Agenda - 01/29/1996 Workshop AGENDA
UNPAVED STREETCOUNCIL WORKSHOP
JANUARY29,1996
(estimatedtimeofdiscussionl½ to2hours)
Am
General Information from engineering perspective
Why gravel streets remain unpaved and what can be done to improve these
streets. The following were considerations used in recommended Policy
Development.
Best use of limited resources and identification of street improvement
needs:
unpaved gravel streets
paved streets needing resurfacing
minor streets needing reconstruction
major improvements identified in Transportation Plan
2. Fairness to all residents of the community
3. Importance of having a plan and policy to guide future direction
4. Other revellent issues
C. Final Policy Discussion
MEMO
TO:
FROM:
SUBJECT:
DATE:
City Council through City Administrator for Information
Public Works Director~
Long Range Plan for Improvement of Unpaved Streets in City
Janua~ 26,1996
BACKGROUND:
The subject of improvement of unpaved streets has been discussed during council
meetings. There has been general agreement that a policy needs to be established so that
a long term plan to improve these streets can be implemented.
The City currently has approximately 2.7 miles of unpaved streets. A listing of these
streets is provided as attachment "A". The Public Works Department has prioritized the
attached list of unpaved streets. The street improvement requested by the majority of
property owners it should be given higher priority and be done ahead of those remaining
on the prioritized list. It is estimated that to improve all of these streets
will cost approximately $3.2 million.
There are distinct advantages to having streets paved.
They include:
reduction in dust problems
reduction in maintenance costs
improved storm drainage and elimination of the problems associated with
potholes.
improved overall appearance for the street and image for the entire community.
gravel will no longer be drug onto adjacent paved streets
The reason why most streets have remained unpaved is the high initial costs associated
with the improvement and the unwillingness of the property owners along the street to pay
for the improvement.
Historically improvement of these streets has been the responsibility of the benefitted
property owners. Those benefitted properties have normally been those located along the
street. When a subdivision is incorporated into the city any required street and public
right-of-way improvements are made to City standards by the developer of the property at
their expense and then turned over to the city for maintenance. Copies of representative
city street standards are also attached.
When unpaved streets have been improved in the past it has normally been through
formation of e local improvement district and assessment of property owners along the
City Council through City Administrator for Information
January 26, 1996
page 2
street. The last streets to be improved through the assessment procedure were Bradley
Street and Queen City Blvd. in 1985. On Bradley Street project funds from Federal
Revenue Sharing and a rehabilitation grant subsidized about 25% of the cost. The last
gravel street paved by a private party was Commercial Way where the city assumed
responsibility of construction of a sidewalk on one side at a future date, which amounted
to about 15% of the total cost.
Since the city has helped out with a portion of the costs of such projects in the past, it
would be only proper that some sort of subsidy be applied to future improvements of
unpaved streets. Due to the large number of unpaved streets such a project would have
to be phased in over time. Fifteen to 20 years or longer may be required to complete all
of the city's unpaved streets.
Staff is proposing that city gas tax funds pay for the cost of the asphalt required to
complete the project. The City Council may wish to consider some revenue enhancement.
The property owners would be required to pay for road base course preparation, curb,
gutter, sidewalk installation, construction engineering and storm drainage improvements
through the local improvement district process. Public Works would pay for engineering
design costs for the improvement. Local improvement district financing costs would be
paid from the general fund. Approximate percentages from each area would be:
City Gas Tax - 17%
Property Owners - 67%
Public Works - 14%
General Fund 02%
Ordinance 2105 provides procedures for local improvements and special assessment
districts. These districts can be initiated by decision of the council or by request of two-
thirds of the property that would benef'r~ from the improvement. Since there has been little
interest shown by property owners along unpaved roads to initiate the improvements it is
anticipated that most of the improvements districts would have to be initiated by the
council. Staff feels that council would have to initiate the majority of these improvements
and that there may be opposition from the property owners along the street who would be
assessed for their cost. The costs to the property owner would be spread out over 10
years if the property owner desired this type of payment. It should be noted that most
property owner supported projects take approximately three years of time to complete from
the time of initiation.
