Agenda - 04/08/1996 CITY OF WOODBURN
270 MONTC, OI~tERY ~ "*'** WOODBURN, OREGON
A~A
WOODBURN C2TY COUNCIL
APRR. 8, 1996- ZOO P.M.
A. Council minutes of March 25, 1996, regular and executive meetings.
B. Planning Commission minutes of March 14, 1996.
C. Library Board minutes of March 20, 1996.
D. Recreation and Park Board minutes of March 4, 1996.
p, ppOINTMENTS:
3A
3B
3C
3D
7m
am
ANNOUNCEMENTS:
A. Council Workshop, April 15, 1996 - 7:00 p.m., City Hall
Subject: Water and sewer rates
B. April 15 - 21, 1996 is National Library Week. Special activities are
planned at the Woodburn Public Library during this week.
(See Staff Report - Agenda Item 15D)
PROCLAMATIONS
A. Chamber of Commerce
B. Other Committees
(This allows public t° Introduce items for Council consideration
not already scheduled on the agenda.)
A. Woodburn Transportation System Plan.
Page 1 - Cc~ncil Agenda, April 8, 1996
8A
lo.
11.
12.
13.
14.
CJ
Council Bill No. 1703 - An ordinance changing the zoning designation on
certain property located on the SW corner of Hwy 219/I-5 Interchange from
Interchange District (ID) to Commercial Retail (CR), emending the Zoning
Map, approving a Site Plan Review application; acknowleding a lot line
adjustment & attaching conditions.
Council Bill No. 1704 - Resolution entering into an agreement with Marion
Salem Central Computer Facility (MSCCF).
Council Bill No. 1705 - Resolution entering into an agreement with Sprint
Spectrum Limited Partnership to lease space on city water tower
structures.
De
Contract Award: Street resurfacing - Corby Street and Jansen Way.
Rejection of contract bids for culvert improvements for VVWTP entrance
road.
Connection to city services - Woodburn Art Center,
2551 N. Boones Ferry Rd.
A. Claims for the month of March 1996.
A. SPR 96-04 - Salud building facade.
A. Rling period for Mayor and Council positions.
B. 1996 Citywide Cleanup recap.
C. Regulation Transient Businesses.
D. National Library Week - April 14 -21, 1986.
E. Building Activity for March 1996.
To conduct deliberations with persons designated by the governing body
to negotiate real property transactions. ORS 192.660(1)(e)
19.
IOA
lOB
10C
1OD
IOE
1OF
11A
15A
15B
15C
15D
15E
Page 2 - Council Agenda, April 8, 1996
TAPE
QO01
0003
00~0
~027
~)040
~060
COUNCZLMEETINGMINUTES
March 25, 1996
3A
]~ COUNCIL CH&MBBH~t CIT~ ]~L, CZ'~ OF NOODBURNt COUNTY
OF M~RION, BTATE OF O~]ON, M~RCH 25~ 1996.
~ The Council met in regular session at 7:00 p.m.
with Mayor Kirksey presiding.
ROLL CALL.
Mayor Kirksey Present
Councilor Chadwick Present
Councilor Figley Absent
Councilor Hagenauer Present
Councilor Jennings Present
Councilor Pugh Present
Councilor Sifuentez Present
Staff Present:
City Administrator Childs, City Attorney Shields, Public Works
Director Tiwari, Police Lt. Eubank, Community Development
Director Goeokritz, Finance Direc~cor Gillespie, Park &
Recreation Director ~olly, City Recorder Tennant
JENNINGS/PUGH .... approve the regular and executive session
minutes of March 11, 1996. The motionpassed unanimously.
Mayor Kirk~ey appointed Ton Waggoner and Preston Tack to serve
on the Ad-Hoc Co~Lttee to address issues involving yard
debris recycling.
JENNINGS/SIFUENTEZ .... appointments be approved. The motion
passed unanimously.
~wwOU~CBKBNT8.
1) The 500,000th Transit Bus Rider was Yugo Sanchez.
2) A C£ty Council workshop will beheld on Monday, April
15th, 7:00 p.mo, City Hall Council Chambers, to discuss water
and sewer rates.
Cindy Wurdinger-Kelley, Ch~ r~pr~en.ta~ive, .re~Lnaea_.~,
public that the lst Annual TuzLp ~es~zvaz ~s_unaerw_ay_~awz~
continue until April 21st. Several events will be hez
including a Home & Garden Fair on Saturday, March 30th,
WoodburnArmory, between 10:00 a~ and 2:00 p~. A variety of
businesses will be participating inthis event. Banners, T-
shirts, and sweatshirts are also being sold at the Chamber
office and other selected business locations.
Page i - Council Meeting Minutes, March 25, 1996
TAPE
COUNCIL MEETING MINUTE~
March 25, 1996
3A
JU~ 4TH COMMITTEE REPORT.
Police Lt. Don Eubank informed the Council that the Committee
held their first meeting last Thursday to begin preparations
for the annual July 4th activities. The fundraising campaign
will soon begin to offset the cost for the fireworks and
program activities. As a reminder, the Kiwanis Club is
sponsoring the event.
Mayor Kirksey invited the public to attend the "Tenting
Tonight" play performances being held at the Woodburn Museum
on April 5, 6, & 7, 1996, and April 12, 13, a 14~ 1996.
~ETTBR FROM SENIOR ESTATES GOLF & COUNT~ CLUB.
Mayor Kirksey stated that the letter fro~ Senior Estates
urging the Council to promote a Parr Rd Expressway from I-5 at
the Butteville overpass to Highway 99E has been forwarded to
the State Dept. of Transportation. She re~M~nded the public
that the City has always made the by-pass concept a priority
to facilitate traffic flow and this concept is included in the
Transportation Plan.
Councilor Pugh agreed that the by-pass is an i~portant
component of the Transportation Plan.
Deanna Jolly, owner of Attic Circle at 315 N. Pacific Hwy.,
questioned the Council as to whether or not they were able to
obtain infor~ation from staff r~garding tran~ient busine~ses.
Community Development Director ~oeckritz stated ~at he has
prepared a memo for our Attorney's review and a staff report
will be sub~itted to the Council at the next meeting.
Dehn Blunt, General Manager, Holiday Ira1 Express, stated that
a group of hotel/motel owners have been meeting to address
increased sewer bills. He questioned, the Council as to what
procedure needed to be followed to approach this issue before
the Council so that they may have an opportunity to voice
their concerns.
Mayor Kirksey stated that there will be a workshop on April
15th on this issue which is open to the public. Additionally,
they can %~:ite a letter to the Council to outline their
concerns.
Ashish Mistry, owner of the Woodburn Inn, stated that there
seems to be some confusion at the staff level as to how the
bills for motels are computed (resident al multl-£amily rate
versus commercial rate). He expressed concern over the high
utility bills that Woodburn motels are experiencing in
comparison to motels located in the surrounding areas.
Councilor Jennings stated that the Public Works Director has
agreed to meet with individuals 'and/or groups to help them
understand the current rate structure.
Page 2 - Council Meeting Minutes, March 25, 1996
3A
COUNOXr. MEETING MINUTES
March 25, 1996
TAPE
090o
0942
g44~
reminded the Council that the City aisc ~mposes
It vas a consensus
Director Tiwari to meet on Wednesday, ~tarcn
discuss the wastewater rate issue.
P~LIC .~Ju~i~ - ~0NE ~_f~%NGE ~95-07, 8ITE PLaN ~VIE~ ~95-14,
~ b~ L?~- ~klUH~ #95-12 (HILL~'B FORD ~U'rO
Mayor Kirksey declared the public hearing open at 7:18 p~'m...
Recorder Tennant read the land use statement required by ORS
Chapter 197. .
Director GoeckrLtz entered the following exhibits into the
record: Exhibit i - Staff Report; Exhibit 2 - Applicant's
Report, and Exhibit 3 - Public Notification Process and Those
Contacted.
Director Goeckritz proceeded to review t~.e p. rol~_s.e.d ch..ang.e? .
which were approved by the Planning Commxsslon zollowlng ~nelr
~ V--~ a~d ~ of HWY. 219 aDu~cxng ~ne ~r~wax. . .
~o~;ed--~one change w~uld convert the are_a f.r.om I.ntercna~ge_
District to Co~mercial which would allow_ rot_ ~ne_..p~acem~_____~..o_z-
~ ..... -imatelv 180 acres presently ~esxgna~ea as
of which appro~imately 147 acres is vacant. The applicant ha
looked at ? different sites f. or the pla .c~me~.t of .the
dealership and, based on their assessmen=_o_~, ne.e.a, s,. _c~_~nc~u~eu
that the site ad~acent to the freeway _w.oul~ ~ ~l.e .~s=_
location for their business. The lot line a~3us~m_e~._~ o__~_ ~__~.
feet would provide for a_ 'straight .acc_e_ss_acro_s~_ ~o
The applicant has met with the .S.taze__D?p=. O_~Z_T~_~el~~
and has received a permit from ~e ~a=e. -£ne ~lu~
~[sDlaved sho~ing the placement of the 22,000 square z._oo.~.
,.~v ,, the ~roDert¥. He also informed the Council
it ia has met the apPi! nt..
It was also noted that ODOT has identif~ed on .the .p~mi. t th_ ,
as the area develops, some access must be cons~ruc~ea over
Woodland Avenue.
Mark Ship,an, attorney representing the applicant, expressed
his opinion that this was a qoo~..p[oposal for~t~_e_~
site plan, and lot line aa]usr~men~ wl~n
by the Planning Commission.
Mayor Kirksey declared the public hearing closed at 7:33 p.m..
JENNINGS/PUGH... approve the applicant's request to amend the
zone fron ID Interchange to CR Commercial and acknowledge the
Page 3 - Council Meeting Minutes, March 25, 1996
3A
~OUNCIL MEETING MINUTES
March 25, 1996
TAPE
0970
Commission's approval of the site plan. The motion passed
unanimously.
JENNINGS/PUGH .... direct staff to prepare findings of fact and
prepare an ordinanoe for Council consideration at the next
meeting. The motion passed unanimously.
CO~-gOlT. Bltt 1696 - O-un!--~ANCE ~M~XNG ORDIITANCE 2157
Council Bill 1696 wag introduced by Councilor Hagenauer.
Recorder Tennant read the two readings of the bill by title
only since there were no' .objections-from the Council. On roll
call vote for final passage, the bill passed unanimously.
Mayor Kirksey declared Council Bill 1696 duly passed with the
emergency clause.
CO~-gCXL BIT. L 1697 -- ORDTWaMCB ~M~rd~__XNG COMPR~NSIFB PLaN MAP
Council Bill 1697 was introduced by Councilor Hagenauer. The
two readings of the bill were read by title only since there
were no objections from the Council. On roll call vote for
final passage, the bill passed %Lnanimously. Mayor Kirksey
declared Council Bill 1697 duly passed with the emergency
clause.
~OWHCi~. BTtt 1698__- flu~I_~AW_~B_ ~ANGING T~ SON!W_ G DBSZ~TZON
(Leroy Miller Pro~J · ....
Te~t r~d ~e ~ readies o~ ~e ~111 Dy ~l~le
~e were no obj~ions fr~ ~e Co~cil. On roll ~11 vote
for f~al passage, ~cil Bill 1698 passed ~~o~ly..
Mayor declared ~e bill duly ~ss~ wi~ ~e ~~ c~ause.
C0~CIL BILL 1699 ' RRBOLWI~ ~ING I~
bill was read by titlt only s~oe ~ere were no
from ~e Co.oil.
Coucilor :e~inqs ~estioned. ~e. ~ost_for. ~e
semites ~d ~e ne~ for con. aching ~or ~a
~an staff compili~ ~e study. A~inistrator ~ilds .s~ted
that this a~e~ent provides for consultin9 se~ices to
Page 4 - council Meeting Minutes, March 25, 1996
TAPE
COUNCIL MRETIN~ MINUTF~
March 25, 1996
3A
project involves not o. nly p. recx.se__an~.
of time which our engxneerlng
to har~le in addition to their normal workload.
On roll call vote for final passage, the bill passed
unanimously. Mayor Kirksey declared Council Bill 1699 duly
passed.
7 ~-gCIL BILL 1700 - RBSOLUTION __~NT. ~TM.~ INTO AN ]~REEMBNT WITH
puTNT ~PECTRUM LTUTTED p~h~h~ai~ TO L~B SPACE ON
Councilor Hagenauer in~uced Co, oil Bill 1700. Record~
Tennan~ read ~e bill by title only since ~ere were no
objections from ~e Co,oil.
Co~cilor Pugh ~estion~ if ~is fi~ would have exclusive
use of ~e.~t~ tow~ for ~is
Director T~wari stated ~at ~e a~e~ent provides Sprint
Spect~ wi~ non-exc%usive space on ~e tower for ~eir
ante~a at a cost of ~1,000 ~ mon~. ~er companies
inter,ted in r~ting t~ s~oe would a~o ~ given
opacity at ~e s~ pri~. It is ~ticipat~ ~at ~e
maint~ance cost inc~ ev~ 10 ye~s ~ s~last
paint ~e water ~w~ w~ld ~ ~id for ~ough ~e revenue
g~erated by ~e r~l of ~e tow~
On roll call vote for f~al ~ssage, ~e bill pass~
unan~usly. ~yor K~ey deol~ Co, oil Bill 1700 duly
passe~.
~~ BIT.T. 1701 -- ~f~ION ~D~W~8~ F~R
CO~Cil Bill 1701 wa~ ~~u~d ~ Co~o~lor hg~au~ ~e
bill ~s read by title only m~ ~e w~e no objeotio~
from ~e Council.
co~cilor ~gh ~estion~ if Co,oil Bill 1701 was tied to
Cocci1 Bill 1702. D~or ~e~itz s~t~ ~at ~e bills
are seDarate but ~e ti~ t~e~ by ~e re~ir~ents of ~e
Block Grant Pr~.
Ie va~ ~e con~ensus 0f ~e C0~oil t0 vote on ~is bill after
Council Bill 1702 had ~en in~r~uoed and read so
discussion can ~ held on ~ issues.
OO~C~L BIT.T, 1702 - RES0L~ION ~INO A ~SID~I~ ~I-
Council Bill 1702 was ~~uced by Co~c~lor Hag~au~.
Recorder Te~t read ~e bill by title only since ~ere were
no objections from the Council.
Page 5 - Council Meeting Minutes, March 25, 1996
TAPE
OOUNCIL MEETIN~MINUTE8
March 25, 1996
3A
Councilor Jennings expressed concern the language in the first
paragraph of the agreement relating to replacement of housing
units.
Director Goeckritz stated thatunderthe Act, if the City
provides a loan to a homeowner that would cause the homeowner
to be displaced, then we would b e required to provide
relocation assistance. The language in this agreement is
standard HUD language and to date, the City has never approved
of a project that would cause homeowner displacement.
Mayor Kirksey called for the roll call vote on Council Bill
1701. The Councilors passed the bill unanimously and Mayor
Kirksey declared Council Bill 1701 duly passed.
On roll call vote for Council Bill 1702, the Councilors passed
the bill unani~ously and Mayor Kirksey declared Council Bill
1702 duly passed.
LIOUOR LICENSE a~pLZ~aTION - O~A PROPERTIES INC. IMEMBER8 CLUB
INC. (~lf Course} -- a~D~G p_aU~B~K M~RM~C. INC..
Within the staff report fram Chief Wright, he recommended that
the City Council recommend to OLCCthe addition of partners to
the OGA Properties, Inc./Mmaber, Club Inc. liquor license.
JENNINGS/PUGH .... accept the reco~mendation of the Chief and
recommend to OLCC the addition of Marmac, Inc., to the OGA
Properties Inc./Members Club Inc. liquor license. The motion
passed unanimously.
LXOUOR ~TC~NHE ,B~.~P~T~gX~ -- PXPRR~H JEWELRY.
Chief Wright recoumendedthe addition of a partner to the
package store liquor license submitted by Charles and Rebecca
Piper.
JENNINGS/PUGH .... recommend to OLCC the addition of a partner
for Pipar's Jewelry. The motion passed unanimously.
LXOUOR LX~B I~pT.T~TXO~-- B~OR IB~l~tH ~OU~TRY CLU~o
~ef WrX~ r~~d~ ~e addition of a ~~ (Joseph
~d~[11~ ~d h~ine N~~) to ~e pa~age
store/res~~t l~c~se held by ~e Senior Estates Co~
J~INGS/PUGH .... reco~d to O~C~e addition of a partner
for ~e s~ior Estates ResOnant. The motion passed
unanimously.
LXOUOR ~!__~SN__SE ~PPLXCaTION - DENNY'~ It~STAURANT.
The Chief's staff report recommended approval of the new
outlet restaurant license submittedbyDenny's restaurant.
JENNINGS/PUGH .... accept the recommendation of the Police
Chief and forward a favorable recommendation to OLCC.
Page 6 - Council Meeting Minutes, March 25, 1996
COUNCIl. NEBTING MINUTES
March 25, 1996
TAPE
Councilor Pugh questioned enforcement of a two (2) drink
limit.
Lt. Eubank stated that bottled bear and wine will be available
with a meal purchase and the business has established a policy
that limits the number of drinks to a customer.
The motion passed unanimously.
3A
STREET/PARKING LOT CLOSURE ~ SOUND ~MPLIFICATION PERMIT --
CINCO DE M~YO.
Centro Cultural, event organizer, has requested closure of
streets and parking lot in the downtown area in addition to
the use of sound amplification equipment during the
festivities. The event will be held on May 3, 4, & 5th with
clean-up to be concluded on Monday, May 6th.
Councilor Jennings questioned if the downtown businesses had
been contacted regarding this request.
Lt. Eubank stated that contact had been made. Additionally,
the event will be held for the same number of days as last
year and they will be utilizing less space for their
activities.
JENNINGS/SIFUENTEZ .... approve the request as outlined in the
Police Chief's memo along with the specified conditions and
limits. The motion passed unanimously.
BITE pnaw &CTXONB ~%ND BUBDMBXONS.
1) site Plan RevXew 95-25 -- Veterinary Clinic ex~mnsion, 225
S. Pacific Highway: No action was taken by the Council.
2) Parking Lot expansion -- Super 8 Motel (Lawson Ave/Stacy
Allison Way): No action was taken by the Council.
3) Subdivision ~96-01 -- Hayes Cozy Subdivision (west of
smith Drive): No action was taken by the Council.
8T~FF REPORTS.
A) City Administrator's memo regarding a management change in
the Code Enforcement Program effective July 1, 1996.
B) Public Works memo regarding the maintenance of gravel
s~reets.
C) Public Works memo regarding the installation of a manhole
at Harrison Street between First and Front Streets.
1617
CI~ ~aDMTNIBTRATOR'B REPORT.
Administrator Childs informed the public that the 500,000th
Transit Bus rider, Yugo Sanchez, is 2-1/2 years old,
therefore, his mother, Tilla Sanchez, has been given a free
bus pass for the remainder of the calendar year.
Page 7 - Council Meeting Minutes, March 25, 1996
TAPE
1771
COUNCIn MBBTING l~
~ch 25, 1996
3A
Mayor Kirksey briefly eu~plained to the public that the Council
Bill passed by the Council at this meeting involved a
modification to the wastewater rate ordt/lance in which the
cal~ullation the sewer bill is ~sed on the ave~:age of the 3
lowest bills out of 4 during the l~eriod of Nove~r t/lrough
February.
Mayor Kirksey also thanked the vol~teers who picked-up a full
pick-up load of litter in the do~ultown area last Friday. She
appreciated the help of staff me--rs and interested citizens
in making the downtown area look more presentable.
~_~Ti~ SESSION.
J~NINGS/PUGH .... adjourn to executive session to consult with
legal counsel concerning the legal rights and duties of a
public body with regard to current litigation or litigation
likely to be filed as authorized under OP~ 192.660(1)(h). The
motion passed unanimously.
The mee=ing adjo~ed to executive session at 7:58 p.m. and
reconvened at 8:15 p.m..
Mayor Kirksey stated that no action will be taken by the-
Council as a result of the Executive Session.
Councilor Jennings stated that he had taken 5 ladies to Canby
to investigate their Fine Arts Center and, based on their
enthusia~ for this type of facility, he suggest~ that they
contact theHayor to apl~int a task force similar to the Pool
Co~ttee to work on this project. Mayor Kirksey stated that
she is willing to appoint a task force and requested the
Councilors to provide her' with na~es of interested citizens
willing to serve on this committee.
J~INGS/PUGH .... meeting be adjourned. The motion passed
unani~ously. The meeting adjourned at 8:17 p.m..
APPRO%~D.
NANCY A. KIRKSEY, MAYOR
ATTF. ST
Mary Tennant, Recorder
city of Woodburn, Oregon
Page 8 - Council Meeting Minutes, March 25, 1996
Execu~ve Session
COUNCIL MEETING MINUTES
March 25, 1996
3A
~ CONFERENCE ROOM, CITY HALL, CITY OF WOODBURN, COUNTY OF
MARION, STATE OF OREGON, MARCH 25, 1996.
~ The Council met in executive session at 8:02 p.m. with Mayor Kirksey
presiding.
