Agenda - 06/09/1997 AGENDA
WOODBURN CITY COUNCIL
JUNE 9, 1997 - 7:00 P.M.
City of Woodburn
270 Montgomery Street * * * Woodburn, Oregon
97071
CALL TO ORDER AND FLAG SALUTE
A. Council minutes of May 27, 1997 regular meeting.
B. Library Board minutes of May 27, 1997.
APPOiNTMENTS/ANNOUNCEMENTS/PROCLAMATIONS
APPOINTMENTS
ANNOUNCEMENTS
A.
Introduction of representatives of Oregon Youth Authority and State
Administrative Services re: lease purchase agreement with the city.
JUNE 16, 1997, 7:00 P.M. - City Council Workshop
on Yard Debris Recycling, City Hall, Council Chambers.
JUNE 23, 1997, 7:00 P.M. - City Council Public Hearing,
City of Woodburn Budget for Fiscal Year 1997-98, City Hall
Council Chambers.
JUNE 30, 1997 - 7:00 P.M. - City Council Workshop concerning System
Development Charges and Planning Fees, City Hall, Council Chambers.
PROCLAMATIONS
COMMITTEE REPORTS
A. Chamber of Commerce
B. Other Committees
COMMUNICATIONS
BUSINESS FROM THE PUBLIC
(This allows the public to introduce items for Council consideration not already
scheduled on the agenda.)
PUBLIC HEARINGS
Page I - Agenda - June 9, 1997 Council Meeting
10.
11.
12.
13.
14.
15.
TABLED BUSINESS
A. Council Bill No. 1758 - Ordinance increasing local gas tax.
B. WDA request for removal of trees on Front Street. 9B
C. WDA request for parking restrictions (tabled until June 23, 1997)
GENERAL BUSINESS
A. Council Bill No. 1793 - Ordinance amending Ordinance No. 1900
regarding discharge of weapons. IOA
De
Council Bill No. 1794
improvement district.
Council Bill No. 1795
Improvement district.
Council Bill No. 1796
Carlisle and Smith for
Council Bill No. 1797
City of Salem for use
- Ordinance approving Parr Road local
- Ordinance approving downtown alley local
- Resolution entering into contract with Boldt,
audit services for FY 97-98, 98-99 and 99-00.
- Resolution entering into an agreement with
of the Salem Senior Center by RSVP.
F. Council Bill No. 1798 - Resolution entering into contractual services
agreement and designating Huggins Insurance as city's agent
of record. 10F
G. Council Bill No. 1799 - Resolution directing installation of stop signs
at Country Club Rd/Umpqua Rd. and Rainier/Princeton Rd. lOG
H. Contract award: Parr Road storm drain project. 10H
I. Application for demonstration discharge of firearm. 101
J. Liquor license transfer recommendation - Raven Inn. 10J
K. Tentative 1997-98 management/non-union salaries. 10K
APPROVAL OF CLAIMS
A. Claim nos. 36813 - 37130 for the month of May 1997. 1 lA
PUBLIC COMMENT
NEW BUSINESS
SITE PLAN ACTIONS
A. SPR 97-04 - Kentec Hearing warehouse on N. Front Street. 14A
STAFF REPORTS
A. Senior Estates Park/request for preliminary title report. 15A
B. Periodic Review Evaluation. 15B
Page 2 - Agenda - June 9, 1997 Council Meeting
16.
17.
18.
19.
C. City Hall roof repair.
D. 1997 Local Law Enforcement Block Grant (LLEBG).
E. Building Activity for the month of May 1997.
CITY ADMINISTRATOR'S REPORT
MAYOR AND COUNCIL REPORTS
EXECUTIVE SESSION
Ao
To conduct deliberations with persons designated by the governing
body to negotiate real property transactions under the authority
of ORS 192.660(1)(e).
To consult with counsel concerning the legal rights and duties of a public
body with regard to current litigation or litigation likely to be filed under
the authority of ORS 192.660(1)(h).
To consider records that are exempt from public inspection under the
authority of ORS 192.660(1 )(f).
ADJOURNMENT
Page 3 - Agenda - June 9, 1997 Council Meeting
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COUNCIL MEETING MINUTES
May 27, 1997
DATE. COUNCIL CHAMBERS, CITY HALL, CITY OF WOODBURN,
COUNTY OF MARION, STATE OF O~N, MAY 27, 1997.
CONVENED, The Council met in regular session at 7:00 p.m. with Mayor Kirksey
presiding.
ROLL CALL.
Mayor Kirksey Present
Councilor Chadwick Present
Councilor Figley Present
Councilor Hagenauer Present (7:05 pm)
Councilor Jennings Present
Councilor Pugh Present
Councilor Sifuentez Absent
Staff Present:
City Administrator Childs, City Attorney Shields, Public Works Director Tiwari,
Community Development Director Goeckritz, Police Chief Wright, Finance Director
Gillespie, Park & Recreation Director Holly, City Recorder Tennant
Mayor Kirksey stated that Councilor Sifuentez would not be in attendance at this meeting
since her husband has been hospitalized following a heart attack.
MINUTES ·
JENNINGS/FIGLEY .... approve the regular and executive session Council minutes of
May 12, 1997; accept the Planning Commission minute~ of May 8, 1997 and the Library
Board minutes of May 7, 1997. The motion passed unanimously.
ANNOUNCElVIE~S.
A) Retirement Reception - Sgt. Ron Antoine will be honored at a reception on May
30, 1997, 2:00 pm - 5:00 pm, at City Hall. Sgt. Ron Antoine is retiring after 30 years
of service with thc City's Police Department.
B) Parks Master Plan - On June 3, 1997, 7:00 p.m., at the Woodburn Community
Center, a community workshop will be held to receive input on the Parks Master Plan.
C) Council Workshop - The Council will hold a workshop on Monday, June 2, 1997,
7:00 p.m., Council Chambers, regarding non-union employee salaries.
D) Council Workshop - The Council will hold a workshop on Monday, June 16,
1997, 7:00 p.m., Council Chambers regarding yard debris recycling.
Council Meeting Minutes, May 27, 1997
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May 27, 1997
PROCLAMATION - RECOGNIZING SGT. RON ANTOINE UPON mg
RETIREMENT FROM ~ CITY.
Mayor Kirksey read the proclamation recognizing Sgt. Ron Antoine for 30 years of
dedicated service to the City as a Police Officer, Detective, Detective Sergeant, and
Patrol Sergeant and to extend best wishes to him during his retirement years.
PROCLAMATION- WORLD NO-TOBACCO DAY 1997.
Mayor Kirksey proclaimed May 31, 1997 as "World No-Tobacco Day" in Woodburn
and urged all citizens to participate in this world-wide effort to attain better health for all
citizens. This event is organized by the World Health Organization and is intended to
promote awareness of the economic and human costs through tobacco use.
CHAMBER OF COMMERCE REPORT.
Doug Templeton, Chamber Vice-President, reminded the Council that the "Chamber At
The Drags" will be held on June 4th at the Woodburn Dragstrip between 5:00 pm and
8:00 pm.. He expressed their appreciation to Mayor Kirksey for her participation in last
Friday's event in which the Chamber hosted a 20-member visiting delegation from
different countries.
In regards to the Chamber's request for participation in the cost of a sign, he stated that
the Chamber has raised about $3,000 of the total estimated project cost of $6,000. They
are still trying to obtain grant funds, however, any financial assistance the City could
provide would be greatly appreciated. He stated that he had heard at the Kiwanis
meeting that Administrator Childs has done a great job in managing the City's money.
LETTER FROM US SENATOR GORDON SMITH.
Mayor Kirksey stated that she had received a letter from US Senator Smith requesting
her participation as a member of an citizen's advisory council in Marion County which
will provide information to his office on concerns on community issues. An advisory
council will be formed within each county so that, statewide, he will be able to better
serve the citizens at the federal government level.
Mayor Kirksey also stated that she has accepted the position and is eager to be a part of
this advisory council.
TABLED BUSINESS.
A) Council Bill No. 1758 - Ordinance increasing the local gas tax.
No action was taken by the Council on this issue.
B) Woodburn Downtown Association (WDA) request for removal of trees on From
Street -- No action was taken by the Council on this issue.
C) Woodburn Downtown Association (WI)A) request for parking re~xiction.
Councilor Jennings stated that this item was previously tabled until this meeting.
3A
Page 2 - Council Meeting Minutes, May 27, 1997
COUNCIL MEETING MINUTES
May 27, 1997
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City Administrator Childs stated that the Senior Estates park issue has been talked about
informally at the Budget Committee level but it has not reached the Council level as to
whether or not they want to pursue privatization of this park.
Mayor Kirksey stated that until the tire search is completed and the Council knows what
can be done, it is premature to approach the Senior Estates Goff & Country Club about
available options.
Councilor Figley stated that she also wanted the City Attorney's input since the property
has been dedicated for public use and their are legal issues that need to be addressed
before it is considered for potential surrender to a private group.
Mayor Kirksey stated that she would also would like to have input from the Park Board
and felt that it would be appropriate to schedule a workshop with thc Board if the
Council decides to pursue the sale or lease of the property.
0481
CHAMBER REQt,~,ST-FOR WF~LCOME SIGN DONATION.
Councilor Iennings stated that the Mayor had presented this request to the Budget
Committee but the Committee bad decided not to use taxpayer funds for this purpose.
He questioned Doug Templeton as to whether or not all Chamber members are being
asked to donate $100.
Mr. Templeton stated that Chamber member~ had not been asked individually to.
contribute, however, the Chamber had received approximately $3,000 in donations.
Chamber has also applied for grant funds but it is unknown if those funds will be
allocated for this project.
It was the consensus of the Council not to COntribute tax dollars, however, several
Councilors indicated that they would be willing to donate individually towards this
project.
The
056~
SAI,E OF SURPLUS I~I,~CTRICAL EQUIPMENT.
Staff recommellded the sale of surplus electrical equipment from the Mill Creek Pump
Station electrical upgrade to Clackamas County in the amount of $1.00. Since the
electrical contractor, Cherry City Electric, did not want the equipment, the City would
have had landfill and hauling expense to dispose of the equipment.
JENNINGS/FIGLEY... Public Works be authorized to sell the equipment for $1.00 to
Clackamas County Dept. of Utilities Tri-City Service District. The motion passed
u~anlmously.
Preston Tack, 2197 Camilla Way, briefly spoke on the World No-Tobacco Day
proclamation statin~ that he has not had a cigarette for over 30 years, however, he
attested to the fact that tobacco use is very addictive and he suffered a lot when he quit
smoking.
Mayor Kirksey, Councilors Jennings, Hagenauer, and Pugh also stated that they had quit
many years ago and agreed with the health risks involved with tobacco use.
Page 4 - Council Meeting Minutes, May 27, 1997
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May27, 1997
Administrator Childs stated that he would have a recommendation for Council
confirmation within the next two weeks regarding an interim director.
The Mayor and Council expressed their surprise in hearing this news'and extended their
best wishes in his future endeavors.
MAYOR AND COUNCIL REPORTS.
Councilor Jennings reminded the Council that, as a result of the Budget Committee
meetings, a number of issues need to be addressed by the Council and he suggested that
the Council have either a Saturday and/or weekend retreat to cover several of these
issues in-depth rather than restricted timelines.
Following a brief discussion, it was a consensus to cousider a Saturday workshop,
however, some of the issues can be discussed on meeting nights in which the agenda is
short and/or on Monday nights which are not regularly scheduled meeting dates. Brief
discussion was also held on, in some cases, the appointment of sub-committees to do the
initial assessment of the issue then bring it back to the Council for review and/or action.
Councilor Figley stated that she is adding the following issues to the list established
during the Budget Committee meetings: 1) feasibility of inter-city Transit tying into
Wilsonville, Tri-Met, and/or Charriott; (2) rental policy for the Community Center; and
(3) Budget goals. She also requested that quarterly financial reports currently being
given to the Council be given to the Budget Committee and a copy be forwarded to the
Library so that the reports can be placed in Reference for the public to view if they so
desire. She will be submitted a complete list of issues to Administrator Childs.
Mayor Kirksey stated that she had participated in the Chamber's event last Friday in
which they hosted a meeting with the World Affairs Council. It was a good program,
however, she was disappointed that the time spent by these individuals was scheduled by
program coordinators rather than consulting with her or the Chamber's Executive
Director to receive input on the agenda. She suggested that the City look into the "Sister
City" program and she felt that there are citizens that would be willing to travel and
promote Woodbum without costing the City any money. Other cities in Oregon have
Sister Cities and she feels that it is time for Woodburn to have a Sister'City.
ADJOURNMENT.
JENNINGS/FIGLEY... meeting be adjourned.
The meeting adjourned at 7:43 p.m..
The motlon passed unanimously.
APPROVED
NANCY A. KIRKSEY, MAYOR
3A
ATTEST
Mary Tennant, Recorder
City of Woodbum, Omgon
Page 6 - Council Meeting Minutes, May 27, 1997
MINUTES
MONTHLY MEETING OF WOODBURN PUBLIC LIBRARY BOARD
3B
DATE:
ROLL CALL:
STAFF PRESENT:
GUESTS:
CALL TO ORDER:
SECRETARY'S
REPORT:
DIRECTOR'S
REPORT:
OLD BUSINESS:
May 27,1997
Willy Baldwin - Absent Gloria Predeek - Present
Phyllis Bauer - Present Jean Weathedll - Excused
Dorothy Jaeger - Present
Linda Sprauer, Director
Judy Coreson, Recording Secretary
None
President Dorothy Jaeger called the meeting to order at 12:10 P.M.
The monthly Board minutes of Apdl 30, 1997 and the special budget
meeting minutes of May 7, 1997 were approved as submitted.
Monthly Statistics: The monthly statistics were self-explanatory.
Circulation for the month of April showed an increase over the
previous years in the same month. The count of people visiting the
library for the month of April 1997 was 15,083.
Activities: A list of activities were distributed to the Board. Spanish
and Russian storytimes were scheduled for May and June. The
Summer Reading' Program activities are being planned.
Approximately $1,000 in donations have been received from various
businesses. May 18 was the last Sunday the library will be open until
September.
Staff news: Madlyn Runyan, a new employee, is being paid by AARP
to work 20 to 25 hours per week at the library.
Volunteer of the Month: Norman Prestbye was chosen Volunteer of
the month for April. There was a nice article on Norman in the
Woodbum Independent.
Library Park Improvements: The sprinkler system is now being
hooked up to water. The stage curtain will be refurbished and the rest
of the wall will be painted a light blue with Mayor Nancy Kirksey
painting butterflies on it, personally.
1997-98 Budget Proposal Update: As a result of Measure 50 passing,
the City Council voted to fund the Library and Parks and Recreation
levies to the full amount. The approximate $125,000 will be an
'unappropriated balance" in the 1997-98 budget, and then will be
available for use the following year.
NEW BUSINESS:
CCRLS Contract Update: Linda attended a meeting conceming
possible new language in the CCRLS contract. Charging fees and
having a two-tiered library card system was among the items
discussed.
BUSINESS TO/FROM
THE CITY COUNCIL
AND/OR MAYOR: None
ADJOURNMENT: The meeting was adjourned at 1:00 P.M.
Respectfully Submitted,
Recording Secretary
Library Board Minutes - 5/27/97 2
MEMO
TO:
FROM:
SUBJECT:
DATE:
Mayor & City Council through City Administrator
Community Development Director <~LC.,
W.D.A. Request for Removal of Trees on Front Street
June 4, 1997
As the Mayor and Council are aware, the W.D.A. and interested citizenry are in the process
of developing a Downtown Historic District Plan and Capital Improvement Program. The
objective is to implement a program that revitalizes the "old downtown".
There are several elements of this plan, one of which will be to review various "tree
scapes" for Front Street. A draft "street tree theme" will be developed indicating what
trees will be planted or removed. This draft will become an intregal part of Woodbum's
Downtown Historic Plan, which will be reviewed and approved by the City Council. It is
anticipated this document will be ready for adoption by the City Council by September 22,
1997.
It is therefore recommended that the City Council remove the W.D.A. proposal for tree
removal from the table; and table it date specific to October 13, 1997, this will be the first
council meeting in October.
SG:jb
c:~da~teee.rem
,, IOA
City of Woodburn
Police Department
Ken Wri~fft~)//
STAFF REPORT
Woodburn, Oregon 97071
Mayor and Council
C. Childs, City Administrator
Subject:
Proposed Amendment to Section 5 of Ordinance 1900
Amendment to Section 5 of Ordinance 1900
In July 1994 the Woodbum American Legion requested to ceremonially discharge weapons.
Ordinance 1900 and State Law made no provision for such discharges. As a result the city
council at a Special Council meeting authorized the a ceremonial discharge of a firearm by
the American Legion. The council further directed staff to review Ordinance 1900 and
include sections for the allowance for permitting ceremonial and demonstration discharge of
firearms where no projectile, and only blanks, are involved. Further, that within this
permit process, permits would only be issued to bonafide groups, individuals or
organizations.
City Attorney Shields has now developed the directed amendment to Ordinance 1900, Section
5 to allow permitted ceremonial and demonstration discharges of firearms where there are
no projectiles used. The proposed ordinance amendments defines "Firearm" in Section 2 and
Section 3 provides for the Police Chief to conduct an investigation and provide a
recommendation.. The council would act on each request by motion. This would be the
same process used for sound amplification requests.
