Loading...
Minutes - 12/15/1997 Spec Mtg TAPE READING 0001 0005 0019 0028 ...., SPECXAL COUNCXL MEETXNG MXNUTES December 15, 1997 DATE. COUNCIL CHAMBERS, CITY HALL, CITY OF WOODBURN, COUNTY OF MARXON, STATE OF OREGON, DECEMBER 15, 1997. CONVENED. The Council met in special session at 7:00 p.m. with Mayor Kirksey presiding. ROLL CALL. Mayor Councilor Councilor Councilor councilor Councilor Councilor Kirksey Chadwick Figley Hagenauer Jennings pugh Sifuentez Present Present Present Present Present Present Present staff Present: city Administrator Childs, City Attorney Shields, Public Works Director Tiwari, Community Development Director Goeckritz, Finance Director Gillespie, Public Works Manager Rohman, Police Chief wright, Library Director sprauer, City Recorder Tennant MINUTES. JENNXNGS/FXGLEY.... approve the regular and executive session Council minutes of December 8, 1997, and accept the Planning commission minutes of November 13, 1997. The motion passed unanimously. ANNOUNCEMENTS. Mayor Kirksey informed the public that former Mayor Fred Kyser passed away today and memorial services will be held on Friday, December 19th. She called for a moment of silence in honor of our former mayor who gave a lot of time and energy to this community. She expressed her condolences to his family for their loss. A) Holiday closures or city orfices: city offices will close at 12:00 noon on Wednesday, December 24th, and all day on Thursday, December 25th and Thursday, January 1st. Woodburn Public Library will close at 12:00 noon on Wednesday, December 24th, all day on Thursday, December 25th, at 6:00 p.m. on Wednesday, December 31st, and all day on Thursday, January 1st. Page 1 - special Council Meeting Minutes, December 15, 1997 \. - . SPECIAL COUNCIL MEETING MINUTES December 15, 1997 TAPE READING ~~ B) Public Hearing on City'S Wastewater Permit: The Department of Environmental Quality (DEQ) will hold a public hearing on January 6, 1998 regarding the City's wastewater permit. C) Council Workshop on Budget Goals: The City Council and Budget Committee will meet in a workshop on Tuesday, January 13, 1998, 7:00 pm, in the City Hall Council Chambers to discuss budget goals for fiscal year 1998-99. 0104 APPOINTMENTS TO BOARDS AND COMMITTEES: Mayor Kirksey made the following appointments: Budqet Committee: David Vancil position 4 (reappointment) Flurry Stone position 5 (reappointment) Planninq commission: Richard Bjelland position 3 (vacancy) James Cox position 4 (vacancy) Bruce Gunderson Position 8 (reappointment) Recreation , Park Art Montgomery Mel Schmidt Frank Anderson Librarv Board: Jane Riggan Juanita Haugen Cable TV Advisorv Dale Hagenauer James Green Mick Desantis Board: position III (reappointment) position IV (reappointment) position V (reappointment) (vacancy) (vacancy) Board: position 1 position 2 position 3 (reappointment) (reappointment) (reappointment) Centennial Park Committee: Rick Siewart Water Master Plan Scott Burlingham Preston Tack Charlotte Hiller Mike Kilmurray Ron Lilienthal Bruce Gunderson Andy Yanez Committee: At-Large Ward I Ward II Ward III Ward IV Ward V Ward VI 12/31/2000 12/31/2000 12/31/2001 12/31/2001 12/31/2001 12/31/2000 12/31/2000 12/31/2000 12/31/2001 12/31/2001 12/31/2000 12/31/2000 12/31/2000 JENNINGS/PUGH.... appointments be approved as presented. The motion passed unanimously. Page 2 - Special Council Meeting Minutes, December 15, 1997 I ----.-... ., . TAPE READING 0173 0238 "'It SPECIAL COUNCIL MEETING MINUTES December 15, 1997 councilor Jennings expressed his appreciation to the Mayor for discussing the proposed appointments with each councilor in advance of this meeting. CHAMBER OF COMMERCE REPORT. Patrick Vance, Chamber Board representative, reminded the council that the Chamber Forum will be held on December 17th, 12:00 noon, at the Settlemier House. Also, Business After Hours will be held on January 8th at the Nautilus Center from 4:30 pm to 6:30 pm. On behalf of the Chamber Board, he thanked the Mayor, Council, and staff for the active role they have taken with the Chamber this year and they appreciate support and the opportunity to work with various city and business promotional events. PUBLIC HEARING -- APPEAL OF PLANNING COMMISSION DECISION CONCERNING SITE PLAN REVIEW #97-09 REI DEVELOPMENT OF 72-UNIT APARTMENT COMPLEX SOUTH OF COUNTRY CLUB RD. AND EAST OF ASTOR WAY. Mayor Kirksey declared the public hearing open at 7:09 p.m.. Recorder Tennant read the land use statement required by ORS Chapter 197. For the record, Attorney Shields read an excerpt from the November 24, 1997 Council minutes regarding Mr. Tack's statement to the council. He stated that the Council did not see or read Mr. Tack's prepared statement and Mr. Tack stopped reading