Minutes - 09/19/1995 Spec Mtg
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SPECIAL COUNCIL MEETING MINUTES
September 19, 1995
DATE. COUNCIL CHAMBERS, CITY HALL, CITY OF WOODBURN, COUNTY
OF MARION, STATE OF OREGON, SEPTEMBER 19, 1995.
CONVENED. The Council met in special session at 6:00 p.m.
with Mayor Kirksey presiding.
ROLL CALL.
Mayor
Councilor
Councilor
Councilor
Councilor
Councilor
Councilor
Kirksey
Chadwick
Figley
Hagenauer
Jennings
Pugh
Sifuentez
Present
Present
Present
Present
Present
Present
Present
staff Present:
City Administrator Childs, City Attorney Shields, Community
Development Director Goeckritz, City Recorder Tennant
CONSIDERATION OF HOLD HARMLESS AGREEMENT WITH MILES CHEVROLET.
In summary, the original site plan submitted by Miles
Chevrolet included a two-story structure of approximately
14,000 square feet which was later changed at during the
hearing process before the Council to a one-story structure
that would involve an estimated 2,000 sq. ft. increase in the
size of the building. However, final plans submitted to the
building department provided for the building to be in excess
of 30,000 sq. ft.. Representatives of Miles Chevrolet have
admitted that they erred in not submitting a revised site plan
for review showing the correct size of the building. They
have filed paperwork with the Community Development Department
seeking a site plan modification from the Planning Commission.
This issue is scheduled for Planning Commission consideration
at their October 12, 1995 meeting. In the meantime, Miles
Chevrolet is requesting permission to pour the concrete
foundations and footings while the weather conditions continue
to be favorable for construction activities. They have
proposed a Hold Harmless Agreement for the City's
consideration which would allow them to proceed at their own
risk with some of the construction activities based on the
expanded building size. Under the agreement, Miles Chevrolet
would be responsible for concrete removal or other site
restoration efforts if the revised site plan is not approved
by the Planning Commission.
JENNINGS/FIGLEy.... authorize the city Administrator to sign
the Hold Harmless Agreement as presented.
The Councilors took a few minutes to review the content of the
Hold Harmless Agreement which was distributed just prior to
Page 1 - Special Council Meeting Minutes, September 19, 1995
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SPECIAL COUNCIL MEETING MINUTES
September 19, 1995
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the meeting.
Councilor Pugh questioned if the City would be incurring any
concrete costs if the revised site plan is denied by the
Planning Commission and/or the City Council.
Administrator Childs stated that the agreement authorizes
Miles Chevrolet to perform specific construction activities on
the site at their own risk. Following a brief discussion, the
Council voted unanimously to authorize the signing of the Hold
Harmless Agreement.
0216
ADJOt1RllMENT.
JENNINGS/FIGLEY... meeting be adjourned. The motion passed
unanimously.
The meeting adjourned at 6:09 p.m..
APPROVED ~~4 .;j!::./~
NANCY A.' KIRKSEY, MJ(yOR
ATTEST
/1l~ -r;;~~
Mc1ry Te nant, Recorder
City of Woodburn, Oregon
Page 2 - Special Council Meeting Minutes, September 19, 1995
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