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Agenda - 04/28/1997L' - AGENDA WOODBURN CITY COUNCIL APRIL 28, 1997 - 7:00 P.M. City of Woodburn 270 Montgomery Street * * * Woodbum, Oregon 97071 • •; • A11 Will.1I 1 -: rr 3. himiTF-19 A. Council minutes of April 14, 1997. m B. Planning Commission minutes of April 10, 1997. 3B ANNOTINCEhIENTS A. Public Works to introduce DEQ representatives who are helping the City with low interest loan funds and permit issues B. Introduction and brief remarks - David Galati, Executive Director Mid -Willamette Valley Council of Governments. C. City Budget Calendar: Tuesday, April 29, 1997 - 7:00 p.m. at City Hall Thursday, May 1, 1997 - 7:00 p.m. at City Hall Tuesday, May 6, 1997 - 7:00 p.m. at City Hall Thursday, May 8, 1997 - 7:00 p.m. at Woodburn Public Library PROCLAMATIONS s. A. Chamber of Commerce B. Other Committees 6. 7. BUSHiMS FROM THE PURI IC ('This allows the public to introduce items for Council consideration not already scheduled on the agenda.) Page 1 - Agenda - Woodburn City Council, April 28, 1997 9. TABLED B TS 4 A. Council Bill No. 1758 - Ordinance increasing local gas tax. B. WDA request for removal of trees on Front Street. 2A 10. GENERAL 13IT1,04MS A. Council Bill No. 1789 - Ordinance amending Human Rights Commission Ordinance to include the term "sexual orientation" in mission statement. 10A B. Council Bill No. 1790- Resolution approving Water Master Plan. C. Request for restricted parking in Downtown Historic Area. 1� D. Liquor license transfer: change of ownership - Young St. Market 1S?p E. Acceptance of utility easement, Henry Farms Subdivision. 19E F. Insurance coverage for Youth Baseball Program. 19E 11. APPROVAL. OF CLAIMS 12. PUBLIC O NT 13. NEW BUSINESS 14. SITE PLAN ACTIONS A. Planned Unit Development 97-01 - Ironwood at Tukwila. JAA B. Site Plan Review 97-03 Woodburn High School addition. 141 15. STAFF REPORTS A. Obnoxious Vegetation Process for 1997. 15A B. Settlemier Avenue water line replacement. 1 C. United Disposal "Cleanup Day" report. j 16. CITY ADMINISTRATOR I S REPORT 17. MAYOR AND COUNCIL REPORTS 18. EXECUTIVE SESSION To consult with counsel concerning the legal rights and duties of a public body with regard to current litigation or litigation likely to be filed. ORS 192.660(1)(h) 19. AD70URN11�� Page 2 - Agenda - Woodburn City Council, April 28, 1997 COUNCEL MEETING MINUTES April 14, 1997 TAPE READING 01 DATE. COUNCIL CHAMBERS, CITY HALL, CITY OF WOODBURN, COUNTY OF MARION, STATE OF OREGON, APRIL 14, 1997. CONVENED. The Council met in regular session at 7:00 p.m. with Mayor Kirksey presiding. ROLL CALL. Mayor Kirksey Present Councilor Chadwick Present Councilor Figley Present Councilor Hagenauer Present Councilor Jennings Present Councilor Pugh Present Councilor Sifuentez Present Staff Present: City Administrator Childs, City Attorney Shields, Public Works Director Tiwari, Community Development Director Goeckritz, Public Works Manager Rohman, Police I.A. Eubank, Finance Director Gillespie, City Recorder Tennant 020 Administrator Childs requested that business item #10(1 be deleted from the agenda since staff would like to further review the bids submitted for the repair of the City Hall roof. JENNINGS/SIFUENTEZ... delete item 100 from the agenda. The motion passed unanimously. 0033 h1WRITFS. JENNINGS/FIGLEY... approve the regular and executive session Council minutes of March 24, 1997; accept the Planning Commission minutes of March 27, 1997, the Library Board minutes of March 19, 1997, and the Human Rights Commission minutes of April 8, 1997. Councilor Jennings questioned if the Council needed to take some action to change the mission statement that was established by the Ordinance to the mission statement adopted by the Human Rights Commission. Attorney Shields stated that the Council would probably need to take some action but he would need to do some research to determine if an amendment to the ordinance or a motion would be required to change the wording in the mission statement. The vote on the motion passed unanimously. Page 1 - Council Meeting Minutes, April 14, 1997 M COUNCIL MEETING MINUTES April 14, 1997 TAPE READING 0098 APPOINTMENTS - MAMMOUTH PARK COMMITTEE. Mayor Kirksey appointed the following individuals to serve on the Committee: Mel Schmidt, Edie Hudanish, Shirley Hackett, Nancy Kirksey, Susan Fofana-Dura, Marci Anderson, Dennis and Velda Schooler, Kathy Matama, Julie Moore, and Robert Engle. JENNINGS/FIGLEY.... appointments to the Mammouth Park Committee with Robert Engle as Chair be approved. The motion passed unanimously. APPOINTMENT -- CABLE TV ADVISORY COVEN TrTEE. Mayor Kirksey appointed Mick DeSantis to serve on the Cable TV Advisory Committee with his term expiring December 31, 1997. JENNINGS/FIGLEY... approve the appointment of Mick DeSantis to the Cable TV Advisory Committee. The motion passed unanimously. Mayor Kirksey informed the Council that Karen Henkes has resigned from the Planning Commission, therefore, she would like the Councilors to submit names of prospective candidates to her before the next Council meeting. 0153 ANNOUNCEMENTS. The 1997-98 budget hearings will begin on Tuesday, April 15, 1997, 7:00 p.m., in the City Hall Council Chambers. 4170 PROCLAMATION -- NATIONAL LIBRARY WEEK. Mayor Kirksey read the proclamation declaring April 13 - 19, 1997 as National Library Week. She urged local citizens to utilize library services whether it be in reading, research, or computer technology. PROCLAMATION -- NATIONAL VOLUNTEER WEEK. Mayor Kirksey read the proclamation declaring April 13 - 19, 1997 as Volunteer Week in the City. She commended our local volunteers for their efforts in assisting with a variety of projects and programs throughout the City. Q�86 CHAMBER OF COMMERCE REPORT. Patrick Vance, representing the Chamber of Commerce, updated the Council on the following Chamber activities: 1) The Chamber forum luncheon is scheduled for Wednesday, April 16th, 12:00 noon, m the Health Education rooms at the Family Medical Center. The guest speaker will be Representative Patti Milne. 2) The Tulip Festival continues through April 20th. The Tulip Tee -Off will be held on April 18th at Evergreen Golf Course in Mt. Angel. He thanked those businesses and individuals who displayed tulip banners which brought a festive mood to the community. Additionally, there are T-shirts and sweatshirts still available for purchase through the Chamber office. The tulip fields will be open through April 24th. Page 2 - Council Meeting Minutes, April 14, 1997 3A COUNCIL MEETING MINUTES April 14, 1997 TAPE READING 3) He also reminded the public that April 24th is "Take Your Daughter To Work" day which is a program that is actively supported by the Chamber. 0348 LETTER FROM SOFIA & ARTIMON KUZMIN RE: PAVING OF MMSON STREET. A letter was received from Sofia & Artimon Kuzmin requesting City assistance in trying to get a portion of Wilson Street paved so that they can build a new house on their property. They are willing to pay for their share of the improvement, however, the property owner on the other side of the street refuses to pay for their share of the cost. Mayor Kirksey stated that she has forwarded a copy of the letter to Public Works who will contact the Kuzmin's on this issue. LETTER FROM KAREN HENKES RE: RESIGNATION FROM PLANNING COMMISSION. As stated previously by Mayor Kirksey, she had received a letter from Karen Henkes tendering her resignation from the City's Planning Commission. JENNINGSIFIGLEY.... accept the letter of resignation with regrets. The motion passed unanimously. 0 7755 PUBLIC HEARING - WATER MASTER PLAN. Mayor Kirksey declared the public hearing open at 7:13 p.m.. Public Works Director Tiwan stated that the last Water Master Plan was adopted in 1977. The new plan provides for another 20 years of planning based on current water needs and regulations. During this process, staff has held several workshops with the Council, an open house, and a meeting at Senior Estates for the purpose of soliciting input from the community. Within the Master Plan, water quality is also being reviewed for the purpose of improving our drinking water. He assured the public that our drinking water is safe and the quality of the water is good, however, some residents would like to see the iron and manganese removed from the water. He also stated that the quantity of water underground is sufficient to meet the City's needs over the next 20 years. Public Works Manager Rohman reviewed the details of this long-term plan. He stated one issue included in the plan is protection of the City's groundwater from contamination. The master plan recommends the formulation of a well -head protection plan that will help to protect the water. Residential customers use about 80% of the water and, of the total water used, customers use approximately 40% of the water during the summer months. Planning for this high usage period will ensure that all customers will be supplied with sufficient water to meet their needs. He reviewed the different water treatment options available to the City that were outlined in the plan. The City may need to disinfect our water per federal regulations, however, the treatment process recommended in the plan will allow for the addition of chlorine to the water system. Page 3 - Council Meeting Minutes, April 14, 1997 3A COUNCIL MEETING MINUTES April 14, 1997 TAPE READING 15 COUNCIL BILL 1786 - RESOLUTION ENTERING INTO A CONTRACT WITH JOHN R AND CHARLES KUPPER, DBA SPENCER & MMR. TO COMPLETE A COWEEHENSIVE DO WN DEVELOPMENT PLAN Council Bill 1786 was introduced by Councilor Hagenauer. Recorder Tennant read the bill by title only since there were no objections from the Council. Councilor Figley stated that Spencer and Kupper displayed a commitment to try and get input from property owners in the affected downtown area in order to develop a workable plan. Their accomplishments in other communities were very note worthy and she recommended that the Council approve the contract. On roll call vote for final passage, the bill passed unanimously. Council Bill 1786 passed unanimously. 