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Agenda - 10/23/1995 r -. CITY OF WOODBURN 270 MONTGOMERY STREET * * * * WOODBURN, OREGON AGENDA WOODBURN CITY COUNCIL October 23, 1995 - 7:00 P.M. 1. ".'lllUllllllRIBIII 2. .I.I~.I. 3. __ A. Council minutes of October 9, 1995 regular meeting and October 10, 1995 Wastewater Advisory Committee/Council workshop. B. Planning Commission minutes of October 12, 1995. ~ ~ 4. 11IIl..lItt_I.- APPOINTMENTS: A. Walter Lawson, Woodburn Planning Commission, Position No.1, term expiring December 31, 1995. ANNOUNCEMENTS: B. Council Goals Workshop - October 30, 1995, 6:00 p.m., PGE Auditorium. C. Transportation System Plan public hearing, November 13, 1995, 7:00 p.m. City Hall. PROCLAMATIONS 5. A. Chamber of Commerce B. Other Committees 6. IIllllllllltll!1 7. B1t11.~l~.llIal.IIII\I (This allows public to introduce items for Council consideration not already scheduled on the agenda.) Page 1 - Council Agenda, October 24, 1994 8. 9. 10. 11. 12. 13. 14. Qnti'i:ln~~~uew:.ub~ - A. Zone Map Amendment 95-05, Comprehensive Plan Map Amendment 95-05, Conditional Use Approval 95-02, Lot Line Adjustment 95-05, Subdivision 95-03: Woodburn Crest Estates/Mobile Home Park/ Care Facility; 11.9 acres located near State Hwy 211. (Information provided in separate packet) ibtdilitinaiiHictiiitiac 11&lAltlfBUStBEII '.' .:". ::::~: :.': ...,.. . . . . Y. . . .......................................................................................................................... A. Council Bill No. 1676 - Ordinance annexing into the City 14 acres located east of Brown Street and south of Warren Way. 1QA B. Council Bill No. 1677 - Resolution entering into agreement with Chemeketa Community College for participation in Chemeketa Cooperative Regional Library Service. 10B A. Claims for the month of September, 1995. -- _II '_.-._.-.:.-.:._-~~---._~\rt-'.--:~f.-.:r-::-:.:.:.-..,.:-,:-,-,..-.: . ',......... .... . .... ........ ',' .....::.::...:.:...:.:.....:...:..::...::.:...:.:.:..:..:'.:..:...: A. B. SPR 95-14 - Mufflers Hitches & More. SPR 95-21 - Miles Chevrolet. 14AB 14AB 15. IIIB.... A. Leaf pickup and disposal program. B. Council Chambers public address system. C. Confined space safety issues (verbal presentation) 1M ~ 16. 17. _llII'__..1 18. B..._I 19. IIIIIIIR.. Page 2 - Council Agenda, October 24, 1 994 TAPE READING 0001 0003 0013 0020 0063 0071 3A COUNCIL MEETING MINUTES October 9, 1995 DATE. COUNCIL CHAMBERS, CITY HALL, CITY OF WOODBURN, COUNTY OF MARION, STATE OF OREGON, OCTOBER 9, 1995. CONVENED. The Council met in regular session at 7:00 p.m. with Mayor Kirksey presiding. ROLL CALL. Mayor Councilor Councilor councilor Councilor councilor Councilor Kirksey Chadwick Figley Hagenauer Jennings Pugh Sifuentez Present Present Present Present Present Present Present staff Present: city Administrator Childs, City Attorney Shields, Public Works Director Tiwari, community Development Director Goeckritz, Finance Director Gillespie, Police Chief Wright, Library Director Sprauer, Public Works Manager Rohman, city Recorder Tennant Mayor Kirksey informed the public that this was the VIP opening night at the new aquatic center for the Mayor and Council, Park Board, Pool Committee and other invited guests. She, along with Councilors Figley and Jennings, did go into the new pool and enjoyed this indoor recreational activity. Administrator Childs requested that item 18 (Executive Session) be deleted from the agenda. JENNINGS/FIGLEY... delete item 18 from the Council agenda. The motion passed unanimously. MINUTES. JENNINGS/FIGLEy.... approve the Council minutes of september 25, 1995; accept the Planning Commission minutes of September 28, 1995 and the Library Board minutes of September 27, 1995. The motion passed unanimously. DECLARATION OF VACANCY - PLANNING COMMISSION POSITION #1. Mayor Kirksey read her memo to the Council stating that incumbent Pam Davis had not attended a Planning commission meeting since October 27, 1994 nor has she responded to letters sent to her on this issue. Pursuant to Resolution No. 1291, Mayor Kirksey requested the Council to declare the position vacant so that the position could be filled in the near future. Page 1 - Council Meeting Minutes, October 9, 1995 TAPE READING 0135 0210 0238 0256 COUNCIL MEETING MINUTES October 9, 1995 3A JENNINGS/PUGH.... declare Planning commission position #1 as vacant. The motion passed unanimously. AHNOUNCEKEN'l'S. A) A public hearing before the Council will be held on October 23, 1995, 7:00 p.m., City Hall, regarding a proposed zone change, comprehensive plan map amendment, conditional use, lot line adjustment, subdivision, and site plan review on property located south of Highway 211 between Cooley Road and Highway 99E for development of a patient care facility, single family, and mobile home park. B) A joint council and Wastewater Advisory Commission tour and workshop will be held at the Wastewater plant on Tuesday, October 10th, at 4:00 p.m.. C) A schedule of the Woodburn Aquatic Center opening events was included in the packet. D) A Council workshop will be held on Monday, October 30th, 6:00 p.m., at the PGE building to review council goals set earlier in the year. CHAMBER OP COHMERCE REPORT. Greg Lundeen, Chamber representative, reminded the Council that the annual Chamber Auction will be held on Saturday, November 4th, at the Woodburn Aquatic Center. This year's program is entitled "Jamaican Crazy Auction" and attendees are asked to dress in tropical clothes and to bring their swimsuits. LETTER PROM CITIZEN REGARDING PRIVILEGE TAX. A letter was received from Elizabeth Aplanalp advising the Council that she is unable to pay the electric and natural gas privilege taxes due to her limited income. PUBLIC HEARING - LIOUOR LICENSE APPLICATION: LaMichoacana Restaurant. Mayor Kirksey declared the public hearing open at 7:10 p.m.. Police Chief Wright read his memorandum to the Council which provided a brief summary of the investigation of the business located at 450 N. First Street and reasons in support of a denial of the license application. Guadalupe Pena is listed as the applicant and a background check showed no criminal arrests or convictions on the applicant. The report also included background information on the applicant's husband and previous owner, Roberto Pena, who was arrested, convicted, and sentenced to a federal penitentiary for possession of a controlled substance (cocaine) in 1988. The Police Department notified Mrs. pena in 1990 that remedial action was necessary Page 2 - Council Meeting Minutes, October 9, 1995 TAPE READING 0584 COUNCIL MEETING MINUTES October 9, 1995 3A since there were numerous police incidents investigated, citizen complaints, and arrests for illegal drug activity in the area of and within the premises of 450 N. First street. Continued problems relating to liquor, illegal activities, and disturbances in 1994 and 1995 in the downtown area contribute to the staff's recommendation to deny the license. Additionally, he briefly reviewed Oregon's Common Law Property law and suggested that even though the warranty deed conveys the property to Guadalupe Pena, Roberto pena still has an interest in the property through his marriage to Guadalupe Pena. He also stated that the utility bills at the restaurant are still in the name of Roberto pena and there were no records presented that showed a final marriage dissolution. Lastly, on June 26, 1995 during a traffic stop, Roberto Pena told a Woodburn Police Officer that he was on his way home from his restaurant, LaMichoacana, and that he did the cooking and ran errands associated with the business. Robert Thomas, attorney representing Guadalupe Pena, stated that Mrs. Pena is the sole proprietor of the restaurant and that Roberto Pena is not involved with the restaurant. He stated that he had represented the owners of EI Nopal restaurant, located just south of LaMiChoacana, and the Chief had no objections with the issuance of that license in 1994. In fact, crime in the area has decreased since the EI Nopal application was considered. He did not feel that issuance of a liquor license to Guadalupe Pena would cause an increase in criminal activity in that particular area. In regards to recent illegal drug activity at the restaurant, he stated that the individuals involved just happened to go into the restaurant. In his opinion, the way the transaction took place within the establishment was not something that the business owner would have noticed. Attorney Thomas stated that another attorney had prepared the necessary paperwork to change the ownership from 4 owners to Guadalupe Pena as the sole owner of the business. It was an oversight on the part of the attorney not to change the name on the utility bills. He reiterated that Mrs. Pena is the only applicant on the application and he did not feel that there are any grounds for denial of the license since the staff has not shown that her restaurant has violated any liquor laws nor has she personally been convicted of a felony. All of the servers have attended classes relating to the serving of alcohol and recognizing illegal activities. He urged the Council to grant the liquor license to the applicant. He also briefly reviewed Oregon's law pertaining to ownership of property if the Pena's were to eventually decide to get a divorce. If the Council is unwilling to recommend approval of the license without restrictions, he stated that his client is willing to have a provisional license granted to demonstrate her good faith on Page 3 - Council Meeting Minutes, October 9, 1995 TAPE READING .l.lll 1441 COUNCIL MEETING MINUTES October 9, 1995 3A this matter. Attorney Thomas stated that Roberto Pena does not work at the restaurant nor does he have a financial interest in the business as referenced by the Police Chief. He also informed the Council that Ralph Hamphill was interpreting at this meeting since the applicant is not fluent in English. No one in the audience spoke either for or against the liquor license denial. Mayor Kirksey declared the public hearing closed at 7:34 p.m.. The Councilors briefly stated their individual concerns regarding issue citing problems with criminal activity in the area and concerns regarding the financial interest Roberto Pena may still have with the business. JENNINGS/PUGH.... accept the Police Chief's recommendation and vote to recommend denial of the liquor license to the Oregon Liquor Control Commission. PUBLIC HEARING - WOODBURN TRANSPORTATION SYSTEM PLAN. Mayor Kirksey declared the public hearing open at 7:38 p.m.. Recorder Tennant read the land use statement as required by state law. Councilor Jennings, Chairman of the Transportation Task Force, summarized the work done by the Task Force since 1993 which has culminated in the transportation document now before the Council. The plan establishes transportation guidelines and improvements over the next 20 years which includes, but not limited to, bikepaths, mass transit, south by-pass, and interchange improvements. A public hearing was held before the Planning commission and they have recommended approval of the plan with the proviso that the Council consider the Parr Road over-pass as alternative 11. He stated that the City received an 8-page discrepancy letter from LCDC and OooT which take exceptions to their own equations and staff needs time to eva1uate and meet with state representatives to address these issues. Therefore, he requested that the public hearinq be continued until the first regular meeting in November (November 13th). FIGLEy/PUGH.... continue the public hearinq until the first regular meeting in November 1995. The motion passed unanimously. COUNCIL BILL 1673 - ORDINANCE ANNEXING 5.7 ACRES OF PROPERTY LOCATED SOUTH OF BRANDYWINE SUBDIVISION AND WEST OF BOONES FERRY ROAD AND AMENDING THE ZONE MAP FROM COUNTY UTF TO CITY RS lOsterqaard Property). Councilor Hagenauer introduced Council Bill 1673. Recorder Tennant read both readings of the bill by title only since there were no objections from the Council. On roll call vote Page 4 - Council Meeting Minutes, October 9, 1995 TAPE READING 1510 1640 1681 COUNCIL MEETING MINUTES October 9, 1995 3A for final passage, the bill passed unanimously. Mayor Kirksey declared Council Bill 1673 duly passed with the emergency clause. COUNCIL BILL 1674 - RESOLUTION ENTERING INTO LOCAL AGENCY PUND AGREEMENT NO. 13.836 WITH THE STATE FOR STF FUNDS TO WIDEN CLEVELAND STREET BETWEEN FRONT STREET AND SECOND STREET. Council Bill 1674 was introduced by councilor Hagenauer. Recorder Tennant read the bill by title only since there were no objections from the Council. Councilor Jennings questioned the reasoning behind the widening of such a short area. Public Works Director Tiwari stated that the proposed improvement was not improved several years ago when Settlemier street had been resurfaced. The street needs to be improved since it does have cracks and shows deterioration. Additionally, widening the street will provide for additional parking in the area. On roll call vote for final passage, Council Bill 1674 passed unanimously. Mayor Kirksey declared the bill duly passed. COUNCIL BILL 1675 - RESOLUTION AKBNDING THE ORS 190 AGREEMENT WITH NORTH MARION COMMUNICATIONS CENTER (NORCOM) BY ADDING KEIZER FIRE DISTRICT. Councilor Hagenauer introduced Council Bill 1675. The bill was read by title only since there were no objections from the Council. Councilor Jennings questioned if the inclusion of Keizer Fire District as a part of dispatch operations was taken into account at the time the formula was established. Staff informed the Council that the formula did include Keizer Fire District. On roll call vote for final passage, the bill passed unanimously. Mayor Kirksey declared Council Bill 1675 duly passed with the emergency clause. REQUEST POR TEMPORARY CLOSURE OF DOWNTOWN PARKING LOT AND USE OF SOUND AMPLIFICATION EOUIPMENT RE: CHAVITA RESTAURANT. A request was submitted by Attorney JoAnn Beck, representing Salvador Larios, for the closure of the south and east corner of the downtown parking lot and for the use of sound amplification equipment on Sunday, October 16th, between 12:00 noon and 6:00 p.m.. Mr. Larios is preparing to open his new restaurant and, as part of his Grand Opening festivities, he has arranged to have a band to provide music and will have free food samples. Staff recommended that the requests be granted. JENNINGS/FIGLEy.... requests for blockage of the downtown parking lot and a permit for the use of sound amplification equipment be granted provided that the applicant obtains all Page 5 - Council Meeting Minutes, October 9, 1995 COUNCIL MEETING MINUTES October 9, 1995 3A TAPE READING required permits, pays the appropriate fees, and obtains an Occupancy Permit prior to the requested October 16, 1995 date. The motion passed unanimously. 1711 OREGON STATE UNIVERSITY JOINT VENTURE/ARCHAEOLOGICAL SITE TESTING. Administrator Childs reviewed his memo which recommended City participation in a joint venture with the Center for the Study of the First Americans (CSFA) at asu for Phase I archaeological testing and Phase II planning within certain budgetary limits. The site is located along Mill Creek on property owned by the School District. The District has expressed support for the project but has not offered any financial support as of this date. Phase I involves core sampling, carbon dating tests, and development of a work plan and budget for Phase II. He stated that the staff feels that a maximum expenditure by the City of $6,200 can be justified for the core sampling and carbon dating and all other costs should be borne by CSFA. Phase I is necessary to determine if future excavation should be pursued at the site. Councilor Pugh expressed concern over authorizing this type of expenditure when there are many other city projects that need financial support. Mayor Kirksey stated that, if there is a significant find, the City will get more than their initial investment back from gas tax, hotel/motel tax, and increased sales by local businesses. Director Goeckritz stated that the archaeologists were very enthused about the prior find of bones and the core sample is necessary to identify and analyze the samples. By doing the core samples now, students will be able to assist with this project and, by next spring, they will be able to determine whether or not Phase II should be pursued. 2232 Barbara Lucas, 214 E. Clackamas CI, questioned where the initial funds would be taken from and what obligation the City would have in the future regarding this project. Administrator Childs stated that, if approved, the maximum amount to be spent out of this year's budget is $6,200 and the balance would be paid by CSFA through their funding sources. If Phase II becomes a reality, then the City could plan for the expenditure of additional funds, if any, during the budget process. Mayor Kirksey reiterated that Phase I is necessary to determine if there is something of significance out there and, if so, the City will benefit from the project. 