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Agenda - 03/10/1997 AGENDA WOODBURN CITY COUNCIL March 10, 1997 - 7:00 p.m. City of Woodburn 270 Montgomery Street * * * Woodburn, Oregon 97071 A. Council minutes of February 24, 1997 regular meeting. B. Planning Commission minutes of February 13, 1997. C. Library Board minutes of February 19, 1997. APPO~'TN][~ITS: ANNOUNCEMF_3~S: A. Public Hearings: March 24, 1997, 7:00 p.m. - Parr Road L.I.D. April 14, 1997, 7:00 p.m. - Water Master Plan B. Ioint meeting of OSU-CSFA/School District/City representatives, re: Woodbum "Mammoth Park~ - March 11, 1997 - 7:00 p.m. at Woodbum City Hall C. Annual Citywide Cleanup Day - Saturday, March 29, 1997, 7:00 a.m. - 5:00 p.m. Y~rd debris only accepted at United Disposal headquarters, 2215 N. Front Street. PROCLAMATIONS D. Woodburn Tulip Festival Days - March 20 - April 21, 1997. A. Cb.tuber of Commerce Bo Other Comml~ees A. Letter from City of Lomita, CA. regardiag display of POW/MIA flag. (This allows public to introduce Rems for Council consideration not already scheduled on the agenda.) 3B 4D 6A Page I - Council Agenda, March 10, 1997 ~ A. Local Law Enforcement Block Grant from U.S. Department of Justice. B. Downtown Alley Local Improvement District. C. LaPoint Texaco LUBA Remand. (some information provided under separate cover) A. Council Bill No. 1758 - Ordinance increasing local gas tax. 8A 10. Ae Council Bill No. 1782 - Resolution approving local agency agreement with State of Oregon for railroad-highway improvements at Southern Pacific Lines and Boones Ferry Rd. (south Settlemier Avenue). Bo Council Bill No. 1783 - Resolution entering into an agreement with DeI4aas and Assoc. engineering consulting aea'vic.~ for design improvement plans for Parr Rd./Settlemier Ave. improvements. 1OA 11. 13. 14. 16. 17. 18. 18. C. Acceptance of bid for property insurance coverage. A. Claim Nos. 35541 - 36090 for the month of February, 1997. A. SPR97-01 - Specialty Polymers laboratory expansion and SPR97-02 - Universal Forest Products addition. A. Building Activity Report for the month of February, 1997 To consult with counsel concerning the legal rights and duties of a public body with regard to current litigation or litigation likely to be filed. Authority: ORS 192.660(1)(h) 10C llA 14A 15A Page 2 - Council Agenda, March 10, 1997 TAPE READING 0001 0019 COUNCIL MEETING MINUTES February 24, 1997 DATE. COUNCIL CHAMBERS, CITY HALL, CITY OF WOODBURN, COUNTY OF MARION, STATE OF O~N, FEBRUARY 24, 1997. CONVENED. The Council met in regular session at 7:00 p.m. with Mayor Kirksey presiding... ROLL CALL. Mayor Kirksey Present Councilor Chadwick Present Councilor Figley Present Councilor Hagenauer Present Councilor Jennings Present Councilor Pugh Present Councilor Sifuentez Present Staff Present: City Admini.qtrator Childs, City Attorney Shields, Police Chief Wright, Public Works Director Tiwari, Community Development Director Goeckritz, Finance Director Gillespie, Library Director Sprauer, Public Works Manager Rohman, Asst. City Engineer Morrison, City Recorder Tennant JENNINGS/PUGH .... approve the Council workshop minutes of February 3, 1997 and the Council regular and executive session minutes of February 10, 1997; and accept the Recreation and Park Board minutes of February 10, 1997 as written. Councilor Pugh requested that comments made by Preston Tack at the February 3rd workshop be included in the minutes. Mr. Tack stated that he had brought forth a suggestion at the workshop that would provide an examination of another alternative to the Water Master Plan that being the construction of a third treatment station on Country Club Drive in Senior Estates which would give the City 3 smaller facilities rather than 2 larger plants. This proposal should be cx~mined as it relates to earthquake damage, sabotage, and overall maintenance. JENNINGS/PUGH... amend the minutes of February 3, 1997 to include Preston Tack's comments. The motion to amend passed unanimously. The motion as amended passed unanimously. 3A 0093 A) Employee Recognition Dinner m The dinner will be held on February 28, 1997, 6:30 p.m., at the Woodburn Community Center. Page 1 - Council Meeting Minutes, February 24, 1997 TAPE READING 0214 0250 COUNCIL MEETING MINUTES February 24, 1997 B) Measure 47 Council Workshop -- A workshop has been tentatively scheduled for Monday, March 3, 1997, 7:00 p.m., in the City Hall Council Chambers. Councilor Jennings stated that he had discussed this issue with the City Administrator for several hours one day last week, and following this discussion, spoke with individual Councilors on this issue. In his opinion, the budget is being prepared in a manner which takes in a majority of the concerns previously brought forth by the Council. He requested that the meeting be canceled and, following a brief discussion, it was the consensus of the Council to cancel the workshop. C) Public Hearing on Downtown Alley L/D- A public hearing on this proposed ~ Improvement District will be held on Monday, March 10, 1997, 7:00 p.m., in the City Council Chambers. D) Public Hearing on BJA/LLE Grant Application -- A public hearing on the grant application will be held on Monday, March 10, 1997, 7:00 p.m., in the City Hall Council Chambers. E) Public Hearing on Parr Road L/D w A public hearing on this Local Improvemem District will be held on Monday, March 24, 1997, 7:00 p.m., in the City Hall Council Chambers. F) Water Master Plan Public Hearing- A public hearing will be held on Monday, April 14, 1997, 7:00 p.m., in the City Hall Council Chambers. G) Public Hearing on Texaco Land Use Application -- The Land Use Board of Appeals (LUBA) has remanded this application back to the City for action. The City Council will hold a public hearing on Monday, March 10, 1997, 7:00 p.m., in the City Hall Council Chambers. CHAMBER OF COMMERCE REPORT. Tern Robertson, representing the Chamber Board, reminded the public of the upcoming Tulip Festival and stated that the banners would be displayed within the next 3 weeks. As part of the scheduled activities, a Pancake Breakfast will be held on Saturday, March 22nd to help raise funds for the banners. Also featured this year for performing at the tulip gardens is Jazz musician Tom Grant who will perform on April 5th. On March 19th, the Chamber Forum will include a field trip to the Tulip gardens. PUBLIC HEARING - PLAYA de ORO 1997 LIQUOR LICENSE RENEWAL. Mayor Kirksey declared the public hearing open at 7:10 p.m.. Chief Wright reviewed the staff report which included a recommendation for the Council to pass this renewal without a recommendation to OLC~ noting pending complaints. Chief Wright stated that them are 3 pending cases before OLCC and Marion County 3A Page 2 - Council Meeting Minutes, February 24, 1997 TAPE READING 0639 COUNCIL MEETING MINUTES February 24, 1997 Circuit Court (violations of license and criminal cases). The charges were filed in January 1997 and February 1997 involving violation of restriction through OLCC, and Mr. Cea was arrested for domestic assault and possession of controlled substances cocaine and marijuana. He reminded the Council that the department is prohibited from discussing' these cases prior to the Court. It was also noted that the licensees have only had ownership of the business since July 1996. City staff