1, 10, COUNCIL BILL 1787 - RES AITION ENTERING INTO A CONTRACT WITH CITY COUNTY MMANCE SERVICES TRUST FOR PROPERTY INSURANCE. Council Bill 1787 was introduced by Councilor Hagenauer. The bill was read by title only since there were no objections from the Council. On roll call vote for final passage, the bill passed unanimously. Mayor Kirksey declared Council Bill 1787 duly passed. 1134 COUNCIL BILL 1788 - RESOLUTION ENTERING ACOMMERCIAL LEASE AGREEMENT WITH SOUTHERN PACIFIC TRANSPORTATION CO FOR PROPERTY OCA ADJACENT TO 121 "B" STR= Councilor Hagenauer introduced Council Bill 1788. Recorder Tennant read the bill by title only since there were no objections from the Council. On roll call vote for final Passage, the motion passed unanimously. Mayor Kirksey declared Council Bill 1788 duly passed. 1158 DOWNTOWN ALLEY D ROVEMENT PROJECT After evaluating the remonstrances submitted by affected property owners within this Local Improvement District, it was determined that 58.75 % of the benefitted properties did not object to the assessment costs. Staff recommended that the City proceed with the improvements since the remonstrances totaled less than 50%. JENNINGS/PUGH... authorize staff to proceed with the project, prepare an assessment ordinance, utilize the Special Assessment and State Revenue Sharing Funds to complete the project, interfund borrowing rather than the sale of Bancroft bonds, and the utilization of the least expensive option which is #2. The motion passed unanimously. 1172 PARR ROAD LOCAL IMPROVEMENT -DISTRICT PROJECT. Since there were no remonstrances from affected property owners, staff recommended that the Council proceed with the improvement project. Page 5 - Council Meeting Minutes, April 14, 1997 3A COUNCIL MEETING MINUTES April 14, 1997 TAPE READING Councilor Jennings questioned if Attorney Eichsteadt (representing Hope Lutheran Church) had contacted Director Tiwari regarding their assessment. Director Tiwari stated that he had spoken with Attorney Eichsteadt and, in his opinion, the requirements of the City and the Church will be met once negotiations are completed. JENNINGS/FIGLEY... authorize staff to proceed with the project, prepare an assessment ordinance, utilize the Special Assessment, Systems Development (Traffic Impact Fee, state gas tax, State fund exchange, and railroad funds to complete the Preject, and authorize interf ind borrowing rather than the sale of Bancroft bonds to fund the project and related costs. Director Tiwari assured the Council that the Church will be paying their fair share of the improvement. The motion passed unanimously. 238 REQUEST FROM WDA FOR REMOVAL OF TREES ALONG FRONT STRE The Woodburn Downtown Association (WDA) has requested that the Thundercloud trees along Front Street between Lincoln and Cleveland Streets be removed since the trees overhang into the curb and street area resulting m excess debris in the street causing pick-up problems by the street sweeper. Councilor Jennings stated that he had attended the WDA meeting in which this topic was discussed and it resulted in a recommendation by WDA to have the trees removed but it is still questionable as to whether or not different trees should be replanted. The Street Department has agreed to remove the trees, grind out the roots, and leave the holes for future replanting of new trees or an alternative landscape design. JENNINGS/HAGENAUER... authorize the City remove the trees according to the WDA request. Councilor Pugh requested that he would like more time to consider this request. Mayor Kirksey expressed her concern that they would remove the trees then wish that they were still in place. Councilor Figley stated that she was not interested in having the flees removed then not Putting something back in its place. She suggested that the WDA come back with a recommendation as to what would replace the Thundercloud trees. JENNINGS/PUGH... table this issue until the next regular meeting and staff obtain more information from the WDA. The motion passed unanimously. 1410 ACCEPTANCE OF UTILITY EASEMENT MEADOWWOOD SUBDIVISION Staff recommended the acceptance of a utility easement from Meadowwood Development and Rudy & Paula Sonnen for the construction and future maintenance of a storm sewer line in conjunction with the construction of Meadowwood Subdivision. JENNINGS/FIGLEY... accept the utility easement recommended by staff. The motion passed unanimously. Page 6 - Council Meeting Minutes, April 14, 1997 3A COUNCEL MEETING MINUTES April 14, 1997 TAPE READING 1431 CLAIMS FOR THE MONTH OF MARCH 1997 S ' ' WPUGH.... approve claims #36091 - #36438 issued during the month of March 1997. The motion passed unanimously. 1463 NEW BUSIN ,SS - FWMAN RIGHTS COMMISSION ML ION STATEMENT Attorney Shields stated that he had pulled the Human Rights ordinance and the Council would need to amend the ordinance if they want to modify the mission statement. JENNINGS/FTGLEY.... direct City Attorney to prepare an ordinance for the next meeting amending Section 2, Mission and Purpose 2(1)(3), to include the phrase sexual orientation. The motion passed unanimously. 1482 SITE PLAN REVIEW. A) Site Plan #96-15 - Oil Can Henry's: No action was taken by the Council on this site plan application which was approved by the Planning Commission, with conditions, on March 27, 1997. 1495 STAFF REPORTS A) Restricted Parking Within Downtown Historical District The WDA had requested the establishment of a two hour parking limit along Front Street within the Historical District. The Police Chiefs memo outlined the Council's authority to enforce parking restrictions, verified that funds were available to install the necessary signs, and his staff will be exploring options for enforcement for future Council consideration. Councilor Jennings suggested that handicap parking spaces be placed at each corner along N. Front in the Historic District. Director Tiwan stated that his staff will analyze the situation and report back to the Council on their findings. B) League of Oregon Gilles/Association of Oregon Counties Joint Legislative Workshop--- The joint workshop is scheduled for April 21 to brief officials on the status Of legislative issues. Mayor Kirksey stated that she would not be able to attend and urged Councilors to consider attending the workshop. C) Woodburn Community Access Television (WCAT) Annual Report --- Councilor Jennings commended WCAT for their hard work in providing this service to the community and to the WCAT volunteers. D) Library Update -- National Library Week begins April 13, 1997 with the theme "Kids Connect @ the Library" and the public was reminded that the Library has two computer terminals available to the public with access to the Internet. Other scheduled activities include a Ballet demonstration at the Willamette Ballet Academy, storytime for pre-school youngsters, and announcement of "Library Employee of the Year". In Page 7 - Council Meeting Minutes, April 14, 1997 3A COUNCIL MEETING MINUTES April 14, 1997 TAPE READING regards to Library Park and Atrium improvements, the underground sprinkler system will soon be operational, and, with all of the other park improvements, will enhance the entrance to the Library. E) Closure of Gatch Street Railroad Crossing --- This crossing will be closed on April 23rd and 24th while railroad tracks and ties are removed and replaced. F) Building Activity Report for March 1997 1638 CITY ADMINL.—ATOR'S REPORT_ Administrator Childs reminded the public that the initial budget meeting will be held tomorrow night. 650 MAYOR AND COUNCIL REPORTS. Councilor Figley urged the citizens to come to the budget meetings, watch Cable TV if they are unable to attend the meetings, and contact Committee members if they have any input they would like to share on the budget proposals. With a reduction in property tax dollars to be received by the City, it is important that citizens let the Committee members know what their opinions are on the various programs. Councilor Jennings stated that he had attended the first meeting of the Mid Willamette Valley Transportation Committee and it was decided that the Committee would meet once a month - 1st Thursday of every month from 3:30 pm to 5:30 pm. County Commissioner Mary Pearmine was elected Chair of the Committee with Daphne Girod, Mayor of Stayton, elected as Vice -Chair. The Committee will be looking at the State Transportation Improvement program. which is through the year 2001 but it will be reviewed in 2 years and, at this time, there is nothing in the State Transportation Improvement program concerning the I-5 interchange or a second interchange. Citizens are encouraged to attend these meetings. He also stated that he helped with the installation of the playground equipment at Neuvo Amanceer and he commended the complex residents on the preparation of the excellent food served to the volunteers. "Let's Communicate" will be on Cable TV this Thursday at 7:00 p.m.. The program involved an interview with Dr. Jack Reeves, Woodburn School District, on the strategic plan. This is a first of a series of reports on this subject. Councilor Jennings also requested that the financial report submitted by the Finance Director to the Council be made available to the Budget Committee. He also requested that staff submit a report to the Council as to where the City is at in charging System Development Charges in comparison to what the maximum level that we are allowed to charge under state law. Page 8 - Council Meeting Minutes, April 14, 1997 3A COUNCIL MEETING MINUTES April 14, 1997 TAPE READING 1834 Councilor Hagenauer requested staff to contact the contractors of the E. Hardcastle storm sewer project to instruct them to put the street closure signs closer to the cross streets that are open for detour purposes. Councilor Sifuentez emphasized that the staff always seems to provide a lot of information on projects but it never seems to be enough information as far as the public is concerned. She suggested that staff continue to provide as much information as possible especially when projects are being initiated. Councilor Chadwick also urged the public to state their opinions on the upcoming budget and suggested that citizens attend the budget meetings. Mayor Kirksey stated that the Reader Board is up and a special than was issued to Councilor Hagenauer, a MacLaren work crew, and city staff who worked on the Library park project. She stated that the wall on the south side of the park will be painted once the weather is drier. 