Agenda - 08/12/1996 AGENDA
WOODBUHI CITY COlJNC -
August 12, 1996 - 7:00 P.M.
CITY II,AT.T. * 2'70 MONTGOMERY STREET
A. Council minutes of July 22, 1996 regular and executive meetings.
B. Planning Commission minutes of July 25, 1996.
APPOINTMENTS:
3A
9.
10.
ANNOUNCEMENTS AND PRESENTATIONS:
A. Council Workshop - Water Master Plan/Draft Downtown Plan
August 19, 1<J96 - 6:00 p.m. at City Hall.
B. Council Workshop - Street Improvements
September 10, 1996 - 6:00 p.m. at City Hall
C. Certification of Appreciation to Lester McBride for City Hall
grounds beautification project.
pROCLAMATIONS
A. Chamber of Commerce
B. Other Committees
C. Woodburn Downtown Association
Presentation of grant for Library Park improvements.
(minutes).
(This allows public to Introduce items for Council consideration
not already scheduled on the agenda.)
5C
Council Bill No. 1739 - Resolution setting September 9, 1996 as the date for a
public hearing on annexation of certain property on the west side of Boones
Ferry
Road near Country Club Road.
IOA
Page 1 - Council Agenda, August 12, 1996
11.
12.
13.
14.
15.
16.
17.
17.
Council Bill No. 1740 - Resolution setting September 9, 1996 as the date for a
public hearing on annexation of certain property on the east side of Boones
Ferry Road near Tukwila Drive. 10B
Council Bill No. 1741 - Resolution adopting "Liquor Application Policy. 10C
Council bill No. 1742 - Resolution entering into an agreement with Marion
County for Intergovernmental Emergency Management Cooperative
Agreement.
Council Bill No. 1743 - Resolution entering into intergovermental
cooperation agreement for Gang Intervention Specialist Project.
F. Council Bill No. 1744 - Resolution entering into STF-8 agreement to
receive special transportation funds.
G. Street repair and resurfacing contract award.
H. Merit Increase - Finance Director.
A. Claim no. 33000 - 33247 for the month of July 1996.
A. Data Processing Strategic Plan.
B. U.S. West Communications franchise renewal.
C. Filing requirements for Mayor/Council positions.
D. Marion County Housing Authority Open House at Farmdale Apts.
E. Letter from Bill Kloos to City Council.
F. Building Activity Report.
A. To conduct deliberations with persons designated by the governing body to
negotiate real property transactions. ORS 192.660(1)(e)
B. To consult with counsel concerning the legal rights and duties of a public
body with regard to current litigation or litigation likely to be filed.
ORS 192.660(1 )(h)
10F
1OH
11A
15A
15C
15F
Page 2 - Council Agenda, August 12, 1996
COUNCIL MEETING MINUTES
July 22, 1996
TAPE
READING
0001
DATE. COUNCIL CHAMBERS, CITY H~Lt CITY OF WOODBURN, COUNTY
OF MARION, STATE OF .OREGON, JULY 22~ 1996.
OO03
CONVENED. The Council met in regular session at 7:00 p.m.
with Mayor Kirksey presiding.
Mayor Kirksey Present
Councilor Chadwick Absent
Councilor Figley Present
Councilor Hagenauer Absent
Councilor Jennings Present
Councilor Pugh Present
Councilor Sifuentez Present
Staff Present:
City Administrator Childs, City Attorney Shields, Public Works
Director Tiwari, Police Chief Wright, Community Development
Director Goeckritz, Finance Director Gillespie, Park &
Recreation Director Holly, Library Director Sprauer, Public
Works Manager Rohman, Wastewater Superintendent Sinclair, City
Recorder Tennant
MINUTES.
JENNINGS/PUGH .... approve the Council workshop minutes of June
12, 1996 and the regular Council meeting minutes of July 8,
1996; and accept the Planning Commission minutes of June 27,
1996. The motion passed unanimously.
PRESENTATION - POPL~RTREB PLANTATION AWARD.
Administrator Childs briefly recapped the City's decision to
set-up an experimental test plot for growing poplar trees as a
means of using effluent from the wastewater treatment plant
rather than discharging all of the effluent to the Pudding
River. This particular project has achieved national
recognition from the Consulting Engineers Council of Oregon
and the American Consulting Engineers Council.
Administrator Childs presented to the City and CH2M Hill a
plague from the Consulting Engineers Council of Oregon with
the "Engineering Excellence 1996 Grand Award" and a plaque
from the American Consulting Engineers Council with the "1996
Engineering Excellence Honor Award".
Mark Madison, representing CH2M Hill, stated that he was
honored to work with the City in developing this program.
Director Tiwari stated that the awards are something the City
should be proud of since they are not given to all
jurisdictions. The poplar tree project was the least costly
alternative method of using effluent. The public has been
very supportive of the treatment facility project and the work
Page i - Council Meeting Minutes, July 22, 1996
COUNCIL MEETING MINUTEB
July 22, 1996
3A
TAPE
oin well. The citizens of Woodburn can be proud of
has been g g . It was also
_ k that has been accomplished to dateZ .......
the wot . _ ar tree pro3ec~ naa m~en
noted tha~ a summary of the po~l .....
published in a nation-wide engineering mrocnure.
scheduled for A~gus= ~, x~"_~., with PC Northwest be
on mana emen~ compensa=lon muuux
uni / g .......... ~- -onsensus of the
postponed to a la=er aa=e~, xu -=~ ~--~-~ed.
council to cancel the mee=lng as reoomm=,,u
A Council/Planning Commission workshop will be held on August
19, 1996, 7:00 p.m., City Hall Council Chambers, to discuss
the Water Master Plan.
- ~ ..... ~--:n~ August 6, 1996 as
'rkse read a proc£ama~lon ue~ ~ .~-
Mayor K~ Y · ed members of
iht Out within the City and she ur~ . .
National N.? ..... ~-~-~te in this event and suppor= crime
and drug prevention programs.
0300
OUH~_gRu OF C9~~RCE REPORT~ ......... 4-~ormed
the Council of the £ol£owlng eYenu~ .
· 00 .m. - Chamber at the Drags,
(a) July 24th, 5. __P , o am at Sally's
(b) August 7th, 8:00 a.m. - Greeter s Pr gr
Restaurant; and
(c) August 9th - Chamber Golf Tournament.
Leon Holland, Z~ha~de~o~grl~a;~iz~nheLeJ~iZ~s~:6~;~z~e~e~
Mayor Kirks y '.. P .... ~- ----~ on May 24th as a token of
memory91 . - - ..... 's -ast cooueration participation in
appreciation for th= ~x~ = ~
American Legion events.
Neliton, on behalf of Classic Car Wash, 432 N. Pacific
Andy ...... ~. ..... dinathe problem his
wa s oke tO ~ne couno~a ~=~
Hig~ Y ? .... ~.~ ~. 4,,reased sewer rates. The _
iiCi,nv is a high volume user and.?ne, ra?e~_~"~I ~,~ to
~7-=- !_~ ~ .... ~4,es. He stated t~e Dus~ne~ ~-
because the sewer m~x x~ ~,,,,~ ~ zr
Cl°se ........ ~ used to be between $200 and $240_
$1,~0 ..... v. -hn,,t the high cost of doing bus~gess~_fr~_
mon=n, n= ~F~~ --7- -- ~_m --~.~A he was asKlng
Council for some K1 ......... ~ ~- ~ewer rates are not
he has three o=ner s=orT~ ?,,= ~.-~ - e
stated ...... ~--~- ~-- ~ncreased sewer rates ar
comparable an~ =ha= ne ~==~= ~-.~ *
hardship.
Page 2 - Council Meeting Minutes, July 22, 1996
3A
COUNCTL MEETING MINUTES
July 22, 1996
TAPE
On roll call vote for final passage, the bill passed
unanimously. Mayor Kirksey declared Council Bill 1738 duly
passed.
O677
MUNICIP/%L JUDGE COMPENSATION.
Municipal Judge Jan Zyryanoff submitted a letter to the
Council requesting an increase in her hourly rate from $55 to
$65 effective July 1, 1996. In a staff report from
Administrator Childs, he provided the Council with background
information on hourly rates paid to other consultants for the
City along with municipal judge compensation amounts paid by
other local jurisdictions.
JENNINGS/FIGLEY .... hourly rate be set at $65 per hour. The
motion passed unanimously.
0695
OLC¢ CO~PLI__~NCE PLaN -SALVADOR'B B~KERY ~3.
Chief Wright recommended the approval of the compliance plan
which would be a part of the liquor license.
JENNINGS/FIGLEY .... grant the attached Compliance Plan which
would be a part of the liquor license and authorize the Police
Chief to sign the agreement, and to recommend to OLCC that the
liquor license application be granted to Salvador Larios DBA:
Salvador's Bakery $3. The motion passed 3-1 with Councilor
Sifuentez voting nay.
0716
OLCC LIOUOR LICENSE APPLICATION - PIZZA C~B~NA.
Mexico-Lindo, Inc. submitted a new outlet restaurant liquor
license application for their new business located at 160
Garfield Street. The owners have submitted a list of "House
Policies" in an attempt to prevent problems at their
establishment.
Chief Wright recommended that a favorable recommendation be
forwarded to OLCC with the listed "House Policies".
JENNINGS/PUGH .... send a favorable recommendation to OLCC for
a restaurant liquor license to Pizza Cabana with the listed
"House Policies". The motion passed unanimously.
0729
SOUND _2~_~LIPICATION PERMIT - HOUSB OF ZION CHRISTIAN
FELLOWSHIP.
The House of Zion Christian Fellowship has requested a sound
amplification permit to conduct a Christian concert at their
property, 438 Ogle Street, on August 17, 1996 between 3:00 pm
and 7:00 pm. Staff recommended that the request be approved.
JENNINGS/FIGLEY .... approve the amplified music request from
the House of Zion Christian Fellowship for Saturday, August
17, 1996 between the hours of 3:00 pm and 7:00 pm. The motion
passed unanimously.
0743 ~OUND ~MPLIFICATION PERMIT - WOODBURNL~TIN/~ERICAN CLUB.
Page 4 - Council Meeting Minutes, July 22, 1996
3A
COUNCIL MEETING MINUTES
July 22, 1996
TAPE
The Woodburn Latin American Club requested permission to use
sound amplification .equipment during Fiesta Mexicana
Celebration on August 1, 2, 3 & 4, 1996 at Legion Park. Chief
Wright's memo outlined the department's law enforcement
efforts scheduled for this year's event and his recommendation
to approve the request for the use of sound amplification
equipment for the following dates and times: August 1st, 6:00
pm to 10:00 pm; August 2nd, 10:00 am to 11:00 pm; August 3rd,
10:00 am to 11:00 pm; and August 4th, 10:00 am to 10:00 pm.
JENNINGS/FIGLEY... request for the use of sound amplification
equipment by the Woodburn Latin American Club be approved for
the dates/times listed above. The motion passed unanimously.
Q752 ~UTHORI~ATION FOR POLICE CHIEF TO P_~MIT BTREET CLOBUREB FOR
~EIG~ORHOOD PARTICIPATION XN_.I~_~TXON'AL ~Gu~ OuT.
Chief Wright requested permission to close streets in those
areas of the community that are participating in the "13th
Annual National Night Out" on Tuesday, August 6, 1996, from
6:00 pm to 10:00 pm.
JENNINGS/FIGLEY .... Chief be given the authority to authorize
street closures on Tuesday, August 6th, from 6:00 p.m. to
10:00 pm.. The motion passed unanimously.
0765 EENER CONNECTXON~PPLXCATION ' 1680 X~OREL AVENUE.
Councilor Jennings stated that he had a problem with taking
property away at this time for future street widening of
Landau Drive as a condition to connect to the city sewer. The
property owner, Ben Gee, owns a parcel of land that lies
between Laurel and Landau with his house being located to the
north of Landau facing Laurel Avenue. He has owned the
property for many years and Councilor Jennings expressed
concern in dedicating a 30'x170' strip of land at this time
since there are no immediate plans for developing the vacant
land owned by Mr. Gee located adjacent to Landau Drive.
It was noted that the proper~y lies within the city boundary
but has been on a septic system. Due to the failure of the
septic service, the property owner has requested to connect to
the City's system with the nearest sewer service line being
located on Landau Drive.
Public Works Director Tiwari agreed with Councilor Jennings
and was willing to remove condition #2 (dedicate to the City a
30-foot wide strip of land adjacent to Landau Drive) from the
staff recommendation. He also stated that the proposed
easement was for utility purposes, such as storm drain line,
and not for dedication of a roadway.
Further discussion was held regarding the issue which included
concerns by some Councilors on future division of the property
to accommodate a second home which would face Landau Drive and
the need in the future to widen Landau Drive (currently a
Page 5 - Council Meeting Minutes, July 22, 1996
3A
COUNCIL MEETING MINUTES
July 22, 1996
TAPE
half-street) in the event further development takes place in
that area.
1059 JENNINGS/PUGH .... sewer hook-up be approved with the deletion
of condition $2 from the staff recommendation.
Further discussion was held on the proposed dedication of the
30' strip of land.
Ben Gee stated that he needs to either connect to the City's
system or fix his septic system and would like to get this
matter resolved.
Director Tiwari stated that he does not have a problem with
either an easement or dedication, however, the Council had
pre-directed staff to bring Landau Drive issues before them
because of the half-street situation. In his opinion, the
easement is a good compromise and will allow the City to use
the strip of land for utilities.
The vote on the motion was 2-2 with Councilors Figley and
Sifuentez voting nay. Mayor Kirksey voted nay to defeat the
motion.
1562 FIGLEY/SIFUENTEZ .... approve the connection subject to (1)
signing a non-remonstrance consent form for improvements on
Laurel Avenue, (2) in the future in the event of any legal
partition such as a partition plat of the subject property,
sign an agreement that they will provide a 30' wide dedication
of land adjoining Landau Drive that would have to do with'
property developed within 130' of the south or closer, (3)
existing sanitary subsurface sewage disposal system shall be
abandoned according to state regulations, and (4) connection
from a Landau in the future be installed from Laurel at the
owner's expense when it becomes available.
The vote on the motion was 2-2 with Councilors Jennings and
Pugh voting nay. Mayor Kirksey voted aye to pass the motion.
1618 ~CCEPTB/~CE OF PUBLIC RIGHT-OF-IFAY --WILSON STREET.
Staff recommended the acceptance of public right-o£-way being
conveyed by Bonnie Tarnow and Shirley Robins on property
located at the east end of Wilson Street and is being conveyed
as part of a condition of approval in Site Plan Review Case
~95-17.
JENNINGS/FIGLEY... accept the easement from Bonnie Tarnow and
Shirley Robins as recommended by staff. The motion passed
unanimously.
