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Agenda - 05/27/1997 AGENDA WOODBURN CITY COUNCIL MAY 27, 1997 - 7:00 P.M. City of Woodburn 270 Mon~Street * * * Woodburn, Oran 97071 1. _CALL TO ORDER AND FLAG SALUTE 2. 3. SA A. Council minutes of May 12, 1997 regular and executive meetings. B. Planning Commission minutes of May 8, 1997. 3B C. Library Board minutes of May 7, 1997. APPOINTME~S ~NNOUNCEMENTS A. ~AY 30. 1997:2:00 p.m. 5:00 u.rm - Retirement reception honoring Sgt. Ron Antoine, City Hall. B. JUNE 3: 1997, 7:00 p.tm - Community Workshop on draft Parks Master Plan, Community Center. C.]UNE~ 1997, 7:00 P.lVL - Council Workshop regarding salaries of non-union employees, council Chambers, City Hall. D. JUNE 16:1997,7:00 P.M. - Council Workshop pertaining to yard debris recycling. PROCLAMATIONS/RESOLUTIONS E. City of Woodburn Resolution recognizing Sgt. Ronald Antoine upon his retirement from the Woodbum Police Department. F. Proclamation - World No-Tobacco Day, May 31, 1997. CO~.E I~.PORTS A. Chamber of Commerce B. Other Committees 6. cOMMUNICATIONS A. Letter from U.S. Senator Gordon Smith inviting Mayor Kirksey to to serve on United States Senate County Council for Marion County. 6A Page 1 - Council Agenda, May 27, 1997. o 10. 11. 12. 13. 14. 15. 16. 17. 18. BUSINESS FROM THE PUBLIC (This allows the public to introduce items for Council consideration not on the agenda.) PUBLIC HEARINGS TABLED BHSINESS A. Council Bill No. 1758 - Ordinance increasing local gas tax. B. W.D.A. request for removal of trees on Front Street. C. W.D.A. request for parking restriction. GENERAL BHSINESS A. C. D. E. F. APPROVAL OF CLAIMS PUBLIC COMMENT NEW BUSINESS SITE PLAN ACTIONS STAFF REPORTS A. IS Strategic Plan. B. C. already scheduled Council Bill No. 1792 - Resolution authorizing an agreement with the State of Oregon Department of General Services for purchasing. Acceptance of off site water line for Meadowwood subdivision. Bid rejection: traffic signal on Highway 215 at 1-5 Proposal to sell or lease park to Senior Estates. Chamber request for "Welcome" sign donation. Sale of surplus electrical equipment. Lease of water tower for communications tower. Request for additional low interest loan from DEQ for Wastewater Treatment Plant. D. Comparative Data- Planning Fees. E. Code Enforcement Responsibilities. CITY ADMINISTRATOR'S REPORT MAYOR AND COUNCIL REPORTS ADJOURNMENT 10A 10F 1SA Page 2 - Council Agenda, May 27, 1997. TAPE READING 0001 0021 COUNCIL MEETING MINUTES May 12, 1997 DATE. COUNCIL CHAMBERS, CITY HALL, CITY OF WOODBURN, COUNTY OF MARION, STATE OF OREGON, MAY 12, 1997. CONVENED. The Council met in regular session at 6:15 p.m. with Mayor Kirksey presiding. ROLL CALL. Mayor Kirksey Present Councilor Chadwick Present Councilor Figley Presem (6:22 pm) Councilor Hagenauer Absent Councilor Jennings Present Councilor Pugh Present Councilor Sifuentez Present Staff Present: City Administrator Childs, City Attorney Shields, Public Works Director Tiwari, Community Development Director Goeckritz, Public Works Manager Rohman, Police Chief Wright, Library Director Sprauer, City Recorder Tennant EXECUTIVE SESSION. JENNINGS/PUGH .... adjourn to executive session under the authority of ORS 192.660(1)(d) to conduct deliberations with persons designed by the governing body to carry on labor negotiations. The motion passed unanimously. The Council adjourned to executive session at 6:15 p.m. and reconvened at 6:31 p.m.. Mayor Kirksey stated that no action was being taken by the Council as a result of the executive session. 3A 0035 JENNINGS/FIGLEY... take a 30 minute recess and reconvene the meeting at 7:00 p.m.. The motion passed unanimously. The Council meeting reconvened at 7:00 p.m.. MINUTES e JENNINGSfFIGLEY... approve the regular and executive session Council minutes of April 28, 1997; accept the Planning Commission minutes of April 24, 1997, the Library Board minutes of April 30, 1997, and the Human Rights Commi.~sion minutes of May 6, 1997 as presented. The motion passed unanimously. Page 1 - Council Meeting Minutes, May 12, 1997 TAPE READING 0056 0076 0102 0152 0247 COUNCIL MEETING MINUTES May 12, 1997 APPOINTMENT - PLANNING COMMISSION, Mayor Kirksey appointed Royce Young to the Planning Commission to fill Position No. 9 which expires on December 31, 1998. JENNINGS/FIGLEY... appointment of Royce Young to the Planning Commission be approved. The motion passed unanimously. ANNOUNCEMEN'rs. A) Woodburn Downtown Association Workshop --- The WDA will hold a workshop on May 14, 1997 from 6:00 pm to 8:00 pm in the City Hall Council Chambers. B) COUNCIL MEETING DATE CHANGE --- The next regular Council meeting will be held on Tuesday, May 27, 1997, 7:00 p.m., due to the observance of Memorial Day on Monday, May 26th. Mayor Kirksey informed the public that former Mayor Bill Costine passed away today. She stated that he served as a City Councilor from 1978-1982 and as Mayor from 1982- 1986. He gave his best to Woodbum and did wonderful things for this community. He served as protem City Administrator during a period of time in which the City was in between Administrators. She called for a moment of silence in memory of Bill Costine for all of the things that he had done for Woodburn. PROCLAMATION- POLICE MEMORIAL WEI~.K~ MAY 11-17 1997. Mayor Kirksey proclaimed the week of May 11-17, 1997 as Police Memorial Week in Woodburn and ,she urged our citizens to honor and show appreciation to our police officers for their service to our community. PROCLAMATION- PUBLIC WORKS WF. lZ.K, MAy 19-23, 1997. Mayor Kirksey proclaimed the week of May 19-23, 1997 as Public Works Week in Woodbum and she encouraged our citizens to familiarize themselves with the problems associated with providing public works services and to recogni?e the contributions of our public works employees in contributing to the health, safety, and comfort enjoyed by members of our community. PRESENTATION- WASTEWATER TREATMI~.NT PLANT Di~IGN. Public Works Director Tiwari stated that the planning process for a new plant facility began in 1991 and, following completion of the Facilities Plan, the City has three major areas of design which arc being pursued - 1) design of the treatmem facility, 2) design of the flow system, and 3) poplar tree plantation. The treatment plant design is being prepared by the consulting fu'm of Brown & Caldwell and began about 6 months ago. In attendance at this meeting is Woodie Muirhead, Project Coordinator, to update the Council as to the progress on the site plan layout. Page 2 - Council Meeting Minutes, May 12, 1997 TAPE READING O789 0890 COUNCIL MEETING MINUTES May 12, 1997 Woodie Muirhead informed the Council that this would be one of several presentations over the next few years in order to keep them informed of various aspects of the project. He reviewed the preliminary site plan layout which provides for the expansion of the current facility to meet current and future requirements. The plan provides for the use of existing structures and treatment equipment in an upgraded or modified design and to construct new treatment design processes and an administration building. The project is scheduled to occur in 2 phases with Phase I to be constructed beginning in 1998 and Phase II to be completed by the end of the year 2000. Negotiations are still in progress with DEQ and, once completed, the design process can be finalized and construction can begin once the funding has been secured. The two major issues outstanding with DEQ are flow based limits for ammonia and the mixing zone in the Pudding River. Cost estimates will be refined and, once bids are received, there may be some adjustments in that certain items in Phase I or II may be either moved ahead or delayed depending on the cost. The design phase is approximately 10% complete. Director Tiwari stated that the plant design is the largest component of this project and he feels that the consultants are doing an excellent job in designing a facility that the City can be proud of. He stated that it is hoped that the cost for each construction phase will closely match with the loans which the City hopes to received from DEQ. CHAMBER OF COMMERCE REPORT. Doug Templeton, representing the Chamber of Commerce, informed the public of the upcoming events: 1) Chamber Forum, May 21st, 12:00 noon, Family Medical Center. Guest speaker will be Secretary of State Phil Keilsing. 2) On May 23rd from 10:00 am to 12:00 noon, the Chamber will host 20 people from different countries for a presentation on the topic of nHow Small Businesses Are Supported In the Community~. One of the reasons Woodburn was chose for this program was because of our ethnic diversity and our business community deals with a variety of problems that other communities do not deal with. 3) On June 4th, 5:00 pm to 8:00 pm, the ~Chamber At The Dragsn will be held at the Woodburn Dragstrip. He also stated that the Chamber is impressed with the Councilor Jennings efforts with ODOT and they are looking forward to working with him on transportation issues and they would appreciate continued notification of meeting dates and proposed ODOT improvements to the I-5 interchange, Highway 214, and Highway 219. Councilor Jennings stated that, after attending a MWV Transportation Committee meeting on May 8th, a record of the proceedings of that committee will be sent to each of the Mayors and the Chamber is encouraged to contact Mayor Kirksey to receive a copy of the minutes. Ann Finch, instructor for the Woodbum Parks & Recreation dance program, requested clarification on issues that have been brought forth by Willamette Ballet in regards to Page 3 - Council Meeting Minutes, May 12, 1997 TAPE READING COUNCIL MEETING MINUTES May 12, 1997 dance progran~ offered by the department. She stated that her program was not represented in the last Parks & Recreation brochure whereas Willamette Ballet did have an advertisement for an upcoming.program and no one from the City has contacted her to let her know what is happening. She understands that there has been meetings which have included Mayor Kirksey, Councilor Jennings, Admini.~trator Childs, Director Holly, and the owner of Willamette Ballet, however, no one has asked her for information on her programs. She has asked Parks & Recreation for information but they tell her to wait and she is tired of waiting and things have gotten worse. She does not understand the reasons as to why it has happened or what is going on. Councilor Jennings stated that, as a result of staff meetings, each independent contractor providing a Parks & Recreation service and/or user of the Community Center facilities will need to enter into a written contract with the City if their service is used for profit. Ann Finch reiterated her concern about not having her programs in the Parks & Recreation publication when she pays the department a portion of her gross receipts. Councilor Jennings stated that she would need to talk to the City Administrator and Director Holly since the Council has nothing to do with the contents of the publication. He also stated that the issue is a written contract and the Council will be taking up this issue once the budget process has been completed. He apologized that she had not been informed but was under the impression that another individual he had talked to on this subject was going to relay the information to her. Director Holly stated that she had not personally talked to him about these issues and, in conversations with the Mayor and Councilor Jennings, an arrangement was developed that would be benefit the City and private industry. He felt bad that her situation has not worked out well, but he assured her that he is very supportive of her programs. Mayor Kirksey suggested that she make an appointment with the Park Director. Sharon Felix, parent of a dance class student, stated that she is.a concerned parent regarding the status of Ann Finch's classes. Her daughter's serf-esteem has greatly improved since she started taking dance classes. In fact, her daughter was a member of a trio that performed at competitions and last year, the Woodburn kids trio came ia first place from other locations in the states of Oregon, Washington, and British Columbia. She reminded the Council that every time trophies are given to our kids, Woodburn is recogniTed for a quality program of dance. As a parent, she was concerned that the program would no longer be offered. She stated that she understood the legal issues brought forth and she reminded the Council that within the School's Strategic Plan, children will be setting personal goals, community goals, and academic goals and some of those goals will be in performing arts. Mayor Kirksey stated that it is a concern that we need to have a contract and arrangement to do freelance work. It is not the intent of the Council to disband the program, however, freelance work needs to be treated differently than having a paid staff member coordinate and/or teach the program. Page 4 - Council Meeting Minutes, May 12, 1997 3A TAPE READING 1266 1272 1332 COUNCIL MEETING MINUTES May 12, 1997 Robert Mill, 1375 Alexandria Ct., stated that his daughter has been involved in the dance program for 3 or 4 years which ha.