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Agenda - 12/11/1995 \.. , CITY OF WOODBURN 270 MONTGOMERY STREET .... WOODBURN, OREGON AGENDA WOODBURN CITY COUNCIL DECEMBER 11, 1995 - 7:00 P.M. 1._ 2. 3. __ 4. ~,pl*j% :X. A. B. Council minutes of November 27, 1995. Library Board minutes November 22, 1995. " . .. , . "', 'i ';..~ o...{' ';l, . . % r, . < 1 , oW'" ,< R :~".,.00.!i. H ~.': ,.~.;....d>'.::-:'~.~~ ..>~<~,u.~. k!...Xp.. '" ll. -::.J.,.~.~> A. APPOINTMENT/REAPPOINTMENT to various city boards/committees. B. ANNOUNCEMENTS: 1. Continuation of public hearing: Transcortation Plan Januarv 8. 1996. 7:00 c.m., City Hall. 2. Public hearing: Comprehensive Plan revisions, January 22. 1996. 7:00 c.m., City Hall. 3. Council workshop: unpaved streets; January 29, 1996 4. PROCLAMATIONS 5. .... ' ." .... ........;:;: ..'......T.....'..;,;: ~~{;h~;ydt ~;.1~ d;\::j ~qa ~~ . . A. Chamber of Commerce B. Other Committees 6. N l?) ~) l}'j l. ~ 0' i r;;..i >.~, :,d'?, i:- a...; ;:. ..\...~ .....A$.. ^../.~.~~3...,,",;: .J'..", 7. ~;, t ).~ 1:; . ..:i~ ; ; ;;.\ t;: 1, J I : ~ ~ I ;1;:; ;; ~ j ~ j ~ . .' ." .,., .... ..... (This allows public to introduce items for Council consideration not already scheduled on the agenda.) 8. "PJ ~ 4~J~1 ;:fi"'i..1h ({ .. ..--.. ..",,,. >0......- ..... ......... -..--. ..n..-. A. Application for funds through the State Water/Wastewater Financing Program . Paratransit Plan for implementation of ADA provisions. B. 9. i6?,:..\~jq~1<1X~l~k ;' ::f; . . ...... 10. <: :1d~(i,.\WDFf-,~Gnf~ . .. .. . .. . . Page 1 - Council Agenda, December 11, 1995 ~ ~ 4A SA ~ 11. 12. 13. 14. 15. A. Council Bill No. 1682 - Resolution approving substance abuse policy for safety sensitive city employees. Council Bill No. 1684 - Resolution giving City/County Insurance Services Trust notice of potential withdrawal from membership in self-insurance pool B. C. Council Bill No. 1685 - Resolution expanding the scope of work of an agreement with Ch2M-HiII for activities of monitoring, management and reporting related to the poplar tree test plot. Liquor license application for change of ownership: Lind's Market (Hwy 99E). D. E. Bid award: forklift for Water and Street Divisions. F. Sound amplification permit/parade permit: Woodburn Eagles Lodge/ authorization to preapprove sound amplification requests. Request from Woodburn Downtown Association for permission to display Christmas tree in downtown parking lot. Policy decision on office space rental. - G. ~/ ~~;,,;;~ ~ t <i: ~:i{i:J i:;i$i1 ~;i.~ b:..\ks, " ....-....n......'.... ~ n~" ..... ...n..... '< A. Claims for the month of November 1995. ~..}: ~jt z.~~~~%>.t ~;~tc ,.,~ . .......-.v.- .- ~..~ ............ ..-........ >'o^"... ..-v > ;;;,"/i .~18hf,'i~.:s:' ~~ >~ :;...";: ~~~~ ~{;k'~~~h~';'~ h"~l ~ i-<> . . ~t \" ;:.; Pi ~~, i i 1;.{~1 ~iI~ A. B. New format for water/sewer bills. Donations to Woodburn Public Library from Woodburn Education Association and the Woodburn Eagles Auxiliary. Police officer graduation. Building Activity Report for November 1995. C. D. 16. 17. 18. (p"~ ;\ ";,'.T! >i';' ;q~.\; (i} /.:'~.;\;;; ;;,~g~ ~ . . '~~(};.\..{f..<J:~ :..~;1*:\ ,8~el<1~r..L~;1~....~~~6.~'j~ii~ . . .' .... ... ;';';,,< ~~i.~~~ ~~'i~h;:i :f.;:;) t~l/ . .. . . To consult with counsel concerning the legal rights and duties of a public body with regard to current litigation or litigation likely to be filed. ORS 192.660(1 )(h) 19. .J~A*,l.~H!~ ut"jb.~ .. ..... .~.-.. ...... .... .....-.... ....... Page 2 - Council Agenda, December 11, 1995 1M .1QB 1QC. .1QI2 ~ 1QE .llKl .1ID:i llA 1M na ll.C 1m TAPE READING pOOl ~ 0013 .Q2ll 3A COUNCXL KBETXNG HXNUTES November 27, 1995 DATE. COUNCXL CDHBERS, CITY HALL, CXTY OJ' WOODBURN, COUNTY OJ' lIARXON, STATB OJ' OREGON, NOVEMBER 27, 1995. CONVBNBD. The Council met in regular session 'at 7:03 p.m. with Mayor Kirksey presiding. ROLL CALL. Mayor Councilor Councilor Councilor Councilor Councilor Councilor Kirksey Chadwick Figley Hagenauer Jennings Pugh 'sifuentez Present Present Present Present Present Absent Present staff Present: city Attorney Shields, Public Works Director Tiwari, Finance Director Gillespie, police Chief Wright, Park & Recreation Director Holly, City Recorder Tennant Mayor Kirksey advised the Council that the Administrator was not in attendance at the meeting due to illness. In memory of former Councilor Joe Galvin who passed away last week, Hayor Kirksey called for a moment of silence. Councilors Jennings, Fiqley, and sifuentez commented briefly on his years of dedicated service to the community. XINUTBS. JENNINGS/FIGLEY. .. approve the reqular and executive session Council minutes of November 13, 1995; and accept the planning commission minutes of November 9, 1995. The motion passed unanimously. JUJU. BOARD/COIOlIT'.rBE VACANCIES. A memo was included in the packet listing the vacant positions on the various boards/coJDJllittees that are due to expire on December 31, 1995. Hayor Kirksey requested the Councilors to provide her with names of potential candidates for these positions. She anticipates making the appointments at the December 11th meeting. MiQ .Q1.U ANNOUNCEMENTS. 1) Mayor Kirksey stated that the Wastewater Advisory Committee members were honored during a brief reception prior to this meeting. Page 1 - Council Meeting Minutes, November 27, 1995 3A COtJIICXL KBBTDlG UHUTBS .November 27, 1995 TAPE READING 2) A public hearinq will be held reqardinq a wastewater/Water loan/qrant application on December 11, 1995, 7:00 p.m., in the city Hall Council Chambers. 3) A public hearinq reqardinq the Para-Transit Plan as it relates to American with Disabilities Act (ADA) will be held before the Council on December 11, 1995, 7':00 p.m., in the city Hall Council Chambers. 4) On January 8, 1996, the city council will continue the public hearinq on the Transportation Plan at 7:00 p.m. in the city Hall Council Chambers. 5) The community Tree Liqhtinq Ceremony will be held on - saturday, December 2nd, 6:00 p.m., at the Settlemier House. ~ J?RBSBNTATXONS - 1fASTBWATBR ADVXSORY COMKXTTBB AWARDS. Mayor Kirksey presented plaques to the followinq committee members in appreciation of their dedication service to the community in workinq on the wastewater facilities plan: Scott Burlinqham, Chair; Richard Barstad, JoAnne Bjelland, Gil Flauqhers, Preston Tack, Walt Lawson, Forrest Mills, Marv Shelby, and Frank Tiwari. A plaque was also presented to Barbara Lucas who spent many hours workinq with the Committee in the area of public relations. As Chair of the committee, scott Burlinqham thanked committee members for the work they had accomplished over the last two years. He also expressed his thanks to the staff, in particular Dean Morrison and Frank Sinclair, for their valuable assistance on this project. He stated that the rate plan recommended by the committee and adopted by the Council is a fair share plan and wastewater bills will reflect this new plan startinq next month. councilor Jenninqs stated that citizen involvement is necessary to achieve results that will be acceptable to the community and yet meet necessary regulations. Director Tiwari stated that the new bills will beqin durinq the first week in December and will be in an envelope rather . than the postcard format. He reviewed the new rate structure and qave examples of wastewater bills based on different volumes of water used within a home. The wastewater bills for November throuqh February will charge for actual use. Each residential account will then be evaluated and the averaqe use of water for those four months will be used to determine the flat rate charqe to be used over the next 12-month period. It was noted that if a ~stomer pays wastewater charqes but is not on city water, the wastewater' bill will be calculated based on the overall city averaqe water consumption of 700 cubic feet per month. paqe 2 - Council Meetinq,Minutes, November 27, 1995 3A COUNCXL KBBTXHG MXHUTBS November 27, 1995 TAPE READING ~ JENNINGS/FIGLEY... item lOB (council Bill 1682 - Resolution approving substance abuse policy for safety sensitive employees) be removed from the agenda. councilor Jennings stated that, upon the request of the City's labor consultant, this item be held over until the December 11th meeting. The motion passed unanimously. ~ LB'l'TER PROM PUBLIC RISE XHSUlU\HCB SERVXCBS KAHAGBMBH'l' (PRXSM). councilor Hagenauer stated that he had received a certificate from PRISM in the amount of $100 to be used towards the purchase of safety equipment. This certificate was issued following the League of Oregon cities Conference in Eugene and his business card was pulled as a recipient of the certificate. He suggested that the donation be used in purchasing equipment at the pool and, if equipment is not needed at that location, the certificate be redeemed upon the purchase of safety equipment by another city department. ~ COUNCXL BXLL 1681 - ORDD1D1CB AKBRDIHG '1'HB WOODBURN COMPREHENSIVE PLAN HAP ON PROPERTY LOCATBD BAST OJ' HIGHWAY "B. OST OJ' COOLEY ROAD MID SOU'.rB OJ' MOLALLA RD PROM RS TO RK: ~II1l!ImXHG DB CITY 10ltDlG HAP. G1lD1'!XIIG A CORDITIOIIAL USE APPLlCATXOH POR A MOBILE BOMB PARlt. APPROVING A PRBLIMINARY 8UBDZVJ:SZOH PLAT. MID 1LT.T.mrTWG A LOT LZIIB ADJUSTKBI1'l'. Council Bill 1681 was introduced by councilor Hagenauer. Recorder Tennant read the two readings of the bill by title only since there were no obj ections from the Council. Councilor Jennings questioned if it was necessary to reproduce the lengthy staff report .with the Council Bill rather than making reference to the report on a separate sheet of paper. Attorney Shields stated that in taking a final Land Use action, the Council needs current information before them since they still have the ability to make changes just before final action is taken on the council bill. On roll call vote for final passage, the motion passed unanimously. Mayor Kirksey declared council Bill 1681 duly passed with the emergency clause. llQl COUNCIL BILL 1683 - RBSOLHIOH AU'.rBORZIXHG DB STATB DBO TO AKBRDDB AKOm1'l' OJ' "ZftBRBSTPRBB" sn LOAN PROM 8300.000 TO 8380.000. Councilor Hagenauer introduced Council Bill 1683. The bill was read by title only since there were no objections from the Council. On roll call vote for final passage, the bill passed unanimously. Mayor Kirksey declared Council Bill 1683 duly p.assed. Page 3 - Council Meeting Minutes, November 27, 1995 3A COUHCXL KBETXBG MINUTES November 27, 1995 TAPE READING l..J..ll CLAXHS POR THE K01i'1'll OP OCTOBER 1995. SIFUENTEZ/FIGLEY... approve voucher checks #29088 - 29479 for the month of October 1995. The motion passed unanimously. l..l..2Q STAPP REPORT. 1) Donation of land located south of City Hall --- Mayor Kirksey read a letter from Darrell Mendenhall (dated 8/10/95) advising the City that he would donate his 1/2 interest of the property located at 210 W. Cleveland street to the City for the purpose of preserving the land for future use by the City. In a memo from the City Administrator, he informed the Council that the real property transaction authorized by the Council in september has been completed. The other 1/2 interest of the property was purchased from the Robert Sawtelle Trust in the amount of $7,000. Mayor Kirksey thanked the Mendenhall Family for their generosity. 1267 2) Police Activities -- Chief Wright provided copies of this detailed report to the Council. He briefly highlighted specific areas of the report that compare activity levels of specific crimes with prior years and with the national average. He also stated that Officer Losness did send out a survey to 500 residents in Senior Estates and he encouraged those residents to return the survey forms. ~ KAYOR AHD COUHCXL REPORTS. Councilor Chadwick informed the Council that she and her husband were celebrating their 40th anniversary today. ~ ADJOtJRJOOnft. JENNINGS/FIGLEY. .. meeting be adjourned. The motion passed unanimously. The meeting adjourned at 7:56 p.m.. APPROVED NANCY A. KIRKSEY, MAYOR ATTEST Mary Tennant, Recorder city of Woodburn, Oregon Page 4 - Council Meeting Minutes, November 27, 1995 38 MINUTES MONTHLY MEEnNG 9F WOODBURN PUBLIC LIBRARY BOARD DATE: ROLL CALL: November 22, 1995 Willy Baldwin - Present Gloria Predeek - Present Nancy Bowman - Excused Jean Weatherill - Present Dorothy Jaeger - Present ~TAFF PRESENT: Linda Sprauer, Director Judy Coreson, Secretary GUESTS: None CALL TO ORDER: President Gloria Predeek called the meeting to order at 12 Noon. SECRETARY'S REPORT: The monthly Board minutes of October 25, 1995 were approved as submitted. DIRECTOR'S REPORT: Monthly Statistics: The monthly statistics were self-explanatory. Linda distributed a printout of the Sunday hour statistics. Activities: A list of activities was distributed to the Board. The fOllowing programs were scheduled during the week of November 13.19 for National Children's Book Week: a presentation of live and mounted Insects; a puppet show by Celeste Rose; and a program on reptiles by the Salem Audubon Society. The library will close at 6 PM today and be closed Thursday and Friday, November 23 and 24, for the ThanksgMng Day holiday. library Director's Meeting: The quarterly Library Director's meeting will be hosted by Wood bum Public Library on March 8, 1996. Staff: Marilyn Felipe, part-time Reference librarian, had a baby girl, Amanda Gayle. Cheryl longshore was hired as an on-call Reference Librarian to substitute for Marilyn. Joe Galvin, Library volunteer and previous City Councilman, passed away last week. Internet Demonstration: The Intemet demonstration to the Board will be reschedule for the January 24 meeting. 1 ,., lM- ~J!- 38 OLD BUSINESS: Heating System Project: The consulting engineers recommend we continue with the original fan bid specifications. We are now waiting to hear when work will begin. Parking Lot Project: The parking lot is completed and is now being used. NEW BUSINESS: Proposed Meeting Room Usage and Charges Policy: This information will be discussed at the next monthly meeting. December Meeting: The December monthly meeting will not be held. A special meeting will be called, if necessary before the next meeting of January 24. 1996. Possible Board Vacancy: Nancy Bowman's term expires in December. A new replacement could be appointed in a December City Council meeting. Donation: A Resolution of Appreciation was signed by the Library Board to Woodburn Education Association for their donation of $500 for the purchase of children's materials. ACLU Display: Linda read a letter from a patron objecting to one frame of the ACLU's "Faces of Liberty" display concerning assisted suicide. He said It is offending and is asking for its immediate removal. Linda and the Board agreed not to remove It from the display. She will respond by letter to this patron. Thank You Letter: President Gloria Predeek read a thank you letter from Congressman Bunn for the use of the library's meeting room in November for a public congressional update meeting. BUSINESS TOIFROM THE CITY COU~CII,. AND/OR MAYOR: None ~: The meeting was adjourned at 12:40 PM. Respectfully Submitted. ~~ Judy Coreson Recording Secretary Library Board Minutes. - 11/22/95 2 " MEMO TO: CITY COUNCIL MEMBERS FROM: NANCY A. KIRKSEY, MAYOR DATE: DECEMBER 7, 1995 SUBJECT: BOARD/COMMITTEE APPOINTMENTS 4A The following listed individuals are hereby appointed/reappointed to board and committee terms as noted. Budoet Committee Position 1 - Wendy Veliz (new appointment) Position 2 - (to be determined) Plannino Commission Position 1 - Walter Lawson (reappointment) Position 6 - Laten Frawley (reappointment) Recreation and Park Board Position I - Lee Ehrens (reappointment) Position II - David Ott (reappointment). Position III - Art Montgomery (new appointment, filling an unexpired term) Position IV - Gilbert Medina Baltazar (new appointment, filling an unexpired term) Librarv Board Position IV - Phyllis Bauer (new appointment) Cable TV Advisorv Board Position 4 - A. C. Bakken (reappointment) Position 5 - Phyllis McKean (reappointment) Term Exoiration Dec. 31, 1998 Dec. 31, 1999 Dec. 31, 1999 Dec. 31, 1998 Dec. 31, 1998 Dec. 31, 1997 Dec. 31, 1997 Dec. 31, 1999 Dec. 31, 1998 Dec. 31, 1998 8A MEMO FROM: City Council through City Administrator /1/7 Public Works Program Manager ~ ~ Water/Wastewater Financing Program Public Hearing TO: SUBJECT: DATE: December 6, 1995 RECOMMENDATION: The City Council by motion following this public hearing, approve the City's making application for funds through the Water/Wastewater (W/W) Financing Program and authorize the mayor to sign the application package. BACKGROUND: The 1993 Oregon Legislature created a water fund to provide financing to local governments to construct and Improve publiC drinking water systems and public wastewater collection systems. The legislation was primarily intended to assist local governments meet the requirements of the Safe Drinking Water Act and Clean Water Act. The W /W Rnancing Program is administered by the Oregon Economic Development Department. The City's Facility Plan for an advanced wastewater treatment plant was dictated by a need to comply with the provisions of the Clean Water Act. The city will be requesting a combination loan/grant of $1,000,000 to assist with engineering design and construction of collection system improvements and with pre- design and final design of the advanced wastewater treatment facility. The city has already been approved, subject to certain requirements to be met by the city, for a $2,000,000 State Revolving Fund loan at approximately 4% Interest for this portion of the project. This W /W Financing Program toan/grant coupled with revenue bond proceeds will fund the design and collection system improvement segment of the total wastewater treatment facility. The W /W Rnanclng Program Is Independent of other programs that provide funds for improvements such as Woodburn's advanced wastewater treatment facility. Receipt of W/W funding will not preclude the city's obtaining other program, such as Community Development Block Grant, funds in the future as the treatment plant project progresses. C~~\............. 