met with the licensees (owners), Lincoyan and Alba Cea, to discuss the activities and lack of compliance occurring at the establishment during 1996 and the first part of 1997. The licensees have agreed to an 8-point plan of action which included a provision that the owners and/or approved manager would be at the business at all times in which alcohol is being served. The Council questioned the Chief as to why his recommendation is neither positive nor negative. Chief Wright stated that his recommendation takes a neutral stance which will give the City time to wait and see what the outcome of the criminal cases are before the court. He stated that violations of the COmpliance plan were foUnd when either OLCC or police officers were checking on the compliance plan and no other complaints which triggered an investigation. In his opinion, he believes the licensee should be given a second chance with the reminder that if Mr. Cea is convicted of a felony he would no longer be on the license. Councilor Pugh questioned if the Council could defer a rea~mmendation until after the cases have been resolved. Chief Wright stated that the Council could wait, however, the last case involving a liquor license establishment took over 2 years to resolve (La Linda's). Councilor Sifuentez stated that she had met with Chief Wright on this issue and she strongly supports the Chief's recommendation. Lincoyan Cea, 891 Catch Street, stated that they had moved to Oregon from Chicago and are completely new in dealing with liquor license regulations. He provided the Council with some background on why they had moved to this area and family problems that they are now experiencing since so much time has been spent at the restaurant. He briefly explained the circumstances around the pending criminal cases and he stated that he and his wife going through family counseling at this time. He knows that he has made a mistake but they want to work with the City to keep their restaurant along with the liquor license and he now realizes how important it is to comply with all of the liquor law requirements. Alba Cea stated that they also own and manage adult foster care homes in Woodbum and revenues for the restaurant have increased about 20%. She reiterated that there have not been any fights in the lounge nor other illegal activity which the previous owners had experienced. They are providing employment for about 7 people at the restaurant. Additionally, a petition ha.q been signed by 140 individuals in support of their liquor license renewal. She also stated that the possession of controlled substance occurred at 3A Page 3 - Council Meeting Minutes, February 24, 1997 TAPE READING 1085 1248 1350 COUNCIL MEETINGMINUTES Febmary24, 1997 their home and not at the restaurant. They have met with the Police Chief and signed a compliance plan with the full intent to make this plan work. Recorder. Tennant stated that the petition was received today along with letters of support from David Valencia, Denni.~ Stoll, and Dawn Marie Blackman. Those documents were read individually by the Councilors. No one in the audience spoke in opposition to the liquor license renewal. Mayor Kirksey declared the public hearing closed at 7:36 p.m.. Councilor Sifuentez stated that she had met with Chief Wright on February 3rd and she feels that this family has had some marriage problems which have evolved from the business. After reviewing thi.~ situation extensively, she feels comfortable with the Chief's recommendation to give the Cea's an opportunity to solve their problems. Councilor Pugh felt that their family problems should he taken under consideration, however, he assured the public that if anything comes forth at a later date that indicates guilt he will bring it back before the Council. Councilor Figley stated that she has no patience for drug possession or drug dealing especially in the liquor establishments given the history we have within our City. She is willing to pass without recommendation for the reason that she has respect for Councilor Sifuentez's opinion. Councilor Jennings reiterated the comments made by Councilor Figley and he informed the licensee that he expects compliance on all 8-points of the compliance plan. Councilors Hagenaner and Chadwick also agreed with the comments made by the other Councilors. Councilor Sifuentez reiterated that it is not okay to break the law, but, knowing the history of thi~q couple, she feels that a second chance is warranted. JENNINGS/S~Z .... City take no position on the 1997 liquor license renewal for Playa de Oro noting the pending complaints. Mayor Kirksey briefly expressed her feelings on this issue that being she was not in favor of renewing the license based on testimony presented at this meeting. On roll call vote, the motion passed unanimously. PUBLIC HF. ARING - CHU'S EATERY 1997 LIQUOR LICENSE RENEWAL. Mayor Kirksey declared the public heating open at 7:45 p.m.. Chief Wright reviewed the staff report which outlined actions taken to date by the licensee to address problems that have occurred over the last year. He met with the licensee on February 6, 1997 and a compliance plan was agreed to by the licensee. As of this date, the licensee and employees have been taking OLCX2 classes and additional security guards have been employed to patrol the parking lot and oversee activities within the building. Action is also being taken to permanently bar patrons involved in fights or illegal drug activity Within the establishment and photographs of these 3A Page 4 - Council Meeting Minutes, February 24, 1997 TAPE READING 1632 1874 COUNCIL MEETING MINUTES February 24, 1997 individuals are being taken to enforce this practice. In his opinion, the licensee is trying very hard to correct the problems that occur both inside the premise and in their parking lot. He recommended that' Council approve the 1997 liquor license renewal for Chu's Eatery with the special conditions agreed to by the licensee. No one in',the audience spoke either for or against the license renewal and no written comments were received. Mayor Kirksey declared the public hearing closed at 7:51 p.m.. Councilor Hagenauer stated that he had met with the Police Chief and feels that Mr. Chu is really trying to cooperate with the Police Department and OLCC. He reminded the Council that the licensee has not been under a compliance plan in the past and he agreed with the Chief's recommendation. JENNINGS/PUGH .... recommend to OLCC that the 1997 liquor license for Chu's Eatery be approved with the special conditions agreed to by the licensee. The motion passed unanimously. COUNCIL BILL 1779 - RESOLUTION ENTERING INTO AN AGREEMENT WITH SUZANNE CRANE ENGINEERING, INC. DBA CRANE & MERSETH ENGINEERING/SURVEYING FOR CONSULTING SERVICF~ RELATING TO MILL CREEK AND I-5 FORCE MAIN PROJECTS. Councilor Hagenauer introduced Council Bill 1779. Recorder Tennant read the bill by title only since there were no objections from the Council. Public Works Director Tiwari stated that the new treatment plant facility involved contractual services for 1) mechanical design and construction (Brown & Caldwell contract), 2) poplar plantation (CH2M Hill), and 3) collection system. Staff has recommended that the collection system contract be awarded to Crane & Merseth with the scope of work attached to the Council bill. Assistant City Engineer Morrison introduced consultants Gordon Merseth and Steve Gebby whose small firm has a high level of expertise in collection pumping systems. He briefly reviewed the need to design a new system that would route effluent from I-5 to the north so that we no longer place the effluent in the downtown area where the collection system is older. Gordon Merseth stated that they are looking forward to working with the City on this project and, at the rate the City is growing, these projects are necessary to insure the public safety. COUNCIL BILL 1780 - ORDINANCE REPEALING ORDINANCE 1839 (THE MI~RCHANT POLICE/PRIVATE DETECTIVE REGULATORY ORDINANCE). Council Bill 1780 was introduced by Councilor Hagenauer. The two readings of the bill were read by title only since there were no objections from the Council. On roll call vote for final passage, the bill passed unanimously. Mayor Kirksey declared Council Bill 1780 duly passed with the emergency clause. 