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Agenda - 04/22/1996 CITY OF WCKDDBURN ~?O MO~Mt~Y &TIP .~-T **** WOODBUPN. OR~GON A~A WOODBURN CITY COUNCIL APRIL ~,,, 1996 - 7:OO P.M. A. Council minutes of April 8, 1996 regular and executive meeting. B. Planning Commission minutes of March 28, 1996. --- .. ~~~~ ~I.q2.2._iL___~__~ ............................................... APPOINTMENTS: 3A ANNOUNCEMENTS: A. Public hearing: City of Woodburn 1996-97 Budget, May 13, 1996 at 7:00 p.m. B. Special Council meeting: May 20, 1996 due to Memorial Day Holiday. PROCLAMAllONS Chamber of Commerce Woodbum Downtown Association (meeting minutes) Other Committees A. Letter from Hermanson Addition Neighborhood Watch. Crhis allows pubflc to introduce items for Council consideration not already scheduled on the agenda.) A. Woodburn Transportation System Plan (continuation). Page I - Council Agenda, April 22, 1996 8A 10. A. Council Bill No. 1706 - Ordinance amending the text of the Woodburn 2000 Comprehensive Plan to include updated figures, charts, statistics, and narrative related to population growth, the economy and land use inventories. Council Bill No. 1707 - Resolution designating Community Development Director as Environmental Certifying Officer for the purpose of Administering the Oregon Community Development Block Grant received to fund the Woodburn Housing Rehabilitation Program. 11. 12. 13. lllSlllla . A. Site Plan Review 95-27: United Disposal expansion- N. Front Street. B. Site Plan Review: Bi-Mart/Shop-N-Kart complex. 15. 16. 17. 18. A. Liquor License Criteria. B. Facilities Task Force Recommendations. ~ To conduct deliberations with persons designated by the governing body to negotiate real property transactions. 10A lOB 14A 15A Page 2 - Council Agenda, April 22, 1996 3A COUNCIL MEETI/~G MINUTES April 8, 1996 TAPE 0001 DATE. COUNCIL CHAMBERS, CITY HALL, CITY OF WOODBURN, COUNTY OF NARION, STATE OF ORE~ON, APRIL 8, 1996. 0003 CONVENED. The Council met in regular session at 7:00 p.m. with Mayor Kirksey presiding. 0010 ROLL______~L. Mayor Kirksey Present Councilor Chadwick Present Councilor Figley Absent Councilor Hagenauer Present Councilor Jennings Present Councilor Pugh Present Councilor Sifuentez Present 9019 Staff Present: City Administrator Childs, City Attorney Shields, Public Works Director Tiwari, Police Chief Wright, Community Development Director Goeckritz, Finance Director Gillespie, Park & Recreation Director Holly, Library Director Sprauer, Public Works Manager Rohman, City Recorder Tennant Mayor Kirksey informed the Council that Councilor Figley was on vacation. JENNINGS/PU~H .... item 15(C) be moved to item 5(C). motion passed unanimously. The JENNIN~S/PUGH .... approve the regular and executive session minutes of March 25, 1996; accept the Plannin~~ission minutes of March 14, 1996, Library Boardminutes of March 20, 1996, and the Recreation and Park Board minutes of March 4, 1996. The motion passed unanimously. 0044 1) A Council workshop will be held on Monday, April 15th, 7:00 p.m., City Hall Council Chambers, to discuss water and sewer rates. 2) NatiOnal Library Week is April 15 - 21, 1996. A list of activities is included in the Staff Report under item 15(D). Q074 Joanne Beck, Chamber representative, stated that the Tulip Festival is in full swing and has been quite successful. The Garden Show had approximately 500 attendees and the Pancake Breakfast was sold out by 10:00 a.m.. The Chamber will continue this festival in the future and she encouraged those Page I - Council Meeting Minutes, April 8, 1996 TAPE 9412 0538 COUNCIL MEETIN~ MINUTES April 8, 1996 3A citizens who have not seen the fields yet to go out and view the tulips before April 21st. She also reminded the Council that the Chamber Forum will be held on Wednesday, April 17th, at YunWah's Restaurant, 12:00 noon, with the topic of discussion being "School To Work -- Preparing Students For the Work Force". Mayor Kirksey applauded the Chamber, Wooden Shoe Bulb Co., and other members of the community who worked so hard to make this festival a success. N~n~_O ~R~3DIN~ ~OLATION OF TRANSIENT BUSINESSES. Recorder Tennant read Administrator Childs's memo which included informational)out his contact with the Marion County Health Officer who assured the City that the transient taco business, Taqueria E1Rey, has been in compliance with health regulations and they do have an arrangement with Domino's Pizza for storage of food items and cleaning/disinfecting of equipment and utensils. The business has also been registered with the City since April 1995. The memo also addressed staff concerns on regulating businesses of this nature without thoroughly examining any legal issues that may arise involving those transient businesses already established within the City. Administrator Childs suggested that a workshopbe held to establish Council priorities in providing staff time to address new ordinances or modifications to existing ordinances not only this topic but several others that have been considered over the last several months. Mayor Kirksey stated that she was not comfortable with the staff recommendation on this issue since she has been concerned about transient businesses being located at one location for long periodsof time. In her opinion, transient businesses are not paying their fair share of costs since they are not required to pay system development charges or traffic impact fees even though their business generates an additional load on the City's system. During Council discussion on this issue, Councilor Pugh emphasized the need to protect the rights of a business owner and the City should regulate transient businesses that stay at a location for an lndeZlnite period. Councilor Jennings stated that he preferred not to change the zoning ordinance but suggested that modifications to the business registration ordinance be made following a thorough reView of the situation. Councilor Sifuentez expressed her support on the comments made by the Mayor and Councilors and suggested that the Council revisit the Business Registration Ordinance. Councilor Hagenauer suggested.that transient businesses be limited to one-week over a periodof one year. Page 2 - Council Meeting Minutes, April 8, 1996 3A COUNCIL MEETING MINUTES April 8, 1996 TAPE Mayor Kirksey suggested that staff be directed to bring back an ordinance which would make transient businesses "transient" otherwise, the definition of transient needs to be removed. After some further discussion on this issue, 0684 PUGH/SIFUENTEZ .... assign 3 Councilors to form a sub-committee to review our ordinances pertaining to transient business and bring forth a recommendation to the Council for action. The motion passed unanimously. Mayor Kirksey stated that she will contact the Councilors to serve on this committee and a report will be brought back within 45 days. 0753 Dan GIennon, 1306 Vanderbeck, stated that he is a member of the Board of Directors for Senior Estates and, at a recent meeting, the Board decided to form a Community Relations Council of which he is the chairperson. This committee also includes Preston Tack, Dorothy Senatra, and Phyllis McKean. The committee has been delegated with the task to work with the City, Chamber, and DowntownAssociation for the purpose of improving our community. Barbara Lucas, 214 E. Clackamas Cl, expressed her.concern regarding financing of street improvements since the annual revenues for street related purposes are approximately $1.1 million while the estimated cost for resurfacing, construction, and reconstruction average $8 million per year. She suggested that the Council provide the public with more detailed information as to how these estimated costs will be financed by the City. Q872 CONTIN~ATIONOF P~BLIC~%~TN~ --- W~DB~~S~RTATION ~r ~rksey continued the p~lic hearing at 7:~1 p.m.. C~ity~velopment Director~ckritz added~it ~(a) to the reco~ entitled 'Seco~ Draft - Tr~~ation Pi~'. He also includ~ ~ibit 5 wMch is the res~es f~ the c~ity d~ing this tr~rtation pl~p~ese. He stated t~t the delay in finalizing the pl~s due to tec~ical inte~retations in o~er to ~et the ~~~nt of ~d ~nse~ation~velop~t (D~) re~ire~ts. Staff feels that the new.aft d~t satisfies the conce~ of the state, therefore, he r~~ded t~t the hearing~ closed at the close of receivingp~lic ~en~ a~ ~his ~et~ but the reco~ re~in o~n for 10 ~ys for s~ttal of ~itten cogent s. ~lic Works Manager~dy Ro~ stated t~t the City,s ~en negotiating with~ on the tec~ical l~ge within the ~aft d~ent. ~e ~jor tec~ical c~ge involves the interchange system. ~e staff has a~eed to pursue Jointly with the State and cowry a refinement pl~ or study in ~ut Page 3 - Council Meeting Minutes, April 8, 1996 3A CODNCiLMEETINGMINUTES April 8, 1996 TAPE two years to identify a permanent solution how best to handle the problems with the interchange area and access to the interstate syste~ from Woodburn and areas to the east, and to alleviatesome County concerns. 1050 John Donaldson, representing Capital Development Co., stated that their property (173 acres) is located east of I-5 and south of Wal-Mart. Their concern on the draft plan involves language in Section 9.2.3 relating to the interchange system that will be developed in connection with the ultimate improvements to the interstate system. The language currently identifies 4 options, one of which is a no-build option and the other three options various forms of traversing the freeway system south of the existing I-5 overpass. Two of the three options impact their property since they involve intersecting their property with road network sites with one of the plans having a significant impact on their property. They have been working with the City since 1991 and have monetarily contributed towards the study. A major change to the plan now involves another study which will not take place for another 2 or more years. In his opinion, the language in the draft plan restricts the alternatives whereas, by modifying the language, the City will not be locked into the specific alternativeS. He also questioned how the staff would deal with Capital Development Co. if they would decide to come in and pursue a development proposal prior to the refinement study. Additionally, he felt that the Butteville Road interchange proposal would be the most advantageous to the City. Councilor Jennings questioned the estimated cost of the refinement study and he also stated that the alternatives were in no specific order. 'Mr. Donaldson stated that the intent of his suggestion is to keep all optione openuntil such ti~eas the study is completed. Acklitionally, the staff had provided him with the estimated study cost of $300,000. 1360 Public Works Manager Rohman stated that the alternatives will be open when the study is conducted but the City's position will be those alternatives as listed in the Plan. He noted that the study is the first step in doing an interchange and/or modification changes at the state and federal level. Mayor Kirkseyexpressedher concern that the City has a major landowner who is im~actedbythis Transportation Plan and she questioned if there was some verbiage that could be included into the Plan thatwould assure the landowners that all options would beconsidered. Public Works Manager Rohman stated that the Plan does contain a conceptual drawing of the roadway plan which is essentially Page 4 - Council Meeting Minutes, April 8, 1996 3A COUNCIL MEETING MINUTES April 8, 1996 TAPE READING the same for all three options. If a development proposal does come in before the study is completed, the Planning Commission and Council will work wi~h the developer for an acceptable roadway system. Director ~oeckritz stated that the language does not provide for absolute alternatives and the study would allow the addition of other alternatives as a result of the study. Attorney Shields stated that if the Plan language is modified, the Council should continue the public hearing until the City has an opportunity to contact the State for their input on the proposed language modifications. Further discussion was held regarding the continuation or closure of the public hearing. Councilor Jennings expressed his opinion that the Task Force and staff have not closed the door for other alternatives with the language as it is currently proposed in the Plan. SIFUENTEZ/CHADWICK...keep the public hearing open until the next meeting at which time all of the Councilors will be present. The motion passed 4-1 with Councilor Jennings voting nay. Councilor Sifuentez .requested that the staff provide alternative language or assurance that there are no restrictions on expanding the options if the study so determines that an option not on the current list would be more appropriate. 