88 MEMO FROM: City Council through City Administrator Public Works Program Manager ~ ft-- Paratransit Plan Public Hearing TO: SUBJECT: DATE: December 6, 1995 RECOMMENDATION: Approve, by motion following this pUblic hearing, submittal of an undue financial burden waiver with an anticipated date of ADA paratransit compliance of July 1, 1998. BACKGROUND: The paratransit plan is required by rules administered by the Federal Transportation Administration to implement the provisions of the Americans with Disabilities Act (ADA) passed in 1990. The rules require fixed-route transit agencies to provide services for disabled passengers comparable to those offered other riders. Woodburn Transportation Services provides two transportation services to the citizens of Woodburn. The first is the Woodburn Transit System which provides fixed route bus service. The second is the Woodburn Dial-A-Ride which provides demand/response transportation to the elderly and disabled. The definition of 8 disabled person is restrictive and some what complex. Disability means, with respect to an individual, a physical or mental impairment that substantially limits one or more of the major life activities of such individual; a record of such an impairment; or being regarded as having such impairment. The demand/response portion of the system, Dial-A-Ride, provides the disabled transportation service for Woodburn Transportation Services. Dial-A-Ride offers services to all individuals outlined in the Americans with Disabilities Act and associated rules. Experience and interaction with the community over the seven plus years this demand/response van service has been operating has provided an accurate estimate of the need within the community. Woodburn Transportation Services, to comply with ADA requirements, must provide paratransit service that is comparable to service provided by the fixed route service. There are six service criteria that are utilized to determine comparability. " 88 Those criteria are: 1. 2. 3. Service Area Response Time Fares 4. 5. 6. Trip Purposes Hours and Days of Service Capacity Constraints The City of Woodburn will have difficulty complying with two of these service criteria for the foreseeable future. The first of two non compliance criteria is response time. Regulations require that "next day" service be provided. A request made on Friday could not be handled until Tuesday on the current operation schedule. This is not acceptable under the "next day" criteria. To comply in this area then would require that the paratransit van operate Monday through Friday. The second of the non compliance criteria is hours and days of service. This criteria states that complementary paratransit service must be provided during the same days and hours that the fixed route is in operation. For Woodburn Transportation this would be from 9 a.m. to 5 p.m. five days, Monday through Friday, per week. Paratransit service is currently provided from 9 a.m. to 5 p.m. three days per week. Again to comply in this area would require that the paratransit van operate Monday through Friday during the same hours as the transit bus. Dial-A-Ride service is provided to the entire City without regard to distance from the bus routes. The needs of the disabled within the community are being adequately served with this level of service. There is no priority system and it is rare that an individual needs cannot be accommodated. There has been an increasing number of individuals in wheelchairs utilizing the service over the past three years. Currently there is a wheelchair user on the van and often multiple users each day the van service is provided. Three years ago wheelchair use on the van was infrequent. Currently approximately 33% are classified as disabled. The remainder are elderly residents who can't effectively utilize the fixed route bus. To strictly follow ADA requirements the system has to only provide service to those who meet the ADA definition listed previously. The system intends to continue to provide service, however, to the type of individual users that it does now. The third day of service was added on July 1, 1994. Response to the new service was good and initially demand spread out. Recently demand has increased to the point where the service is at capacity most days. As part of the upcoming budget process there will be a recommendation that a fourth day of service be added effective on July 1, 1996. To come into full compliance with the six criteria mentioned earlier van service would have to be provided five days per week with hours that match those of the fixed route bus. The system is required to be in compliance by January 26, 1997. There is an '. 88 undue financial burden waiver available to the city if this can not be met. This option has been discussed with Council in the past. Previous guidance from State transit officials and Region X of the Federal Transit Administration (FT A) have discouraged submission of undue financial burden waivers. Recent discussions with FTA Region X officials and a conference presentation by the FTA director have indicated that the agency is ready to get a true picture of how the various agencies are doing in compliance with ADA complementary paratransit requirements. FTA is suggesting that agencies who will have difficulty complying with the January 26, 1997 deadline outline their reasons and provide a timetable for coming in compliance. There are interrelated reasons why the city will not be able to be in compliance by January 26, 1997 and most relate to financial resources. The non financial reason is that, at this time, the service is not needed since there is insufficient demand. As mentioned earlier it will be proposed that a fourth day of paratransit service be added on July 1, 1996. A fifth day could not be justified at that time as being needed and it is doubtful that it would be fiscally feasible as well. It is felt that within another 2 years a fifth day of service will probably be justified. From a fiscal view the estimated yearly increased operational costs for providing the service will be approximately $8,000 for an additional service day. Additional rational is that adequate vehicle resources are not available to operate five days per week. In order to operate every day a backup vehicle is needed. The backup transit bus is available but ill suited for performing the dial-a-ride service. Currently a car is utilized if there is a breakdown during a service day but this does not address wheelchair passengers. Fortunately, none has been stranded by a mechanical problem to this time. There are few used vehicles with required ADA equipment available but a used vehicle would adequately address the backup vehicle need. It is estimated that a used vehicle would cost from $5,000 to $10,000 if a suitable asset could be located. The state, during the past two years of assistance grant agreements, dropped partial state funding and used the federal funding to maintain assistance at a level that has remained constant for the past six years. Congress recently reduced by 17% Section 18 operational assistance funding levels. A transportation funding package proposed to -the last legislature that would have increased vehicle registration fees and been dedicated to public transportation was rejected. These funds would have been apportioned by the number of vehicles registered in a city/county and would have provided a stable funding source for transportation programs such as Woodburn provides. Funds available to the service through a portion of the state cigarette tax have decreased and competition for these funds has become more intense. Staff recommends that council approve submittal to the Federal Transit Administration of an undue financial burden waiver to the January 26, 1997 ADA paratransit compliance date and provide anticipated compliance date of July 1, 1998. 10A MEMO TO: City Council through City Administrator FROM: Public Works Program Managerq ~ SUBJECT: Substance Abuse Policy for Safety Sensitive Employees DATE: December 6, 1995 RECOMMENDATION: Approve the attached resolution adopting the City of Woodburn Substance Abuse Policy for Safety Sensitive Employees and authorizing the Mayor to sign the related Memorandum of Agreement with AFSCME bargaining unit. This policy is required to comply with federal transportation regulations. BACKGROUND: The Omnibus Transportation Employee Testing Act of 1991 was finalized effective February 15, 1994. The finalized rules mandate alcohol and drug testing in the aviation, motor carrier, rail and transit industries. Transit agencies, such as the city, receiving funds from the Federal Transit Administration under Section 18 are required to test all employees in safety sensitive positions as defined In regulations. The Federal Highway Administration (FHW A) requires testing of all Commercial Drivers Ucense (CDl) holders. While the law is focused primarily on truckers and other highway users, the rules cover anyone holding a CDL. The Public Works department has several employees in positions which currently need to have a CDL. These employees are defined In the rules as safety sensitive. The rules require drug and alcohol testing in five specific situations. They are: 1) Pre-employment Testing (drug testing only) 2) Random Testing 3) Reasonable Suspicion Testing 4) Post-accident Testing 5) Return to Duty/Follow-up Testing This policy has been carefUlly reviewed and developed by staff, the City's labor consultant and the City Attorney. It has also been reviewed by, and discussed with representatives of the AFSCME employee's group. Tentative agreement has been reached with the Union in 10A City Council through City Administrator December 6, 1995 page 2 respect to the policy. Both Transit and FHW A rules for the city will be effective on January 1, 1996. The policy is required at this time to fully implement its provisions by this date. All affected employees must be provided a copy of the policy. The employees and supervisors will also require training prior to that date. The City will contract with Bio-Med Testing Service, Inc. for the actual drug and alcohol testing. Bio-Med is the state contract holder for this testing.b 10A COUNCIL BILL NO. 1682 RESOLUTION NO. A RESOLUTION APPROVING THE CITY OF WOODBURN SUBSTANCE ABUSE POLICY FOR SAFETY SENSITIVE EMPLOYEES AND AUTHORIZING THE MAYOR TO SIGN A MEMORANDUM OF AGREEMENT WITH AFSCME LOCAL 642. WHEREAS, On February 15, 1994 final rules implementing the Omnibus Transportation Employee Testing Act of 1991 were issued by the Department of Transportation Office of the Secretary, the Federal Highway Administration, and the Federal Transit Administration, and WHEREAS, under these rules the City of Woodburn will be required to conduct alcohol and controlled substance testing of individuals who perform safety sensitive functions for the city, and WHEREAS, under these rules the City of Woodburn must also adopt a substance abuse policy, and WHEREAS, under these rules the City of Woodburn must fully implement the provisions of these rules by January 1, 1996; NOW THEREFORE THE CITY OF WOODBURN RESOLVES AS FOLLOWS: Section 1. That the City of Woodburn Substance Abuse Policy for Safety Sensitive Employees Is adopted. That a copy of s~ld policy is attached hereto as Exhibit wAw and, by this reference, incorporated herein. Section 2. That the Mayor is authorized to sign, on behalf of the city, a memorandum of agreement with AFSCME Local 642 implementing said policy. A copy of said memorandum Is attached hereto 8S exhibit wBw and, by this reference, Incorporated herein. Approved 8S to form~~~ City Attorney \,2-1- -1 ~ Date APPROVED: Nancy A. Kirksey, Mayor Page 1 - COUNCIL BILL NO. RESOLUTION NO. Passed by the Council Submitted to the Mayor Approved by the Mayor Filed in the Office of the Recorder ATTEST: Mary Tennant, Recorder City of Woodburn, Oregon Page 2 - COUNCIL BILL NO. RESOLUTION NO. 10A EXHIBIT -A- Page 1 of 11 10A CITY OF WOODBURN Substance Abuse Policy for Safety Sensitive Employees 1.0 POLICY It is the intent of the City of Woodburn with this policy to implement all requirements of various federal codes which apply to substance abuse policy. This policy is not designed to be the final answer on all details and silent provisions of applicable Federal codes will apply. The City of Woodburn has the responsibility and commitment to all its employees to provide a healthy and safe workplace and environment. Employees have the responsibility to arrive at work free from the effects of drugs. alcohol. and other job- impairing substances. These joint responsibilities result in the objective of establishing a work environment where all employees are free from the effects of substance abuse. The City recognizes that the abuse of -alcohol and/or controlled substances is may be the result of a treatable illness. An employee assistance program is available to employees with personal problems, including those associated with alcohol or controlled substances use. 2.0 PURPOSE The purpose of this policy Is to 8SSlI'e wor1<er fitness for duty. and to protect our . employees and the public from the risks posed bY the misuse of alcohol and use of prohibited drugs. ThIs policy Is also Interided to. comply with all appRcable Federal regulationsgovemlng workplace anti-drug end alcohol programs. The Federal Highway Administration (FHWA) of the U.S. Department of Transportation has publ"lShed 49 CFR, Parts 382, .391, 392. and 395, as amended. that mandate urine drug testing and breath alcohol testing for positions. subject to the Commercial DrIvers Ucense (C[)Q requirement The Federal Transit Administration (FTA). of the U.S~ Department of Transportation has published 49 CFR. Parts 653 and 654. (as amended). that mandate urine dNg testing and breath alcohol testing for public . transit~nctions. The U.S. Department of Transportation (001) has also published 49 CFR, Part 29. "The Orug-Free Workplace Ad of 1988.. which requires the establishment of drug-free workplace policies and the reporting of certain drug- related offenses. This policy is intended to incorporate the above, and all other relevant state and federal requirements. relative to. substance abuse. City of Woodburn - Substance Abuse Policy - 12/05/95 Page 1 EXHIBIT -AM Page. 2 of 11 10A 3.2 DRUG TEST - The compulsory production and submission of urine by an employee for chemical analysis to detect the presence of aJ'cohol or prohibited drugs or a breath test to detect alcohol. 3.3 REASONABLE SUSPICION - That quantity of proof or evidence that is more than a hunch, but less than probable cause. Reasonable suspicion must be based on specific factual and articulable observations by a supervisory employee concerning the work perfonnance, appearance, behavior, objective facts, and derived inferences from these facts about the conduct of an ind"lVidual that would lead the reasonable person to suspect that the individual i.s or has been using drugs while on or off duty. 3.4 SUPERVISOR - Those employees who: A. Report directly to management. B. Direct end assign daily activities of one or more employees. c. Have authority to hire, transfer, suspend, layoff, recall, promote, discharge, assign, reward or discipline other employees, or. responsibility to direct them, or to adjust their grievances, or effectively recommend such action. D. . Exempt from collective bargaining. 3.5 UNDER THE INFlUENCE - Is defined as a blood or breath alcohol level of , .02 or great~. or the presence of any controlled substance. 3.6 CONTROu.ED SUBSTANCES - Are defined as all forms of narcotics, depressants, stimulants, hallucinogens and cann.abls, who sale, purchase, transfer, use or possession is prohibited or restricted by law. Schedules I. through V of Section 202 of the Controlled Substance Act (21' U.S.C. 812) and as further defined by 21 CFR 1300.11 through 1300.15,. identify such substances. City of Woodburn - Substance Abuse Policy - 12/05/95 Page 2 I:.ltUIU T "A" Page 3 of 11 3.7 OVER-THE-COUNTER DRUGS - Are those which are generafly available without a .prescription from a medical doctor and are limited to those drugs which are capable of Impairing the judgment of an employee to safely perform his or her duties. It is the employee's responsibility to determine whether or not any particular over-the-counter drug is safe for use. 10A 3.8 PRESCRIPTION DRUGS - Are defined as those drugs which are used in the course of medical treatment and have been prescribed and authorized for use by a licensed practitioner, physician or dentist. 4.0 EDUCATION AND TRAINING 4.1 EMPLOYEE EDUCATION - Employees will be furnished with educational materials that explain the requirements of 49 CFR 382 and 654 and this Drug and Alcohol Policy. Employees will be required to sign a form acknowledging receipt of this information. Employees hired for or transferred Into an applicable job position will receive specific information on the topics listed above and be required to sign a form acknowledging receipt of this information. 4.2 SUPERVISOR TRAINING - SUpervisors who may be required to make -reasonable suspicion- determinations will receive training on recognition of the physical, behavioral, speech and performance indicators of probable alcohol and controlled substance use. The duration of the training will be at least sixty (60) minutes each fot: A Alcohol; and B. Controlled substances use recognition, with additional follow-up training to maintain and Increase supervisory proficiency. The training shall cover the.phYsIcal, behavioral, speech and perfonnance Indicators of probable alcohol misuse and use of controlled substances. 