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Agenda - 11/27/1995 CITY OF WOODBURN 270 MONTGOMERY STREET .... WOODBURN. OREGON AGENDA WOODBURN CITY COUNCil November 27. 1995 - 7:00 P.M. 1. 111~~lll::~II.I~j:III::j:I~~I:~::11111I 2. IIR\II~~~ 3. __ A. Council minutes of November 13, 1995 regular and executive sessions. 3A B. Planning Commission minutes of November 9, 1995. 3B 4. 1II1~._I!~ID~::I._..1 A. APPOINTMENTS: 1. Board/Committee Vacancies. 4A.1 B. ANNOUNCEMENTS: 1. Wastewater Advisory Committee Appreciation, 6:30 p.m. Council Chambers, City Hall. 2. Public Hearing RE Wastewater/Water Loan/Grant Application, December 11, 1995, 7:00 p.m., City Hall. 3. Public Hearing RE ADA Requirement - Para-Transit Plan, December 11, 1995, 7:00 p.m., City Hall. 4. Continuation of Public Hearing, Transportation Plan, January 8, 1996. 7:00 p.m., City Hall. C. PRESENTATIONS 1. Wastewater Advisory Committee appreciation awards. D. PROCLAMATIONS: 5. BII_Ull... A. Chamber of Commerce B. Other Committees r Page 1 - Council Agenda, Novem~r 27, 1995 ~ , 6._ 7. .1I11111~l'I'Mj::~mI~m_ (Ttiis"a"ii"ows"pijhiic"to"i'ntrc)"duce items for Council consideration not already scheduled on the agenda.) 8.~QIII:::~lllmB9~ 9._ 10. IIIIBII:::IIII!!:~~I A. Council Bill No. 1681 - Ordinance amending Woodburn Comprehensive Plan Map on certain property located east of Highway 99E, west of Cooley Rd. and south of Molalla Rd. from "Single-Family" to "Multi-Family", amending City Zoning Map from "Single-Family Residential" to "Multi-Family Residential", granting a conditional use application for a mobile home park, approving preliminary subdivision plat and allowing a lot line adjustment. 1 OA B. Council Bill No. 1682 - Resolution approving the City of Woodburn substance abuse policy for safety sensitive employees. 10B C. Council Bill No. 1683 - Resolution authorizing the State DEQ to amend the amount of "interest free" SRF loan from $300,000 to $380,000. 10C 11. 1~~@IIIIEII::!I.t~:1 A. Claims for the month of October, 1995. 12. 11111::::111_111 13. B:m;Ulllil!111 14. __f4::IRI~:1 15. 1~~~~:::~@I!!I!t.T' A. Donation/Purchase of Real Property. B. Police Activities (oral/handout at meeting) 15A 16. CI3It'gMIIIIIDIIIl:IJBlsw . . .. .... ... . . ....... . .... .. . . . .-. . ..... .... . ..... .. ...... .... . . ... .... .. ..". ... .... -.- ..... ...............-..................................................................................... 17. M~~'!t.:~I!!g:!:III~~!R.:::~I!!Ig'- 18. :fill~I'fJ.~~::~~~llg:~: 19. lalllll:11I ~ Page 2 - Council Agenda, Novemb~r 27, 1995 .~ , . TAPE READING 0001 0003 0013 0021 0033 3A COUNCIL MEETING MINUTES November 13, 1995 DATE. COUNCIL CHAMBERS, CITY HALL, CITY OF WOODBURN, COUNTY OF MARION, STATE OF OREGON, NOVEMBER 13, 1995. CONVENED. The Council met in regular session at 7:00 p.m. with Mayor Kirksey presiding. ROLL CALL. Mayor Councilor councilor Colincilor councilor councilor councilor Kirksey Chadwick Figley Hagei'iauer . Jennings Pugh Sifuentez Present Present Present: Present. Present Present Present staff Present: City Administrator Childs, city Attorney Shields, Public Works Director Tiwari, community Development Director Goeckritz, Finance Director Gillespie, Police Chief Wright, Library Director Sprauer, Park & Recreation Director Holly, Public Works Manager Rohman, City Recorder Tennant MINUTES. JENNINGS/FIGLEy.... approve the Council minutes of October 23, 1995 and the Council workshop minutes of October 3D, 1995; accept the Planning commission minutes of October 26, 1995 and the Library Board minutes of October 25, 1995. The motion passed unanimously. APPOINTMENTS. (A) Park and Recreation Board: Mayor Kirksey appointed Mary Ruiz worley to the Park and Recreation Board with her term expiring on December 31, 1996. JENNINGS/FIGLEy.... appointment of Mary Worley to the Park & Recreation Board be approved. The motion passed unanimously. Mary Worley was in attendance at the meeting and the Mayor introduced her to the Council. (B) AD-HOC Committee on Human Rights Policy statement: Mayor Kirksey appointed the following individuals to serve on an AD-HOC Committee to formulate a Human Rights Policy statement: Wendy Veliz, Linda cummings, Dave Fischer, Tim Vandersteen, Marilyn Lundeen, and Henry Jaeger. The Committee will also consist of staff designee Police Chief Wright and Mayor Kirksey. JENNINGS/FIGLEy.... the appointments to the AD-HOC Committee be approved. The motion passed unanimously. . Page 1 - Council Meeting Minutes, November 13, 1995 ~ , . TAPE READING 0087 0115 0155 0182 0223 3A COUNCIL MEETING MINUTES November 13, 1995 ANNOUNCEMENTS. A) Marion County will host an open house on Wednesday, November 15, 1995, 4:30 pm to 7:30 pm, Woodburn High School, for the purpose displaying their proposed Rura.l Transportation System Plan. B) City Hall will be closed on November 23 and 24, 1995 for the Thanksgiving Holiday. C) The Council will host a Wastewater Advisory Committee appreciation social on November 27th, 6:30 p.m., in the city Hall Council Chambers prior to the regular meeting time of 7:00 p.m.. CHAMBER OF COMMERCE REPORT. Greg Lundeen, representing the Chamber of Commerce, stated that the annual auction was held on November 4th and he expressed his appreciation to Mayor Kirksey and Councilor Figley for their attendance at the auction. Final figures on the fundraising event are still not available, however, the Chamber will be purchasing a resuscitation dummy for the Aquatic Center with a portion of the proceeds. CONTINUATION OF PUBLIC HEARING -- WOODBURN TRANSPORTATION SYSTEM PLAN. The Mayor continued the hearing at 7:08 p.m.. Councilor Jennings stated that the city is still waiting for a response from the State. JENNINGS/PUGH... the public hearing be continued until January 8, 1996 at which time the City will hold the hearing with or without a reply from the State. The motion passed unanimously. COUNCIL BILL 1678 - ORDINANCE ANNEXING 1.8 ACRES LOCATED WEST OF BROWN STREET AND SOUTH OF WARREN WAY AND AMENDING THE ZONE MAP FROM MARION COUNTY UTF TO CITY RS (Bocchi/Zimmer DroDertv) . Council Bill 1678 was introduced by Councilor Hagenauer. Recorder Tennant read the two readings of the bill by title only since there were no objections from the Council. On roll call vote for final passage, the bill passed unanimously. Mayor Kirksey declared Council Bill 1678 duly passed with the emergency clause. COUNCIL BILL 1679 - RESOLUTION AUTHORIZING EXECUTION OF AN ADDENDUM AGREEMENT WITH CABLE TV CONSULTANT STEPHEN JOLIN. Councilor Hagenauer introduced Council Bill 1679. The bill was read by title only since there were no objections from the Council. ~ Page 2 - Council Meeting Minutes, November 13, 1995 - , . 3A COUNCIL MEETING MINUTES November 13, 1995 TAPE READING Councilor Jennings questioned the amount already paid to the consultant for services involving the Northland Cable TV franchise and the franchise application submitted by North Willamette Telecom. . Administrator Childs stated that he would have to research the question, however, technical review of documents and reports submitted by Northland is required along with the resolution of the North Willamette Telecom application. Councilor Figley stated that, in her opinion, the money towards this consultant is well-spent since it allows the Administrator to accomplish other tasks which require his attention. On roll call vote for final passage, Council Bill 1679 passed unanimously. Mayor Kirksey declared the bill duly passed. 0280 COUNCIL BILL 1680 - RESOLUTION AUTHORIZING THE EXECUTION OF AN ORS 190 AGREEMENT WITH MARION COUNTY FOR THE COUNTY/CITY/SCHOOL DISTRICT GANG INTERVENTION PROGRAM. Council Bill 1680 was introduced by Councilor Hagenauer. The bill was read by title only since there were no objections from the Council. On roll call vote for final passage, Council Bill 1680 passed unanimously. Mayor Kirksey declared Council Bill 1680 duly passed. 0302 ACCEPTANCE OF EASEMENT IN WEST WOODBURN AREA. Staff recommended the acceptance of a storm sewer easement from Peter and Anisia Reutov, 235 Willow, which will allow for future maintenance of a 10" diameter line recently installed to eliminate a drainage problem in the area. JENNINGS/PUGH.... storm sewer easement from the Reutov's be accepted. The motion passed unanimously. 0309 JOINT VENTURE FOR ARCHAEOLOGICAL SITE TESTING. Barbara Lucas, 214 E. Clackamas CI, read her letter to the Council questioning where the funds will come from to pay for the City's share of the testing project. She reiterated her concerns regarding the many other city maintenance and capital projects that need to be funded with available property tax funds and user fees. In her opinion, private citizens should pay for this testing rather than the City. Councilor Pugh stated that he had discussed this issue with several of his constituents and a majority of those individuals felt that funding should be from contributions rather than property tax dollars. Councilor Jennings stated that the citizens he spoke with on this issue are evenly divided as to whether or not the City should contribute to the project. Mayor Kirksey stated that most of the people that she has spoken to on this issue are in favor of City participation. She suggested the use of Hotel/Motel tax revenues be used to Page 3 - Council Me~ing Minutes, November 13, 1995 3A COUNCIL MEETING MINUTES November 13, 1995 TAPE READING fund the project since this revenue source is increasing and, if tests are positive, may generate even more tourists into the community to view the archaeological site. Councilors Hagenauer, Sifuentez, and Chadwick .stated that most of the citizens they have spoken to are in favor of the City contributing to the project. In response to the question as to where funds will be paid from if the Council decides to pursue this project, Administrator Childs stated that Hotel/Motel tax revenues are included in the General Fund with a portion of the tax being forwarded to the Chamber for their programs and the remaining balance being used to s~pport General Fund operations. He has not identified a specific source to expend the funds from, however, the contingency Fund would be an alternative funding source since this would be considered as an unforeseen project. He reiterated that funding of the project is solely a Council decision and staff is not pushing toward an acceptance of the project. He also read the last paragraph of his memo to the Council which provided a location for citizens to send tax deductible contributions to support this project. HAGENAUER/SIFUENTEZ.... accept the proposal authorizing participation in Phase 1 testing and Phase 2 planning/budget process with the City's cost share not to exceed $2,000. The motion passed 4-2 with Councilors Pugh and Jennings voting nay. 0795 Bruce Thomas, 795 Corby street, stated that the citizens along Corby street are frightened and angry about recent drive-by shootings in their area and they would appreciate any help the City can provide to make their area safer. 0861 Barbara Lucas questioned the Council as to what line item(s) will be charged for the $2,000 expenditure. Mayor Kirksey stated that the Administrator has been directed to find the money within the budget even if it involves the use of contingency appropriations. 0867 STAFF REPORTS. A) Mill Creek status Report -- Public Works Director Tiwari briefly reviewed the memo advising the Council that staff has decided to replace all electrical controller units next summer rather than replacing only one unit at this time and trying to match with old components. There is some risk involved in waiting until next summer since high flow periods are in February and March, however, staff feels that minor changes can be made this winter to improve the system's reliability during the l?tter part of the winter. The estimated cost for the new electrical controller units is $150,000 and it is ~ Page 4 - Council Meeting Minutes, November 13, 1995 - 3A COUNCIL MEETING MINUTES November 13, 1995 TAPE READING anticipated that those units will serve the City over the next 15-20 years. B) Management/Non-Union Employee Compensatio~ study -- Proposals have been submitted by 4 Oregon consulting firms and staff will be reviewing these proposals over the next few weeks. The proposed study will encompass "total compensation" evaluating salaries and benefits. The study will also evaluate internal relationships of all management and non- union positions. C) Police Sergeant Promotion -- Officer Scott Russell has been promoted to Sergeant effective November 1, 1995. During the 1995-96 budget process, this additional supervisory position was approved as a result of department growth and need for increased supervisory staff. D) Staff Liason to Human Rights Committee -- Administrator Childs informed the Council that he has appointed Chief Wright or his designee to represent staff on the Human Rights Committee. E) Outstanding Performance of Police Recruits Santiago Kent and Chris Schweigert -- Officers Kent and Schwiegert recently graduated from the Oregon Police Academy in which there were 53 recruits in Class 196. Of these recruits, Officer Kent received the only award for Defensive Tactics and Officer schweigert received the only award for Outstanding Shooter. The ability of these individuals reflects highly on the quality of individuals the department is hiring Chief Wright also spoke briefly on the assessment center process for the promotion of an officer to sergeant. He stated that the assessors all commented on how close the competitiveness was between the 6 candidates for the position. Final results showed that all of the candidates were highly qualified for the position. F) Donation of Night Vision Instruments -- Chief Wright informed the Council that Douglas Goldsberry, President of Continental Investment Associates, Inc., has donated 2 Night Vision Scopes to enhance the department's equipment to combat crimes occurring in darkness. G) Mighty Mover Radar Reader Board/Vehicle Counter -- Chief Wright stated that, once again, his department has gone into partnership with Public Works to purchase a piece of equipment that can be used by both departments. The Mighty Mover Trailer with Smart System is currently in use to alert motorists of 'their speeds in residential areas. The system Page 5 - Council Me~ing Minutes, November 13, 1995 TAPE READING 1350 1948 1977 3A COUNCIL MEETING XINUTES November 13, 1995 also records the number of vehicles and the speed of vehicles is recorded by day and hour. The trailer is being assigned based on citizen complaints, traffic accidents, and traffic volume counts. He urged local residents to contact the Police Department if they would like to have the trailer placed along the street in their neighborhood. In regards to the placement of a camera within the unit, Chief Wright stated that use of the camera equipment to photograph license plate numbers are authorized by state law only for use by the City of Portland and the City of Beaverton. This law will sunset at the end of the biennium. H) Housing Rehabilitation Program - Councilor Figley provided the Council wi~h a status report on the program. She stated that the Loan Committee has approved approximately $161,000 in loans and that the money has been spread for projects throughout the city. She encouraged citizens who need to make home improvements to call the Community Development Department to see if they qualify for a low- interE!lSt loan. I) Review of 1995 City Administrator Goals -- Administrator Childs reviewed his memo outlining his goals for 1995 and the status of each goal. J) Grant/Loan Application for Mill Creek Pump station -- Public Works Director Tiwari stated that a public hearing will be held before the Council on December 11, 1995 to seek input from the citizens on the City'S intent to make application for grant and loan funds through the state's Water/Wastewater Financing Program. K) Building Activity Report for October 1995 -- It was noted that the value of building permits continues to exceed values obtained during the same period of time in prior years. CITY ADMINISTRATOR'S REPORT. Administrator Childs informed the Council that the preliminary popul~tion for the City as of July 1, 1995 is 15,475 which is an increase of approximately 240 citizens from the July 1, 1994 certified population census. MAYOR AND COUNCIL REPORTS. Councilor Sifuentez informed the public that changes have been made at MacLaren School since the passage of Measure 11 and the public is invited to tour the school. Tours are available by contacting Bob Jester at MacLaren School. Councilor Pugh stated that he was impressed when he saw a city employee rak~ng out debris around the catch basins in order to Page 6 - Council Me~ing Minutes, November 13, 1995 i . .~ TAPE READING 2151 2170 2316 2460 2480 3A COUNCIL MEETING XINUTES November 13, 1995 keep the water flowing into the storm drains as part of the regular maintenance program. Director Tiwari stated that leaves accumulate around the catch basins and residents are encouraged to assist ~he City in keeping the catch basins open during heavy rain storms. Councilor Figley complimented the Police Department in their ability to make necessary changes in their operations as the City has grown. She stated that she was proud of the officers and of the department's managers. Councilor Jennings stated that the Aquatic Center did purchase a large clock from Counc~l funds. He also informed the Council that the exercise classes are practically full and swim teams from Woodburn, Molalla, and Silverton are now using our facility. He also expressed his appreciation to whoever is responsible for replacing street light fixtures in town since the new lights provide much more illumination than the older street light fixtures. Mayor Kirksey stated that she had attended the LOC Conference this last weekend. Keynote speaker, Dr. Dryer, emphasized the need to attack issues rather than egos and that it is better to be kind and right rather than being one or the other. In her opinion, this philosophy should be followed and that the Council is working in this direction. Additionally, the flag pole at the Aquatic Center was dedicated by the American Legion last Saturday, November 11th. Unexpended funds from the VJ Day celebration were used to purchase the plaque located at the base of the flagpole. EXECUTIVE SESSION. JENNINGS/FIGLEy.... adjourn to executive session under the authority of ORS 192.660(1) (i) for the purpose of reviewing and evaluating the job performance and compensation of the City Administrator. The motion passed unanimously. The meeting adjourned to executive session at 8:12 p.m. and reconvened at 8:47 p.m.. Following the executive session, JENNINGS/PUGH.... grant the City Administrator 1.5% salary increase, a 1.5% gross salary performance incentive bonus, and increase his vacation time to 2 additional days per year. Councilor Jennings stated that he felt that the Administrator deserves 12 vacation days per year in part due to the stress level of the .job. Additionally, he feels that the Page 7 - Council Me~ing Minutes, November 13, 1995 - 3A COUNCIL MEETING XINUTES November 13, 1995 TAPE READING Administrator does a good job for the City and deserves a pay increase. Mayor Kirksey stated that, in her opinion, the Administrator did receive a very good evaluation. Administrator Childs thanked the Mayor and Council for their positive evaluation of his performance and expressed his pleasure in serving the Council and citizens of Woodburn. 