RECOMMENDATION
The City Council adopt the proposed amendment to Ordinance
1900, Section 5 to allow a permitting process for the ceremonial
and demonstration discharge of a firearm within the city limits.
c:~yancilXwpndschr.srt
",, IOA
MEMO
To:
From:
Subject:
KEN WRIGHT, CttlEF OF POLICE ~/~ ~
N. ROBERT SHn:*I.DS, CITY ATTORNEYV '
PROPOSED AMENDMENT TO SECTION 5 OF ORDINANCE 1900
(DISCHARGE OF WEAPONS)
Date: June 4, 1997
An issue has again arisen in regard to section 5 of Ordinance (Discharge of Weapons). As you
are aware, this ordinance language is old, extremely broad, and does not seem to permit even the
ceremonial discharge of firearms. Pursuant to our discussion, I drafted a relatively simple process
The proposed ordinance revision does two things. ~rst, I substituted the state definition for
"firearm" (ORS 166.210(2)) for the older and more where your department investigates and
makes a recommendation to the City Council regarding a proposed ceremonial discharge. The
City Council would then approve or deny the request on a case-by-case basis.
The legally proposed amendmem allows for the Council approval of ceremonial discharges of
firearms but insures that public safety is protected.
cc: Chris Childs, City Administrator
COUNCIL BILL NO.
1793
ORDINANCE NO.
AN ORDINANCE AMENDING SECTION 5 OF ORDINANCE 1900 (DISCHARGE OF
WEAPONS) AND DECLARING AN EMERGENCY.
WHEREAS, Section 5 of Ordinance 1900 currently regulates the discharge of weapons -
within the city limits; and
WtiER~AS, the ordinance makes no provisions for the ceremonial discharge of firearms;
and
WHEREAS, the City Council finds that the ceremonial discharge of firearms should be
permitted in certain instances; and
WHEREAS, the City Council further finds that the City has an interest in considering
individual applications for the ceremonial discharge of firearms so that the best interest and safety
of the general public is not adversely affected, and
WHEREAS, the City Council further finds that the ordinance should be amended to
provide these provisions, NOW, THEREFORE,
THE CITY OF WOODBURN ORDAINS AS FOLLOWS:
Section 1. Section 5 of Ordinance 1900 is hereby amended to read as follows:
Section 5. Discharge of Weapons.
(1) Except at firing ranges approved by the Chief of Police, no person other than a
peace officer shall fire or discharge a gun, including spring or air-activated pellet
guns, air ~-s or BB guns, firearm or other weapon which propels a projectile by
use of gun powder or other explosive, jet or rocket propulsion.
(2) '~Firearm" means a weapon, by whatever name known, which is designed to
expel a projectile by the action of powder and which is readily capable of use as a
(3) Notwithstanding subsection 1 of this section, the City Council may, after an
investigation and recommendation by the Chief of Police, by motion authorize the
ceremonial discharge of a firearm or firearms providing that no projectile is fired
and only blank ammunition is used.
10A
Page 1 - COUNCIL BILL NO.
ORDINANCE NO.
Section 2. ~. This ordinance being necessary of the immediate preservation of
the public peace, health and safety, an emergency is declared to exist and this ordinance shall take
effect immediately upo~a~.~~roval by the Mafr..
---
City Attorney Date
Approved:.
Passed by the Council
Submitted to the Mayor
Approved by the Mayor
Filed in the office of the Recorder
ATTEST:
Mary Tennant, City Recorder
City of Woodbum, Oregon
NANCY A. KIRKSEY, MAYOR
Page 2 - COUNCIL BILL NO.
ORDINANCE NO.
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COtr TC 1794
ORDINANCE NO.
AN ORDINANCE APPROVING THE IMPROVEMENT OF PARR ROAD, FROM A POINT
100 FEET WEST OF SETTLEMIER AVENUE, TO THE WEST BOUNDARY OF TUK
SCHOOL DISTRICT PROPERTY, ADOPTING THE LOCAL IMPROVEMENT DISTRICT,
ADOPTING THE ENGINEERS ESTIMATED ASSESSMENT COST; DIRE~G THE
CONTRACT AWARD; AND PROVIDING FOR PAYMENT OF COSTS THROUGH
ASSESSMENT OF PROPERTIES IN ~ LOCAL IMPROVEMENT DISTRICT, AND
DE~G AN EMERGENCY.
WHEREAS, the Woodbum School District submitted a written request that the Local
Improvement District be initiated for the improvements of Parr Road; and
WHEREAS, the City Council considers the improvement of Parr Road to be necessary and
beneficial; and
WHEREAS, the City Council has authority to initiate the Local Improvement District
improvement and procedure process as per Ordinance # 2105; and
WHE~S, the City Council, by approving Resolution No. 1358 on June 10, 1996, directed the
City Engineer to prepare the engineering-report for the improvements; and
WHEREAS, the City Council re,4ewed and approved the engineering report on DecemJoer 9,
1996; and
WHEREAS, the City Council by Resolution No. 1399, adopted the Local Improvement District,
and the method of assessment and established a date for the public hearing; and
WUF. REAS, a public hearin~ was held on March 24,1997 to receive input from affected property
owners and insufficient remonsU~ces were received to prevent such an improvement; NOW,
THEREFORE,
THE CITY OF WOODBURN ORDAINS AS FOLLOWS:
Section 1. The City Council deems it necessary and expedient and hereby declares its
intention to order the following improvements on Parr Road. The improvements to be assessed through
the Local Improvement District procedure start at the west boundary line of the Woodbum School
District property, tax lot 500, and end at a point 100 feet west of the centerline intersection of Parr Road
and Settlemier Avenue. The street is proposed to be widened to a 39 foot improved surface from curb to
curb, including storm sewers, five foot sidewalks on both sides and a 10 foot wide bike path on the south
side. AH work will comply with the City of Woodbum standards and specifications.
Page 1 - COUNCIL BII.L NO.
ORDINANCE NO.
?~ ~----~ ~OB
The improvement of Parr Road from a point 100 feet west of the centerline intersection of
Settlemier Avenue and both intersections of Front Street and Settlemier Avenue will by funded by city
resources as capacity improvement and this portion of the project is not part of the assessment district
and therefore the cost of the improvement will not be assessed against the properties within the LID.
Settlemier Avenue will be widened to a 36 foot improved surface, including storm sewer, five foot
sidewalks and a 10 foot bike lane on Parr Road. The Settlemier intersection will also be constructed with
turn lanes and Front Street intersection will be realigned with Parr Road. All work will comply with the
City of Woodbum standards and specifications.
Section 2. BOUNDARY OF TI~ PROPOSED LOCAL IMPROVEMENT DISTRICT:
The property subject to the assessment of this district will be those properties within the city
boundary, fronting the unimproved portion of Parr Road, from the west boundary of the School District
Property and to a point 100 feet west of the centerline intersection of Parr Road and Settlemier Avenue.
These properties, along with two properties that do benefit from the improvements but are located out of
the city limits, are listed in Section 3 below. A vicinity map showing the properties within the assessment
district is attached to this ordinance as Exhibit "A".
Property not within the city boundary at this time, but within the Local Improvement District
boundary, can not be ~ by the city. The assessment cost will be funded by the Woodburn School
District property and the City.
Section 3. PROPERTIES IN LOCAL IMPROVEMENT DISTRICT;
The following properties are listed by Tax Lot Numbers and are located in Section 13. Township
5 South, Range 2 West of the W'dlamette Meridian, Marion County, Oregon:
TAXLOT NO.
OWNER
500
102
103
100 (to 500' d~pth from Parr IM R/W)
(not within the city boundary)
400 (not within the city boundary)
WOODBURN SCHOOL DISTRICT
DETOM GENERAL PARTNERSttlP
DETOM GENERAL PARTNERSHIP
SMITH, HAZEL M-TRUSTEE (Not part of city's
assessment
MONNIE~RONALD & DEBRA payment plan)
The foHowin~ properties are located in Section 18, Township 5 South, Range 1 West of the
W'~tmette Meridian, Marion County, Oregon:
1300
1100
3300
2400
2300
1400
HOPE LUTHERAN CHURCH OF WOODBURN
HOPE LUTItERAH CHURCH OF WOODBURN
BODUNOV, LAZAR & SANDRA
GAR~ NOg.MA
I-IILL, GLENN & VIRGINIA
Page 2 - COUNCIL BILL NO.
ORDINANCE NO.
10B
The improvement of Parr Road from a point 100 feet west of the centerline intersection of
Settlemier Avenue and both intersections of Front Street and Settlemier Avenue will by funded by city
resources as capacity improvement and this portion of the project is not part of the assessment district
and therefore the cost of the improvement will not be assessed against the properties within the LID.
Settlemier Avenue will be widened to a 36 foot improved surface, including storm sewer, five foot
sidewalks and a 10 foot bike lane on Parr Road. The Settlemier intersection will al~o be constructed with
turn lanes and Front Street intersection will be realigned with Parr Road. All W6rk will comply with the
City of Woodbum standards and specifications. .. ~'
Section 2. BOUNDARY OF ~ PROPOSED LOCAL IMPROVEMENT DISTRICT~
r
The property subject to the assessment of this district wilde those properties within the city
boundary, fronting the unimproved portion of Parr Road, fro0(~the west boundary of the School District
Property and to a point 100 feet west of the centerline interaction of Parr Road and Settlemier Avenue.
These properties, along with two properties that do ben.~fft from the improvements but are located out of
the city limits, are listed in Section 3 below. A vicinit~map showing the properties within the assessment
district is attached to this ordinance as Exhibit "A"~,/
Property not within the city boundary ~t/~fis time, but within the Local Improvement District
boundary, can not be assessed by the city. Thyassessment cost will be funded by the Woodbum School
District property and the City. /
/
Section 3.
The following in Section 13. Township
South, Range 2 West of the Wi ette Meridian, Marion County, Oregon:
/
TAX LOT NO. / OWNER
/
500 /
102
/
100 (not wi ,tl,fi~ the city boundary)
400 (not w~,fffin the city boundary)
The follo:~ properties are located in Section 18, Township 5 South, Range 1 West of the
Vtrfllamette Megdian, Marion County, Oregon:
1300
3'300
2400
2300
1400
WOODBURN SCHOOL DISTRICT
DETOM GENERAL PARTNERSHIP
DETOM GENERAL PARTNERSHIP
~ HAT~.L M-TRUST~ (Not part of city's
MONNIER, RONALD & DEBRA assessment payment plan)
HOPE LUTHERAN CHURCH OF WOODBURN
HOPE LUTI-]FRAN CHURCH OF WOODBURN
BODUNOV, LAZAR & SANDRA
GARDNER, NORMA
HNL, GLENN & VIRGINIA
Page 2 - COUNCIL BILL NO.
ORDINANCE NO.
3400
5700
5800
74OO
7300
7200
7100
7O00
6900
YBARRA, MANUEL & BENITA
WAGENMANN, TODD & KAREN
BEJ~O, ALMA
CITY OF WOODBURN
LOPF.,Z, YOLANDA
VSH1VKOFF, LUKA & ANASTASIA
RIOS, EMILIO & HERMIL~A
MANSELL, MAK~ & MARIA
LOPES, DAMASO & CATALINA
lOB
Section 4. PROPERTIES LOCATED WITHIN THE LOCAL IMPROVEMENT
DISTRICT BUT OU'I~IDE ~ CITY.
The following properties are listed by Tax Lot Numbers and are located in Section 13. Township
5 South, Range 2 West of the W'dlamette Meridian, Marion County, Oregon. The properties are within
the Local Improvement District but are not within the current city boundary and not subject to payment
of assessments:
TAX LOT NO.
OWNER
100
400
SMITH, HAZEL M-TRUSTEE
MONNIER, RONALD & DF. BRA
Section 5. PROPOSED METHOD OF ASSESSMENT:
The proposed method of assessment is based on the front footage adjacent to Parr Road. The
project cost will be broken down into separate categories and assessed accordingly. The categories of
assessment are listed as per the following;
A. Sidewalk improvement
B. Bikelane improvement
C. Driveway approach improvement
D. Street improvement (standard residential 34' wide improvement)
E. Capacity improvement (additional 5 foot width and schedule II improvement)
F. Property outside city boundary (to be included in school and city assessment)
Page 3 - COUNCIL BILL NO.
ORDINANCE NO.
The City Council, at their discretion, may postpone, modify or eliminate any of the above
categories, if this should become necessary to complete the project.
Section 6. COST ESTIMATE:
The engineer's estimate is broken into two sections.
Schedule lb is calculated from a point 100 feet west of the centerline intersection of Parr Road
and Settlemier Avenue, to the west boundary of the school district property and is the project area to be
assessed through the Local Improvement District.
Schedule Il improvements include the Parr/Setgemier/Front SWeet intersections, a portion of
Settlemier Street, and a portion of Parr Road 100 feet west of the Settlemier intersection. TMs portion of
the project will not be assessed against properties within the LID district.
ENGINEERS ESTIMATED COST:
Schedule Ib, ~eers Estimated Cost;
= $648,889.00
Schedule H, Engineers Estimated Cost;
PROJECT TOTAL = $880,818.00
The project cost has been estimated for the intended construction season of 1997. The actual cost
may vary depending on the market conditions.
Section 7. COST DISTRIBUTION:
SCUEDULF~ Ib;
The cost is intended to be divided between properties located within the Local Improvement
District and the City of Woodburn.
Excludin~ the school district property, the benefitting properties adjacent to an unimproved
portion of Parr Road will only be assessed for a standard residential section which will include a 34 foot
wide improved surface curb to curb, storm sewer, and street lighting. The additional five foot improved
section will be considered a capacity improvement. The school district property will be assessed for the
standard 34 foot wide residential section and the additional 5 foot widened capacity improved portion of
the road fronting their property. The city will fund the cost of the widened portion of the road not
fronting school district property.
Page 4 - COUNCIL BILL NO.
ORDINANCE NO.
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The sidewalk costs and driveway approach cost are estimated and assessed separately from the
street improvement assessment so that it can be distributed fairly to benefitting fronting property. The
properties which already have a sidewalk along a public street on one side will be assessed only one-half
(½) the cost of the fronting sidewalk improvement on Parr Road, the City will fund the remaining one-
half cost. Driveways are assessed against the property which they serve.
The bikelane costs are to be funded by the School District and the City only, the School District
will be assessed for the bikelane fronting their property, the city will fund the remaining portion.
The portion of the improvement not included in the assessment to the benefitted properties except
the school district property is the 10 foot wide bike path, the additional five feet of street surface
improvement, and the additional asphaltic concrete in excess of the standard two and one half inch
residential thickness. Except that portion of the above improvements being assessed against the school
district property, city resources will be used to fund these improvements.
SCHEDUI~ H
The improvement cost is intended to be funded by the city resources as a capacity improvement
and will not be assessed against properties within the Local Improvement District.
Section 8. INDIVIDUAL PROPERTY ASSF~qSMENTS~
The estimated breakdown of improvement costs and the methodology of its distribution are within
the engineering report approved by the City Council on December 9, 1996. The following individual
estimated property assessment amounts have been calculated using current costs and the methodology
described herein.
Page 5 - COUNCIL BILL NO.
ORDINANCE NO.
INDIVIDUAL PROPERTY ASSESSMENTS
PROPERTY ADJUSTMENT
TAX OUTSIDE FOR
LOT SIDEWALK BIKELANE APPROACH STREET CAPACITY CITY TURNLANE TOTAL
500 $17~764.56 $38~823.84 $8~085.79 $122~265.93 $50~576.00 $26~840.04 +$12~686.75 $277~042.91
102 $3~525.98 $0.0~ $2~410.19 $25~301.22 $0.00 $0.00 $0.00
103 $10~232.64 $0.0~ $0.00 $64~450.26 $0.00 $0.00 $0.00i $74~682.90
1300 $4~854.96 $0.00 $2~099.20 $33~272.69 $0.00 $0.00 $0.00 $~0~226.85
1100 $1~007.42 $0.00 $0.00 $6~345.26 $0.00 $0.00 5-6,343.38 $1~009.30
7400 $2~114.64 $0.00 $0.00 $13~319.05 $0.00 $0.00 $-6~343.38 $9~090.3
2300 $1~387.55 $0.00 50.00 $0.00 $0.00 $0.00 $0.00
1400 51~441.4~ 50.00 50.00 50.00 50.00 50.00 50.00 51~441.44
3300 $823.20 $0.00 $0.00 50.00 $0.00 $0.00 $0.00 5823.20
2400 5795.17 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 5795.17
3400 $594.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $$94.00
5700 5712.80 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $712.80
5800 $594.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 5594.00
7300 5712.80 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $712.80
7200 5633.60i $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 5633.60
7100 5633.60 50.00 $0.00 50.00 $0.00 $0.00 $0.00 5633.60
7000 $633.60 $0.00 $0.00 $0.00 50.00 $0.00 $0.00 $633.60
6900 $396.00 $0.00 $0.00 $0.00 50.00 $0.00 $0.00 5396.00
TOTAL $48~857.99 $38~823.84 $12~595.18 $264~954.41 $50~576.00 $26~840.04 $0.00 $442~647.46
INDIVIDUAL ASSESSMENT~ PROPERTY OUTSIDE CITY BOUNDARY
TAX SIDEWALK BIKELANE APPROACH STREET TOTAL
LOT ASSESSMENT ASSESSMENT ASSESSMENT ASSESSMENT ASSESSMENT
400 $1~520.641 $0.001 $1~477.211 $11~473.34 $14~471.1~
102 $0.00 $0.00 $0.00 $39~208.90 $39~208.90
TOTAL $1~520.64 $0.00 $1~477.21 $50~682.24 $~3~680.09
Page 6 - COUNCIL BILL NO.
