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Minutes - 10/23/1995 TAPE READING 0001 0003 0013 0021 0031 0090 "'1, COUNCIL MEETING MINUTES October 23, 1995 DATE. COUNCIL CHAMBERS, CITY HALL, CITY OF WOODBURN, COUNTY OF MARION, STATE OF OREGON, OCTOBER 23, 1995. CONVENED. The Council met in regular session at 7:00 p.m. with Mayor Kirksey presiding. ROLL CALL. Mayor councilor councilor councilor councilor councilor councilor Kirksey Chadwick Figley Hagenauer Jennings Pugh Sifuentez Present Present Present Present Present Present Present staff Present: city Administrator Childs, City Attorney Shields, Public Works Director Tiwari, Community Development Director Goeckritz, Finance Director Gillespie, Police Chief Wright, Library Director Sprauer, City Recorder Tennant MINUTES. JENNINGS/FIGLEY... approve Council minutes of October 9, 1995 regular meeting and October 10, 1995 workshop with the Wastewater Advisory Committee; and accept the Planning Commission minutes of October 12, 1995. The motion passed unanimously. APPOINTMENTS. Mayor Kirksey appointed Walter Lawson to serve on the Planning Commission in position No.1. His term will expire on December 31, 1995. JENNINGS/PUGH.... approve the appointment of Walt Lawson to the Planning commission. The motion passed unanimously. ANNOUNCEMENTS. A) The Council will hold a workshop on October 30, 1995, 6:00 p.m., PGE Auditorium, for the purpose of reviewing and updating their goals. B) The Transportation System Plan public hearing will be held before the city council on Monday, November 13, 1995, 7:00 p.m., in the Council Chambers. Mayor Kirksey reminded the public of the Chamber of Commerce Annual Auction to be held on saturday, November 4th, at the new Aquatic Center. Page 1 - Council Meeting Minutes, October 23, 1995 . 11" , TAPE READING 0110 "\,. COUNCIL MEETING MINUTES October 23, 1995 PUBLIC HEARING - ZONE MAP AMENDMENT #95-05. COMPREHENSIVE PLAN MAP AMENDMENT #95-05. CONDITIONAL USE APPROVAL #95-02. LOT LINE ADJUSTMENT #95-05. AND SUBDIVISION #95-03 (Woodburn Crest Estates/Mobile Home Park/Care Facilitv). Mayor Kirksey declared the public hearing open at 7:04 p.m.. Recorder Tennant read the land use statement required by ORS 197.763. Councilor Jennings stated that he shares the same last name as the applicant but he does not know the applicant. He also stated that he made a site visit prior to this hearing for the purpose of reviewing the site layout and proposed traffic flow. Community Development Director Goeckritz advised the Council that they are required to act on the amendments to the comprehensive Plan and Zone Map, however, they can take action on the other requests which have already been approved by the Planning Commission. He reviewed the options available to the Council once the hearing is completed. The property consists of approximately 11.19 acres and is located south of Highway 211 and north of June Way. This application involves 3 parcels of land and is owned by two property owners. If the property is developed, the existing house and buildings currently located on the property would be removed. The application involves the development of a 5-unit Alzheimer Care Facility located on the west portion of the property and adjoining June Way. Of the remaining portion of the development, 13 lots are proposed as part of a subdivision of which the largest parcel is proposed to be a Mobile Home Park. If the Mobile Home Park is approved, the state is responsible for building standards on the site, which in turn, has been transferred to Marion County. Off-site improvements will by overseen by the city's Public Works Department and the County will be responsible for reviewing and inspecting the actual construction of the Mobile Home Park. Director Goeckritz stated that the water, sewer, and storm drain lines are available, however, the developers will be responsible for all infrastructure improvements. In regards to access to Highway 211, it was noted that access approval from ODOT is a condition of approval. The Planning Commission has included as a condition of the Mobile Home Park the requirement of a tot lot within the park. In response to a question regarding a tot lot versus park land dedication, Attorney Shields stated that the tot lot would be used by individuals living within the park whereas park land dedication would be available for use by all residents of the City and upkeep the responsibility of the Parks Department. Director Goeckritz submitted into the record the following exhibits: Exhibit 1 - Staff Report; Exhibit 2 - Traffic Impact Study done by Lancaster Engineering; and Exhibit J - Opponents/Proponents. Page 2 - Council Meeting Minutes, October 23, 1995 t ....'...,.~>~""'.,.".,._.._.