2615 ADJOURNMENT. HAGENAUER/JENNINGS.... meeting be adjourned. The motion passed unanimously. The meeting adjourned at 8:52 p.m.. APPROVED NANCY A. KIRKSEY, MAYOR ATTEST Mary Tennant, Recorder City of Woodburn, Oregon Page 8 - Council Me~ing Minutes, November 13, 1995 -:........; ~ s. ~ ~-<.';""""'.'~ ~~ ~ 3A Executive S COUNCil MEETI November 13 QA Tf.. CONFERENCE ROOM, CITY HAll, CITY MARION, STATE OF OREGON, NOVEMBER 13, CONVENED. The Council met in executive sess with Mayor Kirksey presiding. The session was held under the auth . .660 (1 Hi). Mayor Councilor Councilor Councilor Councilor Councilor Councilor COUNTY OF , ROLL CALl. Kirksey ent Chadwi ent Figley ent Hagenau ent Jennings ent Pugh ent Sifuente~ sent Staff Present: City Administrator Childs, City Reco The purpose of the executive session was to discu dministrator's annual performance evaluation and his compensation. ADJOURNMENT. The executive session adjourned at 8:45 p.m.. APPROVED N IRKSEY, MAYOR ATTEST Mary Tennant, Recorder City of Woodburn, Oregon ~ Page 1 - Executive Session, Council Meeting Minutes, r 13. 1995 , -;;:-'.::;~ , ' 38 MINUTES WOODBURN PLANNING COMMISSION NOVEMBER 9, 1995 1) ROll CAll: Chairperson Vice Chairperson Commissioner Commissioner Commissioner Commissioner Commissioner Commissioner Mrs. Warzynski Mrs. Bjelland Mrs. Henkes Mrs. Schultz Mr. Frawley Mr. Palmer Mr. Atkinson Mr. Will Present Present Present Present Present Present Absent Absent Staff Present: Steve Goeckritz, Community Development Director Teresa Engeldinger, City Planner Frank Tiwari, Public Works Director 2) MINUTES: The Planning Commission minutes of October 26, 1995 were accepted as printed. 3) BUSINESS FROM THE AUDIENCE: Mr. Ray Zolner, 9143 Mt. Angel-Gervais Road, Gervais, Oregon, stated that he was concerned with the zoning of his property located to the south of Wilco Farmers along Highway 99E. The county has his property zoned commercial. The city has his property designated industrial on its comprehensive plan. He stated that he is bottled in between commercial zones. He stated that Wilco Farmers is to the north, a Bed and Breakfast and the Auction Yard is to the west and there is some type of commercial business to the south. Staff explained to the Commission that Mr. Zolner's property is in the UGB (Urban Growth Boundary). In the Comprehensive Plan his property is designated as industrial. Wilco Farmer's is the only commercial property in the area. He stated that Marion County designates the property as commercial. Under the law a Land Use designation made by the city prevails. Staff read a letter that he had sent to Marion County. The response from Marion County was for the city to make a request to the county. He stated that if the city handled the request it would not be in Mr. Zolner's favor. Staff would have to recommend that it remain industrial as designated in the Comprehensive Plan. For it to be zoned commercial, Mr. Zolner would have to initiate a change with A:\PCM\pcm11-9.95 SG:bw 1 ~ i ~:;..- .~., ~ 38 the Marion County Board of Commissioners. 4) COMMUNICATIONS: Walt lawson was sworn in as a new member of the Planning Commission. 5) PUBLIC HEARINGS: A. Variance 95-13 Multi-Tech Engineering - Fence Height Staff read the statement necessary to open the public hearing. He read the Approval Criteria, the Raise it or Waive it Rule and the Right to Have the Hearing Remain Open. Staff stated that the nature of the application was a variance for the height of the fence along Country Club and Vanderbeck Roads and the brick wall along Boones Ferry Road. The applicant is Multi-Tech Engineering. Staff recommended approval with the condition that the applicant provide vision clearance at all intersections. Commissioner Schultz asked if the wooden fence is the same as the fence required for Henry Farms along Senior Estates. Staff stated that the applicant would have to clarify that. Mark Grims, Multi-Tech Engineering, 1155 13th St., Salem, stated that they had no problem with the condition of the visual clearance. He didn't believe that the new fence was the same as the Senior Estates fence. That is a solid fence. This new fence is not a total sight obscuring fence. Commissioner Frawley asked if the fence along Senior Estates would be on the property line. Mr. Grims answered yes. Commissioner Bjelland asked for clarification on item C, Exhibit D regarding the Homeowners Association will be formed to maintain this area. She stated that she thought that they were already going to have a Homeowners Association. Staff answered that they would have a homeowners association that would be responsible for maintenance of the rights of way. Chairperson Warzynski asked if there was anyone in the audience who wished A:\PCM\pcm11-9.95 SG:bw 2 ~ J - 38 to speak for this project. lowell Wykoff, representing the Woodburn Art Center, stated that he was here tonight to make sure that the fence that was to be put behind the art gallery and along the side to Boones Ferry Road would not block the sight visibility of their driveway. Staff explained that it would be back behind the right of way along their property line. Chairperson Warzynski asked if there was anyone who wished to speak against this project. There were none. She closed the public hearing. Commissioner Schultz stated that she felt that this fence and the fence along Senior Estates Astor Way should be uniform. Chairperson Warzynski stated' that she felt that the fence type had been discussed before. She was concerned if they would all be the same height. Staff answered that with the lattice part on the fence along Senior Estates they were not sure if it would be a bit taller or not. Commissioner Henkes asked if the Senior Estates portion of the fence done to appease the folks in Senior Estates. Commissioner Schultz answered that yes, it was done for that reason, she did not have a problem with the fence that is along Senior Estates with the lattice work along the top. She did not see any problem with it being the same type of fence but a little lower. She was concerned with the uniformity not the height. Staff asked if the applicant has any concerns about that. The applicant answered that he had no problem with that. Commissioner Schultz made the motion to approve project with the condition listed in the staff report and it be a uniform fence with the fencing along Astor Way. Commissioner Palmer seconded. Commissioner lawson asked for a clarification on the sight obscuring condition recommended by staff. He asked if this included all of the traffic that enters A:\PCM\pcmll-9.95 SG:bw 3 ~ J, .:.;0, - 38 and exits the subdivision, driveways as well as the street. Staff answered that visibility would be adequate. A vote was taken and the motion passed. B. Plan Amendment 95-05 Comprehensive Plan Text Changes o . Staff read the statement necessary to open the l1earing. Staff read the Approval Criteria, the Raise it or Waive it Rule, and the Right to have the Hearing Remain Open. Staff stated that the material has been updated. No goals or policies have been updated. The objective was to update facts and figures about the community. Staff stated that Jason Tuck, the Planning Tech, did a land use inventory and updated the figures in the Comprehensive Plan. There is some revision in the narrative, these revisions only'reflect the numbers. Commissioner Bjelland went through the draft document and made corrections to the type-o's. Chairperson Warzynski asked if there was anyone who wished to speak for this project. There were none. She then asked if there was anyone who wished to speak against this project. There were none. She closed the public hearing. Commissioner Palmer made the motion to approve Plan Amendment 95-05 - Comprehensive Plan Text Changes. Commissioner Henkes seconded. A vote was taken, motion passed. 6 CLOSED HEARING: Findings for Variance 95-09 Texaco Off Premise Sign. Commissioner Bjelland made the motion to approve the Findings of Fact for Approval of Variance 95-09. Commissioner Palmer seconded. Commissioner Lawson abstained from voting due to not being present for the previous hearings regarding this proposal. A:\PCM\pcmll-9.95 SG:bw 4 ~ ! - 38 A vote was taken and the motion passed. 7 REPORTS: A. lot line Adjustment 95-09 Henkes/Church of Christ Administrative approval was given. B. letter dated October 27, 1995 from Triplett Wellman Contractors regarding Woodburn Family Clinic Parking Revision Commissioner Palmer was concerned about the lease time frame. Staff stated that this was in the packet for the record, Woodburn Family Clinic or its representatives have not submitted any formal application for this parking revision. They are doing this at the present time at their own risk prior to getting approval to do anything. Commissioner Palmer asked if Tukwila owned the creek property, why does the city mow it? Public Works Director Frank Tiwari answered that there are easements in that area and the city only mows the easements. Commissioner Frawley asked if this area was wetlands? Staff answered that it would be determined at the time of their project submittal that it is not. He did not believe it was a wetland but it is a flood plain area. Commissioner Schultz asked why they asked for a revision of their parking? Staff answered that when they submitted the original proposal they knew that their parking would be tight. They did meet the minimum parking criteria. Staff at that time did have some concern that the minimum parking criteria people might be parking out on the street. No action from the Commission is necessary . C. Building Activity for October 1995 8 DISCUSSION ITEMS: A. Waste Water Facilities Plan - Frank Tiwari Public Works Director A:\PCM\pcmll-9.95 SG:bw 5 ~ J, .,.. 38 Frank Tiwari, Public Works Director, gave an overview of the beginnings of the existing treatment plant. It was started in 1974 and completed in 1979. It is currently almost at its 20 year capacity. The new facility will also be for a twenty year plan. He stated that it would take 39 million dollars to build this new facility. There are no grants available for the construction of the new facility as there was when the existing plant was built. If land use planning is done properly the new facility will last longer. He explained the treatment process of the new facility. He discussed the flyer that wou.ld be sent to every water/sewer customer in the city. He explained that the months of November, December, January and February would be used for the base rate for billing. Commissioner Frawley asked if Northland Cable had free time that Mr. Tiwari could put a presentation on for the general public. He felt that some people would not read the flyer. Staff stated that they would look into it. Commissioner Schultz was concerned with the quantity of water that Woodburn has. Mr. Tiwari answered that this time he was not worried about the quantity of water, maybe in 20 to 40 years. He stated that the city would like to contribute to a Proper Well Abandonment Program. Commissioner Bjelland stated she was concerned with the landfill. Mr. Tiwari stated that no wells were located north of Senior Estates nor would any be built north of Senior Estates. The landfill has test wells that they monitor for pollutants. 9 BUSINESS FROM THE COMMISSION: 1 . Landscape awards in December 2. Elect new Chairperson and Vice Chairperson in December 3. Re-appoint Commissioner Frawley to the Commission. 10 ADJOURNMENT: There being no further business the Planning Commission meeting adjourned at 9:20. A:\PCM\pcm11-9.95 SG:bw 6 ~ j .... ,.- 4A.1 MEMO TO: MAYOR AND CITY COUNCil FROM: CHRIS CHilDS, CITY ADMINISTRATOR ~ DATE: NOVEMBER 21, 1995 SUBJECT: BOARD/COMMITTEE POSITIONS The following positions on various city boards and committees are due to expire on December 31, 1995, or are presently vacant (the names of incumbents are shown in parentheses): Budget Committee Position 1 - (Vacant - V. Williams, Deceased) Position 2 - (Vacant - T. Will appointed to Planning Commission) Planning Commission Position 1 - (Walter Lawson) Position 6 - (laten Frawley) Recreation & Park Board Position I - (Lee Ehrens) Position II - (David On) Position III - (Vacant - S. Fofana-Dura/resigned) Position IV - (Vacant - M. Rodriguez/moved) Library Board Position IV - (Nancy Bowman) Cable TV Advisorv Board Position 4 - (A. C. Bakken) Position 5 - (Phyllis McKean) ~ , ~-a.::-:7 10A COUNCil Bill NO. i ~ ~ I ORDINANCE NO. AN ORDINANCE AMENDING THE CITY OF WOODBURN COMPREHENSIVE PLAN MAP DESIGNATION ON CERTAIN PROPERTY lOCATED EAST OF HIGHWAY 99E, WEST OF COOLEY ROAD, AND SOUTH OF MOlAllA ROAD FROM "SINGLE-FAMilY" TO " MULTI-FAMilY"; AMENDING THE CITY OF WOODBURN ZONING MAP FROM "SINGLE-FAMilY RESIDENTIAL" (RS) TO "MULTI-FAMilY RESIDENTIAL" (RM); GRANTING A CONDITIONAL USE APPLICATION FOR A MOBilE HOME PARK; APPROVING THE PRELIMINARY SUBDIVISION PLAT OF SAID PROPERTY SUBJECT TO THE TERMS AND CONDITIONS IMPOSED BY THE PLANNING COMMISSION; AllOWING A lOT LINE ADJUSTMENT; IMPOSING CERTAIN CONDITIONS OF APPROVAL; AND DECLARING AN EMERGENCY. WHEREAS, the Applicant filed applications to amend the City of Woodburn Comprehensi~ Plan Map from "Single Family" to "Multi-Family", to amend the City of Woodburn Zoning Map from "Single Family Residential" (RS) to "Multi-Family Residential" (RM), to grant a conditional use for a mobile home park, to grant site plan approval on that portion of the property where five Alzheimer patient care buildings are to be constructed, to approve a preliminary subdivision plat, and to allow a lot line adjustment, and WHEREAS, the Woodburn Planning Commission conducted a public hearing on August 24, 1995, and WHEREAS, the Woodburn Planning Commission granted final approval of the application in Site Plan Review Case 95-13, subject to certain specified conditions, and approval of this site plan application was never appealed to City Council, and WHEREAS, the City Council conducted a hearing on October 23, 1995, and directed staff to prepare Findings of Fact and Conclusions of Law in support of the approval of said applications before it, subject to certain conditions of approval; and WHEREAS, Findings of Fact and Conclusions of law have been prepared and are attached hereto, NOW, THEREFORE, THE CITY OF WOODBURN ORDAINS AS FOLLOWS: Section 1. The "subject property" consists of approximately 11.19 acres and is owned by Jerry Jennings and Jewel and Elmo Aldridge and is specifically identified as 5S, R 1 W, Section BOA, Tax Lots 100, 200, 300. Page 1 - COUNCil Bill NO. ORDINANCE NO. ~i.<i - Section 2. That the Woodburn Comprehensive Plan Map is hereby amended as to the "subject property" from "Single Family" to "Multi-Family", based upon the findings contained in Exhibit" A" . Section 3. That the Woodburn Zoning Map is hereby amended as to the "subject property" from "Single Family Residential" (RS) to "Multi-Family Residential (RM), based upon the findings contained in Exhibit" A" . Section 4. That the application is approved granting a conditional use for a mobile home park on the "subject property", based upon the findings contained in Exhibit "A". Section 5. That the Preliminary Subdivision Plat of the "subject property" is approved, subject to the conditions previously imposed by the Wopdburn Planning Commission, and based upon the findings contained in Exhibit" A" . . Section 6. That the lot line adjustment on the "subject property" is allowed, based upon the findings contained in Exhibit" A" . Section 7. That approval of the applications granted in Sections 2 through 6 of this Ordinance is conditioned upon the following requirements, which the City Council finds reasonable: A. The applicant, in conjunction with the City of Woodburn, obtaining a road approach permit from the Oregon Department of Transportation for June Way access to Oregon State Highway 211 prior to securing any development permits. B. If a road approach permit is lliU secured from the Oregon Department of Transportation, Conditional Use 95-02, lot Line Adjustment 95-05, Subdivision 95-03, and Site Plan 95-13 are denied C. Relocation of the mobile home park access from Audrey Way, north to June Way, not less than 150 feet from where June Way intersects Oregon State Highway 211. Section 8 This ordinance being necessary for the immediate preservation of the publiC peace, health and safety, an emergency is declared to exist and this ordinance shall take effect immediately upon passage by the Council and approval by the Mayor. Page 2 - COUNCIL BILL NO. 1681 ORDINANCE NO. 2162 ~ . , '10A Approved as to forY7:fvtr-~ City Attorney . , )(- 2/-7 ~- Date APPROVED: Nancy A. Kirksey, Mayor Passed by the Council Submitted to the Mayor Approved by the Mayor Filed in the Office of the Recorder ATTEST: Mary Tennant, City Recorder City of Woodburn, Oregon Page 3 - COUNCIL BILL NO. ORDINANCE NO. J ~~ --;.-.-. - 10A Exhibit" A" Page 1 of 30 CITY OF WOODBURN 270 Montgomery Street . Woodburn, Oregon 97071 · 982-5222 STAFF REPORT SITE PLAN REVIEW 95-13 I APPLICANT: Rick Givens Planning Resources, INC. 6564 SE Lake Road Milwaukie, OR 97222 II OWNER: Jewel & Elmo Aldridge 1750 Tabor St Eugene, OR 97401 III NATURE OF THE APPLICATION: The applicant is requesting site plan review approval of five (5) alzheimer patient care buildings. The combined site is approximately 1.79 acres in size. ~e.t:. t\1\~c:.~t'l\'i.N\ G IV RELEVANT FACTS: The site is located east of Hwy 99E, west of Cooley Road and south of Molalla Road. The property can be identified specifically as Tax Lot 200 5S,1W, Section 8 DA. The property that is owned by the Aldridge's will be adjusted to the most western portion of the site. . V RELEVANT APPROVAL CRITERIA: A. Woodburn Comprehensive Plan Goals and Policies B. Woodburn Zoning Ordinance Chapter 5 Permits and Enforcement Chapter 6 Planning Commission Chapter 7 Public Hearing Chapter 8 General Standards Chapter 9 Residential Standards Chapter 10 Qff Street Parking, Loading and Driveway Standards ~ .":::">""" .