2527 PUGH/FIGLEy.... defer any action on this item for 30 days. Further discussion was held regarding the deferral of a decision. Councilor Jennings stated that he feels that the project is well deserved, however, he needs justification of Page 6 - Council Meeting Minutes, October 9, 1995 TAPE READING 2796 2974 Tape 2 0090 0100 0180 COUNCIL MEETING MINUTES October 9, 1995 3A the expense so that his constituents do not lose faith with the City especially now that we have a tax base. On roll call vote, the motion passed unanimously. Lm'TER FROM PARK BOARD CHAIRMAN RE: PARKING AT THE NEW AOUATIC CENTER . Mayor Kirksey read a letter from Park Board Chairman Frank Anderson expressing concern regarding the lack of parking around the new facility. Councilor Jennings stated that staff has advised him that plans are in the process to enlarge the parking area to the south and east of the facility. Director Goeckritz stated that the enlargement of the parking area (south of the facility and east to Front street) was Phase II of the project. SITE PLAN ACTIONS/SUBDIVISIONS/POD'S. The Planning Commission has approved a 24-lot single family Planned Unit Development (#95-01) and conditional use (#95-03) located south of E1ana Way and west of Boones Ferry Road. The development is known as Homestead Acres and involves approximately 5.71 acres. A brief discussion was held regarding this project, however, no action was taken by the Council. STAFF REPORTS. A) Building activity report - no action taken B) LOC conference November 10-12, 1995 -- The Council was reminded that conference registration needs to be submitted by October 27th. CITY ADMINISTRATOR'S REPORT. Administrator Childs stated that he had recently received a telephone call from a Council of Government's representative regarding application for Timber Dependent Community grant funds. Last year, the City submitted 3 projects for funding under this program. Since one of the projects was completed this year through other funding sources, he authorized COG to resubmit the two remaining projects for potential funding. He expressed his appreciation to COG for their willingness to assist the City in securing available grant funds. Councilor Chadwick stated that she was impressed with the new aquatic center and stated that those individuals who worked on the project should be applauded. Page 7 - Council Meeting Minutes, October 9, 1995 COUNCXL KEETXHG KXNUTES October 9, 1995 3A TAPE READING Councilor Pugh suggested that a committee be appointed to evaluate the sound system in the Council Chambers and recommend any changes to improve the system. Administrator Childs stated that there. is money in this year's budget for this purpose and Cable Access committee members have expressed a willingness to assess the sound system. Councilor Figley questioned if sidewalks are planned for both sides of West Hayes street in the area outside of Senior Estates. Director Tiwari stated that West Hayes Street is on the list of improvements. In his opinion, sidewalks should be install all of the way to Evergreen Road, however, this type of project is a major investment which may involve a local improvement district. The Transportation Plan partially addresses this issue but a policy decision will need to be made sometime in the future regarding the full extent of the improvement. Councilor Figley reminded the public that October 20th is the official opening date of the new aquatic center. Councilor Jennings stated that he was a Woodburn resident when the first pool was opened and this new pool is even larger. He also agreed with Councilor Pugh that the sound system needs improvement so the audience can hear what is being said at the meeting. 0553 Councilor Sifuentez cordially invited the public 0 visit the new pool. She also stated that the pool committee and staff have a "wish list" of approximately 10 items and persons interested in donating these items or money towards their purchase are asked to call the Parks Department. JENNINGS/PUGH.... direct staff to use funds within the Council budget to purchase a clock for the main pool area. The motion passed unanimously. Mayor Kirksey encouraged residents to visit city Hall to see the bones on display and then give your opinion to your Councilor as to whether or not the City should participate in the joint venture with OSU. She also stated that there are vacancies on the Park Board, Planning Commission, and Human Rights Commission. She requested the Councilors to submit names of interested candidates to her as soon as possible so that appointments can be made at the first meeting in November. Page 8 - Council Meeting Minutes, October 9, 1995 TAPE READING 0602 ATTEST COUNCIL MEETING MINUTES October 9, 1995 ADJOURNMENT . JENNINGS/FIGLEY... meeting be adjourned. unanimously. The meeting adjourned at 8:47 p.m.. 3A The motion passed APPROVED NANCY A. KIRKSEY, MAYOR Mary Tennant, Recorder City of Woodburn, Oregon Page 9 - Council Meeting Minutes, October 9, 1995 WASTEWATER ADVISORY COMMITTEE/CITY COUNCIL TREATMENT PLANT TOURIWORKSHOP MINUTES OF OCTOBER 10. 1995 3A Members Present: Council Present: Marv Shelby Rich Barstad G.S. (Frank) Tiwari JoAnn Bjelland Preston Tack Gilbert Flaugher Walter Lawson Dol'J Hagenauer Mary Chadwick Elida Sifuentez Mayor Kirksey Members Absent: Public Information: Forest Mills Scott Burlingham Barbara Lucas Consultants: Staff: John Dickey, CH2M Hi/J Alicia Lanier, CH2M Hill Hal Rose, Peridot Nursury Mark Madison, CH2M Hill Dean Morrison Chris Childs Frank Sinclair Marvin Daniels Marv Shelby opened the meeting at 4: 15 pm. Frank Tiwari introduced Mark Madison, CH2M Hill, the agricultural engineer and consultant on the plantation. Mark Madison briefly discussed the current growing season of the trees. He stated that the trees at this plantation were planted late in the season. The normal planting season is March and April. The trees were planted late May and some replanted in July but they have done extremely well for being planted so late. The trees first two months after being planted established a root system rather than top growth. Once they were established they began to have top growth. A soil and plant tissue analysis was done last week and that data should be back next week. It will tell how healthy the trees really are. He stated there are 8 different clones, 4 rows of each type. There is dramatic separation in the growth rate of each clone. He discussed the leaves of the different clones and the diseases that affect each clone. Biosolids (sludge) will be applied during late fall, winter and early spring. This will put iron, zinc and micro-nutrients back into the trees. WWTP\WACMTG10.l0 FT:bw 1 Frank Tiwari stated that this is a test plot; to learn what rate of biosolids and plant effluent application the trees will take. No storage lagoon will be used to store the wastewater that cannot be put into the Pudding River during the summer months, the wastewater will be used on the plantation. Disposal of wastewater is the integral part of the wastewater system. He asked Mark Madison to explain the wastewater disposal method and the control sensor device. 3A Mark Madison explained that after secondary treatment the water goes into the contact chamber gets chlorinated, flows through a serpentine channel that gives it a contact time, and just before it flows out of the chamber to the outfall it is pumped out into a filter station for irrigation. A flush valve is used in the filter station to flush any debris that may be caught in the system. Any water that is flushed through the system is recycled back through the treatment plant. A Time Domain Reflectometry (TOR), is the instrumentation used to monitor soil and moisture in the field. We have probes in the fields which measure moisture from the surface down, one from 1 to 4 ft and another from 4 to 8 ft. The TOR's report back to the controller at the pump station and tells the pump how wet the field is. The controller gives continuous data on pump operation and flow meter out in the system. The result is precise control of the system with minimum labor. The object is to keep the surface of the field wet to maximize evaporation loss and enhance water uptake. Preston Tack asked Mark how he related what was happening at the probe to the rest of the field. Mark answered that the two fields were being sampled separately because the fields are planted one as short trees and the other as tall trees. There is a difference in the water uptake. Biomass (pounds per acre of new growth) production is being monitored in each clone that provides needed information. In a couple of weeks an analysis of all the data collected for each clone will be done. Gilbert Flaugher asked if the planting of the different varieties of trees give a chance to select the tree that does the best job? Mark answered yes. They would choose three or four of the clones to be established on the plantation. Rich Barstad asked Mark how the ground water is being monitored (for quality) at the 8 ft. probe. Mark answered that the 8 foot probe tells what the moisture is at that depth. At the end of the season they will sample Iysimeters, which are a suction device that extract the water out of the soil, in each of the fields to see what the quality of the water is. Also the existing monitoring wells located upgrade and downgrade, will be used to WWTP\WACMTG10.10 FT:bw 2 determine the groundwater quality. Quarterly sampling is done at each monitoring well. 3A Rich Barstad asked what method they would be using in applying biosolids. Mark answered they would be using liquid biosolids sprayed over the top of the trees with a big gun sprayer. Another method they have talked about using is the hose to_ the big gun and placing a spreader nozzle on it and spraying between the trees only on every other row, applying only a film on the field.. When applying biosolids you don't want to spray into the trees because the pressure from a big gun sprinkler will damage the bark. A truck spreader can also be used to spread sludge on the rows that are 12 ft. wide. The current spreader the city has cannot be used at the present time due to the irrigation system sprinklers being placed 18 inches high to stay above the weed growth. A truck with higher wheel clearance could be used or the sprinklers be lowered down. The meeting paused at 4:55 to tour the control system and the plantation. Marv Shelby called the meeting back to order at 5 :30 pm. Joanne Bjelland stated that the plantation was very impressive. Hal Rose, Peridot Nursery, thinks this test plot will bring a lot of attention to Woodburn and their ability to accept the forefront of technology. Mark Madison stated that an annual report would be sent to DEQ. Marvin Daniels stated that he hoped to give a paper on the test plot at the PNPCA (Pacific Northwest Pollution Control Association) meeting next year in Boise, Idaho. Marv Shelby stated that the advisory committee had not met since June 20, 1995. He stated that the agenda included historical information on Resolution #1308 Final Draft Approval of Wastewater Facilities Plan by City Council, Ordinance #2157 Council Approval of Modified Wastewater Rates for Implementation of Plan, and Resolution #1331 Council Approval of Modified System Development Charge- (SDC) for Implementation of Plan. Also included were the minutes of the last meeting on June 20, 1995. Joanne Bjelland moved/Rich Barstad seconded to approve the minutes of June 20, 1995. A vote was taken and the minutes were approved as written. Frank Tiwari explained the sewer rate brochure, which Barbara Lucas passed out to WWTP\WACMTG10.l0 FT:bw 3 all attenders. He stated that this brochure along with a rate card to help will be sent to each and every customer account address to help keep everyone informed. 3A Preston Tack asked how the rates would be applied as of November 1, 1995. Frank answered that it will start the winter cycle as outlined in the ordinance that reads November/December cycle through February/March cycle.. Every week there is a meter and billing cycle started. There will be four reading and billing cycles each month. The effective date will be the month it started. Preston Tack asked if the rates would be going up effective as of the billing after November 1, 1995. Frank answered yes. In fact it will be the November usage. The first bill you get in December will be based on your new winter rate. General Information: Information was given that the consultant selection process is underway through a committee and a recommendation of the committee is expected in January 1996. Information on DEO approval process was given. It was stated that Frank Tiwari, Frank Sinclair, Daria Wightman and Dean Morrison will be meeting with DEO on October 11, 1995 to discuss the final draft of Facilities Plan and to initiate process of negotiating a permit. Permit negotiations will be quite a technical process but it is in the city's interest to bring this to near completion prior to start of pre-design and design activities. Other Discussion: In response to Mayor Kirksey's inquiry, Marv Shelby stated he felt the committee had done their duty and now it was up to the City Council. Joanne Bjelland moved/Rich Barstad seconded that WAC be disbanded. A vote was taken and the motion passed unanimously. Preston Tack asked what the time frame was for the plantation and how did it fit into the construction of the new plant? Frank Tiwari answered that the plantation would be established the summer before the new plant is brought on line. He stated that the requirements of the permit must WWTP\WACMTG10.10 FT:bw 4 be met. A letter has been sent to Maclaren School stating that the city is interested in a portion of their land. 3A There being no further business the WAC meeting adjourned at 5:55. WWTP\WACMTG10.10 FT:bw 5 1) ROLL CALL: Chairperson Vice Chairperson Commissioner Commissioner Commissioner Commissioner Commissioner Commissioner Staff Present: 2) MINUTES: MINUTES PLANNING COMMISSION OCTOBER 13, 1995 38 Mrs. Warzynski Mrs. Bjelland Mrs. Schultz Mrs. Henkes Mr. Will Mr. Atkinson Mr. Palmer Mr. Frawley Present Present Present Present Present Present Present Present Teresa Engeldinger, City Planner Jason Tuck, Planning Technician The minutes of September 28, 1995 were accepted with the correction on page 5, Chairperson Warzynski appointed Commissioner Atkinson to have the area from the corner of Hwy 99E and Hwy 214 over to Fairway Plaza for business recognition of improvement recommendations. 3) BUSINESS FROM THE AUDIENCE: None 4) COMMUNICATIONS: A. Planning Commission Training on November 18, 1995. Staff asked that if any member of the Commission wished to attend to please fill out the form and return to her. B. Staff provided a letter regarding the transportation plan update from the State Transportation & Growth Management Program. It is still before the Council and it was continued to November due to the lateness of receiving the letter from the state which staff did not have time to review the Jetter and respond to it. PCM\PCM10-12.95 SG:bw 1 5) PUBLIC HEARINGS: 38 A. Site Plan Review 95-14 - Continuance - Richard Edmonds, Mufflers, Hitches 'n' More Staff stated that the revised staff report was in the packet. The hearing had been continued due to a discrepancy as to owners of the property. He owns Tax Lot #9200. He runs the existing business on the other Tax Lot #300. A condition from OOOT is that the existing driveway on Tax Lot #9200 be closed and both properties share driveway access with the existing driveway on Tax Lot #300. The driveway issue will be addressed between OOOT and the applicant and is the responsibility of the applicant to work with OOOT. The applicant is asking for a waiver of the requirement for a loading space. The applicant, Richard' Edmonds, 20698 Hazelnut Ridge Road, Scotts Mills, stated that the new facility would be a full automotive repair facility~ It will be a 60 x 100 ft. building. Cars will be able to drive through the building, turning left or right and going around building to exit. The building has 5 repair bays on each side. The existing business will still install mufflers and hitches. Chairperson Warzynski asked if there was anyone in the audience who wished to speak for this project. There were none. She then asked if there was anyone in the audience who wished to speak against this project. Kamas Patel, Budget Inn, 485 S. Pacific Hwy, stated he was for the proposal but he was concerned about the noise the air compressor makes. He would like to see some kind of insulation for the noise placed around the compressor. Lee Ishmal, 560 Elm St., stated that he was for the proposal but did have some concern about the noise from the compressors. The applicant, Richard Edmonds, stated that the current compressor is blocked off on two sides. He is willing to surround the compressors with cement blocks that will allow air to flow through to deaden the noise. The existing compressor is shut off and drained every night. So there is no noise atter closing. Commissioner Frawley asked if the blocks would be permanent? PCM\PCM10-12.95 SG:bw 2 Mr. Edmonds answered no. He would like to be able to move it if necessary for future growth. 