~<'" .. .. ''''' T' TAPE READING 0748 0959 1168 1386 '", COUNCIL MEETING MINUTES October 23, 1995 Rick Givens, representing property owners Jerry Jennings and Jewel & Elmo Aldridge, stated that the area just south of the proposed development is a mixture of single family dwellings, manufactures homes, and commercial property. The proposed project would require a change in the zone from RS to RM in order to allow for the Manufactured Home Park and the Alzheimer Care facility. He stated that the major concern relates to traffic, however, the traffic impact study shows that there will be a minimal impact on the neighborhood. He stated that he has spoken with ODOT who has expressed a willingness to allow the access onto Highway 211 if the zone change is approved since dissimilar land uses would then exist. Dan Dessler, representing Good Neighbor Care Centers, stated that they build, own, and manage their residential care facilities. He provided the Council with photographs of a facility currently in operation in the Eugene area. He provided background information on the company which has been in business for approximately 8 years and currently employs 165 individuals. If this project is completed, they anticipate employing another 40 individuals to work at this facility. The proposed project provides for 5 single dwelling units each housing a maximum of 10 persons. For security purpose, each dwelling unit would have a fenced area around the unit with an electronic gate. Following the applicant's testimony, councilor Jennings stated that he had made a recent site visit to the area. He stated that June Way is already a dedicated street from a prior development proposal. If the entrance to the Manufactured Home Park is allowed onto Audrey Way, he expressed his concern regarding increased traffic on Audrey Way, Greenview, and Hardcastle in addition to the safety of the children in the existing residential area. In his opinion, the entrance to the Park should be close to Highway 211 in order to keep the majority of the traffic out of the residential area. Joe Webber, 1396 June Way, stated that a petition signed by 70 people was submitted to the Planning commission objecting to the Manufactured Home Park proposal. He stated that he is not opposed to the Care Center facility but he is concerned about the Manufactured Home Park. He stated that these parks often turn into a transient area which, in turn, results in a decrease of assessed values to those properties in the vicinity of the park. He also questioned why the developers could not leave the zoning as single-family residential and place a manufactured home subdivision in the area rather than the park. Page 3 - Council Meeting Minutes, October 23, 1995 r "If , "..,.-''''1 ". COUNCIL MEETING MINUTES October 23, 1995 TAPE READING Fred Davis, 1413 June Circle, stated that traffic is already an obstacle on the southern portion of Audrey Way and he suggested that two accesses to Highway 211 be obtained by the developers. 1650 Betty Dobbins, 1391 Audrey Way, stated that she had no objection to the Care Facility, however, she did not want a Manufactured Home Park to pull down the entire area. Helen Woods, 1444 June Way, stated that the area is well taken care of by the property owners and she objected to the development of a Manufactured Home Park. Eugenia Kojin, 1523 Audrey Way, stated that she was concerned about the traffic coming out of the Manufactured Home Park onto Audrey Way since there are a lot of kids that play in that area. Rosella Finlinson, 1474 June Way, stated that she opposed the Manufactured Home Park proposal and was not in full agreement with the Care Facility since she has worked at residential care facilities for about 12 years. She expressed concern for the Alzheimer's patients since they do wander and there is the close proximity of Highway 211 and Truss-T Structures. Ron smith, 1459 Audrey Way, expressed his concern with the potential increase in traffic and the safety of the children in the neighborhood. He stated that he was in opposition to the development of the Manufactured Home Park. 1839 Rick Givens stated that the developers would have no objection to moving the entrance to the Manufactured Home Park close to Highway 211 rather than onto Audrey Way. He stated that the developer of the Park has strict standards that will not have an adverse impact on surrounding properties. For example, only new double-wide manufactured homes will be allowed in the park and landscaping must be maintained. There will be an on- site manager at the park to insure that the park residents abide by the rules. Infrastructure is available in the area which is sufficient in size to accommodate the proposed development and the developers will be required to pay system development charges. Mr. Dessler stated that some of the same concerns shared by the citizens at this hearing were voiced at the Planning commission meeting. His company also had some of the same concerns but in their research, they found that the Mobile Home Parks already owned and operated by Mr. Jennings are a wonderful example as to what you can expect as a neighbor. Additionally, the substantial investment requires the owner to Page 4 - Council Meeting Minutes, October 23, 1995 " - "-.'