~ been an extremely good esteem builder for her. He was encouraged by the Council's attempt to have a level playing field with a contract or hold harmless agreement for liability purposes is well taken but he reminded the Council that the City needs to take a look at what's fair in notifying the public of what programs are advertised and available. TABLED BUSINESS - COUNCIL BII~L NO, 1758: ORDINANCE INCREASINC THE LOCAL GAS TAX. No action was taken by the Council to remove this item from the agenda. TABLED BUSINESS - WOODBURN DOWNTOWN ASSOCIATION REQUF~T FOR REMOVAL OF TREES ON FRONT STREET, No action was taken by the Council to remove this item from the agenda. COUNCIL BILL 1791 - ORDINANCE CONTROIJ.ING VEHICULAR AND BICYCLE TRAFFIC. Councilor Sifuentez introduced Council Bill 1791. Recorder Tennant read the two readings of the bill by title only since there were no objections from the Council. On roll call vote for final passage, the bill passed unanimously. Mayor Kirksey declared the bill duly passed with the emergency clause. SELECTION OF A CONSULTANT FOR PROCUREMI~NT OF RI~.PLACEMENT 'tELEPHONE ~Y~TEM, Administrator Childs stated that the telephone system replacement issue had generated numerous discussions at the Budget Committee meetings. With the current equipment being outdated with no guarantee that parts will be available if there is a mechanical breakdown, there is still support for the replacement of the equipment with the only question being when it will occur. In order to determine the City's needs and receive a cost estimate for a new system, a consultant needs to be retained to prepare design specifications, and assist in the future procurement and implementation of a new system. The current budget includes funds for a telephone consultant, however, funds for the purchase and installation of a new system would be in 1997-98 or whenever funds are available for the telephone system replacement. Councilor Pugh expressed his opinion that the City should wait until the Budget Committee has completed their review of the 1997-98 budget before a f'mal decision is made in awarding a contract to a consultant. Discussion was held regarding the first phase of the project which is to design a system and provide estimated costs. It was noted that a new system would tie into future computer sYstem upgrades as outlined in the Data Processing Strategic Plan. Concern was also expressed regarding the inability to guarantee parts replacement on our existing Page 5 - Council Meeting Minutes, May 12, 1997 . 3A TAPE READING 1590 1600 1620 COUNCIL MEETINGMINUTES May 12, 1997 equipment, therefore, a system should be designed with consideration given to a phase-in process. Proposals were received from the following consultants: Pacific Netcom, Inc., $15,060.00; Northwest Information systems, Inc., $21,710.00; and Communication Consulting, Inc., $45,060.00. Staff recommended the selection of Pacific Neteom Inc. which is a fnnn that has had prior experience in designing systems with area-wide computer networks. JENNINGS/FIGLEY... approve the selection of Pacific NeW. om, Inc. as a telecommunications consultant to work with the City in designing a telephone system. On roll call vote, the motion passed 4-1 with Councilor Pugh voting nay. Councilor Jennings reiterated that his motion was to design a system and not to procure a telephone system at this time. SOUND AMPLIFICATION PERMIT - MARCH FOR JESUS 1997. Rick Puente, the Hispanic Ministerial Community Coordinator, submitted a letter requesting a sound amplification permit for May 17th, 1:00 pm to 2:00 pm, at which time they will be having a live band performing at Library Park as part of the rally to relay a positive message to the Hispanic community. In a memo from Chief Wright, he informed the Council that the organization has been issued a parade permit for May 17th between the hours of 10:00 am and 11:00 am with the parade concluding at Library Park. He recommended that Council approval be given to their request for a noise permit. JENNINGSfPUGH... approve the sound amplification permit request for March for Jesus 1997 on Sunday, May 17, 1997, Library Park, between the hours of 1:00 p.m and 2:00 p.m.. The motion passed unanimously. CITY HALL ROOF REPLACEMENT, Bids were received from the following contractors: MD&D Construction, $16,572.64; Slate & Slate Roofing, $17,550.00; Niva Construction, $17,640.00; Northwest Professional Roofing, $19,316.00; Bell Roof Company, $21,150.00; Blaco & Co. Inc., $26,023.00; and All American Roofing Corp., $32,500.00. Significant leakage problems has expedited this project. The concrete tile roof will be replaced with asphalt arch dimensional style shingles which will retain a similar appearance to the tile roof. As noted within the staff report, there had been questions raised by another bidder regarding the low bidder. Research did show that 5 closed claims were in the State's Contractors Board file, however, none of the claims involved a breach of contractual obligations. Even though the low bidder did meet the definition of lowest responsible bidder and complied with the bidding procedures, staff is recommending that the City require the contractor to provide a performance bond. Since the bond is not a legal requirement under public contracting law for the amount of this contract nor required by bid specifications, the cost for this bond ($497.18) would need to be added to the total bid award. Page 6 - Council Meeting Minutes, May 12, 1997 -, 3A TAPE READING 1634 1667 !687 1754 COUNCIL MEETINGMINUTES May 12, 1997 JENNINGS/FIGLEY ..... award bid g97-08 for removal and replacement of the concrete tile roof to MD&D Construction in the amount of $17,069.82 which includes the cost of a performance bond in the amount of $497.18. The motion passed unanimously. CONTRACT AWARD FOR WATER PIPE - BID g97-11. Bids were received from the following vendors for ductile iron pipe: Pacific States Cast Iron Pipe, $21,666.42; Consolidated Supply, $21,683.70; US Pipe & Foundry, $21,840.30; H.D. Fowler Company, $21,948.04; and United Pipe & Supply, $22,065.60. JENNINGS/FIGLEY... award the contract for ductile iron pipe to Pacific States Cast Iron Pipe in the amount of $21,666.42. The motion passed unanimously. CLAIMS FOR THE MONTH OF APRIL 1997. SWUENTEZfPUGH... approve claims//36439 - #36812 for the month of April 1997. The motion passed unanimously. STAFF REPORTS. A) Community Action Vehicle (C.A. V.) -- The C.A.V. trailer, purchased through federal gram funds, will be used as a mobile office and major crime scene collection vehicle. Chief Wright stated that this vehicle will attempt to bring the officers closer to the community alld provide more interaction with citizens when it is used as a neighborhood police deparUnent. He also stated that the trailer was purchased through a local vendor, Trailer World, who has provided a quality product. It was on display for public viewing in front of City Hall between 6:30 pm and 7:30 pm.. B) Building Activity Report for April 1997. MAYOR AND COUNCIL REPORTS. Councilor Sifue~z thanked the Council for their support towards the Woodbum Senior Celebration. Councilor Chadwick questioned if a presentation will be made by staff on the Retired Senior Volunteer Program. Administrator Childs stated that RSVP will be listed as a topic of discussion, however, the RSVP Coordinator is attending a conference in Seattle and it is unknown at this time if she will be able to return in time for the Budget Committee meeting. Other topics to be discussed include the Transit and Dial-a-Ride programs and all of the other non public safety related General Fund budgets. Page 7 - Council Meeting Minutes, May 12, 1997 3A TAPE READING COUNCIL MEETING MINUTES May 12, 1997 Councilor Figley stated that she has been keeping a list of issues that need to be pursued by the Council outside of the scope of the budget process. Those issues that she would like to see on future agendas or in a workshop setting over the next two or three months are as follows: 1) Marketing plan for the Aquatic Center; 2) Development plan for Centennial Park which would include design and estimated costs; 3) Review of Traffic Impact Fees (TIF) and System Development Charges (SDC) in order to determine if adjustments should be made in the fees; 4) Planning fees need to he reviewed and public input necessary; 5) Capital Improvement policy for all departments especially in Police and Library which does not have a policy in place at this time; and 6) How do we reward efficient department management when such management results in true cash savings. She expressed her opinion that these, along with other issues that may come up, need to he addressed in order to satisfy the concerns and recommendations of the Committee and general public. Councilor Jennings stated that another issue to add to the list is the Street Resurfacing Program. He suggested that this issue he addressed early on so that Public Works can get back on schedule with improvement projects. He also informed the public that Meaghan Stone, Northland Cable TV News, will be moving to Little Rock, Arkansas, and he stated that he was sorry to see her leave. He briefly commented on her fairness and professionalism in her reporting. He also stated that he will he unable to attend the Mid Willamette Valley Transportation meeting in July and he requested that the Mayor or another Councilor take his place since we did need an elected official to represent Woodburn at the meeting. Mayor Kirksey stated that she would check her calendar and, if possible, attend the meeting. Mayor Kirksey stated that she will also miss Meaghan Stone and she complimented her on her upbeat attitude and she wished her well in her new position. Mayor Kirksey also suggested that the Council meet in a workshop on June 2nd to look at the SDC and TIF issues. Following a brief discussion, it was decided that an informal presentation be made by staff which will generate discussion between the Council and staff. It was the consensus of the Council to hold a workshop on June 2nd, 7:00 p.m., as suggested by the Mayor. Page 8 - Council Meeting Minutes, May 12, 1997 -, 3A COUNCIL MEETING MINUTES May 12, 1997 TAPE READING 2314 ADJOURNMENT. JENNINGS/FIGLEY... meeting be adjourned. The meeting adjourned at 8:08 p.m. The motion passed unanimously. APPROVED NANCY A. KIRKSEY, MAYOR ATTEST Mary Tennant, Recorder City of Woodburn, Oregon Page 9 - Council Meeting Minutes, May 12, 1997 . 3A Executive Session COUNCIL MEETING MINUTES May 12, 1997 DATE. CONFERENCE ROOM, CITY HALL, CITY OF WOODBURN, COUNTY OF MARION, STATE OF OREGON, MAY 12, 1997. CONVENED. The Council met in executive session at 6:15 p.m. with Mayor Kirksey' presiding. ROLL CALL. Mayor Kirlcsey Present Councilor Chadwick Present Councilor Figley Present (6:22 pm) Councilor Hagenauer Absent Councilor Jennings Present Councilor Pugh Present Councilor Sifuentez Present Mayor Kirksey reminded the Councilors, staff, and press that information discussed in executive session is not to be discussed with the public. Staff Present: City Administrator Childs, Police Chief Wright, City Recorder Tennant Labor Consultant: Don Scott Press: Patrick Johnson, Woodbum Independent; Meaghan Stone, Northland Cable The executive session was called under the authority of ORS 192.660(1)(d) to conduct deliberations with persons designated by the governing body to carry on labor negotiations. ADJOURNMENT. The executive session adjourned at 6:30 p.m.. APPROVED NANCY A. KIRKSEY, MAYOR ATTEST Mary Tennant, Recorder City of Woodburn, Oregon Page 1 - Executive Session, Council Meeting Minutes, May 12, 1997 - 3B MINUTES WOODBURN PLANNING COMMISSION MAY 8, 1997 ~;~ The Planning Commission met in regular session at 7:00 p.m. with Chairperson Atldnson presiding. Chairperson Atldnson Present Vice Chairperson Will Present Commissioner Schultz Absent CommiSSioner Lawson Present Commissioner Frawley Present Commissioner Palmer Present Commissioner Torres Present Commissioner Warzynski Present Staff Present: Steve Goeckritz, Community Development Director Naomi Tejeda, Assistant Planner Teresa Engeldinger, City Planner MINUTES CommiSSioner Frawley motioned to approve the minutes, Commissioner Will seconded. The motion passed unanimously. BUSINESS FROM AUDIENCE None COMMUNICATIONS · Discussed meeting with ODOT regarding how to control pedestrian traffic and traffic circulation passed the high school. During the meeting with ODOT, and information received from their letter, did not list dosing the access as their ultimate goal. At the most, in the future, they may look at a right-in, right-out turn or a median with a pedestrian crossing, or possibly a light at Front Street on-off ramp. These are alternatives being reviewed, however, no decision has been made. A traffic impact study from D and K Engineering will be done for ODOT and the city, mis study will be completed in the next five or six months. Commissioner Palmer · In the school budget the traffic light has been removed. Page I - Planning Commission Minutes of May 8, 1997 3B PUBLIC HEARING Periodic Review Evaluation of the Comorehensive Land Use Plan and Implementin(~ Ordinances. · Stated for the record, in order to comply with the citizen involvement goal and policy, a mailing list was read into the record. · Staff provided copies of the Statewide Planning Goals, Comprehensive Plan, and Evaluation questions for the public's review. · There are three components of the period review:, the evaluation, work .Droqrem to.r)ics and work prop_mm tasks. Staff's focus this evening will be on the evaluation and work program topics. The work programs can take up to three to four years, as this is a costly effort, the city is hoping to receive funds from DLCD to pay for these during the next two biennium. · Periodic Review gives the communities a scheduled opportunity to examine assumption, conditions and values on which the current plan is based, to see whether they have changed. It is a time for a community to focus on broad issues in its future such as: affordable housing, resource protection, growth management, land use and transportation. · The three statutory periodic review questions will be discussed to see what issues fall under these questions. · The year of 2014 for this plan should be extended to 2020. · The city-wide survey results will be incorporated into this evaluation. · Population projections will be reviewed, with updating of statistics, etc. · These are some of the following issues that will need to be evaluated: buildable lands inventory, densities, growth in the area in relation to other cities, transportation modes and circulation, park and ride stations, housing stock, etc. · Staff then stated discussion of assumptions with the commission. *- Periodic Review Evaluation Question #1, Comprehensive Plan Assumptions Commissioner Palmer · Other means of tngtspcxtation, i.e. bike paths, mass transit, pedestrian paths ara mandated. · VV'dh tax limitations, how will the upkeep be funded? This should be addressed along with public facilities/municipal facilities and how they will be maintained, this is going to be a major problem and there appears to be no answer. Commissioner Warzyn_ ski · In-fill of lots in the city has been good, however, multi-family and Iow income housing is still required. Commissioner Palmer · The Iow income housing could be a created need, the more you provide, the more that is required and could be creating some additional problems for the city. Commissioner Lawson · Communities would function better with a balance in housing and the make-up cf income population. If we only balance with Iow-income projects, then there is a problem of who will Page 