38 Mr. Ishmal presented the Commission with some photographs of where the compressor is presently located in reference to the motel and Elm Street. There being no further questions of the applicant, Chairperson Warzynski closed the publiC hearing. Commissioner Bjelland asked if moving the compressor would cut down on the noise. Commissioner Atkinson felt that moving the compressor up by the building would cause the noise to bounce off the wall further out than it does now. Commissioner Palmer asked staff if the city has a noise pollution guideline control? Staff answered no but the Commission could certainly suggest and require additional conditions as the Commission sees fit. Chairperson Warzynski asked if a buffer zone was needed due to this project being so close to a residential area. Staff answered that there is over 2 acres here, he is presently using only .78 acres at this time. Once he adds any other projects he will definitely have to do the required buffering. Commissioner Will stated that with the air compressor issue as long as it meets state requirements the Commission should not go beyond these so there is no excessive cost to the applicant. Commissioner Atkinson moved to approve SPR 95-14 with conditions listed in the staff report with the addition of a sound barrier for the compressor. Commissioner Schultz seconded. Staff asked for clarification if the condition of a sound barrier for the compressor noise was part of the approval. PCM\PCM1o-12.95 SG:bw 3 Commissioner Atkinson answered yes. 38 A vote was taken and the motion passed. Staff brought up a minor housekeeping issue. A memo from staff in the discrepancy of zoning of part of the applicants property. There was a mapping error and the back 100 feet should have been zoned commercial. Some history and background was given to substantiate staffs findings regarding the property. It was brought to the Commission for information and acknowledgement. Staff would make the necessary change on the Zone Map and Comprehensive Plan, if there was no objection from the Commission. B. Site Plan Review 95-21 Miles Chevrolet Staff read the statement necessary to open the public hearing. Staff read the Approval Criteria, the Raise it or Waive it Rule, and the Right to Have the Record Remain Open. Staff stated that Miles had received previous approval for a 14,000 'square foot 2 story building. It has been revised to a one story at the request of City Council. The square footage now is 30,000 square feet. They still meet parking and setback standards. The applicant has submitted the landscaping information and staff has found that this does not meet the landscaping standards but it can be resolved. Commissioner Atkinson asked where the car transport would be entering the property? Staff stated that the applicant would have to answer that question. She reminded the Commission that the original conditions from the original staff report would still have to be met. Commissioner Will asked staff about the letter from Mr. lien that indicated that the original was 26,000 sq. ft. including the second floor. Staff answered that Mr. Lien would have to address any questions regarding that number, she had not seen that number before. Wally Lien, representing Miles Chevrolet, stated "there were many different people at the beginning of this project. The building has always been a 2 story building. The original engineer used square footage based on the foot print of the structure rather than the square footage of the PCM\PCM10-12.95 SG:bw 4 entire building. That was not caught until late August when the final building plans showed the structure being 30,000 sq. ft. Everyone then asked how did it get from 14,000 sq. ft. to 30,000 sq. ft. All the site plans showed it as 14,000 sq. ft. but it did show that there is a second story. One of the primary issues of the case was that the City Council put a condition of approval on the proposal that the building be a single story building. It was talked about that when that happened they would end up with about 4,000 sq. ft. more than they had before. That is where they get the numbers from 14,000 to 18,000 sq. ft. That 4,000 square feet is the difference between this site plan and the original site plan. The other difference is the other square footage that was on the upper floor thereby making a smaller foot print is now on the ground. As was pointed out earlier the first site plan has a 14,000 sq. ft. foot print but it is two stories and therefore it is 26,000 sq. ft. of building space. When the second story came out it was all put on the ground now you have a foot print and a square footage number that is the same and that number is 30,000 square feet. Still the same 4,000 sq. ft. they have always been talking about it just looks a lot bigger because somebody messed up when they got the foot print verses square footage. This whole case boils down to that one mistake that started in June of 1994 and carried through.... It was a year before anybody really delineated the fact that there was a basic problem with the numbers, mind you there is no problem with the site plan that site plan is the site plan that is before the City Council. If you remember it was moved over so that it would provide a better buffer for the Woodland area. The loading areas were all moved to the other side. This is the site plan that represents that which the City Council approved even with the understanding that it would be approximately 4,000 sq. ft. bigger than the 14,000 we all thought we were talking about. It is a technical requirement.... n He addressed the landscaping. He stated that a landscaper wrote the plan without the standards of the City of Woodburn. He is working on the plan to correct it. Commissioner Frawley asked about the landscaping with shrubs to hide from Woodland. Mr. Lien answered yes, the berm would have shrubs on the top outside of the berm and inside would have tall trees to provide the effect that was shown. Commissioner Frawley asked about using Arney Road only for loading and unloading of vehicles. PCM\PCM1o-12.95 SG:bw 5 38 38 Mr. Lien explained that the building was moved over so that trucks would be able to use Arney Road only. Chairperson Warzynski asked if the road north of Miles was to be developed. Mr. lien answered at this time only the first 125 feet from Woodland extension to the first driveway will be developed. -Part of it is dedicated but not to be built. At some future time, OOOT will look at the need for putting that through. Chairperson Warzynski asked if there was anyone who wished to speak for this proposal. There were none. She then asked if there was anyone who wished to speak against this proposal. There were none. She closed the public hearing. Commissioner Will asked staff if the SOC's would be charged on the 14,000 sq. ft. building or 30,000 sq. ft. building. Staff stated that at the time of building permit issuance they will be charged SOC's for the 30,000 sq. ft. Commissioner Schultz stated that she would be abstaining from voting. Commissioner Will moved to approve SPR 95-21 with all conditions listed in the staff report. Commissioner Palmer seconded. Commissioner Bjelland was concerned with all the little mistakes that everyone was making. She wanted to make sure everything would be done to meet the required conditions. A vote was taken and the motion passed. C. Sign Variances 1. Super 8 Motel - Variance 95-08 Staff read the statement necessary to open the public hearing. He read the Approval Criteria, the Raise it or Waive it Rule and the Right to Have the Record Remain Open. PCM\PCM10-12.95 SG:bw 6 38 Staff stated that the applicant wished to locate a 12 sq. ft directional sign off premise. This will be a monument type sign. The applicant, Larry Knudsen, SE 1791 Lynch Rd, Tilton, Washington, representing the Peninsula Group, stated that the purpose and intent of the sign was to identify the business and the direction it was located. He commented on the joint access road between Evergreen and Lawson to move guest and customers off the road into individual businesses in the quickest, safest and most efficient manner. They felt that directional signage is extremely important. The signs meet the codes. They were requesting to place the signs, ie Texaco/McDonalds sign on Evergreen and the Super 8 Motel sign placed on Lawson Ave. Chairperson Warzynski asked if there was anyone in the audience who wished to speak for this proposal. There were none. She asked if there was anyone in the audience who wished to speak against this proposal. There were none. She closed he public hearing. Commissioner Atkinson asked staff if the signs would interfere with the visibility of vehicles. Staff answered no, as a condition of approval they will be placed out of the line of visibility at the intersections. Commissioner Palmer moved to approve Variance 95-08 with the conditions listed in the staff report. Commissioner Will seconded. A vote was taken and the motion passed. 2. Texaco Variance 95-09 Staff read the statement necessary to open the public hearing. He read the Approval Criteria, the Raise it or Waive it Rule and the Right to Have the Record Remain Open. Staff stated that the sign would be located in the landscaped area. This sign would show a combination of the Texaco and McDonalds locations. The applicant, Gary LaPoint, 10618 Crosby Road, Woodburn, stated that Larry Knudsen had pointed out everything earlier. He was open for questions. There were none from the Commission. PCM\PCM10-12.95 SG:bw 7 T Chairperson Warzynski asked if there was anyone in the audience who wished to speak for this proposal. There were none. She asked if there was anyone in the audience who wished to speak against this proposal. 38 Wally Lien, attorney, representing Dale Baker and Barry Sullivan stated "the problem we have is that we just found out about this and you may all know that there is a LUBA case that is currently pending on the approval of the site plan by the city. The record has been filed and the case is pending in front of a review agency. That is being prosecuted by my office on behalf of Mr. Sullivan and Mr. Baker. With that in mind, we didn't get notice. My clients felt that they should have had some sort of notice given the history of their opposition of this. We haven't seen the staff report, we are not sure of what is going and as it was read to you earlier the law gives us an opportunity to take a look at it. I don't know that I can tell you at this point in time that we are actually opposed to the request. I have a hard time just given what I've heard and seen over the last hour or so that there is a showing that there is extraordinary circumstances in this case to move that sign over there. However, we want to take a look at it, I want to have the opportunity to get the staff report, the design and sit down with my clients and see what their position is on this. The law affords us the opportunity to have a continuance of the hearing so I get the opportunity to do that. At this point in time I would like to request that the record be kept open and you do not make a decision on the case today. Give me an opportunity, I don't need a lot of time, I think like 7 days the statute allows us. That would be plenty of time I could get together with my clients, you won't even have to come back, we will send you a letter telling you what our thoughts are on the subject. n Staff stated that new rules from the legislature, written up as of 4:45 this afternoon by the City Attorney. At the very minimum she needed to get into the record a response from the applicant regarding this and whether or not he would waive that. She stated that it had to do with the 120 day Rule. Chairperson Warzynski stated that with the LUBA thing pending she did not believe the Commission could make a decision at this time. Staff stated that this was a completely new and different application. She stated that the next Planning Commission meeting would be October 26, 1995 and this case would be continued to that date. She stated that Mr. Lien stated he would get something in writing in seven days. PCM\PCM1Q-12.95 SG:bw 8 The applicant, Gary LaPoint, was informed by the Commission that the case would be continued until October 26, 1995. 38 Mr. LaPoint stated "the only question I have is maybe of staff is that we had Key Title notify everyone within 100 feet of the property. I think when we applied originally Mr. Baker and Mr. Sullivan used the exact same excuse that they did not get the proper notification and had not had time to review this -again. I understand that by law they have requested the seven days and I have no problem with that but I think that they were properly notified and I would sure like to make the Commission aware of that unless staff says that they haven't been notified because everyone within 100 feet was notified of this. One other question I have is, I noticed that you have taken these one at a time, you have approved the Super 8 which is basically on my property. And now you are going to have a continuance on my sign which is also in conjunction with the sign that McDonalds has, which are tied together. I guess I will sit down and see how this proceeds. It looks as though the waters are getting a little muddy here. " Staff stated that the applicant has given consent to Super 8 to put their sign on his property so the Commission had made a decision on that. Pending would be Texaco's portion of the off premise sign on Super 8 property. This is why they were all separate applications. Gary LaPoint stated "Maybe I don't quite understand, he is going to put in writing what the problem may be by putting the sign over there, is that what his request is?" Chairperson Warzynski stated that this case would be continued until October 26, 1995. Staff asked for a verification of the date. The date was correct. Mr. LaPoint asked for a few moments to confer with the McDonalds applicant. A two minute recess was called. Chairperson Warzynski call the meeting back to order. Mr. LaPoint came back and stated he had nothing more to say. PCM\PCM10-12.95 SG:bw 9 Staff stated that she would have to check with the City Attorney but the applicant may have another opportunity to possibly present some evidence. 38 3. McDonalds Variance 95-10 Staff read the statement necessary to open the public hearing. Staff read the Approval Criteria, the Raise it or Waive it Rule and the Right to Have the Record Remain Open. Staff pointed out to the Commission where the off premise sign would be located on the Super 8 property. The applicant, Connelly Woody, Regional Real Estate Manager for McDonalds, Portland, representing Mindy Smith, franchisee and local operator of local McDonalds. He stated that Larry Knudsen had stated everything necessary. The only thing that he would like to point out was that in 'the future they had heard that there might be road modifications such as a right-in, right-out, on Lawson Avenue. They feel this will be extremely detrimental to there business. Having the sign on Evergreen road would be helpful to the business if these road modifications take place. Chairperson Warzynski asked if there was anyone who wished to speak for this proposal. There were none. She asked if there was anyone who wished to speak against this proposal. There were none. She closed the public hearing. Commissioner Bjelland asked staff if the other case was continued, would there be only half a sign put there. Staff stated that it would only be a McDonalds sign. Commissioner Frawley was confused as to the approvals of two of the variances and not the other. He was not familiar with the background of the case. Commissioner Atkinson asked if it was public record was it OK to talk about. Staff answered yes. Commissioner Bjelland made the motion to approve Variance 95-10 with PCM\PCM10-12.95 SG:bw 10 conditions listed in the staff report. 38 Commissioner Henkes seconded. A vote was taken and the motion passed. 6. DISCUSSION ITEMS: Chairperson Warzynski showed a sample of an Appreciation Award for businesses around town that have made landscape improvements in the area around their business. Chairperson Warzynski stated that in November, Mr. Frank Tiwari, Public Works Director would be invited to discuss wastewater treatment with the Commission. 7 REPORTS: A. Building - September 1995 B. Code Enforcement - September 1995 8) BUSINESS FROM THE COMMISSION: Commissioner Bjelland stated that the business appreciation list should be done at the next meeting. She stated that she did a tour of the plantation at the WWTP. It was a very interesting tour and maybe other members of the Commission might wish to take the tour. Commissioner Will asked for a copy of Housing Goals & Policies G-1-4 from staff. He stated that at the signal at Shop-n-Kart market there is a large bush that interferes with the vision of drivers. Staff stated that Code Enforcement would take care of the problem. Staff reminded the Commission that there would be only one Planning Commission meeting in November and one in December. 9) ADJOURNMENT: There being no further business the Planning Commission meeting adjourned at 8:55 pm. PCM\PCM 1 0-12.95 SG:bw 11 10A COUNCIL BILL NO. 1676 ORDINANCE NO. AN ORDINANCE ANNEXING INTO THE CITY OF WOODBURN 14 ACRES OF PROPERTY LOCATED EAST OF BROWN STREET AND SOUTH OF WARREN WAY AND DI::CLARING AN EMERGENCY. WHEREAS, the Woodburn City Council has evaluated the criteria and reviewed the record in Annexation Case No. 95-03 and considered all public testimony presented; NOW, THEREFORE, THE CITY OF WOODBURN ORDAINS AS FOLLOWS: Section 1. The subject property is presently owned by Michael and Bonita Borschowa and Carolyn Workman and is described in the two legal descriptions attached as Exhibit" A", which is, by this reference incorporated herein. Section 2. The applicant is Don Comstock of Summit Properties and Development Company. Section 3. That based upon the findings and conclusions attached and incorporated as Exhibit "B", the subject property is hereby annexed to the city of Woodburn. Section 4. That by letter dated July 19, 1995, (attached and incoporated as Exhibit tIC") the applicant withdrew applications for a Comprehensive Plan Map amendment and Zone Map amendment and, therefore, the City Council did not consider changing these designations. Section 5. That the subject property is annexed to the city with the present Comprehensive Plan Map designation "Single Family" and Zone Map designation "Single Family Residential". Section 6. This ordinance being necessary for the immediate preservation of the public peace, health and safety, and emergency is declared to exist and this ordinance shall take effect immediately upon passage by the Council and approval by the Mayor. /)/"'V-'\ _ ^- Approved as to form: I f; Y 'tT ~ 10-("0 - '1 S; City Attorney Date Page 1 - COUNCIL BILL NO. 1676 ORDINANCE NO. . . - - - - Olfias iIi: ALBANY ASroRIA 8ANDON 8END coos 1lA Y COKVAUJS EtX:ENE CRANl'SPA55 . INDEPENDENCE LEBANON UNCOLNOTY MEDFORD NEWBERG NEWPORT . ROSEllURG REEDSPORT SAUM SEASIDE SlLVERTON SIStERs ST. HELENS TlLLAMOOK WOODBURN 222 I-ligh~h~E. P.O.-W,,"l Salem, Oregon 97308-0071 Phone: .(503) 585-1881 Fax: (503) 370-7915 KEY TITLE & ESCROW Attn: Deb 1533 N Pacific Highway Woodburn, Oregon 97071 August 1, 1995 , Report No: 18-49398 Your No: 6-6200 Seller/Lender: BORSCHOWA MICHAEL Buyer/Borrower: COMSTOCK DONALD PRELIMINARY. REPORT FOR: Purchaser's Policy $228000.00 PREMIUMS: Purchaser's Premium 2010 Extra Chain charge Government Service Fee $ 770.00 $ 50.00 S 15.00 , We are prepared to issue a title insurance policy in the form and amount shown -above insuring the title to the following describ~d land: .PARCEL I: Beginning at the.Northeast,corner of the Donation Land Claim of Peter Raymond and wife, in' Township 5 South, Range 1 West of the Killamette Meridian in Marion County,. Oregon; thence South 110 West on the East boundary line of said Donation Land Claim 15.00 chains; thence West parallel with the North boundary line of said Donation Land Claim, 5.35 chains; thence North 14.74 chains to the North boundary of said Donation Land Claim; thence East 8.21 chains to the place. Also, beginning at a point that is 20 feet South and 8.21 chains West of the Northeast corner of the Peter Raymond and wife Donation Land Claim No. 58 in Township 5 South, Range 1 West of the Willamette Meridian in Marion County, Oregon; thence West 6.14 chains; thence North 20.00 feet; thence East 6.14 chains; thence South 20.00 feet to the place of beginning. PARCEL. II: Beginning at a point which is 510.59 feet North 89035' West and 39.13 feet North 58014'26.72" .West from the Northeast corner of the Peter Raymond Donation Land Claim in Township 5 South, Range 1 West of the Willamette Meridian in Marion County, Oregon thence South 58014'26.72" East 39.13 feet to the North line of the said Peter Raymond Donat.ion Land. Claim; thence North 89035' West along the North line of the said Claim 398.467 feet to-the Easterly line of Brown Street as the same is located in the said Township and Range; thence North 41056' East along the Easterly line of the said Brown Street 20.72 feet to a point that is South 89037'38.10" West from the place of beginning; thence North 89037'38.10 East 351.341 feet to the place of beginning. Real Property Tax Account No.: 43006-000 Situs Address as disclosed by Marion County Tax Roll:. 