C~%_!Ns FOR THE MONTH OF JUNE 1996.
SIFUENTEZ/FIGLEY .... approve voucher checks ~31881 - ~32290
for the month of June 1996. The motion passed unanimously.
~TAFF REPORTS.
A) Land Use Issues - Periodic Review Questionnaire --- The
Community Development Department is applying for a work
Page 6 - Council Meeting Minutes, July 22, 1996
3A
COUNCIL MEETING MINUTES
July 22, 1996
TAPE
evaluation grant from LCDC to conduct a special citizen
involvement questionnaire.
B) Change in Medical Insurance Rating -- Staff informed the
Council that, effective August 1, 1996, the City was changing
from the Employee Benefit Trust (EBS) "pooled" rating to an
-experienced" rating which will save the City in premiums paid
to the insurance company during this fiscal year.
C) Liquor License Policy Recommendation -- Chief Wright's memo
reviewed the proposed policy which encompasses new licenses
and renewal of licenses. Once adopted, the policy would
formalize what the City has done in the past and insures that
all applicants are handled equally. One major change is in
the procedures in that if the Police Department provides a
negative recommendation, the Councilor within the Ward of the
establishment would become involved to review what the Police
Department has done prior to it being referred to the whole
Council. The policy also includes a mediation process if the
Council and Police Department does not agree on the
recommendation. It was the consensus of the Council that the
policy be brought back at the next meeting for formal
adoption.
D) Hot Weather Water Tips -- Public Works Manager Rohman
assured the public that the City has no water problems at this
time but he encouraged consumers to conserve water between the
hours of 4:00 pm and 10:00 pm which seems to put the highest
demand on the City's water supply.
E) Update on Prohibiting the Sale of Spray Paints -- The
staff memo outlined action taken to date which included
contacting local stores to check on their current store policy
and contacting the League of Oregon Cities (LOC) to see if
other cities have an ordinance in existence on this issue. It
was noted that GW Hardware, along with other retail stores,
already have a voluntary policy in effect. In regards to an
ordinance, there does not seem to be another ordinance in
effect that would prohibit the sale of spray paint to
individuals under the age of 18. The memo also informed the
Council that Attorney Shields had not had an opportunity to
research the issue but will provide a report at a later date.
Councilor Pugh stated that he wanted to pursue the study and
work towards a sensible ordinance.
Councilor Figley stated that if businesses were not willing to
cooperate, she would like to know who they are so she can
personally contact them to discuss this issue.
1931 CITY ADMINISTRATOR'S REPORT.
Page 7 - Council Meeting Minutes, July 22, 1996
COUNCIL MEETING MINUTES
July 22, 1996
TAPE
~ADING
Administrator Childs informed the public that as of tomorrow,
the railroad crossing intersecting S. Front Street and S.
Boones Ferry Rd will be closed for the repair of the crossing.
Council Figley also stated that the major repair work to
replace railroad ties has also lessened the vibration caused
by the trains and she is very appreciative of the work done by
Southern Pacific.
1967
MAYOR ~ COUNCIL REPORTB.
Councilor Sifuentez announced that there will be a blood drive
held on August 12th at St. Luke's between the hours of 2:00 pm
and 7:00 pm. She has a sign-up sheet available for anyone
interested in giving blood.
Councilor Pugh thanked the participants who attended the town
hall meetings he had organized and stated that he felt very
encouraged-that people in Woodburn really do care as to what
is going on in the community.
Councilor Figley stated that she had read some information
regarding the actions taken by other cities and counties to
look into the possibility of using under utilized rail lines
for public transportation and it is her intent to also pursue
this issue.
She also stated that she had read information on a "skinny
streets program" which allows for lesser street widths if they
do not need to be up to maximum arterial standards and she
requested staff to look into this issue so that she can obtain
more information on this subject.
Councilor Jennings stated that the Burlington Northern tracks
west of town are not being used much and felt that Councilor
Figley is looking at an issue that should be pursued.
He also requested that a workshop be held to review the street
resurfacing program.
Mayor Kirksey suggested that the workshop be held on September
10, 1996, at 7:00 p.m. with a tour of the streets on the list
to begin at 6:00 p.m. so that the Councilors can see the
condition of the streets before they review or establish a
resurfacing priority list.
2300
Mayor Kirksey stated that she had just arrived back in Oregon
late this afternoon after 3 weeks of traveling to New England
and Texas. She stated that the streets in New England are in
worse condition than ours and she really appreciates living in
the Willamette Valley rather than on the east coast.
EXEC~TIV~ SESSION.
JENNINGS/FIGLEY .... adjourn to executive session under the
authority of ORS 192.660(1)(h) to consult with counsel
Page 8 - Council Meeting Minutes, July 22, 1996
TAPE
2391
2342
COUNCIL MEETING MINUTES
July 22, 1996
3A
concerning legal rights and duties of a public body with
regard to current litigation or litigation likely to be filed.
The motion passed unanimously.
The Council adjourned to executive session at 8:13 p.m. and
reconvened at 8:27 p.m..
Mayor Kirksey stated that no action would be taken by the
Council as a result of the executive session.
SITE ~CTION pLaNS.
Attorney Shields stated that options available to the Council
are (1) call-up the site action by motion or (2) no action is
necessary if the Council agrees with the Planning Commission's
decision.
(A) site Plan Review $96-06, Conditional Use ~96-01 -
Woodburn School District. No action was taken by the Council.
(B) site Plan Review Access Condition on Case ~92-12, Final
Order. No action was taken by the Council.
JENNINGS/FIGLEY .... meeting be adjourned.
unanimously.
The meeting adjourned at 8:29 p.m..
The motion passed
APPROVED.
NANCY A. KIRKSEY, MAYOR
ATTEST
Mary Tennant, Recorder
city of Woodburn, Oregon
Page 9 - Council Meeting Minutes, July 22, 1996
3A
Executive Session
COUNCIL MEETING MINUTES
July 22, 1996
DATE. CONFERENCE ROOM, CITY H~LL, CITY OF WOODBURN, COUNTY OF
MARION, STATE OF OREGON, JULY 22, 1996.
¢ONVEN~D. The Council met in executive session at 8:15 p.m. with Mayor Iarksey presiding.
ROLL CALL.
Mayor Kirksey Present
Councilor Chadwick Absent
Councilor Figley Present
Councilor Hagenauer Absent
Councilor Sennings Present
Councilor Pugh Present
Councilor Sifuentez Present
Mayor Kirksey reminded the Councilors, staff, and press that information discussed in executive
session is not to be discussed with the public.
Staff Present: City Administrator Childs, City Attorney Shields, City Recorder Tennant
Press: Patrick Johnson, Woodburn Independent; Meagan Stone, Northland Cable TV
The executive session was called under the authority of ORS 192.660(1)(h) to consult with legal
counsel concerning the legal fights and duties of a public body with regard to current litigation or
litigation likely to be fried.
ADJOURNMENT.
The executive session adjourned at 8:25 p.m..
APPROVED.
NANCY A. KIRKSEY, MAYOR
ATTEST.
Mary Tennant, Recorder
City of Woodbum, Oregon
Page 1 - Executive Session, Council Meeting Minutes, July 22, 1996
3B
MINUTES
WOODBURN PLANNING COMMISSION
JULY 25, 1996
1)
2)
3)
4)
5)
ROLL CALL:
Chairperson
Vice Chairperson
CommIssioner
CommIssioner
Commissioner
Commissioner
Commissioner
CommIssioner
Commissioner
Mrs. Bjelland Present
Mr. Atkinson Absent
Mrs. Henkes Absent
Mrs. Schultz Present
Mr. Will Present
Mrs. Warzynski Present
Mr. Lawson Present
Mr. Frawley Present
Mr. Palmer Present
Staff Present.' Steve Goeckritz, Community Development Director
Teresa Engeldinger, City Planner
Jason Tuck, Planning Tech
MINUTES:
Commissioner Lawson made the motion to accept the Planning Commission
minutes of July 11, 1996.
Commissioner Will seconded the motion.
A vote was taken and the minutes were accepted as written.
BUSINESS FROM THE AUDIENCE:
None
COMMUNICATIONS:
None
PUBLIC HEARINGS:
Site Plan Review 95-26 Esperanza Court. 12 Unit Apartment Complex
and Office Space. Applicant: Farmworker Housing Development Corp.
A:~pcm~pcm7-25.96
SG:bw
3B
6)
Staff read the statement necessary to open the public hearing. The nature of
the application is a 12 unit apartment complex with office space. The applicant
is Farmworker Housing Association. Staff read the Approval Criteria, the Right
to Have the Hearing Continued, the Right to Have the Record Remain Open,
and the Raise it or Waive it Rule.
Staff stated that the applicant has requested the hearing be continued until
August 8, 1996. Staff supports the request.
Commissioner Will made the motion to continue this hearing until August 8,
1996.
Commissioner Frawle¥ seconded the motion.
A vote was taken. SPR 95-26 hearing was continued until August 8, 1996.
DISCUSSION ITEMS:
A. Periodib Review/Questionnaire
Staff explained the periodic review was to ensure the Comprehensive Plan and
land use ordinances follow state law and they reflect the communities attitude
towards growth. A past survey was sent out with questions that could be
answered by yes/no. There was a 65% to 75% return on those questionnaires.
Staff asked the Commission members for their thoughts and ideas in regards
to what type of questions they believed would be of interest to them in being
able to develop a better Comprehensive Plan for the future, and implementing
ordinances.
The Commission members voiced their concerns regarding:
1. Public opinions on growth
2. Density of Housing
3. Extension of Urban Growth Boundary/City Limits
4. Downtown District
5. Annexation
6. Schools and tax dollars
7. Parks/Open Spaces
8. Developers required to have neighborhood park
9. Signage
10. Population
11. Public involvement
A:~pcm~pcm7-25.96
SG:bw
2
5¢
Woodburn Downtown Association
Community Center
July 23, 1996
Board Prem~nt: Susan King, Alma Grijalva, Francisco Garcia, Jane Kanz, Luclen Klein, Brent Reddaway, Rob Kool, Hazel Smith,
Vance Yoder
Othe~ Proaent: Norm Coffelt, Bill Torres, Cherly Wilcox, Mike Culver, Joe Pardo
1. The meeting was called to order by President Susan King.
2. Minutes of the July 16, 1996, were approved.
3. Treasurer's Report: No report.
4. Committee Reports
· Hiring Committee: Interviews will be conducted this week. Susan will report at next meeting.
· Membership Commiff4e: We have 31 members. Current list included with 7116/96 mInutes.
· Spruce Up Corem#res: Francisco Garcla will be meeting with members soon.
· UD Issues: No report.
· City Parldng Lot Committes: We have drawings and preliminary estimates. Brent is still working with architect
on this, however, they are making progress.
· Saturday Market Committee: No report.
· Christmas Comndltee: No report.
5. Ordinance Violations:
Susan welcomed Mike Culver, Enforcement Off'~er to our meeting. Mike reported that under the direction of the
Chief he has begun to focus in d~wntown, specifically the alley ways. They have spoken with May's Furniture and some
12 businesses about the garbage issues. Notices have been sent to allow Itmm until August 1, 1996 to clean up the area.
Members expressed concern about the railroad area. Mike said that could be the next pdority they address. They have
had positive response from tha railroad olflcisis. Mike asked for us to help downtown businesses and report any
dumping or concerns to his office. Mike can be reached by calling the Police Department at 982-2345. Bill Torres
relx~ted that in next weeks Woodbum Independent them will be an article about the Offensive Littering Ordinance and
abatements to educate the community about this Issue.
Membemasked~~ ~ of~eign ordiance. Mike reeponded that they are "not going totouch it"
as it would then have to be enfomed with all businesses in the city. Membem pointed outto Mike that we havea specific
Historic Dislrict ordinance that is aspamte and that should be able to address this. Mike re~erred us to Steve G. in the
Commm~ Pmming Depamnem as they eta have re~pon~il~ for enfomng.this parUcum ordinance.
6: warm' & ~ewer Bill la,m:
Chady Wilcox of Wibox Pmpmty I~ in Molalis addressed the WDA board this morningexpressing her
commercisl.~ Theyhave t~ed to pick up twice a w~..~..% however, they&re ~nding that penple from out~f town
Io~ ~f o~ from busineee~ and pmpertymanagem about ~ ~. The polioe plan to have the grave
$1,000 a month. She asked membem who they feel she ~lxmld ~peakto about this as it is dilt-xmlt to make money and
may have to bill residents for water usage. However, water usage is relatively normal, it is the sowerbB that is too high.
They encouraged her to bring the melter to the City Council and also to speak with Julie Moore in Public Works at 982-
7. $11verton Forum: Jane reported that it was a good event. Silverton Chamber hosted members from the Baker
County Tourism Group who spoke about how the Interpretative Center is similar to the Oregon Gardens. They
encountered some interesting immas in gaining community suppod for the project. They had to "sell" the project as some
business and community folks did not want the additional tourists in the area. It took some time, but they succeeded.
Jane suggested WDA think about a tour to Sllverton through Woodbum as folks coming off I-5 have to come through
town to get to the gardens. This may be a future project for us.
8. Announcements: None
Submitted by Alma C. GrlJalva, Secretary
§C
Minutes of Woodbum Downtown Association Meeting
?--~-- ',,~ ~.o.~r:-. ",.~rl ~.x~/ ity
~aiy .~v, ...., i.:,. ~,,, Woodburn Commun Center
Present: King, Smith, Kanz, Lonergan, Reddaway, Lucas, Yoder, Kool, Garcia, Pardo,
Guest: Donna Nelendez from the Woodbum Libraryand Dura from RSVP
The meeting was called to order by King. Group agreed to change agenda to allow a
presentation by Nelendez of the library. After the presentation, the group agreed to
become a community partner with the library in trying to get participation in a project
called "Exploring the West...Whose West?" This will :be a discussion, series in
conjunction with a PBS TV program "The West".
The secretary being absent, there were no minutes. The treasurer being absent, there was
no treasurers report.
The spruce up com ,mittee had no activity during the past weelc Garcia asked that the
committee meet directly after the Board meeting: Smith complained that .the railroad had
left paving material cans along the right-of-way and people were using the cans for trash.
There was discussion about cleaning up the mess and establishing a dialog with the
railroad. Evidently Canby has been able to communicate with the railroad.
A member complained that businesses in the historic district were not getting in touch
with thc Downtown Association about-their signs.- La Linda's'and Ri:o's ~wctry were
mentioned. After a discussion about who has authority over signs, Kool suggested that if
the City cannot afford the staff to enforce historic district ordinances, the City should
empower the Downtown. Association to enforce ordinances and levy.fines. Garcia
disagreed saying that business owners would resent the Downtown Association, and that
businesses should be.educated. Group agreed that this matter should be.handled by the.
new downtown manager.