~ 10A Exhibit" A II Page 2 of 30 IV RELEVANT FACTS: land area: Approximately 11.19 AC The property can be identified specifically as Tax lots 100, 200, 300 5S, 1 W, Section 18DA The subject property is currently planned and zoned for single family use. It is contiguous to two dead-end roads, June Way and Audrey Way to the south. There currently exists a house and out-buildings that are proposed to be removed. Single family residential homes exist to the south, the current city limits is located to the east, State Hwy 211 is to the north and vacant commercial office zoned property is to the west. The Woodburn Zoning Ordinance per Chapter 26 Multiple Family Residential District allows Mobile Home parks as a conditional use. 'However, according to the Chapter 446 and 91B, Division 600 Building' Codes Agency of the Oregon Administrative Rules, the State is responsible for building standards on site. This responsibility has been delegated to Marion County. The Planning Commission has the authority to grant or deny conditional use approval of the applicants request. The applicant will work with the Public Works Department and Planning Department regarding off-site improvements, but the County will be responsible for reviewing the actual construction park. V RELEVANT APPROVAL CRITERIA: A. Woodburn Comprehensive Plan Residential Land Development Policies Housing Goals and Policies Public Services Goals and Policies Transportation Goals and Policies B. Woodburn Zoning Ordinance Chapter 5 Permits and Enforcement Chapter 6 Planning Commission Chapter 7 Public Hearing Chapter B General Standards Chapter 9 Residential Standards Chapter 10 Off Street Parking, loading and Driveway Standards Chapter 14 Conditional Use Chapter 15 Zone Change Chapter 16 Comprehensive Plan Amendment Procedures Chapter 19 Manufactured Dwelling Standards Chapter 26 Multi-Family Residential District Chapter 39 Mandatory Parkland Dedication of Cash-in-lieu ~ J 2 - lOA Exhibit II A" Page 3 of 30 C. Woodburn Subdivision Ordinance D. landscape Standards E. Sign Ordinance Goals and Policies for the land Use Plan Residential land Development Policies The residential land development policies A-l through A-11 have been addressed by the applicant. (See page 2) A-l. Residential areas should be designed around a neighborhood. Neighborhoods should be an identifiable unit bounded by arterial non-residential uses, or natural features of the terrain. The neighborhood should have a community facility, such as a school, park, or privately owned community facility to allow for interaction within the neighborhood. Staff: The proposed development will be an identifiable neighborhood. It will be maintained under one ownership as a manufactured home park and a patient care facility . The proposed uses will be surrounded by fencing and vegetation. The manufactured home park does not indicate any open space or community facility within the park. A-2 Living Environment - Developments in residential areas should be constructed in such a way that they will not seriously deteriorate over time... Staff: The applicants request for the manufactured home park will be reviewed by Marion County and will be subject to current standards. The care center has been reviewed by staff and is subject to review by Marion County for fire, life and safety and is subject to the Uniform Building Code. A-3 Development should promote, through the use of moderate density standards and creative design, a feeling of openness and spaciousness with sufficient landscaped area and open space to create a pleasant living environment. ~ J 3 lOA . Exhibit" A II Staff: The lot sizes for the park are approximately 5-6,000a~uirQf 30 feet. The care facility units exceed the minimum lot standards per the zoning ordinance. A-4 Streets in residential areas should be used by residents for access to collectors and arterial. Staff: The proposal provides for direct access to the extension. of June and Audrey Way which then prov.ides direct access to Molalla Hwy which is a major arterial. A-5 Residential developments should strive for creative design which will maximize the inherent values of the land being developed and encourage slow moving traffic. Each residential development should provide for landscaping and tree planting to enhance the livability and aesthetics of the neighborhood: Staff: The applicant has provided for a creative design in the following ways: Providing for the extension of June and Audrey Way to Molalla, combining and the coordination of three parcels of property and two property owners to provide for a mix of several uses. Landscaping and buffering are a requirement and a condition of approval. A-10 High density residential areas should be located so as to minimize the possible deleterious effects on adjacent low density residential developments. When high density and low density areas abut, density should decrease in those areas immediately adjacent to low density residential land . Whenever possible, buffering should be practiced by such means as landscaping,sight-obscuring fences and hedges, and increased setbacks. Staff: The landscape standards address this policy in that a buffer 1 5 feet wide and fence is required where single family abuts multi-family. The applicant has also voluntarily placed 7 single family lots between the park and the existing residential area to the south. '~ J 4 10A Exhibit "A" A-11 Traffic from high density residential areas should havf~~c~s>f 30 to collector or arterial streets without going through other residential streets. Staff: As part of a complete application, the applicant was required to provide a traffic impact study (see attached). Staff concurs with the applicants response to this policy. The extensions of June and Audrey Way will provide direct access to the north to Molalla Highway. Housing Goals and Policies G-1-1 The City will insure that sufficient land is made available to accommodate to growth of the City. This requires that sufficient land for both high density and low density residential developments is provided within the confines of the growth and development goals of the City... Staff: According to a letter dated September 9, 1992 from the Department of Land Conservation and Development, the City provides for approximately 1B % of future housing for multi-family development. This percentage is extremely low according to DLCD and any actions to reduce this ratio will be opposed by OLCO. Since 1992, 1B acres has been added to the current inventory. Attached with the staff report is a copy of the land Use Inventory for 1995. There is approximately 78.5 acres of multi-family land that is undeveloped within the current city limits. One hundred and two acres are outside the City Limits. Public Services Goals and Policies It is the goal of the City to provide adequate public services to all areas of the City to include: sewer lines of adequate capacity; water lines of adequate capacity for both domestic supply and fire fighting capabilities; and storm drainage to prevent flooding of valuable property where feasible. Staff: Sewer, water and storm drain lines are available. It will be the responsibility of the developer to construct the infrastructure that is needed for this development to occur. ~ ~ 5 - Transportation Goals and Policies 10A' Exhibit" A" Page 6 of 30 Staff: The applicant has provided a traffic impact study. It has been reviewed by the Oregon Department of Transportation and staff. The public works department has submitted comments (see traffic impact study comments from Randy Rohman, Public Works Program Manager). The term land Use 240 is a classification given to mobile home parks, land Use 210 is the classification given to single family detached housing in the Institute of Transportation Engineering Manual. The impact from the proposed uses as well as the existing single family development to the south was analyzed. The Oregon Department of Transportation has jurisdiction over Molalla Highway and will decide what improvements will be warranted by the existing and proposed development. In summary, the traffic study for the proposal is adequate, however, the traffic generation from the existing single family development to the south is underestimated because the traffic engineer classified it as a mobile home park and nota single family detached housing. Woodburn Zoning Ordinance Chapter B General Standards Section B.190 Vision Clearance Staff: The site plan indicates a landscaped area at the intersection of the June Way and Molalla Highway. The applicant will have to comply with this standard so as not block vision clearance areas. Chapter 10 Off Street Parking, Loading and Driveway Standards Section 10.080 Driveway Standards Staff: The park will be review and approved by Marion County, but all driveways will be reviewed and subject to (a) through (j) as applicable to this request. All driveways will be subject to review and approval by the Public Works Department. Chapter 14 Conditional Use Section 10.070 Findings of the Planning Commission (a) That it has the power to grant the Conditional Use; (b) That such Conditional Use, as described by the applicant, will be in harmony with the purpose and intent of the district. ....~ 6 - lOA..... Exhibit "A" Page 7 of 30 (c) That any condition imposed. is necessary for public health, safety or welfare, or to protect the health of safety of persons working or residing .in . the area, or for the protection of property or improvement on the neighborhood. Staff: The Planning Commission does have authority to review and require conditions of approval .as are necessary for this proposal. The development necessitates a multi-family designation. The lots are approximately.S-6,000 feet. Standard residential lots are 6,000 square feet. . Chapter 15 Zone Change Procedures 1. There is a need for the use proposed. Staff: The applicant has addressed this approval criteria . .adequately.(page 7) The need would be indicated by current market conditions as well as the City's current inventory of multi-family land. The Department of Land Conservation and -Development has indicated in order to comply with state wide planning goals 10 and 14, the City is in need of increasing the stock of multi-family stock. 2. Show that the particular piece of property in question will best meet that need. Staff: The applicant has addressed this approval criteria adequately. (page 5,6,7) The site consists three parcels of property that are available for development within the City's Urban Growth Boundary. The access to Molalla Highway via June and Audrey Way is also advantageous for this type of develo.pment. Chapter 16 Comprehensive Plan Amendment Criteria Section 16.050 (a) The proposal complies with all applicable Statewide Goals and Guidelines. (b) The proposal complies with the remaining Goals and Policies of the Comprehensive Plan (c) There is a clearly demonstrated public need for the proposed amendment. (d) The proposal best satisfies the public need. Staff: The applicant has addressed this approval criteria adequately (pages 5,6,7). The Statewide Planning Goals have been addressed. The Comprehensive Plan goals and policies have addressed previously in this report. 7 - COMPREHENSIVE PlAN AMENDMENT AND ZONE CHANGE ." . lOA E~hibit "'A" Page 8 of 30 I. GENERAL INFORMATION Applicants: Elmo & Jewel Aldrige 1750 Tabor Street Eugene, Oregon 97401 Jerry Jennings P.O. Box 32 Qackamas, Oregon 97015 Legal DeScription: "Tax Lots 100, 200,& 300 Marion County Assessor's Map 51W 8DA II. NATUREOFTIlBAPPUCATION: The applicants are requesting a plan map amendment and zone change in order to rezone property from single famIly (RS) to multi-family residential (RM). III. RELEVANT FAcrs: The site is located east of Hwy 99E, west of Cooley Road and south of MolalIa Road. The combined acreage of the subject property is approximately 11.19 acres. Concur- rent applications have also been filed for a lot line adjustment, subdivision, conditional use permit, and site plan review in order to allow for planned site development. Jewel and Elmo Aldridge presently own Tax Lot 200, the center of the three parcels which make up this site. The proposed lot line adjustment will move the property under their control to the west side of the tract. They propose to develop this 1.79 acre portion of the site as "Woodburn Care Center", an assisted living facility for Alzheimer's patients. The 1.79 acre tract is proposed to be divided into 5 lots contain- ing five modular care buildings, an office/recreation center, and a storage building. Jerry Jennings proposes to develop the balance of the property as a seven acre, 40 unit, mobile home park and an additional seven lots for placement of individual mobile homes. In April of 1993, the planning staff initi~ted a series of zone change applications in order to increase the amount of multi-family land within the City of Woodburn's 1 10A " Exhibit itA" . . . Page 9 of 30 Urban Gro~h Boundary. This was a result of a letter dated September 9, 1992 from' the Department of Land Conservatjon and Development. The letter, attachedWiih this submitiaI, states that the at)' of Woodburn has provided for 13% of future devel- opable land for multi-family use. A later City staff inventory of current housing and future developable land within the Urban GroWth Boundary indicated 'approximately 14% of land within the City's UGB is planned for multi-family. Staff did npt have th~ ()pponunity to continue to with the legislative zonechanges'3itd" ,. comprehensive plan map amendments. In 1994 an applicati.on for a plan map amendment and zone change to RM for the subject property was submitted by previ- ous owr.ers for City review and was subsequently denied. That application did not include a specific site plan and, therefore, the applicant was unable to adequately address City concerns about buffering of adjacent single-family areas, potential tr8ffic impacts on local streets, and other issues~ With the change in ownership and the preparation of detailed site plans, we believe these concerns can now be appropriately addressed so thatthis application maybe approved. . ' . IV. RELEVANT APPROVAL CRITERIA: A Woodburn Comprehensive Plan Residential Land Development Policies Administration and Enforcement Policies Housing Goals and Policies B. Woodburn Zoning Ordinance Chapter 5 Permits and Enforcement Chapter 6 Planning Commission Chapter 7 Public Hearing Chapter 15 Zone Change Procedures Chapter 16 Comprehensive Plan Amendment Procedure Chapter 22 Single Family Residential District Chapter 26 RM-Multiple Family A Woodburn Comprehensive Plan: Po/icy A -1: Residential areas should be designed around a neighborhood concept... Comment: The proposed site plan for the project blends various residential uses unobtrusively into the existing neighborhood. The extension of June Way and Audrey Way to Molalla Highway provides for traffic from the multi-family area to exit the project without impacting single-family areas to the south. Buffering, in terms of fencing and landscaping, will further mitigate potential impacts. Finally, the intensity of the uses proposed, a mobile home park and care center 2 - 10A '. . Exhibit" A" P.age 10 of 30 rather than high density apartments, is consistent with the character of the surrounding neighborhood. Policy A-2: Living Environment - Developments in residential areas should.be constructed in such a way that they will not seriously dl!!eriorate over time. Zoning' ordinances should be strictly enforced to prevent encroachment of degrading non- residential uses. Construction standards in the State Building Code shaD be vigor- ously enforced, and ifnecessary,' 4,dditilJnalstan4ardsthe City delernUneSslioUldhe ' imposed to insure non-degrading housing units, should be enqouraged by the City. . Comment: This policy is mainly a guide to action by the' City. However,the proposed development has been planned to comply with all applicable Qty and State standards. The applicants have a direct inter~t in making sure that the properties do not degrade over time in order to maintain rental incomes. Policy A-S: Development.should.promote, through the use o/moderate densitY standards and creative design, a feeling of openness and spaciousness with suffICient landscaped area and open space to create a pleasant living envirc?nment. Comment: As shown on the site plans for the Woodburn Care Center and the Woodburn Crest Mobfie Home Park, density has been kept low, with ample yard areas around the structures and significant landscaping planned. Policy A -4: Streets in residential areas should be used by residents for access to collectors and arterials. Residential streets should be designed to minimize their use for through traffic, however, whenever possible dead-end streets and cul-de-sacs should be avoided. Comment: The proposed site plans provide for direct access from the project to Molalla Rd. via the extension of June Way. Because MolalIa Rd. provides a direct connection to Hwy. 99E and adjoining commercial areas, no significant impact upon residential streets to the south is h1cely. The site plans provide for a connection of June Way and Audrey Way. No dead-end streets are proposed. Policy A -5: Residential developments should strive for creative design which will maximize the inherent values of the land being developed and encourage slow moving traffIC. Each residential development should provide for landscaping and tree planting 10 enhance the livability and aesthetics of the nelghborhood. Comment: The site plan provides a creative solution to the use of this property by providing for the blending of several uses (mobile home park, mobile home lot'), and -care center facilities) in an integrated fashion. The site plan indicates that landscaping and buffering win be provided in a manner consistent with this policy and the provisions of the zoning ordinance. 3 - 10A Exhibit" A " Page 11 of 30 Policy A-6: Non-residential uses should be preve.nted froni locatulg in residential neighborhoods. Existing non-confonning uses should be phased out as soon as ~~W~ . Comment: No non-residential uses are proposed. Policy A-7: Home occupations and combination business aiUl home should be allowed if tlte residential character is unaffected by the use. Comment: No home occupations or businesses are being proposed at this time. Policy A-8: High traffIC generating non-residential uses should not be located in such a manner as to increase traffic flows on residential streets or residential collectors. Comment: No high traffic uses are proposed. Policy A-9: Industrial and commercial uses which locate"adjacent to residential areas should buffer their use by screening and design controL.. Comment: Not applicable to this proposal as no industrial or commercial uses are proposed. Policy A-IO: High density residential areas should be located so as to minimize the possible deleterious effects on adjacent low density residential developments... Comment: The subject property is bounded by single family on two sides, to the east and to the south. The proposed site plan addresses this concern in two ways. First, the proposed use is low intensity multi-family residential and, by its nature is more compatible with single-family development than a high density apartment complex would be. Mobile home park spaces and individual mobile home lots abut nearly all of the adjacent low density residential lands. Only one lot abuts an assisted living unit. The assisted living units are also low impact uses with little noise or traffic associated with them. Second, the site plan will conform with City buffering requirements by providing a 15 foot buffer and 7 foot high fence where abutting single-family areas. The property to the west is zoned commercial. A 10 foot wide buffer and 7 foot fence will be provided along this side of the property as well. A landscape strip 5 feet wide will1Je provided along street frontages both within the development and along Molalla Road to the north. The proposed low intensity of the land use and the implementation of City buffering standards will seNe to minimize potential impacts on low density developments. 