952 Brown st. Woodburn, Oregon 97071 Exhibit IIAII Council Bill 1676 Page 1 of 3 .Beginning at a point 20 feet South of the North boundary. of the Donation Land Claim of Peter Raymond and wife, in Township 5 South, Range 1 West of the Willamette Meridian at a point which is 8.27 chains West of the Northeast corner thereof; thence South 8.15 chains; thence West parallel with the North boundary of the aforesaid claim, 6.14 chains, more or less, to the East line of a 2.95 acre tract of land described in Deed recorded in Volume 421, Page 344, Deed Records for Marion County, Oregon; thence Northerly along the Easterly line of said Tract, 8.15 chains; thence East 6.14 chains to the p1ace of beginning. 10A SAVE AND EXCEPT: The South 107.49 feet thereof. The land descrLbed below is a fraction of Tax Lot Number 200 in Section 18, Township 5 South, Range 1 West of the~.Wil~amette Meridian, Marion County, Oregon. Beginning at a point which is 20 feet South, 8.27 chains West, 8.15 chains South, 107.49 feet North and 200.24 feet West from the Northeast Corner of the Peter Raymond Donation Land Claim #58 in Marion County, Oregon; thence West 205 feet more or less to a point on the East line of a 2.95 acre tract of land described in Deed Volume 421, Page 344, Deed Records for Marion County, or~gon; thence North 320.42 feet along the Easterly line of said tract; thence East 205 feet to a point North of the point of beginning; thence Southerly and parallel to the East right-of-way line of Brown Street 320.42 feet to the point of beginning. JI Exhibit ItAIt Council Bill 1676 Page 2 of 3 SEE MAP ....~ ..' o!::~. j200 ~ ,..: ~,poo7000 ~ , .: ~ i 1"- ~ ~..:' ~ ;--. " _..54.04 ,.... ~~ -- -JoJ uuao - .J 1000 ~ ~ .~/ t' c- o "'- ,,~ (),- J~-': I :I. 1 (~ \ L i ;1- IW ~ ~IIW ~ ~ 0::: - ~ I- ~iUl .' ~C.~- 4J'O~ 05 1W 18CA 0000000000000 ." ~~ .."'~ ,."Q.~ I EAST 8.21 CH (541.86) :00 / 7~-! ." .~ i - I ~' Parcel I <3 r( ~j ~ .oj " -< ,-: ; .3,l!JO.,J,'i / / - CIJ u ~I;: - :: I 51 "'I N' ~I o ~ c CD ... ,...: 52 ... ' ~..' : '- - , .300 4J01OOOO 15.:4 CH A-OO 4J008000 5.14 CH /".. ' 500 -:;jOOJooO J <" / Parcel II J I 5~ CH (3n1O) WEST 10A r' n . / r 1,...('"lr\I.;I-' Lo- ," ~ ~ ,-\J f -'_. r.1 1\ l/t..l..- Q) C QJ .... o 9' 0 00000 / f ! I N 1"'=200' 03-DEC-~:: \ 9f sf.- . (1)- I . I',. J - r . - -~'- '-."- - I . I -' ~ - .0'- .__ + Exhi b~ '-.-1]1;1\' ~ Counc~ Bi 11 / pageJ of 3 ~ a... 1 ~ 1 ...... ..-...... .. L r< -,' I -; i / IV) ---I . 1676 Exhibit IIBII Council Bill No. 1676 Page 1 of 20 . 10A CITY OF WOODBURN 270 Montgomery Street · Woodburn, Oregon 97071 · 982-5222 STAFF REPORT ANNEXATION 95-03 ZONE MAP AMENDMENT 95-04 COMPREHENSIVE PLAN MAP AMENDMENT 95-03 CONDITIONAL USE APPROVAL 95-01 LOT LINE ADJUSTMENT 95-02 APPLICANT: Jeff Tross for Don Comstock/Summit Properties 1720 Liberty St. SE Salem, OR 97302 II OWNER: Michael and Bonita Borschowa and Carolyn Workman III NATURE OF THE APPLICATION: The applicant has submitted a petition requesting to annex approximately 14 acres to the City of Woodburn. The owners of the subject property have filed the necessary petition and do consent to the proposed annexation. The applicant is requesting a zone change from Marion County Urban Transition Farm (UTF) to City Multi-Family (RM), a Comprehensive Plan Map Amendment to designate the property from residential less than 12 units per acres to residential more than 12 units per acres. The annexation will include two parcels that total approximately 14 acres. The subject property is located east of Brown Street and south of Warren Way. The property owner wishes to do a property line adjustment between the two parcels to create a smaller .Iot (.5 acres) around a existing single. family residence. In addition, the applicant is requesting conditional use approval of 99 lot manufactured home park that will include a community building, storage building, managers residence and 3,000 sq foot play area. The spaces are proposed to be 4,000 sq ft. Access will be to Brown Street. Surrounding land uses have been identified by the applicant and include residential to the north, south, east and west. Exhi bit "B" Council Bill No. 1676 Page 2 of 20 10A IV RELEVANT FACTS: Land area: Approximately 14 AC The property can be identified specifically as Tax Lots 100, 200 55,1W, Section laC General description of the area: a. slopes - flat and level b. vegetation - pasture grass and mature christmas trees c. drainage - natural drainage exists. Applicant subject to Public Works comments d. flood area - none e. sewage disposal - available. Applicant subject to Public Works comments f. utilities (gas,electric,tel) - available Existing Land Use a. No. single family units .1 b. No. multiple family units Q c. Commercial 0 Industrial 0 Public Uses 0 d. Open space 0 AC School Impact: The school district has consistently estimated .5 students per household. This would equate to approximately 50 students and would be less if the applicant rents to seniors. A notice of the proposed action was sent to Department of Land Conservation and Development on May 15, 1995 per Oregon Administrative Rule 660-18-020. To date no response has been received. Marion County has also received a notice and stated there was no objections. The County is supportive of higher density development in that the proposal will be in compliance with the Counties Comprehensive Plan to concentrate growth within the Cities Urban Growth Boundary. The Woodburn Zoning Ordinance per Chapter 26 Multiple Family Residential District allows Mobile Home parks as a conditional use. However, according to the Chapter 446 and 918, Division 600 Building Codes Agency of the Oregon Administrative Rules, the State is responsible for building standards on site. This responsibility has been delegated to Marion County. The Planning Commission has the authority to grant or deny conditional use approval of the applicants request. The applicant will work with the Public Works Department and Planning Department regarding off-site improvements, but the County will be responsible for reviewing the actual construction park. 2 Exhibit "B" Council Bill No. 1676 Page 3 of 20 v RELEVANT APPROVAL CRITERIA: 10A A. Woodburn Comprehensive Plan A. Residential land Development Policies D. Annexation Policies G. Housing Goals and Policies H. Public Services Goals and Policies I. Transportation Goals and Policies K. Growth and Urbanization Policies B. Woodburn Zoning Ordinance Chapter 5 Permits and Enforcement Chapter 6 Planning Commission Chapter 7 Public Hearing Chapter 8 General Standards Chapter 9 Residential Standards Chapter 10 Off Street Parking, Loading and Driveway Standards Chapter 14 Conditional Use Chapter 15 Zone Change Chapter 16 Comprehensive Plan Amendment Procedures Chapter 19 Manufactured Dwelling Standards Chapter 26 Multi-Family Residential District Chapter 39 Mandatory Parkland Dedication of Cash-in-lieu C. Woodburn Subdivision Ordinance Chapter III section 9. Procedures for Property Line Adjustments D. Landscape Standards E. Sign Ordinance Goals and Policies for the Land Use Plan Residential Land Development Policies The residential land development policies A-1 through A-11 have been addressed by the applicant. (See page 16) A-1 . Residential areas should be designed around a neighborhood. Neighborhoods should be an identifiable unit bounded by arterial non-residential uses, or natural features of the terrain. The neighborhood should have a community facility, such as a school, park, or privately owned community facility to allow for interaction within the neighborhood. 3 t.XfIlDlt "ij" Council Bill No. 1676 Page :4 of 20 Staff: The proposed development will be an identifiable'OA neighborhood.lt will be maintained under one ownership as a manufactured home park with a community building, open space. The proposed use will be surrounded by fencing and vegetation. A-2 Living Environment - Developments in residential areas should be constructed in such a way that they will not seriously deteriorate over time... Staff: The applicants request for the manufactured home park will be reviewed by Marion County and will be subject to current standards. The applicant has indicated that the park will be under one management to -ensure uniform standards and maintenance-. The applicant has not indicated if there will be CC&R's. A-3 Development should promote, through the use of moderate density standards and creative design, a feeling of openness and spaciousness with sufficient landscaped area and open space to create a pleasant living environment. Staff: The applicant has indicated that while this development will be a manufactured home park, the average lot size will be 4,000 square feet. City residential standards are 6,000 square feet minimum. This will create 7 units per acres, which is still less than 12 units per acres. The internal roads are proposed to be 24 feet wide. A-4 Streets in residential areas should be used by residents for access to collectors and arterial. Staff: The applicants proposed development will have direct access to Brown Street which is a proposed access street which is a sub-class of a collector street. The final designation of the street will be determined by the City when the Transportation Plan is completed by September 1995. A-5 Residential developments should strive for creative design which will maximize the inherent values of the land being developed and encourage slow moving traffic. Each residential development should provide for landscaping and tree planting to enhance the livability and aesthetics of the neighborhood. Staff: The actual number of dwelling units being proposed is closer to densities that are realized with single family residential development. Landscaping and buffering is a requirement and a condition of approval. 4 A-10 L^IIIUll. U Council Bill No. 1676 Page 5 of 20 High density residential areas should be located so as to 1 OA minimize the possible deleterious effects on adjacent low density residential developments. When high density and low density areas abut, density should decrease in those areas immediately adjacent to low density residential land. Whenever possible, buffering should be practiced by such means as landscaping,sight-obscuring fences and hedges, and increased setbacks. Staff: The applicant has submitted a preliminary landscape plan. landscaping and a 15 foot buffer will be provided along Brown Street, as well as along the single family residential uses io the north, south, east, west. The buffering is proposed to consist arborvitae and a chain link fence. A-11 Traffic from high density residential areas should have access to collector or arterial streets without going through other residential streets. Staff: The development will have direct access on to Brown Street which is a proposed access street. Annexation Policies Annexation policies are extremely important for the City. While it is important that enough land is available for the necessary development anticipated in the City of Woodburn, it is also essential to prevent too much land being included in the city limits as this leads to inefficient, sprawling development. Because of the need to plan for public improvements, the City should insure that there is a five year supply of vacant land within the City. Services should be provided to that land during that five year period. Staff: The Urban Growth Boundary was adopted in 1980. This boundary designates areas outside Woodburn's City Limits that could be annexed to accommodate growth to the year 2000. The annexation of this land is to accommodate the growth demands of the City in a timely manner. City service can be provided through a logical extension down Brown Street. Housing Goals and Policies G-1-1 The City will insure that sufficient land is made available to accommodate to growth of the City. This requires that sufficient land for both high density and low density residential developments is provided within the confines of the growth and development goals of the City... 5 txnlDlt "ti" Council Bill No.1676 ' Page 6 of 20 Staff: According to a letter dated September 9, 1992 from the 1 OA Department of land Conservation and Development, the City provides for approximately 18 % of future housing for multi-family development. This percentage is extremely low according to OlCO and any actions to reduce this ratio will be opposed by OlCO. Since 1992, 18 acres has been added to the current inventory. Attached with the staff report is a copy of the land Use Inventory for 1995. There is approximately 78.5 acres of multi-family land that is undeveloped within the current city limits. One hundred and two acres are outside the City Limits. Public Services Goals and Policies It is the goal of the City to provide adequate public services to all areas of the City to include: sewer lines of adequate capacity; water lines of adequate capacity for both domestic supply and fire fighting capabilities; and storm drainage to prevent flooding of valuable property where feasible. Staff: Sewer, water and storm drain lines are available. It will be the responsibility of the developer to construct the infrastructure that is needed for this development to occur. Transportation Goals and Policies Staff: The Transportation Task Force has identified Brown Street as a access street. It will connect to Cleveland which is a service collector. and the proposed south by-pass. Growth and Urbanization Policies Policies K-1 through k-11 are applicable to the petitioners request. Public services are available to the site, the developer will be required to pay systems development charges for their impact on the infrastructure. The City of Woodburn and Marion County have maintained a process for providing an exchange of information relative to the proposed annexation. Marion County has made written response and is in favor of the proposal. Once the annexation takes place, the property will fall under the City's jurisdiction. 6 L.^"IUII. 0 Council Bill No. 1676 Oage 7 of 20 Woodburn Zoning Ordinance lOA Chapter 8 General Standards Section 8.040 Special Setback Distance Staff: There is a 30 foot special setback distance from the center line of Brown Street. Section 8.190 Vision Clearance Staff: The site plan indicates a landscaped area at the intersection of the driveway entrance to the development and Brown Street. The applicant will have to comply with this standard so as not block vision clearance areas. Chapter 10 Off Street Parking, Loading and Driveway Standards Section 10.080 Driveway Standards Staff: The site will be review and approved by Marion County. The applicants driveways will be reviewed and subject to (a) through (j) as applicable to this request. All driveways will be subject to review and approval by the Public Works Department. Chapter 14 Conditional Use Section 10.070 Findings of the Planning Commission (a) That it has the power to grant the Conditional Use; (b) That such Conditional Use, as described by the applicant, will be in harmony with the purpose and intent of the district. (c) That any condition imposed is necessary for public health, safety or welfare, or to protect the health of safety of persons working or residing in the area, or for the protection of property or improvement on the neighborhood. Staff: The Planning Commission does have authority to review and require conditions of approval as are necessary for this proposal. Eventhough, the development necessitates a multi-family designation, as indicated by the applicant, the average size of the lots will be 4,000 square feet. Standard residential lots are 6,000 square feet. The proposed density is 7 units per acres. 7 tXnlblt "B" Council Bill No. 1676 Page 8 of 20 Chapter 15 Zone Change Procedures 10A 1. There is a need for the use proposed. Staff: The applicant has addressed this approval criteria adequately.(page 7) The need would be indicated by current market conditions as well as the City's current inventory of multi-family land. The Department of land Conservation and Development has indicated in order to comply with state wide planning goals 10 and 14, the City is in need of increasing the stock of multi-family stock. 2. Show that the particular piece of property in question will best meet that need. Staff: The applicant has addressed this approval criteria adequately. (page 7,8) The site is part of two large parcels of property that are available for development within the City's Urban Growth Boundary and not under multiple ownerships. The single access point to Brown Street (a proposed access street) is also advantageous for this type of development. Chapter 16 Comprehensive Plan Amendment Criteria Section 16.050 (a) The proposal complies with all applicable Statewide Goals and Guidelines. (b) The proposal complies with the remaining Goals and Policies of the Comprehensive Plan (c) There is a clearly demonstrated public need for the proposed amendment. (d) The proposal best satisfies the public need. Staff: The applicant has addressed this approval criteria adequately (pages 9,16,22,23). The Statewide Planning Goals have been addressed. The Comprehensive Plan goals and policies have addressed previously in this report. 8 I:.XfllOll; ""t)'" Council Bill No. 1676 Page 9 of 20 10A Chapter 26 Multi-Family Residential District Section 26.030 Conditional Uses When authorized under the procedure provided for Conditional Uses in this ordinance, the following uses will be permitted in an RM District: (b) Mobile Home Park Staff: The applicant is requesting conditional use approval of the mobile home park. Chapter 39 Parkland Dedication and Cash-in-lieu Staff: The applicant shall be required to pay the required parks systems development charges. Woodburn Subdivision Standards Chapter III Section 9 Staff: The applicant has submitted the information as required per section 9. Specific utility information and location(s) can be addressed at the time the applicant at time of final engineering approval. Landscape Standards Staff: The applicant will be responsible for providing on site landscaping in accordance with the state requirements. The applicant has provided landscaping along the entire road frontage and adjacent to the existing single family lots to east. A 15 foot buffer is required where single family abuts multi-family. Sign Ordinance Staff: The applicant has not provided any sign drawings at this time. Any proposed signs will be subject to review by Planning Staff. The building official will issue necessary permits for signs. 