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Agenda - 02/12/1996 CITY OF WOODBURN 270 MONTGOMERY STREET **** WOODBURN, OREGON A~A WOODBURN CITY COUNCIL February 12, 1996 - 7:00 P.M. A. Council minutes of January 22, 1996 regular and executive meetings, January 22, 1996 workshop and January 29, 1996 workshop. B. Planning Commission minutes of January 11, 1996. C. Recreation & Park Board minutes of January 29, 1996. D. Library Board minutes of January 24, 1996. ,~.~,.~_:~ ...................... ~ ................................................. ..' .............................................. APPOINTMENTS: A. Art Ledesma to a term on the Retired Senior Volunteer Program Advisory Board ANNOUNCEMENTS: B. Public Hearing: February 26, 1996 at 7:00 p.m. i) Comprehensive Plan Map Amendment 95-06 Zone Map Amendment 95-08 (Henkes) ii) Zone Map Amendment 95-09 {Leroy Miller) PROCLAMATIONS C. Spay Day USA - February 27, 1996. A. Chamber of Commerce B. Other Committees {This allows public to introduce items for Council consideration not already scheduled on the agenda.) 4C Page 1 - Council Agenda, February 12, 1996 Se A. Site Plan Review 95-20 Variance 95-14 - Andy Snegirev A. Council Bill No. 1689 - Ordinance readopting Ordinance 1934, the telephone franchise ordinance, to extend terms until a new franchise is approved. B. Council Bill No. 1690 - Resolution approving placement of a stop sign on Patrick Way at the intersection with Highway 99E. C. Council Bill No. 1691 - Resolution approving a Capital Assistance Grant Agreement with the State of Oregon for purchase of transit bus. D. 1996 liquor license renewals. E. Award of bid: Police vehicle storage building. F. Award of Bid: Vibratory roller - Street Division. G. Management and non-union compensation study. 11. ~~~ A. Claims for the month of January 1996. 12. ~~~ 13. 14. ~~ A. Final Audit Report. B. Annual Citywide Cleanup Weekend: March 23 & 24, 1996. C. Building Activity Report. D. "How to Control Your Sewer Bill' brochure. 17. ~ 8A IOA lOB 10C 1OD IOE 10F lOG 11A 15B 15C 19. To conduct deliberations with persons designated by the governing body to negotiate real property transactions. ORS 192.660(1)(e) Page 2 - Council Agenda, February 12, 1996 3A COUNCIL MEETING MINUTES January 22, 1996 TAPE READING 0001 DATE. COUNCIL CHAMBERS, CITY HALL, CITY OF WOODBURN, COUNTY OF M~RIONt STATE OF OREGONt J/%NU/%RY 22~ 1996. OO03 CONVENED. The Council met in regular session at 7:00 p.m. with Mayor Kirksey presiding. 0013 ROLL CALL. Mayor Kirksey Present Councilor Chadwick Present Councilor Figley Present Councilor Hagenauer Present Councilor Jennings Absent Councilor Pugh Present Councilor Sifuentez Present Staff Present: City Administrator Childs, City Attorney Shields, Public Works Director Tiwari, Community Development Director Goeckritz, Police Chief Wright, Park & Recreation Director Holly, Library Director Sprauer, Public Works Manager Rohman, city Recorder Tennant 0020 MINUTES. FIGLEY/PUGH .... approve the Council regular and executive session minutes of January 8, 1996. The motion passed unanimously. 0028 aNNOUNC~ESTS. A Council workshop will be held on Monday, January 29, 1996, 7:00 p.m., City Hall Council Chambers, regarding unpaved City streets. 0034 PROCL_aM~TION - CATHOLIC SCHOOLS WEEK. Mayor Kirksey read the proclamation which declared the week of January 29 through February 2, 1996 as Catholic Schools Week in recognition of the contribution St. Luke's School has made to the community. 0074 CHAMBER OF COMMERCE REPORT. Patrick Vance, Chamber President, expressed his appreciation to the Mayor and staff for their presentation at the Chamber's Monthly Forum meeting on January 17th. He also informed the public that the Chamber will be promoting Woodburn as an access road for the Tulip Show which will be held the first week in April. Donna Hendrick, past Chamber Chair, expressed the Chamber's appreciation to Director Holly, Aquatic Center Manager Willcox, and other aquatics staff members for their assistance Page 1 - Council Meeting Minutes, January 22, 1996 3A COUNC'rL MEETING MINUTES January 22, 1996 TAPE READING in making the Chamber's annual auction a success. As a thank- you to the department, the Chamber presented Director Holly and Aquatic Manager Willcox with a child-size mannequin to be used for training purposes. It was noted that this size is very difficult to find and the Chamber wished to express their appreciation to Silverton Hospital and the Laredo Company for their assistance in obtaining the mannequin. Mayor Kirksey also thanked the Chamber for their care and concern that they have shown to the community over the years. 0247 LETTER FROM '1~_~ WASTE~ATER CONSULTANT SELECTION TASK FORCE. Mayor Kirksey read the letter from the Task Force emphasizing the efforts of Preston Tack and Gil Flaugher not only as members of the Wastewater Advisory Committee but their continued citizen participation during the Consultant Selection Task Force's meetings. She also read her letter that was in response to the letter received by the Consultant Selection Task Force. 306 Preston Tack, 2197 Camilla Way, thanked Marv Shelby and Scott Burlingham for the preparation of the letter of commendation and stated that these individuals deserve a lot of credit for the work they have accomplished on this project. 0337 Councilor Chadwick questioned the status of the St. Patrick's Day Parade. Administrator Childs stated that the parade had been sponsored by a non-profit committee, however, this committee is now actively looking for another organization to take over the project. Mayor Kirksey stated that, historically, the City has never sponsored a parade, however, we have always supported any organization sponsoring a parade. 0400 PUBLIC ~ING - C0~UNITY DEYELOPMENT BLOCK GRANT. Mayor Kirksey declared the public hearing open at 7:16 p.m.. Director Goeckritz stated that the public hearing held at the last Council meeting provided the public with an opportunity to comment on what type of program should be considered. This public hearing is being held to solidify the type of application to be submitted under the Community Development Block Grant program. The Housing Rehabilitation Task Force is recommending that another $300,000 Housing Rehabilitation grant be requested. The City would contribute an additional $30,000 to the program as our share of the grant project which has been accumulated over the years from prior Housing grant programs. It was noted that recipients of funds under the Housing Rehabilitation program pay back the loan plus interest upon the sale or transfer of title of the home. He stated that the City had received a $300,000 Housing Rehabilitation Page 2 - Council Meeting Minutes, January 22, 1996 COUNCIL MEETING MINUTES January 22, 1996 TAPE READING grant award last year which is being used to rehabilitate approximately 40 homes. This grant was scheduled to be completed by June 30, 1997, however, it is anticipated that all funds will be committed by July 1996. The Loan Committee is recommending the pursual of the additional grant funds in order to rehabilitate more homes within the community. Councilor Figley, representing the Task Force, stated that this program has been very successful and there is a definite need for this type of program within the community. She also stated that success of the program is also due, in part, to the enthusiasm of the Program Administrator Steve Martinenko. No one in the audience spoke on the proposed grant application. Mayor Kirksey declared the public hearing closed at 7:21 p.m.. Councilor Pugh agreed that the short period of time in which Housing Rehabilitation grant funds have been available has definitely improved the condition of the homes especially in the downtown area. Councilor Sifuentez agreed that this program has been very beneficial to the community. PUGH/SIFUENTEZ .... approve the Community Development Block Grant application for Housing Rehabilitation in the amount of $300,000. The motion passed unanimously. Director Goeckritz stated that the notification of grant awards will be made in April. 0618 COUNCIL BILL 1~87 - RESOLUTION AUTHORIZING ~_~NEW~?. PARTICIPATION IN TNN FEDE~5 PROPERTY UTILIZAT~ON PROGRAM. Council Bill 1687 was introduced by Councilor Hagenauer. Recorder Tennant read the bill by title only since there were no objections from the Council. On roll call vote for final passage, the bill passed unanimously. Mayor Kirksey declared Council Bill 1687 duly passed. 0644 COUNCIL BILL 1688 - RESOLUTION AUTHORIZING AGRERM~n~T WITW STATE D~FARTMENT OF G__.:~N~__AL B~RVICE8 FOR PURCHASING. Councilor Hagenauer introduced Council Bill 1688. The bill was read by title only since there were no objections from the Council. On roll call vote for final passage, the bill passed unanimously. Mayor Kirksey declared Council Bill 1688 duly passed. 0662 BID AWARD ~g6-08 - TRANSIT BUS. Due to reduced federal funding assistance, bid specifications were advertised for a used 1995 or newer demonstrator transit bus with less than 12,500 miles. The only bid received was from Western Bus Sales, Inc., in the amount or $71,650.00. The grant award will provide $52,000 in funding assistance with the balance of the cost being paid for through city funds. Page 3 - Council Meeting Minutes, January 22, 1996 3A TAPE READING 0674 0684 0707 0763 0793 COUNCIL MEETING MINUTES January 22, 1996 FIGLEY/PUGH .... award the bid to Western Bus Sales in the amount of $71,650 subject to the receipt of the capital grant agreement from the State of Oregon. The motion passed unanimously. CONTRACT AWARD - NEWMAN HOLE ON H~RRISON STREET. Bids were received from the following contractors for the construction of a new manhole on Harrison Street at the Alley intersection: Bob's Backhoe, $8,850; and GELCO, $14,690. FIGLEY/PUGH... award the contract to Bob's Backhoe for the construction of a new manhole on Harrison St. in the amount of $8,850.00. The motion passed unanimously. SOLICITATION REQUBST BY AMERICAN HEART ASSOCIATION. Administrator Childs recommended the issuance of a permit to the American Heart Association to solicit for funds through March 15, 1996 and that such solicitation occur between the hours of 8:00 am and 5:00 pm. FIGLEY/SIFUENTEZ... permission be given to the American Heart Association to conduct a door-to-door informational and fund raising campaign through March 15, 1996 such solicitation be confined to between the hours of 8:00 a.m. and 5:00 p.m.. The motion passed unanimously. STAFF REPORTS. 1) Public Works Director stated that the Consultant Selection Committee has recommended that the City enter into contract negotiations with Brown and Caldwell consultants for the design of the new treatment plant facility, with the exception of the poplar tree planation design work to be done by CH2M Hill. In his opinion, the Committee devoted a lot of time in reviewing the proposals and they came up with an excellent decision. A final contract will be presented to the Council for consideration in March. CITY ADMINISTRATOR'S REPORT. Administrator Childs briefly summarized the workshop held immediately prior to this meeting which involved discussion on liquor licenses and the types of criteria staff should look at in order to maintain consistency to all businesses. He stated that the Police Chief will bring back further ideas for Council consideration based on the consensus that came from the workshop. MAYOR AND COUNCIL REPORTS. Councilor Figley informed the Council that she, along with staff members, had interviewed consultants whose field of expertise is in looking at salaries and classifications. She stated that the Administrator is in the process of checking 3A Page 4 - Council Meeting Minutes, January 22, 1996 TAPE READING O929 0945 COUNCIL MEETING MINUTES January 22, 1996 references and he will report back to the Council with a recommendation at the next meeting. Councilor Sifuentez questioned the purpose of the hose which is extended from the Mobile Radar Unit. Chief Wright stated that the staff is collecting traffic data which will be used in future reports to the Council. In regards to the unit taking pictures of the vehicle and citing the registered owners for speeding, the legislature will be reviewing the reports from Portland and Beaverton and, if they decide to allow it throughout Oregon, legislative action will be taken in 1997. Councilor Chadwick informed the public that the Marion County Sheriff's Department is distributing emergency medical cards that you can put in a visible place within your home which gives you a place to write down pertinent medical information such as your doctor's name, prescriptions being taken, medical condition(s), etc.. She encouraged residents to obtain a card and place it on their refrigerator so that emergency personnel can readily locate much needed information if they are called to your home for a medical emergency. EXBCVTIVE SESSION. FIGLEY/PUGH .... adjourn to executive session under the following statutory authority: 1) to consult with counsel concerning legal rights and duties of a public body with regard to current litigation or litigation likely to be filed (ORS 192.660(1)(h)); and 2) to conduct deliberations with persons designated by the governing body to negotiate real property transactions (ORS 192.660(1) (e)). The motion passed unanimously. The meeting adjourned to executive session at 7:33 p.m. and reconvened at 8:12 p.m.. Following the executive session, FIGLEY/PUGH... City Council direct the City Attorney not to make an appearance in the United States of America v. City of Woodburn, United States District Court No. CB951919JB. The motion passed unanimously. City Attorney Shields stated that there was no action to be taken by the Council in regards to the second item discussed in executive session. 3A Page 5 - Council Meeting Minutes, January 22, 1996 COUNCIL MEETING MINUTES January 22, 1996 TAPE READING 0967 ADJOURNMENT. FIGLEY/PUGH .... meeting be adjourned. The motion passed unanimously. The meeting adjourned at 8:14 p.m.. 3A APPROVED NANCY A. KIRKSEY, MAYOR ATTEST Mary Tennant, Recorder City of Woodburn, Oregon Page 6 - Council Meeting Minutes, January 22, 1996 Executive Session COUNCIL MEETING MINUTES January 22, 1996 3A DATE. CONFERENCE ROOM, CITY HALL, CITY OF WOODBURN, COUNTY OF MARION, STATE OF OREGON, JANUARY 22, 1996. CONVENED. presiding. ROLL CALL. The Council met in executive session at 7:36 p.m. with Mayor Kirksey Mayor Kirksey Present Councilor Chadwick Present Councilor Figley Present Councilor Hagenauer Present Councilor Jennings Absent Councilor Pugh Present Councilor Sifuentez Present Mayor Kirksey reminded the Councilors, staff, and press that information discussed in executive session is not to be discussed with the public. Staff Present: City Administrator Childs, City Attorney Shields, City Recorder Tennant Press: Shelby Case, Woodburn Independent The first executive session item was held under the authority of ORS 192.660(1 )(h) to consult with counsel concerning the legal rights and duties of a public body with regard to current litigation or litigation likely to be filed. Attorney Shields informed the Council of a recent Real Estate Trust Foreclosure litigation filed by the US District Court entitled United States of America v. City of Woodburn, et al. In this case, the City holds a lien on property that was rehabilitated under the Housing Rehabilitation program. Staff Present: City Administrator Childs, City Attorney Shields, Public Works Director Tiwari, Public Works Manager, City Recorder Tennant; Press: Shelby Case The second executive session item was called under the authority of ORS 192.660(1 )(e) to conduct deliberations with persons designated by the governing body to negotiate real property transactions. Staff provided the Council with information regarding a potential real property transaction. ADJOURNMENT. The executive session adjourned at 8:10 p.m.. APPROVED NANCY A. KIRKSEY, MAYOR ATTEST Mary Tennant, Recorder City of Woodburn, Oregon Page I - Executive Session, Council Meeting Minutes, January 22, 1996 3A COUNCIL WORKSHOP MEETING MINUTES January 22, 1996 TAPE READING 0001 DATE. COUNCIL CHAMBERS, CITY HALL, CITY OF WOODBURN, COUNTY OF MARION, STATE OF OREGON, JANUARY ZZ, 1996. 