6.0 PROCEDURES AND RULES 5.1 POSSESSION OF PROHIBITED DRUGS - emplOyees are prohibited from engaging In unlawful manufacture, dIStribution, dispensing, possession, or use -of Prohibited substances on City authority. premises, in City vehicles, or-" while.on CIty authority business. Employees fOUnd to have engaged in any such activity shall be subject to discipline up to and including discharge, and shall also be subject to crhnlnal prosecution. City of Woodburn - Substance Abuse Policy - 12/05/95 Page 3 5.2 EXHIBIT -A- Page 4 of 11 SEARCHES - The City shall have the right to conduct searches and inspections of any and all City owned, leased or controlled facilities, properties, vehicles and equipment. This shall include the right to search or inspect City-owned, leased or controlled desks, lockers, file cabinets, vehicles and the like, which are assigned to and nonnally subject to the exclusive use and control of a single employee. The City may also search or inspect any object. including but not limited to vehicles, briefcases and lunch boxes, brought onto City owned, leased or controlled properties or other City job sites, if there is reasonable suspicion that alcohol or a controlled substance will be found. Refusal by the employee to submit to and cooperate with a properly- authorized search or inspection shall be cause for disciplinary action. 10A 5.3 USE OF PRESCRIPTION DRUGS - The use of any prescription drug at a time or in a manner not specifically called for by the prescribing physician is prohibited. In addition, when a prescription is obtained, the employee shall advise the prescribing physician of the fact that he or she is subject to a drug testing policy, and seek assurance from the prescribing physician that the substance in question may be taken without violation of this policy. Upon return to work, the employee shall notify his or her supervisor of the prescription drug being taken if any question exists as to whether or not the drug in question may have an effect upon the employee's fitness for duty, or might result in a violation of this policy. . . 5.4 OFF-DUlY CONSUMPTION OF ALCOHOUC BEVERAGES - All employees shall report to work, at all times, free of intoxicants and in no event will the employee consume any kind of alcoholic beverage within four. (4) hours of his or her scheduled reporting time for work, while on duty, or during. any break, meal,rest period or other Interruption of work. When an employee is placed on standby for possible callout. he or she shall consume no alcoholic beverage for the duration of such standby period. If en employee who Is not on standby Is subject to cafI..out, and In the event that employee has consumed any alcoholic beverages within the preceding eight-hour . period, the employee shan advise his or her supervisor.o1 that fact, the.. . amount, and when the alcohol was consumed. It is the responsibility of the employee to ensure that any medication, mouthWash, food, candy or other substances that he or she consumes prior to work and while on the job does not contain significant quantiti8s of alcohol. . 5.5 NOTIACA 1l0N OF DRUG-RELATED ARREST - Any employee who is arrested, cited. or Otherwise served with charges Which allege the buying, selling, transportation, manufacture,cultivating, possession or consumption of any controlled substance, Including alcohol, shall notify his or her supervisor of the arrest.. citation. or s~ce of charges at .the time of the start City of Woodburn - Substance Abuse Policy -_ 12/05/95 Page 4 EXHIBIT -A- Page. 5 of 11 of his or her next regular1y-scheduled work shift. Such arrest, citation or service of charges shall not in and of ~ serve as the basis for disciplinary action against the employee. The City may, however, eonduct its own investigation of the incident in question and may initiate disciplinary. action based on the findings of that investigation. In addition, any such arrest, citation or service of charges shall give the City the right to conduct reasonable suspicion testing under 6.4 of this policy and/or refer the employee to a Substance Abuse Professional (SAP) for an evaluation. 5.6 COMPUANCE WITH POUCY - Any employee who refuses .to comply with a properly requested drug test shall immediately be removed from duty and shall be subject to discharge. Refusal can include, but is not limited to, an inability to provide a sufficient urine specimen or breath sample without a valid medical explanation, as well as a verbal declaration, obstructive behavior, or physical absence resulting in the inability to conduct the test. Any employee who is suspected or found to have provided false infonnation in connection with a test. falsified results through tampering, contamination, adulteration, or substitution, . will be required to undergo an additional observed collection, and may be subject .to disciplinary action up to and including discharge. Violations of other terms and .conditions of this policy shall also be the basis for possible disciplinary action. 5.7 PROPER APPUCAnON OF THE POUCY - The City is dedicated to assuring fair and equitable application of this substance abuse policy. Employees who violate this policy may be subject to disciplinary action, up to and including termination. Therefore, supervisorsImangers are required to use and apply all aspects of this policy In an unbiased and impartial manner. Any supervisor/manager who knowingly disregards the requirements.of this policy, or who is found to delibe(ately misuse the policy in regard to subordinates, could be subject to discipUnary action, up to and including termination. 6.0 TESTING PROCEDURES Analytical urine drug testing and breath testing for alcohol shall be conducted as required by Federal regulations, and as specified In Sections.6~3,6.4. 6.5, and 6.6 of this policy. In addition, any employee who has failed a drug or alcohol test and who is subsequently allowed to reb.m to work under a retwn-to-work. agreement shall be subject to follow-up testing as specified under the terms of that contract. Such additional follow-up testing will be for a minimum of one (1) year. and shall inClude no less than six (6) adcrrtional tests performed during that time. Testing shall be COI1ducted in a manner so as to assure a high degree of accuracy . City of Woodburn - Substance Abuse Policy - 12/05/95 Page 5 10A EXHIBIT -A- Page 6 of 11 10A and reliability and using, techniques. equipment and laboratory facilities which have been approved by.the U.S. Department of Health and Human Services (DHHS). All testing will be conducted consistent with the procedures put forth In 40 CFR, Part 40, as amended. The drugs that will be tested for Include marijuana, cocaine, opiates, amphetamines, and phencyclidine. An initial drug screen will be conducted on each urine specimen. For those specimens that are not negative, a confirmatory Gas Chrqmatography/Mass Spectrometry (GC/MS) test will be perfonned. The test will be considered positive if the amounts present are above the minimum thresholds established in 49 CFR, Part 40, as amended. . Tests for breath alcohol concentration will be conducted utilizing a National Highway Traffic Safety Administration (NHTSA) approved Evidential Breath Testing (EBT) device operated by a trained Breath Alcohol Technician (BAl). If the initial test indicates an alcohol concentration of 0.02 or greater. a second test will be performed to confirm the results of the Initial test. An alcohol concentration of 0.02 or greater will be considered a positive alcohol test. 6.1 CONFIDENTIAUlY OF TEST RESULTS - The City of Woodburn affinns the need to protect IncflVidual dignity. privacy and confidentiality throughout the testing process. The City recognizes that drug and alcohol concerns are sensitive in nature. Employees should also understand that some discussion of positive test resutts. dependency problems and rehabilitation concerns are of vitallmportanoe to certain people Inside and outside the City and may be necessary. All results of drug and alcohol testing will be submitted to the City under the supervision of the City administrator who shall act as custodian of all screening information. All records will be maintained in a .secure file In the City Hall vault. The City Administrator and persons designated by the ~mlnIstrator. shall receive notification of test results and have access to records. Except as required bY law. no records shall be released to anyone other than the.employee and authorized City representatives without the employee's written consent. 6.2 EMPLOYEE-REOUESTED TESTING - Any employee who questions the results. of a required drug test under Sections 6.3 through 6.6 of this policy, may request that an additional test be concluded. This. test must be conducted at a cflfferentOHH5-certified laboratory. The test must be conducted on the same split sample that was used for the original test.- .AlI .. . costs for such testing are paid 'by the employee. unless the result. of the split sample Invalidates the result of the original test. The method of collecting, storing. and testing.the split sample will be consistent with the procedures set-forth in 49 CFR, Part 40. as amended. The employee's request for a split-sample test must be made to the Medical Review O!ficer (MRO) within City of. .Woodbum - Su~stance Abuse Policy - 12/05/95 Page 6 t.XHIUl. -A.. Page 7 of 11 10A 72 hours of notice of the original sample verified test result Request after 72 hours will only be accepted if the delay was due to documentable circumstances that were beyond the control of the employee. 6.3 PRE-EMPLOYMENT TESTING - All applicants shall undergo urine drug testing immediately following the offer of employment or transfer into a safety-sensitive position. Receipt by the City of a negative drug test result is required prior to employment Failure of a Pre-employmel1t drug test will disqualify an applicant for employment for a period of 120 days. Evidence of the absence of drug dependency from a SAP that meets with the approval of the City and negative pre-employment drug test will be required prior to further consideration for employment. The cost for the assessment and any subsequent treatment will be for the sole responsibility of the individual. 6.4 REASONABLE SUSPICION TESTING - All employees shall be subject to a fitness for duty evaluation, and urine and/or breath testing when there are reasons to believe that drug or alcohol use is adversely affecting job performance. Reasonable suspicion referrals must be made by a supervisor who has received training to detect the signs and symptoms of drug and alcohol use and who reasonably condudes that the employee may be adversely affected or impaired in perfonnance due to drug or alcohol use. The determination that reasonable suspicion exists to require alcohol or controlled substances testing must be based on specific, contemporaneous, articulable observation concerning the appearance, behavior, speech or body odors of the employee. If the employee to be tested is a Union represented employee, the employee shall be advised of his right to be accompanied to the testing site by a Union steward provided doing so will not result in undue delay in the conduct of.the test. An accompanying steward shall not attempt to prevent or In any manner imPede the conduct of the drug test. Reasonable SUSpIcion alcohol testing shall only be required of an employee during, Just preceding, or just after the workday. If an alcohol test is not administered within two (2) hours following determination Of reasonable suspicion, a record must be prepared and maintained on file stating why the test was not promptly administered. If a drug test is not administered within eight (8) hours, attempts to test shall be ceased and the reason for nOt administering the test added to the record. A written record shall be made of the observations leading to an alcohol or controlled substance reasonable suspicion test. and signed by the sUpervisor or City official who made the observations. This must be done within 24 hours of the observed behavior or- before the results of the controlled substances test are released. whichever is earlier. 6.5 POST-ACCIDENT TESTING -. All safety-sensitive employees shall be required . City of Woodburn - Substance Abuse Policy. - 12/05/95 Page 7 EXHIBIT -A- Page 8 of 11 10A to undergo urine and breath testing if they are involved in an accident with a City of Woodburn vehicle that results in a fatality. This includes all surviving safety-sensitive employees who are on duty and in the vehicle(s) involved in the accident. and any other employees who's performance could have contributed to the accident. In addition, a post-accident test will be conducted for any employee who receives a citation under state or local law for a moving traffic violation as a result of an accident. or if the City determines that there is probable cause to believe that the. actions of the invol.ved employee(s) materially contributed to the accident Following an accident. the involved employees shall be tested as soon as possible. but not to exceed eight (8) hours for alcohol testing, and thirty-two (32) hours for drug testing. Employees involved in an accident must refrain from alcohol use for eight (8) hours following the accident or until. they undergo a POst-accident alcohol test. Employees who leave the scene of the accident without justifiable explanation prior to submission to drug and alcohol testing shall be considered to have refused the test. 6.6 RANDOM TESTING - Employees shall also be subjected to random, unannounced testing. The selection of employees for random drug and alcohol testing shall be made using a scientifically-valid method that ensures that each covered employee shall have an equal chance of being selected each time selections are made. 7.0 POSITIVE TEST RESULTS 7.1 EMPLOYEE PLACED ON lEAVE - UPon receipt of a positive drug or alcohol test result. the employee shall be placed on leave pending possible discharg~. Such leave shall ~ without pay, unless the employee chooses to use accumulated compensatory or vacation time. The purpose of the leave shall be to provide an opportunity for a second test, as provided in Section 6.2 hereof, to consult with. aSAP, if desired, and when applicable, to enter into a return-to-work agreement 7.2 SECOND TEST - If a second drug test Is. concIucted and If the results are negative, the . employee shall be reinstated in his or her job without loss of seniority, and without loss of pay or benefits for the period of the leave. Any time charged to vacation or to the employee's compensatory time account shall be reinstated. 7.3 REFERRAL TO A SUBSTANCE ABUSE PROFESSIONAL - When the employee is placed on leave. he or she shall also be encouraged to consult. with a City-approved SAP. The cost of such.consultation shall be paid by City of Woodburn - Substance Abuse Policy - 12/05/95 Page 8 EXHIBIT HAH Page 9 of 11 10A the employee (unless covered by medical insurance). The purpose of such consultation shall be to determine whether or not the positive drug test was the result of the employee's addiction to alcoho~ or drugs. The City shall maintain a listing of currently approved SAP's and shall also provide any available information as to whether or not the SAP is approved for insurance carrier coverage of the cost of their services. 7.4 RETURN-To-WORK AGREEMENT - If the SAP's evaluation. of the employee indicates the presence of an addiction to drugs and/or alcOhol, and if the employee is willing to make a commitment to complete a treatment program specifically designed to address his or her needs, the City and the employee may enter into a return-ta-work agreement whereby the employee will be allowed to return to City employment, subject to additional random testing for drugs and aloohol and various other conditions as may be specified in the contract when he or she successfully completes that portion of the treatment plan which is required prior to a return to work. Only by being offered, accepting and performing in accordance with the terms of a retum-to-work agreement will an employee who has tested positive for drugs or alcohol avoid discharge. Upon return to work following treatment for drug addi9tion, any employee who fails to continue to conform to all remaining applicable terms and conditions of the return-ta-work agreement, or who tests POSitive in a subsequent drug or alcohol test, will be subject to discharge. City of Woodburn - Substance Abuse Policy - 12/05/95 Page 9 EXHIBIT -A- Page 10 of 11 ATTACHMENT A SAFETY-SENSITIVE FUNCTIONS: Public Works Program Manager. . . . . . . . . Coordinator - Clerk III .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. Part-Time Bus Drivers ................ Mechanic . . . . . . . . . . . . . . . . . . . . . . . . . Sewer Maintenance Technician ......... Utility III Utility II ...... ..... ... ......... ....... ...... ... ..... ........... .... Water Tech I . . . . . . . . . . . . . . . . . . . . . . . . FTA Requirement o FHWA Requirement City of Woodbum - Su~stance Abuse.PoIicy -12/05/95 . (Public Works) . (Transit) . (Transit) . (Public Works) o (Street) o (Street) o (Street-1 & Water-2) o (Water) 10A Page 10 EXHIBIT -A- Page 11 of 11 AlTACHMENT B GLOSSARY OF TERMS: BAC BAT CDL ........ ..... .............. ........ ......... ............ ........................ ........... CONTRACTOR.. ...... ............. OHHS DOT EBT FHWA FTA GC/MS MRO NHTSA RWA SAMlHSA SAP .............. ................ .... ....................... .......... ....... ............. ........ ................... .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. ... .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .' .. .. .. eo .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. ........ ...... .............. ...... .... .............. .. .. .. .. .. .. .. .. .. . .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. 