2015 ADJOURNMENT. JENNINGS/SE ENTEZ.... meeting be adjourned. The motion passed unanimously. The meeting adjourned at 8:02 p.m.. APPROVED NANCY A. KIRKSEY, MAYOR ATTEST Mary Tennant, Recorder City of Woodburn, Oregon Page 9 - Council Meeting Minutes, April 14, 1997 K: MINUTES WOODBURN PLANNING COMMISSION APRIL 10, 1997 CONVENED The Planning Commission met in regular session at 7:00 p.m. with Chairperson Atkinson presiding. ROLL CALL Chairperson Atkinson Present Vice Chairperson will Present Commissioner Henkes Absent Commissioner Schultz Present Commissioner Lawson present Commissioner Frawley Present Commissioner Palmer Present Commissioner Torres Absent Commissioner Warzynski Present Staff Present Steve Goeckritz, Community Development Director Naomi Tejeda, Assistant Planner MINUTES Corrunissioner Palmer motioned to approve the minutes, Commissioner Frawley seconded. The motion passed unanimously. I 41M 1111 1#11,14 21 Zkou K, A uu 1•► I I - *11M14"=- • . 1 i - 1 . ... Staff Report • Property is zoned single family residential. • Outlined history of Tukwila, the urban growth boundary, the golf course, and the Planned Unit Development criteria • Interior lots will not have direct access onto Hazelnut Drive • Five foot sidewalk will be installed on the north side of Hazelnut Drive, an 8 foot lane on each side of Hazelnut Drive will be provided for golf carts and bicycles. • A tot lot will be provided. • A Traffic Impact Study was provided in staff report and discussed. • Set -back requirements with -regard to P.U.D.'s were highlighted. • Staff recommends approval of this P.U.D. with conditions and modification of Condition Number 21, 'Prior to construction, the final plat shall be approved by the City. Upon Page 1 - Planning Commission Minutes of April 11, 1997 K: recording with Marion County, a reproducible mylar shall be provided." Qhairperson Atkinson • Verified the lot size variances were allowed in P.U.D.'s Vice -Chairperson Will • Visited site, there is no stop sign on Hazelnut and Front Street. A stop sign will be required. Q mmissioner Palmer • Questioned the traffic impact in regard to the school district. Staff stated this can be discussed at the next public hearing. Commissioner Frawley • Verified that lighting in the tot lot will be provided. • Verified that comer vision clearance will be modified to comply with standards. Testimony by Wicant - Roy Priest. Centrex Homes • P.U.D. will provide housing from 1,600 to 3,200 square feet, in the $160,000 to $300,000 price range. • Modification of Condition Number 21, was requested to change the sequence of events with regard to plat recording, eta to expedite the process. • Error on vision clearance will be corrected. • John Riemann, the Civil Consultant representing the applicant, discussed the circulation plan, that street widths are in compliance with the transportation plan, the set -back requirements from the F'ae Marshall, the tot lot, and the pedestrian connection in regard to the P.U.D. and high school. • Eric Eisemann, the Planning Consultant representing the applicant, stated as part of a larger P.U.D., this development will provide a distinct neighborhood yet will be consistent with Phase I. There is excellent access for traffic, pedestrians, bicycles and golf carts along with the tot lot in this P.U.D. Commissioner Lawson • Will parking be allowed on the 26 foot streets? • Who will be responsible for the lighting on the access to the high school? Applicant • Parking will be allowed on one side of the interior residential streets. • The high school will be responsible for lighting their property. Testimony from Proponents • None Page 2 - Planning Commission Minutes of April 11, 1997 9w The Public Hearing was closed_ Commissioner Palmer Complimented the applicant on their presentation, this development will be a great asset to the city. Commissioner Lawson • Is not pleased with the requirements the city has with regard to fences. They have not been constructed to withstand wind damage in various subdivisions in the area. There needs to be a better post support system for these fences in the future. He is also concerned with the potential for graffiti in the future. C., hairperson Atkinson • South bound traffic on Boones Ferry is a potential traffic hazard with the left lane accomodating traffic turning left and thru traffic going south. The problem results when a driver signals to charge into the left hand lane to proceed south across the intersection and does not tum off his traffic signal; consequently the vehicle is signaling a left tum and proceeding across the intersection. Also, the cars that are proceeding south have to change to the left hand lane, then make another lane change to the right on Settlemier. The inside lane should be left turn only and the outside lane should be right tum and south bound thru traffic. What can be done to change this? staff There is no simple answer. This is an O.D.O.T. and city problem. If the commission strongly supports this concern, a letter could be drafted to the Public Works Director and council. Commissioner Schultz • Complimented the applicant on the proposal. Commissioner Schultz motioned to approve P.U.D. 97-01 with conditions, Commissioner Palmer seconded the motion. Motion passed unanimously. staff Advised the applicant that P.U.D. 97-01 would be presented to the City Council as information only. The coundi could call this up in regard to the public streets. Therefore, until this process is complete, work may not proceed. Page 3 - Planning Commission Minutes of April 11, 1997 0 Site Plan Review 97-03, WoodburnSchool District Staff The new addition will include athletic and agricultural centers, two new parking areas to the east and northwest sides of the property, new sidewalks (onto Hazelnut Drive and State Highway 214), a proposed traffic signal and cross walk, new access onto Hazelnut Drive, and the children's center will be relocated across from the tennis courts.. Staff recommends approval of this site plan, subject to conditions. Emilli •l - 0111 The traffic impact going onto Hazelnut will be terrible if access onto 214 is closed. O.D.O.T. may be recommending closure. The city believes that O.D.O.T. may not have an absolute right to dose an access of this nature, per public works, etc. This may not be a realistic option on the part of O.D.O.T. O.D.O.T. may be able to restrict access, therefore, the applicant should be prepared to do a traffic impact study. -Commissioner Frawley • If the access is closed, then all traffic will be diverted to Front and Hazelnut The traffic on the school property could be a hazard. Commissioner Schultz • If this is approved as presented and then O.D.O.T. closes or restricts the access, will it not be more prudent to continue the hearing? This. is certainly an option, let the applicant speak to that issue, then staff will respond. Vice-Chairoerson Will • Ex parte contact with Ms. Darla Stoneman from ODOT. Testimony from Applicant - Rick Rairtane (eL�Qj Il"ona.,C; • Jack Reeves, Superintendent, is out of town. • Appreciated staff work and effort involved with this problem, and working with staff. • Bid process has been awarded. • Are in agreement with concerns regarding to 214, they will be working with ODOT in regard to the pedestrian signal. The school district has tried to get this signal from ODOT for quite some time, with the agreement to pay for the signal. School District does not agree with dosing the 214 access and putting more pressure on Hazelnut Drive. The traffic study that was done references that by leaving all accesses open there is a workable ingress and egress, by dosing one changes the loading substantially. If the school district is rot successful in this matter, then the school district will be coming back with an amended plan. The school district will be working with O.D.O.T. to prevent the closing of the 214 access and securing a pedestrian signal. The school district Page 4 - Planning Commission Minutes of April 11, 1997 3B requests that the commission does not continue this hearing. •' The project will take approximately 14 months before completion. Vice -Chairperson Will • Ms. Stoneman indicated that this access will be limited to emergency vehicles. BLaff • Asked Vice -Chairperson Will for clarification of his discussion with Ms. Stoneman. Vice-Chairoerson Will • Yes, that was correct, it would be restricted to only emergency vehicles if the light signal is provided. -« They were not aware of this position from ODOT. Vca!Chairoers_ on Will • Has the school district done a traffic study on the impact on Front Street if the access is closed on 214? Applicant • No this has not been done. Commissioner Schultz • For clarification on the response from O.D.O.T., did they indicate that the reason for closure is because a traffic light was requested for the pedestrian traffic? If the access is left open and a traffic signal is not provided, is there another proposal in mind? AQplican • The school district is in agreement with the on 214. O.D.O.T. did not city�� the need for a pedestrian signal approve a traffic signal the last time the school district requested one. The district feels that they will be successful in keeping the access open. If the traffic signal is not provided, the fall -back could be a pedestrian bridge, however, this is not the best solution. Staff Staff certainly hopes O.D.O.T. recognizes the need for a traffic signal on 214 to prevent an accident or injury to a student/pedestrian. Applicant • A pathway will not be constructed if the traffic signal is not provided, this would encourage an unsafe situation. Applicant - Mr. N _ison ( itect) • Staff did a great job. Are there any questions? Page 5-- Planning Commission Minutes of April 11, 1997 S Commissioner Lawson Will there by lighting on the path to Hazelnut Drive? Applicant • The district will pay for the lighting on the school's property. Commissioner Wa AA • Thought the new addition was going to be completely to the north of the existing building? But now it appears that the new addition is to the east and wraps around the existing building. Will