1940 An extensive discussion was held regarding hearing procedure during which time Attorney Shields tried to explain the difference between continuing the public hearing for additional testimonyand closing the hearing but allowing 10 days for written comments, and parliamentary procedure to be followed in reconsidering a motion. Councilors Pughand Jennings expressed concern over continuing the public hearing since implementation of the Plan has already been delayed due to modifications to the technical language. 2436 SIFUENTEZ/PUG~... reconsider the previous motion. The motion passed unanimously. Attorney Shields stated that the same motion to continue the pUblic hearing is now on the floor and an aye vote will continue the hearing and a nay vote will be to continue taking public testimony at this meeting. On roll call vote, the motion failed 0-5, therefore, the Council continued taking testimony at this meeting. 2690 Mr, Donaldson stated that the ~ontinuation of the hearing and delay of another month before formal adoption of the Plan does Page 5 - Council Meeting Minutes, April 8, 1996 3A COUNCIL MEETING MINUTES April 8, 1996 TAPE affect their ability to do anything with the property. That is not a major problem at this time. In his opinion, the whole issue can be resolved by m~king it clear in the language that these are 3 options available but they are not the only options that can be considered pending the future study. During a brief discussion on the language issue, Director Goeckritz stated that inserting the language "include, but not limited to" would probably not be a problem with the State. 2863 JENNINGS/PUGH .... continue the hearing for 2 weeks and instruct staff to come back with verbiage to change the 3 alternatives wording to read "...the 3 alternatives include, but are not limited to..." or to whatever way staff needs to word the section. On roll call vote, the motion passed unanimously. Mayor Kirksey stated that she would contact Keith Woolen to inform him of the hearing extension. Mr. Woolen had expressed an interest in submitting testimony after the time period in which testimony was being solicited per the established procedure and prior to the vote for reconsideration. Councilor Jennings spoke in defense of the Mayor's action at this meeting regarding the incident involving Mr. Woolen. ~ ~0~NC!T. BIT.~ 1703 - O-~-~Ib-AN. CE- ~W~NGII~3 TW~ ZONIN~ DESI6~IATION ON pROP_~R__T~ LO~A='mu ON =-~ SOu'&'~W-~ST C0~6~ OF H~,~-w]%Y 219/Z-5 ~___~_~E FP_O~__ INT~W_~N~E DISTRICT (ID) TO C0~CiAL _~T~P~ OSIN~ _~t~__T~TN ~OHDITIONS (HILLYER'S FORD). Council Bill 1703 was introduced by Councilor Hagenauer. Recorder Tennant read the two readings of the bill by title only since there were no' objections from the Council. On roll call vote for final passage, the bill passed unanimously. Mayor Kirksey declared Council Bill 1703 duly passed. ~ ~0~N~=_TL BIT.T. 1704 - pu~OLUTION ~9~TERTI~3 INTO AN A~REEMENT WITH Councilor Hagenauer introduced Council Bill 1704. The bill was read by title only since there were no objections from the Council. On roll call vote for final passage, the bill passed unanimously. Mayor Kirksey declared Council Bill 1704 duly passed. Tape 2 0007 COUNCT_~_ B!T.T. 1705 - P__~_~OLUTION ENTEKIH~ INTO AN A~REEMEHT WITH ~ ON ~ CITY WATE~ TOWE~. Council Bill 1705 was introduced by Councilor Hagenauer. Recorder Tennant read the. bill by title only since there were no objections from the Council. On roll call vote for final passage, Council Bill 1705 passed unanimously. Mayor. Kirksey declared the bill duly passed. Page 6 - Council Meeting Minutes, April 8, 1996 COUNCIL MEETING MINUTES April 8, 1996 TAPE Q028 CQNTRACT AW~ (Bid %96-13) - ST-~ET R~URFACING PROJECT (C0_~_~Y STREET AND JAN~N WAY). Bids were received from the following contractors (adjusted bid with the addendum): Kerr Contractors Inc., $153,478.00; North Santiam Paving, $162,419.80; Salem Road & Driveway, $170,395.65; Eagle Elsner Co., $173,472.50; Morse Bros., $175,857.26; and D & D Paving Co., $204,300.45. Staff recommended the contract be awarded to Kerr Contractors in the amount of $153,478.00 which is within 10% of the engineer's estimate. JENNINGS/PUGH... award the street resurfacing improvement bid to Kerr Contractors in the amount of $153,478.00. The motion passed unanimously. 0042 REJECTION OF CONTRACT BIDS FOR CULVERT IMPROVEMEN~ AT THE IiAST~TER TP~T~f~NT PLANT E~'£KANCE ROAD (BiD #96-14). Bids for this improvement were received from the following contractors: Berning Construction Co., $5,155.00; and DaNeal Construction Co., $9,224.00. The engineer's estimate for this project was $3,132.50. Since the bids exceeded the engineer's estimate by more than 10%, staff recommended that both bids be rejected. This project will be combined with another project and readvertised. JENNINGS/PUGH... reject the bids for the culvert improvement. The motion passed unanimously. 0051 WATER LINE CONNECTION TO CiTY SERVICES (Woodburn Art Center, 2251 N. ~oones Ferry Rd). The woodburn Art Center has requested city water service since their current water supply, which is provided by a private , well on property owned by. Tukwila, will be disconnected. It was noted that the Art center could connect to an existing water line on-the east side of N. Boones Ferry Rd., however, no sewer service is available at this time. The property owner will be required to pay the appropriate fees and system development char~es, and sign a non-remonstrance consent to support the future annexation of their property into the City and to participate in any local improvement district for improvements on Boonem Ferry Road to upgrade it to city standards. Additionally, the property owner will be required to pay any fees or fair share costs associated with connection or extension of a sanitary sewer main to which would service their property. JENNINGS/PUGH .... staff recommendation to approve the Woodburn Art Center request to connect to city services with conditions be accepted. The motion passed unanimously. Page 7 - Council Meeting Minutes, April 8, 1996 TAPE 9058 0073 9100 9~50 033Q COUNCIL MEETINGMINUTES April 8, 1996 3A Cr.~IMS FOR TW~ ~QNTH OF I~%RCH 1996- SIFUENTEZ/HAGENAUER .... approve March 1996 voucher checks %30915 - 31227 for payment. The motion passed unanimously. ~ITE PLAN ACTIONS. (A) Site Plan Review %96-04 -- Salud Building Facade. No action was taken by the Council on staff's administrative approval which was acknowledged by the Planning Commission. STAFF REPORTS. (A) Filing Period for Mayor and Council Positions -- Recorder Tennant read the memo which highlighted the positions (Mayor, Councilors - Ward I, II, & VI) which will be up for a vote at the November general election. The filing period closes on August 26, 1996 at 5:00 p.m.. Nomination petition packets are available at the City Recorder's office. (B) United Disposal Service - 1996 Citywide Cleanup -- A letter of appreciation was sent to United Disposal Service for their contribution to this annual project by providing free disposal service for yard debris valued at $52,146.37. Due to large volume of materials being deposited in the containers which were not considered as yard debris, next year's event will probably involve tighter controls to reduce and/or eliminate this problem. (C) National Library Week -- Library Director Sprauer reviewed the activities planned during the week of April 15th through April 21st. This year's theme centers on using the internet and it was noted that the computer center was expanded in both youth and adult services by the purchase of one additional computer for each section through a State Grant and the Friends of the Woodburn Public Library. (D) Building Activity Report for March 1996. NAY0aAND COUNCIL REPOI~S. Councilor Chadwick stated that the new fence along Henry Farms and Heritage Estates looks very attractive and the residents in Senior Estates whose property lines abut these developments are happy with the fence. Councilor Pughcomplimented the Mayor, Chamber, Wooden Shoe Bulb Co., and any other individuals or organizations involved in organizing the Tulip Festival. W~wCUTIVE SESSION~ JENNINGS/PUGH... adjourn to executive session under the authority of ORS 192.660(1)(e) to conduct deliberations with Page 8 - Council Meeting Minutes, April 8, 1996 COUNCIL MEETINGMINUTES April 8, 1996 3A TAPE persons designated by the governing body to negotiate real property transactions. The motion passed unanimously. The meeting adjourned to executive session at 8:39 p.m. and reconvened at 10:22 p.m.. 0340 Councilor Jennings requested the City Attorney to give the Council a working paper that would tell them under what circumstances the Council can have executive sessions. Attorney Shields stated that he would prepare this information for the Council. 0400 Mayor Kirksey stated that no action was taken in the Executive Session. 041o ADJOURNMENT. JENNINGS/SIFUENTEZ... meeting be adjourned. unanimously. The meeting adjourned at 10:25 p.m.. The motion passed NANCY A. KIRKSEY, MAYOR Mary Tennant, Recorder City of Woodburn, Oregon Page 9 - Council Meeting Minutes, April 8, 1996 Executive Session COUNCIL MEETING MINUTES Apdl 8, 1996 3A DATE. CONFERENCE ROOM, CITY HALL, CITY OF WOODBURN, COUNTY OF MARION, STATE OF OREGON, APRIL 8, 1996. CONVENED. The Council met in executive session at 8:43 p.m. with Mayor Kirksey presiding. ROLL CALL. Mayor Kirksey Present Councilor Chadwick Present Councilor Figley Absent Councilor Hagenauer Present Councilor Jennings Present Councilor Pugh Present Councilor Sifuentez Present Mayor Kirksey reminded the Councilors, staff, and press that information discussed in executive session is not to be discussed with the public. Staff Present: City Administrator Childs, City Attomey Shields, Public Works Director Trw"aH, Finance Director Gillespie, City Recorder Tennant Press: Shelby Case, Woodbum Independent The Council met in executive session under the authority of ORS 192.660(1)(e) to conduct deliberations with persons designated by the governing body to negotiate real property transactions. Administrator Childs provided the Council with an update on specific real property negotiations. ADJOURNMENT. The executive session adjourned at approximately 10:20 p.m.. APPROVED NANCY A. KIRKSEY. MAYOR ATTEST Mary Tennant, Recorder City of Woodbum, Oregon Page I - Executive Session, Council Meeting Minutes, April 8, 1996 MINUTES WOODBURN PLANNING COMMISSION MARCH 28, 1996 3B 1) ROLL CALL: 2) 3) Chairperson Mrs. Bjelland Present Vice Chairperson Mr. Atldnson Present Commissioner Mrs. Warzynski Present Commissioner Mrs. Henkes Absent Commissioner Mrs. Schultz Present Commissioner Mr. Will Present Commissioner Mr. Palmer Present