0003 CONVENED. The Council met in a workshop session at 5:45 p.m. with Mayor Kirksey presiding. ROLL CALL. Mayor Kirksey Present councilor Chadwick Present .COuncilor Figley Present (6:00 pm) Councilor Hagenauer Present Councilor Jennings Absent Councilor Pugh Present Councilor Sifuentez Present Staff Present: City Administrator Childs, City Attorney Shields, Police Chief Wright, City Recorder Tennant Press: Shelby Case, Woodburn Independent 0020 Police Chief Wright stated that the purpose of the workshop is to discuss liquor licensing guidelines and procedures which needs to be periodically addressed by the Council. Under state law, the Council only makes recommendations to the Oregon Liquor Control Commission. The Council's recommendations must be within the guidelines of liquor licensing policies within the state statutes and administrative rules. Council Resolution No. 1037 was adopted in 1991 which provided the Police Department additional guidelines to follow when making recommendations on new applications or annual license renewals. This resolution has provided the City with a consistent method in which to process liquor license applications. He stated that continued growth in the residential and business community creates more demands for services and, in some cases, new businesses require a license to operate. Liquor licenses demand increased enforcement to assure the public that the licensees are operating their establishment within the guidelines of state law. The Police Department currently has two new liquor license applications pending and has three other businesses inquiring about the licensing process. He requested Council direction in developing changes, if any, in the guidelines to mitigate any of the issues or problems. Chief Wright briefly reviewed a recent decision by the Council to deny a liquor license to a business establishment in the downtown area based on criminal activity not only in the establishment but around the business location. Even though the downtown area has been documented as having one of the highest incidents of crime, it can not be sole factor in Page 1 - Council Workshop Meeting Minutes, January 22, 1996 TAPE READING COUNCIL WORKBHOP MEETING MINUTES January 22, 1996 3A denying a license. Other tools can be used to control the sale or use of alcohol such as negative recommendations based on consistent calls as listed in the Resolution, provide a negative recommendation for all new outlets within a specific area without comment, provide for blanket special conditions which can be attached to the license, and to declare the area an alcohol impact area. Currently, the administrative rules only allow for the declaration of an alcohol impact area in cities with population of 300,000 or more. Even though the Liquor Commission would not have to recognize an alcohol impact area in cities of less than 300,000, it does not prevent the City from utilizing this method as a tool in which they base their recommendations. He reminded the Council that whatever criteria is applied must be done evenly, consistently, and fairly to all liquor license applicants. He stated that the policy guidelines in Resolution 1037 are good, however, the Council may want to expand on those guidelines in addressing future license applications, Discussion was held on the types of licenses available to businesses, ability to be more restrictive on the granting of licenses in order to promote a family atmosphere within the downtown area, and responsibility of applicants to abide by the liquor license laws. Chief Wright stated that, over the last few years, the Council has recommended that special conditions be attached to a number of liquor licenses which has had a positive impact on limiting the amount of problems associated with alcohol. Discussion was also held on the feasibility of placing stricter requirements on all businesses within the City rather than a specific area of town. Chief Wright outlined the various types of special conditions he has recommended in the past, however, he suggested that the Council assist, him in developing a list of conditions that would meet the community standards they wish to impose. Discussion continued on designating certain geographical areas within the city as an alcohol impact area. Attorney Shields reminded the Council that OLCC makes the final decision on all liquor license applications. He encouraged the Council to continue considering special conditions, however, he stated that there is a danger in exceeding our authority since OLCC may then disregard the city's recommendations. Page 2 - Council Workshop Meeting Minutes, January 22, 1996 TAPE READING 1700 1955 COUNCIL WORKSHOP MEETING MINUTES January 22, 1996 3A Chief Wright reiterated his concerns regarding the influx of population, increased businesses, and his desire to be fair and equitable to all license applicants. He felt that direction from this Council is necessary to insure that all applicants are told upfront what the guidelines are and Council expectations. It was the consensus that the Council would like conditions and guidelines as strict as possible that are allowed under the law to protect'the welfare of the citizens. Chief Wright stated that he would provide a staff report next month bringing the Council up-to-date on Resolution 1037 along with any recommendations that may be applicable to modify/add to the existing guidelines and policy direction. The workshop adjourned at 6:48 p.m.. APPROVED NANCY A. KIRKSEY, MAYOR ATTEST Mary Tennant, Recorder City of Woodburn, Oregon Page 3 - Council Workshop Meeting Minutes, January 22, 1996 TAPE READING 0001 OOO3 3A COUNCIL WORK8HOP MEETING MINUTES January 29, 1996 D~TE. COUNCIL CHAMBER~v CITY HALLv CITY OF WOODBURN, COUNTY OF MARION~ ~TATE OF OREGON~ JANUARY zg~ 1996. CONVENED. The Council met in a workshop session at 7:00 p.m.. The purpose of the workshop was to discuss the improvement of unpaved streets within the City. ROLL CALL. Mayor Kirksey Present (7:10 pm) Councilor Chadwick Present Councilor Figley Present Councilor Hagenauer Present Councilor Jennings Present (7:05 pm) Councilor Pugh Present Councilor Sifuentez Present Staff Present: City Administrator Childs, Public Works Director Tiwari, Public Works Manager Rohman, City Recorder Tennant Public Works Director began the workshop with technical information on gravel road construction versus asphalt roads with curbs, gutters, and storm drains. He stated that gravel roads are only meant to carry traffic whereas city streets are built to carry traffic along with water, sewer, and storm drain lines. From an engineering aspect, it is better to have a structurally designed asphalt street rather than a gravel road, however, it is more expensive. He provided a map of the unpaved streets within the city along with an estimated cost to pave each street. The City currently has a total of 2.7 miles of unpaved streets and it will cost approximately $3.2 million to pave all of these streets. He briefly reviewed the City's resurfacing program (20 year cycle costs approximately $4 million) and Capital Improvement Project list ( approximately $48 million) which involves improvements over the next 20 years. The resources currently available to help fund these improvements include the city Gas Tax, Privilege Tax, State Revenue Sharing, and Traffic Impact Fees. He stated that property tax has not been levied to help fund street improvements, however, some cities such as Salem do have a property tax in place. It was noted that resurfacing projects are paid for through the gas tax and State Revenue Sharing whereas the Privilege tax is dedicated towards Capital Improvement Projects and Traffic Impact fees are to be used for capacity improvement only. In the past, the city has also established Local Improvement Districts in which property owners who directly benefit from the improvement help to pay for the cost of the improvement. Page 1 - Council Workshop Meeting Minutes, January 29, 1996 3A COUNCIL WORKSHOP MEETING MINUTES January 29, 1996 TAPE READING Councilors Jennings and Pugh spoke strongly on the need to proceed with the paving of unpaved city streets even if it requires diverting existing funds from the resurfacing program to accomplish this task. In their opinion, improving these areas will enhance the overall appearance of the City. It was also suggested that an assessment district be established within an industrial area to help pay for the cost of resurfacing city streets in that area since those streets generally require repairs sooner than most residential streets. Director Tiwari stated that the Council will need to evaluate and establish a policy regarding the question of who pays for improvements versus the benefit standards. He stated that some projects were paid in full by the property owners whereas other projects such as Bradley Street involved a 25% contribution by the City through in-kind engineering services and/or cash contribution through a grant. He suggested that the Council consider a similar funding approach to future LID projects involving unpaved streets. It was noted that any LID involving street improvements does require 51% of the property owners to agree to the assessment. Councilor Figley agreed that the City needs to look towards the paving of all city streets. She stated that she is very interested in receiving information from Public Works that would provide a cost comparison of how much it costs to keep a gravel street in good condition versus the paving of the street. Council discussion was held on various funding alternatives to provide funds necessary to pave all of the streets as soon as possible. Those alternatives included a general obligation bond issue with property taxes to repay the bond over an extended period of time or a revenue bond with the use of gas tax funds or State Revenue Sharing funds to repay the annual principal and interest payments. Several Councilors expressed a desire to see that all streets be brought up to City standards even if ~ubmidias ware required. However, ~oma Councilors expressed concern in making the improvements without some contribution being made by the benefitted property owners. Mayor Kirksey stated that she did not feel that the taxpayers would be willing to pass a general obligation bond to pay for unpaved street improvements. 1834 Director Tiwari reminded the Council that staff needs policy decisions on funding sources to be used and the priority of improvements since property owners who do not live in the improvement area are less likely to be receptive to improvements that are very costly and in which they ultimately Page 2 - Council Workshop Meeting Minutes, January 29, 1996 TAPE READING Tape 2 0375 3A COUNCIL WORKSHOP MEETING MINUTES January 29, 1996 have to pay for. Councilor Jennings questioned the rationale behind the current street resurfacing program since older streets should be resurfaced first. Director Tiwari stated that the decision as to which street is resurfaced is based on the condition of the street. Some discussion was also held on the special assessment bond issue as it relates to the time frame in which it is paid back to the bondholders and options available to the City if a propert¥'owner defaults in their payments. Mayor Kirksey suggested that the Councilors canvass the unpaved street areas to talk to the property owners and see if they are willing to participate in a local improvement district. Information on an estimated rate per front foot would be necessary so that the Councilors could discuss the issue with the property owners. If one or more property owners are willing to take a lead role in getting the LID established, they would work with staff in obtaining more specific information and following the necessary LID procedures. More discussion was held on the feasibility of pursuing the increase of other funding sources such as property tax or gas tax to pay for unpaved street improvements. Mayor Kirksey suggested that a town hall meeting be held and all property owners who live on an unpaved street be invited to attend to discuss their views on the subject. It was the consensus of the Council that more definite ideas and/or funding sources should be decided upon by the Council before any meeting of this type takes place. Councilors Sifuentez, Figley, and Jennings stated that they would be willing to talk to the property owners in their area regarding this subject. Director Tiwari stated that the current cost for this type of improvement is approximately $180 per lineal foot. If the City would contribute 25% towards the cost of the improvement, the cost per lineal foot would be reduced to $135. Following some further discussion, it was the general consensus of the Council that the City should subsidize unpaved street improvements but no definite amount of subsidy was decided upon. It was also the consensus of the Council that certain streets were more important than others and, if a bond issue is proposed, it would be for the full amount rather than for specific streets. Several Councilors reiterated their opinions that a Revenue Bond should be looked at rather than a General Obligation Bond with additional revenues generated from a $.02 gas tax increase. Page 3 - Council Workshop Meeting Minutes, January 29, 1996 3A TAPE READING 1160 1259 COUNCIL WORKSHOP MEETING MINUTES January 29, 1996 Director Tiwari will provide the Council with additional information on the costs to maintain gravel roads versus a paved road along with other associated costs. ~DJOURNMENT. The workshop adjourned at 9:10 p.m.. APPROVED NANCY A. KIRKSEY, MAYOR ATTEST Mary Tennant, Recorder City of Woodburn, Oregon Page 4 - Council Workshop Meeting Minutes, January 29, 1996 3B MINUTES WOODBURN PLANNING COMMISSION JANUARY 11, 1995 1 ) ROLL CALL: Chairperson Vice Chairperson Commissioner Commissioner Commissioner Commissioner Commissioner Commissioner Commissioner Mrs. Bjelland Present Mr. Atkinson Present Mrs. Warzynski Present Mrs. Schultz Present Mr. Frawley Present Mr. Will Present Mrs. Henkes Present Mr. Palmer Present Mr. Lawson Present Staff Present: Steve Goeckritz, Community Development Director Teresa Engeldinger, City Planner Jason Tuck, Planning Tech 2) MINUTES: The Woodburn Planning Commission minutes of December 14, 1995 were corrected with the following addition to page 4, second paragraph where it says Commissioner Will stated..., he also asked Mr. Snegirev "what the cost would be to renovate the eight-plex? Mr. Snegirev answered, "$100,000." Commissioner Palmer made the motion to accept the minutes with the corrections. Commissioner Schultz seconded the motion. A vote was taken and the minutes were accepted. 3) BUSINESS FROM THE AUDIENCE: None 4) COMMUNICATIONS: None PCM\PCMI-11.96 1 SG:bw PUBLIC HEARING: Zone Change 95-09 1745 E. Hardcastle/East of Hvvy 99E Applicant: Leroy Miller Staff read the statement necessary to open the public hearing, the nature of the application is a zone change from RM (Multi-family Residential to CR (Commercial Retail). The applicant is Leroy Miller. Staff read the Approval Criteria, the Raise it or Waive it Rule, the Right to Have to the Record Remain Open, and the Right to a Continuance of the Hearing. Staff stated that on the Comprehensive Plan the property is planned for commercial, use. The applicant's request is to bring the zone map into conformance with the Comprehensive Plan. Commissioner Will asked if the remaining parcel would be land locked? Staff stated that there was some sort of an easement across there, and when a proposal is brought to staff, staff would look at this and not allow this property to be land locked. The applicant, Leroy Miller, 29777 S. Meridian Rd., Hubbard, Oregon, stated that he was available for any questions. There were none. Chairperson Bjelland asked if there was any questions from Proponents, none, Opponents, none. No rebuttal. Chairperson Bjelland closed public hearing for Zone Change 95-09. She asked if there was any discussion. There was none. Commissioner Palmer made the motion to approve Zone Change 95-09. Commissioner Will seconded the motion. A vote was taken. Chairperson Bjelland stated that Zone Change 95-09 with all the staff recommendations had been approved. SPR 92-12 Holiday Inn Interpretation/Potential Enforcement of Access Conditions Continued from the October 26, 1995 Hearing. Staff stated that in the packet is a memo from staff regarding this issue. Staff is recommending at this time, since this is still under litigation, hopefully this issue will be resolved without having to be reviewed by the Commission. Staff 3B PCM\PCM 1 - 1 1.9 6 SG:bw 2 6) 7) is requesting that this be continued until February 22, 1996 at 7:00 pm. Commissioner Palmer made the motion to approve the continuance of SPR 92- 12 until February 22, 1996 at 7:00 pm. Commissioner Frawley seconded the motion. A vote was taken and the motion passed. DISCUSSION ITEMS: None REPORTS: A. Lot Line Adjustment 95-13, 1075 Young Street, Applicant: Kerin Ostrom Staff stated that an administrative decision was made and staff wished for acknowledgement from the Commission. Commissioner Palmer asked staff, for his own information, that at the last meeting they voted on a lot line adjustment as he recalled, it was part of one of the proposals. He was surprised that it was automatically approved and no vote was taken. Staff asked if it was with the zone change? Commissioner Palmer stated that it was tied to it. Staff stated that when a combination of applications are together, instead of just acknowledging it, staff incorporates it into that package with the other applications. Commissioner Will asked what was the city doing about the dead end street in regards to Elm Street. Staff answered that on the site, people were driving over private property owned by the city. It is not dedicated public right of way. The existing house that faces Young Street will continue to access Young Street, whatever happens in the back will most likely access to Elm Street. 3B PCM\PCM 1 - 11.96 SG:bw 3 Lot Line Adjustment 95-14 1390 Meridian Drive/Northwood Office Park Applicant: Robert L. Engle Staff stated that the applicant will have to provide proof that they can park on school property to the east. The lot line adjustment will accomplish this so they will be able to access the parking area behind the building. Commissioner Palmer wanted to go on record that he was a co-owner of property directly across the street from this proposal and he wanted to ask a question. He was concerned that if this is allowed and the next month the school decides to build, where does the Commission sit? Staff answered that as it is right now they meet the standards. What they are gaining as far as parking stalls is a bonus. Staff stated that they would look for an agreement between the School District and the Applicant. This is one of the conditions. Also an agreement is needed with the other adjoining property owner, Tukwila. Chairperson Bjelland asked what the agreement was with the school district? Staff answered that in the staff report, item number 7 Conditions of Approval is where it is mentioned. Commissioner Palmer asked about the last page of the staff report, items of approval, they were talking about a 40 foot wide flood way shall be maintained on the existing open ditch. He asked if they had to be 40 feet away from the ditch? Staff stated that it is 20 feet each side. Commissioner Palmer stated he felt that it was still too close. Staff stated that what is looked at is what constitutes an obstruction of the flow of water in the floodway. Staff also stated that if the applicant had started moving dirt or making improvements, it was done so at their own risk. C. OTAK & TGM Response to Homestead Acres Development Proposal Staff stated that if the Commission remembers, staff suggested to the applicant that they contact a development firm to reconfigure their proposal. The applicant did and what the Commission saw was a much improved design. The Commission did approve the proposal and in the process of doing that OTAK 3B PCM\PCM 1-11.96 SG:bw 4 ask the planning staff if they could critique the city zoning ordinance. Staff allowed them to do this and staff is impressed with the result. Some of the ideas will be incorporated into the recommended changes that staff will present to the Commission in the future revision of each chapter of the zoning ordinance. There was further discussion among staff and the Commission regarding the Zoning Ordinance future amendments. D. Building Activity December, 1995 E. Code Enforcement Year End Report Planning Commission Training Manual - Staff asked if there was anyone who did not have a training manual? Oregon Government Standards and Practices Laws 1993 copy - for Commission members if they wish to look at it. 3B BUSINESS FROM THE COMMISSION: Commissioner Lawson stated that he read in the paper that the Council has scheduled