4 .~ ~ 10A Exhibit." A " Page 12 of 30 Policy 0.1-1: The City will ensure that sufflCient land is nuzde available to accom- modate the growth of the City. 71Us requires that suffICient landfor bOlh high density and low density residential developments is provided within the confines of tlie growth and development goals of the city. Comment: As evidenced by both the Department of Land Use and Conserva- tion letter and the inventory conducted by City s~ the amount of multi-family land in the city is low. approval of this application will assist in complying with this policy. Policy 0-1-2It is the policy of the City to encourage a variety of housing types to accommodate the demands of dU! local housing market. Comment: The proposed zone change and plan map amendment comply with this policy in that they will allow for an increased variety of housing types avail- able in the city. Policy G-l-4: To provide for persons living in the community of a lower income, the City will accept its regional share of low income housing. 17ais policy is not intended to provide an overabundance of /ow income housing which would encourage undue migration of low income persons. Comment: While the proposed development is not aimed specifically at a low income market, it is fair to say that manufactured housing is more affordable than conventional "stick built" housing. Therefore, the approval of this applica- tion is in general supportive of this policy. B. Woodburn Zoning Ordinance Chapter ~6 Comprehensive Plan Amendment Procedures A Plan Amendment is any change to the Woodburn Comprehensive Plan text or map. 5 ~ 10A Exhibit" A It a) Vre proposal complies with all applicable Statewide Goals and GuF[Je~lJJs~ of 30 Comment: The City of Woodburn's Comprehensive Plari and accompany- . ing ordinances were acknowledged as being in compliance with statewide goals at the time of periodic review in 1989~ The purpose of the proposed map amendment is to maintain compliance with these statewide goals. At the present time substantial evidence indicates that the City needs addi- tional multi-family lands in order to remain in compliance with 00al10- Housing. The approval of this application will assist"~ achieving this objec- tive. b) 1he proposal complies with die remaining goals and policies of the Compre- hensive Plan. Comment: The applicable goals and policies have been addressed in the preceding sectiOI} oftltis application report. . ." . c) There is a clearly demonstrated public need for the profXJSed amendment. Comment: Both the Department of Land Use and Conservation and City staff have found that there is a need for more multi-family land within the city's UGB. d) Vie proposal best satisfies dIe public need. Comment: There has been a demonstrated need for more multi-family land. This particular site is one of ten sites that city staff originally included in their proposal for a potential zone change to RM after a careful review of all potential sites which could be put to such use. Meeting the need for more multi-family lands as identified in the DLCD letter and the staff's analysis will require more .land than just the subject property. Approximately S2 acres of land, including the subject property, were included in the original staff proposal. This site, however, is especial- ly well suited to meet this need. The site has direct frontage on Highway 211, an arterial street, and is inclose proximity to Highway 99E (a major arterial) and Cooley Road (a collector street). There is no need for traffic from this site to pass through local residential.. Additionally, the subject property has exceIlent access to public services. . City water is available in June Way and Audrey Way. Sanitary sewer has been extended onto the property from the end of Audrey Way. An 18 inch storm sewer is available at the end of Audrey Way to accommodate storm draimige from the site. Finally, the site is in close proximity to commercial areas along Highway .._ 99E to the west of this property to provide for the needs of future residents. 6 ~ " 10A Exhibit "A" Page 14 of 30 Chapter 15 Zone Change Procedures 1. Show that the request is in confonnance with the ComprehenSive Plan. Comment: The applicable comprehensive plan policies have been addressed in this report. The zone change request eannot be appr6vedunleSsthe comprehen- sive plan map amendment is recommended for approval by the planning com- mission and approved by the council 2. Tizere is a public need for dlis change. Comment: The city does not have adequate multi-family land, as evidenced by the attached letter from DLCD and city staffs own inventory. Approval of this application will provide about21 percent .of the land area originally proposed by . staff to be redesignated for multi-family development in order to meet this need. 3. nUlt need is best met by this proposal. Comment: Approval of this site for multi-family development best meets the identified need because the site has exce]]ent access to the transportation system with frontage on Hwy 211 and close proximity to Hwy 99E and Cooley Road, the site is in close proximity to commercial areas to meet needs of future residents, the site has fun city water, sewer, and storm sewer services available at the present time, and the site is one of those deemed suited'for such use by City staff following their own review of the existing vacant land supply in the city. 4. There is no other available and appropriately zoned land in the vicinity. Comment: The DLCD letter and the City staffs inventory indicate that the existing supply of multi-fanuly zoned land is insufficient to meet identified needs for such use. Therefore, no other available and appropriately zoned land in the vicinity will achieve the comprehensive plan's objective of providing for a full range of housing types to meet the needs of city residents. 5. Petitioner cannot make a reasonable use of the land as it is cUlTently zoned. Comment: The subject site certainly can be developed for single-family housing under its present zoning. However, at issue under this standard is whether such use woulp constitute a reasonable use of the property. The DLCD letter and the. City staff inventory indicate that there is a need for multi-family development in the City of Woodburn. For all of the reasons outlined ~bove, this site is very well suited to meet this need. Development for low density housing, therefore, would 7 .~ 10A Exhibit" A" not be a reasonable use of this property and would eliminate this site fronf~~t~ 5 of 30 ing in meeting tl1e need for multi-family lands. v. CONCLUSION: Evidence in this record indicates that there.is a need for additional ~u1ti-family land in Woodburn. This report.has demonstrated tltat thesubjecfpropertyis ideally suited..to ... aid in meeting this need arid that the proposal conforms with all relevant goals and standards. The proposed development of this site as a mobile home park and care center is low in intensity in comparison with potential apartment development which could occur under the RM zoning. Therefore, with appropriate buffering as shown on attached plans, this. proposal will be compatible with surrounding low density devel- opment. We ask that the City approve this request. 8 10A Exhibit "A" Page 1.6 of 30 ~ .... . -..:" '.' Chapter 26 Multi-Family Residenti.al District Section 26.030' Conditional Uses When au~horized unde~ the procedure provided for Conditional Uses in t~is' , ordil)anc~, the followingus~s ,~i11 be permitted in an RM Di,~trict: ...... . :", .... 'l: .-: I, .,:.,: r., '. ", ...... : ~..~. . " '-. .... ..: .' ". .," . .....'.;.. .. .,~ ,: ',:', .. ~"'_":':"" (b) Mobile Home Park Staff: The applicant is requesting conditional use approval of the mobile hqme park.. ' . ". . . .~.'.' . .- ". Chapter 39 Parkland Dedi~ation and Cash-~n-lieu . '. . . . .'. " . . .. . , . .,; : ,., ':. ';'.:.,..,., ,'. :~'" .:~. St~ff;". :tJ)~.,~.!lP'p.lic~.ri(: ~~~II';'~~.\requ{~~~" .'10 ,:p'~Y:~~~~~':f.~q~!~~.,.p.a(~'.;.:,:::"::'!", : ......... '.' .' :.. .....,.. .-'~.wO~d~t s~::;~::~::n~';~,~;t~e:;:". .":e{( :..::.: ;"~}..,; ::,;':::..,:j(}..:.';..:',-}':.; . ' Staff: The applicant has:' submitted 'the information as required' for' a . subdivision and lot line adjustment. Therefore, this standard. has been satisfied. landscape Standards Staff: The applicant will be responsible for providing on site landscaping in accordance with the landscape standards. The applicant has provided substantial evidence the landscaping standards can be met. A 15 foot buffer is required where single family abuts multi-family. Sign Ordinance Staff: The applicant has not provided any sign drawings at this time. Any proposed signs will be subject to review by Planning Staff. The building official will issue necessary permits for signs. 8 - 10A Exhibit n An Page 17 of 30 VI COMMENTS FROM OTHER DEPARTMENTS: Attachment A Public Works Attachment B W~qdbur~' Fire Ois,trict AUact:lment,.C, Buildin-g, Oepsftmerlt", " 'Attachment' 0 . Wastewater" '. Attachment E Planning Attachment F Oregon Department ,". '. ..... .." ... . .... . -. ~. . ~ .~- ,,",",:,..1., ..0 ,", ..0.. . ,. :..;. . VII "CONCLUSION: .. . . '. The applicant is ,requesting ~ 'Comp,rehen~iye 'Plan Amendme~t and:,Zone Change " , , " ,. from single family,'less than 12 units per acres,to mUlti..family.mpre.than' '12 units' per, '; , " '.',., ....... ." "..: ~ .". :".....: ~;.~........:..~......, ~...., ..:........~.. .~.':..,1I.......: .......,....... .........,'r"'.......<. ";" ."( c ;',,>: ',: :):ic~e~... ,Th~se~tuilJges jue'"beingreqllest~d 'scf'that :th~: 'lI,pplicai:lt ,c~nrrequest"'H ',,' ~:".' , ',,' ,',:'" 'cooditio'n~luse, ~pprovai.Qf 8"40 unit'"fTlol;lile home~'p~rk.: 1,0 '8ddiliof:,,-~"e ~ppllca,nt :',:":' ';.' ,..: " " .... " ..' '.....,:. is 'also 'rego~stlngj~il~ 'RI~ri' re\7i~'!.'i.;,oJ:,;d) Urtit: ~Iztleimer 'c~re<c~Ii~~r.;:.,~ '~Jjpljcafif--\,::,' ,,:'~: '"',, , ..' ,,' '"is "reClu'e~ting ap,prov~t of 'subdivision and ~dministrative "ap'proval of a, 'fot line.,', ",', adjustment ,to ,divide up the three patent' parcelsamol1g 'two property owners. " ' ' " VIII RECOMMENDATION: I. Deny Application and direct to staff to prepare findings II Approve Application III Approve Application with the following conditions A. Zone Change Comprehensive Plan Map Amendment is subject to City Council approval. B. Conditional Use approval of Manufactured Home Park 1. Obtain approval from City Council of Plan Amendment and Zone Change. 2. Comply with attachments A - F 3. The proposal is subject to approval of a approach road permit to Molalla Highway from the Oregon Department of Transportation. 9 - lOA Exhibit n A n Page 1B of 30 ." ". 4. . Provide final landscape plan to Planning Department. Plantings . shall be watered regularly and in a manner appropriate for the specific. plant species through the first growing season, and dead and dying plants shall be replaced by the applicant during the next 'planting seaso.n.. ."No.. buildings, structures, storage of · :':m~~erial;':or.: .p'ark,og.~all..be;:permitte(twithjn:the"'f~qulred" :..-". .. latidscapeand buffer 'areas shall be maintajned and kept free of . all debris, weeds and tall grass. This 'also applies to' the landscaped area within the street right-of-way. 5. 'The'applicant shall provide for ~ priva~e'cOmmunity facility':on' . site (open space/tQt lot). , . .... ::,,:~. ..,:: ~.~~yid~ ,u9j.f9.:r~. S.~~.,9~s~u:r!f'g J~n~ing.,arol,lod e,ryti(e. P:r9P~~ '..... ~... .' _ Applicantsh~'1 provideeVjdencethatlarid$Caj:ledateaslncluding: ..... . . . ..... .: . ...., '. R;O~W. a.rid'buffering'.a~j~c.ent~o slngle.farnily..residElntiel.ere.8s.': '-:..' '. . . ..' '. . .. . ..,'.' .'. ~ ...... r.". . . ." .. ... .......... .: '. .... ..".,.., '. : . '. .: '~"';.:> .....': -:- .. .:-: ;'.: . Buffei'i.~g" .a.nd.....~enoing:-:..shall-:: .-be' ..:.in~...place: '.ptIQr'-:..to ':'\~ny: '. --. '. :.-- . . manufactured homes ~eingplaced on site:' .:" ". : . :. . . '. . .. ". '... . '.' . "" . 7. Meet vision clearance standards at intersectio~s per Chapter 8. B. Meet Chapter 10 parking, loading and driveway standards. 9. Provide lighting plan per section VI of Standards Document for Site Plan Review. 10. On site construction shall not commence until improvement plans have been reviewed and approved by the Public Works Department and all right-of-way permits, non-remonstrance consent forms are signed. 11. The final plans shall conform to the construction plan review procedures and standards. 12. Final plans shall conform to the City of Woodburn standard specifications and all state building codes. c. Lot Line Adjustment and Subdivision 1. The recorded lot line adjustment and subdivision must be in substantial conformity with the tentative plan for the proposed lot line adjustment and subdivision. 2. Prior to recordation with Marion County: The applicant shall submit a copy of the survey and plat indicating to the Engineering Department. 10 or 10A Exhibit nAil Page 19 of 30 PLAN REVIEW WOODBURN CREST Mobile Home Park! Subdivision A. GENERAL CONDITIONS 1.' Final plat shall be platted ,according to Standard Surveyin'g Practice, approved and recorded within Marion County. . , 2. 'i;=inal plan shall conform to the Construction Plan Review Procedures and Standards. 3. The owner/applicant shall be required to enter Into an Improvement agreement as outlined in the Woodburn Subdivision Ordinance, Chapter 111, Section 6. 4. Existing on-site sewage disposal systems and/or water wells shall be abandoned in conformance with state regulations. 5. No natural storm runoff shall be blocked by this development. 6. Mobile home park shall comply with Oregon Administrative Rules, Chapter 19, Division 600. , 7. Applicant is responsible for obtaining permits and/or approvals from other agencies, whether county, state and/or federal. 8. All city maintained facilities on private property shall require 16-foot wide easements; also, franchised utilities shall be contacted for any additional easements that may be required. 9. All work shall conform to the City of Woodburn standards and specifications and all state building codes. B. STREET 1., Improvements and accesS requirements on State Highway 211 is controlled and permitted by the Oregon Department of Transportation, the final plan shall conform to their conditions of approval. 2. The proposed extension of June Way and Audrey Way will be public roads and shan conform to city standards and specifications. 3. The interior mobile home park street will be private and shall comply with Oregon Administrative Rules, Chapter 918, Division 600. 4. Driveway approach from the private park street shall be concrete and shall comply to the City of Woodburn commercial standards. Attachment A - c. DRAINAGE 1 OA Exhibit" A .. . Page 20 of 30 1. This drainage system currently discharges into a detention system, no additional . detention will be required unless the proposed runoff exceeds the capacity of the existing system. Applicant to provide hydraulic/storm runoff analysis. 2. Drainage system within the mobile home park shall be a private system. ~. Storm sewer sizing, basin locations, etc. will be reviewed during the construction plan. review process. D. SANITARY SewER 1. The development can be served by the existing sanitary main as proposed. 2. An existing six-inch diameter sanitary sewer force main traverses across. this property within a SO-foot wide easement, approximately in a northerly extension of June Way. This needs to be shown and addressed as to how it is to be handled. 3. The sanitary system within the mobile home park shall be a private system. E. WATER 1. The existing 8" dia. and S" dia. water main at the end of Audrey and June Way shall serve this development. - 2. The water mains shall be extended as shown on Attachment II A II subject to fire hydrant locations. The main providing fire protection and/or metered service connections shall be a city maintained facility. 3. Meters may be individual or grouped; staff recommends individual. The applicant has proposed a single master meter. As proposed, the city does not support this. The city main providing fire protection is a dead end and cross connection is an issue. 4. Provide sixteen-foot wide water main easements for mains and meters located within the park or private property. 5. In-line valving will be addressed during the construction plan review process. 6. Fire protection shall be as per the Woodburn Fire District's Condition of Approval. \o'OBNCRST - 12ft D1R~ p Exhibit "A" _ __ _ ~ 21-G.f-aO ~- 7 .J .,~. ~' I(F\( (\,.Pt - Exhibit n A n Page 22 of 30 10A T A Toodbum.. VV~ . DIstrict Memo To: Teresa Engeldinger, Planner City of Woodburn From: Bob Benck, Fire Marshal Woodburn Fire District Re: Molalla Hwy./ Cooley Rd. Project Date: June 28,1995 SITE PLAN REVIEW COMMENTS WOODBURN FIRE DISTRICT A. ACCESS : Will there be on street parking in the mobile home park? Do the curved portions meet the minimum radius requirements of 29 Feet inside and 45 feet outside? , B. FIRE FLOW: Minimum flow requirement is 1 000 gpm for mobile home park and 1500 gpm for the assisted living houses. C. HYDRANTS: Hydrants must be spaced so that no property is more than 250 feet from a hydrant. D. SPRINKLERS / FDC : The Assisted living buildings will require an NFPA. compliant sprinkler system. The FDC shall be located off of the building at a location acceptable to the Fire District. ALARM SYSTEM : As required for an 1-2 occupancy in the assisted living buildings F. PREMISE IDENTIFICATION Street address numbers must be of contrasting material with its background, and visible from the public way. G. CONDITIONS FOR CONSTRUCTION : Approved building permits and plans must be on site. The water supply system and hydrants 1776 Newberg Highway Woodburn, Oregon 97071 Attachment R - Exhibit "A" . ./ 10A Page 23 of 30 T A Toodburn V~~ Dlslrid G. Continued: must be in place and acceptable to the city prior to the beginning of combustible construction. H. BUILDING PLANS : All plans must comply with Building Codes as adopted by the City of Woodburn. Uniform Fire Code compliance as adopted by Woodburn Fire District and the State of Oregon. Sprinkler Plans and the Fire and Life Safety review will be conducted by Marion County Building Dept. and must comply to their review. ~ 1776 Newberg Highway Woodburn, Oregon 97071 - '. . '.' Exhibit" A" -' Page 24 of 30 1 OA SUBDIVISIONI SITE PLAN REVIEW -- PRE-APPLICATIONI NOTES .