Commissioner Mr. Fraw~ey . Present Commissioner Mr. Lawson Present Staff Present: Steve Goeckritz, Community Development Director Jason Tuck, Planning Tech MINUTES: The Planning Commission minutes of March 14, 1996 were accepted with the following corrections. Typos on page 4, third paragraph should say "set" not wet and "rear" not year. Page 5 the word differed should be changed to differ. BUSINESS FROM THE AUDIENCE: None COMMUNICATIONS: None PUBUC HEARING: A. Site Plan Review 92-12 Holiday Inn Inte~pmtatlon~otentlal Enforcement of Access Conditions, Continued from the January 11, 1996 headng. Staff stated that upon the City Attorrmy's re~u~endatlon he was asking the Commission to continue thls until April 25, 1996 at 7:00 pm. PCM~PCM3-28.96 SGd~w 6} Commissioner Palmer made the motion to continue SPR 92-12. Commissioner Will seconded the motion. A vote was taken, the motion passed. DISCUSSION ITEMS: None REPORTS: A. Minor Partition 96-01, Small.Variance - Adjustment 96-03, 3 Lot Minor Partition Location: Behind 324 Gatch Street Applicant: Mike Hoge for V.P. Corporation Staff stated that administrative approval was given. Commissioner Schultz asked staff if there was any set limits or standards that variances do not have to come before the Commission? Staff answered yes, small variances adjustments are done by administrative approval. All variances require Commission review and approval. B. Site Plan Review 96-02, Parking Lot and Internal Remodeling Location: 1542 Mt. Hood Ave. Applicant: Salud Medical Center Staff stated that a medlcel center is an allowed use in this Commercial Office Zone. Axlndnistmtive approval Was givan. One of the conditions of approval was that the existing landscaping needs to be cut beck. Commissioner Will asked if the police department request of r~ting was taken another look at. Staff answered yes, that would be part of the landscaping plan. Chairpemon B~lland asked about the traffic problem. Staff answered that ODOT is In control of the ~s. The ~nt will have to apply for an approach permit and at that time if there is any conditions ODOT will place them on the permit. 2 ~28.96 SG:bw 3B 8) C. Site Plan Review 96-04, Facade Restoration and Seismic Upgrade Location: 3z~7 N. Front St. Applicant: William H. Undburg, AIA for Salud Staff stated the applicant wished to restore the old Salud building which damaged in the earthquake. A plan has been submitted to Marion County for repair of the facade and also some internal restoration of the facility. It was staff's understanding that 2000 sq. ft of the facility will be the dentistry division of Salud back in this building. The rest of the facility will be used as an office complex. Commissioner Warzynski asked if the third floor was going to be renovated? Staff sta~ed that it was his belief that the third floor would be used as storage. Commissioner Palmer asked what were the boundaries of the Downtown Historic District? Staff answered the Downtown Histor'.= District goes from Arthur Street to Uncoln StreeL The Woodbum Downtown Association has talked about expanding these boundaries. Staff's recornmendatio, n is t_.o co..mi~, tal. y !mpr0._ve- the downtown district before Including mere people, i ne o~3 Dank IS going through the process of being registered as a historic building. There was further discussion regarding the Salud building restoration. BUSINESS FROM THE COMMISSION: Commissioner Warzynski stated she wished to talk about the pockets of land within the city that are not Included as part of the city. She was particularly concerned with Laurel Street. She stated these residents think they live in the country and yet her s~et is right next to it, She stated that livestock is kept on this property. She felt this area should be annexed. Staff stated if they could annex those properties they would. The last time it was talked about It was suggested that it be brought up for a May election. Staff stated that he would bring it up to the city attorney and the city administrator 'about going aheed with the process due to it taking a ballot measure to do this. Commissioner Schultz stated that in order to do this they will have to have the political backing of the city officials. The expert gave excellent tips on how to go about doing the annexation. His suggestion of annexing as a blanket area 3B PCNN~M3-28.96 SG:bw 3 3B not just one area at a time and putting it before the vote of the people. Chairperson Bjelland asked if the people who are voting would be in the city? She then asked if the people who are to be annexed would they be voting? Staff answered no. Chairperson Bjelland stated she felt this needed to be addressed. She stated she knew they were getting city services. Staff stated he could provide a draft letter from the Commission that could send on as a recommendation from the Commission to the City Council. He asked if this was the direction the Commission wished staff to go? The Commission answered yes. Commissioner Lawson stated he had a lot of questions going through his mind and he would like to review this document and what is involved in this annexation. There needs to be something to justify the annexation for these people who are going to be annexed. He asked if they could be annexed agalnst their will unless it is causing a health problem? Staff stated there am only two conditions for which a property can be annexed if there is a health hazard, or the property owner request to be annexed. The third alternative is the ballot. Staff stated the Commission members would be provided with the state statute that shows how the process works. There was further discussion on the annexation of pockets of land to the city. Commissioner Will asked about, the workshop with the Council. Staff stated thli had been discuss~ with the City Administrator regarding this workshop and a workshop with the Park Board. The City Administrator will set these meetings up. Commissioner Will stated staff had talked about making changes to the park land dedication and fees. He asked what had happened with this. Staff stated he thought the discussion was regarding the amount the park fees adequate or should they be raised. He stated it was up to the park director to take this to his park board. Staff dkl not know if the park director had done this at this time. PCM~M3-28.96 SG~w 4 9) Commissioner Will asked about the Planning Commission IDs. Staff stated this was brought up in the budget meetings and some money was being set aside for ID cards. Staff would get back to the Commission on this progress of this matter. Commissioner Will asked if staff had changed the staff reports forma~ Staff stated no, the format had not been changed. Some of the reports have gotten longer due to the state laws. ADJOURNMENT: Commissioner Palmer. n~ie the motion to adjourn the meeting. Commissioner Will seconded the motion. A vote was taken. Meeting adjourned. 3B PCMU~M3-28.96 SG:bw 5 5B TO: FROM: SUBJ.: DATE: MEMO Mayor and City Council Chris Childs, City Administrator ~ 'Committee Reoorts' - Woodbum Downtown As;o;, AprE 16, 1996 The accompanying Woodburn Downtown Association (WDA) meeting minutes were furnished by Barbara Lucas, who requested that the Information be distributed to the Mayor and Council members. Mrs. Lucas has provided similar material in the past. In lieu of a verbal presentation, such as typically given by the Woodburn Chamber of Commerce, it would seem that this information regarding the WDA might properly come under the agenda heading of 'Committee Reports=. Any WDA meeting minutes provided in the future can similarly be Included informetionally under this heading. 5B Minutes of Woodbum Downtown Association Board Meeting March 26, 1996 Chavita's Restaurant Attendees: Monnier, Garcia, Rehm, Coff¢lt, Klein, Yoder, Kirksey, King, Lucas, Torres, Kanz, Reddaway, Saunders, Beck. Guest: Malcolm Johnston, Livable Oregon. Because of the guest's scheduled presentation, the Board dispensed with regular agenda. After a presentation by Reddawny the Board agreed unanimously to recommend that Chavita's Restaurant be allowed to instal a 79' x 55" professionally produced sign over the door on the west side of the building. Lucas reported that the Bank of Woodburn was seeking designation as an historic landmark. Garcia passed out a proposal for a Saturday market Kanz showed a tulip festival insert which is being placed in the Woodburn paper. Livable Oregon's Downtown Development ~t~istance Program Malcolm Johnston of Livable Oregon distributed copies of LIVABLE OREGON NEWS and MAIN STREET PROGRAM to attendees, and briefly touched on his organ/zat/on's attempts to help communities deal with organization, design, promotion and economic restructuring for their downtowns. Important that plan be sustainable for the future and that it is feasible for property owners, business owners and the city who all have a stake in the revenues generated by downtown. Fee for this service is $3500 a year. For this fee his finn provides three phases of assistance over a 3- to 5-year period. I) technical assismnc= organizing board; hiring sta~ s~ng goals, identifying funds, assisting committees, and advising on revital/zafion. 2) technical ~ssistance for street.scape or facade renovatioa, market analysis, promotions, and program evaluation.. 3) technical assistance in business moruiting and expansion, organizational change, design assistance, program ewal~tion and goal-setting. Livable Ch~gon is helping 15 communities around the state. To qualify as a parmer with Livable Oregon, communities must have a paid numager and broad community support. There must be stable funding and a strategic action plan. Livable Oregon can help us aoh/evc these goals. Woodbum Downtown Association has laid the groundwork for this parmership. We have a board, a membership list, and a budget of dues and a grant from Marion County. 5B page 2 of WDA Board minutes 3/26/96 Two communities have signed on as parmers recently: Bend will hire a half-time manager and Seaside will hire a full-t/me manager. Seaside is us/ng a voimiteer from/ts association. Molalla and Stayton use Chamber of Commeree staff. Springfield is using city staff City staff do not make good downtown managers because they have to answer to the larger community. Economic Improvement Districts (ELD) and Business Improvement Districts (BID) are the best way to go. All partners in the LIVABLE OREGON use these types of financing for revitalization. McMinnviile passed with 99% approval, Corvallis with 98%, but Baker City is lagging behind with only 12% approval. The millage rates vary. Can be from $.50 to $1.50 per $1,000 assessed valuation. Portland bases its charges on elevators. Eugene uses an occu~/nonoccupancy formula. The average contribution in revitalization programs is $200 to $400 a year. The BID can be financed with a surcharge on the business license of businesses in the BID.. It is advisable to have the city collect ElD or BID fees rather than the county. Formation of both these districts must be approved by the city. LIVABLE OREGON can provide the tools for organizing an ElD or a BID but WDA must do its own leg work. LIVABLE ORECK)N now has 11 employees, the organization is funded with Lottery money. There are two full-time architects to help with downtown design, streetscape, historical preservation, facades and parking. Their staffcan provide help with street trees. Staffcan also assist by providing lists of grants available. WDA had decided to hire a manager. LIVABLE OREGON can furnish names of people who want to work in this field, and it can furnish a list of qualifications wh/ch we should look for when hiring someone. This information will be available when we become a partner. LIVABLE O~N approves of Saturday markets. A Satur~y market would ~ttract not only peoplefrom Wnodbum but also people from othe~ commun/t/es. ~me people make a habit of visiting Saturday markets. ~gaturday markets creat~ a revenue source and am good promotion but they can develop a life of their own ~ th~ may end up shaping the policy of the Downtown Association. The city may regulate Saturday markets. Rnddaway suggested snd the Board agreed that members of the executive committee meet immediately with Johnston to draw up a contract and pay for a year's partnership with LIVABLE OREC~N. Submitted by Barbara Lucas in absence of Scoreta~ Grijalva 5B 6A 77071 ~At c~u~_o~ ~and ~at a~ au~-~andaad.