Loading...
Minutes - 11/13/1995 TAPE READING 0001 0003 0013 0021 0033 "I' COUNCIL MEETING MINUTES November 13, 1995 DATE. COUNCIL CHAMBERS, CITY HALL, CITY OF WOODBURN, COUNTY OF MARION, STATE OF OREGON, NOVEMBER 13, 1995. CONVENED. The Council met in regular session at 7:00 p.m. with Mayor Kirksey presiding. ROLL CALL. Mayor Councilor Councilor Councilor Councilor Councilor Councilor Kirksey Chadwick Figley Hagenauer Jennings Pugh Sifuentez Present Present Present Present Present Present Present staff Present: city Administrator Childs, city Attorney Shields, Public Works Director Tiwari, community Development Director Goeckritz, Finance Director Gillespie, Police Chief wright, Library Director Sprauer, Park & Recreation Director Holly, Public Works Manager Rohman, City Recorder Tennant MINUTES. JENNINGS/FIGLEy.... approve the Council minutes of October 23, 1995 and the Council workshop minutes of October 30, 1995; accept the Planning commission minutes of October 26, 1995 and the Library Board minutes of October 25, 1995. The motion passed unanimously. APPOINTMENTS. (A) Park and Recreation Board: Mayor Kirksey appointed Mary Ruiz worley to the Park and Recreation Board with her term expiring on December 31, 1996. JENNINGS/FIGLEy.... appointment of Mary Worley to the Park & Recreation Board be approved. The motion passed unanimously. Mary worley was in attendance at the meeting and the Mayor introduced her to the Council. (B) AD-HOC Committee on Human Rights Policy Statement: Mayor Kirksey appointed the following individuals to serve on an AD-HOC Committee to formulate a Human Rights Policy statement: Wendy Veliz, Linda Cummings, Dave Fischer, Tim Vandersteen, Marilyn Lundeen, and Henry Jaeger. The Committee will also consist of staff designee Police Chief Wright and Mayor Kirksey. JENNINGS/FIGLEy.... the appointments to the AD-HOC Committee be approved. The motion passed unanimously. Page 1 - council Meeting Minutes, November 13, 1995 "" ..__.__ __~...,...__.~_______,,_.._~.....~.._____.__.___,._"_..'.____e__~__'_~'" .. I TAPE READING 0087 0115 0155 0182 0223 "1', COUNCIL MEETING MINUTES November 13, 1995 ANNOUNCEMENTS. A) Marion county will host an open house on Wednesday, November 15, 1995, 4:30 pm to 7:30 pm, Woodburn High School, for the purpose displaying their proposed Rural Transportation System Plan. B) City Hall will be closed on November 23 and 24, 1995 for the Thanksgiving HOliday. C) The Council will host a Wastewater Advisory Committee appreciation social on November 27th, 6:30 p.m., in the city Hall Council Chambers prior to the regular meeting time of 7:00p.m.. CHAMBER OF COMMERCE REPORT. Greg Lundeen, representing the Chamber of Commerce, stated that the annual auction was held on November 4th and he expressed his appreciation to Mayor Kirksey and Councilor Figley for their attendance at the auction. Final figures on the fundraising event are still not available, however, the Chamber will be purchasing a resuscitation dummy for the Aquatic Center with a portion of the proceeds. CONTINUATION OF PUBLIC HEARING -- WOODBURN TRANSPORTATION SYSTEM PLAN. The Mayor continued the hearing at 7:08 p.m.. Councilor Jennings stated that the City is still waiting for a response from the State. JENNINGS/PUGH... the public hearing be continued until January 8, 1996 at which time the city will hold the hearing with or without a reply from the State. The motion passed unanimously. COUNCIL BILL 1678 - ORDINANCE ANNEXING 1.8 ACRES LOCATED WEST OF BROWN STREET AND SOUTH OF WARREN WAY AND AMENDING THE ZONE MAP FROM MARION COUNTY UTF TO CITY RS IBocchi/Zimmer DroDertvl. Council Bill 1678 was introduced by councilor Hagenauer. Recorder Tennant read the two readings of the bill by title only since there were no objections from the Council. On roll call vote for final passage, the bill passed unanimously. Mayor Kirksey declared Council Bill 1678 duly passed with the emergency clause. COUNCIL BILL 1679 - RESOLUTION AUTHORIZING EXECUTION OF AN ADDENDUM AGREEMENT WITH CABLE TV CONSULTANT STEPHEN JOLIN. Councilor Hagenauer introduced Council Bill 1679. The bill was read by title only since there were no objections from the council. Page 2 - Council Meeting Minutes, November 13, 1995 r- , '~'_'d_._~_,,"'_<_~''''4~'_.''