the parking be moved? Applicant The north has the baseball and play fields, therefore, the development was not placed to the north. The parking will be the same distance as it is today. Staff • The commission's conoem regarding the closure of 214 raises a totally new design issue. Staff is also concerned with this matter. Staff stall recommends approval of site plan. The concern is whether there will be closure of the 214 when staff works with ODOT. Apak-a-nj • The commission could approve the existing plan with the eAstin egress d ingress and if the state does close 214, then bring that issue back to the co amiss of n n Keep the site safe and open and then see what ODOT requires. The district wanted to understand the traffic flow of cars and students, the district did a traffic study before they started the site design to make sure there was adequate parking, student access, and ingress and egress A study has not yet been completed of ODOT doses the 214 access. A gate has been placed across this access that is dosed during the day to restrict traffic onto 214. It is opened for arrivals and departures in the morning and at the end of the school day. 0 Staff stated if the hearing is dosed, It should be Conditioned to resolve the 214 access question. Commissioner Schultz • Could the motion be made by adding a statement regarding 214 access as a condition? Commissioner Palmer • He could not approve this site pian with the uncertainty, and was going to recommend for a continuation. staff Staff would recommend that the commission approve the site plan with the conditions as Presented, with a stipulation that if all the conditions are not met in regards to the traffic circulation pattern, then staff is required to bring back the alternative proposals as recommended by ODOT. Page 6 - Planning Commission Minutes of April 11, 1997 W. Commissioners • Asked for clarification in dosing the hearing, amending Conditions Number 2 and 12 to reflect the traffic circulation/O.D.O.T. decision? Would a problem exist in presenting this to the council without an O.D.O.T. response? !Qhaimerson Atkinson • Closed the public hearing. Commissioner Lawson • Motioned to approve SPR 97-03 with conditions listed by staff, including the condition that Me three ingress and egress exits be accepted as they are by ODOT, if not then it would be brought back to the commission for further study. Commissioner Palmer • Seconded the motion. The motion passed unanimously. Variance # 97-02 - He Ws Farm Subdivision Lots 29 40 off • Presented staff report. • Staff recommended approval of the variance for the front yard setback of the main buildings but not the garages. The 20 foot setback for the garages "I prevent the overhang of cars into the public right-of-way. Vice-Chairoerson Will • Ex parte contact with Randy Scott. Testimony.from Applicant - Mike Town • Asked if there are any questions from the commission? Vice-Chairoerson Will • Per Randy Scotty there is no other solution to this problem at this time. Commissioner Wac=ski • Is the applicant agreeable to setting the garages back? Chairperson Atkinson Was the commission remiss in taking into consideration the drainage ditch when site plan was approved? staff • When the survey was done, it was found that the back lot lines were closer than the preliminary showed. Also, the ditch was contoured for safety of children, etc., and this contributed to the need for this variance. Commissioner Palmer Page 7 - Planning Commission Minutes of April 11, 1997 W. taff Cozy Cove's drainage ditch required tiling, should this be tiled as opposed to a variance? This serves as a detention at this time. Vice -Chairperson Will • Per Randy Scott, a culvert could not be used, as there is no place for the water to go in such volumes until the two year study is completed on the drainage. Hearing was closed. Commissioner Schultz • As she did not participate on past discussions on this project, she will be abstaining. VM -Chairperson Will moiioned to approve Variance 97-02 with all the conditions of approval. Commissioner Frawley seconded the motion. Motion passed, Commissioner Schultz abstained. Vice-ChaI=rson Will • Excused himself from the remainder of the meeting. "D Partition Case Filed X97-03 - 849 We Blaine Staff gave administrative approval. BUSINESS FROM THE COMMISSION s Letter of resignation from Commissioner Henkes was presented, staff requested names of potential candidates for her replacement Commissioner Lawson • Strongly recommends the commission review recommendations for walls and fences in the city, considering what is happening on Country Club Road There should be suggestions on how fences should be installed to stay in place, withstanding winds, etc. The issue of regt"V fenoesAA alts, and the potential of graffiti should also be addressed. • Legislature is considering system development charges for capital improvements of schools Perhaps the commissioners can place a call to Senator Shannon or Rep. Patti Milne to put in a good word to balance the opposition. Commissioner Palmer • Welcomed Commissioner Lawson bads. Page 8 - Planning Commission Minutes of April 11, 1997 Chairperson Atkinson •' What is the status of the sidewalks on Boones Ferry? ate. • The time table is uncertain at this point Staff will research and clarify this for the commission. Chairperson Atkinson • Correction noted on Public Hearing Notice. • Letter regarding issue of Boones Ferry intersection/lane designations. • Thanked commission and staff for their assistance during his past absence. Commissioner Frawley • Verified that the Oil Can Henry right -tum -only is a dead issue. Commissioner Palmer • Could the extension onto Hazelnut from school property onto a city street, be designated a right- turn -only? A right -tum -only sign would not accommodate parents that may live next to Tukwila. Signing of plat for Meadowpark Phase if. Meeting was adjourned. Page 9 - Planning Commission Minutes of April 11, 1997 ME A TO: Mayor & City Council through City Administrator FROM: Community Development Director$Lr SUBJECT: WDA Request Pertaining to tree removal on Front Street DATE: April 24, 1997 At the Council Meeting of April 14,1997 you received a request from the WDA to allow the city's Public Works Department to remove the Thundercloud trees on Front between Lincoln and Cleveland Streets. The council tabled this decision to give time for staff and the WDA to provide a more definitive proposal as to what, if any, vegetation or trees would replace those being removed. In my discussion with Ken Palke, WDA Manager, he stated this issue has been placed as an item on the May 6, 1997 WDA agenda. Therefore, staff would recommend the City Council not remove this item from the table, until the WDA presents a proposed recommendation that meets council's approval. SG jb ctnemoUreerem mda 10A MEMO TO: MAYOR AND CITY COUNCIL FROM: CHRIS CHILDS, CITY ADMINISTRATOR J%(v DATE: APRIL 17, 1997 SUBJECT: HUMAN RIGHTS COMMISSION ORDINANCE AMENDMENT At the April 14, 1997 City Council meeting, the City Attorney was directed to prepare an amendment to the Human Rights Commission ordinance Including the term "sexual orientation" in the mission and purpose section. This change is in conformance with the action taken by the Commission at its April 8, 1997 meeting and now makes the ordinance consistent with that action. COUNCIL BILL NO. j '%uoc/ ORDINANCE NO. AN ORDINANCE AMENDING ORDINANCE 2113 (THE HUMAN RIGHTS COMMISSION ORDINANCE) TO ADD SEXUAL ORIENTATION TO THE MISSION STATEMENT OF THE COMMISSION AND DECLARING AN EMERGENCY. and WHEREAS, Ordinance 2113 created the Woodburn Human Rights Commission; WHEREAS, the Commission has been meeting on a regular basis to provide advice to the City Council on human rights matters; and WHEREAS, at the April 8, 1997 meeting, the Commission agreed to broaden the mission statement contained in the ordinance to include the term "sexual orientation"; and WHEREAS, the City Council accepts this recommendation of the Commission and is prepared to amend the ordinance accordingly; NOW, THEREFORE, THE CITY OF WOODBURN ORDAINS AS FOLLOWS: Section 1. Section 2, Ordinance 2113 is hereby amended to read as follows: Section 2. Mission and Purpose. The Woodburn Human Rights Commission's mission is to foster mutual understanding and respect, and to protect the human rights of all persons in the City of Woodburn regardless of their race, gender, age, sexual orientation, religion, or national origin. Section 2. Emergency Clause. This ordinance being necessary for the immediate preservation of the public peace, health and safety, an emergency is declared to exist and this ordinance shall take effect immediately upon passage by the Council and approval by the Mayor. Approved as to form: k City Attorney Date APPROVED: Nancy A. Kirksey, Mayor Page 1 - COUNCIL BILL NO. ORDINANCE NO. 10A 10A Passed by the Council Submitted to the Mayor Approved by the Mayor Filed in the Office of the Recorder ATTEST: Mary Tennant, City Recorder City of Woodburn, Oregon Page 2 - COUNCIL BILL NO. ORDINANCE NO. MEMO TO: City Council through City Administrator FROM: Public Works Program Manager SUBJECT: Approval of Water Master Plan DATE: April 17, 1997 RECOMMENDATION: Approve the attached resolution which approves the Water Master Plan for the City of Woodburn. BACKGROUND: The City Council conducted a public hearing on the city's updated Water Master Plan on April 14, 1997. Previously council workshops on the plan were held on August 19, 1996 and February 3, 1997: A public open house was held on December 5,1996 and a presentation was made at Senior Estates on January 28, 1997. The plan addresses the main objectives of the city in developing this water system roadmap that is intended as a guide for the city through the year 2020. These objectives were to: • Satisfy Public Requirements • Comply with Changing Regulations • Provide Reliable Fire Protection • Economically Meet Future Needs Staff recommends approval of the attached resolution which formaNy approves the City of Woodburn Water Master Plan. m COUNCIL BILL NO. I '7 6f L) RESOLUTION NO. A RESOLUTION APPROVING AND ADOPTING THE CITY OF WOODBURN WATER MASTER PLAN. WHEREAS: The City of Woodburn has the responsibility and authority to plan for and to provide water services to citizens and customers and, WHEREAS: Changes in Federal and State water regulations, continued customer complaints about the aesthetic water quality, anticipated regulatory changes that may impact the city's system and anticipated future growth all pointed toward the need for an updated Water Master Plan and, WHEREAS: HDR Engineering Inc. was retained by the city to develop the technical aspects of the plan and, WHEREAS: A public open house was held on December 5, 1996 and council workshops were held on August 16, 1996 and February 3, 1997 to discuss elements of the proposed plan and, WHEREAS: The City Council conducted a public hearing on the Water Master Plan on April 14, 1997 and recommended that the plan be brought to council for approval; NOW THEREFORE THE CITY RESOLVES AS FOLLOWS: Section 1. That the City of Woodburn Water Master Plan which is attached as Exhibit "A" and by this reference incorporated herein is adopted and approved. Page 1 I Council Bill No. M Approved as to form: qvr q—lq—lq City Attorney Date APPROVED: Nancy A. Kirksey, Mayor Passed by the Council Submitted to the Mayor Approved by the Mayor Filed in the Office of the Recorder ATTEST: Mary Tennant, Recorder City of Woodburn, Oregon Page 2 Council Bill No. W. DUE TO ITS LENGTH THE WATER MASTER PLAN EXHIBIT "A" HAS NOT BEEN INCLUDED. 