King reported that the WDA is still looking for an office space. Three Valleys will share
its space in :thc old,bank for $150.a. month. -.Dura suggested that there is an empty office
in the Community Center upstairs over the Housing Rehab office. King will look into the
matter.
Lucas reported that she and the city's public works director will meet with the World
Berry Museum Boardon August 1~ to discuss formation-of a ~Local-Improvement District
for the purpose of improving the alley.
Reddaway reported that he and the architect are reviewing plans for the parking lot
Christmas.tree facility before taking the proposal, to the City Council.
5C
King reported on the executive committee's choice for a Downtown Association
manager. Two very weii-quaiified people were finalists. ~ne favored applicant had
experience in journalism, lobbying, city govemmem and working with a Chamber of
Commerce group in a nearby community. Although he is not.bilingual, he communicates
well, and realizes that communicating with the business community will be his first task.
After discussion, the group agreed King should offer him $14,000 ayear for half-time
employment, the $14,000 to include WDA employee benefit costs. Reddaway will get in
touch with a firm handling payrolls about WDA's payroll record keeping and report
filing.
Submitted by Barbara Lucas
July 31, 1996
IOA
COUNCIL BILL NO.
RESOLUTION NO.
1739
A RESOLUTION CALLING FOR A PUBLIC HEARING ON THE ANNEXATION OF
CERTAIN PROPERTY DESCRIBED HEREIN.
THE CITY OF WOODBURNRESOLVES AS FOLLOWS:
Section 1. Pursuant to ORS 222.120, 7:00 p.m. on
September 9, 1996 is declared to be the time set for a public
hearing before the Woodburn City Council on whether the City of
Woodburn shall annex that property described in Exhibit "A"
attached hereto.
Section 2. Pursuant to ORS 222.120, no election is
required on this issue.
Section 3. Notice of said hearing shall be published
once each week ~or two successive weeks prior to the day of the
hearing, in a newspaper of general circulation in the City, and
notices of the hearing shall be posted in four public places in the
City for a like period.
Approved as to Form:
/s/ N. Robert Shields
City Attorney
Date
APPROVED
NANCY A. KIRKSEY, MAYOR
Passed by the Council
Submitted to the Mayor
Approved by the Mayor
Filed in the Office of the Recorder
ATTEST
Mary Tennant, Recorder
City of Woodburn, Oregon
Page 1 - COUNCIL BILL NO.
RESOLUTION NO.
IOA
/0~ O00~ 0
OOU~ Ot~B
10B
co -Nci . im. No. 1740
RESOLUTION NO.
A RESOLUTION CALLING FOR A PUBLIC HEARING ON THE ANNEXATION OF
CERTAIN PROPERTY DESCRIBED HEREIN.
THE CITY OF WOODBURN RESOLVES AS FOLLOWS=
Section 1. Pursuant to ORS 222.120, 7:00 p.m. on
September 9, 1996 is declared to be the time set for a public
hearing before the Woodburn City Council on whether the City of
Woodburn shall annex that property described in Exhibit "A"
attached hereto.
Section 2. Pursuant to ORS 222.120, no election is
required on this issue.
Section 3. Notice of said hearing shall be published
once each week Cor two successive weeks prior to the day of the
hearing, in a newspaper of general circulation in the City, and
notices of the hearing shall be posted in four public places in the
City for a like period.
Approved as to Form:
/si N. Robert Shields
City Attorney
Date
APPROVED
NANCY A. KIRKSEY, MAYOR
Passed by the Council
Submitted to the Mayor
Approved by the Mayor
Filed in the Office of the Recorder
ATTEST
Mary Tennant, Recorder
City of Woodburn, Oregon
Page 1 - COUNCIL BILL NO.
RESOLUTION NO.
lOB
10C
City of Woodburn
Police Department
Ken Wri~,~~ ~
Chief
Date: July 30, 1996
(503) 982-2345
To:
Mayor and Council
Subject:
Liquor Policy Adoption
At the luly 22, 1996 meeting of the City Council staff presented the "final" draft liquor
licensing policy for review and comment. Also at the council meeting it waz requested to
bring back the policy t~ the next council meeting for adoption. I believe this to be good
policy and will address the councils concerns about liquor license recommendations.
Recommendation: The Council adopts the liquor licensing policy and rescinds council
resolution 1037 adopted February 1991.
10C
COUNCIL BILL NO. 1 741
RESOLUTION NO.
A RESOLUTION ADOPTING POLICY GUIDELINES AND PROCEDURES FOR CITY
COUNCIL RECOMMENDATIONS FOR RENEWAL AND ISSUANCE OF UQUOR UCENSE
RECOMMENDATIONS AND REPEALING RESOLUTION NO. 1037.
WHEREAS, Oregon Revised Statutes 471.210 and 471.213 provide criteria for
local government to make recommendations to the Oregon Liquor Control Commission
concerning liquor license renewal and issuance, end
WHEREAS, a specific liquor license recommendation policy will assure the fair
and consistent treatment of liquor license applications; and
WHEREAS, the adoption of said liquor license recommendation policy will
protect the interest of the general public and provide direction to city staff in
processing liquor license applications, NOW, THEREFORE,
THE CITY OF WOODBURN RESOLVES AS FOLLOWS:
Section 1. That Resolution No. 1037 is repealed.
Section 2. That the City of Woodburn "Liquor Application Policy,' a copy of
which is attached and by this reference incorporated herein, is hereby adopted by the
City Council.
Approved as to formL:
City Attorney
Date
APPROVED:
Nancy A. Kirksey, Mayor
Passed by the Council
Submitted to the Mayor
Approved by the Mayor
Filed in the Office of the Recorder
ATTEST:
Mary Tennant, City Recorder
City of Woodburn, Oregon
Page I -
COUNCIL BILL NO.
RESOLUTION NO.
10C
CITY OF WOODBURN
LIQUOR APPLICATION POLICY AND
CHECKLIST OF COMMON CRITERIA FOR RECOMMENDATIONS
TO DENY OR ~CT LIQUOR LICENSE5
(1)
New Licenses
Is there a bhtory_ of serious snd nersistent _m~blems, disturbances, lewd or
unlawful activities or noise ~ in the m~ni*.~ ~ to be licensed or
involving patrons of the establishment in the immediate vicinity of the
to the sale or m-vice of alcohol under the ~ of the license privilege?
ORS 472.160(5); OAR 845-05-007 and -02/.
'A history of serious and persistmt problems' includes but is not limited to
obtrusive or excessive noise, music or sound vibrations, public drunkcm~ss,
fights, altercations, hamssmmt, unlawful dru~ sates, alcohol or related litter,
Histories from premises currently or ~y operated by the applicant may
be considered when it is reasonable to infer that similar activities will occur as
to the proposed license.
(b)
Does the applicant fail to demonstrate willingness and ability to control these
problems?
Does (s)he have the same problems with his other current licensed
outlets?
Does (s)he not have a corrective plan that is likely to be effective'/
Are the~ no license conditions or restrictions that would enable
control? OAR 845-05-026.
V~tll the licensed premises be located in an area that hss a 'history_ of serious
~ _~.~ent _twoblems' with unlawful ac6vi6es, nohe or dismd~mc~? 'I'nese
need not be alcohol-related. OAR 845-05-026.
Co)
Does the applicant fail to show good cause, including but not limited to:
· Showing that alcoholic beverage sale or sereice at the premises will not
substantially contribute to the problems; or
10C
('3)
(5)
(8)
(9)
A plan demonstrating willingness and ability to adequately control the
proposed premises and patrons' behavior near the premises.
Does the applicant have a history_ or record of u~n~ alcohol or other drugs to
excess?
Is the applicant unable ~o show that (s)he no longer uses these substances to
excess and is unlikrAy to do so in the future? ORS 472.160(4), OAR 845-05-
0'2~(4).
Has the applicant been convicted of a felony when there is a relationship between the
consideration to any inl~,ening ci~um~mc~? ORS 472.160(4); OAR 845-05-
025(5).
Has the applicant provided Ip,t,'xial f~l~ or mi.~l,.mdin_~ information to the
Commission? ORS 472.160(4); OAR 845-05-025(6).
Does the ~pplicant _ _m'opose to lo~_ te within 500 feet of the boundary
(meamm~ property line to property line) of a(n):
·
·
·
·
·
·
·
Co)
(¢)
If so, will the licensed premises adversely impact the facility?
IS the~ n lack of good catl~ tO OV~*COli~ this ctitetiOfl, il~ILulin~ but not
limited to a showing by applicant that the proposed operation is consistent with
unreasonably affect the hcility~ OAR 845-05-007 and -026.
** NOTE:
Criterion (AX6) is not applicable to changes of ownership with
no change in license privilege or operation.
Does or will the applicant have ipnd~jmt~ fin~ricial resource~ or ~ to build and
operate as proposed? OAR 845-05-025.
Is there i.n~fficient demand for the license? e.g.: Is there declining or static
population, business or industrial development in the city or decren__ ~ng sales or
patronage at other similarly licensed outlets in the city9 OAR 845-05-026 and -030.
Failure to comply with liquor laws of this or any other state, as shown by a final
2
10C
order of a court or administrative agency. OAR 845-05-030.
All of the above criteria for new licenses apply, except criteria (A)(6) and (A)(8).
Add the following:
(1)
Did the applicant fail to build and _o~e~te the premises substan_tinlly ns _m'o!x)_ s~ nnd
OAR 845-05-061.
Are there ~.,i,t,~t m~b!em$ involvln? police ~lh ~ W ~ ~ ~ ~ of
~1 n~ ~~ ~m & f~ ~ ~m ~ ~ ~~ ~ ~
~or 12 ~, ~g ~~ ~fi~ ~ ~ ~ ~ ~ ~ of
~hol by ~ ~ ~e ~~ pm~ or h ~ ~m~ ~?
Review of liquor license spplication pursuant to ORS 471.210, 471.213
(D) ~ndmrds for PoL_l,~ Deuartme_~t R__~eomm_endations
Oregon law provides criteria to be used by OLC~ for license refiisal which can be adapted
into criteria for polim depamnent reconune~a_~tlons. The specifm offenses are:
·
·
·
·
·
·
·
Fights or assaults
Liquor law violations by the licensee or their employees
Excessive or obtrusive noise
illegal drug use or ~les on the pmmis~
Falhre of the Licensee to take appropdam action to l~-veat or control
(1)
Evaluation C~i~.lln~s and Criteria
A recommendation to deny the renewal application wi. Il bc made wlgn ti*me am
persistent problems involving the types of police o!i~ listed above related to the sales
or service of alcohol.
(2)
The police depamnent will automatically recommend denial of a renewal application.
when there/s a record of ten arrests, in the prior 12 months, of employees or patrons
of the licensed business for unlawful activitic~ related to thc sale or service of alcohol
under the license either on the premises or in the immediate vicinity.
(3) Actions by thc licensee which might tend to mi~gate thc problems should be
10C
H)
(~)
considered by the City Council. Examples of mitigating actions are seeking and
following recommendations by the OLCC, or police, and increased security measures.
In addition to the criteria pl~do~y outlined, a x~omm~mdafion for denial of a
license renewal may be made whm th~ ax~ lX~'sist~t problems involvin~ police
calls relai~d to the sales or service of alcohol not smuming from calls for assistance
fi'om the establishment, within the preceding twelve months, concerning unlawful
activities by employees and patrons of the licensed business, either on the licensed
premises or in the immediate vicinity thereof.
The recommendation by the police department is only one component of the liquor
license recommendation process. Community input is a significant factor in a
complete review of ~)plicafions by the Coundl. W'~h all licensing activities, it must
be ~nembered that the City ~ and OLCC gi~lll~[~.
(1)
(2)
(6)
Procedures For Reeomme~dstion of Denial
In the event that the police department anticipates a reco~on for denial, based
on the preceding' guidelines, the Chief of Police shall contact the councaor of thc
the Chief of Police um wview the applio, fion, circummnces surmund~__.g it and auy
The review process described in (F)(I) above shall apply the criteria stated in ORS
472.160 and 472.180 sad the sdmialstxati~ rules of the Oregon Liquor
Commission (OLCC), OAR ~ 845, Division 5, in recommending ~N~opriate
action on the pending liquor license application.
In the event the ward councilor concurs with a staff recommmdation for deniat, the
police depamnent shall provide a copy of the appropriate police records to the
councilor.
hi the event the ward councilor'does not concur with a staff recommendation for
denial, the ward emmcilor and the Chief of Police shall meet with the CRy
AdminisUator in an attempt to reach ~- Ifno such consensus is reached, that
fact shall be clearly conveyed to the full Counc/l (see (1=)(5) below).
Following the review process described above, the pmding application shall be
placed on the earliest possible Council agenda for consideration, at which time the
ward councilor shall prescnt the recommendation to the full Council concerning
denial of the application.
Upon rece/pt of a recommendation for denial, the Council shall set the matter for
public hearing at a subsequent meeting. In connection therewith, the City Recorder
shall:
4
10C
Cause to be published in a newspaper of general circu~tion within the city a
notice of said hearing. The notice shall specify the time, date and location of
the hearing and the business name and address of the npplicanL The notice
shah inform the public that testimony may be given, either for or against the
application, and fttrther, that written comments will be accepted by the City
Recorder at any time prior to the scheduled hearing; and
Cause written notice to be served upon the applicant personally or by
registered or certified mail postmarked not later than ten days prior to the
hearing.
The notice to the applicant referred to in (F)(6)(b) above shall contain:
A statement of the time, date and place of the hearing;
A copy of the background materials supporting a recommendation for denial
(if not p~viously provided pursuant to (I:)(3) above; and
A statem~t that the applicant may be represented by legal counsel at the
public hearing, but that no such legal counsel will be provided at public
expense.
the licensee to mitigate problems which can result in police calls; such ns increased
security measures or seeking and following the recom~ons of the OLCC or the
police department.
Following the public hearing, the Council shall vo~ on its final reco_m__mendation
concerving the application, inclu 'dmg any compliance plan conditions, which shall
constitute the city's formal recommendation to be forwarded ~o the OLCC in the
5
1OD
COUNCIL BILL NO. 1742
RESOLUTION NO.
A RESOLUTION ENTERING INTO AN INTERGOVERNMENTAL EMERGENCY
MANAGEMENT COOPERATIVE AGREEMENT WITH MARION COUNTY.