Mayor Kirksey Present
Councilor Chadwick Present
· Councilor Figley Absent
Councilor Hagenauer Present
Councilor Jennings Present
Councilor Pugh Present
Councilor Sifuentez Present
Mayor Kirksey reminded the Councilors, staff, and press that information discussed in
executive session is not to be discussed with the public.
Staff Present: City Administrator Childs, City Attorney Shields, City Recorder Tennant
Press: Shelby Case, Woodburn Independent
The Council met in executive session under the authority of ORS 192.660(1)(h) to
conduct deliberations with persons designated by the governing body to consult with
counsel concerning the legal rights and duties of a public body with regard to current
litigation or litigation likely to be filed.
Attorney Shields provided the Council with an update on specit',: legal issues.
ADJOURNMENT.
The executive session adjourned at approximately 8:13 p.m..
APPROVED
NANCY A. KIRKSEY, MAYOR
A'I-rEST
Mary Tennant, Recorder
City of Woodburn, Oregon
Page I - Executive Session, Council Meeting Minutes, March 25, 1996
3B
MINUTES
WOODBURN PLANNING COMMISSION
MARCH 14, 1996
1)
ROLL CALL:
Chairperson Mrs. Bjelland Present
Vice Chairperson Mr. Atkinson Present
Commissioner Mrs. Warzynski Present
Commissioner Mrs. Schultz Present
Commissioner Mrs. Henkes Present
Commissioner Mr. Will Present
Commissioner Mr. Lawson Present
Commissioner Mr. Frawley Present
Commissioner Mr. Palmer Present
Staff Present:
Steve Goeckritz, Community Development Director
Teresa Engeldinger, City Planner
Jason Tuck, Planning Tech
2)
3)
4)
5}
MINUTES:
The Planning Commission minutes of February 22, 1996 were accepted with
the following corrections: Chairperson Bjelland stated that on page 3, under
BUSINESS FROM THE COMMISSION, she recommended a workshop between
the City Council and Planning Commission. Commissioner Lawson had
questions concerning research and feasibility of SDC's for schools.
BUSINESS FROM THE AUDIENCE:
None
COMMUNICATIONS:
None
PUBLIC HEARINGS:
Subdivision 96-01 8 Lot Subdivision
Applicant: Mike Hoge for Pete Chernishoff
A:\PCN~PCM3-14.96
SG:bw
Staff read*the statement necessary to open the public hearing.
Staff stated the proposed subdivision is located along the north side of West
Hayes Street and west of Smith Drive. The property is zoned Single Family.
The lots will access a public street. The applicant has met the approval criteria.
Staff recommends approval of the application with the conditions listed in the
staff report.
Commissioner Lawson asked if the turn-around was required on a temporary
basis until it is connected to the other street.
Staff stated the turn-around would be taken out when the street connects with
Kotka.
~rrce Chairperson Atkinson asked if the corner lots were to be 9000 sq. ft. plus.
In the future would these lots have the potential to be subdivided into 4500 sq.
ft. lots?
Staff answered no because there is a special setback on West Hayes Street.
The applicant, Mike Hoge, 326 Wilson St. Silverton, Wilhelm Engineering,
representing Pete Chernishoff. He stated that he was open for questions.
Chairperson Bjelland asked if there was anyone who wished to speak for this
proposal. There were none. She then asked if there was anyone who wished
to speak against this proposal.
Staff read into record a letter from the owners of the Hayesville Apartments
located at 1341 W. Hayes Street, they were concerned the main sewage and
storm drainage system was at capacity in the last storm. This problem needed
to be taken care of before the city allowed anymore hook ups to the already
overloaded main line. The storm drainage ditch nccds to be upgraded. At the
present time all storm drainage is gathered into the proposed subdivision. He
felt that simply relocating the drairmge ditch will not solve the problem. The
other letter from Mr. & Mrs. Sharp, owner lot #19 and Mr. Kissel, owner Lot
#22 were concerned with the open drainage ditch.
Mike Hoge, applicant, stated the city is requiring that a 30 inch storm drain be
placed on the property. This will eliminate the ditch. Regarding the sanitary
sewer problem he did not have an answer for that. He would like to hear from
the Public Works Department regarding the sanitary sewer.
3B
A:\PClV~PCta3-14.96
SG:bw
2
Randy Scott, Public Works Department, stated public works staff feel that the
sanitary .sewer does have the-' capacity for additional growth. The infiltration
problems experienced from the February storm are being looked into so that in
the future this problem does not occur. He addressed the suggestion that the
ditch be tiled. The city has a policy that if the residents along the ditch would
like to purchase the materials, public works employees will Install the tiles.
Commissioner Lawson asked staff if they were saying that there would be no
extra load into the ditch from this development?
Staff answered there would be minimal load. Now Hayes Street does drain into
that ditch. This is overland flow. We will be eliminating that overland flow and
putting it into a tile.
Mike Hoge, applicant, stated the existing sanitary sewer is 10" on West Hayes
Street. His development was installing a 8' line which should be sufficient to
handle the normal flow from this development to go into this existing system.
Regarding the storm drain, he had no control over what was happening down
stream. But he would be interested in getting this problem solved as it would
effect this development also.
Chairperson Bjelland closed the public hearing.
Commissioner Palmer asked how the lots are drained now? He asked if the
storm drainage would be draining over to the street or over to the apartments?
Staff stated water cannot be allowed to drain onto adjoining properties.
Commissioner Will made the motion to accept Subdivision 96-01 with all the
conditions listed in the staff report.
Commissioner Palmer seconded the motion
A vote was taken and the motion passed.
B. Variance 96-01, Applicant: Ray Lunt
Staff read the statement neCessary to open the public hearing.
Commissioner Frawley stated he would like to go on record that he looked at
all the properties in the public hearings.
3B
A~PCM~PCM3-14.96
SC-~b w
3
oo
Chairperson Bjelland stated she too had looked at all the proposed projects.
Commissioners Will, Palmer, and Warzynski had also looked at all the proposed
properties.
Staff stated the applicant was requesting a variance to side and rear year
setbacks. She stated the property was located at the corner of 5th and
Harrison. The applicant wishes to move the detached garage and attach it to
the house. The new garage will set back approximately 5 ft. from the rear yard
and 10 feet from the side yard. Staff recommended approval of this request.
Commissioner Warzynski asked if 5th Street were widened, is there a right of
way on that corner.
Staff stated no, not along that area of 5th Street.
Commissioner Frawley asked if the 5 ft. setback in the rear yard is from the
wall or the easement.
Staff answered from the wall.
The applicant, Ray Lunt, 596 Harrison St., stated he would like the Commission
to consider the variance due to 1 ) the present structure is in poor condition, 2)
his autos would be secure, 3) parking on the street would be eliminated, 4)
enhance the property and neighborhood, and 5) the new garage would conform
to the Uniform Building Code.
Chairperson Bjelland asked if there was anyone in the audience who wished to
speak for this proposal.
Staff read a letter into record dated 2/27/96, from Todd Speilbern, stating that
if this variance is granted it will Upgrade the neighborhood and enhance our
beautiful downtown historic district.
Chairperson Bjelland asked if there was anyone who wished to speak against
this proposal. There were none. She closed the public hearing.
Commissioner Lawson made a comment to Mr. Lunt, if this proposal was
approved by the Commission and it went to Council, he told him not to tear
down the existing garage until this proposal had bccn reviewed by the City
Council also due to this being a non-conforming building.
Vice Chairperson Atkinson asked if all the information on this proposal had been
/c~PCM\PCM3-14.9 6
~CG:bw
given to.the Commission or if more information would be made available at the
Council hearing.
Staff answered for the record, variances do not usually go before the Council
unless they are appealed or the Council calls it up.
Chairperson Bjelland asked for clarification for the applicant on how long before
the Council would call it up.
Staff answered the next meeting.
Commissioner Schultz made the motion for Variance 96-01 be approved with
all the conditions listed in the staff report.*
Commissioner Warzynski seconded the motion.
A vote was taken and the motion passed.
C. Site Plan Review 95-25, Variance 96-02, Addition to the existing Vet.
Clinic. Applicant: Dr. Jonathan Batts
Commissioner Palmer abstained from this public hearing due to business
relations.
Staff read the statement necessary to open the hearing.
Staff stated the nature of the applicant's request was a variance to a landscape
standard requiring "a landscape strip a~cent to a street - shall be at least 10
feet in width'. The applicant wishes to make an allowance for a 5 ft. rather
than 10 ft. planting strip. A 10 ft. planting strip would eliminate 4 parking
stalls.
Commissioner Will asked if the 5 ft. variance would still allow for parking.
Staff answered yes.
Commissioner Schultz asked if there are no standards for a required number of
parking spaces for a vet clinic how is this different from a medical clinic.
Staff stated they looked at different types of uses staff thought would be close
to a vet clinic.
Jon Betts, owner of vet clinic located at 225 S. Pacific Highway. He stated if
A:\PCM~PCM3-14.96
SG:bw
5
3B
6)
they have put in 5 feet more of landscaping they will be unable to use the front
of the property for parking. There would only be two employee parking spaces.
The Highway Department has only allowed a 12 ft. exit at the south end of the
property instead of the requested 24 ft. entrance/exit. The curb and
landscaping ties into two properties to the north. They have curbs and a 5 ft.
strip of landscaping not 10 ft. The applicant would like to keep this area as
parking.
Commissioner Lawson asked if there had been a change in the setback since
the building had been erected?
Staff answered the building and new addition sets outside of any right of way
setbacks. -
Chairperson Bjelland asked if there was anyone in the audience who wished to
speak for this proposal. There were none. She then asked if there was anyone
who wished to speak against this proposal. There were none. She closed the
public hearing.
Chairperson Bjelland stated she felt that this would be an improvement to the
area.
Commission~ Warzynski made the motion to approve Variance 96-02 with all
the conditions of approval listed in the staff report.
Commissione~ Atkinson seconded the motion.
A vote was taken and the motion passed, with one abstention.
DISCUSSION ITEMS:
Staff stated the purpose of this memo was not to discuss any site specific
development either pending or upcoming. New legislation passed in 1995 has
big implica'~ons on the way land use applications are reviewed. Can you use
your Comprehensive Plan Policy, which are general policies, to approve or deny
a limited land use decision? Staff sought an opinion from the city attorney on
how to rev'~w an application. This will also help the Commission in addressing
the audience when they are bringing up their concerns. You will be able to
weed out what information or evidence you can use to approve or deny a site
plan application.
3B
Commissioner Palmer stated he would like a copy of what the city has adopted
A:\PCM~PCM3-14.96
SG:bw
6
7}
and incorporated so he would know where they stand.
Staff stated it is located in the Zoning Ordinance. Those are the current
standards.
Staff stated there are lots of policies in the Comprehensive Plan that state we
must design neighborhoods that are healthy by providing adequate
infrastructure. In turn, we have an engineering department that reinforces
policy by ensuring that when they design service lines those lines can
accommodate growth within a community. A policy can be very general.
There is some language in the Comprehensive Plan that staff would like to pull
out because there is no ordinance to back it up. If something is stated in one
document, it must be support it in the zoning document.
Staff stated the Transportation Plan Policies are general policies. To implement
those policies will require specific standards adopted by ordinance. The
ordinance will have to specify what those are. This is to insure things can't
essentially be pulled out of the air to approve or deny an application.
Chairperson Bjelland asked a question on the sentence on the last page under
ORS 197.195 where it says within two years of September 29, 1991.
Staff stated it says you had the opportunity to amend your documents and if
you didn't do it then, you can go through a periodic review or the legislative
process and amend them.
Commissioner Will asked why this was not done between 91 and 93.
Staff stated it is a matter of priority, it depends on what the Council and
Commission wants staff to work on.
REPORTS:
Am
Lot Line Adjustment 96-03
Applicant: Mike Hoge for Dennis Wolf
Administrative approval was given.
Chairperson Bjelland asked if this should have been done before the foundation
was poured.
Staff answered the Building Official looks at the site plan and then goes out and
looks at the building site and measures the set backs according to the builders
3B
~:\PCM~CM3-14.96
~G:bw
7
8
3B
site plan. Upon measuring ~he Building Official finds out that the builder did not
provide the correct measurement. It is not the Building Officials fault;.'- The
developer provides the Building Official with this information. The Builder is
responsible for establishing the correct location of the property lines.
B. Parking Lot Expansion (Super 8 Motel)
Staff stated an agreement could not be reached between the Super 8 Motel and
McDonalds. The Super 8 Motel owners purchased the property located on the
southwest corner of Stacy Allison and Lawson Ave. to use as their extra
parking for larger vehicles, i.e. trucks, etc. Administrative approval was given.
C. Building Activity for February 1996
D. Code Enforcement Activity for February 1996
E. Meeting Between City Council and Planning Commission
Staff has not approached the City Administrator at this time due to the budget
meetings going on twice a .week. The Council is already meeting three times
a week while this is going on. He stated he would approach the City
Administrator in about a month regarding this meeting.
G. Staff passed out a reminder of the ESPC statement and economic interest
forms for the Commission's information. Also the last letter received from
Super 8 Motel for Commission's information.
BUSINESS FROM THE COMMISSION:
Commissioner Atkinson stated in the minutes from last month it mentioned
something about zone ordinances, Chapters 19, 20 and 21, he asked if they
were handed out or just discussed.
Staff stated they were not handed out.
Commissioner Will thanked staff for the Building Permit Fees breakdown form
that was handed out with the Building Activity this time.
Commissioner Will asked if there were any type of ID tag for the Commission
members when they visited a site, One gentleman where he visited was not
very friendly,
Staff answered it had been done in the past. Staff stated that he would look
A:\PCN~PCM3-14.96
SG:bw
8
9
into this.
Commissioner Frawley asked about th® business landscape awards.
Chairperson Bjelland asked the. Commission members to submit their
recommendations and the awards could be given.
Commissioner Warzynski made the suggestion that a time be set so they get
followed through.
ADJOURNMENT:
There being no further business the Planning Commission meeting adjourned.
3B
A:\PCI~PCM3-14.9-~
SG :b~
9
MINUTES
MONTHLY MEETING OF WOODBURN PUBLIC LIBRARY BOARD
3C
DATE:
ROLL CALL:
STAFF PRESENT.:
GUESTS:
CALL TO ORDER:
SECRETARY'S
REPORT:
March 20, 1996
Willy Baldwin
Phyllis Bauer
Dorothy Jaeger
- Present
- Present
- Present
Gloria Predeek
Jean Weatherill
- Present
- Present
Linda Sprauer, Director
Judy Coreson, Secretary
None
President Gloria Precleek called the meeting to order at 1:10 PM.
The monthly Board minutes of February 28, 1996 were approved as
submitted.
Monthly Statistics: The monthly statistics were seE-explanatory.
Beginning the next fiscal year, the library will be open on Sundays
September through May.
Activities: The Molly Gloss Chautauqua lecture on March 12 was well
attended. The last three programs in this series of "Fasdnating
History" are scheduled for:. April 9, a slide/lecture presentation by
Shannon Applegate, "Stalldng the Wild Diary: Exploring the
Nature of Oregon's Least Known Literary Genres"; April 16, a
musical performance along with commentary of musical folk culture
by Linda Danielson and Dianne Dugaw of the University of Oregon
English Department, 'Where'd You Come From, Where'd You Go?
Folk Songs and Fiddle Tunes in America"; end April 30, a lecture
by Joanne Mulcahy of the Northwest VVriting Institute, 'Rosle the
Riveter". The Friends of the Ubmry provide refreshments.
Staff News: Maureen Smith, Children's Ubrarian, has resigned
effective Apdl 5, 1996 to accept a position in' Leesburg, Virginia.
Unda will be advertising the vacant position immediately. Beulah
Leder has returned to wo~'k after her sprained ankle and hospital
stay.
OLD BUSINESS:
NEW BUSINESS:
3C
Library Director's Meeting: Linda reported on the quarterly Oregon ·
Public Library Directors meeting, hosted by Woodbum on March 8,
that it was well attended with about 50 directors from around the
State. The main topic of discussion was "Intellectual Freedom".
Heating System Project: General Sheet Metal began the fan
replacement on Monday and should finish by the end of the week.
Donation From The Kiwanis - Reader Board: Information on the
reader board shows the cost to be $3700 which is more than the
$1000 donation from the Kiwanis. Linda will investigate other
sources and also additional funding sources for this project.
Budget Proposal - 199611997: At the last Budget Committee
meeting, the proposed Library budget was discussed. At this time,
no changes have been made to the proposed budget.
BUSINESS TO;'FROM
THE CITY COUNCIL
AND/OR MAYOR: None
ADJOURNMENT: The meeting was adjourned at 2 PM.
Respectfully Submitted,
Ju(ly ~joreson
Recording Seoetary
Library Board Minutes - 3/20/96 2
3D
MINUTES
WOODBURN RECREATION AND PARKS BOARD
REGULAR MEETING
MONDAY, MARCH 4, 1996
6.'00PM
The Meeting was called to order by Chairman Frank Anderson.
MEMBERS PRESENT: Frank Anderson, Barbara Rappleyea, Gilbert Baltazar, Lee
Ehrens, Mari Worley and Art Montgomery
ABSENT: Dave Ott
Staff: Nevin Holly, Director
The Minutes of the February 10, 1996 Park Board Meeting were reviewed.
MOTION: MARl WORLEY:
B. RAPPLEYEA:
Motion Passed unanimously.
Approve Recreation and Parks Board Minutes
of February 10, 1996 as presented.
Seconded the Motion
The only topic on the agenda was the continuation of the Woodbum Parks and
Facilities Capital Improvement Projects. Mari Woriey mentioned how impressed
she was with the condition of the City's Steam Locomotive 1785. Mad felt the
Board should give special recognition to volunteer Frank Scheer who is the main
caretaker of the engine. Director Holly said he was not sure if Frank had been
given a'Friends of the Park Award' or not. Nevin was going to look into this matter
The discussion that followed was the review of existing Woodbum Parks and the
improvements needed at each facility. Much time was spent on the review of
Centennial Park. Board member Lee Ehmns wanted mom information on the
infrastructure needs of the park. Lee also asked for mom information on how the
project will be coordinated with the development of the new school on Parr Road.
Board agreed that the development of Centennial Park remain the number one
priority of the Department. Legion Park and Settlemier Park capital needs were
also discussed. Lee Ehrens moved that we continue the capital projects evaluation
at the next meeting.
Director Holly gave a brief report. He indicated that all is going well at the Aquatic
Center. We are finishing our final construction related projects including the water
slide. Nevin indicated that after the Board completed the Capital Improvement
review he would have representatives from ail the Departmont's Divisions come to
the Board meeting to introduce them and answer any questions. The meeting
adjourned at 8:1 Opm.
MEMO
8A
TO:
FROM:
SUBJECT:
DATE:
City Council through City Administrator
Steve Goeckritz, Community Development Director
Randy Rohman, Public Works Program Manager, e~?..~~
Transportation System Plan Public Hearing
April 4, 1996
RECOMMENDATION:
After receiving remaining public comment close the public hearing and hold open the
record for 10 days for additional written comments and direct staff to bring back an
or0inance with findings and facts to adopt the City's Transportation System Plan.
BACKGROUND:
A copy of the final draft of the City's Transportation system plan was provided to
Council as part of the agenda package.
There have been previous hearings on this Plan and staff has been working with the
Del~artment of Land Conversation and Development (DLCD) for several months
resolving the concerns that they had with the plan. The City position is that DLCD
concerns are addressed in this draft document. DLCD did ask, however, that the
record be held open for 10 days to allow time for them to add comments, if they have
any.
IOA
COUNCIL BILL NO.
1703
ORDINANCE NO.
AN ORDINANCE CHANGING THE ZONING DESIGNATION ON CERTAIN PROPERTY
LOCATED ON THE SOUTHWEST CORNER OF HIGHWAY 219/I-5 INTERCHANGE
FROM INTERCHANGE DISTRICT (ID) TO COMMERCIAL RETAIL (CR); AMENDING THE
WOODBURN ZONING MAP; APPROVING A SITE PLAN REVIEW APPUCATION;
ACKNOWLEDGING A LOT LINE ADJUSTMENT; AND ATTACHING CERTAIN
CONDITIONS THERETO.
WHEREAS, the applicant, Joseph R. Fox, submitted application 95-07 for a
zone change from Interchange District (ID) to Commercial Retail (CR), and
WHEREAS, application 95-14 was also submitted by the applicant for site plan
review approval, and
WHEREAS, application 95-12 was also submitted by the applicant for an
administrative lot line adjustment, and
WHEREAS, the Woodburn Planning Commission conducted a public hearing on
January 25, 1996 and recommended that the City Council approve said applications,
and
WHEREAS, the City Council conducted a de novo public hearing on March 25,
1996 and heard testimony on said applications, NOW, THEREFORE,
THE CITY OF WOODBURN ORDAINS AS FOLLOWS:
Section 1. The subject property is owned by Joseph R. Fox and consists of
two separate tax lots.
Section 2. Parcel number one is a 4.69 acre triangular shaped tract of land that
is tax lot 1100 on Marion County Assessor's Map 52W12C. This parcel is legally
desGribed in Exhibit =A' attached hereto.
Section 3. Parcel number two is a 20 foot by 920 foot strip of land containing
.42 acres end is tax lot 105 on Marion County Assessor's Map 52W11. This parcel
is legally described in Exhibit 'B" attached hereto.