10C City of Woodburn Police Department 270 Mont; Ken Wri Chief of Date: To: Subject: April 22, 1997 Mayor and Council STAFF REPORT Woodburn, Oregon 97071 Request for Restricted Parking Within Downtown Historic Area (503) 982-2345 At the last Council Meeting, April 14, 1997, the Woodburn Downtown Association placed a request for restricted parking within the Downtown Historic Area on Front St. between Lincoln and Cleveland Streets. Their request is to have a two hour time limit between the hours of lam and 60m, Monday through Friday. This request came as a result of members of the association complaining they cannot find a place to park in order to visit certain establishments. As the police department only received notice of the request days before the April 14th council meeting, we did not have time to review the ramifications of beginning a timed parking enforcement program. As I responded in my staff report the department would review options or policy decisions that needed to be explored and what their impacts would be on current demands for service. . The police department staff examined different options for timed parking enforcement. They were identified as aggressive enforcement and passive enforcement. Aggressive Enforcement This would entail the reallocation of resources and manpower. Enforcement would be primarily assigned to the Code Enforcement Officer. This assignment would mean deleting between three and six hours daily from current code enforcement duties. Parking enforcement would be Primarily the re-education of persons utilizing the Front Street parking area through the issuance of citations. The hours requested are from lam and 6pm. This would also entail the assignment of uniform patrol officers thusly eliminating three hours of uniform patrol response while the officer completes parking enforcement duties. By-products of aggressive enforcement would be: revenues collected through court fines and some dissatisfied citizens. Another by-product would be displacement of the problem. 10C parking cont. page 2 Should the department begin a aggressive enforcement program only on Front St. to limit parking those who use Front St. would soon migrate to the side streets or other streets to park. The problem of persons using Front St. for long term parking would still not be resolved but would be displaced. The possible use of trained volunteers was examined. The volunteers would have to be trained to enforce the ordinance and relate the ordinance to the actual situation(s). Training would also have to include interpersonal skills to defuse conflicts, developing a court ready case and prosecuting the case before a judge. This would all entail a time of training. The task of maintaining adequate trained volunteers would require a application process and manpower to supervise. Passive Enforcement There are currently numerous areas within the community in which passive enforcement us used. Passive enforcement would mean to erect the signs without the resources directly allocated for enforcement. Should the department respond it would be to only mark cars possibly in violation and return two hours later to check if the violation occurs. This type of enforcement has caused problems, in that the complaintant often becomes upset because enforcement cannot be immediate. Another way the passive enforcement effort would be administered would be to erect the signs and place flyers on the cars a couple times a day advising the violators of the parking limit and requesting their compliance. Any of the above would require the city to reallocate resources to set up a restricted parking district and require expenditures of out of pocket cash and manpower hours. Recommendations There are twenty six businesses on Front St. to include one four unit apartment unit. Between Lincoln St. and Arthur St. (Woodburn Historical District). There are eighty-five parking spaces, one of which is 20 minute restricted parking and all are restricted Monday mornings between 3am and 6am for street maintenance. The City Council through ordinance 1527 can clearly authorize the City Administrator to implement the ordinances through a resolution or motion. The police department is prepared to follow-up with the decision the council determines to be best. In order to better manage resources I would request the council modify the times from the requested 6am - 7pm to, Sam - 4pm Monday thru Friday. > Implement an aggressive parking enforcement program to include the installation of signs and immediate enforcement of a 2 hour parking restriction. > Implement a passive parking enforcement program of installing signs and enforcement in the form of flyers and citations only as needed to control all day parking. 10C parking cont. page 3 > Request the police department meet with the Woodburn Downtown Association to further determine the best method of controlling parking within the effected area before measures are taken to begin a restricted parking area that would require expenditures of resources. To identify a restricted parking area without resources in place for enforcement seems to be idle threats. It would be the intent of the police department to develop a sense of compliance and understanding by all of those involved without creating a situation of discontent. Implementation. Implementation of any of the programs would take at least 3-4 weeks at the earliest and as much as one to two months depending upon the final decision. B:lrnunattlipuldng.gx 10D City of Woodburn Police Department STAFF REPORT 270 Montgomer y,8t6tV1 Woodburn, Oregon 97071 (503) 982-2345 Ken Chief To: Mayor and Council Subject: Liquor License Change of Ownership Location: Young St. Market 1030 Young St., Woodburn Applicants: Mr.Won S. Kim & Mrs Hyun K. Kim 11670 S.E. 118th Dr. Clackamas, OR. Current Licensee: Mr. Bykung C. Cho Date: April 22, 1997 The police department received the change of ownership liquor license application for the Young St. Market located at 1030 Young St. The department has completed a detailed background investigation of the principal applicants, Mr. & Mrs. Kim. The investigation found that applicants have completed all necessary forms and have provided all necessary information for the police department to complete an investigation. The investigation revealed no criminal history and no information that the department determines would prevent the applicants from completing the purchase of the business and obtaining a Oregon Liquor License. As is policy, the department has contacted affected neighbors in the immediate area of Young St. Market. Upon completing discussions with the neighbors there was a consensus that there was no opposition to the change of ownership but, all have noticed that there is has been a increase of people hanging out in the area and empty liquor containers laying on the ground. This might indicate the new owners will have to reinforce policy's established by the previous owner, Mr. Cho. Recommendation The City Council provide a recommendation to the approve the change of ownership application for the Young St. Market to the Oregon Liquor Control Commission. cc olcc applicant & file 10D WOODBURN POLICE DEPARTMENT Incident Report 97-001952 Connect # - - LIQUOR LICENSE Distribution: Records OLCC Reported Date/Time: 03/27/97 1129 hrs occurred Date/Tine: 03/17/97 1129 hrs to / / 0000 hrs Location: 1030 YOUNG ST WOODBURN OR serssass:ssazszzazaszszazszzzsazsazszaazzaaaaazaaazzzazsszzsazsssazaaaaazaaaa Involved person: RIM, WON SANG DOB: 06/12/61 Age: 35 AM Hgt: 5.09" Wgt: 145 Hair: Black Eye: Brown 11089 SW MATZEN DR WILSONVILLE, OR 97070 Phone: (503)685-6352 Type: Hage OLN: 2814795 (OR) SSN: 544-90-2401 Employer/School: YOUNG ST. MARKET (503)981-7222 1030 YOUNG ST WOODBURN, OR 97071 CURRENT OWNER OF YOUNG ST. MARKET sssssaaazsssasssssssaaasssssssssassszssssaassaaaaasasassssazszasssassasaasaas Involved persons KIM, HYUN KYUNG DOB: 08/18/64 Age: 32 AF Hgt: 5101" Wgt: 95 Hair: Black Eye: Brown 11089 SW MATZEN DR WILSONVILLE, OR 97070 Phone: (503)685-6352 Type: Hone OLN: 4807971 (OR) SSN: 543-25-4421 Employer/School: YOUNG ST. MARKET (503)981-7222 1030 YOUNG ST WOODBURN, OR 97071 CO-OWNER OF YOUNG ST. MARKET aasaszsssasssssasssssssssssarzzzszasszsassszzzasazzassasassssssszasasaassssss e Business: OREGON LIQUOR COMMISSION 213 MADRONA ST SE SALEM, OR Phone: (503)378-4871 Types Business JANICE FORBES aaascsaaaaaaasssaassaaaaaaasssasasca=a=sa=s=asaaaaa=zaaassaaasssaassasaaaasaa Reporting Officer: J. P. RIOS 129769 Page 1 Case status/Date: D 03/27/97 Appr4ed: Follow-up Required: Assigned/to Pa o Detectives: Follow-up Assigned To: Date: By: Other: C.H. Entry: 10D 97-001952 aasxsaaa=ssazazaaaasssssssssssaacrssrscasassssaaasxsasmscssaaaaaxasacxsazsssa Business: CORPORATION DIVISION 158 TWELVETH ST NE SALEM, OR 97310 Phone: (503)986-2200 Type: Business