RECOMMENDATION:
That the improvement of gravel streets within the city be through the use of local
improvement districts with the city subsidizing a portion of the total costs. There may be
grants or other outside funding sources that could recover some costs on an individual
project. Changes in the formula for cost responsibility on these projects would be at the
City Council through City Administrator for Information
January 26, 1996
page 3
direction of the governing body. The projects be divided into two categories: a) normal
gravel street improvement project, b) urgently needed top priority gravel street improvement
project. The cost apportioning method for these categories is outlined below:
A. Normal Street Imorovement Pro!ect
Cost for asphalt for the resurfacing of the street be paid by the city from
the city gas tax fund. This would be approximately 17% of the costs.
Cost for design engineering including surveying and contract document
preparation be paid by the Public Works T&E fund. This would be
approximately 14% of the costs.
a
Financing costs for a local improvement district be paid by the general fund.
This would account for approximately 2% of the costs.
Costs for rock, curb, sidewalk, drainage improvements and construction
engineering, which would typically be approximately 67% of the costs, be
paid by the benefitted property owners along the street through a local
improvement district unless additional property tax assistance is approved
by the council due to stated objectives of the governing body.
Uruentlv Needed Gravel Street Imorovement Pro!ect: (Note: This action to be
taken by council through a resolution.)
1. All costs be apportioned as stated under 'A'.
Property owners share of the cost under A-4 is reduced from 67% to 50%
or below utilizing property tax, grant or other resources. (Note: The money
accumulated from housing rehabilitation grant refunds may be dedicated
toward this cause.)
This could be a long term, 15 to 20 year, process and would be in accordance with a
prioritized list. Gravel street improvements requested by property owners would be given
higher priority. Staff feels that most projects will not be initiated by benefitted property
owners, therefore, local improvement districts for these gravel streets will require council
action for initiation.
LIST OF ATTACHMENTS
ATTACHMENT A:
A'R'ACHMENT B:
Unpaved Streets Priority List and Paving Requirements
Paved Streets Resurfacing Needs
The following are mentioned for discussion only.
ATTACHMENT C:
ATTACHMENT D:
No material is provided.
Street Reconstruction Projects
Construction of New and Reconstruction of Existing Arterial and
Collector Streets (outlined in Transportation Plan)
ATTACHMENT A
IMPROVEMENT OF GRAVEL STREETS TO PAVED STREETS
Improve gravel roads to paved roads.
1. Lincoln St.
2. Wilson St.
3. Alexandra St.
4. Carol St.
5. Tooze St.
6. Ogle
7. Tout St.
8. Christensen St.
9. Elm St.
10. "A" St.
11. Brown St.
12. Fir St.
13. Hayes St., East
14. Oswald St.
15. Cupid Ct.
16. Cherry St.
17. Mill St.
18. Church St.
19. No Name St.
20. Yew St.
21. 2nd St.
22. 3rd St.
23. 6th St.
24. Broadway ext.
25. Shenandoah
245,065
82,277
95,143
117,046
149,614
712,884
105,378
86,598
68,72O
245,065
153,572
147,039
73,520
163,118
50,013
86,773
110,279
53,913
53,913
58,816
46,851
37,481
18,740
93,125
172,188
Subtotal $3,227,131
I
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,$-4
1TI ~ 1'1(.-/-/' II1~- Iv I .D
TO:
FROM:
SUBJECT:
DATE:
Public Works Director ~
Randy Scott, C.E. Tech III
Resurfacing Cost Projections
January 24, 1996
Attached is the preliminary resurfacing cost projection list for streets which have had no
asphalt surface improvement for over 15 or 20 years. The projected cost for streets having '
no surface improvement 15 years and more is $4.9 million, streets 20 years and more, $3.9
million.
The projected cost is based on $1.06 per square foot of street surface. The estimated cost
includes construction cost but not engineering, administration and construction control which
would represent an additional 23% in the cost.
Attachment 'A' represents streets with no surface improvement for 15 years or more, listed
alphabetically.
