SERVICES-ifff[P OP, EGO~ ANAL~ICAL LAB 014107 28327 SERVICES-POLICE OR DEPT OF MOTOR Vl]]ICL~ 014240 28328 SUPPLIES-~]ATER PACIFIC #AT~ WOP3~ SUPPLY 015065 28329 S~VICES-k~ITP P~IDOT NURSOY 015235 28330 S~PPLIgS-VAI[IO~S PIONE~ ELECTRONICS 015345 28331 P, EGISTP, ATIO~-LIBRARY I~P, ED PR¥ORSEMINARS INC 015572 28332 SUPPLIES-k%~I'P RED WInG SHOE STORES 017138 28333 REII~I~-~ COLLEEN J RF~D 017141 28334 SUPPI/I~-LII~.AI~Y SAFFRON S~PPL¥ CO 018020 28335 SF~VICES-PAP, KS SCROOL I~S S~VICES HC 0~8270 28336 SUPPLIES-VARIOUS LES S(~AB?I~CE]~I~ 018300 28337 S~PPLIES-V~IOUS SCOT ~STOD~AL ~'PPL¥ 018308 28338 S~PLIES-PU~_ Si~NG & VAOI~! EXClUdE 018405 28339 S~VICES-POLICE/S?~EET SLAT~ CO~IL~I~?I~ 018522 28340 $1~VICES-L~BI~U~¥ ~ ELEVATOR CO 018610 28341 #Ig~BEP,~IP-LIBI~¥ SOFI~ ~ HISTORICAL SOCIET~ 018617 28342 SUPPLIES-POLICE ?gI~ SYST]~ ~ 019043 28343 SUPPLIES-VAP,/O~S THE J THAYER CO~PAI~/ 019100 28344 SERVICES-PAI~KS/POLICE ~S WES~CELL[rLAR 020093 28345 SUPPLIES-PAP/~S VIKING OFFICE PRODUC?S 021180 28346 SUPPLIES-VAP, IOUS WAL-NAII~ STORES INC 022035 28347 SERVICES-k~f~P k'ES%~ON I~C 022162 28348 SUPPLIES-VARIOUS WITItERS LUMB~ 022445 28349 S~VICES-POLICE WOODBUP~i CAR~P, AFT 022508 28350 SUPPLIES-ifff[P/PAIA~S ~ FERTILI~EI~ & GP, AIll 022590 28351 S~VICES-POLICE ~COI)BUP,~ MINI STOOGE 022665 28352 S~VICES-POLICE %~)0~ PISU~{ACY 022680 28353 SUPPLIES-PAF, KS/Wk~fP WCODBUP,~ PENT-ALL 022708 28354 SEIIVICES-~VP ELIZABETNBRODESSER 035067 28355 SERVICES-RSVP EL~ ROI~{A~S 035340 28356 S~RVICES-~SVP [O~GARET ~ 035390 28357 SERVICES-ESVP LEO LA IK)QUE 035465 28358 SEIlVICES-RSVP VADAO~I~iS 035583 28359 S~VICES-~VP VARIA)I REED 035615 28360 Si~RVICES-RSVP JU)[E kX]Olk"OCK 035648 28361 S~VICES-ESVP JAY WOODS 035763 Check - Date Written A~ount of Check 7/31/95 147.86 7/31/95 30.78 7/31/95 125.50 7/31/95 1,940.70 7/31/ 7/31/95 182.63 7/31/95 1,307.00 7/31/95 1,352.00 7/31/95 89.37 7/31/95 27.75 7/31/95 890.00 7/31/95 6.75 7/31/95 83.52 7/31/95 660.00 7/31/95 72.07 7131195 98.00 7/31/95 96.05 7131195 38.00 7/31/95 658.32 7/31/95 534.40 7/31/95 459.08 7/31/95 1,608.16 7/31/95 425.00 7/31/95 1,023.90 7/31/95 168.82 7/31/95 30.00 7/31/95 119.44 7/31/95 722.72 7/31/95 1,635.33 7/31/95 560.31 7/31/95 118.54 7/31/95 70.00 7/31/95 185.72 7/31/95 240.00 7/31/95 457.20 7/31/95 105.00 7/31/95 9.94 7131/95 32.0{) 7/31/95 6.00 7/31/95 6.00 7/31/95 18.00 7/31/95 60.00 7/31/95 44.{)0 7/31/95 43.00 7/31/95 60.50 7/31/95 172.50 660,652.56 11A 8/03/95 A/P CHECK LISTING FOR THE MONTH OF JULY 1995 Page 7 Check mmber Budgetary Acco~mt Nu~er 28362 SERVICES-DAR 28363 SERVICES-DAR 28364 SERVICES-DAR 28365 SERVICES-DAR 28366 SERVICES-DAR 28367 SERVICES-DAR 28368 SERVICES-DAR 28369 SERVICES-DAR 28370 SERVI~-I)AR 28371 SERVICES-DAR 28372 SERVICES-DAR 28373 SERVICES-DAR 28374 SERVICES-DAR 28375 SERVICES-DAR Vendor Na~e Vendor Number --------------------.----................. .....~_~..~.. Check - ~ate ~ritten R.J. ADAMSON 045o2o 7/31/95 DOROTHABOR]{LAND 045060 7/31/95 GRACE DAVI])SON 045210 7/31/95 CORNELIUS I)ONN~LL¥ 045230 7/31/95 WINNIFRED FACHINI 045245 7/31/95 FRl~40WT GREENLING 045290 7/31/95 MARVIN GRIJ~ 045295 7/31/95 NARD O'BRIEN 045497 7/31/95 G~TRUDE RFF~S 045545 7/31/95 JA~ESSTRO(IP 045595 7/31/95 BARHARASTRO(IP 045596 7/31/95 HATTIE VAR])ECOVERIMO 045670 7/31/95 GENE #~LS 045698 7/31/95 JUDY YOONG 045740 7/31/95 ~o~nt of Check 36.25 20.50 21.50 241.25 23.90 13.25 9.00 217.25 111.25 140.75 42.95 52.75 131.50 55.75 661,770.41 14A STAFF REPORT Site Plan Review 95-15 I APPLICANT: Peterson Kolberg & Assoc. for Webster L.L.C. P.O. Box 510 Wilsonville, OR 97070 For Silverton Hospital - Woodburn Medical Clinic II NATURE OF THE APPLICATION: The first floor of the structure will be leased to Silverton Hospital and will serve as a medical clinic for the medical needs of the community. The second floor will be used for conference rooms, storage rooms and community and health education rooms. The building, site improvements, landscaping, and parking are as delineated on the attached drawings. The proposal is in compliance with the City of Woodburn Comprehensive Plan and Zoning Ordinance. III RELEVANT FACTS: The property is located on lot 3, Block 1, Northwood Plaza Addition No. 1, City of Woodburn, Marion County, Oregon. The property can be specifically identified on Marion County Assessors map T5S, RIW, Section 7AC, Tax Lot #4200. The site is zoned CO Commercial Office. The proposed use is permitted outright. The facility is proposed to be 11,046 sq. ft. The first floor will be 6,272 sq. ft. and the second will be 4,695 sq. ft. There will be only one tenant, Silverton Hospital. The site