~ou~g and ~ .~a auc~ a~ mt aa~ ~ta~cn~ wct~ canno~ ~aa~a~t 2 6A 8A MEMO TO: FROM: SUBJECT: DATE: City Council through City Administrator Community Development Director %LG Public Works Program Manager ~'~ Transportation System Plan Hearing April 16, 1996 RECOMMENDATION: After receiving public comments close the public hearing and direct staff to bring back findings of fact and conclusions for City Council to adopt that pertain to the City's Transportation System Plan. BACKGROUND: A copy of the final draft of the City's Transportation System Plan was provided to council as part of the April. 8, 1996 council agenda package. There have been previous hearings on this Plan and staff has been working with the Department of Land Conservation and Development (DLCD) for several months resolving the concerns that they had with the plan. The city position is that DLCD concerns are addressed in this draft document. Communication with DLCD since they were provided the document has indicated no further concerns. At the April 8, 1996 council meeting discussion on including the flexibility of utilizing other interchange options if they were brought out in the proposed refinement study resulted in a motion that Section 5 be modified to include language similar to 'include but are not limited to' referencing interchange options. Section 5.0 is the technical evaluation of the interchange options that were studied by the task force end the consultant. Staff feels that to achieve the intent of council in the above referenced motion the modification would better be mede in Section 9, Transportation System Plan, which contains system recommendations. Staff is recommending that tl-~ modification be mede in paragraph 9.2.3 on page 89. In the second paragraph the second sentence which currently reads "... improvement (improve existing interchange, .... ' would be modified to read "... improvement (including but not limited to the following: improve existing interchange...'. COUNCIL BILL NO. ORDINANCE NO. 1706 10A AN ORDINANCE AMENDING THE TEXT OF THE WOODBURN 2000 COMPREHENSIVE PLAN TO INCLUDE UPDATED FIGURES, CHARTS, STATISTICS, AND NARRATIVE RELATED TO POPULATION GROWTH, THE ECONOMY AND LAND USE INVENTORIES, AND DECLARING AN EMERGENCY. WHEREAS, an updated Comprehensive Plan is necessary for the betterment of the community and orderly growth of the city; and WHEREAS, the Woodburn 2000 Comprehensive Plan was originally adopted by Ordinance 1679 on August 28, 1979; and WHEREAS, the Plan has been periodically updated by the city in order to reflect the growth of the community and comply with state law requirements; and WHEREAS, city staff has prepared amendments to the text of the Woodburn 2000 Comprehensive Plan incorporating updated figures, charts, statistics and narrative relating to population growth, the economy and land use inventories; and WHEREAS, the Woodbum Planning Commission conducted a public hearing on the proposed text amendments on November 9, 1995 and recommended that the City Council approve them as presented; and WHEREAS, the City Council conducted s public hearing on March 11, 1996 and directed that the text of the Woodburn 2000 Comprehensive Plan be amended as proposed; NOW, THEREFORE, THE CITY OF WOODBURN ORDAINS AS FOLLOWS: Section 1. The text of the Woodburn 2000 Comprehensive Plan, which was originally adopted by Ordinance 1679, is hereby amended to incorporate the proposed amendments. Section 2. A copy of the amended Woodburn 2000 Comprehensive Plan is attached hereto as Exhibit =A'. Section 3. A copy of the amended Woodburn 2000 Comprehensive Plan shall be filed with the City Recorder and the Community Development Department. Page I - COUNCIL BILL NO. ORDINANCE NO. Section 4. This ordinance being necessary for the immediate preservation of the public peace, health and safety, an emergency is declared to exist and this ordinance shall take effect immediately upon passage by the Council and approval by the Mayor. Approved asto form.'~~//~~ City Attorney APPROVED: Passed by the Council Submitted to the Mayor Approved by the Mayor Filed in the Office of the Recorder ATTEST: Mary Tennant, City Recorder City of Woodburn, Oregon Date Nancy A. Kirksey, Mayor 10A Page 2 - COUNCIL BILLNO. ORDINANCE NO. IOA A complete copy of the amended Woodburn 2(X)0 Comprehensive Plan was previously provided to the City Council, is attached to the original ordinance and available for inspection at the office of the City Rex~rder. 10B MEMO TO: FROM: SUBJECT: DATE: City Administrator Community Development Director Environmental Certifying Officer for the Housing Rehab Program April 11, 1996 Each city or county recipient is responsible for carrying out it's community development block grant pro]oct through it's appointed Environmental Certifying Officer. This officer is responsible for following the rules for environmental review of the Housing Rehab Program, Each Housing Rehab project has a Site Specific Environmental Document included in it's project file, (see attached). Items 1-4 on the site specific document are reviewed and certified by the appointed certifying officer. Since these 4 Items fall within the province of the Community Development Off=e, the Director of that office would be the logical certifying officer. Loan Nmbr: CZ/est : Address : CITY OF WOODBURN OFFZCE OF COUflUN[TY OEVELOPUENT HOUSZNG REHRBZL[TATZON PROGRAU ~ITE SPECIFIC EN¥IRONUENTALCONCERNS lOB Compliance factor for ~OBG subject to general assessment for factors 4-14. &. 7. 8. HlstorJLo properties (more than 50 years old) Fioodpia/n flanagement(LOOyr or $00 yr) Exp/osive/FianmabLe Hazards (safe separation distance) Uetlands Protection Coastal Zone Uanagement SoLe Source Aquifers Endangered Species #ild and Scenic Rivers R/r Ouality (Need for t/ght construction and limited air exchange) 10. Noise (~SONL Standard) 11. Airport CLear Zone Hazards 12. Uater 0ua/try 13. Solid gaete Nanagement 14. FarmLands Protection taken to acEr. eve compliance Note conditions and/or source documentation that supports finding. Year Built: SHPO Ltr Dtd: F~oodpla[n Hap No.,, Dated: F/re Ch~Lef:. fol') Rehab Spl/dtd: Visual Ex[sting BuiLt-up Area None designated [n Comp. PLan None designated by EPA Built-up areas None des/gnated by Fed Gov't uith No point source vlolation 24 CFR 51.10! (4) and (S) Uap- Salem/Aurora Airport Run#ay Clear Zones DEG - No .Change Comp Plan of 3urisdiction Comp PLan of Jurisdiction NOTE A .... Is in compliance NOTE B .... Consultation ' NOtE C ~ltigatlon and/o~ Nodif/cat/on NOTE D, Special Study~..' NOTE E ~s not in compliance Page L of 2 lOB COUNCIL BILL NO. RESOLUTION NO. 1707 A RESOLUTION DESIGNATING THE COMMUNITY DEVELOPMENT DIRECTOR AS ENVIRONMENTAL CERTIFYING OFFICER FOR THE PURPOSE OF ADMINISTERING THE OREGON COMMUNITY DEVELOPMENT BLOCK GRANT RECBVED TO FUND THE WOODBURN HOUSING REHABILITATION PROGRAM. WHEREAS, the city has received an Oregon Community Development Block Grant to fund the Woodbum Housing Rehabilitation Program; and WHEREAS, federal regulations require that an official be designated as the Environmental Certifying Officer for the purpose of administering the Woodburn Housing Rehabilitation Program under said grant; NOW, THEREFORE, THE CITY OF WOODBURN RESOLVES AS FOLLOWS: Section 1. The Community Development Director is hereby designated the Environmental Certifying Officer for the purpose of administering the Oregon Community Development Block Grant received to fund the Woodburn Housing Rehabilitation Program. Approved as to fo rm~ City Attorney Date APPROVED: Nancy A. Kirksey, Mayor Passed by the Council Submitted to the Mayor Approved by the Mayor Filed in the Office of the Recorder ATTEST: Mary Tennant, City Recorder City of Woodburn, Oregon Page I - COUNCIL BILL NO. RESOLUTION NO. MEMO 14A TO: FROM: SUBJECT: DATE: Mayor and City Council through City Administrator Planning Commission Site Plan Review 95-27 April 18, 1996 At their April 11, 1996 meeting, the Planning Commission approved the Site Plan Review Request with the attached conditions of approval. I APPLICANT: North Santiam Paving Co. P.O. Box 516 Stayton, OR 97383 OWNER: United Disposal 2215 N. Front Street Woodburn, OR 97070 I! NATURE OF APPLICATION: The applicant is requesting Site Plan Review for a shop and storage yard expansion. The shop expansion proposed is approximately 4,800 sq. ft. and the yard expansion is 85,000 sq. ft. The new yard area will be utilized for empty box storage. See attached site plans. III RELEVANT FACTS: The site is located at 2215 N. Front Street. The subject property can be identified specifically on Marion County Assessor Maps as Tax Lot 400 & 700 T5S, R1W, Section 8B. The property is zoned (IL) Ught Industrial District. The site is approximately 8.7 acres. The site currently has a main office, wash pit and recycling building. the surrounding properties to the north, south and east are zoned the same. the area to the west is mill creek, a natural drainage area. I · I:::/ ] 14A I i MEMO 14B TO: FROM: SUBJECT: DATE: Mayor and City Council through City Administrator Planning Commission Site Plan Review Expansion Bi-Mart/Shop-N-Kart Complex April 18, 1996 At their April 11, 1996 meeting, the Planning Commission approved the Site Plan Review Request with the attached conditions of approval. III I APPLICANT: K.B. Boutwell Metro Homes Inc. 31175 S.W. Country View Loop Wilsonville, OR 97070 OWNER: Gil Thomas Vice-Pres Woodburn Assoc. P.O. Box 959 Wilsonville, OR 97070 NATURE OF APPLICATION: The applicant is requesting site plan review approval for an approximately 11,590 sq. ft. building to be leased for various commercial uses such as a video store and fast food take out. The building, site improvements, landscaping, and parking are as delineated on the attached and enclosed drawings. The proposed project is in compliance with applicable requirements as stated in the City of Woodburn Zoning Ordinance. See attached site plan. RELEVANT FACTS: The property is located at 1542 Mt. Hood Avenue, Woodburn, Oregon. The property can be specifically identif'md on Marion County Assessors map T5S, RIW, Section 8D, Tax Lo{ 1400. The site is zoned CG (Commercial General). The proposed uses are permitted outright. 