a public hearing for Site Plan Review 95-20 and Variance 95-14 - Multi-family Housing on Front Street. It stated that the Council has gotten calls from people who had questions about this decision and about this development. He stated that he would like to point out and have the Planning Commission minutes show that there was only one person that testified at our public hearing and it was about the accuracy of the survey. It had very little to do with the public hearing. He felt that the Commission was not privileged to the questions about the Planning Commission decisions and about the development itself. Commissioner Warzynski stated that she watched the Council meeting on television and she was glad to hear the Community Development Director stand up for the Commission decisions. Staff stated that if the Council wished to call up a proposal for a public hearing that was their choice, but staff would stand behind the Planning Commission's decisions. But if the Council changed the decision, staff is instructed to follow the decision of the Council. Commissioner Schultz asked if when the Council had it's public hearing, would PCM\PCMI-11.96 SG:bw 5 it be out of line for any of the Commissioners to attend and give testimony7 Staff answered that he wouldn't say it would be illegal, but by basic standards it is only on rare occasions that a Commission member would testify before the Council. As a citizen, not a Commission member, you do have that opportunity. Commissioner Frawley stated that he was at the Council meeting and the one or two people that had a question about what the Commission did were, as far as he could understand, more concerned that the Commission was setting a precedent due to the four unit standard and we allowed a five unit. A statement was made that the building was already torn down. I informed a Councilperson later that When the Commission made their decision that building was still standing. Chairperson Bjelland asked if the Council would have the Commission minutes. Staff answered that the Council would have a copy of the minutes and the staff report. Chairperson Bjelland asked if the City Attorney would be present so if there was any questioning on the grandfathering. Commissioner Frawley stated that this same Councilperson told him that it had nothing to do with the Commission's decision. It dealt with setting a precedent. Commissioner Warzynski asked if the Council has ever done this before? Staff answered that in the ordinance, the Council has the right to call up any hearing or decision that is made by the Planning Commission in regards to site plan review. As for the number of times that they have called up a site plan, staff could not recall exactly, but he felt that he would be safe in saying once or twice in the last decade. Chairperson Bjelland stated that she agreed with Commissioner Lawson, that if there was different information out there that the Commission was not given the privilege of having that information. Staff stated that the Planning Commission is to look at the land use decision. Chairperson Bjelland stated that it was implied at the time that the Commission did not have all the information. 3B PCM\PCMI-11.96 6 SG:bw Commissioner Will stated that in his opinion the applicant was a little less than credible on his testimony. He went to Marion County and got the record on the date of sale which was February 20, 1995. He was under the impression that he could not bring it before the Commission because it was not in the packet. So he did not give it to anyone else on the Commission. When the applicant stated he purchased it in August, he knew that the applicant was wrong on that point. He felt that staff addressed Chapter 3 incorrectly. He felt that this should be reviewed by the City Attorney. He went back to public works after the meeting after it was approved and checked to see if there was any services available from the city. Water was shut off in January, 1995, and PGE shut off the electricity in August, 1995. He watched the Council meeting on Monday night, and called Councilor Jennings on Tuesday. He told him that he had information and he told Councilor Jennings that he was under the impression that he could not submit the information. Councilor Jennings wanted him to write a letter of his opinion of this and he will write it for the next public hearing. He wished a ruling from the Chair, if he obtained documents of public record on a particular case can he submit them to the Commission before the hearing, during the hearing or what? Staff stated that he would like to get a legal interpretation. Staff emphasized that the evidence that is submitted has to be germane to land use issues. The sale or purchase of property, when it was purchased is not germane to the issue. The issue is whether or not it is a non conforming use. Staff believes, but will certainly check, staff's interpretation of a non conforming use, with the City Attorney. Commissioner Will asked if staff was talking about Chapter 3? He stated he was referring to documents brought in. The credibility of a witness is very important. Staff stated that it is not the job of the Commission to judge a personality that brings in a proposal. This is not part of the decision making process. What counts is if the proposal doesn't meet the standards under the guidelines of the Zoning Ordinance and Comprehensive Plan. This is what the Commission looks at. You are judges in land use. As far as a persons credibility that is not germane to the issue of land use. Commissioner Will stated that the most important part of it is Chapter 3 Non Conforming Use, and the criteria of what goes out of the Grandfather Clause. The credibility of statements made by the witness on when he bought it, how long it has been empty, when did he start to demolish it and the replacement cost is very important to that, so the testimony is very important in this case. 3B PCM\PCMI-11.96 7 SG:bw 9 In other business, Vice Chairperson Atkinson asked staff to provide any chapters in the draft Zoning Ordinances that the Commission is going through, he is missing some. He wondered if this is the time for him to bring that up. Staff told him to give staff his ordinances and staff would fill in the missing ones by the next meeting. Commissioner Warzynski stated that she was missing Chapter 19. Commissioner Henkes stated that for the Commission's information she was going to be on vacation. ADJOURNMENT: There being no further business the Planning Commission meeting adjourned. 3B PCM\PCMI-1 1.96 8 SG:bw MINUTES WOODBURN RECREATION AND PARKS BOARD REGULAR MEETING JANUARY, 29, 1996 3C Call To Order Meeting was called to order at 6:10PM in the upstairs Meeting Room at the Community Center by Chairman Frank Anderson. Members Present Chairman Frank Anderson, Dave Ott, Lee Ehrens, Barbara Rappleyea, Art Montgomery, and Mari Worley. Absent: Gilbert Baltazar. Staff: Nevin Holly, Director Adoption of Agenda Dave Ott moved the Agenda be adopted as presented. Chairman Anderson said first order of the day was to welcome the new members. Frank then introduced Art Montgomery and Mari Worley and gave a brief summary of their backgrounds. Frank also welcomed Gilbert Baltazar who was unable to attend. General Discussion Frank asked Nevin to lead a discussion on the Capital Improvements topic. Nevin gave a report on Parks and Facility needs in the Department. He also gave the Board a handout summary of all of our existing sites. Nevin said that the Department's number one priority for at least the next two years is Centennial Park. Nevin asked if the Board agreed this should be the number one goal. The Board concurred. Nevin also discussed the continued need for developing existing sites. Chairman Anderson asked for clarification on how the System Development Program Works. Nevin explained how the process works and how the monies are allowed to be spent. Nevin suggested that the Board take a tour of the existing Parks and Facilities. A tour was scheduled for Saturday, February 10 at 2:00pm. After the tour the Board will meet back at the Community Center to discuss the Capital Improvement Program and to update the Department's Capital Improvement list. Nevin expressed that the City Council wants this updated plan to incorporate into their planning sessions. Nevin will forward additional Capital Priorities Information to the Board prior to the meeting of February 10th. Nevi gave an update on the Aquatic Center. He told the Board he was pleased with the operation at this point. Dave Ott asked when the waterslide was going to be delivered. Nevin said he had been informed that the slide was due in Woodburn the second week in February, and feels strongly that our revenue will have a large boost when the slide goes in. Chairman Anderson and Board Member Dave Ott also asked about the installation of a swinging rope at'the Aquatic Center. Nevin will check into this and give the Board his recommendation at the next meeting. Adjournment The meeting adjourned at 7:20pm. Next meeting will be Saturday, February 10th at 2:00pm with a tour of facilities. 3D MINUTES MONTHLY' MEETING OF WOODBURN PUBLIC LIBRARY BOARD DATE: ROLL, CALL: STAFF PRESENT: GUESTS:. CALL TO ORDER: SECRETARY'S I~EPORT: DIRECTOR'S REPORT: January 24,1996 Willy Baldwin Present Phyllis Bauer - Excused Dorothy Jaeger - Present Linda Sprauer, Director Judy Coreson, Secretary- None Gloria Predeek Jean Weatherill - Present - Present President Gioda Predeek called the meeting to order at 12:50 PM. Gloda expressed her appreciation of Nancy Bowman for her service on the Library Board for the four term of January 1992 through December 1995. Phyllis Bauer was appointed as her replacement beginning January 1996. The monthly Board minutes of November 22, 1995 were approved as submitted. An Internet demonstration was given to the Library Board by Donna Melendez pdor to the meeting. Monthly Statistics: The monthly statistics were self-explanatory. Linda discussed the Sunday hours statistics. Gloria expressed that the open Sunday hours are good for the community. Activities: Preschool 8torytime is resuming February 7 through May. "Fascinating History" is the theme of a five part lecture series to be presented in February, March, and April. Four of the five programs are part of the Oregon Chautauqua series funded by the Oregon Council for the Humanities. All five lectures will be held on Tuesdays at 7 PM in the Multi-Purpose Room. The Friends of the Library will provide coffee and cookies. The programs are free. The dates for the lectures are: February 20, "Health and Medicine During the Civil War" by Patrick Vance, President of the Woodburn Chamber of commerce. He will bring actual medical Implements that OLD BUSINESS: NEW BUSINESS: 3D were used during the 1860's. March 12, "Proving Up: Homesteading Women in the Literature of the American West" by Molly Gloss, award-winning Portland author. April 9, "Stalking the Wild Diary: Exploring the Nature of Oregon's Least Known Literary Genres" by Shannon Applegate, slide and lecture. April 16, "Where'd You Come From, Where'd You Go? Folk Songs and Fiddle Tunes in America" by Linda Danielson and Dianne Dugaw of the University of Oregon English Department, who perform musical selections along with commentary on musical folk culture in rural America. April 30, "Rosie the Riveter" by Joanne Mulcahy of the Northwest Writing Institute. Library Director's Meeting: The quarterly meeting of the Oregon Public Library Directors will be hosted by Woodbum Public Library on Friday, March 8, 1996. The Directors will meet at the Library for a tour and then convene the meeting in the Council Chambers at City Hall. Staff News: Marilyn Felipe, a part-time Reference Librarian who was on a pregnancy Leave Of Absence, will be ready to return to work February 4. Linda stated that Cheryl Longshore has been an outstanding Librarian, part-time, temporary, on-call employee to help during this time of Marilyn's absence. Heating System Project: The date for the replacement of the fans has not been determined. The work may only take about three days, so the Library may not have to dose for the work to be completed. Reader Board/Donation from Kiwanis: Linda gave the Board pictures of reader boards in the area to help them decide on the type of reader board best suited for the Library. Linda will get drawings ready to be able to present the Board's choice to the City's Planning Commission for their approval. Budget Proposal - 1996/97: Linda discussed the 1996/97 Budget Proposal which was given to Chris Childs, City Administrator. The proposed budget includes an additional full-time Librarian, a part-time Library Assistant, and a Library Page to be able to have the Library open on Mondays from 10 AM to 6 PM and Sundays from September through May. It also included various capital outlay items. Election of Officers: The Library Board voted unanimously to keep the present Library Board officers for another year: President - Library Board Minutes - 1/24/96 2 Gloda Predeek, Vice President - Willy Baldwin, Corresponding Secretary - Jean Weatherill. Thank You to Nancy Bowman: It was decided to invite Nancy Bowman to the next monthly meeting to be held at a local restaurant in order to thank her for her service on the Board for a four-year term from January 1992 through December 1995. BUSINESS TO/FROM THE CITY COUNCIL AND/OR MAYOR: None ADJOURNMEN,.T.: The meeting was adjourned at 1:40 PM. 3D Respectfully Submitted, Judy Coreson Recording Secretary Library Board Minutes - 1124196 3 MEMO 8A TO' FROM: SUBJECT: DATE: MAYOR AND CITY COUNCIL THROUGH CITY ADMINISTRATOR WOODBURN PLANNING COMMISSION SITE PLAN 95-20 AND VARIANCE 95-14 FOR A FIVE UNIT APARTMENT COMPLEX FEBRUARY 8, 1995 On December 14, 1995 the Planning Commission, in a vote of 6 to 2, approved site plan and variance applications for a new apartment complex that made an allowance for a 5 unit structure rather than 4 units which are permitted outright. The Commission found the variance criteria were adequate to substantiate the approval of one additional unit from 4 to 5. All criteria involving parking, setbacks, fencing, and landscaping can be met. The City Council has the following alternatives: Affirm the Planning Commission decisions and approve the applications. me Modify the Planning Commission decisions and instruct staff to prepare findings of fact to substantiate that action. Reverse the Planning Commission decisions and deny the applications. Regardless of which alternative is chosen, the Council can not make a final land use decision at this meeting. The appropriate action is for Council to direct staff, by motion, to prepare an ordinance granting or denying the applications, with findings of fact and conclusions of law, for presentation at the next Council meeting. The adoption of this ordinance would then constitute a final land use decision. Finally, under the "120 day rule", it is necessary for a f~ use decision to be made by March 24, 1996. If a final decision is not made by that time, Oregon law provides a means whereby the applicant can apply for judicial relief and a court could issue a ruling automatically approving the land use applications and directing the city to pay all of the applicant's attorneys fees. CITY O.F WOODBURN 270 Montgomery Street Woodbum, Oregon 97071 · (503) 982-5222 TDD (503) 982-7433 · FAX (503) 98~2-5244 8A STAFF REPORT VARIANCE 95-14 SITE PLAN REVIEW 95-20 APPLICANT: Andy Snegirev PO Box 1166 Molalla, Or 97038 II III NATURE OF THE APPLICATION: The applicant wishes to construct a 5,100 square foot 2-bedroom 5 plex building. This building will be used for multi-family housing. The site is 11,000 sq ft in size. The site does currently have a partially demolished multi-family building that used to have eight living units in it. The applicant has two options available for redevelopment. Renovate the existing structure with the eight units which is a nonconforming building. Because of the site size, 4 living units would be allowed. The other option is for the applicant to tear down the existing building and replace it with a new 5-unit development. A variance request is also a part of this applicant because the site (11 ,OOO sq ft) makes allowance for 4 units. The applicant wishes tO build 5 units, therefore, the site is approximately 1,600 square feet to small. RELEVANT FACTS: The property is located at 749 Front Street in Woodburn and is zoned RM Mutli- Family. The property can be identified specifically on Marion County Assessor Map 5S, 1W, Section 7DC Tax Lot #300 Account #42454000. The acreage of the property is .25 acres. RELEVANT APPROVAL CRITERIA: A. Woodburn Comprehensive Plan Woodburn Zoning Ordinance Chapter 5 Permits and Enforcement Chapter 6 Planning Commission Chapter 7 Public Hearing Chapter 8 General Standards Chapter 10 Off-Street Parking, Loading and Driveway Standards Chapter 11 Site Plan Review Chapter 13 Variance Procedures Chapter 26 Multi-Family Dis~ict C. Landscaping Standards 8A Ae Woodburn Comprehensive Plan STAFF FINDINGS: The proposed use is consistent with and has complied with Comprehensive plan by addressing the relevant approval criteria identified in the Zoning Ordinance. Woodburn Zoning Ordinance Chapter 8 General Standards Section 8.040 Special Setback Distances (a)(8) Front Street, Settlemier Ave to North City Limits ...... 