3A Page 5 - Council Meeting Minutes, Febm_a~ 24, 1997 TAPE READING 1918 COUNCIL MEETING MINUTES February 24, 1997 COUNCIL BILL 1781 - RESOLUTION ENTERING INTO A JOINT FUNDING 3A AGREEMENT WITH THE U.S. GEOLOGICAL SURVEY FOR ESTABLI$HMENT OF A DATA COLI.I*~CTION PROGRAM INVOLVING A STREAMFLOW GAGING STATION ON THE PUDDING RIVER. Council Bill 1781 was introduced by Councilor Hagenauer. Recorder Tennant read the bill by title only since there were no objections from the Council. On roll call vote for final passage, the bill passed unanimously. Mayor Kirksey declared Council Bill 1781 duly passed. 1949 OLCC LIQUOR LICENSE CHANGE OF OWNERSHIP - PIPER'S JEWELRY. The owners of Piper's Jewelry have incorporated and a change of ownership application is required by OLCC. The business has been owned and operated by the same individu_a!s for over the last 10 years without incident. As outlined in the staff report, the Police Chief recommended that the application receive a favorable recommendation from the Council to OLCC. JENNINGS/PUGH... recommend to OLCC the approval of the change of ownership liquor license application submitted by Piper's Jewelry, Inc.. The motion passed unanimously. 1989 PUBLIC COMMENT. Mayor Kirksey read a letter from Adam Mill, 5th grade student, who is suggesting that a book store be located in the City so people can buy books that they can keep. Mayor Kirksey stated that she would send a letter to Mr. Mill to let him know the Mayor and Council will encourage someone to start a bookstore but it is not someflfing the City Council can do. 2055 SITE PLAN ACTIONS. A) Site Plan Review # 96-15- Oil Can Henry's: No action was taken by the Council on this site plan action. B) Site Plan Review #96-18 - Coastal Farm & Home Supply Store: No action was taken by the Council on thin site plan. ~080 STAFF REPORTS. A) United Disposal City-wide Cleanup Day: United Disposal Service will be accepting yard debris at their facility (2215 N. Front Street) on March 29, 1997 between the hours of 7:00 am and 5:00 pm. The public was reminded that the company will provide this free service for that day only, however, it is only available to bona fide city residents. Frank Lonergan, Assistant Manager of Operations and Recycling, was in attendance at thc meeting to answer questions regarding this year's program. He stated that they will have staff members available to help off-load the yard debris and the debris will go to wood reclamation for compost. Page 6 - Council Meeting Minutes, February 24, 1997 TAPE READING 2270 2335 COUNCIL MEETING MINUTES February 24, 1997 Councilor Figley expressed her appreciation to United Disposal for their continued support of this cleanup program. B) LOC.Elected Officials Workshop: This workshop will be held in Salem on March 21 and 22, 1997 and the Mayor/Councilors were asked to contact the City Administrator prior to the registration deadline date of March 11, 1997 if they were interested in attending. MAYOR AND COUNCIL REPORTS. Councilor Jennings questioned the status of the developer who was going to build a complex in the area between Shop N Kart and Highway 214. Director Goeckritz stated that the developer has requested an extension on that plan while they are looking for people to lease their facility. Councilor Sifuentez invited the Council to attend an assembly at MacLaren on Friday, February 28th, from 3:00 pm to 4:30 pm.. ADJOURNMENT. JENNINGS/PUGH .... meeting be adjourned. meeting adjourned at 8:12 p.m.. The motion passed unanimously. The 3A APPROVED NANCY A. KIRKSEY, MAYOR ATTEST Mary Tennant, Recorder City of Woodbum, Oregon Page 7 - Council Meeting Minutes, February 24, 1997 MINUTES WOODBURN PLANNING COMMISSION FEBRUARY 13, 1997 3B TAPE 0001 0020 0054 0118 0112 0121 0305 · · · · · · CONVENED The Planning Commission met in regular session at 7:00 p.m. with Vice Chairperson Will presiding. ROLL CALL Chairperson Atkinson Absent Vice Chairperson Will Present Commissioner Henkes Absent Commissioner Schultz Present Commissioner Lawson Present Commissioner Frawley Absent Commissioner Palmer Absent Commissioner Torres Present Commissioner Warzynski Present Staff Present: Steve Goeckritz, Community Development Director Naomi Tejeda, Assistant Planner MINUTES Commissioner Shultz corrected minutes. Commissioner Warzynski motioned to accept the amended minutes. Commissioner Schultz seconded. The motion passed unanimously. BUSINESS FROM AUDIENCE ~ None COMMUNICATIONS None PUBLIC HEARING - SITE PLAN REVIEW 96-18 COASTAL FARM & HOME ~UPPLY STORE IMF Development, Inc./Coastal Farm. Zoned CG - Commercial General. Located in Bi-Mart Mall. Primary access 214, alternative access Jefferson Avenue. Delivery access located west of Shop'N Kart. 28,500 sq. ff. facility. Signage on 214 must be integrated with present signs. - Parking criteria has been met (151 spaces required, 152 spaces will be provided). Berm/sound bather south of property determined by sound engineer. Page I - Planning Commission Minutes of February 13, 1997 1180 Landscaping requirements have been 'met. Storm run off will be addressed when the project is engineered to prevent run off on to adjoining properties. Commissioner's Response Vice-Chairperson Will declared an exparte contact with a property owner who lives south of the project. Commissioner Lawson declared a conflict of interest and will not be participating in this hearing. Testirnody from A0. plicant Mr. Lew Ketch Did the commission have any questions? Vice-Chairperson Will Would the landlocked storm system agreement be utilized? Mr. Lew Ketch Yes, this was planned into this property/project. Commissioner Warzynski Reiterated the importance of the berm and residences. noise abatement for single family Mr. Lew Ketch Berm will address noise abatement for adjoining neighbors. Testimony from Pro.oonents Staff read letter from Frances Bacon regarding the drainage problems and damage this has caused to her home. Also, fencing was to have been built by Bi-Mart, this has not been built to date. Staff A five-foot fence will be erected in addition to the berm/sound barrier. The storm drainage problem will be seriously addressed. Testimony from Opponents None Questions from the commission Vice-Chairperson Will Was staff going to solve the problems of drainage or look at the problems of the drainage? Staff When the berm reconstruction is done, the city will makesure that the drainage will not be going onto the acljoining property. Commissioner Schultz W'~ Commissioner Lawson abstaining, did the commission have sufficient members to vote? 3B Page 2 - Planning Commission Minutes of February 13, 1997 1885 Staff A quorum is required for voting - five is a quorum. Vice-Chairperson Will Clarification of.Attachment C, Item 1- water main will not be located under the future building pads, as shown on the plan. Staff Water line will not be allowed to be located under the building pad. Commissioner Warzynski motioned to approve SPR 96-18 with the conditions and r~ of staff. Commissioner Torres seconded the motion. A vote was taken. 