plan illustrates 28.7% of the lot to be landscaped. This exceeds the 15% required of Landscaping in a commercial office zone. See Attached Site Plans. ~0 'd £Tt~0 E~9 gOE ~ E~:05 J d i(.!i.U J_ ,/ / 14A ilL. J ] I I I I I I I I I I _I t I I 15A MEMO TO: FROM: SUBJECT: DATE: Community Development Director Bob Arzoian, Building Inspector ~ Building Activity for JULY, 1995 August 3, 1995 New Residence Value Multi Family Residential Adds & Alts Industrial Commercial Value $igas, Fences, Driveways Mobile Homes JULY 1993 JULY 1994 NO. ~ No. DOLLA~ AMT 8 $1,014,961 6 $ 725,944 0 0 0 0 11 99,860 3 19,200 0 0 0 0 I 25,000 3 448,000 7 6,150 3 2,700 I 15,000 0 0 jULY 1995 NO. DOLLAR AMT 6 $1,010,263 14 716,400 13 213,507 0 0 5 377,016 6 12,080 6 233,000 TOTAL: 2 8 $1,160,971 15 $1,195,844 50 $2,562,266 July l-June 30 Fiscal Year-to-Date ~;1,874,200 ~ 1,195,844 ~; 2,562,266 Robert Arzoian Building Official RS:bw BLDACT07.95 15B MEMO TO: FROM: SUBJECT: DATE: City Council through City Administrator Public Works Program Manager~"/~~'~'~ "~ City Hall HVAC Update August 10, 1995 The major portions of the City Hall HVAC project have been completed. The east side of the building had air conditioning on August 4, 1995 and the remainder of the building will receive air conditioning August 11. The gas lines still need to be run to all units for the heating portion of each unit and final checkout and balancing of air flows needs to be completed prior to a final inspection. It is estimated that this will take approximately another two weeks. The roof repair and fabrication of the ductwork for the new units took significantly longer than originally estimated. The patience of the public and city employees was appreciated during the time that the HVAC system was out of service. MEMO TO: FROM: SUBJECT: DATE: City Council through the City Administrator Public Works Program Manager ~::::~'~ ~ City Input to Statewide Transportation Improvement Program Public Meeting August 11, 1995 The attached letter will be signed by the Mayor and represent the official city position for presentation at the Public Meeting on the Statewide Transportation Improvement Program. The Mayor and City Administrator have reviewed the letter and concur with its content. This meeting will be held at the Salem Public Library from 4:30 to 7:30 p.m. on Tuesday, August 15, 1995. The city will take a bus to this meeting for.councilors or others interested in attending. The bus is scheduled to depart from city hall at 4:00 p.m. on August 15. RR:Ig STATTRAN.CC CITY OF ~270 Montgomery Street · WOODBURN Woodburn, Oregon 97071 · 982-522'2 August 10, 1995 Don Wagner Region 2 Engineer 2960 State St. Salem, OR 97310 Re:Preliminary 1996-1998 Statewide Transportation Improvement Program Dear Mr. Wagner: The City of Woodburn would like to thank you for the opportunity to comment on the preliminary 1996-1998 Statewide Transportation Improvement Program (STIP). The city was distressed to see that there is still no mention at all of a project for OR- 214 modernization and interchange improvements in Woodburn as part of the preliminary 1996-1998 STIP. Priority number I for the city is I-5 interchange improvements with Hwy 214 widening and signalization enhancements from Woodland Avenue to Cascade Drive. This project should be returned to the status of an active development project that it was at in the 1991-1996 Six-Year Highway Improvement Program. The City of Woodburn has experienced substantial growth in the past several years. This growth is projected to continue for the next several years. The city's location relative to highway and rail access coupled with its proximity to Portland and Salem contribute to this positive growth outlook. With this increased growth has come increased traffic which has highlighted what the city feels is a major failing of this preliminary STIP- failure to address OR-214 congestion problems in Woodburn. The modernization needs of OR-214, Hillsboro-Silverton Highway, have been known and acknowledged by ODOT for several years in past transportation plans. An ODOT Don Wagner August 10, 1995 page 2 study from September 20, 1983 indicated that with normal growth OR-214 would be at capacity in 1993. This fact lead to the development of modernization plans· The 1991-1996 plan had a modernization project in development with a final environmental impact statement (ELS) to be completed by FY94. ODOT had accelerated this schedule and preliminary plans were completed and an ElS study was initiated in FY91. This ElS study which was terminated in May, 1991 indicates ".. · recently we have learned of