40 feet. STAFF FINDING: The applicant has shown compliance with this special setback. Chapter 10 Off-Street Parking, LoWing and Driveway Requirements Section 10,050 Off-Street Automobile Parking Requirements Off-Street automobile parking shall be provided in the amounts not less than those listed below: (b) Dwellings containing 2 or more dwellings units located on the same lot. (2) two spaces per dwelling unit having two or more bedrooms. STAFF FINDINGS: Five two-bedroom units are proposed, therefore ten (10) parking spaces are needed. Ten spaces are being provided. Chapter 11 Site Plan Review' SectiOn 11.030 Approval of Site Plan Required (a) No building permit for construction of structures governed by this chapter shall be issued until the Site Plan for that structure has received approval under the provisions of this chapter. (b) Any conditions attached to the approval of this Site Plan shall be conditions on the issuance of the building permit. A violation of the conditions shall be considered a violation of this ordinance. Section 11.070 Criteria for evaluating a Site Plan STAFF FINDING: The applicant has addressed the Site Plan Review criteria adequately, see attached narrative with the Site Plan Review application from applicant. (a) The placement of structures on the property shall minimize adverse impact on adjacent uses. STAFF FINDING: The applicant states that all structures to be placed on the site will be less than 25 feet in height and will be placed within the setback boundaries. The property to west is zoned single family, therefore the applicant has provided for the necessary 1§ foot buffer on the west side of the property. The remainder of the property is contiguous to property that is also zoned for multi-family and therefore there are no specific buffering requirements. (b) Landscaping shall be used to minimize impact on adjacent uses. STAFF FINDING: The applicant has addressed this Site Plan Review criteria. The site plan indicates that 35% of the site is landscaped and that 24% of the parking lots is landscaped. Both of these figures exceed the landscaping requirements. Buffering has been provide for along the western boundary of the development and a § foot buffer along Front Street has also been identified. (c) Landscaping shall be so located as to maximize its aesthetic value. STAFF FINDING: The applicant has adequately addressed this Site Plan Review criteria in stating that the landscaping has been designed to provide a residential appearance to the §-plex. As stated above, the applicant has met the landscaping standards. (d) Access to the public streets shall minimize the impact of traffic patterns. Whenever possible, direct access shall not be allowed to arterial streets. Wherever possible, access shall be shared with adjacent uses of a similar nature. STAFF FINDING: The traffic circulation will remain the same via the existing driveway. The proposed 5-plex will generate less trips than did the existing 8 units. 8A 8A (e) The design of the drainage facilities shall minimize the impact on the city's or other public agencies drainage facilities. STAFF FINDING: No new City services are required. The proposed use will utilize existing facilities. (f) The design encourages energy conservation, both in its sitting on the lot, and its accommodation of pedestrian and bicycle traffic. STAFF FINDING: The applicant has addressed this criteria adequately. The building will be subject to the Uniform Building Code. Pedestrian and bicycle traffic can be accommodated by sidewalks. The applicant is also installing 5 bike racks. (g) The proposed site development, including the architecture, landscaping and graphic design, is in conformity with the site development requirements of this ordinance and with the standards of this and other ordinances insofar as the location and appearance of the proposed development are involved. STAFF FINDING: The applicants proposal has complied with the current ordinances and standards discussed in this staff report. (h) The location design, color and materials of the exterior of all structures and signs are compatible with the proposed development and appropriate to the character of the immediate neighborhood. STAFF: The applicant has addressed this Site Plan Review criteria. The character of the neighborhood is both single family and multi-family. The site plan indicates that the structure will have lap siding, composition roof, lighting, and covered porches. Section 11.085 Time Limitation At the time of final approval the applicant has six months to initiate construction. If construction has not begun within this time frame, the applicant can request in writing, a six-month extension. The Site Plan becomes void one year after final approval: Therefore, the applicant would have to reapply after that time period. Chapter 13 Variance Procedures Section 13.020 (a)-(f) Conditions for Granting a Variance (a) That there are unnecessary, unreasonable hardships or practical difficulties which can be realized only by modifying the literal requirements of this ordinance. STAFF FINDING: The practical difficulty is the existence of the partially demolished 8 plex. The applicant could renovate the existing building but would have difficulty providing for adequate landscaping and parking. (b) That there are exceptional or extraordinary circumstances or conditions applying to the land, buildings, or use referred to in the application, which circumstances or conditions do not generally apply to land, buildings, or uses in the same district, however, nonconforming land uses or structures in the vicinity shall not in themselves constitute such circumstances or conditions. STAFF FINDING: The existing building is a nonconforming structure that is "grandfathered". Instead, the applicant has chosen to demolish this building and replace it with a 5-plex which is a more conforming structure and meets all landscaping and parking requirements. Based on the current zoning ordinance and standards this 11,000 square foot site would make allowance for a 4-plex. (c) That granting the application will not be materially detrimental to the public welfare or be injurious to property or improvements in the neighborhood of the premises. STAFF FINDING:The applicant's site is 11,000 square feet in size. The proposed new building is a substantial improvement compared to renovating the existing building. The applicant has still shown compliance with the landscaping, buffering and parking requirements, therefore, staff finds that the applicant has met this criteria. (d) That such variance is necessary for the preservation and enjoyment of the substantial property right of the petitioner. STAFF FINDING: The applicant does have the option to renovate the existing building, however, he has chosen to rebuild a smaller development than he could have actually owned. {e) That the granting of the application will not, under the circumstances of the particular case, adversely affect the health or safety of persons working or residing in the neighborhood of the property of the applicant. STAFF FINDING: The proposed new building will comply with this criteria more so than the existing building. The new construction will have to meet current building codes. The new development will comply with current zoning code requirements for buffering, parking and landscaping. (f) That granting of the application will be in general harmony with the intent and purpose of this ordinance and will not adversely affect any officially adopted Comprehensive Plan. STAFF FINDING: The propOsal shows compliance with the Woodburn Comprehensive Plan. The proposed new 5-plex will still provided adequate buffering, landscaping and parking and therefore, still meet the intent of RM district. Section 13.030 Limiting Variances The planning commission may impose such limitations, conditions and safeguards as it may deem appropriate so that the spirit of this ordinance will be observed, public safety and welfare secured, and substantial justice be done. The planning commission may limit the time duration of a variance. A violation of any such condition or limitation shall constitute a violation of this ordinance. Section 13.090 Variance right must be exercised to be effective. Variances granted under this ordinance shall be effective only when the exercise of the right granted thereunder shall be commenced within six months from the effective date of that variance, unless a longer period is specified or thereafter allowed by the planning commission. In case such right is not exercised, or extension obtained, the variance shall be void. A written request of an extension of time filed with the planning director at least 30 days prior to the expiration of the application shall extend the running of the six-month period until the planning commission has acted on said request. 8A Section 13.130 Resubmission of Variance Application: No application which has been denied wholly or in part by the planning commission or by the common council shall be resubmitted for a period of one year from such denial, unless consent for resubmission be given by two-thirds of the members of the planning Commission. Section 13.140 Revocation Permit Any variance granted under this ordinance may be canceled by the planning commission if it develops or is ascertained that the application therefore contains any false statements. In such case, it shall be unlawful; for any person to exercise any right granted by the Planning Commission or the Common Council pursuant to such application. Chapter 26 RM Multi-Family District Section 26.080 Lot Area and Width In the RM District the minimum lot area requirements for other residential uses shall be 5,000 square feet plus additional lot area computed as follows: first through fifth unit: (2) For each dwelling unit with two bedrooms 1,600 sq. ft. STAFF FINDING: The site is approximately 11,000 square feet in size. This would make allowance for 4 units. The applicant is requesting a variance in order to construct 5 units. 8A Landscaping Standards STAFF: Approximately 34.8% of the lot is proposed to be landscaped. sufficient to meet the landscape requirements of the RM district. Fire Dept: Police: Building: Public Works: Wastewater: Planning: V Comments from other departments: See Attachment A See Attachment B See Attachment C See Attachment D See Attachment E See Attachment F VI Recommended Conditions of Approval 1. 2. This is The site plan review is subject to the approval of the variance. The proposed development shall be in substantial conformance with the preliminary plan. Comply with vision clearance standards per Chapter 8 and 9 if applicable. Comply with parking requirements of the Zoning Ordinance. Comply with general planting specifications, buffering specifications and guidelines and maintenance standards as per the standards document (pgs I and 2) for site plan review/landscaping. Curbing, striping, sprinkler system, lighting and bicycle rack shall be kept in good condition. Any damage shall be repaired within a timely manner. 8A m On site construction shall not commence until the improvement plans have been reviewed and approved by the public works department and all right-of- way permits, systems development charges have been paid. Refer to part two Pg 9 of the standards document for site plan review (Randy Scott 982- 5247). Prior to building permit issuance, pay appropriate systems development charges in effect at that time. Applicant shall show to the building department a set of approved engineering drawings and a site plan drawn to scale that indicates building location and setback distances to property lines. Prior to occupancy permit issuance, the applicant shall comply with the conditions of approval established by the Planning Commission and submit one set of reproducible as-builts. 10. Conditions of approval also include the following attachments A through F. 8A Memo To: From: Re: Teresa Engeldinger, Planner City of Woodburn Bob Benck, Fire Marshal Woodburn Fire District Apartment 749 Front St. Date: Aug. 16,1995 SITE PLAN REVIEW COMMENTS WOODBURN FIRE DISTRICT A. ACCESS: Appears to meet minimum requirements. B. FIRE FLOW: Minimum flow requirement is Z000 gpm. C. HYDRANTS: Two hydrants within 500 feet of the structure are required. D. SPRINKLERS / FDC : Not required E. ALARM SYSTEM: A manual alarm system will be required in addition to local smoke detectors unless individuals dwelling units and contiguous attic and crawl spaces are separated from each other by 1 hour fire- resistive occupancy separations and each dwelling exits directly to the public way. F. PREMISE IDENTIFICATION : Street address numbers must be of contrasting material with its background, and visible from the public way. 1776 Newbe:7 Highway Woodburn, L%egon 97071 Attachment A 8A G. CONDITIONS FOR CONSTRUCTION ' Approved building permits and plans must be on site. H. BUILDING PLANS ' All plans must comply with Building Codes as adopted by the City of Woodbum. Uniform Fire Code complianCe as adopted by Woodburn Fire Distdct and the State of Oregon. Marion County Building department will conduct a Fire and Life safety review if required. I. Special Comments: None 1776 Newberg Highway Woodburn, Oregon 97071 City of Woodburn Police Department 8A 270 Montgomery Street Woodburn, Oregon 97071 (503) 982-2345 Scott Russell Detective Date: August 9, 1995 To: Thru: Re: Teresa Eageldinger, Planning DeparUnent Lt. Don Eubank SITE PLAN REVIEW 749 N.Front St., Woodbum, OR Andy Snegirev / Future Construction After reviewing this site plan, I would make the following comments: 1. Proper security lighting should be placed in front of and behind the new bailding and on the parking lot and access/easements. 2. Lan~ing (shrubbery/bushes/trees) should be no higher than 3 m 4 fee~ to allow observation of the building from the street. 3. New driveway approach should be clear of line of sight obstructions to fadlitate safe traffic flow on to and off of Front Street. 4. Numbering on each unit should be such that it is easily readable by emergency personnd from the driveway of the complex. Please feel free to contact myseff or Lt. Eubank if you need any further information or clarification. Attacbment B SUBDIVISION/SITE PLAN REVIEW -- PRE-APPLICATION/NOTES REQUEST DATE: August 8, 1995 CONTACT PERSON: Teresa Engeldinger, Planning Dept, APPLICANT: Andy Snegirev / Future Construction TYPE OF PROJECT: Site Plan Review of a 5-plex apartment unit. PROJECT LOCATION: 749 N. Front St. Woodburn OR 97071 T5S RIW Sec 7DC TL3000 TA42454000 CONFERENCE PLACE: Conference Room DATE: August 16, 1995 TIME: Woodburn City Hall DEPARTMENT: Building 982-5246 8A 3:30 P.M. GENERAL INFORMATION TO APPLICANT have read the information sheet provided me and understand that which is pertinent to my Site ~lan Review/Pre-Application request. All materials are to be collated and folded. Signature - Owner/Agent DEPARTMENT COMMENTS Attachment C SITE PLAN REVIEW 149 N. Front Five-plex Randy Scott Public Works 8A GENERAL CONDITIONS 1. Final plan shall conform to the cOnstruction plan review procedures and standards. 2. Comply with special setback of 40 feet in addition to the required front yard setback. 3. Driveway approach shall comply with Woodburn commercial standards. 4. Existing wells or septic tanks shall be abandoned in conformance with state regulations. 5. Sanitary and storm sewer service can be provided from existing mains at the rear property line at applicant's expense. 6. Domestic service can be provided from Front Street. Meter to be placed within the right-of-way. Backflow devices may be required depending on water usage. 7. Fire protection shall be as per the Woodburn Fire District's condition of approval. 8. All work shall conform to the City of Woodburn standard and specifications and all state building codes. FIVEPLEX Attachment D "SUBDIVISION/SITE PLAN REVIEW -- PRE-APPLICATION/NOTES REQUEST DATE: August 8, 1995 CONTACT PERSON: Teresa Engeidinger, Planning Dept, APPLICANT: Andy Snegirev / Future Construction TYPE OF PROJECT: Site Plan Review of a 5-piex apartment unit. PROJECT LOCATION: 749 N. Front St. Woodburn OR 97071 T5S RIW Sec 7DC TL3000 TA42454000 CONFERENCE PLACE: Conference Room DATE: August 16, 1995 Woodburn City Hall DEPARTMENT: Wastewater 982-5246 TIME: 3:30 P.M, 'SA GENERAL INFORMATION TO APPLICANT have read the information sheet provided me and understand that which is pertinent to my Site qen Review/Pre-Application recluest. All materials are to be collated and foMed. Signature - Owner/Agent DEPARTMENT COMMENTS Poet-It'" brand fax transmittal memo 7671 Attachment E SITE PLAN REVIEW 95-20 FRONT STREET APARTMENTS 5-UNITS PLANNING DEPARTMENT~PRE-APP COMMENTS 8/16/95 8A Applicable approval criteria: 1. Woodburn Comprehensive Plan Woodburn Chapter 5 Chapter 6 Chapter 7 Chapter 8 Chapter 9 Chapter Chapter Chapter Chapter Zoning Ordinance Permits and Enforcement Planning Commission Public Hearings General Standards Residential Standards 10 Off Street Parking, Loading & Driveways Private street standards 11 Site Plan Review 13 Variance Criteria 26 RM Multi-Family Residential District Landscaping Standards Sign Ordinance The following information is needed in order to review the application for completeness. This information must be submitted to the Planning Department no later than 4:30 PM August~l~il,, 1995. Please note that a complete application must be submitted, reviewed and accepte~ by the Planning Department at least 21 days prior to the scheduled Planning Commission hearing on September 14, 1995. Review for completeness takes 10 working days. A certified list prepared by a title company of property owners within 100 feet of the site. Appropriate application fees. Applicable sections of Zoning Ordinance: Chapter 8 General Standards Section 8.040. Special Setback Distances (a) (8) Front Street, Settlemier Avenue to North City Limits ....... 40 Feet Chapter 10 Section 10.010 (a) Section 10.050 (b)(2) Section 10.070 (a) through (i) Parking and Loading Area Development Requirements. Section 10.080 Driveway Standards (c), (I) (9) (a) (b) Attachment F Ac~dress variance approval criteria section 13.020 (a) through (f) if applicable. Review of the application is subject to Section 11.070 (a) through (h) of the Woodburn Zoning Ordinance. The applicant must submit 13 copies of a narrative addressing all of this approval criteria. Provide a site plan per Section 11.020 Site Plan Composition that shows circulation, access, parking/loading location and total number of parking spaces, total square footage of the proposed building, and the location of the existing landscaped areas with dimensions of those areas. Specifically address the following: location of'entrances and exits and direction of traffic flow into and out of parking areas areas of turning and maneuvering of vehicles type, color and texture of exterior surfaces sign plan existing contours existing storm drainage/proposed storm drainage existing easements Provide information per VII of landscape policies and standards 1,2,3,4,5. Total area (sq ft) of the proposed landscaping needs to be broken into three major components: Total square footage of site Street frontage landscaping sq. ft and % of site Parking lot landscaping sq. ft and % of site buffer strip landscaping sq. ft and % of site Total % of site landscaped Indicate total square footage of impervious surface. The proposed use is allowed per chapter 26 section 26.010 (11) Show compliance with section 26.040 height section 26.050 rear and side yard setback section 26.060 front yard setback section 26.070 landscaped yards section 26.080 lot area and width 8A PrOvide thirteen (13) copies of application, site plan, and supporting documents for Planning Commission Members and staff. General Conditions and Recommendations Staff's recommendations to the Planning Commission will include Police Department comments. Staff feels these recommendations lend compliance with the Comprehensive Plan Policies. Landscaping, play areas (tot Iots),lighting, anti-graffiti paint are just some techniques that can be utilized to combat some of the problems identified by the Police Department. Meet landscaping requirements. Provide irrigation plan following preliminary approvall . Meet sign ordinance requirements if applicable. Meet parking standards for parking spaces and driveway dimensions and access spacing. Provide a preliminary lighting plan. A final a lighting plan shall be submitted to the Police Department following preliminary approval. After preliminary approval by Planning Commission, the developer shall submit engineering plans to Public Works Department (see part two pg. 9 Standards Document for Plan Review). After Engineering approval, building permits may be issued. Please call if you have any questions. Community Development Department 982-5246 ,ECI:::I /ED NOV 1 4 !995 SITE PLAN APPLICATION FOR 11,000 SQFT,. RM DISTRICT PROPERTY AT 749 FRONT ST NORTH OF HARISSON FOR USE OF APARTMENT COMPLEX 5-UNITS APPLICANT/OWNER ANDY SNEGIREV 34095 $ HWY 213 MOLALLA, OR 97038 503 829-3519 PROJECT NAME FRONT ST. APARTMENTS DEVELOPER/BUILDER FUTURE CONSTRUCTION P.O.BOX 1166 MOLALLA OR 97038 503 829-3519 LEGAL DESCRIPTION TAX & ACCOUNT NO 42454000 STATEMENT OF INTENT It is Andy Snegirev intent to utilize this property for a 5-Plex. Presently the site is an existing 8-Plex, Which is in need of a major repair, It is my intention to demolish the old building and replace i~ with a new 5-Plex. Which will further enhance the neighborhood. The. 5-Plex will be profesionaly managed. 