ORDINANCE NO.
Section 9. ESTIMATED CITY ASSESSMENTS:
The ~Jmated breakdown of improvement costs and the methodology of its distribution are within
the engineering report approved by the City Council on December 9, 1996. The following individual
estimated property assessment amounts have been calculated using current costs and the methodology
described herein.
ESTIMATED CITY PROJECT COST
REMAINING SCHEDULE lb SCHEDULE H PROPERTY
SIDEWALK STREET BIKE~ CAPACITY CAPACITY OUTSIDE TOTAL
COST COST COST COST COST CITY COST
COST
$6~528.77 $100,100.541 $31~601.16 $41,174.00 $231~929.00 $26~840.05 $438~170.54
Section 10. SOURCES OF FUNDS TO BE UTILIZED
Project construction will be supported utilizing Local Improvement District property assessments
and City Council approved support funds and State Surface Transportation Program (S.T.P.) fund
exchange monies.
1. LID PROPERTY ASSESSMENTS
Note: Includes city portion of $15,433.69 for
Tax Lot 7400
2. CITY RESOURCES
A. TIF/SDC FUNDS (System Dev. Charges)
B. SIDEWALK SUBSIDY (from State Gas tax)
CITY TOTAL FUNDS
3. STATE S.T.P. FUND EXCHANGE
FUNDING TOTAL
$442,647.46
$291,641.77
$ 298,170.~4
$ 880.818.00
Section 11. METHODS OF FINANCING.
The project construction will be supported utilizing various funding sources. The main sources
being the LID property assessments, the State STP fund exchange, and the Council approved city sources
Page 7 - COUNCIL BILL NO. ORDINANCE NO.
lOB
such as system development charges and others. To pay for the construction costs to the selected
contractor, the city may utilize one or a combination of the alternatives below:
ASSESSMENT OF PROPERTIES
Main Funding Method: The City Counc'd authorizes the assessment of the LID properties as a
fixed source of funding and the city support fund and state STP funds as a variable source of funding.
This is the simplest method for all to understand and the city to administer since the charges will be
known ahead of time and reassess~nent/redistribution of cost to the properties would not be required
upon completion of the construction.
The assessment cost to the properties shall be fixed as specified in Section $ of this ordinance.
However, the city support fund and state STP funds shall remain as a variable source of funding.
B)
OTHER FINANCING SOURCES
1. The city may also issue construction warrants and/or sell revenue bonds.
(Note: Revenue bonds can be sold only if Council approves a dedicated source of income.)
2. The special assessment fund may borrow money from some other city fund and return it with
interest currently being offered by the banks on similar investments.
Section 12. INTEREST RATE
The interest rate will be set at the time of the final assessment and will equal the then current rate
at which the City could borrow a like amount of money for a ten year period plus an amount not to
exceed one-half of one percent.
Section 13. PAYMENT DURATION AND AMOUNTS
In accordance with ORS 223 (Local Improvement), benefitted property owners may make semi
annual payments of 1/20 th of the cost of their share, plus interest, with the assessment to be paid within
a ten year period. Property owner~ may pay off their remainin~ balance any time during the ten year
period without incurring any penalties.
Section 14. CONTRACT METHOD
The contract award will be in conformance with public contracting laws of the State of Oregon as
outlined in ORS Chapter 279 and city regulations.
Section 15. PROPERTY TRANSACTIONS
Page 8 - COUNCIL BILL NO. ORDINANCE NO.
lOB
If real property transactions take place between the city and a benefitted property that reduces the
principal balance owed, then the assessment due on that property shall be credited according to the value
of the real property received by the City as a result of the transaction.
Section 16. DECI~RING AN EMERGENCY
This ordinance being necessary for the immediate preservation of the public peace, health, and
safety, an emergency is declared to exist and this ordinance shall take effect immediately upon passage by
the Council and approval by the Mayor.
City Attorney
Date
Approved:
Nancy A. Kh'ksey, Mayor
Passed by the Council
Submitted to the Mayor
Approved by the Mayor
Filed in the office of the Recorder
Page 9 - COUNCIL BILL NO.
ORDINANCE NO.
Z
-.i
-C
10B
10C
co .riscm 1 O. 1 7 9 5
ORDINANCE NO.
AN ORDINANCE APPROVING THE IMPROVEMENT OF THE ALLEY BETWEEN HARRISON
STREET AND WEST HAYES STREET, ADOFrlNG THE LOCAL IMPROVEMENT DISTRICT,
ADOPTING THE ENGINEERS ESTIMATED ASSESSMENT COST, DIRECTING ~
CONTRACT AWARD, AND PROVIDING FOR PAYMENT OF COSTS THROUGH ASSESSMENT
OF PROPERTIES IN THE LOCAL IMPROVEMENT DISTRICT, AND DECLARING AN
EMERGENCY.
WHEREAS, representatives of certain businesses in the downtown area have requested the city
improve the alley; and
WHEREAS, the City Council considers the improvement of the alley to be necessary and beneficial;
and
WHEREAS, the City Council has authority to initiate the Local Improvement District improvement
and procedure process as per Ordinance # 2105; and
WHEREAS, the City Council directed the City Engineer to prepare the engineering report for the
improvements; and
WHEREAS, the City Council reviewed and approved the engineering report on October 28, 1996;
and
WI~REAS, the City Council by Resolution No. 1400, adopted the Local Improvement District, and
the method of assessment and established a date for the public hearing; and
WHEREAS, a public hearing was held on March 10,1997 to receive input from affected property
owners and inso~fficient remonstrances were received to prevent such an improvement; NOW,
THEREFORE,
THE CITY OF WOODBURN RESOLVES AS FOLLOWS:
Section 1. The City Council deems it necessary and expedient and hereby declares its intention to
order the following improvements on the alley. The improvements to be assessed through the Local
Improvement District procedure start at West Hayes Street and end at Harrison Street. The alley driving
surface is proposed to be improved with a hard surface of asphaltic concrete material., the improvement will
include correcting drainage problems by connecting existing roof drains to the storm sewer, installing inlets.
A11 work will comply with the City of Woodburn standards and specifications.
Page 1 - COUNCIL BILL NO.
ORDINANCE NO.
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The improvement of the alley also will require the replacement of the ex/sth~ lead joint water line
within the alley, this will be done by City resources and will not be assessed against the properties with in the
local improvement district.
Section 2. BOUNDARY OF ~ PROPOSED LOCAL IMPROVEMENT DISTRICT:
The property subject to the assessment of this district will be those properties fionting the Alley from
cetttedine of West Hayes Street to the centedine of Harrison Street. A vicinity map showing the properties
within the assessment district is attached to this ordinance as Exhibit "A'.
Section 3. PROPERTIES IN LOCAL IMPROVEMENT DISTRICT:
The following properties are listed by Tax Lot Identification Numbers and are located in Section 07.
Township $ South, Range 1 West of the Willamette Meridian, Marion County, Oregon:
TAX LOT NO.
92010-000
92010.010
92010-020
92010030
92010040
92010-050
OWNER
Sauvian, Charles
Flomer, Thomas J.
Eagle Newspaper Inc.
Coman, Edward E.
Sauvian, Charles
Sauvian, Chades
The following properties are located in Section 18, Township 5 South, Range 1 West of the Willamette
Meridian, Marion County, Oregon:
TAXLOTNO.
92010-060
92010-070
92010.050
92010-090
92010.100
92010.110
92010-120
92010-150
92010-152
92010-160
92880-000
928g0-010
92880-020
92880-030
92880-040
OWNER
Woodburn Lodge//102 IOOF
Endelman, W'dliam K & Alice M.
C-arcia, Fransisca & Ireneo
Eaden, Vernon & Carol
Hanson, Edward J. & Helen
Quintero, Luis & Luisa
Macmillan, Rob & Wo~ Iaclyn
Sanchez, Maximin' o & Robelia
Hague, Kenn A.
Sanchez, Maximino & Robelia
Lindenmuth, David 8: Jennifer
Sawtelle, Robert L.
SawteHe, Robert L.
Budunov, Dennis & Vassa
Webser, loyce E.
Page 2 -COI. rNCIL BILL NO.
ORDINANCE NO.
92880-050
92880-080
92880-100
Sawtelle, Robert L.
Pena, Guadalupe
Verbin, Konstantin & Mafia
Section 4. PROPOSED METHOD OF ASSF~SMENT:
The proposed method of assessment is based on the lineal front footage adjacent to the alley. The total
project cost will be divided among the total front footage of properties within the Local Improvement District
and assessed accordingly.
Section S. COST ESTIMATE:
The engineer's ~imate is provided with option two, three options were presented through the hearing
process, option two is the selected option.
ENG~ ESTIMATED COST:
PROJECT TOTAL
Construct Alley driving surface
of Asphaltic concrete, includes curbs, drainage
and intersection improvements.
The project cost has been estimated for the intended construction season of the summer of 1997. The
actual cost may vary depending on the market conditions.
Section 6. SELECTION OF OPTION~
Option two was selected prior to the conclusion of the public hearing.
Section 7. COST DISTRIBUTION:
The cost is intended to be divided between properties located within the Local Improvement District
and the City of Woodbum.
The benefitting properties adjacent to the improved portion of the alley only be assessed for 50% of the
project cost, thc City will fund the remaining 50% of the assessment cost.
Page 3 - COUNCIL BILL NO.
ORDINANCE NO.
10C
Section 8. INDIVIDUAL PROPERTY ASSESSMENTS:
The estimated breakdown of improvement costs and the methodology of its distribution are within the
engineering report approved by the City Council on October 28, 1996. The following pr 'ehminary individual
estimated property assessment amounts have been calculated using these costs and methodology.
INDIVIDUAL PROPERTY ASSESSMENTS
OPTION #2 PROPERTY CITY OPTION #2
TAX LOT
NO. PROPERTY 50% 50% ASSESSMENT
OWNER SHARE SHARE SUB TOTAL
92010-000 SAUVAIN~ CHARLES $4,550.00 $4~550.00 $9,100.00
92010-010 FLOMER, THOMAS $4~550.00 $4,550.00 $9,100.00
92010-020 EAGLE NEWSPAPER INC. $2~275.00 $2,275.00 $4,550.00
92010-030 COMAN, EDWARD $2,275.00 $2,275.00 $4~550.00
92010-040 SAUVAIN, CHARLES $2,275.00 $2,275.00 $4,550.00
92010..050 SAUVAIN, CHARLES $2,275.00 $2,275.00 $4,550.00
92010-060 W'OODBURN LODGE IOOF $1~137.50 $1~137.50 $2~275.00
92010-070 * ENDELMAN ~ WILUAM $1~478.50 $1,478.50 $2~957.00
92010-080 GAP. CIA, FRANSISCA $1~023.75 $1~023.75 $2,047.50
92010-090 EADEN, VERNON $910.00 $910.00 $1~820.00
92010-100 HANSON~ EDWARD $2~275.00 $2~275.00 $4f550.00
92010-110 QUINTEROr LUIS $1f137.50 $1~137.50 $2~275.00
192010-120 MACMILLAN, ROB $1~137.50 $1~137.50 $2,275.0{)
92010-150 SANCHI::7~ MAXIMINO $2,275.00 $2,275.001 $4,550.00
92010-152 HAGUE, KENN $4,550.00 $4,550.00i $9,100.0l)
92010-160 SANCHF..Z~ MAXIMINO $2,275.00 $2,275.00 $4,550.00
92880-000 MNDENMUTH, DAVID $2,957.50 $2,957.50 $5,915.00
92880-010 SAWTELLE, ROBERT $1,001.00 $1,001.00 $2,002.0(]
92880-020 SAWTELLE, ROBERT $955.50 $955.$0 $1,911.0C
92880-030 BUDUNOV~ DENNIS $1,911.00 $1~911.00 $3r822.0(]
92880-040 WEBSER, JOYCE $2,275.00 $2,275.00 $4,550.0(]
92880-050 SAWTELLE, ROBERT $3~412.50 $3,412.50 $6,825.0(]
92880-080 PENA, GUADALUPE $1,137.50 $1,137.50 $2,275.0(]
92880-100 VERBIN, KONSTANTIN $4,550.00 $4,550.00 $9,100.0(]
TOTAL $54,599.75 $54,599.75 $109,20(]
Page 4 - COUNCIL BH.L NO.
ORDINANCE NO.
: 10C
Section 9. SOURCES OF FUNDS TO BE UTILIZED
Project construction will be supported utilizing Local Improvement District property assessments and
City Council approved support fimds.
1. LID PROPERTY ASSESSMENTS
2. CITY RESOURCES (State Rev. Sharing)
$54,.q99.7S
TOTAL FUNDS
$109,200.00
Section 10. METHODS OF FINANCING:
The project construction will be supported utilizing the LID assessments to the benefited properties
and the state revenue sharing funds. To pay for the construction costs to the selected contractor, the city may
utilize one or a combination of the alternatives below:'
A)
ASSESSMENT OF PROPERTIES.
Main Funding Method: The City Council authorizes the assessment of the LID properties as a fixed
source of funding and the city state revenue funds be used as a variable source of funding. This is the simplest
method for all to understand and the city to admire'stet since the charges will be known ahead of time and
reassessment/redistribution of cost to the properties would not be required upon completion of the
construction.
The assessment cost to the properties shall be fixed as specified in Section 8 of this ordinance.
However, the city support fund and state STPs funds shall remain as a variable source of funding.
B) OTItER FINANCING SOURCES
1. The city may also issue construction warrants and/or sell revenue bonds.
(Note: Revenue bonds can be sold only if Council approves a dedicated source of income.)
2. The special assessment fund may borrow money from some other city fund and return it with
interest currently being received on similar investments.
Page 5 - COUNCIL BD..L NO.
ORDINANCE NO.
" 10C
Section 11. INTEREST RATE
The interest rate will be set at the time of the final assessment and will equal the then current rate at
which the City could borrow a like amount of money for a ten year period plus an amount not to exceed one-
half of one percent.
Section 12. PAYMENT DURATION AND AMOUNTS:
In accordance with ORS 223 (Local Improvement), benefitted property owners may make semi annual
payments of 1/20 th of the cost of their share, plus interest, with the assessment to be paid within a ten year
period. Property owner~ may pay off their remaining balance any time during the ten year period without
incurring any penalties.
Section 13. CONTRACT METHOD
The construction will be awarded to the lowest responsible bidder and it will be in conformance with
ORS Chapter 279 and city regulations relating to public works construction. The replacement of the lead joint
water line and minor construction activities will be performed by the city crews.
Section 14.- DECLARING AN EMERGENCY
This ordinance being necessary for the immediate preservation of the public peace, health, and safety,
an emergency is declared to exist and this ordinance shah take effect immediately upon passage by the Council
an approval bythe Ma~ (.~ ~
Approved as to form: ~ ... ~ ~.t~ ~.~
City Attorney Date
Approved:
Nancy A. Kirksey, Mayor
Passed by the Council
Submitted to the Mayor
Approved by the Mayor
Filed in the office of the Record
Page 6 - COUNCIL BILL NO.
ORDINANCE NO.
10C
eoo
~o
04~.
MEMO
To:
From:
Subject:
Mayor and City Council through the~ity Administrator
Ben Gillespie, Finance Director,~~
Audit Contract for 1997-99
Date: May 20, 1997
RECOMMENDATION: It is recommended that the Council approve the attached resolution
authorizing the Mayor to sign the attached contracts for the services of Boldt, Carlisle, and Smith
for the audits of fiscal years ending June 30 1997, 1998, and 1999.
BACKGROUND: For professional services such as insurance, banking, or auditing the City
should evaluate the market every three to five years. To stay with a firm longer than five years
without a competitive review may result in higher than market fees, less than full service, or a
relationship that simply grows too cozy. To change firms more often than every three years does
not allow a firm to build on its early experience to become more effective and/or efficient in how
it serves the City's needs.
The City has used the services of the same finn for its annual audit for over ten years. The quality
of their work has always been first rate. However, for the reasons noted above, this year it was
appropriate for the City to go to the market for competitive proposals.
The proposals were due on March 30, and seven proposals (including the City's current audit
firm) were received. Kathy Tri of the City of Newberg and Marci Christian of the Woodburn
School District assisted in the evaluation of the proposals and the subsequent interviews.
The City's criteria were:
Municipal experience of staff
Quality of references
Clarity of work plan
Cost
The first year costs ranged from $13,550 to $21,950.
References contacted were uniformly satisfied with the product and the personnel of Boldt,
Carlisle, and Smith.
FINANCIAL IMPLICATIONS: The fee for the 1997 audit is $19,175, which is 12% less than
the previous year. This has been budgeted in 1997-98. The fees for the following two years will
not exceed $19,750 and $20,350 respectively.
10D
COUNCIL BILL NO. 1796
RESOLUTION NO.