__''~''_~''~''''<_'_'_' I' I TAPE READING 0280 0302 0309 "" COUNCIL MEETING MINUTES November 13, 1995 councilor Jennings questioned the amount already paid to the consultant for services involving the Northland Cable TV franchise and the franchise application submitted by North Willamette Telecom. Administrator Childs stated that he would have to research the question, however, technical review of documents and reports submitted by Northland is required along with the resolution of the North Willamette Telecom application. Councilor Figley stated that, in her opinion, the money towards this consultant is well-spent since it allows the Administrator to accomplish other tasks which require his attention. On roll call vote for final passage, Council Bill 1679 passed unanimously. Mayor Kirksey declared the bill duly passed. COUNCIL BILL 1680 - RESOLUTION AUTHORIZING THE EXECUTION OF AN ORS 190 AGREEMENT WITH MARION COUNTY FOR THE COUNTY/CITY/SCHOOL DISTRICT GANG INTERVENTION PROGRAM. council Bill 1680 was introduced by Councilor Hagenauer. The bill was read by title only since there were no objections from the Council. On roll call vote for final passage, Council Bill 1680 passed unanimously. Mayor Kirksey declared Council Bill 1680 duly passed. ACCEPTANCE OF EASEMENT IN WEST WOODBURN AREA. Staff recommended the acceptance of a storm sewer easement from Peter and Anisia Reutov, 235 willow, which will allow for future maintenance of a 10" diameter line recently installed to eliminate a drainage problem in the area. JENNINGS/PUGH.... storm sewer easement from the Reutov's be accepted. The motion passed unanimously. JOINT VENTURE FOR ARCHAEOLOGICAL SITE TESTING. Barbara Lucas, 214 E. Clackamas CI, read her letter to the Council questioning where the funds will come from to pay for the City'S share of the testing project. She reiterated her concerns regarding the many other city maintenance and capital projects that need to be funded with available property tax funds and user fees. In her opinion, private citizens should pay for this testing rather than the city. Councilor Pugh stated that he had discussed this issue with several of his constituents and a majority of those individuals felt that funding should be from contributions rather than property tax dollars. Councilor Jennings stated that the citizens he spoke with on this issue are evenly divided as to whether or not the city should contribute to the project. Mayor Kirksey stated that most of the people that she has spoken to on this issue are in favor of City participation. She suggested the use of Hotel/Motel tax revenues be used to Page 3 - Council Meeting Minutes, November 13, 1995 .,.-' ~~""-"""'-'--"" ~.. -._.......,.-..-..,~._-----*"_._'-'_.~._~.-._---- II' I TAPE READING 0795 0861 0867 -..., COUNCIL MEETING MINUTES November 13, 1995 fund the project since this revenue source is increasing and, if tests are positive, may generate even more tourists into the community to view the archaeological site. Councilors Hagenauer, Sifuentez, and Chadwick stated that most of the citizens they have spoken to are in favor of the city contributing to the project. In response to the question as to where funds will be paid from if the Council decides to pursue this project, Administrator Childs stated that Hotel/Motel tax revenues are included in the General Fund with a portion of the tax being forwarded to the Chamber for their programs and the remaining balance being used to support General Fund operations. He has not identified a specific source to expend the funds from, however, the contingency Fund would be an alternative funding source since this would be considered as an unforeseen project. He reiterated that funding of the project is solely a Council decision and staff is not pushing toward an acceptance of the project. He also read the last paragraph of his memo to the Council which provided a location for citizens to send tax deductible contributions to support this project. HAGENAUER/SIFUENTEZ.... accept the proposal authorizing participation in Phase 1 testing and Phase 2 planning/budget process with the city's cost share not to exceed $2,000. The motion passed 4-2 with Councilors Pugh and Jennings voting nay. Bruce Thomas, 795 Corby street, stated that the citizens along corby street are frightened and angry about recent drive-by shootings in their area and they would appreciate any help the city can provide to make their area safer. Barbara Lucas questioned the Council as to what line item(s) will be charged for the $2,000 expenditure. Mayor Kirksey stated that the Administrator has been directed to find the money within the