from his statement at the time Attorney Shields interrupted him and informed the Council that further comments should be held over until the public hearing. He stated that this would be the time for rebuttal which either party is allowed to do under state law. Since there was no rebuttal, the Mayor proceeded with the hearing. community Development Director Goeckritz entered the following exhibits into the record: 1) Elevation example of the proposed apartment unit; 2) the full text of the Associated Transportation Engineering & planning (ATEP) for the transportation analysis the Club Estates Apartment complex; 3) Commercial play systems for tot lot equipment; 4) photographs of other complexes developed by the applicant; and 5) letters of proponents and opponents. He stated that the Commission had finalized their decision on this application at their October 23rd meeting and the outcome was that this proposal be approved. The property consists of approximately 3.4 acres located south of Country Club Rd. and east of Astor Way. The proposal includes seven structures and is in compliance with the Comprehensive Plan (multi-family). He stated that the property was annexed and zoned as mUlti-family in 1966. In 1975, it was rezoned from multi-family residential to limited residential mUlti-family. The facility does meet the density Page 3 - Special Council Meeting Minutes, December 15, 1997 'r-'-"-~'-~'---'""." .___,_..4~"_~'~__'"' 111 I ',"" SPECIAL COUNCIL MEETING MINUTES December 15, 1997 TAPE READING 0879 requirement, fulfills the landscape requirements (provided for 50% of the total area to be landscaped with minimum standard at 20%), and meets parking requirements. In addition, the applicant is providing covered parking, a tot lot, sport center area, on site storage facilities for residents, and washer/dryer facilities. The site will have two access points onto Country Club Rd with the spacing adequate to insure driving safety as motorists ingress and egress from the facility. The traffic impact study found that this site would generate about 466 vehicle trips per day. As far as infrastructure, the site can be provided with adequate water and sewer facilities and the City does have the capacity under our DEQ permit. The staff report includes information on the facility color, texture, and amenities. An order was developed, and signed by the commission, with findings of fact and conclusions to substantiate approval of the request. councilor Jennings questioned the condition regarding parking. Director Goeckritz stated that there are 133 designated parking spaces in which motorists can park. Councilor Jennings also questioned staff comments in the report in which Public Works Manager Rohman expressed his opinion that it was questionable on the number of cars that would make right-hand turns onto Astor Way and he felt it would be greater than what the study reflects. Director Goeckritz briefly discussed this issue and stated that Randy Rohman was not questioning the number of vehicle trips generated by this proposal but the number of vehicles that would make a right-hand turn off of Astor Way onto Highway 214. Councilor Figley questioned if the Council, at this time, can state that the property is not properly zoned and take action to rezone the property. Director Goeckritz stated that property was established as residential mUlti-family use since 1966. The property was redesignated in 1975 and "down zoned" from multi-family residential to limited mUlti-family residential. He did not know if changing the zone at this time could be justified. The last time the Planning Commission reviewed the multi- family zoning for the entire city was about 4 or 5 years ago and at that time about 14% of the land area of the City was zoned multi-family. The state wants the city to increase the number of multi-residential parcels that would be made available. Attorney Shields stated that the question before the City is the site plan review and, under state law, this application needs to be completed within 120 days. The only question before the Council at this time is a land use decision regarding the site plan review since the comprehensive plan and zoning is proper. Councilor Jennings questioned if there is a way to correct an obvious error in the plan so that it does not happen again. Page 4 - Special Council Meeting Minutes, December 15, 1997 ~ . TAPE READING 0975 1212 ", SPECIAL COUNCIL MEETING MINUTES December 15, 1997 Attorney Shields reminded the Council that the City is in the middle of a periodic review process. Legally, what is before the Council is an application for a site plan review. Jack Kohl, applicant (8755 SW citizens Drive, Wilsonville) stated that his family builds