ssaasassaasasaaassasasassssaasaaaasaaasassssaasaasaxa=ssasssa=aassxaacsaasaaa Business: BETTER BUSINESS BUREAU PORTLAND, OR Phone: (503)226-3981 Type: Business assssssssasasssssssssssssssssssssssssss szs ssa sassss sasssaasasaasasaas aasasass Business: YOUNG ST. MARKET 1030 YOUNG ST WOODBURN, OR 97071 Phone: (503)981-7222 Type: Business ssaxxsxxsssxxssaxasxaaasas:zsssaaasassssssassasasaxasassaasssaxsxsxxssxssxsss Business: FRED'S FOOD 0 MART 102 LEROY AV MOLALLA, OR 97038 Phone: (503)829-8320 Type: Business aasaaaaasasassassaaasaasasssssssssssaasaaaaassaaaaaaaassaasaaasaasaaas=aaaass Other: RIM, CHONG S. DOB: 11/23/39 Age: 57 AF 11850 SE 118TH DR CLACKAMAS, OR 97015 Phone: (503)698-1580 Type: Home Employer/School: YOUNG ST. MARKET (503)981-7222 1030 YOUNG ST WOODBURN, OR 97071 MOTHER OF WON S. KIM asasasasasssaasasasssaaassassaassaassasaaasaaaaaaaaasxaaassaaaassasasasaaaasa Other: RIM, YOUNG S. DOB: 110 LEROY ST MOLALLA, OR 97038 Phone: (503)829-8320 Type: Business Employer/School: FRED'S FOOD 0 MART 102 LEROY AV MOLALLA, OR 97038 BROTHER OF WON S. KIM 02/29/68 Age: 29 AM (503)829-8320 as xx asssassssssss aasassxsassaaasaca c saaaa cx asssasas aasaaasasaxsasssaacaaasssc Reporting Officer: J. P. RIOS 129769 Page 2 10D F 97-001952 s sass sa ssssas zz sza ssazssaszsassss s ss s za s s s s sass: a ss aaa a s sssss sssss zsasss z sss s CRIME ANALYSIS DATA: TARGET: AREA: Business TYPE: Private PREMISE: RESTAURANT I ENTERED: O GANG RELATED: No OFCR HAL: N DOMESTIC ABUSE: N COMPUTER USED: N ssssassssssssszsassssasssssssssasassssasssszssssssssssssasssssfassssassszssss Reporting Officer: J. P. RIOS 129769 Page 3 10D 97-001952 BACKGROUND INVESTIGATION/ WON S. KIM 1. Criminal History: No criminal history was located for Won Kim. 2. Operators License Status: Won S. Kim has a valid Oregon Operators License and shows no .entries for violations or collisions in Oregon. A drivers check for the state of New York showed he was suspended for failing to pay a fine out of Queens county. The bail for this suspension was $25.00. HYUN KYUNG KIM 1. Criminal History: No criminal history was located for Hyun Kyung Kim. 2. Operators License Status: Hyun Kyung Kim has a valid Oregon Drivers License and shows no entries for violations or collisions. She has no record for a New York Drivers License. CHONG S. KIM 1. Criminal History: No criminal history was located for Cong S. Kim. 2. Operators License Status: Chong S. Kim has a valid Oregon Instructional Permit and shows no entries for violations or collisions. YONG S. KIM 1. Criminal History: No criminal history was located for Yong S. Kim. 2. Operators License Status: Yong S. Kim has a valid Oregon Drivers License and shows no entries for violations or collisions. sass:saasazasaszaszszsszzsszzsssssssazsass:sssssassssassssassszsssssssasassss CORPORATION COMMISSION/ 1. Hyun K. Kim and Won S. Kim are the sole listed officers for Young -Street Market. ssszszsssssssaasasszzzzzssazszzszssassassssssszsszss=s�asssszsssssszszzazssss BETTER BUSINESS BUREAU/ Reporting Officer: J. P. RIOS #29769 Page 4 10D 97-001952 1. No listing of complaints against Young Street Market. sxxxxsxxsxxx=xsx=axsxx=xzzzzzzzxsax=xxxxxa==xaxxx==xxxs=xxxaccc======x=x====x OREGON LIQUOR CONTROL COMMISSION/ 1. No listing or violations were located for Hyun K. Kim or Won S. Kim. s sss:s:ssss sasssssasssssssss:ssss:sas ss sasss::sss sssssaasass:ssaaasss: s:ssa as RECORDS SCAN FOR INVOLVED PERSONS AND BUSINESS: 1. No listing or violations were located for Hyun K. Kim, Won S. Kim, Yong S. Kim or Chong S. Kim 2. No listing or violations were located for Fred's Food O Mart. I did a records scan for the area ("grid" 0121) in and around Young St. Market located at 1030 Young St. for the dates of 032796-032797. I located a total of one hundred twenty one (121) incidents involving drug activity, fights, public intoxication and urination in and around.the area of the business. of the one hundred and twenty one (121) incidents, I included only those within an approximate four (4) block radius I located (1) traffic stop at Highway 99E and East Cleveland where the driver was arrested for D.U.I.I and possession of a controlled substance (methamphetamine). I located (11) incidents involving subjects arguing and fighting in the area around the business. I located (3) incident of a persons drinking in public and intoxicated subject complaints. (See below for details involving Young St. Market) zasazszsxzzzssassaazssazsaasa�--massae::asssasaza::aszasaasssassxaasxaxsxsxa BUSNESS SCAN: 1. I did a records scan for 1030 Young St. for the dates of 032795-032797. I located that the Woodburn Police Department responded to. Of the forty four (44) calls, e calls regarding suspicious persons/vehicles, four (4) motor vehicle accidents, one (1) fugitive custody, one (1) drinking in public call, one (1) loitering call, two (2) lost property calls, two (2) detoxification custodies, one (1) medical assist, four (4) alarm ca disturbance involving a loud car stereo, seven (7) building vandalisms, two (2) fights, one (1) abusive language call, two (2) public assists, one (1) shoplifter, one (1) welfare check, one (1) complaint of a panhandler and one complaint of juveniles attempting to get Of the forty four (44) calls, I attached those involving trespasses, O.L.C.C. matters, detoxification custodies and any arrests from the location. BUSINESS/NEIGHBORHOOD AREA CANVAS/ 1. WOODBURN ANIMAL MEDICAL CLINIC/ I contacted Dr. Paradis, he advised me he had no problem with the new owners of Young St. Reporting Officer: J. P. RIOS 029769 Page 5 10D 97-001952 Market continuing the sale of alcoholic beverages. Paradis did have a concern with loitering in front of the store and possible drug activity involving people that hang around the store parking lot. 2. STATE FARM INSURANCE/ I contacted Katrina Halupowski, she advised me she had no problem with the new owners of Young st. Market continuing the sale of alcoholic beverages. She advised me the only problem she has noticed are -the beer bottles and cans that are discarded in and around her place of employment. 3. HAIR QUARTERS/ I contacted business owner Karen Glass, she advised me she had no problem with the new owners of Young St. Market continuing the sale of alcoholic beverages. 4. GERRI FERGUSON/ She advised me she had no problem with the new owners of Young St. Market continuing the sale of alcoholic beverages. She was concerned that under age persons were obtaining alcohol from the market because in the past she had seen young looking persons walking away from the store with beers. She also expressed concern over persons loitering in the parking lot of the market. S. ESTEFAN MEDINA LOPEZ/ He advised me he had no problem with the new owners of Young St. Market continuing the sale of alcoholic beverages. 6. SHANNON CALLAHAN/ He advised me he had no problem with the new owners of Young St. Market continuing the sale of alcoholic beverages. He advised me he wanted the new owners to "stay on top" of the loitering problem because he has seen an increase of persons hanging around the parking lot since the old owners left. szzsazasass:sasaasas:saaazazzzSas:saa:saazzsasszsssszazs:ssaaazszssasasaaass= SUMMARY/ I completed a background investigation for a liquor license for Young St. Market located at 1030 Young St. Woodburn Oregon. I contacted the listed businesses/neighbors in the surrounding the business and obtained their statements and thoughts regarding Young St. Market selling alcoholic beverages. I contacted Won S. Kim who advised me he and his wife Hyun K. Kim were the new owners and operators of Young St. Market. He advised me that either he or his wife would be on the premises during all business hours which will be 0800-2230hrs. Monday through Sunday. He stated that he did not foresee any special store hours. Won S. Kim advised me the business would consist of grocery sales and fast food deli type foods such as fried chicken, egg rolls and fried burritos. he advised me that there would be five video games located inside the business and he was not planning on installing any video gambling machines. Reporting Officer: J. P. RIOS 129769 Page 6 10D 97-001952 After reviewing the attached O.L.C.C. documents it appeared that Chong S. Kim (Won Kim's mother) had supplied Won S. Kim with sum of $50,757.50 toward the purchase of Young St. Market. The form also indicated that Yong S. Kim (Won S. Kim's brother) had contributed $50,000 to the purchase of Young St. Market. I spoke to Chong S. Kim and she clarified the contribution to me. She advised me that Yong Kim had not given, or lent, any money to Won S. Rim. She advised me that she had supplied her son Won S. Kim. with $50,000 that she had obtained from her son Yong S. Kim when he purchased a grocery store she owned in Molalla. She informed me the store name is Fred's Food 0 Mart. She went on to say that the sum of $50,757.50 was also given to Won S. Kim and obtained by refinancing her home. She advised me Won S. Kim has agreed to make the monthly payments ($700.00) to the bank on the re -financing and that she has no interest or profit sharing in Young St. Market. I spoke to Won S. Kim and his Brother Yong S. Kim, both gave me the same explanation regarding the sum of money that had been contributed by Chong S. Kim. Yong S. Kim advised me he had nothing to do with the purchase or operation of Young St.