2 - Planning Commission Minutes of May 8, 1997 - 3B pay the taxes. We do need housing for Iow-income, however, no matter how much Iow- income housing the city provides, there will always be a greater need that cannot always be met. Staff · Several years ago the city participated in the Area Wide Housing Opportunity Plan, the objective of this plan was to look at what is a city's.fair share. The Iow-income housing should be accommodated in all jurisdictions in all cities. As there is a certain amount of social cost to the community, this cost should be distributed among all communities to provide a good blend of income levels for all cities. Vice-Chai .merson Will · On page 49 of the Comprehensive Plan (G-1-4) 'To provide for the persons living in the community of a lower income, the city will accept its regional share of Iow income housing. This policy is not intended to provide an overabundance of Iow income housing which would encourage undue migration of Iow income persons.' How does a city determine what its regional share is? Staff · Cities know the population of Marion County, where that population exists, along with a break-down of household income levels, this can be used to determine a city's share of Iow- income housing levels. Commissioner Warzynski · Re-stated that her comment was directed for young people who cannot afford to move into a higher income homes. Housing for these individuals must be addressed. Commissioner Palmer · In the past, middle income individuals could afford to own homes. However, the younger generation will be moving into a multi-family apartment with rents of $800 plus, rents are so high to cover construction costs. This younger generation will not be able to afford such high rents, however, I question whether a nice middle class apartment project because the people you intend to live there cannot afford to pay the high rents. Staff · Multi-family developers do extensive studies and feel that they will be able to provide this type of apartment unit for this younger market. If this is something that the commission feels is important in their evaluation, then perhaps staff could taylor this into a survey. Vice-Chaimerson Will · How much Section 8 housing do we have in Woodbum? What property taxes to these various projects pay, i.e. Section 8, Nuevo Amanacer, Esparanza, etc. Since these projects Page 3 - Planning Commission Minutes of May 8, 1997 3B were criticized in the last survey for the amount of property tax or lack thereof, this topic should be thoroughly researched and covered in the survey, and discussed with the public. A policy regarding this matter should be addressed specifically and explicitly. Staff · Does not know the amount of Section 8 housing. The Section 8 individuals are working and due to their income they cannot afford rents, they therefore received a rent subsidy. Section 8 projects do pay property tax. The city could meet with Marion County Housing Authority and meet with other communities to address this matter. · A Work Program Topic could be to look at multi-family mix and buildable lands inventory. Staff · Does the commission have any comments or questions in regards to geography to increased density in the city? Should it be concentrated in certain areas or distributed? Policy now states that it should be located on collectors end arterials, which may or may not be a good thing, this precludes it from being located in residential areas. There will be opposition to locating it in various areas of the city. Commissioner Warzynski · The commission did have a meeting to try and establish multi-family zones, we had it on the east, west, north and south of town and each met with objections. · It may be a matter of image, the deteriorated sections of multi-family located in the city elicited the objections and poor response. Perhaps policies should be addressed where the city would limit the number of units per building, or require them to have a separation or displacement from the buildings if they are over a certain number of units this could be done through a design review process. Commissioner Lawson · The key to this matter would be to give more flexibility to developers to have less restrictions so that they can come up with innovative ideas to accomplish what the city wants and requires in regards to more housing on a small area. Commissioner Frawley o As there are many apartments in the dry that are in disrepair, perhaps we should put some bite in our laws and ordinances to prevent the landlords from allowing the property to deteriorate. ~taff · Staff has tried to look into this matter, however, if something already exists, there is not much that can be done. Projects that are now constructed are required to maintain Page 4 - Planning Commission Minutes of May 8, 1997 " 3B landscaping standards, this is only one little step. There are certain preoperty dghts that do not allow intervention unless there is a code violation. Vice-Chai .mereson Will · Some of the problems with apartment projects are self-inflected, for example with Stonehedge staff and the commission recommended a second road out of the project and the council overruled that recommendation. · Regarding Assumption No. 4, how much industrial land does the city have available for development? If it is a limited amount, what will be done in the future to provide adequate industrial land. Staff · Approximately 78.85 acres, the city started with about approximately 600 acres. · Since there is such limited industrial land, staff will be seriously looking at the evaluation of the Urban ~ Boundary for expansion. The boundary may have to be expanded to accommodate the population growth in the future. City services must be able to accommodate future development in regards to water, sewer, etc. Commissioner Frawley · Is there any industrial land outside the city limits that is in a pocket for future development? Staff · No there is not. There is a primary land base for industrial located on Front Street, along Pacific Highway, land for Agri-pak, and land utilized by Woodburn Fertilizer. Chaimerson Atkinsorl · Is Tukwila located near industrial land? · On one side it does border industrial land. · Assumption No.. 7 - Municipal finance and the structure of govemment, what comments does the commission have? · However, them may be Ixivafizafion of some governmental services take place in the future, i.e. park system may be limited in financing of future parks, a condition could be generated to form a home owners associating to develop and maintain park facilities for that development. Included in this privatization may be the funding/maintenance of public facilities. Vice-Chai .rperson Will · Will the transit services be limited due to a lack of funds? Page 5 - Planning Commission Minutes of May 8, 1997 · . 3B · There will be a limiting of some services, i.e. hours. · The city was ve~j innovative in their growth management program they developed in the past, which was based of Petaluma's program and population equivalence, i.e. if there are not adequate services/infrastructure, police services, schools, etc. to support future growth, then the city could enact a policy of population growth. This policy manages services with the provision of controlling population growth to meet demands of city services. Commissioner Lawson · This is a very good idea, for example in the schools we have just funded a $33 million school expansion and at our present rate of growth, there is not doubl in my mind that we will need more schools long before this bond is paid for. Growth does not pay for itself, the mom you have, the bigger the financial burden is placed on the common citizen. Therefore, growth should be controlled to keep facilities lasting a reasonable length of time, and services kept within the time frame of the funds approved, i.e. schools, wastewater treatment plant, etc. · Assumption No. l's population projection of 28,000 by the year 2014 is a little bit high percentage wise for the growth each year, it is a little bit higher than the 3.5% growth that the Wastewater Treatment Committee used. If this figure is used, it would mean that we would have to have a larger allotment for industrial, residential for the next twenty years. A projection figure closer to what the citizens surveyed indicated and anticipated would be a more realistic figure. · Would you like to see a facility plan that would also include the school districts and city infrastructure incorporated into, i.e. police force to meet the population? This would also serve as a future work program that would address coordination between other city agencies. Commissioner Lawson · Yes he would like to include the school district as it is part of the wall-being of the community, as well as all other infrastn.~cture to be considered in growth management. The legislature has been looking into the school funding/growth issue, but to date nothing has been decided. Vice-Chairoerson Will · Assun~on No. 9 - Woodbum will continue to show a transition of lessening the burden on the taxpayer by placing the cost of developing infi-astructure onto the developer, goes hand in hand with what Councilor Jennings request to Public Works to increase the T.I.F.'s, so it seems the city is going in the right direction. Page 6 - Planning Commission Minutes of May 8, 1997 ,, 3B Assumption No. 10- Woodbum's development will not be hindered by coming into contact with other districts and jurisdictions. · We do not deal with other districts, staff deals with various city departments. The city does realize the impact of our location and the outlying cities impact on the city. Commissioner Palmer · in the past weeks several Senior Estate homeowners have told him that their children are moving to Woodbum as a bedroom community. The mom this happen, the more it is going to happen and this will have a drastic effect on this community before long. The city should be prepared for this growth. Assumption No. 11 - The industrial base will continue to grow and diversify. Commissioner War-zyn_ ski · Does the Industrial Park have any land left? Staff · It is mostly built-out. · Facilities plan will affect this assumption, the market may be there, but facilities may not be there. We do have an inventory, but we may be short and this will have to be addressed. There may be acreage that could be wetlands and therefore may not be developed. Public Mr. Ravmond Zollner - 9134 Mt. Anqel. Gervais 97026 Regarding the high price of land, without a farm deferral, ! would not be able to keep my land. My land is in ttte comprehensive zone on 99, in 25 years I have not have one buyer interested in industrial prOperty. I have had many interested in commercially zoned property, i would like to request a zone change on my property to CG. Mr. Donovan Harding - 470 Arthur St · The only idea I have is to t~ to gat as many jobs per acre. The city is being expected to increase residential density, however, I do not see that this is being applied to industrial density uses. · I really like the growth management theory, because the city nccds a way to avoid a crisis, insures stability. In response to multi-family, I believe in dispersal throughout the city. · Regarding the freeway odented service center, would this be a priority if there is a new interchange. The new interchange would be batter if it were relatively commercial free, it would extend its longevity. Page 7 - Planning Commission Minutes of May 8, 1997 Staff · Does the commission feel the inventory of commercial property is adequate. Would a marketing study be justified? Policies regarding transportation issues, increasing density. on commercial sites, would commercial mixed with residential be allowed, all these things would have to be researched. Commissioner Palmer · With the factory outlet we should definitely look regional. Smart development should be reviewed, i.e. as a homeowner I would not like a Seven Eleven down the street. The other thing is in higher density residential, as a homeown~- I do not want my neighbor looking into my home. There maybe major changes coming from smart development that we may not want, however, no choice in avoiding. · This is a interesting point, this concept should be looked at. Commissioner Frawley · In Gervais, they have those undersized lots, these must be in demand. Commissioner Lawsot3 · You can offer a small lot and if the market demands are there, they will sale. Chaimerson Atkinson · Regarding commercial/residential should be carefully studied and evaluated. Staff · The language would be carefully addressed with specific allowances, i.e. specialty store. Commissioner Palmer · My concern is that if a Seven Eleven or other similar business met all the specification and requirements, then the city and commission have no choice but to allow this business. Chai .merson Atkinson · Transportation dovetails into all of these topics, when we will be building higher density projects the traffic will be going into 99 or onto the freeway. · Housing goals and policies were discussed, i.e. in-fill of lots, does it warrant further investigation, do we look into the distribution of household incomes, manufactured homes, etc. Page 8 - Planning Commission Minutes of May 8, 1997 3B Commissioner Palmer · In-fill is desirable, but do not put Iow-grade mobile homes on city lots. need to be developed to prevent this. Some criteria will · Smart Development addressed this, additional conditions should be added to make the manufactured homes look more house like, i.e. nice porches, etc. Commissioner Frawley · In Senecal Estates there are restrictions, i.e. no home over 8 years old, etc. Staff · Developments with CC& R's can have restrictions, but the city could not do this as it would be discriminatory. Staff · There are changes in goals and objectives in the comprehensive plan that will need to be changed. Commissioner Lawson · Regarding page 53 of the comprehensive plan, it has been awhile since any thought has been given to the safety and security of Senior Estates. On the south side of Senior Estates, south of Hayes Street all of the streets that were originally plotted to come into Senior Estates were all dosed, so that there wes no through traff'm coming into that area. North of Highway 214 Country Club Road and Vanderbeck Lane which is a dedicated driveway out to Boones Ferry Road. I would like to see some thought given to the security of Senior Estates to see what can be done