14B Mayor and City Council through City Administrator April 18, 1996 page 2 The site is currently vacant. There are two tenants planned at this time to lease portions of the building, one is a video store and the other is a fast food take out. The site plan illustrates that 24.19% of the lot will be landscaped this is ore than the required amount of landscaping in a Commercial General zone. The previously approved Shop-N-Kart site plan review #91-07 illustrates the subject area as future development. As a condition of approval for the Shop-N- Kart project any new building would have to go through the site plan review procedure. ' ' 14B 15A City of Woodburn Police Department 270 Montgomery Street Woodburn, Oregon 97071 (503) 98~234~ Ken Wright Chief of Police Date: April 9, 1996 To: Mayor and Council Thru: C. Childs, City AdminisWator Subject: Criteria For Liquor Licease, On-going Information- Exclusion Ordinance & Party Status In the Council Agenda for March 11 I provided a staff report to the Council regarding a meeting I had with repreaentatives of the Oregon Liquor Control Commission. In that staff report I advised that I would be in contact with other jurisdictions to ascertain their processes for renewal and issuance of liquor licenses. Through City Attorney Bob Shields I have obtained a sample ordinance from the City of Independea~. The ordinance addresses drug free zones and is the product of a liquor license denial the City of ~ce processed in 1994. I provide this sample ordinance to the council as informalion at this time and for your review and information. It is interesting to note that this ordinance is not criminal in nature. If a person violates this ordinance the police do not have the authority to physically arrest and remove, only to issue a citation. The circumstances surrounding the ~ for this type of ordinance stemmed from drugs, prostitution, disorderly activities and other liquor related offease~ within the downtown area of Indepm~. A person bought a bugneas in downtown Independence and attempted to th~ OLCC and hearing con~. Th~ heating conc~udod allowing th~ applicant to ope~ an e~tab~nt even though th~ local g~ body had provided a negative t~commeadation. TI~ OI.~C ~pealed th~ decision of th~ he~th~g~ office~ m th~ full comm~s~on. At th~ full commi~on hearing th~ c~ty pani~ by teq~ pat~ statu~. Pat~ ~ is a legal ~atua pmvid~ through judicial review. Party stares i~ only provided tho~ peno~ o~ agencie~ that haw an intete~ in thc outcome'. th~ city was abl~ to ~ b~for~ th~ comnfission in thc appeal of th~ he~n~gs office's docision. Thc final outcome of tl~ ~ was that th~ common o~ thc he~fings 15A officer decision and the license was denied. In sp~_ king with OLCC staff and others one of the determining factors contributing to the reversal Of the hearings officer's decision was thc direct participation of the City of Indepeadetwe by way of party status. In considering party status, factors that we would have to weigh are cost and time. Thc licensing of liquor establishments has a great impact on the community. Should undesirable local government. If the city were to deveiop an exclusion ordinance could we afford the cost of the court and attorney time needed to prosecut~ the offende~ Secondly, if the city should gain party status at OLCC hearings do we have the attorney time to provide legal representation? In the coming weeks I shell attempt to provide more information to the council to include a final recommendation. With the final recom~on we can than proceed to develop a revised liquor license enforcement policy. In the meantime, should you have questions or wish to discuss this further, please contact me. cc file BEFORE THE CITY COUNCIL OF THE CITY OF INDEPENDENCE FOR THE COUWI~ OF POLK, STATE OF OREGON 15A An Ordinance that Allows for the Use of 90-day Exclusions in Designated Drug Free Zones in the City of Independence, Established Procedures and T.i.~ts Initial Drug Free Zones and Declaring an Emergency. ORDINANCE NO. 1275 1) The downtown area, including Riverview Park of the City have a signlfi~-tly higher in~dence of conduct associated with tr~ ffieldng in narcotics and other controUed substances than other areas of the City. This concentration of narcotics activity contributes to the degradation of thi.~ area and also adversely affects the overall quality of life for businesses, visitors, and the ~ommuni~y in general. 2) M~ny persons arrested in the downtown area for delivering controlled substances or imitation controlled subs~ces frequently return to the same location or general vicinity of their arrest because the area has proven to be a lucrative place for tr~ffio, ldng in controlled subs~ 3) After arresting drug dealers, police officers frequently encounter the s~me persons shortly thereafter in the Eu~ me ~ engaging in the ~me criminal &C'tivity. 4) The City has a substan~ and compelling interesL in restoring the quality of life and protecting the health, safety, and welfare of citizens using the pubUc ways in such aree~ The government has a substantial and coml~_lllng interest in allowing the public to use and enjoy.the facilities in such areas without interference aridng from sales of drugs or imitation drttgs. 5) The processes presently available were not meant to, and do not adequately control this type of activity and the detrimental effects on the areas where it oecur~ Alternative methods have been tried and have proven ineffective. 6) Individuals have a signfficant private interest in being able to travel and assodZ~te ~reely in ell areas of the City. However, the pubUc interest in preventin__g the harmful effects of drug deAllng is so great that it justifies excluding the drug seUers for 90 days from an impacted area in which they have sold drugs or imitation drugs. 15A 7) The City's health, safety and welfare would best be served by temporarily excluding from impacted areas those persons who are arrested therein for the unlawful delivery of controlled substances or of imitation controlled substances. 8) To minimize the likelihood of erroneous deprivation, the City should provide persons who are arrested therein for the unlawful delivery of controlled substances or of imitation controlled substances an opportunity to quickly challenge their exclusions and have a timely hear~ before a quasi-judicial official before their exclusion from the drug-free zone becomes effective. 9) To ensure that health care and other legitimate needs are met, variances should be available to those in&vidusl~ with compelling need to enter the drug-free zone to preserve their health or well-being. NOW, THEREFORE, the City of Independence does ord-i- as follows: Section 1. The Independence City Code is amended by adding a new Chapter 46 as follows: Designation of Drug-Free Zone. The following described property is hereby designated as a drug-free zone: From the west side of Second Street east to the Willsmette River, between Ash creek and the south side of D Street, including Riverview Park. Said designation shall be valid for an initial period of two years. Thereafter, the Council may extend the designation as it deems appropriate. The removal of the designation shall be by ordinance. Civil Exclusion. A person is subject to exclusion for a period of ninety (90) days from the public streets, sidew~lk~, public property, and other public ways in the designated drug-free zone if that person has been arrested or otherwise taken into custody for either the unlawfifl di_atxibufion of a controlled substance pursuant to ORS 475.992 or for the unlawful delivery of an imitation controlled substance pursuant to ORS 475.991 within that drug-free zone. If a person excluded from a drug-free zone is found therein during the exclusion period, that person is subject to immediate arrest for criminal tresp~ in the second degree pursuant to ORS 164.245. 2 - Ordinance 1275 - Designated Drug-Free Zone · ' · 15A Issuance of Exclusion Notice~. The Chief of Police is designated as the person in charge of the public streets, sidewalks, public property and public ways in drug-free zones for purposes of issuing exclusion notices in accordance with this chapter. The Chief of Police may authorize employees of the Police Department to issue exclusion notices in accordance with this chapter. ~Pr0cedure. At the time a person is arrested for violation of either the unlawful distribution of a controlled substance or the delivery of an imitation controlled substance as prohibited by ORS 475.991 or ORS 475.992 within a drug-free zone, the officer making such arrest may deliver to the person a written notice excluding the person from the drug-free area The notice shall spec/fy the area from which that person is excluded and conta~ information concerning the right to appeal the exclusion notice to the City Manager or his or her designate. The person to whom the exclusion notice is issued, shall sign a written acknowledgement of receipt of the exclusion notice. If that person refuses to do so, the arresting officer shall make a written record of the refusal. Appeal and Variance. The person to whom an exclusion notice is issued shall have a right to an appeal from the issuance of the notice. 1. (a) An appeal of the exclusion must be filed, in writing, within five (5) calendar days of the notice's issuance. A hearing on the appeal shall be held within five calendar days after receipt of the appeal. Co) If no appeal is taken the exclusion shall take effect on the day after the notice's issuance. If an appeal is taken, the expulsion shall be stayed during the pendency of the appeal. (c) The City shall have the burden to show by a preponderance of evidence that the exclusion is based on ~onduct proscribed by ORS 475.991 or OR8 475.992. Copies of documents in its control and which are intended to be used by the City at the hearing shall be made available to the appellant at least two (2) days prior to the hearing. 2. (a) A determination by a court having jurisdiction of the matter, that the officer who issued the exclusion notice, at that time had probable cause to arrest the person to whom the exclusion notice was issued for violation of ORS 475.991 or 475.992, shall be prima facie evidence that the exclusion was based on conduct proscribed by those statutes. 3 - Ordinance 1275 - Designated Drug-Free Zone · . - 15A (b) Variances from an exclusion may be granted at any time during the exclusion period by either the City Manager or designate, only for reasons relating to the health or well-being of the person excludecL (c) All variances shall be in writing, for a specific period of time and only to accommodate a specific purpose, all of which shall be stated on the variance. The person shall keep the variance on his or her person at all times the person is within the drug-free ~one. In the event a person having a variance is found to be outside the scope of the variance's terms, the variance shall immediately become void and that person is thereupon subject to arrest for trespass. (d) In the event a person holdinsa variance is arrested for conduct prohibited by state or federal law involving controlled substances, the variance shall immediately become void and that person shall be ineligible for any new variances for a period of one (1) year from the date of the arrest. .Section 2. The Council declares that an emergency exists because ~he areas to which thi.~ ordinance will apply should have prompt relief from the impacts of that activity which these regulations are designed to abate; therefore, this Ordinance shall be in force and effect from and after its passage by Council. READ for the first time: May 11. 1993 READ for the second time: May_ 11. 1993 PASSED by the City Council: May 11. 1993 SIGNED by the Mayor:. Ma_¥ 11, 199;) ATTF_,ST: Finance Director;/Rec~er (~ 4 - Ordinance 1275 - Designated Drug-Free Zone 15B TO: FROM: SUBJ.: DATE: Mayor and City Council Chris Childs, City Administrator Facilities Task Force Recommendations April 18, 1996 It is my pleasure to present for your review .the final report and recommendations of the Administrator's Task Force on Facility Needs. The makeup of the Task Force was intend.~? to reflect a diver~_ o_ff perspectives, collectively representing the.city in its ~. ~.ne s_even ..me. m_oer, s o the Task Force were Don Hagenauer (rapresentln. g ute clt~/_ ~..un.c. ll), _t?r. Da.r.a Rappleyea (Recreation & Parks Board), Jean Weathenll (Ubrary uoara), Mary ~cnu~[z (Planning Commission), Barbara Lucas (Budget Committee), Tom West (public at large) and Ben Gillespie (city staff). The Task Force has been meeting on a regular basis since early September, l aO~ r--nr.