Agenda - 03/11/1996 AC.,OIDA
WOOD~ (EIFY
~:.~ ~ F~am~mF56, 1996 - 7:00 P.M.
270 Mont~ome~ Street, Woodburn, Oreson
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A. Council minutes of February 26, 1996.
B. Planning Commission minutes of February 22, 1996.
C. Library Board minutes of February 28, 1996.
~~'" .~...~. ......... ~.. ..... ..~...~ .. -~ .. ........ .,,~-~
APPOINTMENTS:
A. Ad-Hoc Committee on Yard Debris Recycling.
ANNOUNCEMENTS:
B. Public Hearings - March 25, 1996, Zone change 95-07,
Site Plan 95-23, Lot Line Adjustment 95-12
Hillyer's Ford Auto Dealership.
C. City-wide Cleanup: March 23 and 24, 1996.
PROCLAMATIONS:
D. Kitty Jaeger Day - March 16, 1996.
E. 1st Annual Tulip Festival
A. Chamber of Commerce
B. Other Committees
(This allows public to introduce items for Council consideration
not already scheduled on the agenda.)
A. Comprehensive Plan Map Amendment 95-06, Zone Map Amendment
95-08 (property located on east Hwy 99E south of Hardcastle Avenue)
Zone Map Amendment 95-09 (property located east of Hvvy 99 .E and
north of Hardcastle Avenue)
3A
4A
4D
8A
Page I - Council Agenda, March 11, 1996
C. Draft Comprehensive Plan Document Amendments.
(Information was provided separately)
8C
Council Bill No. 1694 - Resolution entering into agreement PC Northwest,
Inc. to conduct compensation survey. 10A
Council Bill No. 1695 - Resolution entering into agreement with Oregon State
Police Office of Emergency Management to be able to secure FEMA funds. 10B
C. Bid award: aerial personnel lift.
A. Claims for the month of February 1996.
14.
A. Woodburn Ambulance Services building expansion.
B. Lamplighter Manufactured Home Sales Center.
A. Criteria for liquor license recommendations.
B. Use of water tower for placement of antennae.
C. Sewer use ordinance 30-day public notice.
D. Wastewater issues/sewer bill categories.
E. Aquatic Center water slide.
F. Building activity report.
16. ~
17. '~~~..~
18. ~ To conduct deliberations with persons designated by the
governing body to negotiate real property transactions. ORS 192.660(1)(e)
To consult with counsel concerning the legal rights and duties of a public
body with regard to current litigation or litigation likely to be filed.
ORS 192.660(1)(h)
19.
10C
11A
14A
14B
15B
15C
15D
15E
Page 2 - Council Agenda, March 11, 1996
3A
COUNCIL MEETING MIHUTE~
February 12, 1996
TAPE
99~ D~ COUNCIL (~[IMBBRBt CITY H]LLL; CITY OF WOODBORNt COOHT~
OF MARION; BT~tTE OF OREGONv FEBRUARY 26v 1996.
0003 CONVENED. The Council met in regular session at 7:00 p.m.
with Mayor Kirksey presiding.
Mayor Kirksey Present
Councilor Chadwick Present
Councilor Figley Absent
Councilor Hagenauer Present
Councilor Jennings Present
Councilor Pugh Present
Councilor Sifuentez Present
0020
Staff Present:
City Administrator Childs, City Attorney Shields, Public Works
Director Tiwari, Police Chief Wright, Police Lt. Eubank,
Community Development Director Goeckritz, Finance Director
Gillespie, Park & Recreation Director Holly, Library Director
Sprauer, Public Works Manager Rohman, city Recorder Tennant
Mayor Kirksey informed the Council that Councilor Figley is
unable to attend the Council meeting since it was necessary
for her to remain at her place of work this evening for an
emergency meeting.
0025
JENNINGS/PUGH...approve the regular and executive session
Council minutes of February 12, 1996 and accept the Recreation
and Park Board minutes of February 10, 1996. The motion
passed unanimously.
0034
ANNOUNCEMENTS.
A) The annual City-wide Cleanup Weekend is scheduled for
March 23 and 24, 1996. Dumpsters will be placed at several
locations throughout the City for the collection of yard
debris.
B) The Budget Committee will hold its first public meeting on
Tuesday, March 5, 1996, 7:00 p.m., Woodburn City Hall, to
review the 1996-97 City Budget.
C) The annual Employee Recognition Dinner will be held on
Friday, March 8, 1996, 6:30 p.m., at the Woodburn Community
Center.
Page i - Council Meeting Minutes, February 12, 1996
TAPE
COUNOIL MEETING MINUTF~
February 12, 1996
D) Public hearings scheduled for March 11, 1996, 7:00 p.m.,
Woodburn City Hall, are as follows:
1) Comprehensive Plan Map Amendment #95-06 & Zone
Map Amendment #95-08 (applicant= Henkes)
2) Zone Map Amendment #95-09 (applicant: Miller)
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~089
0107
0284
c-~~ oF COmmERCE.
Bob Wolfe, representing the Chamber of Commerce, advised the
Council that March 13, 1996 is Student Shadowing Day. He
encouraged the City or other local businesses to host a
student for the day to provide them with an insight on the day
to day operations of a business and to give them a feel for
what it is like in the work environment.
LETTER FROM TW~ WOODBURN R _U~at FIRE DISTRICT.
Mayor Kirksey read a letter from the Fire District thanking
the City for their cooperation during the flood.
pUBLIC HEARING - 1996 LIOUOR LICENSE ~_~EW~L- THE R~VEN INN,.
292 N. P~CIFIC HIGH1TAY.
Mayor Kirksey declared the public hearing open at 7:04 p.m..
Police Chief Wright reviewed the staff report that provided
background information on The Raven Inn including a sampling
of various incidents which have occurred at the establishment
during calendar year 1995. He stated that the licensee had
submitted a request directly to OLCC in June 1995 to have the
compliance plan lifted. In a letter dated June 13, 1995, OLCC
agreed to remove the compliance plan restrictions, however,
they urged the licensee to continue working with the City and
to be responsive to their concerns. A majority of the
incidents s-mmarized in the staff report occurred after the
compliance plan restrictions were lifted by OLCC. Chief
Wright recommended that the City provide a non-renewal
recommendation to OLCC based on the activities occurring in
the establishment during calendar year 1995.
Tina Wiltsey, owner of The Raven Inn, stated that her
attorney, Michael Mills, was unable to attend this meeting,
however, he wrote a letter to the Council on behalf of Ms.
Wiltsey which she read into the record. In s~___m_mary, the
letter informed the Council that no liquor law violations had
been alleged by OLCC, the compliance plan restrictions had
been removed since OLCC felt that the licensee had been
cooperating with OLCC, the licensee would have taken immediate
steps to permanently bar patrons from the establishment who
were allegedly involved in illegal drug activity, and briefly
commented on each one of the incidents listed in the staff
report. Attorney Mills urged the' Council to recommend
granting of the renewal license for 1996 with a compliance
plan.
Page 2 - Council Meeting Minutes, February 12, 1996
TAPE
0945
1038
1130
OO~NOX~. MEETXNG MXN~TEB
February 12, 1996
3A
Ms. Wiltsey stated that she had fired the employee who had
been operating the karaoke program as soon as she found out
about the allegations against him in regards to illegal drug
activity. Additionally, this individual had no
responsibilities in the area of serving alcohol or food. She
also provided the Council with a summarization of the steps
she has taken with her staff members over the last year to try
and keep an orderly establishment. She urged the Council to
recommend renewal of her license and she agreed to work with
the Chief of Police to formulate a new compliance plan.
Councilor Jennings questioned Ms. Wiltsey if the OLCC laws
still prohibit the bartender from serving alcohol to a visibly
intoxicated person.
Ms. Wiltsey stated that the rule is still in place and she
proceeded to discuss the situation surrounding the March
1995 incident.
Councilor Jennings questioned Chief Wright as to whether or
not a new compliance plan could be formulated to allow The
Raven Inn to stay in business.
Chief Wright stated that the licensee had applied directly to
OLCC to rescind the compliance plan and OLCC had agreed to the
request. He stated that he had not had an opportunity to
review Attorney Mills letter, therefore, was unable to respond
to specific He also stated that he doe? no~ share
information ~o licensees during an investigation. In regards
to the compliance plan, The Raven Inn has been operating under
a compliance plan between 1990 and June 1995. In his opinion,
if the applicant had been paying attention these incidents
would have been minimized or not occurred at all.
Mayor Kirksey closed the public hearing at 7:37 p.m..
Councilor Pugh stated that, after reviewing the documentation
submitted as part of this hearing, he did not feel that the
renewal is justified.
Councilor Sifuentez stated that the City adopts compliance
plans with a expectation of improvement at the establishment.
In this case, she felt that City had worked wlth the
licensee over the last several years to improve ~he situation,
however, problems still exist and she agreed with the non-
renewal recommendation.
Mayor Kirksey also stated that, in her opinion, a key issue to
be considered is the fact that she directly petitioned OLCC to
rescind the compliance plan which indicates to her that there
is not a commitment on the part of the licensee to work with
the City.
Page 3 - Council Meeting Minutes, February 12, 1996
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MEETING MINUTES
February 12, 1996
TAPE
1186 PUGH/SIFUENTEZ .... reoo~end to OLCC the denial of the 1996
liquor license renewal for The Raven Inn. On roll call vote,
the motion passe~ 4-1 with Councilor Jennings voting nay.
~_L!C ~H__TNG - 1996 LZOUOR LIC_~N_.SE ~ FOR L~ LINDA'B,
293
Mayor Kirksey declared the public hearing open at 7:40 p.m..
Chief Wright reviewed his staff repoz~c
the agenda packet. He stated that between June 1995 and June
1995, he has called and sent a letter to La Linda's Inc but
has had no response as of this date. Tn his opinion, the
repoz~c shows that there has been a persistent proble~ in and
around the business. Zn June 1995, O~C canceled La T.inda's
license and the hearings officer has not made a decision.a~, of
this date. Past history shows ~hat the business is conducive
for drug contacts and nm~erous drug transactions take place
outside of the business establisl~aent.
1690
David Hartwig, 1610 12th St., Salem, stated that he was
representing the licensee on this renewal issue.
Additionally, he represented two of the licensees at the OLCC
hearing and, after hearing the testimony brought out in that
proceeding, he suggested that the Council obtain a copy of the
OLCC hearing tapes. In his opinion, this issue is a matter of
fundamental fairness in that the undercover agent was a
methamphetamine user who was paid by the police to go to this
establishment and party. The transactions involved minute
amounts of illegal drugs. Point being that the licensees did
not know anything about what was going on and he felt that
anyone's business could be subjected to this type of abuse.
He stated that the security officers had cell phones and were
in contact with the Police Department regularly. He briefly
reviewed the procedures the security officers would follow
before allowing patrons into the establishment. He urged the
City to recommend approval of the license renewal.
Councilor Jennings questioned Attorney Hartwig regarding the
letter Sent by the Police Chief to the owners in June 1994.
In response, Attorney Hartwig stated that it is not even clear
if they received the letter.
1921
1980
Xavier Carbajal, President of La Linda's Restaurant, Stated
that he has talked to the Police Department in the past and
have asked for their help in solving a variety of problems.
However, he was concern with the attitude of the Police Chief
in that the individuals creating a problem have to be caught
doing an illegal act before anything can be done.
Ed Carbajal, member of the Carbajal family and had formerly
been listed as one of the licensees, stated that the Carbajal
Page 4 - Council Meeting Minutes, February 12, 1996
3A
COUNCIr. MEETXN~ MINUTES
February 12, 1996
TAPE
family has owned the establishment for about 12 years. He
objected to the control the Police Chief has had not only over
the liquor license issues but also within the co~munity. He
also could not believe all that has been said about the
establishment. He also objected to stataents made in the
newspaper which were contrary to those made at the OLCC
hearing. He suggested that the Council should consider
testimony from all parties involved and not just believe what
the Police Chief is saying. He suggested that the Council form
a co~ittee to police these establishments rather than relying
on information supplied by one individual.
Edith De La Rosa, 1101 Park Rd, Stayton, stated that the
damage that has been done to the business and grief amongst
family members is enormous. She suggested that it is
let the family move forward with running their business
especially since they are willing to comply with restrictions
that may be imposed. Patrons who regularly visited the
restaurant miss the family atmosphere that had been fostered
at the establishment. In her opinion, it is time to correct
mistakes that have been made and the family is willing to work
to get the business back on track. She also questioned why
another local establishment is now allowed to have dances 3
times a week and patrons are being served until they are
inebriated without the Police Department taking action against
that establishment.
243O
James Hanrahan, business owner at 253 N. Front St., stated
that La Linda's serves good food, the place is clean, and the
business is good for the area. He has never seen anything
suspicious during the daytime hours and feels that the owners
are good people and should be given another chance.
No one in the audience spoke in opposition to La Linda's
receiving a liquor license for 1996.
2522
Councilor Jennings stated that he did not feel that
allegations should bemade without proof.
Chief Wright stated that anybody can make allegations and its
another thing to prove those allegations.
Mayor Kirksey declared the public hearing closed at 8:15 p.m..
Councilor Jennings questioned if OLCC had made a decision on
the cancellation of the liquor license.
Chief Wright stated that the hearing had concluded but the
OLCC Hearings officer has not made a determination on the
license.
Councilor Jennings commented on the fact that OLCC had
suspended the license of this establishment based upon
information they had obtained.
Page 5 - Council Meeting Minutes, February 12, 1996
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COUNCIL HEET~NG Mi~UTE8
Feb~uewy 12, 1996
TAPE
Mayor Kirksey stated that, in her opinion, it is the family's
responsibility to know what is going on in their establislment
rather than waiting for the Police Depaz~cment to inform them
of the problen after the fact.
2718 Councilor Sifuentez stated that she personally knows some of
the f~mtly members and can testify that they are honest, hard
working people and the business has been their livelihood.
She stated that the Police Chief is accountable to the Council
and she feels .that the Chief has worked hard with the Carbajal
family. In reviewing the information before her on this
particular case, she would find it very difficult to overrUle
the recommendation of the Chief. She also stated that she
would be willing to wait for the OLCC ruling but, on the.basis
of the report, she would have to vote for the denial of th~'
license.
PUGH/HAGENAUER... recommend to OLCC the denial of the 1996
liquor license renewal of La Linda's. The motion passed
unanimously.
2808 COUNCIL B!T.T. 1692 - R~8OLUTION GRANTING THE APPLICATION IN
~XTE P~ _~.~Ff_~W ~_~RE 695-20 AND DEI~xx~G TH~ APPLXCATXON ~N
V~ltT~NCE C~E ~95-14,
Council Bill 1692 was introduced by Councilor Hagenauer.
Recorder Tennant read the bill by title only since there were
no objections from the Council. On roll call vote for final
passage, Council Bill 1692 passed unanimously. Mayor Kirksey
declared the bill duly passed.
~864
COUNC!L BTtt 1693 - ~OLUTION ~UTHORIZING AGREEMENT WITH
STATE DEP_aR_T~a~T OF ~SPORTATION FOR 1995-96 B~ ~iTX ~
Co~cilor Haq~au~ tntr~uced Co~cil Bill 1693. ~e bill
was read by title only since there were no obje~ions from the
Cocci1. On roll call vote for final passage, ~e bill passed
~animo~ly.
2906
~CCBPT~WCE OF PU~DXC RIGHT-OF-WAY - ELM STREET,
The dedication of public right-of-way on the west side of Elm
Street near Young Street was established as a condition of
approval in Lot Line Adjustment Case No. 95-13. It was noted
that Elm Street is currently a half street in this particular
area and the dedication of this right-of-way will increase the
right-of-way to 29 feet. In the future, the City will request
dedication of 11 feet of right-of-way from the property owner
on the east side of Elm Street.
Councilor Jennings expressed his concern regarding the half
streets within the City and he suggested that the property
owner be required to sign a non-remonstrance agreement in the
Page 6 - Council Meeting Minutes, February 12, 1996
COUNCIL MRRTING MINUTES
February 12, 1996
3A
TAPE
event a local improvement district is established in the
future to pave the street. If no additional property is
secured on the east side, at least Elm Street could be
improved allowing for a 24' paved street with a sidewalk.
Tape 2 Director Goeckritz stated that the condition of approval
required a non-remonstrance agreement.
JENNINGS/PUGH .... accept the public right-of-way from Donald
R. and shirley A. Equal1. The motion passed unanimously.
Q096
~__m~FAL oF co~cIL OF ~OFmU~ENTB ME~BE~SHZP.
Mayor Kirksey stated that she was responsible for trying to
get the City involved again with the Council of ~ver~ents,
however, one year lat~ the City has still not received ~e
necessa~ doc~ents to reinstate o~me~ership. She st~ed
~at ~e City has not issued a check to C~ as of ~is da~:'
saving the City $5,200. She encouraged the Council not to
rejoin the Council of Gover~ents and to use the annual
m~ership fee for o~er wo~hwhile projects.
J~INGS/SI~EZ... decline to rejoin ~e Co~cil of
Gover~ents and staff so advise COG of this decision. The
motion passed~animously.
Laura Zurlinden, 259 Willow, expressed her concern regarding
the high sewer bills. She stated that she and her husband are
retired, however, they are raising two grandchildren. Their
water/sewer bill is approximately $65.00 per month which has
more than doubled since the new rates have been in effect.
They have taken steps to conserve water but there has not been
much of a reduction in the bill. As an example, she told the
Council that her January 1995 water/sewer bill was $27.61 in
comparison to her January 1996 water/sewer bill of $65.33.
At the time the Advisory Committee and City Council was
reviewing the rate structure, the information she read made
her believe that the rates would not change substantially.
However, actual rates far exceeded her expectations. She
stated that they have lived in this community since 1953 and
she feels that they are being unjustly charged. She
understands the requirements imposed through environmental and
growth issues and the need to upgrade our current wastewater
facility. She stated that her comments have been echoed by
numerous local residents several of which had been in
attendance at this meeting but decided to leave early due to
the lateness of the hour. She implored the Council to review
the rates and further explore the possibility of a flat rate
system. Her discussions with many senior citizens indicate
that they are willing to pitch-in and help by paying a little
more towards the cost of this facility.
Page 7 - Council Meeting Minutes, February 12, 1996
TAPE
0374
COUNCIL MBETINGMINUTE~
February 12, 1996
Councilor Pugh stated that he has spoken with a number of his
constituents on this issue and he feels the Council should
take a closer look at the rate structure.
Councilor Sifuentez agreed that the rate structure should be
reviewed.
Councilor Jennings questioned why the citizens did not voice
their objections to the rate structure during the Wastewater
Advisory Committee meetings.
Councilor Sifuentez statedthatthe citizens she has had
contact with did not realize the impact of the rate change
until after the fact.
Mayor Kirksey stated that the rate structure was based on the
amount of revenues necessary to pay off bonds necessary for
the upgrade of the wastewater facility in order to meet
federal mandates.
Mrs. Zurlinden expressed her opinion that the rate structure
is grossly unfair to families since not all of those affected
families can pay the high bills. She reiterated that she
reads the local paper regularly but the information she read
did not prepare her for the actual increase in her bill.
Martina Lopez, 581 Hall Street, stated that she has 6 young
children and, eventhoughboth she and her husband work, they
cannot afford these high bills. For example, prior to the
rate change her bills were approximately $38.00 while her
November 1995 bill was $114.00. She expressed her support for
a flat rate charge and urged the Council to review the rate
structure.
Public Works Director Tiwari stated that the City will be
incurring costs for the replacement of the treatment plant
facility. Three factors contributing to this requirement are
1) current plant nearing the end of its 20 year life in 1999,
2) growth within the community, and 3) environmental changes.