WHEREAS, the City and Marion County have legislative authorization under
ORS 401.305 to jointly develop policies for the performance of emergency
management functions within their territorial limits, and
WHEREAS, the City and Marion County may perform emergency management
functions outside of their territorial limits under the authority of a cooperative
agreement, and
WHEREAS, it is in the public interest and to the mutual benefit of the City and
Marion County to work together in developing emergency preparedness plans and in
responding to emergency situations, NOW, THEREFORE,
THE CITY OF WOODBURN RESOLVES AS FOLLOWS:
Section 1. That the City Administrator is authorized to execute the
Intergovernmental Emergency Management Cooperative Agreement with Marion
County.
Section 2. That e copy of said agreement is attached hereto and, by this
reference, incorpor~,/~::==. ~~ ~'~
as
Approved to form:
City Attorney Date
APPROVED:
Nancy A. Kirksey, Mayor
Passed by the Council
Submitted to the Mayor
Approved by the Mayor
Filed in the Office of the Recorder
ATTEST:
Mary Tennant, City Recorder
City of Woodburn, Oregon
Page I -
COUNCIL BILL NO.
RESOLUTION NO.
City of Woodburn
Police Department
270 Montgomery Street
Don Eubank, Lieutenant
Criminal Operations
Date:
To:
MEMORANDUM
Woodburn, Oregon 97071
Mayor & Co 'C~
Ken Wright, '
Chris Childs, trator
(503) 982-2345 Ext. 351
STAFF RF. anORT: Marion County Intergovemmentai Emergency Management
Cooperative Agreement
1OD
Attached is the proposed Intergovernmental Emergency Management Cooperative Agreement.
In past years, many cities Emergency Plans consisted of one or two pages that were very
incomplete. To better be prepared for catastrophic incidenta, or even minor emergencies, many
cities, including Woodbum are developing Emergency Plans. Some cities, including Woodburn,
have not yet completed their plans, but are vigorously working on them.
To enhance these efforts, and to facilitate a coordinated response by all emergency services, an
Intergovernmental Agreement with Marion County is necessary. This agreement includes
providing current information, revisions to policies and ongoing management of various plans.
Monthly meetings are held with local area emergency management representatives, facilitated
by County Emergency Management, for communication and coordination of activities. Along
with this comes the technical assistance to develop and maintain Emergency Plans.
If the City of Woodburn should require aid in a particular incident, this agreement will extend,
upon request, such services, equipment, facilitie~ and manpower that can reasonably be spared
at the time. The City will in turn provide services to another City/Agency upon request if
av~lable.
RECO~ATION:
I would recommend that the City Administrator
and City Attorney be authorized by the City
Council to sign this agreement.
1OD
DIRECTOR
Robert J. Hansen, P.E., P.L.S.
ADMINISTRATION &
ENGINEERING
(503) 588-5036
EMERGENCY MANAGEMENT
(503) 588-5108
COUNrlT SURVEYOR'S
OFFICE
(503) 588-5155
ROAD MAINTENANCE
(503) 588-53O4
BOARD OF
COMMISSIONERS
Randall Franke
Gary Heer
Mary Pearmine
ADMINISTRATIVE
OFFICER
Ken Roudybush
Marion County
OREGON
DEPARTMENT OF
PUBLIC WORKS
July 29, 1996
christopher Childs
City Administrator
270 Montgomery Street
Woodburn, Oregon 97071
RE: Intergovernmental Agreement
Dear Mr. Childs:
Enclosed is an Intergovernmental Emergency Management
Cooperative Agreement for developing emergency
preparedness plans and responding to emergencies.
Please have the appropriate signatures affixed and return
a copy to this office for filing and distribution.
Ga~y Dykeman
Senior Engineering Technician
GDD:dsp
Enclosure
c: Bruce Visser
emermgt\woodburn, let
Printed on Recycled Paper
Administration / Engineering / Surveyor's Office
220 High Street NE · Salem, Oregon 97301-3670
Road Maintenance / Emergency Management
5155 Silverton Road NE · Salem, Oregon 97305-3899
IOD
INTERGOVERNMENTAL EMERGENCY
MANAGEMENT COOPERATIVE AGREEMENT
THIS AGREEMENT is between MARION COUNTY and CITY OF. WOODBURN, both political
subdivisions of the State of Oregon (Hereinafter referred to as COUNTY and CITY).
WHEREAS, COUNTY and CITY both have legislative authorization under ORS 401.305 to jointly
develop policies for the performance of emergency management functions within their territorial limits
and may perform such functions outside of their territorial limits under the authority of a cooperative
agreement; and,
WHEREAS, it is in the public interest and to the mutual benefit of both parties to work together in
developing emergency preparedness plans and in responding to emergency situations; and,
WHEREAS, such agreements are permitted under ORS 401.305 and 401.480; now therefore,
IT IS AGREED each party will:
Be responsible for establishing and maintaining an Emergency Management Program,
appointing an Emergency Program Manager, who shall, subject to the direction and control of
the respective governing bodies, perform emergency management program functions within the
territorial limits of the jurisdiction, including the preparation and maintenance of an Emergency
Operations Plan (EOP), establishment and maintenance of an emergency operations facility from
which elected and appointed officials can direct emergency and disaster response activities, and
establishment of an incident command structure for management of a coordinated response by all
emergency service agencies.
Provide the other party with current information, including revisions as they may occur, on
policy and procedure decisions affecting the direction or operation of their emergency
management program in those areas which may overlap or impact on the other party's role in
emergency management.
Participate .in monthly meetings with local area emergency management representatives,
facilitated by County Emergency Management, for the purpose of communicating and
coordinating activities to eliminate duplication of effort whenever possible.
Participate in the development and maintenance of each other's emergency management plans,
providing review and comment to ensure compatibility.
Participate in debriefings of multi-asency incidents, as they may occur on a daily basis, to
evaluate communications and coordination and conduct annual joint exercises to test emergency
preparedness plans and procedures.
Communicate emergency information in a timely manner to each other's Emergency
Management Office regarding any situation that is, or potentially is, a major emergency or
disaster and coordinate response and recovery activities through and with each other's
Emergency Operations Center (EOC), when implemented.
1OD
Whenever an emergency, as defined by ORS 401.025(4) requires aid beyond that which a party
can provide itself, the other party, through their Emergency Management Office, agrees to
extend to the stricken party, upon request, such services, equipment, facilities and manpower that
can reasonably be spared at the time.
Ensure that all local resources have been exhausted or are committed before requesting a
Declaration of Emergency by the Governor. Such requests shall be in writing, certifying that
local resources have been expended, assessing loss of life, injuries and property damage and are
to be submitted to the County Board of Commissioners, who are responsible for processing and
endorsing such requests.
Payment for any costs incurred by the assisting party that are not reimbursed by a federal disaster
declaration or other outside resources may be negotiated between the involved parties during the
recovery period following the conclusion of the emergency response activities.
This agreement may be terminated by either party by giving thirty (30) days written notice to the other
party.
DATED this c:/~ day of ~ 1996.
CITY OF WOODBURN MARION COUNTY
City Manager
City Attorney
Approved sm to Form
Board of C, ommissioners
Board of Cof~si~"e~- ~-
Bo~d 'o/~CoXm~m missioners
g:\woodburn.agr
Marion County Legal Counsel
Approved as to Form
Marion County Emergency
Management Director
Approval Recommended
Marion Counly Legal Counsel
Approved as to form
·
Ooun~ Oontracts Coordinator
IOE
City of Woodburn
Police Department
Ke.n ~right_J~ )
Chief f~.~o~t~/_
Date: ]ttbj~9, 1996
MEMORANDUM
Woodburn, Oregon 97071
(503) 982-2345
To:
Mayor and Council
C. Childs, City Administrator
Subject:
Grant Continuation Agreement
In 1995 the city entere~l into a three-way agreement with the Woodbum School District and
Marion County Juvenile to receive federal monies for a gang intervention speci~st project
grant. We are now into our third year of the grant. Like last year the city and Marion
County entered into a separate agreement for fiscal management and personnel management.
The attached agreement is a renewal of the continued grant.
Recommendation: The City Council authorize entering into agreement with Marion
County Juvenile Department for Gang Intervention Specialist Grant.
IOE
COUNCIL BILL NO. 1743
RESOLUTION NO.
A RESOLUTION AUTHORIZING AN INTERGOVERNMENTAL COOPERATION
AGREEMENT FOR ADMINISTRATION OF THE GANG INTERVENTION SPECIALIST
PROJECT.
WHEREAS, the City of Woodburn is currently a participating member in a grant
project for gang intervention services, along with the Woodburn School District and
Marion County, and
WHEREAS, it is in the interests of the City to enter into said agreement so that
the gang intervention program can continue, NOW, THEREFORE,
Section 1. That the Mayor is authorized to execute the Gang Intervention
Specialist Project Intergovernmental Cooperation Agreement.
Section 2. That a copy of said agreement is attached hereto and, by this
reference, incorporated herein.
Approved as to form:~.~ ~
City Attorney Date
APPROVED:
Passed by the Council
Submitted to the Mayor
Approved by the Mayor
Filed in the Office of the Recorder
ATTEST:
Mary Tennant, City Recorder
City of Woodburn, Oregon
Nancy A. Kirksey, Mayor
Page I -
COUNCIL BILL NO.
RESOLUTION NO.
10E
Marion County
OREGON
FAMILY COURT
JUVENILE DEPARTMENT
WOODBURN OFFICE
SUPERVISOR
Craig Bazzi
DIRECTOR
Larry Oglesby
ASSISTANT DIRECTOR
Theresa VanDusen
BOARD OF
COMMISSIONERS
Randall Franke
Gary Heer
Mary Pearmine
ADBINISTRATlYE
OFFICER
· Ken Roudybush
July 23, 1996
TO: Paul Null
FROM: Craig Bazzi
RE:
Gang Intervention Grant
We nee~l to renew the intergovernmental agreement between our agendes
for the administration of the Gang Intervention Specialist Project. I've
enclosed a two original copies to be reviewed and signed by the appropri-
ate city representative. If you will then retum both copies, I will obtain the
proper signatures on this end and return a signed original to you. Thanks
for your assistance.
345 N. Second Street · Woodburn, Oregon 97071-4635 · (503) 982-2323 · Fax (503) 982-43!;7
Probation Services, Education Programs, Alternative Programs,
Juvenile Court, Mid-Valley I~c, tention
IOE
GANG INTERVENTION SPECIALIST PROJECT
INTERGOVERNMEHTAL COOPERATION AGREEMENT
THIS AGREEMENT, made and entered into by and between MARION COUNTY, a
political subdivision of the State of Oregon, and the following govemment unit:
City of Woodbum Police Department, hereinafter referred to as WOODBURN
Madon County and Woodbum shall be referred to collectively as "Parties'
WlTNESSETH:
WHEREAS, Marion County is a participating partner in a grant project for gang
intervention services in the city of Woodbum, along with the City of Woodbum Police
WHEREAS, the City of Woodbum Police Department is the fiscal agent for the receipt
and disbursal of grant funds: and
WHEREAS, ORS Chapter 190 provides for intergovernmental co-operation agree-
merits: and
WHEREAS, Marion County is providing personnel for lhe implementation of the grant,
NOW, THEREFORE,
In consideration of mutual covenants, terms and conditions hereafter provided, the
I. MARION COUNTY SHALL PERFORM AS FOLLOWS:
fringe benefits, administrative costs, recruiting costs.
II. WOODBURN SHALL PERFORM AS FOLLOWS:
A. Fiscal Services
1. Disbursal of grant funds to Marion County as requested by invoice for
personnel services as described in I.A. 1. above.
2. Accounting and management of grant funds on behalf of the parties.
IOE
III.
IV.
Ve
3. Submission of all required fiscal reports to the grant authorities.
MABIMTY
It is understood by the Parties that any and all Gang Intervention Projects staff
are employees of Marion .County Juvenile Department and are not employees,
agents or representatives of the City of Woodbum or the Woodbum Police
AMENDMENTS
This Agreement may be modified or amended only by joint written agreement of
the Parties.
TERMS AND TERMINATION
Duration of this Agreement as to each Party shall take effect as of the date of
execution by such Party and shall remain in full force and effect from ~
1996
Renewal of this Agreement will be discussed by Marion County and Woodbum
by Se.member 30. 1997
IN WITNESS WHEREOF, the Parties have hereto caused this Agreement to be
executed by their duly authorized officers as of the days and year entered hereinafter.
BOARD OF COMMISSIONERS
FOR
MARION COUNTY
CITY OF WOODBURN
Date
Commissioner
Commissioner
County Counsel
1OF
MEMO
TO:
FROM:
SUBJECT:
DATE:
City Council through City Administrator~
Public Works Program Manager/~
Special Transportation Fund Agreement for FY 96-97
August 7, 1996
RECOMMENDATION:
Approve the attached resolution entering into an agreement known as the "STF-8
Agreement" with Salem Area Transit District to receive $15,652.00 in Special
Transportation Funds.
BACKGROUND:
The Special Transportation Fund (STF) is derived from a portion of the State cigarette
tax and dedicated for use in providing transportation for the elderly and disabled. The
City Dial-A-Ride program has received STF grant funds since 1988.
The State allocates the funds by formula to each county and in Marion County these
grant funds are administered by the Salem Area Transit District. Through the Grant
Application process the City was awarded $15,652.00 for its Dial-A-Ride Program to
provide transportation for elderly and disabled residents of the community.
The agreement presented this year is identical to the one approved last year with the
exceptions of changes resulting from a different amount of grant funds being awarded
and budget modifications to accommodate the new grant.
Staff recommends that the resolution be approved authorizing the Mayor to sign the
agreement on behalf of the city.
gI~Fl~96-97
RR:bw
1OF
COUNCIL BILL NO. 1744
RESOLUTION NO.
A RESOLUTION ENTERING INTO AN AGREEMENT WITH THE SALEM AREA TRANSIT
DISTRICT KNOWN AS THE "STF-8 AGREEMENT", FOR FY 1996-97 AND
AUTHORIZING THE MAYOR TO SIGN SUCH AGREEMENT.
WHEREAS, the City of Woodburn applied for Special Transportation funds for
Fiscal year 1996-97 as approved for under Oregon Statute, and
WHEREAS, the City of Woodburn has been awarded $15,652 in operational
assistance for the Dial-A-Ride program, and
WHEREAS, the Salem Area Transit District administrates the Special
Transportation Fund for Marion County. NOW THEREFORE,
THE CITY OF'WOODBURN RESOLVES AS FOLLOWS:
Section 1. That the City of Woodburn enter into an agreement with the Salem
Area Transit District, which is attached as exhibit "A" and by this reference
incorporated herein, to secure Special Transportation Funds for Dial-A-Ride operating
assistance.
Section 2. That the Mayor is authorized to execute and the City Administrator
to administer said agreement on behalf of the City.