9 t.xnlDl"t "tl" Council Bill No. 1676 Page 10 of 20 10A VI COMMENTS FROM OTHER DEPARTMENTS: Attachment A Public Works Attachment 8 Marion County Attachment C Building Department Attachment D Planning Attachment E Woodburn Fire District (no comments received) VII CONCLUSION: The applicant is petitioning the City of Woodburn for annexation of approximately 14 acres of property described in this report. The annexation is necessary for the development of a mobile home park. To proceed with this development, the applicant is requesting a zone change from Marion County UTF to City RM multi- family and a Comprehensive Plan Map amendment from single family to multi-family. The applicants proposal will be reviewed by Marion County subject to State Manufactured Dwelling Park standards. Off site improvements such as utilities and perimeter landscaping will be reviewed and subject to City Standards. VIII ADDITIONAL STAFF COMMENTS: A Tbe....citv__o.f:...Wo.odb.uru Comprehensive Plan Map identifies the land to~ incorporated into the city limits as low density residential. ------------ B. The property is presently zoned as Marion County Urban Transition Farm (UTF). c. At the time of annexation the property will be amended from UTF to multi- family residential (RM), subject to Planning Commission Approval of a Comprehensive Plan Map Amendment from single family to multi-family. D. The Annexafion will includ, two pargels totpllng approximately 14 rcres. The applica~t has addfessep the relevant ap~roval clliteria as identlflrd In the 1 OA staff report.. E. 10 IX RECOMMENDATION: Exhibit IIBII Council Bill No. 1676 Page 11 of 20 10A I. Deny Application and direct to staff to prepare findings II Approve Application III Approve Application with the following conditions A. Annexation Zone Change Comprehensive Plan Map Amendment 1. Provide Planning Staff a copy of survey describing area to be annexed and partitioned. B. Conditional Use approval of Manufactured Home Park 1 . Obtain approval from City Council of Annexation, Plan Amendment and Zone Change. 2. Comply with staffs comments as submitted by Public Works Department Building Department Parks and Recreation Department Applicant shall submit a copy of proposal to fire department for review prior to engineering approval. This approval will be subject to the Fire Departments conditions of approval. 3. Provide landscaping around perimeter of developed site as indicated on site plan. 4. Provide fencing and buffering adjacent to single family residential areas. Buffering and fencing shall be in place prior to any manufactured homes being placed on site. 5. Meet special setback distance on Brown Street. 6. Meet vision clearance standards at intersections 7. Meet Chapter 10 parking, loading and driveway standards. C. Lot Line Adjustment 1 . The recorded Lot Line Adjustment must be in substantial conformity with the tentative plan for the proposed partition. 2. Prior to recordation with Marion County: The applicant shall submit a copy of the survey and plat indicating publiC and private utilities and easements to the Engineering Department. 11 l' " D. Exhibit IIBII Council Bill No 1676 Page 12 of 20 General Conditions 10A 1. On site construction shall not commence until improvement plans have been reviewed and approved by the Public Works Department and all right-of-way permits, non-remonstrance consent forms are signed. 2. Final plan shall conform to the construction plan review procedures and standards. 3. Final plan shall conform to the City of Woodburn standard specifications and all state building codes. 4. Comply with comments as submitted by Public Works Department. 12 t . I 1"'.- -~ ,. --" ~. Site Plan Review Manufacture Home Park Exhibit IIBII Council Bill No. 1676 Page 13 of 20 1 OA MEADOWWOOD ESTATES I. Final plan shall conform to the construction plan review procedures and standards. 2. Mobile Home Park shall comply with Oregon Administrative Rules, Chapter 19, Division 600. 3. Applicant is responsible for obtaining permits and/or approvals from other agencies, either county, state and/or federal. 4. Existing on-site water well or sewage disposal systems shall be abandoned according to state regulations. 5. This development shall not block any natural drainage from surrounding properties. 6. All city maintained facilities on private property shall require 16 foot-wide easements. Provide easements for franchised utilities. 7. All work shall conform with the City of W oodbum standards, specifications and all state building codes. STREET I. Dedicate, for right-of-way purposes, a ten (10) foot wide strip along Brown Street adjacent to this development. 2. Improve Brown Street to city standards, from the South line of this development northerly to the end to the existing improved portion, approximately the South line of Walker Addition. The improvement will include storm drainage, 34 foot wide paved surface curb to curb, street lighting, etc. THE OPTIONS FOR FUNDING TIllS STREET IMPROVEMENT ARE AS FOLLOWS: a. At Applicant's expense with a possible reimbursement agreement approved through City Council as per Ordinance No. 1515. b. Form a Local Improvement District for the required improvement. This funding method is subject to City Council approval and a petition being submitted by the affected property owners. Attachment A J Exhibit uBu Council Bi 11 No. 1676 Page 14 of 20 Interior park streets shall comply with Oregon Administrative Rules, Chapter 918, Division 600. J ~ ;} 2. 10A 3. Driveway approach onto Brown Street shall be concrete and shall comply to the City of W oodbum Commercial Standards. STORM SEWER 1. Storm sewer system will be required on Brown Street and the interior streets serving the mobile home park. Two discharge points ~ one is north of this development, which is the existing 48" storm sewer at Warren Way. The other is south, Mill Creek itselfvia the natural drainage way, easements aa-oss private property will be required. Additional requirements will be required depending on the discharge point utilized. 2. On-site detention will be required, the applicant shall provide a storm runoff study prepared by a registered engineer prior to final approval. 3. Pollution control catch basins and/or manholes shall be required. 4. Specific conditions on size, location of catch basin, and design of the system will be addressed during the construction plan review process. SANITARY SEWER 1. The existing sanitary sewer main within Brown Street can provide service to this area. The existing 8" diameter which ends approximately 450 feet south of Bradley Street shall be extended to the south line of this development. 2. The sanitary sewer serving the park shall be private and shall comply with the Uniform Plumbing Code. 3. Maintain a ten (10) foot horizontal separation distance between the City maintain water main and the sanitary sewer WATER 1. The existing 8" diameter water main which ends approximately 400 feet north of this development shall be extended to the south line of this development. The park shall be served by extending and looping the 8" diameter water main to the existing 12" diameter main at the & ! .\- j' Exhibit IIBII Council Bill No. 1676 Page 15 of 20 end ofHennanson. As shown on Attachment "A", the interior line locations and sizing will depend on the flow and meter requirements. 10A 2. Meters may be individual or grouped, staff recommends individual. 3. Provide 16 foot wide water main easements for mains and meters located within park or private property. 4. Fire hydrants, valving, etc. will be addressed during the construction plan review process. 5. Fire protection shall be as per the Woodburn Fire Districts conditions of approval. ......~ ( . ~'';'.'' ...,.. . ..~: ~~y:-:. ~:..: ~ ~'. . . ~..;. !..... .. .. .. '.":. i"::':. . '" ~~;1\"'1~" :..:;~':' ..... ; :,i~/ ;~'.~-';. .:. '. ...!....,.~4 J"i:.~:..,. ~. ~ t . .~~tI 1'::'- t{.~;:~;.;~_.~~;.. t. . ~t{':~k (~t>. . ...... \ ---.-- '. I'.. ...... .' . ~ :. .. . . . ,; tJ IZE AND LOCATION . . ~G ON THE REQ(J(RED FLOWr. .. i'....... ." '"f1.... .. .! ..f-'S:~..~ ~ .. ~.. ."-. o 1110 _ . .': ..g' 0-:0 Q . 0 O. 0 MOB~~i.A< 12i.o II . n '0 0 0 0 '0 0 .' .... ... ... 18 fA fA ~' (Il' I , . '\ .4/ ,SUBDIVISIONI SITE PLAN REVIEW -- PRE:..APPLICA TIONI NOTES ~~~~~~~~~~~~~~~~~~~~~~~~~~~~ 10A DEPARTMENT: M~()n County .. . f. I /I ~ CONTACT PERSON: Teresa Engeldinger, Planning Dept, 982-5246 Etlftbi): ,H8,H~O ,"'~ f~u_nci1 '811'1 "t4o. 1676 P'age':J,7-,of 20 , .' " ~(.O'" '0. '.., TYPE OF PROJECT: Manufactured Home Park: Annexation, Comp Plan Map Chan~e Zone Change, Conditional Use PROJECT LOCATION: East side of Brown St. ~ust south of City Limits ~5S-R1W-18C TL 100, 20a! REQUEST DATE: MAY 15, 1995 APPLICANT: Jeff Tross - Planning Consultant CONFERENCE PLACE: Conference Room Woodburn City Hall DATE: June 1 , 1995 TIME: 1:30 PM GENERAL INFORMATION TO APPLICANT I have read the information sheet provided me and understand that which is pertinent to my Site Plan Review/Pre-Application request. All materials are to be collated and folded. Signature - Ownerl Agent THE FOLLOWING IS REQUIRED AFTER PRE-APPLICATION CONFERENCE: 1) Eight (8) copies of Final Plan must be brought into Public Works 2) · As BuUts" must be provided prior to issuance of the building permit SPRPRE. FH Attachment B . r . 1 '\{ SUBDIVISIONI SITE PLAN REVIEW -- PRE~APPLICATIONI NOTES ~~~--,...,.,...,.~____",-____~~__".".,,,.,,.,____~__4fIIItfItI#__,.,.,.____,,,-__ REQUEST DATE: MAY 15, 1995 DEPARTMENT: Building Exhibit "Bn -Council Bill No. Page 18 of 20 10A CONTACT PERSON: Teresa Engeldinger, Planning Dept, 982-5246 1676 APPLICANT: Jeff Tross - Planning Consultant TYPE OF PROJECT: Manufactured Home Park: Annexation, Comp Plan Map Change Zone Change, Conditional Use PROJECT LOCATION: East side of Brown St. ~ust south of City Limits T5S-R1W-18C TL 100, 20a, CONFERENCE PLACE: Conference Room Woodburn City Hall DATE: June 1 , 1995 TIME: 1: 30 PM GENERAL INFORMA nON TO APPUCANT I have read the information sheet provided me and understand that which is pertinent to my Site Plan ReviewlPre-Application request. All materials are to be collated and folded. Signature - Ownerl Agent DEPARTMENT COMMENTS /ILL .S Df- f € ~.s $ h/lLl- bF PA7d pr /; ~ 70 . / / C.(1j(fs7rvc--71~., ./JLL- FLfil'i~ ~A~LL /).8 4~d f? r I () r -r;; 1':(/ Jf..f,rf vC hr;~ 0- V THE FOLLOWING IS REQUIRED AFTER PRE-APPUCA nON CONFERENCE: 1) Eight (8) copies of Final Plan must be brought into Public Works 2) "As Builts" must be provided prior to issuance of the building permit SPRPRE. FM Attachment C .... .', ....r Exhibit "811 Co~ncil 8ill No. 1676 Page 19 of 20 1 OA MEMORANDUM TO: Aim Teresa Engeldinger, City Planner FROM{!jY Nevin Holly, Recreation and Parks Director SUBJECT: Parks System Development Fees for Meadow Wood Subdivision DATE: May 24,1995 I have reviewed the proposed Meadow Wood Manufactured Home Park. It appears there are 101 lots identified. The Systems Development charges established by City Ordinance is $384.09 per lot The total fees due on this project is $38,793.00. These fees are due at the time building permits are issued. The Woodburn Recreation and Parks Department wishes the developer success with their development. NH:swp Attachment 0 SUBDIVISIONI SITE PLAN REVIEW -- PRE-APPLICA TIONI NOTES ,.."" ,.... ~ ~ ~ ",...- ~ ,.."" ,.."" ,.."" ,.., ,..",,- ,.., ~ ,.."" ,.., ,.., ,.."" ,.., ,.., "..,. ~ ,...", ,..", ,.,.,., ,.,.,., ,.."" ,.."" REQUEST DATE: MAY 15, 1995 lOA DEPARTMENT: Planning Contact Persor CONTACT PERSON: Teresa Engeldinger, Planning Dept, 982-5246 Exhibit "B" Council Bill No. 1676 Page 20 of 20 APPLICANT: Jeff Tross - Planning Consultant TYPE OF PROJECT: Manufactured Home Park: Annexation, Comp Plan Map Change Zone Change, Conditional Use PROJECT lOCATION: East side of Brown St. just south of City Limits ~5S-R1W-18C TL 100, 200 CONFERENCE PLACE: Conference Room Woodburn City Hall DATE: June 1 , 1995 TIME: 1: 30 PM GENERAL INFORMATION TO APPLICANT I have read the information sheet provided me and understand that which is pertinent to my Site Plan Review/Pre-Application request. All materials are to be collated and folded. Signature - Ownerl Agent DEPARTMENT COMMENTS ~\\~ -r)\c h (l.-~U-l\c.i, \ .\-':)', ,VOV~ AI vU"v-) , ( ;-- " ) \.)t,'\t'. ~-"\J', n' (iJ "d (1/,..""- I()~S. ;fr-e--c-!-I-l/{cf?iJ /(A'_~{."'- ~ ,\11.1.' '-f'r o~ Lr \-S a \.KILGt:.. <)i -e :':J 2 \ a-\: ,'-- 'h ; /' , ./ ,~W -e '><:i ~~.A c..). , (,' i"d S+VU.L~~ v-ec,- \D+ ~\~. 'Si 2-e <:tV'\(f ~.&-bo..U:'5 ..f.o (JY~f'Y.J-v 1t'r'lf'S Mo.Y""/J COPda-ft"'1r.,. U)-r 4pp"o.Id (Vi-ky;~. THE FOllOWING IS REQUIRED AFTER PRE-APPLICATION CONFERENCE: By :JuY\e I L "" J 1) -. f/) r copies of Final Plan must be brought into Public Works 2) "As Builts. must be provided prior to issuance of the building permit SPRPRE.FH Attachment E Exhibit .C. Council Bill No. 1676 Page 1 of 1 July 19, 1995 City of Woodburn Planning Commission 270 Montgomery Street Woodburn, OR 97071 Sirs: We the applicants request withdrawing the application for a Comprehensive Plan Map Amendment to designate the concerned property as Multi-family and the Zone Map Amendment from Single Family Residential to Multi-family Residential. We also request the withdrawal of the Conditional Use request to develop a Mobile Home Park. o~a Don Comstock Summit Properties & Development Co. 108 MEMO FROM: Mayor and City Council Chris Childs, City Administrator f)\A/ TO: SUBJ.: CCRLS Service Contract DATE: October 18, 1995 RECOMMENDATION: Approve accompanying Council Bill (resolution) authorizing the City to enter into 1995-96 Service Contract with Chemeketa Cooperative Regional Library System (CCRLS). BACKGROUND: For a number of years the City of Woodburn has been a participating member in the CCRLS program. This participation is founded on Intergovernmental Agreements entered into between Chemeketa Community College and the respective member agencies. In recent years, the Council has been asked to approve annual amendments to the underlying agreement. The last such action, for Fiscal Year 1994-95, was taken by the Woodburn City Council on August 8, 1994. As noted in the accompanying letter from Linda Cochrane, CCRLS Coordinator, the Chemeketa Business Office has requested entirely new contracts for this year, rather than the previous annual amendments. Most of the text of the proposed agreement is self-explanatory and is standardized to accomodate all member cities. Section 4.0 (Consideration) has usually been the focus of the annual amendments. The amount available for distribution among all cities for reimbursement of non-resident (rural) library services will be $555,000, compared to some $445,000 the year before (a 24.7% increase). Some old language has been removed which called for an annual payment, separate from the reimbursement payment, for "property tax equalization", but the same dollars are now included directly in the $555,000 to be disbursed. I was advised that the CCRLS Advisory Board, after an extensive analysis of the automation available to member libraries, has determined that the "equalization" concept has outlived its usefulness, whereas "Use-Based Reimbursement" can be easily tracked as a valid measurement of the relative impacts of the CCRLS system on its member agencies. The increased reimbursement level is partially attributable to a new tax distribution formula approved by the 1995 Legislature. Councilors were advised of this pending change during the budget process last spring. Essentially, that portion of the Chemeketa tax base which represents the CCRLS budget was legislatively 108 Page 2 - Staff ReportlCCRLS Agreement (10/18/95) moved from the Measure 5 "School" category to the "General Government" category. You will notice, for instance, that the CCRLS levy is now included separately on your 1995 residential property tax statement from Marion County. The degree to which the CCRLS levy was under Measure 5 "compression" on the "School" side, as opposed to the "General Government" side, makes possible the significantly increased amount of funds available for formula reimbursement to the cities. The $445,000 last year, and the $555,000 this year, both represent approximately 45% of the total CCRLS budget for the respective fiscal years. Last fiscal year Woodburn received $26,086, in total, from CCRLS. The proposed reimbursement increase of 24.7% would suggest that we could receive upwards of $32,500 during 1995-96. This will be offset, however, by the new taxation formula, through which CCRLS stands to collect some $46,300 from within the Woodburn City limits. Because of Woodburn's "compression" under the Measure 5 $10/$1,000 General Government limitation, these are tax dollars that would have otherwise gone to the three previously existing "General Government" entities (city/county/fire district). The previous "$10 Pie" ratio of approximately 52%/30%/18% between the three entities would indicate that some $24,000 of the $46,300 would have been collected by the City, giving us a combined (reimbursement mu1 property tax dollars) net decrease of some $17,586. Any decrease of $17,000 + in funding (from any source) will naturally have some impacts on the City. Nevertheless, given the overall benefits of the technology and convenience available through the CCRLS system to Woodburn residents, and the relatively small size of the deficit (3.3% of the total 1995-96 Library Fund budget), the advantages of our ongoing membership in CCRLS likely continue to outweigh the financial disadvantage we now encounter due to the circumstances of Measure 5 "compression". Therefore, staff supports continuation of our good working relationship with the CCRLS program and recommends approval of this Council Bill. 108 COUNCIL BILL NO. RESOLUTION NO. A RESOLUTION ENTERING INTO AN INTERGOVERNMENTAL AGREEMENT WITH CHEMEKETA COMMUNITY COLLEGE FOR PARTICIPATION IN THE CHEMEKETA COOPERATIVE REGIONAL LIBRARY SERVICE (CCRLS) AND AUTHORIZING THE MA VOR TO SIGN SAID AGREEMENT. WHEREAS, the City has, for a number of years, participated in the Chemeketa Cooperative Regional Library Service (CCRLS); and WHEREAS, participation in CCRLS enables city residents to have access to free reciprocal borrowing privileges and the use of an automated library system involving other participating libraries; and WHEREAS, it is in the interest of the city to continue this service; NOW, THEREFORE, THE CITY OF WOODBURN RESOLVES AS FOLLOWS: Section 1. That the Mayor is authorized to execute an intergovernmental agreement with Chemeketa Community College for participation in the Chemeketa Cooperative Regional Library Service (CCRLS). Section 2. That a copy of said agreement is attached hereto and, by this reference, is incorporated herein. ~~f&h/~ Approved as to form: It. City Attorney \O'/O-4S- Date Page 1 - COUNCIL BILL NO. RESOLUTION NO. CHEMEKETA COOPERATIVE REGIONAL LIBRARY SERVICE 108 TO: City Managers and Mayors FR: Linda Cochrane Coordinator DATE: 10/12/95 RE: 1995-96 Intergovernmental Agreement Contract I apologize for the delay in mailing the Chemeketa Cooperative Regional Library Service contracts. Chemeketa Community College Business office had requested new contracts be issued rather than the amendments as in the past. We have issued amendments for the last several years. So. enclosed are two copies of the Chemeketa Cooperative Regional Library Services 1994-95 Intergovernmental Agreement Contract. Please have the contractor for your city sign both copies and return one original to me at Chemeketa Community College. The other copy of the contract is for your city records. If you have any questions. please feel free to call me at 399-5105. I look forward working with you in the coming months. CCRLS . P.O. Box 14007 . 