Loading...
Minutes - 07/08/1996 TAPE READING 0001 0003 0010 0032 0046 0075 - COUNCIL MEETING MINUTES July 8, 1996 DATE. COUNCIL CHAMBERS, CITY HALL, CITY OF WOODBURN, COUNTY OF MARION, STATE OF OREGON, JULY 8, 1996. CONVENED. The Council met in regular session at 7:00 p.m. with Council President Jennings presiding. ROLL CALL. Mayor Councilor Councilor Councilor Councilor Councilor Councilor Kirksey Chadwick Figley Hagenauer Jennings Pugh Sifuentez Absent Present Present Present Present Present Present Staff Present: City Administrator Childs, City Attorney Shields, Public Works Director Tiwari, Police Chief Wright, Community Development Director Goeckritz, Finance Director Gillespie, Park & Recreation Director Holly, Library Director Sprauer, Public Works Manager Rohman, City Recorder Tennant Council President Jennings stated that the Mayor was out-of- state but she would be back for the next regular Council meeting. MINUTES. FIGLEY/PUGH... approve the Council regular and executive session minutes of June 24, 1996 as presented and accept the Recreation and Park Board minutes of May 28, 1996 as presented. The motion passed unanimously. ANNOUNCEMENTS. (1) The Community Center Advisory Committee will hold their next meeting on Thursday, July 18th, 7:00 p.m., at the Woodburn Community Center. (2) A Council workshop with Human Resource Consultants PC Northwest (management/non-union compensation study) will be held on August 1st, 7:00 p.m., at City Hall. CHAMBER OF COMMERCE REPORT. Doug Templeton, representing the Chamber, informed the Council of the upcoming Chamber events: (1) Greeter's Program will be held on July 12th, 8:00 a.m., at Western Computer Management which is located in the Fairway Plaza; Page 1 - Council Meeting Minutes, July 8, 1996 ~ ....~ ..-.. ~--'_._.._. .,-----,._~--~---._--._.- ~.- . I TAPE READING 0145 0294 0324 COUNCIL MEETING MINUTES July 8, 1996 (2) Chamber Forum will be held on July 12th, 12:00 noon, at Yun Wah's Restaurant. Guest speaker will be Doug Templeton on the topic of "Niche Marketing"; and (3) "Chamber at the Drags" is scheduled for July 24th at the Woodburn Dragstrip. High performance cars will be available for individuals to drive while other cars will be on display. The cost for this event is $5.00 per person. Tom Waggonner, 849 Woodland, stated that a large group of people living across the street from Burlingham Park use this park every Saturday and leaves a large amount of garbage laying around the garbage can which is already overflowing rather than taking the excess garbage to a nearby trash can. He, along with other local residents, routinely pick-up the trash on the ground and put it into the other cans. He questioned the Council as to what can be done to get these people to deposit their trash into an empty can rather than letting it lay on the ground. He also reiterated his request from last year that the City put a barricade (such as old PGE power poles) between the paved parking area and the fence so that motorists do not run into the fence. He reminded the Council that residents living in West Woodburn have volunteered to help put the pins in place to secure the poles if that type of barricade is used. Director Holly stated that he had received a call from Mr. Waggonner prior to this meeting and had forwarded the information to the Park Superintendent. He will check on the status tomorrow in addition to looking at the various options available in regards to a barricade. In regards to the trash being left on the ground versus garbage can, he will look into this situation and see if anything can be done to prevent it in the future. Stu Rasmussen, Democratic Party candidate for State Senator District 15, introduced himself to the Council for the purpose of letting the public know that he is running for office and is available to discuss issues with them. PUBLIC HEARING - SPECIAL PUBLIC WORKS FUND PROGRAM. Council President Jennings declared the public hearing open at 7:13 p.m.. Public Works Manager Rohman briefly reviewed the criteria in applying for financial assistance through the State's Oregon Economic Development Dept. Community Development Programs section. The public hearing is a requirement of the application process so that the public has an opportunity to comment on the proposed application. The proposed application will provide a combination grant/loan from the State to assist with infrastructure improvements required as a part of the Page 2 - Council Meeting Minutes, July 8, 1996 ___'ok_~'.'