and retain units as a business. Photographs of other units owned and operated by his family were passed around to the council so that they could see the quality of the units and how the property is taken care of. He stated that he had started the process several months ago and met with staff and had several preliminary meetings with staff prior to submittal of the application for a site plan review. The Planning Commission approved the site application and he requested that the Council also approve the application. Councilor Figley stated that several neighbors to the west are concerned about screening and she questioned if the applicant had met with residents of the neighborhood on this issue. Mr. Kohl stated that they had met with members of a committee from Senior Estates and, after hearing their comments, they came back to the City to discuss fencing. They have agreed to put the same fence on the west side and south side of their property and the landscape plan includes taller trees near the fence with the idea of providing screening. Ron Aff, project designer (18641 SW Bendfield, Lake Oswego), stated that deciduous and conifer trees along the fence line with grass area between the buildings and fence. There would be a variation of heights along the buffer and evergreen trees would be located in those areas in which patios are located adjacent to the single family for year round screening. The lawn space varies from 17 feet to 34 feet. Councilor Sifuentez questioned if the development would cater mostly to the seniors. Mr. Kohl stated that they would not be catering to anyone. They have a program of non-support by any government facilities and are not qualified for 55 and over. Mayor Kirksey stated that there is approximately 20 people who have signed up to speak on this issue, therefore, she would be restricting comments to 5 minutes and one person's time cannot be relinquished to another person. She stated that she wanted everyone to have an opportunity to express their views. Gilbert Flaugher, 1352 Astor Way, expressed his concern in that he will lose his privacy the way that the building is situated since it will look right down on top of his property and he will have no privacy within his dwelling. He has worked diligently with the City on a number of issues and he requested that the city look into the possibility of reverting this property into single family dwellings instead of a multi- family apartment complex. Page 5 - Special Council Meeting Minutes, December 15, 1997 ." SPECIAL COUNCIL MEETING MINUTES December 15, 1997 TAPE READING 1690 Betty Stuchlik, 938 Oregon Way, questioned if a hearings process was followed when the property was zoned to multi- family. She also stated that she did not feel that the apartment complex should be allowed next to a single family communities, one being the retirement community. Most of the residents in Senior Estates have retired since they are beginning to lead a slower and quieter life. Even though the streets are city streets, she expressed her opinion that the streets within Senior Estates are becoming collector streets. She also reminded the Council that Country Club Road is a dead end street from both ends since it goes into a private property parking lot, however, motorists are driving through the parking lot all of the time. Since there are no sidewalks, the streets are also used by many pedestrians who live within the retirement community. Residents are allowed to operate their slow moving golf carts on the streets within Senior Estates. She also expressed concern regarding the upkeep of the fence and landscaped area. In regards to traffic flow, motorists are now going down to Princeton then onto Rainier to Country Club/Hwy. 214 rather than traveling down Astor Way to get onto Hwy. 214. She also expressed concern regarding the lack of a designated area in which the children can play within the complex. She briefly commented on the movement of retired citizens from a home in Senior Estates to a assisted facility rather than into an apartment. Since not all of the land zoned for mUlti-family in this particular area will be developed at this time, she questioned if more mUlti-family housing will be allowed in this area. Karl Anderson, 2179 Heather Way, stated that he had no personal feelings against the developer, however, he opposed the site plan application. In his opinion, the property was probably illegally zoned since it is an example of spot zoning and building an apartment complex in an area surrounding by single family residents will only hurt those residents. In regards to ownership of the apartments, the current owner may take care of the property but it can always be sold and then be poorly managed. He