- Market and had no interest or profit sharing in the business. I obtained a copy of a form signed by both Yong S. Kim and Chong S. Kim denying any ownership or profit sharing interest in Young St. Market. I completed a scan for Fred's Food O Mart located at 102 Leroy Avenue Molalla Oregon for the dates of 032795-032797 and found no entries for violations. I conducted a criminal background on Won S. Kim , Hyun K. Kim, Chong S. Kim and Yong S. Kim nothing was found. I conducted a records scan for incidents that the Woodburn Police Department responded to or initiated, for the area within an approximate four (4) block radius surrounding Young St. Market. I located a total of fifteen (15) incidents involving drug activity, fights, public intoxication and public urination and have attached a print out of the listed incidents. Reporting Officer: J. P. RIOS 129769 Page 7 10E MEMO To: City Administrator for Council Action K� From: Randy Scott C.E.Tech III, through Public Works Director IC Subject: Henry's Farm Subdivision, Easement Acceptance Date: April 22, 1997 It is being recommended that the City Council accept the attached utility easements as described on Attachment "A"and Attachment `S". The easements are being conveyed to the city for the completion of the water main loop from Henry Farm Subdivision to the existing water line on the church property, the water line was installed in conjunction with the development of the Henry's Farm Subdivision. Also attached is a map showing the location of proposed utility easements. ATTACHMENT "All UTiUTY EASEMENT KNOW ALL MEN BY THESE PRESENTS, that CIPOLE GROUP. INC , for the consideration of One Dopar ($1.00) and other valuable considerabons to them paid. the receipt whered hereby is adawAeclged, hereby do forever grant unto the CiIY OF WOODBURN. a Municipal Corporation of Marion County. Oregon referred to herein as the CITY, a permanent right-of-way and easement over WW along the full width and length of the Premises described as follows, to wit; A sixteen -foot Utility Easement, eight feet each side of the following described cenWdhe 5699 *Q at the Southeast comer of Lot 8, Henry's Farm Subdivision as recorded In the Book of Town Plats. Marion County, Oregon; Pointe of begirulirig is 40.00 feet South 87426W East of the Southwest comer of Lot 8; Thence North 47°14'59" East 14207 feet to the Northeast comer of Lot 8. With the right, privilege and authority. to said City. to construct, maintain, replace. reconstruct, remove. and add to. a U11 Pipeline or pipes, with all appurtenances incident thereto or necessary therewith. in, under and across the said premises, and to cut and remove from said right -d - way any trees and other obstructions which may endanger the safety or interfere with the use of said pipelinec or appurtenances attached or connected therewith; and the right of ingress and egress to and over said above described Premises at any and all times for the purpose of doing anything necessary or useful or convenient for the enjoyment of the easement hereby granted. THE CITY SHALL, upon each and every occasion that such U11 b c ty is constructed. maintafred, replaced, reconstructed or removed. or added to, restore the premises of the Grantors, d any improvements disturbed by the city. to as good condition as they were in prior to any such insant"On Or wort(, but if not practicable, then Pay to Grantors reasonable compensation. THE GRANTORS. heirs and assigns, reserve the right to use the premises for wakways, driveways, Planft, and related purposes, and all S71 facNes shag be at a depth consistent with these purposes. EXCEPTION: No structure shag be placed within the easement, or within 45° projection upward from the bottom of the pipe. STATE OF OREGON ) )SS COUNTY OF MARION ) Accepted by the Woodburn City Ccuncl on . lees -19x7 Mary Tennant, Cky Recorder City of Woodburn, Oregon On di h 15 day of _ .1996, before mth e a Notary Pubflc In and for e County and State known b me to be the carne person(s) whose names are =**orlb vohunt AV a mo uted the same for the Purpose therein contained, IENRY.UTL and admowledged that they IN WITNESS WHEREOF, I hereurto set my hand and official seal, NOTARY PUSUC ' OFFICIAL S:SAL MARC D YJ1RF`i!'."•N My Commission /Z G y - NOTARY PUBLIC-OA.—:c?f`•' C.OMhIISSIOiv NG. 10E UTILITY EASEMENT ATTACHMENT "Brr KNOW ALL MEN BY THESE PRESENTS, that EUGENE R. GASCHO and JUD17114 A ASCHO for the consideration of One Dollar ($1.00) and other valuable considerations to them paid, the receipt whereof hereby is acknowledged, hereby do forever grant unto the CITY OF WOODBURN, a Municipal Corporation of Marion County, Oregon referred to herein as the CITY, a permanent right-of-way and easement over and along the full width and length of the premises described as follows, to wit: Beginning at the northwest comer of that certain tract of land conveyed to Eugene R. Gescho and Judith A. Goscho by deed Real 164, Page 410, Marion County Deed Records and being situated In the northeast 1/4 of the northwest 1/4 of Section 7, Township 5 South, Range -1 West of the Willamette Meridian, Marion County, Oregon; thence south 03'01'00• west 120.00 feat to the southwest comer of said Reel 164, page 410; thence South 03001'00" West 20 feet; thence south 86.59'00• East 16.00 feet; thence north 03'01'00' east parallel with the west 8ne of said Real 164, Page 410 128.93 feet; thence north 48'01'00' east to a point on the north fine of said Reel 164, Page 410,15.66 feet; thence north 86.59'00" west 27.07 feet to the place of beginning and containing 2301.27 square feet of land. With the right, privilege and authority, to said City, to construct, maintain, replace, reconstruct, remove, and add to, a UTILITY Pipeline or pipelines, with all appurtenances incident thereto or necessary therewith, in, under and across the said premises, and to cut and remove from said right-of-way any trees and other obstructions which may endanger the safety or Interfere with the use of said pipelines, or appurtenances attached or connected therewith; and the right of ingress and egress to and over said above described premises at any and all times for the purpose of doing anything necessary or useful or convenient for the enjoyment of the easement hereby granted. THE CITY SHALL, upon each and every occasion that such UTILITY facility Is constructed, maintained, replaced, reconstructed or removed, a added to, restore the premises of the Grantors, and any improvements disturbed by the City, to as good condition as they were In prior to any such installation or work, but H not practicable, then pay to Grantors reasonable compensation. THE GRANTORS, heirs and assigns, reserve the right to use the premises for walkways, driveways, planting. and related purposes, and all UTILrrY facilities shall be at a depth consistent with these purposes. EXCEPTION: No structure shall be placed within the easement, or within 45• projection upward from the bottom of the pipe. ✓, L, - /. r' STATE OF OREGON ) )SS COUNTY OF MARION ) Accepted by the Woodburn City Council on 1985-199 7 Mary Tennant, City Recorder City of Woodbum, Draw On this the -J-I_ day of _ hlyya"= , 1995, before me a Notary Public In and for the Courcy and State personally appeared, JZ / /� / r.d-(4,rR g V ZV 4 A. QsC'CD kno"to me to be the same person(s) whose names are subscribed to the within instrument and acknowledged that they voluntarily executed the same for the purpose therein contained. IN WITNESS WHEREOF, I hereunto set my hand a of tial seal. .� NQTARY Pt@JC OFFICIAL SERI KAREN J. SLITTER NOTARY PUBLIC - OREGON COMMISSION M0.043785 10,rY NE7OMMAY141999 GASCRO.UTL My Commission Expires: `KAT. 10E CO L Co Nr$AO $o 1 - chv O � � a �� 10E 8 V�s 57.00 O Ei `:e j•. t� 101.14 10 74 09 CO 101.09 um co $040 40as F 'i 03 m c CD I s Q C g N 120 / 1802 16 OSW v Z M74 61�b 1�1a � o I v � , lot 2 I om .� gipj O 12 Z i yAji a co 14, m a "` -zi C* 1 OF ma -M-4 TO: Mayor and City Council FROM: Chris Childs, City Administrator SM.: Jnsurance Cov rano for Ye„th as hau arn..r�.,.. DATE: April 24, 1997 RECOMMENDATION• That Council, by motion, authorize extension of general liability coverage and purchase of a medical/accident rider (cost to be reimbursed) In regard to the Woodburn Youth Ball Association. BACKGROUND - : The attached memo from the Recreation & Parks Director provides a summary asto the background and understandings which support the staff recommendation in this regard. 10F MEMORANDUM TO: -Woodburn Mayor and City Council FROM: Nevin Holly, Recreation and Parks Director SUBJECT: Extension Of City's Insurance To Cover Woodburn Youth Baseball Association DATE: April 24, 1997 Our Youth Baseball and Softball League in town was formerly under the auspices of the National Babe Ruth League. This year the league dropped its affiliation with Babe Ruth and joined an independent league known as the Oregon Baseball Association. The new Woodburn League is known as the Woodburn Youth Ball Association. The City of Woodburn, Recreation and Parks Department has become a co-sponsor of the program. We have assisted them with organization and sign-ups. For our assistance we will receive back $1 per child. The Woodburn Youth Ball Association projects approximately 300 youth participants between the ages of 6 to 12. The Oregon Youth Ball Association requires that the Woodburn Youth Ball Association provide both general liability and Medical Insurance for participants and volunteers. The Woodburn Youth Ball Association requests that the City of Woodburn extend its general liability insurance and add a medicallaccident insurance rider to cover the Woodburn Youth Ball Association. There will be no charge to the City of Woodburn to extend its general liability insurance to this program. The approximate cost of adding a medical rider to our policy is $375.00. The Woodburn Youth Ball Association has agreed to reimburse the City of Woodburn in full for its costs of the added medical rider. The Woodburn Youth Ball Association is made up of Woodburn youth and adults. In that the City is a co-sponsor of this program and in that the program has great community value, I recommend the City's General Liability Coverage be extended to this program, and that the City be authorized to purchase a medical insurance rider for this program. CC: Frank Lonergan, Woodburn Youth Ball Association TO: Mayor & City Council through the City Administrator FROM: Planning Commission S LG SUBJECT: Planned Unit Development 97-01 "Ironwood at Tukwila" DATE: April 24, 1997 At the hearing of April 10, 1997 the Planning Commission approved, with conditions, a 108 unit single family subdivision within the Tukwila Planned Unit Development. APPLICANT: Centex Homes 4000 Kruse Way Place Building #3, Suite 300 Lake Oswego, OR 97035 OWNER: Centex Homes II NATURE OF THE APPLICATION: The applicant is requesting Planned Unit Development (PUD) Stage II Design Review approval of a 108 unit single family detached residential community to be developed in 2 phases on the easterly 21.4 acres of lot #10. (See Attachments A and B) Phase I includes 71 small -lot single family lots ranging from 5,400 square feet to 10,900 square feet. The applicant is proposing to construct full street improvements on Hazelnut Drive from the existing finished street end at the eastern edge of this housing project to the existing finished street end at Tukwila Drive. Both sides of Hazelnut Drive will accommodate golf cart and bicycle travel. Phase I would include a 12,246 square foot children's play area ($45,825), landscaped and improved, at the intersection of Ironwood Terrace and Graystone Drive, and the construction of a pedestrian connection from Broadmoor Place to Hazelnut Drive. The pedestrian connection includes a 15 foot right-of-way and a 10 foot paved trail. The tot lot and the pedestrian connection will be owned and maintained by the homeowner's association. Phase II includes 37 small -lot single family lots ranging from 5,200 square feet to 9,200 square feet. This request is within the previously approved Tukwila PUD which includes Miller Farm, Orchard Green and the Oregon Golf Association golf course. o:Vnemolpud97-01 14A t y STREET 8 i T - �-- � t Ji J g� �unnuniuniuuuauin� O _ None = MMON D oo n "PD A m �1 e ry A0, I 14A 0 1 nil � I c yr Y � � I • 1. i ` V � I i w �' IP rn n c f A HOWWOOD AT 7UKWI.A PtEUWNARY �A PLAT .'J 0 0 r FK*h OOD AT'lucwu► fey 4 OVERALL UE PLAN N ■ • 1 • N 1 N O. T 10130 ■■ 0n7N Am. Pat" 01 977]7 ICENTEX HOMESa(7w0 .at-s.s7 1.. pwl ar+... om WK Mf IUC• PAC O lust 774 Mi■ ftv=k M NOM n•..:•:. •[wtw.w.V+..