__"__"'__~"_'_,__ . . TAPE READING 0636 0700 - COUNCIL MEETING MINUTES July 8, 1996 Waremart development located in the Industrial area west of I- 5 and south of Hwy. 219. Public Works Director Tiwari stated that the project involves the westerly extension Woodland Avenue south along with the extension of water, sewer, and storm sewer lines. The application for Special Public Works funds will include a request for a $450,000 grant and a $450,000 loan. The loan would be repaid equally by Waremart and the City. The City would be obligated to pay $225,000 which equates to approximately $22,000 per year under an established repayment schedule. Staff proposes that funds available through State Revenue Sharing and/or hotel/motel tax be used to repay this debt obligation. Director Tiwari reminded the public that Waremart will pay all of the required development fees in addition to, if approved, the $225,000 obligation to the State. He also informed the Council that Waremart has been given permission to perform the street extension engineering design with those costs reducing their share of the $225,000 obligation in order to expedite the project. Staff recommended Council approval of the application process and authorize the Mayor to sign the application. Barbara Lucas, 214 E. Clackamas CI., stated that she was originally concerned with the financial obligations to the City as outlined in the Waremart agreement, however, after further review of the issue, she is in agreement with the use of hotel/motel revenues and State Revenue Sharing to repay the City's share of the debt. In her opinion, this will be a good project and she is in favor of not obligating tax monies to repay the debt. No one in the audience spoke in opposition to the application. Council President Jennings declared the public hearing closed at 7:25 p.m.. FIGLEy/PUGH.... City make application to the Special Public Works Fund Program for a combination grant/loan for public infrastructure improvements relating to an extension of Woodland Avenue and for the Mayor to sign said application. The motion passed unanimously. COUNCIL BILL 1720 - ORDINANCE RELATING TO GRAFFITI NUISANCE PROPERTY (Final Passaqe). Councilor Hagenauer re-introduced Council Bill 1720. It was noted that the bill was originally introduced at the June 24th Council meeting but it did not receive a unanimous vote of Council. Recorder Tennant read the bill by title only since there were no objections from the Council. On roll call vote for final passage, the bill passed 5-1 with Councilor Pugh Page 3 - Council Meeting Minutes, July 8, 1996 ,- ............__.__.__.~. "---'-'--~---,- - - TAPE READING 0735 0763 0786 0826 0851 - COUNCIL MEETING MINUTES July 8, 1996 voting nay. Council President Jennings declared Council Bill 1720 duly passed with the emergency clause. COUNCIL BILL 1734 - RESOLUTION ENTERING INTO A CONTRACT WITH HARRIS & EIDE. CPA. FOR FISCAL YEAR 1995-96 AUDIT SERVICES. Council Bill 1734 was introduced by Councilor Hagenauer. The bill was read by title only since there were no objections from the Council. On roll call vote for final passage, the bill passed unanimously. Council President Jennings declared Council Bill 1734 duly passed. COUNCIL BILL 1735 - RESOLUTION AUTHORIZING THE WOODBURN FIRE DISTRICT TO ENFORCE THE UNIFORM FIRE CODE AND UNIFORM FIRE CODE STANDARDS WITHIN THE CITY. Councilor Hagenauer introduced Council Bill 1735. Recorder Tennant read by bill by title only since there were no objections from the Council. On roll call vote for final passage, the bill passed unanimously. Council President Jennings declared Council Bill 1735 duly passed. COUNCIL BILL 1736 - RESOLUTION AUTHORIZING AN INTERGOVERNMENTAL AGREEMENT WITH THE STATE FOR THE USE OF VEHICLE FLEET AND MOTOR POOL SERVICES. Council Bill 1736 was introduced by Councilor Hagenauer. The bill was read by