He stated that the Committee reviewed several rate structures
one of which was a flat rate charge. Under this plan,
residents would becharged approximately $27.00. After
reviewing other options, the Committee decided to propose a
rate structure that would generate the same amount of dollars
as a flat rate system, however, it would charge people for
sewer usage based on the amount of water used during the
winter months. He also stated that he would personally look
into Mrs. Lopez's situation since her bill is much higher than
expected.
Director Tiwari suggested that staff be allowed to further
evaluate the monthly billing amounts before any decision is
made by the Council.
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Page 8 - Council Meeting Minutes, February 12, 1996
TAPE
1114
].192
MEETING MIN~TE~
February 12, 1996
Director Tiwari state4 that he wtll provide the Council with
some additional information at the next meeting.
3A
STAFF REPORTS.
1) Summary of Transportation Plan Coordination Meeting
2) Water Master Plan
~YOR ~ND COUNCIL REPORTS.
Councilor Jennings questioned the reserved parking stalls for
Library employees in the new Library parking lot.
Administrator Childs stated that the Director had specifically
requested for the dedication of 2 spaces to accommodate those
employees who have to work late at night and parking in mat
area provides security to those employees after dark .....
Councilor Jennings stated that the Council had previously gone
on record not to allow for reserved employee parking, however,
he does not object to the 2 reserved spaces now that he is
aware of the reason behind the staff's decision.
Councilor Jennings also informed the Council that he had
attended a Neighborhood Watch Group meeting which was attended
by approximately 25 individuals living in the Marshall Street
area. He stated that this is a very pro-active group and he
was encouraged by the good things being said about the City
Council and staff since they are trying to help the group
solve the problems in their neighborhood. He also stated that
officer Weaver needs to be complimented on his work with this
group of residents.
Councilor Sifuentez complimented Director Tiwari regarding his
drainage policies which reduced the amount of flood damage to
property within the City.
She also reminded the public that there are 10 wall bricks
still for sale at the Aquatic Center.
Councilor Chadwick stated that she had attended the luncheon
at MacLaren School and found that the presentation was very
interesting.
Mayor Kirksey agreed with Councilor Chadwick that the tour of
the tent facilities at MacLaren was very informative. She
encouraged interested citizens to call City Hall and Councilor
Sifuentez will try and make arrangements for those individuals
to tour the facility.
Councilor Jennings encouraged the Mayor to participate in the
Student Shadow Day program.
1450 ADJOURNMENT.
Page 9 - Council Meeting Minutes, February 12, 1996
COUNCIL ~EET~NG MY. NUTF~
February 12, 1996
TAPE
JENNINGS/SIFUENTEZ .... meeting be adjourned.
passed unanimously.
The meeting adjourned at 9:13 p.m..
The motion
3A
APPROVED
NANCY A. KIRKSEY, MAYOR
ATTEST
Mary Tennant, Recorder
City of Woodburn, Oregon
Page 10 - Council Meeting Minutes, February 12, 1996
3B
MINUTES
WOODBURN PLANNING COMMISSION
FEBRUARY 22, 1996
1}
2)
3)
4)
5)
ROLL CALL:
Chairperson Mrs. Bjelland Present
Vice Chairperson Mr. Atkinson Absent
Commissioner Mrs. Warzynski Present
Commissioner Mrs. Schultz Present
Commissioner Mrs. Henkes Absent
Commissioner Mr. Will .Present
Commissioner Mr. Lawson Present
Commissioner Mr. Frawley Present
Commissioner Mr. Palmer Absent
Staff Present:
Steve Goeckritz, Community Development Director
Teresa Engeldinger, City Planner
Jason Tuck, Planning Tech
MINUTES:
The Planning Commission meeting minutes of January 25, 1996 were accepted
with the following correction. Commissioner Will stated that on page 2 it
should read BPA instead of EPA.
BUSINESS FROM THE AUDIENCE:
None
COMMUNICATIONS:
None
PUBLIC HEARINGS:
A. SPR 92-12 Holiday Inn Interpretation - Continued
Staff read into record letters received from City Attorney Bob Shields
requesting that the public hearing be continued to March 28, 1996. Staff also
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3B
6)
read into the record a letter from Johnson, Kloos and Sherton, on behalf of
Mar-Dene Corporation stating that testimony will be filed prior to the
rescheduled hearing date.
Commissioner Warzynski made the motion to continue this hearing until March
28, 1996.
Commissioner Will seconded the motion.
A vote was taken and the motion passed.
The hearing was continued until March 28, 1996 at 7:00 pm.
REPORTS:
A. Site Plan Review 95-24 Woodburn Ambulance Service
Staff stated that administrative approval had been given.
B. Site Plan Review 95-25 Woodburn Veterinary Clinic
Staff stated that they had continued any decision on this until March 14, 1996.
C. Partition 95-05 Andy Snegirev
Staff stated that administrative approval had been given.
D. Site Plan Review 96-01 Lamp Lighter Homes
Staff stated that this was an application for a manufactured homes
sales/storage lot and office. Administrative approval had been given. Staff
also stated the approval was for the sales lot only and the sign will be reviewed
separately at the time the building permit is issues.
Commissioner Will and Commissioner Fraw[ey stated for the record that they
had been out to the proposed lot to look at the area.
E. Building Activity for the month of January 1996.
F. Code Enforcement Activity for January 1996.
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7)
8)
9)
DISCUSSION ITEMS:
A. Sign Ordinance-
There was discussion among the Planning Commission and staff regarding the
number of signs, banners, flags, sandwich board signs and off premise signs.
The possibility of amending the Sign Ordinance to give greater strength and
approval of monument signs was also discussed.
B. Woodburn Zoning Ordinance Amendments Chapters 19, 20, 21.
Note: These were not available at this meeting due to time constraints.
BUSINESS FROM THE COMMISSION:
The Commission members and staff had a discussion on the statements made
at the City Council meeting regarding the Planning Commission decisions."--.:_~
ADJOURNMENT:
There being no further business the Planning Commission meeting adjourned,
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3C
MINUTES'.'
MONTHLY MEET!N~ OF WOODBI~RN PUBLIC, LIBRARy ,BOA~RD
DATE:
ROLL CALL:
~TAFF PRESENT:
GUESTS:
CALL TO ORDER:
SECRETARY'S
REPORT:
PRESENTATION:
DIRECTOR'S
REPORT:
February 28, 1996
Willy Baldwin
Phyllis Bauer
Dorothy Jaeger
- Present
- Present
- Present
Gloria Predeek
Jean Weatherill
- Present
- Present
Linda Sprauer, Director
Judy Coreson, Secretary
Nancy Bowman, previous Library Board member
Chds Childs, City Administrator
President Gloda Predeek called the meeting to order at 12:40 PM at
the Yun Wah Chinese Restaurant in Woodbum. Gloria presented a
plaque to Nancy Bowman in appreciation for her service on the
Library Board for the four-year term of January 1992 through
December 1995. Phyllis Bauer was appointed to that position
beginning January 1996.
The monthly Board minutes of January 24, 1996 were approved as
submitted.
Chris Childs, City Administrator, attended the meeting to present to
Judy Coreson the Merit Award given by the United Way of the Mid-
Willamette Valley in recognition of the City employees' support for
the 1995 campaign. Judy was in charge of distributing United Way
informatibn and collecting donations for 1995.
Monthly Statistics: The monthly statistics were self-explanatory.
It was noted that circulation statistics for the month of January
showed an increase over tl3e previous years during the same month.
Linda reported on Sunday statistics with graphs showing
comparisons between the monthly average circulation per hour and
Sunday average per hour circulation.
Activities: "Health and Medicine Dudng the Civil War" by Patdck
Vance was the first Chautauqua program, which was well attended
OLD BUSINESS,,:
on February 20. He commented that Judy Brunkal did a great job
organizing and preparing for his presentation; The next program in
the FASCINATING HISTORY series is scheduled for March 12;-:
"Proving Up: Homesteading Women in the Literature of the
American West" by Molly Gloss, an award-winning Portland author.
The monthly book discussion group will meet on Monday, March 18
at 10:30 AM. The Friends of the Ubrary Book Sale is scheduled for
Friday, March 8 from 10 AM to 5 PM and Saturday, March 9 from 10
AM to 3 PM. Spring Break for area schools is the week of March 25
through 29.
Library Director's Meeting: The quarterly meeting of the Oregon
Public Library Directors will be hosted by Woodburn Public Library
on Friday, March 8, 1996. The Directors will meet at the Library for
a tour and then convene their meeting in the Coundl Chambers at
City Hall from 10 AM to 4 PM. Linda asked the Board to assist the
staff in greeting and giving tours that morning when the Directors
arrive at the library prior to their meeting. '
Staff News: Currently a Library Page position is being advertised.
The dosing date is Friday, March 8. Beulah Leder, a Library Page,
has a sprained ankle and was also hospitalized for another problem.
She is hoping to return to work next week.
Heating System Project: The fans have been shipped, and when
they are received, a date for will be determined for the project to
begin. The work may only take two to three days to be completed.
If it becomes too cold in the building by the third day, the Library
may have to close.
Donation from the Kiwanis - Reader Board: Rick Parker, City
Maintenance Supervisor, will obtain drawings and specifications for
the reader board which will then be presented to the Planning
Commission for approval.
OLA/PLA Conference: Linda and Librarians, Judy Brunkal; Donna
Melendez, Nicolette Wonacott, and Maureen Smith, will be attending
various sessions of the combined Oregon Library Association and
Public Library Association Conferences held in Portland from
March 26 through March 30. Previously the Board members decided
that the Sessions did not seem appropriate for them, so the available
funds should send the full-time Library staff to the Conference
instead.
3C
Library Board Minutes - 2/28/96 - 2
HEW' BUSINESS:
Budget Proposal - 1996/97: A 1996-97 Wish Ust was distributed to
the Board. Many items on this list .were Included tn the Ubrary's
bUdget proposal, such as: additional hours for the present staff to
be able to expand Sunday hours to September through May;
technology upgrade; furniture and fixture Items; shelving; repair or
replace sidewalks damaged by chemicals; and repair or replace the
ridge cap over the brick facing on the exterior of building to prevent
leakage.
March Board Meeting Date: Because the regular March monthly
Board meeting would be during ~e week of the OLA/PLA
Conference, the date was changed to the previous Wednesday,
March 20 at 1 PM. However, if the Board members find there is a
conflict, the date may be changed.
BUSINESS TO/FROM
THE CITY COUNCIL
AND/OR MAYOR: Budget Committee Meeting: The first Budget Committee meeting will
be held Tuesday, March 5.
Task Force Report: Jean Weatherill, a member of the City's Task
Force, reported the committee has determined the technology update
should be foremost on the Library funding. Expansion of the Library
and establishing a Capital Improvement Fund may be dealt with a
few years in the future. Landscaping also will be determined at a
future date as well as necessary parking for the City and a new
Community Center. Other maintenance projects should be taken
care of in the yearly budgets.
ADJOURNMENT: The meeting was adjourned at 1:35 PM.
3C
Respectfully Submitted,
Judy Coreson
Recording Secretary
Library Board Minutes 2/28/96 3
4A
TO:
FROM:
SUBJ.:
DATE:
MEMO
Woodbum City Council
City Administrator
Nancy A. Kirksey, Mayor
Ad-Hoc Committee on
March 6, 1996
Yard Debris Recvclinq
I propose the appointment of a temporary ad-hoc committee to evaluate yard
debris recycling program options as follows:
Charlotte Hiller
(655 Filbert St.)
Jack Donley
(1349 Vanderbeck Ln.)
Dallas Figley
(601 S. Settlemier)
Henry Jaeger
(1830 E. Hardcastle)
It is anticipated that this group will begin its task in April, and I would like to
add one or two more people prior to that time. Please feel free to submit additional
names for consideration.
The City Administrator's memo describing the background, need and
expectations for this committee is attached.
4A
TO:
FROM:
SUBJ.:
DATE:
MEMO
Mayor Nancy A. Kirksey
Chris Childs, City Administrator
A_o_oointment of Ad-Hoc Committee
February 28, 1996
RECOMMENDATION: -In conjunction with the March 11, 1996 Council meeting,
I request that you appoint, for Council confirmation, a temporary five-member ad-hoc
committee to evaluate options for a Yard Debris Recycling Program.
I~ACKGROUND: On February 22, 19961 met with Jim Sears, Director of the Marion
County Solid Waste Division, and Sam Brentano, Manager of United Disposal Service,
Inc., the City's solid waste disposal franchisee, to discuss the ramifications of this
issue.
Although United Disposal effectively manages and provides the various waste
disposal and recycling programs offered to residents, state law places the ultimate
responsibility for waste reduction on the respective city governments. This includes
a yard debris recycling goal, originally scheduled for implementation in 1995, but
postponed by the 1995 Legislature until 1997.
Concurrent with the state's yard debris recycling goal, Marion County feels a
growing urgency to implement further waste reduction of any sort. The county's
principal means of disposing of solid waste is the waste-to-energy burner located at
Brooks, which is rapidly nearing its capacity. As a result of its own research, the
county has determined that an effective yard debris recycling program, countywide,
would serve as a principal means of reducing the existing waste stream by some 10-
20%, thereby freeing up valuable capacity at the Brooks burner.
All cities in Marion County are similarly being asked to begin the process of
developing yard debris recycling programs. Various cities are approaching this in
different ways, with the committee approach recommended above being just one of
several. Garbage haulers, such as United Disposal, estimate that full implementation
of a yard debris recycling program will take approximately one year. Thus, to meet
a July 1997 deadline to comply with the state mandate, county officials would like
to see the specifics of any recycling programs in place within the next four months
(by July 1996).
4A
Page 2 - Ad-Hoc Committee (2/28/96)
Apparently, yard debris recycling programs have already been implemented
successfully in the Tualafin-Wilsonville area. Lots of things can be done to start such
a program, but the cost of providing the service to accomplish the method selected
will be a significant factor, it is commonly believed that no recycling program for an
unattractive product like yard debris (when coupled with an added cost) is likely to be
effective unless it becomes a mandatory service.
Therein lies the dilemma for the City. Any rate increase to accomplish an added
program starts with the rate schedule included in the franchise agreement, and must
therefore be initiated by the City Council. Some may perceive any resultant increase,
particularly if it is made mandatory, as "another tax shoved down the people's throat"
by government.
This issue will merit careful review and consideration by the governing body,
and the research, background information and guidance that could be provided to the
Council by the proposed ad-hoc committee could be extremely valuable in making
sound and informed decisions.
If the ad-hoc committee is appointed as recommended, I will designate
appropriate staff liaison for support and assistance to the group.
Thank you.
970 Montgome~, Str Woodburn, Oregon 97071 · 982-522~
4D
P OCLA TION
MARCH 16, 1995 - KIITT JAEGER DAY
WHERF2~, Catherine Mary Quinn Jaeger's, aka Kitty, mother was born in Irela~'and
immigrated to America, and
WHEREAS, Kitty was bom in Mayville, Oregon on Auguxt 14, 1899, thereby making
her a native Oregonian; and
WHEREAS, Kitty was one of the first women to drive a wheat truck in Gilliam Couru7
when the men went off to fight World War II, and
WHEREAS, Kitty moved to Woodbum in 1953 and became a community activist. She
was instrumental in getting street lights installed and streets paved, and
WHERF, AS, her dedicated work in her church and community deserves recognition
NOW, THEREFORE, L Nancy A. Kirksey, Mayor of the City of Woodburn do hereby
proclaim
MARCH 16, 1996 AS "KITTY JAEGER DAY"
in the C~ty of Woodbum and ask the people of Woodbum to recognize Kitty for her civic
involvement and show appreciation for her community spirit and enthusiasm,
IN WITNESS WHEREOF, I have hereunto set my hand and caused the seal of the City
of Woodburn to be affixed this 6th day of March, 1996.
Nancy A. Kirksey, Mayor
City of Woodburn
8A
MEMO
TO: Mayor and City Council through City
Administrator
FROM:
SUBJECT:
DATE:
Planning Commission
Plan Amendment
Change 95-08
March 6, 1996
95-06 and Zone
At their hearing of January 11, 1996 the Planning
Commission reviewed the applicant's request for a plan
map amendment and zone change from residential to
commercial. The amendments would involve a lot of
approximately 19,727 square feet.
The Commission recommends approval of both land use
requests.
(a)
The council may accept the Commission's
recommendation and approve the plan and zone
map amendments or
(B)
Either .-decision will
instrUcted to prepare
decision.
Deny the applicant's request.
require the Planning staff be
findings to substantiate your
8A'
CITY OF WOODBURN
270 ~ Str~:t · Woodbum, Oregon 97~71 · (503) 982-5222
TDD (503) 982-7433 · FAX (57,) 982-5244
STAFF REPORT
PLAN AMENDMENT 95-06
ZONE CHANGE # 95-08
Ii
III
APPLICANT:
Hal Hewitt for
Richard & Karen Henkes
9999 SW Wilshire Street
Portland, Oregon 97225
NATURE OF THE APPLICATION:
The applicant is requesting a plan map amendment and zone change in order to
rezone property from residential to commercial and specifically RM Multi-family to
Commercial General.
RELEVANT FACTS:
The si~e is located on the east of Hwy 99E and south of Hardcastle Ave. The
property can be identified specifically on Marion County Assessor Map 5S,1W,
Section 8CD, Tax Lot 8300. There is an existing electrical contracting business on
site. Previous land use actions related to the property include lot line adjustment 95-
09 which was approved by staff November 9, 1995. Staff has calculated that the
zone change consists of approximately 9,600 square feet. This area is already
planned for commercial use on the Woodburn Comprehensive Plan. The remainder
of the applicant's request involves a plan amendment of approximately 10,127
square feet. These areas are currently planned for and zoned for residential multi-
family. These areas are being requested for both a plan map amendment and zone
change to commercial general.
The applicant is requesting a comprehensive plan map amendment and zone change
only at this time. At such time development occurs, the applicant will be required
to request site plan review approval for any construction.
8A
IV
Bo
RELEVANT APPROVAL CRITERIA:
A. Woodburn Comprehensive Plan
aJ
Woodburn Zoning Ordinance
Chapter ,5 Permits and Enforcement
Chapter 6 Planning Commission
Chapter 7 Public Hearing
Chapter 15 Zone Change Procedures
Chapter 16 Comprehensive Plan Amendment Procedure
Chapter 26 RM-Multiple Family
Chapter 30 Commercial General
Woodburn Comprehensive Plan:
STAFF FINDING: The property is located within one of the four identified' major
commercial areas and is over one acre in size. This is in compliance with the
Commercial Land Development Policies.
Woodburn Zoning Ordinance
Chapter 16 Comprehensive Plan Amendment Procedures
A Plan Amendment is any change to the Woodburn Comprehensive Plan text or
map.
Section 16.080 Burden of Proof
a) To support an amendment to the Comprehensive Plan, the applicant shall:
(1) Prove that the original plan was in error;
STAFF FINDING: The City of Woodburn's Comprehensive Plan was adopted in 1980
and, since, with accompanying ordinances has been found to be in compliance with
statewide goals at the time of periodic review in 1989. The applicant states that
an error was made in that the property was split zoned. The back or western
portion is planned for multi-family development and the front or eastern portion for
commercial development. Therefore, any development of the back of the property
would lead to access and circulation of vehicles through a commercial development
in order to get to the residential section. There are a number of properties which a
split zoned along Highway 99E. At the time of adoption of the Woodburn
Comprehensive Plan a reasonable depth of commercially zoned property along the
highway was established. The applicant wishes change this.
(2) Show that the community has changed since the original plan was
adopted;or
(3) Show that there has been a change in the planning and growth policy of
the city.