8A Section 11.070. ~ for Evaluating a Site evaluating a Sire Plan: The following criteria sbu1! be used (a) The placement of structures on the property shaII m~n~m~ze adverse impact on adjacent Co) Imndscaping sbull be used to rn~nlmi?e impact on adjacent uses. (c) Landscaping shul! be so located as to m~a4rnlw, e its aesthet/c value. (d) Access to the public streets shall mlnlmi~e the ?mpact Of traffic patterns. Wherever possfble, d/rect driveway aecess'shalI not be allowed to artetiaI streets. Wherever possible, access shall be shared with adjacent uses. of a s~rn~l~r nature_ (e) The design of the drainage fadlities shall rn~n~rn~ the ;mpact on the C/tySs or other public agencies dra/nage facql~fies. ~ The design encourages energy conservation, both in its siting on the lot, and its accommodation of pedestrian and bicycle traffic. (Note: specific solar access provisions are deScn*bed in Section 8.200.) (g) The proposed site development, ~dud~ng the architecture, landscaping and graphic design, is in confo~!ty with the ~ite development requireme.9, ts of th~.~ Ordinance and With tlle st~~ of ~h;~ alld other otvl~nunc~s in-~.ofar ~s the location and appearance of the propose& development are/nvolved. - '-~ (h) The location, design, color and mutetials of.the extezior of all stractures and signs are com.natible with the proposed development and appropriate to the character of the immediate neighborhood. APPLICANT (A) Ail structures to be placed on the site will be less than 25 feet in height and will be placed within the set back bounderies of the RM district as they apply to the subject site.The structures will be located in such a manner that no adverse impacts to the adjacent pro- perties will occur. (B) Landscaping has been designed to provide a.residential appearance to the 5-plex (C) Landscaping has been designed to.provide a residential appearance to the 5-plex, included in the landscape design, lawn, shrub area, planter baskets also there is 15 feet of buffer at the rear of the building which will include trees and grass and as well as 5 feet buffer on the side yard of the property and a5 feet buffer between the city side walk and parking area which will provide a visual softening and a physical buffer between the public street and the 5-plex while maintaing visual access for safety and security (D) Traffic access at the entrance will have arrows showing the direction of the traffic there are no adjacent uses of a similar nature therfore no shared access whith adjacent uses proposed. (E) Site drainage has been designed to utilize exsisting city facilities which have sufficient capacity to absorb any excess drainage generated by the proposed development (F) The propsed 5-plex placed on the property will meet the city and state uniform code requirement and none will be of sufficient size to shadow or reduce solar access to the adjacent properties~ nothing at the site design gill inhibit or prevent the ability of cyclis~ we will provide access and a bike rack (G) Due to the fact of the 5-plex the site is designed to have a residential appearance and design of the landscape and the siting of the building which is proposed, better than the existing 8-plex that has no lan- dscaping and no asphalt pavement over all the new 5-plex will have more positive appearance. (H) The character of the immediat neighborhood is a mixture of residential homes, due to the overall design of the site including the landscaping, structural siting, the tope colors of the wooden structures that this project will further enhance the character of the neighborhood. r 'd bt: . 8A Date: ReoeipC VARIANCE APPLICATION DIRECT QUESTIONS TO: NAME Andy Sneqirev ADDRESS P-O BOX 1166 Molalla O.R 97038 PHONE: 503-829-3519 We, theundersignedapplicants, being ownersofthepropertyhereindescribed, dohe~eby make epplicationforpermissionto(listeachvarianceseparatel¥): I~ 'proposinq to the planning commision to buid a 5-plex The lot area does not'meet the requirement. The 5-plex e ~is more conforming than the existing 8-plex Location of the property (street address, or if not addressed, then state the distance to the nearest intersecting street or known landmark) including the section, range and township: 74q n Fr~n9. .q~ WnnRh~rn O_R q7071 Legal description of the property as it appears on the deed: Map No. Tax Lot #(s) 4745annn Lot , Block , of subdivision. NOTE: If a fraction of the lot, then attach a full description as if it were metes and bounds or attach a metes and bounds description, marked "EXHIBIT Zone in which property is located: RM Attach a copy of the applicable Marion County Assessor's Map. Mark "EXHIBIT "B". Plot plan to be attached, marked "EXHIBIT "C" and including land uses on surrounding lands in notification area, site layout of subject parcel and structures with dimensions and lot lines shown. The plot plan should show clearly the nature of the variance. Page 3 - VARPROC=6/93 7. C__ONDITtONS f~r GRANTING a VARIANCE: St~bmit a detailed statement explaining why the request is being made. Address the variance or adjustment approval criteria given under "Considerations', A-F. Attach and mark "EXHIBIT 8. NAMES AND ADDRESSES: Submit a list of all property owners within 100 feet of the subject's property boundaries. NAME ADDRESS & ZIP CODE 8A THE APPLICANT(S) ATTEST THAT: a) The above request does not violate any deed restrictions that may be attached to or imposed upon the subject property. b) if the variance application is granted, the applicant will exercise the rights granted in accordance with the terms and subject to all the conditions and limitations of the approval by the Planning Commission. c) All the above statements and the statements in the plot plan, attachments and exhibits transmitted herewith are true; and the applicant(s) so acknowledge that any permit issued on the application may be revoked if it be found that any such statements are false. DATE: // day of /t/'~,/,~/ ~- ,19 ~; ~" SIGNATURES of each owner (husband and wife) or contract purchaser. NAME ADDRESS & ZIP CODE Application received: By. Date Page 4 - VARPROC=6/93 VARIANCE .PURPOSE: The pUrpose of a variance is to vary or modify the strict application of the regulations of a zoning ordinance in a case where they would result in practical difficulties or unnecessary hardships. However, the purpose and intent of each regulation must be upheld. ~ are significant exceptions and applications are reviewed by the Planning Commission at a Public Hearing. This process usually takes thirty (30) days. The variance procedure may be applied to requirements governing lot area, lot width, percentage of lot coverage and number of dwelling units or structures permitted on a lot, height of structures, location, yards, signs, parking and loading space, and vision clearance. CONSIDERATIONS: The Planning Commission will consider the following approval criteria when reviewing a variance request: a) That there are uhnecessary, unreasonable hardships or practical difficulties which can be relieved only by modifying the literal requirements of the ordinance; b) That there are exceptional or extraordinary circumstances or conditions applying to the land, buildings, or use referred to in the application, which circumstances or conditions do not apply generally to land, buildings or uses in the same district; however, nonconforming land, uses, or structures in the vicinity shall not in themselves constitute such circumstances or conditions; c! That granting the application will not be materially detrimental to the public welfare or be injurious to property or improvements in the neighborhood of the premises; d) That such variance is necessary for the preservation and enjoyment of the substantial property rights of the petitioner; e) That the granting of the application will not, under the circumstances of the particular case, adversely affect the health or safety of persons working or residing in the neighborhood of the property of the applicant; and f) That granting of the application will be in general harmony with the intent and purpose of this ordinance and will not adversely affect any officially adopted Comprehensive Plan. The applicant bears the burden of proof {hat the above approval criteria has been met. Page 1 - VARPROC=6/93 8A A) It is my intention to build a 5 unit complex on the lot but acording to the city ordinance the lot area does not meet the city requirements,presently the site is an existing 8-plex which is in need of a major repair, It is my inte- ntion to demolish the old 8-plex, and replace it with a 5-plex. I believe the design of the 5-plex and site plan will further enhance the the neighborhood, instead of the existing structure. B) As indicated in criteria (A) the existing 8-plex has no pavement, landscaping, and in need of a major repair I believe that demolishing the old 8-plex and replacing it with a new 5-plex will further enhance the neighborhood and the property. C) The 5-plex will have a 6" fence in the back and there is an existing fence on each side of the property that will not be detrimental to neighbors, with the improvements to the property Im quite sure that will not be detrimental to the neighborhood in any way. D) With acceptance by the planning commisiSn of our proposal we will be allowed to demolish the old 8-plex and complete the new 5-plex then we will be able to provide housing to people and better care for the property. E) As indicated above our 5-plex will be fenCed at the back of the property and the side yards, also landscaped and asphalt paved parkway and professionally .managed, which will not have any adverse affect on the health or safety to the neighbors much less to the tenants and the property. F) My purpose and intent for wanting the acceptance of this application is to make the 5-plex more productive and easily rentable than the existing 8-plex, which will provide our tenants with living in harmony. Fu~.e ~. - P.O. B~ 1166 503-829-3519 r,,,~,~ ,;k ,, MEMO 10A TO: FROM: SUBJ.: DATE: Mayor and City Council Chris Childs, City Administrator Interim Readootion of U.S, West Franchise Ordinance February 8, 1996 RECOMMENDATION: Approve accompanying Council Bill (ordinance) readopting Ordinance No. 1934, the Pacific Northwest Bell (now U.S. West) franchise ordinance, for an interim period until a new franchise is approved. BACKGROUND: It has come to staff's attention that the franchise agreement with Pacific Northwest Bill Telephone Co. (now doing business as U.S. West Communica- tions, Inc.) technically expired on or about January 23, 1996. A company representative has assured the City that services will continue uninterrupted and that the company will continue to honor the terms of the existing franchise agreement (see attached U.S. West letter dated January 24, 1996). As noted in the U.S. West letter, the company has provided a draft renewal agreement for the City's consideration. As we have routinely done with other franchise renewals, staff is also obtaining copies of similar franchises recently negotiated with other cities for comparison. It is particularly important that a renewal franchise document be "state of the art', as we will be bound by its terms through a relatively uncertain future as the so-called nationwide 'information superhighway' comes into being. The requested readoption of the existing franchise agreement will allow staff and U.S. West representatives time to develop a suitable renewal document during the interim period. The Council has, in the past, similarly extended other franchise agreements during the negotiation process, including cable television, electricity, natural gas and ambulance franchises. Approval of this Council Bill is recommended. IOA COMMUNICATIONS January 24, 1996 Mr. Chris Childs CiLy Manager City of Woodburn 270 Montgomery St. Woodburu, OR 97071 I have recently delivered a proposed new franchise for my company to replace your ordinance number 1934 which recently expired. I apologize for the delay in presenting this document for your r~vicw and I submit the following paragraph to give you and your staff time for an orderly process to mncw our franchise. Please be advised that U S WEST Communications will honor all texms and conditions of Woodbum ordinance number 1934 until such tim~ that a replacement ordinance is adopur, d by the: Woodburn city council. Sincerely, cc: Dennis Tooley .. COUNCIL BILL NO. 1689 ORDINANCE NO. IOA AN ORDINANCE READOPTING THE PROVISIONS OF ORDINANCE NO. 1934, THE TELEPHONE FRANCHISE ORDINANCE UNTIL A NEW FRANCHISE IS APPROVED, AND DECLARING AN EMERGENCY. WHEREAS, Ordinance 1934 granted a franchise to Pacific Northwest Bell Telephone Company, its successors and assigns, to provide telephone communication services within the City of Woodburn; and WHEREAS, according to the terms of Ordinance 1934, this franchise expired on January 23, 1996; and WHEREAS, U. S. West Communications is the successor to Pacific Northwest Bell Telephone Company; and WHEREAS, U. S. West Communications has agreed to abide by all the provisions of the former franchise under Ordinance 1934 until a new franchise is approved; and WHEREAS, negotiations between the city and U. S. West Communications are ongoing and a renewal of the franchise is anticipated in the near future; and WHEREAS, it is in the best interest of the city to readopt the provisions of Ordinance No. 1934, on an interim basis, in order to allow telephone service to continue during the interim period; NOW, THEREFORE, THE CITY OF WOODBURN ORDAINS AS FOLLOWS: Section 1. The Council finds that U. S. Communications, as the successor to Pacific Northwest Bell Telephone Company, has consented to abide by all of the provisions contained in Ordinance No. 1934 until such time as a new telephone franchise ordinance is adopted by the Woodburn City Council. Section 2. That all the provisions contained in Ordinance No. 1934, with the exception of Sections 7 and 8, are readopted by the city until a new telephone franchise is approved or until this ordinance is repealed. A copy of Ordinance 1934 is attached hereto as Exhibit "A" and, by this reference, incorporated herein. Page I - COUNCIL BILL NO. 1689 ORDINANCE NO. IOA Section 3. That after the passage of this interim ordinance, U. S. West. Communications shall endorse a copy of the ordinance and return it to the'City Recorder. Section 4. This ordinance being necessary for the immediate preservation of the public peace, health and safety, and emergency is declared to exist and this ordinance shall take effect immediately upon passage by the Council and approval by the Mayor. Approved as to form: IS! N. Robert Shields ~/?