Res. 2155 - Emergency Business Assistance Grant Program COUNCIL RILL NO. 3129
RESOLUTION NO. 2155
A RESOLUTION AUTHORIZING AN EMERGENCY BUSINESS ASSISTANCE GRANT
PROGRAM TO SUPPORT LOCAL BUSINESSES IMPACTED BY COVID-19 AND THE
GOVERNOR'S EXECUTIVE ORDERS 20-12
WHEREAS, in response to the novel coronavirus (COVID-19) outbreak, the
State of Oregon has taken important measures to limit the spread of the disease
in our communities; and
WHEREAS, on March 23, 2020, Governor Kate Brown issued Executive
Order 20-12, "Stay Home, Save Lives," which placed certain restrictions on social
gatherings and closed certain businesses; and
WHEREAS, many local businesses in the City of Woodburn have been
impacted by the Governor's order; and
WHEREAS, the Council recognizes the importance of ensuring continued
success of local businesses for the city's economic health; and
WHEREAS, an Emergency Business Assistance Grant Program will provide
essential funding to assist businesses impacted by the COVID-19 pandemic with
rent/lease, mortgage, utilities, property taxes, and/or the purchase of protective
equipment, improvements, or supplies needed to reopen, NOW THEREFORE,
THE CITY OF WOODBURN RESOLVES AS FOLLOWS:
Section 1. An Emergency Business Assistance Grant Program, with
funding in the amount of $48,000, is established as provided in Exhibit A.
Approved as to form: 20
City Attorney Dafe
Approved:
Eric Swenson,, Mayor
Passed by the Council
Page 1 - Council Bill No. 3129
Resolution No. 2155
Submitted to the Mayor
Approved by the Mayor
Filed in the Office of the Recorder
ATTEST: �* _
H at er Pierson, City Recorder
Rage 1 - Council Bill No. 3129
Resolution No. 2155
ExhibitA
WOODBURN EMERGENCY BUSINESS ASSISTANCE GRANT
Program Overview: On June 8, 2020 the Woodburn City Council passed a Resolution to establish an
emergency business assistance grant program to support small businesses in the City of Woodburn.
Due to the COVID-19 pandemic and as a result of the Governor's Executive Orders 20-07, 20-10, and
20-12 reducing services or temporarily closure, many Woodburn businesses have experienced financial
distress and uncertainty.
Woodburn's Emergency Business Assistance Grant program will provide one-time funding to small
businesses in an amount up to $2,000. Grant funds can be used for expenses such as rent/lease,
mortgage, utilities, property taxes, and for protective equipment, improvements and supplies required
for re-opening a business.
Funds for this program are limited with $48,000 available to grant and will require an application
process for funding consideration. Applications will be accepted from June 15-to June 21, 2020, with
all funds to be committed and/or disbursed by June 30, 2020. The program is in effect during the City
of Woodburn's declared state of emergency or until program funds are exhausted.
PROGRAM GUIDELINES AND BUSINESS ELIGIBILITY
Business Eligibility: The following checklist can be used to determine a businesses eligibility.
❑ Business is located within Woodburn's city limits.
❑ Business has a City of Woodburn business license/registration.
❑ Business has less than 15 employees.
❑ Business continues to be in operation when government orders are lifted.
❖ Please note— preference will be given to those businesses temporarily closed or suffered reduced
services due to Governor's Executive Order 20-07, 20-10, and 20-12.
If you have checked all of the boxes, your business is eligible for grant funding.
Eligible Expenses: The following checklist can be utilized to determine if a businesses expenses are
eligible for program funds.
❑ Rent/Lease Payment
❑ Mortgage Payment
❑ Utilities
❑ Property Taxes
❑ Protective Equipment, Improvements, Supplies
IIIPag
Exhibit A
If you have checked one or more of the boxes, your business expenses are eligible under the program
criteria.
Application Process:
✓ The business will submit an online application to the City during the one-week timeline provided
below along with the required attachments applicable to the request:
❑ Rent/Lease Agreement
❑ Mortgage Statement (last 3 months)
❑ Evidence of Employees (employment reports)
❑ Utility Statements (last 3 months)
❑ Property Tax Statement (2018-2019)
❑ List of Protective Equipment, Improvements, Supplies
❑ Form W-9
✓ The applicant must provide evidence of need for funds by demonstrating how they have
experienced financial hardship as a result of COVID-19 and the Governor's Executive Orders.
✓ The applicant must detail how grant funds will be used and how the funding will assist in meeting
re-opening guidelines, and/or how funding will help to keep the business operable post COVID-19.
✓ The applicant must provide a 6-month business plan outlining how they will operate and regain a
strong financial recovery.