10A Blood Alcohol Content Breath Alcohol Test (Technician) Commercial Orivers Ucense BIO-MED Testing Service, Inc. Department of Health and Human Services Department of Transportation Evidential Breath Testing Federal Highway Administration Federal Transit Administration Gas Chromatography/Mass Spectrometry Medical Review Officer National Highway Traffic Safety Administration Retum-to-Work Agreement Health Services Administration .. Substance Abuse Professional" City of Wood bum - Sut?stance Abuse Policy - 12/05/95 Page 11 EXHIBIT -B- Page 1 of 1 MEMORANDUM OF AGREEMENT - SUBSTANCE ABUSE POLICY FOR SAFETY SENSITIVE EMPLOYEES Between the CITY OF WOODBURN and LOCAL 642 AMERICAN FEDERATION OF STATE, COUNTY AND MUNICIPAL EMPLOYEES WHEREAS the City of Woodbum and AFSCME Local 642 have reached certain understandings relative to the implementation of drug and alcohol testing for safety- sensitive employees, the attached Substance Abuse Policy dated December 5, 1995, shall by this reference become an addition to the 1994-1998 Collective Bargaining Agreement between the parties. FOR THE CITY: FOR THE UNION: Date: Date: MEMORANDUM OF AGR~MENT - City of Woodbum/AFSCME Local 642 - Substance Abuse Policy 108 IIBKO TO . . MAYOR UD CZ'1'Y COUIICZL THROUGH . . City Administrator Childs City Recorder Tennant ~ November 30, 1995 DOH . . DATE . . SUBJECT . . Notice of Potential Withdrawal from City/County Insurance Service (CIS) Trust for Insurance Coverages RECOHKENDATZON: The attached Council Bill be adopted which gives city/County Insurance Services Trust formal notice of intent to potentially withdraw from the Trust effective July 1, 1996. BACKGROUND: The City currently participates in the City/County Insurance self-insurance program for Liability, Auto Physical Damage, and Workers' Compensation insurance coverages. Included in the CIS Trust by-laws are certain provisions governing the participation and withdrawal of member agencies within the program. In order to participate, the City is required to adopt a Resolution authorizing a 3- year membership within a specific pool program (such as Liability and Auto Physical Damaqe, Property, or Workers' Compensation). In order to withdraw from the insurance program prior to the expiration of the 3- year membership, we are required to provide formal notice of intent to potentially withdraw at least 180 days prior to the end of the insurance coverage (June 30, 1996). OVer the last few years, we have annually received quotes from other insurance carriers since coverage limits are vulnerable to chanqe based on chanqes in the market. By qi vinq CIS formal notice of intent, we will continue to look at other companies to compare not only annual premiums but the scope of insurance coveraqes and claims manaqement. As in the past, CIS will continue to be one of the principal sources from which we obtain insurance quotes. currently, we are in the middle of a 3-year membership for Liability and Auto Physical Damaqe insurance, therefore, the formal notice of intent must be filed by December 31st in order to be in compliance with the Trust by-laws. CIS is also our insurance carrier for Workers' Compensation coveraqe but our 3-year membership for this insurance expires on June 30, 1996 and a new Resolution will be necessary in July if we wish to continue Workers' compensation coveraqe throuqh CIS. Accordinq to our Insurance Aqent of Record, Chuck Hugqins, it is in the City'S best interest to provide the formal notice of intent to withdraw since rates are more firmly established after January 1 of each year. He does not feel that there will be any dramatic chanqe in rates, however, market conditions dictate the final premium rates charged by insurance companies. 10B COUNCZL BZLL HO. RESOLU'l'ZOH HO. A RESOLU'l'ZOH GZVZBG CZTY/COUl1'.l'Y ZHSORAHCE SERVJ:CES TRUST HOTZCE OP PO'l'EftZAL WZTHDRAWAL DOH KEKBERSHZP ZH THE SELP-ZHStJRAHCE POOL. 1fIIEREAS, City/County Insurance Services Trust (CIS) provides a self-insurance pool to local government entities, and 1fIIBRBAS, the CIS Trust by-laws provide that participants in the insurance program adopt a resolution calling for a 3-year membership in the self-insurance pool, and WBERBAS, the CIS Trust by-laws also provide procedures whereby participants may elect to withdraw from the CIS Trust prior to the end of the membership period, now, therefore, 'nIB CZTY OP WOODBURN RESOLVES AS POLLOWS: section 1. That the city Administrator be authorized to send City/County Insurance Services Trust formal notice of intent to potentially elect withdrawal from the CIS Trust for Liability and Auto Physical Damage insurance coverages effective July 1, 1996. Approved as to Foray/(>>rr ~ City Attorney ItWq S- Dat APPROVED NANCY A. KIRKSEY, MAYOR Passed by the Council Submit'ted 'to 'the Mayor Approved by 'the Mayor Filed in the Office of the Recorder ATTEST Mary Tennant, Recorder Cit~ of Woodburn, Oreg-on Page 1 - COUNCIL BILL NO. RESOLUTION NO. 10C M...fJVLO. TO: City Council through the City Administrator A FROM: Public Works Director ~ ~ SUBJECT: Contract Award for Poplar Tree Test Plot Phases "C" and "0" Combined .DA TE: December 6, 1995 RECOMMENDATION: It is recommended that city council approve the attached resolution that authorizes the Mayor to sign a contract in the amount of $74,190 for poplar tree test plot monitoring management and reporting, respectively, with CH2M Hill. (Note: OEQ approved an interest free loan that was accepted by the council in the last meeting will be used to accomplish the tasks) BACKGROUND: A poplar tree plantation is an important component of the preferred alternative selected by the committee to dispose the treated effluent during the summer months. The plantation also provides land for a sludge disposal program and for a future yard debris program. The use of poplar trees for municipal wastewater has not been used by other service agencies in the past. This is the re.ason the city needs at least two years of solid data to know the plantation's effectiveness as a component of the entire treatment process before a full size plantation can be designed that will be acceptable to the Department of Environmental Quality (DEQ). City Council approved a contract for Phases " A" and "a" of this project in May of 1995 with the understanding that the funding source needed to be identified before approval of Phases "C" and "D." Public Works staff has tried to obtain an outside grant and loan funds for this research project. Although all agencies such as DEQi Economic Development Department, and some cities, such as City of Dallas, fully support this project, we have been unable to receive a commitment on funding. However, recently we have received approval of a DEQ interest- free loan that was accepted by the council in the last regular meeting. This is a continuation of the project with the same contract terms as Phases A and B that was approved by the council in May of 1995. This portion of the contracts, i.e. Phase "c" in the amount of $28,405 and Phase "0" in the amount of $45,785, was not recommended for approval until a funding source could be identified. The contracts for Phases "c" and "0" portions of the project have been combined into one contract for ease of administration. '-- Now that the funding source of an interest free loan from DEQ has been identified, approval of the contract is recommended. Attachment: 1. Resolution 2. Ecolotree Reuse Program Contract GST:lg POPLAR\CONTRCTZ 10C COUNCIL BILL NO. J t, B ~ RESOLUTION NO. A RESOLUTION EXPANDING THE SCOPE OF WORK OF AN AGREEMENT WITH CH2M-HILL FOR RESEARCH ACTIVITIES OF MONITORING, MANAGEMENT, AND REPORTING RELATED TO POPLAR TREE TEST PLOT. WHEREAS, the City is in the process of planning for the construction of a sewage treatment plant, and WHEREAS, an integral part of the sewage treatment plant will be the establishment of a poplar plantation for treatment of effluent and for sludge disposal, and WHEREAS, a poplar tree test plot has been installed so that the feasibility of this alternative can be measured and important research data can be obtained, and WHEREAS, the city, by Resolution 1300, previoUSly entered into an agreement with CH2M Hill for installation of the poplar tree test plot and an irrigation system, and WHEREAS, the city and CH2M Hill desire to expand the scope of work in said agreement to include poplar tree test plot monitoring, management, and reporting, NOW, THEREFORE, THE CITY OF WOODBURN RESOLVES AS FOLLOWS: Section 1. That the Mayor and City Recorder are hereby authorized to sign, on behalf of the city, a document expanding the scope of work of the agreement between the City and CH2M Hill which was authorized by Resolution 1300. The expanded scope of work Includes poplar tree plantation research activities of monitoring, management, and reporting. Section 2. The document expanding the scope of work and the cost to accomplish It Is attached as Exh~ this reference. Is incorporated herein. Approved as to formo/l.t}vr. j Z - t - q S- City Attorney Date APPROVED: Nancy A. Kirksey, Mayor Passed by the Council Submitted to the Mayor Approved by the Mayor . Filed in the Office of the Recorder ATTEST: Mary Tennant, Recorder City of Woodburn, Oregon ~ EXHIBIT -A- Page 1 of 8 . CITY OF WOODBURN ECOLOTREE REUSE PROGRAM 1995-1996 Operations and Maintenance December S, 1995 10C Re: ORIGINAL AGREEMENT to furnish scIVices to the CITY OF WOODBURN (the CITY) for implementation of the poplar tree reuse program, dated May 8, 1995: Upon execution of this work. item by CH2M HIlL, INC., and the CITY in the space provided below, this work. item will serve as authorization for CH2M HILL, INC., to carry out and complete the seIVices set forth below in accordance with the referenced AGREEMENT between the CITY and CH2M HIlL, INC. 1. Purpose The Oty of Woodbum operates a municipal wastewater treatment plant near Woodburn. Oregon. CH2M HIlL, INC., ECOLOTREB, and FOUNTAINHEAD Irrigation, Inc. (FOUNTAINHEAD) have recently implemented a prototype system for removing ammonia from secondary effluent on this site. The system, refeaed to as an ECOLOTREE@ Buffer (Buffer), features irrigation of poplar trees with wastewater. The prototype system will be operated for two growing seasons to evaluate the concept's feasibility for implementation on a full-scale basis. CH2M HIlL, INC., FOUNTAINHEAD, and ECOLOTRBE designed and installed a plantation with more than 15,000 poplar trees and grass. The site is irrigated with the effiueut duiing the summer growing season. The nutrient and w&tcr applications are being monitored to detemIine the maximum application mtes for use in tWlgJIil18 a full-scale plantation for treatment of the entiIe July and August effluent flow. The ~ of this scope of work is to define for the CITY the ongoing operation and tnaintenance support requirements aSsociated with this Buffer system through the 1995 and 1996 prototype demonstration. 2. Scope of Services The primary work scope components are shown in Table 1. . REVWBO&M.DOC 1 EXHIBIT -A- Page 2 of 8. 10C Tablet PriIDal"J Work Scope Items Componeat Dacriptioa ~ity CoordiuIioa IDd ~ o.cnn CXlOIdinItioo of project adivities, dicat IiaiIoa, iDwic:ia& anN HILL, INC. Irrilldon IIld ConlroI System Paiodic visits to the lite to c:oUoct dIta reprdiql)'lfCm openDon IIld FOUNTAINHEAD Openlions IIld Maintenance and to maintain proper openIioa. of Iystem c:omp<lDCIlts; quiII' mDOfe (pri IIlII')' ). Reporting IDllIlitoriac of I)'Ifcm opcr:aliOll and iqJlcmemaiion of RlQ~ . anN HILL, INC. adjulcments to cbe centra1 control system; reduc:cion of opentioas data. (scc:ondary). and evlllUllion of Iystem performance, IIld assistance wilh year~ ECOLOTREE (latilr)') IUIIIIIIarY n:port ECOLO'l1lEE Poplll'Tree Paiodic visits to checIc tree hcIkh. check insec:tIdiseaselmmuDal ECOLOTREE (priRlll'y). Openlion and Maintenance IIld dmnace; pruniIa&, rcpbntilll. and barvating; IOiI/pIaDl umpliqllld CH2M HILL, INC. Reporting ....)'ICI iaterpRtalion. p1- growth analyses, water COIISUIIIpCioo (scc:ondary), and mIII)'ICI; usilClnCe wilh year~ lummary IqIOrt subconsultanrs Annual Reports 1995 and 1996 IIIIWII n:ports IUlDlDarizinIIbc b:y operations and sire CH2M HILL, INC. (primIry) perfClOlWKlC indicelon defiDing full-scale design aiteria The key information to be collected from the prototype site is summarized in Table 2. Table 2 ~I MealtodacScbedale W........ ,..,... Tree ....... AppUcaCieIl D_,astnaoa Project DMa Ileqalremeat IAcaha ......... Fn.ta-.cr ..,......., SoiIIDd.... AnalyweI Fidd IiIe 13 pia aalrieaII. iadudiDI NalDd a 0Dce Del' yell' ECOlDI'REE aiauac DaIa Site Tcmpenture.JlI~mm~ Daily WOODBURN . . L)'Ii- Data Lwimetcn TKN. aDDOIIia, NO- a. Na, 1>>8 0Dce DCI' war CH2M HILL, INC. Sexl t.foiIcIft All TDR pRlba Dinlct tadout 3 timel duimc CH2M HILL, INC. . FOUNTAINHEAD IrripIiOIl F10wI Pump IIaIion ToCII flow measumnent Cnntinnnoa (adOIDateCl) FOUNTAINHEAD CH2M HILL, INC. IrripIiOIl WII<< Quality Pump IbIliOIl lDS. Ca, Na, NO.. a. SO. MoalhIy cIurinI WOODBURN GroandwIlcr Depch I DcDcb .... MW-I MoalbIy WOODBURN . BioIoIicII Quality WW1? 13 pIIIlt IlUIrieats, including NalDd a 0Dce per )'ell' WOODBURN CH2M HILL. INC., FOUNTAINHEAD, and ECOLOTREE will perform the following services: Task 1: Overall Coordination and Management This task includes project management activities to guide the execution of the'work: to momtor performance against the accepted budget and schedule. Project management will also include general coordination and communication with CH2M HILL, INC.'s staff. the CITY. ECOLOTREE, FOUNTAINHEAD, and other involved parties, 8nd administration of the contract. REVWBO&M.DOC 2 EXHIBIT -A- Page 3 of 8 10C Task 2: 1995 Operations and Maintenance and Report Task 2.1: CH2M BILL, INe., 1995 Monitoring, Management, and Reporting Task 2.1.1: SiU VISits and ClUnt Meetings. CH2M HILL, INC., anticipates three site visits (2 hours each) to meet with the CITY staff and to provide overall coordination of the monitoring and maintenance of the irrigation and tree system. Task 2.1.2: Collection of Manutd TDR and LysimeuT InformatWn. CH2M HILL. INC., will collect soil moisture monitoring information from the manual time-domain reflectometry (TOR) locations during 3 months of the irrigation season. The site visit will be coordinated with other planned site visits. This information will be put into a spreadsheet for further evaluation and analysis. One lysimeter sample will be collected at the end of the year and tested for ms, TKN, NO" ammonia, CI, and Na. Task 2.1.3: Data MtlIUlgemellt, Engineering, and Data EvabuzJUJn. CH2M HILL. INC., will coordinate management and evaluation of the soil moisture monitoring information. wastewater effluent quantity and quality, inigation system. operations, and soil and plant analysis. Specific responsibilities are outlined in Table 2. This information is critical to the success of monitoring site operations, developing strategies for site management, and establishing the basis for the parameters for the full-scale poplar tree plantation. Task 2.1.4: PnpilTrltion oj .Annual Report. CH2M HILL, INC., will prepare a brief 1995 annual report summarizing information regarding the operations of the prototype system. Specific items coven:d in the annual report will include water application. soil moisture monitoring information. efflueot water quality, plant analyses, soil analyses. eshllUlltcd nitrogen uptake, and implications of the project data on full-scale design. A final report will be prepared for the CITY. . Task 2.2: FOUNTAINHEAD 1995 Irrigation Monitoring, Management, and Reporting Task 2.2.1: 1995 SiU Vuit& During the 1995 calendar year, FOUNTAINHEAD will provide, or bas provided site visits for the following purposes: . Irri.gation 6J8Um opemtion. Two site visits will be required to fine tune operation of the illigation system and to maintain system. components. These site visits will involve one person for a total of 30 hours. . TDR tlata eOIkctio" IlIUl flUtollUltio" n/iMment. A system bas been installed to allow monitoring of soil moisture levels using TOR equipment A TOR sensor has also been installed to provide continuous readings from one TOR probe. These readings are automatically triggered and downloaded into the central control system. FOUNTAINHEAD will continue to adjust this system. to improve reliability and incorporate moisture readings into the irrigation scheduling process. Site visits in this regard will require two people for 20 hours each. . WUJurirJltion of irrigation ,ysum. .At the end of the i995 inigation season, a site visit will be required to winterize the irrigation system. This will include purging the system. with compressed air to remove water from the pipelines and valves and prevent freeze damage. This effort will require two people for 20 hours each. REVWBO&M.DOC 3 EXHIBIT -A- Pa.ge 4 of 8 10C TtlSk 2.2.2: CoRtroI System Opertdion tuUl Mtlinteiumce. . The following tasks will be performed to operate and maintain the control system: . lrrigatioll schedule rnisiolU. Warer consumption by the trees varies over the course of the irrigation season. This variation is affected by climate. tree physiology. soils. and other factors. For this reason. it is necessary to adjust the irrigation schedule from time to time. Approximately six irrigation schedule revisions will be made over the course of each irrigation season. . Operation, data processing. Because this is a permitted site. it is necessary to keep a record of the amount of water applied to the tree system. On a monthly basis. operations data will be downloaded from the central control system and imported to spreadsheets for processing. TOR soil moisture data collected automatically and manually by CH2M HIll... INC., and will also be incorporated into these spreadsheets. TtlSk 2.2.3: Reporting for 1995: FOUNTAINHEAD will provide a brief monthly ,tatus report to CH2M HIIL. INC., during the operations of the system to document project activities for the previous month and to outline intended activities for the following month. Task 2.3: ECOLOTREE 1995 Tree Monitoring, Management, and Reporting. TtlSk 2.3.1: Site VISits, 7reeMailltelUUfCe.FiIuzl Replatrting,lUUl MiscellaMoru Repair Work. ECOLOTREE and its subconsultants will perform approximately four maintenance site visits for ttee inspection. Site weeding