~ city Attorney Date' APPROVED: Nancy A. Kirksey~ Mayor Passed by the Council Submitted to the Mayor Approved by the Mayor Filed in the Office of the Recorder ATTEST:. Mary Tennant, City Recorder City of Woodburn, Oregon Ordinance reviewed and approved on behalf of U. S. West Communications: Signature and Title Date Page 2 - COUNCIL BILL NO. 1689 ORDINANCE NO. EXHIBIT "A' Page 1 of 5 COUNCIL BILL NO. 910 ORDINANCE NO. 1934 AN ORDINANCE GRANTING TO PACIFIC NORTHWEST BELL TELEPHONE COHPANY THE RIGHT TO OPERATE A GENERAL COI~"IUNICATION BUSINESS 'WITHIN THE CITY OF k'OODBURN. THE CITY OF WOODBURN ORDAINS AS FOLLOWS: Section 1. There is hereby granted by the City of Woodburn to Pacific Northwest Bell Telephone Company, its successors and assigns, the right and privilege to conduct a general communication business within said City of Woodburn and to place, erect, lay, maintain and operate in, upon, over and under the streets, alleys, avenues, thoroughfares, and public highways, places and grounds within the said City, poles, wires and other appliances and conductors for all telephone, telegraph and other communications purposes. Such wires and other appliances and conductors may be strung upon poles or other fixtures above ground, or at the option of the grantee, its successors and assigns, may be laid underground, and such other apparatus may be used as may be necessary or proper to operate and maintain the same. IOA Section 2. It shall be lawful for said Pacific Northwest Bell Telephone Company, its successors and assigns, to make all needful excavations in any of such streets, alleys, avenues, thorough- fares and public highways, places and grounds in said City for the purpose of placing, erecting, laying and maintaining poles, or other supports or conduits for said wires and appliances and auxiliary Page i - COUNCIL BILL NO. 910 ORDINANCE NO. 1934 EXHIBIT Page 2 of apparatus or repairing, renewing or replacing the same. Said work shall be done in compliance with the necessary rules, regulations, ordinances or orders, which may during the continuance of this fran- chise be adopted from time to time by the City of Woodburn. IOA Section 3. Whenever Pacific Northwest Bell Telephone Company, its successors and assigns, shall disturb any of the streets for the purpose aforesaid, it or they shall restore the same to good order and condition as soon as practicable without unnecessary delay, and failing to do so the City of Woodburn shall have. the right to fix a reasonable time within which such repairs and restor- ation of streets shall be completed, and upon failure of such repairs being made by said Company, its successors and assigns, the said City shall cause such repairs to be made at the expense of said Pacific Northwest Bell Telephone Company, it successors and assigns. Section 4. Nothing in this ordinance shall be construed in any way to prevent the proper authorities of the City of Woodburn from sewering, grading, planking, rocking, paving, repairing, altering, or improving any of the streets, alleys, avenues, thorough- fares and public highways, places and grounds within the City of Woodburn in or upon which the poles, wires or other conductors of said company shall be placed, but all such work or improvements shall be done if possible so as not to obstruct or prevent the free use of said poles, wires, conductors, conduits, pipes, or other apparatus. The City shall not require the Company to remove or Page 2 - COUNCIL BILL NO. 910 ORDINANCE NO. 1934 EXHIBIT Page 3 of relocate its facilities or vacate any street, alley or other public Way incidental to any public housing or renewal project under ORS Chapters 456 or 457 without reserving Company's right therein or without requiring Company to be compensated for the costs thereof. IOA Section 5. Whenever it becomes necessary to temporarily rearrange, remove or raise the aerial cables or wires or otherlappara- tus of the Company to permit the passage of any building, machinery or other object moved over the roads, streets, alleys, avenues, thoroughfares and public highways within the City, the Company will perform such rearrangement within a reasonable period after written notice from the owner or contractor-mover desiring to move said building, machinery or other objects. Said notice shall bear the approval of the Engineer for the City, shall detail the route of movement of the building, machinery, or other object, shall provide that the costs incurred by the Company in making such a rearrangement of its aerial facilities will be borne by the contractor-mover and shall further provide that the contractor-mover will indemnify and save the Company harmless of and from any and all damages or claims whatsoever kind or nature caused directly or indirectly from such temporary rearrangement of the facilities of the Company, and if required by the Company, shall be accompanied by a cash deposit or a good and sufficient bond to pay any and all such costs as estimated by the Company. Page 3 - COUNCIL BILL NO. 910 ORDINANCE NO. 1934 EXHIBIT "A" Page 4 of 5 Section 6. In consideration of the rights, privileges, and franchise hereby granted, said grantee, Pacific Northwest Bell Telephone Company, its successors and assigns, shall pay to the City of Woodburn from and after the date of the acceptance of this franchise, and until its expiration, annually, three percent (3%). per annum of its gross local service revenues derived from services other than competitive services within the corporate limits of the City of Woodburn less net uncollectibles and revenue paid directly to the grantee by the United States of America or any of its agencies. Services that are competitive for purposes of this franchise include grantee's Centrex and Centrex type services such as Corecom, Private Line and Private Line type services such as Digicom, Radio type services such as Mobile Communications and Bell Boy, the provision of inside wiring and any PNB service that is now or herafter detariffed or deregulated by the Oregon Public Utility Commissioner. Revenues derived from competitive services shall be excluded from the franchise fee base under this franchise. The reasonable value of any utility service or the use of any Company facilities used or reserved for use by the City without grantee's prescribed charges shall be credited toward any payment due the City under this provi- sion. Payment of said three percent (3%) shall be made quarterly, on or before the fifteenth day of March, June, September, and December of each and every year for the calendar year preceding, with the exception that in the year 1985', payment shall be made only for the period commencing on July 11, 1985 and ending December 31, 1985; for the period from January 1, 1985 to July 11, 1985, Ordinance rio. 217 shall be in effect. Such three percent (3%) payment made Page 4 - COUNCIL BILL NO. 910 ORDINANCE NO. 1934 IOA EXHIBIT 'A' Page 5 of 5 by the grantee will be accepted by the City of Woodburn from the grantee, also in payment of any license, privilege or occupation tax or fee for revenue or regulation, or any permit or inspection fees or similar charges for street openings, installations, con- struction or for any other purpose now or herafter to be imposed by the City of Woodburn upon the grantee during the term of this franchi se. Section 7. The rights, privileges and franchise herein granted shall continue and be in force for the period of ten (10) years from and after the date this ordinance becomes effective. Section 8. This ordinance shall take effect and be in force thirty (30) days from and after it passage and approval, and the said grantee shall, within thirty (30) days of the passage and approval of this ordinance, file with the Recorder of the City of Woodburn its written acceptance of all the terms and conditions of this ordinance. Approved as to form: 'Ty. City Attorney ~ ~ Date WILLIAM J. COSTINE, MAYOR IOA Passed by the Council Submitted to the Mayor Approved by the Mayor Filed in the Office of the Recorder ATTEST: 'BARNEY 9". BURRIS, RECORDER CITY OF WOODBURN, OREGON December 23, 1985 December 24, 1985 -December 24, !985 December 24, 1985 Page 5 COUNCIL BILL NO. 910 ORDINANCE NO. 1934 lOB TO: THROUGH: FROM: SUBJECT: DATE: City Administrator for Council Action Public Works Director Julie Moore, C.E. Tech III~ Patrick Way STOP Sign Request February 7, 1996 RECOMMENDATION: It is recommended that Council approve the installation of a STOP sign on Patrick Way where it enters Hwy. 99E. This is a new street built to serve Patrick Industries and the traffic will dump directly onto Hwy. 99E. BACKGROUND: Patrick Industries built a new industrial plant in the north part of the industrial park, including a new street with direct access to Hwy. 99E (see attached map). This new plant will employee approximately 100 people. The Manual for Uniform Traffic Control Devices states that when a street enters a highway or through street a STOP sign can be warranted. Therefore, it is recommended for safety purposes that a STOP sign be installed on Patrick Way at Hwy. 99E 10B COUNCIL BILL NO. 1 690 RESOLUTION NO. A RESOLUTION DIRECTING THAT A STOP SIGN BE INSTALLED ON PATRICK WAY AT THE INTERSECTION OF HIGHWAY 99E. WHEREAS, ORS Chapter 810 grants to the City of Woodburn the authority to install stop signs at various locations within the city limits, and WHEREAS, the City Council has received and considered the attached staff report recommending that a stop sign be placed at the intersection of Patrick Way at Highway 99E, NOW, THEREFORE, THE CITY OF WOODBURN RESOLVES AS FOLLOWS: Section 1. That a STOP sign be installed on Patrick Way at the intersection of Highway 99E. City Attorney Date APPROVED: Passed by the Council Submitted to the Mayor Approved by the Mayor Filed in the Office of the Recorder ATTEST: Mary Tennant, City Recorder City of Woodburn, Oregon Nancy A. Kirksey, Mayor Page 1 COUNCIL BILL NO. RESOLUTION NO. lOB CITY L~NITS SCHOOL _? 10C MEMO TO: FROM: SUBJECT: DATE: City Council through City Administrator Public Works Program Manager /~ Capital Assistance Grant Agreement for Transit Bus February 6, 1996 RECOMMENDATION: Approve the attached resolution entering into a Capital Assistance Grant Agreement with the State of Oregon and authorizing the mayor to sign the agreement on behalf of the city. BACKGROUND: In February 1992 the City applied for a Community Transportation Program Capital Assistance Agreement for purchase of a small lift equipped transit bus. The grant was subsequently approved and included in the approved Statewide Transportation Improvement Program for federal fiscal year 1996. There are three major changes in this agreement. Previously federal funds were from the Federal Transit Administrations Section 18 program. The program has been recently codified into Title 49 of the United States Code, Section 5311. The second is inclusion of a new Federal Transit Administration Master Agreement. Last is an expanded section on federal fiscal 1996 certifications and assurances which must be signed by the city. The city will receive $52,000.00 of federal assistance under this agreement to assist in the purchase of a small lift equipped transit bus. The council approved the purchase of this vehicle contingent upon receipt of this grant at the January 22, 1996 meeting. Approval of the attached resolution authorizing the mayor to sign this agreement will provide the grant funds to complete this purchase. COUNCIL BILL NO. RESOLUTION NO. 1691 10C A RESOLUTION ENTERING INTO AN AGREEMENT WITH THE STATE OF OREGON, KNOWN AS THE "1995/96 COMMUNITY TRANSPORTATION GRANT CAPITAL ASSISTANCE AGREEMENT" AND AUTHORIZING THE MAYOR SIGN SUCH AGREEMENT. WHEREAS, The City of Woodburn applied for a Community Transportation Program Capital Assistant Grant in February 1992 in an amount not to exceed $52,000 to assist in purchase of an ADA accessible bus for the transit system, and WHEREAS, The city's request was approved for federal fiscal year 1996 and included in the preliminary Statewide Transportation Improvement Program, and WHEREAS, The Oregon Transportation Commission approved the Statewide Transportation Improvement Program which included the city's capital investment request; NOW THEREFORE, THE CITY OF WOODBURN RESOLVES AS FOLLOWS: Section 1. That the City of Woodburn enter into an agreement with the State of Oregon to secure up to $52,000 in federal Title 49 U.S.C. Section 5311 funds for capital assistance to purchase a small accessible bus. Said agreement is attached hereto and by this reference incorporated herein. Section 2. City. City Attorney That the Mayor is authorized to sign said agreement on behalf of the APPROVED: Nancy Kirksey, Mayor Passed by the Council Submitted to the Mayor Approved by the Mayor Filed in the Office of the Recorder ATTEST: Mary Tennant, Recorder City of Woodburn, Oregon Page I - COUNCIL BILL NO. RESOLUTION NO. 10C Due to its length the '1995/96 Community Transportation Grant Capital Assistance Agreement" has not been included in the agenda package, Copies will be available for inspection at the Council meeting if desired. City of Woodburn Police Department MEMORANDUM 1OD 270 Montgomery Street Woodburn, Oregon 97071 (503) 982-2345 Ken Wright Chief of Police January 25, 1996 To: Mayor and Council C. Childs, City Administrator Subject: 1996 OLCC License Renewals Annually the city reviews all establishments that are licensed to sell liquor within the city. The police department has completed review for 1995 activities. All reviews were completed using Council policy. As of February 1991 the Woodbum City Council through Council Bill 1276 and Resolution 1037 established guidelines and procedures regarding liquor license recommendations. Through establishment of guidelines and procedures the City Council ensures equitable and consistent treatment of liquor license applications and the adoption of the policy protects the interest of the general public and provides consistent direction to staff in the processing of liquor license applications. The following liquor license applications were reviewed and are recommended for approval. PACKAGE STORF_~: AM/PM Mini Mart Bi-Mart Crossroads Deli Gary's Market Highway 99 Market Lind's Plaza Market OLCC Store #60 Piper's Jewelry Roth's IGA safeway 8ton: Salvadore's Bakery Shop N Kart 7-11 Store Westview Texaco Woodburn Chevron Young Street Market Payless CLASS "B" DISPENSERS: Eagle's Lodge Woodburn RETI, H~ MALT BEVERAGE: Abby's Pizza Inn Izzy's Pizza *Hcide's Cafe Senior Estates Country Club Woodbum Lanes Pizza Hut *La Unica *El Nopal *Comer Sports Pub Members Club Inc. CLASS "As DISPENSERS: The Pier Yurt Wah Chinese Restaurant Chu's Eatery *Playa de Oro Chung Sing Restaurant *Those establishments denoted by "*" have compliance plans because of past problems or conduct of employees, patrons or high incidents of problems within the immediate area. The Police Depamuent recommends non-renewal of the following license(s) that come under the City Council guidelines that directs the police ~t to automatically deny renewal of a liquor license for excessive fights, liquor law violations, excessive noise, illegal drug use, trespass, public drunkenness and failure of the licensee to take appropriate action to prevent or control problems esused by patrons on the premises or within the local vicinity. La Linda's Inc. 293 N. Front St. - The licensee, police and OLCC developed a compliance plan effective January 1994. In 1994 the police department responded to 47 calls arresting 28 persons. As a result of the 1994 activity level and a public hearing, the City Council recommended a non-renewal for the business for the year 1995. During the following months of 1995 the police department conducted a indepth investigation of alleged narcotics activities occurring in and around 293 N. Front St., La Linda's. The investigation culminated the end of June 1996 with the arrests of 5 persons for narcotics sales and possession. In July the OLCC notified the licensee, La Linda's, of proposed license cancellation and notice of proposed non- renewal. OLCC hearings were conducted through the end of 1996 concerning the alleged violations. The hearings officer has not responded to date and the business has not opened for the sales of liquor. P~ven Inn. Inc.. 262 N. Pacific Hwy. - The licensee and OLCC developed a compliance plan in 1990 as a result of a negative endorsement from the city. The negative endorsement was a result of illegal drug activity, disorderly activity and the volume of calls occurring on or about the premises. Compliance plans have continued annually since 1990. Activities fluctuated up and down as a result of the licensees enforcement of the compliance plans. In 1994 the police responded to the Raven Inn on 29 occasions. Those responses resulted in 12 arrests. Of the 29 responses one investigation was a homicide that occurred in the rear of the building. The police department recommended renewal without comment during the 1995 license renewal process as it was felt that the licensee had complied with the compliance plan and councils intent within the guidelines of resolution 1037. A 15 point compliance plan was initiated with the 1995 license renewal. During the year 1995 the police department respond~ and investigated 49 incidents in or about the Raven Inn. As a result of these investigations 14 arrests were made. During the year 1995 the police department engaged in a city-wide investigation of illegal drug activity. One major aspect of the investigation focused at and about 292 N. Pacific Hwy, Raven Inn. As a result of this investigation six (6) investigations were conducted and resulted in the arrest of one person for Delivery of Controlled Substance (methamphetamine). This person is being prosecuted in U.S. Federal Court by the Salem Area Inter'agency Narcotics Team. On one occasion a employee offered to smoke marijuana with the undercover agent and in fact did in the back parklng-lot of the Raven. Of the six methamphetamine investigations two culminated in drug transactions inside of the open business and three concluded in the parking-lot of the Raven. As a result of increased activities and thc illegal drug trafficking in and about thc premises I recommend non-renewal of the Raven Inn license. Recommendation: A non-renewal recommendation requires a public hearing, Recommend that the Woodburn City Council set a public hearing for the 1996 Liquor License of La Linda's, Inc., 293 N. Front St., Woodbum and Raven Inn, 292 N. Pacific Hwy. That the public hearing be at the next regularly scheduled meeting of the Council, February 26, 1995. 