budget even if it involves the use of contingency appropriations. STAFF REPORTS. A) Mill Creek status Report -- Public Works Director Tiwari briefly reviewed the memo advising the Council that staff has decided to replace all electrical controller units next summer rather than replacing only one unit at this time and trying to match with old components. There is some risk involved in waiting until next summer since high flow periods are in February and March, however, staff feels that minor changes can be made this winter to improve the system's reliability during the latter part of the winter. The estimated cost for the new electrical controller units is $150,000 and it is Page 4 - Council Meeting Minutes, November 13, 1995 - - .". COUNCIL MEETING MINUTES November 13, 1995 TAPE READING anticipated that those units will serve the City over the next 15-20 years. B) Management/Non-Union Employee Compensation study -- Proposals have been submitted by 4 Oregon consulting firms and staff will be reviewing these proposals over the next few weeks. The proposed study will encompass "total compensation" evaluating salaries and benefits. The study will also evaluate internal relationships of all management and non- union positions. C) Police Sergeant Promotion -- Officer Scott Russell has been promoted to Sergeant effective November 1, 1995. During the 1995-96 budget process, this additional supervisory position was approved as a result of department growth and need for increased supervisory staff. D) Staff Liason to Human Rights Committee -- Administrator Childs informed the Council that he has appointed Chief Wright or his designee to represent staff on the Human Rights Committee. E) outstanding Performance of Police Recruits Santiago Kent and Chris schweigert -- Officers Kent and schwiegert recently graduated from the Oregon Police Academy in which there were 53 recruits in Class 196. Of these recruits, Officer Kent received the only award for Defensive Tactics and Officer Schweigert received the only award for outstanding Shooter. The ability of these individuals reflects highly on the quality of individuals the department is hiring Chief Wright also spoke briefly on the assessment center process for the promotion of an officer to sergeant. He stated that the assessors all commented on how close the competitiveness was between the 6 candidates for the position. Final results showed that all of the candidates were highly qualified for the position. F) Donation of Night Vision Instruments -- Chief Wright informed the Council that Douglas Goldsberry, President of continental Investment Associates, Inc., has donated 2 Night Vision scopes to enhance the department's equipment to combat crimes occurring in darkness. G) Mighty Mover Radar Reader Board/Vehicle Counter -- Chief wright stated that, once again, his department has gone into partnership with Public Works to purchase a piece of equipment that can be used by both departments. The Mighty Mover Trailer with Smart System is currently in use to alert motorists of their speeds in residential areas. The system Page 5 - Council Meeting Minutes, November 13, 1995 ..--.. ',_., .. ,_._...."..__._. ..,._~___.-<---_...~~...._~4'" ,. .._~..~__.,__~..~_...h.,__...._.._'____"" ....~"~..~__.'__.N.~ ... . TAPE READING 1350 1948 1977 ...... COUNCIL MEETING MINUTES November 13, 1995 also records the number of vehicles and the speed of vehicles is recorded by day and hour. The trailer is being assigned based on citizen complaints, traffic accidents, and traffic volume counts. He urged local residents to contact the Police Department if they would like to have the trailer placed along the street in their neighborhood. In regards to the placement of a camera within the unit, Chief Wright stated that use of the camera equipment to photograph license plate numbers are authorized by state law only for use by the City of Portland and the City of Beaverton. This law will sunset at the end of the biennium. H) Housing Rehabilitation Program - Councilor Figley provided the Council with a status report on the program. She stated that the Loan Committee has approved approximately $161,000 in loans and that the money has been spread for projects throughout the city. She encouraged citizens who need to make home improvements to call the Community Development Department to see if they qualify for a low- inter~t loan. I) Review of 1995 city Administrator Goals -- Administrator Childs