-- ."",." ,.,.",. #f/IIft#..I"w/> --. ".,.. ,.,., "..". ,.." ,.,., ,...., ,.... "... ,.,., ,.,., ,...., ,.,., ,...., ,...,. ~ "..", ,.",. ,...., ,.,.". ,.,.". ,.,.",. ,.,.". REQUEST DATE: ~-c)~95 DEPARTMENT: 6w\cti~ CONTACT PERSON: Teresa Engeldinger, Planning Dept, 982-5246 APPLICANT: Ric.K 6-ivVJS -f~r CJe$lvd~' E/r~o Aldrige. TYPE OF PROJECT: '3PR CJ5-1.!3, .s~~ PJ::;r? fJ~v."es-.Jpr CA~~-I!~~r"Ic(-. S!wv5e5, DPJf(e, pe(.,~.t:{~? bw.rtr,''t / 5:oYQ.~ ():/'fId7. PROJECT LOCATION: ~u..:/h oil /J1()/al/tf I/lUy (Htur ~/I) . 'Br/JtJHn 1/1'./,/ qqe 1;' ~"if>o/ I'<..'W CONFERENCE -. S5,,/WJ eDA /,( 100, dCO, ~ PLACE: Conference Room Woodburn City Hall DA TE:.JUly (;, , 1995 TIME: /: 80 GENERAL INFORMATION TO APPLICANT I have read the information sheet provided me and understand that which is pertinent to my Site Plan ReviewlPre-Applicatioh request. All materials are to be collated and folded. , Signature - Ownerl Agent DEPARTMENT COMMENTS ALL fZ4;u.;' S;!ALL ')IF ~t1-J';,rr~""d ~ ellv ~ -f! LVCH>'''v,."v .for , I . /1I~.(&o-P C~h'r f,r': LIFE t- ~/Jf~Ty /pLA/v rEt/Ii:!"uJ. ALl SDc.. . PEES oS /).ALl... h IE PAl/) prtt:rr To ~~/Ys~~ h~ , , THE FOLLOWING IS REQUIRED AFTER PRE-APPLICATION CONFERENCE: -1) Eight (B) copies of Final Plan must be brought into Public Works 2) "As Builts" must be provided prior to issuance of the building permit SPRPRE. FM Attachment C Exhibit" A" .. 'Page 25 of 30 1 OA SUBDIVISION/ SITE PLAN REVIEW - PRE..APPUCATJON/ NOTES ..............~~...~___...~#fI/IIII#.....,.,.#f/IIItI#~~,.,.--...,..........--......---------...."..,. REQUEST DATE: ~ -;)5- 95 DEPARTMENT: /f..J1~ CONTACT PERSON: Teresa Engeldinger, Planning Dept, 982-5246 APPLICANT: RiU< 6-illV)S ';~y' ue;Ajll~' Elmo A"dr,.~ 'TYPE OF PROJECT: , PRo: Cf5-I.5, .s~c: pjt;n. lfe1/"~j,..1 c; Cti ~e ":.~"I/Ir.f' .5 ho~se. ~ o{JlfCc" Pec"eP--f:I01 bw!tlh,t, '5.f'OY"41__~ c.~'-a~?_ PROJECT LOCATION: ~~ ()~ rrh/~/I~ IIJJ.JY /1f'o/ ~/J) T:xf,,~r:. I/I'~y qqe ~ ~.~ Rd. CONFERENCE S5,lwJ (J D.4 71. /tJo, ;)aJ, ~ PLACE: . Conference Room DA TE:~ly ~ , 1995 TIME: /: 30 Woodburn City Hall GENERAL INFORMATION TO APPUCANT I have read the information sheet provided me and understand that which Is pertinent to my Sits Plan RevlewJPre-Appl"acation request. All materials are to be collated and folded. , Signature - Ownerl Agent DEPARTMENT COMMENTS TH.E FOLLOWING IS REQUIRED AFfER PRE-APPLICATION CONFERENCE: -1) Eight (8) copies of Final Plan must be brought into Public Works 2) · As Builts. must be provided prior to Issuance of the building permit snfIIE. "" Attachment D - 1 OA Exhibit" A" Page 26 of 30 SXTE PLAN REVXEW 95-13 ALZHEXMER CARE FACXLXTY COOLEY ROAD PLANNING DEPARTXEN'l' PRE-APP COHHEN'l'S 7/6/95 Applicable approval criteria: 1. Woodburn Comprehensive Plan Residential Land Use policies Administration and Enforcement policies Public Services Goals and policies Housing Goals and policies Transportation Goals and policies , 2. Subdivision Ordinance 3. Woodburn zoning Ordinance Chapter 5 Permits and Enforcement Chapter 6 Planning commission Chapter 7 Public Hearings Chapter 8 General Standards Chapter 9 Residential Standards Chapter 10 Off street parking, Loading & Driveways Private street standards Chapter 11 site Plan Review Chapter 14 Conditional Use Standards Chapter 15 Zone Change Procedures Chapter 16 Comprehensive Plan Amendment Chapter 22 Residential Single Family District Chapter 26 Multiple Family Residential District Landscaping standards sign Ordinance The following information is needed in order to review the application for completeness. This information must be submitted to the Planning Department no later than 4:30 PH July 24, 1995. Please note that a complete application must be submitted, reviewed and accepted by the planning Department at least 21 days prior to the scheduled planning commission hearing on August 24, 1995. Review for completeness takes 10 working days. All documents, materials, maps must be folded and collated. Provide 13 copies of application. The application meets the Public services Goals and policies. A certified list prepared by a title company of property owners within 250 feet of the site. These must be on pre-pasted mailing labels. Appropriate application fees. Attachment E "" 10A Exhibit "A" Page 27 of 30 Review of the application is subject to section 11.070 (a) through (h) of the Woodburn Zoning Ordinance. Provide a site plan per section 11.020 site Plan composition that shows circulation, access, parking/loading location and total number of parking spaces, total square footage of the proposed building, and the location of the existing landscaped areas with dimensions of those areas. specifically address the following: location of entrances and exits and direction of traffic flow into and out of parking areas. Discuss Chapter 10 standards. areas of turning and maneuvering of vehicles, driveway widths, parking stall dimensions, loading spaces. type, color and texture of exterior surfaces, include elevations of a home, office, and storage building. Include building dimensions. sign plan , existing/proposed easements Provide information per VII of landscape policies and standards 1,2,3,4,5. Total area (sq ft) of the proposed landscaping needs to be broken into three major components: Total square footage of site street frontage Parking lot buffer strip Indicate total square footage of impervious surface. Show compliance with Chapter 26 standards: height, rear and side yard setback, front yard setback, building coverage After preliminary approval by Planning Commission, the developer shall submit engineering plans to Public Works Department (see part two pg. 9 Standards Document for Plan Review). After Engineering approval, building permits may be issued. Please call if you have any questions. Community Development Department 982-5246 Exhibit "A" Page. 2B of 30 ~ July 6, 1995 Mr. Steve Goeckritz, Community Development Director City of Woodburn 270 Montgomery Street Woodburn, OR 97071 DEPARTMENT OF TRANSPORTATION District 3 SUBJECT: Comments on Mobile Home Park-Multi-family Residenti3IlHighwafIMiODE: Dear Mr. Goeckritz: Thank you for notifying and involving the Oregon Department of Transportation (ODOT) in the land use action identified above. The purpose of this letter is to inform you that ODOT has concerns about this proposed project and its potential impact upon the transportation network and its ability to provide safe access to area properties. The proposed project includes a mobile home park: and multi-family residential uses on a parcel located adjacent to State Highway 211, east of its intersection with State Highway 99E. , The proposal includes access to be taken from Highway 211, a District level of importance highway as defined by the 1991 Oregon Highw~ Plan. The applicant has had preliminary discussions with District 3 staff regarding access to the site. If access is to be provided from the state highway, the applicant will be required to apply for and obtain an approach road permit, pursuant to bAR 734-50, prior to any work within state right-of-way. As part of that permit process, the applicant will be required to prepare and submit for ODOT approval, a transportation impact study (TIS). The TIS will describe the impacts of the project on the area transportation system and identify mitigation measures necessary to ensure that all impacts are reduced to an acceptable level. These measures will be incorporated into the approach road permit as conditions of approval. It is also important to note that the above comments apply if suitable alternative access, rather than direct highway access, is available. If a suitable alternative is available, direct access to Highway 211 will likely not be permitted. This letter should be included in the hearing record as ODOT testimony. ODOT should be considered a party to the hearing and be entitled to notices of future hearings or hearing continuances or extensions. Please provide me with a copy of the City's decision including findings and conclusions. Sincerely, Donald L. Jordan District 3 Engineering and Planning Manager .. .~. .1 .... ..- . ~. DU:dlf Attachment F 885 Airport Road Salem, OR 97310 (503) 986-2874 FAX (503) 986-2881 !-t873 (1-94) - I -, I I I I I I i :" I . / - I -----' I 'i / I I , I I I I f I , I ~ jlT1 ~ I , I I I , I I I I I I I I I I I t I I \ , \ \ \ hibit "A" ge 29 of 30 lOA , I , r , . I I I I I , I I I I I "'~ , . ../. ~oCP . ~/'~~ ~~o .. '<I...... /~ A nJ\c\-\ t'\ t~ G - ... "- " .... "- "- " :\.. .' "- !\. .... "- " ........ I~( H ( 'iT. C " co.... MAIN ; FIRE STATION ~ =9= · r-l I L~GEND f I ~~J6w Scheduled Weekly Sweeping ."" Extension of Weekly Sweeping DUrlng,.- Leaf Clean-up 10A i .. 10B MEMO TO: City Council through City Administrator FROM: Public Works Program Manager SUBJECT: Substance Abuse Policy for Safety Sensitive Employees. DATE: November 21, 1995 RECOMMENDATION: Approve the attached resolution adopting the City of Woodburn Substance Abuse Policy for Safety Sensitive Employees. This policy is required to comply with federal transportation regulations. BACKGROUND: The Omnibus Transportation Employee Testing Act of 1991 was finalized effective February 15, 1994. The finalized rules mandate alcohol and drug testing in the aviation, motor carrier, rail and transit industries. Transit agencies, such as the city, receiving funds from the Federal Transit Administration under Section 1B are required to test all employees in safety sensitive positions as defined in regulations. The Federal Highway Administration (FHWA) requires testing of all Commercial Drivers License (CDL) holders. While the law is focused primarily on truckers and other highway users, the rules cover anyone holding a CDL. The Public Works department has several employees in positions which currently need to have a CDL. These employees are defined in the rules as safety sensitive. The rules require drug and alcohol testing in five specific situations. They are: 1) Pre-employment Testing (drug testing only) 2) Random Testing 3) Reasonable Suspicion Testing 4) Post-accident Testing 5) Return to Duty/Follow-up Testing This policy has been carefully reviewed and developed by staff, the City's labor consultant and the City Attorney. It has also been reviewed by, and discussed with representatives of the AFSCME employee's group. Although the bargaining unit does not agree with the policy, it (the policy) is, again, consistent with the requirements of the federal law and needs to be implemented to properly protect the interests of the City. .. ". . ;- 10B City Council through City Administrator November 21, 1995 page 2 Both Transit and FHW A rules for the city will be effective on January 1, 1996. The policy is required at this time to fully implement its provisions by this date. A.II affected employees must be provided a copy of the policy. The employees and supervisors will also require training prior to that date. The City will contract with Bio-Med Testing Service, Inc. for the actual drug and alcohol testing. Bio-Med is the state contract holder for this testing. - 10B COUNCil Bill NO. j b 8 2- RESOLUTION NO. A RESOLUTION APPROVING THE CITY OF WOODBURN SUBSTANCE ABUSE POLICY FOR SAFETY SENSITIVE EMPLOYEES. WHEREAS, On February 15, 1994 final rules implementing the Omnibus Transportation Employee Testing Act of 1991 were issued by 'the Department of Transportation Office of the Secretary, the Federal Highway Administration, and the Federal Transit Administration, and WHEREAS, under these rules the City of Woodburn will be required to conduct alcohol and controlled substance testing of individuals who perform safety sensitive functions for the city, and WHEREAS, under these rules the City of Woodburn must also adopt a substance abuse policy, and WHEREAS, under these rules the City of Woodburn must fully implement the provisions of these rules by January 1, 1996; NOW THEREFORE THE CITY OF WOODBURN RESOLVES AS FOllOWS: Section 1. That the City of Woodburn Substance Abuse Policy for Safety Sensitive Employees is adopted. Section 2. That a copy of said policy is attached hereto and, by this reference, incorporated herein /lr'\_ _ ~ ~ Approved as to fo~: y ~~ 1/- z./.....Cj ) City Attorney Date APPROVED: Nancy A. Kirksey, Mayor Passed by the Council Submitted to the Mayor Approved by the Mayor Filed in the Office of the Recorder ATTEST: Mary Tennant, Recorder City of Woodburn, Oregon Page 1 - COUNCIL BILL NO. RESOLUTION NO. . - 10B CITY OF WOODBURN Substance Abuse Policy for Safety Sensitive Employees 1.0 POLICY It is the intent of the City of Woodburn with this policy to implement all requirements of various federal codes which apply to substance abuse policy. This policy is not designed to be the final answ~r on all details an,d silent pr~visions <;>>f appli~bJe Federal codes will apply. ' ,." . , ' The City of Woodburn has the responsibility and C?Ommitment to all its employees to ,provide,.aJlea1thy and safe .wQrkpl~ 8rJd enviror:'l!1.1eht, Empl,oyees have: ttl~ . , . ..: responsibility'to arrive at work free from the effects of drugs. alcohol, and other job- impairing substances. These joint r~ponsibilities result in the objective of " establishiilga work environment'Where an employees' ate free from the effects' of' substance abuse. 2.0 PURPOSE The purpose of this policy is to assure worker fitness for duty and to protect our employees and the public from the risks posed by the misuse of alcohol and use of prohibited drugs. This policy is also intended to comply with all applicable Federal regulations governing workplace anti-drug and alcohol programs. The Federal Highway Administration (FHWA) of the U.S. Department of Transportation has published 49 CFR, Parts 3B2. 391, 392. and 395, as amended. that mandate urine drug testing and breath alcohol testing for positions subject to the Commercial Drivers Ucense (CDL) requirement. The Federal Transit Administration (FT A) of the U.S. Department of Transportation has published 49 CFR. Parts 653 and 654, (as amended). that mandate urine drug testing and breath alcohol testing for public transit functions. The U.S. Department of Transportation (DOT) has also published 49 CFR, Part 29, "The Drug-Free Workplace Act of 1988," which requires the establishment of drug-free workplace policies and the reporting of certain drug- related offenses. This policy is intended to incorporate the above, and all other relevant state and federal requirements, relative to substance abuse. . 3.0 DEFINITIONS 3.1 APPLICABILITY - This policy applies to all safety-sensitive employees listed City of Woodburn - Substance Abuse Policy - 11/09/95 Page 1 - 10B in Attachment A when they are on City owned, controlled or leased property, or when perfonning .any City-related business, and for the duration of any scheduled or non-scheduled non-working period when the employee is expected to return to work later that day. 3.2 DRUG TEST - The compulsory production and submission of urine by an employee for chemical analysis to detect the presence of alcohol or prohibited drugs or a breath test to detect alcohol. . 3.3 REASONABLE SUSPICION - That quantity of proof or evidence that is more than a hunch, but less than probable cause. Reasonable suspicion must be based on specific factual" and .articul~le observations by a supervisory employee concerning the work perfOl11lance, appearance, behavior, objective facts, and derived inferences from these facts about the conduct of an individual that would lead the reasonaple person to suspect that the . . individuanS or has been uSirigdrugs:whileen or of {duty. " . 3.4 .. SUPERVISOR - Those employees who: A. Report directly to management. B. Direct and assign daily activities of one or more employees. C. Have authority to hire, transfer, suspend, layoff, recall, promote, discharge, assign, reward or discipline other employees, or responsibility to direct them, or to adjust their grievances, or effectively recommend such action, D. Exempt from collective bargaining. 3.5 UNDER THE INFLUENCE -Is defined as a blood or breath alcohol level of .02 or greater, or the presence of any controlled substance. 3.6 CONTROLLED SUBSTANCES - Are defined as all forms of narcotics, depressants, stimulants, hallucinogens and cannabis, who sale, purchase, transfer, use or possession is prohibited or restricted by law, Schedules I through V of Section 202 of the Controlled Substance Act (21 U.S.C. 812) and as further defined by 21 CFR 1300.11 through 1300.15, identify such substances, 3.7 OVER-THE-COUNTER DRUGS - Are those which are generally available without a prescription from a medical doctor and are limited to those drugs which are capable of impairing the judgment of an employee to safely City of Woodburn - Substance Abuse Policy - 11/09/95 Page 2 - " # 10B perform his or her duties. It is the employee's responsibility to determine whether or not any particular over-the-counter drug is safe for use. 3.8 PRESCRIPTION DRUGS - Are defined as those drugs which are used in the course of medical treatment and have been prescribed and authorized for use by a licensed practitioner, physician or dentist. 4.0 PROCEDURES AND RULES 4.1 POSSESSION OF PROHIBITED DRUGS - Employees are prohibited from engaging in unlawful manufacture, distribution, dispensing, possession,or use of prohibited substances on City authority premises, in City vehicles, or while on City authority business. . Employees found to have engaged in any such activity shall be subject to discipline up to and including discharge, and shall also be subject to. criminal. prosecution. 4.2 SEARCHES;' The CitY shall have the. right .to conduct searches and inspections of any and all City owned, leased or controlled facilities, properties, vehicles and equipment. This shall include the right to search or inspect City-owned, leased or controlled desks, lockers, file cabinets, vehicles and the like, which are assigned to and normally subject to the exclusive use and control of a single employee. The City may also search or inspect any object, including but not limited to vehicles, briefcases and lunch boxes, brought onto City owned. leased or controlled properties .or other City job sites, if there is reasonable suspicion that alcohol or a controlled substance will be found. Refusal by the employee to submit to I and cooperate with a properly- authorized search or inspection shall be cause for disciplinary action. 