8A'
V
STAFF FINDING: The applicant chose to address (2). Sited as changes since the
original plan are the population growth of 11 ,O00 in 1980 to approximately 15,600
in 1995 which equates to an increase in shopper demand. The applicant has not
substantiated this claim. The area in which the applicant is seeking the plan
amendment is still one of four of the identified commercial areas in the
comprehensive plan. In addition, the applicant also sites new development along
Highway 99E and the increase in traffic volumes. The 1994 edition of Traffic
Volume Tables published by The Oregon Department of Transportation indicates that
the traffic volumes (ADT) on Hvvy 99E between Hardcastle, E. Lincoln and Young
Street are at least 20,900.
Chapter 15 Zone Change Procedures
1.Show there is a need for the use proposed.
STAFF FINDING: The applicant has stated that there are fewer commercial site
available within the community to serve demand for small scale retail development.
This is do to the substantial change in population growth and traffic volumes along
Highway 99E. The land use inventory through 1994 indicates 147.6 acres of
commercial land that is undeveloped within the city limits.
2.Show that the particular piece of property in question will best meet that need.
STAFF FINDING: A portion of the property that is being requested for the zone
change is already planned for commercial use. The applicant is simply bringing it into
conformance with the comprehensive plan. The front of the property along Hwy
99E is already being utilized for a commercial business. The remainder of the
property that involves both a comprehensive plan map amendment and zone change
and is located in the rear (west) of the property. All of these areas are under one
ownership and contiguous to Highway 99E. The site is located in one of the four
identified commercial areas with the Woodburn Comprehensive Plan.
COMMENTS FROM OTHER DEPARTMENTS:
None at this time. Comments will be included when the applicant requests Site Plan
Review approval.
8A
VI
VII
CONCLUSION:
The applicant is making two requests. A plan map amendment and zone map change
from residential multi-family to commercial general. The second request is for a'
zone change from RM multi-family to commercial general. No site specific
development is being proposed at this time.
DECISION:
If the Woodburn Planning Commission recommends approval to the city council, the
following conditions of approval are recommended by staff:
The applicant shall request Site Plan Review approval for structure~s~.b?ilt,
structurally altered, or enlarge.
ZONE MAP CHANGE/COMPREHENSIVE PLAN MAP CHANGE
PE'ITI'ION
DIRECT QUESTIONS TO:
GRFENH]I.I Ag~tqC. ATTN- HAl HFUTTT
(NAME)
9999 SW WIISHIRF
(ADDRESS)
PORT. 97225
(STATE)
(TELEPHONE)
(ZIP CODE)
REQUEST;
Acreage 1+
Present zone R-M
Desired zone C-G
OWNERS:
Richard & Karen Henkes
NAME (PLEASE PRINT OR TYPE)
955 Bryan Woodburn 97071
ADDRESS & ZIP CODE
aA'
Assessor's Map & Tax Lot Number 8CD 5 1W. TL -8300
~LOCATION AND SIZE OF THE PROPERTY, or if not addressed, then state distance to the nearest
intersecting street or known landmark.
1041 Paci fi c Hwy
OFFICE USE ONLY
1. Statement of Intent (Exb. A)
2. Plot Plan (Exb. B)
3. Legal Description of the Property
4. List of All Property Owners within
250 Feet of the Property
5. Assessors Map
6. Application: #
App rec'd by:
Receipt:
APPLICATION CHECKLIST
YES
Date
NO
rage 2 - ZC~CHGAP.29/,
REQUIRED ATTAINTS 8~
.j
STATEMENT OF INTENT should discuss/explain the reason this request is .made.
Include brief description of any proposed construction or land use change, shOw that
the request is: 1) in conformance with the Comprehensive Plan; 2) there is a public
need for this change; 3) that need is best met by this proposal; 4) there is no other
available and appropriately zoned land in the vicinity; 5) petitioners cannot make a
reasonable use of the land as it is currently zoned. {See zone change policy
considerations). (Mark EXHIBIT "A")
PLOT PLAN: Show all properties within 250' from and parallel to the subject
property and the land use of each_. Mark EXHIBIT 'B', Draw to scale.
LEGAL .DESCRIPTION of the property in metes and boUnds (as it appears on the
deed); Mark EXHIBIT 'C", or if property is within a platted subdivision:
· Lot: , Block: ..., of (Subdivision) ......
'NOTE: If a fraction of the lot, then attach full description as if it were metes and
bounds.
~h/~.' ~'~'~NAMES AND ADDRESSES OF ALL PROPERTY OWNERS. (husband and wife) within
~" 250 feet from and parallel to the subject property. Obtain certified list and map from
title company and attach. Mark EXHIBIT "D".
ASSESSOR'S MAP,. Attach copy of Marion County Assessor's map showing subject
area and outlining 250' notification area. Mark EXHIBIT "F".
We, the undersigned, hereby certify that all.the statements in the plot plan, attachments, and
exhibits transmitted herewith are true and complete, and we are the owners of record or
~ontract purchasers of orooertv for which the zone mao chanae is reauested:
DATE
Property o ~wn~/ 1 '-~
Applicant
The applicant bears the burden of proof that the above approval criteria has been met.
Page ..3 o ZC~CHGAP.2~
SUPPPORTING STATEMENT
PLAN AMENDMENT
HENKES PROPERTY
lO41 N Pacific Hwy
Woodburn, OR
OCT. 1995
Tax Lot 8300
Sec. 8CD, 5 1W
BACKGROUND:
The subject property has been owned for several years by Richard and Karen
Henkes. It is used as a business location'for the operation of Henkes
Electrical Contracting Company. It's size at appx. 44,500 Sq Ft. and
configureation are shwon on the attached parcel maps. A recent lot line
adjustment has relocated and aligned the northerly property line between the
owners and the Chruch of Christ and reduced the original lot depth.
8A'
Neighboring properties include the Woodburn Inn to the south; The Church of
Christ, Foto Magic and Pacific Printers to the north. Mall 99 is located
across Pacific Hwy.
During adoption of the city's original land use plan, the major portion of
this site was designated for General Commercial uses; a small portion of the
western side of the property was designated Multi Family Residential.
When the zoning map was adopted, The eastern half of the property was zoned
C-G; the western half, R-M. The owners would like to redevelop this site for
retail commercial sales and service, but feel the process would be too
complicated with the present dual zoning. The result maynot be appropriate to
the area. This application therefore seeks Plan Amendment and Rezoning for the
entire parcel to the General Commercial designation.
He~kes Statement, Pg. 4
Traffic Volumes:
8A
According to the Highway Depts. Traffic Volume Tables, 1980 ed., when the
orignal plan was adopted, traffic volumes along Pacific Hwy were appx.
lO,O00 per day. The 1994 ed. indicates traffic counts now average appx.
16,500 per day,n increase of 65~ during this period. Coincidentally,
these increases virtually parallel the population growth in the community
during this same period.
Among other changes, this traffic increase has resulted in the widening
of a significant northerly portion of Pacific Highway. The Henkes
property is included in this improvement area.
These changes, taken togeather demonstrate compliance with this criteria.
IIENKES F~OPERTY
PLAN AME~{DMENT
"' ',-A VENUE o -' ....
i041 N Pacific Ilwy Woodburn, Ore.
COF~E RC I AL
DES I GNAT101'.1
North
8A
SUPPORTING STATEMENT
REZONING
HENKES PROPERTY
lO41N Pacific Hwy.
Woodburn, OR
BACKGROUND:
Please see attached supporting s~tatement for Plan Amendment.
REVIEW CRITERIA:
OCT. 1995
Tax Lot 8300
Sec. 8CD 5 1W
l) THERE IS A NEED FOR THE PROPOSED USE.
Co.=~nunity changes documented in the related supporting statement
indicate substantial change in population growth in the planning
area and increased traffic volumes along Pacific Highway. This
change, has in turn provided the demand and incentive for a
sionificant number of new commercial developments along this
co:'ridor in recent years.
Such development has occured on appx. 33% of the related sites. This
trend, along with the consumption of designated commercial land for
development on Hwy 214 between Pacific Hwy and I-5, has resulted
in fewer commercial sites being available within the community to
serve demand for small scale retail development. The few which are
available are principally located along Pacific Highway.
Henkes Statement, Pg. 6
2) TitIS PROPERTY WILL BEST MEET THE THIS NEED.
Inasmuch as this parcel is located on Pacific highway with its
frontage designated for commercial use and it's rear portion
accessable only from the highway, through the comercialy designated
portion of the site, it appears to be .a reasonable candidate for the
reqL:ested change.
The immediate relationships between the subject property and
adjacent commercial properties, including the motel to the south
would support the compatablitity for the change, as well.
HENK~S PROPERTY
I
I
I
CIIURCI!
7O0
ZO'ilNG ~IAP AMENDMENT
!041 '; Paci:ic Hwy
Woodburn, Ore.
14 O0
I X
' I .',
d
"{"t,
"'-,-A VIZNUE
I I '~"'"' ' .....;i~ ..... ~ ,.J~?:~", ....
CIIURCll ~ /
OF PACI FI C
CIIR1ST PRIIIlER ?,
........... Z _ 4)7
I I a~-~/ ~noo '
R-M / COMME RCI Al.
ZO~I~ ......
~ ~ NOTEL
_-. _., ....... ~0..._~''
o North
1041"ti pac! fi d
STAFF EXHIBIT I
8B
MEMO
TO: Mayor and City Council through City
Administrator
FROM:
Planning Commission
SUBJECT:
Zone Map Amendment 95-09
DATE: March 6, 1996
At their hearing of January 11, 1996 the Planning Commission
reviewed a proposal to amend the zone map from RM (Multi-
family Residential) to CR (Commercial Retail) District. The zone
request consists of .56 acres.
The Planning Commission closed the hearing and recommended
the City Council approve Mr. Miller's request.
(A)
The Council may
recommendation and
amendment or
accept the Commission's
approve the zone map
(B) Deny the applicant's request.
Either decision will require the Planning staff be instructed to
prepare findings to substantiate your decision.
CITY OF WOODBURN
270 ~ Strict * Wocx:Jbum, Orc-9~ q7071 · (503) 98~-5~
TDD (503) 982-7433 ° FAX (503) 982-5244
8B
STAFF REPORT
ZONE CHANGE # 95-09
I APPLICANT:
II
II!
IV
Leroy B. Miller
P.O. Box 198
Woodburn, Oregon 97071
NATURE OF THE APPLICATION:
The applicant is requesting a zone change in order to rezone property from RM Multi-
Family Residential to CR Commercial Retail.
RELEVANT FACTS:
The site is located east of Hwy 99E and north of Hardcastle Ave. The property can
be identified specifically on Marion County Assessor Map 5S,lW, Section 8DC, Tax
Lot 400. The site currently has some buildings on the northern portion, the southern
portion is vacant. This area is planned for Commercial on the Woodburn
Comprehensive Plan. The property is split zoned. The northern 1.06 acres is
currently zoned CR Commercial Retail while the southern .56 acres is zoned RM
Multi-Family Residential. The zone change consists of this southern .56 acres.
The applicant is requesting a zone change only at this time. At such time
development occurs, the applicant will be required to request site plan review
approval for any construction.
RELEVANT APPROVAL CRITERIA:
Woodburn Comprehensive Plan
Commercial Land Development Policies
Public Service Goals and Policies
Woodburn Zoning Ordinance
Chapter 5 Permits and Enforcement
Chapter 6 Planning Commission
Chapter 7 Public Hearing
Chapter 15 Zone Change Procedures
Chapter 26 Multiple Family Residential
Chapter 29 Commercial Retail
Ao
8B
Woodburn Comprehensive Plan:
STAFF FINDING: The property is located within one of the four identified major
commercial areas and is over one acre in size. This is in compliance with the
Commercial Land Development Policies.
Woodburn Zoning Ordinance
Chsoter 15 Zone Change Procedures
STAFF FINDING: The applicant has provided adequate information as required by
SecTion 15.030 Initiation of Zone Change by Complete Petition.
Chsl3ter 16 Comprehensive'Plan Amendment Procedure
SecTion 16.080. Burden of Proof. The following specific questions shall be given
cor~ideration in evaluating requests regarding plan and zoning amendmentsand are
as 'ollows:
(b) To support a zone change, the applicant shall:
(1) Show there is a need for the use proposed;
STAFF FINDING: The property is currently split zoned, the proposed
zone change would bring the southern .56 acres into the CR
Commercial Retail zoning designation. The Woodburn Comprehensive
Plan Map designates this property as Commercial. Therefore, a zone
change from RM Multi-Family Residential to CR Commercial Retail is
a logical transition since the entire property is planned for a
commercial use. The applicant states that "The fact that the city of
Woodburn Comprehensive Plan designates the subject property as
commercial is a recognition by the city of Woodburn that additional
commercial land is needed within the planning period."
(2) Show that the particular piece of property in question will best
meet that need.
STAFF FINDING: The subject property is directly adjacent to the
existing Les Schwab Tire Center, the business is wishing to expand
and as stated by the applicant "this parcel will best meet the current
needs of the Tire Center." The current Woodburn Comprehensive Plan
has the property designated for commercial which illustrates a
commercial use would be the best use in this particular area. The
applicant states that the "Les Schwab Tire Center is a significant
employer and a viable expanding business within the city. It is within
the interest of the City of Woodburn to cooperate, where possible,
with the needs of such business to expand. There exists no other
.commercially zoned property which will meet the current expansion
needs of Les Schwab Tire Center. This parcel will best meet the
current needs of the Tire Center for expansion."
V
VI
VII
8B
COMMENTS FROM OTHER DEPARTMENTS:
None at this time. Comments will be included when the applicant requests Site Plan
Review approval.
CONCLUSION:
The request is for a zone change from RM Multi-Family to CR Commercial Retail. No
site specific development is being proposed at this time.
DECISION:
If.the Woodburn Planning Commission recommends approval to the city council, the
.following conditions of approval .are recommended by staff:
1. The applicant shall request Site Plan Review approval for structures built,
structurally altered, or enlarge.
. 8B
STATEMENT OF INTENT
1. Introduction.
Petitioner owns a 1.62 acre parcel shown as Tax Lot 400 on the Assessor's Map,
attached to this Statement of Intent as Exhibit 1. This 1.62 acre parcel currently contains
two zoning designations. The Northerly 1.06 acre +/- segment of said parcel is currently
zoned Commercial Retail. The Southerly .56 +/- acre segment of that 1.62 acre parcel is
currently zoned Multi-Family Residential.
Tax Lots 300, 500, 600, 700 and 800 are zoned Commercial Retail.
Les Schwab Tire Center is the owner of Tax Lots 600, 700 and 800 and ~qs~hes to
purchase from petitioner the Southerly portion of Tax Lot 400, the majority of which is
presently zoned Multi-Family Residential. Les Schwab Tire Center needs to expand its
business into said parcel and such expansion requires that said parcel be rezoned to
Commercial Retail.
2. Comprehensive Plan.
A Comprehensive Plan Use map of the city of Woodburn designates all of Tax Lot
400 as commercial. As a matter of fact, the Comprehensive Land Use Plan map of the
city of Woodburn also designates Tax Lots 900, 1000 and 1100 as commercial. This zone
change request is in conformance with Woodburn's Comprehensive Plan Land Use map
designation.
3. Public Need for Change.
The fact that the city of Woodbum Comprehensive Plan designates the subject
property as commercial is a recognition by the city of Woodburn that additional commercial
land is needed within the planning period.
4. Need Best Met by this Proposal.
Les Schwab Tire Center is a significant employer and a viable expanding business
within the city. It is within the interest of the city of Woodburn to cooperate, where
possible, with the needs of such businesses to expand. There exists no other commercially
zoned property which will meet the current expansion needs of Les Schwab Tire Center.
This parcel will best meet the current needs of the Tire Center for expansion.
8B'
5. No Other Avnilable and Appropriately Zoned Land in the Vicinity.
Although the Northerly part of Tax Lot 400 is currently zoned commercial, only the
Southerly part of Tax Lot 400 will currently meet the expansion needs of Les Schwab Tire
Center. Zoning designations normally follow property lines. For reasons which are not
clear, Tax Lot 400 is zoned partially Commercial Retail and partially Multi-Family
Residential. It is appropriate and reasonable that the entirety of Tax Lot 400 should be
changed to Commercial Retail.
6. Reasonable Use of Land Limited by Current Zoning Designation.
The Comprehensive Plan designates all of Tax Lot 400 as Commercial Retail. A
Multi-Family Zoning designation on the Southerly portion of this property does not conform
to the Comprehensive Plan designation. Until the zoning is brought into conformity with
the Comprehensive Plan, reasonable use and development of the land is frustrate~l~..
LEROY B. MILLER
/
/
PETITION FOR ZONE MAP CHA I_~E · ~,,~-~'~
piRECT QUESTIONS TO: RECEIVFE NOV 2 7 ~0o'-
I.ERO¥ B. MILLER ,
Wcodburn
(NAME)
O. Bcx 198 (503) 651-3346
(ADDRESS) 0'ELEPHONE
OR 97071
(cn~9
(STATE) '; (ZiP CODE)
REQUESI':
1'o change . _; 6 AC of (pr, esent zone/present comp._plan) t~
'10 (desired zone/desired comp. plan) CR as such zones arb defin~
by U~e City of V;oodbum Zoning Ordinance.
OWNERS:
LEROY B. MILLER
NAME (PLEASE PRINT OR TYPE)
P. O. Box 198
ADDRESS &ZIP CODE
Woodburn, OR 97071
8B'
LOCATION AND S!TE OF THE PROPERTY; or if not addressed, then state
distance to the nearest Intemecting street or know landmark,
OFFICE USE ONLY
APPLICATION CHECKLIST
Statement of Intent (Exb. A)
Plot Plan (Exb. B)
Legal Description of the Property
List of All Froperty Owners within
250 Feet c.f the Property
Assesso~ s Map
YES NO
REQUIRED A'ITACHMENTS
STATEMENT. OF INTENT should discus~/explain the reason this request is made.
Include brief description ~f any'proposed co~ or land use change, show
that the request Is: 1) In conformance with the Comprehensive Plan; 2) them Is a
public need for this change; 3) that need is best met by this proposal; 4) there is
no other avai'~ble and appro~ely zoned land in the vlci..nlty;. 5) petitioner's
cannot make a reasonable use of the land as'it is currently zoned. (See zone
change policy considerations). (Mark EXHIBIT
PLOT PLAN; Show all properties within 250' fi.om end parallel to the subject
property and the land use of each_. Mark EXHIBIT "B", Draw [(~ scale.
LEGAL DESCRIPTION of the property in metes'and bounds (as it appears on the
deed); Mark EXHIBIT';C", or if property i.s withln a platted subcrwision:
* Lot: ,. Block: . of_ (Subdivisl°n)-
*NOTE: If a f~action of the lot. then attach full description as if it were metes and
bounds..
NAMES ^ND ADDRESSES OF/k_l_L pROPERTY' OWNERS. (husband and wife)
within 250 fee~ from end parallel to the subject property. Obtaln certified list
and map from title company and attach. Mark EXHIBIT
ASSESSOR'S MAP. Attach copy of Marion County Assessor's map showing
subject area and outlining 250" notification area. Mark EXHIBIT 'F"/
We, the unde~igned, hereby bertify that all the statemer~ts in the plot plan,
attachments, ~ exhibits transmitted herewith are true and complete; eq.d we are
the owners of record or contract purchasers of property for which the zone map.
chan.qe Is reqt.,ssted:
NAME
DATE
8B
mEmo
8C
TO:
MAYOR AND CITY COUNCIL THRU CITY ADMINISTRATOR
FROM: PLANNING COMMISSION
DRAFT COMPREHENSIVE PLAN DOCUMENT AMENDMENTS
DATE: MARCH 6, 1996
The Draft Comprehensive Plan Document has been included with the packet for your review.
A public hearing will be held on March 11, 1996 regarding various amendments to that
clocu~nt. A public hearing before the Woodbum Planning Commission was held on November
9, 1995. The Planning Commission recommended approval of the proposed Comprehensive
Plan text amendments.