Attachment "B" represents streets with no surface improvement for 20 years or more,, listed
alphabetically.
Attachment 'C" represents streets with no surface improvememt for 15 years and more,
listed by year of last Improvement.
RS:Ig
RSRFCOST.NEH
TO:
FROM:
SUBJECT:
DATE:
Public Works Director
Randy Scott, C. E. Tech III
Resurfacing Projects through 1998
January 23, 1996
The following is a list of resurfacing projects for budgetary purposes through the 1997/98
fiscal year.
1~195-96 RESURFACING
A. Corby Street
Lincoln to Hardcastle
B. Jansen Way
West of Umpqua
C. Evergreen
West Hayes to Stacy Allison
E;~;imated Cost
40,000
60,000
19.800
Subto~l $ 119,800
e
1996-1997 RESURFACING
A. Oregon Way
West Hayes to Hwy 214
B. Progress Way
Hwy 214 to north end
42,000
149.000
Subto~l $ 191,000
e
1997198 RESURFACING
A. Industrial Ave,
Progress Way to Hwy 99E
B. Myrtle Street
Woodland to Willow
Subtotal
76,O0O
50,000
126,000
Page I - Resurfacing Projects to 1998
1998199 RESURFACING
C. Lincoln Street
Front St to Hwy 99E
Subtotal
131.000
$ 131,000
Various Small Areas for ResurfacinQ as FundinQ Allows
A. Park Avenue
Park Circle to Hwy 214
B. Garfield
Alley to second Street
C. Fir Street
Fifth to Sixth
E. King Way/Newport
Completion to Newport
Subtotal
10,000
15,000
12,000
29,000
66,000
BUDG'~.ESRFCTO.9~
Page 2 - Resurfacing Projects to 1998 ~
1.996 ATTACHMENT "B' -- 20 years & older
ST.
liYRTLE ST.
LINDA
TIERRA LYNN
$ILtIl~IDN RD.
Gl~lt ST.
STREE~
214
E. HARI)CLgfI~ RD.
I~OVED
TO ~IDTH LENGTH
BROAD~AY 29 200
CEDAR AVE. 33 600
STEVE~ 20 400
END 26 150
R/R 36 450
HWY. 99E 25 2,000
]~) 34 450
C STREET 26 230
SALLAL RD. 34 450
LII~)L~ ST. 30 700
YOO#G ST. 30 1,200
~fU.T~S AVE. 36 600
SA~flA# DR. 34 1,600
19~Y. 214 34 1,700
ACACIA 34 500
~ 34 - 400
SEITI~I~ AVE. 28 ~0
~ 34 2,740
FR0~ ST. 34 250
#. ~HES ST. 34 2,000
END 34 300
END 34 1,000
#AL~ #A~ 34 1,200
I~D 30 350
BRAND~I]IE C~. 34 1,200
E OP 36 500
#. i~S ~. 40 500
LIIa)LN S~. 18 250
LAST DATE
IMP~VEI)
1916
1967
1973
1974
1961
1955
1974
1924
1960
1955
1960
1954
1966
1966
1967
1962
1966
1966
1966
1917
1946
1966
1954
1964
1964
1973
1961
1961
1962
1974
1955
1971
1947
ESTIMATED
$6,148.00
$20,988.00
$8,480.00
$4,134.00
$17,172.00
$22,260.00
$38,160.00
$12,720.00
$22,896.00
$57,664.00
$61,26L00
$18,020.00
$4,240.00
$14,416.00
$98,749.~0
$9,010.00
$22,048.00
$72,0~0.00
$27,560.00
$10,812.00
$36,040.00
$43,248.00
$11,D0.00
$11,024.00
$43,248.00
$19,080.00
$21,200.00
$4,770.00
$20,670.00
FILBERT ST.
FINZER WAY
FIR STREET
FIRST STREET
F~ STIr,
{AYES b~, W.
~MAY
MARION ST.
PRINCETON RD.
FIFTH ST.
HARRISON
OAK ST.
GARFI~Y~ ST.
UDS, INC.
HAR~ AVE.
PARR RD.
SETT~MIER AVE.