1OD B:\olcc~lccmwl.96 City of Woodburn Police Department Chief of ~ Date: January 29, 1996 MEMORANDUM 'Woodburn, Oregon 97071 (503) 982-2345 To: Mayor-and Council C. Childs, City Administrator Subject: Bid Award - Police Vehicle Storage Building The police department currently rents vehicle storage spaces as needed from private businesses in Woodburn. These storage units store vehicles required to be retained for criminal evidence. Currently the department rents two spaces costing $140/mo. I was determined in the 94-95 budget that permanent storage was needed. This was budgeted for but was under budgeted. The original amount was carried over and additional funding was obtained in the 95-96 budget. Through a partnership with the waste water treatment plant it was decided that it would be reasonable to add on to a current building at the waste water treatment plant site. Ia the future another storage structure would be designed and built, possibly at a different location for police evidence storage. This meant that the add on would need to be built conforming with the current building. As the police did not require the height requirements for passenger vehicle storage and public works needed height requirements they, waste water treatment would pay the additional funding. When and if the police vacate the building it would be useful for waste water vehicle and equipment storage without further modifications. The police department, per state and city biding laws, advertised and sent building specifications to seven contractors specializing in pole buildings. Of the seven contractors only one contractor responded. Bid openings were January 3, 1996, results as follows: Parker Building 24424 S. Hwy 99E Canby, Or. 97013 $11,035.00 Recommendation Award the bid for construction of the police evidence vehicle storage to Parker Buildings. IOE cc Public Works M'EMO 1OF TO: FROM: SUBJECT: DATE: City Council through the City Administrator Public Works Program Manager j~7~'~ Bid Awa'd for Vibratory Roller February 8, 1996 RECOMMENDATION: Award City of Woodburn bid number 96-11 for a self-propelled vibratory roller to Sahlberg Ec~Jpment, Inc for $24,930.00. BACKGROUND: C~' of Woodburn bid number 96-11 for a self-propelled vibratory roller was opened and publicly -sad at 11:00 am on February 7, 1996. The results were: B~dder Sahlberg Ecuipment, Inc. Sahlberg Ecuipment, Inc. Clyde/West Inc. IngersoI-Ra~d Sales, Inc Halton Corn=any Western Power & Equipment Model DynaPac CC102 DynaPac CC122 Bomag BWIO0 IngersoI-Rand BD22 Cat CB224 Hamm HD12 Price $ 24,930.00 25,500.00 25,808.00 26,750.00 27,825.00 29,750.0O The current roller was purchased in 1971. It has reached the end of its useful life. It has become unreliable and replacement parts are difficult to obtain. Replacement of the roller has been an identified need and funds were budgeted from the Street Repair and Mainterence fund this fiscal year. RR:Ig BIDAWRD.CC TO: FROM: SUBJ.: DATE: Mayor and City Council Chris Childs, City Administrator ~ Consultant - Mamt. & Non-Union Comoensation Analysis February 8, 1996 lOG RECOMMENDATION: By motion, authorize staff to negotiate professional services agreement with PC Northwest, Inc. to conduct a total compensation study of City management and non-union personnel classifications; at a total cost not to exceed $13,000. BACKGROUND: The last independent evaluation of compensation received by the referenced classes of employees was done twelve years ago, in 1984. For the past year and a half the governing body has been supportive of the need for an updated analysis examining both internal and external factors and influences. Accordingly, such a study is budgeted for the current fiscal year (General Fund Non-Departmental Acct. #001.090.616.060). Initially, proposals were solicited from five different Oregon-based personnel consulting firms. For various reasons, one declined to participate and another withdrew from consideration during the process. Three bona fide proposals were received and considered by the City. This process included review of the proposals, interviewing the principals from each consulting firm and, as appropriate, reference checks and telephone contacts. The three "finalist" consulting firms were: PC Northwest, Inc. Local Government Personnel Institute (LGPI) Snyder's Consulting, Inc. Each of the three consulting firms were fairly comparable in terms of total cost. However, the interview panel recommends selection of PC Northwest based, among other things, on their ability to accomplish the desired task, their familiarity with the private (as well as public) sector job market and the ability to communicate effectively with both the governing body and the affected employees. No negative comments regarding PC Northwest were encountered among professional references contacted. A "total compensation" study, as proposed, evaluates salary as well as other benefits that represent an intrinsic value to the employee. Classification and lOG Page 2 - Mgmt./Non-Union Compensation Study (2/7/96) compensation for approximately 31 management and non-union employees will be evaluated in the course of this study. In summary, the task to be accomplished by the consultant consists of the following elements: Updated market study for affected classifications, utilizing data from both public and, if applicable, private sector. Update personnel classifications to define current job requirements and incorporate additional provisions required by A.D.A. Review internal relationships between jobs to determine appropriate compensation levels (vs. present generalization of categories). Review certification pay and determine whether to continue the practice or incorporate into the overall salary range schedule. Analyze the City's current salary range schedule and, as appropriate, recommend schedule adjustments that would provide more flexibility in determining compensation rates. Upon Council authorization to proceed, staff will negotiate an appropriate form of contractual agreement with PC Northwest and will also meet with the consultant to identify certain policy considerations. These will be brought before the Council for specific policy direction before the 'nuts and bolts' portion of the salary study can commence. It is estimated that the time frame for the tasks outlined in this paragraph will likely be some 30-45 days. 11A 2/02/96 A/P CHECK LISTING FO~ THE NONT# OF JANUARY 1996 Page I Check Number Bucl~etary Acc~t N(~ber Vendor N~ Vendor Nar Check - Oate Written A~t of Check 30169 POSTAGE-VARIOUS POSTAGE BY PHONE 015&66 1/02/96 800.00 30170 REGISTRATION-LIBRARY ALA/PLA NONE 1/03/96 240.00 30171 LOAN PAYNENT-PUBLIC W~S DEPT OF ENVIRONNENT GUALITY 0003205 1/04/9~ 60,000.00 30172 PETTY CASH-VARIOUS CITY OF I~)OOBLIRN 015255 1/04/9~ 173.27 30173 SERVICES-WATER VALLEY NAILING 02104~ 1/05/96 475.84 30174 VOID VOID VOID 30175 VOID VOID VOID 30176 VOID VOID VOID 30177 SERVICES-PARKS ANTHONY trr. DIN PROOUCTIONS NONE 1/05/96 225.00 30178 REFUND-PARKS GEORGE GONZALEZ NONE 1/05/96 50.00 30179 REFUND-BUILDING M3OOBURN BUILDERS NONE 1/05/96 5,673.07 30180 REGISTRATION-BUILDiNG OREGON BUILDING OFFICIALS NONE 1/05/96 170.00 30181 REGISTRATION-POLICE FRANKLIN GUEST NONE 1/05/96 225.00 30182 SERVICES'VARIOUS ARATEX U~IFORM SERVICE 000534 1/05/96 68.36 30183 SUPPLIES-POLICE AUTOMATED OFFICE $Y$ 000563 1/05/96 366.77 30184 SERVICES-PARKS AT&T INFORMATION SYSTEMS 000620 1/05/96 34.95 30185 SERVICES-PARKS AT&T UIRELESS SERVICES 000655 1/05/96 133.87 30186 SUPPLIES'PARKS BEN FRANKLIN 001205 1/0~/96 34.86 30187 SUPPLIES-PARKS/LIB BI'MART CORPORATION 001275 1/05/96 302.16 30188 SERVICES'ENG BLACK BIRD CON~JLTING INC 001290 1/05/96 1,690.00 30189 SUPPLIES-LIBRARY NAURICE F BLOUIN INC 001304 1/05/96 294.67 30190 SERVICES-PARKS BON~S BACKHOE SERVICE 001325 1/05/96 225.00 30191 SUPPLIES'PARKS BOUND TREE CORPORATION 001361 1/05/96 148.00 30192 SERVICES-~I'P CARL~$ SEPTIC TANK CLEAN 002136 1/05/96 500.00 30193 SUPPLIES-LIBRARY CARTER'S ~UIDE 002185 1/05/96 24.00 30194 SERVICES-POLICE CASE AUTOt4OTIVE 002190 1/05/9~ 2,287.63 30195 SUPPLIES-LIBRARY CHILTON COMPANY 002457 1/05/96 19.36 30196 SERVICES-IRITP CINTAS 002484 1/05/96 146.01 30197 UORKERS CONP-SELF INS GIB:CITY COUNTY INS SERVS 002488 1/05/96 21,659.53 30198 SERVICES-PARKS CLACKANAS LOCK 002558 1/05/96 68.50 30199 SERVICES-PARKS COLOILRO0 TIME SYSTENS 002650 1/05/96 850.00 30200 SERVICES-PUBLIC UORKS OATEC INC 003063 1/05/96 283.35 30201 SUPPLIES-PARKS DAVISON AUTO PARTS 003080 1/05/96 45.09 30202 SUPPLIES-POLICE OAVlSON AUTO PARTS 003081 1/05/9~ 18.15 30203 SERVICES-ENG DE HAAS & ASSOCIATES INC 003108 1/05/96 2,115.00 30204 SERVICES-PARKS DEPT OF ENVIR QUALITY 003205 1/05/96 15.33 30205 SERVICES-PARKS DUTY FENCE CO ]NC 003307 1/05/9~ 1,500.00 30206 SUPPLIES-PARKS FARM PLAN 005062 1/05/96 84.40 30207 REIMBURSEMENT-RSVP SUE FOFANA-OURA 005197 1/05/96 9.50 30208 SERVICES-POLICE/PARKS FOTO NAGIC 005258 1/05/96 104.12 30209 REIMBURSENENT-FINANCE BEN GILLESPIE 006189 1/05/96 6.00 30210 SUPPLIES-LIBRARY THE GLOBE PEQUOT PRESS 006214 1/05/96 13.31 30211 SUPPLIES-PARKS GRAND SLAM 006273 1/05/96 1,673.75 30212 SUPPLIES-VARIOUS G.U. HARD~ARE CENTER 006405 1/05/96 520.87 30213 SERVICES-PARKS HERSHBERGER MOTORS 007150 1/05/9~. 139.98 103,414.70 11A 2/02/96 A/P CHECK LISTING FOE THE NC)NTH OF JANUARY 1996 Page 2 Check Nurber Budgetary Account N~ber Vendor Na~e Vendor Ncm~ber (~,neck - Date Written Amount of Check 30214 SERVICES-PARKS HILLYERS MID CITY FORD 007228 1/05/96 18.67 30215 REIMBURSEMENT-PARKS RENE HOOFLING 00730Z 1/05/96 17.75 30216 SUPPLIES-VARIOUS INOUSTRIAL ~ELDING SUPPLY 008100 1/05/96 114.05 30217 SUPPLIES-LIBRARY INFORMATION REFENCE GROUP 008114 1/05/96 258.12 30218 SUPPLIES-LIBRARY INGRAN OIST GROUP 008116 1/05/96 152.14 30219 TEMP EMPLOYEES-ENG JOE SHOPPERS INC 009119 1/05/96 1,555.26 30220 SERVICES-HOUSING KEY CONSTRUCTION 010079 1/05/96 12,202.00 30221 SERVICES-HOUSING KEY TITLE & ESCROU CO 010081 1/05/96 85.00 30222 SERVICES-POLICE KILROY~S SELF STORAGE 010088 1/05/96 280.00 30223 SERVICES-COURT NSI GROUP INC 012015 1/05/96 125.00 30224 SUPPLIES-ENG NCGRAU HILL COMPANIES 012383 1/05/96 108.14 30225 SUPPLIES-VARIOUS METROFUELING INC 012448 1/05/96 1,690.94 30226 SUPPLIES-PARKS NIDSTATES COASTAL FARM 012475 1/05/96 80.58 30227 SUPPLIES-PARKS MORSELECTR]C INC 012612 1/05/96 31.25 30228 RAIN EQUIP-POLICE NOECO~ 013198 1/05/96 3,279.00 30229 SERV]CES-ENG NORTI~ST GEOTECH INC 013287 1/05/96 365.00 30230 SERVICES-VARIOUS NOETHUEST NATURAL GAS 013350 1/05/96 2,965.14 30231 SUPPLIES-LIBRARY N.W. REGIONAL P, AGAZINE 013365 1/05/96 16.95 30232 MEMBERSHIP-BUILDING OREGON BUILDING OFFICIALS 014125 1/05/96 25.00 30233 OVERPAYMENT-POLICE OR STATE POLICE 014460 1/05/96 600.00 30234 SERVICES-POLICE OVERNEAO DO0~ CO 014700 1/05/96 100.00 30235 SUPPLIES-PARKS ~ PARSONS TECHNOLOGY 015169 1/05/96 24.00 30236 SUPPLIES-VAR]OUS PITNEY BOUE$ 015350 1/05/96 274.75 30237 SERVICES-VARIOUS PORTLAND GENERAL ELECTRIC 015420 1/05/96 9,711.23 30238 SUPPLIES-OAR R & R UNIFORMS OF OREGON 017003 1/05/96 36.59 30239 SUPPLIES-PARKS SALEM POOL & SUPPLY INC 018135 1/05/96 276.50 30240 SUPPLIES-tR4TP SANOERSOR SAFETY SUPPLY 018170 1/05/96 112.15 30241 SERVICES-PARKS SCHOOL BUS SERVICES INC 018270 1/05/96 189.44 30242 SERVICES-POLICE/ENG LES SCNUAB TIRE CENTER 018300 1/05/96 1,385.36 30243 SERVICES-NON DEPT SCOTT & ASSOCIATES 018310 1/05/96 1,261.10 30244 SERVICES-POLICE SLATER COMMUNICATIONS 018522 1/05/96 103.55 302&5 SERVICES-LIBRARY SOUND ELEVATOR CO 018610 1/05/96 168.82 30246 SUPPLIES-LIBRARY TERRA PRODUCTIONS 019061 1/05/96 55.40 30247 SUPPLIES-VARIOUS THE J TNAYER CO 19100 1/05/96 251.52 30248 SUPPLIES-STREET UNOCAL:ERNIE GRAHAM OIL 020010 1/05/96 336.05 30249 SERVICES-VARIOUS UNITEO DISPOSAL SERVICE 020020 1/05/96 1,861.33 30250 SUPPLIES-~6~TP U.S. GOVERNMENT BOOKSTORE 020061 1/05/96 97.00 30251 SUPPLIES-LIBRARY USUEST OIRECT 020092 1/05/96 16.55 30252 SERVICES-PARKS US UEST CELLULAR 020093 1/05/96 10.42 30253 SERVICES-VARIOUS US ~EST COI4MUNICATIONS 020095 1/05/96 513.79 30254 SUPPLIES-I~,/TP VALLEY UELDING SUPPLY 021050 1/05/96 9.50 30255 SUPPLIES-VARIOUS UAL-MART STORES /NC 022035 1/05/96 87.44 30256 REIMBURSEMENT-PARKS KATHY UILLCOX 022390 1/05/96 43.66 30257 SUPPLIES-CITY HALL UILSONVILLE LOCK UORKS 022422 1/05/96 10.50 30258 SUPPLIES-DAR/PARKS UITHERS LUMBER 022445 1/05/96 401.01 30259 SUPPLIES-PARKS ~OBURN FERTILIZER & GRAIN 022590 1/05/96 15.00 144,737.35 llA 2/02/96 A/P CHECK LISTING FOR THE MONTH OF JANUARY 1996 Page ] Check Number Budgetary Acc=t N~r Vendor Nam Vendor N~m~ber Check - Date Written =t of Check 30260 SUPPLIES-PARKS taXX)BURN %NOEPENOENT 022630 1/05/96 24.00 30261 SERVICES-POLICE taXX)BURN PHARMACY 022680 1/05/96 4.77 30262 SUPPLIES-PARKS WOCOBURN RENT-ALL 022708 1/05/96 79.00 30263 PAYROLL-VARIOUS LEAGUE OF OREGON CITIES 60090 1/05/96 367.54 30264 SEWER BONO MARGARET BLACK NONE 1 / 11/96 5,000. O0 30265 SERV%CES'UATER VALLEY MA%LING SERVICE 021044 1/12/96 314,88 30266 VOID VOID VOID 30267 VOID VOID VOID 30268 VOI O VO % D VOI O 30269 REFUHD-NORDEPT RESCUE ROOTER NONE 1/12/96 25.00 30270 REIMBURSEMENT-PARKS DARRYL KELLY NONE 1!12/96 38.00 30271 SERVICES'WATER ARAJqARK UNIFORM SERVICE INC 000534 1!12/96 20.00 30272 SERVICES-t&~rP AUTOMATED OFFICE SYS 000563 1/12/96 185.14 30273 SERVICES-VARIOUS AT&T INFORMATION SYSTEMS 000620 1~12/96 518.83 30274 SERVICES-VARIOUS AT & T 000623 I!12/96 4.07 30275 SUPPLIES-TRANS]T E H BURRELL AUTO 001540 1:'12/96 83.50 30276 SUPPL%ES-BUILOING BUILOING TECN BOOKSTORE 001587 1~12/96 42.13 30277 SERV%CES-bq~TP CINTAS 002484 1212/96 153.30 30278 SUPPLIES-ATTY CLARK BOARDMAN CALLAGHAN 002543 1/12/96 113.42 30279 DUES-BUILDING COLUMBIA RIVER CHPT ICBO 002680 1/12/96 15.00 30280 SERV%CES-Ut/TP/UTR DEPT OF ENVIRON GUALITY 003205 1/12/96 53.59 30281 ADMISSION-RSVP FRENCH PRAIRIE HISTORICAL SC)(: 005339 1!12/96 30.00 30282 SERVICES-LIBRARY GENERAL ELECTRIC CAPITAL 006079 I!12/96 136.00 30283 SUPPLIES-ADMIN I.C.M.A. 008023 1!12/96 26.45 30284 MEMBERSHIP-AOMIN I.C.M.A. 008026 1~12/96 134.77 30285 SUPPLIES-bq4TP ISCO INC 008370 1~12/96 175.00 30286 SERVICES-CITY HALL LANDIS & GYR INC 011032 1~12/96 520.00 30287 UNEMPLOY INS-VARIOUS LAURENCE COMPANY 011175 1~12/96 200.00 30288 SUPPLIES-ATTY MICHIE BUTTERWORTH 012456 1~12/96 72.25 30289 SUPPLIES-ATTY OJO PUBLICATIONS 014024 1712/96 38.00 30290 SERVICES-POLICE O~NEILL CONSULTING SERVICES 014048 lJ12/96 360.00 30291 REGISTRATION-COURT OR ASSOC OF MUNICIPAL RECOROER 014083 1F12/96 99.00 30292 SUPPLIES-TRANSIT PACIFIC PRINTERS 015058 1~I2/96 96.69 30293 SUPPLIES-I~/TP PACIFIC PURE BOTTLED WATER 015059 1;12/96 28.50 30294 SERVICES-VARIOUS PORTLAND GENERAL ELECTRIC 015420 1~2/96 21,832.42 30295 SUPPLIES-RSVP ROTH~S IGA 017'540 lf12/96 12.26 30296 SUPPLIES-TRANSIT SCHETIOf NORTHWEST SALES 018240 I;12/96 139.92 30297 SUPPLIES-TRANSIT LES SCHWAB TIRE CENTER 018300 I~12/96 1,304.88 30298 SUPPLIES-COOE ENFORCE SILVERFLEET SYSTEMS 018465 1j~2/96 88.31 30299 SERVICES-COOE ENFORCE S.T.S.S. 018721 q~12/96 215.80 30300 SUPPLIES-t&/TP SUPERINTENDENT OF DOCUMENTS 018833 ~;12/96 544.00 30~01 SUPPLIES-WATER UNITED PIPE & SUPPLY CO 020030 1,12/96 3,455.38 30302 SERVICES-PARKS US POST OFFICE 020090 1~12/96 85.00 30303 SERVICES-VARIOUS US WEST COMMUNICATIONS 020091 1;'12/96 261.76 30304 SERVICES-ADMIN US UEST CELLULAR 020093 1;T2/96 8.44 30305 SERVICES-VARIOUS US WEST COMMUNICATIONS 020095 1.~2/96 3,565.36 185,209.71 1lA 2/02/96 A/P CHECK LISTING FOR THE NONTH OF JANUARY 1~6 Page 4 Check Humber Budgetary Account Nmi)er Vendor Name Vendor Number Check - Date I~ftten Amount of Check 30306 SERVICES-PARKS I~IELLER COMPANY 022140 1/12/96 28,645.00 30307 SUPPLIES-ATTY I~ST PUBLISHING CO 022160 1/12/96 104.00 30308 $UPPL I ES-'JATER t~IESTL I HK PAGING 022163 1/12/96 37.35 30309 DUES-NON DEPT ~,K)Q)BLIRN CHAMBER OF COHNERCE 022510 1/12/96 500.00 30310 SERVICES-PARKS ~aX~OBURN CONSTRUCTION 022560 1/12/96 73,505.00 30311 SERVICES-POLICE la:IOOBURN INOEPENOENT 022630 1/12/96 288.90 30312 SUPPLIES-POLICE ZUMAR INI~TRIES 025045 1/12/~6 178.31 30313 SUPPLIES-~&ITP ZEE NEO%CAL SERVICE OC 025070 1/12/96 125.80 30314 PETTY CASH-VARIOUS CITY OF I~O00BURN 015255 1/17/~6 165.98 30315 SERVICES-UATER VALLEY NAILING SERVICES 02104~ 1/19,/'96 324.18 30316 VO I O VO I O VO I O 30317 V 0 I D VOI D V 0 I D 30318 VO I O VO I O VO I D 30319 SERVICES-POLICE CORPORATION DIVISION NONE 1/19/96 20.00 30320 SUPPLIES-ADMIH/I~ CAPITAL GIFT SHOP NONE 1/19/96 34.00 30321 MEMBERSHIP-POLICE PACIFIC PROGRAM ALUHNI NETI4ORK NONE 1/19/96 50.00 30322 REFUND-~/ATER JACK YARBROLIGH NONE 1/19/~6 13.92 30323 SUPPLIES-I~UTP ALL PURE CHEMICAL CO 000136 1/19/96 3,013.50 30324 SUPPL I ES-Ial4TP AMERICAN STEEL 000326 1/19/96 908.78 30325 SERVICES-HOUSING ARKEN ENTERPRISES 000505 1/19/96 4,250.00 30326 SERVICES-PARKS AT & T I#FORNATION SYSTEMS 000620 1/19/~6 34.95 30327 SERVICES-PARKS AT & T 000623 1/19/~6 5.00 30328 SERVICES-POLICE BOY SCOUTS OF AMERICA 001385 1/19/96 69.00 30329 SERVI CES-I~rP C I NTAS 002484 1 / 19/96 146.01 30330 SUPPLIES-ATTY CLARK BOARDNAN CALLAGHAN 002543 1/19/96 113.42 30331 SERVICES-HOUSING CLARKoD I CKERSON CONSTRUCTION 002563 1/19/~6 4,857.00 30332 SERVICES-TRANSIT DAILY JOURNAL OF COMMERCE 003020 1/19/96 14.63 30333 SERVICES-1~aTP MICHAEL H FAIRCHILD & ASSOC 005015 1/19/~6 30.00 30334 SERVICES-EgG FEDERAL EXPRESS · CORP 005080 1/19/~6 15.50 30335 RE I MBURSENENT-RSVP SUE FOFANA-OURA 005197 1/19/96 11.00 30336 SUPPLIES-gATER FREUNO CAN COMPANY 005253 1/19/96 40./,0 30337 SUPPLIES-CODE ENFORCE HARRIS UNIFORMS 007090 1/19/96 42.95 30338 SERVICES-PUBLIC ~IORKS EO HOOLEY 007301 1/19/~6 200.00 30339 TEMP EMPLOYEES-EgG JOg SHOPPERS INC 009119 1/19/~6 1,301.95 30340 SERVICES-HOUSING KEY CONSTRUCTION 010079 1/19/~6 13,881.00 30341 SUPPLIES-POLICE LIGHTNING POM)ER CO 011230 1/19/~ 274.90 30342 SUPPLIES-TRANSIT NETROFUELING IgC 012448 1/19/96 163.26 30343 SUPPL IES-ATTY MICHIE BUTTERUORTH 012456 1/19/96 43.99 30344 SERVICES-POLICE DR CLEON L. MILLER 012509 1/19/~5 22.00 30345 SUPPLIES-POLICE MOUNTAIN FRESH PURE BOTTLED 012670 1/19/~6 45.25 30346 MEMBERSHIP-POLICE NATIONAL ASSOC OF TO~I ~ATCH 013018 1/19/96 25.00 30347 SUPPLIES-EgG NESSCO SUPPLY IgC 013160 1/19/96 72.00 30348 SERVICES-EgG NORTHUEST GEOTECH INC 013287 1/19/96 934.93 30349 SERVICES-NNTP OREGON ANALYTICAL LAB 014107 1/19/96 298.00 30350 MEMBERSHIP-POLICE OREGON CHAPTER FBINA 014126 1/19/96 51.00 30351 SUPPLIES-POLICE PIONEER PROOUCTS INC 015344 1/19/96 137.40 320,204.97 11A 2/02/96 A/P CHECK LISTING FOR THE MOI~4 OF JANUARY 1~6 Page 5 Check Ncrnber Budgetary Account Number 30352 SUPPLIES-STREET 30353 SERViCES-t&/TP 30354 SUPPLIES-POLICE 30355 SUPPLIES-STREET 30356 SUPPLIES-STREET 30357 SERVICES-ENG 30358 SERVICES-AATY 30359 REIMBURSEMENT-LIBRARY 30360 SUPPLIES-POLICE 30361 SUPPLIES-VARIOUS 30362 SERVICES-HOUSING 30363 SUPPLIES-VARIOUS 30364 SERVICES-VARIOUS 30365 SERVICES-WATER 30366 SUPPLIES-STREET 30367 SERVICES-WATER 30368 SERVICES-VARIOUS 30369 SUPPLIES-PARKS 30370 REIMBURSEMENT-PARKS 30371 SERVICES-POLiCE 30372 SERVICES-HOUSING 30373 SUPPLIES-STREET 30374 SUPPLIES-STREET 30373 SERVICES-POLICE 30376 SERVICES-RSVP 30377 SERVICES-WATER 30378 V 0 I O 30379 V 0 I D 3038O V 0 I O 30381 REFUND-PARKS 30382 REFUND-PARKS 30383 REFUND-PARKS 30384 REFUND-PARKS 30385 REFUND-PARKS 30386 REFUND-PARKS 30387 SERVICES-PARKS 30388 REFUND-PARKS 30389 SERVICES-POLICE 30390 SERVICES-POLICE 30391 SERVICES-PUBLIC WORKS 30392 SERVICES-POLICE 30393 SERVICES-PARKS 30394 SERVICES-C STORES 30395 SERVICES-RSVP 30396 SERVICES-PARKS/POLICE 30397 SERVICES-PARKS Vendor Name vendor Number PIONEER ELECTRONICS 015345 PORTLAND GENERAL ELECTRIC 015420 PORTLAND PAPER & SUPPLY CO 015438 R & R UNIFORMS OF OREGON 017003 SAFFROR SUPPLY CO 018020 LES SCHWAB TIRE CENTER 018300 # ROBERT SHIELDS 018~50 MAUREEN SMITH 018564 TERRITORIAL SUPPLIES INC 01g060 THE d THAYER COMPANY 019100 THERN-O-LOC WINDOWS 019132 UNOCAL:ERNIE GP, AHAN OIL 020010 US WEST CELLULAR 020093 VALLEY PACIFIC FLORAL 021046 VIKING OFFICE PRODUCTS 021180 WATER, FO00 & RESEARCH LAB ~22062 ~ESTLINK PAGING 222163 WILLANETTE CHAP RED CROSS ~22328 KATHY WILLCOX 022390 WOOOBURN FLORIST 022600 UOOOBURN INDEPENDENT 022630 UOODBURN RENT-ALL 022708 ZtJMAR iNDUSTRIES iNC 025045 CHAVITA~S ~NE US POST OFFICE ~20090 VALLEY MAILING SERVICE 0210~4 VOID ~OID VOID /OlD V 0 I D I 0 I D JEFF DANSKEY ~ONE MICHELLE MCCORMICK ~ONE NATHAN MOTT ~C~E ALDAR SUGDEN ~ONE GREG CAM ~ONE JUDITH ARREQIJIN LORI LEACH ~ONE TEDDY SEATOR ~IONE CHAVITA~S ~ONE HOLIDAY INN HOTEL ~tONE HORTENSIA ENRIQUEZ ~IONE INTL ASSN FOR PROPERTY ~ONE ACE SEPTIC & ESCAVATING ]00031 AMERICAN BUSINESS MACHINES ]00198 A-QUALITY TYPEWRITER ]00~20 AUTOHATED OFFICE SYS ]00563 AWARDS AND ATHLETICS ]00580 Check - Date Written Amount of Check 1/19/96 51.37 1/19/96 462.64 1/19/96 170.60 1/19/96 519.85 1/19/96 52.14 1/19/96 287.76 1/19/96 5,462.50 1/19/96 10.50 1/19/96 49.35 1/19/96 