The proposed amendments are illustrated in the document as a differ~nt font ~*hioh is
bold and Ig~liolar~d, The text to be removed or replaced has a line through it.
The Community Development Department received a Technical Assistance Grant from the
Department of Land Conservation and Development (DLCD) in 1995. The grant had several
objectives including updating the land use inventories, the City Zone Map and Comprehensive
Plan Map, and incorporating the updated land use inventory information into the Comprehensive
Plan document. The land use inventories were updated over an approximate three month
period. The Comprehensive Plan was then revised to reflect the new information. The revisions
in the Comprehensive Plan are limited to numbers, facts, figures and graphs. There is also
updated demographic information from the 1994 Portland State University census which was
integrated into the Comprehensive Plan. Them are minor narrative amendments proposed to
support the new numbers, facts, figures and graphs.
There are no goals or policies proposed for amendment at this time.
The council has three altematives regarding this draft plan.
(A) Accept the Planning Commission's recommendation and approve the text
modifications.
(B)
Accept the Planning Commission's recommendation to approve the text changes but
make corrections or additions to the text or
(C) Remand the draft plan back to the Planning Commission for further review.
if the Council approves the draft plan as written instruct staff to prepare an ordinance with
findings for review by council.
IOA
MEMO TOx
THROUGH
FROM
DATE
Hayor and City Council
City Administr&tor Childs
Mary Tennant ~
City Recorder
March 8, 1996
Compensation Study Consultant Agreement
RECOMMENDATIONS Council approve the attached Resolution entering
into an agreement with PC Northwest, Inc. to conduct a tg~al
compensation study of City management and non-union personnel
classifications at a cost not to exceed $13,000.
B~CKGROURD= On February 12, 1996, the Council authorized staff to
negotiate a professional services agreement with PC Northwest, Inc.
to perform an independent evaluation of compensation of management
and non-union personnel classifications. The attached agreement
outlines the scope of services to be performed by the Consultants
over the next few months at a total cost not to exceed $13,000 for
all consulting hours, travel time, and out-of-pocket expenses.
COUNCIL BILL NO.
RESOLUTION NO.
A RESOLUTION ENTERING INTO AN AGREEMENT WITH PC NORTHWEST, INC. TO
CONDUCT A TOTAL COMPENSATION SURVEY, PROVIDE A SALARY RANGE
SCHEDULE, AND DEVELOP A FINAL REPORT; AND AUTHORIZING THE MAYOR TO
SIGN SAID AGREEMENT.
WHEREAS, the city requires services for evaluating and updating the
compensation system within the city; and
WHEREAS, PC Northwest, Inc; represents that it is qualified and prepared to
provide the services that the city requires, NOW, THEREFORE,
THE CITY OF WOODBURN RESOLVES AS FOLLOWS:
Section 1. That the city of Woodburn enter into a Consultant Agreement with
PC Northwest, Inc. to conduct a total compensation survey, provide a salary range
schedule, and develop a final report, as provided in said agreement. A copy of said
agreement is attached hereto and, by this ref~erence, incorpor/ated h/erein.
Approved as to form:~ .4")/~~ ~
City Attorney Date
APPROVED:
Nancy A. Kirksey, Mayor
Passed by the Council
Submitted to the Mayor
Approved by the Mayor
Filed in the Office of the Recorder
ATTEST:
Mary Tennant, City Recorder
City of Woodburn, Oregon
IOA
Page I - COUNCIL BILL NO. RESOLUTION NO.
10A
CONSULTANT AGREEMENT
This agreement is between the CITY OF WOODBURN, an Oregon municipal
corporation, (City) and PC NORTHWEST, INC. (Consultant}, an Oregon corporation.
City requires services for evaluating and updating the compensation
system within City, which Consultant is capable of providing.
Consultant represents that it is able and prepared to provide such
services as City requires, under the terms and conditions described
below.
The Parties Agree as Follows:
Term. The term of this agreement shall be from March 1, 1996 to ;June
30, 1996, unless sooner terminated under the provisions below.
$¢ooe of Services. Consultant's services under this agreement shall
consist of the following:
Perform job audit interviews for each job classification identified
in order to determine actual duties and responsibilities.
Conduct a total compensation survey with comparable public
sector employers and applicable private sector employers. This
survey also includes obtaining information on certification pay.
Provide a salary range schedule, as a result of the salary survey,
for all non-union and management classifications.
Develop a final report with the results of the compensation study
with Consultant's analysis and recommendation.
Review report with City Administrator for presentation to City
Council.
Consultant understands City reserves the right to make changes in the
scope of work outlined in this agreement and that Consultant will
reasonably accommodate said changes as agreed upon.
Consultant Identification. Consultant shall furnish to City its employer
identification number, as designated by the Internal Revenue Service, or
Consultant's social security number, as City deems applicable.
10A '
~omoensa~on.
City agrees to pay Consultant at the hourly rates specified in
Exhibit "A" attached hereto. City shall reimburse Consultant for
reasonable expenses necessary to complete the project. Any
expense associated with this project exceeding $500 shall be
approved by the City Administrator in advance. Total
compensation, including reimbursement for all necessary expenses
incurred, shall not exceed $13,000.
Be
City agrees to pay Consultant within 30 days after receipt of
Consultant's itemized statement. Amounts disputed by City may
be withheld pending settlement.
City certifies that sufficient funds are available and authoriz~* for
expenditure to finance cost of the agreement.
Consultant is Indeoendent Contractor.
Ae
Consultant's services shall be provided under the general
supervision of the City Administrator, but Consultant shall be an
independent contractor for ell purposes and shall be entitled to no
compensation other than the compensation provided for under
paragraph 4 of this agreement.
As required by Chapter 656 of the Oregon Revised Statutes,
Consultant certifies that it is either a carrier-insured employer, or
a self-insured employer, or a sole proprietor which is exempt from
workers' compensation coverage. Consultant shall provide proof
of compliance with requirements of workers' compensation
coverage before labor under this agreement commences.
Consultant acknowledges responsibility for liability arising out of
the performance of this agreement and shall defend, hold harmless
and indemnify City, its officers, agents, and employees for any
and all liability, settlements, loss, costs, and expenses in
connection with any action, suit, or claim resulting or allegedly
resulting from Consultant's negligent performance of this
agreement.
Page 2 - Consultant Agreement
IOA
Early Termination.
A. This agreement may be terminated prior to the expiration of the
agreed-upon term:
1. by mutual written consent of the parties;
by either party for any reason upon 10 days written notice
to the other, delivered by certified mail or in person.
Any termination of this agreement shall be without prejudice to
any obligations or liabilities of either party already accrued prior to
such termination.
The rights and remedies of City provided in this agreement relating
to defaults by Consultant shall not be exclusive and are in addition
to any other rights and remedies provided by law or under-this
agreement.
Any delay resulting in whole or part from the failure of City to
perform its responsibilities under this agreement or from causes
beyond the control of the parties will result in a corresponding
extension of the schedule for project completion.
Subcontracts and Asslanment. Consultant shall neither subcontract any
of the work, nor assign any rights acquired hereunder without obtaining
prior written approval from City. City by this agreement incurs no
liability to third persons for payment of any compensation provided
herein to Consultant.
Access to Records. City shall have access to all books, documents,
papers and records of Consultant which are pertinent to this agreement
for the purpose of making audit, examination, excerpts and transcripts.
Work i~ prooertv of City. All work performed by Consultant under this
agreement shall be the property of City.
10. Adherence to Law.
Consultant shall adhere to all applicable laws governing its
relationship with its employees, including but not limited to laws,
rules, regulations and policies concerning workers' compensation,
and minimum and prevailing wage requirements.
Page 3 - Consultant Agreement
10A
11.
12.
13.
14-.
15.
16.
17.
Consultant shall not discriminate based on race, religion, color,
sex, age, national origin, marital status, political affiliation,
disability or status as a disabled veteran or Vietnam era veteran.
Consultant shall adhere to all applicable laws, regulations, and
policies, relating to equal employment opportunity, non-
discrimination in services and affirmative action.
Govemina Law. This agreement shall be construed in accordance with
the laws of the State of Oregon.
~_~IJEL~I.~9~. Any modification of the provisions of this agreement shall
be in writing and signed by the parties.
[0.~. This agreement contains the entire agreement between the
parties and supersedes all prior written or oral discussions or
agreements.
~. Consultant agrees to obtain a City business license prior to
commencement of work under this agreement.
~_!~. In the event a lawsuit of any kind is instituted to enforce
the provisions of this agreement, the parties agree that the losing party
shall pay such sums as the court may adjudge for reasonable attorney
fees and to pay all costs and disbursements incurred.
~Lt~- The parties agree that if any term or provision of this
agreement is declared by a court to be illegal or in conflict with any law,
the validity of the remaining terms and provisions shall not be affected.
Notices. Any notices, bills, invoices, or reports required by this
agreement shall be sent by the parties in the United States mail, postage
paid, or personally delivered to the addresses below:
City of Woodburn
270 Montgomery Street
Woodburn, Oregon 97071
Attn: Mary Tennant
PC Northwest, Inc.
7912 Se 13th Avenue
Portland, Oregon 97202
Attn: Judy Clark
Page 4 - Consultant Agreement
The parties have caused this agreement to be executed by their duly appointed
officers.
(Consultant)
(City of Woodburn)
By:
PC Northwest, Inc.
By:
Mayor
City Recorder
Reviewed by:
City Attorney
Page 5 - Consultant Agreement
lOB
MEMO
TO:
FROM:
SUBJECT:
DATE:
City Council through the City Administrator
Ben Gillespie, Finance Director/~'/~
Potential FEMA Flood Relief
March 7, 1996
Recommendation: It is recommended that the City Council authorize the Mayor to
enter into a contract with the Oregon State Police, Office of Emergency Management
for assistance in recovering from the February flood. The Office of Emergency
Management has been authorized by the Federal Emergency Management Agency to
administer Federal disaster relief funding.
~ On the days following February 8 much of western Oregon and Wash-
ington were subjected to the worst flooding in 30 years. Neighboring communities
such as Keizer, Aurora, and Tualatin were particularly hard hit. Woodburn was spared
the worst of the flooding, but there was some damage and some cost associated with
debris removal.
On February 23 City staff were briefed by FEMA and Oregon Emergency Management
officials about the procedures for making a claim for reimbursement from FEMA. At
that time staff filed the papers necessary to preserve the City' right to make a claim.
Subsequent discussions with FEMA personnel have not completely defined what costs
will be eligible. At a minimum it appears that the cost of repairing a sewer lift station
($15,000) and the cost of repairing manholes ($90,000) will be eligible. The cost of
raising those manholes above the level of this flood (an additional $135,000) may be
eligible as well. These dollar amounts are preliminary estimates and may vary
considerably as the estimates are refined.
The proposed contract obligates FEMA to aid Woodburn in its recovery from the flood.
lOB
COUNCIL BILL NO.
RESOLUTION NO.
1695
A RESOLUTION ENTERING INTO AN AGREEMENT WITH THE STATE OF OREGON
ACTING BY AND THROUGH THE OREGON STATE POUCE OFFICE OF EMERGENCY
MANAGEMENT AND AUTHORIZING THE MAYOR TO SIGN SAID AGREEMENT.
WHEREAS, the State of Oregon, acting by and through the Oregon State Police
Office of Emergency Management is authorized by the 1996 Federal Emergency
Management Agency (FEMA) - State Agreement for the February 1996 Flood Event
to execute on behalf of the State of Oregon all necessary documents for public
assistance, including approval of sub-grants and certification of claims; and
WHEREAS, the City of Woodburn has filed with FEMA a Notice of Interest to
receive disaster assistance as a result of the February 1996 flood; and
WHEREAS, it is necessary for the city to execute this agreement with the
State of Oregon, acting by and through the Oregon State Police Office of Emergency
Management, so that this disaster relief can be secured; NOW, THEREFORE,
THE CITY OF WOODBURN RESOLVES AS FOLLOWS:
Section 1. That the City of Woodburn enter into an agreement with the State
of Oregon, acting by and through the Oregon State Police Office of Emergency
Management, so that federal funding available through the Federal Emergency
Management Agency (FEMA) can be secured. A copy of said agreement is attached
hereto and, by this reference, incorporated herein.
Section 2. That the. Mayor is hereby authorized to sign said agreement on
behalf of the city.
Approved as to form.'~~~*/'~4~~
City Attorney Date
Page I COUNCIL BILL NO. RESOLUTION NO.
STATE OF OREGON
OREGON STATE POLICE
OFFICE OF EMERGENCY MANAGEMENT
1.0
2.0
3.0
4.0
PARTIES TO THIS AGREEMENT
This agreement is made and entered into by and between the Oregon State
Police, Office of Emergency Management, hereinafter referred to as
'DEPARTMENT" and the
hereinafter referred to as the =APPLICANT".
WHEREAS, the DEPARTMENT is authorized by the 1996 FEMA-State
Agreement for the February 1996 Flood Event to execute on behalf of the State
of Oregon all necessary documents for public assistance, including approval of
sub-grants and certification of claims;
THEREFORE, both parties mutually agree to the following:
PURPOSE
Federal funding is provided by the Federal Emergency Management Agency
(FEMA) and is administered by the DEPARTMENT. Under the authority of
Presidential Major Disaster Declaration FEMA 1099-DR-OR, the DEPARTMENT
is reimbursing the APPLICANT for those eligible costs and activities necessary
for the repair and restoration of public facilities damaged dudng the period of
February 4, 1996 and continuing.
TIME OF PERFORMANCE
Activities payable under this agreement and to be performed by the APPLICANT
under this agreement shall be those activities which occurred on or subsequent
to the incident period defined in the FEMA-State Agreement and shall terminate
upon completion of the project(s) approved by federal and state officials,
including completion of close out and audit. This period sliall be referred to as
the "Agreement Period."
CLOSE-OUT
It shall be the responsibility of the DEPARTMENT to issue close-out instructions
to the APPLICANT upon completion of the project(s).
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FUNDING
The DEPARTMENT will administer the disaster assistance program and
reimburse any eligible costs for eligible projects to the APPLICANT which are
identified under the auspices of the Presidential Major Disaster Declaration
FEMA-1099-DR-OR. It is understood that no final dollar figure is committed to at
the time that this agreement is executed, but that financial commitments will be
made by amendments to the project application as Damage Survey Reports are
completed in the field and projects are authorized by state and federal officials.
The parties understand that the Federal Emergency Management Agency will
contribute 75 percent of the eligible costs for any eligible project and also will
contribute an administrative allowance, as provided for in subsection 4 of Section
6.0 of this agreement, and that no state funds are obligated for contribution
under this agreement.
The APPLICANT will commit the required 25 percent match to any eligible
project for the APPLICANT which has been identified under the Presidential
Major Disaster Declaration FEMA-1099-DR-OR.
PAYMENTS
The DEPARTMENT, using funds granted for the purposes of the Presidential
Major Disaster Declaration from FEMA, shall issue payments to the APPLICANT
as follows:
Small project payments: Payments are made for all small projects to the
APPLICANT upon submission and approval of a State of Oregon Disaster
Assistance Payment Request to the DEPARTMENT.
Partial Payments: Partial payment of funds for costs already incurred on
large projects may be made to the APPMCANT upon submission and
approval of a State of Oregon Disaster Assistance Payment Request, with
appropriate supporting documentation, from the APPLICANT to the
DEPARTMENT.
Final Payment: Final payment will be made upon submission by the
APPLICANT of CERTIFICATION OF LARGE PROJECT COST,
completion of project(s), completion of all final inspections by the
DEPARTMENT, and final approval by FEMA. Final payment may also be
conditioned upon a financial review, if determined necessary by the
DEPARTMENT or FEMA. Adjustments to the final payment may be made
following any audits conducted by the Oregon Secretary of State's Audits
Division, or the United States Inspector General's Office.
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The APPLICANT is eligible to receive federal administrative monies, upon
completion and closure of the project, forthe costs of requesting,
obtaining, and administering the disaster assistance grant based upon the
following percentages of total eligible costs.
For the first $100,000 of eligible costs, three percent of such costs;
· For the next $900,000, two percent of such costs;
· For the next $4,000,000, one percent of such costs; and
For those costs over $5,000,000, one-half percent of such costs.
o
All payment requests shall be made on a State of Oregon Disaster
Assistance Payment Request to the DEPARTMENT, which references the
appropriate Damage Survey Report Number (DSR #), and appropdate~..
documentation as required.
Funding shall not exceed the total federal contributions eligible for the
repair and restoration costs under this Presidential Major Disaster
Declaration FEMA-1099-DR-OR.
RECORDS MAINTENANCE
The APPLICANT shall maintain books, records, documents, and other evidence
and accounting procedures and practices which sufficiently and properly reflect
all direct costs of any nature expended in the performance of this agreement.
These records shall be subject at all reasonable times to inspection, review, or
audit by DEPARTMENT personnel, other personnel duly authorized by the
DEPARTMENT, the Secretary of State's Audits Division or the United States
Inspector General. The APPLICANT will retain all books, records, documents,
and other matedal relevant to this agreement for three years after date of final
payment, or an extended pedod as established by FEMA in 44 CFR § 13.42.
AUDITS
Audits shall be in ac, cordance with the Single Audit Act of 1984. The
APPLICANT is to procure audit services based on the following guidelines:
APPLICANT receiving less than $25,000 in federal funds in a fiscal year is
exempt from compliance with the Single Audit Act. However, records
must be available for review by the DEPARTMENT.
APPLICANT receiving $25,000 to $100,000 in-total federal funds in a
fiscal year may choose to have an audit made in accordance with the
9.0
Office of Management.:. and Budget (OMB) Circular A-128 or a program
audit.
APPLICANT receiving $100,000 or more in a fiscal year in total federal
funds shall have a Single Audit made in accordance with OMB Circular
1-28.
As applicable, the APPLICANT must ensure the audit is performed in
accordance with Generally Accepted Accounting Principles; Government
Auditing Standards developed by the Comptroller General, dated July 1988; the
OMB Compliance Supplement for Single Audits of State and Local
Governments; and all state and federal laws and regulations goveming the
program.
The APPLICANT must prepare a Schedule of Financial Assistance for federal
funds that includes: Grantor name, program name, federal catalog number ~-.~
(CFDA-83.516), grantor agreement number, total award amount, beginning
balance, current year revenues, current year expenditures and ending balance.
The APPLICANT shall maintain records and accounts in such a way as to
facilitate the DEPARTMENT's audit requirements, and ensure that
Subcontractors also maintain records which are auditable. The APPLICANT is
responsible for any audit exceptions incurred by its own organization or that of its
Subcontractors. The DEPARTMENT reserves the dght to recover from the
APPLICANT disallowed costs resulting from the final audit.
The APPLICANT is responsible for sending the audit report to the
DEPARTMENT's Project Administrator as soon as it is available, but no later
than thirteen months after the end of the APPLICANT's fiscal year. Responses
to previous management findings and disallowed or questioned costs shall be
included with the audit report. The APPLICANT will respond to the
DEPARTMENT's requests for information or corrective action concerning audit
issues within 30 days of the date of the request.
The APPLICANT shall include these requirements in any subcontracts.
RECOVERY OF FUNDS
In the event that the APPLICANT failed to complete the project(s), fails to
expend or is over paid federal funds in accordance with federal or state disaster
assistance laws or programs, or is found by audit or investigation to be owing to
the state, the DEPARTMENT reserves the right to recapture funds in accordance
with federal or state laws and requirements. Repayment by the APPLICANT of
agreement funds under this recovery provision shall occur within 30 days of
demand. In the event that the DEPARTMENT is required to institute legal
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proceedings to enforce this recov..ery provision, the DEPARTMENT shall be
entitled to its costs thereof, including reasonable attorney fees.