HWY. 99!
W]II~ AW.
~W~SS MAY
JUDY ST.
JON~SON ST.
UMI~2UA RD.
HWY. 214
MARRISON ST.
CITY LIMITS
C]I{ETARY
SgC~ ST.
ASTOR MAY
SgOOND ST.
_}[{[_J.TE
I{WYo
PAI{K AVE.
OMP~A RD.
3O
34
15
26
34
26
2O
2O
2O
34
36
34
3O
26
34
2O
33
34
2O
:}2
32
26
44'
34
34
34
26
34
500
85O
6OO
1,650
1,900
2,000
3,050
2,400
1,2O0
1,000
25O
1,100
1,100
500
750
70O
1,700
700
1,050
1,800
1,600
450
1,500
1,000
7O0
LAST DATE
IMPROVED
1961
1962
1954
1973
1970
'1961
1960
1961
1970
1973
19S~
1963
1963
1954
1971
1974
1973
1974
1974
196~,
1974
1974
1965
1955
1955
1971
1974
1974·
ESTIMATED
00ST
$15,900.00
$30,634.00
$9,540.00
$45,474.00
$68,476.00
$55,12O.00
$64,660.00
$50,880.00
$25,440.00
$36,040.00
$9,540.00
$39,644.00
$34,980.00
$19,080.00
$20,670.00
$2S,228.00
$36,040.00
$25,228.00
$S,300.00
$20,352.00
$6,784.00
$18,020.00
$74,624.00
$16f218.00
$9,010.00
$54,060.00
$31,800.00
$16,536.00
$28,832.00
$9,222.00
$2§,228.00
TIEP, P,A LYNH DR.
JAHSDI gAY
JANSEH MAY
~EEN CIT/BL~.
T~LIH AVE.
M. 99E
WILLOW AVE.
T[ERP, A LYNN IH.
FII21~ ST.
~TE D., E.
SF/. 214
NYRTLE AVE.
PAiK AVE.
H~Y. 214
FIHSER WAY
SAIJ.A~ ~
A,%TOR UA¥
~¥ST.
P~,R RD.
gm)
NI~dP(HT ~A¥
END
NORTll
END
K~I)LAND AVE.
END
JO¥CE SI'.
BR¥1u Si'.
ElD
WILLOW AVE.
KX])LA~ AVE.
PALN AVE,
#o HAYES STo
OLIVE AVE.
iJOITH
VAIIDERBi~ LANE
CASCiSE IH.
CLEVELAND ST.
34
26
34
34
29
34
34
34
30
34
30
26
3O
27
34
34
34
34
34
34
34
34
44
34
34
30
34
34
34
26
26
700
150
700
1,100
500
20O
400
95O
150
650
350
2OO
1,600
1,050
1,400
5OO
800
500
4OO
1,350
700
1,200
3,300
1;100
3~300
1,050
2~150
300
LAST DATE
IMPROV~
1972
1974
1965
1970
1972
1911
1973
1972
1965
1955
1961
1960
1967
1967
1963
1967
1970
1965
1965
1967
1972
1974
1974
1963
1965
1962
1963
1965
1946
1963
1965
1973
1973.