A RESOLUTION ENTERING INTO A CONTRACT WITH BOLDT, CARUSLE AND SMITH,
LLC., FOR THE PURPOSE OF AUDITING AND EXPRESSING AN OPINION'UPON THE
FINANCIAL STATEMENTS OF THE CITY FOR THE FISCAL YEARS 1997-98, 1998-99,
AND 1999-00.
WHEREAS, the City of Woodburn is required by law to prepare annual
financial statements and have those statements audited by an independent certified
public accounting firm, and
WHEREAS, the firm of Boldt, Carlisle and Smith, LLC. is qualified to audit
municipal corporations, NOW, THEREFORE,
THE CITY OF WOODBURN RESOLVES AS FOLLOWS:
Section 1. The Mayor is authorized to execute the contract with Boldt,
Carlisle and Smith, LLC. which is attached hereto and, by this reference, incorporated
herein.
Approved as to ,orm:~.~ ~'" '~'-'~'~
City Attorney , , , Date
Passed by the Council
Submitted to the Mayor
Approved by the Mayor
Filed in the Office of the Recorder
ATTEST:
Mary Tennant, City Recorder
City of Woodburn, Oregon
Page I -
COUNCIL BILL NO
RESOLUTION NO.
;
THIS COI~_' RACT, made this day of ,1997, in accordance with the requirements
of Oregon Revised Statutes 297.405 through 297.555 between BOLDT, CARLISLE & SMITH, Ii,C,
Certified Public Accountants of Salem, Oregon, and CITY OF WOODBURN, OREGON, provides as
follows:
I. It hereby is agreed that BOLDT, CARLISLE & SMITH, LLC shall conduct an audit of the accounts
and fiscal affairs of CITY OF WOODBURN, OREGON, for the period beginning July 1, 1996, and
ending June 30, 1997, and for the fiscal years ending June 30, 1998 and June 30, 1999, in accordance
with generally accepted auditing standards, the Minimum Standards for Audits of Oregon Munidpal
Corporations and the Standards for financial and compliance audits contained in the Standards for
Audit of Governmental Ort~ni~,ntlons. ProRram$. Activities ~ Functions. issued by thc U.S. General
Accounting Office, the Single Audit Act of 1984, and the provisions of OMB Circular A-128, Audits
of State and Local Governments. The audit shah be undertaken in order to express an opinion upon
the financ/al statements of CITY OF WOODBURN, OREGON, and to determine if CITY OF
WOODBURN, OREGON, has complied substantially with appropriate legal provisions.
2. BOLDT, CARLISLE & SMITH, LI.,C agrees that the services they have contracted to perform under
this contract shall be rendered by them or under their pert~ml supervision. In the performance of
services under this contract, BOLDT, CARLISLE & SMITH, LLC agrees that it shall use that degree
of care and skill ordinarily exercised under similar circumstance by reputable members of its
profession practicing in the State of Oregon.
3. It is understood and agreed that, should unusual conditions arise or be encountered during the course
of the audit whereb~ the services of BOLDT, CARLISLE & SMITH, LI~ are necessary beyond the
extent of the work contemplated, written notification of such unusual conditions shall be delivered
to CITY OF WOODBURN, OREGON, who shall instruct in writing BOLDT, CARLISLE &
SMITH, LLC concerning such additional services, and that a signed copy of each such notification
and instruction shall be delivered immediately to the Secretaiy of State by the Party issuing the same.
4. The audit shall bc started as soon after thc close of the fiscal year as is agreeable to thc parties
hereto, and shall be complcted and awritten rel~ort thereon delivered within a reasonable time, but
not later than November 3~ after the close of the audit periods covered by this contract. Adequate
copies of such report shal~, ,be delivered to the CITY OF WOODBURN, ORFA3ON, .and its f.o,~n~ and
content shall be in accordance with and not less than that required by the Minimum Standards for
Audits of Oregon Munidpal Corporations.
5. It is understood and ngr~ed that CITY OF WOODBURN, OREGON, is responsible for such
financial statements as may be necessary to fully disclose and fairly present the results of operations
for the period under audit and the financial condition at the end of that period. Should such financial
statements not be prepared and presented within a reasonable period of time, it is understood that
BOLDT, CARLISLE & SMITH, LLC shall draft them for CITY OF WOODBURN, OREGON.
The cost of preparing such financial statements shah be included in the fee for conducting the audit
as set forth in Paragraph ? below.
It is understood and agreed that either Party may cancel this contract by giving notice in writing to
the other Party prior to December 31 of any year.
In consideration of the faithful performance of the conditions, covenants, and undertakings herein
set forth, CITY OF WOODBURN, OREGON, hereby agrees to pay BOLDT, CARLISLE &
SMITH, LLC a sum not to exceed $19,175, $19,750 and $20,350 for the fiscal years ending June 30,
1997, 1998 and 1999, respectively, and CITY OF WOODBURN, OREGON, hereby affirms that
proper provision for the payment of such fees has been or will be duly made and that funds for the
payment thereof are or will be made legally available.
BOLDT, CARLISLE & SMITH, LLC
CITy OF WOODBURN, OREGON
By
By
IOD
T.'~CLIENTg_~840~WOO DB U RN.CON
IOE
TO:
FROM:
SUBd.:
MEMO
Mayor and City Council
Chris Childs, City Administrator ~
Facility Use Agreement - Salem ~enior Center
DATE: June 5, 1997
RECOMMENDATION: Approve accompanying Council Bill (Resolution) entering into
agreement for use of office space in Salem Senior Center by RSVP program.
BACKGROUND: For a number of years a small office in the Salem Senior Center
has been provided to the Marion County RSVP Program, which is administered by the
City of Woodburn, for use as a satellite center. From this office, volunteer worksites
and placements in the Salem area can be monitored and supported, and Program
materials stored.
This agreement will be in force for one year, expiring June 30, 1998. You may
recall that similar annual agreements have been entered into for this purpose, the last
one being in June 1996 for the fiscal year just now ending. The terms of the
proposed agreement are unchanged from the existing agreement.
Staff recommends approval of this Resolution/agreement.
COUNCIL BILL NO. 1797
RESOLUTION NO.
IOE
A RESOLUTION ENTERING INTO AN AGREEMENT WITH THE CITY OF SALEM FOR
THE USE OF THE SALEM SENIOR CENTER BY THE RETIRED SENIOR VOLUNTEER
PROGRAM.
WHEREAS, the City of Salem operates the Salem Senior
Center; and
WHEREAS, the City of Woodburn administers the Retired
Senior Volunteer Program (RSVP) through the Federal Action Program;
and
WHEREAS, the City of Salem has agreed to the use of the
Salem Senior Center for RSVP activities, pursuant to the terms of
a written agreement; now, therefore,
THE CITY OF WOODBURN RESOLVES AS FOLLOWS:
Section 1. That the City of Woodburn enter into an
agreement with the City of Salem for the use of the Salem Senior
Center for RSVP program activities, a copy of said agreement which
is attached hereto and, by this reference, incorporated herein.
Section 2. That the Mayor and RSVP Coordinator are
authorized to sign said agreement on behalf of the City of
Woodburn.
City Attorney
Date
APPROVED:
NANCY A. KIRKSEY, MAYOR
Passed by the Council
Submitted to the Mayor
Approved by the Mayor
Filed in the Office of the Recorder
ATTEST:
Mary Tennant, Recorder
City of Woodburn, Oregon
Page 1 - COUNCIL BILL NO.
RESOLUTION NO.
IOE
SALEM SENIOR CENTER USE AGREEMENT
This Agreement is made between the City of Salem, an Oregon Municipal
Corporation (CITY) and the City of Woodburn, an Oregon Municipal Corporation (USER).
WHEREAS, the Retired and Senior Volunteer Program (RSVP) is to provide
meaningful participation in their communities to the retired population through outreach
to the community by placing seniors in nonprofit, nursing, governmental facilities, or
other community agencies as volunteers, and
WHEREAS, volunteer opportunities for seniors in Salem, Oregon, include but are
not limited to: The State Capitol, Marion County and City of Salem offices, Salem
Hospital, Life Line, Arts Commission, Migrant Workers Project, Golden Clowns, Knitters
Circle, Boys & Girls Club, Salem/Keizer Schools, nursing and care homes, Literacy
Council, Mano a Mano, Salem Outreach Shelter, Women's Crisis Services, now therefor
IN CONSIDERATION of the mutual obligations and benefits herein set forth, the parties
agree as follows:
CITY OBLIGATIONS
1.1
CITY shall provide Room 24 in its Salem Senior Center for the RSVP and
space for activities up to 20 hours. When Room 24 is not in use for the
RSVP, the Senior Center may schedule it for other uses, e. g., tax and
personal counseling. USER is entitled to use the Classroom or Auditorium
when space is requested by USER, and can be accommodated in the
Senior Center's Facility Use Schedule. USER may use the photocopy
machine.
1.2
CITY shall allow the use of facilities and equipment at the Salem Senior
Center for the uses specified in Section 1.1. Such use is subject to all
generally applicable policies and procedures that the CITY may adopt and
amend from time to time.
1.3
CITY shall provide building supervision during the hours of RSVP use of
the Salem Senior facility. "Building supervision" means opening and
closing the building, turning on and off lighting and HVAC systems, and
providing access to special equipment aPproved for RSVP's use. CITY's
staff shall have no obligation to supervise the conduct of the RSVP
Coordinator or volunteer participants in the program. Such staff may take
any actions they deem appropriate to prevent misuse of or damage to the
City's property. They may also act to stop conduct that violates any law,
ordinance, or established Salem Senior Center use and conduct policies.
ssc~rsvp9 798.agr
1.4
1.5
1.6
1.7
1.8
1.9
1.10
CITY shall schedule the Salem Senior Center and coo~linate programs
and uses at the facility. CITY's staff shall perform this obligation using
their sole discretion within the framework of the annually approved Facility
Use Schedule. CITY's goal is to assure access to and use of the Salem
Senior Center by the broadest possible range of groups, activities, and
interests to serve Salem's senior community. No single group or
organization shall be given any preferred or preemptive status in
scheduling use of the Salem Senior Center facilities, equipment and space.
CITY shall assure USER timely, periodic opportunity for communicating
complaints, requests, suggestions, and comments relating to the Salem
Senior Center and its operation.
CITY shall provide at no cost, limited access to a telephone for local and
toll-free calls by USER's staff for purposes related to RSVP and activities
under this Agreement. CITY is not obligated to provide toll call access.
A CITY staff person shall serve as a liaison to RSVP to assist in
coordinating and facilitating RSVP's use of the Center and minimize conflict
with other Center users.
CITY shall provide USER timely information about Senior Center policies
and operations that affect RSVP's activities at the Salem Senior Center.
CITY shall publicize RSVP aCtivities where appropriate in the sole
discretion of CITY's Senior Center Director.
CITY may provide co-sponsorship, partial funding, or both for certain
special activities at the Salem Senior Center as may be separately agreed
upon between the parties. Availability of City funds depends on budget
authorization. Planning for such events must start enough before the
CITY's budget review process to allow their consideration.
' IOE',,
g
RSVP
2.1
2.2
2.3
OBLIGATIONS
All USER activities shall be open to all persons age 55 and older
regardless of the person's race, gender, ethnic background, national origin,
or disability.
USER shall be solely responsible for recruiting and, if necessary, providing
mileage compensation for persons to carry out all of its activities.
USER, its officers, directors, staff, and volunteers will cooperate fully with
the CITY officers and staff of the Salem Senior Center. USER will follow
all rules, regulations, and policies established for the Salem Senior Center.
USER will assure that its representatives and patrons follow such policies
in activities, programs, and meetings conducted or sponsored by RSVP.
ssc~vp9 79& agr
2.4
2.5
2.6
2.7
USER shall be solely responsible for obtaining all required licenses,
permits, and registrations necessary for the lawful conduct of its affairs,
programs, events, and activities.
Should USER require special equipment or fixtures that would also benefit
and be shared by CITY, the parties shall, by separate agreement, provide
for acquisition, reimbursement, and ownership of such.
USER will provide information regarding RSVP for publication in Salem
Senior Center Update newsletter as space is available.
USER agrees to co-sponsor the annual Volunteer Recognition with a
contribution of $400 annually.
IOE
=
INSURANCE AND INDEMNITY
3.1
USER provides for supplemental car insurance for those RSVP members
who maintain their own insurance and are in the process of using a
personal car in the delivery of RSVP duty.
3.2
USER agrees to indemnify the City of Salem, its officers, employees, and
agents from all claims, demands, suits and legal actions including appeals
arising out of or in connection with RSVP's activities under this Agreement.
3.3 "Indemnify," as used herein, means to indemnify, defend, and save
harmless.
MISCELLANEOUS
4.1
This Agreement represents the complete understanding of the parties
concerning the subject matter hereof. All prior agreement, representations,
and negotiations, written and oral, relating to the subject matter of this
Agreement are hereby repudiated and set aside.
4.2
This Agreement may be amended only by written instrument executed with
the same formalities as the Agreement itself.
4.3
In the event any term of this Agreement shall be held invalid or
unenforceable, the parties declare that any such holding would not affect
their willingness to enter into all' other terms hereof, and such holding shall
not affect the validity and enforceability of the remainder of this Agreement.
4.4
Failure of either party to object to an event of default, breach, or
inadequate performance by the other shall not constitute a waiver of the
offended party's right to object to future events, whether of the same or
different nature. No provision of this Agreement shall be held waived or
modified by a party's past failure to assert its rights to full and faithful
performance.
ssctrsvp9798, agr
4.5
4.6
This Agreement shall take effect as of J~uly 1, 1997 through June 30, 1998 '10E.'
unless sooner terminated as provided in Section 4.6.
Notwithstanding Section 4.5, either party may terminate this Agreement:
4.6.1
In the event of a continuing material breach by the other, provided
that the offended party has given the other not less than 30 days
written notice to cure the breach and the other party does not
effectively cure the breach within that time. The remedy of
termination as provided herein shall be in addition to and not in lieu
of any other remedy available at law or equity.
4.6.2 Without cause by giving not less than 30 days prior written notice.
IN WITNESS WHEREOF the parties have caused this Agreement to be signed in their
respective names by their duly authorized representatives as of the dates set forth
below.
CITY OF SALEM, OREGON
CITY OF WOODBURN, OREGON
By: By:
City of Salem, City Manager
Date: Date:
Mayor
Approved as to form:
City Attorney
Date:
RSVP Coordinator
Marion County RSVP
ssctrsvpg798.agr
1OF
MEMO TO:
THROUGH:
FROM :
DATE :
SUBJECT:
Mayor and City Council
City Administrator Childs
Mary Tennant, City Recorder
June 3, 1997
Insurance Agent of Record
RECOMMENDATION: The Council adopt the attached Council Bill which
appoints Huggins Insurance Services, Inc. as the City's Insurance
Agent of Record for the three year period of July 1, 1997 through
June 30, 2000 and authorizes the Mayor to sign a contractual
services agreement with Huggins Insurance Services, Inc.
BACKGROUND INFORMATION: As required by state law, the City
advertised for an Insurance Agent of Record who would assist us in
the placement and servicing of our insurance requirements. Request
for Proposals (RFP) were received from three (3) insurance firms,
all of which included the basic service for marketing and placement
of our insurance needs, on-going monitoring of our insurance
account, and providing various levels of risk management and loss
control services to reduce our exposure to losses.
Insurance proposals were as follows:
(1) Huggins Insurance Services
(2) Sedgwick James of Oregon, Inc.
(3) Wilson-Heirgood Assoc.
Estimated Cost
$7,000 per year
$10,000-$13,000 per year
$12,500 per year
The interview panel consisted of our City Administrator, Finance
Director, and myself. Each insurance firm received an interview
and, after analyzing the results, it was a consensus of the panel
to retain the services of Huggins Insurance Services. Over the
last three years, this firm has been responsive to our needs and
has brought forth insurance issues for the City to review and, if
necessary, take applicable action to address specific issues.
In regards to compensation, Chuck Huggins has agreed to continue
accepting a fee compensation method rather than compensation on a
percentage of premium basis with the provision that commissions, if
received directly from an insurance carrier, would be taken off of
the total annual fee of $7,000.00 (a reduction of $1,000.00 per
year from the current contract).
COUNCIL BILL NO. 1798
RESOLUTION NO.
101
A RESOLUTION ENTERING INTO A CONTRACTUAL SERVICES AGREEMENT AND
DESIGNATING HUC, GINS INSURANCE SERVICES, INC. AS THE CITY'S
INSURANCE AGENT OF RECORD.
WHEREAS, the City is required to appoint an Insurance
Agent of Record every three years, and
WHEREAS, proposals were requested from interested firms
who are capable of providing this service, and
WHEREAS, following an evaluation of the proposals and
interviews with selected agents, it has been determined that
Huggins Insurance Services, Inc. would provide the City with an
acceptable level of service, now, therefore,
THE CITY OF WOODBURN RESOLVES AS FOLLOWS:
Section 1. That the City of Woodburn enter into an
agreement with Huggins Insurance Services, Inc. retaining that firm
as the City's Insurance Agent of Record.
Section 2. That the terms and conditions of said
agreement are hereby adopted. The entire agreement being apPended
to this resolution and, by reference, incorporated therein.
Section 3. That the Mayor is authorized to execute and
the City Administrator, or his designee, to administer said
agreement on behalf of the City.
