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Minutes - 01/22/1996 TAPE READING COUNCIL MEETING MINUTES January 22, 1996 0001 0003 0013 0020 0028 0034 0074 DATE. COUNCIL CHAMBERS, CITY HALL, CITY OF WOODBURN, COUNTY OF MARION, STATE OF OREGON, JANUARY 22, 1996. CONVENED. The Council met in regular session at 7:00 p.m. with Mayor Kirksey presiding. ROLL CALL. Mayor Councilor Councilor Councilor Councilor Councilor Councilor Kirksey Chadwick Figley Hagenauer Jennings Pugh Sifuentez Present Present Present Present Absent Present Present staff Present: City Administrator Childs, City Attorney Shields, Public Works Director Tiwari, Community Development Director Goeckritz, Police Chief Wright, Park & Recreation Director Holly, Library Director Sprauer, Public Works Manager Rohman, city Recorder Tennant MINUTES. FIGLEy/PUGH.... approve the Council regular and executive session minutes of January 8, 1996. The motion passed unanimously. ANNOUNCEMENTS. A Council workshop will be held on Monday, January 29, 1996, 7:00 p.m., City Hall Council Chambers, regarding unpaved City streets. PROCLAMATION - CATHOLIC SCHOOLS WEEK. Mayor Kirksey read the proclamation which declared the week of January 29 through February 2, 1996 as Catholic Schools Week in recognition of the contribution st. Luke's School has made to the community. CHAMBER OF COMMERCE REPORT. Patrick Vance, Chamber President, expressed his appreciation to the Mayor and staff for their presentation at the Chamber's Monthly Forum meeting on January 17th. He also informed the public that the Chamber will be promoting Woodburn as an access road for the Tulip Show which will be held the first week in April. Donna Hendrick, past Chamber Chair, expressed the Chamber's appreciation to Director Holly, Aquatic Center Manager Willcox, and other aquatics staff members for their assistance Page 1 - Council Meeting Minutes, January 22, 1996 TU 111 . ~-~- TAPE READING 0247 306 0337 0400 ....... COUNCIL MEETING MINUTES January 22, 1996 in making the Chamber's annual auction a success. As a thank- you to the department, the Chamber presented Director Holly and Aquatic Manager willcox with a child-size mannequin to be used for training purposes. It was noted that this size is very difficult to find and the Chamber wished to express their appreciation to Silverton Hospital and the Laredo Company for their assistance in obtaining the mannequin. Mayor Kirksey also thanked the Chamber for their care and concern that they have shown to the community over the years. LETTER FROM THE WASTEWATER CONSULTANT SELECTION TASK FORCE. Mayor Kirksey read the letter from the Task Force emphasizing the efforts of Preston Tack and Gil Flaugher not only as members of the Wastewater Advisory Committee but their continued citizen participation during the Consultant Selection Task Force's meetings. She also read her letter that was in response to the letter received by the Consultant Selection Task Force. Preston Tack, 2197 Camilla Way, thanked Marv Shelby and Scott Burlingham for the preparation of the letter of commendation and stated that these individuals deserve a lot of credit for the work they have accomplished on this project. Councilor Chadwick questioned the status of the st. Patrick's Day Parade. Administrator Childs stated that the parade had been sponsored by a non-prOfit committee, however, this committee is now actively looking for another organization to take over the project. Mayor Kirksey stated that, historically, the City has never sponsored a parade, however, we have always supported any organization sponsoring a parade. PUBLIC HEARING - COMMUNITY DEVELOPMENT BLOCK GRANT. Mayor Kirksey declared the public hearing open at 7:16 p.m.. Director Goeckritz stated that the public hearing held at the last Council meeting provided the public with an opportunity to comment on what type of program should be considered. This public hearing is being held to solidify the type of application to be submitted under the Community Development Block Grant program. The Housing Rehabilitation Task Force is recommending that another $300,000 Housing Rehabilitation grant be requested. The City would contribute an additional $30,000 to the program as our share of the grant project which has been accumulated over the years from prior Housing grant programs. It was noted that recipients of funds under the Housing Rehabilitation program pay back the loan plus interest upon the sale or transfer of title of the home. He stated that the City had received a $300,000 Housing Rehabilitation Page 2 - Council Meeting Minutes, January 22, 1996 ~--- TAPE READING 0618 0644 0662 -- COUNCIL MEETING MINUTES January 22, 1996 grant award last year which is being used to rehabilitate approximately 40 homes. This grant was scheduled to be completed by June 30, 1997, however, it is anticipated that all funds will be committed by July 1996. The Loan Committee is recommending the pursual of the additional grant funds in order to rehabilitate more homes within the community. Councilor Figley, representing the Task Force, stated that this program has been very successful and there is a definite need for this type of program within the community. She also stated that success of the program is also due, in part, to the enthusiasm of the Program Administrator Steve Martinenko. No one in the audience spoke on the proposed grant application. Mayor Kirksey declared the public hearing closed at 7:21 p.m.. Councilor Pugh agreed that the short period of time in which Housing Rehabilitation grant funds have been available has definitely improved the condition of the homes especially in the downtown area. Councilor Sifuentez agreed that this program has been very beneficial to the community. PUGH/SIFUENTEZ.... approve the Community Development Block Grant application for Housing Rehabilitation in the amount of $300,000. The motion passed unanimously. Director Goeckritz stated that the notification of grant awards will be made in April. COUNCIL BILL 1687 - RESOLUTION AUTHORIZING RENEWAL PARTICIPATION IN THE FEDERAL PROPERTY UTILIZATION PROGRAM. Council Bill 1687 was