Approved as to form~
City Attorney
Date
APPROVED:
Nancy A. Kirksey, Mayor
Passed by the Council
Submitted to the Mayor
Approved by the Mayor
Filed in the office of the Recorder
ATTEST:
Mary Tennant, City Recorder
City of Woodburn, Oregon
Page 1 -
COUNCIL BILL NO.
RESOLUTION NO.
1OF
EXHIBIT "A"
Due to its length the "1996/97 Community Transportation Grant Capital Assistance
Agreement" has not been included in the agenda package.
Copies will be available for inspection at the Council meeting if desired.
lOG
MEMO
TO:
FROM:
SUBJECT:
DATE:
City Council through the City Administrator
Public Works Directo
Street Repair (Patching) and Resurfacing Contract Award
August 7, 1996
RECOMMENDATION: It is recommended that the city council award the street repair and
resurfacing contract to Morse Bros., the Iow bidder, in the amount of $120,220.00.
BACKGROUND: The degree of deterioration for street surfaces has been higher this year
than in the past years. This is due to the greater intensity of storms experienced in the
northwest last winter. Although staff's recommendations are made purely on a technical
basis, the governing body's concern for protecting our pavement and continuing to repair
as many street surfaces as possible is always a serious consideration. Due to the high cost
of resurfacing, it is proposed that surface repair of Progress Way, without resurfacin0 it,
combined with reoair and resurfacin(~ of Oregon Way be accepted. Resurfacing of Progress
Way was not advertised for contract award at this time due to miscellaneous considerations
including the anticipated high cost of resurfacing and lack of available revenues; however,
if reoairs are not done in a timely manner, the cost of total reconstruction due to added
deterioration would be much higher.
These two projects will consume the entire city gas tax repair/resurfacing budget for fiscal
year 1996/97. Since the city gas tax revenue is collected over the entire year, and
expenditure is proposed prior to winter, some revenue from sources other than gas tax will
have to be used on a temporary basis.
The bids for repair and resurfacing were as follows:
_BJdd_e[_ D_r. eggD_.~.~ Prol]ress Way Total
Morse Bros. ~ 93,460.00 ~67,190.00 $160,650.00
Kerr Contractors, Inc 101,633.00 71,400.00 173,033.00
D & D Paving 104,774.00 74,140.00 178,914.00
Engineer's Estimate 87,608.50 58,850.00 146,458.50
After receiving the bids, the staff has modified certain items so that contract costs could
be reduced. Some of these items, such as crack sealing, will be done by the Public Works'
crew and others will not be done at all.
lOG
The adjusted bids are as follows:
Bidder
Morse Bros.
Kerr Contractors, Inc
D & D Paving
Engineer's Estimate
D_~ Progress Way Total
63,030.00 $57,190.00 $120,220.00
65,168.00 58,900.00 124,068.00
72,409.00 61,140.00 133,549.00
64,368.50 43,850.00 108,218.50
It is recommended that the adjusted bids for repair of Progress Way and repair and
resurfacing of Oregon Way be accepted and the contract be awarded to Morse Bros. in the
amount of $120,220.00.
GST:Ig
OREPROG. At,ID
1OH
TO:
FROM:
SUBJ.:
DATE:
Mayor and City Council
Chris Childs, City Administrator ~
Merit Pay Increase - Finance Director
August 5, 1996
RI~COMMENDATION: That Council, by motion, authorize 5% merit pay increase
for Finance Director, effective with August, 1996 pay period.
BACKGROUND: Council Resolution No. 1081 (September, 1991) states that the
Council shall annually consider and approve salary adjustments, based on merit
performance, for Executive Management employees hired subsequent to the date of
the resolution. '
Finance Director Ben Gillespie, hired in August, 1995, has completed the one
year probationary period for Executive Management personnel (described in Sec. 6.2
of the Woodburn Personnel Manual) and has received a positive performance
evaluation at the end of his first year. Based on solid performance and Mr. Gillespie's
overall contribution to the organization, a merit adjustment is appropriate at this time.
The recommended merit adjustment is consistent with what all non-
management employees receive and what other Executive Management personnel
have historically received. Adjusted salary would be $3,911 per month.
llA
A/P CHECI( LISTING FOil THE NONTH OF JULY 1fW6
PAGE: 1
Check N~ber
]]OO1
]5005
T~O07
~O10
]3011
33012
33014
33O15
33O17
33018
33019
33O20
33021
33O22
33O23
33026
33027
33028
33029
33O31
33O33
33O34
33035
33o36
33037
33038
33039
33040
33o41
33043
33044
BLx]getar¥ Account Nuiber
POSTAGE NETER-VARIOU$
SERVICES-DAR
~ERVl CES - PAYROLL
SERVicES-FII~NCE
AM41SS]ONS-PARK$
SERVICE$-I~ATER
VOID
VOID
VOID
SUPPL ] ES-WATER
SERVICES-TRANSIT
SERVICES-ENG/TMTP
SEItVZCES-RSVP
SUPPLIES-PUBL lC WDltE$
$ERVICES-PUgLIC WORKS
SERVlCES-BOU$ING
SERVlCES-W~TP
SUPPLZE$-W'JTP
S~JI~LIES-LIBRARY
SUI~L! E$-WI'P
$ERVl CES-WTP
TEI4P B4PLOYEE-ENG
SERVZC:ES-PUBL ! C WONKS
SEIVICES-COU~T
$UPPL IES-VABIOU$
$ERVl CES-HOUSING
DUES-RSVP
SERVICE$- $TREET/TIATER
SERVI CE$-VAR IOUS
SERVICES-POLICE
SERVICES-PARKS
St,~PL! ES-DAB
POSTAGE NETER-VAB ZOU$
SERVZCE$-VAB IOU$
SUPPLIES-POLl CE
SUPPL IES-ENG
gUI LDING-PU~LIC
SERVICE$-ATTY
SUPPLIES-FINANCE
SERVICES-LIBRARY
LEASE-PUgLI C WORKS
SUPPLIES-POLICE
SUPPLIES- FIRANCE
SUPPLIES-STREET
Vendor Nm Vcmdor Nud3er Check - Date Vrttten J~nount of Check
ROliERT ~N~TELLE TRUgT 018217 7/01/96 5,000.00
U~ POSTAL SERVICE ~ 7/01/96 1,000.00
JEAB WEKIE 045~93 7/0Z/96 89.50
CiTY OF t~3Detm# NONE 7/03/96 15,000.00
CITY OF tJXX)BURN NONE 7/03/96 15,000.00
LIVELY PAIUC SUIN CENTER NONE 7/03/96 210.00
VALLEY NAILING SERVICES 0210/~. 7/03/96 489.28
VOID VOID
VOID VOID
VOID VOID
A & A DR]LUNG SERVICE 000010 7/05/96 1,960.00
BIO-NED TESTING SERVICE 001260 7/03/96 5O.0O
CH2H-HILL 002478 7/03/96 2,959.22
CIKA [llS4JPJ~iCE 00~4~5 7/05/96 1,085.00
CL4;X BOAROPJ~ CALL~GHAH OO2543 7/05/96 115.56
DALLY ~OlJRNAL OF CONHERCE 003020 ?/05/96 154.38
DAVE WlTEHEAO CONSTRIJCTION 003066 ?/05/96 4,337.00
EIKHNEEHED CONTROL ~(X)IJCTS 004180 ?/03/96 1,043.78
FARH PLAN 0O506Z 7/03/96 Z0.71
GAYLOIU) ORO$ INC 006030 7/05/96 32.55
IlIXJSTRIAL FASTNERS 008073 ]/05/96 69.87
JAHES ABBOTT ELECTRIC 009058 7/05/96 55.50
JO~ SHOPPERS INC 009119 ?/05/96 458.80
KEIUt CONTRACTONS INC 010075 7/05/96 206,729.78
NS1 GROUP IMC 01~015 7/05/96 1~5.00
~ROFUELING INC 01Z448 ?/05/96 512.57
tKXtESELECTRIC INC 012612 ;/05/96 1,872.00
NABSVPD O13O12 ?/O5/96 75.00
IIONTHWEST RATURAL GAS 013350 7/05/96 23.07
OR DEPT OF ADHINISTRATXVE SER 014198 7/05/96 150.00
ONEGON F[HE EmJIPNENT 014304 7/05/96 630.00
O~EaoNIAN PIJBL[SHING CO 014653 ?/05/96
PAGEHET OF OE~EGON INC O151O1 ?/05/96 15.90
PITHEY BOUES 015350 7/05/96 302.25
POItTLANO GENERAL ELECTRIC 015420 7/05/96 18,628.70
R & R UNZFONHS O17O03 7/05/96 1,126.91
LES $ClWAB TIRE CENTER 018300 ?/05/96 68.42
ROONEY N SENTER 018388 ?/05/96 &,000.00
II. ROBERT SNIELOS 018450 ?/05/96 5,987.50
BOFTWARE SPECTRUN 018600 ?/05/96 110.95
;OWl) ELEVATOR O1861O ?/05/96 176.59
SOUTHERN PACIFIC TRANS CO 018620 7/05/96 2,750.00
TERRITONIAL SUPPLIES INC 019060 7/05/96 3,009.35
THE J THAYER CONPANY O191OO 7/O5/96 749.00
UBOCAL:ERNIE GRAHAH OIL 020010 ?/05/96 265.89
296,690.23
11A
CHECK LISTING FOR THE 14ONTH OF JULY
PAGE: 2
Check N~ber
330~5
330~?
330~9
33O50
33O51
33052
33O55
33057
33058
33O59
33O60
33O65
33O67
33O71
33072
33073
33074
33O75
33076
33O79
33O8O
33O87
33089
33090
Budgetary Account Nuaber
$ERV! CE$ -VAR I OU$
gJPPL ! ES-IAJTP
~UPPL ! ES - UATER
SERVICES-PARKS
SERVI CES-PARKS/FRANS]T
SERVICE$-tJATER
SERVICES-PARKS
VOID
VOID
VOID
REFUND-PARKS
REFUNO-PARKS
SERViCES-PARK
REFUND-PARKS
REFUND-BUILDING
REFUND-BUILDI#G
REFUND-BUILDING
SER¥1GES-INTP
SUPPLIES-INTP
SEItV! CE$-ADI4I N
SERVICE$'C STORES
SERVICES-I,"JTP
REG I STRAT !ON-INTP
SERV! CE$-VAR]OU$
SERVI CES-UATER
SERVICES-POCICE
SERVICES-PARKS
SERVICES-MJTP
SERVICES-TMTP
$UPPL I ES-ATTY
SUPPLIES-VARIOUS
SUPPLIES-POLICE
RE [#BURSEHENT - F I NANCE
FEES-WTP
$UPPL IES*U~i'P
RE I#BURSE#ENT-ItSVP
SERVICES-POLICE
SERVICES'LIBRARY
~UPPL lES-PARES
SERVICES-VARIOUS
~ERV! CE$-PARK$
TE#P EI4PLOYEES-ENG
SERVICES-POLICE
SERVICES-LIB/CITY HALL
SERVICES-PUGLIC NDRI(S
Vendor Nine Vendor Nuaber Check - Date Written Amount of Check
US ~EST COI4HUNICATIONS 020095 7105196 513.79
VALLEY I,ELDING SUPPLY 021050 7/05/96 9.50
UESTLINK PAGING 022163 ?/o5/96 37.35
I;OCOBU~N CONSTRUCTION 022560 ?/05/96 37,791.60
UOOOBUIUi INDEPENDENT 022.630 7/05/96 89.10
VALLEY 14AILZNG SERVICES 0210~ 7/11/96 328.00
VALLEY ICE ARENA NOllE 7/11/96 275.00
VOID VOID
VOIO VOID
VOID VOID
CN41LLA NJNDY NONE 7/12/96 25.00
NICHAEL NONDTREAT NONE 7/12/96 22.50
HIKE BIZON NC]NE ?/12/96 285.00
SANDRA JZRGES NONE T/12/96 50.00
CENTRAL NONES NONE 7/12/96 50.00
JERRY PEARSON NONE T/12/96 152.25
UOODBURN BUILDERS NONE 7/12/96 5,723.00
A & A PEST CONTROL SERVICES 000011 7/12/96 85.00
A~ [QUA INDUSTRIES 000034 7/12/96 910.00
AIR TOUCH CELLULAR 000113 7/12/96 6.95
N4ERICAR BUSIRES$ HACHINES 000198 7/12/96 t78.85
AUTO#~TED OFFICE $YS 000563 7/12/96 191.39
A$S0C OF CLEAN UATER 000565 7/12/~6 250.00
AT & T OOO623 7/12/96 283.7O
A~A NU OgEGON SUBSECTION 000663 7/12/96 40.00
BIKE Nt NIKE CENTERS 001265 ?/12/96 80.00
CASCAOE POOLS O0~__~_A_ 7/t2/96 20,51&.7O
ALLEN CHAP#A# 002372 ?/12/96 2,t90.00
CINTAR 002~8~ 7/12/96 69.59
CLARI( gOARf)K~ CALLAGHAN - 002~3 ?/12/96 19~.7&
CTL ~TION 002926 ?/12/96 5,276.16
DARNER SHOE #FG CO 003036 ?/12/96 179.00
V JEAN DEER 00310? ?/12/96 9.25
DEFT OF ENVlIt QUALITY 003205 ?/12/96 8,155.00
ERNST NANDUARE 00~360 7/12/96 518.90
SUE FOFAHA-DUHA 00519? 7/12/96 300.00
FONENSIC ACCIDENT RECONSTRUCT 0052~6 7/12/96 30.00
GENERAl. ELECTRIC CAPITAL 006079 7/12/96 136.00
GOAL i;~TING GO00$ 006217 7/12/96 1,635.00
HARRIS AND EIDE 007995 ?/12/96 1,000.00
l"ld OF T#I; 7Til MOUNTA[ll 008030 7/1Z/96 Z70,20
JN4E$ ABBOTT ELECTRIC 009058 ?/1Z/96 444.00
JOg SHOPPERS INC 009119 ?/12/96 475.98
DR ItogERT H JONES 00914? ?/12/96 658.00
LANDIS & GYR INC 011032 ?/12/96 5~1.00
#ARIOg COt__.m. TY CLERI( 012087 7/12/96 20.00
386,693.81
1lA
8/06196
A/P CHECK LISTING FOR THE NO#TN OF JULY 1996
PACE: 3
Check Number
33091
33097
33101
33102
33107
3311O
33111
33112
33113
3311&
33115
33116
33117
33118
33119
33120
33121
33124
33125
33126
33127
33130
33131
33132
33135
33136
BRet&Ky Accost Nudger
SUPPLIES-VARIOUS
SERVICES-POLICE
~PPL ! ES - PARKS
SERVICES-NON DEPT/PARK$
SERVICES-ROLICE
~PPLIE$-M~TP
SERVICES-POLICE
St~RL ! ES - PARI~
SERVICEN'ROLICE
SERVICES-NON DEPT
RE INBUR~MENT-PARKS
SERVICES-VARIOUS
~UPPL i ES-PARKS
SURRLIE$-PARK$
SUPPLIES-POLICE
SURRLI E$*M~TP
~RRLIE$oC STORES
SERVICE$'I~TP
SENVICE$-ATTY
SERVICES-PUbLIC WORKS
~UPPLIE$-ATTY
SERVICES-PARKS
SUPPLIES-PUBLIC WORKS
$1JPPLIE$-WI~TP
CERV! CES-PARKS
SUPRLIE$-PRRKS
SERVICE$-VARIOU~
SUPPLIE$-M~TR
SERVICES-VARIOUS
~JPPL i E$-~R,ITP
$OPPLIE$-ROLlCE
SERVICES-PARIC$
StJPPLIE$-ATTY
SUPPLIES°RSVP
SUPPLIES-ENGINEERING
PAYROLL - PLAN# I NG
I NVEIT I GAT ION$oPOL l CE
RE IH~UIISF. MENT-PARKS
PETTY CASH-VARIOUS
SERVICES-PARKS
CERVICE$oI, fATER
VOID
VOID
VOID
SERVICE$-~TP
SERVICES-PLANNING
V~r N~
V~r N~r Check - Date Writt~ Afli~Jnt of Check
NETROFUELING INC 012~&3 ?/12/96 1,229.&1
DR CLEON NILLER 012509 7/12/96 524.OO
NOORE MEDICAL CORP 012588 ?/12/96 163.90
NORCON 013198 7/17./96 21,7~3.63
OR DEPT OF NO?OR VEHICLE 0142/.0 7/17/96 13.50
PACIFIC PURE BOTTLED ~/ATER O15O59 ?/12/96 28.5O
PARKER BUILDINGS 015167 ?/12/96 /*,105.00
PARSONS TECHNOLOGY 015169 7/12/96 101.95
PAUL'S AUTO BODY 015185 ?/12/96 1,823.20
PC NCmNUEST INC 01521/* 7/12/96 2,~82.50
SHIRLEY PITT 015359 ?/12/96 5~.99
PORTLAND CERERAL ELECTRIC 015/.20 ?/12/96 13,409.~6
PORTLANO PRIDE 015~? 7/12/96 252.00
QUALITY TABLE TENNIS 01606? 7/12/96 218./.3
R & R UNIFORMS OF OREGON 017003 7/12/96 19.01
JACIC RA~LINGS 017O5& 7/12/96 1,407.50
RELIABLE OFFICE SUPPLY 017161 ?/12/96 68.36
LEi SC~ TIRE CENTER 018300 7/12/96 13~.01
N BOOENT I#IELDi 018~50 ?/12/96 1,oo2.oo
SOUTHERN PACIFIC TRANS 018620 ?/12/96 268.oo
STATE _r~_.l~T ADflINIITATOR 0187/.5 ?/12/96 39.OO
STATES#AN JOURNAL NEWSPAPER 018760 ?/12/96 175.~
SUS~aAY S~VlCHES 01881/* ?/12/96 16./*?