about the traffic coming to those areas. · Future development in that area will be designed to try and lessen the traffic impact on Senior Estates. ~itatutory Standard No. 2 · Implementation of decisions or the effects of those decisions, including the application of our plan and land use regulations are inconsistent with the goals. General housekeeping will have to be worked-out in these documents, i.e. zoning ordinance is not in agreement with comprehensive plan, i.e. Esparanza Court is an example. Page 9 - Planning Commission Minutes of May 8, 1997 3B Commissioner Palmer · Will staff do some research regarding a code change from a past meeting that needs to be corrected, he cannot remember the exact change, but staff can look this up in the minutes, but he does not think it was the chicken hatchery. · Staff has been looking at revamping the sign ordinance, landscaping standards, parking standards, administrative approvals expanded, transportation plan, conflicts between documents, etc. public Mr. Donovan The historic areas need to be extended and protected to include more of the downtown area. The neighborhood is attractive with the older homes, however, placing a manufactured home in this area would lessen the character of the neighborhood. Set- backs should be addressed, placement of garages, design review standards, tree ordinance, all these issues need to be considered in preserving the neighborhood. Increased traffic flow on Settlemeir Street may eventually cause it to be widened, the trees planted on this street add value to the neighborhood and should not be removed. The transportation plan calls for additional traffic v,,hich may denigrate this neighborhood. Transportation should be carefully looked at for this neighborhood and the downtown area. Recognize well traveled foot paths that am visible throughout the city and gravel them, i.e. high school, through various areas of public land, etc. Staff · An overlay zone should be a consideration for this type of area. Perhaps establishing an historic overlay zone for the extended old downtown area. There is a history there that should be preserved and protected to keep the character, texture, etc. of the neighborhood. · Landscaping and tree ordinances and the overlay zone should definitely be a work program to be looked aL Commissioner Frawlev · Perhaps. barkdust would be more appropriate for paths. · Thanked Mr. Donovan for his comments and observations. Periodic Review Question #3 Staff · One last question, "That there are issues of regional or statewide significance, intergovemmental coordination or state agency plans or programs affecting land use which Page 10 - Planning Commission Minutes of May 8, 1997 must be addressed in order to bring comprehensive plans and land use regulations into compliance with provisions of the goals.' At the back of the evaluations are quite a few comments from various state agencies, DEQ, Oregon Dept of Fish and Wildlife, etc. Public works has reviewed these comments and there is basically nothing that they disagree with. They are already working on many of these issues. The total facilities portion of these questions are not seen as a problem. Commissioner Palmer · The intemhange really needs to be addressed thoroughly, as it will have a major impact on the city. Staff · The Reconnaissance Study will address this. · Staff had a meeting with Mr. Dave Bishop, Regional Manager on May 7 in regards to this issue. Application has been made for funding so that the study may be done. Staff will certainly stay on this issue. Vice-Chaimerson Will · How does the old landfill impact the ground water?. Staff · Staff will check with Frank Tiwari to receive an answer to this question. · Wellhead protection would be protecting the ~,ity's municipal wells from contamination. Commissioner Palmer moved to dose the Periodic Review Evaluation of the Comprehensive Land Use Plan and Implementing Ordinance. Commissioner Will seconded it. Motioned passed unanimously. The public hearing was dosed. DISCUSSION ITEMS 3B Site Plan Review 97-05 Panor Homeowner's Association. _oroDosed 192 square foot caroort/stora_ee buildin_~ located at 950 Everq_reen Road. Small Variance - Adjustment 97-03. adiust the rear yard setback from 24 feet to 23.09 feet for Lot #8 of Hen _ry's Farm Subdivision, Building Activities Report for April 1997. BUSINESS FROM THE COMMISSION None Motion was made and seconded to adjoum the meeting. The motion passed. Page 11 - Planning Commission Minutes of May 8, 1997 departments. It would bring the funding level of the library up by a one-time amount of approximately $125,000, which would then act as the base for which the library's budget would increase by 3% each year. Linda proposed two considerations concerning the use of the additional $125,000. The Board voted unanimously to accept the first proposal of the utilization of these funds: $ 75,000 Create a Library Capital Improvement Fund 18,000 Capital Outlay Items not completed in FY 1996-97 ~ Restore Materials & Services to FY 1997-98 $125,000 /~DJOURNMENT: The meeting was adjourned at 1:40 P.M. Respectfully Submitted, Judy Coreson Recording Secretary Special Library Board Meeting 5/7/97 2 SPECIAL MEETING OF WOODBURN PUBLIC LIBRARY BOARD STAFF PRESENT: CALL TO ORDER: NEW BUSINESS: May 7, 1997 Willy Baldwin Phyllis Bauer Dorothy Jaeger - Present - Present - Present Gloria Predeek Jean Weatherill - Present - Present Linda Sprauer, Director Judy Coreson, Recording Secretary 'NOne President Dorothy Jaeger called the special meeting to order at 12:30 P.M. A special Library Board meeting was held concerning the proposed 1997-98 budget. Linda distributed memos to the Board concerning: 1. The reallocation of $35,000 line item 'Unappropriated Balance' as per directive of the Budget; and 2. Cdnsider~i0n Of B~llOt Measure ~ implications. 1. Linda present two scenarios that would reallocate the "Unappropriated Balance' of $35,000. After discussion, the Board voted unanimously, to accept the second scenario for Linda to present to the City Budget Committee. This Measure would allow $9,228 to be added back to Materials & Services to be distributed between the various line items of the Books & Materials portion of the budget; add back part-time employee hours at an additional cost of $25,772; and the open hours of the library would be: Tues. & Wed. 10 A.M. - 9 P.M. Thurs. & Fri. 11 A.M. - 6 P.M. Sat. 10 A.M. - 4 P.M. Sun. 1 P.M. - 5 P.M. 2. If Measure 50 passes, it would offer the opportunity to fully fund the on-going serial levy (to the full 3 mils allowed) for the Library and Recreation & Parks Department. This would bring approximately $250,000 to the City to be divided between the two ,tion honoring ,Hall CITY O.F ~270 Montgomery Street Woodbum, Oregon 97071 TDD (503) 982-7433 · WOODB URN (503) 9fl2-522~2 FAX (503) 982-5244 4E c ty of woodhrn Police Deyartment RESOLUTION sergeant Ronald G. Antoine whereas The woodburn Police Department has been advtsd that the honorable se~eant Ronald O. Antoine ts rettri~ after servtnjt Ore, qon law Enforcement aN the city of Woo~surn Police De.~ar~ent .for ~trty ~ears; and- whereas sergeant Ronald G. ~totne has been a faithful and dedicated member of the woodburn ?olice Department over the k/st thirty years; and whereas ser2jeant Ronakl G. /Uttotne has provided e~ert assistance to the wood~rn police Derartment over the last thirty years sen'tn3 as patrol officer, Detective, Detective'Sergeant, and patrol serg' e'ant; and" w~,reas sergeant Antotne's oOperttse and dedication has certainly contribute[ to achieving the"~a~ent's professional goals through hts de, cai'ed service; uon, tlterefore, be it resoked that the city of.. wood~rn, wood~rn ?olice DepaRtment, reco,3ntzes Ser~e?nt Antoine's service and at thts time e~tends tis sincere best ntshes to se~ o. Antoine durtn~ hts retirement. May 30~ 1997 CITY O.F 270 Montgomery Street WOODBURN Woodburn, Oregon 97071 · 982-5222 PROCLAMATION 4F World No-Tobacco Day 1997 WHEREAS, the health of all people is one tree measure of a nation, state or city; and WHEREAS, the health of Americans is inseparably linked with the health of peoples throughout the world; and WHE~, all the nations of the world, acting thxough the World Health OrganlzaUon, of which the United States is an active member, are pledged to the goal of Health for All ky the year 2000; and WHER~kS, May 31 of each year has been established by the World Health Organization as World No-Tobacco Day - intended to enema'age gm, emments, communities, groups, and individ,~d, to become aware of the devastating coats of tobacco eon~umpUon and to take appropriate action; and WHE~, the 1997 theme, "United for a Tobacco-Free WorM" is an opportunity to mobdi~-e the various aecto~ of society in communitie~ large and small to promote a way of life where tobacco use is no longer an accepted norm, realizing the power each sector holds in promoting a healthy lifestyle, and WHERF:a~, the AmScan Association of World Health is encouraging the promotion of ~;rorld No-Tolmoco Day" in the United States with strate~lies for year-long obsenranees stressing the importance of tobacco contwl, particularly education and policy efforts to prevent tobacco uae and addiction among young people; NOW, THERIEFORE, I, Nancy A. Ktrkaey, Mayor of Woodbum, do hereby declare May 31, 1997, as "World No-Tobacco Dar" and urge all eiUzens to take part in observances and aeUviUes on this day and throughout the year designed to advance the cause of tobacco control and prevention by promoting awatene~ of the deva~taUng economic and h,,man co~t~ of tobacco use, and by enema'aging partieipaU0n in the worldwide efforts of attaining "Health for All." NANCY A. KiRKSEY, MAYOR CITY OF WOODBURN G, ORD@N,H. SMITH OREGON nittd tatts enatt WASHINGTON, DC 20510-3704 COMMITTEES BUDGET ENERGY AND NATURAL RESOUI: GA FOREIGN RELATIONS May 14, 1997 Mayor Nancy Kirksey 270 Montgomery St. Woodbum, OR 97071 Dear Mayor Nancy: I believe my duty as your Senator is to do everything possible to ensure that my office is listening and responding to the concerns of Oregonians in every community in our state. One of the ways in which I hope to fulfill this duty is through the formation of non-partisan citizens' advisory councils in each of Oregon's thirty-six counties. Over the past several months, I have asked a number of Oregonians to suggest to me the names of citizens to serve on these advisory councils. The only requirement I set for council membership was that they were Oregonians who cared about the future of our state, and who were willing to give a small amount of their time to help me better represent Oregon. Your name has been suggested, and I write to ask you to serve as a member of my United States Senate County Council for Marion County. These councils, which are officially authorized by the United States Senate, will be comprised of up to twenty-five citizens in each county, and will serve as my 'eyes and ears" on community issues in Oregon. I will rely on County Council members to keep my office informed on local issues of concern in your county and to contact my office when you learn of Oregonians who need assistance in matters regarding the federal government. Additionally, I will meet with each County Council in the coming months, and will be asking your thoughts on local issues facing your community. As my staff travels around Oregon, they will also be seeking your advice about the issues in your region, and will keep you informed about my legislative priorities in Washington, D.C. I have enclosed some information which further explain the duties of County Council members. If you have any additional questions, please call Kerry Tymchuk or Rebecca Zimmerman at 503-326-3386. Also enclosed is an acceptance form, which I ask that you remm by mail or fax by June 1. If you do not return the form by Julle 1. then I will assume that you prefer not to serve on a County_ Council. It is a privilege to represent you in the United States Senate, and I look forward to hearing from you soon. ~W~gr~regards, United States Senator PRINTED ON RECYCLED PAPER' 10A MEMO To: From: Subject: Date: City Council through the City Ad~strator Authorization to Use the Purchasing~ ' ~-' 'Services of the State May 20, 1997 RECOMMENDATION: It is recommended that thc City Council approve the attached resolution authorizing the Mayor to sign an agreement allowing the City to use the purchasing services of the State. BACKGROUND: The State allows Oregon cities and political subdivisions to buy items from vendors that have been selected through thc State's bidding processes. In this way other jurisdictions in the state can take advantage of the favorable prices the State achieves through its large volume of business. The City has participated in this program for many years. Beginning this year, jurisdictions pay an annual fee rather than a per purchase fee. For Woodbum the 1997-98 fee is $1,000. IOA COUNCIL BILL NO. RESOLUTION NO. A RESOLUTION AUTHORIZING AN AGREEMENT WITH THE STATE OF OREGON DEPARTMENT OF GENERAL SERVICES FOR PURCHASING. WHEREAS, the City has in the past contracted with the State of Oregon Department of General Services to enable the City to take advantage of State purchasing services, and WHEREAS, it is in the interests of the City to formalize said agreement and continue said agreement, NOW THEREFORE, THE CITY OF WOODBURN RESOLVES AS FOLLOWS: Section 1. That the Mayor is authorized to sign on behalf of the City the 1997-98 Cooperative Purchasing Agreement with the State of Oregon, General Services Division. Section 2. That said agreement is attached hereto and, by this reference incorporated herein. Approved as to form: City Attorney APPROVED: Passed by the Council Submitted to the Mayor Approved by the Mayor Filed in the Office of the Recorder ATTEST: Mary Tennant, City Recorder City of Woodburn, Oregon Date NANCY A. KIRKSEY, MAYOR Page I - COUNCIL BILL NO RESOLUTION NO. 10A- May 16, 1997 Dear ORCPP participant: On July 1, 1997, Oregon Department of Administrative Services (DAS) will revise the Oregon Cooperative Purchasing Program (ORCPP). Key features of this enhanced program will include: DEPARTMENT OF ADMINISTRATIVE SERVICES TRANSPORTATION, PURCHASING & PRINT SERVICES DIVISION Unlimited ORCPP participant use of Vendor Information Program (VIP) for electronic solicitation advertising. · Hands-on VIP training provided by DAS Outreach trainers. Simplified ORCPP participant ordering process. * ORCPP participant use their own purchase order forms when ordering from state price agreements. , Elimination of Contract Release Order (CRO) Forms. , Elimination of most CRO service charges including those associated with the Minnesota pharmaceutical contract. Access to many State of Washington price agreements. Comprehensive on-line universal Vendor Information Resource Directory. Ability to contract with DAS Purchasing for bid development and award process assistance. Annual ORCPP agreements with public agencies will extend l~om July through June. In order for us to provide your agency with continuing ORCPP service, we ask you to review the enclosed agreement, obtain the necessary signatures, and remm the signed agreement to us no later than July 31, 1997. Should you have any questions at all about ORCPP or the agreement before you, please contact DAS 'Purchasing Outreach at (503) 378-4649. We're excited about this enhanced program and believe that it will benefit your agency's purchasing program. Sincerely, , Cameron Bimie, Administrator Transportation, Purchasing & Print Services Division enclosure 1225 Ferry St. SE Salem, OR 97310-1531 (503) 378-4642 FAX (503) 373-1626 " OREGON COOPERATIVE PURCHASING PROGRAM (ORCPP) 10A 1.0 DEFINITIONS: 1.1 Agency Specific Contract: Requirements Contract bid'by State for a specified Public Agency. 