~->'~'--'''''-----'---. ~ . --~"-,---.,. ~\ , COUNCIL MEETING MINUTES October 23, 1995 TAPE READING keep the Park well maintained. In regards to the traffic study, it shows that there will be a lesser number of trips per day from the Mobile Home Park as compared to other types of RM uses. Lastly, their care facility will provide up-to- date monitored system to keep their residents in a safe and secure environment. 2250 Mayor Kirksey declared the public hearing closed at 8:07 p.m.. Councilor Pugh stated that he had also toured the site and the homes in the residential area are well-taken care of. If the Manufactured Home Park is well-designed and taken care of, it will not pull down the assessed values of property in the surrounding neighborhood. Additionally, the Park would be a logical buffer between Highway 211 and the single family residences. He agreed with the proposal to place the entrance to the Park near Highway 211. Councilor Figley stated that her main concern is with the traffic situation and she did not object to the proposed Care Facility. Councilor Jennings concurred with Councilor Pugh regarding the appearance of the homes in the area. He reiterated his concern regarding the traffic situation and the need to have the entrance onto June Way near Highway 211. Additionally, the infrastructure lines are 6" in diameter which is sufficient to accommodate needs of the proposed development. Councilor Hagenauer stated that his main concern is the traffic issue. Councilor sifuentez expressed her opinion that the proposed development is a good plan, however, she did sympathize with the current landowners on there concerns. Councilor Chadwick also stated that there is a need in the community for a residential care facility that will provide a home for individuals with memory loss. 2630 Mayor Kirksey stated that she opposed the change from single- family residential to mUlti-family residential. She also reminded the public that there is no guarantee of protection as to who your neighbor is going to be whether it be a property owner or renter and whether or not the property will be properly maintained. JENNINGS/PUGH.... instruct staff to prepare findings of approval based on the Planning Commission's actions on #1 (Comprehensive Plan Map Amendment #95-04 from Single Family to Page 5 - Council Meeting Minutes, October 23, 1995 r -~---- r , -~i TAPE READING 2687 2693 2750 2790 2810 2872 ~'! COUNCIL MEETING MINUTES October 23, 1995 MUlti-Family; #2 (Zone Map amendment #95-05 from Single-Family to MUlti-Family; #3 (Subdivision approval for 13 lots ranging in size from 6,000 sq. ft. to 7 acres in size); #5 (lot line adjustment #95-05 to reconfigure from three properties to two properties, and #4 (Conditional Use #95-02 for a 40 space mobile home park on the 7 acre parcel) with the condition that the developer secure the highway access permit prior to any development and that the entrance to the Mobile Home Park be on the north end of the Park with entry onto June Way and that there be no entry or exit onto Audrey Way. The meeting recessed at 8:18 p.m. and reconvened at 8:24 p.m.. COUNCIL BILL NO. 1676 - ORDINANCE ANNEXING 14 ACRES OF PROPERTY LOCATED EAST OF BROWN STREET AND SOUTH OF WARREN WAY. Council Bill 1676 was introduced by Councilor Hagenauer. Recorder Tennant read the two readings of the bill by title only. On roll call vote for final passage, Council Bill 1676 passed unanimously. Mayor Kirksey declared the bill duly passed with the emergency clause. COUNCIL BILL NO. 1677 - RESOLUTION ENTERING INTO AN INTERGOVERNMENTAL AGREEMENT WITH CHEMEKETA COMMUNITY COLLEGE FOR PARTICIPATION IN CHEMEKETA COOPERATIVE REGIONAL LIBRARY SERVICE. Councilor Hagenauer introduced Council Bill 1677. The bill was read by title only since there were no objections from the Council. On roll call vote for final passage, the bill passed unanimously. Mayor Kirksey declared Council Bill 1677 duly passed. CLAIMS FOR THE MONTH OF SEPTEMBER 1995. SIFUENTEZ/JENNINGS.... approve payment of voucher checks #28744 - #29087 for the month of September 1995. The motion passed unanimously. SITE ACTION PLANS. A) Site Plan Review #95-14 -- Mufflers, Hitches, & More: The Planning Commission has approved, with conditions, the site plan submitted by the owner of Muffler, Hitches, & More for the construction of a 6,000 sq. ft. automotive shop to be located at 555 N. Pacific Highway. B) site Plan Review #95-21 -- Miles Chevrolet: At the Commission's October 12th hearing, they also approved, with conditions, a site plan alteration of a previously approved plan submitted by Miles Chevrolet which increases the size of the building from 14,000 sq ft to 30,288 sq. ft.. STAFF REPORTS. Page 6 - Council Meeting Minutes, October 23, 1995 ,>> - - ..........