TEXT-TRIEYE INC 019090 ?/12/96 338.00
UNITED DISPOSAL SERVICE 02OO20 ?/12/96 928.02
US POSTAL SERVICE 020090 ?/12/96 192.OO
US td~$T COHI4UNICATIORS 020091 ?/t2/96 ~6~.73
US MENT DIRECT 020092 7/12/96 /*6.97
US ~d~ST CGIgAINICATIORS 020095 ?/12/96 3,751./.0
tJATER METRICS CO 022070 ?/12/96 136.50
WESTLINIC PAGING 022163 ?/12/96 108.25
WILMELM ENGINEERING INC 022322 ?/12/96 1,252.25
tK)(X)BUItll INDEPENDENT 022630 7/t2/96 24.OO
WOOl)BURN OFFICE SUPPLY 022670 ?/12/96 76.52
YES GP. AP# ! CS 02~025 7/12/96 515.09
o#10 NATL LIFE INS 06(~00 7/16/96 22.85
DONALO L EUSANK Q04280 7/17/96 3,000.00
BRIAN SJOTIUd 018~56 7/17/96 1/,9.99
CITY OF WOODBUNN 015255 7/17/96 173.57
LIVELY SWIH CENTER NONE ?/18dPP6 182.00
VALLEY IMILING SERVICES 02104~ 7/19/96 &12.~6
VOID VOID
VOID VOID
VOID VOID
ALLI4AX PROFESSIONAL SOLUTIONS 000152 7/19/96 250.00
AMERICAN PLANNING ASSN 000270 7/19/96 1/,0.00
448,130.47
11A
A/P CHECK LISTING FOR THE MONTH OF JULY 1996
PAGE
Ch~k
33137
33129
331&I
33142
331&3
331/.5
~14T
~150
~151
~15~
~153
~155
~158
~15T
331~
33165
~16T
3316~
~176
~181
33182
Budget.fy Account Number
SERVICES-VARIOUS
SERVICES-VARIOUS
~UPPLIES-POLICE
SUPP L I E $ ' PAIU~$
SUPPL I ES-I&ITP
SERVI CES-ATTY
SUPPLIE$'UUTP
SUPPLIE$-UATER
~U~PLIES-F I #ANCE
SUPPL ! ES'kMTP
SUPPL I E$-kvrP
TENP EMPLOYEE$-ENG
SUPPLIE$-~TER
SI, JPPLIES-PAI~S
SERVI CES-Ub/TP
SUPPLIES-PUBLIC
SE INBUIISENENT -POLI CE
SERVICES-VARIOUS
SUPPLIE$-UUTP
RE IMBURSEHENT-PARKS
~UPPL IE$-NGN DEPT
SUPPLIES-TRANSIT
~UPPLIE$- LIBRARY
~UPPLIES-CC~)E ENFORCE
~UPPLIE$-TRAN$IT
SERVICE$opU~LIC gORKS
SUPPLIES-POLICE
~JPPLIES-VARIOUS
SUPPLIES-STREET
~JPPLIE$-PARK$
gOTEL TAX-RON DEPT
FIUUICHISE FEE-CABLE TV
SERVICES-CITY gALL
SERV] CE$-UATER
PAYROLL-SELF INS
VOID
VOID
VOID
REFUND-BUS LICENSE
REFUND-BU~ LICENSE
~UPPLIEg-UUTP
SERVICES-POLICE
SERVICES-LIBRARY
SERVi CES-VAR IGUS
SERV! CE$-VAR]OUS
SUPPLIES-VARIOUS
Vendor Name Vendor NLInber Check - Date gritten Amount of Check
AT&T IMFORNATION SYSTEMS 000620 ?/19/96 6.~.90
AT & T 000623 7/19/96 11.68
CTL C{~PONAT ION 002926 7119/96
EGGNF,4D DISCOUNT SOFTIdARE OO&088 7/19/96 10/*.9]
EOFF ELECTRIC CO 00&230 7/19/96 58.80
FEDERAL EXPRESS COllP 005080 7/19/96 27.{)0
FISHER'$ PUHP AND SUPPLY 0051/.7 7/19/96 12.G~
ii O FCM.ER CO INC 005210 7/19/96 &19.09
GOV~T FINANCE OFFICERS ASSOC 006238 7/19/96 75.95
INDUSTRIAL FASTNERS 008073 T/19/96 31.05
llIXISTRIAL UELDING SUPPLY 008100 ?/19/96 2/,.08
Joe $1~R$ IRC 009119 7/19/96 1,21/*.13
KATHLEN ENTERPRISES 010035 7/19/96 59.88
KNIGHT GIMPHICS 010107 7/19/96 1,~62.54
RANDALL G LANGBEHN 011029 7/19/96 17/*.50
HARION COUNTY SURVEYON 012200 7/19/96 30.00
PAUL NULL 013~20 T/19/96 59.20
ONE CALL CONCEPTS INC 014054 7/19/96 58.50
PLATT ELECTRIC CO 0153~0 7/19/96 100.19
SHIRLEY PITT 015359 7/19/96 309.91
PRECISION PRINTING SYSTEHS 015487 7/19/96 207.75
SCHETKY IIONTIMEST SALES 0182/.0 7/19/96 180.19
SEVING & VACIAM EXCHARGE 018~05 7/19/96 /.15.00
SILVERFLEET SYSTEMS 018465 7/19/96
SOLO SPECIAL EDITION 018603 ]/19/96 112.50
STATEM ,IOURRAL NEUSPAPER 018760 7/19/96 168.79
TERRITORIAL SUPPLIES IK 019060 T/19/09 /*78.80
THE J TNAYER COMPANY 019100 7/19/96 8~5.53
UNOCAL:ERNIE GRAIM/4 OIL 020010 7/19/96 339.3~
VIKING OFFICE PRODUCTS 021180 7/19/96
L/OEDIURN CIL4NSER OF COW4ERCE 022510 7/19/96 231.00
UOCOIURN CONNJNITY ACCESS TV 0225/*7 7/19/96 1,681./.0
gCXX)BUON INDEPENDENT 022630 T/19/96 166.00
VALLEY HAILING SERVICES 0210~ T/23/96 335.36
Ol~GOId DF. PT OF REVENUE 060030 ?/25/96 852.36
VOID VOID
VOID VOID
VOID VOID
DC DO~S ,ONE 7/26/96 50.00
DALE'S ROOFING NDNE 7/26/96 25.00
BIMYON'S lt~E 7/26/96 119.00
I~NY SOLDIER NONE 7/26/96 &16.28
DOUGLAS CO LIBRARY FOUNDATIO~ NONE ?/?,,6/96 8&.95
AIR TOUCH CELLULAR 000113 7/~.6/96 88.02
AR/INARIC UNIFONH SERVICE INC 00053/* 7/26/96 238.8~
~UTmMTEO OFFICE SYS OOO563 7/26/96
462,513.45
11A
A/P CHECK LiSTI#G FOR THE HONTH OF JULY 1996
PAGE: 5
~ack N~r
· 33184
33187
33191
33194
33195
33196
33197
33202
33203
332O6
332O?
332O8
33210
33211
33212
33213
33214
33215
33216
33217'
33218
33219
33220
33221
33223
33224
33225
33226
33227'
33228
Budgetary Account N~r
SUPPLIES-~/ATER
SERVICES-POLiCE
SERVICES-VARIOUS
SUPPLIES-VARIOUS
SUPPLIES-STREET
SERViCES-PUBLiC UORI(S
SERVICES-COURT
SUPPL ! ES-tNTP
SUPPLiES-VARiOUS
SUPPLiES-STREET
SERVICES-PUBLiC UONI(S
SUPPLiES-POLiCE
SUPPLIES-LiBRARY
SUPPLiES-VARiOUS
$UPPLIE$-UUTP
SERViCES-CiTY HALL
SUPPLiES-STREET
SUPPL IE$-t&JTP
SUPPLIES'STREET
SERVICES-POLiCE
SERViCES-POLiCE
TENP EKPLOYEES'ENG
SERVICES-IIOUSING
SERVICES-PUbLIC WORKS
SERVICES-POLICE
SERVICES-COURT
SUPPLIES-VARIOO8
SEIIVI CES-VAR I~US
SUPPLIES-FINANCE
SERVICES-NON DEPT
SERVICES-POLICE
SUPPLI ES- E#G I #EER I #G
SUPPLIES-VARIOUS
SUPPLIE$-ENG
SUPPL I ES-IA~TP/TRANS
SUPPL IE$-PO£1CE
SUPPLIES-POLICE
SERVlCES-POLIC~
SUPPLIES-POLICE
SUPPLIES-ATTY
SUPPL IES-VATER
SERVICES-POLICE
SERVI CES-VATER
SUPPLIE$-ENG
SERVICES- COURT
V~r #m V~r N~r Ch~k - Date ~ritt~ ~t of ~k
ASSOCIATED NOSE ~OOUCTS 000564 ?/26/~ 93.79
AT&T LANGUAGE LINE SERVICES 000659 7/26196 222.19
RNCER & BR(XM 001070 ?/2~/~ 250.~0
BI-NART CORPORATION 001275 7/26/f~ 133.40
CANTEL INC 002085 7/26/96 351.00
CH2N- H i L L 00247? 7'/26/96 2,538.15
14ARGOT CONLEY 002686 ?/26/96 162.50
COSTON CHARTS 002985 7/26/96
DAVZSON AUTO PARTS 003080 7/26/96 234.75
DAVID N DItYT)EN 003280 7/26/96 30.00
WJU)$ EaUIP~ENT CO IK 004091 7'/26/96 300.93
FIRST AJ4ERZCAN TITLE 005126 7/26/96 205.00
FOTO NA(alC 005258 7'/26/96 207'.92
FRANKLIN QUEST CO 005332 7'/26/96 56.42
G.la. HARDtJARE CENTER 006405 7'/26/96 305.93
HACH CHENICAL CO 007030 7126/96 313.75
C.J. HANSEN CO INC 007055 7'/26/96 440.00
HELFRiCH EQUIPHENT CO 007'122 7'/26/96 32.00
IIPC SCIENTIFIC & TECHNOLOGY 007189 7'/26/96
HILLYERS #iD CITY FOND 007228 7'/26/96 89.07'
S.A. PAUl. RUOSON FBI 00733~ 7/?.6/96 45.00
INTL A$SOC OF CHIEFS POLICE OM~.O 7'/26/96 720.00
aM SHOPPERS INC 009119 7/26/96 849.~
SJ~ JONES PAINTING 009150 7/26/96 3,~,(X).O0
KERR CONTRACrONs INC 010075 T/26/96 10,880.72
ICILROY'S SELF STONARE 010088 T/26/96 2.66.00
PETER N KONOVALOV 010295 7'/26/96 25.00
L & L BUILDIN6 SUPPLIES 011010 ]/?.6/96 205.64
LXW, ENCE C~PANY 011175 T/26/96 ZO0.O0
LEGISLATIVE C(~NSEL CONN 011200 ?i~6/96 225.00
LO~TJ~L GOV~T PERS08~L INST 011300 ?/26/~
DON LUTHER CONSTRUCTiON 011575 ?/26/9~ 336.00
NEI-#IONO CENTER 012421 ?/26/~ 28./,2
NETROFUELI#G INC 0124~8 7'/26/~ 1
NICROWdiE~ 012459 712619& 78~.85
lot P'S AUTO PARTS 012510 7/26/96 317'.99
140UNTAiN FRESH PU~E BOTTLED 012670 7'/26/96 63.00
A.E. NELSON LEATHER CO 013150 7'/26/96 100.59
Oil DEPT OF N)I4INSTRATIVE SERV 014198 7/26/90 20.00
OR DEPT OF 140TOR VEHICLE 0142&0 7/26/96 9.00
ONEGON STATE BA~ 01;.500 7/2~/9~ &.O0
PACIFIC MATER UCXtKS SUPPLY 015o65 7/26/96 89.89
PAUL'S AUTO BCOY 015185 7/26/96 3~8.00
PORTLAND GENERAL ELECTRIC 015420 7/26/96 7?.92
PRIER PiPE & SUPPLY IHC 015515 7/26/96 19.0~
PRIHA ONEGON CHAPTER 015538 7'/26/96 55.00
4~,~7.90
llA
8196196
A/P CHECK LISTING FOR THE HONTH OF JULY 1996
PAGE: 6
Check Nc~ber
33230
33232
33235
33236
3323?