4000 Lancaster Dr. . Salem, OR 97309-7090 108 CONTRACT NUMBER 10296 INTERGOVERNMENTAL AGREEMENT This agreement is between CHEMEKETA COMMUNITY COLLEGE hereinafter called COLLEGE and WOODBURN, OREGON, hereinafter called the CITY. 1.0 PURPOSE OF AGREEMENT The purpose of this agreement is to provide for the participation of the city library of CITY in the CHEMEKETA COOPERATIVE REGIONAL LIBRARY SERVICE (CCRLS) under the terms and conditions set forth below. 2.0 TERM OF AGREEMENT This agreement shall be in effect from July 1, 1995 until such time as terminated as provided for under "TERMINATION" below. 3.0 AUTOMATIC RENEWAL This agreement shall be in effect for the period July 1, 1995 through June 30, 1996. This agreement shall be automatically renewed for a period of one (1) year at its expiration, unless one or both parties elect not to renew, or the agreement is terminated as provided for in this agreement. 4.0 CONSIDERATION The parties have entered into this agreement in consideration of the mutual benefits and obligations contained in the agreement and, the additional considerations noted below. The COLLEGE will make the following payments to the CITY as compensation for the CITY providing nonresident library service for the residents of the COLLEGE District at no charge. Payments in 1995-96 shall be based on circulation and renewals of CITY materials as counted by the CCRLS automated integrated library system. CITY shall be reimbursed for each circulation and renewal of its materials to district residents outside its CITY boundaries, but within the COLLEGE district. Of the $555,000.00 designated for reimbursement among CCRLS libraries in 1995-96, $138,750.00 shall be paid each quarter. CITY'S share of each quarter's reimbursement shall be computed based upon its percentage of the total circulations and renewals made that quarter by CCRLS libraries to district residents. 1 108 5.0 RESPONSIBILITIES UNDER THIS AGREEMENT 5.1 UNDER THE TERMS OF THIS AGREEMENT THE COLLEGE SHALL: 1. Provide for the fiscal and administrative management of the Service. 2. Maintain the following: a. The Chemeketa Regional Library Advisory Committee hereinafter referred to as the CCRLS Advisory Committee, through which recommendations on policies of the Service can be expressed. b. An ongoing liaison with Polk, Yamhill and Marion Library Association (or their executive committee) through which recommendations on procedures and their implementation can be expressed. Exhibit "A" as attached included the present membership of the CCRLS Advisory Committee. 3. Provide regular Courier Service between the participating libraries. 4. Provide free reciprocal borrowing privileges to patrons of the Service, subject to the existing rules and procedures of the College library. 5. Provide a monthly accounting and quarterly reporting of expenditures under this program to the CCRLS Advisory Committee. 6. Provide operation and maintenance of an automated library system. 5.2 UNDER THE TERMS OF THIS AGREEMENT THE CITY SHALL: 1. Provide free borrowing privileges to card holding residents of the College District subject to the existing rules and procedures of the City library. ~ 2. Provide reference and information services to patrons of the participating libraries in cooperation with the College and other participating libraries. 3. Provide for the regular participation of the library director in meetings of the Polk, Yamhill and Marion Library Association and as many be necessary in meetings of the CCRLS Advisory Committee. Regular participation shall be defined as attendance at five (5) PYM Association meetings. Attendance at the September meeting of the PYM Association is mandatory for the CITY library director. 2 108 4. Furnish the College with information quarterly regarding the number of nonresident library cards for the purposes set out in Paragraph 4.0 CONSIDERATION, above. 6.0 AMENDMENTS The terms of this agreement shall not be waived, altered, modified, changed, supplemented or amended in any manner whatsoever except by written instrument signed by the parties. 7 .0 TERMINATION This agreement may be terminated by mutual agreement of the parties or by either of the parties as provided for below. Either party may terminate this agreement upon the other party's material breach of any of the terms and conditions hereof, by giving written notice of termination to the other party at lease city (60) days in advance of the effective date of termination. Cure of a Breach of any term of this agreement, after reasonable notice of such breach by the damaged party, may void the termination. Any such termination of this agreement shall be without prejudice to any obligations or liabilities of either party already accrued prior to such termination. This agreement and any changes, alternations, modifications, or amendments to it shall not be effective until approved by the appropriate representative of the College. 8.0 NOTICES All notices and other communications hereunder shall be in writing and deemed to be given if delivered in person, by courier, or mailed by first class mail to the addresses shown below.' FOR THE CITY OF WOODBURN: FOR THE COLLEGE: Name (type) H. Philip Barth Name (type) Title Director-Business Services Title 3 108 Mailing Address P. O. Box 14007 Mailing Address Salem. Oregon 97309-7070 (503)399-5079 Telephone Number Telephone Number 9.0 CONTACT PERSONS FOR THIS CONTRACT Name (type) Linda Cochrane Name (type) Coordinator-CCRLS Title Mailing Address P. O. Box 14007 Mailing Address Salem. Oregon 97309-7070 Telephone Number (503)399-5105 Telephone Number 4 SIGNATURES 108 This contract and any changes, alterations, modifications, or amendments to it shall not be effective until approved by the appropriate representative of the parties hereto. In witness whereof, the parties hereto have caused this agreement to be executed on the date set forth below. CONTRACTOR FOR THE CITY OF WOODBURN: FOR CHEMEKETA COMMUNITY COLLEGE: Sign:;:! 4 Ld Signature Name (type) H. Philip Barth Name (type) Title Director of Business Services Title /&1- 6- 7J- Date Date 5 Exhibit A CHEMEKETA COOPERATIVE REGIONAL LIBRARY SERVICE Advisory Committee 1995 -1996 Bradley Smith, Chair Yamhill County Lay Member 2725 Leathers Lane McMinnville, OR 97128 (b)864-2273 term expires: 6/30/97 (h)472-6401 Ellen D. Levine, Vice Chair Marion County Lay Member 4039 Oakman Street S. Salem, OR 97302 (b)399-5239 term expires: 6/30/97 (h)371-3974 Margaret Barnes Director, Dallas Public Library 950 Main Street Dallas, OR 97338 (b)623-2633 term expires: 6/30/98 Phyllis Bauer Marion County Lay Member 1190 Randolph Road Woodburn, OR 97071 (h)981-0907 term expires: 6/30/96 Sue Buel Yamhill County Lay Member 20625 S.W. Highway 18 McMinnville, OR 97128 (h)843-2009 term expires: 6/30/98 Linda Cochrane, CCRLS Coordinator Director, Chemeketa College Library 4000 Lancaster Drive/P. O. Box 14007 Salem, OR 97309-7070 (b)399-5105 Leah Griffith Director, Newberg Public Library 503 East Hancock Street Newberg, OR 97132 term expires: 6/30/96 (b)538-7323 George Happ Director, Salem Public Library 585 Liberty Street S.E.lP.O. Box 14810 Salem, OR 97309 (b)588-6071 Harvey Jobe Polk County Lay Member 414 Stadium Dr. S. (b)838-0480 Monmouth, OR 97361 (h)838-5768 term expires: 6/30/98 108 Geraldine (Geri) Miller-Marshall Polk County Lay Member 300 S. E. La Creole #258 Dallas, OR 97338 term expires: 6/30/96 (h)623-6876 Linda Sprauer Director, Woodburn Public Library 280 Garfield Street Woodburn, OR 97071 (b)982-5259 term expires: 6/30/97 (h)981-6011 Ex Officio Members Joanne Aebischer Automated Systems Coordinator Chemeketa Community College 4000 Lancaster Drive/P. O. Box 14007 Salem, OR 97309-7070 (b)399-5202 Mary Ginnane, Admin. of Library Dev. Oregon State Library State Library Building Salem, OR 97310 (b)378-2112 Alan Hershey, Executive Director Mid-Willamette Valley Council of Governments 105 High Street S. E. Salem, OR 97301 (b)588-6177 Lois Groshong, PYM Chair Director, Jefferson Public Library 128 North Main Street Jefferson, OR 97352 (b)327 -3826 (h)327 -2177 Bob Wells, Assistant City Manager City of Salem 555 Liberty Street S. E. Salem, OR 97301 (b)588-6255 Secretary Eileen Buyserie Chemeketa Community College P. O. Box 14007 Salem, OR 97309 (b)399-5039 11A 10/17/95 AlP CHECK LISTING FOR THE MONTH OF SEPTEMBER 1995 Page Check NU1ber Budgetary Account NU1ber Vendor Name Vendor NU1ber Check - Date Written Amount of Check ------------ ------------------------- ------------------------------ ------------- -------------------- ---------------- 28744 POSTAGE MTR-VARlOUS POSTAGE BY PHONE SYSTEM 015466 9/05/95 SOO.OO 28745 SERVICES-WATER US POST OFFICE 020090 9/08/95 299.60 28746 V 0 I D V 0 I D V 0 I D 28747 V 0 I D V 0 I D V 0 I D 28748 V 0 I D V 0 I D V 0 I D 28749 REFUND-WATER/SEWER BRUCE BAUER NONE 9/08/95 29.61 28750 REFUND-YATER/SEWER MARGARET GREGORY NONE 9/08/95 21.65 28751 REFUND-YATER/SEWER RHONDA DELACRUZ NONE 9/08/95 3.00 28752 REFUND-WATER/SEWER RON ZEIBART NONE 9/08/95 16.58 28753 REFUND-YATER/SEWER G. CAM LTD NONE 9/08/95 6.39 28754 REFUND-WATER/SEWER W.W. MORRISON NONE 9/08/95 33.54 28755 SUPPLI ES-PARKS NYSCA NONE 9/08/95 255.00 28756 SUPPLIES-POLICE SO OREGON REGIONAL SVCS NONE 9/08/95 20.00 28757 REFUND-BUILDING RANDY SCOTT NONE 9/08/95 48.50 28758 REGISTRATION-POLICE CITY OF PORTLAND NONE 9/08/95 2,565.00 28759 REGISTRATION-POLICE NW COMPUTING TECHNOLOGY NONE 9/08/95 139.00 28760 SUPPLIES-POLICE CIRCUIT AND DISTRICT COURTS NONE 9/08/95 300.00 28761 SUPPLIES-ENG AMERICAN FIRE PROTECTION CO 000220 9/08/95 432.00 28762 SUPPLIES-POLICE A-QUALITY TYPEWRITER 000420 9/08/95 945.00 28763 SUPPLIES-COPIES AUTOMATED OFFICE SYS 000563 9/08/95 253.05 28764 DUES-ENGINEERING AWA 000665 9/08/95 100.00 28765 SUPPLIES-WATER BROOKS PRODUCTS INC 001571 9108/95 92.80 28766 SUPPLIES-WATER CANBY SAND & GRAVEL 002060 9/08/95 1,420.80 28767 SERVICES-ENGINEERING CH2M-HILL 002478 9108/95 6,302.46 28768 SERVICES-911 CLACKAMAS COMMUNICATIONS 002540 9/08/95 7,125.00 28769 SERVICES-STREET CLIFF'S SMALL ENGINE CENTRE 002585 9/08/95 37.00 28nO SERVICES-WWTP COFFEY LABORATORIES INC 002627 9/08/95 85.00 28n1 SERVICES-POLICE CREDIT NORTHWEST. CORP 002900 9/08/95 6.00 28m SERVICES-WATER EMCON 004142 9/08/95 191 .58 28m SERVICES-SELF INS EUGENE HILTON 004355 9/08/95 113.88 28n4 SERVICES-CODE ENFORCE RON EYMAN 004445 9/08/95 330.00 28775 SUPPLIES-PARKS FINETEX INTL INC 005122 9/08/95 4,998.00 28n6 SERVICES-PUBLIC WORKS HERALD S. HASKELL MAl 007099 9/08/95 2,500.00 28777 SERVICES-DAR HILLYERS MID CITY FORD 007228 9/08/95 608.65 28n8 SERVICES-SELF INS HUGGINS INSURANCE AGENCY 007333 9/08/95 375.00 28779 SUPPLIES-VARIOUS INDUSTRIAL WELDING SUPPLY 008100 9/08/95 223.58 28780 SUPPLIES-LIBRARY INGRAM OIST GROUP 008116 9/08/95 1,127.37 28781 TEMP EMPLOYEES-ENG JOB SHOPPERS INC 009119 9/08/95 1,001.04 28782 SERVICES-POLICE KILROY'S SELF STORAGE 010088 9/08/95 140.00 28783 SUPPLIES-CITY ATTY K-REX COMMUNICATIONS INC 010305 9/08/95 28.00 28784 REIMBURSEMENT-FINANCE GERALD LEIMBACH 011190 9108/95 27.89 28785 SERVICES-COURT MSI GROUP INC 012015 9/08/95 125.00 28786 SUPPLIES-WTP MAY'S FURNITURE 0012330 9/08/95 495.00 28787 SUPPLIES-ENG MCGRAW HILL COMPANIES 012383 9/08/95 15.71 28788 SUPPLIES-VARIOUS METROFUELING INC 012448 9/08/95 2,060.57 35,698.25 11A 10/17/95 AlP CHECK LISTING FOR THE MONTH OF SEPTEMBER 1995 Page 2 Check N~r Budgetary Account N~r Vendor Name vendor NUlber Check - Date ~ritten Amount of Check ------------ ------------------------- ------------------------------ -..---------..- -------------------- ----------....-....... 28789 SUPPLIES-POLICE MOUNTAIN FRESH PURE BOTTLED 012670 9/08/95 33.00 28790 SERVICES-STREET/~ATER NORTHYEST NATURAL GAS 013350 9/08/95 23.14 28791 MEMBERSHIP-LIBRARY OLA 014027 9/08/95 180.00 28792 REGISTRATION-DAR OREGON TRANSIT ASSOC 014610 9/08/95 105.00 28793 SUPPLIES-~ATER PACIFIC ~ATER WORKS SUPPLY 015065 9/08/95 5,302.53 28794 SUPPLIES-BUILDING PIONEER ELECTRONICS 015345 9/08/95 79.98 28795 REIMBURSEMENT-PARKS SHIRLEY PITT 015359 9/08/95 83.96 28796 SERVICES-VARIOUS PORTLAND GENERAL ELECTRIC 015420 9/08/95 20,359.21 28797 REGISTRATION-SELF INS PRIMA OREGON CHAPTER 015538 9/08/95 95.00 28798 REIMBURSEMENT-PU RANOALL L ROHMAN 017296 9/08/95 44.39 28799 SERVICES-POLICE RUTH SCHRAG-GILBERT 018298 9/08/95 1,140.00 28800 REIMBURSEMENT-POLICE CHRIS SCHYEIGART 018302 9/08/95 245.00 28801 SERVICES-CITY ATTY N ROBERT SHIELDS 018450 9/08/95 6,387.50 28802 SERVICES-LIBRARY SOUND ELEVATOR CO 018610 9/08/95 168.82 28803 REIMBURSEMENT-COURT MARY TENNANT 019055 9/08/95 15.50 28804 SUPPLI ES- POll CE TEXACO INC 019080 9/08/95 15.85 28805 SUPPLIES-STREET UNOCAL:ERNIE GRAHAM OIL 020010 9/08/95 259.54 28806 SERVICES-VARIOUS UNITED DISPOSAL SERVICE 020020 9/08/95 435.45 28807 SERVICES-POLICE US YEST CELLULAR 020093 9/08/95 788.09 28808 SERVICES-VARIOUS US YEST COMMUNICATIONS 020095 9/08/95 546.81 28809 SUPPLIES'WTP VALLEY YELDING SUPPLY 021050 9/08/95 9.50 28810 SUPPLIES-POll CE VIKING OFFICE PRODUCTS 021180 9/08/95 389.99 28811 SERVICES-PARKS/NON DEPT ~BURN INDEPENDENT 022630 9/08/95 606.80 28812 SERVICES-PARKS ~BURN JR SOCCER CLUB 022635 9/08/95 1,011.00 28813 SERVICES-BUILDING YES GRAPHICS 024025 9/08/95 133.00 28814 PAYROLL-POLICE OHIO NATIONAL LIFE INS 060400 9/08/95 7.00 28815 EXPENSES-POLICE DONALD L EUBANK 004280 9/12/95 5,000.00 28816 SERVICES-PARKS US POST OFFICE 020090 9/13/95 850.00 28817 PETTY CASH-VARIOUS CITY OF ~BURN 015255 9/13/95 131.86 28818 SERVICES-WATER US POST OFFICE 020090 9/15/95 196.20 28819 V 0 I D V 0 I D V 0 I D 28820 V 0 I D V 0 I D V 0 I D 28821 V 0 I D V 0 I D V 0 I D 28822 SUPPLIES-LIBRARY SEA PORT RECORD ONE STOP INC NONE 9/15/95 37.73 28823 REFUND-PARKS MRS MUTH NONE 9/15/95 16.00 28824 SERVICES-VARIOUS AT&T INFORMATION SYSTEMS 000620 9/15/95 518.94 28825 SERVICES-VARIOUS AT & T 000623 9/15/95 20.76 28826 SUPPLIES-LIBRARY BAKER & TAYLOR 001090 9/15/95 97.98 28827 SUPPLIES-PARKS FRANK BASHOR SUPPLIES 001160 9/15/95 243.00 28828 SUPPLIES-POLICE BOCHSLER HARDWARE CO 001329 9/15/95 89.50 28829 SERVICES-PARKS CASCADE POOLS 002226 9/15/95 31,654.95 28830 SERVICES-WWTP CINTAS 002484 9/15/95 342.34 28831 SUPPLIES-ENGINEERING CLARK BOARDMAN CALLAGHAN 002543 9/15/95 101.65 28832 SUPPLIES-FINANCE EAGLE GRAPHICS 004016 9/15/95 462.25 28833 SUPPLIES-LIBRARY EBSCO SUBSCRIPTION SERV 004040 9/15/95 60.45 28834 SUPPLIES-C STORES FORCE 4 COMPUTER 005242 9/15/95 252.83 114,240.75 11A 10/17/95 AlP CHECK LISTING FOR THE MONTH OF SEPTEMBER 1995 Page 3 Check. NUItler Budgetary Account NUItler VenclorName Vendor Nunber Check. - Date Written Amo~t of Check ------------ ------------------------- ------------------------------ ------------- -------------------- ---------------- 28835 SUPPLIES-LIBRARY GENERAL ELECTRIC CAPITAL 006079 9/15/95 136.00 28836 SUPPLIES-WATER W.W. GRAINGER INC 006283 9/15/95 . 40.48 28837 SUPPLIES-LIBRARY GROLIER EDUCATIONAL CORP 006365 9/15/95 459.90 28838 SERVICES-PARKS WALT HAMER 007049 9/15/95 250.00 28839 SUPPLIES-LIBRARY HERZINGER & CO 007180 9/15/95 148.19 28840 SUPPLIES-WATER HYDROTEX 007360 9/15/95 102.00 28841 SERVICES-PARKS KNIGHT GRAPHICS 010107 9/15/95 425.00 28842 SUPPLIES-LIBRARY MADERA CINEVIDEO INC 012036 9/15195 183.73 28843 SUPPLIES-LIBRARY MEDIA SOORCE 012411 9/15/95 49.18 28844 SUPPLIES-POLICE/PW MIGHTY MOVER TRAILERS INC 012480 9/15195 11,658.25 28845 SERVICES-PARKS MILES CHEVROLET 012490 9/15/95 578.86 28846 SERVICES-CABLE TV MILLER, CANFIELD, PADDOCK 012502 9/15/95 1,440.29 28847 SERVICES-PARKS MORESELECTRIC INC 012612 9/15/95 3,434.00 28848 MEMBERSHIP-LIBRARY NATIONAL ASSOC FOR FEMALE EXEC 013015 9/15/95 45.00 28849 SUPPLIES-LIBRARY NATIONAL GEOGRAPHIC SOCIETY 013060 9/15/95 23.95 28850 MEMBERSHIP-PW NATIONAL SOCIETY OF PROF ENG 013100 9/15/95 138.00 28851 SUPPLIES-LIBRARY NATIONAL SAFETY COUNCIL 013130 9/15/95 17.04 28852 SUPPLIES-POLICE A.E. NELSON LEATHER CO 013150 9/15/95 40.98 28853 SUPPLIES-LIBRARY OREGON STATE LIBRARY 014560 9/15/95 12.01 28854 SUPPLIES-PARKS J.D. PENCE AQUATIC SUPPLY 015223 9/15195 394.32 28855 SUPPLIES-LIBRARY PLAYS, INC PUBLISHERS 015360 9/15/95 16.20 28856 MEMBERSHIP-LIBRARY PNLA MEMBERSHIP 015365 9/15/95 60.00 28857 SERVICES-STREET PORTLAND GENERAL ELECTRIC 015420 9/15/95 8,670.78 28858 SUPPlI ES-POLl CE PW DISTRIBUTING INe 015750 9/15/95 232.00 28859 SUPPLIES-LIBRARY ROSEN PUBLISHING GROUP 017320 9/15/95 20.52 28860 SUPPLIES-LIBRARY SELECT VIDEO PUBLISHING 018386 9/15/95 142.45 28861 SUPPLIES-LIBRARY SIMON & SCHUSTER 018493 9/15/95 348.70 28862 SUPPLIES-VARIOUS THE J THAYER COMPANY 019100 9/15/95 57.98 28863 SUPPLIES-LIBRARY UN I QUE BOOKS I NC 020016 9/15/95 15.98 28864 SERVICES-VARIOUS UNITED DISPOSAL SERVICE 020020 9/15/95 574.30 28865 SUPPLIES-WATER UNITED PIPE & SUPPLY CO 020030 9/15/95 1,687.35 28866 SERVICES-VARIOUS US WEST COMMUNICATIONS 020091 9/15/95 243.33 28867 SERVICES-VARIOUS US WEST CELLULAR 020093 9/15/95 137.86 28868 SERVICES-VARIOUS US WEST COMMUNICATIONS 020095 9/15/95 3,406.38 28869 SUPPLIES-PARKS VIKING OFFICE PRODUCTS 021180 9/15/95 693.47 28870 SUPPLIES-LIBRARY WAL-MART STORES INC 022035 9/15/95 112.83 28871 SUPPLI ES-WYTP/WTR WESTLINK PAGING 022163 9/15/95 93.69 28872 SUPPlIES-WYTP WESTERN POWER & EQUIPMENT 022228 9/15/95 93.75 28873 SERVICES-PARKS WILHELM ENGINEERING INC 022322 9/15/95 940.80 28874 REIMBURSEMENT-PARKS KATHY WILLCOX 022390 9/15/95 104.25 28875 SUPPLIES-CITY HALL WILSONVILLE LOCK WORKS 022422 9/15/95 20.25 28876 SERVICES-CITY HALL WOLFERS HEATING & AIR COND 022460 9/15/95 68.70 28877 SERVICES-PARKS WOODBURN CONSTRUCTION 022560 9/15/95 113,121.00 28878 SUPPLIES-VARIOUS WOODBURN OFFICE SUPPLY 022670 9/15/95 39.75 28879 SUPPLIES-PARKS YES GRAPHICS 024025 9/15/95 496.50 28880 SEWER BONO COUPONS FIRST INTERSTATE BANK 005140 9/19/95 270.00 265,486.75 11A 10/17/95 AlP CHECK LISTING FOR THE MONTH OF SEPTEMBER 1995 Page 4 Check Nurber Budgetary Account Nurber Vendor Name Vendor Nurber Check - Date Written AmoI.rIt of Check ------------ ------------------------- ------------------------------ -------..