1.2 Agreement: This Oregon Cooperative Pumhasing Program subscription agreement for Qualified Agencies, as defined in Section 2.0 of this document. 1.3 Budget: A plan of financial operation embodying an estimate of expenditures for a given period or purpose and the proposed means of financing the estimated expenditures. ORS 294.305 (4). 1.4 Contract: Wdtten agreement, including the State Solicitation Document and the accepted portion of a bid or proposal, document between State and contractor, describing the work to be done and the obligations of the parties. OAR 137-30- 000 (7) and 125-30-000 (10). 1.5 1.6 Electronic Advertisement: Placing ITB, RFP, RFI, or RFQ Solicitation Documents or nqtices on the Vendor Information Program (VIP) system. Invitation to Bid (rrB): Solicitation of competitive, wdtten, signed and sealed bids in which specification, price and delivery (or project completion) are the. predominant award cdteda. OAR 125-30-000(27). 1.7 Notice of Order: See Purchase Document. 1.80RCPP: Acronym for the State of Oregon _Cooperative Purchasing Program. 1.9 PCRB: Acronym forPublic C_ontract R._eview B_oard. 1.10 Purchase Document: Qualified Agency's official contract document used to purchase product or services. (e.g., purchase order) 1.11 1.12 Purchase Request: Document .requesting the purchase of product or service, includes specification and requirement for product or service and contains the signature of an authorized representative from requesting Qualified Agency. Qualified Agency: organization that has met the minimum ORCPP qualification as defined in ORS 190.003, 190.110(1), 190.240, 279.855(1) through (3) and has an active ORCPP agreement on file with State. 1.13 Requirements Contract: An agreement in which the contractor agrees to supply some or all of the agency's requirements that arise for an item or items during a specified time period. OAR 125-30-000(49) 1.14 Request for Information (RFI): A document used to solicit information on industry standards, practices, and delivery methods. The document does not request pricing and makes it clear that the RFI is only seeking comments and I:\ORCPPkAgree3.doc rev: 1/14/97 page: 1 information. (As defined by the National Institute of Govemmental Pumhasing (NIGP) "Public Purchasing and Materials Management" manual. 1.15 Request for Proposal (RFP): The solicitation of wr'~en, competitive proposals, or offem, to be used as a basis for making an acquisition, or entering into a contract when specification and price will not necessarily be the predominant award criteria. OAR 125-30-000(48). 1.16 Request for Quote (RFQ): The soliciting of offers from competing biddem. The solicitation may be accomplished by initiating a request to vendors to make an offer. The solicitation and the offer may be in writing or omi. OAR 125-30-000(7). 1.17 Resale: Selling products purchased from State contract(s) to an other party. 1.18 Restricted Contract: Contract having participation restriction(s), requiring special stipulations to be met prior to use of Contract. 1.19 Single Purchase Contract: A Contract developed for a one time purchase of an item(s), requiring the contractor to hold pricing firm for a predetermined period of time. Typically 60 days from the time of bid opening or longer if stated in the Contract. 1.20 Solicitation Document: rrB, RFP or RFQ which includes all documents, (attached or incorporated by reference) utilized for soliciting bids or proposals. OAR 137-30-000(25) 1.21 State: The Department of Administrative Sen, ices, Transportation, Purchasing and Pdnt Services Division, Purchasing Section. 1.22 State Agency: Every state officer, board, commission, department, institution, branch or agency of the state govemments, whose costs am paid wholly or in part from funds held in_.the State Treasury. 1.23 Statewide Contract: Requirements Contract developed for use by state agencies, as defined in ORS 279.710(2), end Qualified Agencies. 1.24 Vehicle: Automobile or motorized equipment used for transport Or operated by a driver. 1.25 Vendor Information Program (VIP): State of Oregon's electronic information program used to access and publicize government bidding' opportunities, state Contract information, vendor detail and directories for Oregon, Minority, Women and Emerging Small Business and parti0ipating 0RGPP agencies. I:\ORCPl~Agree3.do~ my: 1114/97 page: 2 10A OREGON COOPERATIVE PURCHASING PROGRAM 2.0 PROGRAM QUALIFICATIONS There sre four (4) ways in which an organization can qualify to participate in the Oregon Cooperative Purchasing Program (ORCPP). Your organization must meet one of the foliowir~ qualifications. Please indicate in the'space provided the qualification that best describes your organization. Submit,. with a signed ORCPP Agreement, any requested documentation supporting your organization qualification. The State reserves the right to require requesfin.q agency to secure legal opinion - describinq and/or substantiatinq a.qency's qualifications. 2.1 '~. A unit of local government having separate autonomy such as Oregon counties, cities, municipalities or other public corporate entities having local goveming authority. A United States govemmental agency or American Indian tribe or agency, excluding State Agency as defined in section 1.22 of this document. 2.2 Qualified non-profit agency for disabled individuals participating in the program set forth in ORS 279.820 to 279.850. Note: Qualified non-profit organization/agency must be certified as a Qualified Rehabii~'~tion Facility with the Department of Administrative Services Purchasing Unit's Special Programs Coordinator. Contact the Special Programs Coordinator, (503) 373- 7125, fo.- information regarding certification. 2.3 Residential program under contract with the Department of Human Resource (DHR) or a divi§ion thereof to provide services to youth in the custody of the state. Note: Submit with the ORCPP Agreement a letter from Department of Human Resources (DHR) or division thereof verifying the residential program's contract with- DHR. T~e letter must be on DHR or DHR divisior{ letterhead and contain the followin_~ information: · Scope of contract, what service is being provided. · Contract number · Starting and expiration dates of contract · State Contract Administrator's, name, original signature, mailing address and :elephone number 2.4 Public benefit corporation "as defined in ORS 65.001 that provides :ublic services either under contract with a state agency, a.s defined in ORS 171.133, or under contract with a unit of local government, as ~efined in ORS 190.003, that funds the contract, in whole or in part with state funds." You must meet all four requirements listed to qualify under this secfon. Submit substantiating documentation that supports the public benefit I :\OP. CPI:X,A~_ ee3 .doc rev: 1/14/97 page: 3 corporation meets each of the following four parts. Note: State will review substantiating documentation prior to participation approval. Active status Domestic, Nonprofit Corporation that is: a. Formed as a public benefit corporation pursuant to ORS 65.044 to 65.067; b. Designed as a.public benefit corporation designated by statute; c. Recognized as tax exempt under section 501 (c) (3) of the Intemal Revenue Code of 1986 or d. Otherwise organized'for publi~ or .charitable purpose in accordance with it's articles of incorporation and bylaws; Organization is restricted so that on dissolution it must distribute its assets to: a. An organization organized for a public or charitable purpose; b. A religious corporation; c. The United States of America; d. A state of the United States of America, o_.[r e. A person who is recognized as exempt under section 501 (c) (3) of the intemal Revenue Code of 1986; Note: The organization's articles of incorporation should contain this information. 3. IS NOT a "religious corporation" as defined in ORS 65.001 (33). Note: The organizations' articles of incorporation should contain this information. Organization under contract with a state agency, 'as defined in ORS 171.133, or under contract with a unit of local govemment, as defined in ORS 190.003, that funds the contract, in whole or in part with state funds.' Note: Provide a letter from the state or local govemment agency confirming your contract with them. The letter must be on the state or local agency's letter head and contain the following information: · Scope of contract (what service is being provided) · Contract number .. · Starting and expiration dates of contract · Confirmation that the contract is funded by state funds in part or in whole · Signature, name, mailing address & telephone number of the state or local govemment contract administrator IOA I:\ORCPPkAgree3 .doc rev: 1/14/97 page: 4 OREGON COOPERATIVE PURCHASING PROGRAM (ORCPP) 3.0 STANDARD ORCPP AGREEMENT SERVICES Pursuant to ORS 190.110, 190.210, 190.240, relating to intergovemmental and interstate agreements. The Department of Administrative Services, Purchasing Section ("State") hereby agrees to provide cooperative governmental purchasing services to: the City of Woodburn ("Qualified AgencT') as defined in section 1.12 of this agreement, in accordance with the terms and conditions of the following Cooperative Purchasing Agreement ("Agreement"). 3.1. Purchases from Statewide Contracts: 'i-ne State, in contracting for the. purchase of goods and services according to statutes and rules goveming purchasing by and on behalf of the State of Oregon, agrees to permit Qualified Agency to purchase from Statewide Contracts. Qualified Agency: a) b) c) Agrees not to use Statewide Contract(s) to leverage or secure better or equal pdcing from competing vendor(s).. Is responsible for complying ~with Qualified Agency's laws and regulations and any additional laws and regulations governing purchases by Qualified Agency. May purchase from Statewide Contract(s) using Qualified Agency's Purchasing Document to the awarded contractor. The followinq statement shall be on each Purchase DOCument issued for product d) e) f) g) or service from a Statewide Contract: "THIS PURCHASE IS PLACED AGAINST STATE OF OREGON SOUCITATION OR CONTRACT # . THE TERMS AND CONDITIONS ('r's & C's) OF SAID SOMClTATION OR CONTRACT APPLY TO THIS PURCHASE AND TAKE PRECEDENCE OVER ALL OTHER 'i"s & C's wRrrrEN OR IMPLIED". Reserves the right to contract independently for the purchase of any class of goods or services, without notice being given to State. Shall not use a Statewide Contract unless the Contract expressly states that ORCPP members are authorized to use the Contract. Agrees to comply with all special ~ipulations when purchasing . from restricted Statewide Contracts. (e.g., Vehicle Contracts). Agrees that all purchases from Statewide Contracts will be made .on,~ for the direct use of the Qualified Agency. Qualified Agency shall not purchase on behalf of any third party or for resale.. lOS I:\ORCPF~gree3.doc rev: 1/14/97 page: 5 32 3..2o.1 Attachment to Other Procurements: The State solicits for Agency Specific and Single Purchase Contracts. Many of the Agency Specific and Single Purchase Contracts include language that will allow ORCPP participants to purchase off of the Contract. Purchases may be made within a specified number of days after the bid closing date or award, or throughout the Contract term. Agency Specific Contracts Qualified Agency may make purchases off of such Agency Specific Contracts provided that Qualified Agency: a) Requests State to add Qualified Agency as a purchaser under Agency Specific Contract(s). b) Receives written authorization from State to purchase from the particular Agency Specific Contract(s). c) Is responsible for complying with any additional laws and regulations goveming purchases by or on behalf of the Qualified Agency May purchase from Agency Specific Contract(s) using Qualified Agency's Purchase Document to the awarded contractor..The following statement shall be on each Purchase Document issued for product or service from Aqency Specific Contracts' IOA 'THIS PURCHASE IS PLACED AGAINST STATE OF OREGON SOUClTATION OR CONTRACT # . THE TERMS AND CONDITIONS ('Ps & C's) OF SAID SOECiTATION OR CONTRACT APPLY TO THIS PURCHASE AND TAKE PRECEDENCE OVER ALL OTHER 'rs & C's WRITTEN OR IMPMED". e) Agrees that all purchases from Agency Specific Contracts will be made only for the direct use of the Qfialified Agency. Quarked Agency shall not purchase on behalf of any third party or for resale. 3P 2 Single Purchase Contracts. From time to time, State enters into Single · Purchase Contracts for the benefit of state agencies. State reserves the right to de~:rrnine in its sole and absolute discretion whether to add Qualified Agency to Single Purchase Contract(s). State may authorize Qualified Agency to purchase off of Single Pumhase Contract(s) provided that: Qu~ified Agency: a) Requests State to add Qualified Agency to Single Purchase Contract(s). The State will work with the Contractor to determine if the addition may be made. b) Shall submit a Purchase Request to State prior to the end of the contractor's requirement to hold pricing firm and within reasonable time (e.g., 48 hours) for State to process a purchase order. .doc rev: 1/14/97 page: 6 c) Shall provide State a list of agents authorized to submit Purchase Request. 