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Minutes - 11/27/1995 TAPE READING 0001 0003 0013 0026 0090 0101 0113 - COUNCIL MEETING MINUTES November 27, 1995 DATE. COUNCIL CHAMBERS, CITY BALL, CITY OF WOODBURN, COUNTY OF MARION, STATE OF OREGON, NOVEMBER 27, 1995. CONVENED. The Council met in regular session at 7:03 p.m. with Mayor Kirksey presiding. ROLL CALL. Mayor Councilor councilor councilor Councilor councilor Councilor Kirksey Chadwick Figley Hagenauer Jennings Pugh Sifuentez Present Present Present Present Present Absent Present staff Present: City Attorney Shields, Public Works Director Tiwari, Finance Director Gillespie, Police Chief Wright, Park & Recreation Director Holly, city Recorder Tennant Mayor Kirksey advised the Council that the Administrator was not in attendance at the meeting due to illness. In memory of former Councilor Joe Galvin who passed away last week, Mayor Kirksey called for a moment of silence. Councilors Jennings, Figley, and Sifuentez commented briefly on his years of dedicated service to the community. MINUTES. JENNINGS/FIGLEY... approve the regular and executive session Council minutes of November 13, 1995; and accept the Planning commission minutes of November 9, 1995. The motion passed unanimously. BOARD/COMMITTEE VACANCIES. A memo was included in the packet listing the vacant positions on the various boards/committees that are due to expire on December 31, 1995. Mayor Kirksey requested the Councilors to provide her with names of potential candidates for these positions. She anticipates making the appointments at the December 11th meeting. Aml'OUNCEMENTS. 1) Mayor Kirksey stated that the Wastewater Advisory Committee members were honored during a brief reception prior to this meeting. Page 1 - Council Meeting Minutes, November 27, 1995 .,.-- .._._._._.~ - - TAPE READING 0145 ~.....", COUNCIL MEETING MINUTES November 27, 1995 2) A public hearing will be held regarding a Wastewater/Water loan/grant application on December 11, 1995, 7:00 p.m., in the city Hall council Chambers. 3) A public hearing regarding the Para-Transit Plan as it relates to American with Disabilities Act (ADA) will be held before the Council on December 11, 1995, 7:00 p.m., in the city Hall Council Chambers. 4) On January 8, 1996, the City Council will continue the public hearing on the Transportation Plan at 7:00 p.m. in the City Hall Council Chambers. 5) The Community Tree Lighting Ceremony will be held on Saturday, December 2nd, 6:00 p.m., at the Settlemier House. PRESENTATIONS - WASTEWATER ADVISORY COMMITTEE AWARDS. Mayor Kirksey presented plaques to the following committee members in appreciation of their dedication service to the community in working on the wastewater facilities plan: Scott Burlingham, Chair; Richard Barstad, JoAnne Bjelland, Gil Flaughers, Preston Tack, Walt Lawson, Forrest MillS, Marv Shelby, and Frank Tiwari. A plaque was also presented to Barbara Lucas who spent many hours working with the Committee in the area of public relations. As Chair of the Committee, Scott Burlingham thanked Committee members for the work they had accomplished over the last two years. He also expressed his thanks to the staff, in particular Dean Morrison and Frank Sinclair, for their valuable assistance on this project. He stated that the rate plan recommended by the Committee and adopted by the Council is a fair share plan and wastewater bills will reflect this new plan starting next month. Councilor Jennings stated that citizen involvement is necessary to achieve results that will be acceptable to the community and yet meet necessary regulations. Director Tiwari stated that the new bills will begin during the first week in December and will be in an envelope rather than the postcard format. He reviewed the new rate structure and gave examples of wastewater bills based on different volumes of water used within a home. The wastewater bills for November through February will charge for actual use. Each residential account will then be evaluated and the average use of water for those four months will be used to determine the flat rate charge to be used over the next 12-month period. It was noted that if a customer pays wastewater charges but is not on city water, the wastewater bill will be calculated based on the overall city average water