280.48 1/19/96 2,431.00 1/19/96 327.80 1/19/96 2,227.40 1/19/96 34.00 1/19/96 630.65 1/19/96 273.00 1/19/96 537.35 1/19/96 21~.40 1/19/96 41.25 1/19/96 47.50 1/19/96 220.00 1/19/96 16.00 1/19/96 47.80 1/22/96 50.00 1/24/96 80.00 1/26/96 318.08 1/26/96 16.00 1/26/96 30.00 1/26/96 16.00 1/26/96 16.00 1/26/96 16.00 1/26/96 16.00 1/26/96 60.00 1/26/96 lO.DO 1/26/96 85.00 1/26/96 114.00 1/26/96 20.00 1/26/96 280.00 1/26/96 400.00 1/26/96 178.85 1/26/96 51.45 1/26/96 920.60 1/26/96 - 5.00 337,283.29 ., llA 2/02/96 A/P CHECK LISTING FOB THE MONTH OF JANUARY 1996 Page 6 Check Number Budgetary Account N~it~er 30398 SERVICES'PARKS ~0399 SERVICES-POLICE 30400 SERVICES-POLICE/t~TP 30401 SUPPLIES-PARKS/LIB 30402 SERVICES-PARKS 30403 SERVICES-PARKS 30404 SERVICES-WraP 30405 SERVICES-COURT 30406 SERVICES-POLICE 30407 SUPPLIES-STREET 30408 SUPPLIES-PARKS 30409 SUPPLIES-STREET 30410 SUPPLIES-WATER 30411 SERVICES-COURT 30412 REINBURSEMENT-Wt/I'P 30413 SUPPLIES-PARKS 30414 SUPPLIES-PARKS 30415 SERVICES-LIBRARY 30416 SERVICES-PARKS 30417 SERVICES-PUBLIC WOBKS 30418 DUES-POLICE 30/,19 TENP EMPLOYEES-ERG 30420 SERVICES-PLANNING 30421 SUPPLIES-PARKS 30422 SERVICES-POLICE 30423 SERVICES-COURT 30424 SUPPLIES-PARKS 30425 SERVICES-COURT 30426 PERMITS-BUILDING 30427 SERVICES-PARKS/POLICE 30428 LICENSES-PARKS 30429 SERVICES-PARKS 30430 SUPPLIES-WATER 30431 SUPPLIES-VARIOUS 30432 SERVICES-POLICE 30433 SUPPLIES-PARKS 30434 DISPATCH/CLOSEOUT-911 30435 MEMBERSHIP-POLICE 30436 SERVICES-PARKS 30437 SUPPLIES-PARKS 30438 ADMIN FEE-VARIOUS 30439 SUPPLIES-POLICE 30440 SUPPLIES-POLICE 30441 FILING FEE-VARIOUS 30442 SUPPLIES-PARKS 30443 SUPPLIES-PARKS Vendor Name AT&T WIRELESS SERVICES 000655 1/26/96 AT&T LANGUAGE LINE SERVICES 000659 1,/25/96 BAKER & BROUN 001070 1/':6/96 BI-NART CORPORATION 001275 1/26/96 CANBY RENTAL 002061 1/',4/96 CARLSON TESTING IRC 002143 1/-,4/96 CINTAS 00248/* 1/-,4/96 NARGOT CONLEY 002686 1/',4/96 CORPOBATION DIVISION 002878 1/-,4/96 CURTIS INDUSTRIES INC 002958 1/',4/96 FL~GNOUSE I#C 005165 1/'.4/96 N O FO~LER CO INC 005210 1/',4/96 FOBCE 4 COMPUTER 005242 1/',4/96 ROSA N GALVAN 006017 1/',4/96 DELHIE GAUORY 006028 1/-,4/96 GLOBAL EOUIPMENT CO 006213 1/',4/96 GRANO SLAM 00627'5 1/',4/96 GREER BROS LRNOSCAP[NG 006300 1/Z5/96 NERSHBERGER MOTORS 007150 1/',4/96 EO HCOLEY 007'501 1/-,4/96 INTL ASSOC CHIEFS 008220 1/-,4/96 dON SHOPPERS IRC 009119 1/~5/96 KEY TITLE & ESCRO~ CO 010081 1/~5/96 KE[FER POOL & E~UIPMENT 010086 1/~/96 KILROY~S SELF STORAGE 010088 1/25/96 PETER M KONOVALOV 010295 1/-,4/96 LINCOLN E~UIPflENT CO 011250 1/~5/96 MSI GROUP IRC 012015 1/'~5/96 MARION COUNTY BLOG INSPEC 012090 1/~S/96 MARION COUNTY FISCAL SVCS 012140 1/~/96 MARION CO HEALTH OEPT 012165 1/;~/96 MARION ENVIRONMENTAL SERV 012227 1/25/96 RICK MCCOBMICKtS BARKOUST 012350 1/~5/96 METROFUELING IRC 012448 1/~/96 MILES CHEVROLET 012490 1/;~/96 NT HOOD CHEMICAL CORP 012663 1/~/96 NORCON 013198 1/~/96 NW GANG INVESTIGATORS ASSOC 013284 1/~/96 NOBTHWEST NATURAL GAS 013350 1/~/96 OBC NOBTHWEST IRC 014013 1/~/96 OB OEPT OF ADMINSTRATIVE SERV 014198 1/~/96 OR OEPT OF MOTOR VEHICLE 014240 1/;~/96 OBEGON FIRE EQUIPMENT CO 014304 1/;~/96 ORE SECRETARY OF STATE 014480 1/~/96 PAULSEN & ROLES LABORATORIES 01517'5 1/2~/96 J.O. PENCE AQUATIC SUPPLY 015223 1/~/96 Vendor Nueber Chef. lc - Date Written Amount of Check 107.13 546.83 240.00 139.52 106.65 60.00 159.55 131.25 20.00 274.85 314.51 145.48 109.93 25.00 22.25 236.36 91.00 945.00 209.99 340.00 100.00 736.92 78.00 38.59 140.00 25.00 15,174.77 125.00 1,134.02 1,555.00 235.00 12.20 115.00 1,149.62 128.54 530.30 85,081.83 30.00 81.71 679.80 150.00 13.50 464.40 200.00 3,452.46 75.95 453,016.20 llA 2/02/96 A/P CHECK LISTING FOR THE HONTH OF JANUARY Page 7 ~eck Number 30444 30445 30446 30447 30448 30449 30450 30451 30452 30453 30454 30455 30456 30457 30458 30459 30460 30461 30462 30463 ~0465 ~04~ ~0467 ~69 ]0470 ~71 ~0472 ~04~ 3~74 ~04~ 30476 3~77 ~0478 304~ ~0480 30481 30482 ~83 ~048~ ~0485 ~0486 30487 304~ ~0489 8udg~:ary Account g~ber Vendor Name SUPPL:ES-t&frP REIMtLRSEMENT-WATER SUPPL:ES-POLICE SUPPL:ES-ClTY HALL SUPPL:ES-tA/TP SERVi~S-PLAN#ING SUPPL:ES-POLICE SUPPL :ES-VAR l SUPPL: ES-VARIOUS SERV2 'F_ S- VAR I SUPPL:ES-PARKS REII~RSENE#T-~ATER SUPPL:ES-STREET REIMILRSEMENT-PARKS SERV]--S-POLICE SUPPL:ES-PLANNING SUPPL:ES-PARKS REINILRSENENT-POLICE SUPPL:ES-STREET SUPPL:'ES-~ATER ?7 SE~ER BOND VO]~ VOI~ REFL#E-WATER/SEt~ER REFLIIE-~ATER~SEI4ER RE FUIE-ktATER fSEt~ER RE FLIIE-k~RTER fSEWER RE FUIE-~ATER ~SEWER RE FLtlE-~ATER tSEUER RE FUtE-~ATER ~SEWER RE FIAE-~ATER ;SE~/ER REGI$-~ATION-tA4TP REGISTrATION-LIBRARY SERV[~S-LIBRARY SERVI~S-U~TP SERV]--.~S-VARIOUS SUPPLiES-VARIOUS SUPPLiES-LIBRARY SERV]rcS-POLICE/ENG SUPPL;;S-LIBRARY SERVI~S-t&/TP SERVIa"--S-HOUSING SERV]r'=-$-t~4Tp SUPPLiES-VARIOUS SUPPL~;$-POLICE Vendor N~rter Check - Date ~r~:ten Amount of Check ~UEEN PUMP CO 016068 RANDALL L. ROHMAN 017296 ROTH~S IC~ 01Ti40 SAFFRON SUPPLY CO 018020 LES SCHI4AB TIRE CENTER 01~0C~ STATESMAN JOURNAL NElaSPAPER 01876~ TERRITORIAL SUPPLIES INC 01906~ THE d. THAYER COMPANY 01910~ UNOCAL:ERNIE GRAHAM OIL 020010 US UEST CELLULAR 0200~5 VIKING OFFICE PRODUCTS 02118~~ WILMA gASSON 02205~ tEST COAST WIRE ROPE 02213~. KATHY ~/] LLCOX 02239~ 14000BURN CARCRAFT 02250~ 14(X~OBURN INDEPENDENT 0226~0 140RDPERFECT MAC~RZ ! NE 0227~, KENNETH I~R I GHT 0228~0 X-ERGON 023010 YES GRAPHICS 024025 SONOMA VALLEY BANK 018602 VOID VOl~' VOID VOl~ VOID VOl3 JOHN AND LINDA LARSON NONE WOOOBURN BUILDERS NC~IE KENNETH CLARK NONE MIKE CAMPBELL DEV NONE ~/ILLIAN KOCH ~LORIA PREDEEK NONE KILROY~S MANUF HOME SALE NONE ELENA CAM NONE CENTRAL HOMES NONE AIA4A SHORT SCHOOL NOME GENERAL MEDIA CORP NONE ACLU NONE A & A PEST CONTROL INC 000011 ARRNRRK UNIFORM SERVICE INC 0005~4 BI-MART CORPORATION 00127~ BULLDOG VIDEO 001586 CASE AUTOHOT IVE 002190 CHEMEKETA COMMUNITY COLLEGE 002410 CINTAS 002484 CLARK-DICKERSON CONSTRUCTION 002563 DALLY JOURNAL OF COMMERCE 003020 DAVISON AUTO PARTS 003080 DAVISON AUTO PARTS 003081 1/26/96 5,739.38 1/26/95 51.25 1/26/95 21.49 1/26/95 133.70 1/26/95 526.08 1/26/95 2,999.88 1/26/95 122.06 1/26/95 25.76 1/26/95 756.02 1/26/~5 571.42 1/26/95 405.49 1/26/~ 33.00 1/26/95 255.82 1/26/95 37.24 1/26/95 199.50 1/26/95 24.00 1/26/95 24.00 1/26/95 61.85 1/26/95 90.~8 1/26/~ 275.00 1/29/~;~,, 5,000.00 1/31/~ 1/31f95 1/31~95 1/31~9~ 1/31~9~ 1/31~95 1/31~ 1/31~9~ 1/31~9~,~ 1/31~9~ 1/31~96 1/31/9~ 1/31/9~ 1/31/9~ 1/31/9~ 1/31/~ 1/31/~ 1/31/9~ 1/31/9= 1/31/~ 1/31/9: 1/31/9~ 27.82 7.45 27.65 7.85 21.70 20.71 7.45 7.45 210.00 84.00 40.00 170.00 154.32 11.06 65.85 2,490.56 406.63 183.01 916.00 16.25 995.76 7.49 476,249.13 llA 2/02/96 A/P CHECK LISTING FOR THE MONTH OF JANUARY 1996 Page 8 Check Number Budgetary Act~unt Number 30490 REIMSURSMENT-eATER 30491 SUPPLIES-LIB[~RY 30492 SUPPLIES-STR~-T 30493 REIMSURSEME~T-RSVP 30494 SUPPL[ES-VAR:~S 3~95 S~PL[ES-~AT~ 3~96 ~PLIES-POL;~ 3~97 ~PLXES-LI~Y ~98 ~PPL]ES-VAR]~S ~ SERViCES-VARIeS ~00 ~PPL[ES-L]BR~Y ~S01 ~PPLZES-LiBK~Y ~0502 SUPPL[ES-STR~T/~TR ~ S~PL[ES-STR~ ~0505 ~PL~ES-VAR~S 305~ ~PPL[ES-ENG:~ER[NG ~O50r ~PPLIES-L~BR~Y ~0508 ~PPL%ES-F%NMCE ~05~ ~PPLIES-PARL~ ~0510 ~PPLIES-LI~R~Y ~0511 MEM~SHIP-~RT ~12 SERVICES-~r ~051~ ~PPLIES-L%BR~Y ~1~ ~PPLZES-L %B~Y ~0515 ~PPLIES-~AT~ ~0516 ~PPLIES-OAR ~0517 ~PPL~ES-~r ~0518 SUPPL~ES-POL]~ ~0519 SERV]~S-P~L:~ ~RKS ~0520 SUPPL~ES-LIBR~Y ~0521 SUPPLiES-VARIeS ~0522 ~PPLIES-VAR]~S ~052~ SERV]~S-H~S~G ~052~ SERV]~S-VARI~S 30525 SERV]~S-~r ~0526 SUPPLCES-POL]~ ~0527 SUPPL~ES-POL]~ ~0528 SUPPLIES-LZB~Y ~0529 ~PPL:ES-VAR]~S ]05]0 SERV]~S-POL~ ]05~1 SERV]~S-H~S:~G ~0532 SERV]~S-RS~ 30533 REI~SEMNT-~P 30534 REIM~RSEMEN:-~SVP 30535 REIM~SEMENT-4SVP Vendor Neee Vendor Nt~rber Check - Date ~-itten Amount of Check V dEAN OEEN 003107 1/31/96 9.00 EOFF ELECTRIC CO 004230 1/31/96 166.32 FARM PLAN 005062 1/'51/96 16.70 SUE FOFOMA-DURA 005197 1/31/96 16.50 FO00 SERVICES OF AMERICA 005200 1/31/96 1,387.00 H 0 FO~LER CO INC 005210 1/31/96 818.50 FOTO MAGIC 005258 1/31/96 91.08 GAYLORD BROS INC 006030 1/31/96 160.58 G.W. HARD~ARE CENTER 006405 1/31/~6 71T.80 HARRIS AND E]DE 007095 1/31/96 '3,250.00 INFORMATION REFERENCE GROUP 008114 1/31/96 126.87 INGRAN DIST GROUP 008116 1/31/96 187.06 L & L BUILDING SUPPLIES 011010 1/31/96 4.14 MARION COUNTY CLERK 012087 1/31/96 30.00 MIDSTATES COASTAL FARM 012475 1/31/96 227.58 MR P~S AUTO PARTS 012510 1/31/36 361.84 NESSCO SUPPLY INC 013160 1/31/96 67.15 OCCUPATIONAL CENTER 014017 1/31/96 14.00 OFFICE OEPOT 014029 1/31/96 28.58 OFFICE MAX 014031 1/31/96 679.80 OMNIGRAPHICS INC 014044 1/31/96 116.50 ORE ASSN FOR COURT AD#IN 014081 1/31/;6 35.00 OREGON ANALYTICAL LAB 014107 1/31/~6 1,080.00 OREGON LAMINATIONS INC 014322 1/31/~6 250.72 OREGON STATE UNIVERSITY 014550 1/31/~6 103.47 PACIFIC WATER WORKS SUPPLY 015065 1/31/96 1,437.50 PAGENET OF OREGON ]NC 015101 1/31/~6 15.90 PARAMOUNT SUPPLY CO 015130 1/31/;6 483.57 PIONEER ELECTRONICS 015345 1/31/~6 14.99 FRED PRYOR SEMINARS [NC 015572 1/31/96 79.00 REGENT BOOK COMPANY 017148 1/31/96 33.67 LES SCHWAB TIRE CENTER 018300 1/31/96 1,028.35 THE d THAYER COMPANY 019100 1/31/96 394.24 GLENN TOFT 019176 1/31/96 135.00 UNITED D%SPOSAL SERVICE 020020 1/31/g6 62.60 US CRANE & HOIST INC 020057 1/31/96 260.00 VIKING OFFICE PROOUCTS 021180 1/31/~6 574.26 WAL-NART STORES INC 022035 1/31/96 57.5? MARY WATSON - DKEL 022105 1/31/;6 329.23 WITHERS LUMBER 022445 1/31/;6 162.21 WOOOBURN PHARHACY 022680 1/31/;6 30.15 WOOOBURN PLUMBING 022695 1/31/;6 159.75 YES GRAPHICS 024025 1/31/;6 108.00 LEO LA RCOUE 035465 1/31/~5 108.00 VADA OWENS 035583 1/31/;6 63.00 MARIAN REED 035615 1/31/;6 26.25 491,758.56 11A 2/02/96 A/P CHECK LISTING FOR THE HONTH OF JANUARY 1996 Page 9 Check Number Budgetary Account Nmi)er 30536 REINBURSEMENT-RSVP 30537 REIMBURSEMENT-RSVP 30538 REIMBURSEMENT-RSVP 30539 REIMBURSEMENT-DAR 30540 REIMBURSEMENT-DAR 30541 REIMBURSEMENT-DAR 30542 REIMBURSEMENT-DAR 30543 REIMBURSEMENT-DAR 30544 REIMBURSEMENT-OAR 30545 REIMBURSEMENT-OAR 30546 REIMBURSEMENT-OAR 30547 REIMBURSEMENT-DAR 30548 REIMBURSEMENT-DAR 30549 REINBURSEMENT-OAR 30550 REIMBURSENENToDAR 30551 REIMBURSEMENT-DAR 30552 REIMBURSEMENT-DAR 30553 REIMBURSEMENT-DAR Vendor Naee Vendor Number Check - Date Written Amount of Check JUNE I, KXIOCOCK 0356~8 1/31/96 68.75 RORERT STILLMAN 03566? 1/31/96 40.00 JAY IdOODS 03576~ 1/31/96 18~.75 DOROTHA BORLAND 0~5060 1/31/96 38.75 CORNELIUS DORNELLY 0452~0 1/31/96 128.75 WINN]FRED FACHIN! 045245 1/31/96 30.25 CAROL LAIS 0~5400 1/31/96 23.75 NARD O'BRIEN 0~5497 1/31/96 234.75 NARILYN PARAD]S 0~5512 1/31/96 33.75 JOAN PREZEAU 0~5525 1/31/96 63.00 TALBERT PRU[ET 045528 1/~1/96 70.88 GERTRUOE REES 0~5545 1/31/96 44.88 JAMES STROUP 0~5595 1/31/96 49.50 FRED TOPOREK 0~5660 1/31/96 81.25 HATTIE VANOECOVER[NG 0~5670 1/31/96 8.50 JEAN UEBK~E 045693 1/31/96 35.05 GENE gELLS 0~5698 1/31/96 33.25 JUOY YOUNG 045740 1/31/96 22.00 492,950.37 15A MEMO TO: FROM: SUBJECT: DATE: City Council through the City Ad~nistrator Ben Gillespie, Finance Director Final Audit Report February 7, 1996 The 1994-96 financial statements have been finalized and the City's au=itors, Harris & Eide, have issued an unqualified opinion on them. As required by statute the financial statements and the opinion have been filed with The Secretary of State. Copies of the document are available for review in the Finance Office. TO: FROM: SUBJ.: DATE: Mayor and City Council Chris Childs, City Administrator Annual Citvwide Cleanu_o Weekend February 7, 1996 15B As indicated by the attached letter from United Disposal Service, the company is again offering a free citywide cleanup weekend. This will be Saturday and Sunday, March 23 and 24. 1996. As in the past, two points need to be emphasized. First, this service is intended for yard debris onlY. Secondly, the free dumping opportunity is for City of Woodburn residents only who are served by the franchise granted to United Disposal by the City. United Disposal Service, Inc' 2215 N. FRONT STREET , WOODBURN, OREGON 97071-5999 RESIDENTIAL - COMMERCIAL - INDUSTRIAL- RECYCLING TELEPHONE 981-1278 FAX 982-7930 158 February 2, 1996 CERTIFIED MAIL, RR Chris Childs, City Administrator City of Woodbum 270 Montgomery St. Woodburn, OR 97071 Subject: Clean Up Date Dear Chris: The clean up date for this year's city spruce up will be Saturday and Sunday, March 23 and 24. The clean up program will be the same as last year. Drop boxes will be strategically located in the same places as last year for residents to haul their yard debris to. Please advertise these dates on your water bill. Should you have any questions, please do not hesitate to comact me. Sincerely yours, David T. Tuss Office Manager cc: Northland Cable News Woodbum Independent Mike Culver, City Nuisance Officer RINTED ON RECYCLED PAPER MEMO TO: FROM: SUBJECT: DATE: Community Development Director Bob Arzoian, Building Inspector ~ Building Activity for JANUARY 1996 February 1, 1996 15C JANUARY 1994 NO. New Residence Value 0 Multi Family 0 Residential Adds & Alts 3 Industrial 1 Commercial Value 0 Signs, Fences, Driveways0 0 Mobile Homes 1 JA" ^R¥ 1996 Dollar Amt NO. Dollar Am1; NO Dollar Amt 0 3 $323,817 4 518,500 0 0 0 0 0 11,300 3 26,100 8 170,700 7,000 6 931,000 0 0 0 6 185,500 3 169,000 0 7 16,900 5 44,950 17,900 0 0 4 :215,000 JANUARY1995 TOTAL: 36,200 25 1,483,317 21 1,118,150 July 1-June 30 Fiscal Year-to-Date Robert Arzoian Building Official RS:bw 7,946,538 $12,156,506 $10,949,111 BLDACT01.96 MEMO 15D TO: FROM: SUBJECT: DATE: City Council through th~e City ~)d~ator ~ , Public Works Director~ ~ "How to Control Your Sewer Bill" Brochure to be Sent with Next Water/Sewer Bill February 8, 1996 Attached is a copy of the brochure that compares some of the water use options and provides related costs which will be sent to all customers starting next week. We hope this will help customers in controlling their sewer bill. Also, on the back side of the brochure answers have been provided to the questions most often asked by many of the water/sewer customers in the last three months. GST:Ig SWRBROCH.CC HOW TO CONTROL YOUR SEWER BILL Use IZ/ater IZ//~e~ ~ Know Your Opt~ohs ]¢ 1¢ 2¢ A message from the Public Works Dept. City of Woodburn - Over- THREE QUESTIONS MOST ASKED BY CUSTOMERS How can I control my wastewater bill? Your wastewater bill is based on how much water you use this winter; be careful how you use water. Remember, a shower takes less water than a bath. You can turn offthe water while shampooing your hair or brushing your teeth or shaving. Follow the manufacturer's directions for operation of your washer and dishwasher and run them with full loads to save energy and water. You have the control over the water used in your household. On the back of this flyer are illustrations that show the costs of several activities. Why don't new residents pay for sewer bill increases? New residents do pay their fair share. They pay the same rates for their sewage that you pay. In addition, every new house or apartment is charged $2977 to buy into our sewage system. Ifwastewater bills are based on water usage~ how can I afford to water my lawn this summer? The city has planned for this situation. We know that during the summer people water their lawns, wash their cars and generally use more water outdoors. This water, for the most part, is seeping into the ground, not going into the wastewater system and should not be charged against your wastewa- ter bill, so the city will use your average winter water usage to determine your summer wastewater bill. This way you will not be paying wastewater charges for outdoor use of water. LAS TRES PREGUNTAS QUE MAS HACEN LOS CLIENTES C6mo puedo controlar el costo del drenaie? El costo del drenaje se basa en la cantidad de agua que usted use este invierno, tenga cuidado en la manera que use el agua. Recuerde, la regadera requiere menos agua que la tina de bafio. Usted puede cerrar la llave del agua mientras se enjabona el pelo o se lava los dientes o se rasulavadora de ropa y su lavadora de trastes para operarlas con una carga completa y asi se ahorrar energia el6ctrica y agua. Usted tiene el control de la cantidad de agua que se use en su hogar. Atdts de este aviso hay ilustraeiones o dibujos que muestran el costo de varias actividades. Por qu6 los nuevos residentes no pagan por los aumentos del costo en el drenaie? Los nuevos residentes si tienen que pagar su partejusta. Ellos pagan las mismas tarifas que usted por el drenaje. Adem~s, cada apartamento o casa nueva tiene un cargo de $2977 d61ares para incorporarse a nuestro sistema de drenaje. Si el costo del drenaie est:~ basado en la cantidad de agua que se use~ c6mo vo¥ a poder reear mi pasto este verano? La ciudad ha hecho planes para esta situaci6n. Sabemos que durante el verano mucha gente tiene que regar el pasto, lavar su carro y generalmente usan m~ts agua fuera de la casa. La mayor parte de esta agua se tira en el suelo, no entra al sistema de drenaje y no debe agregarse al costo del agua, asi que la ciudad va a usar el promedio del agua que usa usted en el invierno para determinar el costo del agua en el verano. De esta manera usted no pagar~t el costo por agua cuando la use fuera de la casa. PROCLAMATION February 27, 1996- "Spay Day USA" WHEREAS, dogs and cats give companionship to and share the homes of over 50,000,000 individuals in the United States; and WHEREAS, two unaltered cats and their kittens can produce 420,000 more kittens in seven years and two unaltered dogs and their puppies can produce 67,000 more dogs in six years; and WHEREAS, humane societies and shelters euthanize more than 12 million dogs and cats each year, although many of them are healthy and adoptable, simply because there are not enough good homes; and WHEREAS, the problem of pet overpopulation costs the taxpayers of this country millions of dollars annually through animal control programs trying to cope with the millions of unwanted pets; and WHEREAS, spaying and neutering dogs and cats has been shown to drastically reduce cat and dog overpopulation, and WHEREAS, veterinarians, humane societies, national and local animal protection organizations have joined together to advocate the spaying and neutering of companion animals on 'Spay Day USE 1996. ' NOW, THEREFORE, I, Nancy A. Kirksey, Mayor of the City of Woodburn do hereby proclaim FEBRUARY 27, 1996 AS "SPAY DAY USA 1996" in the City of Woodbum and I call upon the people of Woodbum to observe the day by having their own dogs or cats spayed or neutered or by sponsoring the spaying or neutering of another's dog or cat. IN WITNESS WHEREOF, I have hereunto set my hand and caused the seal of the City of Woodbum to be affixed this 7th day of February, 1996. Nancy A. Kirksey, Mayor City of Woodbum