10A List shall include agents name and copy of their signature. (See item 11.0 of this Agreement) Request for purchase shall be for product as specified in State Solicitation Document and shall contain the following information to ensure timely processing: · Qualified Agency name · Description of product(s) · Agency number (number assigned · Quantity and unit by ORCPP) · Unit price · Ship to address · Total Price · Bill {o address · Ordered by name and signature · Contract number (4 digit State #) · Ordered by telephone number · Date wanted · Approved person's name · Number of invoices and signature · Accounting information. (optional) · Approved person's telephone number 3.3 3.4 Vehicle Purchases: State develops Statewide Contracts and Single Purchase Contracts for a variety of.vehicles each model year. Qualified Agency may make Vehicle Purchases off of such contraCts provided that the Qualified Agency meets the requirements of Sections 3.1 and 3.2 and the Qualified Agency complies with the following additional provisions: Qualified Agency: a) b) Shall reference the vehicle (base unit) item number from. the State Contract on the Notice of Order. Agrees to send a copy of the Notice (~f Order to State at: Fleet Buyer Department of Administrative Services TPPS, Purchasing Section Ferry Street SE Salem, OR 973.10 Electronic Bid and Quote Solicitations: The State's VIP system electronically displays ITB(s), RFP(s) and RFQ Solicitation Documents and advertisement notices. This provides vendors global access to Solicitation Documents. Documents may be viewed/received electronically by vendors. ' Qualified Agency: a) b) Has authority to use the VIP system as a vehicle to transfer (upload) their ITB, RFP and RFQ Solicitation Documents and advertisement notices. Shall take full and complete responsibility for the content and substance, as well as the grammatical and textual quality, of all Solicitation Documents uploaded and displayed on the VIP system. I:\ORCPP~Agree3.doc rev: 1/14/97 page: 7 3.5 Standard ORCPP Service Fees: State is not funded by the General Fund and must recover the cost of providing and administering the services. Qualified Agency: a) b) Agrees to pay to the State a non-refundable Annual Agreement fee upon subscription to ORCPP services. The Annual Aqreement fee covers the cost of services identified in sections 3.1, 3.2 and 3.4. Agrees to pay any add'~onal fee incurred as part of this Agreement. 3.5.1 Agreement Fee Structure: a) The fee structure is based on the Qualified Agency's total organizational Budget. IMPORTANT: Please initial, in the space provided below, the Budget range that represents your organization's annual budget. 10a Annual Fee Schedule Organizational Budget MORE than $ 0.oo LESS than or 'ual to 000.00 · Subscription Fee $ 200.00 $ 5oo.oo $ 9oo.oo 000.00 i,O00.O0 b) Qualified Agency shall submit apprOved budget documentation. c) State msewes the right to verify Qualified Agency's organizational //~udget. l:\ORCPP~Ag~ee3.doc rev:. 1114/97 page: 8 · 3.5.2 Vehicle Purchases: State: 10A a) Shall bill and Qualified Agency shall pay a non-refundable $7~) administrative fee for each vehicle ourchased from Statewide Contract or from a Single Purchase Contract. Administrative fee will be billed at time of order notice. b) Reserves the right to verify Qualified Agency's copy of the Notice to Order to those provided to State by the contracted vendor. c) Qualified Agency shall pay $200 for each vehicle - in addition to the $75 administrative fee for failure to notify State of Qualified Agency's vehicle Notice to Order. 4.0 4.1 ADDITIONAL ORCPP AGREEMENT SERVICES: Solicitation Services. On mutual agreement between Qualified Agency and State, State purchasing analysts may prepare Solicitation Documents (ITB's or RFP's) on behalf of Qualified Agency. Solicitation Document(s) development Shall be drafted according to the public purchasing statutes and rules for state aquisitions. If Qualified Agency's jurisdiction has unique requirements, State's purchasing analysts will not be able to address those factors. Solicitation services are not available for products and\or trade services on existing Statewide Contracts. State: a) b) d) e) g) h) Shall notify Qualified Agency upon acceptance of Purchase Request. State analyst shall provide Qualified Agency a time and cost estimate for the completion of the solicitation process, prior to Solicitation Document development. Shall draft Solicitation Document(s) on the State's automated purchasing system for the Qualified agency, Shall advertise the Solicitation Document(s) on the State's VIP system, Shall assist and recommend the solicitation process on behalf of Qualified Agency. Shall assist Qualified Agency so that Qualified Agency can determine responsive bidder for contract award. Shall assist Qualified Agency with issuing contract to awarded vendor(s). State reserves the right to not provide solicitation services. I:\ORCPPkAgree3.doc rev: 1/14/97 page: 9 " Qualified Agency: 1 0A a) Shall submit to State a Purchase Request containing the following information: · Qualified Agency name · · Agency number (number assigned · by ORCPP) · · Ship to address · · Bill to address · · Contract number (4 digit State #) · · Date wanted · · Number of invoices · Accounting information (optional) · Description of product(s) Quantity and unit Unit price Total Price Ordered by name and signature Ordered by telephone nUmber Approved person's name and signature Approved person's telephone number 4.2 b) Shall assist State to determine responsive bidder for apparent award of contract. c) Shall acquire PCRB approval as appropriate; e.g.; for sole source or brand name awards. d) Shall be responsible for inspection of goods, supervision of trade services contractors, and compliance with or enforcement of manufacturer or contractor warranties and other related matters following award of contract. e) Understands that State will assess a separate service fee for solicitation services. f) Qualified agency shall be responsible for any and all protest resolution. Reciprocal Cooperative Agreements: The State may enter into interstate cooperative purchasing agreement(s). Interstate cooperative pumhasing agreement(s) may contain reciprocal language to allow Qualified Agency to use a portion or all the defined purchasing services provided by either state. State: a) Shall notify Qualified Agency of available interstate cooperative purchasing agreement(s). b) Shall outline for Qualified Agency the purchasing service available, procedures for use, and additional cost(s) if applicable when using the interstate agreement(s). Qualified Agency: a) Is responsible for complying with Qualified Agency's laws and regulations and any additional laws and regulations goveming purchases by Qualified Agency, including PCRB approvals. b) Agrees not to use pricing on contract(s) available through the interstate cooperative purchasing agreement to leverage or secure better or equal pricing from competing vendor(s). c) Reserves the right to contract independently for the purchase of any class of goods or services, without notice being given to State or host state of interstate agreement. I:\ORCPP~gree3 .doc rev: 1/14/97 page: I0 d) Shall not use a contract(s) available through the interstate agreement unless the contract(s) expressly states that ORCPP members are authorized to use the contract. e) Agrees to comply with all special stipulations when purchasing from interstate contracts. f) Agrees that all purchases from contract(s) available through the interstate agreement will be made only for the direct use of the Qualified Agency. 'Qualified Agency shall not PUrchase on behalf of any third party or for resale. 10A 4.3 Additional ORCPP Services Fees: Solicitation Service Fees: Qualified Agency understands that by submitting a Purchase Request to State that there are fee associated and Qualified Agency shall pay: a)' b) c) d) A fee of $100, for up to two hours of review, and $25 per hour thereafter for the State to review Qualified Agency's Purchase Request for completeness prior to State acceptance of the Purchase Request. If State accepts the project this fee shall be applied to 'the base fee referenced below. Base fee is $500, or $25 dollars per hour, which ever is greatest. Fees for solicitation services, as described in section 4.1, will be billed and collected on an as-used basis. Legal fees associated with solicitation development, award, protest, etc., are the sole responsibility of Qualified Agency. 5.0 Agreement Term: The ORCPP Agreement, is effective as of the date signed by the State, and shall remain in effect until June 30, of succeeding year. 6.0 Agreement Renewal: State: a) Shall send Qualified Agency a notice for ORCPP Agreement renewal 60 days prior to Agreement expiration date. Qualified Agency: a) b) Shall submit to State the ORCPP Agreement annual subscription fee and renewal documentation prior to or during the renewal period of July 1, to July 31 of each year. Understands that Qualified Agency's use of ORCPP Agreement services during the renewal period, July I to July 31, shall be deemed a renewal of Qualified Agency's ORCPP Agreement. State shall bill Qualified Agency for ORCPP Agreement annual subscription fee and any other charges related to service(s) if renewal is not received before July 31. 7.0 Termination: This Agreement may be terminated by either State or Qualified Agency upon 30 days', written notice. No such termination shall prejUdice any rights or obligations of either party already accrued prior to the effective date of termination. Any I:\ORCPP~Agr~3.doc rev: 1/14/97 page: 11 8.0 9.0 10.0 11.0 and all fees paid to State are non-refundable including, without limitation, the annual 10A subscription fee, restricted contract use fee and an additional service fee. Hold Harmless, Indemnity: Subject to any constitutional limitations, Qualified Agency shall defend, hold harmless and indemnify State, its divisions, officers, employees, agents and members from all claims, suits, or actions of whatsoever nature resulting from or arising out of the acts or omissions of Qualified Agency, or its officers, employees, agents or subcontractors, under this Agreement. Successors in Interest, Assignment: The provisions of this Agreement shall be binding upon and inure to the benefit of the parties hereto and their respective successors and assigns. Neither party shall assign or transfer its interest in this Agreement without the prior written consent of the other. Limitation of Liability: Qualified Agency understands and agrees that the State makes no representation or wananty regarding the suitability, durability, merchantability or fitness for a particular purpose of any goods or services available through this Agreement. Qualified Agency agrees that the State shall not be subject to any claims, actions, or liability arising out of or in any way related to any defect, maffunction, o~ damage of any nature, arising from or related to goods or services obtained from contractors through this Agreement. Further, the State shall not be liable for any direct, indirect, incidental or consequential damages sustained by Qualified Agency and arising out of or in any way related to goods or services obtained from contractors'through this Agreement. Authorized Agents: Qualified Agency agrees to (i) provide State a list Of all persons suthorized to sign Purchase Requests on behalf of the Qualified Agency, including samples of such persons' signatures, and (i0 immediately inform State of any change in suthorized agents. =* ALSO !GNATURE SHEET Signature: ~ Signature: Name: CHRIS CHILDS Title: CITY ADMINISTRATOR Signature: ......... Title: PUBLIC t?ORKS DIRECTOR Name: BEN GTT,T,I~,RDTI~. Title: ~IRECTOR .Title: POLICE CHIEF 12.0 Applicable Law, Venue: This Agreement shall be governed by and .construed in accordance with the laws of the State of Oregon. Quarked Agency agrees to comply with all laws, rules and ordinances applicable to this Agreement, including but not limiteo to, ORS 279.312, 279.314, 279.316 and 279.320. In the event of any litigation between I:\ORCPP~gr~e3.doc rev: 1/14/97 parc: 12 OA Signature: -. Signature: Name: ~.v~ ROI3,y c~/ Name: LINDA SPRAUER Title: PAR~ & RECREATION DIRECTOR T'ltle: LIBRARY DIRECTOR Name: Name: ' - / Title: Title: the State and Qualified Agency arising out of or related to this Agreement, such litigation shall only be commenced and maintained in the Circuit Court of Marion County in Salem, Oregon· 10A 13.0 Signatures: Each party, by the signature of its authorized representative, hereby acknowledges that it has read this Agreement, understands it, and agrees' to be bound by its terms and conditions. Each person signing this Agreement represents and warrants to have the authority necessary to execute this Agreement. QUALIFIED AGENCY QUALIFIED AGENCY APPROVED AS TO FORM: Signature: Signature: Name: _~?A_w.¢v_ _~_. ~_~v Name: Title: ~.{AYOR, CITY OF WOODBURN Title: Date: Date: STATE STATE OF OREGON APPROVED AS TO FORM: Signature: Name: Title: Date: Signature: Title: Assistant Attorney General Date: I:\ORCPP~Agr~.doc rev: 1/14/97 page: 13 INFORMATION FORM 10A AGENCY NAME: ADDRESS: C_TT_v OF WOODBURN 270 [iontgomery Street Woodburn. 0~ 97071 TEL # 982-5217 FAX# 982-5244 LIST ALL DIVISIONS OR SECTIONS IN YOUR AGENCY AUTHORIZED UNDER THIS AGREEMENT PUBLIC WORKS (I~cludes: POLICE DEPARTMENT PUBLIC LIBRARY ADMINISTRATION Street.. Water, Wastewater, Engineering, FINANCE DEPARTMENT PARK AND RECREATION Planning Agency Contact: JEAN .DEEN, pURCHASING CLERK FAX# 982-,5244 Intemet E-Mail Address: TEL. # 982-5217 Contact person for accounts payable issues KAREN HALTER t A/P TEL. # 982-5219 FAX # 982-5244 intemet E-Mail Address: '~ :~ F'~.,: ~ ~.~ ~'. ~_.,':. ::..., :~ VIP Access Is the VIP system installed on your computer?. Yes_x No_._ If no, please send: What type of Computer do you have? (MAC, IBM Compatible or other) IBM compatible: "~ D/T Lrr~ XT~ 286._ 386~ 486_~ PENT Macintosh: DIT L/T~ What type of Operating Environment do you have? Stand Alone: ~.. Networked: Host Attached: Network Type: Host Attachment Type: 5 1/4 DD 3 1/2 DD DOS Version: .-/._~, ~ ~ Menu Manager: What type of Connec~i.'