introduced by Councilor Hagenauer. Recorder Tennant read the bill by title only since there were no objections from the Council. On roll call vote for final passage, the bill passed unanimously. Mayor Kirksey declared Council Bill 1687 duly passed. COUNCIL BILL 1688 - RESOLUTION AUTHORIZING AGREEMENT WITH STATE DEPARTMENT OF GENERAL SERVICES FOR PURCHASING. Councilor Hagenauer introduced Council Bill 1688. The bill was read by title only since there were no objections from the Council. On roll call vote for final passage, the bill passed unanimously. Mayor Kirksey declared Council Bill 1688 duly passed. BID AWARD #96-08 - TRANSIT BUS. Due to reduced federal funding assistance, bid specifications were advertised for a used 1995 or newer demonstrator transit bus with less than 12,500 miles. The only bid received was from Western Bus Sales, Inc., in the amount or $71,650.00. The grant award will provide $52,000 in funding assistance with the balance of the cost being paid for through city funds. Page 3 - Council Meeting Minutes, January 22, 1996 r- --+-- - '-'-'-_."'---._-~.. ..._..,_._~..__._..- TAPE READING 0674 0684 0707 0763 0793 - COUNCIL MEETING MINUTES January 22, 1996 FIGLEy/PUGH.... award the bid to Western Bus Sales in the amount of $71,650 subject to the receipt of the capital grant agreement from the State of Oregon. The motion passed unanimously. CONTRACT AWARD - NEW MANHOLE ON HARRISON STREET. Bids were received from the following contractors for the construction of a new manhole on Harrison Street at the Alley intersection: Bob's Backhoe, $8,850; and GELCO, $14,690. FIGLEY/PUGH... award the contract to Bob's Backhoe for the construction of a new manhole on Harrison st. in the amount of $8,850.00. The motion passed unanimously. SOLICITATION REOUEST BY AMERICAN HEART ASSOCIATION. Administrator Childs recommended the issuance of a permit to the American Heart Association to solicit for funds through March 15, 1996 and that such solicitation occur between the hours of 8:00 am and 5:00 pm. FIGLEY/SIFUENTEZ... permission be given to the American Heart Association to conduct a door-to-door informational and fund raising campaign through March 15, 1996 such solicitation be confined to between the hours of 8:00 a.m. and 5:00 p.m.. The motion passed unanimously. STAFF REPORTS. 1) Public Works Director stated that the Consultant Selection Committee has recommended that the City enter into contract negotiations with Brown and Caldwell consultants for the design of the new treatment plant facility, with the exception of the poplar tree planation design work to be done by CH2M Hill. In his opinion, the Committee devoted a lot of time in reviewing the proposals and they came up with an excellent decision. A final contract will be presented to the Council for consideration in March. CITY ADMINISTRATOR'S REPORT. Administrator Childs briefly summarized the workshop held immediately prior to this meeting which involved discussion on liquor licenses and the types of criteria staff should look at in order to maintain consistency to all businesses. He stated that the Police Chief will bring back further ideas for Council consideration based on the consensus that came from the workshop. MAYOR AND COUNCIL REPORTS. Councilor Figley informed the Council that she, along with staff members, had interviewed consultants whose field of expertise is in looking at salaries and classifications. She stated that the Administrator is in the process of checking Page 4 - Council Meeting Minutes, January 22, 1996 T~' ._mo_" .,'_'.. '_~.'.,.'~. ..'._....,_,___,.,_.~.___,_._.__~__.. - .,... COUNCIL MEETING MINUTES January 22, 1996 TAPE READING references and he will report back to the Council with a recommendation at the next meeting. Councilor Sifuentez questioned the purpose of the hose which is extended from the Mobile Radar unit. Chief Wright stated that the staff is collecting traffic data which will be used in future reports to the Council. In regards to the unit taking pictures of the vehicle and citing the registered owners for speeding, the legislature will be reviewing the reports from Portland and Beaverton and, if they decide to allow it throughout Oregon, legislative action will be taken in 1997. Councilor Chadwick informed the public that the Marion County Sheriff's Department is distributing emergency medical cards that you can put in a visible place within your home which gives you a place to write down pertinent medical information such as your doctor's name, prescriptions being taken, medical condition(s), etc.. She encouraged residents to obtain a card and place it on their refrigerator so that emergency personnel can readily locate much needed information if they are called to your home for a medical emergency. 0929 EXECUTIVE SESSION. FIGLEy/PUGH.... adjourn to executive session under the following statutory authority: 1) to consult with counsel concerning legal rights and duties of a pUblic body with regard to current litigation or litigation likely to be filed (ORS 192.660(1) (h))j and 2) to conduct deliberations with persons designated by the governing body to negotiate real property transactions (ORS 192.660(1) (e)). The motion passed unanimously. The meeting adjourned to executive session at 7:33 p.m. and reconvened at 8:12 p.m.. 0945 Following the executive session, FIGLEY/PUGH... City Council direct the City Attorney not to make an appearance in the United states of America v. City of Woodburn, United States District Court No. CB951919JB. The motion passed unanimously. City Attorney Shields stated that there was no action to be taken by the Council in regards to the second item discussed in executive session. Page 5 - Council Meeting Minutes, January 22, 1996 ...,..-.. "._-._..,---~."_.,._---"--". -- COUNCIL MEETING MINUTES January 22, 1996 TAPE READING 0967 ADJOURNMENT. FIGLEy/PUGH.... meeting be adjourned. unanimously. The meeting adjourned at The motion passed 8:14 p.m.. ~~ '~~ APPROVED Y NANCY~, MAYOR ATTEST /11n",~~+ Mary~ant, Recorder City of Woodburn, Oregon ! Page 6 - Council Meeting Minutes, January 22, 1996 I .------------- - .