The APPLICANT shall be responsible for pursuing recovery of monies paid
under this agreement in prov'~ling disaster assistance against any part that might
be liable, and further the APPLICANT shall cooperate in a reasonable manner
with the State and the United States in efforts to recover expenditures under this
agreement.
In the event the APPLICANT obtains recovery from a responsible party, the
APPLICANT shall first be reimbursed its reasonable costs of litigation from such
recovered funds. The APPLICANT shall pay to the state the proportionate
federal share of all project funds recovered in excess of costs of litigation.
CONFLICT OF INTEREST
The APPLICANT will prohibit any employee, governing body, contractor,
subcontractor or organization from participating if the employee or entity has an
actual or potential conflict of interest that a public official would have under ORS
Chapter 244.
POLITICAL ACTIVITY
No portion of the funds provided herein shall be used for any partisan political
activity or to further the election or defeat of any candidate for public office or
influence the approval or defeat of any ballot issue.
ASSIGNMENT
This Agreement, and any claim arising under this agreement, is not assignable
or delegable by the APPLICANT either in whole or in part.
SUBCONTRACTS FOR ENGINEERING SERVICES
In the event that the APPLICANT subcontracts for engineering services, the
APPLICANT shall require that the engineering firm be covered by errors and
omissions insurance in an amount not less than the amount of the firm's
subcontract. If the firm is unable to obtain errors and omissions insurance, the
firm shall post a bond with the APPLICANT for the benef'~ of the APPLICANT of
not less than the amount of its subcontract. Such insurance or bond shall
remain in effect for the entire term of the subcontract. The subcontract shall
provide that cancellation or lapse of the bond or insurance during the term of the
subcontract shall constitute a material breach of the subcontract and cause for
subcontract termination. The APPLICANT shall cause the subcontractor to
provide it with a 30 day notice of cancellation issued by the insurance company.
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This agreement contains the terms and conditions agreed to by the
DEPARTMENT and the APPUCANT. Any additional terms and conditions
imposed by the Federal Emergency Management Agency or the DEPARTMENT
will be incorporated into an amendment. Such amendments shall not be binding
unless they are in writing and signed by persons authorized to bind the parties.
No other understandings, oral or otherwise, regarding the subject matter of this
agreement shall be deemed to exist or to bind any of the parties hereto.
APPEALS
Consistent with the Code of Federal Regulations, 44 CFR Chapter 1, Section
206.206, the APPLICANT may appeal any determination previously made
related to the federal assistance for the APPLICANT. The APPLICANT's appeal
shall be made in writing and submitted to the DEPARTMENT within 60 days after
receipt of notice of the action which is being appealed. The appeal shall contain
documented justification supporting the APPLICANT's position. ~--
Upon receipt of an APPLICANT's appeal, the DEPARTMENT will review the
matedal submitted, make such additional investigations as necessary, and shall
forward the appeal with a written recommendation to the FEMA within 60 days.
W'[thin 90 days following receipt of the appeal, FEMA shall advise the
DEPARTMENT, in writing, as to the disposition of the appeal or the need for
additional information. If the decision is to grant the appeal, then FEMA will take
the appropriate implementing action.
GOVERNING LAWAND VENUE
This agreement shall be construed and enforced in accordance with, and the
validity and performance hereof shall be govemed by, the laws of the State of
Oregon. Venue of any suit between the parties arising out of this agreement
shall be in the Circuit Court of Oregon for Marion County.
TERMINATION
Except as otherwise provided in this Agreement, either party may terminate this
Agreement upon giving thirty (30) days written notice to the other party. In the
event of termination of this Agreement, each party shall be liable only for
services rendered by the other party, prior to the effective date of termination.
SAVINGS
The DEPARTMENT may unilaterally terminate all or part of this agreement or
may reduce its scope of work if there is a reduction in federal funds which are the
basis for this agreement.
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WAIVERS.
No conditions or provisions of this agreement can be waived unless approved by
the DEPARTMENT in writing. The DEPARTMENT's faaure to insist upon strict
performance of any provision of the agreement, or to exercise any right based
upon a breach thereof, or the acceptance of any performance during such
breach, shall not constitute a waiver of any right under this agreement.
INDEMNIFICATION
To the extent permitted by each party's constitutional and statutory limitations,
including but not limited to provisions relating to debt limits, tort claims limits and
workers' compensation, the APPLICANT, and its employees, contractors, and '
subcontractors shall defend, save, and hold harmless the United States, and its
agents and employees, the state and its agents and employees, from and
against all claims, damages, losses, and expenses arising out of or resulting ....
from the approved work, regardless of whether or not such claim, damage, loss,
or expense is caused entirely or in part by the United States or the State of
Oregon.
APPLICANT ASSURANCES
In addition to the Terms and Conditions specified herein, the APPLICANT also
agrees to the following assurances:
1. The APPLICANT hereby assures and certifies that it will comply with state
and federal laws and regulations, including but not limited to the
provisions of the Robert T. Stafford Disaster Relief and Emergency
Assistance Act, Public Law 93-288, as amended; 44 CFR Parts 13 and
208; and the Oregon State Public Assistance Administrative Plan dated
September, 1993. These regulations and requirements are hereby
incorporated into this agreement by reference.
2. The emergency or disaster relief work for which federal assistance is
requested herein does not or will not duplicate benefits received for the
same loss from any other source.
3. The APPLICANT will operate and maintain the facilities in accordance
with the minimum standards as may be required or prescribed by the
applicable federal, state and local agencies for the maintenance and
operation of such facilities.
4. The APPLICANT will, for any repairs or construction financed herewith,
comply w{th applicable standards of safety, decency and sanitation and in
conformity with applicable codes, specifications and standards, and will
o
10.
11.
evaluate the hazards in areas in which the proceeds of the grant are to be
used and take appropriate action to mitigate such hazards, including safe
land use and construction practices.
The APPLICANT will not enter into a contract with a contractor who is on
the General Services Administration (GSA) List of Parties Excluded from
Federal Procurement or Non-procurement Programs.
The APPLICANT will comply with minimum wage and maximum hours
provisions of the Federal Fair Labor Standards Act.
The APPLICANT shall comply with all applicable federal and state non-
discrimination laws, regulations, and policies. No person shall, on the
grounds of age, race, color, sex, religion, national origin, marital status, or
disability (physical or mental) be denied the benefrts of, or otherwise be
subjected to discrimination under any project, program, or activity, funded,
in whole or in part, under this Agreement. A violation of this provision is a
material breach and cause for termination under Section 17.0 of this
Agreement.
The APPLICANT shall utilize certified minority-owned and women-owned
businesses (MVVBE's) to the maximum extent possible in the performance
of this agreement.
The APPLICANT does not have to comply with the provisions of the
Davis-Bacon Act for grants made under the disaster assistance program.
However, if FEMA and any other Federal agency are a party to a contract
for the repair or restoration of a public building or public facility, the
contract would have to comply with the Davis-Bacon Act.
Eligible private non-profit organizations are required to obtain an
independent audit in accordance with the Single Audit Act requirements.
All costs of said audit are the responsibility of the private non-profit
organization. Additional funds beyond those provided in the
administrative allowance are not available for payment of said audit.
Eligible private non-profit organizations must comply with the audit
requirements of OMB Circular A-133, Audits of Institutions of Higher
Education and other Nonprofit Organizations.
The applicant and its contractors, subcontractors and other employers
providing work, labor or materials as a result of the application are subject
employers under the Oregon Workers' Compensation Law and shall
comply with ORS 656.017, which requires them to provide workers'
compensation coverage that satisfies Oregon Law for all their subject
workers. This shall include Employer's Liability Insurance with coverage
limits of not less than $100,000 for each accident. Contractors,.
subcontractors or others who perform the work without the assistance or
labor of any employee need not obtain coverage.
22.0
23.0
24.0
25.0
26.0
OWNERSHIP OF PROJECT/CAPITAL FACILITIES
The DEPARTMENT makes no claim to any capital facilities or real property
improved or constructed with funds under this Agreement, and by this grant of
funds does not and will not acquire any ownership interest or title to such
property of the APPLICANT. The APPLICANT shall assume all liabilities arising
from the ownership and operation of the project and agrees to hold the.
DEPARTMENT and the state of Oregon harmless from any and all causes of
action arising from the ownership and operation of the project.
ACKNOWLEDGMENTS
The APPLICANT shall include language which acknowledges the funding
contribution of the Federal Emergency Management Agency (FEMA) to this
project in any release or other publication developed or modified for, or referring
to the project.
INSURANCE
The APPLICANT will comply with the insurance requirements of Public Law 93-
288, as amended, and obtain and maintain any other insurance as may be
reasonable, adequate, and necessary to protect against further loss to any
property which was replaced, restored, repaired or constructed with this
assistance.
SEVERABILITY
In the event any term or condition of this agreement or application thereof to any
person or circumstance is held invalid, such invalidity shall not affect other terms,
conditions, or applications of this agreement which can be given effect without
the invalid term, condition, or application. To this end, the terms and conditions
of this agreement are declared severable.
ORDER OF PRECEDENCE
In the event of an inconsistency in this agreement, unless otherwise provided
herein, the inconsistency shall be resolved by giving precedence in the following
order:
a: Applicable Federal and State statutes and regulations.
Applicable approved Damage Survey Reports; and
Any other proVisions of the agreement whelher incorporated by reference
or otherwise.
27.0 AGREEMENT ADMINISTRATION
APPLICANT's representative shall be
The DEPARTMENT's representative shall be Abby Kershaw.
28.0 ENTIRE AGREEMENT
This Agreement sets forth the entire Agreement between the parties with respect
to the subject matter hereof. Commitments, warranties, representations and
understandings or agreements not contained, or referred to, in this Agreerneat or
written amendment hereto shall not be binding on e'~er party. Except as may
be expressly provided herein, no alteration of any of the terms or conditions of
this Agreement will be effective without the written consent of both parties.
IN VVITNESS VVHEREOF, the DEPARTMENT and the APPLICANT have executed this
agreement as of the date and year written below.
Myra Thompson Lee, Director
Office of Emergency Management
Oregon State Police
APPROVED AS TO FORM
Applicant Signature
Printed Name:
Title:
Jim G. Russell
Assistant Attorney General
DATE: 3-4-96
Oregon Emergency Management
595 Cottage St. N.E.
Salem, OR 97310
CFDA: 83-516
APPUCANT - PLEASE PRINT THE
FOLLOWING TO EXPEDITE
PROCESSING
Federal Tax ID No. (TIN):
Organization:
Address:
Phone:
STATE OF OREGON
Disaster Assistance Payment Request
AGENCY NAME
Oregon State Police
Oregon Emergency Management
595 Cottage Street NE
Salem, OR 97310
INSTRUCTIONS TO APPUCANT: Submit this form to claim
payment for mimbu~ement of costs associated wffh the repair o~
Sun/ey Report.
APPLICANT (w=~.t to t. ~ya~ to)
Applicant's Certificate. I hereby certify under penalty of
perjmy that the items and totals listed herein are proj~_..[ charges
for materials, merchandise or sewices furnished to the State of
Oregon, and that all goods furnished and/or services rendered
have been provided without discrimination because of age, sex,
marital status, race, creed, color, national original, handicap,
religion, or Vietnam era or disabled veterans status.
PRINT AUTHORIZED AGENT'S NAME
SIGNATURE OF AUTHORIZED AGENT
TITLE
DATE
Request payment for disaster assistance to help in the repair or restoration of damaged public facilities.
DSR. No.
Federal I.D. No.
Date
Project Application No.
~ Payment (Small Project)
Final Payment
AMOUNT REQUESTED:
FOR OEM USE ONLY:
TYPE OF REQUEST
(Check appropriate item)
IPREPARED BY
Partial Payment (Large Project)
DATE
OEM APPROVAL
DATE
DEPARTMENT OF
STATE POLICE
March 6, 1996
O~N EMERGENCY
MANAGEMENT
TO:
FROM:
Infrastructure Applicants
Abby Ker~
Deputy S{~'{& Coordinating Officer
SUBJECT: Infrastructure Contract
Attached is the formal contract that will need to be signed by your local jurisdiction in
order to receive federal disaster relief funding for Infrastructure Assistance. This
contract is a follow-up to the Notice of Interest that your agency has filed with FEMA,
and is the official contract by which you will be receiving your disaster assistance.
We would ask that you return this contract to our agency as soon as possible as it will
need to be signed by both parties before any funding can be processed. After the
contract has been signed by both parties, a copy will be returned to you for your
records.
Please return the contracts to:
Abby Kershaw
Deputy State Coordinating Officer
Oregon Emergency Management
595 Cottage St. N.E.
Salem, OR 97310
Attachment
Johrt A. Kitzhaber
Governor
9-1-1 Saves ....
595 Cottage Street NE
Salem, OR 97310
(503) 378-2911
1AX (503) 588-1378
TTY (503) 373-7857
oemd@oem.state.or, us
10C
TO:
FROM:
City Council through the City Administrator
Public Works Program Manager
SUBJECT: Bid Award for Aerial Personnel Lift
DATE:
March 7, 1996
RECOMMENDATION: Accept the bid from Pacific Equipment, Inc. for an aerial personnel lift
for $49,542.00.
Note: Allow staff to expend $442.00 to acquire demonstrator unit which offers significantly
enhanced capabilities.
BACKGROUND: City of Woodburn bid number 96-12 for an aerial personnel lift was opened
and read on March 5, 1996 at 11:00 am. The bid document made allowance--for the
submission of Iow mileage demonstrator units. The results were:
Bidder
Pacific Equipment
Pacific Equipment
Pacific Equipment
Air Tec Equipment
Model
VersaLift/Chev
VersaLift/Ford
VersaLift/Ford (demo)
ETI/Ford
Price
$ 49,542.00
49,671.00
49,984.00
51,976.69
Staff is recommending that the Iow bid be accepted and staff be allowed to expend an
additional $442.00 to acquire the demonstrator unit from Pacific Equipment, Inc. The primary
reason is that the demonstrator unit has upgraded equipment that would make the personnel
lift a more efficient unit. The city did not specify these additional items, which were
estimated to add an additional $1,400 to $1,600, to keep the cost of the unit down. The
first item is a single stick control for boom movement instead of three lever control movement
in the basic configuration. The single lever can be operated easily with a gloved hand and
offers more efficient bucket movement. The second item is a continuous rotation feature
which eliminates mechanical stops in the basic model. This feature eliminates reversing the
rotation of the boom to reach all objective areas and make for a more efficient work platform.
This has been a longstanding need for tree and overhead sign maintenance. In the past a lift
has been rented for week long periods. Tree maintenance is a year round need and this
acquisition would ensure that problems are handled when discovered and don't have to wait
for when there is a backlog to justify the rental.
The demonstrator unit had only 89 miles on it when bid and the additional $~,~.2.00 in cost
is well justified by the upgraded equipment which will make the unit more efficient in the long
run. Funding would come from budgeted street cleaning and street equipment replacement
funds.
RR:Ig
AERL ! FT. CC
11A
A/P CHECK LISTING FOR THE Ma#TN OF FEBRUARY ¶996
Page 1
Check N~ber
3O556
30558
~0559
3O56O
3O561
3O562
3O563
3056~
3O565
3O566
3O567
~)568
3O569
3O571
3O572
3O573
30~74
3O575
3O576
3O581
3O585
3O587
3O59O
3O591
30592
30593
30~96
30~97
30598
~tmry Account NLllber
POSTAGE HTR-VARIOUS
PAY$flLL-g~I'P
USED BUS-TRANSIT
PETTY CASH-VARIOUS
VOID
VOID
VOID
RE FUIK) - I, IATER/SENE R
REFUND -gATER/SEI~R
tEGISTRAT IC)H -L I BRADY
$1DEI,/ALIC SUB-STREET
SUPPLIE$-T&fl'P
SUPPL IE$-IA/TP
S~.RVICE$-$TREET
SUPPLIES-POLICE
SUPPLIES-POLICE
NENBERSHIP-PtJSLIC
SUPPLIES-VARIOUS
SL:RVla~SoENG
SUPPL. IES-P(X.i CE
S~EVlC~$-ENGINEERI NG
SERVICES-M/TP
REGISTRATION-POLICE
SUII~LIES-FIN/E#G
SUPPLIES-POLICE
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SEE'VIC:~S-POL I CE
CLOT! FICAT IDfl-tA/TP
SUM~IESoUt/TP
SUPPLIES-POLICE
SUPIK,.IES*POLICE
SUPPLIES-LIBRARY
Kll4BI,JRSEHENT-F i NANCE
SUPPLIES-COURT
SUPPL ! ES-~/TP
SERVICeS-CITY gALL
SUM)LIES'CGOE ENF~CE
SERVICESoS~LF INS
gUI~LII:~-UUTP
gJPPL I ES-STREET/ggI'P
SUPPLIES-LIBRARY
SERVI CES*NCg4 DEPT
TEHP EMPLOYEES-ENG
Vendor Name Venck)r#uaber Chec~ - Date gritten -~--_~t of Check
POSTAGE BY PIIOHE 015~55 2/01/96 800.00
LEAGUE OF mEGO, CITIES 060990 2/02/96 120.00
LEAGUE OF OREGON CITIES 060(00 2/02/96 20.8~
UESTERN BUS SALES Q22175 2/07/96 19,650.00
CITY OF M:X~BLmN 015255 2/07/96 132.39
VOID VOIO
VOID VOID
VOID VOID
NAZELNUT PARTNERS NONE 2/09/96 7°76
WILLIAR KAHNAS~ZTN NONE 2/09196
APA PLANNERS BOOK NOllE 2/09/96 31
ALA PLA SIXTH NATIONAL COHF NONE 2/09/96 62O.O0
RANUEL VALDEZ NGHE 2/09/96 .... 300.00
AIRF[LCO O0O11O 2/09/96
A-QUALITY TYPEWRITER 000~20 2/09/96 29.?0
ARAXARK UHIFOe, H SERVICE 00053~ 2/09/96
AUTGHATED OFFICE SY$ Q00563 2/09/96 170.13
AgAROS ARO ATHLETICS OO0580 2/09/96 16.50
AWA O00665 2/O9/96 88.00
BI-KART COP~T IC), 0Q1275 2/09/96 124.~9
BOS'S LA.C~HOE SERVICE 001125 2/09/96 1,155.00
BOISE CASCADE 0013~0 2/09/96 6~0.18
CN2~°HILL QOZ4T/' 2/09/96 &,631.6~
Cliff'AS 002484 2/09/96 152.
CITY COUNTY INS SERV 00~? Z/09/96 250.00
CTL CC~PORATION 04)~(~Z6 2/09/06 1,5&3.35
DARE N4ERI CA. 003G~7 2/09/96 1,361.33
DAVE gNITENEN) CONSTRUCTION OQ.1TA)66 ?../09/96
DgS HEALTN INFGRHATION O0.TA)95 2/09/96 19.51
DEPT OF ENVIRON QUALITY 00~05 2/09./96 ~O.O0
FN41L[AN NI~ (X)5030 2/09/96 750.00
FRANKLIN QUEST CC) 0QS332 2/09/96 135.20
FUTURE SHOP 0(0395 2/09/96 170.35
GENERAL ELECTRIC; C~PITAL 006079 2/09/96 136.00
BEN GILLESPlE 0Q6189 2/09/96 6.00
G NElL (~L°ANIES Q06~15 2/09/96 18.~9
G.W. NARD~J~E CENTER 0Q6405 2/Q9/96 183.79
C.3. IL~ISEN CO INC 007055 :~/09/96 3HO.O0
HARR ! S UN ! FORHS 007090 Z/09/96 5H. O0
HUGGINS INSURANCE AGENCY 007333 2/09/96 1 ,/*40.00
INCREDIBLE UNIVERSE 008065 Z/09/96
INDUSTRIAL gELDiNG SUPPLY 008100 2/09/96
INGNAN OIST GROUP 00~116 2/09/96 1,58Z.~
INTERFACE ENGINEERING INC 0Q~195 2/09/96 277.50
JOG SHOPPERS INC 009119 2/09/96 1,2~..36
49,480.72
llA ,
~ ~ClC Lzs'rlNG F(X~ THE #OflTfl ?F FEaRUdld~( ¶~
Page 2
~12
~16
~18
~2
~?