4.3 USE OF PRESCRIPTION DRUGS - The use of any prescription drug at a time or in a manner not specifically called for by the prescribing physician is prohibited. In addition, when a prescription is obtained, the employee shall advise the prescribing physician of the fact that he or she is subject to a drug testing policy, and seek assurance from the prescribing physician that the substance in question may be taken without violation of this policy. Upon return to work, the employee shall notify his or her supervisor of the prescription drug being taken if any question exists as to whether or not the drug in question may have an effect upon the employee's fitness for duty, or might result in a violation of this policy. 4.4 OFF-DUTY CONSUMPTION OF ALCOHOLIC BEVERAGES - All employees shall report to work, at all times, free of intoxicants and in no event will the employee consume any kind of alcoholic beverage within four (4) hours of City of Woodburn - Substance Abuse Policy - 11/09/95 Page 3 10B his or her scheduled reporting time for work, while on dUty, or during any break, meal, rest period or other interruption of work. When an employee is placed on standby for possible callout, he or she shall consume no alcoholic beverage for the duration of such standby period. If an employee who is not on standby is subject to call-out, and in the event that employee has consumed any alcoholic beverages within the preceding eight-hour period, the employee shall advise his or her supervisor of that fact, the amount, and when the alcohol was consumed. It is the responsibility of the employee to ensure that any medication, mouthwash, food, candy or other substances that he or she consumes prior to work and whiie on the job does not contain significant quantities of alcohol. 4.5 NOTIFICATION OF DRUG-RELATED ARREST - Any employee who is arrested, cited, or otherwise served with charges which allege the buying, selling, transportation, manufacture, cultivating, possession or consumption of any controlled.$ubstance, including alcohol, shall notify his or her supervisor of the arrest, citation or service of charges at the time of the start , of his or her next regularly~sched!Jled work ,shift.. Such arrest, citation or , service of charges shall not in and. of itself serve as the basis fordiscipliriary action against the employee. The City may, however, conduct its own investigation of the incident in question and may initiate disciplinary action based on the findings of that investigation. In addition, any such arrest, citation or service of charges shall give the City the right to conduct reasonable suspicion testing under 5.4 of this policy and/or refer the employee to a Substance Abuse Professional (SAP) for an evaluation. 4.6 COMPLIANCE WITH POLICY - Any employee who refuses to comply -with a properly requested drug test shall immediately be removed from duty and shall be subject to discharge. Refusal can include, but is not limited to, an inability to provide a sufficient urine specimen or breath sample without a valid medical explanation, as well as a verbal declaration, obstructive behavior, or physical absence resulting in the inability to conduct the test. Any employee who is suspected or found to have provided false information in connection with a test, falsified results through tampering, contamination, adulteration, or substitution, will be required to undergo an additional observed collection, and may be subject to disciplinary action up to and including discharge. Violations of other terms and conditions of this policy shall also be the basis for possible disciplinary action. # 4.7 PROPER APPLICATION OF THE POLICY - The City is dedicated to assuring fair and equitable application of this substance abuse policy. Employees who violate this policy may be subject to disciplinary action, up to and including termination. Therefore, supervisors/managers are required to use and apply all aspects of this policy in an unbiased and impartial manner. City of Woodburn - Substance Abuse Policy - 11/09/95 Page 4 . .. .0 10B Any supervisor/manager who knowingly disregards the requirements of this policy, or who is found to deliberately misuse the policy in regard to subordinates, could be subject to disciplinary action, up to and including termination. 5.0 TESTING PROCEDURES Analytical urine drug testing and breath testing for alcohol shall be conducted as required by Federal regulations, and as specified in Sections 5.3, 5.4, 5.5, and 5.6 of this policy. In addition, any employee who has failed a drug or alcohol test and who is subsequently allowed to return to work under a retum-ta-work agreement shall be subject to follow-up testing as specified under the terms of that contract. Such additional follow-up testing will be for a minimum of one (1) year and shall include no less than six (6) additional tests performed during that time. Testing shall be conducted in a manner so.as to assure a high degree of accuracy and reliability .and 'u~ng . techniques, equipment and laboratory' facilities which have been approved by'the U.S. Department of Health and Human Services (DHHS). All testing will be conducted consistent with the procedures put forth in 40 CFR, Part 40, as amended. The drugs that will be tested for include marijuana. cocaine, opiates, amphetamines, and phencyclidine. An initial drug screen will be conducted on each urine specimen. For those specimens that are not negative, a confirmatory Gas Chromatography/Mass Spectrometry (GC/MS) test will be performed. The test will be considered positive if the amounts present are above the minimum thresholds established in 49 CFR, Part 40, as amended. ~ Tests for breath alcohol concentration will be conducted utilizing a National Highway Traffic Safety Administration (NHTSA) approved Evidential Breath Testing (EBl) device operated by a trained Breath Alcohol Technician (BAl). If the initial test indicates an alcohol concentration of 0.02 or greater, a second test will be performed to confirm the results of the initial test. An alcohol concentration of 0.02 or greater will be considered a positive alcohol test. 5.1 CONFIDENTIALITY OF TEST RESULTS - The City of Woodburn affirms the need to protect individual dignity, privacy and confidentiality throughout the testing process. The City recognizes that drug and alcohol concerns are sensitive in nature. Employees should also understand that some discussion of positive test results, dependency problems and rehabilitation concerns are of vital importance to certain people inside and outside the City and may be necessary. All results of drug and alcohol testing will be submitted to the City under the supervision of the City administrator who City of Woodburn - Substance Abuse Policy - 11/09/95 Page 5 .~ 10B. shall act as custodian of all screening information. All records will be maintained in a secure file in the City Hall vault. The City Administrator and persons designated by the Administrator, shall receive notification of test results and have access to records. Except as required by law, no records shall be released to anyone other than the employee and authorized City representatives without the employee's written consent. 5.2 EMPLOYEE-REQUESTED TESTING - Any employee who questions the results of a required drug test under Sections 5.3 through 5.6 of this policy, may request that an additional test be conducted. This test must be conducted at a different DHH5-certified laboratory. The test must be conducted on the same split sample that was used for the original test. AU costs for such testing are paid by the employee, unless the result of the split sample invalidates the result of the original test. The method of collecting, storing. and testing the split sample will be consistent with the procedures set forth in 49 CFR,. Part 40. as amended. The employee'srequest.for a . split-sample test must be made to the Medical Review Officer (MRO) within 72 hours of notice of the original sample .verified test result. . Request after 72 hours will only be accepted if the delay was due to documentable circumstances that were beyond the control of the employee. 5.3 PRE-EMPLOYMENT TESTING - All applicants shall undergo urine drug testing immediately following the offer of employment or transfer into a safety-sensitive position. Receipt by the City of a negative drug test result is required prior to employment. Failure of a pre-employment drug test will disqualify an applicant for employment for a period of 120 days. Evidence of the absence of drug dependency from a SAP that meets with the . # approval of the City and negative pre-employment drug test will be required prior to further consideration for employment. The cost for the assessment and any subsequent treatment will be for the sole responsibility of the individual. 5.4 REASONABLE SUSPICION TESTING - All employees shall be subject to a fitness for duty evaluation. and urine and/or breath testing when there are reasons to believe that drug or alcohol use is adversely affecting job performance. Reasonable suspicion referrals must be made by a supervisor who has received training to detect the signs and symptoms of drug and alcohol use and who reasonably concludes that the employee may be adversely affected or impaired in performance due to drug or alcohol use. 5.5 POST-ACCIDENT TESTING - All safety-sensitive employees shall be required to undergo urine and breath testing if they are involved in an accident with a City of Woodburn vehicle that results in a fatality. This includes all surviving safety-sensitive employees who are on duty and in the vehicle(s) involved in City of Woodburn - Substance Abuse Policy - 11/09/95 Page 6 - 10B the accident, and any other employees who's performance could have contributed to the accident. In addition, a.post-accident test will be conducted for any employee who receives a citation under state or local law for a moving traffic violation as a result of an accident, or if the City determines that there is probable cause to believe that the actions of the involved employee(s) materially contributed to the accident. Following an accident, the involved employees shall be tested as soon as possible, but not to exceed eight (8) hours for alcohol testing, and thirty-two (32) hours for drug testing. Employees involved in an accident must refrain from alcohol use for eight (8) hours following the accident or until they undergo a post-accident alcohol test Employees who leave the scene of the accident without justifiable explanation prior to submission to drug and alcohol testing shall be considered to have refused the test. 5.6 RANDOM TESTING .. Employees shall also be subjected to random, unannounced testing. The selection of employees for random drug and alcohol testing shall be made using a scientifically-valid method that ensures that each covered employee shall have an equal chance of being selected each time selections are made. 6.0 POSITIVE TEST RESULTS 6.1 EMPLOYEE PLACED ON LEAVE - Upon receipt of a positive drug or alcohol test result, the employee shall be placed on leave pending possible discharge. Such leave shall be without pay, unless the employee chooses ' to use accumulated compensatory or vacation time. The purpose of the leave shall be to provide an opportunity for a second test, as provided in Section 5.2 hereof, to consult with a SAP, if desired, and when applicable, to enter into a return-to-work agreement. 6.2 SECOND TEST - If a second drug test is conducted and if the results are negative, the employee shall be reinstated in his or her job without loss of seniority, and without loss of payor benefits for the period of the leave. Any time charged to vacation or to the employee's compensatory time account shall be reinstated. 6.3 REFERRAL TO A SUBSTANCE ABUSE PROFESSIONAL - When the employee is placed on leave, he or she shall also be encouraged to consult with a City-approved SAP. The cost of such consultation shall be paid by the employee (unless covered by medical insurance). The purpose of such consultation shall be to determine whether or not the positive drug test was the result of the employee's addiction to alcohol or drugs. The City shall City of Woodburn - Substance Abuse Policy - 11/09/95 Page 7 - '. lOB' maintain a listing of currently approved SAP's and shall also provide any available infonnation as to whether or not the SAP is approved for insurance carrier coverage of the cost of their services. 6.4 RETURN-TO-WORK AGREEMENT - If the SAP's evaluation of the employee indicates the presence of an addition to drugs and/or alcohol, and if the employee is willing to make a commitment to complete a treatment program specifically designed to address his or her needs, the City and the employee may enter into a return-to-work agreement whereby the employee will be allowed to return to City employment, subject to additional random testing for drugs and alcohol and various other conditions as may be specified in the contract when he or she successfully. completes that portion of the treatment plan which is required prior to a return to work. Only by being offered, accepting and performing in accordance with the terms of a retum-te-work agreement will an employee who has tested positive for drugs or alcohol avoid discharge. Upon return to work following treatment for drug addiction, any employee who fails to continue to conform to all remaining applicable tenns and conditions of the retum-te-work agreement, or who tests positive in a subsequent drug or alcohol test, will be subject to discharge. City of Woodburn - Substance Abuse Policy - 11/09/95 Page 8 - AlTACHMENT A SAFETY-SENSITIVE FUNCTIONS: Public Works Program Manager . . . . . . . . . Coordinator - Clerk III ................ Part-Time Bus Drivers . . . . . . . . . . . . . . . . Mechanic . . . . . . . . . . . . . . . . . . . . . . . . . Sewer Maintenance Technician ......... Utility III .... . . . . . . . . . . . . . . . . . . . . . Utility II . . . . . . . . . . . . . . . . . . . . . . . . . Water Tech I . . . . . . . . . . . . . . . . . . . . . . . . FTA Requirement o FHWA Requirement . (Public Wor~s) + (Transit) .. (Transit) . (Public Works) o (Street) o (Street) o (Street-1 & Water-2) o (Water) City of Woodburn - Substance Abuse Policy - 11/09/95 10B i Page 9 10B ATTACHMENT B GLOSSARY OF TERMS: SAC Blood AlcOhol Content BAT ............ ......... .... ....... Breath Alcohol Test (Technician) CDL .. .. .. .. .. .. .. .. .. .. .. .... .. .. .. .. .. .. .. .. .. .. .. .. .. Commercial Drivers Ucense CONTRACTOR ..................... BIO-MED Testing Service, Inc. DHHS ... ............ ..... ...... Department of Health and Human Services DOT ...... ... ... ................... Department of Transportation EBT Evidential Breath Testing FHWA ...................... ..... .... ....... Federal Highway Administration FTA .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. Federal Transit Administration GCjMS Gas Chromatography/Mass Spectrometry MRD ...... ............ .......... Medical Review Officer NHTSA .... ................ ..... National Highway Traffic Safety Administration RWA Return-to-Work Agreement SAM/HSA SAP .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. Health Services Administration .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. Substance Abuse Professional City of Woodburn - Substance Abuse Policy - 11/09/95 Page 10 - 10C MEMO FROM: C~ty Council through City Administrator 1ft--- Public Works Program Manager ptf TO: SUBJECT: Amendment of State Revolving Fund Loan Amount DATE: November 17, 1995 RECOMMENDATION: Approve the attached resolution authorizing the State to amend the amount of the -interest free- SRF loan R98410 from $300,000 to $3BO,OOO. BACKGROUND: In 1992 the City was awarded a State Revolving Fund (SRF) loan by the Department of Environmental Quality for facility planning of an advanced wastewater treatment facility for the City. The amount of the loan was $300,000. On December 28, 1992 the City Council passed resolution 1159 authorizing the mayor and city recorder to execute the loan agreement on behalf of the city. In recent discussions with DEQ concerning the City's facility plan and ecolotree project, the potential of additional loan funds for completion of these projects was raised. The city has determined that $BO,OOO will be required to complete these projects. DEQ indicated in the attached letter that, with the city's concurrence, the existing SRF loan, #R98410, would be amended to read $3BO,000. This loan is interest free and increasing the amount is a benefit to the city. ~ 10C COUNCil BilL NO. J 108 3 RESOLUTION NO. A RESOLUTION AUTHORIZING THE STATE OF OREGON, DEPARTMENT OF ENVIRONMENTAL QUALITY, TO AMEND THE AMOUNT OF "INTEREST FREE" STATE REVOLVING FUND LOAN NUMBER R98410. WHEREAS, Resolution number 1159 was passed by the City of Woodburn Council on December 28, 1992 authorizing the Mayor and City Recorder to execute State Revolving Fund (SRF) Agreement R9B410 for and on behalf of the City, and WHEREAS, the Mayor and City Recorder executed SRF Loan Agreement R98410, for $300,000 in loan funds on December 30, 1993, and WHEREAS, the State of Oregon, Department of Environmental Quality has informed the City that an additional $BO,OOO is available and could be added to SRF loan R9B410, and WHEREAS, the State of Oregon, Department of Environmental Quality will, with the concurrence of the City of Woodburn, amend the amount of SRF loan R98410 to $3BO,OOO; NOW, THEREFORE, THE CITY OF WOODBURN RESOLVES AS FOLLOWS: Section 1. That the City of Woodburn authorizes the State of Oregon, Department of Environmental Quality, to amend the amount of the "interest free" State Revolving Fund loan Number R9B410 to $3BO,000. Section 2. That the Mayor, City Recorder, and any other City officials are authorized to execute, on behalf of the City, any necessary documents to accomplish this amendment. :n:PvO &e~ Approved as to form:. . City Attorney }j~'2-I-'7S- Date APPROVED: Nancy A. Kirksey, Mayor Page 1 - COUNCIL BILL NO. RESOLUTION NO. - ~n ~overnberI7, 1995 DEPARTMENT OF ENVIRONMENTAL QUALITY WESTERN REGION The Honorable ~ancy Kirksey, Mayor City of Woodburn 270 Montgomery Street Woodburn, Oregon 97071 Re: SRFLoanR98410 Dear Mayor Kirksey: Please be advised that the City of Woodburn is eligible for an increase on State Revolving Fund (SRF) loan R98410 for any work related to the wastewater treatment system facilities plan and engineering design. The increase would be under the same terms as the original loan which is at 0% interest with annual repayments ending on 1/1199. Should the City chose to request an increase, please advise us of the amount needed by sending a letter to Peggy Halferty, SRF Coordinator Wastewater Finance Section, Water Quality Division 811 S.W. Sixth Avenue Portland, Oregon 97204-1390 Please call me at (541) 686-7838 ext. 233 if you have any questions or comments. Jaime Isaza, Project Officer cc: Frank Tiwari, Woodburn Public Works Director Barbara Burton, Francis Dzata, Peggy Halferty, Mark Hamlin, Martin Loring - DEQ John A. Kitzhaber Governor .'