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May 11, 2020 minutes (2) COUNCIL MEETING MINUTES MAY 11, 2020 DATE COUNCIL CHAMBERS, CITY HALL, CITY OF WOODBURN, COUNTY OF MARION, STATE OF OREGON, MAY 11,2020 CONVENED The meeting convened at 7:00 p.m. with Mayor Swenson presiding. ROLL CALL Mayor Swenson Present Councilor Carney Present -via video conferencing Councilor Cornwell Present -via video conferencing Councilor Schaub Present -via video conferencing Councilor Morris Present -via video conferencing Councilor Ellsworth Present -via video conferencing Councilor Cabrales Present -via video conferencing Staff Present (via video conferencing): City Administrator Derickson, City Attorney Shields, Assistant City Administrator Row, Economic Development Director Johnk, Community Development Director Kerr,Police Chief Ferraris, Operations Director Stoltz, Finance Director Turley, Engineering Director Liljequist, City Recorder Pierson ANNOUNCEMENTS A. The filing period for Mayor and Council positions will open June 3,2020.Positions to be voted upon at the November 3, 2020 general election are as follows: Mayor: At-Large position (2-year term) Councilor-Ward I: Precinct 815 (4-year term) Councilor-Ward II: Precinct 825 (4-year term) Councilor-Ward VI: Precinct 865 (4-year term) Candidate filing forms and instructions are available from the City Recorder and will be posted on the City website. B. The Woodburn Budget Committee meeting is scheduled for May 14, 2020 at 3:00 p.m. PROCLAMATIONS/PRESENTATIONS National Tourism Month May 2020 -Mayor Swenson read a proclamation declaring the month of May 2020 as National Tourism Month and encouraged everyone to support the spirit of travel. Community Center-- Chris Roberts with Opsis Architecture provided an update on the Community Center project and cost estimates. W. Hayes Street Improvements - Street Design Update —Fred Wismer with Kittelson & Associates provided information on the W. Hayes Street Improvements project and provided the City Council with three Hayes/Settlemier Intersection alternatives. After questions and discussion there was a consensus of the City Council to proceed with option number one. Page 1 - Council Meeting Minutes, May 11, 2020 COUNCIL MEETING MINUTES MAY 11, 2020 Strategic Investment Program (SIP) — City Administrator Derickson and Economic Development Director Johnk provided information on the Oregon Strategic Investment Program Process. Information was also provided on Project Apofiki and how the Strategic Investment Program would impact the City. After questions and discussion a consensus of the City Council was in favor of moving forward with the Strategic Investment Program. Carney/Morris....The City Council supports the SIP application on behalf of Apofiki and authorize staff to enter into conversations. The motion passed unanimously. CONSENT AGENDA A. Woodburn City Council minutes of April 13, 2020, B. Crime Statistics through March 2020, C. Building Activity for April 2020. Carney/Ellsworth... adopt the Consent Agenda. The motion passed unanimously. COUNCIL BILL NO. 3125 — AN ORDINANCE CREATING A TEMPORARY DECLARATION OF CANDIDACY PROCESS FOR THE ELECTION OF CITY OFFICIALS; MAKING FINDINGS JUSTIFYING THE NEED FOR THIS NEW ELECTION __PROCESS BECAUSE OF THE COVID-19 _PANDEMIC; AND MAKING A DECLARATION OF EMERGENCY AND SUNSET CLAUSE City Attorney Shields provided a staff report. Carney introduced Council Bill No. 3125_ City Recorder Pierson read the bill twice by title only since there were no objections from the Council. On roll call vote for final passage, the bill passed unanimously. Mayor Swenson declared Council Bill No. 3125 duly passed. AWARD OF CONSTRUCTION CONTRACT FOR THE MILL CREEK PUMP STATION STANDBY GENERATOR & PHASE 1 UPGRADES PROJECT Carney/Cornwell... Award the construction contract for the Mill Creek Pump Station Standby Generator & Phase 1 Upgrades Project to the lowest responsible bidder, R. L. Reimers Company, in the amount of$727,725.00. The motion passed unanimously. PLANNING COMMISSION OR ADMINISTRATIVE LAND USE ACTIONS A. Call-Up Briefing: Community Development Director Approval of an Extension of a Development Decision for Woodland Crossing 9065 Amey Lane (EXT 2020-01). B. Call-Up Briefing: Planning Commission Approval of a Design Review and Variance for I &E Construction at 2215 Progress Way (DR 2019-14 &VAR 2020-02). C. Call-Up Briefing: Planning Commission Approval of a Design Review for Woodburn School District at 1800 W. Hayes Street(DR 2020-03) The City Council declined to call-up any of these items. CITY ADMINISTRATOR'S REPORT The City Administrator reported the following: - The Budget Committee meeting is this Thursday and the City Recorder will send out a notice to call into that meeting. - He noted that he has been sending the City Council the weekly Covid-19 Community Communication and Coordination teams work and that their work is now also including Page 2 - Council Meeting Minutes, May 11, 2020 COUNCIL MEETING MINUTES MAV 11, 2020 North Marion County. The City has seen a rash of car thefts and he encouraged people to keep their cars locked, in places that are well lit, and to not leave valuables inside the vehicle. MAYOR AND COUNCIL REPORTS Councilor Cabrales asked if the Chief has heard of any street racing and he said that he had not. Councilor Cornwell stated that the banners downtown are still snowflakes and asked if there will be flower baskets downtown this year. Mayor Swenson explained that Woodburn Proud now does the flower baskets and they are not sure: there will be funds to provide them this year. The City Administrator stated that he will have public works take down the snowflake banners. Councilor Cornwell asked that someone make sure the lights on the trees downtown aren't getting girdled. Mayor Swenson asked if the City is looking into the Business Oregon Grant Program and Economic Development Director Johnk stated that they are. He also noted that the Governor has May 15 as a time to be able to open retail and that Marion County has submitted an application to open. He thanked. the fire department and police department for the mini parade helping to recognize nurses and that on Wednesday morning the same mini parade will go by assisted living places around Woodburn. ADJOURNMENT Ellsworth/Cabrales... meeting be adjourned. The motion passed unanimously. The meeting adjourned at 9:39 p.m. APPROVED_ ERIC WEN ON, MAYOR A ATTEST AA U)I Heather Pierson, City Recorder City of Woodburn, Oregon Page 3 - Council Meeting Minutes, May 11, 2020