will be performed in Iuly to prepare the site for replanting and reduce the competition for cuttings. ECOLOTRBE and its subconsultants will replant areas which did not initially survive. ECOLOTREB decided to replant in late Iuly 1995 using unrooted cuttings and whips from the same lots used in the original planting. Tak 2.3.2: EIUl of the YetlT Coll<<tioll tuUl Site W"",teriz;atioll. At the end of the growing season (followiDg the first ~ frost), ECOLOTRBB and its subcoosultants will conduct a plant population census, collect soil and plant samples for analysis, and perform final tree care required for winterization. TtlSk 2.3.3: 1995 AnllruIl Reporting. . ECOLOTREB will assist in the development of the year-end . report summarizing the results of the prototype system. Specific information provided by ECOLOTREE for the report will be interpretation of soil and plant analyses, tree surviva18nd growth rates. and projected nitrogen uptake. Task 3: 1996 Operations and Maintenance and Report Task 3.1: CH2M HILL, INC., 1996 Monitoring, Management, and Reporting TtlSk 3.1.1: Site VISits IUUl Client Meetings. CH2M HILL. INC., anticipates two site visits (2 hours each) with CITY staff for overall coordination of the monitoring and maintenance of the irrigation and tree system. . REVWBO&M.DOC 4 EXHIBIT -A- Page. 5 of 8 10C Task 3..1.2: Collection of Manual TOR and Lysinuur Infornudion. CH2M HIlL, INC., will collect soil moisture monitoring information three times during the inigation season from the manual TOR locations. Sampling times will be coordinated with other tasks. This infonnation will be put into a spreadsheet for further evaluation and analysis. One lysimeter sample will be collected at the end of the year and tested for TDS, TKN, NO" ammonia, Cl, and Na. Task 3.1.3: Data MtuUlgement, Engineering and Data Evaluation. CH2M HIlL, INC.. will coordinate management and evaluation of the soil moisture monitoring infonna~on, wastewater effluent quantity and quality, irrigation system operations, and soil and plant analysis. This infonnation is critical to the success of monitoring site operations, developing strategies for improvements to the site management, and establishing the basis for the parameters for the full-scale poplar tree plantation. Task 3.1.4: Preparation of Annual Report. CH2M HILL. INC., will prepare a brief 1996 annual report summarizing the infonnation regarding the operations of the prototype system. Specific items and details covered in the annual report will include water application. soil moisture monitoring information, soil water quality, effluent water quality, plant analyses, soil analyses, nitrogen uptake, and implications of the project data on full-scale design. A fmal report will be prepared for the CITY. Task 3.2: FOUNT AINBEAD 1996 Irrigation Monitoring, Management, and Reporting Task 3.2.1: 1996 Site VISits. During the 1996 calendar year, FOUNTAINHEAD will provide site visits for the following purposes: . Irrigation ."um 61t1TtUp. A site visit will be n:quired at the begjnning of the 1996 irrigation season to start up the inigation system.. This will include closing of appropriate drains and isolation valves, RlCOIIIlection of valve plumbing and verif'lCation of proper system operation. This effort will require two people for 10 hours each. . Irrigation .,nem observation andlfUli.ntelUlllU. A site visit will be required at the beginning of peak summer weather to verify proper operation of irrigation SYlitem components. This site visit will req~ one penon for 8 hours. . WUlurization of irrigation 61stem. A site visit will be required at the end of the 1996 inigation season to winterize the system. This site visit will include.puging the system with compressed air to prevent freeze damage. This effort will require two. . people for 10 hours each. Task 3.2.2: Control System Operation and MaillulUUfC& FOUNTAINHEAD has installed a central control system control and monitor operation of the iniga~on system. The following tasks will be performed to operate and maintain the control system: . -, . Irrigation rcheduk revisions. Tree water consumption varies over the course of the irrigation season. This variation is affected by climate, tree physiology, soils, and . other factors. For this reason. it is necessary to adjust the inigation schedule from I time to time. Approximately six irrigation schedule changes will be made over the course of the irrigation season. REVWBO&M.DOC 5 EXHIBIT -A- Page 6 of.S 10C . OperoJions tlida procening. Because this is a permitted site. it is necessary to keep a record of the amount of water applied to the tree system. On a monthly basis, operations data will be downloaded from the central control system and imported to spreadsheets for processing. . Task 3.3.3: Reportingfor 1996. FOUNTAINHEAD will provide a brief monthly stabls report during the operations of the system to CH2M HilL, INC., to document project activities for the previous month and to outline intended activities for the following month. Task 3.4: ECOLOTREE 1996 Tree Monitoring, Management, and Reporting Task 3.4.1: Site Visits, Tree MaintentUfCe, Final Repltmting, and MiscelUmeous Repair Work. ECOLOTREE and its subconsultants will perform. four maintenance site visits for tree and irrigation inspection. ECOLOTREE and its subconsultants will replant whips where required to achieve the fmal tree population. Task 3.4.2: End of the Year Dtzta Colkctio" and Site Wuateriudioll. At the end of the growing season (following the first killing frost), ECOLOTREE will conduct a plant population census, collect soil and plant samples for analysis. and perform. fmal tree care required for winterization. Task 3.4.3: 1996 An,,1UIl Reporting and Site Meetings. ECOLOTREE will attend three onsite meetings scheduled for 1996. ECOLOTREE will assist in the development of the year-end report summarizing the Im11ts of the prototype system.. Specific information provided by ECOLOTREE for the report will be interpretation of soil and plant analyses, tree survival and growth rates, and projected nitrogen uptake. 3. Scope of City of Woodburn's Services The aTY will provide the following services to support this work item: A. Perform. site mAintenance, such as mowing, minor irrigation system repair, and troubleshooting, as coordinated with CH2M HilL, INC. B. Perform. site scouting for pests, disease. and mammal predation. ECOLOTREE will instruct a designated CITY opemtor' in proper techniques and provide support information. C. Provide monthly water quality information on irrigation water (effluent), groundwater depth, weather data, and annual biosolids loading and quality. 4. Project Schedule CH2M HIlL, INC., FOUNTAINHEAD, and ECOLOTREE have developed the following preliminary project schedule based on the scope of services for each task. Table 3 provides a summary of the target completion dates for the key milestones. REVWBO&MDOC 6 EXHIBIT -A- Page 7 of 8 10C Table 3: Target Schedule Key MilestonesITasks Target Completion Date 1995 Wmterization Activities Mid-November 1995 1995 Annual Report January 1996 1996 Startup Activities March 1996 1996 Wmterization Activities Mid-November 1996 1996 Annual Report January 1997 5. Estimated Engineering Fees and Compensation The compensation for services set forth in this scope of services shall be based on actual labor and expenses. Previous conttact agreements for installation of the system were based on a lump sump; therefore, this agreement expands the original agreement to include compensation based upon time and materials. A budgetary amount of $74,190 has been developed for this scope of services. This budget reflects the anticipated levels of effort for each task during the 1995 and 1996 calendar years. Owing to the prototype status and complexity of this system, it is possible that additional labor and materials may be required to ensure proper operation of this system. CH2M HILL, INC., will keep the CITY apprised of budget status and will identify activities requiring changed levels of effort in advance of .the service. This budgeted amount will not be exceeded without prior approval by the CITY. Table 4 . summarizes the estimated engineering fees. Table.. ~_.... EagIneerIac Fees . Dac:riptI-. Sabamoaat ($) Total ($) 0ftraII coonIiaaden and ..- " ~t $ 1.900 LIbor S 1,500 Expenses see. TRV, MISe 400 OuIsidc services (055) 0 1995 O&M and reporting S 35,300 LIbor $ 4.600 .... Expenses see. TRV, MISe 1,000 9ufside services (OSS) 15,750 FOUNTAINHEAD F.COL011.lEE 13,450 Laboratory SOO l.996 O&M and reporting S 36.990 LIbor S 6,2.00 Expenses see. TRV, MISe 1,000 Outside services (OSS) 13,470 FOUNTAINHEAD ECOLOTREB 15,820 Laboratory SOO Total 1995-1'" O&M fee $74,190 REVWBO&M.DOC 7 EXHIBIT -A- . Page 8 of 8 10C 6. Other ConditionsfRequirements A. Reference original agreement B. Reference contract numbers Woodburn P.O. Number: CH2M HILL, INC., Project Number: Title: :~~ TitL City of WOODBURN. Oregon By: Date: Date: REVWBO&M.DOC 8 - 1. ! H ,,';" );.-; ~ . City of Woodburn . . Police Department 100 .MEMORANDUM 270 Montgomery Street. . .. . Woodburn, Oregon 97071 "(503) 982-2345 Ext. 351 . . Don u..bank .. ... . .",.. ~ . :', '.' '. ::', ':.':'::6~tiO~"Lieuten~~(.;:" .'. -....:.:.......:.::. . :: :'.., . ;'",:- . .', ",' ...:. .. : ;.:: ~. . . :.~ .~ :.,. . . . ...... .' '; '. "~ . '. ',' , . . . " ,.. . , Date: November 28, 1995 To: Mayor and Council Chris Childs, City Ad Thru: Current Name: STAFF REPOR Liquor License Application Package ~tore, . ChaQge of OwnershiP. Lind's Market 320 N. Pac Hwy Woodburn, Oregon 97071 RE: New Name: Hi-Way 99 Market Current Owners: Lind's Markets Inc. Jim & Richard Lind & Family Applicants: HWANG, Ho Suk DOB: 050554 HWANG, Bun Soo DOB: 071757 4683 SE Manson Lane Milwaulde, Oregon. 97222 On October 13, 1995, the Woodburn Police Department received this liquor license Application from Mr. & Mrs. HWANG. An background investigation was conducted relating to all aspects of the purchase of the business and application for a liquor license. A copy of this investigation is attached to this report for review. Nothing was located which would establish a basis for a negative recommendation. Police reports and other documents relating to this investigation anf on file in the Woodburn Police Department Records Section for review if required. RECOMMENDATION: The Woodburn Police Department requests that the City Council forward a recommendation for approval to the Oregon Liquor Control Commission regarding the Liquor License Application of Mr. & Mrs. Hwang and the Hi-Way 99 Market. C: File OLCC ~ I WOODBURN POLICE DEPARTHENT J:ncident Report Distribution: Records OLCC 100 . 95-007774. Connect tt LIQUOR LICENSE APPL~CAT _ :-"-...:. ,"'. . . Rep.orte'd :.ciat-eJtl'~::. ....fO/30~:5..:...08~1 .hrs.. .;..; ~ -. '.: .:-' :..: q' ..-: .'. .. . :..... ~"'. :' -'.: ...\.:.:.:.... ., .... ......:. .:..;".. ......-~..' . .'..... .-.. '. .......; ." ........... . -. . '.: ~ ,... ~. ~'. .~. . .. . - Occurred Date/rime: 10/17/95 0900 hrs to / / 0000 hrs Location: 320N .PACIFIC Hid WOODBURN OR :=============================================================~==========~=== SUMMARY On 101395, Mr Ho Suk Hwang filed a liquor license application for the Hi-way 99 Market at 320 N Pacific Hwy. Mr Hwang is the current owner~ I conducted a background investigation, ============================================================================= Complainant: HWANG, HO SUK DOB: 05/05/54 Age: 41 AM Hgt: 5'09" Wgt: 160 Hair: Black Eye: Brown 4683 SE HASON LN HILWAUKIE, OR 97222 Phone: (503)659-4608 Type: Home OLN: 2859323 (OR) SSN: 574-13-3568 Employer/School: HI-WAY 99 HARKET (503)982-2111 320 N PACIFIC HW WOODBURN, OR 97071 Work Days : HONDAY THRU SUNDAY Work Hours: 0700 TO 2200 STORE OWNER/HANAGER ----------------------------------------------------------------------------- ----------------------------------------------------------------------------- Involved person: HWANG,EUN SOO DOB: 07/17/57 Age: 38 AF Hgt: 5'04- Wgt:.130 Hair: Black Eye: Brown 4683 SE HASON LN HILWAUKIE, OR 97222 Phone: (503)659-4608 Type: Home OLN: 3706753 (OR) SSN: 544-98-3796 Employer/School: HI-WAY 99 HARKET (503)982-2111 320 N PACIFIC HW WOODBURN, OR 97071 Work Days : MONDAY THRU SUNDAY Work Hours: 0700 TO 2200 CO-OWNER AND CO-MANAGER ============================================================================= Reporting Officer: WILLIAH A TORRES .17716 /~~ Case status/Date: 0 11/27/95 APproved~ Follow-up Required: Assigned to Patrol or Det Follow-up Assigned To: Date: Other: Page 1 By: C.H. Entry: ~ ., 95-007774 ============================================================================= 1()[) Involved person: lIND,JANES OOB: 11/08/40 Age: 54 WM 130 SHITH .oR. liIOODBURN. OR 97071 Phone: (503)981-6932 Type:. Business Employer/School: LINO'S PLAZA MARKET OWNER OF LINO'S MARKETI AND PROPERTIES . . . . . . = ;:"~::= :;:.:~{. '7 = ~~= ~.~~ ~ ~= ..i:;:,= ~~~.=7.~ ~ ~.~= ~c;~~::;.~ ~:=-~ ~,;, ~..~;:=: i:~ ~ =.~.~:;: ~= ~'=.-=~.~ k ~ = = ;o:,~ =f..~....~~~':d~"~'. ., .':: Business: OREGON lICOUR CONTROL CONM AKA: OLCC 213 MADRONA ST SE SALEM, OR 97302 Phone: (503)378-4871 Type: Business JANICE FORBES ---------------------------------------..--------.---------------_._~------------ -----------------------------------------..---.---------------_._--------------- Business: SECRETARY OF STATE DEPARTMENT AKA: CORPORATION/BUSINESS STATUS 158 TWELVETH.ST NE .SALEM, OR 97310 Phone; (503)378-4166 type: Business ----------------------------------------------------------------------------- ----------------------------------------------------------------------------- Business: DEPARTMENT OF JUSTICE AKA: CONSUMER FRAUD 100 JUSTICE BUILDING SALEM, OR 97310 Phone: (503)378-4732 Type: Business RICK THOMAS ----------------------------------------------------------------------------- ---------------------------------------------------------------~-------------- Business: BETTER BUSINESS BUREAU PORTLAND, OR 97214 Phone: (503)226-3981 Type: Business ============================================================================= Business: U.S. NATIONAL BANK 4727 SE WOODSTOCK BV PORTLAND, OR 97206 Phone: (503)275-6271 Type: Business COMMERCIAL SERVICE OFFICER: DEBRA SLEMP ----------------------------------------------------------------------------- ----------------------------------------------------------------------------- . Reporting Officer: WILLIAM A TORRES #17716 Page 2 · '.;..'./~"';"'!'<:-~Ii!:;.~.G;-:,-,,:/~l# . , 95-00777~. __ ================================================================~============1{)[) Business: SENTRY REAL ESTATE P.O. BOX.#27 BEAVERTON, OR 97075 phone: (503)524-9831 Type: Business ==========~~:=~~~===~======~~~=~=~====~===~:=~~.~.~==:========~=~=~..~_.:~~==_:==~== Busine$s: .. ;'. ; ::-.. .'. - '. ..,:. .;.. . . .,: '.:..;.:': -':. ....PORrlANO...P.'o.LICE aURE'At(.. '.. :.'. .' ..::. . ,.' - 1111 SW SECOND ST PORTLAND, OR 97212 Phone: (503)823-0097 Type: Business Employer/School: CITY OF PORTLAND . .. : ~. .,". ===========================================================~====:==~========== Business: MILWAUKIE POLICE DEPARTMENT 3200 SE HARRISON ST MILWAUKIE, OR 97283 Phone: (503)786-7400 Type: Business ----------------------------------------------------------------------------- -------------------------------------------------------------------.---------- Business: GLADSTONE POLICE DEPARTMENT 525 PORTLAND AV GLADSTONE, OR 97040 Phone: (503)656-5225 Type: Business ----------------------------------------------------------------------------- -----------------------------------------------------------------_.~---------- CRIME ANALYSIS DATA: SOLICITED: Other TOOL USED: TARGET: AREA: Business TYPE: State PREMISE: GROCERYIVARIETY STORE t ENTERED: 0 GANG RELATED: No 'OFCR HAZ: N DOMESTIC ABUSE: N COMPUTER USED: N ----------------------------------------------------------------------------- ----------------------------------------------------------------------------- . Reporting Officer: WILLIAM A TORRES 117716 Page 3 . '. ,,"";~""":"'el!l,\l!A(lQ l~~r.t-t+ ~'l!!':~;~-.~""~;1Il...1,*i.....,._} 41~ .1.11llJ1 ~I."'~~W'"I"""'~~~.!'- __.~~~ l!1'!~~_.J:tJ.'i:tr,... ~~ BACKGROUNO INVESTIGATION: HWANG,HO SUK 1. Criminal History: No Criminal history was located for Mr Hwang. A report fronl the Hilwaukie Police Oepartmenl was located showing that HI Hwang had been arrested ~n Ma~ch ~th, 1988 for Hit and Run. .".. . :The'cnarge ;wa$.'.later di~iliss~d'.by .th~ :Claykamas' cOWlty....:- .. . . .. Oist rfc"t'" o.Aftorne'y."s' .as "-;1 .t~stil t "-oJ. a:'cl\dl- co.ipolomise~" (MPO case #88-0588 is attached.) 2. Oriver' License Status: Hr. Hwang had a.valid drivers license and the print out shows some entries for vehicular accidents and no other entries. HWANG,EUN 500 1. Criminal History: No Criminal History was located for Mrs. Hwang. 2. Driver's License Status: Mrs. Hwang has a valid drivers license and the print out shows two traffic infraction convictions. One is for disobeying a traffic control device in 1991; and the second was for passing a stopped school bus in 1990. CORPORATION COMMISSION: No other listing of corporations were located. BETTER BUSINESS BUREAU: No listing or complaints against ~ny of the businesses owned by the Hwangs were located. BANKRUPTCY COURT: No listing was found in Federal Bankruptcy Court. OEPARTMENT OF JUSTICE - FINANCIAL/CONSUMER FRAUD SECTION: No listing or complaints against any of the businesses owned by Hr and Mrs Hwang were found. OREGON LIQUOR CONTROL COMMISSION: (OLCC) Reporting Officer: WILLIAM A TORRES #17716 95-0077741 10D .', o. .". '.. Page 4 ~~:. ri,I!tJ~.'.._.::~'~llk")~t'il~...~:rl;'.n).~.Ij.~~,'~J! ~'''.~1>,''...;ilf'~i JIltJ"l~t.iri.tilll~"I~~jf1~I~.