Section 4. That based upon the findings and conclusions contained in Exhibit
'C', the zone designation of parcel number one (referenced in Section 2 of this
ordinance) is changed from Interchange District (ID) to Commercial Retail (CR).
Page I -
COUNCIL BILL NO.
ORDINANCE NO.
Section 5. That the Woodburn Zoning Map is hereby amended to designate
parcel number one of the subject property as'Commercial Retail (CR).
Section 6. That the Site Plan Review application on the subject property is
approved based upon the findings and conclusions contained in Exhibit "C".
Section 7. That the administrative Lot Une Adjustment previously granted on
the subject property is acknowledged based upon the findings and conclusions
contained in Exhibit "C".
Section 8. That the zone designation change and site plan approval on the
subject property are subject to the conditions contained in Exhibit 'D' that the Council
finds reasonable.
City Attorney Date
APPROVED:
Nancy A. Kirksey, Mayor
Passed by the Council
Submitted to the Mayor
Approved by the Mayor
Filed in the Office of the Recorder
ATTEST:
Mary Tennant, City Recorder
City of Woodburn, Oregon
IOA
Page 2 - COUNCIL BILL NO.
ORDINANCE NO.
EXHIBIT
PAGE 1 OF
IOA
The most Easterly 20 feet of Parcel 2 of Partition Plat No. 91-117,
recorded December 9, 1991, in Reel 906, 9age 225, Microfilm
Records, Marion County, Oregon.
-1
IOA
Paqe 1 of ~0
BEFORE THE CIT OF WOODBURN
In the Matter of the .Application of:
JOSEPH R. FOX
For a Zone Change fr~n ID to
Site Plan Approval an~ a
Lot Line Adju~hflent
)
)
)
)
)
)
)
~PPLICAN'FS STA~
Comes now t~e applicant, by ~d ~ ~ ~tomeys Wallsce W. Lie~, P.C., and hereby
L Nature of the Application
approval.
BIo - or - of tim Cit-y of .W~ need.to, be
O~ ~ . -- _ _~--~ ~,,~ ~ ~ ~R~ m~ ~
% D~~n of ae ~bj~ ~P~
Page I -Applicant's Statement (Joseph IL Fox) ¢,E C~'i'~/r~D n~_ ~, ~
~ '~ ;'"'; !4"
EXItZBTT mC'
Page 2 of 20
IOA
o
Page 2 - Applicant's Statement (Joseph IL Fox)
EXHIBIT
Page 3 off 20
Usable land area ~ be · minimum of four (4) acres per franchise to ~llow for · ~
life cyme of more than 20 yea~. The subject property has more than five (5) acre~ of land;
The ~ ~ be ~ or ~ ~o ~d in · slmpe to wcommodate vehicle display, vis/bility ~nd
on-she u~c managem~ ami building ~
The si',c shall hevc public sa'vices sad utilities;
The .applicant has ideafifi~ the ~iiceble ~ standards for this. case to include the
following aim-i,:
2.
3.
4.
Oteptec 15 ofth~Woodlxn'n Zo~ ~ ~ t° z°~ ~
Sectioa 9 ofthe Woodlxe= Subdividoa Odimu~ rearing t° l°t ii~ ~-
Cbapt=s $, I0 ~d ti ofth~ Woodbum~ ~ rdating to
IOA
Page $ - Applicant's Statement (Joseph R. Fox)
EXI~I:B]:T
Page 4 o£ 20
of commercial land to meet its growth needs through the year 2008.
With 13 years remaining in the 20-year plan.
five acres to be used for conunercm O~,=Kqn--=,, ,.,,, ,.,,...~
· ' lan --:easa commercial acreage need of 335 acres by the year 2008.
been met, and the city still has 13 years otgrowtn renmum~°em~ as ~'~- ~-'
,-,t,,,-- _,-. -' ' limits md U6B 'fl~citymsrec°Paz~U~.
_,-,,~ .,.~ of,,.~-,,~ci~v ~ ~ ~ ~ ~ .' ..... , .....
... . :
mmo~-* ~.-~:--.--r.-r-- _ _ _ COm__nr~ ,iannaanot
subject ~ IS In ~u~w-] . . ,, ,___,___, o..
IOA
Streets in the heart of Woodbum. There are no parceh within ~ mae wm
Page 4 - Applictmt's Statement (Joseph P,. Fox)
RXHIBTT
Page
IOA
small for.a new and used car deala'g/P-
srceiz-~" .......
zone. At 11
deelership, his shnply~~'~' '"' ..... ~ _.--
.. owned by.lbo ~,s_W' .~... and is...k~_ _, on the east side '-='
Parcd '/- This tract of land is located, al heerstste 5 in · CG zone offStscy Allison Ave...Th~
Page 5 - Applicant's Statement (Joseph R. Fox)
EXIt[BIT "~"
Page 6 oE 20
u-,, ,,-.----- . .......... · ..~
before the ~ 20o8 tm-;~
The -"--~ .... ~.,, available to the city an additional 4 69 acres of .l~d. to addto its CE.-
· -T'~ a pul~ n,,,=l for _a'm!'""'""'"--- '---
zoa~d~....._.__.,_ .,....:,.,,.owa~,,,.,rtof]4?.~acr~of~ ..... ._ _,._
-lfllS Cqa, e't'~'~'"'~._ ...... .,m.....--.e..,-r4elflr,~vitVIfl.~XllSa,tc~ LA,'
. proj . a neea
· 'act because me (~eate[sm~ -.-...--~---,.,_ -,-.- ..... ns
· .
se~ce sts~x~
B. 1-'his T.~,~ ~ ~ ~'P'~llo Need
maOtorlDzm,=. By . .
- .+,.m,,4,u't~. ~ ~ ~ ,k.. -,- .... .-d._ ,_..-'-..,.., .,..4i.Jifip~
IOA
Page 6 -/Ipplicant's Statement (Joseph P,. Fox)
EXHIBIT 'C'
Page ? of 20
IOA
owners of the subject pwpe~
food restore-ant s/re plan on the propeay with a total bu/ld/nE area of more than 29.000 square feet.
T ....... --,-. consists of amxoximsidy 222,700 square feet. The propo.sed. ~
ne mojea p,ul, a,~ _ -ff.--~.-,.__ i - -- about a/ne .,,-,-,-~,t (gA) of the reno
- . L:----~---d~ut20000~mref~t ~~ ......... 0^ -- much
will be less intease than.al~o, st any o~=
w~
Page 7- Applicant's Statement (Joseph R. For.)
Page 8 of 20
- "DOT is -lannin~ sisnitcant improvements to the
· ¢~,~, 914 interc/mnkc.
a'-"'~-J' '~' - __..
· ----~ .... which will increase r,s ~-v~,,.---.~ t _.
-- Woodland Ave currently ~ons at a LOS
The other nearby intersection - Hwy 219 and . - '
A-C. That level will be unaffecied by the amount of tr, tT, c projected to occur ts & result of the
IOA
Page 8 - Applicant's Statement (Joseph R. For)
EXHIBIT u~.
Paqe 9 of 20
IOA
follows:
Structure Piacern(~l
- . .,_ ..... k.4 site nlsrL the ~ ~ ~ ~ on ~ ~.po~ of
~long lraghway 219.
Page 9 - Applicant's Statement (Joseph IL For)
EIIIIBI? ~¢'
', Page 10 of 20
F. Complim~c~ With C~dc
As di~ ~~ ~s ~ph~t's S~~ ~s pro~ ~ ~d ~ moa ~
~s ~ m~ of ~ gte pl~ ~ ~ds M ~e ~0.
· IOA
G. _Exterior Cbsr~cteristics
The ~ dcsign and ~ mt malcdals ofthe cxta~ ofthe facility arc set forth on the
ske plan at Ev.h~ 'G'. All signs will be compaffde with and sppropdate to the character of the
I~'.. ~Additinr~! Criteria
.- ' ' for · Site Plan are found in
~ mq~ and Seaion 10.o~),
Page 10 - Applicant's Statement (Joseph R. Fox)
EX]T~BIT
Page 11 of 20
3. ~ indicating cleady the proposed property linc adjustmmt.
4. Diagram of all public and private ufilifie~
5. Any other information so required by the planning staflE
Adjusted property lines shall be ~ and monumented when both parcels affected
are not greater than 10 acre~
C. 1. The Planning Director shall have the authority to approve, deny or approve
with conditions pl__,n.~ for property line adjustmmts.
As pa~t ofthis application packet, the applicant has submitted the required vic'mity map (the
~ 'A' plot plan), legal description ofthe two properties affected (Exhibit 'C'), a map indicating
the proposed property line adjusm~ent (Eod~k 'r') and the location ofthe public and private utilities
-" - ...... ,= ..... --~'and the 20-foot stop o£_~na momo~o ~.p,~
Inc. property, me 4.o~ acre suuj~ Ftvt~,5.
subject property. B~ause both are not greater than 10 aores, it is not necessary to set mom, meats
for the lot line a~t
east 20 E~ .ot-taxiot l .oo o~._. ,as~,~ s_m~t'...~,~t~s mai} 52W-11~C.' The 20=fo0t strip ofht~d_ .ts
shaped lot imown .as ta~x._t, ot ,,v~ v,,_~_--~f~_.. [. ax lot 3100 is the subject of the
designated as tax lot to~ on asse~ot~s map 52W I1. T
· comp/~ttensive plan change and zone chan~e application; tax lot 105 is not.
ofl*-d under one ownership.
8. Conclusion
approval of the lot line
previously been undevlopabl
not developing the way the city orighally euwstoneo ~t wout~. ~
10^
Page 11- Applicant's Statement (Joseph R. Fox)
EXHIBIT eCS
Page 12 of 20
R~uU~ SubmiU~
IOA
W~ce W. IAea
Attorney for Appliont
Page 12 - Applicant's Statement (Joseph IL For)
EXI]IBIT 'C'
Page 13 of 20
CITY OF WOODBURN
970 ~~r~ ' ~focrn, Or~9on 97071 · ¢503) 989-59~9
TDO (503) 989-7433 · FAX (503) ~;~39-5944
IOA
STAFF REPORT
Zone Change 95-07
Site Plan Review 95-14
Lot Line Adjustment 9§-12
APPLICANT:
Wallace Lien, P.C. for
Joseph R. Fox
PO Box 5668
Salem, OR 97304-0668
II
NATURE OF THE APPUCATION:
The applicant is requesting a zone change of ID Interchange District to CR
Commercial Retail, Site Plan Review approval of an approximate 22,160 sq. ft.
automobile dealership and lot line adjustment.
III
RELEVANT FACTS:
The property is located on the west side of Interstate 5 where it intersects with the
south side of Highway 219. The subject property can be specifically identified on
Marion County Assessors map 'rss, R2W, Section 12C, Tax Lot #1100 & T5S,
R2W, Section 11 Tax Lot #105. The lot line adjustment involves the above tax lots
plus Tax Lot 100 TSS, R2W, Section 12C.
The proposed application consists of two parcels of property. The 4.69 acre site is
currently zoned ID Interchange District. The Comprehensive Plan Map currently
designates the property as commercial. The ID zone is just one of several
commercial zones that falls under the commercial plan designation. The 20 foot strip
of land that runs parallel to the subject property is owned by the applicant and is
zoned IL Light Industrial. The total size of the property will be approximately 5.12
acres after the lot line adjustment and will include both the commercial and industrial
designation. The zone change request is for the 4.69 AC only, The 20 foot wide
strip that is under a separate tax lot number will remain IL Light Industrial. The
Comprehensive Plan Map of 1976 designates the concerned property as
Commercial. Similarly, the zone map of 1976 designated the same property as ID
Interchange District. In 1980 and 198§ however, the City's Comprehensive Plan
Page 1 - SPR95-23
IV
~rTBI'T
Paqe 14 of 20
Map, when color printed, idehtified the subject property as industrial. The
mislabeling of the this parcel went unnoticed until the Comprehensive Plan Map was
reprinted in 1995. The zoning map has always maintained the designation of this
property as ID Interchange District from the 1976 until today. There is no record
of the Woodburn Comprehensive Plan being amended to reflect an industrial rather
than a commercial designation.
RELEVANT APPROVAL CRITERIA:
Woodburn Comprehensive Plan
Commercial Land Development Policies
Transportation Policies
Woodburn Zoning Ordinance
Chapter 5 Permits and Enforcement
Chapter 6 Planning Commission
Chapter 7 Public Hearings
Chapter 10 Off Street Parking, Loading & Driveways Private Street Standards
Chapter 11 Site Plan Review
Chapter 15 Zone Change
Chapter 29 Commemial Retail
Chapter 32 ID Interchange District
C. Woodburn Subdivision Ordinance
D. Landscaping Policies
E. Sign Ordinance
A. Woodburn Comprehensive Plan
Staff: Commercial land development policies have been addressed by the applicant
in showing there is a public need for the zone change. Policy B-1 states:
The City should at all times have sufficient land to accommodate the retail needs of
the City and the surrounding market area. The City presently has four major
commercial areas: 99E, I-5 Interchange, the downtown area and the 214/211/99E
four corners intersection area. No new areas should be established. Staff concurs
that this site is located in one of the four identified commercial areas. The subject
of the applicant's request is to add approximately 4.69 acres to the commercial
retail inventory while decreasing the interchange district land by the same amount.
Based on the 1995 inventory, approximately 180 acres of land in planned for
commercial use. One hundred forty seven (147) inside the city limits and 33 acres
outside the city limits. Since the applicant last looked at developing this property
as a motel, office and fast food restaurant, times and conditions have changed
significantly. The applicant has obtained a access permit from the Oregon
Department of Transportation that allows access on to Highway 219. The issuance
of an access permit is not indicative of ODOT evaluation of Traffic impact. ODOT
10A
Page 2 - SPR95-23
I~'FRIBZT =Cm
Page 15 of 20
IOA
will still have to be involved and may in fact have mitigation requirements. Even with
113 less traffic impact, the impact of the potential traffic, especially given the
location of access is a potential concern. City staff is not aware of any significant
Improvements to the interchange that will increase its level of service to C.
B. Woodburn Zoning Ordinance
The following sections of the zoning ordinance were found to be relevant to the
'approval of this application.
Chapter 10 Off Street Parking, Loading & Driveway Standards Section 10.050 Off-Street Automobile Parking Requirements
Off-street automobile parking shall be provided as required by Section 10.070
and approved by the Planning Director, in the amounts not less than those
listed below: (X) Retail store handling exclusively bulky merchandise such as
automobiles: (1) one space per 500 square feet of gross floor area, plus one
space per every two employees.
Staff: The total size of structures is approximately 22,160 sq. ft. This
requires 44 parking spaces. The number of employees is anticipated to be 34
to 36, this requires 18 parking spaces. This would require 62 parking spaces.
Sixty-three (63) including ADA parking, are being proposed for customer and
employees.
Section 10.060 Off-Street Loading Requirements.
Staff: A minimum of two loading spaces are. required for this development.
The applicant has provided evidence that this approval criteria has been met.
Section 10.070 Parking and Loading Area Development Requirements
Staff: This section applies to driveway and parking standards, the site plan
shows substantial evidence that these standards can be met.
Section 10.080 Driveway Standards
Staff: One access is proposed to Highway 219. Driveway access is subject
to Oregon Department of Transportation approval. An access permit has
been issued by ODOT with added conditions from the City of Woodburn that
the driveway approach conform to current city commercial driveway
standards.
Page 3 - SPR95-23
EXtErB'rT
Page 16 of 20
Chapter 11 Site Plan Review
Section 11.030 Approval of Site Plan Required
(a) No building permit for construction of structures governed by this
chapter shall be issued until the Site Plan for that structure has
received approval under the provisions of this Chapter.
(b) Any conditions attached to the approval of the Site Plan shall be
conditions on the issuance of the building permit. A violation of the
conditions shall be considered a violation of this Ordinance.
Section 11.070 Criteria for Evaluating a Site Plan
Staff: The appliCant has addressed this site plan review criteria adequately,
see attached project narrative from applicant.
(a) The placement of structures on the property shall minimize adverse
impact on adjacent uses.
Staff: The proposed building is in conformance with current standards
for setbacks.
(b) Landscaping shall be used to minimize impact on adjacent uses.
Staff:. Fifteen (15) percent of the site is required to be landscaped.
Ten (10) percent of the interior parking lot is required to be
landscaped. The applicant has provided substantial evidence that
these requirements can be met.
(c) Landscaping shall be located as to maximize its aesthetic value.
Staff:. The applicant has submitted a preliminary landscape plan. A
final landscaped plan shall be submitted as a condition of approval that
indicates specific species of plants.
(d} Access to the public streets shall minimize the impa~ of traffic
patterns. Wherever possible, direct driveway access shall not be
allowed to arterial streets. Wherever possible, access shall be shared
with adjacent uses of similar nature.
Staff: Access to the State Highway is controlled by ODOT.
Comments regarding access are attached to this staff report. Access
will be on Highway 219 until such time as alternative access can be
gained to the extension of Woodland Ave to the west.
Page 4 - SPR95-23
Page Z7 of 20
(e) The design of the drainage facilities shall minimize the impact on
the City's or other public agencies drainage facilities.
Staff: The applicant has stated that the existing storm drains, along
with additional catch basins will be sufficient to handle all drainage for
the development. Public works has submitted the following comments
regarding this approval criteria. Storm sewer shall discharge directly
into drainage way along the east property line. Approval and permit
will be required from ODOT to utilize this drainage system. Detention
will be required. In addition, the City of Woodburn's proposed
watershed management study identifies an additional two-acre feet of
flood storage volume be provided on this parcel adjacent to east
Senecal Creek drainageway. This area shall be provided contiguous
with the drainage way, above the normal water surface level and
below the elevation of 174.00 feet. The drainageway/fioodway shall
not be filled or culverted. On-site storm drainage shall discharge
through a pollution control manhole, and no natural drainage shall be
blocked or impounded by this development.
{f) The design encourages energy conservation, both in its siting on
the lot and its accommodation of pedestrian and bicycle traffic.
Staff: The proposed building is proposed to comply with Oregon
Energy Code requirements. No bicycle facilities are being proposed.
Sidewalk improvements ara a requirement along Hwy 219.
(g) The proposed site development, including the architecture,
landscaping and graphic design, is in conformity with the site
development requirements of this Ordinance and with the standards
of this and other ordinances insofar as the location and appearance of
the proposed development are involved.
Staff: This staff report and the applicant's narrative has discussed the
approval criteria as it relates to site plan review. The applicant's
proposal has substantially complied with the current ordinances and
standards as discussed in this staff report. Those items that have not
been complied with can be so as a condition of approval.
(h) The location, design, color and materials of the exterior of ali
structures and signs are compatible with the proposed development
and appropriate to the character of the immediate neighborhood.
Staff: Elevations have been included with the site plan. The architect
has also described the exterior finishes.
IOA
Page 5 - spR95-23
P&~e la of :20
Section 11.085 Time Limitation
At the time of final approval the applicant has six months to initiate
construction. If construction has not begun within this time frame,
the applicant can request, in writing, a six-month extension. The site
plan becomes void one year after final approval, therefore, the
applicant would have to reapply after that time period.
Chapter 15 Zone Change Procedures
1. Show there is a need for the use proposed.
Staff: The subject property is located within 4 identified major commercial
areas. The applicant is requesting to change this property from one
commercial zone, Interchange District, to Commercial Retail and add
approximately 4.69 acres to the CR zone. This request does not add any
additional commercial property to the Comprehensive Plan. In order to prove
there is a need for CR property, the applicant has identified the needs for this
specific business (auto dealership with at least 5 acres) and provided an
analysis of 7 parcels. All seven were seen as not conducive to a auto
dealership.
2. Show that the particular piece of property in question will best meet that
need.
Staff: The applicant has provided evidence as to why the particular site is
suitable. In addition, the applicant has also sited lower traffic volumes of the
proposed use compared to what could be built on site, that it uses less land
per square foot of building structures than other types of businesses allowed
in the CR end ID zone and that the entire parcel will be held under one
ownership.
Chapter 29 Commercial Retail District Section 29.030. Optional Business
(b) (2) Automobiles and small trucks, new and used
Staff: The proposed use would be allowed under this section. The site plan
shows conformance to the setbacks and other standards for this zoning.
Chapter 32 Interchange District
The purpose and intent of the Interchange District is to provide for the
locations of needed highway service commercial facilities.
Staff: The applicant's request will decrease the amount of ID zoned land by
approximately 4.69 acres leaving approximately 29.03 acres left for highway
service commercial facilities on the west side of Interstate 5. Of that number
11.65 acres is developed and 17.38 acres is vacant.
Page 6 - SPR95-23
Page ~9 o~ 20
Woodburn Subdivision Standards Chapter III Section 9
A. Plans for property line adjustmen( shall include the following information:
2.
3.
4.
5.
Vicinity Map
Legal Description of the property
Map indicating clearly the proposed property line adjustment
Diagram of all public and private utilities
Any other information so required by the planning staff
Staff: The applicant has submitted sufficient information as required per
section 9. No application for a lot line adjustment has been requested for this
property prior to this application.
D. Landscaping Standards
Staff: The applicant has submitted a preliminary landscape plan. It appears
that the proposed landscaping does meet standards. The applicant shall be
required to resubmit a final landscaping plan to the planning department.