~e~ntinn a collective commitment of hundredsof hours of quality volunteer effort devoted to this task. The group s charge was to evaluate tacmty neeas ane assemble the basic parameters of a citywide primary facilities Capital Improvement Program (CIP) list. For purposes of this project, 'facilities' was generally deflr~, d' as a structure in which city staff perform their job duties mt a dally basis. This tOOK into consideration the degree to which the EtJJ2lJG may use or access a particular buil.d!.ng as an important factor in the city's ability to provide its various services to the puo,c. Other capital needs, particularly infra _str~'t. urn. ~._e~,_clusiv. ely se_we the. need, were not Included within the scope Of ~ .... o...~,~.,ae = water/sewer utility neoos. Mos[m ~ u,u a.oa~y ,g. ~u~m~, I,~, ~ ..... , _nd at the Westewater Treatment Plant was not reviewed in tl#s stuoy, as r[ was ;mi mac the facility needs are adequately reflected in the overall westewetar plan recently adopted by the City Council. In anticipation of some of the Task'Force's recon,aendations: so.n~, budge, aW planning has already occurred. The pr.opoead .199.6'97. _ci~_..b.udOet ,_n~_?o,e,s_~n.o..s...to. begin ramodeling and finishing unuse.? spa.ce In tn, the budget process, funds were identmOO in several areas [o prgwu~ toward further more detailed facility planning and possible land acquisition. Page 2 - Facilities Task Force (4118196) 15B Behind these several pages of recommendations lies a. w?alth .o.f.rese. ar.c.h, evaluation and observations concerning the city's facility needs. I WO. U. IQ _De gla~ schedule and facilitate · ioint workshop between the .Task ~ .and. t?. the Council so desires. I believe the Task Force members woul(I be aellgntm] at opportunity to share their thoughts and visions with the governing body. I wish to express my sincere thanks and appreciation to the Task Force members for the time and effort they have devoted to this task; a matter of significant Importance to the city and its residents in the years to coma. cc: Task Force members 15B MEMO To: Admini.~-itor's TaskForce. It ~theremdt of a process that began in e~lY Septemb~ and eve~ tually involved eveo/depamnent in the City. recommendations are people, it will require tt~ gresi~ smount of~c invo~ m ~ts de~sn sad funding- Speaking for the Task Force, it'we may be of. any assimn~ in the adoption of these reoommm- dations, please do not ~ to call onus ~ually or c~le~ivdy. 15B crI'Y OF WOODBURN CITY ADMINISTRATOR'S TASK FORCE ON FACILITIES NEEDS APRIL, 1996 INTRODUCTION The Task Force was made up of six city residents who have served on the Budget Committee, the Planning Commiseion, the Park Board, the Ubrsry Board, and the City Council., The City's finance officer facilitated the meetings and the City Administrator arranged for presentations to the Task Force. Certain limitations were placed on the Task Force's focus. Sewage treatment and transportation were out of bounds because of on-going studies. To accommodate further public Input, the Task Force decided not to be site specific about the location of facilities, but outside of these three areas, everything was fair game. Population growth figures were furnished and City staff were encouraged to bring forward any end all proposals, no matter how farfetched. It would be up to the Task Force to determine if fantasies were financially feasible and to set priorities. BACKGROUND There has been very little Improvement, or construction, of facilities where City employees work, for many years, In spite of the fact that Woodburn's population has Increased by 69% since the Ubrary, City Hall end the sewer plant were built 20 years ago. Lack of money has been the p~imary reason cons~uction of facilities have not kept pace with the community's needs. First of all, City spending has always been curtailed by a 1916 tax base so low the budget had to be approved by the electorate every year. Then came Measure 5, which limited the amount of property tax which could be levied. Finally, in November, 1994, the City got some breathing room when voters approved a new tax base, and late lest summer the City Administrator organized · Ta~k Force to put together · Capital Improvement Program. The following is the Capital Improvement Projects .st the Task Force recommends: 15B IMMEDIATE NEEDS Finishing the City Hall basement to relieve several pressing problems- $125,000 Ae B. C. D. Office and storage space for Community Development Office space for Public Works Engineering Department Storage space for Police evidence Office space for Admlnistration/Financa/Recorder Shops, offices end some covered vehicle storage for the Street and Water Divisions vehicles - City is negotiating to buy the old ladder factory- $300,000 3. Wash rack et Cleveland Street storage lot - $100,000 Immediate to the Task Force, meant right now, in the upcoming 1996-97 budget. Finding space at City Hall is critical. Community Deveiopmeat. Not only is planning staff crowded for work apace, but there is no private er~a where developers may discuss their plans with staff. If pdvecy is needed for conferences, Planning staff must move out of their office until the conference is over, ceusing congestion at the building Inspector's counter. Storage is critical too. Records ere in several pisces, upstairs in the v~ult end in the basement. Public Works Engkm4rb~ For several years now, engineering h~ gradually been moving its ataff and equipmeflt Into · Jerry-bu?t ro ...m in ~:e cement floor here not been finished, the eno wsu ~s homing uu~ UmG~ pmau~ .... room needs to be finished. 15B Police Evidence is supposed to be kept secure. The present evidence storage room ~hares space with utility outlets which serve City Hell. When something goes wrong with utilities, the Police Department must open up the evidence room and keep someone in the room until the utilities people finish and leave the area. Administrative Offices. The City Recorder's office is awkwardly located for supervision of the Court counter. In fact, a room divider prevents the clerk from seeing if help is needed st the counter. Street & Water Shops/Offices. These two divisions long ago outgrew their existing facilities. Negotiations are nearing completion for the ladder factory. Wash Rack. The wash reck is needed because these vehicles are now washed on the street, causing muddy sidewalks and streets and risldng DEQ and EPA fines. Library Landscaping - $13,000 Public Works maintenance facility. Garage is directly associated with proposal to combine ail fleet management under one organization in one location. 6150,000 - 6250,000 Police Precinct office - lease Transit Mall (phased)- 6200,000 - t400,000 Parks Work/storage building - 6140.000 Maintenance areas - $60,000 Re.eat.on room at Buriinghlm Park- 6150.000 Community Center - 61,300.000 The Task Force recommends that tho City examine microfilm and COM technology to save on storage space. The Task Force IS aware that state mandates for micmffiming pemumant records will influence how this technology IS applied. Rye-Year Needs to the Task Force means within the next five years. 15B Ubrary. Inside the Ubrary, the repairs and redecorating have tumed it into an almost new facility. But the library grounds are not attractive. Trees and shrubbery are overgrown, pathway concrete is worn, and the grass at the rear is thin. The are?. needs landscaping. A decision about parking at the rear entrance was deferred until decision is made about parking around City Hall. Fleet Maintenance. CounGII and Budget C~:)mm. ltte.e .members f~ discussed the pros and cons of having a central maintenance I.nO .mpa..~. g..a, ti . city-owned vehicles. A new ecluipmant garage is directly aseocmte~ wrm me proposm to combine all fleet maintenance under one organization in one location. Police. Public Works. and Parks management support this proposal. ISoace. Although space in the Police Department is very crowded, the Police Chief stated that rather than expand at City Hall, he would prefer to lease apace for precincts in troublesome areas. Transit Mall. A transit center is one of the Items called for in the aeon-to-be adopted The transit mall would be an area where buses would city Transportation Plan. connect with other buses, where people can wait for a bus in a safe environment. protected from the weather, later the transit mall could also serve rail passengers if and when the train stops in Woodburn. Parks. The tour of facilitiss was extensive., and in some pa..rte depres~i__n_g_._i~Fc~r example, outdoor storage et the old Mill Creek treatment plant I~e was u.~.~r~a~F~r~.~ and appeared messy, both up close and from Herdcsstie street. The s recommended that something be done immediately to organize the ~xsrege. Discussion about the need far other ~gnificant capital improvemen~ was con~.,-,t~__ i_ned by the Counoli's end the Park .Boa. rd s commi.tmen, t' to._C~_.nt_e.n_n_le_l=_l~,~a.s._l~, rlc~ pdodty. But, the Task Force nad ~en appomte, o .To .)OK ~lroup to look at City-wld~comprehen. _Mvl..na?os in_ ~?_n_y_ determined that the recreation room ax-uUnmgnem.PsrK were needed faciliUas. The Burflngham site was_ cl~as, en to ashy_ The need for the Community Center, and its financing, are parking. die Additional Office Space - ??? Ubrary Expansion - ??? Public Works Street & Water equipment storage - $57.5,000 . . 15B space for the next ten years. Ten to Fifteen years ~rom now, me neso mr. aoom office space will exceed what is available and will have to be accommodatod in an additional bu.?ding. From this point in time, it is unclear exactly what tha. t building should look like or who it should house. Planning for its location and design should begin eight to ten years hence. Ubrary Exponsion. The library, with its present conflg, uratlon.,, has one arrangement that it can make to accommodate changing eno expensing naeoe. At~e that, more space must be found. There are two poesibilities. The mozzanine area can be extended or the building can be extended out into the library grounds. However, another matter, perhaps more Important than space is the future of the h'braw. Should branches be set up? What effect will computer technology have on the library? Answers to these questions can come only from future stud'ma. Public Works.Covered Vehiclo Storage. Valuable Public Works vehicles need inside storage. Presently they are stored outside, subject to weather and vandalism. Parking and the Community Center Parking. There is · lot of pressu, ra o.n downto, wn.p_arldn, ?~?_b.e._c~.us~__ o.f..in_,cre, a_s~l_,,g numbers of people who have ousm_ess .at me uBr.a_?,_ ~ ne.-: · And more eople are coming downtown. While .me pa .mmg. m;uauun swimming P in not be critical as far as national standards are co_acorn?, peopm., ,mclu_d~g_~_~ employees, are parking on residential streets, un uourt oays, poopm nave w to llnd parking spaces. The Task Force recommends that any decidons about parking plans be set aside until the (3ty decides what action to take on the new Community Center. The Task Force further recommends th'et p~rking facilities be designed so that they can be used by different users at different times of day. For example, there should not be separate parking facmtiss for deytimo visitors to City Hell and nighttime visitors to the Community Center ff they are in ~ proximity to each other. C011tlltU~ C~lt~ L0cat~l ~ to City HIE, The Task Force reoommendation for a new community Center camo as a result of the facilities tour. The present Community Center IS clean, but old end sha. bby. It ne. ed_e ramo_del.ing and~ redecorating. Structural problems preclude e .xt~_sw.e_ r.emoco?ng.. Recreation offices ere located on the second floor. 