'Fhe motion passed unanimously, with Commissioner Lawson abstaining. DISCUSSION ITEMS Final Order reqa_ rding a non-cortformillg use/structure, property located at 276 East Lincoln Street. owners are Dee and Shelie Doman. Commissioner Lawson moved to approve the final order, Commissioner Schultz seconded. The motion passed unanimously. Site Plan Review 96-15 Vision Oil. Inc. ( Oil Can Hen _ry's) Staff Report was presented. Administrative approval was granted subject to conditions recommended by staff. It was noted that the BI-MART ddveway entrance will serve the Oil Can Henry's site. Commissioner Warzynski Questioned if there was adequate parking? There may be a problem of traffic coming directly across four lanes of traffic from Payless into this project. Staff The parking requirement has been met, given that the number of employees is not increased. Staff recommends a dght turn exit only to prevent traffic hazards. ODOT requires that one of the two driveways be removed and the replacement of the other existing access. Commissioner Lawson Will parking for the office complex have to exit through Bi-Mart? agreements for this access negotiated? How are the Staff This is wod(ed out with Bi-Mart and ODOT and requires recording of the easement on the property dccd. Commissioner Schultz Does this build'rog conform with all the parent company's requirements, so that small variances will not be required?. Egress should be placed, at a reasonable distance, and a right rum should be requirecL .Staff We believe this conforms with the parent company's requirements. The ordinance Page 3 - Planning Commission Minutes of February 13, 1997 3B required 22 feet between accesses. This requirement has been met. 3 B Commissioner Warzynski and Commissioner Schultz Are the distances between accesses adequate distances? Will there be a problem with the North Park Plaza access, which is right turn and left tums? Staff The North Park Plaza access is not directly across from the Oil Can Henry's access. There is a distance of approximately 150 feet between accesses. Vice-Chairperson Will If this office was a medical or dental clinic, parking could become an issue. Staff There will be limited uses for this site. Memo; Grant from LCDC regarding the Obstacle Removal Minor Partition 97-02. Division of Lot #10 of the Tukwila PUD Commissioner Warzyn_ ski With all the development on Boones Ferry Road, only one improvement has been made to date. The lack of improvements is a concem. Staff All developers have signed a non-remonstrance agreement for Mum improvements. Staff will verify status for Boones Ferry improvements with Public Works and get back to the commission on this matter. Pm.Dosed Woodburn Family Clinic Parking Lot Addition BUSINESS FROM COMMISSION Commissioner Lawson Will not be attending next meeting. (February 27, 1997) VVhy does the commission have to report visiting sites? Staff The city attorney could attend a meeting and explain exparte contacts along with other matters of concern to the commission. Motion to adjourn was made and seconded. The meeting was adjoumed, i Page 4 - Planning Commission Minutes of February 13, 1997 MINUTES MONTHLY MEETING OF WOODBURN PUBLIC LIBRARY BOARD 3C DATE: RL__~)_L_L_C_ALL: STAFF PRESENT: GUESTS: CALL TO ORDER: SECRETARY'S February 19, 1997 Willy Baldwin - Present Phyllis Bauer - Present Dorothy Jaeger - Present Linda Sprauer, Director Judy Coreson, Recording Secretary None Gloda Predeek - Present Jean Weatherill - Present President Gloria Predeek called the meeting to order at 1:30 P.M. The monthly Board minutes of January 22, 1997 were approved as submitted. REPORT: Monthly Statistics: The monthly statistics were self-explanatory. The count of people visiting the library for the month of January 1997 was 14,431. Activities: The Chautauqua program on February 18, "Hands Ail Around'; was well attended. The next program, "One Woman, One Vote'; is scheduledfor March 18 at 7 P.M. at the Bungalow Theater. Staff News: The library may be getting a part-time employee, who will be paid by AARP. Norma Cook, a 94 year old volunteer of many years, fell and broke her hip. She is in Mount Angel at the Benedictine Nursing Center in the short-term 'section. As Corresponding Secretary, Jean will be sending her a card from the Library Board. Volunteer of the Month: Paul Smith was chosen Volunteer of the Month for January. The Volunteer of the Month and the Chautauqua program ware well covered in the Woodburn Independent. 1 1997-98 Budget Proposal: Linda discussed information concerning a 20% reduction in the library's budget for the fiscal Year 1997-98 due to Measure #47. Among other necessary reductions, reductions in personnel hours and possibly the elimination of Sunday open hours will be necessary. The general consensus of the Library Board is to keep as many hours for personnel as possible. Because the City's phone system will be updated, $18,000 will be included in the budget proposal. OLD BUSINESS: Library Park Improvements: Phyllis attended the dedication of the plaque on the raised rose garden on January 27. Sean Longergon constructed the raised rose garden for an Eagle Scout project, and it is dedicated to all of the volunteers of Woodburn. Reader Board: The reader board sign has been approved by the City's Planning Department and should be installed by April for National Library Week. NEW BUSINESS: OI_A/WLA Library Conference: Linda and the Librarians will be attending sessions of the OLA/WLA Conference in Portland at the Jantzen Beach Red Lion Hotel Apdl 23 through Apdl 26. Board members need to notify Linda if they plan to attend this conference. Advanced registration is due March 1. March Monthly Library Board Meeting Date: The March monthly meeting date was changed to Wednesday, March 19. If necessary the Apdl meeting date will be changed at the next monthly meeting. Election of Officers: The Library Board elected the following officers: President - Dorothy Jaeger, Vice-President - Willy Baldwin, and Corresponding SeCretary - Jean Weathedll. ADJOURNMENT: The meeting was adjourned at 3 P.M. Respectfully Submitted, Judy Coreson Recording Secretary 3C Library Board Minutes - 2/19/97 2 CITY OF WOODBURN ~70 Montgrmaery Street · Woodbum, Oregon 97071 · (503) 98~-5ixZ2 TDD (503) 98c2-7433 · FAX (503) 98{2-5244 PROCLAMATION WOODBURN TUL~ FESTIVAL DAYS March 20- April 20, 1997 WHEREAS, the Woodburn Tulip Festival welcomes the world to view the vast acres o£ br#liant colored t~ps, and WHEREAS, the Woodburn Tulip Festival spotlights a unique, growing horticultural industry that was enjoyed last year by more than 120,000 visitors, and ~ the Woodburn Tulip Fes~valinst#t~ a spirit o£ unification and cooperation among the diverse groups of the people of the community, and WHElP. AS, the Woodburn T, lip Festival provides fun-filled activities for young and old, to "tip-toe thru the tulips" and enjoy the majestic View o£ Mt. Hood and the qualiOr o£1ife we Oregonians cherish NOW, Tl4h~hn*ORE, I, Nancy A. Kirksey, Mayor o£ the City o£ Woodburn do hereby prod_aim March 20 - April 20, 1997 WOODBURN TULIP ~AL MONTH in the Ci(y o£ Woodburn and l ask the dtizens of the Woodburn area to join me in encouraging partidpation and support o£ this beaugNd event that promotes Woodburn nationwide. 