----- -------------------- ---------------- 28881 SERVICES-WATER US POST OFFICE 020090 9/21/95 223.20 28882 V 0 I 0 V 0 I 0 V 0 I 0 28883 V 0 I 0 V 0 I 0 V 0 I 0 28884 V 0 I 0 V 0 I 0 V 0 I D 28885 REFUND-WATER/SEWER MID WILLAMETTE JOBS COUNCIL NONE 9/22/95 22.30 28886 REFUND-WATER/SEWER LENNA MCQUEARY NONE 9/22/95 1.78 28887 REFUND-WATER/SEWER AFFORDABLE HOMES NONE 9/22/95 6.31 28888 REFUND-WATER/SEWER CRAIG MUNSON NONE 9/22/95 70.63 28889 REFUND-WATER/SEWER LUCINDA TORREZ NONE 9/22/95 10.70 28890 REFUND-WATER/SEWER RONDEY WYATT NONE 9/22/95 22.98 28891 REFUND-WATER/SEWER TOM R WATKINS NONE 9/22/95 24.53 28892 REFUND-LIBRARY OREGON EMERGENCY MANAGEMENT NONE 9/22/95 75.00 28893 SERVICES-POLICE MCDONALDS OF OREGON NONE 9/22/95 64.46 28894 REIMBURSEMENT-HOUSING MORRIS LUCAS NONE 9/22/95 428.90 28895 SUPPLIES-WTP ABIQUA INDUSTRIES 000034 9/22/95 499.00 28896 SERVICES-C STORES AMERICAN BUSINESS MACHINES 000198 9/22/95 313.10 28897 SUPPLIES-ENGINEERING ASPHALT INSTITUTE 000550 9/22/95 56.00 28898 SERVICES-WTP BCONES FERRY ELECTRIC 001352 9/22/95 640.57 28899 SERVICES-VARIOUS DAILY JOURNAL OF COMMERCE 003020 9/22/95 196.63 28900 SERVICES-POLICE DBS HEALTH INFORMATION 003095 9/22/95 37.43 28901 SERVICES-PUBLIC WORKS DESANTIS TREE CO 003203 9/22/95 1,980.00 28902 SUPPLI ES-STREET DYNAMATlON INC 003311 9/22/95 254.84 28903 SERVICES-PARKS EAGLE WEB PRESS 004018 9/22/95 1,004.00 28904 SUPPLIES-PARKS EGGHEAD DISCOUNT SOFTWARE 004088 9/22/95 363.95 28905 SERVICES-CITY ATTY FEDERAL EXPRESS CORP 005080 9/22/95 35.00 28906 SERVICES-HOUSING FUTURE INSULATING INC 005392 9/22/95 320.00 28907 SERVICES-CITY HALL C.J. HANSEN CO INC 007055 9/22/95 28,215.00 28908 SUPPLIES-WTP INCREDIBLE UNIVERSE 008065 9/22/95 357.87 28909 SUPPLIES-WTP INDUSTRIAL MACHINING CO 008075 9/22/95 744.00 28910 SERVICES-NON DEPT INTERFACE ENGINEERING INC 008195 9/22/95 267.60 28911 SERVICES-PARKS JAMES ABBOTT ELECTRIC 009058 9/22/95 1" .00 28912 SERVICES-POLICE DR. ROBERT H. JONES 009147 9/22/95 658.00 28913 SERVICES-PLANNING KITTELSON & ASSOCIATES INC 010093 9/22/95 8,763.81 28914 SERVICES-HOUSING DON LUTHER CONSTRUCTION CO 011375 9/22/95 570.00 28915 SUPPLIES-VARIOUS METROFUELING INC 012448 9/22/95 1,145.09 28916 SERVICES-HOUSING MIRACLE TOUCH PAINTING 012512 9/22/95 655.00 28917 SUPPLIES-LIBRARY MOONBEAM PUBLICATIONS 012579 9/22/95 20.20 28918 SERVICES-PARKS MORSELECTRIC INC 012612 9/22/95 11,795.00 28919 SERVICES-STREET NORTHSIDE FORD TRUCK SALE 013225 9/22/95 49.65 28920 SERVICES-ENGINEERING NORTHWEST GEOTECH INC 013287 9/22/95 549.75 28921 SERVICES-WTP OREGON ANALYTICAL LAB 014107 9/22/95 620.00 28922 SERVICES-POLICE OR DEPT OF MOTOR VEHICLE 014240 9/22/95 20.25 28923 SERVICES-ENGINEERING OREGONIAN PUBLISHING CO 014653 9/22/95 194.67 28924 SERVICES-POLICE PACIFIC PURE BOTTLED WATER 015059 9/22/95 24.00 28925 SERVICES-WWTP PTD MICRO 015577 9/22/95 1,150.00 28926 SUPPLIES-POLICE RELIABLE OFFICE SUPPLY 017161 9/22/95 139.62 328,188.57 11A 10/17/95 AlP CHECK LISTING FOR THE MONTH OF SEPTEMBER 1995 Page 5 Check Nl.IIber Budgetary Account Nl.IIber Vendor Name Vendor Nl.IIber Check - Date Written Amou'lt of Check ------..----- ------------------------- ------------------------------ ------------.. ..------------------- ---------------- 28927 SERVICES-HOUSING TOM SCOTT CONSTRUCTION 018313 9/22/95 1,635.00 28928 SERVICES-POlICE THE SHUTTERBUG 018455 9/22/95 117.99 28929 SUPPLIES-POLICE TED BLOCKER HOLSTERS INC 019040 9/22/95 113.00 28930 SUPPLIES-POlICE THE FAMILY SPORTS SHOP 019129 9/22/95 70.00 28931 SUPPLIES-STREET UNOCAL:ERNIE GRAHAM OIL CO 020010 9/22/95 324.26 28932 SERVICES-PARKS US WEST CELLUlAR 020093 9/22/95 63.18 28933 SERVICES-PARKS US WEST COMMUNICATIONS 020095 9/22/95 106.08 28934 SUPPLIES-STREET WESTlINK PAGING 022163 9/22/95 24.90 28935 SUPPLIES-POLICE WHEEL GRAPHICS 022266 9/22/95 62.01 28936 SERVICES-HOUSING YOODBURN GARAGE DOOR 022605 9/22/95 395.00 28937 SERVICES-ENGINEERING YOODBURN INDEPENDENT 022630 9/22/95 44.00 28938 SUPPlIES-ENG YOODBURN OFFICE SUPPLY 022670 9/22/95 27.64 28939 REIMBURSEMENT-COURT JANICE D ZYRYANOFF 025060 9/22/95 152.74 28940 PETTY CASH-VARIOUS CITY OF YOODBURN 015255 9/22/95 125.10 28941 SERVICES-PARKS SANDWICH EXPRESS 018172 9/25/95 191.50 28942 V 0 I D V 0 I D V 0 I D 28943 V 0 I D V 0 I D V 0 I D 28944 V 0 I D V 0 I D V 0 I D 28945 V 0 I D V 0 I D V 0 I D 28946 V 0 I D V 0 I D V 0 I D 28947 V 0 I D V 0 I D V 0 I D 28948 REFUND-WATER/SEWER DELLRAY ANDERSON NONE 9/28/95 33.34 28949 REFUND-WATER/SEWER HALTON DEVELOPMENT NONE 9/28/95 41.32 28950 REFUND-WATER/SEWER PHILLIP MOUNTFORD NONE 9/28/95 14.4~ 28951 REFUND-WATERISEWER SPRINGHAVEN APTS NONE 9/28/95 14.08 28952 SERVICES-POLICE SAlISHAN LOOGE NONE 9/28/95 137.80 28953 SERVICES-PARKS WRPA NONE 9/28/95 780.00 28954 SUPPLIES-RSVP VOLUNTEER SUPPORT PROJECT NONE 9/28/95 19.50 28955 DUES-RSVP REGION X RSVP DIRECTORS ASSOC NONE 9/28/95 35.00 28956 REGISTRATION-POLICE NWGIA NONE 9/28/95 100.00 28957 SERVICES-PARKS ACE SEPTIC & EXCAVATING 000031 9128/95 400.00 28958 SUPPLIES-WTP ABIQUA INDUSTRIES 000034 9/28/95 332.00 28959 SUPPlIES-WTP ACF WEST INC 000036 9/28/95 201.60 28960 SERVICES-WTP AG WEST SUPPLY 000096 9/28/95 358.33 28961 SERVICES-VARIOUS ARAMARK UNIFORM SERVICE INC 000534 9/28/95 192.92 28962 REIMBURSEMENT-BUILDING ROBERT ARZOIAN 000536 9/28/95 44.45 28963 SUPPLIES-PARKS AWARDS AND ATHLETICS 000580 9128/95 2,124.30 28964 SERVICES-POlICE AT&T LANGUAGE LINE SERVICES 000659 9/28/95 323.48 28965 SUPPLIES-LIBRARY BAKER & TAYLOR 001090 9/28/95 96.83 28966 SUPPlI ES-PARKS BEST PROOUCTS INC 001243 9128/95 419.94 28967 SUPPlIES-VARIOUS BI-MART CORPORATION 001275 9128/95 247.00 28968 SERVICES-WTP BOONES FERRY ELECTRIC 001352 9128/95 461.93 28969 SUPPLIES-LIBRARY BROOART INC 001570 9/28/95 54.72 28970 SUPPlIES-lIBRARY BULLDOG VIDEO 001586 9/28/95 61.96 28971 V 0 I D V 0 I D V 0 I D 28972 SUPPLIES-PARKS CARPET WAREHOUSE 002175 9/28/95 1,000.00 339,135.88 11A 10/17/95 AlP CHECK LISTING FOR THE MONTH OF SEPTEMBER 1995 Page 6 Check N~r Budgetary Account N~r Vendor Name Vendor Nl.Ilber Check - Date Yritten Amount of Check ------------ ------------------------- ------------------------------ ------------- -------------------- ---------------- 28973 SUPPlIES-WTP CASCADE MACHINERY & ELECTRIC 002223 9/28/95 927.55 28974 SERVICES-LIBRARY CHEMEKETA COMMUNITY COLLEGE 002419 9/28/95 306.00 28975 SERVICES-ENGINEERING CH2M-HILL 002477 9/28/95 1,079.90 28976 SERVICES-WTP CINTAS 002484 9/28/95 332.61 28977 SERVICES-NON DEPT CIS:CITY CTY INS SERVS 002488 9/28/95 18,724.25 28978 SERVICES-PARKS CITY OF SALEM FINANCE OEPT 002518 9/28/95 52.50 28979 SUPPLIES-PARKS CLACKAMAS LOCK 002558 9/28/95 5.00 28980 SERVICES-WTP COFFEY LABORATORIES 002627 9/28/95 85.00 28981 SERVICES-COURT MARGOT COMLEY 002686 9/28/95 162.50 28982 SERVICES-OlICE COMMERCIAL SEAT COVERS CO 002715 9/28/95 75.00 28983 SUPPLIES-POLICE THE COP SHOP 002836 9/28/95 2,124.29 28984 SUPPLI ES-WTP Cll CORPORATION 002926 9/28/95 2,177.00 28985 SUPPLIES-LIBRARY CY OECOSSE 002990 9/28/95 152.42 28986 SUPPLIES-VARIOUS DAVISON AUTO PARTS 003080 9/28/95 574.41 28987 SUPPLIES-POLICE DAVISON AUTO PARTS 003081 9/28/95 2.19 28988 SUPPLIES-LIBRARY DELTA BUSINESS CREDIT 003111 9/28/95 38.95 28989 SUPPLIES-LIBRARY EBSCO SUBSCRIPTION SERV 004040 9/28/95 80.58 28990 SERVICES-PARKS EUGENE HILTON 004355 9/28/95 173.02 28991 SUPPLIES-WTP ERNST HARDYARE 004360 9128/95 450.00 28992 SERVICES-CODE ENFORCE RON EYMAN 004445 9128/95 90.00 28993 SUPPLIES-WTP/STREET FARM PLAN 005062 9128/95 71.27 28994 SERVICES-PARKS/POLICE FOTO MAGIC 005258 9/28/95 71.74 28995 SUPPLIES-STREET FRIENDLY GMC 005349 9/28/95 17.15 28996 SUPPlI ES-PARKS GLOBAL EQUIPMENT CO 006213 9/28/95 213.65 28997 SUPPLIES-PARKS GRAND SLAM 006273 9/28/95 31.00 28998 SUPPLIES-LIBRARY GRAND & BENEDICTS INC 006274 9/28/95 66.00 28999 SUPPLIES-VARIOUS G.W. HARDYARE CENTER 006405 9/28/95 322.00 29000 SERVICES-VARIOUS HARRIS AND EIDE 007095 9/28/95 1,500.00 29001 SUPPLIES-WATER HONEYWELL INC 007300 9/28/95 205.39 29002 SUPPLIES-LIBRARY INGRAM DIST GROUP 008116 9/28/95 360.29 29003 SERVICES-VARIOUS INSTANT FIRE PROTECTION 008140 9/28/95 484.50 29004 SERVICES-WATER JAMES ABBOTT ELECTRIC 009058 9/28/95 55.50 29005 SUPPLIES-PARKS J.E.F. INC 009090 9/28/95 137.80 29006 SUPPLIES-LIBRARY K -MART STORES 010015 9/28/95 83.82 29007 SUPPLIES-C GARAGE KAR PRODUCTS 010028 9/28/95 105.29 29008 SUPPLIES-LIBRARY JEAN KARR & CO 010030 9/28/95 42.15 29009 SUPPLIES-PARKS KENADAR CORPORATION 010065 9/28/95 3,624.22 29010 SUPPLIES-PARKS KEIFER POOL & EQUIPMENT 010086 9/28/95 3,969.96 29011 SERVICES-POLICE KILROY'S SELF STORAGE 010088 9/28/95 588.00 29012 SERVICES-COURT PETER M KONOVALOV 010295 9/28/95 75.00 29013 SUPPLIES-VARIOUS L & L BUILDING SUPPLIES 011010 9/28/95 273.98 29014 SUPPlIES-WTP LAWSON PRODUCTS INC 011176 9/28/95 79.42 29015 SERVICES-POLICE LEGACY LABORATORY SERVICES 011196 9/28/95 35.00 29016 SUPPLIES-PARKS 1I ND' S MARKET 011240 9/28/95 1.80 29017 SERVICES-COURT MSI GROUP INC 012015 9/28/95 125.00 29018 FEES-BUILDING MARION COUNTY BLDG INSPEC 012090 9/28/95 9,925.95 389,214.93 11A 10/11/95 AlP CHECK LISTING FOR THE MONTH OF SEPTEMBER 1995 Page 7 Check NUlber Budgetary Account NUlber Vendor Name Vendor NUlber Check - Date Written AmoU1t of Check ------------ ------------------------- ------------------------------ -----...------- -------------------- ---------------- 29019 SERVICES-STREET MARION COUNTY FISCAL SERV 012140 9/28/95 1,701.36 29020 SUPPLIES-OAR/TRANSIT METROFUELING INC 012448 91Z8/95 349.85 29021 SUPPLIES-POLICE MICRO POWER 012468 9/28/95 22.65 29022 SUPPLIES-VARIOUS MIDSTATES COASTAL FARM 012475 9/28/95 191.91 29023 SERVICES-PARKS MILES CHEVROLET 012490 91Z8/95 316.51 29024 SUPPLIES-VARIOUS MR pIS AUTO PARTS 012510 9/28/95 365.80 29025 SUPPLIES-LIBRARY MOONBEAM PUBLICATIONS 012579 9/28/95 20.20 29026 SUPPLIES-YATER N Y DIAMOND BlADE & BIT SALES 013272 9/28/95 954.00 29027 SERVICES-PARKS/STREET NORTINEST NATURAL GAS 013350 9/28/95 19.95 29028 SUPPLIES-PARKS OCCUPATIONAL INJURY MNGMT SYS 014018 9/28/95 80.00 29029 SUPPLIES-C GARAGE OIL RE-REFINING CO INC 014023 9/28/95 124.00 29030 SERVICES-STREET ONE CALL CONCEPTS INC 014054 91Z8/95 90.90 29031 FEES-CITY HALL OREGON DEPT OF CONSUMER 014199 9/28/95 101.12 29032 REGISTRATION-PARKS OR RECREATION & PARKS ASSOC 014431 9/28/95 155.00 29033 SUPPLIES-LIBRARY OXMOOR HOUSE 014665 91Z8/95 28.21 29034 SUPPLIES-WTP PACIFIC PURE BOTTLED YATER 015059 9/28/95 37.50 29035 SUPPLIES-ENGINEERING PACIFIC YATER YORKS SUPPLY 015065 9/28/95 59.10 29036 SUPPLlES-DAR PAGENET OF OREGON INC 015101 9/28/95 15.90 29037 SERVICES-PARKS PORTLAND GENERAL ELECTRIC 015420 9/28/95 89.32 29038 SUPPLI ES-WA TER PRINTING ARTS INC 015520 9/28/95 292.30 29039 SUPPLIES-YATER PUBLIC YORKS SUPPLY INC 015648 9/28/95 77.00 29040 SUPPLIES-POLICE R & R UNI FORMS OF OREGON 017003 9/28/95 941.10 29041 SUPPLIES-LIBRARY SAFFRON SUPPLY CO 018020 9/28/95 1,307.25 29042 SUPPLI ES-STREET SALEM BLACKTOP & ASPHALT 018060 9/28/95 194.68 29043 SUPPLIES-PARKS SALEM INSTALLATION SUPPLIES 018103 9/28/95 12.71 29044 SUPPLIES-PARKS SALEM POOL & SUPPLY INC 018135 9/28/95 214.98 29045 SERVICES-VARIOUS LES SCHWAB TIRE CENTER 018300 9/28/95 296.96 29046 SUPPLIES-PARKS SCOT CUSTODIAL SUPPLY 018308 91Z8/95 180.15 29047 SUPPLIES-CITY HALL SEWING & VAC EXCHANGE 018405 91Z8/95 857.00 29048 SERVICES-CITY ATTY N. ROBERT SHIELDS 018450 91Z8/95 5,075.00 29049 SERVICES-POLICE SLATER COMMUNICATIONS 018522 9/28/95 312.75 29050 REIMBURSEMENT-LIBRARY LINDA SPRAUER 018710 9/28/95 87.47 29051 SERVICES-POLICE RICHARD STEINBERG MD 018783 9/28/95 121.00 29052 SUPPLIES-POLICE TAYLOR ELECTRIC SUPPLY 019030 9/28/95 66.96 29053 SUPPLIES-VARIOUS THE J. THAYER COMPANY 019100 9/28/95 682.47 29054 DUES-PARKS TlGARD SCHOOL DIST 019153 9/28/95 10.00 29055 SERVICES-VARIOUS UNITED DISPOSAL SERVICE 020020 9/28/95 435.45 29056 SUPPLI ES-WTP VIESKO QUALITY CONCRETE 021140 9/28/95 152.55 29057 SUPPLIES-POLICE VAL-MART STORES INC 022035 9/28/95 51.53 29058 SERVICES-WATER WATER,FOOD & RESEARCH LAB 022062 9/28/95 333.00 29059 SUPPLIES-VARIOUS WITHERS LUMBER 022445 9/28/95 399.26 29060 SERVICES-POLICE WOODBURN CARCRAFT 022508 91Z8/95 65.00 29061 SUPPLlES-WTP WOODBURN INDEPENDENT 022630 91Z8/95 18.00 29062 SERVICES-PARKS WOODBURN JR SOCCER CLUB 022635 9/28/95 605.00 29063 SUPPLIES-LIBRARY WOODBURN OFFICE SUPPLY 022670 9/28/95 17.43 29064 SUPPLIES-LIBRARY WORLD MEDIA EXPRESS 022815 91Z8/95 50.59 406,795.80 11A 10/17/95 AlP CHECK LISTING FOR THE MONTH OF SEPTEMBER 1995 Page 8 Check NU11ber Budgetary Account NU11ber Vendor Name Vendor NU11ber Check - Date Yritten Amount of Check ------------ ------------------------- ------------------------------ ------------- -------------------- -----..---------- 29065 SUPPLIES-PARKS YES GRAPHICS 024025 9/28/95 85.00 29066 SERVICES-RSVP LEONARDO GONZALEZ 035290 9./28/95 11.00 29067 SERVICES-RSVP MARGARET KANE 035390 9/28/95 14.00 29068 SERVICES-RSVP LEO LA ROQUE 035465 9/28/95 84.00 29069 SERVICES-RSVP VADA OWENS 035583 9/28/95 18.00 29070 SERVICES-RSVP ALMEDA QUIRING 035606 9/28/95 57.50 29071 SERVICES-RSVP MARIAN REED 035615 9/28/95 24.00 29072 SERVICES-RSVP JAY WOODS 035763 9/28/95 116.00 29073 SERVICES-DAR R.J. ADAMSON 045020 9/28/95 42.75 29074 SERVICES-DAR GRACE DAVIDSON 045210 9/28/95 30.50 29075 SERVICES-DAR CORNELIUS DONNELLY 045230 9/28/95 172.75 29076 SERVICES-DAR YINNIFRED FACHINI 045245 9/28/95 102.25 29077 SERVICES-DAR FREMONT GREEHLING 045290 9/28/95 8.00 29078 SERVICES-DAR YARD O'BRIEN 045497 9/28/95 211.50 29079 SERVICES-OAR MARILYN PARADIS 044512 9/26/95 57.00 29080 SERVICES-OAR GERTRUDE REES 045545 9/26/95 55.00 29081 SERVICES-OAR GENE YELLS 045696 9/28/95 162.25 29082 SERVICES-OAR LOYELL WIKOFF 045705 9/28/95 16.50 29083 SERVICES-OAR JUDY YOUNG 045740 9/28/95 22.25 29084 SERVICES-YATER US POST OFFICE 020090 9/29/95 208.80 29085 SUPPLIES-YATER UNITED PIPE & SUPPLY 020030 9/29/95 1,027.50 29086 SEMINAR-CITY ADMIN THE YASHINGTON CENTER NONE 9/29/95 60.00 29067 SERVICES-POLICE CASE AUTOMOTIVE 002190 9/29/95 1,366.18 410,748.53 14A8 MEMO TO: Mayor and City Council through City Administrator FROM: Woodburn Planning Commission SUBJECT: Site Plan Review SPR 95-14 Mufflers, Hitches & More SPR 95-21 Miles Chevrolet At their hearing of October 12, 1995 the Planning Commission approved, with conditions, two site plan proposals which are as follows: Site Plan Review 95-14 APPLICANT: Richard Edmonds/Mufflers, Hitches & More 525 N. Pacific Hwy Woodburn, OR 97071 II NATURE OF THE APPLICATION: The applicant is requesting Site Plan approva of an approximate 6,000 sq. ft. automotive shop. See Attachment I III RELEVANT FACTS: The property is located at 555 N. Pacific Highway, Woodburn, Oregon. The property can be specifically identified on Marion County Assessors map T%S, R1W, Section 178, Tax Lot #9200. The site is zoned CG Commercial General. The total size of the property is approximately 2.78 acares. Phase I of this development is proposed to consist of .85 acres. Additional pertinent information regarding zoning is attached to this staff report as Attachment I. Property to the west is zoned single family, as well as a small portion of the back of the property to the north and south. Highway 99E is located to the east. 14AB Site Plan Review 95-21 APPLICANT: Miles Chevrolet 280 N Pacific Hwy Woodburn, OR 97071 II NATURE OF THE APPLICATION: The applicant is requesting Site Plan approval for the alteration of a previously approved auto dealership from approximately 14,000 sq. ft. to approximately 30, 288 sq. ft. in size. See Attachment II III RELEVANT FACTS: The property is located on Hwy 219 between Woodland and Arney Road. The property can be specifically identified on Marion County Assessors map T5S, R2W, Section 12BC, Tax Lot #6600. The site is zoned CR Commercial Retail. Miles Chevrolet previously received approval to construct an automobile sales facility at the above mentioned location. The original site plan called for a two- story structure with a footprint of some 14,000 square feet. Following ultimate approval of the application, no more contact was had with Miles' representatives until a building permit application was submitted, along with final design plasn, on or about September 7, 1995. In the interim, the project's contractors had already begun site excavation, setting forms, installing reinforcement metal, etc. Upon comparison, it was discovered that the final site plan for which a building permit was sought included a revised foot print in excess of 30,000 square feet. Miles representatives admit that they erred in the approval process by not submitting for review a revised site plan showing the expanded footprint. All records throughoutthe process consistently refer to the original 14.000 square foot footprint. Miles readily acknowledged the mistake and at the request of staff immediately filed the necessary paperwork with the Community Development Department to seek site plan modification from the Planning Commission. Concurrent with applying for the site plan modification, Miles represenatives also requested permission from the City Council, out of economic considerations, to proceed at the company's own risk with some construction activities based on the expanded footprint of 30,000 square feet. The City Council entered into Hold Harmless agreement with applicant on September 19, 1995 so limited construction could take place, still realizing that Miles would have to seek approval from the Planning Commission for the altered site plan. --. I~ :~IM ..