title only since there were no objections from the Council. On roll call vote for final passage, Council Bill 1736 passed unanimously. Council President Jennings declared the bill duly passed. LIOUOR LICENSE TRANSFER - SALLY'S RESTAURANT. Chief Wright recommended the transfer of a change of ownership liquor license transfer submitted by Charley & Marian Granger. The establishment was formerly owned by the Wells Group Woodburn Inc. DBA Izzy's Pizza Restaurant. FIGLEY/PUGH. .. recommend to OLCC the transfer of a change of ownership liquor license submitted by the Granger's. The motion passed unanimously. CONTRACT AWARD - MILL CREEK PUMP STATION POWER AND CONTROL SYSTEM UPGRADES. Bids were received from the following contractors: Cherry City Electric, $230,000.00; Linco Electric, $230,900.00; Tigard Electric, $287,500.00; and Schneider Equipment, $297,670.00. Staff recommended the acceptance of the low bid from Cherry City Electric who had submitted a bid under the engineer's estimate. FIGLEY/HAGENAUER. . .. award the Mill Creek Pump Station power and control upgrade bid to Cherry City Electric in the amount of $230,000.00. The motion passed unanimously. Page 4 - Council Meeting Minutes, July 8, 1996 -"T'"'""" "-'--"._~..~ ._.~~,.__~______.___ TAPE READING 0875 0888 0910 0975 - COUNCIL MEETING MINUTES July 8, 1996 APPROVAL FOR POLICE DEPARTMENT TO APPLY FOR A LOCAL LAW ENFORCEMENT BLOCK GRANT. Staff informed the Council that a $16,454 grant is available to the City from the Bureau of Justice Assistance for a one- time capital outlay purpose. It was noted that the grant proceeds along with the City's 10% match was included in the City's 1996-97 General Fund budget. FIGLEY/PUGH... approve the Police Department's application for the grant funds under the Local Law Enforcement Block Grant Program. The motion passed unanimously. REOUEST FOR SOUND AMPLIFICATION PERMIT - NORTHWEST TREEPLANTERS AND FARMWORKERS UNITED (PCUNl. A request for a sound amplification permit was submitted by Larry Klienman for the purpose of holding an outdoor celebration of "Immigration Worker Day" on Saturday, July 13th, 5:00 pm to 9:00 pm, at 300 Young Street. Staff recommended that the permit be granted. FIGLEY/PUGH... approve a sound amplification permit for the Immigration Worker Day event sponsored by Northwest Treeplanters and Farmworkers United on Saturday, July 13, 1996, from 5:00 pm to 9:00 pm.. The motion passed unanimously. Councilor Pugh stated that staff should carefully consider the installation of power poles as a barrier between the paved parking area and fence surrounding Burlingham Park which was discussed last year. If staff is able to get the power poles free of charge from PGE, then the City should be able to get the project done in the near future. STAFF REPORTS. (A) Street Projects update -- Councilor Jennings stated that, during the Budget Committee process, it was suggested that an oversight committee be formed to evaluate the order in which projects are completed. He will be asking the Mayor to call a workshop on this subject when she gets back from her vacation. Councilor Figley further stated that the oversight committee, if formed, would offer suggestions and/or concerns on street projects before the work is started by staff and specific improvements need not be decided at the Budget Committee level. (B) Comprehensive Plan periodic Review Process -- Director Goeckritz informed the Council that the City is required to begin it's period review of our Comprehensive Plan. The review will take approximately 4 months for the evaluation and 4 months for the work program. It is anticipated that the specific work programs will be completed during fiscal year 1997-98. Page 5 - Council Meeting Minutes, July 8, 1996 ~. .,~..,,-~- - - TAPE READING 1048 1075 1136 ..,....... COUNCIL MEETING MINUTES July 8, 1996 (C) Salvador's Bakery #3 Compliance Plan -- Due to scheduling conflicts with the Chief, applicant and applicant's attorney, the compliance plan has not been developed. Hopefully, the document will be ready for Council review at their July 24, 1996 meeting. (D) Passive Use Designation for Senior Estates Park -- For Council information, the Park