1N ~ ~F. lhave hereunto set my hand and caused the seal of the ~ of Woodburn to be ai~ed this 4th day of March, 1997. 4D Nancy A. Kirksey. Mayor City of Woodburn CItY COUNCIL DAVID ALBERT MARGARET ESTRADA ROBERT T. HARGRAVE LAWSON PEDIGO BEN TRAINA February 5, 1997 CITY OF LOMITA 6A ADMINISTRATION KEENE N. WILSON CITY ADMIIqlSI'RA~R DAWN TOMITA Dear Mayor: We need Your support on an issue which we feel very strongly about. We are in the process of building a new Veterans Memorial at our Lomita Post Office. We will have a total of 75 men listed from Lomita that have given their lives for our country. The bodies of several of these men were never recovered or sent home and their exact whereabouts are unknown. When I approached the post office in regards to flying the POW/MIA flag over the Veterans Memorial, I was informed, much to. my surprise, that it is against Post Office policy to fly any flags other than the United States flag and the Postal Service flag. The City of Lomita is only 1.89 square miles in area. In World War I, while there were only 16 families living in our town, we lost men. In World War II, we lost 43 more men - that was more men than were in the entire 1942 high school graduation class. When the Korea and Viet Nam conflicts asked for more support, we again gave our support and again, we lost another 30 brave young men. All we are asking for is the right to fly the POW/MIA flag below the American flag at our post office where the memorial is located. On February 3, 1997, the Lomita City Council unanimously approved a resolution urging cities to fly the nationally recognized POW/MIA flag at all city facilities and a resolution urging local post office branches to also fly the POW/MIA flag. We are asking that the current Federal regulation be modified to allow local post offices to display this flag at the discretion of each local post office. We respectfully request that your city take a similar position to honor the veterans who have lost their lives. We are sure that many of the families still live in your town and what better way to show your appreciation and gratitude than to honor their sons, brothers and husbands for the sacrifice they made for our great country. Sincerely, DAVID ALBERT COUNCILMEMBER cc: City Administrator CITY HALL OFFICES · 24300 NARBONNE AVENUE, LOMITA, CALIFORNIA 90717 * (310) 325-7110 ; ~ RESOLUTION NO 97-7 A RESOLUTION OF THE CITY COUNCIL OF THE CITY THE NATIONAT.T.Y RECOGNIZED POW/MIA FLAG AT ~T,T, CITY FACILITIES WHEREAS, Postal Regulation 47 of the Administrative Support Manual provides that the only flags authorized to be flown at post offices are the United States flag and the Postal Service flag; and WHEREAS, there is still over ten thousand veterans listed as prisoners of war and/or missing ~- ~ction; ~d WHEREAS, the City of Lomita is committed to showing our respect and gratitude to those Americans who are prisoners of war or who are classified as missing in action; and WHEREAS, in keeping faith with these Americans and their families, we continue to remember and commemorate their sacrifices; and WHEREAS, the POW/MIA flag has been nationally recognized; and WHEREAS, the City Council of the City of Lomita has introduced for passage an Ordinance recognizing the POW/MIA flag as an official flag to be flown at City Hall and city oWned facilities; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LOMITA AS FOLLOWS: SECTION 1. That all cities are urged to follow the example of the City of Lomita and fly the nationally recognized POW/MIA flag at all facilities owned by the City; and SECTION 2. That ~he City Clerk is directed to forward a copy of this Resolution to other cities and to other concerned organizations, officials and individuals. PASSED, APPROVED AND ADOPTED this 3rd , 1997. day of F~ ATTEST: CITY CLERK City Of Woodburn Police Department 8A 270 Montgomery Street ~,~~~e~ Wright / ll~ief of Police Date: March 5, 1997 Woodburn, Oregon 97071 (503) 982-2345 To: Mayor and Council Thru: C. Childs, City Administrator On September 30, 1996, the Police Department was awarded a Local Law Enforcement Block Grant from the US Department of Justice. The grant contained two special conditions prior to the release of funds. Those conditions are: 1) That recipients of a direct award from Bureau of Justice Administration must establish or designate an advisory board that includes representation of groups with a recognized interest in criminal justice, crime prevention, or substance abuse prevention and treatment, whose role it is to review the proposed allocation of funds and make nonbinding recommendations to the chief executive officer of the jurisdiction. 2) Direct award recipients are also required to hold at least one public hearing on the proposed use of LLEBG funds prior to the obligation of any funds received. Attached please find the minutes of the LLEBG Advisory Board meeting of March 6, 1997, at which unanimous support was voiced for the project. RECOMMENDATION: City Council approve receipt and allocation of block grant funds for purchase of a Community Action Vehicle. CC: Advisory Board Members File SA Meeting Minutes- March 5, 1997 Upstairs Conference Room - City Hall 270 Montgomery Street, Woodburn OR 97071 Present: Recorder: Ken Wright, Chief of Police, City of Woodburn N. Robert Shields, City Attorney, City of Woodburn Janice Zyryanoff, Municipal Court Judge, City of Woodburn Jack Reeves, Superintendent, Woodburn School District Joan Garren, President, Woodburn Together (a not-for-profit community organization active in crime prevention) Nita Marr, Secretary, Woodburn Police Department I. CALL TO ORDER Meeting convened at 9:37 a.m., Chief Ken Wright presiding. I1. AGENDA ITEMS A) Purpose of the meeting was explained by Chief Wright as follows. In July, 1996, the Woodburn Police Department applied for a grant in the amount of $16,454.00 as part of a federal Local Law Enforcement Block Grants program. The application was made with the intent of purchasing a Community Action Vehicle to be used; 1) as a mobile containment vehicle for public education purposes during such activities as National Night Out, at the schools in conjunction with the D.A.R.E. program, and other public functions; and 2) as a crime scene investigation command post. The vehicle, a custom-built trailer, which is equipped with a 64kw generator, hot water heater, halogen lights and a large side window will be able to be towed by the code enforcement vehicle to virtually any location necessary. The grant application was submitted electronically, via computer. §ubsequently, a cheel< from the U§ Department of Justice wa~ received in the amount of ~16,454.00. The equipment was ordered and is due for delivery the first part of April, 1997. On September 30, 1996, the Police Department received notification of our grant award, with further instructions as to responding to the special conditions prior to receipt of funds. As it turned out, the amount of $16,454.00 was for reimbursement of salaries as part of two other US Dept. of Justice COPS grants, and not for the LLEBG grant. The B) amounts just happened to be the same ~ which brings us to the point of this meeting. The special conditions mentioned were: 1) Advisory Board Requirement (the board to include representatives from the local law enforcement agency, local prosecutor's office, local court system, local public school system, and a local nonprofit, educational, religious, or community group active in crime prevention or drug use prevention or treatment). The advisory board's role being to-review the proposed allocation of funds and make a nonbinding recommendation to the City Council. 