-. l' COUNCIL MEETING MINUTES October 23, 1995 TAPE READING A) Leaf Pick-Up and Disposal Program --- Director Tiwari stated that increased street sweeping in the Downtown area and those main streets leading to schools began today and will run until December 15th. He reminded the public that leaves on the sidewalks and in the streets are potential hazards during adverse weather conditions. Raking the leaves into the roadway create a risk in the traffic areas by making the roadway slippery and small twigs picked up by the street sweeper can block the vacuum of the sweeper. Alternatives available for disposal of leaves are as follows: 1) Composting on private property; 2) pick-up of bagged leaves by united Disposal Service; 3) Composting at Marion County landfill site; and 4) Composting at the Wastewater Treatment Plant. For those interested in taking their leaves to the treatment plant, they can be dropped off Monday through Friday between 8:00 am and 3:00 pm and on Saturday between 8:00 am and 1:00 pm. He also informed the Council that he hoped make presentations to members of the Wastewater Advisory Committee at the next meeting to recognize them for their work in preparing the Draft Wastewater Facility Plan. B) Public Address System -- In a memo from Administrator Childs, he informed the Council that an acoustical engineer from Salem, Larry Carroll, will be evaluating our system and making recommendations for improvements to the system. Tape 2 0001 C) Confined Space Safety Issues -- Wastewater Superintendent Frank Sinclair and Wastewater Operator curtis Stultz updated the Council on the city's Confined Space Safety program by providing basic information on confined space, training and testing standards, equipment used for entry and/or rescue operations, and instrumentation used for testing atmospheric conditions. During a discussion on rescue operations involving confined space, staff stated that the city is the primary rescue team and the Fire Department is only available as a secondary source once the victim has been removed from the confined space. The Confined Space Rescue team consists of 6-8 individuals who are required to train on each different type of confined space situation that may be experienced by our employees. 0654 CITY ADMINISTRATOR'S REPORT. Administrator Childs stated that the first two of the three Police Officer recruits under the COPS grant (Community Oriented Policing Services) will be graduating from the Academy on Friday, November 3, at 11:00 a.m.. Page 7 - Council Meeting Minutes, October 23, 1995 ".- . w TAPE READING 0675 0767 0802 0821 0862 ~'! COUNCIL MEETING MINUTES October 23, 1995 MAYOR AND COUNCIL REPORTS. Councilor Figley stated that she appreciated the fact that there was a full slate of Planning commission members at the last meeting. She also encouraged local residents to use the new pool facility. Councilor Jennings stated that he had attended the first water exercise class and was the only male in attendance. He challenged the men in the community to participate in the class which is held on Monday, Wednesday, and Friday each week at 8:00 a.m.. Councilor Hagenauer questioned when the Police Department was going to put the radar reader board out so motorists can see how fast they are going. Chief Wright stated that staff is putting the final touches on the unit and it will soon be placed on the streets. Councilor Sifuentez stated that The Counsel for the President of Mexico will be at City Hall to meet with interested individuals on Friday, October 27th, from 10:30 am-11:30 am. This will be a public relations type of meeting. Mayor Kirksey stated that she witnessed the pride shown by Harry Chadwick when he found his tile on the wall at the Aquatic Center knowing that his tile will be there for many years to come. She also reminded the Council of the workshop scheduled for next Monday, October 30th, PGE Auditorium, to review and update Council goals. ADJOURNMENT. JENNINGS/PUGH... meeting be adjourned. The motion passed unanimously. The meeting adjourned at 9:06 p.m.. APPROVED / NANCY ATTEST Mat~~~ City of woodburn, Oregon Page 8 - Council Meeting Minutes, October 23, 1995 '" -<--- -^~---.