E. Sign Ordinance Standards
Staff: No specific sign plan has been submitted with this application. This can
be processed administratively. Any proposed sign will be subject to review
and will require a permit issued by the Building Official.
V COMMENTS FROM OTHER DEPARTMENTS:
Public Works:
See attachment A
Fire Department:
See attachment B
Building:
See attachment C
Wastewater:
See attachment D
Police:
See attachment E
Planning:
See attachment F
ODOT:
See attachment G
Division Of State Lands See attachment H
10A
Page 7 - SPR95-23
VI
CONCt. USION:
BXH]:BZT "C"
Page 20 oE 20
IOA
The applicant is requesting a zone change to reclassify 4.69 acres of land from
Interchange District to Commercial Retail and site plan review approval of an
approximate 22,160 sq. ft. automobile dealership. The entire site is proposed to be
5.11 acres in size after approval of a lot line adjustment. The proposed use and
improvements have been discussed in detail by the applicant and in this staff report,
· ~rn~BIT SD"
Page ! of 15
10A
CONDITIONS OF APPROVAL
The following conditions are recommended if approved by the Planning Commission:
1. Site Plan approval is subject to approval of zone change by the City Council
2. Approval of the zone change to Commercial Retail is for the proposed Auto
dealership only.
3. The proposed development shall be in substantial conformance with the
preliminary plan.
4. Finalize improvements to State Highway system with O DOT prior to issuance
of building permit.
5. The conditions also include the special provisions that were established by
the City and attached with access permit 03A35287.
6. Provide written authorization from BPA approving the proposed use within
easements prior to building permit issuance.
7. After commission approval, submit a landscaping and irrigation plan to the
Planning Department for review.
8. Approved backflow devices may be required (Larry Arendt - Wastewatar
982-5283).
9. Submit sign plan to Building Official for approval and permit, if applicable.
(Bob Arzoian 982-5250).
10. On-site construction shall not commence until the improvement plans have
been reviewed and approved by the Public Works Department and all right-of-
way permits, system development charges have been paid. Refer to part two
Pg 9 of the standards document for site plan preview (Randy Scott 982-
5247).
Page 8 - SPR95-23
11.
12.
13.
14.
15.
16.
Page :2 of lB
Prio~ to occupancy pe~it J~ua~, ~e 8ppii~t shell subm~ one set o~
Publ~ Wor~ ~pa~nt
BuiHing Depa~ment
Rte ~pa~nt
ODOT
Wa~ewater
Planning
Police
Prior to building permit issuance, pay appropriate Systems Development
Charges in effect at that time.
The recorded prope~ line adju~nt must be in substantial conformiW with
the tentative plan for the prope~ line adjust~nt. The described prope~
is to be ~nsolidat~ ~h the adjoining pardi and s~te ~ich ~rcel that is.
T~ appl~nt shall submE a ~py of ~e su~ey and plat ~p indicting
adj~ted pro~ li~ pdor to r~rda~n ~ Marion ~un~.
~l~ng m~rdation, provue p~nning ~aff with ~o copies of record of
su~ey.
IOA
Page 9 - SPR95-23
SITE PLAN REVIEW
HILLYERS~ FOR.
Page 3 of 15
IOA
GENERAL CONDITIONS
1. Final plan shall conform to the Construction Plan Review Procedures and
Standards.
0
All work within State Highway right-of-way shall require approval and permit
from the Oregon Department of Transportation.
o
The applicant, not the City of Woodburn, is responsible for obtaining permits
from any state and/or federal agencies which may require approval and/or
permit~ '
e
Bonneville Power Administration (B.P.A.) has title to a 125-foot wide easement
(right-of-way). The applicant shall obtain permit/approval from B.P.A. for the
proposed use within their easement.
All work shall conform to Woodburn Standard Specifications and all state
building codes.
STREET and DRAINAGE
1. Improvements on Oregon State Highway 219 shall be as per the Oregon
Department of Transportation conditions of approval; however, the city
recommends a rum lane be provided. W*Mening should include curb and
sidewalks and additional fight-of-way if required.
e
The dflveway approach onto'OSH 219 shall be constructed of concrete to
property line and shall conform tothe City of Woodburn's. commercial driveway
standard.
A commercial driveway shall not exceed 36 feet in width for a thrcc:lane
approach, providing for a left turn lane as per Wcodburn Zoning Ordinance,
Chapter 10, Section 10.080. The driveway shall align with Arney Road.
Storm sewer shall discharge dire~Jy into drainage way along the east property
line. Approval and permit will. be required, from Oregon Department of
Transportation to utilize this drainage system. Detention will be required.
The City of Woodburn's proposed watershed management study identifies an
additional two-acre feet of flood storage volume be provided on this parcel
adjacent to east Seneoal Creek drainageway. This area shall be provided
contiguous with the drainage way, above the normal water surface level and
below the elevation of 174.00 feet. The drainageway/floodwa. ¥ shall not be
filled or culverted.
Hillyer- Site Plan Review - Page 1 attachment A
Ce
On-site storm drainage shall discharge through a pollution control manhole.
No natural drainage shall be blocked or impounded by this development.
WATER
The water main sewing this development shall be a city maintained facility, the
main shall be looped from Oregon State Highway 219 to the existing main south
of thls development. A 16-foot wide utility easement shall be provided.
The above does not include a building fire sprinkler system if installed.
2. Water meter to be located within the public right-of-way or utility easement.
3. *Fire hydrant locations and fire protection requirement shall be as per the
Woodburn Fire District's condition of approval.
Backflow devices may be required depending on water usage - see Wastewater
Department comments.
SANITARY SEWER
1. Sanitary service can be provided from the existing sanitary main south of this
development. Service shall be private at applicant's expense. Private easement
is also required from adjacent parcel.
This parcel is subject to conditional grant reimbursement for sanitary sewer
improvements.
3. See Wastewster De~nt comments for additional conditions.
10A
Hillyer- Site Plan Review - Page
larrl:l'TB~T UDU
Page 5 of 15
W~ .10A
Memo To:
Teresa Engeldinger, Planner
City of Woodburn
From: Bob Benck, Fire Marshal
Woodburn Fire District
Facility Name: Hillyer's Ford
Occupancy Class: 8;?- H4 or B1
Build. Permit No.
Date: Dec. 18, 1995
SITE PLAN REVIEW COMMENTS
WOODBURN FIRE DISTRICT
A. ACCESS :
1. Exterior of Facility:
exterior of the structure.
To within 150 feet of all portions of the
2. To Interior of Facility: ( Man doors and other access points into
the buildings)
B. BUILDING EXIT SYSTEM: ( Distances and number of exits, Not required
for Site Plan review)
C. FIRE FLOW / WATER SUPPLY: 3000 gpm based on Type liN
construction. ( If structures are sprinkled then fire flow will be 1500
gpn~)
D. HYDRANTS: 3 hydrants located at a maximum average separation of
400 feet. ( If building is sprinkled then a maximum of 2 hydrants will be
required.)
E. SPRINKLERS / FDC : Type of system proposed, flow requirements.
FDC to be located off of the building within Z5 feet of a hydrant at a
location acceptable to the Fire DistdcL ( If repair fac!iity is to have any
1776 Newberg Highway
Woodburn, Oregon 97071
attachment B
I~rvFrBZT -De
Page 6 oE 15
IOA
Continued:
open flame devices such as welding or cutting torches then the building
must be sprinkled.)
F. ALARM SYSTEM : As required by UFC, (Information not required at
time of site plan review.)
G. PREMISE IDENTIFICATION : Building identification system and
visible markings for. use by responding emergency vehicles.
H. OCCUPANCY/ SPECIAL OCCUPANCY REQUIREMENTS: Quantity of
flammable and combustibles to be stored on site. List any other hazardous
materials which may be stored on site.
L BUILDING SIZE & LIMITATIONS/ TYPE OF CONSTRUCTION:
Service and parts building is oversized and will need yards and or
sprinkler system.
J. FIRE & LIFE SAFETY REVIEW REQ.:
Will be conducted by Marion County Building Department
Fire District will want one set of Plans for review.
K. SPECIAL COMMENTS:
COMPLIANCE WITH THESE REQUIREMENTS ~ CONSTITUTE
PERMISSION TO BUILD. BUILDING PLAN REVIEWS BY MARION
COUNTY BUILDING DEPARTMENT AND OR CITY OF WOODBURN MUST
BE COMPLETED,AND PERMITS OBTAINED.
1776 Newberg Highway
Woodburn, Oregon 97071
Page 7 o~ 15
SUBDIVISION/SITE PLAN REVIEW - PRE-APPUCATIONI NOTES
REQUEST DATE: December 4, 1995 DEPARTMENT: Building
CONTACT PERSON: Teresa Engeldinger, Planning Dept, 982-5246
APPLICANT: Joseph R. Fox through his attorneys Wallace W. Lien, P.C.
TYPE OF PROJECT: Site Plan Review of a 21,000 sq. ft. auto dealership Hillyers Ford
Zone Change from ID (Interchange District) to CR (Commercial Retail) / Lot Line Adjustment
PROJECT LOCATION: Southwest corner of Hwy 219 - I-5 Interchange - West Woodburn
T5S, R2W, 12C TL1100 4.69AC I T5S, R2W, 11 TL 105 .42AC. -
CONFERENCE PLACE: Conference Room / Woodburn City Hall
DATE: December 18, 1995
TIME: 1:30 P.M.
GENERAL INFORMATION TO APPUCANT
read the information sheet provided me and understand that which is pertinent to my Site
Review/Pre-Application request. All materials are to be collated and folded.
Signature - Owner/Agent
DEPARTMENT COMMENTS
attachment C
s~acje u or .L:~
IOA
SUBDMSION! SITE PLAN REVIEW- pRE-APPUOATION! NOTES
REQUEST DATE: December 4, 1995 DEPARTMENT: Wastewater
CONTACT PERSON: Teresa Engeldinger, Planning Dept, g82.5246
APPUCANT: Joseph R. Fox through his attorneys walmce W. Uen, P.C.
TYPE OF PROJECT: Site I~an Review of a 21,000 sq. It. aura dealerahip H~lyer~ Ford
Zone Change/mm ID (Intercha.nge District) to CR (Commercial Retail) / Lot Une Adjustment
PROJECT LOCATION: Southwest comer of Ilwy 219 - 1-5 Interchangc Wes'; Woodbum '
T55, R2W, 12C TLllO0 4.69AC I TSG, R2W, 11 TL 105 .42AC
CONFERENCE PLACE: Conference Room/Woodburn'City
DATE: December 18, 1995 TIME: 1:30 P.M.
GENERAL INFORMATION TO APPUCANT
hay= read th~ iflform~ofl shoot providod m~ ~¢1 under, nd that which is pml~mt to my Site
=lan Rev{ew/Pte-ANdk~tJon reques~ MI mster~ .m to be collated and folded.
~gneturc - OwnorlAgom
DEPARTMENT COMMENTS
TOTFL P. 01
attachment D
Page 9 of~ ].5
SUBDIVISION/SITE PLAN REVIEW - PRE-APPUCATION/NOTES
IOA
REQUEST DATE: December 4, 1995 DEPARTMENT: Police
CONTACT PERSON: Teresa Engeldinger, Planning Dept, 982-5246
R C'D
OECO h 1995
APPMCANT: Joseph R. Fox through his attorneys Wallace W. Lien, P.O.
TYPE OF PROJECT: Site Plan Review of a 21,000 sq. ft. auto dealership Hillyers Ford
Zone Change from ID (Interchange District) to CR (Commercial Retail) / Lot Line Adjustment
PROJECT LOCATION: Southwest corner of Hwy 219.- I-5 Interchange - West Woodburn
T5S, R2W, 12C TL1100 4.69AC /- T5S, R2W, 11 TL'105 .42AC
CONFERENCE PLACE: Conference Room ! Woodburn City Hall
DATE: December 18, 1995
TIME: 1:30 P.M.
GENERAL INFORMATION TO APPLICANT
read the information sheet ixovided me end understand that which is pertinent tO my Site
Review/Pre-Application request. All materials are to be collated and folded.
Signature - Owner/Agent
pEPARTMENT COMMENTS
attachment E
Paqe 10 o£ lB
BZTE PLMf REVIEW 95-23
SONE CII~HGE 95-07
LOT L3:IFB 21b.D3UBTHEHT 9S-12
FALL~ LZEM FOR JACK FOX
KILLYER · B FORD
OE ,ARTmmT Fe. -2 'LZe, ATZOS CO. Eh'TS
:1.2/18/9s
IOA
Applicable approval criteria:
Woodburn Comprehensive Plan
Commercial Land Use Policies
Administration and Enforcement Policies
Public Services Goals and Policies
Transportation Goals and Policies
2. Subdivision Ordinance
Woodburn Zoning Ordinance
Chapter 5 Permits and Enforcement
Chapter 6 Planning Commission
Chapter 7 Public Hearings
Chapter 8 General Standards
Chapter 10 Off Street Parking, Loading & Driveways
Private street standards
Chapter 11 Site Plan Review
Chapter 15 Zone Change
Chapter 29 Cowmercial Retail
Chapter 32 Interchange District
Landscaping Standards
Sign Ordinance
This information must be submitted to the Planning Del~-t~e~t no
later than 4:30 PM January 2, 1996. Please note that a cospLete
application must be submitted, reviewed and accepted by the
Planning Department at least 21 days prior to the scheduled
Planning Co_~mission hearing on January 25, 1996.
The application meets the Commercial Land Development Policies.
See specificallypg 71 of Comp Plan.
A certified list prepared by a title company of property owners
within 250 feet of the site. These need to be on pre-pasted mailing
labels.
Appropriate application fees.
Appropriate signatures.
a achment F
Page 11 of 15
Provide information per Chapter 10 parking standards.
ReVieW of the application is subject to Section 11.070 (a) through
(h) of the Woodburn Zoning Ordinance. The applicant must submit 11
copies of a narrative addressing all of this approval criteria.
Provide a site plan per Section 11.020 Site Plan Composition that
shows circulation, access, parking/loading location and total
number of parking spaces, total square footage of the proposed
building, and the location of the existing landscaped areas with
dimensions of those areas.
IOA
Specifically address the following:
location of entrances and exits and direction of traffic flow into
and out of parking areas
areas of turning and maneuvering of vehicles
type, color and texture of exterior surfaces
sign plan
existing easements, who are they to?, do they include the proposed
uses?
Provide information per VII of landscape policies and standards
1,2,3,4,5. Total area (ag ft) of the proposed landscaping needs to
be broken into three major components:
Total square footage of site
Street frontage
Parking lot
buffer s~rip
Indicate total square footage of impervious surface.
Show compliance with Chapter 29
height
rear and side yard setback
front yard setback
After preXiminary approval by Planning Commission, the developer
shall submit engineering plans to Public Works Department (see part
two pg. 9 Standards Document for Plan Review).
After Engineering approval, building permits may be issued.
Please calx if you have any questions.
Community Development Department 982-5246
Page 12 of 15
'SUBDIVISION/SITE PLAN REVIEW - PRE-APPUCATIONI NOTES
IOA
REQUEST DATE: December 4, 1995 DEPARTMENT: ODOT
CONTACT PERSON: Teresa Engeldinger, Planning Dept, 982-5246
APPLICANT: Joseph R. Fox through his attorneys WallaGe W. Lien, P.C.
TYPE OF PROJECT: Site Plan Review of a 21,000 sq. ft. auto dealership Hillyers Ford
Zone Change from ID (Interchange District) to CR (Commercial Retail) / Lot Line Adjustment
PROJECT LOCATION: Southwest corner of Hwy 219 - I-5 Interchange - West Woodburn
TSS, R2W, 12C TL1100 4.69AC / T5S, R2W, 11 TI. 105.42AC
CONFERENCE PLACE: Conference Room / Woodburn City Hall
DATE: December 18, 1995 TIME: 1:30 P.M.
GENERAL INFORMATION TO APPMCANT
have read the information sheet ~ovlded me and understand that which is pertinent to my Site
~an Review/Pre-Application request. All materials are to be collated and folded.
~EPARTMENT COMMENTS
attachment G
-'- 775 Sumer Street liE, mmz~T.-o-
· . sP~ 95-23, ~ 95:o~
1. ~nty: ~ON L~al ~se.. Ft ~e,~ ~
2. ~JPPL[CAqT:
name
P.0. ~0X 5~68
W~LLACE ~ LIEN.P,C.
street
_~ALEA. OR .:7304-0668
c i ty s tare
t.~ne
zlp
10A
LANOOHNER: JOSEPH R. FOX
name
530 (;ENTER ST. NE EOUTTABLE CENTER suite
- street 316
_RALEN: fiR g7R01
ctty state zip
-phone Oc.~ cl C(~"~
LOCATION: 11 105
; 55 _ R 2, S _L?_C__ 1/4 Tax Lot(s) 11on
~*~[ qua~ map r=.me ST. PAUL OREGON (attach copy with site indicated)
~-.tachec' X NHI map X Parcel map X Site plan Other
SiTE I NFORFAT2Oti:
kaI Het~and Classification Code(s)
S0il Series N[~e (optional)
A:]acent Hater .,~ay (if any).
Current Land Use va~_a~T
PEM~Y
In Floodplain? Y ... N
Zo~Ing. INTERCI~MqGE DIST. (ID)
PI~Ola3SEO ACTZVZTY:
~., stte plan approval . subdivision
gradlng I~mtt planned unit developaent
conditional use perait . public ~orks (seectfv!
-- building 3er~lt ~ , other ~
~ Z~ ~a~e to: ~~c~ ~T~ ~)
~1~000 s=.Et. ~ D~v.~E~P ~ ~ ~T~
~leted byl~tact: ~g~ ~n~ ~te
~ress 270 H~~ ST. ~oz~. oe 97071 P~e
(~s fo~ Is :o ~ ~eC~ ~3~ by p~l~ ~C s~ Ear ~ ~)
OSL RESPONSE
A removal-fill permtt ts requtred from the. Division of State Lands.
A re~oval-ft11 perett w111 be required when the development pro3ect proceeds.
A removal-fill permit may be required.
I=formation needed Includes:
E] A ~etlanc determtnatlonldellneatlon report.
S:~te pe.-mtt CI was issued ~ has been applied for.
~ remov~J-fi1.] pqre,tt t.s require.d for. t. he,desc,ribed pro~ect.~
0 A oermlt ~y be requtred by the ~rps of Engtn~er~ (3~-69g~)
' If zne project is ch~n~~e~~e~v~l fr~ the ~etlanos
stat~ re~va~-fi11* oermit ~11 be required, a~achment
EXHIBIT 'D'
Page 14 of 15
January 22, 1991
Mr. Joseph R. Fox
Investors Brokerage, Inc.
The Equitable Center, Suite ~16
530 Center Street NE
Salem, OR 97301
' OA
OIVISION OF
STATE LANDS
grATE L~5~3 BOARD
ANTHO~ MEEKER
State Treasurer
Re: Property in Woodburn, Oregon
Dear Mr. Fox:
I have visited the site referenced in your December 18,
1990, letter and reviewed soils and wetland inventory
mapping. The.site has been in production of wheat and
the soils do not show any indication of hydric
characteristics. There is no permit required from the
Division of State Lands 'required for development of the
subject property.
Please contact me if you have any further questions. -.-
Since:ely,
Kenneth F. Bierly
Wetlands Program Manager
KFB/ba ~
ken:545
cc: Jim Goudzwaard, Corps of Engineers
775 Summer Sheet NE
S~en% OR 97310
(503) 378-38o5
FAX (503) 378-4844
Page 15 of 15
IOA
10B
COUNCIL BILL NO. 1 704
RESOLUTION NO.
A RESOLUTION ENTERING INTO AN AGREEMENT WITH THE MARION SALEM
CENTRAL COMPUTER FACILITY (MSCCF) AND AUTHORIZING THE CITY
ADMINISTRATOR AND POUCE CHIEF TO SIGN SAID AGREEMENT.
WHEREAS, for many years the Woodburn Police Department has been part of
an inter-agency records keeping system known as the Region Access Information
System (RAIN), and
WHEREAS, RAIN is maintained by the Marion-Salem Central Computer Facility
(MSCCF), and
WHEREAS, MSCCF is now offering to provide software and limited hardware
support for the Woodburn Police Department's LAN computer system, and
WHEREAS, it is necessary for the City to enter into and authorize execution
of an agreement with MSCCF so that said services can be provided, NOW,
THEREFORE,
THE CITY OF WOODBURN RESOLVES AS FOLLOWS:
Section 1. That the City enter into the attached agreement with the Marion-
Salem Central Computer Facility to provide support for the Woodburn Police
Department's LAN computer system.
Section 2. That the City Administrator and Police Chief are authorized to sign
said agreement on.of the C.~~x__---~ L(-
Approved as to form= ' &'~/~-"' i ~ ,.
City Attorney Date
APPROVED:
Nancy A. Kirksey, Mayor
Passed by the Council
Submitted to the Mayor
Approved by the Mayor
Page I -
COUNCIL BILL NO.