~ . ~ 95-007774 100- On April 14, 1995 an employee of linds Market, 99E sold alcohol to a visibly intoxicated person. The business, linds Market Inc. was fined $130.00. This wAs an OlCC action, not Woodburn Police generated. This action had nothing to do with the current applicants. A copy of the OLee action report is attached for revIew.. .1 contCl,cted ~a:nice. F:ocbes .and Mike S:chiloebei~n .of. the Oregon -liquot.Control'.Com.mission. .. forhes.' advised.. me that s.he'had checked the State's records for the Salem Area and she was not able to find any record in her files which showed alcoholi~ license violations from any business owried by Mr Hwang. Forbes advised that no record existed because the Hwangs did not have any prior liquor licenses in the Salem area. I requested Forbes to check the Portland Metro area. I was advised by Forbes and .Schnoebelen that Mr. Hwang had owned several business in Portland area. Mr. Hwang had been given a liquor license in each of the businesses he managed or owned since 1982. Schnoebelen advised that he had checked the records also. He found that one occasion where there was an allegation involving providing alcoholic beverages to minors. Portland OlCC resolved the matter by providing Mr. Hwang with V~rbal Instructions regarding checking 10 cards and minors. This OlCC action was completed in 1987. In 1989, there was another allegation where an 18 year old male had bought a quart of beer from Mr. Hwang. OlCC conducted an investigation. It was determined the minor had lied about the incident. The minor had a person over 21 years old buy the beer for him. OlCC provided Hwang with Verbal Instruction and education. No other violations were noted at any of the other businesses. No incidents involving narcotic violations were located. LIST OF OTHER BUSINESSES OWNEO/OPERATEO BY THE HWANGS: 1. 2. 060182 - 041684 100484 - 041086 o and K Market, 8203 N. Oenver, PTLO Boston Mini Harket, 726 NE Killingsworth, PTlO Seventy-Second Market, 5434 SE 72nd, PTlO 7" AM Harket, 1225 NE Hogan, GRESHAM Nu-Rite Food Center, 3965 N. Mississippi, PTlO K-1 Market, 2124 NE Alberta, PTLO Foster Market, 6231 SE Foster, PTLO Rental Income, 3965 N. Mississippi, PTlO 3. 092686 - 080387 4. s. 032188 - 061688 010189 - 102191 6. 7. 8. 010389 - CLOSEO 04/93 - 02/94 02/94 - PRESENT RECOROS SCAN: I did a records scan on the business of Lind's Market for Reporting Officer: WILLIAM A TORRES 117716 Page 5 1!'f(. !fIl..HI~.".....~~"--. l_." .......3. ~"JIII..'1.. ,), . 4_____",.,.4!I.!f~~l~~,1J~II:"~-n.~......~~....,.....--....,,t,-!..U.~Il'!.~I.^,,~.~~.~'.J?!" . 95-007774 100 calendar year 1995 to date. I located 23 reported entries at this location. Of the 23 calls, two (2) were liquor related. One was a liquor license Application Renewal for the businesses and . the a second was a shoplift of alcohol which resulted in an HIP violation. Twenty one (21) of the 23 calls for service were reported under the previous management/ownership of the Lind Family. Only two incidents involved the new management/owners. One is the current Liquor License Application. The second was a disturbance at the market with a customer. The disturbance ~as a harassment/disorderly conduct which resulted in an arrest WPO case 95-7785. The calls break down as follows: 1 - fight call 3 - Alarms 1 - Disorderly Conduct - 95-7785 1 - Bad Check 2 - Liquor license applications 9 - Thefts 1 - Public Assist 3 - Intoxicated males/trespass 1 - MVA in the parking lot. 1 - Harassment / no arrest SUMMARY: On 112495, I completed a background investigation for a Change of Ownership and Liquor License Application for Lind's Market at 320 N Pacific Hwy. The new name will be HI-WAY 99 Market. During the background investigation for the new co-owners of the business, Ho Suk Hwang and Eun Soo Hwang, nothing was located to establish a basis for a negative recommendation. I also contacted the listed agencies regarding the Hwangs and their past businesses and the results are listed above. I found that the Rent Income business located at 3965 N. Mississippi ave., Portland is Mr Hwang's property. He owns the building where the Nu-Rite Market is currently located. Mr. Hwang has no holdings in the market, just the building itself. When I contacted the co-owners Mr. & Mrs. Hwang, he told me that he and/or his wife, Eun $00 Hwang, were always going to be at the business from opening to clQsing. He told me that there were no managers for the business other than themselves. I also confirmed with Mr Hw~ng that only he and his wife had any ownership in the business although he was leasing the building and property. I contacted Debra Slemp, a Commercial Loan Officer, at the U.S. Bank in Portland. She said that she had originally help establish the Hwangs in business in Milwaukee, Oregon but that they did not have any lien or holdings in the new store. Slemp Reporting Office~: WILLIAM A TokRES #17716 Page 6 ~1I1t~""~~. ~~~ ~~",~l'!I.l't~li('~~..:t':t':"-~',"'{..~"~ll""~.t"":"-~'''''':;''~~~'~~~'~'..'~'''' ~~:\""'~.T",;,~""",.'''''''].'~'~1.,~_''';r;;..~....Ji&'' ']If...:.,-~.;...,., .. advised that the Hwangs were financially stable and secure. I checked the rest of the attached documents and found them in order. I spoke with James Lind, President of Lind's Markets Inc. He advised that he had sold the inventory, fixtures, equipment, and business of the Lind's market on 99E to the Hwangs. Mr. Lind advised that he still owned the property and building. Hr. Hwang is leasing the building from Lind. Mr Lind advised if for some reason Hwang was to fail in the business, and forfeit on the lease payments, the property and business would revert back to his custody and control. Hr. Lind stated that in regards to the business decisions for the Hi-way 99E Harket he has no authority or control. I checked with the other police agencies in the Portland Hetro area and I obtained copies of reports where Hr. Hwang was involved in some way. Those reports are attached to this case. DISPOSITION: discontinued Reporting Officer: WILLIAM A TORRES #17716 .... ;......~_.... .....'."_7"..-_-jU~~...,,"':......"~~.. .:..~S"'007774 ...... 100 Page 7 :--lOE MEMO FROM: City Council through City Administr~ ~ Public Works Program Manager 4 Bid Award for 5,000 Pound Forklift TO: SUBJECT: DATE: December 4, 1995 RECOMMENDATION: Award City of Woodburn bid number 96-05 for a new 5,000 pound forklift to Norlift of Oregon, Inc. for $17,995.00. BACKGROUND: City of Woodburn bid number 96-05 for a new 5,000 pound forklift was opened and read at 2:00 pm on November 28, 1995. The results were: Bidder Bid Amount Norlift of Oregon, Inc. Norlift of Oregon, Inc. The Halton Company Hyster Sales Company CB Equipment Company $ 17,995.00 18,250.00 20,225.00 20,995.00 21,587.00 The forklift was budgeted as part of the Water Division budget for the current fiscal year. The forklift will be utilized by both water and street divisions. A forklift has been an identified need of both shops for several budget cycles. '10F + City of Woodburn Police Department MEMORANDUM Woodburn, Oregon 97071 (S03) 982-2345 Ken Wri Chief of Date: To: Mayor and Council Thru: C. Childs, City Administrator Subject: Sound Amplification Permit I Parade Permit I Preapproval Sound Permits Applicant: Woodburn Eagles Lodge RECOMMENDATION 1: Approve the use of amplification equipment December 21, 1995, 5:30 - 7:30 P.M. RECOMMENDATION 2: Approve Sound Amplification permits issued by staff between December 11, 1995 and December 31, 1995. On December 1, 1995 a Sound Amplification permitJParade Permit was requested by the Woodburn ~es Lodge. Person responsible is Kathy Hopper, Madam PresidenL The Eagles are proposing to go Christmas Caroling on December 21, 1995 begjnning at 5:30 P.M. 1beJr parade route includes both city streets and portions of the state highway system that is within the city limits. I have approved, with conditions, the parade route that involves city streets and have refened the Eagles to the State of Oregon Highway Department for permission to use the state highway system. In contact with the responsible person, Kathy Hopper, she informed me that they do intend to use sound amplification equipment to enhance their caroling. Preapproval Sound Permits As December 11, 1995 is the only Council meeting in December and prior to Christmas. Traditionally groups and organizations request ammd permits in celebration of the Christmas season. I would request that the Council authorize staff to approve Sound Amplification requests submitted through the end of December 1995 without councl1 approval. B:cacb.m4 - 10G City of Woodburn Police Department MEMORANDUM 270 Montg Ken Wri t Chief of Po Woodburn, Oregon 97071 (503) 982-2345 Date: December 6, 1995 To: Mayor and Council Thru: C. Childs, City Administrator The police department bas received a request from the Woodburn Downtown Association, Mr. Brent Reddaway, to erect a 30 foot Christmas Tree in the downtown parking-lot. The tree will be erected near the comer of First and Hayes Streets. The tree will interfere with one parking space and should DOt interfere with the parking-lot traffic flow. I have contacted Mr. Reddaway and requested that he provide the city with insuI3nce policy to exempt the city of liability. Mr. Reddaway will be working with the Public Works department to anchor the tree securely. Mr. Reddaway will be working with Portland General mectric for the electrical wiring. RECOMMENDATION Approve the Christmas Tree with the following stipulations: 1. Provide the city with adequate insuI3nce policy. 2. Provide the city with adequate anchoring to assure the tree will not fall. B:\WDATRBB 10G WOODBURN D0101TOWN ASSOCXATXON To: Chris Childs city Administrator Fro.: Brett Reddaway, President Woodburn Downtown Association Re: Downtown Christmas Tree Dear Mr. Childs, The Woodburn Downtown Association is trying to enhance the Christmas spirit throughout the community. To help in accomplishing this, I, on behalf of the Woodburn Downtown Association, am requestinq permission from you and the city council to display a 20 to 30 foot Christmas tree in the NW corner of the downtown parking lot at N First and W Hayes streets. Any assistance provided by the city would be appreciated. A tree liqhtinq ceremony is planned for December 16th, 1995. This event is open t? all the citizens of Woodburn. All are welcome. If you have any questions, please feel free to contact me. I would be more than willinq and able to answer your questions and concerns. Thank you for your assistance. Brett Reddaway, President Woodburn Downtown Association vV~ ~~.~...v.~. U~ ~u.urano.----~_....._.~-----.-.-----~..ue ~a~e: 4~ua~~ -- p;oduo.,er...............---.---.-.-- This certificate i. i..ued a. a matter ... , sROtlH IN'StJRAKCB AGENCY information and confers no rights upor. 1 bG - 979 Young Street I"'"~Q certificate holder. This certifioate does woodburn, Or_gon g.707~~\.J not amend, extend or alter the coverage af. Y' forded by the policies below. In.ured.------------------r~'- ~---------oompaniee ~fording Coverage---.--- \\~\, ~~~~. company A: 'J:Q.V1ILIIRS nmmoc:'1'Y COMPANY lfoo4lNz'D DowDtown A8.oara~~\P - Company SI 01' UO!)J: :r:8L.UID P. o. BOX 3~4 -~~ Company C: Wooc!bw:D Or '707~ company D: :averag..-------------------------------------------------------------------- rhi. is to certify that che policies of insurance listed below have been is- sued to the inaured named above for the policy periOd indieaeed, nocwithstan- 1ing any requirement or condition ot anr contract or other document with re- lpect to which thia certificate may be .sued or may pertain, the insurance afforded by the ~licieB described herein is subject to all the terms, exclu- .ions and condit1ons of sueh policies. Limits shown may have been reduced by ~.1d claimB.----------------------------------------------------------------- ~o --- -- -- --- ---- --- - - -- - .'. - - ---- - Bffect Expire -- - - -- -- - -- - - - -- --- - ---- utr Type of Insurance Policy Number Date Date Limits ------------------ ------------- ------- ------- ------------------------ A General Liability 312G3698TRI 042195 0421~' aeneral Agg $2,000,000 [xl commercial Prd/OOmp Ops$2,OOO,OOO [X]General Liab. Pers/Adv Inj$l,OOO,OOO [ lClaims Made Each Occurnc$l,OOO,OOO [X] Oclaurrence pi:re Damage*$50,OOO [ lawn '- Cont pret Med Bxpenae*$S,OOO [ ] *Any 1 Pire/Any 1 Person ------------------ ------------- ------- ------- -------..--------------- Auto Liability [ ] Any Auto ( J All ownad Autos [ ] Scheduled Autos [ ] H1rad Autos [ ] Kou"'0wmI4 A\J.to. [ ] Garage Liab. [ ] Combined Single Limit $ Bodily Injury - per.on 1 Bodily In Un" - AoCl14ent Property Damage $ Per per ___ _.._._~._.._______ _____________ _______ _______ _~w._.__________________ Workers Comp. And Bmploye~.' Lieb. . Bach OCcurrence $ Aggregate $ ------------- -----~- ------- ------------------------ statutory Limits Baoh Ace. $ D1..aa8 Lim.$ Disease Bmp.$ Bxe... Liability [ ] Umbl'el1a Fom ( ]Other Than Umb. -~----~----------- ------------------ ------------- ------- ------- ------------------------ other ~ClIc:r1ptton Of Operationsl Anl)X'l'% mlua . CIn OF WOODBURN ~ertiricate HOlder------.~--------- Cancallation-.--------------------------- Should any of the above described.poli- cies be cancelled before expiration date the i8suing company w111 endeavor to mail 30 daya written notice to certificate . holder named to the le:et, but failure to mail such .notice shall impose no obliga- tion or liability of any kind upon the company or it's agents or representatives l~~:ized ~~.'Rt:.1.~ve: A ~,n ~/' 1. y,x..u.v~ I IAU 5/94 CI'ft' 01' WOODBVRIf 270 ~'I' 8'l'Uft 'tfOOD1IVIH, oa. 17071 ~RD 25-S(7/90).[kma] 10H MEMO TO: Mayor and City Council FROM: Chris Childs, City Administrator ttt SUBJ.: Policy Decision on Office Space Rental DATE: December 1, 1995 ACTION REQUESTED: Policy decision, by motion, concerning whether City office space should be rented to outside agencies or entities. BACKGROUND: The City has received a request from the Three Valleys Project to locate an office in the Woodburn Community Center. The Three Valleys Project is a project connected with, and funded by, the Rockefeller Foundation. A copy of the Three Valleys proposal is attached for your review. Essentially, the Three Valleys proposal Is to pay a "nominal" monthly rent (the figure of $250 has been mentioned in discussions) through the end of 1996, or else to use City space rent-free and donate a computer to the City at the end of the "rental" period. Historically, space in City facilities has only been rented to other governmental agencies, in a limited number of instances, where there is a distinct connection between the function performed by those agencies and the operational functions of the City of Woodburn. These have included Senior Services Division (adult mealsite), Marion County Building Codes Division (office space/building inspectors) and most recently NORCOM (emergency dispatch center). To provide space to a non-govern- mental organization represents a significant move away from existing policy. In practical terms, the only space currently available in the Community Center is an upstairs (non-ADA accessible) room already tentatively committed to the seasonal RSVP income tax assistance program. It is conceivable that the two entities could share the space (if records security and privacy issues can be worked out) or, if Council determines the space should be rented to Three Valleys Project, efforts can be made to locate the RSVP tax program elsewhere. Policy direction from the governing body is sought in this regard. 3 valleys project: 10H A Project at The Common Enterp~Jse . November 28, 1995 Chris Chiles City Administrator City ofWoodbu~ . 270 Montgomery St. Woodburn, OR. 97071 De.ar Mr. Chiles: , . The Three Valleys Project(3 VP) would like to S1;1bmit a prowsal requesting office space in the Woodburn Community Center. It is our hope that the prop()sa1 be brought up for consideration at the next City Council meeting. . The Three ValleYs Project is under the direction-of ~ Steering Committee (please see the list of Committee Members. on page 3) made up of community m~bers. It is witlt their supervision that this proposal comes before ~he City of Woodburn. Due to the . Communitybuilding'goals of this project the Steering Committee feels that the Community Center.~ould be an id~ location for. '" office, ., . Included in our proposal is an -overview of3VP and it$ 'community development goak. . This.ov~ew is ~gned:to give a briefbackgrbund on the proj6ct as well as inqicate our . funding .source. Our propOs8I offers two options for reimbursement to the City in return" , for office space. - . . If you bavea'ny .qu~ons about the Three Valleys Project and itS propo~ please ;contact Andrew. Roessler or Chqstine Harbaugh'at (503)239-9694. We look fo~.to.worlGng , with . you and appreciate your time! .' . , " . . .. . '.' ' Sincerely, . ,. .~~ ADdrcW Roessler Valley Coordinator , ) i \ . POBox 12541 - /Po~land.OR .97212- Voice (503) 281-166,7 -. Fax (593) 249-1969' . ' .10H - THREE VALLEYS PROJECT OFFlCE SPACE.IN THE WOODBURN COMMUNiTY CENTER NOVEMBER 28, i995 , Overview: . . ' The Three Valleys Project isa two.year project funded by the Rockefeller Foundation, designed to build bridges of ungerstanding, Community and civic engagement between people. While working toward this goal the Project maintains a policy of advocacy of the whole, working to create an inclusive process, leading to an inclusive community. The Latinization' of the United States is being felt everywhere, including the small towns . and IUI1tl areas' of the Pacific Northwest. While this population shift contirlues'tl\ere remains little context for the Anglo and Latino populations to interact, The Three Valleys Project will assist in easing cultural tensions created by rapidly shifting demographics, by facilita$g roundtable discussions among potential-adversaries, Project Goals aDd Objectives: , The three principal goalS.9f the Project are: . Moving Beyond Fear: Embracing A Mul~i..cultural Reality ~ \ GeneratingA Civic Dialog.' ~. - . . ~n~g ~ystemic Change FUDdiag: . . . The Three Vaneys hoject Started.as a project of The Common Enterprise, a Rockefeller' . Foundation iintiative desigriedto help actual or wtential advers8ries recognize ~ wo~ v. , . on a cornDlOn activity .. a common enterprise. The Three Valleys Project is 'one of four projects around die cowitry deaiing with briDging people from all ~a1kS oflife into. . - . ; conversation with .each other. ~ ~ . ' . . Since July.ofl99S, the Three Valleys Project has become a direct 8rant~ ot-the Rockefeller Foundation, .throughanJnstitutioria! partnerShip with Portland Staie UniVersity. ' . . Proposal: - \ The' Three Valleys Project receives direction in th~ Mid..WtllametteN alley from a Steering : Comtnit!eeeolllpO$ed of co~members. 