Application Scoring:
Applications will be reviewed for completeness and will be scored using the following criteria:
❑ Needs Statement Score — 30 points
❑ How Funds Will Be Used Score — 20 points
❑ 6 Month Business Plan Score — 30 points
❑ Business Impact from Governor's Executive Order Score - 20 points
❖ Please note—scoring will be based solely on the strength of the information provided in the
application and supporting documents.
WOODBURN EMERGENCY BUSINESS ASSISTANCE GRANT
2 1 P „ .^
Exhibit A
Program Timeline:
• City Council Approval June 8, 2020
• Program Outreach June 10 to June 14, 2020
• Application Process Opens June 15, 2020
• Application Process Closes June 21, 2020
• Application Review and Scoring June 22 to June 25, 2020
• Grant Awards June 26 to June 30, 2020
For Additional Program Information Contact:
City of Woodburn Woodburn Chamber of Commerce
Phone: 503-980-6320 Phone: 503-982-8221
Email: Arnanda ,Setter ci woodb�uurn our pus Email: d�.w. oaf.lbt.ir,iiic.p aii-nlb r,.oiLg
3 P a g
WOODBURN EMERGENCY BUSINESS ASSISTANCE GRANT APPLICATION
BUSINESS INFORMATION
Business Name:
Address: Woodburn, OR 97071
Contact Name: Phone:
Email: Website:
BUSINESS ELIGIBILITY: (Check all that apply)
❑ Located in Woodburn City Limits
❑ Woodburn Business License/Registration: #
❑ Less than 15 Employees
❑ Plans to Continue Operations Post COVID-19
❑ Temporarily Closed or Reduced Services Due to Governor's Executive Order
FUNDS REQUESTED: $ (not to exceed$2,000)
USE OF FUNDS: (Check all that apply)
❑ Rent/Lease: Monthly rent/lease amount $
o Provide copy of rental/lease agreement with landlord contact information.
❑ Mortgage: Monthly mortgage payment $
o Provide mortgage statement for last 3 months
❑ Utilities: Provider: Amount $
o Provide utility statements for past 3 months
❑ Property Taxes: Amount $ Tax Year:
o Provide copy of tax statement
❑ Protective Equipment, Improvements and/or Supplies: Amount $
o Provide detailed description:
Please provide a detailed description of the proposed use of funds:
NEEDS STATEMENT:
Please provide a detailed explanation of your businesses need for these funds.
1PL .^
Exhibit A
Please share how COVID-19 and/or the Governor's Executive Order(s) impacted your business.
6 MONTH BUSINESS PLAN:
Please provide a detailed plan reflecting how your business will operate to ensure financial recovery over the
next 6 months.
CURRENT NUMBER OF EMPLOYEES:
# Full-Time Employees # Part-Time Employees
ADDITIONAL INFORMATION:
• Have you received other COVID-19 funding assistance (SBA, Marion County, PPE, other)?
❑ Yes ❑ No
If yes, please provide information on funds received:
• Are you aware of programs and resources available to businesses in the Woodburn area (SBDC, MERIT,
etc.)? ❑ Yes ❑ No
• Are you interested in receiving information on business resources? ❑ Yes ❑ No
Please describe your business needs:
• Are you a member of the Woodburn Area Chamber of Commerce? ❑ Yes ❑ No
CERTIFICATION: I hereby certify that all information contained in this application and supporting documents
attached hereto are true and correct to the best knowledge and belief of the applicant.
Signature Date
Printed Name Title
2 1 P „ .^
Grant No.
Exhibit
WOODBURN EMERGENCY BUSINESS ASSISTANCE GRANT PROGRAM
Grant Award Agreement
The Woodburn City Council passed Resolution to establish an emergency business
assistance grant program to support businesses in the City of Woodburn. Due to the COVID-19
pandemic and as a result of the Governor's Executive Orders 20-07, 20-10, and 20-12 reducing
services or temporarily closure, many Woodburn businesses have experienced financial distress
and uncertainty.
Woodburn's Emergency Business Assistance Grant program will provide one-time funding to
small businesses in an amount up to $2,000. Grant funds can be used for expenses such as
rent/lease, mortgage, utilities, property taxes, and for protective equipment, improvements
and supplies required for re-opening a business. The program is in effect during the City of
Woodburn's declared state of emergency or until program funds are exhausted.
Awardee (Business Name):
Address: Woodburn, OR 97071
Contact Name: Phone Number:
Amount of Funds Awarded: $ Date of Award:
Use of Funds:
❑ Rent/Lease Payment
❑ Mortgage Payment
❑ Utilities
❑ Property Taxes
❑ Protective Equipment, Improvements, Supplies
By signing this Agreement, the Awardee agrees to the following:
• Certifies that all of the information provided in the application is true and correct.
• Assume responsibility and accountability for funds received.
• Use grant funds as described in the application.
• Return any unused portion of the award to the City of Woodburn.
Awardee Signature Date
Printed Name