RESOLUTION NO.
lOB
CITY OF WOODBURN
POLICE DEPARTMENT
270 Montgomery~
Paul E. Null
Woodburn, Oregon 97071
982-2345 Ext.352
Patrol Operations Lieutenant
Date:
To:
RE:
March 30, 1996
Mayor & City C~
Ken Wright, ~_~ .~
Inter_AgencyX,Agte~ment Between Woodbum Police Department
Central Computer Facility (MSCCF) for Data Processing Services.
and Marion-Salem
For many years, the Woodburn Police Department has been part of an inter-agency records keeping
system known as RAIN (Region Access Information System) which is maintained by MSCCF. Police
reports are locally entered into a computer by the records division of the Woodbum Police Department,
and are electronically uploaded to a data file in Salem. Police department computers are linked to
RAIN which give police officers immediate access to not only Woodburn Police reports, but to all other
police agencies reports who are on the RAIN system. RAIN also links the police department to other
local, slate, and national computer systems.
Over the last five years there has been an integration of Woodburn Police DeparUn~t's Local Area
Network 0-AH) with RAIN. In other words the same computers that officers use to write police reports
will also access RAIN. RAIN also provides and maintains the police report writing software used by
police officers. RAIN provides 24 hours a day, 7 days a week support for the computer RAIN system.
MSCCF is now offering to provide software and limited hardware support for the Woodburn Police
Department's LAN system. This is a natural progression of services that MSCCF currently provides
the Police Department. On-Line support would be available to the Police Department 24 hours a day,
7 days a week, which mirrors the hours of operation of the police department. Service will be billed
on an a~al usage basis at the rate of $58. per hour.
RECOMMENDATION:
The City of Woodbum eater into an inter-agency agreement with Marion-Salem Central Computer
Facility to provide Local Area Network support.
lOB
MEMO
REC'D
t; O V 3 0 19 t5
POLICE DEPT.
TO:
FROM:
SUBJECT:
DATE:
Ken Wright, Chief of Police
Ben Giliespie, Finance Director
Maintenance for Police LAN
November 30, 1995
Thanks for the opportunity to review Marion-Salem Computer Center's proposal to
provide LAN support to your department.
I asked Gerald to solicit a couple of quotes for maintenance including installation of
the Novell 4.1.
The first response we received was from AlS. Their hourly rate is $125 for an
engineer and $95 for a technician. The other firm, Datec, offered a tech for $85 per
hour. MSCCF's rate is $58 per hour.
Both firms were adamant that the current file server would not be adequate to run the
upgraded version of Novell. AIS's salesman, who had visited here once before,
proposed a new server at a cost of $4,800. Datec sent a salesman and an engineer
to inspect our shop before proposing two alternatives. The first proposal involves
upgrading the hard drive and temporarily connecting other equipment (4 Mg of RAM
and a CD Rom drive) during installation. Cost-$5,630. The second alternative is a
new server at a cost of $5,410. All three of these quotes include the labor cost of
installing Novell 4.1 and configuring the rest of the system.
All of this leaves me feeling uneasy about the conversion right now. I'm inclined to
agree with you that any changes in system architecture or major hardware upgrades
should be held in abeyance pending the consultant's development of a long range data
processing plan. If we convert your server now, we could find that the work we've
done is not compatible with the new system design. At a minimum we would lose
the value of the labor expended on the conversion. At worst we could find ourselves
stuck with a newly purchased server that does not fit into the strategic plan.
For these reasons I recommend that we not convert your server to Novell 4.1 at this
time.
10B
Ken Wright Memo
Police LAN
Page 2
This recommendation, however, does not preclude entering into the Data Processing
Services Agreement with MSCCF. They offer a favorable labor rate. The prospect
of 24 hour service is certainly appealing, and there's an added advantage. According
to AlS much of the center's LAN work is contracted to AlS, so we would be getting
some of the best people for $58/hour rather than $95 or $125/hour.
lOB
Option Pricing for City of Woodbum
Contact: Gerald Leimbach
503-982-52166
F rom:
Kyle Vahan/Datec Beaverton
503-641-6644
Roger Huggins/Datec Seattle
206-575-1470
Option
1--Upgrade Current System
-Intel 100 MHz Boxed Pentium Processor
-Memo~ Upgrade, two 16 MBx8 70ns Low Profile SIMMs
-Plextor 4.5X Internal SCSI CD-ROM Drive
-Conner 1.06 GB 9 ms 3.5 LP SCSI Hard Drive
-Colraclo Memory PowerTape 1 GB SCSI internal Tape Drive
-Adaptec 16 bit ISA Fast SCSI-2 Plug & Play Host Adapter;,
BusMaster, floppy support, drivers and ASW-EZ SCSI v3.0 SAN
-Labor; Estimated 24hrs. ~;~ $85/hr
Option 2-New System
Compaq Prosignia 300 $/75
Pentium 75 MHz Processor
1.05 GB Hard Drive
Quad Speed CD-ROM
1.2 GB ACA Intemal SCSI Tape Ddve
32 MB RAM
256 KB Cache
Integrated 32-Bit Ethernet NIC
Integrated 32-Bit Fast SCSI-2 Controller
Integrated 1024x768 Video Graphics
5 Bays/6 Slots(1 processor, 3 EISA, 1 EISA/PCl, I PCl)
3-Year On-Site Warranty
Labor; Estimated 12hrs. ~ $85/hr.
or
Compaq Prosignia 300 5/90
Same as above with Pentium 90 MHz Processor
Labor:. Estimated 12 hrs. ¢~ $85/hr.
Other Upgrades
Novell NetWare Upgrade from any 50 user to version 4.1, 50 user
Cheyenne ARCserve VVindows Editon; 50 user
Server Bridge Installation (parts and labor)
American Power Conversion UPS
Back-UPS 600; 600 VA, 120V, 4-outlets
Back-UPS 900; 900 VA, 120V, 6 outlets
Back-UPS 1250; 1250 VA, 120V, 6 outlets
$ 480
$1,452
$ 348
S 327
$ 679
S 304
$2.040
$5,630
$4,390
$1,020
$5,410
$4,816
$1,020
$5.836
$1,215
$1,130
$ 95
$ 290
$ 420
$ 579
270 I~K)NT(K)MERy ST.
WOODBLTRN, OR 97071
Attention: GERALD LIEMBACH
FILE SERVER BID: :
A~'l' MAN)EAT'rAN V SERVER CONFiGURATiON
INT~ PENTIUM 90 MHZ M~CROPROCESSOR, PCI/EISA
161~ RAM STJ%/~DA~D, 1.0GB FAST-SCSI HARD DRIV~
1.44MB 3.5" FLOPpy DRIVE, CD-ROM READER STANDARD
i12K VIDEO GRAPHICS CARD CAPABLE OF 1024~768
5S6F.~ aS~CO~ND.',LEVEL CACHE, 'NS SYNc BURST MOD~
I.~, ~ ~u~.LLEL, A1TD I PS/2 MOUSE PORT
300 WATT I~OW]~R SUPPLy, 101 ENHANCED KEYBOARD
SIN "GL~ CHANN~.h PCI INTEGRATED FAST~SCSI.2 CTRL.
8 SLCTS: 3 PCI, b EISA. 9 BAYS: 6 INT., 3 EXT.
%ST M-~NHATTAN V SERIES
MODEL 1003 P/90
1.00 EACH ~ 3, 620. 000/EAC~
d~ERICAN POWER SMARTUP$
1.00 EACH
700VA W/POWERCHUTE
419.000/FJkCI~
wx _a CONvEaSiON
HUT DOWN SOFT~ARE. ,.u~. ~u~ NOVELL AUTO
3,620.00
419.00
{CADA BACKUP EXEc FOR NOVELL
1.O0 EACH ~ 419.000/~AC~
;..O~__ - THE ARCADA TAPE RACK-u
VERSION FOR "~ ...... P SOFTWAR~ T~ ~,,
~'~ ~~ ~ _ ~w~,
u~ ur WOR~TATIONS.
419.00
~99.00
~PT~C 16blt ~USMASTER SCSI FLOppy CONTROLLER
1.00 EACI{ ~
~g9.O00/EACH
CO~~ T~E~CK-UP. IT's BE~8~ ~ ~E~
;~~ CO~ROL~R FOR ~ T~E BACK-Up
TRY TO DAIsy.~iN
IT OFF~OT~ER ~ROLLER.
1¥5.oo
1
10B
lOB
CITY OF WOODB~I~N
270 MONTGOMERy ST.
WOODBURN, OR 97071
Attention: GERALD LIEMBACH
P_~o~gsal date: 1!/1__~6/~5 (V~d for 60 days until 1/lS/96)
A.I.S. ENGINEERING SERVICES:
A TY IC oow oF Hom FOR SERVERS:
2-4 HOURS OP NDS DZSIGN STRATeGy (WITH CLIENT) ~ 1~5 ~
$ HOURS OF BUILDING, TESTING, SERVER
CONFIGURATION, AND INSTALLING OF 4.10 O/S. ~ 95 N~
2 HOURS OF DATA TRANSFER TIME. (OLD TO NEW)q95 ~
15 MINUTES OF VLM INSTAhLATION PER CLIENT
WORKSTATION. ~95~
8 HOURS OF TRAINING ON THE NETWARE 4.10 SYSTEM.~]~ N~
A.I.S. ENGINEERING SERVICE FEES:
~hEASE REFER TO SCHED~ AND GIVE ME A CALL SO
THAT I MAY EXPLAIN TH~ DIFFERENT OPTIONS
THANKS.. '
'**' PLFa%SE RF2LD
THE "PROPOSAL TOTAL" AT THE END OF THIS BID IS
JUST A RUNNING LINE ITEM TOTAL.
THE I~J£AL DOESN,T REFLECT C~OICES, OR DIFFERENT
BIDS WITH IN THIS BID. PLEASE IG/~ORE THE
'PROPOSAL TOTAL-. T~IANK YOU
/Applicable taxes not ~ncluded)
Line item total:
Miscellaneous charges:
Freight:
Proposal total:
Page:
4,6S7.00
4,6S7.00
Data Center LAN Support
for RAIN Agencies
lOB
I. Introduction
!1.
Ii1.
The Marion/Salem Data Center will consider providing LAN Support to RAIN
Agencies. This support would be provided to an interested agency primarily
through remote dial-in from the Data Center to the agency. Occasional tasks will
require on-site support.
A final decision as to whether this support will be offered will be made in the near
future and will depend on the number of RAIN agencies interested and an
evaluation of workloads and staffing at the Data Center. The remainder of this
report is written with the assumption that this service will be offered.
Connection Requirements
The agency must provide a PC with a modem and a phone line connected to-the
modem..An appropriate remote dial-in software package, such as Reach Out
nccds to be purchased and installed on the dial-in PC referred to above which is
connected to your LAN. The monthly phone line charges, as well as any initial
installation charges, will be the responsibility of the agency.
Supported Products
The microcomputer products supported need to be limited to those which the Data
Center staff supports on a daily basis. These products include the following:
NetWare versions 3.11, 3.12, or 4.1
Data Interface 3270 gateway version 3.62 or above.
Other gateway products (such as Attachmate) may be added in the
future.
WordPerfect 5.1 for DOS
WordPerfect 6.1 for Windows
WordPerfect Office version 3.1 or above. Single fileserver Email
system.
Quattro Pro versions 3.0, 4.0, or 5.0 for DOS
Quattro Pro version 6.0 for Windows
lOB
iv.
Vo
VI.
VII.
Services
The services provided include the following:
2.
3.
4.
5.
6.
7.
8.
Fileserver installation, hardware upgrades and operating system
upgrades
Setting up and maintaining network security - users and groups
Workstation installation of Novell approved hardware
Printer installation and configuration
Installation or upgrade of suppoded versions of WordPerfect,
Quattro Pro, and WordPerfect Office on the fileserver
Support for 3270 terminal emulation
Maintenance of a local (single fileserver) WordPerfect Office Email
system
Telephone help line
Conditions
Prior to acceptance for Data Center service, the existing LAN will be
evaluated to make sure we can reasonably provide the agreed to services.
This evaluation will include the hardware, cabling, software, and software
configuration. The Data Center will make recommendations for any
necessary upgrades to meet our standards. We would also give an
estimate of the hardware, software, cabling work, and Data Center time
required for those upgrades.
The .Data Center network administrator must be given a Iogin with
supervisory rights.
Costs
Services will be billed on an actual usage basis at the rate of $58/hr. Statements
will be sent monthly by the 15th day of the month following the service month.
The statements will include a summary of the service provided for the previous
month and YTD totals. A detailed description of the service can be provided if
needed.
Budget Estimates
For budgeting purposes, we wotJld recommend $600 per PC per year. This
amount is based on industry averages and on actual Data Center experience.
lOB
DATA PROCESSING SERVICES AGREEMENT
Dated as of July 1, 1995
This Agreement is made between:
MARION-SALEM CENTRAL COMPUTER FACILITY (-MSCCF"),
and
CITY OF WOODBURN (CITY)
an~ is made to engage the services of MSCCF to provide Local Area
Ne%work support for the Woodburn Police Department.
In consideration of the mutual benefits and obligations herein
forth, the parties agree as follows:
1. SCOPE OF SERVICES
1.1 MSCCF shall provide basic support of CITY's Local Area
Neuwork via remote dial-in. On site support will be provided when
necessary.
1.2 MSCCF. shall offer the following services:
1.2.1 Fileserver installation, hardware upgrades and
operating system upgrades.
1.2.2 Set up and maintenance of network security for
users and groups.
1.2.3 Installation of Novell approved hardware.
1.2.4 Printer installation and configuration.
1.2.5 Installation or upgrade of supported versions
of WorkPerfect, Quattro Pro, and WordPerfect Office/GroupWise on
the fileserver.
1.2.6 Support for 3270 terminal emulation.
1.2.7 Maintenance of a local (single fileserver)
WordPerfect Office or GroupWise Email system.
1.2.8 Provide a telephone help line.
1.3 CITY shall provide all PC's, printers, and software
required to establish the LAN.
1.4 CITY shall provide a PC, connected to the LAN, with a
modem and a phone line connected to the modem. An appropriate
remote dial-in software package,approved by MSCCF, shall be
purchased and installed on the dial-in PC referred to above. The
cisy shall also be responsibile for the phone line charges,
including any initial installation charges.
1.5 The microcomputer products supported are limited to those
which MSCCF staff supports on a daily basis. The products and
versions listed may be revised by MSCCF via written notification to
the CITY. Old releases and products will continue to be supported
fcr a minimum of 12 months after the written notification of
lOB
discontinuance
following:
1.5.1
1.5.2
1.5.3
1.5.4
1.5.5
has 'been given. These products include the
NetWare versions 3.11, 3.12, or 4.1
Data Interface 3270 gateway version 3.62 or above.
Other gateway products may be added in the future.
WordPerfect 5.1 for DOS or 6.1 for Windows
WordPerfect Office version 3.1 or above, single
fileserver E Mail system.
Quattro Pro versions 3.0, 4.0, or 5.0 for DOS or
version 6.0 for Windows.
1.6
Toll free access for CITY users to MSCCF's help line for
telephone support, instructions, system self-diagnostic
aid.
1.7 On-site visits to the CITY's location upon request will
be billed at the then current hourly rate, including travel time
from the MSCCF office in Salem.
1.6. MSCCF shall provide classroom instruction on supported
products for CITY users under the schedule for classes offered to
the City of Salem and Marion County, upon the condition that CITY
pay MSCCF for such services at MSCCF's then-current rates.
1.8 CITY, or its users through CITY may, from time to time,
request additional services from MSCCF. CITY shall pay for such
services according to a separate, supplemental agreement providing
therefor. Such additional services shall be billed at MSCCF's
then-current established hourly rates for classes of services
provided in developing and implementing the additional services.
2. FEES AND CHARGES
2.1 Services will be billed on an actual usage basis at the
rate of $58/hr for the period commencing July 1, 1995 and ending
June 30, 1996. Statements will be sent monthly around the 15th day
of the month following the service month. The statements will
include a summary of the service provided for the previous month
and YTD totals. A detailed description of the service can be
provided if needed.
2.4 Charges for equipment maintenance and telephone circuits
are the responsibility of CITY and are not included in the base
charges.
3. BILLING AND PAYMENT
3.2 The fees for initialization and training, and any special
services beyond those covered by the base charge shall be due and
payable upon MSCCF's billing therefor. In the event such services
span a period of more than one month, MSCCF may bill monthly for
services performed during the preceding month.
lOB
4. SECURITY
4.1. MSCCF shall have no responsibility or obligation with
respect to access to the system through individual subscriber PC's
except to allow access through such PC's only upon use of proper
passwords and procedures. MSCCF shall have no obligation to verify
the identity or authority of any person using the PC of any CITY
subscriber who has used appropriate passwords and procedures to
gain access to the system.
5. TERMINAL AND MODEM MAINTENANCE
5.1. CITY shall be responsible for on-site hardware mainte-
nance of user terminal equipment. MSCCF's sole obligation with
respect to provision of such service shall be to provide 24 hour
telephone access to MSCCF staff who shall place Service calls where
warranted after examination of diagnostic procedures. MSCCF shall
have no obligation with respect to maintenance and repair of said
equipment.
5.2. Under no circumstances shall MSCCF be held responsible
for any consequential damages resulting from any defect,
inadequacy, insufficiency, or malfunction of the user PC or LAN
equipment, its installation, support, or maintenance, or for any
delay or inadequacy of repair service, or failure or delay in
calling for such service.
6. LIMITATION OF LIABILITY
6.1. MSCCF assumes no liability for the accuracy of any data
entered by users in its system, nor for errors in data transmission
over telephone lines. MSCCF represents and warrants only that it
will use its best efforts to support the LAN and its components.
6.3. MSCCF agrees, to the extent it may under the Constitution
and laws of Oregon, to indemnify, defend, and save CITY harmless
from any and all claims arising out of the acts, errors or
omissions of MSCCF or those for whose acts MSCCF may be held liable
under ORS 30.265, save and except any claim for which MSCCF has
expressly disclaimed or limited its liability hereunder, to the
extent of such disclaimer or limitation; and further provided that
with respect to any single claim or occurrence, MSCCF's liability
arising out of contribution or in'demnity shall not exceed the
limits provided by ORS 30.270, if applicable to the asserted claim.
7. TERM AND TERMINATION
7.1. This Agreement shall be effective upon execution hereof
on behalf of both parties, and shall continue until terminated as
provided in §7.2.
lOB
7.2. This Agreement may be terminated by CITY upon written
notice given not later than March 1 of any year. The MSCCF may
terminate this agreement by written notice given by December 1 of
any year. This Agreement shall terminate on the next ensuing July
1 unless a later date is provided in such notice, or unless such
notice is withdrawn in writing and such withdrawal is accepted in
wr±zinq by the other party.
7.3. Notwithstanding the giving of notice of termination as
prcvided in §7.2, CITY shall remain obligated with respect to any
unfulfilled financial obligation which accrued hereunder prior to
the effective date of such termination.
8. COMMUNICATIONS AND NOTICE
8.1. Any notice in writing required to be given hereunder
shall ~e sufficient if sent by regular mail or personally delivered
to the MSCCF Director, as agent for MSCCF; and to the Woodburn
Pc~ice Chief.
8.2. Each party shall designate, and may change from time to
time, a representative for communication, negotiation, and general
liaison with the other concerning the content, future, and
administration of this Agreement. No such designated representa-
tive shall be held an agent or attorney-in-fact having authority to
bind e±ther party.
9. ATTORNEY FEES
In the event it is necessary for either party to bring an
action in the courts of the State of Oregon to enforce any rights
under this Agreement, the non-prevailing party shall pay to the
prevailing party its reasonable attorney fees at trial or on appeal
in a sum determined by the Court.
10. AMENDMENTS
This Agreement represents the complete and integrated
agreement between the parties with respect to the subject matter
hereof, and may be amended only by written amendment executed by
both parties. As such, this Agreement cancels and supersedes all
pr±or ~ritten and oral agreements, representations, negotiations,
and communications between the parties and their representatives
with respect to the subject matter hereof.
1!. DISCRIMINATION
Tke parties agree to not discriminate on the basis of race,
re2igion, sex, sexual orientation, color, disability, age, or
national origin in the enforcement and execution of this agreement.
lOB
IN WITNESS WHEREOF the parties have caused this Agreement to
be executed on their behalf by their duly authorized representa-
tives as of the dates set forth below.
MARION-SALEMCENTRAL
COMPUTER FACILITY
CITY OF WOODBURN
~en Phillips
Title: Director
Title: City Manaqer
Date:
Date:
By:
Title:
Ken Wright
Chief of Police
Date:
REVIEWED AS TO FORM:
/~gal ~Cou~el v -
REVIEWED AS TO FORM:
City Attorney
9/ 4/95
WOODBURN.AKD
lOC
MEMO
TO:
FROM:
SUBJECT:
DATE:
City Council through City Administrator
Public Works Program Manager/~ ~
Modified Agreement to Lease Space on Water Towers
April 4, 1996
RECOMMENDATION:
Approve the attached resolution entering into a modified agreement with Sprint
Spectrum Limited Partnership (SSLP) for lease of space on city water towers for
placement of antennas.
BACKGROUND:
The city was recently presented a proposal to use city water towers for the placement
of communication antennas to be utilized for next generation cellular phone
communications. There would be 12 fiat panel antennas mounted on the railings of
the tower in three four panel sectors. There would also be a small equipment pad
located under the larger of the two towers. The company conducted tests on the
suitability of the towers as a site for these antennas the week of March 11, 1996.