'The Steering Committee hired a Valley . ~Cootdinator tobe located inW~buri1, thus the need for~ffice spaee. Due to . community 'building goals Qf the Three ValleyS ProjeCt and tI,e Centtallocation ~fthe .. Connimnity Center;~ St~g Committee. decided the, Center wOuld be an ideal choice I for a office. The Three v: alleys PJ:oject foresees use 'Of a office to begin as soon as possible. and ~oCon~e until the end. of 1996. In excluuige for office space inthe,Co~tY' Center the Steering Coinmittee would like to offer two options to the city for use of a . office. . '. ., Option 1:' , ,. . In return for a office the Three Valleys Project would. incur all'start -up costs of the office; \ At the conclusion of the project the yaney ,Coordinator'~' computer would be donated to. the City of Woodburn. This option COttleS with the stipulation thatth~ Mayor, City . Administrator, and Three valleys 'Project,' decide on where the computer could'best be used upon departure of the Three Valleys Project. ' I ODtion 2: ~, . I In return for a office the Three Valleys Project would incur all start up costs of the office , , ' , and pay a nominal amount of monthly rent to be negotiated by the Mayor, City. Administrator, and Three Valleys Project. Upon depahur~, the Three I Valleys Project woul~,not leave any, of its accumulated equipment with the City of Woodburn. THREE VALLEYS PROJECT STEERING COMMITTEE .,' ~ Dave Dryden . Alma Grijalva Nancy Kirksey. Beverlee'Koutny Ruth Mason ' Jerry McKenzie "LarryP~e Richard Roever V asille Shit,umovsky Elida SifuenteZ . :WendyVeIiz Anthony Veliz - lillian. Warzynski Larry Watson, -. Ken Wright \ ., -. I , I. . \ , . \,' I. , l " 10H ~ "' ,\.' : -. I, ~ 11A 12/06/95 AlP CHECIC LISTING FOR THE MONTH OF NOVEMBER 1995 Pege Check NUlIber Budgetery Acc:ount NUlIber Vendor N_ Vendor Nulbtr Check - Oete Uritten Amou'lt of Check ------------ ------------------------- ------------------------------ ------------- -------------------- ---------------- 29480 POST AGE -VAR I OUS POST AGE BY PHONE 015466 11/01/95 800.00 29481 PETTY CASH-VARIOUS CITY OF UOOOBURN 015255 11/0.1/95 141.90 .29482 SUPPLIES-RSVP US POST OFFICE 020090 11/02195 32.00 29483 V 0 I 0 V 0 I 0 V 0 I 0 Z9484 V 0 I 0 V 0 I 0 V 0 I 0 29485 V 0 I 0 V 0 I 0 V 0 I 0 29486 SERVICES-ENGINEERING TOOD ENGlEMAN NONE 11/03/95 500.00 29487 REFUND-PARKS KEVIN ROGERS IIONE 11/03/95 50.00 29488 REFUND-PARKS LEVI DRAGO NONE 11/03/95 80.00 29489 SUPPLlES-C(X)E ENFORCE All MERleM CANOPIES IIC IIONE 11/03/95 170.00 29490 SIDEWALK SUB-STREET KEVIN KENAGY NONE 11/03/95 99.97 29491 SUPPLIES-PARKS MER I CAN RED CROSS 000280 11/03/95 638.00 29492 REIMltltSEMENT-BUILDING ROBERT ARZOIAN 000536 11/03/95 15.50 29493 SERVICES-POliCE AUTOMATED OFFICE SYS 000563 11103/95 451.71 29494 SERVICES-POliCE AUT LANGUAGE LINE SERVICE 000659 11103/95 143.27 29495 SUPPlIES-UUTP/LIB II-MART CORPORATION 001275 11/03/95 47.20 29496 SERVICES-HOUSING BLAND COtSTRUCTION 001295 11/03/95 1,580.00 29497 SUPPLIES-UUTP CAPITAL PAINT DECCRATlNG 002091 11/03195 219.80 29498 SERVICES-UUTP CINTAS 002484 11103195 190.90 29499 SERVICES-HOUSING ClARIC-D ICICERSQII CONSTRUCTION 002563 11103195 4,635.00 29500 SERVICES-ENGINEERING CRANE & tERSElH 002896 11103195 2,203.00 29501 SUPPLlES-UUTP DAVISON AUTO PARTS 003080 11103195 291_76 Z9502 SERVICES-EIIGINEERING DE IIAAS & ASSOCIATES 003108 11103195 2,778.00 29503 SERVICES-PARKS AlII flNCII 005096 11103/95 204_00 29504 SUPPLIES-PARKS fRANnllt CllEST CO 005332 11/03/95 41.80 29505 SUPPLIES-WTP G .U. IWIDWARE CEItTER 006405 11103195 489.92 29506 SUPPLIES-laTER IItDUSTRIAL FASTItERS 008073 11103195 473.70 29507 SCltPUES-WTP/STREET IItDUSTRIAL \lELDING SUPPLY 008100 11103/95 92.04 Z9508 TEMP EMPLOYEE-ENG .108 SHOPPERS INC 009119 11103195 433.80 29509 SERVICES-POLICE KILROY'S SELF STORAGE 010088 11103195 70.00 29510 SUPPLIES-MAYOR LIIIOS IWUCET 011240 11103195 SO.GO 29511 SERVICES-COURT MIl GR(Ut lite 012015 11103195 125.00 29512 SUPPLIES-POLICE IETROfUELlIG IIC 012448 11103195 617.18 29513 SERVICES-POLICE MILES CHEVlOLET 012490 11103/95 25.00 29514 SERVICES-PlllLlC WORICS IEVS & VIEWS 013186 11103195 57.00 29515 SERVICES-VARIOUS DTHUEST IATURAL GAS 013350 11103195 1, m.34 29516 SERVICES-POLICE O'NEILL COItSULTlNG SERVICES 014048 , 1/03195 390.00 29517 SERVICES-WTP OREGOIt ANALYTICAL. LAB 014107 11103195 2,499.00 29518 FEES-BUILDING OR BLDG CClOES AGENCY 014160 11103195 1,887.55 29519 SUPPLlES-WTP PACIFIC PRINTERS 015058 11/03195 568.94 29520 SERVICES-OAR PAGENET Of OREGON INC 015101 . 11103195 15.90 29521 SUPPliES-PARKS .1.0. PENCE AQUATIC SUPPLY 015223 11/03195 1,979.69 29522 SERVICES-VARIOUS PORTLAND GENERAL ELECTRIC 015420 11/03195 2,018.92 29523 SUPPLIES-PARKS RECREONICS 017105 11/03195 5~7Z3.73 29524 SERVICES-POLICE THE SHUTTERBUG 018455 11/03195 14.95 34,683.47 11A 12/06/95 AlP CHECK LISTING FOR THE MONTH OF NOVEMBER 1995 Page 2 Check Nlftber Budgetary Ac:c:OU\t NUIllber Vendor N_ Vendor NUIllber Check - Date Written Amou1t of Check ------------ ------------------------- ------------------------------ ------------- -------------------- ---------------- 29525 SERVICES-LIBRARY SOUND ELEVATOR CO 011610 11/03/95 168.82 29526 SERVICES-RSVP STATESMAN JOURNAL NEWSPAPER 018160 11/03/95 195.61 29521 SERVICES-HOUSING THEIN-a-Lot WINDOWS 019132 11/03/95 3,646.00 29528 REIMBURSEMENT-PW G.W. FRANK TIWARI 019180 11/03/95 75.00 29529 SlJ>>PLIES-STREET UNOCAL:ERNIE GRAHAM OIL 020010 11/03/95 418.04 29530 SERVICES-VARIOUS UNITED DISPOSAL SERVICE 020020 11/03/95 1,153.59 29531 SUPPLIES-YATER UNITED PIPE & SUPPLY CO 020030 11/03/95 4,891.29 29532 SERVICES-PUBLIC WORKS us POST OFFICE 020090 11/03/95 362 .46 29533 SERVI CES-POlI CE us \leST CELLULAR 020093 11/03/95 675.04 29534 SERVICES-VARIOUS us \leST CXNIJIIICATlONS 020095 11/03/95 475.28 29535 SUPPLlES-wrP VALLEY \lELDING SUPPLY 021050 11/03/95 9.50 29536 SUPPLIES-VARIOUS \IAL-MART STORES INC 022035 11/03/95 216.83 29531 SUPPLIES-wrP YATER ENVIItOIIMEIIT FEDERATION 022091 11/03/95 151.00 29538 SERVlCES-PARICS WOOBURII HIGH SCHOOL 022615 11/03/95 125.61 29539 SUPPlIES-POliCE w008UU IIIDEPEIIDEIIT 022630 11/03/95 18.00 29540 SUPPLI ES-wrP WOOBUIUI OfFICE SUPPLY 022670 11/03/95 69.59 29541 PAYROlL-POlICE LEAGUE Of OREGON CITIES 060090 11/03/95 157.19 29542 PROPERTY-PW THE ROBERT SAWTELLE TRUST 018211 11/08/95 7,000.00 29543 SERVICES-YATER us POST OffiCE 020090 11/09/95 295.40 29544 V 0 I 0 V 0 I 0 V 0 I D 29545 V 0 I D V 0 I D V 0 I D 29546 V 0 I D V 0 I D VOID 29547 SUPPLIES-CODE EIFORCE ALL AMERICAN CANOPIES IIIC lONE 11109/95 1,760.00 29548 REGISTRATlON-PLAlIII NG PLAIIIIEIlS TRAINIIG TEAM lONE 11/09/95 180.00 29549 SUPPLIES-POliCE IATlOIAL CRIME PltEVEllTION COUll lONE 11/09/95 21.95 29550 SERVICES-PARKS AT&T CONSUMER PRODUCT DIV 000640 11/09/95 3,488.50 29551 SUPPLIES-wrP AWA PINS 000660 11/09/95 10.00 29552 REI181RSEJE111' -PARICS RUTH IWCER 001078 11109/95 40.41 29553 SUPPLIES-STREET CAII8Y SAIlD & GRAVEL CO 002060 11109/95 225 .36 29554 SERVICES-PARKS CAltLSOl TESTIIG IIIC 002143 11109/95 444.00 29555 SUPPLIES-STREET CllARTS INC 002405 11109/95 113.61 29556 SERVICES-wrP CI IITAS 002484 11109/95 187.11 29557 SUPPLIES-uATER Cl.ACIWfAS LOCK 002558 11109/95 408.00 29558 SERVICES-POliCE COMMERCIAL SEAT COVERS CO 002715 11109/95 150.00 29559 SUPPLIES-PARD COIISOLIDATED PWTICS co 002768 11109/95 460.95 29560 REltllltSEJEllT-WTP MARVII L. DMIELS 003035 11109/95 121.05 29561 SERVICES-PUB UORICS DUN & BRADSTREET 0CB301 11/09/95 300.00 2956Z UPLlES-STREET FARMERS STEEl co 005050 11109/95 87.00 29563 SUPPLIES-PARD FUTURE SHOP 005395 11/09/95 329.94 29564 SUPPLIES-LIBRARY GENERAL ELECTRIC CAPITAL 006079 11/09/95 136.00 29565 SUPPliES-VARIOUS 1ETR0REUIG IlIe 012448 11/09/95 666.24 29566 SUPPliES-POliCE A.E. IIELSOII lEATHER CO 013150 11 /09/95 203.90 29567 USER FEES-IIOII DEPT IIORCCM 013198 11/09/95 18,750.83 29568 SUPPlIES-EIGIIIEERIIG OR DEPT OF GENERAL SERV 014200 11/09/95 10.00 29569 SERVICES-VARIOUS PORTLAIID GENERAL ELECTRIC 015420 11/09/95 14,510.31 29570 SUPPLIES-POliCE R .. R UNIFORMS OF OREGON 017003 11/09/95 .1,041.74 98,504.62 - 11A 12/06/95 AlP CHECK LISTING fOR THE MOIITH Of NOVEMBER 1995 Page 3 Checlt Nunber Budgetary ACCCK.I\t Nunber Vendor N_ Vendor Nunber Check - Date Written AnloU'lt of Check ------------ ------------------------- -------.---------------------- ------------- -------------------- ---------------- 29571 SUPPLIES-BUILDING LES SCHWAB TIRE CENTER 018300 11/09195 n.11 295n SUPPLIES-CODE ENfORCE SILVERfLEET SYSTEMS 018465 11/09195 65.46 29573 SUPPliES-STREET SOlO SPECIAL EDITION 018603 11/q9/95 56.00 29574 SERVICES-ENGINEERING STETTLER SUPPLY CO 018790 11/09/95 4,800.00 29575 SERVI CES-1IClJS1 NG SUBURBAN CONSTRUCT ION 018812 11/09195 2,123.00 29576 SUPPlIES-ENG SURVEYORS SUPPLY CO 018855 11/09195 55.00 29577 SUPPLIES-POliCE TERRITORiAl SUPPLIES INC 019060 11/09/95 161.66 29578 SUPPLIES-VARIOUS THE ". THAYER aJMPANY 019100 11/09195 129.20 29579 SUPPLIES-YATER UNITED PIPE .. SUPPLY CO 020030 11/09195 219.87 29580 SERVICES-VARIOUS US WEST CClIIUlICATlONS 020095 11/09195 562.42 29581 SUPPliES-STREET VIESICD QUAliTY CONCRETE 021140 11/09195 220.00 29582 SUPPLIES-PARKS VIKING OFfiCE PRODUCTS 021180 11/09195 286.20 29583 SERVICES-YATER YATER,fOOD .. RESENlCH LAB 022062 11/09195 355.00 29584 SUPPLIES-WiRlSTREET WESTlINIC PAGING 022163 11/09195 62.25 29585 SERVI CES-PARICS WILHELM ENGINEERING INC 022322 11/09195 693.50 29586 fRANCHISE feE-NON DEPT \l1li CClIIUlITY ACCESS TV 022547 11/09195 4,938.05 29587 SERVICES-VARIOUS WOOOIUUI INDEPENDENT 022630 11/09195 333.80 29588 SUPPlIES-'" WOOOIUUI OFfiCE SUPPLY 022670 11/09195 2.60 29589 REI...SEMENT-POlICE ICEllNETH WRIGHT 022830 11/09/95 34.90 29590 SEWER IIOIID US 8AIIIC 020070 11109195 20,530.00 29591 SERVI CES-LlIRARY CELESTE ROSE NONE 11/09195 150.00 29592 SERVICES-LIBRARY SAlEM MI)UIIQII SOCIETY NONE 11/09195 45.00 29593 PETTY CASH-VARIOUS CITY Of WOOOBUtN 015255 11/14195 147.02 29594 VOID V 0 I D VOID 29595 SUPPLIES-LIBRARY IIKiRAM LIBRARY SERVICES 008116 11/16195 92.86 29596 SERVICES-POLICE US POST OfFICE 020090 11/16195 94.00 29597 SERVICES-YATER US POST OFfiCE 020090 11/16195 196.40 29598 V 0 I D V 0 I D V 0 I D 29599 V 0 I D V 0 I D V 0 I 0 29600 V 0 I D V 0 I D V 0 I D 29601 SUPPLIES-POlICE CQUC NONE 11/17/95 65.37 29602 SERVICES-POLICE IILLlICIN IEDleAL CENTER NONE 11/17195 106.00 29603 SERVICES-WfP IIOl.IDAY INII EXPRESS NONE 11/17195 43.10 29604 SERVICES-CClURT STATE OF CltEGON CORP NONE 11/17195 20.00 29605 SUPPlIES-'" ~ PADS INC NONE 11/17195 50.40 29606 REfUND-PARKS EDNA AllEN NONE 11/17195 9.43 29607 REIMBlIRSEMEIIT-HClUSING MClRRISWCAS NOllE 11/17195 641.55 29608 REUBIRSEMENT -RSVP CHRIS BRESHEARS IIOIIE 11/17/95 18.18 29609 REIMlUtSEJENT -COUNCIL ElIDA SlfUENTEZ NONE 11/17195. - 24.18 29610 SERVICES-PARKS ELMER TERRY SECURITY INC NONE 11/17195 585 .00 29611 SUPPLIES-POlICE OREGON ED-NET NONE 11/17195 75.00 29612 SERVICES-WTP REGiONAl TRAINING" SIIIJLATlON NONE 11/17195 395.00 29613 SERVICES-WfP A .. A PEST CONTROL INC 000011 11/17195 85.00 29614 SUPPLIES-STREET/PARKS Al'S fRUIT .. SHIMl CENTER 000160 11/17195 105.79 29615 SERVICES-C STORES AMERICAN BUSINESS MACHINES 000198 11/17195 178.85 29616 SERVICES-YATER . ARAMARIC UNIFORM SERVICE INC 000534 11/17195 20.00 137,353.n 11A 12106/95 AlP CHECK LISTING FOR THE MONTH OF NOVEMBER 1995 Page - 4 Check NUlllber Budgetary AccOU'\t NUlllber Vendor N_ Vendor NUlllber Check - Date Written AIllcM.nt of Check ------------ ------------------------- ------------------------------ ------------- -------------------- ---------------- 29617 SUPPLlES-WTP AUTOCON INDUSTRIES INC 000561 11/17/95 424.88 29618 DUES-WTP ASSOC OF ClEAN WATER 000565 11/17195 300 .00 29619 SERVICES-VARIOUS AT & T INFORMATION SYSTEMS 000620 11/17195 815.89 29620 SERVICES-VARIOUS AT & T 000623 ""7/95 16.04 29621 SUPPLIES-LIBRARY BAKER & TAYLOR CA & NV 001090 11/17/95 188.05 29622 SUPPLIES-WTP BLAST CLEANING SERVICES 001298 11/17/95 1,758.00 29623 SERVICES-WlP BOONES FERRY ELECTRIC 001352 11/17/95 164.08 29624 SUPPLIES-LIBRARY BULLDOG VIDEO 001586 11/17/95 96.54 29625 SERVICES-LIBRARY CAREER TRACK 002123 11/17/95 132.00 29626 SERVICES-WlP ALLEN CHAPIWI 002372 11/17/95 750.00 29627 SUPPLIES-LIBRARY CH I L TON C(M>>AIIY 002457 11/17195 154.47 29628 SERVICES-WlP CINTAS 002484 11/17/95 165.15 29629 SUPPLIES-PARKS CLYDE'S KEY, LOCK & SAFE 002587 11/17195 596.00 29630 SUPPLIES-LIBRARY DATABASE PUBLISHING CO 003045 11/17195 155.00 29631 SERVICES-HOUSING DAVE WHITEHEAD COIIST 003066 11/17/95 3,403.00 29632 SERVICES-ENGINEERING DE HAAS & ASSOCIATES INC 003108 11/17/95 246.90 29633 SUPPliES-LIBRARY DELTA PUBLISHING GROlP 003109 11/17195 9.95 29634 SERVICES-WTP FISHER IMPLEMENT CO 005148 11/17/95 402.43 29635 SUPPliES-WATER H D FOULER CO IIIC 005210 11/17/95 210.00 29636 SUPPlIES-WTP FUTURE SHOP 005395 11/17/95 399.00 Z9637 SUPPliES-LIBRARY TIlE GUIlE PEClUOT PRESS 006214 11/17/95 16.73 29638 SUPPlIES-WlP HPC SCIENTIFIC & TECHNOLOGY 007189 11/17/95 202.36 29639 SUPPliES-LIBRARY HIGH BRIDGE CO 007191 11/17/95 114.89 29640 SUPPliES-POLICE IUlTING SIIACK IIIC 007336 11/17/95 654.60 29641 SElVICES-PARKS IIYDRO-TEMP JECIIAIIICAL IIIC 007357 11/17/95 361.50 29642 SUPPliES-LIBRARY INGRAM DIIT &ReD 001116 11/17/95 2,280.64 29643 SERVICES-ENG .Kl8 SHOPPERS INC 009119 11/17/95 1,170.46 29644 SUPPliES-LIBRARY .lEAN ICARR & Q) 010030 11/17/95 42.15 29645 SERVICES-HOUSING ICEY TilLE & ESCROW CO 010081 11/17/95 IS.OO 29646 SUPPliES-PARKS LINCOLN EGUIPMEIT CO 011250 11/17/95 827.62 29647 SUPPlIES.LIBRARY MADERA CINEYIDEO lite 012G36 11/17/95 113.27 Z9648 UIPLlES-PARKS IWUCII EltVIICIIIMEITAL SERVICES 012227 11/17/95 19.69 29649 SUPPliES-LIBRARY MARSHALL CAVENDISH CORP 012235 11/17/95 686.07 29650 SUPPliES-VARIOUS IETROFUELlNG lite 012448 11/17/95 951.16 29651 SUPPliES-POLICE MllUIfTAIN FRESH PtItE BOTTLED 012670 11/17/95 69.50 29652 SUPPliES-LIBRARY IIATlCIIIAI. GEOGRAPHIC soclm 013060 11/17/95 23.95 29653 SERVICES-ENG IIORTIlEIT GEOTECH lite 013287 11/17/95 791.00 29654 U1PLIES-LIBRARY ClMINGRAPIIICS lite 014044 11/17/95 152.50 29655 SERVICES-PUBLIC WORKS ONE CALL COIICEPTS INC..- 014054 11/17/95 69.30 29656 SERVICES-POLICE OR DEPT Of MOTOR VEHICLE 014240 11/17/95 20.25 29657 SERVICES-VATER OREGON HEALTH DIVISION 014311 11/17/95 160.00 29658 SUPPLI ES-HOUSI NGIWWTP PACIFIC PRINTERS 015058 11/17/95 203.47 29659 SUPPLlES-WlP PACIFIC PtItE BOTTLED VATER 015059 11/17/95 24.50 29660 SUPPLIES-VATER PACIFIC. VATER WORKS U1PLY . . 015065 11/17/95 1,417.50 29661 SERVICES-CITY HALL PIONEER GlASS 015330 11/17/95 112.18 29662 SERVICES-VARIOUS PORTLAND GENERAL ELECTRIC 015420 11/17/95 12,780.79 171,092.23 11A 12/06/95 AlP CHEac: LISTING FOR THE MONTH OF IIOVEM8ER 1995 Page 5 Check NuD!r Budget8ry ACCOLI"t NUllber Vendor N_ Vendor NUllber Check - 08te \lri tten Amoult of Check ------------ ------------------------- ------------------------------ ------------- -------------------- -----------.---- 29663 SUPPLIES-ENGINEERING POWELL'S BOOKSTORE 015467 11/17/95 112.00 29664 SUPPL I ES-LI BRARY RIP CITY MAGAZINE 01n12 11117/95 24.95 29665 SERVICES-WTP ROTO-ROOTER 017342 111\7/95 430.00 29666 SUPPLIES-LIBRARY ROURKE PUBLI SMING GROUP 017343 11/17/95 294.65 29667 SUPPLIES-VARIOUS SAFFRON SUPPlY CO 018020 11/17/95 237.60 29668 SUPPLIES-VARIOUS SCOT aJSTClOIAL SUPPLY 011308 11/17/95 698.20 29669 SUPPLIES-LIBRARY SIMON & SCHUSTER 018493 11117/95 280.90 29670 REIMBURSEMENT-LIBRARY MAUREEN SMITH 018564 11117/95 41.75 29671 SUPPLIES-LIBRARY SOUTHEASTERN lOOK CO 011627 11/17/95 266 .69 296n SUPPliES-PARKS SPORTS SUPPLY GROUP INC 018694 11/17/95 428.73 29673 SUPPLIES-LIBRARY TIME \MIllER VIBER'S EDGE 019164 11/17/95 81 .60 29674 SUPPliES-PARKS TOTAL CXIMIUIICATlClII SYSTEMS 019187 11/17/95 1OS.00 29675 SUPPliES-PARKS TOYS R US 019194 11117/95 243.74 29676 SUPPLlES-WlP UIIOCAL:ERNIE GRAHAM OIL 020010 11/17/95 39.90 29677 SERVICES-VARIOUS U.S. \leST CXIMIUIICATlClIIS 020091 11/17/95 233.56 29678 SERVICES-ADMIN US \leST CEUUlAR 020093 11/17/95 5.97 29679 SERVICES-VARIOUS U.S. \leST CXIMIUIICATlClIIS 020095 11/17/95 2,964.n 29680 SUPPlIES-PARKS VIESICO QUALITY CONCRETE 021140 11/17/95 206.00 29681 SUPPlIES-LIBRARY VIDEO STORE SERVICES O211n 11117/95 453.81 29682 SERVICES-IMTER IMTER, FOClO & RESEARCH lAB 022062 11/17/95 282.75 Z9683 SERVICES-POLICE \lESTLlIIIC PAGING 022163 11/17/95 109.25 296S4 REIMBURSEMENT -PARKS KATHY \lILLCOX 022390 11/17195 62.50 Z9685 SERVICES-PARD WOlFERI MEATJNG & AIR COlI 022460 11/17195 185.63 Z9686 ItEltBJISEIEIIT-LIBRARY NICOLETTE WClIIAI:OTT 022478 11/17/95 22.50 29687 SERVICES-POLICE WClODIlIUf CARCRAfT 022508 11/17195 75.00 29618 SERVICES-POLICE WClODIlIUf fUlRllT 0Z2600 11/17/95 21.50 29689 SERVICES-LIBRARY WOOOUl II..ICIIOOJ. 022615 11/17195 75.00 29690 IERV1CES-TRANSIT UlXIDBt... III&EII8T 022630 11/17/95 54.50 29691 SlJIPLIES-PARICS WClODIlIUf OFFICE .SUPPt.Y 022670 11/17195 18.33 29692 IEI...SEMENT-POLICE ICEllCETtI ..IGHT 022130 11/17195 35.n 29693 SUPPlIES-wTP ZEE tEDlCAL SERVICE CO 025070 11/17195 32.50 29694 I0Il) PAnEIIT-PARICS \leST ClIIE TRUST CO 022157 11/20195 43,002.82 29695 SERVICES-IMTER US POST OFFICE 0Z0090 11/22/95 224.60 29696 V 0 I D V 0 I D V 0 I D 29697 YO I 0 YO I 0 YO I 0 29698 YO I D V 0 I 0 YO I 0 29699 SUPPlIES-RSVP PROGRESSIVE OFFICE PRClDUCTS ItOItE 11130195 189.00 Z9700 IEGIITRATIClII-LIBRARY ICIKM.EDGE TRAIISFER IIClIIE 11130195 135.00 29701 SUPPLIES-LIBRARY- IIISIC FOR LlnLE PEOPlE IIClIIE 11130195 70.50 29702 SERVICES-HOUSING. \lALKER & \lALKER INC IIClIIE UI3OI95 3,371.00 29703 SERVICES-LIBRARY LYNN A ROYCE NOlIE 11130195 110.00 29704 SUPPlIES-PARKS ACE SEPTIC & EXCAVATING 000031 11130195 200.00 29705 SUPPlIES-WlP AIM SAFETY USA INC 000109 11130195 97.38 29706 DUES-LIBRARY AMERICAN LIBRARY ASSOC 000250 11/30/95 1SO.00 29707 SUPPLlES-WlP AMERICAN SI GMA 000323 11/30/95 733.67 29708 SUPPLlES-WTP AMERICAN STEEL 000326 11130/95 3,033.60 230,564.75 11A 12/06/95 AlP CHECK LISTING fOR THE MONTM Of NOVEMBER 1995 Page 6 Check N\.IN)er Budgetary AccOU'\t N\.IN)er Vendor N_ Vendor N\.IN)er Check - Date Written AIRou'\t of Check .....