City Attorney
Date
APPROVED
Passed by the Council
Submitted to the Mayor
Approved by the Mayor
Filed in the Office of the Recorder
NANCY A. KIRKSEY, MAYOR
ATTEST
Mary Tennant, Recorder
City of Woodburn, Oregon
Page 1 - COUNCIL BILL NO.
RESOLUTION NO.
1OF
CONTRACTUAL SERVICES AGREEMENT
THIS AGREEMENT, entered into this ~ day of _~~
1997, by and between the City of Woodburn, hereinafter~/eferred to
as "Client ", and Huggins Insurance Services, Inc., hereinafter
referred to as "Agent"
WITNESSETH
WHEREAS, the Client intends to engage and does hereby engage
Agent to serve as Client's Insurance Agent of Record.
NOW THEREFORE, for the consideration hereinafter set forth, it
is agreed by and between the parties as follows:
The Agent shall provide professional services to the Client as
follows:
(A)
Supervise the placement and service of all Client's bonds
and insurance, with the exception of Employee benefits,
including but not limited to, services as outlined in
Agent's Proposal to Client, dated May 23, 1997.
(B)
Work to be performed by Agent of Record includes services
generally performed by Agent of Record in their usual
line of business.
(c)
The parties of this agreement intend that the relation
between them is that of employer - independent
contractor. No agent, employee, or servant of Agent of
Record shall be or shall be deemed to be the employee,
agent or servant of the Client.
(D)
Agent of Record shall defend, indemnify and hold harmless
Client and its agents or assigns from and against all
liability or loss and against all claims or actions based
upon or arising out of damage or injury to persons or
property caused by or sustained in connection with their
performance of this contract by Agent of Record.
(E)
Agent of Record shall maintain in effect a comprehensive
general liability (including professional liability)
policy with an Errors and Omissions policy with a minimum
limit of $1,000,000 per occurrence. Said policy shall
include a 30-day notice of cancellation clause to the
Client. A certificate of insurance evidencing all
insurance required by this agreement shall be delivered
to the Client prior to commencement of any services.
Page 1 - Huggins Insurance Services, Inc.
Contractual Services Agreement
(F)
AGent of Record shall provide evidence of workers'
compensation insurance, or by signinG this agreement,
represents that AGent is a sole proprietor and therefore
exempt from the laws requirinG workers' compensation
coverage. AGent of Record shall also defend, indemnify
and hold harmless Client against all liability and loss
in connection with and shall assume full responsibility
for, payment of federal, state, and local taxes or
contributions imposed, or required under unemployment
insurance, social security, and income tax laws, with
respect to AGent of Record's employees enGaGed in the
performance of this agreement.
(G)
In the event any payment made pursuant to this agreement
is to be charged against federal funds, AGent of Record
certifies that the agency is not currently employed by
the federal Government and the amount charged does not
exceed the normal charge for the type of services
provided.
II.
The Client agrees:
(A) To assist AGent by placing at his or her disposal
available written data pertinent to the proposed project
or service.
(B)
To Guarantee access to the Client's property and records
as required by the AGent to perform his or her services
under this agreement.
(c)
To Give prompt notice to AGent whenever the Client
observes or otherwise becomes aware of any deficiency in
the proposed project or services.
III.
The AGent and Client agree:
(A) In the event a suit or action is instituted by either
party to procure any remedy for breach hereof, it is
understood and agreed by the parties hereto that the
prevailing party shall be awarded such sum as the court
may adjudge as reasonable attorney's fees in such suit or
action, including fees on appeal.
(B)
The additional provisions as set forth in "Exhibit A" as
attached hereto are made a part of this agreement.
(c)
Either party may cancel this agreement by Giving ninety
(90) days written notice.
(D) This agreement will expire on June 30, 2000.
10.1::
PaGe 2 - HuGGins Insurance Services, Inc.
Contractual Services AGreement
IV.
The Client agrees to compensate the Agent in the following manner:
As consideration for services, Client agrees to pay an
annual fee of $7,000.00 by August 15th of each year for
brokerage services provided bythis agreement. Agent agrees,
subject to all relevant market conditions, to use its best
efforts to obtain insurance coverage for Client on the basis
of a net premium without commissions payable to Huggins
Insurance Services, Inc.. In the event Huggins Insurance
Services, Inc. is required, by agreements with insurers or
otherwise, to receive commissions on any such coverage
obtained, Huggins Insurance Services, Inc. agrees, if and to
the extent permitted by the law applicable to such insurance
transactions, to credit all such commissions received against,
and as a credit to the fees described above.
IN WITNESS WHEREOF, the parties hereto have made and executed
this agreement the day and year first above Written, with July 1,
1997 as the effective date of this agreement.
AGENT:
Huggins Insurance Services, Inc.
Mary Ma~a~e s
Account Executive
Date
CLIENT:
City of Woodburn
Nancy A. Kirksey
Mayor
Date
Page 3 - Huggins Insurance Services, Inc.
Contractual Services Agreement
· 1oF.
"EXHIBIT A"
CITY OF WOODBURN
:I:N~UR]~CE ~ENT OF RECORD
&gent of Record
Obtain and currently maintain an insurance program that will assure
both maximumrisk coverage and cost effectiveness to the City, and
recommend insurance coverages for unique risks that may arise.
Maintain insurable values on buildings and insured equipment at
replacement values to include new construction and make statement
available to the administration by August 31 of each year.
Prepare specifications for entire insurance program and present to
Administration for approval. When specifications are approved, the
Agent of Record will secure competitive proposals from insurance
carriers for all coverages for which the Agent of Record is given
responsibility. Award contracts in compliance with City of
Woodburn purchasing rules.
Be available to the Administration for advice and consultation on
insurance matters, and to assist the administration in its risk
management and safety programs.
Maintain an adequate claims record to show number and type of
claims, dollar amount of paid claims, and total dollar amount of
reserves on open claims by policy type. These records should be
available tothe City upon request andthe annual totals should be
included in the annual report tothe City. Review all loss control
recommendations made by governmental agencies or insurance
carriers, work with City to facilitate compliance, and, when
appropriate, suggest alternative means of compliance.
Notify the City of all expirations of insurance contracts at least
60 days prior to the expiration date, and assist the City in the
processing of claims.
For annual budgeting purpose, supply the City with estimated
premiums that will be required for the next fiscal year. This
would require a study to project new total property values
including any completed construction or contemplated acquisitions.
This is due during the month of December of each year.
Se
Prepare an annual report for delivery to Administration. This
report includes any pertinent information relative to new or
changed coverages, companies, amounts or premium, term of policies
and deductibles. New rulings by the Insurance Service Office or
the Insurance Commissioners may also be included.
0
Comply with all applicable Equal Employment Opportunity laws and
regulations and not discriminate with regard to race, color, creed,
sex or national origin.
MEMO
TO:
City Administrator for Council Action
THROUGH:
FROM:
SUBJECT:
Public Works Director
Julie Moore, C.E Tech III ~/~'~
Multi way Stop Sign Request for intersections at: 1) Country Club Road and Umpqua Road
2) Princeton Road and Rainier Road
and
DATE: June 5, 1997
RECOMMENDATION:
It is recommended the attached resolution for the installation of multi-way stop signs be approved
for the intersections of Country Club Road & Umpqua Road and Princeton Road & Rainier Road.
These intersections do not meet the MUTCD warrants for multi-way STOP sign installation but
their installation was made a condition of approval for the current phase of construction of
Heritage Park Subdivision, which will have access onto Country Club Road.
BACKGROUND:
· Heritage Park is planning the second phase to the subdivision which will include the access road
connection to Country Club Road. During the public heating process at the Planning Commission
in April 1995 several concerns were raised by Senior Estates regarding when the access road to
Country Club Road is constructed the traffic will increase through the Estates. The attorney
representing the Estates stated that they would like to see the intersection of Country Club Road
and Umpqua Road be made a four way stop. Thee was also discussion regarding the intersection
of Rainier and Princeton being made a multi-way stop. The Planning Commission did not make
the stop sign installation an approval condition. At the regular council meeting on May 22, 1995,
Council directed staffto draft an ordinance approving the annexation, zone change and added
conditions regarding the additional stop signs.
Currently the intersections of Astor Way & Country Club Road, Princeton Road & Country Club
Road and Rainier Road & Delmoor Way are multi-way stops. The MUTCD warrants for multi-
way stop signs include intersections where the traffic volumes on the intersecting streets is
approximately equal and minimum traffic volumes average at least 500 vehicles per hour and the
major street traffic exceeds 40 mph. Stop signs should not be used for speed control and these
intersections do not meet any of the warrants established by the MUTCD, however, for safety
reasons, Council wishes to have these stop signs installed at these intersections.
It is recommended that the intersections of Country Club Road & Umpqua Road and Princeton
Road & Rainier Road be made a four way stop, now that the phase of Heritage Park is in
progress that connects the development to Country Club Road.
COUNCIL BILL NO. ] 799
RESOLUTION NO.
A RESOLUTION DIRECTING THAT STOP SIGNS BE INSTALLED AT THE FOLLOWING
LOCATIONS: 1) MULTIWAY STOP AT THE INTERSECTION OF COUNTRY CLUB ROAD
AND UMPQUA ROAD AND 2) MULTIWAY STOP AT THE INTERSECTION OF RAINIER
ROAD AND PRINCETON ROAD.
WHEREAS, ORS Chapter 810 grants to the City of Woodbum, the authority to install stop
signs at various locations within the City limits, and
WHEREAS, the City Council on June 12, 1995, approved Ordinance 2147 with a condition
on Heritage Park Subdivision that stop signs be placed at the following locations: 1) a multiway stop
at the intersection of Country Club Road and Umpqua Road and 2) a multiway stop at the intersection
of Rainier Road and Princeton Road,
WIIEREAS, the current phase of construction of Heritage Park Subdivision will have an
access to Country Club Road, NOW THEREFORE,
THE CITY OF WOODBURN RESOLVES AS FOLLOWS:
Section 1. That STOP signs be installed at the following locations: 1) a multiway stop at the
intersection of Country Club Road and Umpqua Road and 2) a multiway stop at the intersection of
Rainier Road and Princeton Road.
Approved as to form:(~/~ ,/')/~~
City Attorney Date
lOG
Approved:
Nancy A. Kirksey, Mayor
Page 1 - COUNCIL BILL NO.
RESOLUTION NO.
MEMO
1'OH
To:
From:
Subject:
Date:
City Administrator for Council Action
Randy Scott C.E.Tech ffl, through Public Works Directo ·
Parr Road LID, Storm Sewer Improvemem
June 4, 1997
RECOMMENDATION:
It is recommended that the City Council award the construction contract to the lowest responsible bidder,
ScharffBros. for the storm sewer improvements on Parr Road. In the amount of $102,957.00.
BACKGROUND:
The installation of the proposed storm sewer in conjunction with the Parr Road Local Improvement
District Project. The contract will provide for the installation of approximately 2500 lineal feet of storm
sewer pipe ranging in size from 12-inch to 15-inch dia. To expedite the project, the storm sewer has been
designed and bid separately so that construction could begin prior to the completion of the street surface
improvement plans.
The project will be funded by using sources identified in Council approved resolution 1400 for Parr
Road LID.
See attached recommendation from Marlin DeHaas, De Haas and Associates, the consultanting
Engineer for the project.
Staff received a total of 11 qualified bidders, as listed below
1. Scharff Bros.
2. E & A Backhoe, Inc.
3. S-2 Contractors, Inc.
4. Marshall Assoc. Contractors
5. Cushing Bros.
6. R & D Construction
7. Alliance Corp.
8. Bill Bocker Const.
9. Miller & Sons Contractors
10. G-elco Construction
11. Davidson Utilities
The Engineers Estimate
$102,9S7.00
$127,500.50
$133,432.00
$134,024.05
$144,806.50
$146,023.95
$164,935.00
$170,206.90
$181,047.35
$182,571.00
$195,869.90
$129,2S4.00
(Note:
Low bidder is 20.3% below
the Engineers estimate)
O HAAS
ssociates,
lune $, 1997'
Randy Scott
City of Woodbum
270 Montgom~y S~eet
Woodbum, OR 97071
Re: Pazz Ro~d LID, Storm Drai= Improvemm~
Dear ~y:
~ ~ ~e ~v~ at Ci~ ~ ~ 11:~ a~. ~7, ~d w~ ~
~ R~ of ~ b~ w~e u fo~w:
1. Sc. hat~ l~os. $ 102,957.00
2. RA Backhoe, Inc. 127,500.50
3. S-2 Contractors, Inc. 133,432.00
4. Marshall Assoc. & C~ 1~4,0R4.05
5. Cushing Bt-~. 144,806.50
6. R & D Construction 146,023.95
8. Bill Bool~t Contractors 170,206.90
9. Millet & Sons Contractors 181,047.35
10. C, dco Consm~ion Co. 182,571.00
11. Davidson Utilities 195,869.~0
We rec,v.m~ that the ~ty award the Con~act to the Iow bidder,
$102,957.00.
arlin J'. D~ H.~ie, P.E., P.L.S.
cc: 96.80~.553
MJD/ay
Attaclunents
803LTR. 605
34)0- AGC Center
;W Commerce Circle
uvllle, OR. 97070
~2-24S0
~2-4018 Fax
f~r publicly opened md
ucdon, ia th~ amount of
101
City of Woodburn
Police Department
Ken Wrigh/f/
Chief of
STAFF REPORT
270 Montgomery
Woodburn, Oregon 97071
D ate:
To:
Thru:
Subject:
June 4, 1997
Mayor and Council
City Administrator, C. Childs
Application for Demonstration Discharge of Firearm
(503) 982-.2345
Application for a Demonstration Discharge of a Firearm
The Northwest Artillery Club, Explorer Post//2741 has requested to discharge a firearm for
demonstration. The person in charge and completing the application is Mr. Bill Coleman, a
member of The Northwest Artillery Club. The Club is a not for profit organization. The
club has completed a State Fire Marshals request for general or limited public fireworks
display. Woodbum Fire Marshal, Robert Benck, Woodbum Fire District has already signed
approval. The permit also provides for the approval of the local law enforcement authority.
With the passage of the above amendment to Ordinance 1900, Section 5, the Police Chief
would be authorized to sign the request.
The discharge will be on Saturday, June 21, 1997 between 10am and 4pm, at the Woodbum
Walmart Store with the discharge to occur away from any buildings or residences and into a
large vacant field. Mr. Coleman and the Northwest Artillery Club will be discharging a
authentic reproduction 19th century fieldpiece. The fieldpiece is a 1851 12lb "Napoleon"
howitzer. The discharges will be composed of 6oz of 7F black powder.
Within the next weeks the police department and city attorney will be developing a
application form to be filled-out by organizations for the ceremonial and demonstration
discharge of firearms.
Recommendation
The city council approve the request of the Northwest Artillery Club
for the discharge of a firearm on June 21, 1997 between the hours of
10am and 4pm at the Walmart Store.
cc applicant c:~ouncil\wpndschr.srt
APPLICATION FOR GENERAL OR LIMITED
PUBLIC FIREWORKS DISPLAY PERMIT
OFFICE OF STATE FIRE MARSHAL
DEPARTMENT OF OREGON STATE POLICE
(503) 373-1871, Ext, 273 or 274
TDD Line: (503)
Fax: (503) 373-182S
s3 .o92 10I
OSFM OFFICE USE ONLY
MAIL (~mCKS AND APPLICATIONS TO:
Office of State Fire Mmhal
License & Permit Services Unit
P.O. Box4300 M~32
Portland OR 97208
CORRESPOND~CE TO:
Office of State lrire ~
IAceme & Pemit ~ U~
4760 Portland Road HE
Salem OR 97305-1760
DEADLINE: APPLICATIONS MUST BE RECEIVED 15 DAYS PRIOR TO DISPLAY DATE
IMPORTANT:
NOTE:
COMPLETED APPLICATION AND FEE MUST BE RECEIVED BY THE STATE FIRE
MARSHAL 15 DAYS PRIOR TO THE DATE OF THE PROPOSED DISPLAY. Se~ OAR 837-
12-700 ~x~gh 837-12-845 for comple~ mtuimnents. Please print except as notecL
A separ~ permit will be issued and retutmd to the applicant bytbe 5tare Fire Mar~h~.
NAME OF WHOLESALER SUPPLYING FIREWORKS
NAME
~F-~TIFICATION NO.
OPERATOR A~SISTANT (Mhdmum of one ~ is required for earls disld~y)
NAME *.
PHONE
ADDRESS
COMPLETE A DETAILED MAP OF TITE DISPLAY SITE SHOWING THE FOLLOWING: I ,
'101
1. THE F.aT.TOUT ZONE. '
2. THE POINT OF THE FIREWORKS DISCHARGE.
3. DISTANCF_~ FROM THE POINT OF DISCHARGE TO SPECTATORS, OVERHEAD OBSTR~ONS, BUILDINGS,
HIGHWAYS, AND PARKING AREAS. SHOW ALL DISTANCES !NFEET.