consumption of 700 cubic feet per month. Page 2 - Council Meeting Minutes, November 27, 1995 -1' ------ c~,,__~ r . TAPE READING 0817 0853 0902 1101 ~ COUNCIL MEETING MINUTES November 27, 1995 JENNINGS/FIGLEY... item lOB (Council Bill 1682 - Resolution approving substance abuse policy for safety sensitive employees) be removed from the agenda. Councilor Jennings stated that, upon the request of the city's labor consultant, this item be held over until the December 11th meeting. The motion passed unanimously. LETTER FROM PUBLIC RISK INSURANCE SERVICES MANAGEMENT (PRISM). councilor Hagenauer stated that he had received a certificate from PRISM in the amount of $100 to be used towards the purchase of safety equipment. This certificate was issued following the League of Oregon cities Conference in Eugene and his business card was pulled as a recipient of the certificate. He suggested that the donation be used in purchasing equipment at the pool and, if equipment is not needed at that location, the certificate be redeemed upon the purchase of safety equipment by another city department. COUNCIL BILL 1681 - ORDINANCE AMENDING THE WOODBURN COMPREHENSIVE PLAN MAP ON PROPERTY LOCATED EAST OF HIGHWAY 99E. WEST OF COOLEY ROAD AND SOUTH OF MOLALLA RD FROM RS TO 0: AMENDING THE CITY ZONING MAP. GRANTING A CONDITIONAL USE APPLICATION FOR A MOBILE HOME PARK. APPROVING A PRELIMINARY SUBDIVISION PLAT. AND ALLOWING A LOT LINE ADJUSTMENT. Council Bill 1681 was introduced by Councilor Hagenauer. Recorder Tennant read the two readings of the bill by title only since there were no objections from the Council. Councilor Jennings questioned if it was necessary to reproduce the lengthy staff report with the Council Bill rather than making reference to the report on a separate sheet of paper. Attorney Shields stated that in taking a final Land Use action, the Council needs current information before them since they still have the ability to make changes just before final action is taken on the council bill. On roll call vote for final passage, the motion passed unanimously. Mayor Kirksey declared Council Bill 1681 duly passed with the emergency clause. COUNCIL BILL 1683 - RESOLUTION AUTHORIZING THE STATE DEO TO AMEND THE AMOUNT OF "INTEREST FREE" SFR LOAN FROM $300.000 TO $380.000. Councilor Hagenauer introduced Council Bill 1683. The bill was read by title only since there were no objections from the Council. On roll call vote for final passage, the bill passed unanimously. Mayor Kirksey declared Council Bill 1683 duly passed. Page 3 - Council Meeting Minutes, November 27, 1995 ....,...-.-- - - TAPE READING 1129 1150 1267 1620 1675 ATTEST "I. COUNCIL MEETING MINUTES November 27, 1995 CLAIMS FOR THE MONTH OF OCTOBER 1995. SIFUENTEZ/FIGLEY... approve voucher checks #29088 - 29479 for the month of October 1995. The motion passed unanimously. STAFF REPORT. 1) Donation of land located south of City Hall --- Mayor Kirksey read a letter from Darrell Mendenhall (dated 8/10/95) advising the City that he would donate his 1/2 interest of the property located at 210 W. Cleveland street to the City for the purpose of preserving the land for future use by the City. In a memo from the City Administrator, he informed the Council that the real property transaction authorized by the Council in September has been completed. The other 1/2 interest of the property was purchased from the Robert Sawtelle Trust in the amount of $7,000. Mayor Kirksey thanked the Mendenhall Family for their generosity. 2) Police Activities -- Chief Wright provided copies of this detailed report to the Council. He briefly highlighted specific areas of the report that compare activity levels of specific crimes with prior years and with the national average. He also stated that Officer Losness did send out a survey to 500 residents in Senior Estates and he encouraged those residents to return the survey forms. MAYOR AND COUNCIL REPORTS. Councilor Chadwick informed the Council that she and her husband were celebrating their 40th anniversary today. ADJOURNMENT. JENNINGS/FIGLEY... meeting be adjourned. The motion passed unanimously. The meeting adjourned at 7:56 p.m.. APPROVED S;'C~ ~#~~___-'1 NANCY A. IRKSEY, MAYOR - j}1 ~ Mary~nant, Recorder city of Woodburn, Oregon Page 4 - Council Meeting Minutes, November 27, 1995 1___ .. .