./., .. -... :, ... j ..... ..... 1102 Lincoln Suite 210 Eugene, OR 97401 (541) 686-7838 DEQ/WR-I01 1-91 .. 11A 11/20/95 A/P CHECK LISTING FOR THE MONTH OF OCTOBER 1995 PAGE: Check N\ATlber Budgetary Account N\ATlber Vendor Name Vendor Nunber Check - Date Yritten Amount of Check .....--..-...----- ---........------------------.. -------------------..--.....---...-- --.....-..------- --...-..--------------- ---------------- 29088 GO UATER ~LL BONDS DEPOSITORY TRUST CO 003211 10/01/95 108,147.50 29089 POSTAGE METER-VARIOUS POSTAGE BY PHONE SYSTEM 015466 10/01/95 800.00 29090 PETTY CASH-VARIOUS CITY OF WOODBURN 015255 10/02/95 158.44 29091 REGISTRATION-POLICE CITY OF PORTLAND NONE 10/05/95 75.00 29092 SERVICES-YATER US POST OFFICE 020090 10/06/95 299.80 29093 PETTY CASH-PARKS CITY OF \lOODBURN NONE 10/06/95 100.00 29094 78 GO WTR \ilL COUPONS BAHK OF AMERICA 001129 10/10/95 305.00 29095 SUPPLIES-VARIOUS METROFUELING INC 012448 10/10/95 812.55 29096 PETTY CASH-VARIOUS CITY OF \lOODBURN 015255 10/11/95 136.56 ~97 .~MISSIONS-PARKS . O..M.~.I. '. 014037 . 1~/11/~5 14~..75 "29W8 sERVICES.\lATER US POST" OFF I CE 020090 . 10/13/95 196.80 : 29099 V 0 I 0 V 0 I D V 0 I D 29100 V 0 I D V 0 I D VO I 0 29101 V 0 I D V 0 I D V 0 I 0 29102 REGISTRATION-POLICE UICKLANDER-ZULAWSKI & ASSce NONE 10/13/95 389.00 29103 SERVICES-PARKS OREGON BERRY INN NONE 10/13/95 57.10 29104 SERVICES-PARKS ASPHALT STRIPING CO NONE 10/13/95 350.00 29105 SERVICES-POLICE CORPORATE DIVISION NONE 10/13/95 20.00 29106 SERVICES-TRANSIT SEASHORE RESORT MOTEL NONE 10/13/95 310.25 29107 SUPPLIES-FINANCE STATE AUDITORS OFFICE NONE 10/13/95 40.00 29108 REFUND-BUILDING TONY CARAGOl NONE 10/13/95 60.00 29109 REGISTRATION-POLICE B.P.S.S.T NONE 10/13/95 80.25 29110 SETTLEMENT-PARKS TONY CABooI NONE 10/13/95 229.00 29111 SUPPLI ES-YA TER A & A DRILLING SERVICE 000010 10/13/95 3,750.00 29112 SERVI CES-POll CE CASE AUTOMOTIVE 002190 10/13/95 1,283.67 29112 SERVICES-WTP A & A PEST CONTROL INC 000011 10/13/95 170.00 29113 SERVICES-WTP AG WEST SUPPLY 000096 10/13/95 282.19 29114 SUPPLIES-PARKS AL'S FRUIT & SHRUB 000160 10/13/95 993.06 29115 SERVICES-PARKS A-QUALITY TYPEWRITER CO 000420 10/13/95 29.95 29116 SERVICES-STREET ARAKARK UNIFORM SERVICE 000534 10/13/95 29.55 29117 SERVICES-VARIOUS AUTOMATED OFFICE SYSTEM 000563 10/13/95 378.16 29118 SERVICES-YARIOUS AT&T INFORMATION SYSTEMS 000620 10/13/95 518.94 29119 SERYICES-YARIOUS AT & T 000623 10/13/95 84.92 29120 MEMBERSHIP-YATER AWA 000665 10/13/95 469_00 29121 SUPPLIES-LIBRARY BI-MART CORPORATION 001275 10/13/95 89.01 29122 SUPPLIES-STREET CANBY SAND & GRAVEL CO 002060 10/13/95 111.36 29124 SERVICES-PARKS CASCADE POOLS 002226 10/13/95 32,528.00 29125 REIMBURSEMENT-ADMIN CHRIS CHILDS 002448 10/13/95 42.95 29126 SERVICES-WTP CINTAS 002484 10/13/95 489.09 29127 UORKERS COMP-NON DEPT CIS:CITY CTY INS SERV 002488 10/13/95 6,614.39 29128 SERVICES-PARKS C IlY OF HUBBARD 002491 10/13/95 440.49 29129 REIMBURSEMENT-POLICE LINDA COGGINS 002592 10/13/95 36.14 29130 SUPPLIES-POLICE COOKE STATIONERY CO 002828 10/13/95 405.00 29131 SUPPLIES-ENGINEERING CRC PRESS INC 002892 10/13/95 107.45 29132 SUPPLlES-WTP DAVISON AUTO PARTS 003080 10/13/95 125.66 161,689.98 - 11A 11/20/95 A/P CHECK LISTING FOR THE MONTH OF OCTOBER 1995 PAGE: 2 Check NlIl1ber Budgetary Account NlIl1ber Vendor Name Vendor NlIl1ber Check - Date Yritten Amount of Check -------..---- ------------------------- ------------------------------ ..------------ -------------------- .....---............----- 29133 SUPPLIES-LIBRARY DEMCO MEDIA 003110 10/13/95 868.12 29134 SUPPLIES-PARKS DYNA-MED 003309 10/13/95 245.35 29135 SUPPLIES-STREET EDWARDS EQUIPMENT INC 004091 10/~/95 160.65 29136 SERVICES-IA/TP ELECTRICAL CONSTRUCTION CO 004120 10/13/95 152.55 29137 REIMBURSEMENT-POLICE DONALD L EUBANK 004280 10/13/95 47.78 29138 SERVICES-IA/TP EUGENE HILTON 004355 10/13/95 314.65 29139 SUPPLlES-IA/TP ERNST. IlARDWARE . 004360 10/13/95 , 7.98 ' 29140 SUPPLIES-WATER FAMllIAN N\I 005030 10/13/95 1,062.00 29141 SERVICES-PARKS FEDERAL EXPRESS CORP 005080 10/13/95 44.00 29142 SUPPLIES-WATER H D FOlJLER CO INC 005210 10/13/95 2,131.35 , 291~3 SERVICES~LI'RARY GENERAL'ELECTRICCAPITAL ,0060~ 10!'~/95, ,136.00 $uPpLiES.AD~'rN .. ,- .. 29144 GOWER GRAPHICS 006270 10/13/95 2o~00 '29145 SUPPLIES-LIBRARY GRANO & BENEDICTS INC 006274 10/13/95 87.52 29146 SUPPLIES-WATER, W.W.:GRAINGEa INC 006283 ' 10/13/95 14.10 29147 SUPPLIES-WTP G.W. HARDWARE CENTER 006405 10/13/95 352.06 29148 SERVICES-NON DEPT HERALD S. HASKELL, MAl 007099 10/13/95 1,000.00 29149 SUPPLIES-BUILDING HILLYERS MID CITY FORD 007228 10/13/95 14,264.00 29150 SERVICES.PUBLIC WORKS ED HOOLEY 007301 10/13/95 250.00 29151 SUPPLI ES-ENG/WWTP INCREDIBLE UNIVERSE 008065 10/13/95 769.55 29152 SERVICES-PUBLIC WORKS INDUSTRIAL MACHINING CO 008075 10/13/95 350.00 29153 SUPPLIES-VARIOUS INDUSTRIAL WELDING SUPPLY 008100 10/13/95 174.34 29154 SERVICES-IA/TP JAMES ABBOTT ELECTRIC 009058 10/13/95 111.00 29155 TEMP EMPLOYEES-ENG JOB SHOPPERS INC 009119 10/13/95 3,614.13 29156 SUPPLIES-PARKS KEIZER SAND & GRAVEL 010052 10/13/95 810.02 29157 SERVICES-HOUSING KEY TITLE & ESCROW CO 010081 10/13/95 85.00 29158 SERVICES-CITY HALL/LIB LANDIS & GYR 011032 10/13/95 520.00 29159 SERVICES-VARIOUS LAWENCE COMPANY 011175 10/13/95 200.00 29160 SUPPLIES-IA/TP LAYSON PRODUCTS INC 011176 10/13/95 47.96 29161 SERVICES-COURT LOCAL GOV'T PERSON'L INST 011300 10/13/95 125.00 29162 SERVICES-PUBLIC WORKS MARION COUNTY CLERK 012087 10/13/95 180.00 29163 PERMITS-PARKS MARION COUNTY ENV HEALTH 012125 10/13/95 200.00 29164 SUPPLIES-PARKS RICK MCCORMICK'S BARKOUST 012350 10/13/95 1,200.00 29165 SUPPLIES-ENGINEERING MCMASTER-CARR SUPPLY CO 012400 10/13/95 26.85 29166 SUPPLI ES-TRANS/DAR METROFUELING INC 012448 10/13/95 216.08 29167 SUPPLIES-ATTY MICHIC BUTTERWORTH 012456 10/13/95 52.49 29168 SUPPLlES-WTP MIDSTATES COASTAL FARM 012475 10/13/95 209.85 29169 SERVICES-NON DEPT MILLER CONSULTING ENGINEERS 012505 10/13/95 224.00 29170 SERVICES-PARKS DR CLEON L. MILLER 012509 10/13/95 754.00 29171 SUPPLIES-BUILDING MR P'S AUTO PARTS 012510 10/13/95 64.00 29172 SERVICES-COURT LINDA MORA, ATTY AT LAW 012600 10/13/95 200.00 29173 SERVICES-POLICE MOUNTAIN FRESH PURE BOTTLED 012670 10/13/95 40.50 29174 SERVICES-CABLE TV MUN I COM 012690 10/13/95 1,036.20 29175 SUPPLIES-ENGINEERING NESSCO SUPPLY INC 013160 10/13/95 39.00 29176 SERVICES-FINANCE NEW HORIZONS COMPUTER LEARN 013165 10/13/95 79.50 291n USER FEES-NON DEPT NORCOM 013198 10/13/95 75,003.33 29178 SERVICES-VARIOUS NORTHWEST NATURAL GAS 013350 10/13/95 143.07 269,323.96 11A 11/20/95 A/P CHECK LISTING FOR THE MONTH OF OCTOBER 1995 PAGE: .3 Check Nunber Budgetary Account Nunber Vendor Name Vendor Nunber Check - Date Written Amount of Check ------...--...-- ------------------------- ------------------------------ ...------------ --------------...----- ...-----...--------- 29179 SERVICES-WIP OREGON.ANALYTICAL LAB 014107 10/13/95 . 594.00 29180 SERVICES-POLICE OR -DEPT OF ADMINISlRATIVE SERV 014198 .10/13/95 20~00 29181 SUPPlIES-ATTY OREGON DEPT OF JUSTICE 014210 10/1~/95 30.00 29182 SUPPLIES-WATER OREGON GLOVE CO 014308 10/13/95 n.oo 29183 SUPPlI ES- A!TY OREGON STATE BAR 014500 10/13/95 50.00 29184 SERVICES-RSVP OREGONIAN PUBLISHING CO 014653 10/13/95 223.90 29185 SUPPLlES-WTP PACIF.IC .PURE BOTTLED WATER 015059 . .10/13/95 .24.00 29186 SUPPLIES-ENGINEERING PACIFIC WATER WORKS SUPPLY 015065 10/13/95 198.00 29187 SUPPLIES-STREET PAUL'S SMALL MOTOR SERV 015175 10/13/95 nO.17 29188 SUPPLIES-WATER PETERSEN UNDERGROUND EQUIP 015253 10/13/95 142.03 29189 SUPPLlE~.-"WTI>>. " P~Tl.ELECTJUC CO " 015340 1~/13/~ .... -. . ~."33 ..i". 29190 SUPPLIES-VARIOUS PITNEY BCM:S 015350 10/13/95 . .213.25 . 29191 SERVICES-VARIOUS PORTLAND GENERAL ELECTRIC 015420 10/13/95 27,907.51 29192 SERVICES.NON .I)EPT PRESTON GATES l ELLIS 015489 10/13/95 "96.47 29193 SUPPLlES.WTP PROCTOR SALES I NC 015553 10/13/95 892.00 29194 SUPPLIES-ADMIN PUBLIC WORKS SUPPLY INC 015648 10/13/95 15.43 29195 SUPPLI ES-POl I CE R & R UNIFORMS OF OREGON 017003 10/13/95 1,432.16 29196 SUPPLIES-WIP JACK RAWLI NGS 017054 10/13/95 1,2n.00 29197 SERVICES-NON DEPT RM COMPUTER PLANNING 01n6O 10/13/95 450.00 29198 SUPPLI ES - PARKS S&S ARTS l CRAFTS 018017 10/13/95 265.29 29199 SERVICES-NON DEPT SCOTT & ASSOCIATES 018310 10/13/95 855.80 29200 SUPPLIES-POLICE SHOP-N-KART 018451 10/13/95 22.02 29201 SUPPLIES-PARKS SOLO SPECIAL EDITION 18603 10/13/95 200.00 29202 SERVICES-LIBRARY SOUND ELEVATOR CO 018610 10/13/95 168.82 29203 SUPPLIES-PUBLIC ~RKS STETTLER SUPPLY CO 018790 10/13/95 1,460.00 29204 SERVICES-POLICE SUN RIVER 018848 10/13/95 127.68 29205 SUPPLIES-ENGINEERING SURVEYORS SUPPLY CO 018855 10/13/95 419.90 29206 SERVICES-BUILDING T.E.K.O. AUTO STEREO 019048 10/13/95 70.00 29207 REIMBURSEMENT-COURT MARY TENNANT 019055 10/13/95 45.33 29208 SUPPLIES-POLICE TERRITORIAL SUPPLIES INC 019060 10/13/95 523.95 29209 SUPPLIES-VARIOUS THE J. THAYER COMPANY 019100 10/13/95 994.73 29210 SUPPLIES-WATER TRAIL EQUIPMENT CO 019200 10/13/95 122.74 29211 SUPPLIES-STREET UNOCAL:ERNIE GRAHAM OIL 020010 10/13/95 274.01 29212 SERVICES-STREET/PARKS UNITED DISPOSAL SERVICE 020020 10/13/95 125.20 29213 SUPPLI ES-PARKS USA AQUATICS,WEST 020045 10/13/95 62.00 29214 SUPPLIES-HOUSING US POST OFFICE 020090 10/13/95 32.00 29215 SERVICES-VARIOUS U.S. WEST COMMUNICATIONS 020091 10/13/95 265.00 29216 SERVICES-CODE ENFORCE US WEST CELLULAR 020093 10/13/95 130.80 29217 SERVICES-VARIOUS U.S. WEST COMMUNICATIONS 020095 10/13/95 4,323.68 29218 SUPPLIES-WIP VALLEY WELDING SUPPLY 021050 10/13/95 9.50 29219 SUPPLIES-WATER VIESKO QUALITY CONCRETE 021140 10/13/95 60.00 29220 SUPPLIES-POLICE/PARKS VIKING OFFICE PRODUCTS 021180 10/13/95 243.60 29221 SUPPLIES-VARIOUS WAL-MART STORES INe 022035 10/13/95 163.14 29222 SUPPLlES-ATTY WARREN-GORHAM-LAMONT INC 022058 10/13/95 83.95 29223 SUPPLlES-WIP WEAR-GUARD 022115 10/13/95 138.48 29224 SUPPLlES-ATTY WEST PUBLISHING CO 022160 10/13/95 156.00 315,049.83 11A 11/20/95 A/P CHECK LISTING FOR THE MONTH OF OCTOBER 1995 PAGE: 4 Check Nl.IIlber Budgetary Account Nl.IIlber Vendor Name Vendor N I.IIlbe r Check - Date Written Amount of Check -----....---..- ------------------------- ------------------------------ ----------........ -------------------- ---------------- 29225 SERVICES-VARIOUS WESTLlNK PAGING 022163 10/13/95 396.31 29226 REIMBURSEMENT-PARKS KATHY WILLCOX 022390 10/13/95 45.17 29227 SUPPLIES-WTP WITHERS LUMBER 022445 10/1~/95 16.74 29228 SERVICES-POlICE WOOOBURN CARCRAFT 022508 10/13/95 125.00 29229 SERVICES-PARKS WOOOBURN CONSTRUCTION 022560 10/13/95 53,235.00 29230 SUPPLIES-PARKS WOOOBURN FERTILIZER 022590 10/13/95 114.00 2923 1 SERVICES.VARIOURS WOOIlURN I NOEPENDENT 022630 '0"3195 133.25 29232 SERVICES.PUBLIC YORKS WOOIlURN LANDSCAPING INC 022650 10/13/95 570.00 29233 SUPPLIES-VARIOUS WOOBURN OFFICE SUPPLY 022670 10/13/95 50.58 29234 REIMBURSEMENT-POlICE KENNETH WIGHT 022830 10/13/95 50.40 ?9235 SUP~L~ES-~L~C YORKS fES,GRAPH~.CS.. , . 0240,25. 1~/13/95 ~~~OO 29236 SUPPLI~S-WrP ZEE MEDICAL$ERVICE CO 025070 10/13/95 49.95 29237 V 0 I D V 0 I D V 0 I D 29238 PETTY CASH.PARKS CITY Of WOOIIURN NONE 10/20/95 100.00 29239 SERVICES-WATER US POST OFFICE 020090 10/20/95 225.40 29240 V 0 I D V 0 I D V 0 I D 29241 V 0 I D V 0 I D V 0 I D 29242 V 0 I D V 0 I D V 0 I D 29243 REFUND-RSVP US TREASURY NONE 10/20/95 9,797.00 29244 MEMBERSHIP-POLICE I.A.P.E. NONE 10/20/95 35.00 29245 REFUND-NON DEPT JOSE A LOPEZ NONE 10/20/95 50.00 29246 SUPPLIES-PUBLIC YORKS MAILERS SOFTWARE NONE 10/20/95 272.00 29247 SUPPLIES-LIBRARY SERIF NONE 10/20/95 6.95 29248 SUPPLIES-LIBRARY MODERN TALKING PICTURE SERV NONE 10/20/95 14.50 29249 SUPPLIES-WATER A & A DRILLING SERVICE 000010 10/20/95 1,388.00 29250 SERVICES-C STORES AMERICAN BUSINESS MACHINES 000198 10/20/95 178.85 29251 SERVICES-WATER ARAMARK UNIFORM SERVICE 000534 10/20/95 20.00 29252 SUPPLIES-ENGINEERING ASPHALT INSTITUTE 000550 10/20/95 28.00 29253 SUPPLIES-ENGINEERING BLACK BIRD CONSULTING INC 001290 10/20/95 2,580.00 29254 SERVICES-HOUSING BLAND CONSTRUCTION 001295 10/20/95 11,505.00 29255 SUPPLIES-LIBRARY BRIGHAM YOUNG UNIVERSITY 001468 10/20/95 70.00 29256 SUPPLIES-LIBRARY BULLDOG VIDEO 001586 10/20/95 63.30 29257 SUPPLIES-LIBRARY CHEMEKETA COMMUNITY COLLEGE 002410 10/20/95 588.62 29258 SUPPLIES-STREET CHEVRON USA 002430 10/20/95 56.25 29259 SUPPLIES-LIBRARY CHJLDRENS SMALL PRESS 002452 10/20/95 16.38 29260 SERVICES-LIBRARY CLACKAMAS LOCK 002558 10/20/95 48.50 29261 MEMBERSHIP-TRANSIT COMMUNITY TRANS ASSOC 002720 10/20/95 160.00 29262 SUPPLIES-STREET CONSOLIDATED SUPPLY CO 002770 10/20/95 113.06 29263 SERVICES-ENGINEERING DAILY JOURNAL OF COMMERCE 003020 10/20/95 91.00 29264 SERVICES-ENG DE HAAS & ASSOCIATES 003108 10/20/95 3,131.10 29265 SUPPLIES-LIBRARY DEMCO MEDIA 003110 10/20/95 20.18 29266 SUPPLIES-WATER FAMILIAN NW 005030 10/20/95 1,653.26 29267 SUPPLIES-LIBRARY FILMIC ARCHIVES 005100 10/20/95 29.06 29268 SUPPLIES-LIBRARY FITZROY DEARBORN PUBLISHERS 005153 10/20/95 75.25 29269 SUPPLIES'LIBRARY THE GLOBE PEQUOT PRESS 006214 10/20/95 89.27 29270 SUPPLIES-FINANCE GOVERNMENT FINANCE OFFICERS 006238 10/20/95 80.00 403,269.16 - 11A 11/20/95 A/PCHECK LISTING fOR THE MONTH OF OCTOBER 1995 PAGE: 5 Check NLJDber Budgetary Account Number Vendor NBIlle Vendor Number Check - Date Written Amount of Check ..-----~----- ----..-------------------- --------------------..--------- ------------- -------------------.. ---------------- 29271 SERVICES-LIBRARY GOWER GRAPH I CS 006270 10/20/95 353.00 29272 SUPPLIES-LIBRARY GRACE PRODUCTS 006272 10/20/95 84.00 29273 SERVICES-LIBRARY C.J. HANSEN CO INC 007055 10/29/95 1,114.05 29274 SUPPLIES-CODE ENFORCE HARRIS UNIFORMS 007090 10/20/95 149.95 29275 SUPPLIES-LIBRARY HIGHSMITH CO INe 007215 10/20/95 53.78 29276 SUPPLIES-LIBRARY HENRY HOLT , CO INC 007272 10/20/95 21.20 29277 SUPPLIES-LIBRARY IKI4E HEALTH EDUCATION SERVICE 007290 10/20/95 206 .00 29278 SUPPLIES-LIBRARY INFORMATION REFERENCE GROUP 008114 10/20/95 508.93 29279 SUPPLIES-LIBRARY INGRAM D[ST GROUP 008116 10/20/95 1,541.52 29280 SUPPLIES-STREET JANITOR SUPPLY CO 009075 10/20/95 87.07 29281 SE~VI~S~EN~INEER[NG JOB. S~.ER~. tNC . 009~.19 10/20/95 633.95 . 29282 SERVICES~HOUSING KEY TITLE & EstROY CO 010081 10/20/95 340 ~ 00 29283 SERVI CES-PARKS KNIGHT GRAPHICS 010107 10/20/95 137.40 29284 SUPPLlES-ATTY LAND USE BOARD Of APPEALS 011015 10/20/95 370.00 29285 SUPPLIES-LIBRARY MADERA CINEVIDEO INC 012036 10/20/95 139.68 29286 SUPPLIES-PARKS MARION COUNTY ENV HEALTH 012125 10/20/95 270.00 29287 SUPPLIES-LIBRARY MAVERICK DISTRIBUTORS 012320 10/20/95 19.95 29288 SUPPLIES-LIBRARY MCGRAW HILL COMPANIES 012383 10/20/95 216.75 29289 SUPPLIES-liBRARY MEDIA WEAVERS L.L.C 012412 10/20/95 22.45 29290 SUPPLIES-VARIOUS METROFUELING INC 012448 10/20/95 396.26 29291 SUPPLIES-LIBRARY MICRO MARKETING ASSOC 012462 10/20/95 49.85 29292 SERVICES-HOUSING MIRACLE TOUCH PAINTING 012512 10/20/95 850.00 29293 SUPPLIES-LIBRARY NATIONAL GEOGRAPHIC SOCIETY 013060 10/20/95 13.90 29294 SERVICES-ENG NORTHWEST GEOTECH INC 013287 10/20/95 1,481.50 29295 SERVICES-VARIOUS ONE CALL CONCEPTS INC 014054 10/20/95 81.90 29296 MEMBERSHIP-COURT OR ASSOC OF MUNICIPAL RECORDER 014083 10/20/95 35.00 29297 SUPPLIES-ENGINEERING OREGON BLUE PRINT CO 014165 10/20/95 54.25 29298 SERVICES-LIBRARY OREGON DEPT OF CONSUMER 014199 10/20/95 101.12 29299 REGISTRATION-LIBRARY OREGON LIBRARY ASSN 014327 10/20/95 24.00 29300 SUPPLI ES - STREET PACIFIC PRINTERS 015058 10/20/95 204.49 29301 SUPPLIES-ENGINEERING PACIFIC WATER WORKS SUPPLY 015065 10/20/95 40.90 29302 SUPPLIES.L[BRARY PALABRAS L TD 015102 10/20/95 28.85 29303 SUPPLIES-ENGINEERING PERFORMANCE PLlJ4BING CO 015234 10/20/95 85.00 29304 SUPPLIES-LIBRARY PHYSICIANS DESK REFERENCE 015275 10/20/95 108.90 29305 SUPPLIES-LIBRARY POWELL'S BOOKSTORE INC 015467 10/20/95 10.38 29306 SUPPLIES-LIBRARY QUALITY BOOKS INC 016040 10/20/95 822.28 29307 SUPPLIES-LIBRARY REED REFERENCE PUBLISHING 017145 10/20/95 482.84 29308 SUPPLIES-LIBRARY REGENT BOOK COMPANY 017148 10/20/95 12.23 29309 SERVICES-POLICE RINGEY'S RADAR 017210 10/20/95 109.83 29310 SUPPLIES-CITY HALL ROSE CITY AWNING CO 017310 10/20/95 44.32 29311 SUPPLIES-LIBRARY ST. MARTIN'S PRESS INC 018033 10/20/95 79.82 29312 SUPPLIES-LIBRARY SCIENTIFIC AMERICAN LIBRARY 018287 10/20/95 30.70 29313 SUPPLIES-CODE ENFORCE SILVERFLEET SYSTEMS 018465 10/20/95 93.20 29314 SUPPLIES-LIBRARY SIMON & SCHUSTER 018493 10/20/95 310.06 29315 SUPPLIES-LIBRARY SOUTHEASTERN BOOK CO 018627 10/20/95 730.42 29316 SERVICES-PLANNING STATESMAN JOURNAL NEWSPAPER 018760 10/20/95 218.41 416,039.25 - 11A 11/20/95 A/P CHECK LISTING FOR THE MONTH OF OCTOBER 1995 PAGE: 6 Check Nl.Il1ber Budgetary Account Number Vendor Name Vendor Number Check - Date Written Amount of Check --------.......... ------------------------- ---------------------------..-- -------...----- -------------------- ---------.......