MAP AREA - SHOW ALL DLSTANC'F,S
MUST BE SIGNKD BY ~ FIRK AND LAW KA'FORC~I~iI2qT AUTHORITY. FLF. dd~ ~Oldl~,~l'.~ ~l.l. ~
I.t..~,o.[~,_._. /'? z,e: ;, D~.N.~. - -
. Addrus
~ X',-,
~s~ ~s~ ,.. ~..l~ .l
COMMENTS:
pDPORMg~.9~6
City of Woodburn
Police Department
STAFF REPORT
Ken Wr ght!
Chief of'P JFff)/e'a
Date: May 23, 1997
Woodburn, Oregon 97071
(503) 982-2345
To:
Mayor and Council
Subject:
Liquor License Recommendation
Applicant:
Wiebe Jr., Ronald D.
3435 Mock Orange Ct. S.
Salem
DOB:092051
Location:
Raven Inn Tavern
262 N. Pacific Hwy.
Woodbum
Lic/Type:
Recommendation:
RMB (Retail Malt Beverage)
The City Council provide a negative recommendation to the oregon
Liquor Control Commi~ion for liquor license approval of Mr. Ronald
Wiebe Ir.. This recommendation based upon factual information of
Mr. Wiebes' behavior and conduct prior to and during the application
process.
In approximately February 1997 1 was contacted by the owner of the Raven Inn Tavern, Ms.
Tina Wiltsey and a Mr. Ron Wiebe. Ms. Wiltsey stated that Mr. Wiebe was intending to
purchase the Raven Inn Tavern. The OLCC required both owner and applicant to meet with
the Woodburn Police and obtain a recommendation regarding the license tran.nfer process.
We discussed the compliance plan attached to the Raven Inn Tavern license and briefly
discussed Mr. Wiebes' criminal history. At the end of our conversation I informed Mr.
Wiebe that it would be necessary for he and all other principals of the proposed purchase to
provide individual history information on the applicable OLCC form. That then and only
then could the police department complete a investigation and provide a informed
recommendation.
Raven eom.page 2
In approximately April 1997 applicant Wiebe provided the Individual History information on
the provided forms. At this time the police department begin the investigative process and
concluded the investigation in May 1997.
Upon review of the completed investigation it is noted that in October 1993 Mr. Wiebe was
arrested for Burglary 1st degree and Driving Under the Influence of Intoxicants.
Additionally Mr. Wiebes' arrest record revealed he was charged with numerous other
offenses. During my February discussion with Mr. Wiebe, he had brought to my attention
that he and his ex-wife had been involved in a volatile domestic dispute in 1993. And that
all charges were distained by the district attorney. In review of Mr. Wiebe criminal history
this was the case except that. It appears that all charges were distained accept for a Assault
4th Degree (misdemeanor) charge. That on Feb. 28, 1994 Mr. Wiebe was convicted of
Assault 4th Degree. Additionally Mr. Wiebes' criminal history reveals that Mr. Wiebe
competed a diversion program on December 7, 1995 for the Driving Under the Influence of
Intoxicants. The diversion resulted in a dismissal of the conviction.
In February 1997, during the licensing investigation process, it was reported that applicant
Wiebe entered the Raven Tavern, informed the on-duty bartender he was buying the business
and demanded free beer. Wiebe was on the premises giving orders to the employees. At
this same incident Wiebe yelled, 'turn down that wetback music!, when I take over I'll get
rid of all this shit!!*. This occurred at approximately midnight and the on-duty bartender
called owner Wiltsey at home. Wiltsey in turn called Wiebe Jrs' father. Mr. Wiebe Sr.
called applicant Wiebe Jr. on his cell phone and told Wiebe Jr. to leave the business
immediately. It was relayed to the police investigator that Mr. Wiebe Jr. was not taking is
medication, lithium, and that was why he (Wiebe Jr.) was acting that way. Police were told
that after this reported incident Wiebe Jr. then traveled to a second establishment owned by
Wiltsey and caused a disturbance and was ejected by the on-duty bartender.
In both February and April 1997 Mr. Wiebe provided sign documentation to comply with the
previously established comph'ance plan for the business of the Raven Tavern. Mr. Wiebe has
submitted information of his intentions to remodel the tavern building and is negotiating a
long term lease of the building with the buildings owner.
Recommendation
Based upon the incidents occurring in Albany in 1993-4 and the
incidents in February 1997 in which alcohol was a factor and
the reported medication affecting behavior. It is the
recommendation that the City Council provide a negative
recommendation to the Oregon Liquor Control Commission.
The racist comments reportedly made by Wiebe Jr. along with
the alcohol abuse leads a reasonable person to believe that
Wiebe Jr. would not comply with laws and be not able to
control himself and responsibility of the business.
OLCC Salem
Applicant
B:~:ouncilll~vnwiebe Jec
10J
WO~DBURN PO~'ICB DBPARTNEN~
Incident Report
Distribution: Records
OLCC
lOJ
97-002503 Connect $ -
LIQOURLICENSE
CHANGE OF OWNERSHIP
Reported Date/T~e; 04/21/97 1310 hfs
Occurred Date/Times 04/21/97 1310 hrs to / / 0000 hfs
Locat£on: 262 N PACIFIC
HW WOODBURN OR
SUMMARY
On 041997 at 1310 hfs W£ebe requested a liqour license and a change of
ownerghip for the tavern, "Raven Inn', located at 262 North Pacific
Highway, Woodburn, Marion County, Oregon. The owner of the business £e
to be Weibe. I conducted a background lnveet£gation.
Involved person:
WIEBE JR, RONALD DUDLEY DOB: 09/20/51 Age: 45 WM
Hgt: 6'00' Wgtt 180
Hair= Brown Bye: Brown
3435 MOCK ORANGE CT S SALEM, OR 97302
Phone= (503)378-7068 Type= Home
OLN: 1306448 (OR) SSN= 544-54-8733
Employer/School= VALLEY APPLIANCE & T.V.
OWNER-APPLICANT
Involved pergon~
WIEBE, RONALD W.
Involved personz
WILTSE¥, TINA MARIE DOB: 03/10/66 Age: 31
Hgt: 5'04" Wgt: 123
Hairs Brown Eye: Brown
4207 PAINTBRUSH CT NE SALEM, OR 97305
OLN~ 3725215 (OR) SSN: 541-98-3138
Employer/School: RAVEN INN
262 N PACIFIC HW WOODBURN, OR 97071
OWNER
ReportingOfficer: C.A. CUNNINGHAM~21286 Page
Case status/Date= EN 04/24/97 Approved=
Follow-up Required: Assigned to Patrol or Detectives=
Follow-up Assigned To= Date: By=
Other: C.M. Entry=
97-002503
Involved person:
STANDRIDGE, DARLENE DOB: 05/30/55 Age: 41 WF
Employer/School: RAVEN INN
262 N PACIFIC HW WOODBURN, OR 97071
BARTENDER
Bus~Luessz
RAVEN INN
262 N PACIFIC HW
WOODBURN, OR 97071
Business:
VALLEY APPLIANCE & T.V.
333 S LYON ST ALBANY, OR 97302
Phone: (541)926-9441 Type: Business
Business:
OREGON LIQOURCONTROL COMM.
213 MADRONA AV SE SALEM, OR 97302
Phone= (503)378-4871 Type: Business
INVESTIGATOR JANICE FORBES
============================================================================
Bus~Llless:
SECRETARY OF STATE
AKA: CORPORATION DIV/SION
158 TWELVETH ST NE SALEM, OR 97310
Phone: (503}986-2200 Type: Business
Busi~ess:
OREGON DEPT. OF TRANSPORTATION
SALEM, OR 97301
Phone= (503)945-5098 '1~: Business
MOTOR VEHICLES DIVISION-ACCIDENT REPORTS SECTION
Business~
BETTER BUSINESS BUREAU
333 SW 5TH ST Apt 300 PORTLAND, OR 97204
Phone: (503)226-3981 Type: Business
' lO J,
Reporting Officer~ C.A. CUNNINGHAM~21286 Page 2
Bus,ness:
LINN COUNTY DISTRICT ATTORNEY
P.O. BOX 100 ALBANY, OR 97321
Phone: (541)967-3836 Type: Business
97-002503
Business~
ALBANY POLICE DEPARTMENT
1117 JACKSON ST ALBANY, OR 97321
Phone: (541)967-4317 Type: Business
lOJ
Reporting Officer: C.A. CUNNINGHAM ~21286
Page 3
' lOJ
BACKGROUND INVESTIGATION:
WIEBE JR, RONALD DUDLEY
me
criminal History=
Ronald D. Wiebe Jr was arrested in 1993 by the Albany Police
Department and charged with Kidnapping I, Burglary I, Assault
IV and Driving Under the Influence of Intoxicants. Ronald D.
Wiebe Jr was later convicted for ASsault IV, and Driving Under
the Influence of Intoxicants in Linn County District Court
(See attached copy of Albany Police report 93-19196}. In
addition, Albany Police Department requested a warrant for
Ronald D. Wi.be Jr for violation of restraining order from the
Linn county District Attorney's Office (See Albany Police
report number 93-21998). I contacted the LlnnCounty District
Attorney's Office in regards to the several felony charges
that Ronald D. Wi.be Jr was arrested by the Albany Police
Department. Ronald D. Wi.be Jr was only convicted on two (2)
misdemeanor charges of Assault IV and D.U.I.I. The Linn county
District Attorney's Office advised that the victim was Ronald
D. Wi.be Jr's girlfriend and that she requested that the
charges be dropped as he had offered to marry the victim. Aa
it appeared the victim was not going to testify, so Ronald D.
Wi.be Jr was offered a plea agreement on the two misdemeanor
charges.
Operator License Status~
Ronald D. Wi.be Jr has a valid Oregon Operator's license.
Ronald D. Wi.be Jr's license was suspended in 1993 for BAC
fail in District court Linn County. I also located a injury
motor vehicle collision in 1995 in Salem, Oregon. Ronald D.
Wi.be Jr was the suspected driver of the second involved
vehicle in a three vehicle injury collision. Salem Police
Departments investigation showed that the one of the vehicles
was registered to Ronald D. Wi.be Jr's wife. It was determined
from the investigation that Ronald D. Wiebe Jr was not the
operator of the vehicle (See attached copy of Salem Police
incident report 95-63488).
CORPORATION COMMISSION:
Reporting Officer: C.A. CUNNINGHAM $21286 Page 4
= 97-002503
Ronald D. Wi.be Jr had no listing with the corporation commission.
The corporation commission has a single listing for Valley
Appliance and T.V., Inc. Ronald W. Wiebe is listed as the
president and treasurer of that business.
The corporation commission shows as the listed president of
the Raven Inn, Inc as Tins Wiltsey.
lOJ
BETTER BUSINESS BUREAU~
A single listing but no complaints were located against Valley
Appliances and T.V. (See attached listing from Better Business
Bureau).
2. No listings or complaints against the Raven Inn.
ORE~ON LIQUOR CONTROL COMMISSION:
1. No listings or violations were located for Ronald D. Wi.be Jr.
2. The Raven Inn is currently under a compliance plan (See
attached O.L.C.C. compliance plan).
SUMMARY=
On 042197, I completed a background investigation for a change
of ownership and liquor license for the business, "Raven Inn". The
business is currently located at 262 North Pacific Highway,
Woodburn.
I contacted O.L.C.C. license investigator Forbes, she advised
that when Ronald D. Wi.be Jr started the process for a change of
ownership/liquor license that Ronald W. Wi.be Sr was going to be a
co-owner and he was providing some of the capital to make the
purchase of the business. Investigator Forbes advised that Ronald
W. Wi.be Sr has withdrawn as a co-owner/investor and that B~nald D.
Wi.be Jr is the sole purchaser. Investigator Forbes stated that a
letter was sent by O.L.C.C. to Ronald D. Wi.be Jr requesting an
updated financial statement, statement of funding rom, written
statement from Ronald W. Wi.be Sr withdrawing him from ownership
and other information (See attached letter from O.L.C.C.).
I contacted the current owner of the business, Wiltsey.
Wiltsey stated that in February 1997 that Ronald D. Wi.be Jr came
into the Raven Inn in Woodburn and told the on-duty bartender,
Standridge, that he was purchasing the business and demanded free
beer. Wiltsey stated that while Ronald D. Wiebe Jr was on the
premises he was giving orders to Standridge on whom to check
identification and who not too. Wiltsey stated that Ronald D. Wiebe
Reporting Officer: C.A. CUNNINGHAM ~21286 Page 5
Jr yelled out in the :~ar "Turn down that wetback musicl! When I
take over I'll get rid of all this shit!l" Wilteey stated that the
Standridge called her at home at 0000 hfs and that she called
Ronald W. Wiebe Sr and told him to get his eon, Ronald D. Wiebe Jr,
out of the bar and that he was trespassed from the Raven Inn and
her other bar until the sale was completed and Ronald D. Wiebe Jr
became the owner. Wiltsey stated that Ronald W. Wiebe Sr called
Ronald D. Wiebe Jr on his cellular telephone and told him to leave
the business ~mmediately. Wiltsey stated that Ronald D. W£ebe Jr
then drove to her other bar in Salem and was ordering the
employee's at that bar around. Wiltsey stated that the bartender in
at the Yellow Rose Tavern in Gervais, Oregon ordered Ronald D.
Wiebe Jr to leave that business also. Wlltsey stated that Ronald W.
Wiebe Sr told her that Ronald D. Wlebe Jr was not taking his
medication, lithium, and that was wh~ he was acting that way.
Wiltsey stated that the trespass from the Raven Inn was not noted
in the bar log, as pursuant to section six (6) of the compliance
plan.
I contacted Standridge and she advised that she was working as
the bartender at the Raven Inn and that Ronald D. Wiebe Jr came
into the business. Standridge stated that ~onaLd D. Wiebe Jr had
consumed between three (3)'to four (4) be~rs. Standridge stated
that she checked the identification for the age of a patron,
pursuant to instructions from Wiltsey. Standridge stated that
patron was not happy about having to produce identification.
Standridge stated that Ronald D. Wiebe Jr told Standridge she did
not need to request identification from that patron. Standridg~
stated she told Ronald D. WiebeJr that she was doing what her boss
told her to do. Standridge stated that Ronald D. Wiebe Jr stated
that he was the boss and that he had purchased the business, and
that she should do what he said. Standridge stated that Ronald D.
Wiebe Jr was yelling and created a disturbance. Standridge stated
that Ronald D. Wiebe Jr was in her opinion, intoxicated. Standridge
stated she called Wiltsey and Wiltsey later arrived and told Ronald
D. Wiebe Jr to leave the business. Standridge stated that she will
not serve Ronald D. Wiebe Jr alcoholic beverages on her shift as
she stated that in her opinion that Ronald D. Wiebe Jr 'just can't
hold hie liquor".
From the documents submitted by Ronald D. Wiebe Jr, when he
assumes ownership some remodeling of the business is planned. The
business will operate from 1100 hfs to 0200 hrs. The menu appears
to feature only mexican dishes, and food will be served from 1100
hfs to 0200 hrs. Ronald D. Wiebe Jr has signed a written document
that he will be on the premises for forty (40) hours a week,
tuesday through saturday.
97-002503
lOJ
I contacted Ronald D. Wiebe Jr, he advised that he has not
designated a manager for the business at this time. Ronald D.
Wiebe Jr stated that he £8 going to operate the business for
several months and then determine if a manager will need to be
appointed._ Ronald D. Wiebe Jr advised that he will not have live
music at the business. Ronald D. WiebeJr confirmed that Ronald W.
Wiebe Sr had withdrawn from the sale of the business and he has no
Reporting Officer: C.A. CUNNINGHAM ~21286
Page
ownership or financial obligation for the business. I requested
Ronald D. W£ebe Jr to submit written documentation from Ronald W.
Wiebe Sr stating that he had withdrawn from the sale and ownership
of the Raven Inn. I requested that Ronald D. Wiebe submit new
information regarding his financial information for the purchase of
the business. ~onald D. Wiebe Jr stated that the sale of the
business has been completed and Wlltsey has been paid the purchase
price of @$65,000.00 in full. Ronald D. Wiebe Jr stated the he had
decided not to have any live music at the business. I also advised
Ronald D. Wlebe Jr that he would need to submit a revised operating
data questionna&re for the business.
97-002503
On 051697 I received copies of the documents that O.L.C.C.
investigator Forbes and I had requested for the business. Ronald D.
Wlebe Jr signed a agreement to abide with all the current
restrictions on the business. Ronald D. Wiebe Jr also has obtained
a servers permit from the O.L.C.C. to serve alcoholic beverages. I
reviewed the financial documents provided by Ronald D. Wiebe Jr and
they appear to be in order.
During the background investigation I located the above listed
£nformation regar~ing ~onald D. Wiebe Jr.
lOJ
Reporting Officer: C.A. CUNNINGHAM~21286 page 7
TO:
FROM:
SUBJ.:
DATE:
MEMO
Mayor and City Council
Chris Childs, City Administrator ~
Tentative 1997-98 Management/Non-Union Salarie;;
June 5, 1997
:~ IOK
RECOMMENDATION: That the city council, by motion, provide specific direction,
for payroll administration and budgetary purposes, in respect to management and non-
union salary levels to be in effect during Fiscal Year 1997-98.
BACKGROUND: The city council met in workshop session on Monday, June 2,
1997 to discuss management and non-union salaries in respect to a recommendation
previously made by the city's budget committee. Because of the workshop format,
the council was unable to make specifically binding decisions, but did, by consensus;
provide direction to staff concerning this issue.