2) Public Hearing Requirement - at least one public hearing on the proposed use of LLEBG funds prior to the obligation of any funds received. The public hearing is set for Monday, March 10, 1997, at the regularly scheduled City Council meeting. Unanimous support was voiced by advisory board members to go ahead with the project by using the LLEBG funds to purchase a Community Action Vehicle, and to include their nonbinding ' recommendation for the same to the City Council at the public hearing scheduled for March 10, 1997. 8A II1. ADJOURNMENT - Meeting was adjourned at 10:15 a.m. CC: Woodburn City Council Advisory Board Members file MEMO 8B To: City Council through City Admini~, r9~ From: Public Works Director ~ ~ Subject: Downtown Alley Local lmpT6~ement District Date: March. 6, 1997 RECOMMENDATION; Upon conclusion of the Public Hearing, the council may choose one of the following options outlined below: 1. Approve: The project and direct the staff to bring the assessement ordinance for council'sreviewand approval. This should be done only if more than 50% of the property owners are in favor of the project. 2. Postpone: The decision, this should be done if council wishes further consideration on certain issue or council wishes to modify the conditions of the resolution after public input. 3. Abandon: The improvement. This should be done if more then 50% of the affected property owners object to the assessment and council wishes not to postpone the decision. BACKGROUND: The City Council Initiated the Local Improvement District for the downtown alley by passage as per ordinance #2105. Council instructed staff to prepare the engineering report which council reviewed and approve& The resolution of intent to approve was passed by the council on January 27,1997, this established the public hearing dated for, March 10,1997 to take public input Proper notice of the public heating has been published in the local newspaper in accordance with Ordinance no. 2105, procedures for Local Improvements and Special Assessments. In addition to the leEa~ ! requirements of notification, notice of the hearing was sent to the benefitting property owner of record. Please see the attached outline of LID process steps that must be followed by the city. OUTLINE OF LOCAL IMPROVEMENT DISTRICT (LID) PROCESS The creation of a 'Local Improvement District' requires that the city follow a defined process outlined below: Project initiated by petition from interested property owners or by action of the city council. 8B 0 Se 10. 11. City council directs staff to prepare an engineer's report for its review. Preliminary ehgineering is performed so that the engineer's report with proper assessment could be forwarded to the city council. If the engineer's report is acceptable, city council may direct staff to prepare a 'Resolution of Intent to Improve.' City Council approves a 'Resolution of Intent to Improve' that defines the Local Improvement District boundary and sets a date for the required public headng. City council holds a public hearing on the project and receives input from affected property owners. If more than 50% of the property owners approve the project, then city council may direct staff to bring an ordinance that authorizes improvement cost assessment against the benefitted properties in the Local Improvement District or city council may modify the terms of the resolution or abandon the improvement. After assessment ordinance has been approved, city council may authorize sale of bond to generate revenue to pay for the project or, on smaller projects, city council may allow borrowing of funds from other city sources on a temporary basis. After assessment ordinance has been approved, city staff completes the final engineering plans and contract document, advertises the project, and bids are received. Staff makes recommendation to council to award the contract to the lowest responsible bidder and construction activities take place under the supervision of Engineering. The last step of the process is performed by the Finance Department by completing the final assessment process by placing the assessment amounts on the city docket. PARR~OUTUNE.LID TO: FROM: SUBJ.: DATE: MEMO 8C Mayor and City Council through City Administrator Steve Goecluitz, Community Development Director Remand Hearin_o - Site Plan Review 96-10 March 6, 1997 Attached for additional clarification concerning the gas station/car wash proposal are three different site plan diagrams; the original site plan, the currently proposed submittal and a 'side-by-side' diagram comparing the two. Otherwise, please refer to the staff report and other documentary evidence contained in the Public Hearing informational packet provided separately from your regular council agenda packet. /. t '/.Z t 3 0 ~oo.. ~) S 88'4.g'~T' [ 178.04 m C~ 133 80 T I I. I I I I. '1 r i 1 I / ~ (.~ ~ ! I ! I ! ! ! I LAWSON STREET 8C PROPOSED SUBMITTAL PROPOSED TEXACO WOODBURN 0.88 ACRES ORIGINAL MEMO 10A TO: FROM: SUBJECT: DATE: City Council through City Administrator Public Works Program Manager Lo'Gal Agency Agreement with the State of Oregon for Railroad-Highway Crossing Improvement March 3, 1997 RECOMMENDATION: Approve the attached resolution which enters into a local agency agreement with the State o.f Oregon to alter the Railroad-Highway crossing at the Southern Pacific Lines and Boones Ferry Road (south Settlemier Avenue). BACKGROUND: The Southern Pacific Lines railroad-highway crossing at Settlemier Avenue/Boones Ferry Road has been identified for some time as a high accident grade crossing. The city has been coordinating with the state through the Oregon Department of Transportation (ODOT) and Southern Pacific Railways to improve this crossing. An agreement has been reached to improve this section through a joint state, city and railroad project. ODOT will utilize federal and state rail safety funds for this project. Southern Pacific will fund improvements required along the tracks and for crossing guard upgrades. The city will cost share improvements to make the road wider and provide sidewalk and bikeway improvements. Design and further coordunation will begin after the approval of a contract with DeHaas & Associates Inc. for this project. This project will be prepared and bid as a state