~ .~ 'z I @ ~ ~ :~ I ~I ;~ z ,0 i q I i I I l ! I ~ J .. ~ SITE PUN WUfF1.ERS. HITCHES a WORE 500 IlOCll. M. 'AClflC HW'I'. WOOO8URM, OfEGOM , n -~ ~~--""-"-........ ~IC. ................... ---- ...-.- - .... 14AB ..-.... f . ,.---- ,,: I 1 sli : j I I . i i i : ! I , '" ,...-1~ ~I ' i---- . I ~ I. i .' Ii: ! I' · Iii , , . , I , f . I I . , I , . I . I r-------- -- i 1----- "iI9 ......-----_-L.~ . , '- 111!!~11 i1Il1nlullll!lll- =iJl!ill II i,tll~Uli'll ,SI3IS JAils sl s) \ N - . 1 !! !', i slil l! II i i 11(1 I' "II !. I ~ _ J f . , JI Sa '1 151 I'. lH i' .. JII I .. s'c , "1.11 Wl f' jl sl.' II I' J:U' .,' !~ C>ta:aD 1ft '.,.'~: ~c ~A~ 14AB = ~ 12- W'.T AIlE( RO.*D i . I .~- lJ I. I I I , ,. I , , I J , , I , , Ii ~ ~ , I I . . I . . I-- I I , . I , I I I - I . : ________:::!J N_'II5'e_ i. i ~ I;: V:. !lg ~i I , , , ~ " : 1; I II I i j ! I . , . . I I ~ i r--WeX.----, 1----------, ~ L__~~__...J I ~ .. i t - q --- ------------------------------------------ 1-~ I I REVISED An~c\-\~~0\li M E M 0 1 5A~ TO: City Council through the City Administrator for Information FROM: Public Works Program Manager 4ft-- SUBJECT: Leaf Pick Up and Disposal Program DATE: October 18, 1995 The City Council has directed in past years that the Public Works increase its sweeping effort during the fall. This effort has been directed at the downtown area and main streets leading to schools. The areas where sweeping intervals are increased to weekly are shown on the attached drawing. The remainder of the city is swept once per month according to the usual schedule. This fall Public Works will continue this practice. Increased sweeping will run from October 23, 1995 to December 15, 1995. There are some other options available to citizens who want to dispose of their leaves at no cost. These options will also be available from October 23, 1995 to December 15, 1995. Leaves can be disposed of on the drying beds of the sewage treatment plant. They can be dropped off as follows: Monday through Friday Saturday 8:00 am to 3:00 pm 8:00 am to 1 :00 pm. The plant is located one mile east of 99E on Hwy 211 (Molalla Rd). The plant is on the north side of the road and there is a refuge lane for the left hand turn. Signs will direct individuals where to deposit the leaves. Leaves deposited must be removed from plastic bags or other containers. Public Works asks residents not to rake leaves or debris onto the street but the sweeper will pick up leaves that are found in the gutter. The sweeper will pick up leaves but small branches and twigs tend to plug it up. Some other options for disposal include: 1 . Composting on private property. 2. Pickup at residence. United Disposal employees will pick up bagged leaves as a part of regular service with regular charges. 3. Composting at Marion County site. Marion County is composting yard waste, which can be dropped at the North Marion Station located at 17827 Whitney Lane NE near the ash disposal site. Information on cost and conditions can be obtained by calling 981-4117. lEAFDISP.CC 158 MEMO TO: FROM: Mayor and City Council Chris Childs, City Administrator ~ Council Chambers Public Address System SUBJ.: DATE: October 18, 1995 Please be advised that I have contacted Larry Carroll of Cascade Sound, a Salem firm, to evaluate and make recommendations regarding improvements to the public address system in the council chambers. This seems to be one of those areas where everyone has an opinion as to what is wrong with the system and what should be done to "fix" it. For that reason, it is imperative that we get the .d.ght answers the first time. Cascade Sound is qualified to do this. Mr. Carroll is an experienced acoustical engineer. Cascade Sound has done extensive work for the City of Salem, has done work for the Woodburn School District, the City of Wilsonville, and is presently installing a new council chambers sound system in Silverton. Due to scheduling conflicts, Mr. Carroll will not be able to meet with me to evaluate our system until the second full week in November. However, it is not unreasonable to expect that some recommendations could be forthcoming by the end of the month. As noted on previous occasions, we do have some money specifically budgeted for upgrading the microphone system. "-- -- I~I "'["'.flt"" MA IN ; FIRE STATION ~ =9= · \..j I r--l I LEGEND / *n~~l' Scheduled Weekly Sweeping _"" Extension of Weekly Sweeping Dunng, Leaf Clean-up j .. MEMO TO: Mayor and City Council through City Administrator FROM: Woodburn Planning Commission SUBJECT: Woodburn Crest Estates/Mobile Home Park/Care Facility DATE: October 18, 1995 At their hearing of August 24, 1995 the Planning Commission approved, with conditions, the following land use applications: 1. Comprehensive Plan Map Amendment 95-04 from Single Family to Multi- Family. 2. Zone Map Amendment 95-05 from RS (Single Family Residential) to RM (Multi-Family Residential. 3. Subdivision approval for 13 lots ranging in size from 6,000 square feet to 7 acres in size. 4. Conditional Use 95-02 for a 40 space mobile home park on the 7 acre parcel. 5. Lot Line Adjustment 95-05 to reconfigure from three properties to two properties. The City Council is only required to act on the first two applications, that is the Comprehensive Plan 95-04 and Zone (95-05) Map Amendments. The three other request , numbers 3 through 5 printed on blue DaDer, require only Planning Commission action. However, this does not preclude the Council from acting on those requests. If the Council were to deny the Comprehensive Plan and Zone Map Amendments (items 1 & 2) the other three request will automatically fail. The Planning Commission has recommended the City Council approve the Comprehensive Plan and Zone Map Amendments. The Council may: A. Approve the Planning Commissions recommendations and instruct staff to prepare an ordinance with findings. B. Deny the applicant's request to amend the City's Comprehensive Plan and Zone Map from Single Family to Multi-Family uses and instruct staff to prepare an ordinance with findings of denial. CITY OF WOODBURN 270 Montgomery Street · Woodburn, Oregon 97071 · 982-5222 STAFF REPORT ZONE MAP AMENDMENT 95-05 COMPREHENSIVE PLAN MAP AMENDMENT 95-04 CONDITIONAL USE APPROVAL 95-02 LOT LINE ADJUSTMENT 95-05 SUBDIVISION 95-03 APPLICANT: Rick Givens, Planning Resources, INC. 6564 SE Lake Road Milwaukie, OR 97222 II OWNER: Jerry Jennings PO Box 32 Clackamas,OR 97015 Jewel & Elmo Aldridge 1750 Tabor St. Eugene, OR 97401 III NATURE OF THE APPLICATION: The applicant is requesting a Comprehensive Plan Amendment and Zone Change of approximately 11.19 acres. The changes are to redesignate the subject property from single family residential to multi-family residential. This is being requested in order to pursue a conditional use application to develop a manufactured home park that is proposed to contain 40 units. In addition, the multi-family designation would make allowance for a 5 unit alzheimer care facility. The administrative lot line adjustment and the subdivision are being requested in order to reconfigure the three parcels of property so that they can be divided up amongst the two property owners. The end result is that the three parent parcels will be rearranged so that the Aldridge's are left with 1.79 acres on the most western side of the property. The subdivision would create 13 lots ranging is size from 6,000 square feet to 7 acres in size. IV RELEVANT FACTS: Land area: Approximately 11.19 AC The property can be identified specifically as Tax Lots 100, 200, 300 5S,1W, Section 18DA The subject property is currently planned and zoned for single family use. It is contiguous to two dead-end roads, June Way and Audrey Way to the south. There currently exists a house and out-buildings that are proposed to be removed. Single family residential homes exist to the south, the current city limits is located to the east, State Hwy 211 is to the north and vacant commercial office zoned property is to the west. The Woodburn Zoning Ordinance per Chapter 26 Multiple Family Residential District allows Mobile Home parks as a conditional use. However, according to the Chapter 446 and 918, Division 600 Building. Codes Agency of the Oregon Administrative Rules, the State is responsible for building standards on site. This responsibility has been delegated to Marion County. The Planning Commission has the authority to grant or deny conditional use approval of the applicants request. The applicant will work with the Public Works Department and Planning Department regarding off-site improvements, but the County will be responsible for reviewing the actual construction park. V RELEVANT APPROVAL CRITERIA: A. Woodburn Comprehensive Plan Residential Land Development Policies Housing Goals and Policies Public Services Goals and Policies Transportation Goals and Policies B. Woodburn Zoning Ordinance Chapter 5 Permits and Enforcement Chapter 6 Planning Commission Chapter 7 Public Hearing Chapter 8 General Standards Chapter 9 Residential Standards Chapter 10 Off Street Parking, Loading and Driveway Standards Chapter 14 Conditional Use Chapter 15 Zone Change Chapter 16 Comprehensive Plan Amendment Procedures Chapter 19 Manufactured Dwelling Standards Chapter 26 Multi-Family Residential District Chapter 39 Mandatory Parkland Dedication of Cash-in-Iieu 2 C. Woodburn Subdivision Ordinance D. Landscape Standards E. Sign Ordinance Goals and Policies for the land Use Plan Residential land Development Policies The residential land development policies A-1 through A-11 have been addressed by the applicant. (See page 2) A-1 . Residential areas should be designed around a neighborhood. Neighborhoods should be an identifiable unit bounded by arterial non-residential uses, or natural features of the terrain. The neighborhood should have a community facility, such as a school, park, or privately owned community facility to allow for interaction within the neighborhood. Staff: The proposed development will be an identifiable neighborhood.lt will be maintained under one ownership as a manufactured home park and a patient care facility . The proposed uses will be surrounded by fencing and vegetation. The manufactured home park does not indicate any open space or community facility within the park. A-2 Living Environment - Developments in residential areas should be constructed in such a way that they will not seriously deteriorate over time... Staff: The applicants request for the manufactured home park will be reviewed by Marion County and will be subject to current standards. The care center has been reviewed by staff and is subject to review by Marion County for fire, life and safety and is subject to the Uniform Building Code. A-3 Development should promote, through the use of moderate density standards and creative design, a feeling of openness and spaciousness with sufficient landscaped area and open space to create a pleasant living environment. 3 Staff: The lot sizes for the park are approximately 5-6,000 square feet. The care facility units exceed the minimum lot standards per the zoning ordinance. A-4 Streets in residential areas should be used by residents for access to collectors and arterial. Staff: The proposal provides for direct access to the extension of June and Audrey Way which then provides direct access to Molalla Hwy which is a major arterial. A-5 Residential developments should strive for creative design which will maximize the inherent values of the land being developed and encourage slow moving traffic. Each residential development should provide for landscaping and tree planting to enhance the livability and aesthetics of the neighborhood. Staff: The applicant has provided for a creative design in the following ways: Providing for the extension of June and Audrey Way to Molalla, combining and the coordination of three parcels of property and two property owners to provide for a mix of several uses. Landscaping and buffering are a requirement and a condition of approval. A-10 High density residential areas should be located so as to minimize the possible deleterious effects on adjacent low density residential developments. When high density and low density areas abut, density should decrease in those areas immediately adjacent to low density residential land. Whenever possible, buffering should be practiced by such means as landscaping, sight-obscuring fences and hedges, and increased setbacks. Staff: The landscape standards address this policy in that a buffer 1 5 feet wide and fence is required where single family abuts multi-family. The applicant has also voluntarily placed 7 single family lots between the park and the existing residential area to the south. 4 A-11 Traffic from high density residential areas should have access to collector or arterial streets without going through other residential streets. Staff: As part of a complete application, the applicant was required to provide a traffic impact study (see attached). Staff concurs with the applicants response to this policy. The extensions of June and Audrey Way will provide direct access to the north to Molalla Highway. Housing Goals and Policies G-1-1 The City will insure that sufficient land is made available to accommodate to growth of the City. This requires that sufficient land for both high density and low density residential developments is provided within the confines of the growth and development goals of the City... Staff: According to a letter dated September 9, 1992 from the Department of Land Conservation and Development, the City provides for approximately 18 % of future housing for multi-family development. This percentage is extremely low according to DLCD and any actions to reduce this ratio will be opposed by DLCD. Since 1992, 18 acres has been added to the current inventory. Attached with the staff report is a copy of the Land Use Inventory for 1995. There is approximately 78.5 acres of multi-family land that is undeveloped within the current city limits. One hundred and two acres are outside the City Limits. Public Services Goals and Policies It is the goal of the City to provide adequate public services to all areas of the City to include: sewer lines of adequate capacity; water lines of adequate capacity for both domestic supply and fire fighting capabilities; and storm drainage to prevent flooding of valuable property where feasible. Staff: Sewer, water and storm drain lines are available. It will be the responsibility of the developer to construct the infrastructure that is needed for this development to occur. 5 Transportation Goals and Policies Staff: The applicant has provided a traffic impact study. It has been reviewed by the Oregon Department of Transportation and staff. The public works department has submitted comments (see traffic impact study comments from Randy Rohman, Public Works Program Manager). The term land Use 240 is a classification given to mobile home parks, land Use 210 is the classification given to single family detached housing in the Institute of Transportation Engineering Manual. The impact from the proposed uses as well as the existing single family development to the south was analyzed. The Oregon Department of Transportation has jurisdiction over Molalla Highway and will decide what improvements will be warranted by the existing and proposed development. In summary, the traffic study for the proposal is adequate, however, the traffic generation from the existing single family development to the south is underestimated because the traffic engineer classified it as a mobile home park and not a single family detached housing. Woodburn Zoning Ordinance Chapter 8 General Standards Section 8.190 Vision Clearance Staff: The site plan indicates a landscaped area at the intersection of the June Way and Molalla Highway. The applicant will have to comply with this standard so as not block vision clearance areas. Chapter 10 Off Street Parking, loading and Driveway Standards Section 10.080 Driveway Standards Staff: The park will be review and approved by Marion County, but all driveways will be reviewed and subject to (a) through (j) as applicable to this request. All driveways will be subject to review and approval by the Public Works Department. Chapter 14 Conditional Use Section 10.070 Findings of the Planning Commission (a) That it has the power to grant the Conditional Use; (b) That such Conditional Use, as described by the applicant, will be in harmony with the purpose and intent of the district. 6 (c) That any condition imposed is necessary for public health, safety or welfare, or to protect the health of safety of persons working or residing in the area, or for the protection of property or improvement on the neighborhood. Staff: The Planning Commission does have authority to review and require conditions of approval as are necessary for this proposal. The development necessitates a multi-family designation. The lots are approximately 5-6,000 feet. Standard residential lots are 6,000 square feet. Chapter 15 Zone Change Procedures 1. There is a need for the use proposed. Staff: The applicant has addressed this approval criteria adequately. (page 7) The need would be indicated by current market conditions as well as the City's current inventory of multi-family land. The Department of Land Conservation and Development has indicated in order to comply with state wide planning goals 10 and 14, the City is in need of increasing the stock of multi-family stock. 2. Show that the particular piece of property in question will best meet that need. Staff: The applicant has addressed this approval criteria adequately. (page 5,6,7) The site consists three parcels of property that are available for development within the City's Urban Growth Boundary. The access to Molalla Highway via June and Audrey Way is also advantageous for this type of development. Chapter 16 Comprehensive Plan Amendment Criteria Section 16.050 (a) The proposal complies with all applicable Statewide Goals and Guidelines. (b) The proposal complies with the remaining Goals and Policies of the Comprehensive Plan (c) There is a clearly demonstrated public need for the proposed amendment. (d) The proposal best satisfies the public need. Staff: The applicant has addressed this approval criteria adequately (pages 5,6,7). The Statewide Planning Goals have been addressed. The Comprehensive Plan goals and policies have addressed previously in this report. 7