At a recent staff meeting held subsequent to the workshop, and attended by
the mayor, it became apparent that there may still be some uncertainty as to exactly
what consensus was in fact reached. Staff's interpretation of the consensus
conveyed by the council includes the following elements:
1. A 3% Cost of Living Adjustment (COLA), effective July 1, 1997, will be applied
to the range/step schedule ('matrix") previously approved by the city council on
November 12, 1996.
2. The salary of any affected employee who received a salary adjusting correction on
November 12, 1997 that exceeded 4% over what they had been receiving prior t°
that date ("budgeted amount') will be frozen at its current amount ('redlined") for
Fiscal Year 1997-98.
3. For the duration of Fiscal Year 1997-98, no employee's salary will move into the
established 'Merit Range" portion of the revised range/step schedule.
4. The preceding considerations apply to all full-time city employees who fall within
the group traditionally categorized as 'Management & Non-Union".
The net effect of Item //2 above is that no employee will realize a salary
decrease from their present status, but a number of affected employees will not
realize the COLA described in Item//1. A copy of the revised matrix is attached, as
well as additional schedules which serve to illustrate the effect of the above on the
individual position classifications.
CITY OF WOODBURN
COM CY sYsr
SALARY STRU
IOK
(Tentative - Effective 7/1/97)
Compe~eno~Steps
~rade Bn~r~Range 8~ep & 8~ep B 8~ep C Ker~ Range
i 2,080 - 2,184 2,293 2,408 2,528 2,591 -- 2,721
2 2,184 - 2,293 2,408 2,528 2,654 2,721 - 2,857
3 2,293 - 2,408 2,528 2,654 2,786 2,857 - 2,999
4 2,408 - 2,527 2,654 2,786 2,926 2,999 - 3,149
-~
5 2,527 - 2,654 2,786 2,926 3,073~~ ' 3,149 - 3,306
6 2,654 -- 2,786 2,926 3,073 3,227 3,307 - 3,471
7 2,787 - 2,926 3,073 3,227 3,387 3,471 - 3,645'
8 2,926 - 3,073 3,227 3,387 3,556 3,645 - 3,827
9 3,073 - 3,227 3,387 3,556 3,734 3,827 - 4,018
10 3,227 - 3,387 3,556' 3,734 3,921 4,018 - 4,219
11 3,387 - 3,556 3,734 3,921 4,117 4,219 - 4,430
12 3,556 - 3,734 3,921 4,117 4,323 4,430 - 4,652
13 3,734 - 3,921 4,117 4,323 4,539 4,652 - 4,885
14 3,921 - 4,117 4,323 4,539 - 4,766 4,885 - 5,130
15 4,117- 4,323 4,539 4,766 5,004 5,130 - 5,387
16 4,323 - 4,539 4,766 5,004 5,254 5,387 - 5,656
" IOK
0
0
~OK
I
I~0
O~
~IOK
~0030
6/05/9?
LISTING FOR ~ MOIf~H OF MAY 1997
Page 1
<~ Wumber Budqetary Account Wvmber Vendor Wame Vendor Wumber Check - Date Written
36813 POSYAG'B m-VARI(}~ ~ SI'ATg~ ~AL SRRV[~ 020089 5/01-/97
36~14 S~C~PARKS ~ P~ ~30 O22048 5/ou97
~x5 s~c~pouc{ Y~[,n~ ~ o19~98 5/~/97
3~ VOiD VOiD VOiD
~6~2Z V O~ D VO ~ D VO~ D
36~ VOiD VOiD vora
36823 S~-~ B~T ~ ~AY ~ m 5/~/97
36824
~29 ~F~ ~A m 5/~/97
~53 ~V~ ~ 4 ~ ~242 5~/97
tmo{mt of Cha?k
1,00~.00
47.00
17,498.55
143.70
112.95
20.00
500.80
166.78
87.25
35.00
26.10
27265
99.95
60.00
170.00
585.00
391.39
17.90
405.45
104.75
30.00
151.07
100.35
1,244.14
38.92
302,248.89
83.09
174.80
400.00
224.65
24.38
225.71
7,035.70
480.00
8,415.00
t,146.79
42.57
28.00
419.70
630.00
344,773.98
~1o5197
t/P QtE(I LISTII(~ ~ THE HONYH OF HAY 1997
Page
1.1A~
2
Vendor Ila~e
Vendor Nulbe~
fllDOSYRIAL g~LDI~ SUPPLY 00~100
]XOil Or, CS Iqt01)UCTS OO8119
RSI GROUP IllC 012015
IUP, IOil alBrff ~ 012087
D(IHA ~ 012420
il~ XIIC 012448
H0(TEiZ]I FRESH PURE BOTYLED 012670
NglffO~q 012~90
HURRAY, Si(XTH & ASSOC ZBC 01,%98
Nil GANG DIVESTIGATORS ASSOC 013284
OR ~ OF HOTOR VI~CLE 014240
PACTHC PURE BOTTLED WAT~ 015O59
PAC~C WATn ~ sm~L¥ 015O65
PAGnET OF OtE~g I~ 015101
PHILIP mlVXRomlmffu, sintvIcES 015267
Pma'[,am GBImAL EI, P:I~¢ 015420
~ PR~CISX~ X)ISYRmlEIIT 015446
Pma__.!C m3~S SUR~ DfC 01~48
It & D C011SYRU~IOii XIC 017002
It i It mfllqlmm OF OR~oN 017003
~ SAIm & Gi~AVEL 017240
~ S~ ~ ~ 018~00
N. Bf:ISnT SHX~bl)S 018450
SOLO sP~r!~. ~DXYXOli 018603
SOORD P.,~VAI~ ~ 01~10
SOl,tH Sm~. 018~14
~ J. ~ COHPAE/ 019100
YOP-O-m~ ltV & AUtO ItSPAIRS 019184
~ F~:LD 019198
ml0CU,: ~ GtUIAH OIL 020O10
UStYm DISPOSAL SSlRTCS 02OO2O
U.S. m~r O~lm[icAYicils 02oo91
vt~J_.t~ II~LDI]IG SUI~Y 021050
_VlSi___. ~ ~ 02U40
~ nil)sPmmmff 02263o
[ss GRU~XCS 024025
$ff I~DICU, SBI~I~ (D 025070
CITY OF Imomm~ 015255
VOrD VOID
s/00/97 22~.8o
5/09/97 78.75
5/09/97 ~81.11
$/09/97 )09.44
5/09/97 125.00
5/09/97 ~o.00
5/o9/97 20.oo
5/09/97 1,262.23
5/00/97 48.o0
5/09/97 1,195.00
5/00/97 1,131.20
5/o9/97 15.00
5/09/97 1,365.38
5/09/97 20.25
5/0~/97 37.50
5/09/97 789.03
5/09/97 15.)0
5/09/97 100.50
5/09/97 21,744.27
5/09/97 3,353.50
5/o9/97 67.27
5/09/97 )0,540.27
5/09/97 $9.99
5/09/97 174.00
5/09/97 40.00
5/09/97 6t437.50
5/09/97 1,5~0,00
5/09/97 184.36
5/09/97 48.39
5/09/97 286.64
5/09/97 al.68
5/09/97 181.oo
5/09/97 944.31
5/09/97 924.76
$/09/97 462.10
5/09/97 3,710.39
5/09/97 9.70
5/09/97 14.97
5/09/97 2t656.49
5/09/97 ~6.o7
5/09/97 280.75
5/09/97 190.00
5/0~/97 102.96
5/~4/97 151.96
5/~/97 338.24
487~546.64
61o5D7
1997
llA
Page 3
36904
36905
36906
36907
369O8
36909
36910
36911
36912
36913
36914
36915
36916
36917
36918
36919
3692O
36921
36922
36923
36924
36925
36926
3692'7
36928
· ,36929
3693O
36931
36932
36933
36934
36935
36936
36937
36938
36939
36940
36941
36942
36943
36944
36945
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36947
36948
36949
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A/P CHECK LISTIIK; FOR ~ ~ OF ~t¥ 1997
Paqe 4
~%4
36964
36965
36966
36969
36972
36973
36974
· .36975
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36979
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32,927.95
135.99
516.42
1,158.28
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9.72
75.39
343.00
2.1.6.00
17.71
683.20
140.35
31.00
256.58
249.47
19.25
9.80
110.00
469.99
1,500.00
772.20
468.32
105.00
90.00'
8.00
2,782.18
123.66
3,000.00
202.42
246.00
122.83
154.70
93.75
-1,~8.60
21,359.85
175.7§
35.00
54.00
579,662.35
~/P QI~ LXSTIlg ~ ~ ~ OF K~Y 19~7
llA
Page 5
36996
36997
36998
37OO0
37001
37002
37003
37004
37005
370O6
37007
37OO8
37009
37010
37011
37014
37015
37016
37017
37018
37019
37020
· .37021
37023
37024
37O25
37026
37028
37030
37031
37032
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37037
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5/30/97
8,947.09
540.00
363.20
484.56
334.96
77.44
176.75
320.00
165.90
914.66
5,000.00
60.00
140.25
11,638.31
1,579.29
7.25
202.95
18,648.83
75.60
30.75
20.70
15.50
120.00
307.81
550.00
1,971.80
168.00
745.15
549.15
498.31
435.68
114.29
350.OO
120.50
3,043.40
155.33
1,441.51
64.00
333.76
10.00
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A/P CHlXZ LX~Lq~ FOR ~ BONTH OF mY 1997
llA
Page 6
C~eck bb~r m~getary Accovat
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~ L0CaS 0n368 5/3o/97
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!~ P'S AUM PARTS 012510 5/30/97
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~ount of check
120.00
25.00
24.00
85.25
315.00
506.48
327.60
225.00
5.15
13.90
1,218.75
68.31
94.72
63.01
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1,730.91
819.81
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31.90
817.98
476°40
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86.58
17.97
46.61
136.09
13.52
663.67
384.37
71.90
40.85
2.50
1,305.94
98.68
438.62
131.85
3,330.00
24.00
385.82
86.92
234.30
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6/05/97
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Date mitten
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~ount of Check
98.33
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318.12
3,485.52
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1,517.80
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26.50
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42.80
152.64
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129,60
181.00
102.68
164.40
628.00
12.60
28.80
14.85
28.80
45.00
19.80
167.50
112.50
27.38
222.50
24.50
93.25
93.50
17.25
78.75
39.08
55.25
2.00
36.75
49.75
665,673.27
TO:
FROM:
SUBJECT:
DATE:
Mayor & City Council through City Administrator
Planning Commission
Site Plan Review 97-04 Kentec Heating Warehouse
June 4, 1997
At their hearing of May 22, 1997 the planning commission approved, with conditions, the
Kentec heating Proposal. -
III
APPLICANT ! OWNER:
Kenneth Ledbetter
37125 S. Appleman Road
Molalla, OR 97038
NATURE OF THE APPLICATION:
The applicant is requesting site plan review approval to construct a proposed
6,000 square foot structure to house Kentec Heating's warehouse and
administrative needs.
RELEVANT FACTS:
The site is located at 2129 N. Front Street on the southwest corner of Front
Street and Hazelnut Drive. The subject property can be identified on Marion
County Assessor Map as Tax Lot 100 5S,1W, Section 8BC. (See attached
vicinity map and site plan.)
The site is planned for industrial development on the Woodburn
Comprehensive Plan Map and is zoned for IL Light Industrial on the Woodburn
Zone Map. The proposed special trade contractor is a permitted use.
The existing single family residence located northwest of the proposed
warehouse building is to remain on the site as a rental unit.
SG:jb
Vicinity Map
I5. REC'D
APR ~ 4 1997'
L4A
14A
270 Montgomery Street Woodburn, Oregon 97071 · 982-5222
May 29, 1997
15A
Melissa Aguilar
First American Title Company of Oregon
P. O. Box 1090
Woodburn, Oregon 97071
Re: Pr'~ Title Report for Woodbum Senior Estates Park
Dear Ms. Aguilar:
At its last meeting, the Woodbum City Council passed a motion to obtain a preliminary title
report on Woodbum Senior P. ztates Park. Accordingly, I am requesting this information on
behalf of the City.
The appropriate legal description for the parcel is as follows:
Park Area, Block 23, Subdivision of Block 23, Woodburn Senior Estates No. 2,
City of Woodburn, Marion County, Oregon.
I have also attached a copy of the plat.
If you have any questions, please contact my office. If possible, the City would like to obtain the
report by ~/une 6, 1997.
N. Robert Shields
City Attorney
Enclosure
cc: Mayor and City Council
Chris Childs, City Administrator
Nevin Holly, Recreation and Parks Director
TO:
Mayor & City Council through City Administrator
FROM:
Planning Commission
SUBJECT:
Evaluation & Work Program for Periodic Review of the City's
Comprehensive Plan
DATE:
June 4, 1997
Under Oregon State Statutes cities are required to periodically review their comprehensive
land use plan and implementing ordinances. The last time the city updated the plan was
1989. The state law calls for review and update approximately every six years.
The following staff report is an analysis of the planning commission's review and
recommendations of the work to be accomplished to bring the various land use documents
in line with state and local land use objectives.
The attached staff report is the result of that commission review process.
SG:jb
15B
INTRODUCTION
This document contains an evaluation of the Woodburn Comprehensive Plan and
implementing ordinances for compliance with state requirements for periodic review and
a proposed work program. It includes the information necessary to complete the evaluation
phase of periodic review which involves reviewing the comprehensive plan and
implementing ordinances to determine what changes are needed to keep them up to date,
in compliance with the statewide 'planning goals and coordinated with the plans and
programs of state agencies.
The city of Woodburn's Comprehensive Plan is the official long range general plan for the
city. Its policies and land use designations apply only within the area under the jurisdiction
of the comprehensive plan. The comp plan sets forth general planning policies and land use
designations. It also serves as the basis for coordinating the development of programs to
use and conserve resources. The Woodbum Zoning Ordinance and various other ordinances
serve to implement the general planning policies.
ORS 197.628 through 197.646 requires cities and counties to review their comprehensive
plans and land use regulations periodically and to make changes necessary to keep plans
an~l regulations up to date, in compliance with statewide planning goals and coordinated
with the plans and programs of state agencies. Oregon Administrative Rule states the
purpose of periodic review as follows:
The purpose for periodic review of each local government's comprehensive plan and
land use regulations is to assure that comprehensive plans and land use regulations
are achieving the statewide planning goals adopted pursuant to ORS 197.230 and are
coordinated as described in ORS 197.015(4). Periodic review also provides the
opportunity for local government to update its comprehensive plan and land use
regulations to carry out local goals and objectives. Periodic review is a cooperative
process between the state, local government and other .interested persons.
Local governments must complete the periodic review in four stages:
1. evaluation
2. work program
3. work program tasks
4. updating/changing planning documents
Citizen involvement is required in the first three stages.
The work program is intended to provide information about each proposed work task in
sufficient detail in order to determine realistic subtasks and time lines. The work program
schedule'contains seasons and years (summer, fall 1997 etc.). It is assumed January-March
are winter, April-June are spring, July-September are summer and October-December are
fall. It is not intended to provide an answer to all questions about how each task will be
conducted. This level of detail will be worked out during the Work Program refinement step
which is listed in the first subtask under most work program tasks.
'~ 15B
~ITI.ZEN INVOLVEMENT ~
Thanks to a periodic review grant of $2,500 from the Department of Land Conservation
and Development, a special citizen involvement questionnaire was distributed in 1996 to
a random sample of the approximate 7,000 households/businesses in the city. The results
were used to determine what work programs are necessary. It was written-in two
languages and asked residents about their vision for Woodburn in the next 20 years, their
attitudes on growth and priorities for the community.. A summary of those results has been
attached to this document.
A public hearing was held May 8, 1997 before the Woodburn Planning Commission.
Notices were sent to local papers and interested persons who are listed on the attached
mailing list as well as other local agencies. During the public hearing, copies of the
evaluation questions and outline were made available. Copies of all the planning
documents and statewide planning goals were also made available. A final order adopting
the evaluation and work program was scheduled for May 22, 1997 before the planning
commission. A report will be forwarded to the city council in June 1997.
Ali proposed work tasks will be subject to the standard review process and public hearings
before the planning commission who will make recommendations to the city council.
CITIZEN PROPOSALS
During the public hearing and through the special citizen involvement questionnaire the
following suggested work tasks should be included in the review process:
-landscaping standards
-tree ordinance
-buildable lands inventory/commercial, industrial land study
-overlay district of the original townsite (approximately) to protect current character
-population forecasts/growth management ordinance/public facilities strategy
-transportation system plan update/refinement study
BACKGROUND INFORMATION
Woodburn first adopted a comprehensive plan in 1964. It was prepared by the Mid
Willamette Valley Planning Council. It was adopted by DLCD in 1981 and updated once
in 1989 (periodic review) and again in 1996 (199zt TGM grant to revise numbers, figures
and charts). There has been one urban growth boundary change (1995) to incorporate
approximately 19.5 acres into the Woodburn planning area.
IMPLEMENTING ORDINANCE~
Woodburn's zoning ordinance was first adopted in 1957. There have been various changes
to the map and text over the years, however, many elements still remain in force. Other
planning documents, in addition to the comp plan and zoning ordinance, subject to review
include the subdivision, tree, sign, and flood plain ordinance, as well as the landscape
standards and Urban Growth Boundary agreement. All public facilities plans and
implementing ordinances are intended to be covered in this evaluation. Any omissions are
unintentional and will be addressed in the program refinement step under the appropriate
work task.