~n do you have? Dial-up (modem) ~ lntemet Pass-Thru (Exec or ODOT) Intemet Connection Providen(CommuServe, Teleport, Compass, etc) What type of Modem do you have? Make/Model: ~A ~-,¢P_5 5~p,'rmo~. ~,~ Do you have a Modem Manual? Yes . Internal Memory Managers:--r~o.5 - JvtE.~t ~ ~-~-. X No External ')4 Baud Rate (1200, 2400, 9600, 14400) C}GOO COM Port (1, 2, 3, 4) ;;L Program Administrative Fee Payment method: Check~ Visa or Mastercard Card # Send to: Department of Administrative Services Oregon Cooperative Purchasing Program Purchasing 1225 Ferry Street SE Salem, OR 97310 Exp. Date Agency,: USER ID: For DAS Use Only New Renewed '" lOB MEMO To: From: Subject: Date:' City Administrator for Council Action Randy Scott C.E.Tech IH, through Public Works Director Meadowwood Subdivision May 22, 1997 RECOMMENDATION: It is being recommended that the City Council accept the attached utility easemem as described on Attaehmem "A". BACKGROUND: The easement is being conveyed to the city to provided for water main improvemems in conjunction with the construction of the Meadowwood Subdivision. Also attached is a map showing the location of proposed utility easement. · "' ' lOB After Recording, Return to: Send Tax Statements To: UTILITY EASEMENT KNOW ALL'MEN BY THESE PRESENTS, that Herbert Teubner end Bimit Teubner, for the consideration of One Dollar ($1.00) and other valuable considerations to them paid, the receipt whereof hereby is acknowledged, hereby do forever grant unto the CITY OF WOODBURN, a Municipal Corporation of Marion County, Oregon referred to herein as the CITY, a permanent right-of-way and easement over and along the full width end length of the premises described es follows, to wit: See Exhibit 'A' attached hereto and made a part hereof. With the right, privilege and authority, to said City, to construct, maintain, replace, reconstruct, remove, and add to, a UTIIJTY pipeline or pipelines, with all appurtenances incident thereto or necessary therewith, in, under and across the said premises, and to cut and remove from said right-of- way any trees end other obstructions which may endanger the safety or interfere with the use of said pipelines, or appurtenances attached or connected therewith; and the right of ingress and egress to and over said above described premises at any and all times for the purpose of doing anything necessary or useful or convenient for the enjoyment of the easement hereby granted. THE CITY SHALL, upon each and every occasion that such UTILITy. facility is constructed, maintained, replaced, reconstructed or removed, or added to, restore the premises of the Grantors, and any improvements disturbed by the City, to as good condition as they were in prior to any such installation or work, but if not practicable, then pay to Grantors reasonable compensation. THE GRANTORS, heirs and assigns, reserve the right to use the premises for walkways, driveways, planting, end related purposes, and all UTILITY_ facilities shall be at a depth consistent with these purposes. EXCEPTION: No structure shall be placed within the easement, or within 45° projection upward from the bottom of the pipe. ' DATED this ~..~ay of~r, 1996. : Accepted by the Woodburn City Council on ., 1996 'Herbert Teubn~r  Mary Tennant, City Recorder City of Woodburn, Oregon Birgit T~l:~n~er -~' STATE OF OREGON // , ,, )SS COUNTY 0 F ~7.Z__/-¢~ On this they'd. -day of-Septembe~ 1996, beTore me. Notary Public in and for the County and State personall~ appeared Herbert Tedbner known to me to be the same person· whose name is subscribed to the within instrument and acknowledged that he voluntarily executed the same for the purpose therein contained, a/~ s~/~~~ IN WITNESS WHEREOF, I hereunto set my hand cial · ( N'~TARY PU B~tC My Commission Expires: ' =-~ lOB ~TATE OF OREGON On this th ay of ,~eff~wl~r, 1996, before me s Notary Public in and for the County and State personally appeared Birgit Teubner known to me to be the same person whose name is subscribed to the within instrument and acknowledged that she voluntarily executed the same for the purpose therein contained. IN WITNESS WHEREOF, I hereunto set my hand and I ~,~ ALEX mscoc~o pi I ~ COMMISSION NO. Exhibit "A' l 1 April 1997 Job 3610 TUBBNER UTILITY An easement for utility purpose~ in the Southwest quail, Section 18, Towuship 5 South, Rauge l W~mt ofthe Willamettelvl~d~ Marion C~unty, wido, a~i llfl~ S.00 f~ on ~a~h ~lde of tt~ followtnS dc~il~l - -,~ ,, ,-----+~-~, t~3ouled in Reel 1009, Paso 368, ~ ~ ua~, _ ...-~ 129.00 f~ Herbert Teubner Birsit Teubner 34492 Berg Rd.o #23 Warren° OR 970S3 May i, 1997 10B Easement for Meadowwood DeveloDment, LLC Dear Mr. Tanner and Ms. Teuhner: Donald Comstock requested that I contact you concerning the above referenced matter. As Mr. Comstock has discussed with you, utth_.e,_.°~r_i~_i~nal ProDerty .~esc~ip. tio~ attache~ to the Easemenc and l&~cy -=asemant you ad:joinins par. col was n orr act?Ct°b e° deslcgrgt.&°onnce r n_ i__Y?,ur prep. areal bY.B.~ck£ord-Mursell surve in d W ___ _.__ .y ~. id not match the proDertv e d/sc~sea ~n the dzaw~n . ..... g 11.uscratin~ where the aa.secant would oe. ~nc-osea p~eaee find a rav~sed property descriptzon for your review. · The ori~inal. Easements have not ye~ been filed with the .county.. However, w. Lth .your per~tission, we will remove the · ncorrec= prop. arty aescr&ption at=ached to each E.asement and r.eplace them w~th ~he correct d, escription prior to fil.xn~. If you f~nd =his acceptable, plo. asa sx~n at the bottom o£ ~h~s letter. If you have any questions on this ~aatter, please cOntact my office. Sincerely, DSC,css Enclosures cc: Donald Comstock (w/out ~cl) We acctulesce that. t.he ortgina1 property description attached to ~he Easement and Utility ~asement which we signed in October of 1996 may be removed from each Easement and replaced with the revised property description prior to fi1' rbert' Teubner "-- lOB N " 1' '1VICINITY '(, I- I'.?$CAL/: NTS / MAP MEMO 10C To: From.' S,,bjeet: D~te: City Administrator for Council Action Randy Scott C.E.Tech III, through Public Works Director Traffic Signal on HWY 214 at 1-5 Northbound Offramp May 21, 1997 RECOMMENDATION: It is recommended that the City Council reject the only bid proposal received in the amoum of $205,308.00 from Highlite Construction Co. for the installation of the traffic signal on the above referenced Northbound Offramp. ( Note: the city has readvertised this project as a part of I-5 ramp improvement project) BACKGROUND: Staff properly advertised and issued documents to 13 plan holders including 4 plan centers. Bids where opened for the above referenced project on April 24, 1997, the only bid received was from Highlite Construction Co. in the amount of $205,380.00. The bid received by the city is 200% over the consulting engineers estimate. Out of 13 plan holders which included 4 plan centers only the one bid was submitted. The lack of submittals could be due to large amount work currently being bid or under construction and the 90 day completion schedule for the installation of the signal, regardless, the bid is not within an acceptable percentage of the engineers estimate and it is therefore being recommended that the bid be rejected. In anticipation of the bid rejection, staffhas revised the traffic signal plans and included them in the Woodland Avenue, Highway 214 and Interstate 5 Northbound Offramp Improvements currently being bid by the City in conjunction with the Waremart improvements, the bid opening is scheduled for May 29, 1997. 1OD MEMO TO: Mayor and City Council FROM: Chris Childs, City Administrator SUBJ.: DATE: Pro_oosal to Sell or Lease Park to Senior Estates May 21, 1997 RECOMMENDATION: That, by motion, the Council make a determination as to whether the city should pursue the "privatization" of Senior Estates Park. (An affirmative vote in this regard will presumably serve as the basis for staff to proceed with discussions or negotiations with appropriate representatives of the Senior Estates Golf & Country Club regarding the Senior Estates neighborhood park.) BACKGROUND: On Tuesday, May 20, 1997, Mayor Kirksey, Councilors Chadwick, Figley and Jennings, the City Administrator and the Recreation & Parks Director met with members of the Senior Estates Golf & Country Club Community Relations Committee and several other Senior Estates residents. This meeting was held by invitation from the Community Relations Committee to explore the concept of selling or leasing Senior Estates Park, located adjacent to Country Club Drive and Astor Way, to the Senior Estates association to subsequently be operated and maintained by that group. A number of topics were discussed during the meeting. Some of these included the value of preserving adequate open space and parkland, the need for clarification of basic title/ownership information if a change is to take place, and general discussion concerning the nature of drainage problems present at this park. There ultimately seemed to be a consensus among those present that a logical first step should be to first determine whether the Woodburn City Council, as a matter of public policy, believes that the city should move in the direction of "privatizing" this neighborhood park. Similarly, it should be initially determined whether the Senior Estates Board, the governing body of that group, believes it to be in the best interests of that association to assume the operation of Senior Estates Park. Accordingly, this matter is placed on the Council's action agenda for discussion and appropriate policy direction. IOE TO: FROM: SUBJ.: DATE: MEMO Mayor and City Council Chris Childs, City Administrator Chamber Reauest for "Welcome" Sion Donation May 20, 1997 At the May 13, 1997 meeting of the Woodburn budget committee, Mayor Nancy Kirksey presented the budget committee with a written request, directed to her, from the Woodburn Area Chamber of Commerce seeking a $500 donation from the city toward a proposed 'Welcome to Woodburn' sign. Budget committee member/councilor Jennings requested that the matter be referred to the city council and the committee passed a motion to do so. Accordingly, this request has been placed on the council agenda as a business item. Funds for this purpose had not been contemplated or included in the current 1996-97 budget, and no action was taken by the budget committee to include them in the 1997-98 budget, which has now been approved by the committee. By way of review, the city annually budgets and pays to the Chamber $500 for membership dues and $4,000 as support from the transient lodging tax pursuant to Ordinance 2057. To: Memo To: From: CC: Date: Re: Frank 'l-~/ari, Public Works Director Frank Sinclair, POTW Superintendent May 20, 1997 Suq:)lus Electrical Equipment 1OF City Council through City Administrator Since the electrical parts under consideration are of no value to the city and will not be used in the future, it is recommended that the city council authorize their disposal as outlined by the treatment plant superintendent. Frank T~wari Public Works Director Recommendation: Sell the surplus electrical equipment from the Mill Cmc~ Pump Station to Clackamas County Department of Utilities, Td-City Service District for the sum of $1.00. Background: At the completion of the Mill Creek Pump Station electrical upgrade the contractor, Cherry City Electric, had the option of taking any of the old equipment they felt could be salvaged and had value. Cherry City Electric took none of the old equipment and determined that it had no value. The Wastewater Division has called a number of electrical equipment dealers to see if'there was any interest in the equipment and found no interest. Clackamas County Department of Utilities has several of the old type variable spccd drives that they will upgrade in the next few years. Clad<ames County feels they could use the old variable sFccd drives from Mill Creek Lift Station. They would attempt to use some of the parts when needed. This might be analogous to giving someone a 1975 black and white television set so they could use some of the tubes in their 1975 television set. There am few pump stations using this technology any more, as our search indicated. Clackamas County would pick up the equipment and haul it at their expense saving ~ City any land fill fee and hauling charge. · Page I 15A MEMO To: From: Subject: Date: Mayor and City Council Through the City Administrator Ben Gillespie, Finance Director f~.,/~t Data Processing Strategic Plan May 19, 1997 In November the City hired the firm of Moss Adams to help develop the Information Systems Strategic Plan. The IS Strategic Plan is now compete. A copy of the Executive summary is attached. The Plan will guide the City during the next five years in areas of software, hardware, funding, staffing, and training. The IS Strategic Plan is important because of what it says about the direction the City will take with IS. It say the City will connect all users. It says the City will establish standards for sof~- ware and hardware. It says that adequate training will be provided for users, the WAN Adminis- trator, and management. The IS Strategic Plan is also important for what is excluded. Although industry standards indi- cate that a second WAN Administrator should be added, the City will continue with just one per- son in that capacity. Rather than provide universal Internet service, the City will provide that to only a few key users. An integrated data base serving all departments will also be delayed. These are important aspects of the City's IS, but they are not as cost effective as the aspects that were included. The first annual element of the IS Strategic Plan calls for replacing the two existing servers with three up to date models, and connecting all outlying sites to those units. Concurrent with the in- stallation will be the purchase of necessary operating and applications software. The result will be a wide area network (WAN). When this is done every user in the City will be able to contact any other user by e-mail. All users will be able to store files on the servers, and other users can re- trieve those files. One user will be able to transfer a file to another electronically, and all of those data files will be backed up every night. The WAN will add a new dimension to communication in the City. We already communicate face to face, in writing, and by phone or fax. Each of those means of communication had its own strengths and weaknesses. The WAN will offer a new and powerful form of communication. Once the WAN is in place the IS Strategic Plan calls for expenditures for maintenance, training of users, and strengthening of management over the next four years. Executive Summary 1 5A I i · Building effective system connectivity Strengthening technical management and leadership · Training staff on current technologies and methods · Establishing technology standards · Assessing third-party software packages These strategies are based upon incremental and prioritized change. In an effort to prioritize changes, it is essential to initially focus on critical actions, and then proceed with high impact changes. Near-term actions should include: Defining, planning, designing and implementing a WAN · Utilization of an c-mail system · Redefine the role of IS Long-term efforts should also proceed 'concurrently. These efforts require City departments to work as a team and to analyze the best ways to implement enterprise- wide systems. The first phase of 1997-98 work, therefore, requires forethought and planning, prior to action and investment. This process will result in more value for the dollar spent in comparison to past initiatives. Major long-term initiatives that should take precedence include: · Designing and implementing enterprise-wide applications · Building accessible easy-to-use systems · Determining how to migrate key databases · Strengthening IS skills · Integrating staff through IS initiatives Thc City has little choice but to rebuild its technology infrastructure. This effort will cost significant capital and will consume a minimum of two to three years time effort. First year expenditures total $162,000 in needed funds, with subsequent year allocations in the $80,000 range as budgeted annually. The reengineering process should be well planned and ongoing. The payback will be significant, increasing productivity and customer service for the foreseeable future. 