reviewed his memo outlining his goals for 1995 and the status of each goal. J) Grant/Loan Application for Mill Creek Pump station -- Public Works Director Tiwari stated that a public hearing will be held before the Council on December 11, 1995 to seek input from the citizens on the City'S intent to make application for grant and loan funds through the State's Water/Wastewater Financing Program. K) Building Activity Report for October 1995 -- It was noted that the value of building permits continues to exceed values obtained during the same period of time in prior years. CITY ADMINISTRATOR'S REPORT. Administrator Childs informed the Council that the preliminary populltion for the City as of July 1, 1995 is 15,475 which is an increase of approximately 240 citizens from the July 1, 1994 certified population census. MAYOR AND COUNCIL REPORTS. Councilor Sifuentez informed the public that changes have been made at MacLaren School since the passage of Measure 11 and the public is invited to tour the school. Tours are available by contacting Bob Jester at MacLaren School. Councilor pugh stated that he was impressed when he saw a city employee raking out debris around the catch basins in order to Page 6 - Council Meeting Minutes, November 13, 1995 r----.--- . .. .. TAPE READING 2151 2170 2316 2460 2480 "" COUNCIL MEETING MINUTES November 13, 1995 keep the water flowing into the storm drains as part of the regular maintenance program. Director Tiwari stated that leaves accumulate around the catch basins and residents are encouraged to assist the City in keeping the catch basins open during heavy rain storms. Councilor Figley complimented the Police Department in their ability to make necessary changes in their operations as the City has grown. She stated that she was proud of the officers and of the department's managers. Councilor Jennings stated that the Aquatic Center did purchase a large clock from Council funds. He also informed the Council that the exercise classes are practically full and swim teams from Woodburn, Molalla, and Silverton are now using our facility. He also expressed his appreciation to whoever is responsible for replacing street light fixtures in town since the new lights provide much more illumination than the older street light fixtures. Mayor Kirksey stated that she had attended the LaC Conference this last weekend. Keynote speaker, Dr. Dryer, emphasized the need to attack issues rather than egos and that it is better to be kind and right rather than being one or the other. In her opinion, this philosophy should be followed and that the Council is working in this direction. Additionally, the flag pole at the Aquatic Center was dedicated by the American Legion last Saturday, November 11th. Unexpended funds from the VJ Day celebration were used to purchase the plaque located at the base of the flagpole. EXECUTIVE SESSION. JENNINGS/FIGLEy.... adjourn to executive session under the authority of ORS 192.660(1) (i) for the purpose of reviewing and evaluating the job performance and compensation of the city Administrator. The motion passed unanimously. The meeting adjourned to executive session at 8:12 p.m. and reconvened at 8:47 p.m.. Following the executive session, JENNINGS/PUGH.... grant the City Administrator 1.5% salary increase, a 1.5% gross salary performance incentive bonus, and increase his vacation time to 2 additional days per year. Councilor Jennings stated that he felt that the Administrator deserves 12 vacation days per year in part due to the stress level of the job. Additionally, he feels that the Page 7 - Council Meeting Minutes, November 13, 1995 r ... I ".-""."--. -~-". ....,-'.'."'+..'...-'..-......-- --",,---,_._-,,-,-"--'._'--""-~---~"'-~_.- -- ''''r't\ COUNCIL MEETING MINUTES November 13, 1995 TAPE READING Administrator does a good job for the City and deserves a pay increase. Mayor Kirksey stated that, in her opinion, the Administrator did receive a very good evaluation. Administrator Childs thanked the Mayor and Council for their positive evaluation of his performance and expressed his pleasure in serving the Council and citizens of Woodburn. 2615 ADJOURNMENT. HAGENAUER/JENNINGS.... meeting be adjourned. The motion passed unanimously. The meeting adjourned at 8:52 p.m.. APPROVED --j6:~ ~~ NANCY A. SEY, MAYOR. ATTEST ;11~~ Mary T nant, Recorder city of woodburn, Oregon / Page 8 - Council Meeting Minutes, November 13, 1995 r ,.--. -,._-_.-..~~._-~_..".- .. .