2
PERIODIC REVIEW STANDARDS
10.
STANDARD ONE: SUBSTANTIAL CHANGE IN CIRCUMSTANCES OR ASSUMPTIONS
1) There has been a substantial change in circumstances including but not limited to the
conditions, findings or assumptions upon which the comprehensive plan or land use
regulations were based, so that the comprehensive plan or land use regulations do not
comply with the statewide planning goals.
INDUSTRIAL/COMMERCIAL
This element will need to be updated as part of the periodic review. Woodburn has been
experiencing growth in both commercial and Industrial development since about 1990. This
has included both remodeling/expanslon of exlsting facilities as well as new construction.
The most accurate information about growth from Portland, Salem and small communities
around Woodburn will enable the city to assess what types of industrial and commercial
business will develop in this area. Based on history and the city's location in the Willamette
Valley, food processing, warehousing, manufacturing and service/retail will still remain
strong. The plan does contain an inventory of industrial and commercial land, however, it
does not identify sites that are available in three years, sites needing work, or site unlikely
to develop because of environmental constraints. The plan does not have a 20-year supply
of commercial or industrial land or an 8-year supply of serviced industrial site.
WORK PROGRAM TOPIC-~
Buildable lands inventory to assess needed commercial and industrial land as required by
OAR 660-09-010 of the Goal 9 rule. Jobs housing balance.
SUBTASKS:
1. Refine Work Program
2. Coordinate with Marion County to develop a 20-year population projection to
determine the potential demand for commercial and industrial land by sector
3. Document recant demographic, economic and transportation trends impacting
commercial and industrial land use
Analyze demand for industrial and commercial land'
Evaluate industrial and commercial sites to determine if they are development ready,
have service available, or have development constraints
a) map
Analyze comprehensive plan policies
Compare supply and demand in light of policies
Incorporate findings from the public facilities plan (wetlands, floodplain,sensitive
aquifers, wellhead protection) that will affect serviceability of the land
Coordinate proposed comprehensive plan map changes with the findings and
recommendations from the residential land housing study to ensure efficiency and
compatibility of land uses
Recommend amendments to the comprehensive plan text and map and to the city's
implementing ordinances, consistent with the findings of the study
3
' POPOLATIONIHOUSINGIECONOMI~,S
This element will need to be updated as part of the periodic review. Woodburn has been
experiencino all around orowth since 1990. Over 400 new sinole family lots have been
approved in the last few years. Assumptions 8bout the population have chanoed. Portland
State has consistently underestimated population counts for Woodburn. Ho accurate data
currently exists for seasonal population counts. Woodburn feels that 8 new buildable lands
Inventory is important 8nd wants to do this subject to omnt 8pprovah This would help in
answerino many of the periodic review questions. The distribution of household Income has
slowly been chanoino, but 62% of our population is estimated to be Iow to moderate
income (below approximately $16,000). Staff believes that because of this there is a strono
demand for rental properties 8nd vacancy rates are fairly Iow. It remains to be seen how
the new sinole family lots will sell. Staff has no information on recent sales of residential
properties or vacancy rates. The city does not have a thorough housino needs assessment.
HousinD types and price ranoes are not dispersed throuohout all the neiohborhoods.
Throuoh 8 TGM orant, Woodbum is investioating SMART development options for such
thinos as minimum average densities. Part of the review process will include zoning
ordinance amendments to make this document more user-friendly 8nd clear and objective.
This can be achieved with more illustrations, more admlnistrative approvals, clearer
standards and approval criteria, removal of some obstacles etc. Staff does not have data
to determine if there is a 20 year supply Of land for industrial development, commercial,
residential, parl<~/open space, and land for public use. A buildable lands inventory will be
conducted similar to the requirements of ORS 197.296.
WORK PROGRAM TOPICS
Buildable lands inventory, jobs-housing balance, growth rate~ residential land and housing
study, commercial and industrial lands study, growth management-public facilities strategy
SUBTASKS:
1. Refine Work Program
2. Coordinate with Marion County to develop a 20-year population projection to
determine the potential demand for residential land
3. Document recent demographic, economic and transportation trends impacting
residential land
4. Analyze demand for residential land/prepare housing needs analysis'
a} Coordination with surrounding jurisdictions to address Iow income housing
needs.
5. Analyze comp plan policies/map and inventory
6. Compare supply and demand in light of policies
7. Incorporate findings from public facilities plan that will affect availability of residential
development
8. Coordinate proposed comprehensive plan map changes with findings and
recommendations from commercial and industrial lands study
9. Adopt approved SMART development recommendations
a) Research overlay districUinfill strategies
10. Analyze growth management measures/public facilities strategy and develop
necessary ordinances.
11. Recommend amendment to comprehensive plan text and map and to the city's
implementing ordinances(zoning, subdivision ord.)
15B
4-
PUBLIC FACILITIES
This element will need to be updated as part of the periodic review. 'l'he city has
completed or is currently working on all public facility plans. These include transportation,
access management, wastewater, storm water, and water. To be included, as
recommended by DEQ, Health Department, and Water Resources Department, are a
wellhead protection plan, sensitive aquifers inventory, and a hazardous substance cleanup
· site inventory will be done. The public facilities plan does need to be reviewed and revised
as necessary. All of the plans and subsequent facilities are being planned and designed to
meet current state and federal standards. Sources of financing for the cost of capital
constructions projects are in place. In the future, they will be adjusted to meet needs. This
will be done through increased rates, gas tax, loans, grants, and bonds.
WORK PROGRAM TOPIC
Public Facilities Plan and strategy. The public facilities plan will reflect existing and
projected facilities needs related to development and growth within Woodburn's urban
growth boundary, and to incorporate new policies or approaches to public facilities derived
from the facility specific plans.
SUBTASKS:
1. Refine work program
2. Coordinate with Marion County to develop a 20-year population projection to
determine the potential demand for critical services
3. Coordinate with Marion County to develop a 20-year population projection to
determine 'the potential demand for essential services, i.e., parks/open space/schools
4. Review/submit wastewater plan
5. Complete water plan
· a) sensitive aquifers inventory
' b) wellhead protection plan
1 .identify and describe the resource and conflicting use
2.analyze date
...- 3.prepare technical paper
4.evaluate impacts on buildable land inventory
c) hazardous substance cleanup site inventory
d) look at water rights
6. Complete storm water plan
7. Update transportation plan/refinement study. Refinement can be supported by
buildable lands inventory, needs analysis and populations forecasts. Update TAZ and
amend TSP to provide for OAR 660-12-O60 land use and transportation coordination.
a) revise access management ordinance as necessary
8. Incorporate findings into a public facilities plan
9. Recommend amendments to the comprehensive plan text and map and to the city's
implementing ordinances, consistent with the findings of the study
5
15B
CHANGES IN GOALS/OBJECTIVE, UNANTICIPATED EVENTS
For the most part, the existing goals and objectives still reflect the objects of the city.
Annexations, location of urban growth boundary, transportation, and the ability to pay for
public infrastructure and improvements appears to be the biggest challenge for Woodburn.
These issues may necessitate changes or additions to the comprehensive plan and
implementing ordinances. There has been some recent activity and more research into the
paleoarchaeological site near the high school.
WORK PROGRAM TOPICS
Comprehensive Plan policy update
SUBTASK:
1. Refine work program
2. Review UGB agreement Marion County
3. Review annexation policies
4. Review transportation plan and implementing ordinances
a) look at effect of Octoberfest, Tulip festival, Oregon Garden
5. Review public facilities plans and implementing ordinances
6. Review new Goal 5
7. Recommend amendments to the comprehensive plan text and map and to the city's
implementing ordinances, consistent with the findings of the study
STANDARD TWO; IMPLEMENTATION DECISIONS
2)
That implementation decisions or the effects of implementation decisions, including
the application of acknowledged plan and land use regulation provisions, are
inconsistent with the goals.
INCONSISTENT PLAN AND ZONING ORDINANCE, OTHER ORDINANCES
There are a number of housekeeping items to be addressed in this review. Some plan
policies need to be updated that address Goals 5,6,8,9,10,11,12,14. Others need revision
based on legislative changes since the last periodic review. Likewise, changes to the zoning
ordinance (chapters 1-40), sign, tree, subdivision, and flood plain ordinances are also
needed. The current landscape standards will also be reviewed.
WORK PROGRAM TOPICR
Comprehensive Plan and implementing ordinance revisions.
recommendation
Review of obstacle removal
6
SUBTASKS:
1. Refine Work Program
2. Review all current comp plan policies and implementing ordinances for consistency
with statewide planning goals
3. Review all current comp plan policies and implementing ordinances for consistency
with legislation
4. Review zoning ordinance and other implementing ordinance for consistency with
comprehensive plan
5. Recommend amendments to the comprehensive plan text and map and the city's
implementing ordinances, consistent with the findings of the study
STANDARD THREF: ISSUES OF REGIONAL OR STATEWIDE SIGNIFICANCE, COORDINATION
3) That there are issues of regional or statewide significance, intergovernmental
coordination or state agency plans or programs affecting land use which must be
addressed in order to bring comprehensive plans and land use regulations into
compliance with provisions of the goals.
STATE RECOMMENDATIONS
This element will need to be updated as part of periodic review. A number of
recommendations have been made by DEQ, Water Resources Department, and the Health
Division. The public facilities plan will address these issues. The work program has been
described above (public facilities plan).
COORDINAllON
This element will need to be updated as part of periodic review.
WORK PROGRAM TOPIC.~
Urban Service Agreements/Coordination Agreements per ORS 195
SUBTASKS:
1. Refine Work Program
2. Review Urban Growth Boundary Agreement
3. Review or establish agreements with fire district, school district, Marion County,
ODOT, and other agencies found to be necessary
4. Recommend amendments to the comprehensive plan text and to the city's
implementing ordinances, consistent with the findings of the study
ADDITIONAL WORK TASKS
CITIZEN INVOLVEMENT
Citizen involvement throughout the periodic review process will comply with the provisions
within the comprehensive plan. The planning commission will serve as the citizen advisory
involvement committee.
7
SUBTASKS:
1. The city will maintain an interested parties mailing list and provide written notification
of key events
2. The planning commission and city council will allow the public to comment on the
periodic review tasks
3. All public meetings will be advertised in the local paper
4. The planning commission will hold public hearings on proposed plan and ordinance
amendments and then make recommendations to the city council
5. The city council will hold public hearings on proposed plan and ordinance amendments
before making a final decision on approval
WETLANDS INVENTORY AND NATURAL RESOURCES STUDY
This task is to inventory wetlands and riparian areas within the urban growth boundary,
determine their significance, and develop policies and ordinance language to protect them.
SUBTASKS:
Refine Work Program
Review new Goal 15 ~-
Conduct inventory and assess quality according to work program approved by DSL
Propose amendments to the comprehensive plan text and to the city's implementing
ordinances consistent with the findings of the study
a. Ped/bike plan
b. public facilities
c. land inventory
d. parks plan
2.
3.
4.
RECREATION, PARKS AND OPEN SPACE PLAN
This task will help further define the need for future parks and open space and describe
how they will be developed to meet recreation needs.
SUBTASKS:
1.. Project initiation and meetings with staff and recreation and park board to refine work
plan and schedule
2. Community profile to identify qualities, trends, and demographics
3. Parks and recreation inventory and assessment
a. inventory
b. current levels of service
c. prepare new parks and recreation map, existing and proposed
d. review routes to existing and proposed park sites
4. Programs and services inventory and assessment
5. Community involvement
6. Prepare plan update
7. Recommend amendments to the comprehensive plan text and map and to the city's
implementing ordinances, consistent with the findings of the study
8
HISTORIC DISTRICT/DOWNTOWN PLAN
This task will provide the community with a physical and strategic planning document that
can guide redevelopment of the downtown area.
SUBTASKS:
1. Set goals and objectives specific for the downtown area
2. Create a physical master plan
3. Prepare an urban design guideline
4. Describe specific redevelopment projects
5. Prepare a capital improvement program and development budget
6. Prepare an implementation plan
7. Recommend amendments to the comprehensive plan text and map and to the city's
implementing ordinances, consistent with the findings of the study
COLLATING/PRINTING/MAPPING
This task will coordinate all revisions of the Woodburn Comprehensive Plan and ensure
consistency of policies throughout each section. It will also include revisions to all affected
implementing ordinances.
9
ISB
15B
Multi-Family
Manufaciured Homes
Commercial
'l"~ble 5
New Building Activity for Calendu Years 1980 - 1994
N~Conmuc6on Only
1980
No. Value
37 $1,658,372
~ L~7o, ooo
2 1,337
14) 688,500
N.~
1982
No. Value
0 0
s
Total
1984
No. Value
~4 S447,900
0 0
10 214,000
12 1,183,121
N.A. -N.A.
1986
No.Value
S $289,~
13 297,100
Total
25 1,3~,xo0
· Sia~o l~am~ ~
~Homes
IndusUial
No. Value
27 $1,02g,270
33 416,000
14 177,000
~o ~s,.5oo
N.A. N.A.
Total
- 4,~s$,270
No. Value
0 0
29 1,075,895
30 1,623,S60
~x s4%soo
Total 95 6,319,448
Note: These numbe~ do not include _~s_____~_'_ ;~ ~,r_,~_ns.
1990
No.Value
1~ ~11,ooo
91 3,201,000
6 346,OOO
N-.A.N.A.
155 18,691,000
1994
No. Value
ss
0 0
22 3,L.SL2ol
3O
15B
Z
Z
0
N(911brll'ldOd
O0
O0
O0
MEMO
15C
TO:
FROM:
SUBJECT:
DATE:
City Council through City Administrator
Public Works Program Manager
City Hall Roof Repair
June 4, 1997
The contractor, MD & D Construction, for the replacement of the City Hall roof has
indicated that their schedule calls for starting the replacement on June 16, 1997 and
taking approximately one week to complete the project. There is a potential that
weather related delays on jobs scheduled prior to City Hall may delay this start date.
The delay should be no more than one week if weather does cause delays with other
work the contractor has scheduled.
15E
TO:
FROM:
SUBJECT:
DATE:
Community Development Director
Bob Arzoian, Building Inspector
Building Activity for MAY, 1957
June 5, 1997
NO.
New Residence Value 3
Multi Family 0
Residential Adds & Airs 11
Industrial 0
Commercial Value 1
Signs, Fences, Drive 5
Mobile Homes 1
~ No. Dollar Amt No. Dollar Amt
410,500 9 1,149,434 2 280,750
0 0 0 0 0
76,075 13 77,505 11 127,860
0 0 0 0 0
181,400 4 155,797 6 10,002,825
4,500 3 4,574 2 4,400
53,000 7 276,000 11 548,000
TOTAL:
21 725'475 36 1,663,310 32 11,092,503
July 1-June 30 Fiscal
Year-to-Date
941.669.024
Robert Arzoian
Building Official
RS:bw
BLDACT05.97
LEGISLATIVE ALERT
Suz~ 6, 1997
TO:
IMMEDIATE ACTION NEEDED
FROM:
Larry C_nqffith, President, League of Oregon Cities
Action needed on Transportation Funding Package
House vote on Transportation Funding expected next
Tuesday -- June 10. Following a week of intense lobbying HB 3163
will finally hit the House Floor, the out come is uncertain, the vote will be close.
We expect several attempts to rcfcr thc bill back to committee or ofl~,wise keep
the biU from coming up for a vote.
17' I$ CRUCIAL THAT YOU CALLAND~FAfl( YOUR -
REPRESENTATIVE BY~ '['~
EXPRESSING YOUR SUPPORT. VOCAL SUPPORT IS~"~1
ESSENTIAL.
Even ff you have spoken with them before, do it again. They have be, eh
bombarded by the opposition.
1. Urge your Rep. to vote for HB 3163 and oppose procedural motions
that will delay a vote on the bill!
2. Get five others to call and fax. Mayors, Council members and
business and community leaders are all key.
3. Come to the Capitol by on Tuesday for the vote to speak to your Rep.
And be in the chamber when they vote. House sessions have been
staffing at 10 a.m.
Delay Spells Death for the finance Package
Call and Faxyour Representative and ask your mayor, council
members and business leaders to do the same.
CiTY OF
270 Montgomery Street
WO 0 D B URN
Woodburn, Oregon 97071 · 982-5~2~2
NOTICE
I, Nancy A. Kirksey, the duly elected Mayor of thc City of Woodburn,
Oregon, do hereby call a special meeting of the Woodburn City Council to be held
on Monday, June 2, 1997 at 9:00 p.m. at Woodburn City Hall, Council Chambers,
270 Montgomery Street, Woodburn, Oregon, specifically to cons/der the following
agenda.
Dated this 30th day of May, 1997.
o
CALL TO ORDER
ROLL CALL
GENERAL BUSINESS: Discussion/direction concerning interim
management of Recreation and Parks Department.
ADJOURNi~ENT
[THIS SPECIAL MEET~G IS INDEPENDENT OF THE COUNC/L
WORKSHOP ALREADY SCHEDULED AND NOTICED FOR
EARLIER THE SAME EVENING.]