At the March 25, 1996 Council meeting Resolution 1345 was passed entering in an
agreement with SSLP which the city staff had modified without Sprint's consent to
allow the city to terminate the agreement prior to the end of each four five year terms
in the agreement. The original agreement gave SSLP the only discretionary
termination right through the 20 years of the agreement. SSLP later requested that
they be provided discretionary control on termination at the end of the first five year
term. Staff feels that this is a fair concession to SSLP. The City would have
discretionary control along with SSLP at the end of all renewal terms starting at the
10 year point. There is also a provision in the agreement that allows the city to
terminate the agreement anytime if the towers require removal for any reason. The
modified agreement attached is a reasonable compromise.
10C
COUNCIL BILL NO. 1705
RESOLUTION NO.
A RESOLUTION ENTERING INTO AN AGREEMENT WITH SPRINT SPECTRUM LIMITED
PARTNERSHIP TO LEASE SPACE ON CITY WATER TOWER STRUCTURES AND
AUTHORIZING THE MAYOR TO SIGN SAID AGREEMENT.
WHEREAS, Sprint Spectrum L.P. has negotiated an agreement to lease space on city
water tower structures for placement of antenna, and
WHEREAS, the city has determined that it is advantageous and proper to lease space
on the water tower structures,and
WHEREAS, Resolution No. 1345 was passed by the Council authorizing entering into
an agreement which has now been modified; NOW THEREFORE
THE CITY OF WOODBURN RESOLVES AS FOLLOWS:
Section 1. That resolution No. 1345 is repealed.
Section 2. That the City of Woodburn enter into a lease agreement with Sprint
Spectrum Limited Partnership to lease space on city water tower structures. Said
agreement is attached hereto and by this reference incorporated herein.
Section 3. That the Mayor of the City of Woodburn is authorized to sign said
agreement on behalf of the city.
Approved as to form:
City Attorney Date
APPROVED:
Nancy A. Kirksey, Mayor
Passed by the Council
Submitted to the Mayor
Approved by the Mayor
Filed in the Office of the Recorder
ATTEST:
Mary Tennant, Recorder
City of Woodburn, Oregon
Page 1 -
COUNCIL BILL NO.
RESOLUTION NO.
~ L D-' 077A: P~19=014.1S.3.4
10C:
wflhout tflw IM:mly Ir SSLP does no~ oMMa dlxmdls ~ c4hm' ePlX'Odls ~,
12. DMm~ if e#her patty i~ in ~ault unda~ INs Agnmment for a pedod d (a) 10 days
NANCY A. KIRKSEY. MAYOR. CITY OF WOOOBURN
S.S~l'ax No.:.
Addre~: 106 ~. W. OR 97071
Dat.~
SPRINT SPECTRUM, · De~aw-~e imited I~
A~lress: 7770 S.W. Mo~aw~ ~dg. *F'. TuMain. OR 97062
Date:
;:~portia-d~easing~:~-O77a\woc~bum~ocsag~hLdoc 1 3/14196 8:12 AM
. vemo~ 2~0
Name: WOODBURN
EXHIBIT A.*
Site Description
12-18-95
lOC
Site L 0.: 077A: POR..014.15.3.4
situated in the City of V~oodbum, County of Madon. State of Oregon commonly described as follows:
1(~ Broadway
Leal Description:
Mnifeeing at the northwest comer of Lot 1, Block 8 in ~aid Wood. bum. Pmcki_ng _Com__Pa _~'~
~, a poi.c ther~ Soum. 4~:1.s' w.t ~.7.~0.f~: ~.. n~, d?.~.
lis of.id Block 6 as shown on the amy recome, p[atm wee~.oum ~,ac.m. ng.~.,om .p~. ny~
a curve to the right having I radius of 241.97 feet (tangent to sam curve It mst menaonea pom[ ~eam ~oum ~o-~ 4 cas
24~2~ feet) an arc distance of 24.:30 feet to a point; thence North 41°15' East 64.28 feet to the Imint of beginning, containing
ar arc of 1643 square fee~ more or less.
S~tch of Site:
WOODBURN
I)~.IT//P0~ 14.1,1~,,4
C~ner Initials
SSLP Initials
la=ated and/or an as-built drMNng depicting the Site.
this Exhibit A for PCS Sd~e Agreement, Memorandum of PCS Site Agreement, Option Agreement and Memorandum of Option Agreement.]
F,Dortland~easingL~o-077a\w~3dbum~ocsagsht.doc 2 3114/96.8:12 AM
Vere, km 2.0
EXHIBIT B
PCS Site Agreement
Memorandum of PCS Site Agreement
10C
Sits L D.: 077A: POR.014.1~,3.4
19__, between CITY OF WOODBURN, a municipal coq3omtlon of Ifte ~mte of Omgo~ [~)wner') and Spdnt Spectrum LP., a
Delaware limaed ~ip CSSLP'), the torms and concatiorm of which are ~ heroin bY ~e;emnco.
State o~ Oregon, within the property of Owner which is described in Exhibit A attached hereto, with grant of easement for
~es~icled rights of access thereto and to electric and telephone facilities for a term of five (5) years commencing on
,19.__, which term is subject to throe (3) additional five (5) year extension periods by SSLP.
IN WITNESS WHEREOF, the parties have executed this Memorandum as of the day and year ~rst above written.
"OWNER"
CITY OF WOODBURN, a municipal
S=ate of Oregon
corporation of the
Name: NANCY A. KIRKSEY
T~ie: MAYOR, CITY OF WOODBURN
Address: 106 Broadway, VVoodbum, OR 97071
-SSLP,,
Sprint Spectrum LP., a Delaware limited partnership
By:
'l-me:
Address: 7770 S.W. Mohawk, Bldg. 'F', Tualatin, OR 97062
CNmer Initials
SSLP Initials
Altach Exhibit A - Site Description
g:~oortland~leasing~sp-077a\woodbum~ocsagshLdoc 3 3114/96 8:12 AM
¶2-18-~5
v.~ z. EXHIBIT C 10C
PCS Site Agreement
Insuran~
Site L D.: 0T/'A: POFL014.15.3.4
~o~:~ that"'"' ~wm r~occ, r~'mutatk..t 15days priorwfltten noticeto Owner.
Owner Initials
MU= Initials
g:~oortland~leasing~sp-077a\woodbum~ocsagsht.doc 4 3/14/96 8:12 AM
EXHIBIT D
PCS Site Agreement
CASUALTY OR REMOVAL OF SITE
10C
Site L D.: ~)77A :'POR.014.¶5.3.4
If a nstuml disaster, deterioration, or casualty to the ~tructum Ul:X3n which · Site ia
Ioc=~l, er the owner objectively determines that the site n~ed~ to be demolished or tom
do~, and the cost of correction or repaY' is more tl~n 25% ~f tr. FMV of the Site, then
the owner is under no requirement to rebuild or replace the demeged or removed Site.
an: w~ give Tenant notice of their determination within 10 days of f'~st discovering the
damage or making the determination. Upon notice of such · determination by Owner
this agreemen{ will temlinat· wiltt no further liability to either party. However, if Ute
sca.are tank portion of the site is destroyed, damaged, or requires removal. SSLP will be
sac'wed to relocate antenna end cable runs located on it to the round tank if. in the
O,,~er's objective determination, this is operationally feasible..If possible the Owner will
prc,~e at least 60 days notice to SSLP of removal unless disaster or imminent safety
co-ceres preclude such notice. Upon termination, under this provision, a prorated
posen of the remainder of annual rent will be refunded to SSLP.
Owner Initials
MLP Initials
g:~oortl~-~:l~leasing~sp-077;.woodbum~pcsagsht.doc 5 3/21796 8:05 AM
TO: City Council through City Administrator 1 OD
Dean Morrison, P.E., Assistant City Engjneer~
Contract award for Corby St. and Jansen Way resurfacing Improvements Bid No.96-13.
March 20, 1996
FROM:
DATE:
RECOMMENDATION:
That Woodbum City Council award the Contract to low bidder, Kerr Contractors, in the amoum of $153,478.00 for
the construction of resurfaeing improvements on both Corby Street and Jansen Way.
BACKGROUND:
The Engineering Department properly advertised and received six legal bids for the above named project. The bids
were publicly opened and read at City Hall on Tuesday March 19, 1996 at 11:00 am. The bid results, including the
Engineer's Estimate, are as follows:
Kerr Contractors Inc.
North Santiam Paving
Salem Road & Driveway
Eagle Eisner Co.
Morse Bros.
D & D Paving Co.
Addendum
$153,478.00 ............... (Raw Bid of $163~.S3.00 without Addendum adjustment)
$162,419.S0
$170,395.65
$173,472.50
$175,857.26
$204,300.45
Engineers Estimate $167,469.00
The lowest bid of $153,478.00 was received from Kerr Contra~ors and is within ten (10) percent of the Engineer' s
Estimate.
The bid analysis utilized the same numbers representing quantities for all Bidders; one bidder, which happens to also
be the low bidder, did not receive Addendum One with his document binder. This addendum changed one quantity
to a lower ntmtnr, the result ofthis was that bidder witho~ the addendum was unlmowingly too high for one bid item.
To treat all bidders alike, the cost of the project was evaluated based on same bid item quantities and the unit price of
each Contractor. This analysis indicated that Kerr Conlxactors is the lowest responsible bidder. Therefore Contract
award to Kerr Contractors has been recommended.
NOTE FROM PUBLIC WORKS DIRECTOR:
North Santiam Paving the second low bidder, is not satisfied with the recommendation to award the contract to Kerr
C, ontracto~ Inc. However, after disoassion with City ARomey, I fred the above staff recommendation to he sound and
in the best interest of the City. Therefore approval of the contract is recommended.
File: c:~roject96-13~930011-29~unawrd-wpd
IOE
TO:
FROM:
SUBJECT:
City Council through City Administrator
Dean Morrison, P.E., Assistant City Engineer
Rejection of contract bids for Culvert Improvements of the Waste Water Treatment
Plant Entrance Road (Bid No.96-14).
DATE: April 3, 1996
BECOMMENI)ATION:
That Woodbum City Council reject all contract bids received on the waster water treatment plant
entrance road culvert improvements.
Note: It will be combined with another project and re, advertised
BACKGROUND:
The Engineering Department properly advertised and received two legal bids for the abovo named
project. The bids were publicly opened and read at City Hall on Tuesday, April 2, 1996 at 11:00
~nx. The low bidder, Beming Construction did not have a prequalification on file with the City and
Beming Construction Co.
DaNeal Construction Co.
$5,155.00
$9,224.00
Engineers Estimate
$3,132.50
The lowest bid of $5,155.00 reoeived from l~ming Comm~ion is not within ten (10) percent of the
Engineer's Estimate and therefore recommend rejection of bids and project be rebid at a later date.
File:
TO:
FROM:
SUBJECT:
DATE:
City Administrator for Council Action ~/,./~.
Randy Scott, CE Tech III, through Public Works Director
Woodburn Art Center, 2551 North Boones Ferry Road
Connection to City Services
April 10, 1996
1OF
RECOMMENDATION: it is being recommended that the council approve the Woodburn Art
Center's request to connect to city services upon the following conditions:
CONDITIONS
1. Pay all the appropriate fees and system development charges.
2. Sign a non-remonstrance consent to support, participate and pay fair share
cost for the following:
A. Annexation into the city, to be initiated at the city's
request, and to pay all appropriate fees
B. Local improvement district for improvements on Boones
Ferry Road to city standards
3. Sanitary sewer service on Boones Ferry adjacent to this property is not
available at this time. The Woodburn Art Center shall:
A. For future service, when available, pay fair share cost
associated with the extension of the sanitary main
B. If service is needed prior to availability of sewer main at
proper location, pay all costs associated with extending
needed main sanitary line' and pay for service connection.
BACKGROUND: Staff received a written request from the Woodburn Art Center to
connect to city services and is included as Attachment 'A'.
Water service can be provided by the existing 12' diameter main located on the east side
of Boones Ferry Road adjacent to the subject property.
The property is currently outside of the city boundary and is now supplied water service
from an existing private well located and belonging to the owner of 2374 Boones Ferry
Road. The water service line traverses private property owned by Tukwila; they have
notified the Art Center that this will be disconnected.
The sanitary sewer service is being provided by an on-site subsurface sewage disposal
system (septic tank).
Page I - An Center/CZ' Services
1OF
Currently there is no sanitary sewer main within Boones Ferry Road adjacent to the subject
property to provide service. The closest existing sanitary mains v~ithin Boones Ferry Road
are located approximately 600 feet to the south or 450 feet to the north.
The Woodburn Art Center has identified in the letter their willingness to annex into the city
at this time. The process, however, cannot be completed prior to the Art Center needing
water service. Staff has recommended the signing of a non-remonstrance consent form,
annexation to be initiated at the city's request. Planning staff would proceed when more
properties are willing to participate in the annexation process, thus reducing the cost of the
entire procedure to individual property owners as well as the city.
In regard to the fee structure referenced in the letter, specifically the grandfather clause,
Ordinance 1678 allows for a residence constructed prior to 1977, to which the city could
not provide service, a 50% reduction in the connection fee. HoWever, this ordinance
regulates fees for wastewater only, not the water SDC (System. Development Charges);
therefore, full water SDC fees will be required.
RS:lg
Attachments: "A" - Written request
"B" - Site map
cc: Woodbum Art Center - Dorris Deer, President
C [ TYI,/TR. ART
Page 2 - Art Center/City Services
ItA
MARCH 22, 1996
1OF
RANDY SCOTT
DEPT. OF PUBLIC WORKS
DEAR MR. SCOTT:
I AM WRITING TO YOU IN BEHALF OF THE WOODBURN ART CENTER - GLATT HOUSE
GALLERY LOCATED AT 2551 N. BOONES FERRY RD. OVER THE YEARS THE CENTER'S
WATER SUPPLY HAS COME FROM A PRIVATE WELL ACROSS THE STREET FROM OUR
ESTABLISHMENT. ON MARCH 20TH TUKWlLA PROPERTIES NOTIFIED US THAT OUR
WATER SUPPLY WOULD BE CUT OFF. DUE TO THIS SITUATION, WE/~E REQUESTING
CITY SERVICES OF WATER AND SEWER HOOKUPS. WE ARE WlLUNG TO PROCEED
wrrH ANNEXATION TO THE CITY BUT ARE IN NEED TO CONNECT TO WATER BEFORE
THIS PROCESS CAN BE COMPLETED.
IT IS OUR UNDERSTANDING THAT WE WOULD QUALIFY UNDER THE "GRANDFATHER
CLAUSE", I.E., OUR ESTABLISHMENT WAS IN FACT THERE BEFORE ANY CITY SERVICES
WERE AVAILABLE TO THE PROPERTY. THIS I BELIEVE QUALIFIES US FOR A 50%
DEDUCTION IN HOOKUP COSTS. THE COSTS THEN FOR THIS PROCESS WOULD BE:
$2214.00 SEWER & WATER HOOKUPS
150.00 WATER METER
55.00' WATER METER DEPOSIT
1200.00 ANNEXATION
$3614.00 TOTAL COSTS
SINCE WE ARE A NON-PROFIT ORGANIZATION AND OF A VERY LOW INCOMI~
STATUS. MAY WE REQUEST A PAYMENT FEE SCHEDULE? YOUR CONSIDERATION OF
THIS REQUEST WOULD BE GREATLY APPRECIATED AND MOST HELPFUL TO US.
SHOULD YOU NEED ADDITIONAL INFORMATION, I-WOULD BE PLEASED TO ANSWER
ANY QUESTIONS.
SINCE~LY, YOURS, ~
DORIS DERR, PRESIDENT
1OF
11A
/,/(32./96 A/P CHECK LISTING FOR TIlE I~NTH OF NMCH 1996 P~ge 1
Check Ika.ber Buclgeter¥ ~.count N~ber Vendor Name Vendor li~be~ Check - D&te ~/rittefl Amount of Check
POSTAGE N~ER-VARIOU$ PO~TAGE BY ~ ~ 01~
REGIST~T]~-~P ~ ~i~ING ~TE~ 0153~
]N~STI~-~I~ ~ L
~TTY ~*-VARI~S CITY ~ ~N 015~5
~RVI~S-~ J~ ~IE ~5~
~RVI~S-~TER VALLEY ~ILING ~Vl~ 021~
VO ! D VO~ D VOI
VO] D VOi D VO
VOID VOID VOID
SERVI~S-.:~RY ~LIE ~$$ ~E
RE~-P~ DAN ~!~
REGIST~T:~-~ ~E A~ ~ ~[EF$ ~ ~ ~E
~IES-~ET ~-~TIC !~ ~1~
~l~S~i~ ~ ~1~ !~ ~1~
~IES~ ~I~ ~!~ ~10
~1~-~ ENF NI~
~I~*Fi~ V J~ ~ ~107
~IES~Y ~ ~IA ~110
~LIES4TER H O ~ ~ IE ~210
REI~T-STRGET ~TT~
~IES~P G.U.
~LIES%I~Y IN~ 01~ ~ ~16
T~ ~ES-E~ ~ ~ IE ~119
~LIES~IC ~S Li~*S ~ 0112~
3/01196
$/01/~
3/0~/96 2,500.00
3/G6/~ 150.06
310719~ 75.25
3/07/96 ~72.64
3/0,8/9~ 150.00
3/(M,,'96 ~0.00
3/0~/96 110.