Board has declared Senior Estates Park as a "Passive Use Park". Signs will be posted on the park perimeters and activities which will not be allowed are baseball, softball, soccer, and football. (E) Potential Management/Supervisory Turnover -- As an informational item, Administrator Childs prepared a Council memo to make them aware of eligibility of approximately one- half of the management or supervisory employees for retirement within the next five years. He suggested that the Council carefully consider the recommendations of PC Northwest, Human Resource Consultants, who are currently conducting a management/non-union compensation study which will be presented to the Council on August 1st. CITY ADMINISTRATOR'S REPORT. Administrator Childs commended the Coordinators, City employees, community volunteers, and Councilor Figley for their work in planning and assisting on that day to make the Annual 4th of July Celebration a success. Councilor Pugh expressed his gratitude to the Pastor of the Spanish 7th Day Adventist Church for his willingness to open the doors of his Church for the purpose of holding a "town hall" type of meeting on Thursday, July 11th, at 7:00 p.m.. Councilor Pugh stated that he will also hold a similar meeting at the Woodburn Grange Hall on Thursday, July 18th, to meet with residents who live in Ward I in the Senior Estates area. He encouraged his constituents to attend one of these meetings so that he can better serve the residents living within his Ward. Councilor Figley questioned if the City had passed an ordinance relating to gang houses. Chief Wright stated that the City passed a Chronic Nuisance House Ordinance about 2 years ago which allows the Police Department to take certain steps if specific incidents occur at a house within a 6-8 week period. He reassured the public that calls are important to the police in order to gather evidence to build a case under this ordinance. Additionally, caller must be willing to testify if the need arises. Councilor Jennings stated that he, along with the Mayor and staff, have been looking into the issue of the 60 day period Page 6 - Council Meeting Minutes, July 8, 1996 ___ _~.._"_.u..,,,_,_._. - - TAPE READING 1420 1490 1575 ATTEST - COUNCIL MEETING MINUTES July 8, 1996 to see if the time period could be extended for the purpose of collecting testimony. Councilor Figley also expressed her thanks to the Larry Krieghauser family and friends who provided our community with an excellent fireworks display. She also that those individuals who volunteered their time to coordinate and help out with this event. Councilor Hagenauer questioned the report of a fight at the dance held last Saturday at the Woodburn Armory. Chief Wright stated that the situation was not good and he is looking into the matter. He stated that the primary licensee for the dance has had many dances in the past. He also reminded the Council that many years ago the City elected to suspend holding dances at the Armory until such time as the problems that were occurring were worked out between the City, Armory, and dance promoters. Councilor Sifuentez also expressed her appreciation to the volunteers who participated in the 4th of July Celebration and for the wonderful fireworks display. Councilor Chadwick reiterated comments made by Councilors Figley and Sifuentez regarding the 4th of July Celebration. Councilor Jennings stated that the "Let's Communicate" broadcast will not be aired until this fall and he expressed his thanks to the community for viewing this program. In regards to the completion of the street improvements on Lincoln and Tout Streets, Director Tiwari stated that the contractor has scheduled later this week as the completion date of this project. Councilor Jennings also informed the public that the staff is responsive to citizens who have specific concerns and he urged their cooperation to contacting the staff when the need arises. ADJOURNMENT. FIGLEY/PUGH... meeting be adjourned. The motion passed unanimously. The meeting adjourned at 7:52 p.m.. APPROVED <n~ NANCY ;YJ~ ~* Mary nnant, Recorder City of Woodburn, Oregon Page 7 - Council Meeting Minutes, July 8, 1996 '~. -"~--"~---~- . .