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Minutes - 01/08/1996 TAPE READING 0001 0003 0013 0023 0034 0045 1 COUNCIL MEETING MINUTES January 8, 1996 DATE. COUNCIL CHAMBERS, CITY HALL, CITY OF WOODBURN, COUNTY OF MARION, STATE OF OREGON, JANUARY 8, 1996. CONVENED. The Council met in regular session at 7:00 p.m. with Mayor Kirksey presiding. ROLL CALL. Mayor Councilor Councilor Councilor Councilor Councilor Councilor Kirksey Chadwick Figley Hagenauer Jennings Pugh Sifuentez Present Present Present Present Present Present Present staff Present: City Administrator Childs, City Attorney Shields, Public Works Director Tiwari, Community Development Director Goeckritz, Finance Director Gillespie, Police Chief Wright, Park & Recreation Director Holly, Library Director Sprauer, public Works Manager Rohman, City Recorder Tennant MINUTES. JENNINGS/FIGLEY... approve the Council meeting minutes (regular and executive session) of December 11, 1995. The motion passed unanimously. ANNOUNCEMENTS. A council workshop regarding unpaved streets will be held on Monday, January 29, 1996, 7:00 p.m., in the City Hall Council Chambers. PRESENTATION - CERTIFICATE OF APPRECIATION FROM OREGON NATIONAL GUARD. councilor Jennings presented Administrator Childs with a Certificate of Appreciation from the Oregon National Guard thanking the City for 100 years of support. Woodburn's National Guard Unit, E Troop 82nd Cavalry, was first formed on November 20, 1895, and it is the oldest unit in the State of Oregon. He provided background service history on the local Unit and stated that the City owes the Unit a debt of gratitude for their assistance to the community and Country over the years. The Certificate will be displayed in the City Hall corridor for members of the community to view. Page 1 - council Meeting Minutes, January 8, 1996 - - TAPE READING 0167 0210 0306 COUNCXL MEETXNG MXNUTES January 8, 1996 CHAMBER OP COMMERCE REPORT. Jane Kanz, Chamber Executive Director, reminded the public that the Chamber's annual banquet will be held on January 9, 1996, 6:00 p.m., at the united Methodist Church. At this meeting, Patrick Vance will take over as the new Chamber President and various awards will be given to individuals and businesses. The banquet had originally been scheduled for December 12, 1995, however, the function had to be rescheduled due to the windstorm. Alex Galzynski, owner of Brightwood Apts located at 1398 E. Cleveland street, expressed his concern regarding the increased sewer charges. He stated that the sewer bill for the complex increased by 70%. Prior to the rate change, the average bill was approximately $25 and now the average bill is approximately $45 per unit which puts an extreme hardship on many of the residents within the complex. He also questioned the process used to determine how much Mobile Home Parks that are not connected to City water since their rates seem to be lower than the average apartment complex rate. Councilor Jennings advised Mr. Galzynski that he had setup a meeting between him (Mr. Galzynski) and Director Tiwari for tomorrow morning, 10:00 a.m., at City Hall. It was noted that utility accounts that do not have city water service will be charged a monthly sewer rate based on the monthly average of 700 cubic ft. of water usage. CONTXNUATXON OP PUBLXC HEARXNG - TRANSPORTATXON PLAN. Mayor Kirksey continued the public hearing at 7:12 p.m.. Community Development Director Goeckritz resubmitted the following exhibits into the record: 1) Exhibit I - Task Force workbook; 2) Exhibit II - Project workbook & Technical Memorandum; 3) Exhibit XII - Woodburn Transportation Draft Plan; and 4) Exhibit IV - Identifies the Notification and Time periods/ state and county Responses to the Transportation Plan. Director Goeckritz stated that, following the initial public hearing in August, the city had submitted a draft Plan to the state Growth Management Program representative (made up of LCDC and ODOT representatives) to review the Plan, however, we did not receive final comments from this agency until December 28, 1995. The response from Transportation Growth Management Program representative consisted of 7 pages and stall will need additional time to respond to the issues addressed in the letter. In summary, the state wants additional language and material in the document before it is adopted by the city. The Plan was developed to address 1) coordination