contract. It is anticipated that it will be accomplished in conjunction with work on Parr Road and the Parr Road/Settlemier Avenue intersection planned for this area. There is a potential, however, given that state approval of the contract documents is required that this project may be done after or at the end of this work in the Parr Road area. COUNCIL BILL NO. RESOLUTION NO. 10A A RESOLUTION ENTERING INTO A LOCAL AGENCY AGREEMENT WITH THE STATE OF OREGON TO ALTER THE RAILROAD-HIGHWAY CROSSING AT THE SOUTHERN PACIFIC LINES'AND BOONES FERRY ROAD AND AUTHORIZING THE MAYOR AND CITY RECORDER TO SIGN SAID AGREEMENT. WHEREAS, the rail-highway crossing of the Southern Pacific Lines at Boones Ferry Road has been identified as a high accident location, and WHEREAS, there are federal and state rail crossing funds available for safety improvements, and WHEREAS, the state has approved this project as part of the Statewide Transportation Improvement Program, and WHEREAS, the city has completed preliminary engineering which indicates that this project is feasible and would improve operation of this rail and roadway crossing; NOW THEREFORE THE CITY OF WOODBURN RESOLVES AS FOLLOWS: Section 1. That the City of Woodburn enter into a Local Agency Agreement with the State of Oregon to alter the railroad-highway crossing at the Southern Pacific Lines and Boones Ferry Road which is attached hereto as Exhibit 'A' and by this reference incorporated herein. Section 2. That the Mayor and City Recorder are authorized to sign said agreement on behalf of the city. Page 1 - COUNCIL BILL NO. / ~ ~npp.oved as to for City Attorney APPROVED: Date Nancy A. Kirksey, Mayor 10A Passed by the Council Submitted to the Mayor Approved by the Mayor Filed in the Office of the Recorder A'I-I'EST: Mary Tennant, Recorder City of Woodbum, Oregon Page 2 - COUNCIL BILL NO. I ? ~ 2, ~:ebruary 20, 1997 Docket No. 785 Misc. Contracts & Agreements No. 15214 10A LOCAL AGENCY AGREEMENT RAIL-HIGHVVAY CROSSINGS PROGRAM PROJECT THIS AGREEMENT is made and entered into by and between THE STATE OF OREGON, acting by and through its Department of Transportation, hereinafter referred to as 'State', and CITY OF WOODBURN, a municipal corporation of the State of Oregon, acting by and through City Officials, hereinafter referred to as 'Agency'. By the authority granted in ORS 366.770 and 366.775, State may '~nter into cooperative agreements with counties and cities for the performance of work on certain types of improvement projects with the allocation of costs on terms and conditions mutually agreeable to the contracting parties. Under such authority, State and Agency plan and propose to alterthe existing railroad-highway crossing at Southem Pacific Lines (Union Pacific Railroad), and Boones Ferry Road, Woodbum, Madon County, Crossing No. C-734.50, hereinafter referred to as 'project'. The project description and scope of. work is described in Department Order No. 96-047, marked Exhibit A, and by this reference made a part hereof. The project shall be conducted as a part of the Rail-Highway Crossings Program under Title 23, United States Code, and the' Oregon Action Plan. The State shall be responsible for the match for federal funds. Agency shall be responsible for costs of any highway portion of the project which is not covered by state or federal funding. The Special and Standard Provisions attached hereto, marked Attachments 1 and 2, respectively, are by reference made a part hereof. The Standard Provisions apply to all federal aid projects and can be modified only by the Special Provisions. The parties hereto mutually agree to the terms and conditions set forth in Attachments 1 and 2. In the event of a conflict, this agreement shall control over the attachments, and Attachment I shall control over Attachment 2. 5. Agency shall adopt an ordinance authorizing its City officials to enter into and execute this agreement. Local Agency Agreement Page 2 Docket No. 785 Misc. Contracts & Agreements No. 15214 IN WITNESS WHEREOF, the parties hereto have set their hands and affixed their seals as of the day and year hereinafter wdtten. This project was approved by the Oregon Transportation Commission on July 20, 1994, as part of the Six-Year Transportation Improvement Program. (Page 221) The Oregon Ti'ansportation Commission, by a duly adopted delegation order, authorized the Deputy Director to sign this agreement for and on behalf of the Commission. 10A STATE OF OREGON, by and through its Department Of Transportation Approval Recommended: Claudia L. Howells, Rail Sectiori Manager Approved: Kenneth E. Husby Deputy Director Date This form was approved by Dale lC Hormann, Assistant Attorney General, on February 10, 1997 CITY OF WOODBURN, by and through its Elected Officials _. By. By Date Approved as to legal sufficiency (ff required by agency) By, City Counsel C:~MS OF FIC, E~WlNVVOP~D~TF_M PLA~C&A. Do'r ATTACHMENT NO. 1 SPECIAL PROVISIONS Docket No. 785 Misc. Contracts &Agreements No. 15214 10A o o Construction,work on this project is estimated to be more than $50,000. The project will be constructed by contract, let by the State. Agency shall, as a federal-aid participating preliminary engineering function, conduct the necessary field surveys, environmental studies, traffic investigations, foundation . explorations, and hydraulic studies, identify and obtain all required permits, and perform all preliminary engineering and design work required to produce final plans, preliminary/final specifications and cost estimates. Agency shall acquire right-of-way in accordance with the Uniform Relocation Assistance and Real Property Acquisition Act of 1980, as amended. Agency insures that all project right-of-way monumentation will be conducted in conformance with ORS 209.150. Agency shall, upon State's award of the construction contract, fumish all construction engineering, field testing of materials, technical inspection and project manager services for administration of the contract. The State shall obtain 'Record Samples' at specified intervals for testing in the State Materials Laboratory in Salem. Agency shall conform with requirements of the Oregon Action Plan, and if necessary shall appoint and direct the activities of a Citizen's Advisory Committee and Technical Advisory Committee, conduct any required public hearings and recommend the preferred alternative. Upon completion of the project, refer to State Order No. 96-047 for maintenance responsibilities, and any other issues that are not expressly addressed by this agreement. , ATI'AC~ENT NO. 2 7,. '.:' .'..': : ' ' .... ':" STANDARD PROVISIONS";:~ ....... ." f. :*-'-'" : -5.j-." -~: .-.- -- · . :'t'- -. , -- -:. -. o. ....... ~.o, .... .;. ~..--:-~-.i -'-- 5-- ;'.-. -: ..... :'.: ' JOINT OBLIGATIONS ' ' ' :' ' ' '".': -- ' ' "" -'¥ ':' ' . , :. .:_ :. ...... · '" -' .' 'PROIECT,..,.: _........ ,......~...,.,.3, n~iNi.qwt~'~"-~ri~t" :'- -.-:":-'.:- "-":. '~- -: ...... ~:-: "' '" "'.':7! ' ' = ....... '::.'..'75 :'.3f ;.0 "i:t"" ' .':. ':i-"' '-" .'z':'r~,'" " 1. : s{at6:' is' a~tin~ ' {6 'fulfill its r~ip6nsibiliil; 'tiS' the': Fede~ai"Hi~hWav Adm'mi!s_tr'ati0ii' (FHWA) by"the administi-htio- n Of thi's "i~oj~ct'5~-dnd.'xg6ncy ~te'reb~ agrees that State shall have-full authority to carry' out' this idfn'iniit'ration. - If requested by' '~g'enc~r, :State' will fur'th'er 'ac'~ 'fOr' tti~'"~g6nc~r' in: 0th6r 'rnat~ers pertaining to the project. State and Agency shall actively cooperate in fulfilling the requir, ements 0f the' 'OregOn 'Action' Plan.' State'and Agem:y sti'a[l'eakh assign a liaison ~,rSon to ~6ordiii~t~'a"ci~vitie~:dnd'hs~u?