---- 29317 SUPPLIES-LIBRARY SUNSET PRODUCHONS 018819 10/20/95 107.12 29318 REIMBURSEMENT-SELF INS MARY TENNANT 019055 10/20/95 42.00 29319 SUPPLIES-LIBRARY T.F.H. PUBLICATIONS INC 019095 10J2~195 42.19 29320 SUPPLIES-STREET UNOCAL:ERNIE GRAHAM OIL 020010 10/20/95 437.30 29321 SERVICES-VARIOUS US \leST CELLULAR 020093 10/20/95 121.78 29322 SERVICES-VARIOUS US \leST C04MUNICATlONS 020095 10/20/95 4,058.68 29323 SUPPLIES-LIBRARY UPBEAT~ WDNDERSfOR CHILDREN 020178 10/20/95 39.90 29324 SUPPLIES-fiNANCE VISIBLE COMPUTER SUPPLY 021200 10/20/95 147.64 29325 SUPPLIES-LIBRARY JOHN WILEY & SONS INC 022317 10/20/95 58.94 29326 SERVICES-VARIOUS WOODBURN INDEPENDENT 022630 10/20/95 356.70 29327 SERVICES.,.PARKS \oOOI)BURN, JR SOC~R ClUB 022635 1~/20/95 132~OO 29328 SUPPLIES-LIBRARY WOODBURN OffiCE SUPPLY 022670 10/20/95 8.80 29329 SUPPLIES-LIBRARY \laRLD MED IA EXPRESS 022815 10/20/95 128.87 29330 SUPPLIES-RSVP YES GRAPH I CS 024025 10/20/95 126.00 29331 PETTY ~SH-VARIQUS CITY OF WOODBURN 015255 10/20/95 197.13 29332 SERVICES-NOM DEPT BOB'S BACKHOE SERVICE 001325 10/20/95 18,669.14 29333 PICKUP-CODE ENFORCE CHUCK COLVIN AUTO CENTER NONE 10/23/95 12,335.38 29334 SERVICES-PUBLIC \laRKS US POST OFF I CE 020090 10/26/95 182.48 29335 SERVICES-WATER US POST OFFICE 020090 10/26/95 206.00 29336 REGISTRATION-POLICE LANE POWELL, SPEARS LUBERSKY 011040 10/27/95 25.00 29337 V 0 I D V 0 I D V 0 I D 29338 V 0 I D V 0 I D V 0 I D 29339 V 0 I D V 0 I D V 0 I D 29340 SUPPLIES-LIBRARY KOALA CORPORATION NONE 10/30/95 214.95 29341 SUPPLIES-RSVP RIVER VALLEY GARDENS NURSERY NONE 10/30/95 24.00 29342 SUPPLIES-PARKS WESTERN SHELTER SYSTEMS NONE 10/30/95 45.23 29343 SUPPLIES-WATER RIVIERA FINANCE NONE 10/30/95 151.92 29344 REFUND-WATER/SE\lER FRANK N LANG NONE 10/30/95 31.12 29345 REFUND-WATER/SEWER EARL C DUlLEY NONE 10/30/95 22.97 29346 REFUND-WATER/SEWER FLORENCE PAYNE NONE 10/30/95 23.06 29347 REFUND-WATER/SEWER DTW HOMES NONE 10/30/95 11.78 29348 REFUND-WATER/SEWER VIC DYKSTRA NONE 10/30/95 18.00 29349 REFUND-WATER/SEWER ROSEMONT APTS NONE 10/30/95 40.00 29350 87 BANCROFT BONDS FIRST INTERSTATE BANK 005130 10/30/95 100,260.00 29351 SERVICES-CODE ENFORCE COLVIN ,AUTO CENTER NONE 10/30/95 150.00 29352 SUPPLIES-LIBRARY OUT OF THE BOK PUBLISHING NONE 10/30/95 14.95 29353 SUPPLIES-LIBRARY PATRICIA MCKEE BAUER NONE 10/30/95 19.10 29354 SERVICES-PARKS CINDERELLA SCHOOL OF MODELING NONE 10/30/95 60.00 29355 MEMBERSHIP-CODE ENFORCE OR CODE ENFORCEMENT OFFICERS NONE 10/30/95 80.00 29356 SUPPLIES-CODE ENFORCE AT & T PHONE CENTER NONE 10/30/95 209.98 29357 REFUND-WATER DIVISION OF STATE LANDS NONE 10/30/95 6.17 29358 REGISTRATION-BUILDING OBOA NONE 10/30/95 170.00 29359 SE'RVICES-PARKS JOAQUIN VELIZ NONE 10/30/95 50.00 29360 SERVICES-PARKS PETER JAMES NONE 10/30/95 70.00 29361 REGISTRATION-PARKS MILLER, NASS NONE 10/30/95 70.00 29362 SERVICES-PARKS ACE SEPTIC & EXCAVATING 000031 10/30/95 200.00 555,405.53 - 11A 11/20/95 AlP CHECK LISTING FOR THE MONTH OF OCTOBER 1995 PAGE: 7 Check Nunber Budgetary Account Nunber Vendor Name Venclor N I.I11be r Check - Date Written Amount of Check ------------ ------------------------- ------------------------------ ------------- -------------------- ---------------- 29363 SERVICES-WATER ACTION DRAIN l ROOTER SERV 000041 10130/95 72.00 29364 SUPPLlES-WTP AG \leST SUPPLY 000096 10/30/95 22.40 29365 SUPPLIES-PARKS ALL PURE CHEMICAL CO 000136 10/3()/95 962.96 29366 SUPPLIES-PARKS AL'S FRUIT & SHRUB CENTER 000160 10130/95 482.47 29367 REIMBURSEMENT-POLICE JUAN ARIZMENDEZ 000533 10/30/95 137.95 29368 SERVICES-VARIOUS ARAMARK UNI FORM SERVICE INC 000534 10/30/95 156.27 29369 SUPPLI ES-WTP /PARKS AUTClCATED OFFICE SYS 000563 10130/95 737.03 29370 SUPPLIES-PARKS AWARDS AND ATHLETICS 000580 10130/95 80.00 29371 SUPPLlES-WTP AWA PNWS 000660 10130/95 100.00 29372 SUPPLIES-VARIOUS BI-MART CORPORATION 001275 10130/95 528.97 29373 SUPPLIES-WTP BLAST CLEANI"G SERVICES 001298 10130/95 35.00 . 29374 SUPPLIES-ENGINEERING. oeD-BRUNING INC 001500 10130/95 141.13 29375 SUPPLIES-PARKS CARPET WAREHOUSE 002175 10130/95 1,595.16 29376 SERVICES-POLICE CASE AUTCIlOTlVE 002190 10130/95 4,1jS3.91 29377 SERVICES-LIBRARY CHEMEKETA COMMUNITY COLLEGE 002410 10130/95 157.51 29378 SERVICES-WTP CHZM-HILL 002477 10/30/95 2,830.00 29379 SERVICES-WTP CINTAS 002484 10/30/95 338.87 29380 SUPPLIES-PARKS CLACKAMAS LOCK 002558 10130/95 24.50 29381 SERVICES-COURT MARGOT COMLEY 002686 10130/95 168.75 29382 SUPPLIES-CODE ENFORCE COOKE STATIONERY CO 002828 10130/95 72.00 29383 SUPPLIES-POlICE THE COP SHOP 002836 10/30/95 3,284.00 29384 SUPPLIES-ENG/WWTP cn CORPORATION 002926 10/30/95 6,184.00 29385 SUPPLIES-PARKS DATA-CAL CORPORATION 003047 10/30/95 254.80 29386 SUPPLIES-VARIOUS DAVISON AUTO PARTS 003080 10/30/95 653.99 29387 SUPPLIES-POLICE DAVISON AUTO PARTS 003081 10/30/95 15.90 29388 SUPPLIES-FINANCE DAY-TIMERS 003090 10/30/95 58.85 29389 SUPPLIES-POLICE D.B. LEATHER CO 003093 10/30/95 780.10 29390 PAYMENT-PUBLIC WORKS FIRST INTERSTATE BANK 005130 10/30/95 76,144.73 29391 SUPPLIES-LIBRARY FOREST HOUSE 005248 10/30/95 178.23 29392 SERVICES-POLICE/PARKS FOTO MAGIC 005258 10/30/95 63.37 29393 SUPPLIES-LIBRARY GAYLORD BROS. INC 006030 10/30/95 313.30 29394 SUPPLIES-FINANCE GOVERNMENT FINANCE OFFICERS 006238 10/30/95 16.00 29395 SUPPLIES-VARIOUS G.W. HARDWARE CENTER 006405 10/30/95 603.56 29396 SERVICES-WTP/CITY HALL C.J. HANSEN CO INC 007055 10/30/95 4,374.00 29397 SERVICES-PARKS HERSHBERGER MOTORS 007150 10/30/95 69.99 29398 SUPPLIES-PARKS HYDRO-FIT INC 007346 10/30/95 55.45 29399 SERVICES-PARKS HYDRO-TEMP MECHANICAL INC 007357 10/30/95 500.00 29400 SERVICES-WATER INDUSTRIAL MACHINING CO 008075 10/30/95 20.00 29401 SUPPLIES-STREET/PARKS INDUSTRIAL \lELDING SUPPLY 008100 10/30/95 196.60 29402 TEMP EMPLOYEES-ENG JOB SHOPPERS INC 009119 10/30/95 696.78 29403 SERVICES-COURT PETER M KONOVALOV 010295 10/30/95 25.00 29404 SUPPLIES-VARIOUS L & L BUILDING SUPPLIES 011010 10/30/95 116.76 29405 SUPPLI ES - POll CE LAB SAFETY SUPPLY 011024 10/30/95 57.50 29406 SUPPLlES-ATTY LEGISLATIVE COUNSEL COMM 011200 10/30/95 300.00 29407 SUPPLIES-PARKS LIND'S MARKET 011240 10/30/95 120.95 29408 UNEMPLOY INS-VARIOUS LOCAL GOVERNMENT EMPLOYERS 011290 10/30/95 889.16 664,205.43 11A 11/20/95 A/P CHECK LISTING FOR THE MONTH OF OCTOBER 1995 PAGE: . 8 Check Nl.II1ber Budgetary Account Number Vendor Name Vendor Number Check - Date Written Amount of Check -----..----..... ------------------------- ------------------------------ ------------- -------------------- ---------------- 29409 SUPPLIES-VARIOUS LONG LIFE LIGHTING OF OR 011325 10/30/95 480.90 29410 PERMITS-BUILDING MARION COUNTY BLDG INSPEC. 012090 10/30/95 6,041.22 29411 SUPPLIES-TRANS/OAR METROFUELING INC 012448 10/30/95 221 .15 29412 SUPPLIES-VARIOUS MIDSTATES COASTAL FARM 012475 10130/95 43.55 29413 SUPPLIES-VARIOUS MR P'S AUTO PARTS 012510 10130/95 259.75 29414 SUPPLIES-PARKS MISCO 012515 10/30/95 16.90 29415 SERVICES-POLICE MUFFLERS, HITCHES l MORE 012655 10130/95 232.00 29416 SERVICES-VARIOUS NORTHWEST NATURAL GAS 013350 10130/95 92~43 29417 SUPPLIES-WATER PACIFIC SAFETY SUPPLY 015040 10130/95 156.83 29418 SERVICES-POLICE PIONEER ELECTRONICS 015345 10130/95 501.64 29419 SUPPLIES-VARIOUS PITNEY IJ(M;S 015350 10130/95 28.20 29420 SERVICES-PARKS PORTLAND GENERAL ELECTRIC 015420 10130/95 1,142.61 29421 SERVICES-WTP QUALITY CONTROL SERVICES 016063 10/30/95 170.00 29422 SUPPlIES- TRANSIT R l R UNIFORMS OF OREGON 017003 10/30/95 47.60 29423 SERVICES-WTP REED ELECTRIC COMPANY 017143 10130/95 360"00 29424 SUPPLIES-PARKS REMTEK BUSINESS PRODUCTS 017166 10130/95 358.95 29425 SUPPlI ES-PARKS SAFFRON SUPPLY CO 018020 10/30/95 313.62 29426 SUPPLIES-WTR/STREET SALEM BLACKTOP l ASPHALT 018060 10130/95 288.31 29427 SUPPLIES-PARKS SALEM POOL l SUPPLY INC 018135 10/30/95 434.20 29428 SERVICES-ATTY N. ROBERT SHIELDS 018450 10130/95 5,287.50 29429 SUPPLIES-LIBRARY SIMON l SCHUSTER 018493 10/30/95 160.89 29430 SERVICES-POLICE SLATER COMMUNICATIONS 018522 10130/95 52.00 29431 SUPPLIES-ENGINEERING SOfTDESK I NC 018595 10/3.0/95 1,120.69 29432 SUPPLIES-PARKS STARK AQUATIC SYSTEMS 018736 10130/95 17,000.00 29433 SUPPlIES-ATTY STATE COURT ADMINISTRATOR 018745 10/30/95 35.00 29434 SERVICES-POLICE RICHARD STEINBERG MD 018783 10/30/95 121.00 29435 SUPPLIES-LIBRARY SUNSET PRODUCTIONS 018819 10/30/95 12.78 29436 SUPPLIES-VARIOUS THE J. THAYER COMPANY 019100 10/30/95 262.56 29437 SUPPLIES-LIBRARY TIME-LIFE EDUCATION 019160 10130/95 18.95 29438 SUPPlIES-WTP UNOCAL:ERNIE GRAHAM OIL 020010 10/30/95 93.24 29439 SUPPLIES-PARKS US TOY CO INC 020085 10130/95 219.95 29440 REIMBURSEMENT-ATTY KAY VESTAL 021126 10130/95 16.05 29441 SUPPlIES-WTP VIESKO QUALITY CONCRETE 021140 10130/95 238.50 29442 SUPPLIES-POLICE WAL-MART STORES INC 022035 10130/95 201.04 29443 SERVICES-WATER WATER,FOOD & RESEARCH LAB 022062 10/30/95 253.50 29444 SUPPlIES-ATTY WEST PUBLISHING CO 022160 10/30/95 312.00 29445 SUPPLIES-LIBRARY H.W. WILSON CO 022418 10/30/95 282.00 29446 SERVICES-POLICE WILSONVILLE LOCK WORKS 022422 10130/95 92.00 29447 SUPPLIES-PARKS/CITY HALL WITHERS LUMBER 022445 10/30/95 129.82 29448 SUPPLIES-PARKS WOLFERS HEATING & AIR COND 022460 10130/95 106.n 29449 REIMBURSEMENT-LIBRARY NICOLETTE WONACOTT 022478 10/30/95 9.00 29450 HOTEL TAX-NON DEPT WBN CHAMBER OF COMMERCE 022510 10/30/95 4,381.00 29451 SERVICES-PUBLIC WORKS WOODBURN INDEPENDENT 022630 10/30/95 189.00 29452 SUPPLIES-PARKS WOODBURN OFFICE SUPPLY 022670 10/30/95 48.56 29453 SERVICES-POLICE WOODBURN PHARMACY 022680 10/30/95 9.51 29454 SUPPLIES-PARKS WOODBURN RENT-ALL 022708 10/30/95 456.30 706,504.85 11A 11/20/95 A/P CHECK LISTING FOR THE MONTH OF OCTOBER 1995 PAGE: 9 Check NlIIlber Budgetary Account NlIIlber Vendor Name Vendor Nl.II1ber Check - Date Written Amount of Check ...----------- ------------------------- ------------------------------ ------------- -------------------- ---------------- 29455 REIMBURSEMENT-POLICE KENNETH \lR I GHT 022830 10/30/95 24.35 29456 SERVICES-POlICE/PW YES GRAPHICS 024025 10130/95 1,629.00 29457 SERVICES-RSVP ELIZABETH BRODESSER 035067 10/~0/95 9.00 29458 SERVICES-RSVP LEONARDO GONZALEZ 035290 10/3"0/95 16.00 29459 SERVICES-RSVP MARGARET KANE 035390 10/30/95 10.50 29460 SERVICES-RSVP LEO LA ROQUE 035465 10/30/95 118.00 29461 SERVICES-RSVP VADA OUENS 035583 10130/95 62.00 29462 SERVICES-RSVP MARIAN REED 035615 10130/95 22.50 29463 SERVICES-RSVP JUNE ~COCK 035648 10130/95 48.00 29464 SERVICES-RSVP ROBERT S1I LLMAN 035667 10130/95 30.00 29465 SERVICES-RSVP BETTE WHITETHORN 035747 10130/95 36.50 29466 SERVICES-RSVP JAY ~S 035763 10/30/95 164.00 29467 SERVICES-DAR DOROTHA .BORELAND 045060 10/30/95 U.50 29468 SERVICES-DAR GRACE DAVIDSON 045210 10130/95 14.00 29469 SERVICES-DAR CORNELIUS DONNEllY 045230 10130/95 130.00 29470 SERVICES-DAR WINNIFRED FACHINI 045245 10/30/95 49.50 29471 SERVICES-DAR FREMONT GREEHLING 045290 10/30/95 32.50 29472 SERVICES-DAR WARD O'BRIEN 045497 10130/95 164.50 29473 SERVICES-DAR MARILYN PARADIS 045512 10/30/95 35.00 29474 SERVICES-DAR GERTRUDE REES 045545 10/30/95 9.75 29475 SERVICES-DAR BARBARA STROUP 045596 10130/95 23.20 29476 SERVICESODAR HATTIE VANDECOVERING 045670 10/30/95 15.25 294n SERVICES-OAR JUDY YOUNG 045740 10/30/95 31.50 29478 WORKERS COMP-SELF INS OREGON OEPT OF REVENUE 060030 10/30/95 865.64 29479 SERVICES-PW US POST OFFICE 020090 10/31/95 296.25 710,353.29 - 15A MEMO TO: Mayor and City Council FROM: Chris Childs, City Administrator t~ SUBJ.: Donation/Purchase of Real Property DATE: November 22, 1995 This is to advise that the real property transaction authorized by the Council on September 11, 1995 has been completed. This involves a vacant lot at the SW corner of the intersection of First and Cleveland Streets. A location map is attached. One half interest in this property was donated to the City by local businessman Darrell R. Mendenhall. A copy of Mr. Mendenhall's letter on this subject is attached for your review. The City subsequently negotiated the purchase of the remaining half interest in this parcel from the Robert l. Sawtelle Trust for a consideration of $7,000. City ownership of this parcel will initially facilitate the widening of that portion of Cleveland Street, discussed in a staff report at the Council's October 9, 1995 meeting. In the future, this property also represents the potential for possible added off-street parking in the vicinity of City Hall if needed. Mr. Mendenhall's generosity in this regard is sincerely appreciated, as was the cooperation of the Sawtelle family. Acknowledgement for assisting in facilitating this donation/purchase goes to Mayor Kirksey, Public Works Director Tiwari and Chief of Police Wright. - -- 15A ~ :.;'::-'::;:~:~" 1 .*~ . ..~~~'-~ : . ;.~~ August 10, 1995 Honorable Mayor Nancy Kirksey.' Members of the City Council City of Woodburn, Oregon In June of 1977, Robert Sawtelle and I purchased the real property at 210 W. Cleveland St., Woodburn. The idea was to preserve this land for future use for the City of Woodburn. With the Aqua Center close to completion and a walk: way in the planning stages between the library and City Hall; this seems an.appropriate time to donate my half interest to the City, on behalf of the Mendenhall Family. Please accept my interest in this small piece of ground and use it to help preserve the city's vision for the downtown area. Sincerely, /AUcd /71~{ eR Mendenhall ~ Att~'l~~ ~ ~ MEMO TO: Mayor and City Council FROM: Chris Childs, City Administrator SUBJ.: Council Goals for 1995-96 DATE: March 8, 1995 By all accounts, the Council's goal setting session on March 2, 1995 was a positive, productive and successful event. The end result of the session was a set of leadership goals established by the Council to define and communicate to constituents the direction that councilors envision for the next two years. I commend the Council for making the commitment to establish these goals and the thoughtfulness that went into the formulation of the collective set of goals. The Council's goals were specifically.run prioritized; each being important in its own way. In summary, the Council's established goals for 1995-96 are as follows: WATER - Develop a Water Master Plan. WASTEWATER - Adopt facilities plan and sell bonds for the wastewater treatment plant upgrade. PARKS - Review and update our Recreation & Parks Master Plan. PARKS - Complete Phase I of the Centennial Park project. TRANSPORTATION - Develop funding options and strategies to begin improvements to our unpaved streets, roads and alleys. TRANSPORTATION - lobby State legislature for a 2nd 1-5 interchange. TRANSPORTATION - Adopt our Comprehensive Transportation Plan and begin its implementation. DOWNTOWN - Explore options and opportunities for enhancing the vitality of our downtown area. LIVEABILITY Develop an inventory of opportunities and strategies for city beautification, including an "Adopt a Street" program. - --,,-. ~ Page 2 - Council Goals (3/8/95) LIVEABILITY - Evaluate and implement strategies to maintain cleanliness, quality and safety of our neighborhoods, parks and public buildings and continue to vigorously enforce existing ordinances. LIVEABILITY - Actively promote Neighborhood Watch programs. PUBLIC INVOLVEMENT - Activate the Human Rights Commission and develop policy and procedure guidelines for all boards and committees. PERSONNEL - Start an employee recognition program by and from the Council. As noted by the facilitator, the next steps in a complete goal setting process are the responsibility of city staff; evaluation and analysis of the goals and development of an action plan to carry them out. Staff has already met to conduct an initial review of the Council's goals, with input and assistance from the Mayor. The initial assessment was positive. The goals are generally seen as very "do-able" and are consistent with ongoing efforts. Some very similar goals were consolidated for purposes of clarity and focus on implementation. It was noted that further clarification is needed concerning the goal of lobbying the Legislature for a second 1-5 interchange. The Transportation Task Force and city staff have been working with the concept of an expanded "split diamond" interchange rather than a full second interchange. To prevent any potential conflict in direction, a Council workshop will be scheduled in the near future to clarify the city's options in this regard and to enable the Council to craft an appropriate lobbying strategy. Most of the goals represent minimal budgetary impact for both the current year's budget and for the rapidly approaching Fiscal Year 1995-96 budget. However, many of the goals include planning activities initially, with subsequent implementation costs that may significantly impact the city's budgets for 1996-97 and beyond. These future impacts will be evaluated more thoroughly as part of the staff "action plan" component of the goal setting process. - - ~':........ ~ ~ ." ~ ,~ ~ COUNCIL WORKSHOP MEETING MINUTES March 2, 1995 TAPE READING DATE. PORTLAND GENERAL ELECTRIC OFFICE MEETING ROOM, 2079 PROGRESS WAY, CITY OF WOODBURN, COUNTY OF MARION, STATE OF OREGON, KARCH 2, 1995. CONVENED. At 5:30 p.m., Mayor Kirksey convened the workshop session for the purpose of discussing Council goals. ROLL CALL. Mayor Councilor Councilor Councilor Councilor Councilor Councilor Kirksey Chadwick Figley Hagenauer Jennings Pugh Sifuentez Present Present Present Present Present Present (6:10 p.m.) Present staff Present: City Administrator Childs, Public Works Director Tiwari, Park Director Holly, community Development Director Goeckritz, Library Director Sprauer, Police Chief Wright, Finance Director Gritta, City Recorder Tennant Also in attendance: Marv Himmel, Facilitator Shelby Case, Woodburn Independent Facilitator Himmel provided informational background on the goal setting process which involves 3 steps - 1) Identifying goals, 2) Staff reviewing those goals to analyze impact and action planning, and 3) the budget process to achieve the goals. He noted that the goals should drive the budget process and not be driven by the budget process. Lastly, implementation and periodic updates complete the cycle. Prior to this workshop, the Council and staff had prepared short and long-term goals which were summarized by Mr. Himmel into categories. Prior to reviewing this summary, the Mayor, council and staff each provided a description of their individual goals for the community. The following is a list of goals that the Council would like to see over the next two years. During the discussion process, the staff provided background and technical information to assist the Council in establishing their goals. PARKS AND RECREATION: 1) Complete Phase I of Centennial Park 2) Accessibility and maintain cleanliness and safety in the Parks and other public buildings 3) Parks Master Plan - may involve neighborhoods; teen center; private developments; bike/pedestrian paths Plge 1 - Council Workshop Meeting Minutes, March 2, 1995 - _.~ , /'- ./ -, <: ~ ..F ~.~ '.' 't - .:1 COUNCIL WORKSHOP MEETING MINUTES March 2, 1995 TAPE READING VOLUNTEERS: 1) Policies and procedures guide for appointees and volunteers TRANSPORTATION: 1) Adopt a Comprehensive Transportation Plan and begin its implementation - would include mass transit, fast rail, and interchange area 2) Lobbying for a second interchange STREET IMPROVEMENT: 1) Repair roads and pave unpaved roads - involves review and reprioritizing projects; establishing priorities and policies LXABILITY/NEXGHBORHOODS: 1) Continue to viqorously enforce existing ordinances and seek effective ways to maintain the livability and quality of neighborhoods BEAUTIFICATION: 1) Develop an inventory of opportunities and strategies for City beautification ADOPT A STREET PROGRAM: 1) Enact a program that involves litter piCk-Up and recognition to volunteers UTILITIES - WASTEWATER: 1) Adopt a Facilities Plan and sell bonds UTILITIES - WATER: 1) Develop a Waster Master Plan DOWNTOWN: 1) Explore options and opportunities for enhancing the viability of the downtown area - may include tax incentives for improvements, other miscellaneous improvements, reduction in Transportation Impact Fees (TIF) NEIGHBORHOOD WATCH PROGRAMS: 1) Actively promote neighborhood watch programs within the community HUMAN RIGHTS COMMISSION: 1) Activate the Commission and implement policies and programs EMPLOYEE RECOGNITION: 1) start an employee recognition program by and from the City Council Page 2 - Council Workshop Meeting Minutes, March 2, 1995 / - .' ":.. ~ , /. ~ ( ) COUNCIL WORKSHOP MEETING MINUTES March 2, 1995 TAPE R~DING At the conclusion of the goal setting process, it was noted that the next step would be for the staff to analyze the goals and prepare a report for Council review. The workshop concluded at 10:00 p.m.. APPROVED~~~ CY A. KIRKSEY, MAY R I ATTEST fYI, ~ Mary~ant, Recorder City of Woodburn, Oregon Page 3 - Council Workshop Meeting Minutes, March 2, 1995 . -f -'