---....-..-- ------------..------------ ------------------------------ ------------- -------------------- ---------------- 29709 SUPPLIES-PUBLIC WORKS AMERI CAN YATEIMlRKS ASSN 000360 11/30/95 216.40 29710 SfRVICfS-VARIOUS ARN4ARK UNifORM SfRVICf 000534 11/30/95 148.95 29711 SfRVI CfS-VAR IOUS AUTOMATED OfflCf SlS 000563 11~/95 256.41 29712 SfRVICfS-PARKS AT&T WIRELESS SERVICfS 000655 11/30/95 266.67 29713 SfRVI CfS-POL ICf AT&T LANOOAGE LINE SERVICES 000659 11/30/95 383 .46 29714 SUPPLIES-STREET BEN-KO-MATlC INC 001200 11130/95 407.70 29715 SUPPLI ES-PARKS/WTR BI-MART CORPORATION 001275 11/30/95 96.87 29716 SfRVI CfS-VAR IOUS BOB'S BAClCIIOE SERVICf 001325 11/30/95 25,603.96 29717 SERVICfS-WTP BOONES fERRY ELECTRIC 001352 11 /30/95 307.98 29718 SUPPlIES-WTP BUCHANAN AIR INC 001577 11/30/65 238.00 29719 SfRVICfS-POLICE CASf AUTCMOT lYE 002190 11/30/95 749.49 29720 SfRVICfS-PARICS CASCADE POOLS 002226 11130/95 2,203.00 29721 SERVICES-ENGINEERING CH2M-HILL 002477 11/30195 2,004.12 29722 SfRVICES-WTP CINTAS 002484 11/30/95 352.76 29723 SERVICES-ENGINEERING CITY Of SALEM fiNANCE DEPT 002518 11/30/95 180.00 29724 SUPPLIES-Any ClARIC BOAROMAN CAlLAGIWI 002543 11/30/95 113.42 29725 SERVICES-PARICS/POLICE CLACKAMAS LOCK 002558 11/30/95 104.50 29726 SERVICES-CXUlT MARGOT CCJa.EY 002686 11/30/95 112.50 29727 IU'PlIES-POLI CE CXlMPACI CClMPUTER CORP 002722 11/30195 85_00 29128 SERVICES-WTP CONTRACT ENVIROIIMEIITAl SERV 002800 11/30195 297.00 29729 SERVICES-LIBRARY DA lEX CClMPUTER SERVICfS 003010 11/30195 75.00 29730 SERVICES-YATER DAILY .IClURJW. Of aMERCE 003020 11/30195 19.50 29731 SUPPLIES-VARIOUS DAVISOII AUTO PARTS 003080 11/30195 562.21 29732 IU'PlIES-POLICE DAVISON AUTO PARTS 003081 11/30195 69.21 29733 SERVICES-ENGINEERING DE HAAS & ASSOCIATES 003108 11/30195 2,185.00 29734 SERVICES-POliCE DClMIIIO'S PIZZA 003252 11130195 65.05 Z9735 IU'PlIES-LlBRARY EDUCATlOItAl DEVElCIPIEIIT 004080 11130195 490.82 29736 SERVICES-WlP MICIIAEl . fAllCIIlLD & ASSOC 005015 11130195 225.00 29737 . SERVICES-PARD ANI fllCCIt 005096 11130195 941.50 29738 FEES-lION DEPT FIRST IItTERSTATE BAltIC 005130 11130195 709.74 Z9739 SERVICES-POliCE FOTO MAGIC 005258 11/30195 124.20 29740 IU'PlIES-CXlURT FlAllnIIll CIJEST co 005332 11/30195 60.45 29741 IKES-fINANCf GCJIIERIMEIIT FINANCE OFfiCERS 006238 11130195 135.00 29742 SUPPLIES-PARD GIAllO SUM 006273 11130195 432.00 29743 SlFPlIES-WTP V.V. GRAINGER lie 006283 11/30195 69.19 29744 IU'PlIES-VARIOUS G.V. IIARDVARE CENTER 006405 11130195 431.88 29745 MAl NTEIWtCE-LIBRARY C.J. IIAItSEII co lite 007055 11130195 302.50 29746 IU'PlIES-CXIOE ENfORCE HARRIS UNI FORMS 007090 11130195 238.85 29747 SERVICES-VARIOUS IlARRIS AND EIDE 007095 11130195 7,500.00 29748 SERVICES-PARICS HERSHBERGER MOTORS 007150 11/30195 69.99 29749 SERVICES-PUBLIC WORKS ED HOOlEY 007301 11130/95 358.75 29750 SUPPLlES-WTP INDUSTRiAl WELDING SUPPLY 008100 11130/95 21.77 29751 SUPPLIES-LIBRARY INGRAM D I ST GROUP 008116 11130/95 241.60 29752 SERVICES-LIBRARY INTERfACE ENGINEERING INC 008195 11130195 401.40 29753 SERVICES-ENGINEERING .lOB SHOPPERS INC 009119 11130/95 2,798.06 29754 SERVI CfS-POL I CE KILROY'S SELF STORAGE 010088 11/30/95 80.28 283,301.89 .. 11A 12/06/95 . AlP CHECK LISTING FOR THE MONTH OF tIOIIEIC8eR 1995 Palle 7 Check NUllber Budgetary AccCK.l\t NUIlIber VMdor N_ Vendor NUIlIber Check - Date Written Amcu\t of Check ------------ ------------------------- ------------------------------ ------------- -------------------- ---------------- 29755 SERVICES-PLANNING KITTELSON & ASSOCIATES 010093 11 /30195 2,418.58 29756 SERVICES-aUn PETER M KONOVALOV 010295 11/30/95 25.00 29757 SUPPliES-VARIOUS L & L BUILDING SUPPLIES 011010 11~0/95 281.86 29758 SERVICES-WTP RANDALL G. LANGBEHN 011029 11/30/95 579.00 29759 SUPPLIES-POliCE LIGHTNING POWDER CO 011230 11/30/95 152.40 29760 SUPPLIES-VARIOUS METROFUElING INC 012448 11 /30195 495 .12 29761 SUPPLIES-Am MICHIE BUTTERWORTH 012456 11/30195 82.98 29762 SUPPlIES-VARIOUS MIOSTATES COASTAl FARM 012475 11/30/95 113.89 29763 SERVICES-PARKS MILES ctfEVROlET 012490 11/30195 1,365.83 29764 SUPPlIES-VARIOUS MR P'S AUTO PARTS 012510 11/30/95 730.41 29765 SUPPlIES-PARKS MY IlOOD CHEMICAl CORP 012663 11/30/95 990.50 29766 SUPPliES-LIBRARY NATIONAL INFO DATA CENTER 013070 11130195 36.90 29767 SUPPliES-POliCE A.E. NELSON WTIIER CO 013150 11/30/95 107.00 29768 SERVICES-VARIOUS tIORTNST NATURAl GAS 013350 11/30/95 1,735.59 29769 DUES-POliCE OACP 014008 11/30/95 240.00 29770 SERVICES-ENGINEERING OBEC CONSUlTING ENGINEERS 014015 11/30/95 147.78 29771 SERVICES-POliCE OFFICER ALIVE 014026 11/30/95 480.00 29772 SERVICES-WTP OREGON AIlAlTTICAl lAB 014107 11/30/95 871.00 29773 SUPPlIES-FlIWlCE OR DEPT OF .lUSTICE 014210 11/30/95 15.00 29774 FEES-wrP OREGON OEPT OF REVENUE 014217 11/30/95 252.00 29775 VARIAIICE-PARKS OREGON HEALTH DIVISION 014311 11/30/95 150.00 29776 SUPPliES-LIBRARY OREGON MICRO-IMAGING 014355 11/30/95 39.00 29777 MEMlERSRIPS-PARKS OR RECREATION & PARKS ASSOC 014431 11/30/95 270.00 Z9718 SUPPliES-STREET PACIFIC SAfETY SUPPlY INC 015040 11/30195 118.00 29179 aI'PlIES-DAR PAGENET OF OREGON INC 015101 11/30/95 15.90 29780 aI'PlIES-PARKS .I.D. PEtlCE AClUATlC SUPPLY 015223 11/30/95 920.50 29781 SUPPliES-POliCE PERf PUlLISHIIIG 015230 11/30/95 11.75 29782 aI'PlIES-STREET THE PLAItK COMPANY 015338 11/30/95 191.00 Z9783 SUPPlIES-EltG/STREET PIONEER ELECTRONICS 015345 11/30/95 167.77 29784 SElYICEI-UlTER RADIX CORPCIRATlOIt 01'1035 11/30/95 551.25 29785 SUPPliES-LIBRARY REGEIIT IOOIC COMPANY 017148 11/30/95 49.43 29786 SUPPlIES-PUlLIC UORKS IOTII'I IGA 017340 11/30/95 42.13 ~ SERVICES-POliCE SAlEM HOSPITAL 018100 11/30/95 356.50 29788 SUPPliES-PARKS SAlEM POOL & SUPPlY INC 018135 11/30/95 125.45 29789 SUPPliES-VARIOUS LES SCINAB TIRE CENTER 018300 11130/95 933.35 29790 SERVICES-Am II ROBERT SHIELDS 018450 11130/95 5,112.50 29791 SUPPliES-LIBRARY SIMON & ICIIUSTER 018493 11/30/95 94.30 29792 SUPPliES-POliCE SlATER CCIIUIICATlONS 011522 11130/95 189.00 29793 SERVICES-TRANS/ADM I II STATESIWI .KIURIIAL NEWSPAPER 018760 11130/95 265 .82 29794 SUPPLIES-POlICE TERRITORIAL SUPPLIES IIC 019060 11130/95 161.26 29795 SUPPliES-VARIOUS THE .I THAYER CClMPANY 019100 11130/95 1,656.26 297'96 SUPPlIES-LIBRARY TIME WARNER VIEWERS EDGE 019164 11130/95 95.55 29797 SUPPLIES-VARIOUS UIIOCAl:ERIIIE GRAHAM OIL 020010 11130/95 1,033.51 29798 SUPPLIES-WATER UNITED PIPE & SUPPLY CO 020030 11130/95 400.00 29799 SERVICES-VARIOUS us WEST CELLUlAR 020093 11/30/95 380 .30 29800 SERVICES-WATER VALLEY PACIFIC FL~L 021046 11/30195 25.50 307,778.76 11A 12/06/95 AlP CHECK LISTING FOR THE MONTH OF NOVEMBER 1995 . Page 8 Check NUlber Budgetary Acc:CK.I\t NUlber Vendor N_ Vendor NUIllber Check - Date Written AInou"It of Check ---------.-- ------------------------- ------------------------------ ------------- -------------------- ---------------- 29801 su>>PLI ES-WTP VALLEY WELDING su>>PLY 021050 11130195 87.25 29802 su>>PLlES-PARKS VIKING OFFICE PRODUCTS 021180 11130/95 631.87 29803 SUPPliES-LIBRARY VISIONS 021203 11~/95 433.24 29804 su>>PLlES-POLICE WAL-MART STORES INC 022035 11130195 305.96 29805 su>>PLlES-ATTY WEST PUBLISHING CO 022160 11130/95 156.00 29806 su>>PLlES-PARKS WILCO FARMERS 022292 11130195 364.97 29807 REIMBURSEMENT-PARKS KATHY WILLCOX 022390 11130195 52.35 29808 su>>PLI ES-PARKS/UTR WITHERS LUMBER 022445 11130195 225 .20 29809 SERVICES-HOUSING WOlFERS HEATING 022460 11130/95 1.447.00 29810 SERVlCES-LIB/MAYOR WOOBURN FLORIST 022600 11130/95 84.00 29811 SERVICES-PUBLIC WORKS WOOBURN INDfPENDENT 022630 11130195 30.25 29812 SUPPLIES-RSVP/POLICE WOOBURN OFFICE SUPPLY 022670 11130/95 124.04 29813 SUPPLIES-POLICE WOOBURN PIlARMACY 022680 11130/95 9.99 29814 SUPPLIES-VARIOUS YES GRAPHICS 024025 11130/95 150.00 29815 REIMlURSEMENT-PARKS MARION BUOY 035055 11130195 23.94 29816 SERVICES-RSVP LEO LA ROClUE 035465 11130195 126.00 29817 SERVICES-RSVP CAROLYN MCMILlAN 035500 11130195 145.00 29818 SERVICES-RSVP CHARLES MOHLER 035555 11130195 20.00 29819 SERVICES-RSVP VN>A OWENS 035583 11130195 62.00 29820 SERVICES-RSVP AUIEDA QUIRING 035608 11130195 66.00 29821 SERVICES-RSVP MARIAN REED 035615 11130195 18.00 29822 SERVI CES-RSVP ME WODCOCK 035648 11130195 58.00 29823 SERVICES-RSVP ROBERT STlLLIWt 035667 11130195 40.00 29824 SERVICES-RSVP BETTE UHITETHORN 035747 11130195 11.00 29825 SERVICES-RSVP JAY WOOS 035763 11130/95 186.00 Z9826 SERVICES-OAR DOROTHA IORElAItD 045060 11130195 55.75 29827 SERVICES-OAR GRACE DAVIDSON 045210 11130195 31.63 29128 SERVICES-DAR COIUIElIUS DONNELLY 045230 11130195 161.25 29129 SERVICES-OAR UINNIFRED FACHINI 045245 11130195 51.00 29830 SERVICES-DAR FREMONT GREENLING 045290 11130195 41.00 29131 SERVICES-OAR WARD O'.IEII 045497 11130195 146.25 29132 SERVICES-DAR MARILYII PARADIS 045512 11130195 33.75 29133 SERVlCES-DAR GERTRmE REES 045545 11130195 12.50 29834 SERVICES-OAR JAMES STIU 045595 11130195 22.00 29835 SERVICES-OAR BARBARA STROOP 045596 11130195 24.20 29836 SERVICES-OAR HATTIE VANDECOVERING 045670 11130195 15.25 29837 SERVICES-OAR GENE WELLS 045698 11130195 161.50 29838 PETTY CASH-VARIOUS CITY OF WOOBURN 015255 11130195 150.08 313.542.98 \. 15A MEMO TO: City Council through the City Administrator ...._\ FROM: Ben Gillespie, Finance Director }J,rf' SUBJECT: New Format for the Water/Sewer Bills DATE: December 5, 1995 ----------------------------------------------------------------------------------------------------------------------- Recently the Council adopted a dual rate structure for sewer bills based on usage. Public Works and Finance staff took that opportunity to review the whole billing process. Currently the City uses a card system to bill for water and sewer use. This is a form that was common for smaller utilities as recently as ten years ago, but it has fallen into disfavor in recent years. The use of a bill and a return envelope mailed in a cover envelope presents a much more polished image. It avoids customer complaints that the card was small, and so they lost It. The use of an envelope also allows us to insert informational flyers as necessary. Several options were considered for stuffing the envelopes: Lease equipment Purchase equipment Contract with a private vendor Contract with the City of Keizer to use their equipment Contract with the Garten Foundation Contracting with a private vendor emerged as the most cost effective alternative. Valley Mailing in Keizer is the closest responsive bidder for the work. Postage costs will be going up due to the use of envelopes; however, new Zip + four address programming will help offset the increase. Postage will be $0.267 per unit. The first of the new bills will be mailed on Monday, December 11. Examples have been provided to you. WOODBURN PUBLIC LIBRARY 158 280 GARFIELD STREET WOODBURN, OREGON 97071-4698 503-982-5252/5263 OR FAX: 503-982-5258 MEMORANDUM TO: Mayor and City Councilors through Chris Childs, City Administrator FROM: Linda Sprauer, Library Director DATE: December 6, 1995 RE: STAFF REPORT The third week of November was National Children's Book Week celebrated at the Library with several special activities. One very pleasant surprise for the Library Staff was the presentation of a $ 500.00 donation from the Woodburn Education Association. This donation was in recognition of the National Education Association Week which was celebrated during the same week. The library media specialists at the Schools will work with Maureen Smith, Youth Services Librarian, to select children's books and materials to add to the library's collection. A certificate of appreciation was sent to the Woodbum Education Association from the Woodburn Public Library Board. Last week another surprise came to the library. The Woodburn Eagles' Auxiliary, #3284 awarded their "Golden Eagle Award" of $ 500.00 to the Library. This donation is to be spent for large print books, books on tape, or other materials to aid the elderly and/or disabled. This gift will also be recognized by the Library Board with a certificate of appreciation following their next meeting. On another bright note from the library I MANY patrons are letting us know how very pleased they are with finally having the parking lot finished. It is much easier on the staff to graciously accept their kind words of appreciation than it was to handle their complaints of not being able to find a place to parkl So on behalf of the Citizens of Woodburn and the Public Library Staff, I thank you and the budget committee for budgeting money for this project to be completed. Linda Sprauer, Director ................... 982-5259 Donna Melendez, Cataloging & Reference ..... 982-5257 Judy Brunkal, Reference & Interlibrary Loan .... 982-5254 Nicolette Wonacott, Circulation & Long Loans ... 982-5262 Maureen Smith, Youth Services ............. 982-5260 '. 15C City of Woodburn Police Department MEMORANDUM Woodburn, Oregon 97071 (503) 982-2345 Date: December 1, 1995 To: Mayor and Council Thur: C. Childs, City Administrator Subject: Police Officer Graduation I would invite member(s) of the council to attend the Graduation Ceremony of Basic police class No. 197. This will be Friday, December 15, 1995 at 11:00 a.m.. Officer David Chappell will be the Woodburn Police Department graduate. Officer Chappell was hired by the police department August 28, 1995 and entered the Police Academy October 30, 1995. Officer Chappell holds a Bachelors degree in Russian from the University of Maryland and a Masters degree from the Atkinson School of Management Willamette University in Salem. Officer Chappell is married to Ingrid and they have two children. The department is looking forward to the return of Officer Chappell. Officer Chappell was hired with funds from the U.S. Department of Justice Community Oriented Policing Program. Officer Chappell upon return to . the department will be assigned to the Uniform Patrol Division and will complete an additional nine month field training program. I will be departing city hall at 10 a.m. on Dec. 15th and would welcome you to attend the ceremonies. cc Chappell ____4 ;. THE BOARD ON PUBLIC SAFETY STANDARDS AND TRAINING CORDIALLY INVITES YOU TO ATTEND for /fOyly12c'{) <9 A h-~(,.. 1.9.9.~ Vila Vi; v ~ f)~p; THE GRADUATION CEREMONY BASIC CORRECTIONS CLASS NO. 101 AND BASIC PO~ICE CLASS NO. 197 to be held 11:00 a.m., Friday, December 15, 1995 in the Pacific Room Western Oregon State College Monmouth, Oregon The Board on Public Safety Standards and Training would like to invite you and your staff to join us in observing the ceremony and congratulating the officers upon their successful completion of basic training. Please feel free to encourage your Commissioners, City Manager, Mayor, and Council Members to attend. .The graduating officers appreciate the family, friends, and guests who help make graduation an appropriate conclusion to their. basic training at the Board on Public Safety Standards and Training. Chief Steven Winegar, Tualatin Police Department, will present the graduation address. Following the graduation ceremonies, all are invited to a reception, which will:a1.so take place in the Pacific Room. Enclosed is a Western Oregon State College map showing the location of our graduation. Free parking is provided in "I" Parking Lot, except in metered parking spaces. BOARD ON POBLIC SAFETY STANDARDS AND 'l'RAINING 378-2100 Ext 209 ",.',: -~";"Y;\.":' ,oj _0.""." ',~',..~ .......i", .-"'i"'~,.: .~.,: .;"'o? ;"#..~~'~.;...:..,:~'~:it;..:::.......:.:....'~~~i~,~~!'t~~~.~~....~~..~~1i",.:.,;~'~.>:i';~,..'...;.,' 1;.'1".-,"":-'" .' '. '~-.-.>...<..... ":::.-:.~.\;..;'<~:'. . .'." 15D MEMO TO: FROM: Community Development Director Bob Arzoian, Building Inspector ~<If. Building Activity for NOVEMBER, 1995 SUBJECT: DATE: December 4, 1995 NOVEMBER 1993 NOVEMBER 1994 H2.. Dollars & D2llm & Dollars New Residence Value 4 $655,700 0 0 0 0 Multi Family 0 0 0 0 0 0 ResidP.nti.l Adds &. Alts 10 57,900 8 $ 51,000 6 37,500 IDdustrial 0 0 2 2,816,000 3 145,000 Commercial Value 1 16,000 7 427 ,000 0 0 Sips, Fenc:es, Driveways 2 3,407 3 2,613 1 11, ()()() Mobile Homes 2 65,000 6 280,000 2 90, ()()() TOTAL 19 $ 798,007 26 $3,576,613 12 283,500 July 1 - June 30 Fiscal Year-to-Date $ 8.372.638 $ 6.988.807 $ 9.108.107 Robert Arzoian Building Official RA:bw _11.115 . ....,...... ,..... ,... ~ ~. ....-- ',." . . . ,. .' ... . '. ... ...... .3..vall~ys 'proJect...: ..' .. . \ . .' - . . ' '': .~. I . , . .A P.roJ~ of n1e.~mmon. Enterprise ' .. , . .'.. I' ". ..\ . . ,'( . .. Re.; GEA/ ~U~I.,e:5.s -r-~ Jo.H. ..J- TUtI .. , December 8? 1995 " Chris Childs . . City~Qr " City ofWoodbum 270 Montgomery ,Street ~Woodburi1, OR. 97071 - . / . . ,Dear Mr. Childs:' . . .1 ~writing in regards .to the Tbr~ Valleys.Project proposil tor office space. We , . appreclate ~ attent:ionthe City of~oodbum has given to 'our request forofHce space but our Steering Committee bas: etectedto ~e another space,' ., ',Apn, we .thank'~ for yourcOnsideratio~ in this matter aOO appreciate'your Ume. . , , .'" '<, .. ..' .. " .,. I , ...". .. · . Best Regards, , . ' '. ,. t.~' .;' .' ~..," .":'" . '. ," ,'-,' . ; , . . , .... - .", ' "." AndreW Roessler " . I ' -, Valley Coordinator " . .~' '. ) . \.', . '. . ",' ~. , , . . ,,' I.,..... " ., ~. .' ", ./ ,. . ,- . -' . ... .. . . . ..; . '. · t, ,<. - ) .. '. ( , '" I' , .. 0 : 'r i-. : J '.. ,oJ \ . ., .. \ . . -,' . ... '\ . ....., ,,,. .. , , .;'. ( lo. . " \.,: . . , , . . ....;. '" .' PO BOx.12541 ..0 Portland,.. OR 9721? .~: V6jCe,:(503)281-1667. -0 Fax (f?03) 24$-1969, ,.. , , ..5 . \ ' . .. .'