33240
33241
33242
33243
33245
33246
33247
Budgetary Account N~ber
SERV! CE$ -VAR ! OU$
SERVICES-POLICE
SERVICES-PUBLIC UORKS
SUPPLIES-POLICE
$UPPL I ES - UATER
SUPPLIES*POLICE
SERVICES-POLICE
SERVlCK$-ROLICE
SU~PLIE$-~,wrP
· JPPL lES-STREET
~I~RLIES-~IATER/ROL! CE
RE INBURSENENT-RSV~
RE I NBI. IR~ENENT -R~VP
RE I N~IRSENENT -R$1d~
REIN~$ENE#T*R~,~
RE INBUR~NENT.RSV~ *
RE IMBUR~ENENT-R~*VP
RE INBURSENENT-R~
RE I NBUR~'NE#T -R~I~
Vendor Name Vendor Number Check - Date Written Amount of Check
LES $CHUAB TIRE CENTER 018300 7/26/96 232.27
SLATER COMNUNICATIONS 018522 7/26/96 6~5.30
$U~UA, Y ~UiDgl CHE$ 018814 7/26/96 39.38
TERRITORIAL SUPPLIES 019060 7/26/96 190.24
UTtL[TY VAULT COHPANY 020165 7/26/96 1,616.00
gAL-KART STORES IRC O22035 ?126196 59.2?
__urjce__ BURN CARCEAFT 022508 ?/26196 95.00
laCNTJOBIJRN INOEPEII)ENT 022630 7/26/96 26?.50
~dOOO~URN OFFICE lUPPLY 022670 7/26/96 99.84
uoaOBLmN UDXATOR & GLASS O227OO 7/26/96 15.00
YES ORAPNICS 024025 ?/26196 2,464.50
ELIZABETH BROOESSER 03596? ?/26196 4.00
#AP, GARET KANE 035390 7126/96 9.00
LEO LA ROGUE 035465 7/26196 24.00
VADA OUER$ 035583 ?/26/96 30.50
NAR IAIi ~ 035615 ?/26/96 21.0O
JUNE ~CXX)CC)CE 035648 ?/26/96 36.50
LARRY SCOTT 035655 7126/96 16.00
JAY UOOOS 035763 7/26196 108.00
496,021.20
15A
TO:
From:
Subject:
Date:
MEMO
Mayor and City Counc# through ~?e City Administrator
Ben Gillespie, Finance Director. l~~
Data Processing Strategic Plan
July 26, 1996
BACKGROUND: The Budget Committee recommended and the Council approved
funding for the hiring of a consultant to develop a Data Processing Strategic Plan to
guide the City through the next several years.
Management has developed a detailed request for qualifications/request for proposal
(RFQ/RFP) and that specification is being advertised in a business publication (The
Daily Journal of Commerce), and a general circulation publication (The Statesman
Journal Newspaper).
In that specification the scope of work defines five areas to be addressed:
Management Information Needs
Software
Hardware
Funding
Staffing and Training
Following evaluation of proposals received, a staff recommendation will be forwarded
for final Council approval.
The project is scheduled to be completed by December 15. See attached schedule.
IRnencial Imolications: The cost will not exceed the $15,000 that is budgeted in the
Data Processing Fund.
15B
TO:
MEMO
Mayor and City Council
FROM: Chris Childs, City Administrator
U.S. West Franchise Renewal
August 6, 1996
SUBJ.:
DATE:
Staff is presently negotiating the renewal of the U.S. West communications
franchise with the City. Councilors may recall that the previous 20-year franchise was
temporarily extended in February of this year to allow for an orderly renewal process.
Them will likely be few notable changes in the franchise language and little or
no change in the nature of the services presently provided by U.S. West. We do,
however, need to 'be mindful of the potential for future developments in the
communications industry, brought on by further federal deregulation and the so-called
"Information Superhighway', that will continue to blur the traditional distinction
between cable TV, telephone services and other electronic media.
Unless the Council specifically directs otherwise, staff will continue to negotiate
toward the maximum 7% franchise fee allowed under state law. The City's cable TV,
electric and natural gas franchises have all been renewed in the past several years at
that level. Franchise fee under the previous U.S. West franchise was 5%. Additional
General Fund revenue, as a result of this change, is estimated at approximately
$20,000 per year.
A 7% franchise fee is fairly routine in recent franchise agreements entered into
by U.S. West and other cities. The company anticipates that we will do the same and
is unlikely to oppose such a move. However, because of P.U.C. rules, the additional
franchise fee collected will be reflected in a notation on the customer billings labeled
as "city tax", similar to the existing billing statements for U.S. West and our other
utility franchises.
15C
CITY OF WOODBURN
270 Montgomery Street · Woodbum, Oregon 97071 · (503) 982-5222
TDD (503) 982-7433 · FAX (503) 982-5244
REMINDER
The filing period for Mayor/Council positions end at 5:00 p.m. on
Monday, August 26, 1996. All required election forms must be filed
with the City Recorder no later than the close of the filing period
in order to be included on the November 5, 1996 General Election
ballot.
Citizens interested in filing for office are encouraged to contact
the City Recorder's office for additional information and/or the
nomination petition packet.
Positions to be voted on at the General Election are as follows:
MAYOR
Councilor Ward I
Councilor Ward II
Councilor Ward VI
At-Large Position
Precinct 128 & 124
Precinct 126
Precinct 129
15D
TO:
FROM:
SUBJ.:
DATE:
Mayor and City Council
Chris Childs, City Administrator ~
MCHA Farmdale Housing Com_~lex O~en House
August 5, 1996
As noted by the attached flyer, the Marion County Housing Authority is inviting
the mayor and councilors to attend an August 19th open house to tour and view
remodeling that has been done at the MCHA's Farmdale housing complex.
15D
o · -'9"
. ' ' 15E
MEMO
TO:
FROM:
RE:
DATE:
MAYOR & CITY COUNCIL through CITY ADMINISTRATOR
STEVE GOECKRITZ, COMMUNITY DEVELOPMENT DIRECTOR ~ (_~
LETTER FROM BILL KLOOS TO CITY COUNCIL DATED
JULY 24, 1996
AUGUST 8, 1996
The attached letter was received by city staff on July 26, 1996 and is currently
being evaluated for legal sufficiency by the City Attorney.
·; ' ~AW'OFFICES OF 15 E
JOHNSON. KLOOS. SHERTON
A PROFESSIONAL CORPORATION
LAND, AIR & WATER LAW
ALLEN L. JOHNSON
BILL KLOOS
CORINNE C. SHERTON
July 24, 1996
'Ct REC'D ~r
JUL 2 6 ~96
WOOOBURN , (,
CITY A'I'fORNEY~
SUITE 203
767 WILLAMETTE
EUGENE, OR 97401
TEL (541) 687.1004
FAX (541) 687-1021
E-ldAIL jks ~ rio.corn
SUITE 205
247 COMMERCIAL ST. NE
SALEM, OR 97301
TEL (503) 391-7446
FAX (503) 391-7403
E-MAIL shertonOteleport.com
WEB http://odanduse.conV
City Council
City of Woodburn
270 Montgomery Street
Woodbung OR 97071
Re: Appeal of Final Order on Access Condition in Site Plan Review Case No. 92-12.
Dear Members of the .City Council:
Please COnsider this letter as an appeal by Mar-Dene Corporation of the enclosed Notice
of Dex~'on of the Planning Commi.~don dated July 16, 1996.
Mar-Dene will also file a precautionary appeal of the Planning Commt~don decision directly
to LUBA. Although the Notice of Ded_'don indicates that an appeal is av~lable ~o the City
Council, it is not clear that the zoning code provides for such an appeal Sex~on 1LOS0 of
the Woodburn Zoning Oraln~nce provides for appeals to the City Council of actions by the
Planning Commi.,-don on applications for site Review Approval Here there was no
application pendin~ before the Planning Commi.~don for either Site Review or modification
of Site Review. Hence, the appeal route may be directly to LUBA.
Mar-Dene will fully brief the issues in this appeal once a he~rlng or briefing schedule is seL
In summary, Mar-Dene wffi reassert the issues it raised before the plnnnin~ Commlr. qion.
The principal errors in the decision of the Planning Commi~qion can be summarized as
follows:
(1)
The Planning Commi~ion erred in determining that the access condition imposed
on the Holiday Inn Express was substantially complied with. The condition required
that the affe. aed property owners 'shall prepare an agreement that meets City and
State Highway Division approval prior to ismance of a building permit for the
Holiday Inn Express.' No agreement was reached that met City and State approval,
but the city ~_~ erroneously issued the building permit anyway. There is no bash
for a finding of'substantial compliance" with a condition that requires an agreement
prior to a building permit. The substantial compliance finding is a cover for staffs
erroneous issuance of the building permit.
Please reply to Eugene office
15E
City of Woodburn
July 24, 1996
Page 2
(2) The Planning Commission's finding that requiring Holiday Inn Express to provide
access to Wendy's without compensation would be an unconstitutional taking of
property is erroneous. First, Wendy's has stated a willingness to pay its fair share of
im?rovement costs in connection with securing access. This is dear from the recorcL
The parties are just in disagreement as to the appropriate amounts. Second, the
condition imnosed on Site Review is silent about cost sharin~ It is the permittee's
obligation to'make sure that an access agreement is reached. Finally, assuming that
the permittee would have some basis for an objection to the constitutionality of the
condition requiring it to provide access, the time for objecting to the condition on
that ground is long past. It should have appealed the condition in 1992 when it was
imposed on Site Review.
John Fisher
Don Mc~in
...... 15F
MEMO
TO:
FROM:
SUBJECT:
DATE:
Community Development Director
Bob Arzoian, Building Inspector
Building Activity for- JULY 1996
August 6, 1996
New Residence Value
Multi Family
Residential Adds &Alts
Industrial
Commercial Value
Signs, Fences, Driveways0
Mobile Homes
JULY 1994
NO. DOLLAR AMT
6 $ 725,944
0 0
3 19,200
0 0
3 448,000
3 2,700
0 0
~--~LY 1995
NO. ~
6 $1,010,263
14 716,400
13 213,507
0 0
5 377,016
6 12,080
6 233,0(X)
.JULY 1996
NO. DOLLAR AMT
8 837,294
0 0
14 122,572
2 657,250
2 9,500
5 8,295
4 179,000
15 $1,195,844
50 $2,562,266
35 1,813,911
July 1-June 30 Fiscal
Year-to-Date
$1.195.844
~ 2~562~266
Robert Arzoian
Building Official
RA:bw
BLDACT07.96
MEMO
TO:
FROM:
SUBJECT:
Mayor and City Council through City Administrator
Community Development Director ~LG
A Downtown Development Plan Grant Application
DATE: August 7, 1996
At your work shop of August 19, 1996 staff would like to discuss
with Council and representatives of the Woodburn Downtown
Association (WDA) and Planning Commission a proposal to secure
grant funds to develop a comprehensive downtown development
plan.
This plan is a cooperative effort between the private (WDA) and
public sector which combines their resources to develop a strategy
to improve the appearance an vitality of Woodburn's old downtown.
If all parties agree the
submitted to the Mid-
funding.
attached
Willamette
draft grant application will be
Valley COG for a request for
1996 MID-WILLAMETTE VALLEY RURAL
INVESTMENT FUND
CITY OF WOODBURN
GRANT APPLICATION FOR A DOWNTOWN
DEVELOPMENT PLAN
1996 Mid-Willamette Valley Rural Investment Fund
City of Woodbum
Grant Application for a Downtown Development Plan
Section 1: Applicant Questionnaire
Organization Name: City of Woodburn
Contact Person: Steve Goeckritz, Dir. Community Development
Address: City of Woodbum, Planning Dept. 270 Montgomery St.
Woodburn, Or. 97071
Phone: (503) 982-5246 FAX: (503) 982-5244
Project Location: Woodburn, Or
Project Title: Woodbum Downtown Development Plan
Amount requested from Rural Investment Fund: $34,940
Section 2: Project Description.
Describe how funds will be used - purpose, goals, what organizations are participating, and
who is responsible for carrying out the project.
The overall purpose of this project is to provide the community with a physical and strategic
planning document that can guide redevelopment of the downtown area. Currently, there are no
documents which address the planning needs for Woodburn's downtown core area, and as a
consequence, the area remains underut'flized, has a high vacancy rate, and does not represent the
highest and best use of the conm~ercial district. The project would provide a six to eight-month
planning process to incorporate the community's vision for the downtown into a single document.
As such, the document would address six critical areas: 1) goals and objectives 2) a physical
master plan 3) urban design guidelines 4) a.description of redevelopment projects 5) a capital
improvement plan and annual budget 6) a strategic implementation plan. ~
In addition to the above six objectives of the project, the Development Plan will assist the City in
planning for and identifying financial resources to carry out a coordinated capital improvement
program in the downtown. Another anticipated outcome of the plan is that it will provide the
necessary basis required in order to apply for additional State, HUD or other Federal funding.
Finally the planning project will fulfill the requirements of the State's Comprehensive Planning
Goals concerning economic development (Goal 9), and provide the framework for preparation of
a recognized Urban Renewal Plan as an implementation tool for downtown redevelopment.
The City of Woodbum has identified "revitalization of the downtown" as one of its priority goals
for the community in 1996. In addition, the Woodburn Downtown Association (WDA) has
1996 Mid-Willamette Valley Rural Investment Fund Application
City of Woodburn Application
Page 1
shown a renewed interest in downtown improvement and has received a grant from Liveable
Oregon to improve its organization capacity. Both the City of Woodburn and Woodburn
Downtown Association have recognized the need for this document and have been meeting on a
weekly basis since June 1 to discuss how the organizations may cooperate in this effort. Several
conclusions have been drawn from these discussions. First and foremost, there is the recognized
need for a plan which not only provides the key elements of a physical master plan, but also
outlines critical recommendations and actions in order to carry out this plan. Second, since the
City of Woodburn does not have sufficient funds to produce a plan, the opportunity to utilize an
outside source is critical to its completion. Third, both the City and the WDA have agreed to a
combine their resources to provide a local match in application for a Rural Investment Fund
Grant. And finally, the City and the WDA have agreed that the City will apply for and administer
grant funds, hire an outside consultant to produce the plan, and the WDA will serve as the
primary community group providing input throughout the planning process.