1 ne interior sta~vay ~ IIHIgrl~o. The outdoor stairway is slippery during wet and icy weather. Offices are not accessible to the handicapped. An estimate for Installation of an elevator was $250,000. The Center is heavily used from 7:30 in the morning to 9:00 in the evening, by many youngsters and adults. Three City services have offices in the Center. But needs have outgrown the facility and there is no room for expansion on the site. The Center is in a residential neighborhood, so the Parks Department is hesitant to plan some noisy evening activities, such as dances. Parking is limited and awkward. 15B Many needs for a new Community Center have been pointed out. It has even been suggested that perhaps a performing arts center could be part of the Community Center. But before planning goes any further, some mechanism must be set up to find out if there is support for such · project. The same Idnd of problem-solving effort could be used for · Community Center that wes used for the Aquatic Center - a Task Force to involve the community, not only in the design of the center, but in the financing of the project. Uke the pool, financing wouM have to come from donations and bonding, because there isn't that kind of cash eva.able in present City revenues. Some Suggestions That Didn't Make it The Task Force felt that some proposals would best be dealt with in ways other than the Cepital Facilities Plan. Proposed Parks projects should be Included in the Parks Cepital Improvement Plan. Some proposals were deemed to be maintenance Items end should be charged to operating budgets. Two proposals, one for an Indoor soccer arena, and another for a miniature golf course, were dropped completely because they were not considered appropriate for expenditure of public funds. They would be desirable additions to the community, if they were funded by the private sector. The proposed remodeling of the Legion Park stadium dressing rooms was also dropped. The Task Force believed that the School Distslct, because it IS the primary user, should take the lead on this project. The City should consider participating in the project if the School District decided to pursue it. ~oodbuIn, O! . Apzil 21, 1996 '?{ay:r Nana'¥ kzrksey &oodbu~ n ity Co~nc'~i Woodbhrn, Or. Reg: '&eodburn Sewer Rates de a~ended the ~or~shep on M}nday evening, Ap~I~ 15, zh:n~ing that thls meetzng was designed as a wor}.~shop to seek ideas for fznanckng reskdenuial sewer ~ates. %~e : ail wilh ' i~e ~.mFressicn %ha~ no~n~ng was m..}n~hiy chacqes a~ $80 ~0 $85 residences ~n th city. going Zo change except capping Possimiy affecting one [ wa~(~xpres~_y/p.~¥turi}ed ,~nat one of the c:ouncll compared b~s cho:ce to spend $255 a monzh on eieczric service L. ompa~ab~e to a choice ol the ln.iivLd~ai ~o amount on sewer ,,water, or to conserve, exerciszng ~heir ,3, pper~unizy ~o ~ase less", ,as one off~2iai put 7he sewer ~s a mandazed service. CerYainiy all sevices are nc.u manda~.~d such as elect: i ~iCy , ueiephone, or n~tt: .._ s c'~R exercise o'ar "opp~-'huni~y no use iess'~ or ncLe if we so des iI e. Howe¥~er we musl have w~zer ~o ilve, therfore, ~e ~':~us% have sewer and pay ~he required charqes, i am poss~ve the C~ty of :~e,)db~.~rn would not !cede pelmt~ for ~eptlc gvgtem, s :!or ~;0uld we ~ e ~ ~: ~ [ a g ~ e a [ ~l e a i .:.u f d i s c u s s i D n a ~ o .~ i a c .3 n c e fcrmulated by ~he water treatmen~ committee called '~fail' Share" wne~:ekn a two me,r~ber ~'es_~.dence pays much less znan a ia:_~r mer~bu~r '~-es~dence Now while zwo people may use less watel mile cosl of a ~ew pian~ and nhe ,,eat,r~tenance of i~ should ne shazei ever. iy by all residences. !~ is a community cost to improve the en%-=.roamen% f~3r e~ch aha everyone of us fhe fixed is by fa~ ~he most fafr and equ~tabie way to finance, a simplifled w~h p~eimcv_able ~ncome for the ~ater distrlc~, l~ does divide the co[~K:unity nor does i~. place a hardship on iargel faro~ i res i know zha~ we ~e~ired people are on a fixed zncome for ~e Sos'a parl. i also see we red,red people driving two cars, 2~P%lil~iai~illg goo,J rio~es, a proilferaLion oz recrea'cional and many of us heailng sou%h in %he winter time for extended ........ ~-~ons - don'% EhlnE $7 more a month hs goilo Lo e:<er~ . ~,~ a month seweI bill for a family '~f whe~ e i t takes two lnCO~l~es nc suppor~ themselves ' s ~ ea~zy ~,-:~.' ~ ~ budget :~ie wan~ed ~.o express our ,,ie~s ~tnd would really like to see ~h~s c~ty s:ar~ thinking ~n ~erms of "us" not. ~hey and we. are ~it on this boat together and musL work '- ~ '~ best for the mo~. Sincerely, Marie and r. * ~emen~ Brown 3283 Nekza St., W:~odourn,Or April 21, 1996 Fellow Councilors: The following is submitted for your consideration regarding the Wastewater Monthly Charges: ,,Family Size Cubic Feet Allowable- Minimum Charge Per 100 Cu. Ft. Over I 300 13.50 3.59 2 500 22.50 3.59 3-4 800 27.90 3.59 5-6 1100 33.30 3.59 7+ 1300 36.90 3.59 The above figures are to be 'tweeked" to meet the City's financial obligations. PROPOSED SEWER RATE SCHEDULE NUMBER OF RATE PER RESIDENTS PER PERSON AGE t2 & MONTH OVER I $15.00 $15.00 2 27.50 13.75 3-4 40.00 13.33-10.00 5-6 52.50 10.50-5.75 7-8 65.00 9.29-8.125 9+ 77.50 8.61-OR LESS Number of residents would be reported periodically via a "box" on the payment stub of the monthly bill. An annual check would be made to correlate the amount of water used with the reported number of residents. Offers to help identify abnormal use problems would be made to residents. pbtack/4-20-96/wacwdbn/winworksla :ratesO4.1tr WOODBURN POLICE DEPARTME~ COMMUNITY POLICING ACTION PLAN OBJECTIVE: STRATEGY: To inspire Community Policing Philosophy within the Woodburn Police Department and the citizens whom we serve. Develop a partnership with the community, City Council, other city departments, service agencies, and the criminal justice system. Develop an organizational structure and environment that reflects community values and facilitates joint citizen and employee empowerment. Enhance community livability through use of proactive problem solving approaches for reduction of incidence and fear of crime. Foster mutual accountability for Public Safety resources and strategies among police management and employees, the community and City Council. Develop a customer orientation in our service to citizens and our police members, and to develop a process for overall management and direction of the Community Policing transition. Improve the social, health, education, and physical environment of the community, and make the neighborhoods a better and safer place to live. Community policing is a philosophy and an organizational strategy that promotes a partnership between people and their police. It is based on the premise that both the police and community must work together to identify, prioritize, and solve contemporary problems such as crime, drugs, fear of crime, social and physical disorder, and overall neighborhood decay, with the goal of improving the overall quality of life in the City of Woodbum. Community policing requires a department-wide commitment from everyone, civilian and sworn, to the community policing philosophy. It also challenges all personnel to find ways to express this new philosophy in their jobs, thereby balancing the need to maintain an immediate and effective police response to individual crime incidents and emergencies with the goal of exploring new proactive initiatives aimed at solving problems before they occur or escalate. The Woodburn Police Department has added three additional sworn police officers with federal grants. These positions will allow the police department to strengthen our Community Policing activities. Citizens and police officers will mutually participate in, and be responsible for, strategy design and problem solving that emphasizes comprehensive responses to criminal incidents. The key to problem solving is joint empowerment of police officers and citizens to allocate public and private resources as dictated by uniqueness of the problem ~nd its most effective and efficient resolution. Essential to this process are flexible police officers with good interpersonal communication skills who take a vested interest in, and are sensitive to, the cultural and ethnic diversity of the public they serve. The Woodburn Police Department will focus on three specific needs of our diverse communities. 1. To lesson fear among the elderly; 2. to partnership with the Hispanic population to identify problems and solutions within their community; and, 3. reduce crime in multi-housing complexes. The department as a whole, and each one of the community policing officers will work with and within each of the three distinct communities to form partnerships and strategies for known problems to be identified by these diverse groups. Community Policing expects a reduction in the fear of, and occurrence of crime, through identification of root causes and remedies for crime and disorder through problem identification and solving. Community Policing Officers shall be assigned to the Patrol Operations Division and will report to the Patrol Shift Commander. The first priority of all Woodburn Police Officers will be to perform law enforcement responsibilities by handling the daily basic needs of the community, investigating criminal activity, and making arrest, while participating with the community to modify conditions that encourage criminal behavior. Effective Community Policing depends on optimizing contact between patrol officers and community members so that the officer develops an intimate knowledge of the day-to-day workings of the community and becomes a familiar figure to community members. Establishing and maintaining mutual trust is the central goal of community partnerships. Trust will give the police greater access to valuable information that can lead to the prevention, intervention, and solution of crimes. It will also engender support for police activities and provide a basis for a productive working relationship with the community that will find solutions to local problems. Community Policing does not offer a quick fix. It requires a long term commitment by police and community members working together to reach mutually agreed-upon goals. Community Policing also promotes communication with the media on the many community projects and functions which the police department and community are involved. The problem solving process the Woodburn Police Department will use to implement community policing consists of a four step decision making model know as S.A.R.A. (Scanning, Analysis, Response, and Assessment) All members of the Woodburn Police Department will have been trained and will continue to use this model in solving identified root causes of crime and fear in the community. Police Officers who have received additional training in Community Policing techniques, will bring back what they have learned and present training classes for other department members. COMMUNICATION Community policing empowers police officers and community to solve problems that effect their neighborhood. Decisions made by officers and community groups often effect all levels of the police department and other city departments. Therefore, it is imperative the responsible officer notify effected staff or departments, as soon as reasonable, about public concerns, issues, and suggested solutions, that effect them. EVALUATION The Woodburn Police Department will assess how well the project is implemented by evaluating Community Policing activities and direct feedback from the citizens in the targeted areas. The assessment objective is to enhance productivity through continual evaluation and neces~ revision of the department programs. It is also