B~fget~ Ac~xmt IkJd~er Ve~CJor Nm
SUPPLIES'P(X. ICE
SUPPLIES-VARIOUS
SUPPLIE$-POLIC~
SER~CE$*MaTP
SERVICES-VARIOUS
SErVICES-PUBLIC UORICS
SERVICES-PARKS
FEES-BUILDING
SUPPL. IES-POLICE
REGISTRATIO#oLIHRARY
14EHHLqSHI P-8~I LO IHG
REGISTRATIOH- FINANCE
SUPPLIES*M,fTP
SUPPLIES-~JTP
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SUPPLIES-POLICE
St:RVi CES-kqJTP
SUPPLIES-STREET
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SERVICES-POLICE
SUPPLIES*VARICXJS
SERVICES*HOUSING
SERV! CESopoL I CE
SERVICES*VARIOUS
SERViCE$-VARIOJS
SERVICES-VARIOUS
SUPPLI ES-CCY, JRT
SUPPLIES-~fl'P
SUPPLIES-VARIOUS
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SUPPLIES-mJILDI#G
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SUPPLIES-VARI O~S
SUPPLIES-AG#I#
SERVI CES-WATER
SERVI CES-UATER
VOID
VOID
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RS:FUNO-PARKS
SERVI CES-STRi:I:T/EHG
REI#8URSEKENT-EHG
SERVICES'C STORES
SUPPLIES-E#G
Vendor Nud)er Check - Date Uritten Amount of Check
LE6ISLATZ~E COUNSEL C(H4 011200 2/09/96 525.00
IETRIM:UELII~ INC 0124&8 2/09/96 1,335.18
NOUNTAIH FRESH PURE BOTTLED 012670 2/09/96 85.50
NU' Cf:J4PUYER LEARNI~ CENTER . 0~3263 2/09/96 165.00
NO~TNUEST #ATUP~L GAS 013350 2/09/96 2,39~.27
~ CALL CQ#CEPTS INC 01~0054 2/09/96 33.30
OH BLDG C~OES ASENCY 01&100 2/09/96 51.99
C~EGC~ DEPT OF C~S~(ER' 01&199 2/09/96 ?50.65
~ SEPT OF #OTQ~ VEHICI~ES 0142&0 2/09/96 20.25
~EGO~ LIBRARY ASSN 01~327 2/09/96 ?0.00
Ol~ #ECHA~ICAL OFFICIALS ASSH 01;,351 2/09/96 15.00
Ge HONICIPAL FlOUnCE OFFICERS 01;,360 2'09/96 160.00
PACIFIC PRINTERS 015058 2/09/96 &3.50
PACIFIC PUSE 80TTLED UATER 015059 2/09/96 ..... 33.00
PC~TLAND GENERAL ELECTRIC 01S420 2/09/96 19,37&.81
R & It UNIFGIt#S 017003 2/09/96 1,132.54
LES SCk~/AB TIRE CENTER 018300 2/09/96 65.&7
SILV~ItTOH SANO & GRAVEL 018~90 2/Q9/96 1,171.76
S~ND ELEVATGe CO 018610 2/09/96 168.82
SUN RIVER 018848 2/09/96 259.8~
THE ,I THAYEH CO#PANY QI910Q 2/09/96 20G.58
THERH-O-LOC UIHDQ~ 019132 2/09/96 4,699.00
TRA! LEH WC~LD 019198 2/09/96 167.50
UNITED DISPOSAL SERVICE 020020 2/09/96 460.95
US ~EST CG#HUNICATIQNS Q20091 2/09/96 270.12
US ~ST COHI4UNICATIOflS 02QQ95 2/09/96 4,055.33
UNIVERSITY PRQCXJCTS IHt 020156 2/09/96 58.&9
VALLEY M~LDING SU~LY 021050 2/09/96 9.50
IZMJ4ART STGeES ~NC 022035 2/09/96 192.07
~ESTLINIC PAGING Q22163 2/09/96 13~.15
WEST HILLS RUSHER STA#P CO 0222~ 2/09/96 3~.00
W~OHURN HIGH SCIH~L 022615 2/09/96 60.00
WOQOHUSH INDEPENDENT 02263Q 2/09/96 51.50
NDQOBURH OFFZC~ SUPPLY 022670 2/09/96 873.01
YES GPAOH I CS 02~025 2/09/96 633.60
VALLEY HAILING SERVICE 0210~ 2/12/96 &?l.0~
VALLEY HAILING SERVICE 0210~ 2/16/96 316.&8
VOID VOID
VQID VQID
VOID VOID
ClLql S HALL GE 2/16/96 90.00
BETSY FOLGEK NOHE 2/16/96 30.00
HO00 RIVER I#H NONE 2/16/96 56.85
SILRM4 EVdEN NONE 2/16/96 16.50
AKER[CAN BUSINESS NACH1NES 000198 2/16/96 178.85
AHERICAN CHEHIC~KL SOCIETY 000202 . 2/16/96 36.00
90,435.12
11A
A/I) CNEClC LISTING fO~ THE #OHTll OF FEBRUARY 1996
Plge 3
Check N~
3Q6~5
30646
3O6~7
3O648
30649
3O650
30651
3O652
3O653
3O6~
30655
3O656
3O657
3O658
3O659
30660
3O661
3O664
30665
3O667
3Q671
3067&
3O676
3O681
3O685
3O687
30689
3O690
Budgetary Account Number
SEtVICES-UATER
~ERVIC~S-VARZOUS
SERVICES-POLICE
SERVICES-CC)OE ENFORCE
SUPPLIES-ENG
SERVlcES*LI8NAR¥
SUPPLI£S-S~JTP
SERVICES-ENG
SEtVICES*b~TP
SUPPLIES-PAR~S
SERV! CESoWTp/E#G
SUPPLIt=S -I:NG I #L:I:RI NG
SErVICES-STREET
SERVicES-PUBLIC bK~ICS
SEII'/I(:ES-IdATER
SUPPLIES-PARIS
REINIURSEHENT-RSVP
SUPPLIES-~ATER
SUPPLIES-POLICE
SUPPLIES-STREET
SUPPL I ES-Vw~P
TEI4P EHPLOY£ES-E#G
HERVIC~S-PAR~S
SUPPLIES°PARKS
SUPPLIES-LIBRARY
SUPPLIES-E#G
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14EHSERSll I P-POL I CE
SERVIC~S-STHEE?
SERVIC~S-Ia~TP
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RE II48URSEMEN? -EIiG/$THEET
SERVIC£S-ATTY
RE I MBURSEHENT - L I BRARY
Nome Ve~ N~mber
Check - Date Wr|ttefl Ai~J~t of Check
AA4IM~ UIIIFQe# SERVICE 00053~ 2/16/96 20.OO
AT&T IIIFOBf4ATION SYSTEHS 000620 2/16/96 553.79
AT&T LANGUAGE Lille SERVICES 000659 2/16/96 261.32
BILL*S SERVICE CENTER 001270 2/16/96
BI'I4AHT COP-°ORAT ION 001275 2/16/96 62.81
808'$ NAC~ SERVICE 001325 2/16/96 2,330.17
BNANGN ltlSTRU#EHT CO . 001/.10 2/16/96 /*0.66
CAS~ AUTG#OT IV~ 002190 2/16/96
Ci NTAS 0024~/* 2/16/96 1~6.01
CGNSOLIOATED PLASTICS CO 002768 2/16/96 235.59
CRANE & NERSETH 002896 2/16/96 3,~O0.T/
CTL C~TION 002926 2/16/96 3,819.00
DAILY JOURNAL OF CGHI4ERCE 003020 2/16/96 2/*.38
DANEAL CONSTRUCTION INC 003028 2/16/96 ...... 5,676.19
E#GELMAII ELECTRIC 00~190 2/16/96 58.7~
EXCEL SPORTS SCIENCE 004~2 2/16/96 3~5.8~
SUE FOFANA-DURA 005197 2/16/96 39.00
H D FGULER CO INC 005210 2/16/96
FOTO #AGIC 005258 2/16/96 198.00
G.K. 14Aall HE 006009 2/16/96 27./*7
HPC SCIENTIFIC & TECHNOLOGY 0Q7189 2/16/96 199.50
dO8 Sik;q~ERS IHt 009119 2/16/96 1,076./,2
tO41GHT GRAPHICS 010107 2/16/96 l&O.O0
LI#_O~M__~ EGUIPHENT CO 011250 2/16/96 207.22
LONG LIFE LIGHTING OF OREGON 011325 2/16/96 269.~P~
14ARIAN COUNTY Ct. ERIC 012087 2/16/96 6.00
NGRSELECTRi C INC 012612 :)/16/96 100.00
NAGL FLClOR COVERING 01300~ 2/16/96 1,/.57.00
NATIONAL CHEHSEARCH 013030 2/16/96
NATIONAL SAFETY EQUIPNENT 013131 2/16/96 229.20
1 DAY SIGNS 01/.001 2/16/96 98.00
O.N.E.A. 01/.0/.7 2/16/96 20.00
GHE CRLL CONCEPTS I#C 01/*05~ 2/16/96 64.80
GREGON ANALYTICAL LAB 01/.107 2/16/96 49.00
OR DF. PT OF ADI41#ISTRATIVE SERV 01/.198 2/16/96 50.00
09.EGONLMI PUSLi$#ING CO 01~53 2/16/96 184.60
PLATT ELECTRIC CO 0153/,0 2/16/96 95.19
PO~TI, JUI) GENERAL ELECTRIC 015/~.0 2/16/96 8,638.33
PORTLAND SEHERAL ELECTRIC 015422 2/16/96 80.00
It & It UNIFORI4S 017003 2/16/96 236.29
JACK; ~d~l IdGS 01705/* '2/16/96
REFCO 0171f,7 Z/16/96 8~.00
JIM ROU 01 *T'z~4~ 2/16/96
RANDY SCOTT 018312 2/16/96
N. RO6ERT SHIELDS 018/,50 2/16/96 4,162.§0
#AUREEN SHZTH . 01856~ 2/16/96 10.50
128,329.67
llA .
30697
30702
3O703
30707
307O8
3O709
30710
30711
30715
30]'16
3O717
30719
30730
30731
30732
30733
3073~
30735
3073~
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VOID
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REFUND -PARKS
REGISTRATION-LIBRARY
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IdiTNESS F£G-ATTY
UITNESS FEE-ATTY
L/ITNESS FEE-ATTY
UITRESS FEE*ATTY
S~RVIC~So~AT£R
REGISTRATION-LIBRARY
SERVI CGS*PQL I C:G
GIPPL ! ES-PLANN ! NG
S~PLIES-L ! 8RARY
S~qVI~S'CITY HALL
SUPPLIES-E#G
SUPPLIES'LIBRARY
SUPPLIES-LIBRARY
S~RViC~S-M,iTP
SUPPl. I ES'WTP
SERVICES-LIBRARY
SUPPI.I ES:L IBP. AR~'
A/P ~ LISTIBG Kll TK MOBTII OF FESIKIARY 1996
Page
Vendor #me Vendor Number
~PtlNT BOTIINNI~E~ IBTL INC 018713
~TATE~N~I JOURNAL NEUSPAPER 01876O
T~ j ~ ~ 0191~
~ ~ 019176
~FFIC ~ ~Y ~ 01~
TRI-~ 01~0
~:~IE ~ OIL ~10
~ ~ ,~t~Tt~S O~
~T ~S tHC ~5
~LI~ ~ING 0~1~
UIL~ ~i~iK INC
~ ~TING & AIR ~ 0~
~m ~1~ 02~
~ ~IAT~ & G~S
~S ~I~
Cl~ ~ ~N 015~5
V~ ~ILIKG ~I~ 021~
VOIO VGID
VOID VOID
VOID VOID
~ LI~ I~
~ ~ ~REN~ ~E
N~E
FM ~ N~E
~ ~
~ ~IEFF ~E
A & A ~I~ING ~V~ ~10
~I~ LI~ ~ ~0
A-~I~ ~ITER
~ ~ ATH~I~
~ & TAY~
~ ~ ~lC ~352
~T I~ ~15~
~ W~o ~15~
~L'S ~IC T~K ~ZHG
~A ~ITY ~LEGE ~2~10
CHILT~ ~Y ~2~57
~ec~. - Dste gr$ttm Amount of Check
2/16/96 1/18.51
2J16/96 697.3O
2/16/96 6O0.36
2/16/96 1,Q31.00
?,./'16/96 410.4.0
2/16/96 10.00
2/16/96 320.21
Z/16/96 86.9S
7./16/96. - 273.32
2/16~6 60.11
2/16/96 37.35
2/16/96 20.OO
2/16/96 3O0.60
2/16/96 68.75
2/16/96 25.00
2/16/96 120.00
2/16/96 319.50
2/16/96 199.10
2/16/96 97.00
2/21/96 16~.$4
2/22/96 128.00
2/23/96 193.81
2/23/96 30.00
2/Z3/96 127.50
2/~3/96 287.50
2/23/96 5.00
2/23/96 ?.40
2/23/96 5.00
2/23/96 5 o00
2/23/96 130.00
2/23/96 ~.50
2/23/96 5.00
2/23/96 6.09
2/23/96 17a.50
2/23/96 226.58
2/23/96 80.28
2/23/96 116.50
2/23/96 350.OO
2/23/96 57. O?
2/23/96 142.12
2/23/96 30.27
136,725.59
11A
CIE(lC LI~TI~ I~ THE HO#TH OF FEBRUARY 1996
Pege S
Check N~ber
30737
~07&1
307~2
307&3
~749
~Z
~3
~6
~9
~61
~765
~7~
~767
30~
30~
30~
30~
30~1
30~
B~KJgetlry Acc~t #usber
SERVlCE$-VdTP
SUPPLIES-LIBRARY
~s- ~LS
~S-P~KS
~IES'~E ENF~
~VI~$-PARKS
~LZ ES-L 2 B~RY
~LiES-~LZ~
~L;E$-$ELF
~iE$-LZB~RY
T~ ~L~EE$-ENG
~LIE$'LiB~RY
~iES'LIS~Y
~ZTS-KZLDiNG
~LZES'~Z~
~LZE$-P~KS
~LZES-LIB~KY
~ZE$-~iCE
~LEES'STREET
~IE$-LZB~RY
~LZES'CZTY HALL
~iES'LIB~Y
~iES-L[B~RY
~LIES-~TER
~LIES-LZB~RY
~RVI~g-~P
~LIES-LIB~RY
~LIES-VARI~S
~LIES-VARI~S
REI~SEMENT-~
REI 8~SEMEgT- ~L I CE
~LI ES-PARKS
~PLIES-STREET
Vendor NJ Vendor #u. ber
..............................
Check - Date Vritten AnK)~nt of Check
CINTAS 00248~ 2/23/96 199.96
EDUCATloeAL RENELOFRENT 00~00 2/23/96 26.03
E~Vl R~KERTAL ALTE~IATIVES 00~05 2/23/96 60.00
AH# FINCK 005096 2/23/96 86~.00
G~/AL I A ICAFFE OO6147 2/23/96 lO.00
C.J. HANSER CO INC 007055 2123/96 6~0.00
HARRIS U#1F~J4S 007090 2/23/96 90.00
H[LLYERS #ID'CITY FORD. 007228 2/23/96 18.67
HISPANIC'BOOKS DIST. OO?Z&7 2/23/96 281.00
HU~Z#G SHACK INC 007336 2/23/96 529.12
IDEA 8AN# 0O8011 2/23/96 204.75
I#GIUU4 OlST G#QUP 008116 2/23/96 15~.35
JOe SHOPPERS INC 009119 2/23/96 883.41
JEAN ¢,AR# & CO 010030 2/23/96
KIUANI$ CLtJ8 OF FRENCH PRAIRIE 0100S4 2/23/96 30.00
KILROY'S S~.F STGHACE 010088 2/23/96 70.00
KMQGO CQRPCX~ATIOe 010094 2/23/96 378.52
LANE POUGLL SPEARS LmERS~ 011040 2/23/96 ~0.00
KANzOe CQU#TY GLNG INSPEC 012090 2/Z3/96 2,207.10
HETROFUELING INC 012~A8 2/23/96 1,256.92
911 DISTRIBUTORS INC 013002 2/23/96 386.39
Iff/CQNPUTER LEARNING CENTER 013263 2/23/96 165.00
OFFIC~ HAX 01;031 2/23/96 144.25
O#NIGI~P#ICS INC 01;~)~ 2/23/96 ?6.00
OPTICOLOR FlU4 & PHOTO 01~056 2/23/96 302.90
OREGOe GLOVE CO 01~308 2/23/96 65.00
PACIFIC RUSKR OF QREGGfl 015093 2/23/96 ~3.62
PARALLAX INC 015125 2/23/96 931.65
POOL & CREU 015371 2/23/96 81.90
C~EER PUHP CO 016068 2/23/96 605.00
REED REFERENCE PUBLISHING 0171/.5 2/23/96 157.56
REGENT BCXX CQNPANY 0171~8 2/23/96 68.82
SALEM HOSPITAL 018100 2/23/96 55.00
SCIENTIFIC NL:RICAH LIBRARY 01~? 2/23/96 30.70
SET POINT COKIZ~ 018~02 2/Z3/96 100.62
SIHO~ & SCHUSTER 010493 2/23/96
~LATER Ca414~ICATIOtiS 018522 Z/~/96 149,00
STACO UGLL S~RVICES 0187"~ 2123196 104.00
SUHSET PRODUCTIONS 018819 2/23/96 62../,0
TERRYRERRY 14FG ,IEUELERS 019065 2/23/96 279.77
THE d THAYER CQHPANY 019100 2/23/96 201.18
G.I. FRANK: TIHARI 019180 2/23/96
~]LL[AH A TORRES 01918S 2/23/96 1:].69
TRAFFIC SAFETY SUPPLY CO 0192.2.0 2/2:S/96
UNOCAL:ERN]E GRAHN4 OIL 020010 2/23/96
150,117.46
11A
A/PCMClCLI~[~FORT~Ii]NTH~FEBRUARY1996
Page 6
30T~1
3O8O1
3O811
3(]812
30819
3(~.2
3082~
Budgetery Ac,:;~Jnt Nud)er
SERV~CESoFARKS
g~q. ZES-LIBRARY
NE#VICES-PARS
RE114BUItSIg4ENT - PANES
RE ll4BURSEI4ENT -PARKS.