also objected to allowing more development within our community when we already have overflows of our sewer lines during high water and wastewater flows into the ditches. Jack De La Tour, 1601 Princeton Rd, questioned how the property had ever been zoned RM when single family homes surround the area. In his opinion, the single family homeowner will suffer a financial loss if this development is allowed. Bill Larson, 1380 Astor Way, stated that he had not been questioned about the fencing issue and, to his knowledge, his neighbors were not approached on this subject. In his opinion, this is not the appropriate place for a mUlti-family residence. He had assumed that the property was currently Page 6 - special Council Meeting Minutes, December 15, 1997 T-'- 11 TAPE READING 2492 2906 -. SPECIAL COUNCIL MEETING MINUTES December 15, 1997 zoned as farmland and would be rezoned when it was developed but was informed at the Planning Commission that it was already inside the city. The development will have a definite effect on the Astor Way traffic and on the value of his property. Don Bear, 375 S. Columbia Dr., stated that he had done some research with city staff regarding the original zoning designation. He questioned if a public hearing was held in 1966 at the time it was annexed concerning the zoning and suggested that, if a hearing was not held, the zoning may not be proper. He objected to the City's community Development Director practically acting like the PR agent for the developer with the only proponent for this project being city staff. In his opinion, the Planning Commission did not afford the opponents due process. He expressed concern regarding the capacity of the wastewater treatment facility since he had spoken with a wastewater employee who told him that the plant was overcrowded, slow in digestion, and has an overflow from effluent. He objected to the staff report not providing specific language on how this development will impact the city's infrastructure. He also stated that there are a number of residents very angry about the fact that they were not made aware of the zoning of the this property prior to their purchasing their property. He stated that Mr. Kohl did not own the property at this time and reminded the Council that the developer does not reside in town. He reiterated a comment made earlier in that there is concern on the wastewater capacity and reminded the Council that the city had been issued 4 notices from DEQ for violations. He did not feel that the complex should be allowed and he suggested that the Community Development Director work with Mr. Kohl to move the development to another area. Joan Britt, 1970 Sallal Rd., briefly stated that the health and safety of the senior citizens is her primary concern. Many of these citizens are active, however, their hearing is not as acute and their reaction time is slower. Golf carts are allowed on the streets and pedestrians walk on the streets since there are no sidewalks in Senior Estates. She did not agree with the traffic report since it indicated that the development would not have a significant impact on the surrounding street systems. She concurred with the statements outlined in the letter from the Senior Estates Board. She urged the council to overturn the Planning commission's action. Walt Sherer, 1331 Garden Way, objected to the apartment complex development since the developer has no control over who goes into the apartments. He reminded the Council that the Police will be responsible for nuisance crimes. In his opinion, this land should be a family related development such as single family. Page 7 - special council Meeting Minutes, December 15, 1997 1'- ~....>>--_.._.._,~----- 111 '- SPECIAL COUNCIL MEETING MINUTES December 15, 1997 TAPE READING Tape 2 0020 John Mccullen, 1564 Walton Way, addressed the issue of communication. In May 1997 following a meeting city staff and the Senior Estates Board, the Board began receiving notices of development affecting areas surrounding senior Estates. He commended that approach, however, the Board had sent a letter from the Planning commission asking 6 questions. They received a response from the community Development Director informing them that the questions would be presented to the Planning commission at their October 23rd hearing. As of this date, they have never received a response to their questions. If they would have received answers back from staff, they could have included them in the News & Views to try and explain the situation to the senior citizens affected by this proposal. 0160 Wally Fox, 1238 Independence Dr., stated that he is a new resident of Woodburn and was unaware of the zoning of that particular piece of property. In regards to traffic, Boones Ferry Rd is already congested and the additional traffic will only increase the traffic problem. 