EST~[XTED
$25,228.00
$4,134.00
$25,228.00
$39,644.00
$15,370.00
$7,208.00
$14,416.00
$34,238.00
$4,770.00
$23,426.00
$11,13O.00
$50,~0.00
$3O,0~1.00
$50,4~.00
$18,020.00
$2~,832.00
$18,020.00
$14,416.00
$48,6~4.00
$25,228.00
$9,010.00
$1~3,912.00
$$9,644.00
$15,900.00
$46,852.00
$6,360.00
$118,932.00
$37,842.00
$6,890.00
$32,436.00
$6,890.00
$59,254.00
$9,222.00
~I'J.T3J~ ~
~ff. ld,ml AVmlUE
m~Y. 214
WLX,Lml AVSo
I~V~
WIPrH
28
34
34
34
28
34
26
30
34
34
30
30
26
34
34
34
3O
40
3O
32
3O
40
34
LENGTH
2~000
1,000
20O
1~600
90O
1~000
1~700
3O0
1~100
1~000
100
100
1,700
1,700
450
1;550
2~400
1;950
L~ST DATE
IHPROVED
~TI~T~
COST
1964
1965
1973
1974
1963
1973
1924
1962
1963
1972
1965
1955
1974
1965
1965
1954
19~7
1974
1973
1966
$59,360.00
$36,040.00
$7,208.00
$57,664.00
$26,712.00
$36~040.00
$46;852.00
$9,540.00
$39;644.00
$36;040.00
$3;18{).00
$3;180.00
$46;852.00
$61,268.00
$72,080.00
$34,238.00
$14,310.00
$65,720.00
$76,320.00
$39,008.00
$73f140.00
$38,160.00
$70,278.00
$3,969;265.40
PROJECT
LIST OF C.I.P. PROJECTS
(Prepared in March 1993)
PRELIMINARY
ESTIMATE
A. MAJOR CONSTRUCTION/RECONSTRUCTION PROJECTS
1. N. Front St, incl walkway w/o overpass of Hvvy 214 to high school
2. Cou,;~i-y C;ub P, aiOrego,, Wa¥_~;:;~r. mc,,t At Hwy 2i4 w!~,~,,,,' ,m,,,u,,,~o,,u,,-'"':
3. Prairie Blvd.
a. Stacy Allison to Hayes
b. Hayes to Parr Rd
4. Railroad crossing improvements
b. Settlemier/Front
c. Hardcastle
5. Hayes/Settlemier to Cascade and beyond
Improved signal modification
Categories:
a. Signals
1. Woodland & Hvvy 214
2. Bi-;v~, i./',~mr_.rt~
3. Progress Way and 214
b. Pedestrian improvements
Ce
2.
3.
4.
Golf
1.
2.
Boones Ferry (214 to Country Club)
Broughton to Country Club on north side of 214
Bike lane along Hwy 214 from I-5 to Boones Ferry
Hayes at Settlemier
cart crossings
Hayes St crossing (two)
Rainier St crossing
d. Intersections
1. Parr/Settlemier/Front St
2. Hayes/Bottle/SettlemierU,'/JeEO ~t~,/~ (-
8. South Front St. improvements (including sidewalks)
9. East Hardcastle widening (E. of 99E w/Cooley intersection)
10. Woodland/Arney at Hwy 219 (old 214) to Crosby
12. South Bypass (Butteville to 99E)
13. Cooley Rd widening (Hardcastle to Molalla Rd)
14. Crosby connecting Front St. to 99E (w/ railroad crossing)
15. Improve existing I-5 interchange
a. Signals & striping for northbound traffic
b. Cloverleafs (northwest & southeast)
$. I-5 interchange modification for Butteville on-off ramp exten, from 214
435,000
680,000
800,000
3S,OOO
25,000
25,000
364,000
150,000
150,000
123,003----
123,000
70,400
32,000
280,000
45,000
90,000
55,000
92,500
.150,000
270,000
520,000
350,000
3,350,000
158,000
380,000
145,000
3,500,000
1,500,000
DRAFT 3/22/93- Page I
17.
18.
Lawson to possibly become right-turn-in/right-turn-out
Widening Hwy 214
a. Country Club to I-5
b. Boones Ferry to Park Ave
c. Boones Ferry to Country Club Rd
d. Double left turn on Evergreen onto Hwy 214
19. Parr Rd from Prairie to Settlemier
20. East Bypass: Cooley Rd extension from hardcastle to Silverton Rd
21. 99E widening from Lincoln to south city limits
22. N. Front St widening
23. Boones Ferry (from Hwy 214 to Country Club Rd)
24. Country Club Rd
a. Boones Ferry to Astor Way
b. Boones Ferry to west of Front.St
25. Butteville connection to Woodland (south of HWl)
30,O00
1,500,000
300,000
300,000
125,000
800,000
1,000,000
3,500,000
572,000
412,000
212,5O0
212,500
550.000
Subtotal ~
DRAFT 3/ .2,,93 - Page 2