SUPPL i E$oNAYOR
SERVIC~$oNO# DEPT
SUPPLIE$-C:OOE ENFORCE
SUPPLI ES'E#G
SUPPLiES-BUiLDING
gA)PLiES-STREET
SERVICES'E#G
SERVlcES-CQORT
FOItD PIClOJP-PARKS
REGISTRAT ION'ATTY
REGISTRATION-RSVP
VOID
VOiD
VOiD
REFOND -~ATER/SE~R
REFUND -i/ATER/SGI~R
REFU#O-gATER/SE~ER
REFLND-',iME#./S~gER
REFUNO-%/ATER/SEI,~R
SERVTCES-TKANSI T
SUPPLIES'gATER
SERVICES'VARIOUS
S~RVICES-gTR/PCX. I CE
S~RVICES-PARKS
SERVicES-tA4TP
SERVICES-CODE ENfORCE
S~RVICES-PUBLI C
S~PI. IE$-L1BKARY
S~PLIESoLIBRA~Y
S~POLI KSoVARI~US
SUPM. IES'EHG
S~RVICES'WTP
SE#VI CES-t~TP
SERVICGS-POLICE
SERVICES-~;TP
SUPPL I ES-PARKS
SE#V! C~S- HO~SI #G
SE#VI CGS-CO~T
vendor Nm
Verdor #udder C~eck - Date Vrittefl Aa~unt of Check
UNITED OlS~00AL SERVICE 020020 2/23/96 655.16
UNITEO PIP~ & SUPPLY CO 020030 2/23/96 189.86
USNEST DIRECT 020092 2/23/96 239.35
ICATNY ~/ILLCGI( O~z~go 2/:~/96
TERRY ~ILLIAMS 022396 2/23/96 153.~2
gCXX)SURN ~IL414BER OF CGI4HERCE 0~10 2/23/96 $0.00
UC)OOBURN iNDEPENOENT 022630 2/23/96
IaXX)BUR# PIL4I~ 022680 2/23/96 ~.00
gCXX)BUI~# RAOIAT(~ & GLASS 022700 2/23/96 172.00
YES GRAPHICS 024~)25 2/23/96 2/,.50
ZIJNAR I~OUS11~IES I#C 0250~5 2/23/96 ..... 188.50
ZTEC ENGINEERS IK 02S100 2/23/96 1,375.00
LANE,KXa~LL SPEER$, LUBERSICY 0110~0 2/26/96 20.00
FRIENDS#IP FOI~) INC 005355 2/2T/96 13,t66.1/,
OL! REGI STP~ 01/.325 2/27/96 115.00
#SSC 1996 NATIO#AL TRAI#I#G IM 2/2?/96 171).00
VOID VOID
VOID VOID
VOID VOiD
IVAN DEARI~ #ORE 2/29/96 S?.65
#ITC#ELL GULKA NONE 2/29/96 70.95
IJILHA CARSLrY NONE 2/29/96 2.35
aUAN ILIYN IM 2/29/96 11.76
KILROY'S NANF IlO SA #ORE 2/29/96 9.75
DELORES STU88LEFIELO NONE 2/29/96 70.00
A & A DR[L/llla SERVICE 000010 2/Z9/96 890.00
AUTOPATEO OFFICE SY$ O~ 2/Z9/96 313.66
AT&T ~flRELESS SERVICES 000655 2/29/96 129.35
BAKER G BROIdl 001071) 2/29/96 175.00
B.E.E. ELECTRIC 001175 2/29/96 537.OO
BENTON ELECTRIC INC OO1215 2/29/96 321.9~
BEYOND 8ASALS 0012~ 2/29/96 15.95
BETTER IK]lf.S & GARDENS 001230 2/29/96 17.90
BI-HART CM.P(XMT ION 00127~ 2/29/96 3O0./,5
BLUEPRINT SPECIALTY 001310 2/29/96 66.OO
#ONES FERRY ELECTRIC 001552 2/29/96
BUREAU OF LAiR & iHOUSTRIES 001605 2/29/96 1353.20
CASE AUTGSOTIVE 002190 2/29/96 1,371.79
C I #TAS 002~ :~/29/96 178.17
CLACKASAS LOCK 002S58 2/29/96 85.00
C:LARKoDICKER~I4 CONSTRUCTION 000~')4L'~ 2/29/96 1 ,S76.00
KRRGOT CO#LEV 00:?.686 2/29/96 118.75
174,591.71
11A
A,'P CNECK LISTING FOK THE 'HONTH OF FEBrJARY 1996
Page 7
Check Nudger
J0830
30631
30832
3O835
3O836
~7
3O838
3O839
3O8~
308/,I
~2
3O8~5
3O8~8
30849
3O850
3O8~1
308S2
3O8S3
30854
30855
3O8~?
3O859
3O861
3O865
3O86?
30869
3O8?O
3O871
3O8?2
3O873
30874
B~dgetary ~t Nu,ber
SLP~LIES-FINANCE
S~VlcES-STREET
SUPPLIES-POLICE
~I~S-~ING
~IES-V~I~
~IES*~I~
~IES-~P
~IES-STREET
~LIES-~Z~
~LIES-PARKS
~PL ! ES-V~ I ~S
~RVI~S*N~ OEPT
~RV! ~S-P~KS
REI~KNT-~[CE
~RVI ~S-~P
~IES-LIa~Y
~RVi~S*LIa~Y
~KVI~S'~P
~LIES-P~KS
~ i E S - P~KS
~RVI~S-~T
~R~S-~P/STRGET
~VI~S*~I~
~IES*V~I~
~ IES-P~KS
REI~NT'H~ING
~LIES*LZB~Y
~I[S-ENG
~IES-C ST~ES
~RVI~S*~P
~IES-P~S
~L I ES-P~KS
GEHZ~-~T
~L I ES - P~KS
~RVI~S'P~KS
~PL I ES -L I 8~RY
~PL1ES'~P
SERVI~S-~TER
RE IH~SEHENT- ~L I CE
~PL I ES*~ATEK
~PPL I ES- STREET
~PPL I ES- PARKS
Veflclo~ Nm Vendor Nmd~r
Check * Date I~rlttefl A~u~mt of Check
CQNPUTER DISCOUNT la~EHQUSE 002733 2/29/96 185.48
DALLY JO~GL OF CQHNERCE O03O2O 2/29/96
OA#IIES Sl~ #FG CO 003036 2/29/96 89.50
DAVIS~ AUTO PARTS OO308O 2/29/96 631.9~
DAVISQ, AUTO PARTS O03081 2/29/96 62.5?
ENERALD F~ & PATIO 00~150 2/29/96 329.85
FARN PLAN 005062 2/29/96 6.00
FOTO NAGIC 005258 2/29/96 30.33
G.U. HARDUARE CENTER 006~5 2/29/96 68~.42
C.J. ~ARSEN CO INC O07055 2/29/96 158.10
NE~SHaERGER HOTONS 007150 2/29/96 50.00
SCOTT NOGA~ OO7259 2/29/96 ..... 13.38
INOUSTRIAL ~GLOING SUPPLY CO 00O075 2/29/96 157.50
INGRAN DIST GROUP 008116 2/29/96 200.6~
KINETIC TE(:NNOLOGIES I~d 010098 2/29/96 180.00
PETER # ICONOVALOV 01029S 2/29/96 25.00
L & L BUILDING SUPPLIES 011010 2/29/96 252.02
RMIOALL G LANGBENN 011029 2/29/96 162.00
LIND,S KARl:ET 01124.0 2/29/96 45.32
LINCOLN EQ~IPHENT CO 0112~0 2/29/96 259.12
NSl GROUP INC 012015 2/29/96 125.00
Kq~ION COUNTY FISCAL SVCS 01Z140 2/29/96 8OO.O0
#IDSTATES COASTAL FARN 012475 2/29/96
NILES CHEVROLET 012490 2/29/96 154.~
HR P'S AUTO PARTS 012510 2/29/96 322.28
NT ,000 CHEMICAL CO~P O12663 2/29/96 5?O.3O
IRENE NU.O2 O12692 2/29/96 609.9~
KATIOKAL GEOGRAPHIC SOCIETY O13O6O 2/29/96
NESSCO SUPPLY INC 01316O 2/29/96 4O.O0
,O~VAC ELECTROHICS INC O13373 2/29/96 31.60
O~EGON ANALYTICAL LAB 014107 2/29/96 3~.O0
O~ EXECUTIV~ DEVELOP INSTITUTE 014192 Z/29/96 75.00
ONEG~ OEPT OF GENERAL SERV 014200 2/29/96 35.00
PACENET OF O~EGON INC 015101 2/29/96 15.90
PC NORTN~ST iNc 015214 2/29/96 65.00
J.D. PENCE AQUATIC SUPPLY 015223 2/29/96 701.65
P~TLANO GENERAL ELECTRIC 015420 2/29/96
QUALITY BCXXS INC 016O~0 2/29/96 $6.59
QUEEN PtJ#P CO 016068 2/29/~6 190.79
IL~D I X CO~PORAT lOH 017035 2/29/96 551.25
SCOTT RtJSSELL 017346 2/29/9~ 2~0.00
SAFFRON SUPPLY CO 018020 2/29/96 16.10
SALEM BLACl~OP & ASPI4ALT 018060 :)/29/96
SALE# POOL & SUPPLY IHC 018135 2/29/~ 1~.2~
189,941.37
A/P CHECK LISTfNG FOR THE HOflTII OF FESRUAK( 1996
Page
llA
30881
30910
30914
Budgetary Accomt limber
SIJPPLIES-LIBIIARY
SERVICES-VA~IGUS
SUPPLIE$-LISP. ARY
S~RVICES-%rTR/POLI CG
SUPJ~I ES-VARIOUS
SERVIC~S-H4~SI#G
S~PPL I ES*IJATER
SUPPL ! ES'b'~TP
St:RVI C~S*POLI ~-~
S~PPL I ES *PARKS
S~PLIES*PARKS
SUPPLIES*VARIGUS ·
SUPPLIES*LIBRARY
SERVI C~S-PARKS
S~PP~ ! ES ' PARKS
SGRVIC~S-POLICG
SGR¥1 C~SoJ4~JSI NC;
SGRVI (~SoTRAHS I T
SUPPLIES*PAKKS
SUPPLIES-HAYC)~
R£1HSUKSEI~NT*RSYP
R~ INS~KSGHGNToRSYP
RE INSUP~F:HENT°RSVP
RE IHSU~SGHENToRSYP
RE II48~SEHE#T*RSYP
RE IHS~tSi~G#ToRSVP
REII48U~SENGNT'OAR
~II48~S~4GNT-OAR
REII48UKSEH~NToDAK
RE lJ48U~S~4~NT-DAR
RE IHSU~SGI4ENT'DAK
RE lJ4mJtS~4GNToOAR
RGINSU~SGNG#T*DAR
REIHSU~S~4~#T-DAR
t~II48U~SEI4~NT-OAR
RE II4BUKS~J4~NT-OAR
R£1148~S~4~NT'DAR
RE INSURSGNGNToDAR
RElI48~SE~NT'DAK
SER¥1 C~S°I~A?t:R
Name vendor Number
Chec~ - Date Written Meter of Check
SALEN TIWPffY CO 018141 2/29/96 &7.20
LES S(:B~ TIRE Ck'NTER 018300 2/29/96 409.~
SCOT CUSTCOIAL LIPPLY 018308 2/29/96 77.55
SLATER CCN4J#ICA? IQ#S 018522 2/29/96 29~.0Q
TIE a THAYER CONPAIdY 019100 Z/29/96 310.12
TIE.-O-LOC WUilXb'S 019132 2/29/96 2,196.00
TIWSS-T STIlUCi3~S 019260 2/29/96
UtIOCAL:ERN[E GIIAlO,q OIL OZO010 2~29/96
US WEST CELLULAR 020093 2/29/96 393.6?
¥IE:SI3) ~UALXTY COHC~ETE 0Zl140 2/29/96
VIKING OFFICE PRO[:X.ICT$ 0~111M 2/29/96 2.69.96
WITHERS LI.qq8ER CO 022~45 2/29/96 1,643.83
I~ODEIJRII CHAIqSER OF CO~ERCE 022510 2/29/176
IJOOOSUIIN FLOIilST 022600 2Z29/96 ?3.50
I,~O08UIIN OFFICE S~I~LY 02267'0 2/29/96 21.:50
UOOOSUIUI PIIAIIlO~ 022680 2j'29/96
tJOOD~IUI PLLI~NG 022695 2/29/96 990.~8
UOOOSU~ P. AOIATO~ & GLASS 022700 2/29/96 294.30
~dOOOSU~ REIIT-ALL 022708 2/29/~ 188.22
~d)BN W~LD'S BERRY HUSEUH 02~.777 2/29/96 325.00
LEO LA RC)QUE 035~65 2/29/96 ~8.00
VAOA G~#S Q35583 2/29/96 ~8.50
HA, RIM REED 03S615 2/29~ 31.50
dUIE WOOOCOCK 03564~8 2/29/96 46.00
RQSERT ST ! LLHAN 03S667 2/29/96 50.00
JAY goaos 055763 Z/29/96 176.00
DOROTM BO~LANO 0~5060 2/29/96 26.00
C{~J~LIUS DONNELL¥ 0&5230 2/29/96 242.25
WlN#1FREO FACHI#I 0452;,5 2/29/96 63.25
FP.E~O~T ~EE#LI~G 0~5290 2/29/96 ;,7.5O
CAROt. LAIS 0~5400 2/29/96 35.25
~ O~ LqlF. X 045497 2/29/96 262.75
14ARI L¥11 PARAO IS 045512 2/29/96 49.25
JOIW I~.EZEAU 045525 2/29/96 56.50
TAL_ak'~_ T PRUZET 045528 2/29/96 47.88
G~RTRUDE REE$ 0,455~5 2/29/96 86.25
JAHES STRQUP 0/,5595 Z/~ 60.25
FREI) TGPGREIC Q4566Q ~f29/96 111.00
JEAN I~..BKI E G~5693 Z/Z9/96 7S.25
VALLEY HAILING SERVICE 0~10~ ?/29/96 319.56
200,139.62
14A
MEMO .-~.
TO: Mayor and City CounCil through City
Administrator
FROM:
Planning Commission
SUBJECT:
Building Expansion of Woodburn Ambulance
Services
DATE:
March 5, 1996
At their February 22, 1996 meeting, the Planning Commission
acknowledged the Planning Director's administrative approval of
the Site Plan Review request for the property located at 1040 N.
Boones Ferry Road, also known as Woodburn Ambulance
Services.
The proposal was for a 3,990 sq. ft. addition that includes an
ambulance garage, office space and a larger training room.
The attached site plan identifies the proposed addition in relation
to the existing facility.
Z~
14A'
14B
MEMO
TO: Mayor and City Council through City
Administrator
FROM:
SUBJECT:
Planning Commission
Manufactured Home Sales Center
DATE:
March 5, 1996
At their February 22, 1996 meeting, the Planning Commission
acknowledged the Planning Director's administrative approval of
the Site Plan Review request for the property located at
Highway 99E and Industrial Ave., at the Northwest corner.
The proposal was for a 1,344 sq. ft. manufactured home sales
center and storage lot.
A site plan of the proposed development is attached.
15A
City of Woodburn
Police Department MEMORANDUM
Ke.n Wright fl
Chnef of Pol~~
/ __
Da~: F~ 27, 1~6
To:
Mayor and Council
Thru: C. Childs, City Administrator
Subject: Criteria For Liquor License Recommendations
At the January 22, 1996 City Council workshop on liquor li~nse criteria for renewals and
issuance, the Council directed staff to explore avenues to strengthen existing current council
policy for the renewal and issuance of liquor licenses in the city. At the workshop I
provided the council with some recommendations for tools to use. While those
recommended tools were not all praetic~ they were none the less points for discussion.
As a result of City Council direction I met with representatives of the OLCC February 22,
1996. Representatives of OLCC provided the attached memorandum for discussion
purposes. As you see the memo outlines four Oregon Administrative Rules that would
apply. Those topics are: Problem Areas, Alcohol Impact Areas, Petition and Election for
Local Option and lxxT, al Authority Over ~lishment re: nuisance. As stated by OLCC
each option would have its own pro's and con's. The example provided in problem Areas
provides that we must keep copious stats on area in relation to other areas to demonstrate
that it is a problem area and continues to be a problem area. This option would need great
study to determine what the fiscal impact would be. Example; Can our current computer
system catalog the data? How much time would be required to capture the data by officers
and clerks? What would be the geographical boundaries, and how would they be
determined? Would it be cost effective compared to the desired result? This would have to
have indepth staff study before consideration could be given. I was also provided with
contact persons names at both the City of Portland License Bureau and the City of
Independence. Both have extensive experience in defining Problem Areas and successful
programs.
Other suggestions by the OLCC staff that will provide direction were to review the city
nuisance ordinance for application to businesses and its applicability in the control of liquor
licensed businesses. A question that would have to be answered is nuisance? How does the
law interpret nuisance and how has ease law defined nuisance.
15A
As one of the major areas of concern in the' dty is the downtown core area of Woodburn. the
OLCC recommended that OAR tecogniz~ recognized neigh~ organizations. That if
an organization represents at least 25 households they would receive notifications from the
commission of all applications in the area represmted. In the case of the downtown area the
recognized organization would be the Woodbum Downtown Association. The WDA would
have to register with OLCC in order ~o be put on there list
I have contacted the City of Salem and obtained a copy of their policy and procedure
outlining criteria for recommendations to deny or restrict liquor licenses. The OLCC noted
that the Salem policy is very good and appears to work well. The one thing that OLCC has
recommended is, whatever policy the city adopts, is provided to OLCC for review and
endorsement. Although it was pointed out that there is no official process for this it is
recommended so they, OLCC can support it. I am providing a copy of the Salem Policy for
your review at this time.
I will be in contact with Portland and Independence in the coming weeks for their persI~tive
of Impact Areas and will forward that information to you as soon as I get it.
I the mean time I will be delivering two liquor license~ to the Council for review. Both are
for new outlets. The investigations are not completed at this time but should be to the
council no later than the first meeting in April 1996. In the mean time should you have any
questions please call me or stop by my office for discussion.
15A
FACSIMILE
SALEM POLICE DEPARTMENT
SUPPORT SERVICES SECTION
555 Uberty Street S.E.
Salem, Oregon 97301
Phone: (503) 588-6160
FAX (503) 588-6329
DATE:
January 29, 1996
TO: Chief Ken Wright
Woodburn Police Dept.
Woodburn, Oregon
FAX NO: 9, 1, (503) 982-2370
Number of pages including cover sheet: 8
MESSAGE:
As per your request to Capt. Michel
FROM:
Lt. Mark W. Caillier
Support Services Section
Salem Police Dept.
555 Liberty St. SE
Salem, Or. 97301
REC'D
FEB 0 6 1996
POLICE DEPT.
CONFIDENTIALITY STATEMENT
THE INFORMATION CONTAINED IN THIS FACSIMILE MESSAGE IS LEGALLY PRIVILEGED AND CONFIDENTIAL
INFORMATION INTENDED ONLY FOR THE USE OF THE ADDRESSEE LISTED ON THIS COVER SHEET. IF THE READER
OF THIS MESSAGE IS NOT THE INTENDED RECIPIENT, YOU ARE HEREBY NOTIFIED THAT ANY DISSEMINATION,
DISTRIBUTION OR COPY OF THIS TELECOPY IS STRICTLY PROHIBITED. IF YOU HAVE RECEIVED THIS FACSIMILE IN
ERROR, PLEASE IMMEDIATELY NOTIFY US BY TELEPHONE AT THE NUMBER LISTED ON THIS COVER SHEET. THANK
YOU.
~AX.PF
THROUGH=
FROM=
SUBJECT=
15A
For Council Meeting Of: November 8, 1993
- Agenda Item No. = 9. Z. k
MAYOR AND CITY COUNCIL
CRITERIA FOR LIQUOR LICENSE RECOMMENDATIONS
ISSUE
1. Should Council Rule 3 be amended with criteria approved
by OLCC which ~he City will apply in making recommendations on
liquor licenses?
2. Should a checklist with the approved criteria be adopted
for guidance in city licensing recommendations?
RECOMMENDATION:
1. Adopt attached Resolution amending Council Rule 3'to Set
forth the OLCC-approved criteria.
2. Adopt attached checklist to guide city licensing
rec o~endat ions.
POLICY DECISION:
None.
BACKGROUND:
On September 13, council voted to approve the criteria in the
attachments. On October 20, OLCC approved these criteria.
FACTS AND FINDINGS:
The attached resolution and checklists should be adopted to
state the criteria the city will apply in liquor license
reco~endations.