0225 Preston Tack, 2197 Camilla Way, stated that the Council has inherited the problem that started many years ago. He suggested that the City enter into negotiations with the owners of those two pieces of property to rezone it to single family dwelling to match it the surrounding area. It may cost the city some money but it is a community problem and he feels that this is an effective way of solving the problem. Bill Zeller, 1310 Astor Way, stated that he is in agreement with the information presented by the opponents so far during this hearing. 0282 A.C. Bakken, 1350 Dogwood Dr., expressed his opinion that the zoning of this property is an obvious error that goes back to 1965 and 1975. property owners in Senior Estates had not considered this property as already being zoned as multi- family since it has been farmland all these years. He feels that the council should take appropriate action to correct this mistake. He felt that the property could still be subdivided by the developer and a profit made. Traffic conditions is a major concern in that country Club Rd. and Boones Ferry Rd. are narrow 2-lane roads and development in this area will expedite the need to widen these roads. 0454 Jack Donely, 1349 Vanderbeck, suggested that the Council take action to correct a terrible wrong and he referred back to the zoning of Heritage Park in that the RM zoning of this property was not brought up by councilor staff when determining the zone for Heritage Park. He stated that the land has been farm use all these years and no one even thought about the zoning until this proposal was submitted. In regards to the fence along the west side of Heritage Park, the fence is not straight and it has not been maintained. He requested that Page 8 - special council Meeting Minutes, December 15, 1997 --.. ..--..--..--...---- m I ,..,. SPECIAL COUNCIL MEETING MINUTES December 15, 1997 TAPE READING 0621 the Council slow down on this proposal until the zoning can be addressed and give the people an opportunity to attend a hearing about changing the zoning. Jean Koch, 1934 Astor Way, questioned if the complex includes an area for children to play. Councilor Jennings stated that the complex does include a 900 sq foot tot lot. Jack Kohl requested that he be granted a 5 minute recess to confer with his attorney and members of his team before making any rebuttal statements. Mayor Kirksey granted the recess at 8:48 pm and the meeting reconvened at 8:55 pm.. 0787 Jack Kohl stated that he agreed with the city Attorney's statement in that they had met the required criteria, submitted the information to the City and made adjustments to comply. He objected to the references made by some of the opponents regarding his character. He stated that he owns not only the property on which this development would be built but he also owns other pieces of property in Woodburn. He has been a property owner in Woodburn for a long time but has been very quiet and does not feel that he should be called a carpetbagger just for being quiet. In regards to the zoning, the entire state of Oregon went through the Comprehensive Plan reviews in the 1980's did supersede activities that occurred earlier than the adoption of the Comprehensive Plan. They have tried to comply and one question that has been brought by many opponents is traffic. He called on his traffic engineer to address this issue. Richard Woelk, Associated Transportation Engineering & planning, stated that the city establishes the criteria that they are required to use in developing the traffic report. The Transportation Plan identifies an acceptable level (Level D) of service for a signalized intersection and an acceptable level of service for an unsignalized intersection (Level E). He stated that all of the intersections meet the City's established criteria and all of the methodology used in the preparation of the report were conducted using the city's methodology. Jack Kohl stated that he had purchased the property subsequent to the filing of the site plan review application. Mayor Kirksey declared the public hearing closed at 9:02 p.m.. Councilor Jennings stated that he does not feel that apartments should be built there but the Council needs to keep to the facts. The developer has met the criteria for the site plan on property already zoned multi-family. The problem that needs to be corrected is the zoning and not make accusations on the future condition of the apartments. He stated that Page 9 - special Council Meeting Minutes, December 15, 1997 r- _.____~,.~_~_~_r"--m !II 1 ..... SPECIAL COUNCIL MEETING MINUTES December 15, 1997 TAPE READING Sallal Road does not intersect Highway 214 as reported by the media. In regards to the traffic survey mentioned by one of the opponents, 85% of those stopped were residents of Senior Estates. He suggested that the issue at hand not be clouded with comments that are not completely true. councilor Hagenauer stated that the wastewater system itself is not overloaded but discharge of effluent under certain conditions such as high water has occurred. councilor Sifuentez agreed with the residents of Senior Estates and can understand where they are coming from but it is hard to understand why it was not corrected earlier. She also expressed her disappointment in staff's not following through with the correspondence to the Senior Estates Board. She feels that this is a situation in which the council needs to re-evaluate and learn from earlier mistakes in order for it not to be repeated. councilor Chadwick stated that she agreed with the people from senior Estates on this issue. councilor Pugh stated that this is the third time around since his tenure as a Councilor that an error has been found on the Comprehensive Plan. He stated that it is time that the Plan gets revised to everyone's satisfaction. In regards to property values, the loss of privacy does lower property value. He did feel that the layout of the backside of the complex where the residents would be able to look down into the senior's homes and this must be corrected. Councilor Figley stated that she could not see how the Council could take action to rezone the property at this time since the site plan is for multi-family which is a proper use of the land as currently zoned. In her opinion, the City has the right to zone and place restrictions on property but, once adopted, property owners who buy property in good faith and propose a development within the rules should be allowed to proceed with their development. She agreed with councilor Pugh in that the privacy issue needs to be addressed. Councilor Jennings expressed his concern on the privacy issues and the traffic on Astor Way. Mayor Kirksey stated that some apartments in town have deteriorated into a slum area and she hoped that would not occur at this location. Another alternative would be making this project into senior apartments so that the residents of Senior Estates would be more comfortable with this development. PUGHI ... Council return this proposition back to the planning commission for correction especially in terms of the privacy issue and possible problems with traffic. Attorney Shields reminded the council that the city has 120 days in which to make a decision on this application. He briefly reviewed the legal action the developer can take once the 120 days has expired to get the proposal approved by the Page 10 - special Council Meeting Minutes, December 15, 1997 TAPE READING - SPECIAL COUNCIL MEETING MINUTES December 15, 1997 circuit Court and for the Court to order the city to pay the applicant's costs and attorney fees. He briefly reviewed the options available to the Council at this time, one of which is to include additional conditions as part of the ordinance. He reminded that the Council does not have time to remand it back to the planning Commission due to the lack of time. There was no second to the motion. 1225 FIGLEY/PUGH... Council approve the findings of the Commission but modify the conditions of approval with particular respect for working with the neighbors to arrive at a mutually acceptable fence/privacy screen and, 2) that design modifications be required eliminating the orientation toward the existing neighbors and turning it in a way either by height modifications or orientation changes so that the upper stories do not look directly down on the backyards. Attorney Shields stated that, for the purpose of the record in this land use proceeding, the staff will bring back an ordinance. On roll call vote, the vote was 4-2 with Councilors Chadwick and Jennings voting nay. 1284 1303 1348 1373 TABLED BUSINESS - WOODBURN DOWNTOWN ASSOC. REOUEST FOR REMOVAL OF TREES ON FRONT STREET. No action was taken by the Council to remove this item from the agenda. COUNCIL BILL 1851 - RESOLUTION APPROVING AN AMENDMENT TO A CONTRACT WITH THE STATE ECONOMIC DEVELOPMENT DEPARTMENT FOR EXTENSION OF HOUSING REHABILITATION PROGRAM. council Bill 1851 was introduced by Councilor Hagenauer. Recorder Tennant read the bill by title only since there were no objections from the Council. On roll call vote for final passage, the bill passed unanimously. Mayor Kirksey declared Council Bill 1851 duly passed. COUNCIL BILL 1852 - RESOLUTION ENTERING INTO AN AGREEMENT WITH ROBERT L. MENDENHALL. DBA RLM CONSULTING SERVICES. FOR BUILDING INSPECTOR