between different jurisdictions and other agencies, 2) alternative modes of transportation, 3) develop a Plan that would accommodate a population estimate by the year 2015, and 4) Page 2 - Council Meeting Minutes, January 8, 1996 ~_.._'_._---'--- 11 I TAPE READING 0650 0850 COUNCIL MEETING MINUTES January 8, 1996 addresses other ordinances to complement the objectives of the Transportation Plan. He reviewed the alternatives included in the Plan that would help to relieve the congestion in the 1-5 interchange area. Those alternatives are 1) Split diamond interchange, 2) an interchange at Parr Rd., and 3) improving the existing interchange area with an overpass south of the current interchange. It was noted that the Oregon Dept. of Transportation (ODOT) wants the city's Plan to list alternatives and the city can designate which alternative they prefer. Director Goeckritz requested that the Council hold the public hearing open until April 8, 1996 in order to give staff sufficient time to incorporate additional language into the document to meet the concerns of the state. Public Works Manager Rohman briefly reviewed the Transportation Plan which categories addressed by the Plan. Areas addressed by the Plan were: 1) Roadway Plan - a) functional classification of city streets b) roadway plan and street standards c) required street upgrades d) access management 2) Public Transportation 3) Pedestrian Traffic 4) Bicycle Plan 5) Golf Cart Plan 6) Rail/Air/Water/Pipeline It was noted that the Plan does includes estimated costs for those improvements listed in the Plan. Additionally, Land Use ordinance modifications will be necessary after the adoption of the Plan in order to bring ordinances into compliance with the Plan. councilor Jennings, Transportation Task Force Chairman, shared his frustrations with the Council regarding the delay in adoption process. In summary, the state is requiring the City to provide more narrative within the Plan in order to justify the requirements of the Transportation Growth Management Program. The city is being held to comply with standards imposed on very large cities rather than on the criteria established for cities under 25,000 population. He stated that the Plan does not include a median strip on Highway 214 near the interchange area. He reiterated the staff's request to continue the hearing until April 8, 1996 since it will take that long to prepare the narrative in order to comply with the state's requirements. Keith Woolen, 259 W. Clackamas CirCle, stated that he was in favor of Option 2 within the Plan which is an interchange at Page 3 - Council Meeting Minutes, January 8, 1996 .,..-.------ ... ,. . TAPE READING 1692 1765 1839 I COUNCIL MEETING MINUTES January 8, 1996 the Parr Rd./Butteville Rd. overpass. Mr. Woolen stated that he had been working on traffic solutions involving the I-5 interchange area and southwest portion of the city over the last four years at the request of Senior Estates. He feels that the split diamond interchange is a flawed concept and the best solution is an east/west arterial on the southern city limits utilizing the existing Parr Rd. interchange area. He stated that there is a need to relieve the traffic flow on West Hayes street and that Parr Rd. should be extended to Brown Street making the railroad crossing a 900 angle. He also suggested that between 5 and 10 acres be purchased now near the freeway to be used in the future as a secured parking area so that motorists can park their cars at the site, board a shuttle to the airport, and return after the return of their trip to the secured area to pick-up their car and go home. He also stated that the law does allow for exceptions in those cases where improvements involve areas outside of the Urban Growth Boundary. Mr. Woolen used maps that he had prepared to illustrate his proposals. Marion County Commissioner Gary Herr, 2340 Miller Farm Rd, expressed his appreciation to the City for allowing the County to be involved in the planning process. The County Commissioners have reviewed, and concur, with the draft plan. In regards to the interchange alternatives, the County prefers the a separate interchange at Parr Road and Butteville Road along with a south by-pass to Highway 99E. Their second alternative is a separate interchange further to the south with the third alternative being the split diamond interchange. Even though they had no