3/(M/96 76~.85
3/06/96 25.S6
3/O8/96 22S.00
3/0~96
3/M/96 20.00
3/06'96 590.95
3/M/96 32.00
3/06,PM
3/M/96
3/O8/96 6M.67
3/M/96 102.29
3/0~/'96 281.30
3/Oe~P6 123.05
3/08,PM 10.00
3/M/96 /,1.00
3/M/96 1~8.75
3/06/96 89.S0
3/M/96 26.25
3,m~P~6 16.69
3/O8/96 279.00
3/08/96
3/O8/96 96.00
3/O8/96 50.95
3/O8/96 52.9O
3/08~96 190.05
3/O~PP6 322.39
3/08,,96 66.09
3/O8/96 871.50
3/08/96 17.81
19,750.02
,, 11A
4/02/96
A/P CHECX LZSTING FCNt THE 14OKTI( OF IUd~CH 1996
p~oe 2
Ch4c~ Number Budgetary Account Number
30960 SUPPLIES-PARKS
30961 SUPPLIES-PLANNING
30962 SERVICES-PARKS
30963 SUPPL lES-VAR IGUS
~)96~ SUPPLIES-I~L ! CE
30965 SUPPLIES-PO~ICZ
30966 SERVICeS-VARIOUS
~d~67 #E IH~I~SEHE#?-I~LI CE
~W68 SUPPLIES-POLICE
~0969 SIJPPLIES-IAfl'P
~d)970 SEItVI C~S-M~I'P
~)9T! SERVICES-VARIOUS
~)972 SUPPL i ES-PARKS
~ SUPPLIES-PARKS
~d)97& ~UPPLIES-PQL I CE
~)97~ #E INSUKS~IEN?-POLICE
~0~6 SERVICES-POLICE
~ ~MK, IES-CODE ENFORCE
30~8 ~¥ ICE$ oUATFA
~ SERViCE$-LI~IAR¥
~ ~ItVICF~°LI~Y
~09~¶ BIIq~iE$-LIB~I~Y
30~2 ~mLIE$-VARIO~S
30983 IUPPLIES-PAf~S
30985 HERVlCES-VARIGUS
30966 KIWi(ES-VARIOUS
3(PPST SUPPLIES-LIBRM¥
30968 SUPPLIES-WTP
3099O SUPf)Li~S-VARIGUS
30992 SUPPLIeS-LIS#MY
30994 ItE II4mMSBENT *TRANG I ?
30996 HERVICES-LISP~Jq¥
30997 SERVICES-L lllU~q¥
30998 HERVICES-LIB/E#G
30999 SUPPLIeS-VARIOUS
31000 SFJVIC~S-TRAJISIT
]1001 SUPPLIES-PARKS
]1002 SUPPLIES-POLIC~
31003 SERVICES-LIBItARY
$1004 SERVIC~S-~ATER
31O05 V 0 ! D
Vendor #mine vendor Nusber
LQ#G LIK LIG#TING Of QHED 011325 3/08/96 343.75
HARICNI C:GUNTY SUI~EY(~ 012200 3/08/96 6.05
MARION ,:NVimMEtdT~ SGRVIC~S 012227 3/O8/96 12.20
HETROftJELING INC 012448 3/(M/96 1,089.29
HID~EST MICRO PEtlPflERALS 012&?& 3/08/96 171.~8
140I~TAi# FRESH PUrE BOTTLED 012670 3/08/96 ~.2S
N(3~TH~EST NATURAL G~S 013350 3/08/96 3,~1.11
PAUL NULL 013420 3/0~/96 &1.15
Git DF. PT OF MOTOR VEHICLE 01~2~0 3/08/96 .6.7~
PACIFIC PURE IOTTLEO latTER 015059 3/04/96 ' 2&.O0
PIONEER ELECTRMICS 015345 3/Q8/96 2S.80
PC~TLARO GENERAL ELECTRIC 015&20 3/08/96 24,40~.19
PORTLAMO I~:Xi ES 01S/~8 3/08/96 19S.00
PORTLAND TRAi LBLAZEtS 015455 3/Q4/96 166.00
It & It U~IR31ff4S 017003 3/Q8/96 98.23
SCOTT RUSSELL 017346 3/Q6/96 12.28
THE SHUTTEIt BUG 018455 3/08/96 150.00
SILVESFLEET SYSTEI4S Q1846S 3/0~6 194.82
SLAYEI~ GOI4tlNIGATrC~ 018522 3/Q6/96 26.00
SGUND ELEVATQll CO 018610 3/08/96 168.82
STATESI4NI JOWINAL IIB4PAPER 018760 3/0A/96 2Q8.16
SWISL=T IqWDUCTIQNG 018819 3/06/96 28.22
THE J TNAYER CIM~WY 019100 3/08/96 702.67
TSAFFIC SAFETY SUI~LY CO 019220 3/08/96 71.57
U#OCALzEIWIE GRMM OIL 020010 3/Q8/96 301.76
UNITEO DISPOSAL MIYIC~ 0Z0020 3/Q8/96 ?36.96
US ~ COI4~(IC~TIG#S OZO09S 3/08/96 513.79
UPSTART a~0180 3/08/96 16.35
VALLEY I~LOING SUPPLY 021Q50 3/08/96 9.50
VAfUM SILENT ALA~ 021128 3/08/96 273.66
WJ.-#MT STOItES IIIC Q22G35 3/08/96 156.51
tiCIdO LF.A~I~ 022125 3/Q8/96 16.64
MESTLINIC PAGING Q22163 3/08/96 144.63
bflTNEU UMIER 022445 3/Q6/96 150.67
MXX)IU~ C#N4BER OF CCI44ERCE 022S10 3/Q8/96 21.00
IdOCOStJU FLORIST 022600 3/08/96 25.00
VOODBUR# IlI)EPEWENT 022630 3/04/96 406.7S
IdOCOBU## OFFIC~ SUPPLY 022670 3/08/96 155.87
W~DEJIW UOIATOR & GLASS 022700 3/08/96 89.50
IJQCOSUIW RENT-ALL 022708 3/08/96 518.16
YES GRAPHICS 024025 3/08/96 182.00
HOLLY GLOSS NC]NE 3/12/96 150.00
VALLEY IMILING SEIWlC~S 021044 3/14/96 240.90
VOID VOID
55,659.6~
11A
Pl~e 3
3~ VOl 0
31007 V 0 i 0
31~ $ERYTCES-PA~KS
31~ SEIYTCES-PARKS
31010 ~B~CES-~ ~PT
31011 ~-~ LI~
31012
31013 ~S-C ST~ES
31015
31016 ~ ~S-V~l~
31017 ~S-~I~
31018 MM~S-~I~
31019 ~IES-L1UY
31~ ~-Cln
31~1 ~S-ENGi ~RI NG
31~ ~S-~P
~S*~I~
~~-~1~
31~
31~ ~i~-Li~Y
31~ ~-~l~
31~ ~1~
~IU~I~
~~-~ZL
~-~T
31~
~iES~I~
~IES-~T/FZN
~TIM-~T
DI~T~ F~S-~ ~PT
31~ ~IES-LI~Y
31~5 ~IES-~TER
31~ ~TZ~-ST~ET
31~T ~1 ~S-STR~T
31~ ~IES*ENG
31~9 ~IES*~I~
31~0 ~IES*LI~Y
31~1 ~I~S-A~Y
Vendor i Vendor Nud)er
VOiD VOID
VOlO VOID
IMilON IUOY NONE 3/15/96
FERW MAClA NONE 3/15/96
M-T~ HTE~ISES NONE 3/15/96
BIL~ ~ GTE NONE 3/15/96
AOVANTME 00AJI)S 000072 3/15/96
A#Ei~ICA# BUSINESS NAC#1NES 000196 3/15/96
A-QUALITY F/PE~ITER 000420 3/15~W)
AT&T ltlFO#NATIO# SYSTEMS 000620 3/!5/96
AT & T 00(023 3/15/96
AT&T GONSU~ PRODUCT 00O640 3/15/96
AT&T LMM LINE SERVICES O00659 3/IS/96
KALMlcE f ILOUi# IKC 0013O4 3/15/96
CHEWY CITY ELECTriC INC 00242( 3/15/96
CN2N-IILL 002&77 3/15;~6
CINTAS 002484 3/15/96
NM~OT (XBW ~ 3/15/96
COeWTE 81¥181ON O02878 3/1~/96
ALL~ MT 003217 3/!5/96
MS Iai O~ 3/15~6
SUE FMdM'W 008197 3/15~96
~ffJL EXECTIIC C4PITAL _n~_79 3/15~96
I~WI$ mO EIOE 007095 3/15/96
NFC SCIEIVIFIC & TECNNOLO~ 007189 3/15~96
#1LLYER'S NIO CITY FONO 007228 3/15J~6
NESP 9L/ffLV SCIENTIFIC PrOD 007306 3/18J~6
riCeD flllim O~S 3/15~P6
KAN-WEEoTA lSaT O10007 3/18/96
KILmW~S SELF STMAGE 0100M 3/15J~6
NMCV CIKSEV 010099 3/IS/96
LEMUE OF am CITIES 011110 3/15J~6
LEGISLATIVE COUNSEL M 0112O0 3/15/96
NlM COUln mUtTS 01W 3/15~6
NEI-NICIO ~nn 012421 3/15~6
NETtO~ELil6 INC 0124M 3/15~6
NO~N 013196 3/15/96
OFFICE OEFM 014029 3/15/96
ONE CALL COMCEPTS INC 014054 3/15/96
PACIFIC SAfti¥ SUPPLY INC 015040 3/15/96
PNPCA GONTIWJIN~ EDUCATION 015358 3/15j~6
PMTLMO mBBAL ELECTRIC 018420 3/15/96
RELIMLE OFFICE SUPPLY 017161 3/15/96
RINGEr'S iW)M o1~10 3/15/96
SAFE~AY STMES 018025 3/15/96
N ~OMIT S~IELO$ 018450 3/15/96
Chec~ o Dire ~r! ttM~
Amount of ~l~ck
58.00
~0.00
236.00
35.00
99.50
178.85
29.95
536.26
14.08
18.70
2/~5.65
1.~876.00
6f
156.17
1Z.SO
136.00
:'1
116.08
100.00
ZIO.O0
387.(~
100.00
79.57
204.10
37,501.66
424.32
153.00
190.00
8,674.27
1Q~.10
97.63
72.21
5,250.00
121,355.58
4/02/96
A/P ClECZ LISTING F(~ THE HO#TN OF ~ 1996
llA
Check Ikmber Budgetary Account Iluuber
31052 SUPIH. IES-ATTY
31053 SUPPLIES-VARIOUS
31O54 SERVlC~S-VARi OUS
31055 SERViC~S-ADE41N
31O56 SERVICES-VARIOUS
31057 FIL4NCNlsE FEE-N(m Di~T
31058 SUFt)LIES-RS~I)
31059 RE II4B~SEHENT * P(X. I C~
31060 SUI~LIES-VAR IOUS
31061 PETTY CASH-VARIOUS
31o6a SERVlCES-~TER
31O63 SERVICES-~MTGR
31O64 V 0 i O
310M V 0 I D
31066 V 0 ! 0
31O6T SERVICES-W1?
31O68 REFUND-VATER/SE~R
31O69 SUFPLIES-PARG
31070 SetVlcES-WTP
310TI SUPPLIES-POLICE
31072 ~EImLEtSBENT-WTP
310T3 MRWCES-PAIUCS
310T;* MlWlcES-WTP
31075 SElUnCES-VARIOUS
31076 SEItVICES*tNTP
3lOT;' SERVICES-SELF INS
31078 REGISTNATICm-IKN. iCE
310PP SUPPLIES*MdTP
31O8O SUPPL i~S,-IMTER
31O81 SESViCES-VARIOUS
31MZ KEINGUUBENT-W1?
31M3 SUFPLIES-CCWT
31084 SUPPLIES-PMKS
31M5 SUPPLIES-LIE/CITY
310M
31O8T SUPPLIES-ENG
31088 SUPPLIES-V~IOUS
31089 SUPPLIES-ENG
31090 SUPPLIESoENG
31O91 REGISTNATIGH-POLIC~
31O92 S%PPLIES-POLICE
31093 SERV! CES- _'~"__~T
31094 ItEII4BUNSmENT-UATEE
31095 SUPPLIES-ENG
31096 SERVICES-POLICE/W~
31097 SERVICES-P(JaLIC
Vendor Name Vendor Nudger Check - Date Wr|ttefl &to,fit of C~ect
STATE COURT AONINISTNATOi~ 018745 3/15,'96 35.00
TME J TNAYER CQHPARY 019100 3/15/96 219.56
US ~ST CmNUfllCATI~S 020091 3/15/96 290.03
US tdEST CELLULAR 020093 3/15/96 &.2~
US tdEST COlMWIICATIOflS 020095 3/15/96 3,720.53
~xx)eus# CABLE ~._~'__SS TV 022~? 3/15/96 1,7(~.18
~CXX)BUEKN IdOitLD'S lEERY NLISEUN 022777 3/15/96 375.00
~NNETH WIGHT F'~'4) 3/15/96 ~.95
YES M.M)HICS 024025 3/15/96 1,126.00
CiTY OF 140COBU~ 015255 3/15/96 t51.55
Abq~ IN 04~EGON SUB SECTION 000663 3/20/96 70.00
VALLEY I~ILING SERVICE 022630 3/21/96 361.~
VOID VOED
VOID VOID
VOID VOID
D ANO T CONSTiWCl'ION NONE 3/2Z/96 85.00
CITY OF UOCOBL~# NONE 3/Z2/96 2,Z51.52
AOOM SYSTEMS IK NONE 3/22/96 99.50
A & A PEST CO#TirOL i#C ~-n000--11 3/22/96 85.00
NEItlC4M lOOT CO 000192 3/22/96 89.50
LMJtY O MEtl)T OOO497 3/22~6 43.7S
AUTCM4TED OFFICE STS 00(1563 3/22/96 2S.00
BDO#ES FERRY ELECTRIC 001352 3/22/96 2;.7.61
CASC/d)E SOJND 002230 3/22/96 5,601.00
CliiTAS 002484 3/22/96 199.96
CIS:CITY COUNTY ING SEitVS 002488 3/22/96 4,620.34
C:itiNE PtEvEwriGH /~&SC OG~/G6 3/22/96 254.00
CURTIS lilXJSTItiES INC 002958 3/22/96 90.86
N.O. FOb/LEE CO !NC 005210 3/22/96 528.66
MS MaOTT ELECTRIC 00~58 3/22/96 2?7.50
GAItY IX)#FIELD 010096 3/22/96 86.35
LANE, P(XdELL, SPEAftS, LtJaERSKY 011040 3/22/96 30.00
LllicoUf EQUIPflEST GO 011250 3/22/96 37.19
lONG LIFE LIGHTING OF Oi~GON 011325 3/22/96 358.20
161 GftOUP Iii(: 012015 3/22/96 125.00
NCGUM #ILL COIE)MIES 012383 3/22/96 107.64
IETtoFtJELING INC 012448 3/22/96 1,154.50
NATIONAL IUSINGSS FU~ITURE 013023 3/22/96 926.85
NESSCO SUPPt. Y IHt 013160 3/22/96 243.95
O.N.E.A. 014047* 3/22/96 ?~. 00
it & R UNIFOiU4S Of OItEGON INC 017003 3/22/96 1,321.50
RIVER .8~1___~'_ INN 017246 3/22/96 T1.69
RAM)ALL L IK)II4AN 017296 3/22/96 52.2S
SALEM PIti#TING-BLUEPRINT 018110 3/'22/96 ;*9.95
SALIGHAN LCOGH 018152 3/22/96 4?7.00
S4NDVl CH EXPRESS 018172 3/22/96 19.85
149,075.67
A/P CHEC:~ lISTING I~ TNE HOi4TN OF 14~RCII 1996
11A
C~eck llu,ber lud~etary Account Mr Vendor ~ Vind~ ~ Check - Date ~rltten M~unt of Check
310~ I~E 114BLMSEIENT-I)ARKS FR/MIC
310~ SEIWICES-IKiLICE T~ S~R~ 01m5 3~ ~.~
311~ ~RVI~S-~ET ~K~ PACIFIC TWS ~ 01~ 3~ ~.~
31101 REI~~-~I~ UlLLIM A T~ES 0191~ 3~ 11.~
311~ ~ES-~RE~ ~:~IE ~W OIL ~10 3~ 1,145.~
311~ ~IES-~P ~ ~]~ & ~l~S ~9 3~ ~.54
311~ MRVE~S-~E EN~ ~ ~ST ~LL~ ~ 3~ ~.~
311~ ~IES*LIB~ ~-WT ~ES INC ~5 3~ 53.M
31107 ~nVl~S-T~IT ~l I~NT ~ 3~ ~.~
311~ MMI~ LIFT-ST~ET PACIFIC ~ILITY EWI~NT ~ 01~ 3~M 49,~.~
31110 ~T~-t~ ~ ~T MFI~ ~ 3~ 150.~
31111 ~XXY ~-V~I~ Cl~ M ~U 01S~S 3~ 1~.50
31112 ~Vl~So~Tn V~ M. LI~ ~Vl~S ~1~
31113 ~R WS FIRST I~ATE ~ ~IM 3~ 10,~.~
3111& VOI D VOl D VOl D
31115 VO ! D VOl D VOID
31116 VOl D VOID VOID
3111T ~IES-LI~Y SIST~ WY STEi~ ~ ~M 10.~
31118 ~-~ n3K ,~m~ ~ 3~ ~.~
31119 ~-~[T M~ ~fl~ ~ ~M I0.~
311~ ~S~ A & A ~ ~ INC ~11 3~M ~.~
31121 ~I,-Cl~
311~ ~-WZT ~l~lC Sim W 3~ 1,~.50
311~
311~ ~IES~P ~ ~~ IK ~1~ 3~M 450.~
311~ ~!~-~ ~ All ~I~IN ~ IK ~1~ 3~ 3,1~.~
311~ ~I~-VMI~ IIMT ~TI~ ~1~ 3~M 113.39
31131
311~ ~i~-~iN ~iS ~i~ ~ 3~ 9T.q
311~ ~S-~ ClNT~ ~ 3~ 1~.87
31135 ~I~-~T W~ ~ ~ 3~M 81.~
311~ ~ES-~REET ~]~TB ~LY ~ ~ 3~ 39.5~
3113~ ~Vi~S-MLF INS ~ T~i~ ~ 3~M W.~
31139 ~VZ~S-EK 0ALLY ~K M ~R~ ~ 3~ ~.13
31141 ~LIES-~I~ ~V[~ ~0 PMTS ~1 3~M 3.~
311q ~iES-EK E~ ~[K ~ 3~ ~.~
31143 ~IES-STRE~ EW[~ ~TER~TI~S L~ ~ 3~M 114.~
222,251.6~
4/0Z/96
JL/P CHEClC LISI'ING FOe THE NONI'H OF ~ 1996
11A
CkocIc Ikmb~r
31144
311;5
3114~
311&T
3114~
311/9
31150
31151
31152
31153
31154
31155
31156
3115T
31158
31159
31160
31161
311~.
31163
31164
31163
31166
3116T
311M
31169
31170
31171
31172
31173
311]'4
31173
311T6
31177
31178
31179
31180
31181
31182
31183
31184
31185
31186
31187
31188
31189
~tlry A~co~t Number Vtxtor i V~ndor Ik~ber C~Kk - Date Uritt~ A~ount of Ch~ck
SUPPt IES-STEFr ENVIRO-CLEAN EQUIIN4ENT 004206 3,/29/96 619.23
SUPPLItrs-Idfl'P ERNST HAm)qm~ 00~360 3/29/96 7.48
S~P~IES-PAJU:3 FARN PLAN 005062 3/29/~6 32.05
SUPPUES-PAIK3 FLAGtlOUM INC 005165 3/Z9/96 43.29
seen Ce~-POL~CE/PAR~:S Faro NAG[C OO5258 3/29/96 99.21
SUPPL tES-STRELrT G.K. NACHINE 006009 3/29/96 31.97
SUPt)L IES-PAJa:S GiUUa) SLAH 006273 3/29/96 310.00
SUPPLIES*V~IOUS G.W. HARDMA~E CENTER 006~05 3/29/96 255.01
SERYIC~S*PAJ~CS HERSNMRGE~ IlO?OaS 00T150 3/29/96 80.00
SUPPLIES-PAe[S HILLYER'S NfO CITY F(XU) 9O7Z28 3/29/96 22.82
TEWY ENFtOYEE$-E#G acm SIN3PPERS i#C OO9119 3/29/96 3,012.85
SUPPLIES-LIBIARY JEAN KARR & CO 010030 3/29/96 42.15
SER¥IC~S-(:iXIT PETER Iq KOeOVALOV O1O295 3/29/96 31.25
SUPPLIE$-VTI./STREET L & L BUKLOING SUPPLZES O11O1O 3/29/96 9~.57 ' .
SUPPLIES-PAI~3 LIND'S ~ 0112~0 3/29/96
SUPPLIE$-PAIKS LINCOLN EOUIPHENT CO 01-1250 3/29/96 37.19
SUPPtIE$-PAJ~S LITTLE CHENlCAL CO 011285 3/29/96 622.25
~UlN)LIE$'PAJ~ LOliO LIFE LIOHTING OF Oe 0113~5 3/29/96 3O5.28
PERNITI-BUIL~iNG WlOII _rcd____WTY Il.D0 IlqM)EC 0~289O 3/29/96 1,M7.38
StJPPLIES-EM6 Wioe _e?__..mrrv IURVLryou 01ZZO0 3/29/96
~UPPLIE$-LI~IMY NARSlIALL CA~rdl)llii COla) 012235 3/29/96 593.~3
~UPPLIES-TRAISIT/DM NETROFLELIli6 iliC 012448 3/29/96
SUPPLIE1-LIW NIOeO NAJU~IN AJ~OC3ATE$ 01Z46Z 3/29/96 49.6O
SUPPLIES-ml~t NiOSTATE~ COASTAL FAIN 01Z&75 3/29/96 6.~6
lUPPLI~-VMIOUS NF. P'$ Ab'TO PM78 01~510 3/29/96
M:RVICF.$-PMS3 NIWSELEC11~IC IllC 012812 3/29/96 1,105.00
~JPPLI~-PMSS NT IKXX) CNENlCAL ~ 01~663 3/29/96 610.30
IUPPLIE$-POLICE NOUNTAlll ~ W IOTYLED 01~670 3/Z9/96 51.?S
~UPPLIES-LIBIMY NATIONAL ASlOC ~ FBW.E EXE 013015 3/29/96
SUPPUE$-LIUY NATIOeAL MIC ~OCiETY 013060 3/29/96 13.90
SUP~LIE$-LIBIARY NTC PUSLI~NINO 6eOIJP 013~10 3/29/96 16.00
SUPPLIES-OM PAMNET OF OeEeON PiC O151O1 3/Z9~96 15.90
I~RVICES-AIXqi PETIKX.ELIq ~ llqC 015Z54 3/29/96 ~Z.21
SUPPLIES-VAIi(X)S PIOeEE~ ELECrROelC~ 015345 3~29/96 8Z.9~
~ElWlCF.~-M/TP QUEEN PUll) CC) 01606~ 3/Z9~6 1,785.95
StJPPLIF. J-WIP H~. N. ~ILLY & CO 01rl55 3/29/96 Z,031..05
StlPPLIE$-EI~ RELIABLE OFFICE ilJPPLY 017161 3/Z9/96 1/,8.6a
SUPt)LIES-POLlC~ LEt S(:HUAJ TiRECEITEe O183OO 3/29/96 1,3aS.ll
SUPPtiES-S11~Lrr SILVERTON & G AVEL 01 90 3/Z9/ 6 1, 49.1Z
SUPPLIES-LIBRArY SIHON & ~CHLI~TER 01a493 3/29/96 456.~,Z
SUPPLIES-POUCE SLATER CO~I r, AT iONS 0185~ 3/29/96 1~4.0Q
SUPPLIE$-LIBL~Y ~UNSET PEeOUCTIOeS O18819 3/29/96 28.22
SERVIC~$-ClTf NALL SUPERION DO0~ XNC O18831 3/29/96 ~,~01.00
SUP~LIES-VAUOUS THE J. T~AY~ COHPANY O191OO 3/29/96 ~84.78
SUPPLIE$-LIiI~Y TIHE VAJUlER VlW'S EDGE 010164 3/29/96 13.45
SERVIC~S-VAllQUS US ~EST CELLULAP~ 028093 3/29/96 506.?2
245,505.79
4/02/96 A/P CSECE LISTING FOit THE MONTH OF IqaJtC# 19d;6 Pege '?