The following is a more detailed description of the proposed components of the development plan
(See Attached Work Program for further detail).
COMPONENTS OF WOODBURN DOWNTOWN DEVELOPMENT PLAN:
· Goals and Objectives: Preparation of a set of goals and objectives specific to the
downtown. This phase will be accomplished through liaison with community
organizations such as the Woodburn Downtown Association, Chamber of Commerce and
Citizen groups, as well as the City Community Development Department Staff and City
Council.
Physical Master Plan: Includes the physical design components of the plan; urban design,
land-use, vehicular and pedestrian circulation, open space, transit, parking, and identified
projects. The development of a master plan will include generation of three alternative
scenarios for the downtown with the selected alternative to be included in the final
document. Projects will identify "Opportunity sites" such as a civic / performing arts
center, transit mall, train station, market plaza, retail centers or others with attention given%
to the use of open space and pedestrian linkage among sites.
Preparation of Urban Design Guidelines: A set of planning and design guidelines
addressing the development of public improvements for open space, streets, sidewalks,
and key public / private development sites such as a performing arts center, mixed-use
(office, retail, residential) or a transit mall.
Redevelopment Projects: A description of projects integral to the redevelopment of the
downtown. Each project will be site specific and include a development program. The
development program will address project goals, urban design concerns, types of uses,
building parameters, capital improvement requirements, land assembly, and
1996 Mid-Willamette Valley Rural Investment Fund Application
City of Woodburn Application
Page 2
recommendations for implementation
Capital Improvement Program & Development Budget: Specific capital
improvements for each phase of the plan including cost estimates, and a projected annual
improvement program budget. Identification of parcels for redevelopment, including
proposed improvements, land acquisition (where appropriate), demolition, clearance,
rehabilitation and / or conservation will be addressed.
Strategy / Implementation Plan: A set of recommendations and a chronological
narrative of the action steps necessary to implement the master plan. The implementation
plan will address prioritization and phasing of projects, incentives for redevelopment, steps
to be taken within each phase, anticipated outcomes, responsible agencies, departments
and organizations, funding sources and a time frame for performance.
Section 3: General Information
1. Community Economic Stress.
Per Capital Income for the City ofWoodburn: ~$9,302 (US Census, 1990)
Of the 18 small towns within Marion County, Woodbum is within the bottom third for per capita
income. The average per capita income for the County is $12, 228 with Woodbum's at $9,302.
There are indications, however, that per capital incomes have been increasing since the early
1990's. This is attributed to the expansion of the city' s industrial base and the development of
several subdivisions that bring with them families that tend to raise the per capital income ratio.
However, much has to be accomplished to further raise the economic well being of Woodburn.
One of the objectives is to revitalize Woodbum's "Old" Downtown. The area reached its lowest
level of deterioration in the late 1980's. Since thea, the area has stab~ but not improved. To
move to the next level, a commitment on the part of the private and public sector is necessary.
This is difficult to accomplish without first developing a plan coupled with a capital improvement
program that has the support of the community at large.
2. Project Budget Summary-See attached Estimated Project Budget
3. Commitment of Other Funds. Is the funding requested to fiH a financial gap needed to
complete a project? Please explain. Have other sources of funds been committed? Please
identify other committed funds.
The total cost of this project is estimated at $44,940. Of that amount, the City of Woodbum and
the Woodburn Downtown Association are contributing $8,000 in in-kind services and $2,000 in
direct cash contribution toward the project. This leaves a grant request in the amount of $34,940.
1996 Mid-Willamette Valley Rural Investment Fund Application
City of Woodburn Application
Page 3
This is the first time this project has been proposed and funding requested. The Rural Initiative
Fund is the first and only funding source for which funds have been requested.
4. Are Rural Investment Funds to be used to help obtain larger grant or loan amounts
from other sources? Are the other funding source and estimated amount known? Please
explain.
It is anticipated that the completion of a Downtown Development Plan will accomplish two major
goals with respect to obtaining future funds for projects. First, the completion of a plan will
provide a basis for applying for specific funds from federal and state sources. For example, in
order to utilize HUD funds, the proposed project must either serve the low-moderate income
population or, in the case of urban development projects, have documented the condition of
"blight" or a clearly defined economic development impact. While HUD requirements are
continually modified, it is doubtful that project funding could be obtained without a plan in place.
Second, in order for the City of Woodburn to incorporate public improvements in the downtown
into its capital improvement plan, it will have to define, estimate and prioritize proposed
improvements. This plan will provide this information as part of the master plan for the
downtown. As a part of the downtown mastec plan, such improvements can be utilized to
stimulate investment and the formation public / private partnerships in the downtown.
5. Does the proposed project build on or implement a local or regional plan? (Examples: a
city capital improvement plan, a local comprehensive plan, a regional natural resources
plan, a community visioning plan, a downtown development plan etc.) Please explain.
This project furthers statewide planning goals 9 (Economic Development) and 1 l(Public
Facilities). Currently, the City does not have a downtown plan. Once it does, it will be able to
update its Comprehensive Plan to incorporate specific economic and redevelopment objectives
developed through the planning process. It is anticipated that certain public facilities such as a
civic center and transit center will be evaluated for location in the downtown. This plan will assist
the City in making these important decisions regarding the design and location of public facilities.
As mentioned above, portions of the proposed plan will be incorporated in the City of
Woodburn's Capital Improvement Plan. The section of the plan pertaining to capital
improvements (see Work Program for detail) will be structured so that cost estimates, phasing
and prioritization has been reviewed and approved by the City of Woodburn's Public Works
Department. As a result, once the plan is adopted, this section can become a part of the City's
larger plan without additional work.
The plan will serve as both a visioning document and guide to future development in the
downtown. Depending on the outcome of the planning process, it may require a revision of the
zone code for the downtown area. The plan will evaluate the effectiveness of the existing zoning
1996 Mid-Willamette Valley Rural Investment Fund Application
City of Woodburn Application
Page 4
with respect to the new objectives for the area and a determination as to the need for revision will
be made. If a revision is necessary, the plan will suggest amendments or changes to the existing
ordinance.
6. Rural Investment Priorities: Your project must meet one or more of the following
regional rural investment priories.
A. Which of the following regional rural investment priorities does this project address?
Please briefly explain how the project addresses a priority (or priorities).
Manage _growth to ore.rye qo~_li_ty of life in rural communities: One essential aspect of
community design ~vhich directly contributes to perceived "quality of life" is the creation of a
meeting place for people to mix and socialize freely with other members of the community. This
is usually established by creating public open space within a confined urban area such as a
downtown. Woodbum's downtown is lacking a clear identity and the ability to draw its diverse
citizenry to it. It also does not contain the type of designed public space necessary to bring
people together. Examples of this in the Portland area are Pioneer Square and Waterfront Park.
These unique sections provide a meeting place for people to come together either informally or
for planned community events.
Woodburn is currently experiencing a relatively high growth rate in terms of new construction and
population. However, it has not planned for this growth by providing a sense of place in its
downtown necessary to maintain and improve its quality of life. This plan would provide the basis
for making those critical investments in public infrastructure to provide for important community
facilities and a more economically viable retail core.
Invest in improveme~_ __~ to public infrastructure: As mentioned above, the Downtown
Development Plan, if approved, would estimate the cost of pubic improvements. These
improvements will include both public infrastructure (water, sewer, streets, lighting, sidewalks,
storm drain etc.) and facilities (where appropriate) such as a transit center, market plaza, or civic
center. Before these decisions can be made in the downtown, a master plan needs to address the
overall goals for the area, priority projects determined, and distinct phases defined for the
planning area.
For each project identified for the downtown, there will be an estimate of the required capital
improvements associated with that project, and a development program. The development
program will address the project's critical design features, interior square footage, lot coverage,
location, parking, and utility requirements. This information, in turn, will contribute to a more
complete assessment of the need for public infrastructure.
Strengthen educational~ social, and cultural institutions and Opportunities: The downtown has the
potential to serve the cultural and social needs of the community by providing a location for
1996 Mid-Willamette Valley Rural Investment Fund Application
City of Woodbum Application
Page 5
public open space and such cultural institutions as a civic center or performing arts center, in
association with a rejuvenated commercial district. To the extent that the plan will bring together
diverse members of the community, and be able to meld their goals into a uniform plan, the higher
interest of the "community" will be served.
Strengthen leadership in rural communities: Initial discussions among City staff, Council members
and the Woodbum Downtown Association (WDA)regarding how the City and WDA might
cooperate have already begun to strengthen leadership. The process of developing a plan will
necessitate that the Woodburn Downtown Association formulate a response regarding key
planning issues. The WDA has an established contract with Liveable Oregon to assist them in
developing their organizational capacity. Since the WDA will be providing $4,000 in in-kind
services to provide a staff person to assist the organization during the planning process, its
capacity to foster leadership will be greatly improved.
One of the critical aspects of"plan building" is making sure that the primary organization
participating in planning, in this ease, the Woodburn Downtown Association, has a broad
representation of key community members and interests. Every attempt will be made to insure
such representation so that the plan will be fully accepted by the community at large.
The effort to develop a plan has already begun to stimulate the need for leadership within the
WDA as a result of their need to respond to important issues and concerns. This will be expanded
during the development of a downtown plan, and with the assistance of Liveable Oregon, their
organizational abilities will be improved. The City of Woodburn, Liveable Oregon and Woodbum
Downtown Association have met and jointly recognize the need to cooperate in the development
of a downtown plan.
B. Have you established performance measurements that can demonstrate the degree to
which the project addresses a priority (or priorities) of the Rural Investment Fund? Please
explain.
Performance standards for demonstrating that the plan will address those identified priorities of ~
the Rural Investment Fund are outlined in the set of tasks within the Work Program for the
projects (see attached Work Program for Woodburn Downtown Development Plan). In other
words, the completion of these tasks will insure that those rural investment priorities referred to in
Part A above will be met.
7. Estimated Project Schedule:
The following are applicable milestones for the project. For further detail, see attached
Downtown Development Plan Work Program. NOTE: Those milestones in the original
application which were not applicable for purposefully lef~ out.
1996 Mid-Willamette Valley Rural Investment Fund Application
City of Woodburn Application
Page 6
Milestone Target Date
Complete Planning for Project
Project Activities Begin (approximate)
Architectural, Engineer or Other Consultant Selected
Plan Element Completion Dates
Design / Prepare Questionnaire for Planning Charette
Goals and Objectives
Master Plan/Selected Alternative
Urban Design Guidelines
Capital Improvement Plan / Budget
Strategy / Implementation Plan
First Draft Development Plan
Final Plan Delivery (Project Completion Date)
August 31, 1996
November 1
October 22
November 7
November 15
January 15, 1997
February 15
February 30
March 30
April 15
May 30
8. Collaboration and Participation. Are other organizations participating in or supporting
this proposal? If so, please attach letters of support or use this page for signature.
See attached letters of support.
e
Readiness to Proceed. Is the project ready to start? What needs to be completed before
activity can begin? (Examples: hiring a consultant, city council action, regulatory
agency action, county board action, other funding secured etc.) Please list the actions
that must be taken before you can actually start.
This project will require a contract with a consultant to perform the work. It is anticipated
that the prindpal will be responsible for the entire project with a mb-consultant or team
member producing the required urban design / architectural expertise. The City of Woodbum
is allowing a one month time frame in which to identify and select a consultant with the
required professional expertise to meet the requirements of the established work program.
During that time frame, the City ofWoodbum's accounting department will set up the
necessary accounting procedures to provide for payment, and release of fimds in accordance
with work completed. A payment request procedure will be set up to insure that payment is
made only upon completion of specific work items.
A professional services contract will be executed with the hired consultant with a scope of
services which is in accordance with the attached work program and performance time frame.
Once the above items are completed, the project may begin. The anticipated start date is
44444444November 1, 1996.
1996 Mid-Willamette Valley Rural Investment Fund Application
City of Woodburn Application
Page 7
10. Will the project be continued after Rural Investment Funds are expended? How?
Once the Woodburn Downtown Development Plan is completed, the implementation of it will
be the primary focus. It is anticipated that the plan will outline a series of action steps and
responsible parties for carrying out different elements of the plan. It is also expected that a
time frame for implementing phases of the plan will be made part of a follow-up document.
The Woodburn Downtown Association, as indicated, has obtained a grant for building its
organization and would like to maintain itself financially over time. One of the identified goals
of the organization is to utilize an Economic Development District to establish a long-term
funding base for its continuance. The WDA, along with the City of Woodburn, will be one of
the key organizations in the community over seeing the implementation of the plan. It is a
primary goal of this planning effort to identify projects and a dear strategy for action. The
use of the plan, and its eventual incorporation into the capital improvement component of the
City budget will be the goal of both organizations. It is anticipated that a joint approach to
obtaining further grant funds will be undertaken. There are several sources of funds available
for economic development projects including federal (HUD), state, and local (bond measures /
urban renewal).
One aspect of the plan which will encourage its execution is the listing of tasks and
responsible parties within the action plan. This is a useful way to insure that progress is made
and that the appropriate entities acknowledge responsibility for their part.
11. Grant Administration. How will the grant be administered? Please identify the
organization or individual responsible for receiving and disbursing the grant funds.
The grant will be administered by the City of Woodbum Finance Department. Once the grant
is approved, the City will execute a contract with the selected consultant. The professional
services contract will include a scope of services and time frame for performance. In turn, the
City will set up a payment request system in which the Director of Community Development
will sign off on payment requests submitted by the contractor (consultant) based upon the
completion of tasks as indicated within the contract's scope of services. The City will retain a
minimum percentage of the contract for completion of all tasks to the satisfaction of the City
of Woodburn.
1996 Mid-Willamette Valley Rural Investment Fund Application
City of Woodburn Application
Page 8
0 O0 0 0 0 0 0 0
0 0 0 0 0 0
~00~ ~-. O~ w~' ~0 0000 0 w~- 000
~ ~~ o~ ooo
~ oooooo g
0000 O0
~ 0
0 ~ 00~
O~ co ~~~ ~
0 ·
~ 0
· * o ~ ~o
OI ~ ~1
['- ~ ~1 ~ o o ~
~ o[ o~
O~ ~ ~
~' ~ = ~o ~ '8 o ~=~ ~ ~1 ~.~1
-- ---- ~, ~o<~ _81 o~1
ixx x
I
x
X
X
X
X
X
X