objection to the wording within the Financing Plan, they discouraged the City from making the Plan reliant on County funds to make transportation improvements inside the urban area. He stated that the County is willing to continue working with the City on this issue and to be a partner Jane Kanz, Chamber Executive Director, stated that the Chamber supports the Transportation Plan for the following reasons: 1) road system needs to be updated and brought up to a higher standard; 2) provided that a median strip is not considered as one of the improvements to Highway 214; and 3) support an east/west bypass that can be placed as far south as possible. They also feel that it is a good plan since it incorporates a by-pass, additional local transit service, and consideration of Park'n'Rides. No one in the audience spoke in opposition to the Transportation Plan. JENNINGS/FIGLEy.... continue the public hearing to April 8, 1996 at 7:00 p.m.. The motion passed unanimously. Page 4 - Council Meeting Minutes, January 8, 1996 1---- 11' ,. l' I TAPE READING 1863 2187 2257 2278 2316 1 COUNCIL MEETING MINUTES January 8, 1996 PUBLIC HEARING - COMMUNITY DEVELOPMENT BLOCK GRANT ELIGIBILITY. Mayor Kirksey declared the public hearing open at 8:00 p.m.. Director Goeckritz stated that two public hearings are required before the City tries to secure funds under the Block Grant program. The first hearing provides the public an opportunity to give input on community development needs while the second hearing allows the public to give input on a specific project to be submitted for funding. Grant applications for funding within the categories of Community Facilities, Handicapped Accessibility, Housing Rehabilitation, and Technical Assistance will be accepted between January 29, 1996 and February 2, 1996. It was noted that applications for Public Works projects will be accepted year-round even though funding may occur the following year if established eligibility criteria is met. Barbara Lucas, 214 E. Clackamas CI, stated that the City needs to get some financial assistance in order to hire a consultant to finish the Transportation Plan and to make the necessary revisions to the Land Use Plan. Director Goeckritz stated that funds for that type of program would fall under the Technical Assistance category. He also stated that he has applied for LCDC grant funds to accomplish this project and those funds are different than the community Development Block grant funds. Mayor Kirksey declared the public hearing closed at 8:08 p.m.. COUNCIL BILL 1686 - RESOLUTION ABOLISHING THE FEE CHARGED FOR THE REPLACEMENT OF WATER AND SEWER BILLS. Council Bill 1686 was introduced by Councilor Hagenauer. Recorder Tennant read the bill by title only since there were no objections from the Council. On roll call vote for final passage, the bill passed unanimously. Mayor Kirksey declared Council Bill 1686 duly passed. CLAIMS FOR THE MONTH OF DECEMBER 1995. SIFUENTEZ/PUGH.... approve voucher checks #29839 - #30168 for the month of December 1995. The motion passed unanimously. Gil Flaugher, 1352 Astor Way, congratulated the city on the audio system being tested at this meeting. He stated it is the first time in years that he has been able to clearly hear the Councilors, staff, and various speakers. SITE PLAN REVIEW #95-20 -- FIVE-PLEX APARTMENT BUILDING ON NORTH FRONT STREET. Councilor Jennings expressed his concern on the Planning commission's approval of a variance that would allow the construction of a 2 bedroom 5-plex building. The site would Page 5 - Council Meeting Minutes, January 8, 1996 "II" . .~- ..~._--~.~-"._~-_._.- TAPE READING 2727 2736 COUNCIL MEETING MINUTES January 8, 1996 accommodate a 4-p1ex but is 1,600 square feet short of allowing a 5-plex without a variance. Councilor Jennings stated that he understood why the Planning commission took the action that they did, however, the decision to grant the variance was not unanimous. Councilor Hagenauer also expressed his concern over the action taken by the Commission. He stated that the building was recently torn down to make way for the new complex. Director Goeckritz stated that the building was torn down after the December 12th Planning Commission meeting. He stated that the Commission looks at these variances on a case- by-case basis and they are concerned about setting precedents. Attorney Shields stated that there was no appeal filed by the involved parties, however, the Council does have an opportunity to direct the staff to set it for a public hearing before the Council. PUGH/HAGENAUER.... direct staff to set this matter for a public hearing. On roll call vote, the motion passed 4-2 with Councilors Figley and Chadwick voting nay. STAFF REPORTS. 