1 i i I I I I I I I I I I I I I 2 ~ua,,,~e~,.r,~.o~.___nn~rrs~wooo~mu~woom.aoc · Moss Adams LLP Executive Summary The City of Woodbum has determined the need for an independent evaluation of the City's long term technology needs. The objective of the evaluation is to formulate a Information Systems Strategic Plan that will provide direction to the City's management and operational teams. Moss Adams LLP has taken a definitive approach to assisting City personnel in identifying and evaluating alternatives related to the computing environment within the City. This executive summary highlights the City's current situation and then focuses on recommended strategies for reestablishing a stable and viable computing platform that will position the City to operate for the next five years and beyond. The current system environment within the City has evolved from a mixture of technologies. Both custom developed and third party systems are in use. Decentralized efforts and limited expertise have contributed to Departments developing their own systems. The absence of guiding policies and procedures relating to procurement, technical standards and overall oversight have resulted in a fragmented environment that lacks f'mn strategy. In terms of both hardware and software, a significant ongoing effort is required to provide a base level of information. The need for a more uniform system is driven by the need for user friendly, integrated and fully functional systems. The current systems contain a mixture of dated PCs, multiple versions of software, disconnected networks and custom software applications. New hardware is required with a redistribution of connected servers as tied together in a cohesive wide area network. The most critical issues regarding City technologies move beyond the specific hardware and software components. Such. issues requiting attention include leadership, management, user support, training, MIS tools (e.g., WAN management/help desk), and enterprise software. These factors represent the City's technological infrastructure which is in need of repair. Improvements will come through effective organization, technology oversight, system implementation and workflow reengineering. To make signif'tcant progress in technology effectiveness and efficiency, it is now appropriate to strengthen the overall direction for MIS. New short and long term strategies are needed to guide and prioritize action. Recognizing that a limited budget is available, the approach to rebuilding systems must be logical, practical and realistic. Global strategies recommended include: 15A Moss Adams LLP 15B MEMO TO: FROM: SUBJECT: DATE: City Council through City Administratp, r., Public Works Program Manager/~/,-~/~'-'~'-~ Lease of Water Tower for Communications Antenna May 21, 1997 The city currently leases space on the water towers for Personal Communication System (PCS) antennas to Sprint Spectrum. These antennas are used for wireless communication systems, primarily cellular telephones. The city has been approached by US West Communications about leasing space on the towers for a similar system. The proposed lease agreement is currently being negotiated between staff and US West representatives. There is a potential that a resolution entering into the lease agreement could be presented to council at the June 9, 1997 meeting. The lease rate will be presented along with the agreement. There is currently space available at the towers for an additional PCS antenna system. Staff assumes that council concurs with leasing additional space on the towers for this type of antenna system. --FOR COUNCIL INFORMATION-- CITY OF WOODBURN 270 Montgomery Street · Woodburn, Oregon 97071 · 98~-5¢292 15C May 22, 1997 Jaime Isaza, Project Officer Department of Environmental Quality 1102 Lincoln, Suite 210 Eugene, OR 97401 Subject: Request for Addition to SRF Loan #R98411 from $4,000,000 to $24,000,000 for Woodbum's Wastewater Project Dear Mr. Isaza: The recent cooperation and timely guidance provided by DEQ staff to the city's Public Works personnel and the consultants has been very valuable. You have attended many of our meetings, however, I especially appreciate that you came in the evening to meet with the city council on April 28, 1997. At this stage, the city council has awarded professional consulting services to the following: 1. Brown and Caldwell: Plant Design and Construction ($4,239,300) 2. CH2M Hill: Permit negotiations, poplar plantation research and pre-design, mixing zone and temperature issues ($619,200) Crane and Merseth: Collection system related to I-5 and Mill Creek pump station and force main ($419,000) :. _ The project is proceeding very well and the entire team is focused on achieving the best product within the available resources. It is estimated that Phase I of the project will cost a.o.Droximately $38.000.000, and we do need to secure the much needed funding for the construction phase of the project. The prior SRF funding made available to the city by DEQ will not be sufficient to pay for all the professional engineering services already contracted, and we still need to search for construction funding for the project. Therefore, we are requesting an additional Iow interest loan from DEQ in the amount of $20,000,000. 15C Jaime Isaza, Project Officer May 22, 1997 Page 2 You and Ms. Peggy Halferty have been very ~ym.oathetic toward our funding needs in the past, and I have no doubt that this request will meet your approval and that of other decision makers of DEQ. A positive response will facilitate our project scheduling greatly. Thank you again. SincereJy.,_ G. S. (Frank)Tiwari, P.E. Public Works Director GST:Ig W~NTP~RFADDLDEQ ' ' 15D TO: THRU: FROM: SUBJ.: DATE: Mayor and City Council City Administrator Community Development Director Com_rmrative Data - Plannin_a Fees May 21, 1997 At the budget committee meeting of May 6, 1997, the committee received an overview of the Community Development Department budget. Discussion revolved around the inordinate disparity between the amounts of planning fees received, relative to the actual time and costs incurred in monitoring and facilitating an unprecedented number of development proposals. Thus far in the current fiscal year, applications representing some $41 Million in new construction value have occurred, resulting in only $9,000 in associated planning fees. Committee members also expressed concern about the extent of reliance on both property tax dollars and other public works dollars to fund land use planning activities. A resulting consensus of the committee was that the time has come to review the Planning Department fee schedule and that the city council consider increasing applicable fees, Attached for your preliminary consideration is a current comparison of the planning fee schedules from other nearby comparable cities. Further discussion and direction will enable staff to prepare draft recommendations for subsequent council consideration. -~ P+ c c > - -0 ~ 0<:,., ~,-, z r. o m ,_ z '~ ::0 z ~ ~z z c:: -o r-_. - o_ 0 0 ~ -- 0 mm~ ~.m m ,- -, < := :~ > - x :~ ~' ~ 33 m Z m m-~ ~ m m '~- z ~7.4 ZZ Z 0 0 < ~ ~ ~ -I -I Z o " z § § ~ · . m P P P P P P z 0 ~ + z ~' o o 8 8 ~, . z · . . · . . .o .o · ~-- ~-- Z ~.~i~- o ~ 0,o o o - .. - o..~ p o p P P P o Z 0 o~ ~- ~ C: iS. ' "' -: g ~ '" _ ,. ~ i ; § ,., ~, ,.,_. ., ,,, m -. .1~ 0 0 0 sz .~ s : . . o. ~. : o. o. o. ^ ..a ~I~ o n"l ¢ p . p . 8 9 P .o, p m O0 ..a 0 0 0 0 0 0 0 Iii .8 ~+ 8 o .o .o o ~+ o. .o o ._,- + + + o .... ~i-- ~' ~ o~ o o ~o~ m v. g v~ v~ v~' z? ~'c~ z c~? c~? o~ o o 15D 15E City of Woodburn Police Department 270 MontgO/~ Ken WrJ~gl~, J(, ) /~ Chief of ~P~ STAFF REPORT Date: May 22, 1997 Woodburn, Oregon 97071 (503) 982-2345 Mayor and Council City Administrator subject: Code Enforcement Responsibilities At a recent budget meeting it was brought to my attention that information provided from the police department may have been misinterpreted. That is, citizens have been advised that Code Enforcement only handles dogs and tall grass. This is not the case. Code Enforcement nor any other police responsibility have been reduced. I submit the attached memorandum from Lieutenant Eubank as explanation. Additionally, both police call takers and NORCOM dispatchers have been advised that the police department continues to provide a full array of services. We address response to those services through the D.P.R. (Differential Patrol Response) policy. Should you have any other questions please do not hesitate to contact me. · ' 15E City of Woodburn Police Department 270 Montgomery Street t. Don Eubank riminal Operations Date: May 21, 1997 Woodburn, Oregon 97071 (503) 982-2345 To: City Admini~rator Mayor and Council Ken Wright, Chief Code Enforcement Responsibilities and Assignments On July 1, 1996 Code Enforcement responsibility was transferred to the police department. Supervision and assignments are the responsibility of the Criminal Operations Lieutenant. The Code Enforcement Program is directly responsible for keeping eyesores, health hazards and animal problems to a minimnm. Due to past practice we have found that the City becomes more livable and attractive with __aggressive and consistent enforcement. In our effort to enhance the Woodburn Police Department Community Policing Program, our emphasis with everyone, initially, is Voluntary Compliance. This may at times seem a little more time consuming however we f'md that taking a little more time initially and finding the cause saves more time in the long run. Obviously this does not work all of the time. Repeat offenders pose the greatest challenge. In these instances, we still try to identify the root cause and then engage in partnership to eliminate the problem. At times the only remedy is a citation to court and that is generally the last resort. The Code Enforcement Work Plan is developed by history, analysis, customer requests and seasonal activities. For example, Abate Nuisances (Garbage, Junk, Debris, Etc.) are located and abated by using a Grid system of visual inspections. The Code Enforcement Officer accomplishes this assignment year round by impections and complaints. When the entire city has been visually inspected, the officer starts the process all over again to ensure compliance. Code Enforcement provides a variety of services and activities. On the next page you will f'md a menu of those areas of responsibility. Also listed are activities that Code Enforcement assists other departments and agencies with. Our goal is to provide the citizens of Woodburn with a clean liveable environment. We are at times referred to as a ~ ~ommnnltya and ff this is so, then we all like to live in a clean bedroom. 15E WOODBURN CODE ENFORCEMENT The Woodburn Code Enf~ section for the City of WootBmrn is part of the Woodburn Police Depa~nent. The goal of this ~ is to provide the citizens of Woodlmrn will a varie~ of services to make our city more LIVEAB~r~. ATI'RA~ AND MOST IMPORTANT. SAFER, To accomplish this, we work in pa~nership with the entire eommunity. Voluntary Compliance would be the optimum outcome to aeeompllsh onrgoal. Attlmes, citations are issued due to gross neglect or refusal to com~y. The Woo~urn Police nelmrtmeot is accessible 24 hours per day by phone, Walk-in traffic is handled between 8:00 am and ~.-~ pm Monday through Friday. Should anyone have a question, concern or soggestions regarding Code Enf~, please contact the Code Enfo~ orris, the Criminal Operations Lieutenant or the Chief of Police. Listed below are the areas of responsfbility of the Code F_.nf~ Section: Abandoned vehicle on public property Storage of vehicles, trailers etc on public property Storage of wrecked/junk vehicks on private property Vehicle parked on landscaped areas Anhnal Cruelty Incidents involving fowl or fivestock City Business License violations > Oone~ enforcement of City Park rules >Nuisances General health hazaz~ (garlmge or refose) Specific Health hazards (human dofer~__ ~on or open septic tanks) Private property abatemmts ("junk· or debris) Obnoxioos Vegetation (Ware hazards and attractive nuisances for animals) ASSISTS COMMUNITY DEV~O~ WITH THF~ FOLLOWING: > Commercial buslnemes located in residential zones >~ bunmn~ > Industrial/~ Waste disposed of through City sewer system >. Overcrowding (single family unit used as multi-family) ***Code F_.nfo~ works with many city departments and outside agencies including Marion County Animal Control, the Health Department, Services to Children and Families, Othex Police Agencies and anyone necessary to accomplish our mission.