Vendor Nil Vend~ N~Jeber Ch~k - O~te Wr|tt~ A~t of Ch~k
31190 SUPPt. iES-VARiOUS W,L-NMT ST#ES INC 022O35 3/29/96 139.30
31191 SLIPPLIES-ATTY If~ST PUBLISHING CO 022160 3/29/96 135.25
31192 SUPPLIES-STREET ~ESTLINIC PAGING 022163 3/29/96 24.90
31193 BUS-TRANSIT WESTERN BUS S~LES 022175 3/29/96 52,000.05
311O4 SUPPLIES-LIBRARY IdESTRIDGE PRESS LTD 022263 3/29/96 20.9~
31195 SUPPLIES-LIBIL4RY N.U. L/ILSOfl C~ 022&18 3/29/96 115.OO
31196 SUPPLIES-VAI~IOUS UlTHERS LUHSER 022~5 3/29/96 683.39
31197 SUPPLIES-PAIUCS WQ(.FERS HEATING & AIR C~C) 022~)0 3/29/96 136.00
31198 SERVICE$op.4RKS IJCX]OBUR# FLMIST 022600 3/29/96 56.00
31199 SERV~ CESo NOUS Z #G/RSVP IdOGDBIJ~# INDEPENDENT 022630 3/29/96
31200 SUPPLIES-VARIOUS IdO05W OFFICE SUPPLy 022670 3/29/96 39.6~
31201 SERVICES-POLICE M:X~BUP. N PI(ARKACY 02268G 3/29/96 15.83
31202 SERVICES-PARKS/LIB WGCX)B~UI RADIAT(~ & G~SS 022704) 3/29/96
31203 SUPPLIKS-PAfUCS WOGOW RENT-ALL 0227G8 3/29/96 ~6.00
312O4 SIJPPLIES-IK)LICE/CGOE ENF YES GRAP#1CS 024025 3/29/96 798.00
3120~ SERVlCES-RFA) IV. RIO# BUOY 035055 3/29/96 S.O0
31206 SERVIC~-RS~ ELIZABETN B~GOESSER 035067 3/29/96 ?.OQ
31207 SERVICES-RSVP 14ARGARET KANE 035390 3/29/96 21.05
31208 SERVlCES-RS~ LEO LA ROQUE 035M~ 3/29/96
31209 SERVlCES-RS~/P VADA GLENS 035583 3/29/96 63.50
31210 SERVICES-RSVP IMRIAJI REEO 035615 3/29/96 30.00
31211 SERVICES-RSVP dIME WOODCOCK 0356~ 3/29/96 72.05
31212 SERVICES-RSVP RMERT. STILLI~ 035667 3/29/96
31213 SERViCF. S-RS~ dAY Id05DS 035763 3/29/96 10~.00
312t& SERVICES-OM D(X~OTM IORLAND O45060 3/29/96 39.25
31215 SERVICES-DM CORMLlUS OOflNELLY M5230 3/29/96 15T.03
31216 SERVICES-OAR UINNIFBED FACNIMr O452&5 3/29/96 43.0O
31217 SERVICES-OM FRENONT GREENLING 045290 3/29/96 54.05
31218 SERVICES-OAR CMOL LAZS O45400 3/29/96 3/,.05
31219 SERVICES-DAR Imm) O'BRIEN 0(549? 3/29/96 25?.75
31220 SERVlCF~-I)AR NARILY# PARADI S 045512 3/29M 35.25
31221 SERVICr:S-OAR TALIERT PIWIET 045528 3/29/96 71.50
31Z22 SE.qVICFJ-OAR 6FJTItUDE REES 045545 3/29196 71.00
31223 SERVICES-OAR MS STROUP 045593 3/29j~6 51.75
31224 SERVICES-OAR B,qRBAI~ STROUP 045596 3/29/96 72.08
31225 SERVICES*OAR FRED ¥OF~EK 045660 3/29/96 44.25
31226 SERVICES-DAR JEAN LEKIE O45693 3/29/96 60.50
31227 SERVICES-OAR CENE ~LLS 045698 3/29/96 88.50
301,43e.12
14A
MEMO
TO:
FROM:
SUBJECT:
DATE:
Mayor & City Council through City Administrator
Planning Commission
Salud Medical Center, 347 N. Front Street
April 3, 1996
At their meeting of March 28, 1996 the Planning Commission acknowledged staff's
administrative approval for the facade on the Salud building located 347 N. Front
Street.
I. APPLICANT:
William H. Lindburg
494 State Street Suite 450
Salem, OR 97301
OWNER:
Salud Medical Center
347 N. Front Street
Woodburn, OR 97071
II.
NATURE OF THE APPLICATION:
The applicant is requesting administrative Site Plan Review approval for Seismic
Upgrades and Facade Restoration of the existing Salud building on Front Street.
III.
RELEVANT FACTS:
The property is located at 347 N. Front Street, Woodburn, Oregon.
The site is zoned DHD Downtown Historic District. The applicant states there
are three possibilities for the future of the building, they are as follows:
(1)
(2)
(3)
offer the building for sale;
rent the building to a human services agency; or
relocate Salud's dental services to this building.
14A
14A
?
:WILLIAM H. LINDBURG, AIA
14A
The Ore8ac'.. 3~in~
494 5rate S.-.ee~. ~,,me -'50
. a, :.-...,,. '7:-.= .'- :7'32:
Feb ,ruv_'-, 2.'. t997
Citx' o.:
A:n: Sz'-e
¢omr..;::-_-7 Deve).-c. ment Director
_'-0 .Mo:7._?~er3.' 5._-eet
\Voods:.-_ 3R c-;:,'l
~,e: .c~u:' Buii~g - Seismic Upgrade and Facade Restoration
The folk-,s.~g ada.~onal information is per your request and I hope it will suffice for the City
I spoke wi:k Bem~ Goodman, Director of the Salud Medical Facility, regarding time frame
gad use ct.' l:~ieliv,,_ In ~ to the time frame for doing the actual eonsm.mfion, Mr.
Gocnim~ ~ that it would be done within six months from now. 1~ rding the
Ixfildin£'$ enmma] nm, he gave me three possibilities: 1) offer the building for sale; 2) rent the
buildin~ ~) · htm~ service M~cy; or 3) relocate Salud's dental services to this building.
impom't~ x., reinfax:e the existing and non-re/nforced 5tick walls, so we have desiglled a steel
seismic rmmng f:mnewotk at each interior end of the building (east & west). This steel work
nesists tlz ~,de~de foree of a ~ earthquake. Each floor and the roof have been
~cngdm~ to aa ~ a resisting diaphragm to tran.~fer seismic forces to the end steel movement
s~-aisting ~n~a. 'I'nese frames are secured to the concrete floor. We can send you the
I have emJ~ the optional color selections we presented to the Salud board in November. I
have alw ~tosext :he sketches you requested. Thank you for giving this your attention.
VeD: tru2? ?ars.
William E. Lindb~'g. AIA
exlosu;'e.~
14A
WOODBURN
A S S 0 C
P.O. BOX 344
DOWNTOWN
I A T I 0 N
WOODBURN. OREGON 97071
March 7, 1996
City of Woodbum
Steve Goeckrkz
Community Development Director
Woodbum, Oregon
Steve,
The Woodburn Downtown Association has reviewed the ardfitecture plan for the Sahd
Medical Building at 347 N Front St. and found that the treatment ofthe facade to be
acceptable.
Breat M Reddaway
Presideat
15A
ld~YOR ]~HD ~TTY
g Mary Tennant
City Recorder
g April 3, 1996
Filing Period forM a~or/Oounoil pos~tions --
November S; 1996 Election
At this year's biennial general election, voters will have an
opportunity to vote on candidates for the positions of Mayor and
Councilors from Ward I, Ward II, and Ward VI. Current incumbents
are as follows:
MAYOR
WARD I
WARD II
WARD VI
At-Large
Precinct 128 & 124
Precinct 126
Precint 129
NANCY KIRKSEY
RICHARD PUGH
RICHARD JENNINGS
ELIDA SIFUENTEZ
To be eligible for office, candidates must be qualified electors
and residents of the City during the 12-months preceding the
election. In addition, candidates for Councilor positions must be
residents of the Ward from which they are elected. Attached are
copies of the Ward boundaries for these positions.
The filing period for these positions end at 5gO0 p.m. on August
26, 19960 All requiredelection forms must be filed and certified
by the City Recorder no later than the close of the filing period.
Citizens interested in filing for office are encouraged to contact
the City Recorder's office for additional information and/or the
nomination petition packet.
:~
:=
~.1
~]
O
:~
O
O
~ !
i'
-~
d
~
·
t
15A
15A
CITY
270 Montgomery Street ·
WOODBURN
Woodbum, Oregon 97071 · 982-5222
15B
April 3, 1996
Joan Garren
United Disposal Service
2215 N. Front Street
Woodburn, OR 97071
RE: 1996 Citvwide Cleanuo
Dear Joan,
The City Administrator has shared with me the information you provided
regarding the recent cleanup weekend on March 23 and 24, 1996.
It is unfortunate that similar future events may need more controls as you have
described. However, we generally concur in the need for such controls, as this
service is too valuable to the community to lose just because a few people won't
follow the rules. We do hope, though, that this can continue to be a two-day event.
On behalf of the entire City Council, as well as the Administrator, I want to
extend a collective 'Thank You' to United Disposal for providing this free service. It
is a popular service and one that we hope can continue.
Thanks againl
Sincerely,
Nancy A. Kirksey /
Mayor of Woodburn
CC:
City Council
City Administrator
Service. Ina
2,~ 15 N. FRONT ST.
WOOOBU~, OR 97'071
TELEPHONE 981-1278
City of Woodburn
Chris Childs, City Administrator
270 Montgomery St.
Woodbulm, OR 97071
Weeke..,~ of 3123 and 3124/96
15B
MO. DAY YR.
~: NEI' lOTH. A ~=R~CE CI't~I~E AT 1'HE ~4U~L- PEi~C~NTAGE RATE (IF '18%I~ii= ~
(MON~4LY~A~E I~lh~) WILLBE APPlJEDON ALL PASTOUE.~D00~NI'S. IqNANCE :qa, I~GE$
c.~:u~a~ o. ~ c~ ~,c. ~,m~. iqlank You s
~~ ~~~~PA~. AMOUNT ENCLOSE
~t YR / OIY ~2 ~!~ ~ REFERE~E ~ ~~ IPAYMENT/~IS , BALANCE
03/~/~ - 03 4/~ city cl~ ~ se~. ~tr~! . ". .... "~';:~~ ,~_~
l~t~ ~ ~ ~ ~st ~fi~. ~li~ P~k~ ~~a A~. ~ ~ttl~ Park
= $ 87.75
= 52058,62
and Woodburn Senior Estates Clubhouse. ~0 yard sizes.
Deliver 5 drop boxes .............................. 5 X $ 17.55
Hauling and disposal services for 122 loads ....... 122 X 426.71
357860f or 178.93 ton
_~..t___t~,: lhe clean up is up significantly fr~n previ~ ,__y~,_, the cost has doubled in the
y .e.~..s... We are ~o.rki~ on.a c?.mept ~or. n~.t year s clean up that.will provide
PAY THIS
AMOUNT
15C
TO:
FROM:
SUBJ.:
DATE:
Mayor and City Council
Chris Childs, City Administrator
fle~__d_~_tion of Transient Businesses
Apnl 4, 1996
At the March 11, 1996 CounCil meeting Deanna Jolly, who stated she was the
owner of the local Arctic Circle, addressed the Council about her concerns regarding
a mobile 'taco wagon' which has been operating in a privately owned parking lot near
her own fast food business. This was apparently in reference to 'Taqueria El Ray',
owned by an H.W. Al-Ashhab of Tigard. Her remarks were generally in the nature of
questioning the cleanliness and health standards of the taco business.
It was noted during the discussion that health and sanitation issues are
regulated by Marion County. Health and sanitation are, in fact, one area where cities
are clearly pre-empted by state law, end locally the state laws are enforced by the
Marion County Environmental Health Department. The City of Woodburn's only
existing 'regulatory= authority regarding such businesses is the requirement that most
businesses be registered in compliance with the city's business registration ordinance
(Ordinance No. 2055}. Taqueria El Ray has been continuously registered since April,
1995.
Simple competition within the fast food industry is not a matter that the City
Council can address. If, on the other .hand, there is a legitimate health or sanitation
issue, it should be brought to the attention of the proper county authorities. On
March 28, 1996 I spoke to the county inspector responsible for the Woodburn area,
who stated that Taqueria El Ray is inspected on a regular basis, like all fast food
businesses, and has routinely passed these Inspections.
The county inspector indicated that, because of the recent negative publicity
surrounding this particular business, he had conducted a surprise inspection in late
March which Taquer'm El Ray once again passed. He went so far as to commend
Taqueria El Rey to the extent that its commissary arrangement is better than most
mobile food vendors he deals with. A commissary is a base of operations where food
items can be stored and equipment and utensils can be properly cleaned and
disinfected. Taqueria B Ray has a formal arrangement, a copy of which is on file with
the county, wherein commissary space and facilities are provided by Domino's Pizza,
on whose parking lot (shared with Mr. P's Auto Parts) the 'taco wagon' conducts its
business.
15C
Page 2 - Transient Businesses (414196)
At the conclusion of Mrs. Jolly's remarks, Mayor Kirksey stated her opinion that
transient businesses such as this one, which stay in one location for an indefinite
period of time, should not be allowed and that some type of ordinance amendment
should be considered. The Mayor again spoke of the need for further regulation of
transient businesses at the March 25th meeting, following a second appearance by
Mrs. Jolly. The Mayor has also had subsequent discussions with staff concerning her
sense of urgency regarding this matter.
If it is the Council's desire to further regulate businesses of this nature,
additional direction is needed in resoect to the manner and extent of such regulation.
A distinction should first be made between 'street vendors' (ice cream peddlers
and some catering businesses, who typically conduct their business within the public
right-of-way), and 'transient businesses", either short-term or long-term, who conduct
their business on privately owned property. Neither example should be confused with
short-term festival-type activities conducted on ~ property, but not necessarily
within a public right-of-way, such aa Cinco De Mayo, Mexican Rests or the 4th of
July celebration.
There is presently no clear definition of what constitutes a =transient business".
Long-term transient businesses are business enterprises that are not housed in a
permanent structure which is a fixture to the real estate beneath it. Currently, long-
term "transient" businesses operating in Woodbum include =taco wagons", such as
Taquerla El Ray, and espresso coffee vendors (two of which are presently located on
private property at the Woodburn Shell Station and near Izzy's Pizza).
Short-term "transient" businesses operating for varying durations on private
property are numerous, and include both private individuals as well as charitable
and/or non-profit groups. A sampling of limited duration activities that could be
dubbed "transient businesses' that have operated in the last several years in
Woodburn include, among other things:
Produce Vendors
Flower/Plant sales
Automobile Shows
Rug/Pottery Vendors
"Charity" Car Washes
Yard Sales
Fireworks Stands
Circuses
Lemonade Stands
As previously noted, most businesses in Woodburn, unless exempted for certain
reasons, are required to register pursuant to the Business Registration ordinance.
Some activities appear to be governed by the Solicitors' and Peddlers' Ordinance (Ord.
No. 1187). Otherwise, the only city regulation of 'transient businesses' is a
requirement, contained in the Woodburn Zoning Ordinance (Chapter 29), which
requires that the business be situated on a paved surface and that certain sight-
15C
Page 3 - Transient Businesses (4/4196)
obscuring provisions must be mat if the property location abuts a residential district.
The Zoning Ordinance definition of a 'transient business' is simply 'A business that
occupies a temporary location and sells or delivers from stock on hand".
Any attempt by a municipality to regulate "free enterprise" in some manner
must be crafted with extreme care and even-handedness. The city's Zoning
Ordinance is primarily designed for the long-term regulation of land and the types of
structures or fixtures that can be placed upon it, and may or may not be the
appropriate venue for regulation of "transient' businesses. Aisc, any significant
changes to the Zoning Ordinance, to prohibit such enterprises, could possibly result
in pre-existing businesses (such as Taqueria El Rey or the espresso booths) becoming
"g rand fathered" nonconformin g uses, free to continue their activities until they choose
to permanently cease operations.
With a clear understandina of the manner in which the Council wishes to
re(~ulate such businesses, staff will be In a better oosition to evaluate orocedural and
le0al considerations and be able to recommend an aooroorlate ordinance or chan0es
to existino ordinances.
Administrative costs are also an important consideration in the city's decisions
regarding further regulation transient businesses. Without a clear Indication of the
manner end extent of such regulation as may be contemplated by the Council, it is
impossible to accurately gauge the potential costs.
Finally, further regulation of transient businesses by the Council should aisc be
viewed in the context of other potanttal ordinances presently under consideration.
Recently, the following topics, generally involving enactment of new ordinances or
changes, have come under consideration for various reasons:
* Graffiti ordinance
* Revised Council procedural rules
· Additional liquor control ordinances for downtown area
· Public facilities (library/pool) ordinance (exclusion of troublemakers)
* Expedited subdivision ordinance (required by state law}
* Possible changes to Downtown Historic District
Given the importance of each of these ordinance topics, and the obvious need
for the Council to establish its priorities in that regard, it is suggested that the Council
consider holding an ordinance workshop to discuss its priorities as well es the desired
scope of authority regarding each topic. The date and time for a workshop of this
nature can perhaps be discussed and scheduled at the conclusion of this Council
meeting.
WOODBURN PUBLIC LIBRARY
280 GARFIELD STREET
WOODBURN, OREGON 97071-4698
503-982-5252/5263 OR FAX: 503-982-5258
15D
MEMORANDUM
TO:
FROM:
DATE:
RE:
Mayor and City Councilom through
Chris Childs, City Administrator/~
//~ IJ~
Linda Sprauer, Library Director 7~
III
Apdl 4, 1996 [ !
STAFF REPORT
The third week of April (15-21) is National Library Week celebrated at the
Library with several special activities. The theme this year is
"Ubraries Change Lives - Call. Visit. Log-on"
This is a very appropriate theme for the Woodbum Library as patrons can now "log-
on" to the Intemet through the Chemeketa Cooperative Regional Library Service
shared automation system. If they am not comfortable with the technology, library
staff is always glad to assist or search for them. This is a special invitation to the
Mayor and City Coundlors to "Call.Visit. Log-on" at the local library to see all the ways
that "Libraries Change Lives" in Woodbum.
The following are special activities planned for National Library Week at the Woodbum
Public Library:
Tuesday, Apdl 16 - Expansion of the Computer Center in the Youth Services
Room with the addition of an IBM (compatible) purchased with the State
Grant for improvement of services to Youth ages birth through 14 years.
Ulxlating of the Computer Center for Adult Services with
the addition of a new computer funded by the Friends of the Woodbum
Public Library with proceeds from their book sale held last month. This
computer (Pentium, 90 MHz System, 2.08GB hard drive, 8 MB RAM) will
replace the one they purchased for public use several years ago (286, 1
MB RAM, 20 MB hard ddve). It had outlived its usefulness and except for
some (few) internal components it was not a candidate for upgrading.
Unda Spmuer, Director ..................................... 982-5259
Donna Melendez, Cataloging & Reference ........................ 982-5257
Judy Brunkal, Reference & Interlibrary Loan ...................... 982-5254
Nicolette Wonacott, Circulation & Long Loans ..................... 982-5262
[Vacant], Youth Services .................................... 982-5260
"FASCINATING HISTORY" Series continues with a 7 PM program "Where'd
You Come From, Where'd You Go? W~h Folk Songs and Fiddle Tunes in
America", by folk music historians Linda Danielson and Dianne Dugaw of the
University of Oregon English Department. They perform mbsical selections
along with commentary exploring the rich mosaic of musical folk culture
produced in rural Amedca.
15D
Wednesday, April 17 - Storytime to Music at the regularly scheduled Preschool
storytime at 10:30 AM.
Thursday, Apdl 18 - Book Bingo at 4 PM for School aged youngsters to be able to
"win" a (donated) paperback book to call their very own.
Sunday hours at the library continue through the month of Apdl. They will resume in
the fall on September 8th and continue through May 18, 1997. The public has
responded enthusiastically to the Sunday hours and continue to let the staff know how
much they appreciate this expansion of services.
Unda Sprauer, Director ..................................... 982-5259
Donna Melendez, Cataloging & Reference ........................ 982-5257
Judy Bmnkal, Reference & Interlibrary Loan ...................... 982-5254
Nicolette Wonacott, Circulation & Long Loans ..................... 982-5262
[Vacant], Youth Services .................................... 982-5260
15E
TO:
FROM:
SUBJECT:
DATE:
City Administrator
Bob Arzoian, Building Inspector
Building Activity for MARCH, 1996
April 5, 1995
New Residence Value
Multi Family
Residential Adds &Alts
Industrial
Commercial Value
Signs, Fences, Driveways
Mobile Homes
MAR 1994
No. ~
4 449;097
0 0
5 31,000
0 0
0 0
3 24,000
I 40,000
MAR 1995
No.
I 123,000
0 0
13 87,400
I 600,000
3 131,000
9 13,515
2 72,000
No.
7
0
11
MAR 1996
937,139
0
99,933
0 0
3 257,900
4 68,9OO
9 327,899
TOTAL:
14 552,097
29 1,026,915
34 1,691,771
July 1-June 30 Fiscal
Year-to-Date
Robert Arzoian
Building Official
RS:bw
BLDACT03.96
~ research on tt~ c~s to improve Woodbum's ~egk~,
Cily is going 1o ge~ $$ million every year for o~r slr~x
2 t4 E. C~ Cilde
(503) 982-8t4t