SERVICES. Councilor Hagenauer introduced Council Bill 1852. The bill was read by title only since there were no objections from the Council. On roll call vote for final passage, the bill passed unanimously. Mayor Kirksey declared Council Bill 1852 duly passed. ACCEPTANCE OF RIGHT-OF-WAY IN CONJUNCTION WITH PARR ROAD/SETTLEMIER AVENUE IMPROVEMENT. Staff recommended the acceptance of a warranty deed from Tihon and Matrina Kuznetsoff conveying to the city an additional 11 feet of right-of-way for the placement of the Page 11 - Special council Meeting Minutes, December 15, 1997 - TAPE READING 1386 1420 1433 .." SPECIAL COUNCIL MEETING MINUTES December 15, 1997 feet of right-of-way for the placement of the bikelane/sidewalk in conjunction with the Parr Road/Settlemier Avenue improvement project. JENNINGS/FIGLEy.... accept the warranty deed from Tihon & Matrina Kuznetsoff as recommended by staff. The motion passed unanimously. EMPLOYMENT OF A RECREATION AND PARKS DIRECTOR. Administrator Childs recommended that the Council ratify the appointment of D. Randall westrick as the City's Recreation and Parks Director. JENNINGS/FIGLEY... ratify the employment of D. Randall Westrick as Woodburn Recreation & Parks Director pursuant to Sec. 21(C) (3) of the Woodburn Charter with a starting salary of $3,734.00 per month. The motion passed unanimously. councilor Jennings complimented Councilors Sifuentez and Figley, along with the other members of the selection committee, for their work in reviewing and selecting an individual to fill this management position. APPROVAL OF CLAIMS FOR NOVEMBER 1997. SIFUENTEZ/FIGLEy.... approve voucher checks #38953 - #39279 issued during the month of November 1997. The motion passed unanimously. STAFF REPORTS. A) Building Inspection Program --- Administrator Childs provided the Council with a staff memo as a follOW-Up to Council discussion at a previous meeting relating to the expansion of the City'S current program to a full-service program. Mayor Kirksey read her memo to the Council on this issue which addressed the recent changes in State law regarding the City'S requirement to give the County notice of any proposed increase in the scope of the building services offered by the City no later than January 1st of any year in which the change will be effective July 1st of the same year. Further evaluation of this program can be done during calendar 1998 and, if applicable, notice can be given to the county by January 1, 1999. She feels that a Council committee should be appointed before any decision is made on this issue since a full-service building department will have a definite economic impact on the City. Further discussion was held on this subject and Councilor Figley suggested that the Committee evaluation should go a step further to evaluate duplication of services or to review which services the City should keep or hand over to the County. Mayor Kirksey suggested that staff be directed to contact other cities to see what they are doing in this area and, Page 12 - special Council Meeting Minutes, December 15, 1997 11 I .,-- .._.. ._~"....m~_.'.._..__..__.___"... __..,_.....-.._...- TAPE READING 1950 2058 ATTEST "'U SPECIAL COUNCIL MEETING MINUTES December 15, 1997 after the budget meetings are completed, a Council sub- committee consisting of Councilors and lay persons to evaluate this program. B) Status Report on 1-5 Pump station and Force Main project - The boring under Hwy. 214 at the west end of the Jr. High School property is completed and connected to the previously installed gravity sewer line. Work on the pump station revisions are scheduled to begin the week of December 22nd and will continue into March 1998. C) computer Information system cabling contracts --- Finance Director Gillespie provided the Council with a status report on the installation of fiber optic cable and installation of cabling within the City Hall building. It is anticipated that contracts will be submitted to the Council for their consideration at the January 12th meeting. D) Building Activity Report for November 1997. MAYOR AND COUNCIL REPORTS. Councilor Sifuentez stated that she wished that the Council could have made the residents of Senior Estates happier but the Council must comply with the law. Councilor Jennings stated that he and Randy Rohman had met with ODOT today in a very productive meeting. More detailed information will be given to the Council at a later date. ADJOURNMENT. JENNINGS/PUGH.... meeting be adjourned. The motion passed unanimously. The meeting adjourned at 9:42 p.m.. APP~~D ~~ ~ ~N CY A. RK EY, MA~R ~I~ Mary Te ant, Recorder City of Woodburn, Oregon Page 13 - Special Council Meeting Minutes, December 15, 1997 .~ ._..,._'~._--..,....-----~.. 11 I