an objective to evaluate, on a continual basis, all police department personnel to insure attainment of department community policing goals. Evaluations of police officers will emphasize personal attributes and job skills that are consistent with Community Policing. The evaluation of the officer's activities will be quantifiable by establishing the following: Community Meetings - How many, what kind, number of people in attendance, did the officer organize? Organization - Number and types of block/watch and other types of groups formed, number and demographics of participants, time spent. Speeches - Topics, number, kind of group, size of audience, time spent. Social Disorder - Number and types of projects aimed at the problems of social disorder as described in strategies, number of people involved, demographics of participants, participation of youth, area businesses, public agencies, and non-profit groups. Anti Drug Initiatives - Number and types of group initiatives aimed at drug use, number and types of individual and groups aimed at drug dealing, number of drug houses closed, number of arrest made, number of youth, community, business and other agencies involved. S_r~cial Groups - Number of individuals and group proactive initiatives aimed at the special needs of fragile, troubled, or uniquely vulnerable groups such as juveniles, youth gangs, women, the elderly, the disabled, the unemployed, the poor, single parent families. Networking - Number and types of contacts with citizens, community leaders, business owners/managers, social services, city service providers, church officials, educators, the media, etc. Referrals - Number and Types of referrals, Number and types of agencies involved. Intelligence Information - Number of occasions when the officer received useful information that contributed to resolve a crime, disorder or drug problem. Innovation Documentable incidents where the community policing officer has demonstrated an imaginative approach toward problem solving through new projects, new use of technology. Teamwork - Does the community policing officer work as part of a team. Solicitation of Resources - Number and donations/work/materials from individuals, governmental agencies, private funders, etc. kind of businesses, Documentation - Police Officers will be required to maintain accurate daily records of their activity. Records will be forwarded to their shift commander on a weekly basis. ELDERLY: Even though reported crime within the 1,600 home planned retirement housing community is lower than other areas of the city, the fear of victimization and feelings of vulnerability among the elderly are very high. A fear reduction program through the Police Direct Contact program, Crime Prevention program, Neighborhood Watch, and committees such as Senior and Law Enforcement Together (SALT) have proven to be most successful in reducing citizens' fears. The community policing officer will not limit his scope to the elderly who live within Senior Estates, but will work to reduce fear among all seniors living in Woodburn. HISPANIC COMMUNITY: MULTI-FAMILY HOUSING The Woodbum Police Department will continue to build partnerships with the Hispanic community. Since there is no clear cut geographical boundaries in which this community live, the police department will work within the schools, the downtown core area and the Hispanic community at large. The Woodburn Police Department will work closely with the Juvenile Department and the Youth Service Team in coordination of efforts and information sharing. The Woodburn Police Department will work with downtown businesses and residence in reducing illegal drug activity, prostitution and to improve physical environmental conditions in the core area. The Woodbum Police Department will partnership with Multi-Family Housing Developments to help tenants, owners, and managers of rental property to keep criminal and illegal drug activity off their property. The most effective way to deal with criminal activity on rental property is through a coordinated effort with police, landlords, and neighbors. We will participate with responsible landlords that are seeking honest tenants to make their housing developments a pleasant place to live, and raise families. We will work with tenants through Apartment Watch programs to reduce fear of crime and criminal activity. The Woodburn Police Department will participate with apartment owners, managers and tenants, in addressing persistent problems in apartment maintenance, landscaping, lighting, and graffiti removal. IMPLANTATION: Community Policing kick off will be begin on March 18, 1996 to coincide with regular duty schedule. The Department will contact the local media for a formal press release. The press release will include information on the COPS Grants, the target areas and demonstration projects. Within the early weeks of deployment, each officer will have contacted community members in the target areas for an initial meeting. The officers will participate with community members to establish dates, times, locations, and notifications of the first area wide meeting, to discuss a proposal to launch Community Policing with follow-up meetings at the neighborhood level. Meetings will educate the public about the history of community policing and how it fits the need of our community. Crime analysis information will also be given to the citizens, so they can better determine their needs. The Department will educate the public on the Neighborhood Watch Program and how it fits within the Community Policing Program. Officers will facilitate the group in identifying problems within their own neighborhood and developing solutions. The Department will develop an action plan and contract with the public. The Department will implement the action plan using resources that they have identified and are available to him. To assess the quality and effectiveness of community policing strategies, a survey of citizens in the targeted areas will be performed one year after the implementation of the program. Based on survey information, strategies will be reviewed and updated. All members of the Woodburn Police Department shall be involved in the objectives, goals, strategies, communication, evaluation, and implementation of Community Policing. EVENTS Members of the department and citizens must get involved in community activities and functions to promote community identity, interaction, solidarity, and pride. The following are a few events the police department will actively be involved in and support. Crime Prevention Week National Night Out Mexican Fiesta Fourth of July Celebration Parks and Recreation Calendar Mayor's Community Clean-up Week Cinco De Mayo Red Ribbon Week GOALS a. bo SENIORS IN COMMUNITY POLICING Educate officers on senior specific issues. ~ Show plan for senior's in community policing. Community policing saves officers time and work. SENIOR ISSUES Senior survey (Eric Losness?) Traffic enforcement Property crimes Fraud crimes (AARP Video) PLANS FOR SENIORS AND COMMUNITY POLICING Neighborhood Watch Programs (Security through community meetings) Neighborhood problem solving. (Problems in specific areas.) Providing what services the seniors want, (Neighborhood and local control of services) BENEFITS FOR OFFICERS Working for long term solutions. (freeing up time, end of repetitive calls) Police become "part" of the community. (officers are welcome, receive on going comments from citizens, contact provides information, early detection of "problems" and solving them before they become a larger burden for patrol.) Communities including police have a large number of persons who will assist the police in times if crises. WOODBURN POLICE DEPARTMENT CULTURAL DIVERSITY AND COMMUNITY-ORIENTED POLICING LESSON PLAN OBJECTIVES: Officers will have a better understanding of what cultural diversity is and how it relates to police work. Officers will basics of cross-cultural communication through proxemics, kinesics, paralanguage and communication styles which will help in understanding cultural diversity. Officers will have a better understanding of how to resolve cross-cultural conflicts Introduction: 1. Impact of primary/secondary dimensions of diversity "PERCEPTION IS REALITY" Cross-Cultural Communication: 1. Communication Styles 2. Proxemics - It's More than Language 3. Degrees of Directness(Paralanguage) 4. Kinesics Assumptions that Get Us into Trouble: 1. They're talking about me... 2. They don't want to learn English... 3. They know English - Just don't use it... Cross-Cultural Conflict Resolution: 1. Finding Common Ground 2. Why Treating Everyone as You want to be Treated Doesn't Work 3. Understanding the Ten Aspects of Cultural Diversity Conclusion: EMOM Principle Summary Instructor: William A. Torres Woodburn Police Department Multifamily Housing A. Program Goals 1. Release the power of the community to help ourselves 2. Training in landlord skills, not 'police work" 3. More than displacement of problem 4. Learn what can be done fight now 5. Provide overview of program B. Program Content 1. Preparing the property (CPTED) a. natural smveillance b. access control c. territoriality d. activity support 2. Applicant scr~aing a. establish written criteria b. check photo identification c. credit history check ( also criminal history, if desired}/previous landlords cl. encourage self ~c~eniag e. reinforce, at every opprotunity, the message you are an active manager interested in providing honest tcaants with good housing and keeping di-~honest tenants out 3. Rental agreements a. use a ~ gert!al agreement bo lease addmdmn c. pre-move-ia inspection 4. Ongoing management a. don't bead yom roles b. conduct pedod/c inspections c. establish "apartment watch" or similar "community pride" groups 5. Warning signs of drug activity a. debris b. unusual odo~ c. heavy "short term" traffic d. tran~ of"wdhglbi~" into thc unit 6. Crisis resolution a. address problem immed/ately b. know how to evict c. know how to rczpmul to complaints by a neighbor or tenant against a tenant d. problems with mighboring property 7. The role of the Police a. criminal vs. civil b. trespass exclusion c. drug and nuisance abatement laws C. Deal/ag With Landlords/Tenants 1. What is a tenant'/ 2. Basic responsibilities of landlords and tenants Reasons for evictions a~ no cause O0 day) b. violation of landlord tenant law (30/14 with no repeat for six monthes) c. violation of lease agreement (30/14 or I0 days for pets) d. non payment of rem (72/144 hour) e. illegal tenant (24 hour) f. physical threaff harm (24 hour) g. substantial and intentional damage (24 hour) h. behavior considered 'outrageous in the extreme~ (24 hour) 4. Officer responsibilities a. maintain appropria~ response to calls, emphasizing complainant as 'customer~ b. motivate neighbors to get involved c. emphanize crime prevention d. recommend record keeping and agg/essive reporting e. assist citizens in building relations with people who can help f. encourage neighbors to contact owners of problem rental properties g. document and comm~!licate problem rental properties ACTIVITY/EVALUATION FOR COMMUNITY POLICING Police Officers will be required to maintain accurate daily records of their activities. Records will be forwarded to their shift commander on a weekly basis. Officer: Reporting period from to How Many Number of What Type\ Did Officer Time Spent\ People\Groups\ Topics\ Organize Presentation, Organi ~ations Project~\, Preparation Initiatives or Re.search Commullity Meetings Organization Speeches Social Disorder Anti-Drug Initiatives Special Group Networking Referrals Information Innovation Teamwork Solicitation of Resources Follow-up Traffic Cit. CR's Handled Arrest Made Commellt~: