May 11, 2020 minutes (2) COUNCIL MEETING MINUTES
MAY 11, 2020
DATE COUNCIL CHAMBERS, CITY HALL, CITY OF WOODBURN, COUNTY
OF MARION, STATE OF OREGON, MAY 11,2020
CONVENED The meeting convened at 7:00 p.m. with Mayor Swenson presiding.
ROLL CALL
Mayor Swenson Present
Councilor Carney Present -via video conferencing
Councilor Cornwell Present -via video conferencing
Councilor Schaub Present -via video conferencing
Councilor Morris Present -via video conferencing
Councilor Ellsworth Present -via video conferencing
Councilor Cabrales Present -via video conferencing
Staff Present (via video conferencing): City Administrator Derickson, City Attorney
Shields, Assistant City Administrator Row, Economic Development Director Johnk,
Community Development Director Kerr,Police Chief Ferraris, Operations Director Stoltz,
Finance Director Turley, Engineering Director Liljequist, City Recorder Pierson
ANNOUNCEMENTS
A. The filing period for Mayor and Council positions will open June 3,2020.Positions
to be voted upon at the November 3, 2020 general election are as follows:
Mayor: At-Large position (2-year term)
Councilor-Ward I: Precinct 815 (4-year term)
Councilor-Ward II: Precinct 825 (4-year term)
Councilor-Ward VI: Precinct 865 (4-year term)
Candidate filing forms and instructions are available from the City Recorder and
will be posted on the City website.
B. The Woodburn Budget Committee meeting is scheduled for May 14, 2020 at 3:00
p.m.
PROCLAMATIONS/PRESENTATIONS
National Tourism Month May 2020 -Mayor Swenson read a proclamation declaring the
month of May 2020 as National Tourism Month and encouraged everyone to support the
spirit of travel.
Community Center-- Chris Roberts with Opsis Architecture provided an update on the
Community Center project and cost estimates.
W. Hayes Street Improvements - Street Design Update —Fred Wismer with Kittelson
& Associates provided information on the W. Hayes Street Improvements project and
provided the City Council with three Hayes/Settlemier Intersection alternatives. After
questions and discussion there was a consensus of the City Council to proceed with option
number one.
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COUNCIL MEETING MINUTES
MAY 11, 2020
Strategic Investment Program (SIP) — City Administrator Derickson and Economic
Development Director Johnk provided information on the Oregon Strategic Investment
Program Process. Information was also provided on Project Apofiki and how the Strategic
Investment Program would impact the City. After questions and discussion a consensus
of the City Council was in favor of moving forward with the Strategic Investment Program.
Carney/Morris....The City Council supports the SIP application on behalf of Apofiki and
authorize staff to enter into conversations. The motion passed unanimously.
CONSENT AGENDA
A. Woodburn City Council minutes of April 13, 2020,
B. Crime Statistics through March 2020,
C. Building Activity for April 2020.
Carney/Ellsworth... adopt the Consent Agenda. The motion passed unanimously.
COUNCIL BILL NO. 3125 — AN ORDINANCE CREATING A TEMPORARY
DECLARATION OF CANDIDACY PROCESS FOR THE ELECTION OF CITY
OFFICIALS; MAKING FINDINGS JUSTIFYING THE NEED FOR THIS NEW
ELECTION __PROCESS BECAUSE OF THE COVID-19 _PANDEMIC; AND
MAKING A DECLARATION OF EMERGENCY AND SUNSET CLAUSE
City Attorney Shields provided a staff report. Carney introduced Council Bill No. 3125_
City Recorder Pierson read the bill twice by title only since there were no objections from
the Council. On roll call vote for final passage, the bill passed unanimously. Mayor
Swenson declared Council Bill No. 3125 duly passed.
AWARD OF CONSTRUCTION CONTRACT FOR THE MILL CREEK PUMP
STATION STANDBY GENERATOR & PHASE 1 UPGRADES PROJECT
Carney/Cornwell... Award the construction contract for the Mill Creek Pump Station
Standby Generator & Phase 1 Upgrades Project to the lowest responsible bidder, R. L.
Reimers Company, in the amount of$727,725.00. The motion passed unanimously.
PLANNING COMMISSION OR ADMINISTRATIVE LAND USE ACTIONS
A. Call-Up Briefing: Community Development Director Approval of an Extension of a
Development Decision for Woodland Crossing 9065 Amey Lane (EXT 2020-01).
B. Call-Up Briefing: Planning Commission Approval of a Design Review and Variance
for I &E Construction at 2215 Progress Way (DR 2019-14 &VAR 2020-02).
C. Call-Up Briefing: Planning Commission Approval of a Design Review for Woodburn
School District at 1800 W. Hayes Street(DR 2020-03)
The City Council declined to call-up any of these items.
CITY ADMINISTRATOR'S REPORT
The City Administrator reported the following:
- The Budget Committee meeting is this Thursday and the City Recorder will send out a
notice to call into that meeting.
- He noted that he has been sending the City Council the weekly Covid-19 Community
Communication and Coordination teams work and that their work is now also including
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COUNCIL MEETING MINUTES
MAV 11, 2020
North Marion County.
The City has seen a rash of car thefts and he encouraged people to keep their cars locked,
in places that are well lit, and to not leave valuables inside the vehicle.
MAYOR AND COUNCIL REPORTS
Councilor Cabrales asked if the Chief has heard of any street racing and he said that he had
not.
Councilor Cornwell stated that the banners downtown are still snowflakes and asked if
there will be flower baskets downtown this year. Mayor Swenson explained that Woodburn
Proud now does the flower baskets and they are not sure: there will be funds to provide
them this year. The City Administrator stated that he will have public works take down the
snowflake banners. Councilor Cornwell asked that someone make sure the lights on the
trees downtown aren't getting girdled.
Mayor Swenson asked if the City is looking into the Business Oregon Grant Program and
Economic Development Director Johnk stated that they are. He also noted that the
Governor has May 15 as a time to be able to open retail and that Marion County has
submitted an application to open. He thanked. the fire department and police department
for the mini parade helping to recognize nurses and that on Wednesday morning the same
mini parade will go by assisted living places around Woodburn.
ADJOURNMENT
Ellsworth/Cabrales... meeting be adjourned. The motion passed unanimously.
The meeting adjourned at 9:39 p.m.
APPROVED_
ERIC WEN ON, MAYOR
A
ATTEST AA U)I
Heather Pierson, City Recorder
City of Woodburn, Oregon
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