large developments near the I-5/Highway 214 Interchange... and in other areas that will significantly impact the present project design... We need to evaluate these impacts..." The city over the past four years has studied the transportation needs of the entire city. This has resulted in development of a draft transportation system plan for the city· The urgent need for resolution of the congestion in the Hvvy 214/I-5 area was highlighted in the roadway portion of this multimodal plan. The city expected that the project design would be revised and a new ElS initiated. It does not appear logical that this project should have languished as it has in subsequent transportation plans. We request that this error be corrected and a Hwy 214 modernization project be placed in active development status and be transferred to construction phase as soon as possible. The November, 1991 version of the 1993-1998 preliminary plan continued the 0R- 214 project in development with a final ElS in FY94. The January, 1992 version of the 1993-1998 preliminary plan had dropped the ElS for the project into FY98. The city spoke at the public hearing on the importance of maintaining this project on schedule and the problems that existed that needed to be addressed. The city was surprised when the final plan for 1993-1998 dropped this project out of development entirely and replaced it with a "Woodburn Area Transportation Study" in the reconnaissance portion. There was no indication of when this study would be done. An OR-214 project needs to be generated as an active development project and preparation of a required ElS initiate as soon as practical. There is a potential for a city contribution to be made to offset a portion of the costs of such a project. Don Wagner August 10, 1995 page 3 Woodburn has problems with east-west transportation movement. The interstate is one of the contributing factors since the interchange is the only way across within the urban growth boundary. Another crossing would also be a major benefit as determined by the interchange study. The crossing could be stand-alone or part of a split diamond interchange which was the preferred option of the city sponsored interchange study. This would form part of a proposed "south bypass" which would provide an alternative east/west connecting route to Hvvy 99E. This roadway would be entirely locally funded. The city feels there are four projects on the State Highway system through Woodburn that merit attention. The first two projects are critical and require immediate action to be included in the STIP. They are, in priority order: I-5 interchange Modification and Hvvy 214 Widening between Woodland Avenue and Cascade Drive· 2. Hwy 214 Widening between Cascade Drive and Park Avenue. There are two other projects that the city would like to see accomplished that are of a lower priority but need to be noted. They are: 3. Widening of Hwy 99E between Lincoln Street and South City limits. 4. Hwy 211 Widening from Hvvy 99E to east City Eimits. Again, the city feels immediate action needs to be taken to make the city's #1 priority a part of the STIP. Transit operational assistance for the city is shown as constant throughout the term of the program and no state funding is included. Costs have increased and the percentage of the.total city transit budget provided by operational assistance has fallen. Also, state monies were used to supplement federal assistance in the past. Transit users are disproportionately the transportationally disadvantaged, elderly, and disabled. These are segments that need public transportation. Increased levels of operating assistance would aid expansion of this transportation mode· The Transportation Planning Rule requires consideration of public transportation. State funding of this type of assistance in small urban areas should be given thorough consideration. Don Wagner August 10, 1995 page 4 The city would like to extend its appreciation for the cooperation of ODOT on other projects within the city. The recently completed modernization of OR-99E, from Lincoln Street to the north city limits, is a significant improvement that corrected a series of long standing problems. The department's cooperation and support of the city study and dealing with the interchange area and Transportation Growth Management Grant assistance for the city's transportation system plan are other example. The city looks forward to working with the Department of Transportation to make substantive progress soon on resolving the critical situation with OR-214 in Woodburn. Sincerely, Nancy A. Kirksey Mayor NAK:bw