1) Building Activity for the month of December 1995. CITY ADMINISTRATOR'S REPORT. The sound system being demonstrated at this meeting was provided by Larry Carroll, sound engineer from Cascade Sound. He encouraged the Mayor, councilors, individuals in attendance at the meeting, and the viewing audience to give staff some feedback as to the quality of sound. He also stated that the city has received applications for new liquor licenses and staff would like to meet with the Council in a workshop session to discuss, in general, license criteria to assure consistency in approvals/denials of license applications. It was the consensus of the Council to meet in a workshop session on Monday, January 22, 1996, 5:30 p.m., Council Chambers, just prior to the regular meeting. 2944 MAYOR AND COUNCIL REPORTS. Councilor Pugh expressed concern over the sewer rates being paid by customers with larger families. He suggested that the rates be re-evaluated to determine if the rate structure is fair to residential customers. Tape 2 (It should be noted that the Council reports presented by Councilors Figley, Jennings, & Hagenauer did not get recorded due to a problem with the tape). Page 6 - Council Meeting Minutes, January 8, 1996 .-..,.,.-.-",---- - . TAPE READING 0001 0330 COUNCIL MEETING MINUTES January 8, 1996 Councilor Figley stated that she had received a complaint regarding the aquatic center in that there is a missing link of pavement walkway area between the picnic area to the aquatic center. Councilor Jennings stated that he continues to use the aquatic center on a regular basis for classes and encouraged other men to participate in the class~s. Councilor Jennings also stated that residents are paying attention to their water usage. He stated that Public Works will adjust utility bills if a water leak is found. He also reminded the Council that the Wastewater Committee spent many hours over the last year to inform the customers of the pending rate change and to educate them on water conservation. Councilor Hagenauer commended the Police Department for setting up the radar unit on E. Hardcastle which did help to slow down the vehicular traffic. Councilor sifuentez stated that she had also received several complaints on the new sewer rates. She reminded the public that each household needs to conserve water during the winter months in order to have a lower sewer rate. Public Works Director Tiwari spoke on the philosophy behind the change in the rate structure from a flat rate to a fair share concept. Each utility customer has an opportunity during the months of November, December, January and February to conserve water in order to keep the flat rate cost over the next 12-month period at a lower level. The average sewer bill for 3 people (assumes average water usage of 700 cu. ft.) is $26.38 while the estimated average cost for 4 people is around $30.00. He reiterated that adjustments are available in the event of a water leak or meter error and he encourage water conservation over the next few months. The city will continue to send flyers with the utility bills to provide tips on water conservation. Councilor Pugh stated that he still felt that this issue should be discussed further at a later date. EXECUTIVE SESSION. JENNINGS/FIGLEy.... adjourn to executive session under the authority of ORS 192.660(1) (h) to consult with legal counsel concerning the legal rights and duties of a public body with regard to current litigation or litigation likely to be filed. The motion passed unanimously. The meeting adjourned to executive session at 8:50 p.m. and reconvened at 10:05 p.m.. Page 7 - Council Meeting Minutes, January 8, 1996 ,- ----- II" , ............,. COUNCIL MEETING MINUTES January 8, 1996 TAPE READING 0360 Following the executive session, no action was taken by the Council. ADJOURNMENT . JENNINGS/FIGLEy.... meeting be adjourned. The motion passed unanimously. The meeting adjourned at 10:05 p.m.. ATTEST /ll .-- 1 I' CL.~ -7 h1-.~ Mary Te nt, Recorder city of Woodburn, Oregon i Page 8 - Council Meeting Minutes, January 8, 1996 T"~' ....~ _.,,~..~ ~ w