•w wwrr.w••srww um TO: . Mayor & City Council through the City Administrator FROM: Planning Commission SUBJECT: Site Plan Review 97-03, Woodburn High School DATE: April 24, 1997 At the hearing of April 10, 1997 the Planning Commission approved, with conditions, the enlargement of the high school. (See attached Site Plan.) The applicant is requesting site plan review approval for approximately 75,931 square feet of new additions to the existing Woodburn High School. The additions will include new classrooms, new team rooms, a new auditorium, additional parking, landscape improvements, a new library, and administrative offices. Additionally, the Children's Center will be relocated on the campus and existing areas throughout the high school will be remodeled. The property is located at 1785 North Front Street in Woodburn and Is zoned PE - Public and Private Educational Facilities District. It should be noted, however, written comments from the Oregon Department of Transportation (ODOT) raised the concern of the Planning Commission and staff in regards to whether ODOT was actually going to close or restrict school access to Highway 214. (See Attachment A.) The closure of the Highway 214 access would put the traffic loadings onto Front and Hazelnut Streets. This would require an additional traffic impact study and review of possible improvements to Front Street. Therefore, the commission moved and approved a condition that if the Highway 214 access point is restricted or closed, then the proposal is to come back to the commission for further review. SG jb c:Ww wWA bnhigh O FUTtW PLAY gg•OS M- •.:faoffo' �o�sa7�f ii .. "AZELNVT MpjE NEw srrE eYrnr. AND oar 1 NEW GREEN NOOSE iw O'e SIOEWAL.K D �i NEWti �}• POLF BARN NEWADOMox M PT. ,VLSfiORP `�/ 2=8 AREA O O 54A60 SO. Fl: O O as`rwa =nG[LSL�IQQer nr 0 ea sot 1 .004 SQ. �L # O O O O O O f + n NEW FENCE. i'. Or Ulan 0 U O 0 a 0 o NEW SIDEWALK /�♦ O ® ® O Q �+Gtt Q O O O O O O /�• fwy" N `�� STATE NWY 214 To come OU SITE E'm OF y OUT WO r OEM SITE PLAN TRAFFIC UGNAL AND CROSSWALK H0 SUBDIVISION/ SITE PLAN REVIEW -- PRE-APPUCAnON1 NOTE --r --- ---------- /+-- - - -- ------ S REQUEST DATE: 3/5/97 CONTACT PERSON: APPLICANT: TYPE OF PROJECT: PROJECT LOCATION: ter• CONFERENCE DEPARTMENT: ODOT Naomi Tejeda, Planning Dept, 982-5246 Woodburn School District Additions to the Woodburn High School 1785 N. Front Street. The property can be identified specifically on Marion County Assessor Map T5s, 1W, Section 7A, TL# _ 600, Account # - 42332000. PLACE: Conference Room DATE: March 11, 1997 Woodburn City Hail TIME: i :30 pm THE FOLLOWING IS REQUIRED AFTER PRE -AP 1) Eight (8) copies of Final Pian must be ATTACHMENT R 2) "As •Builts" must be provided prior to i 15A City of Woodburn Police Department )WE)WORANDUM 270 Montgomery Street Woodburn, Oregon 97071 (503) 982-2345 Lt. Don Eubank Criminal Operations Date: April 22, 1997 To: City Administrator Mayor & City Co Thru: Ken Wright, e Subject: Obnoxious Vegetation Process for 1997 City Ordinance No. 1822 defines Obnoxious Vegetation to be grass, weeds and other undesirable vegetation that exceeds 10 inches maximum in height between May 1st and September 30th of any year. The purpose of the ordinance is to reduce the chances of fire, health and traffic hazards. Each year starting around May 1st properties are visually inspected to ensure compliance. Those properties that are in violation are mailed written notice to comply. Properties are researched to identify owners/responsible persons. When this is complete a Return Receipt Letter, VIOLATION NOTICE - OBNOXIOUS VEGETATION, is mailed to those identified as responsible for the property. The notice identifies the Tax Lot Number and defines Obnoxious Vegetation as stated in the Ordinance. The letter also states the following; If removal of obnoxious vegetation does not occur within 10 days of this notice you are advised a contract cutter will be called in to remove the violation(s). The letter then lists the penalties and process. The letter also says, TMS IS THE ONLY NOTICE YOU VVII L RECEIVE. This reduces costs by eliminating additional mailings and contacts. Last year 62 letters were mailed to property owners/responsible persons who were in violation of this ordinance. Of the 62 properties in violation, approximately 15 properties had to be cut by a contract cutter. We hope to reduce the number of letters sent out this year by conducting a media campaign and initiating personal contacts with some local previous violators. Our ultimate goal is gain voluntary compliance to ensure a cleaner and safe city for all residents. 15B ■ MEMO To: City Administrator for Council Information . From: Randy Scott, C.E. Tech III, through Public Works Director Subject: Water line replacement, Settlemier Avenue Date: April 24, 1997 The City Water Division is planning to replace an older lead joint water line on Settelmier Avenue as part of the lead joint replacement program. The replacement will be constructed in two phases, phase one is from Arthur Street south to Cleveland Street, phase two will be from Cleveland Street to Settlemier Park During the construction, Settlemier Avenue Will be closed for short periods of time, during this period, the closure area will be properly signed and traffic detoured. When construction methods allow, traffic will be restricted to one lane only, with the proper signing and flaggers. Emergency vehicles will have access at all times. The work is scheduled to begin in may, both phases should be completed within 45 days depending on weather conditions and disinfection procedures. Staff will notify the property owner adjacent to the work site and certain business's such as school bus services, united disposal and the postal service of the delays To avoid traffic problems this next fall with the increased volume of traffic on Settlemier with the opening of the new Middle School on Parr Road, public works wants to complete this project during the spring and summer months. 15C EM TO: Mayor and City Council FROM: Chris Childs, City Administrator CAt - SUBJ.: United Disposal "Cleanup Day" Report DATE: April 24, 1997 The attached summary was received from United Disposal Service regarding the "Citywide Cleanup Day" sponsored on March 29, 1997. It would appear that this was popular with city residents and it is commendable that United Disposal continues to offer this once -a -year event. 15C United Disposal Service, Inc. 2215 N. FRONT STREET - WOODBURN, OREGON 97071-5999 RESIDENTIAL - COMMERCIAL - INDUSTRIAL - RECYCLING TELEPHONE 503-981-1278 FAX 503-982-7930 http://www.uniteddisposal.com WOODBURN CITY CLEAN UP RECAP Yard debris for city residents collected at UDS manned site on Saturday, March 29, 1997, 7 a.m. to 4 p.m. 435 vehicles filled 10 - 48 yards of yard debris and scrap metal. Garbage loads were forwarded to the Woodburn Transfer station. Six workers at 8.5 hours overtime each. Yard debris disposal rate at Woodwaste Reclamation in Aumsville is $4.50 per yard. Prior year's garbage tip fee at Marion County Solid Waste -to -Energy Facility was $10.12 per yard. TOTAL VALUE OF DONATED SERVICES: $6581.35 RINTED ON RECYCLED PAPER add as 10-G City of Woodburn Police Department MEMORANDUM 270 Montgomery Ken Wr: Chief of Date: April 28, 1997 To: Mayor and Council Woodburn, Oregon 97071 Subject: Chemeketa Community College - Cinco de Mayo (503) 982-2345 Chemeketa Community College, Woodburn Center, is planning a Cinco de Mayo celebration on Monday, May 5, 1996 from 6:00 to 10:00 p.m. at their campus on E. Lincoln. They are requesting a sound amplification permit for that location and have a band to play outside in the parking lot. Because of the location, relative to residential dwellings, there have been complaints from neighbors regarding the noise level. I spoke to Mary Lou Van Oosten, at Chemeketa and relayed my concerns. I suggested that the hours of request be changed to 5 p.m. - 9 p.m. and that the music be immediately terminated at 9 p.m. This would be consistent with prior years permits. Chemeketa has agreed to the time limit of 9 p.m.. RECOMMENDATION Authorize the use of sound amplification equipment on Monday, May 5, 1995, 5 p.m. - 9 p.m., at Chemeketa Community College, 120 E. Lincoln. *attached letter cc applicant patrol commander B:chmcinco.96 C �M=K=TA UNITY C a., April 25, 1997 Police Chief Ken Wright Woodburn Police Department 270 Montgomery St. Woodburn, OR 97071 On Monday, May 5,1997, Woodburn Chemeketa Center will be celebrating Cinco De Mayo. Between the hours of 5 and 10pm we will be using microphones and amplifiers for our program which consist of speakers, singing and a disc jockey. Thankyou for your consideration. Mary Lou Van Oosten, office staff Woodburn Chemeketa Center WOODBURN CENTER 1 120 E. LINCOLN STREET I WOODBURN, OREGON 97071 1 PHONE: 503 981-8820