SS/CR/TLIQ.SR
15A
CHECKLIST OF COMMON CRITERIA FOR CITY OF S~r.~.M RECOMMENDATIONS TO
DENY- OR RESTRICT LIQUOR LICENSES
New Licenses
1. a. Is ~here a b~stor~ O~ serious and Dersistent 'problems,
disturbanCes, lewd or unlawful activities or noise either ~n the
pr-m~ses DroDosed ~o be l~censed or involving patrons of the
establishment in the ~ate vicinity of the premises, if the
activities in the immediate vicinity of the premises are related to
the sale or service of alcohol under the exercise of the license
privilege? ORS 472.160(5); OAR 845-05-007'and -027.
"A history of serious and persistent probl~m~, '.includes but is
not limited to obtrusive or excessive noise, music or sound
vibrations, public drunkenness, fights, altercations, harassment,
unlawful drug sales, alcohol or related litter, trespassing On
private property, and public urination. ' .....
Histories from premises currently orpreviously operated by
the applicantmaybeconsideredwhen it is reasonable to infer that
similar'activities will occur as to the proposed license.
b. Does the applicant fail to demonstrate willingness and
ability to control these probl~m~?
i. Does (s)he have the same problems with his other
current licensed outlets?
ii. Does (s)he fail to demonstrate willingness and
ability to control these, problems?
iii. Does (s)he not have a corrective play. that is likely
to be effective?
iv. Are there no license conditions or restrictions that
would enable control? OAR 845-05-026.
2. a. Will the licensed premises b e located in an area that has
a "history of serious or persistent problems" with unlawful
activities, noise or disturbances? These need not be aIcohol-
related. OAR 845-05-026.
b. Does' the applicant fail to show good cause, including but
not l{m~ted to:
i. Showing that alcoholic beVerage sale or service at
the premises will'not substantially contribute to the problems; or
ii. A plan demonstrating willingness and ability to
adequately control the proposed premises and patrons'behavior near
thepremises.
· . 15A
City Council - November 8, 1993
3. a. Does the applicant have a history or record of using
alcohol or other druqs to excess7
b. Is the applicant unable to show that (s)he no longer uses
these Substances to excess and is unlikely to do so in the future?
ORS 472.160(.4'), OAR 845-05-025(4).
4. Has the applicant been convicted of a felony when there is a
relationship between the facts that support the conviction and
fitness to exercise license privileges, giving consideration to any
intervening circumstances? ORS 472.160(4); OAR 845-05-025(5).
5. Has the .applicant provided material false or m{~leadinq
~nformation to the Couuuission? ORS 472.160(4); OAR 845-05-025(6).
6. a. Does the applicant propose to locate within 500 feet of
the boundar~ (measured property line to property line) of a(n):
i. Licensed child care facility,'
ii. Elementary or secondary school,
iii. Church,
iv. Hospital,
v. Nursing or convalescent care facility,
vi. Park or children-orientated recreational facility,
or
vii..Alcohol and other drug treatment or rehabilitation
facility?
b. If so, will the licensed premises adversely impact the
facility?
c. Is there a lack of good cause to overcome.this criterion,
including but not limited to a showing by applicant that the
proposed operation is consistent with the zoning and general
character of the area and the adverse ~mpact will not unreasonably
affect the facility? OAR 845-05-007 and -026...
Note: Criterion #6 is not applicable to changes of
ownership with no change in license privilege or operation.
7. Does or will the applicant haveinadequate financial resources
or facilities to build and operate as proposed? OAR'845-05-025.
8. IS there ~nsufficient d~and for the license? E.g.~ Is there
declining or static population, business or industrial development
in the city or decreasing sales or patronage at other similarly
licensed outlets in .the city? OAR 845-05-026 and -030.
1SA
City Council - Nov~-m~er 8, 1993
9. Failure to comply with liquor laws of this or any other state,
as shown by a final order of a court or administrative agency. OAR
845-05-030.
Renewals
All the above criteria for new licenses apply, except criteria 6
and 8.
Add the following:
1. Did the applicant fail to build and operate the' premises
substantially as proposed and approved? OAR 845-05-061.
2, Are there persistent problems involving po~ice calls related
to the sales or service of alcohol not st~?~ng from calls'~or
assistance from the licensed establishment i~the prior 12 months,
concerning unlawful activities related to the sales or service of
alcohol by either on the licensed premises or in their immediate
vicinity? Council Rule 3.
RULE3
COMMITTEES
(a) The Liquor application Investigation Cc~lttee shall be
a standing .committee of Council.
.1~ The-City Manager .shall convene a meeting.of the Liquor
.Application Investigation .Committee in ~he event either the
councilor in the ward or the chief of police question the
propriety of favorable action on-a liquor application. Said
committee shall make a complete investigation and report its
findings and recommendations. The comm~ ittee shall consist of the
councilor of the ward in which the proposed establishment is
located and the councilor of the adjacent ward nearest to such
location. The-councilor of the ward in which the p~oposed
establishment is located shall chair the committee~ The chief of
police and the city attorney shall advise the committee. In the.
event the liquor application investigation committee recommends
or declines to recommend approval, the earliest possible council
agenda .will show the appropriate councilor submitting, by
request, the re~ort of. the committee.
2. The City Manager shall cause the applications to be
shown on the earliest'possible council agenda as recommendations
for favorable action by the appropriate councilor, in the event
neither the councilor in the ward nor the chief of police
question the propriety of favorable action thereon.
3. Where the co'tree recommendation is to deny a 'liquor
license applicati0nv the Council shall set the matter down' for
public hearing and the City Recorder shall~
A. Cause to be'published in a newspaper.ofgeneral
circulation in the city a notice of said hearing. The.notice
shall specify the time, date, and location of the hearing and the
business name and address of the applicant. The notice shall
inform the public thattestimony may be given for or against the
application and further, that writtenCo~ents will'be-accepted
bythe Recorder at anytime prior to the time of the scheduled
hearing.
B. Cause to be served upon the applicant personally or bY
registered or certified mail postmarked a notice not later than
ten days prior to the hearing.
4. The notice to the applicant shall contains
A. A statement of the time and place of the hearing;
15A
RESOLUTION - Page 4
B. &'copy,-of the Liquor ~p~£c~tion ~n'vestigat£on
committee reoomsmnd~ng denial o~ ~e application) ~d
C. A s~at~n~ ~ ~he applic~ ~ ~ '~sen~ed ~
legal counsel at the hearing, but legal counsel shall not be
provided-, at Public expense.. -
5, ' The Liquor Application Investigation Committee and .~h.e
council shall .apPly the criteria stated in ORS' 472.160 and
472.I80 and'the 'administrative rules of the Oregon Llquor Control
'Co,~sSion.(OLCC),.OregonAdministrative Rules.Chapter 845,
Division. 5 in reco-~ending action on a liquor license
application. ' ..
6. In' addition to the criteria stated in Section (c) of
this rule, the LiquOr Application Committee' and the Council maY'
recos~end denial .of .an application for license-renewal when there
are persistent problems involving police calls~related to the.
sales or service of alcohol not stemming from calls for.
assistance frOm the establishment, in the'pri~r 12 months,
concerning unlawful activities by employees.andpatrons of the
.licensed business either on the licensed premises or in the
immediate vicinity thereof.
7. When the chief of police questions the propriety of a
liquor license renewal, the police department shall provide a
copy of the appropriate police record to the licensee and the
recognized .neighborhood organization for the neighborhood in
which the licensed premises are located.. The.Copy.of the record
shall be provided prior to the meeting of the. Liquor Application
Investigation Co~mm~ttee.
8. The Liquor Application Investigation Committee .and the
council shall also consider actions taken bylicensee to mitigate
problems caused by police calls, such as increased security
measures or seeking and following recommendations of the OLCC,
neighbors or police.
9. Prior to the annual renewal period, city shall provide
a general notice to recognized neighborhood organizations of the
upcoming renewal process.
10, The City Recorder shall notify recognized neighborhood
organizations.affected by such applications of applications for
newliquor licenses or for changes to licenses. Such notice
shall be provided within five days of receipt of the application,
but no later than one.week prior to the appearance of the
applications on the Council agenda.
(b) The Boards and Commissions Appointments Co,~ittee shall
be a standing committee of Council. The Mayor shall chair the
15A
RESOLUTION - Page. 5 -' ~-~:
coe~ttee~ The Mayor shall appoint three othe~ councilors as
~mbets. The co~ttee shall make recommenda~£ons fo~
appointments to city boards and 'co~ssions to'the appointing
authorities for the boards., and c~ssions. However, .when the
appointing authority is the Council and' the laW provides' that the
Mayor recommends appointment-to a board or commission, the
c~ttee .shall first make' a recommendation 'for such appointment
to the Mayor:
15A
RESOLUTION - Page 6
15A
OREGON LIQUOR CONTROL COMMISSION
MEMORANDUM
Date: February 21, 1996
To:
From:
Subject:
Chief Ken Wright,
Woodburn Police Department
Cheryl Gettis/Insp. Mike Schnoebelen
Meeting with Woodburn Chief Wright
about local rule/ordinance limiting liquor licenses
I've researched our laws and rules and have attached the
applicable regulations;
OAR 845-05-026(3) Problem Areas
OAR 845-05-057(1)(2) Alcohol Impact Areas
ORS 471.506 Petition and Election for Local Option.
ORS 471.213 Local Authority Over Establishment re Nuisance.
The city could establish an ordinance incorporating our
Problem Area rule (#1 above), but then they would have
designate an area and keep copious stats on area in relation
to other areas to demonstrate that it is a problem area and
continues to be a problem area.
The alcohol impact rule does not apply (#2) because Woodburn
is clearly not a city with a population of 300,000 or more.
The city could initiate a petition and election for local
option (#3) and go completely dry like Monmouth or limit
certain types of alcohol per statute (see statute).
The city could potentially initiate an ordinance under
ORS 471.213 for nuisance abatement on establishments
that offer entertainment or sez~e alcohol.
The city could initiate %heir own business license ordinance
that could limit business operations in general. They would
have to do the research on this with other cities and the
ordinance probably could not conflict with liquor statutes.
15B
MEMO
TO:
FROM:
SUBJECT:
DATE:
City Council through City Administrator
Public Works Program Manager,~-~~--'~-~
Use of Water Tower for Antenna
March 5, 1996
The city was recently presented a proposal to use city water towers for the placement
of communication antennas to be utilized for next generation cellular phone
communications. There would be 12 flat panel antennas mounted on the railin~)*~* of
the tower in three four panel sectors. There would also be a small equipment pad
located under the larger of the two towers. The company will be conducting tests on
the suitability of the towers as a site for these antennas the week of March 11, 1996.
It appears that a fee will be able to be negotiated over the term of the proposed lease
that would be sufficient to pay for repainting the tower on a 10 year cycle. This
would relieve the water fund from this expense. Staff feels that revenue from such
use would be appropriately utilized for maintenance of the tower. Final review of the
site use agreement is now underway and it is anticipated that it will be presented for
council approval at the March 25, 1996 meeting.
15C
To:
CC:
From:
Date:
Subject:
Memorandum
..-'
Frank Tiwari, Public Works Director '10 7~¢~
Frank Sinclair, POTW Superintendent
March 4, 1996
Sewer Use Ordinance 30 Day Public Notice
Frank
As required by the City's wastewater discharge permit (N.P.D.E.S.) The
Wastewater Division submitted a revised Sewer Use Ordinance to the
Oregon Department of Environmental Quality for review and approval.
D.E.Q. has reviewed our submittal and communicated it's intent to
approve the document. The new Sewer Use Ordinance ~vould constitute
a substantial modification of the Cit)/s Pretreatment Program, so a public
comment period must be provided. Before D.E.Q. will give final approval
the City must publish notice in area newspapers and provide for a 30-day
public comment period. After the public comment period D.E.Q. ~vill
either approve the document or ask us for document modifications. After
D.E.Q. approval, then City Council approval needs to be sought. The
Division will publish the notice in area newspapers the week of March.
18th. If no comments are received and D.E.Q. approves the document
then City Council approval will be sought.
15C
PUBLIC NOTICE
The City of Woodburn is seeking public comments for it's Sewer
Use Ordinance before final Approval. This Ordinance sets uniform
requirements for users of the Publicly Owned Treatment Works for
the City of Woodburn and enables the City to comply with all
applicable State and Federal laws, including the Clean Water Act
(33 United States Code ! 1251 et seq.) and the General
Pretreatment Regulations (40 Code of Federal Regulations Part
403). The Department of Environmental Quality (DEQ) has indicated
it's intent to approve the Sewer Use Ordinance allowing a Public
Notice for comment. Interested persons may submit written
comments on the proposed document to Frank Sinclair,
Superintendent, (POTW) Publicly Owned Treatment Works, .2815
Molalla Rd., Woodburn OR 97071. Comments and requests for public
hearing will be accepted for 30 days from this publication. If no
comments are received the City of Woodburn Public Works
Department will than seek final approval from The Department of
Environmental Quality (DEQ), The Environmental Protection Agency
(EPA) and the Woodburn City Council.
TO:
FROM:
SUBJECT:
DATE:
City Council through the City Administrator
Public Works Director
Wastewater Issues Including Se Bill Percentage Categories
March 8, 1996
15D
This memorandum has been written to provide information on different residential sewer
customer categories based on the amount of bills as it was discussed in the last council
meeting. Some other related information has also been included that city council may wish
to consider in its decision making process. In addition, certain ordinance items that may
need to be modified because of the requirements of the Department of Environmental
Quality (DEQ) have also been included ......
DEQ Required Modifications to the Sewer Rate Ordinance
The DEQ required modifications are to be made only if city wishes to borrow money
from state revolving loan funds. The requirements are imposed by the rules and
regulations of the federal government that are implemented by DEQ. These required
modifications are as follows:
1)
Eliminate the ordinance lano_ua_oe that allows the city to char_oe 1-1/2 times the
sewer rete to orooerties outside its oolitical boundaries. Since the city council has
repeatedly directed the staff to either include the property through an annexation
or have a non-remonstrance agreement against annexation signed and recorded
prior to extension of new sewer service, this may not create conflict with council's
philosophy. Also, if the city wishes to borrow from the state revolving loan
program, the city's choices may be limited.
Modify the reouirement that forces orooerties located within 100 feet of the city
sewer main to connect to the system. This provision has been followed by the city
for over 15 years, however, DEQ wants the 100-feet distance to be modified to
300 feet. Once again, the city may not have much choice if revolving loan funds
are to be used.
Averaging of 3 months' sewer bills out of 4 months of reading
We have received many complaints from customers who have accepted most winter
bills but have shown unhappiness toward one bill out of the many. This year's storms
and freezing weather has not helped the situation either. At times customers have told
us that due to certain house guests, their bill has been unrepresentative of their water
use. The minor change proposed at this time is to utilize a 3-month sewer bill average
out of 4 months of reading, or 4 months' average out of 5 months of reading. This
action is expected to remedy many complaints from the customers as stated above.
If city council wishes, an ordinance will be brought to the council reflective of this
modification.
Co
15D
Sewer Rate Related Issues for Council Information
A table containing the percentage of residential sewer rate customers in different
categories has been attached for council information. It is clear'from the table that
sewer bills for 60% of the customers are less than $25.00. Sewer bills for 90% of the
customers are below $50.00. Sewer bills for 93% of the customers are below $55.00,
and sewer bills for 95 percent of the customers are below $60.00. However, there are
many customers who have contacted city council wanting some relief consideration.
We have found that some of the high bills required leak adjustments and have been
lowered, other bills have not been lowered because there was no leak and water did
go through the meter. There are a limited number of customers who probably could
have conserved slightly more. However, there are some families with many children
who may not be able to conserve more on their sewer bills and stay in a good, sanitary
condition. If city council wishes to give special consideration to these families, a limit
of, for instance, $55.00 for sewer charges may be set for those who have three
children or more in the household and have signed up with the finance department.
The net effect of this change is hard to estimate, but I do expect it to be less than 1%
(± $15,000) of the revenue.
A change of the nature outlined above might indicate the governing body's compassion
without compromising the fair share concept as a whole. However, city council may
want to fully explore this issue prior to giving final direction to staff.
GST:Ig
Attachments (2)
SWRBILL.CC
ANALYSIS OF AVERAGE RESIDENTIAL SEWER BILL
15D
Amount of Bill
$20.01 - $21.00
Minimum range
Number Percent of Accumulated
of Total Percent of
3,717 48.73 48.7%
20.01 - 25.00 4,588 60.15% 60.1
25.01 - 30.00 751 9.85 70.0
30.01 - 35.00 599 7.85 77.8
35.01 - 40.00 441 5.78 83.6
40.01 - 45.00 319 4.18 87.8
45.01 - 50.00 242 3.17 90.9
50.01 - 55.00 172 2.25 93.2
55.01 - 60.00 131 1.72 94.9
60.01 - 65.00 100 1.31 96.3
65.01 - 70.00 71 .93 97.2
70.01 - 75.00 47 .62 97.8
75.01 - 80.00 40 .52 98.3
80.01 - 85.00 18 .24 98.6
85.01 - 90.00 17 .22 98.8
90.01 - 95.00 17 .22 99.0
95.01 - 100.00 12 .16 99.2
100.01 - 125.00 32 .42 99.6
125.01 - 150.00 9 .12 99.7
150.01 - 175.00 5 .07 99.8
175.01 - 200.00 6 .08 99.9
200.01 - 225.00 4 .05 99.9
225.01 and above 7 .09 100.0
*7,628 100.00%
*Number of customer bills in a period of two months
SE~ERAVG
City of Woodburn
Residential Customers
Wastewater Monthly Charges
Effective with
November 1995 water usage
Average of Cost per unit
Winter Months Minimum + $3.59
Consumption per 100 cu. ft.*
(Nov/Dee - Mar/Apr)
500 Cu. Ft. Minimum $20.20
600 Cu. Ft. $23.79
Approximate City Wide Winter Average
700 Cu. Ft. $27.38
800 Cu. Ft. $30.97
900 Cu. Ft. $34.56
1,000 Cu. Ft. $38.15
1,100 Cu. Ft. $41.74
1,200 Cu. Irt. $45.33
1,300 Cu. Ft. $48.92
1,400 Cu. Irt. $52.51
1,500 Cu. Irt. $56.10
1,600 Cu. Irt. $59.69
*NOTE: 100 cu. ft. = 748 gallons
Please call Julie Moore at 982-5247 if you
have any questions regarding these rates.
SAVE
FOR YOLIR INFORMATION
15D
TO:
MEMO
SUBJ.:
DATE:
Mayor and City Council
FROM: Chris Childs, City Administrator
Aauatic Center Water Slide
March 8, 1996
15E
The long-awaited Miracle Water slide was installed at the Woodburn Memorial
Aquatic Center last week. Since the aquatic center opening, the installation of the
slide had been subject to an unfortunate delay due to several technical problems.
The water slide is available for use, at no extra charge, during all open swim
periods. The slide is designed to provide fun and thrills for "kids' of ~n¥ age.
Come on down and give it a try!
TO:
FROM:
SUBJECT:
DATE:
Community Development Director
Bob Arzoian, Building Inspector ~
Building Activity for FEBRUARY, 1996
March 4, 1996
15F
New Residence Value
Multi Family
Residential Adds & Airs
Industrial
Commercial Value
Signs, Fences, Driveways
Mobile Homes
FEBRUARY 1994
NO Dollar Amt
I $ 148,005
0 0
5 1 6,2OO
0 0
4 133,701
5 22,564
2 100,500
FEBRUARY 1995 FEBRUARY 1996
No. Dollar Amt No. Dollar
0 0 3 430,573
0 0 0 0
1 5,500 8 68,873
0 100,Q00 I 1,700
2 4,249 3 59,000
10 25,890 2 10,900
2 76,000 8 293,006
TOTAL:
17 $420,970
16 211,639 25 864,052
July 1-June 30 Fiscal
Year-to-Date
$18,367,507
~12~368~145
911,813,163
Robert Arzoian
Building Official
RS:bw
BLDACT02.96