~/' int~/-~ifi'6f both parties are considered during all phases for all projec~.'"" '.:"':. :'s~.~ ...::.: .... .' '.:.'.,:~ ::':~. :'..:..,r 10A Any'p oIect that uses federal funds, in' project development,-is subject to PS&E' revi.eW"ai~d approval'by ~a"pri'Or tO id;,;~rfiser/ient.~I f6'~"bid propbsals,. reg'afdl~:of)ffte sd/i~ce'~}f' ftmdin~'f&- m~struction. ~-~.~ ::'=,5¢ :,z :.':ir.'.....'. ::-. '-. :.'. · -. .-:-v..:: -.:,.-.',.-..~,.>i~..~ ..': ..:'-.n:.' !. ~ ',, 5;. .-::'.. .. .~ .~ ':-! {:_i;-~.,--:'£-~-':i ..-:;.?.,._~ .'{': "'.' ":-. · ': .::.:~'.:l '-.; -.,p. Fd & CONSTRUCTION ENGiNEERiNq;.,:/.,:.i,.t5 ~ ,~.:.. .. :.: . : --. ?..~.. --. . :-'. 2. Preliminary and construction engiiieering .... may -be.'"'* ""':'*:'perf6rrhed-'- :'~ "-" .... by':' State,"'" Agency, or others. If Agency, or others, perform the engineering, st~,te' ~11, monitor the work for confomance with FHWA rules and regul~:{iS'~'~d--;~i~tl~'-i'"~/~z~nt that Agency elects to engage th~. servic, es. of a..c. ons. u. ltant to perform any of the work covered .y this agreement,- X~ency:. and.' Consultant shall .enter into an agreement describing the work to be performed' and the 'm~thOd Of'payment. State. shall concur -'.~.n tlSeA.ag,r.eement.pnor tO th~' be..gn3nmg-of, angC~cork!X'No'}eiiftlSuF~ment shall be · .:!,:"':-'~ '~,I~q,-',,,~ "'~'=4'-'""~*''/:'z ' '~-':.- ax"'~,~'l't"'-F-~.-"~~?)r:o"H~."~'=:'~,5i~'m.~-:a'r'~.v;- ;:-,,...m,..A..~{.;_~s,!,ng.,,le~,d,~;~d ,i:~ds- fbr:. any.'-costs" mcurr~d' by' sucti=' Coi~sultant' vnor to .,,<..r.~.-..'~, .4% 4..,' '~.~-~.~ ~."~II" .4.~1'.?'. 4-,*-*'.'~,,~'~:~.-"l.I ,~" . ',,-~ ' '-~': "~. v~' '" {'' ..... ,..-,-- g- -_[_q.-~O.g from:Stat~ to v~ed .... - , ....... ... .... - .......:..-..;...:....:. .... ::. .... ~.~.=._~.,._,,=..-. ~ ~... C_t,_., :~. 1 .c..:~.-... ~_u_.~d.. ,,. I ,._...:'-!-~,- H!" Y~t! ,.fl DA....** :... · , . , ' ,'~." , : . ':~'-'~' ..... .--'~''7.--"--~'--'"~?.'"-*""--. .... ~7" .' ' ; ;' '.-'T.*'~'v'' ~ 'i:7.: "~'-----.''.'~ ...... : ..,,tm ~, .uo~ ,u:ucu. o.n. proleem, wnere-=tat.e zs~ ~elmg~, ~.to. ry.:partw.- to, me'contract, .nSDtu~,i ag.r,~. :s .r,o. · accept, m, 3- r~ponsmm, ty,' tot anct- cterena: mwsmts- m..v, mvtng tort - '. - · · X' ~ty., um~mw'~mr an~mg our or. me'contractor s wur~ or Agency s:superwmon of _tr}~' project.' .... :' ~- .)~" '=~ ~7~/~ - ":i.i b't''' .-...':::'. ' --i "i:i *' /: b.-'-,- '.__ .:'~F.-:"~ ~O~l;~,t-. ZQ. ~.q'.~ ..'-:... -.--,w.- ......... :"7.."~'..'~. ......... .::-. ...... · .., . . ._:~. . Revised: 04/20/93 :" .... :" -'*. '. LJW026c. th #3 "" :~" ' ~' REOUIRED STATEMENT FOR USDOT FINANCIAL ASSISTANCE AGREEMENT: · ' I'"~,A '~ '. : . 3. If as. a condition of assistance tl~e Agency has submitted and the U.S. Department of Transportation- has.-a......., pproved, a..Minority Business· Enterprise Affirmative Action Prograiil"which the-Agency ~i~i-~es to carry out, this affirmative action program is incorporated into this financial assistance agreement by reference. That program shall be treated as a legal obligation and failu~e"~i~'~i~tr~-~)'0ul~ i~'~""t~'r'ms shall be trea.ted-as a violation, of.this--financial, assistance agreement. Upon notification to'the Agen~' ~f i~s ~fk'il~i2//'t°cai-ry 0tlr '~he approved program, the U.S. Department of Transportation shall· impose such sanctions as noted, in. Title 49, Code of Federal Regulations; Part 23, Subpart E, which kaiqbti0~'~a~' in'~i~ide, termination of the agreement or other measure~ :that may"aff~ct 'th~.'~a,b. ility bf"tha'"",g hcy to obtain futUr~ u~S." Depax:tment of TranSportation f~nancial 'a'ss~ta~... ". ..... .: .'. ;"..' ' The Agency further agrees to COmply with ali' applid~able Civil Rights Laws, RUies ana'RegUiafi°n~f~includiri~:S~cti0n 504 df ~tie'-~eh~6ili'~a~ion A'~F'of"lg~g' and the Vietnam Era Veterans' Readjustment. Act.. . : '- ~i'..:-:.,.:~--~ .-~ ~..~...:--...?.. 10A 4.. The parties hereto agree and understand that they Will. comply with all apPlicable.st~tu'tes'~hcl' i'egtffationS~' including~ bt~t 'not' li~d tO' ~!~J~' 4~'C'FR;. P~ar ts Title 23, USC, Federal-Aid Hi~l~aY ACt'j 4~Z 0~2; 0hifoi, ih~'Rel~tti'6~"'X~'s"i~:¢ifice and Real Provertv AcCmisifion Policies Act of-1987-, rovisi0ns of Federal-Aid P°lic _ _ . .......... . .. ...... ~ ...... ~.P. ; ........ Y Guide (FAPG), Tifl~"23'C0d/i 6f Fedi/ib'al Rd,~dati0n~"(Z3'CFR) 1:11, 710, and 140; and the c~, a,,_,r,_e3on',~c,,on p, .~[.. ........ ; ...... : ........ '": 5 ~.'. · . , . . . ..... - ...... : .,.. ;~(', ~., .......... ~ .... ... . :. ::., .... :. ...,...~::,.,.;:_; ~. ... .... .,.-:~' ,.:-:~.. -. . . ..................... i.;. ~- ....... . .. ......,.~. STATE,.,,.,~,.r~n~rGATIONS~'"";' "..' ..... ~" "' "' ~'-'' "".'" '"' :"'. ' ....... : .... ?'~' :': '--' '~ ;:'-' '~'' ' ": .... e".'~ ' . ..... . - .' .:' . . - :°'~': :. ' · : " ~...,:,~,.;£- ,-t; .:~C.D ".5.'_' i:'..; ': *' ~:.r: . ....... ': ..".: '.'. . ::-.~.!;,.%*; I '... ;.'." ,:."" -- :.' '',~.,;.'~' .~ i' ;j.~"J".J I ~'t"~'~-' · . . ~:.; ~ta..te..,sq~ s~Enut a R.r, og}',,~a3E,, to.,~ FHWA ,~th a~r,,eq~a0.st fo~'hvvr6val of mc!.e, ra!-.?~.=P.~U~P.a, tiqn, re'/._al, l~_en~n_eerin' ' g, right-O.f;,~,av"'ac0ulgi.fi, oB;' eiii~iblmUtilitv r~}5~afio~i~ aha cons~-~uction'worlc _to, r_me-,r_o~ect~%-NO-WORI<. SHALI~t PROCEED .. -. ' . ·, · .. ·... . ... ·. :..,: :~:~:..,~ I 1[. ,; J .;:.;.~e,,.,;,..;'. ........ 2. .......... ' ON ANY-ACTIVITY:IN. WHICH FEDERAL-AID' PARTICr0'XTION-':Ig'. DI~'g~ED · .UNI, IL, SUCH.' APPROVAL. HAS BEEN. OBTAINED.',~'--,~Th~'~i;O~tm; shall' ini:lhde" ........... "- '-' '~ '~ ~- ........ ,-'. ........... :- ....... * ...... :~'x. '~!" , .:? .'4-- *~'."t-'-s'**a .~-':'~ ;5'-'-'~'~:.-' ' ser .v;~es.. to .Be,. ~,r,o. vz. d _ecL, bv.._S, tatee Ag..,..oZen :. o.r,: others.; State: shall.t..n'Otif'v: ~,,.-. A ~n'ac~.- in :: writing when; a.u. ~onzation. to, r~roceed, has been received, from. th~. FHWA'.,, Minor · r.espon, smm,~,,t.o,r,t~.e,:.v,~a~, ous ERases or: the vroiet:t will be'ag.'6Utlined ih. the Sff~cial Prowsmns.- Ail work and r~cords of Such ,w..~rk:-Shalli,bq}.,~_.n,,. c0[t~.~.o,...rrr3~ance~×.With FHWA rules' and regulations,'fiiid the Oregon'~j~i{' ~;i~n.' ' -' .... ? :' '"'-"~"'""' Revised: 04/20/93 LJW026c.th #3 - 2 10A AUTHORITY FOR SURVEY or Others, and shall furnish Agency with a .copy of such'COst estimate. '" FINANCE 7. State shall, in the first instance, pay all reimbursable costs of the project, submit __al.! claims for federal-aid PartidPation to the FHWA in the normal manner and compile accurate cost accounting records. Agency may. request .a statement of Costs to date~ at anytime;' by ~ubmitth3g a'Written request. ' Wh. en th~'actual total cost ':of the 'p~ject has been '~:onipiit~/a,'stat'e~-shal'l:' t-Urn~Sl{"-'~ei~c~j-"~Cith 'an 'itemized statement of such final costs. 8~' State' Sh~l,-if t13. e :WO..~k'' i.~"~i~.erformecl."b))' A~.e~.cY..-.'qi'ii°'.th..~r~: .~.~vi'e'w.. and process or' apProve" all "environmental '~tatements~ p~eliminary "and'" fina. l plans, . . spedfi~ti0.ns' and..cost, esfi .mat~. ._St.a..ie sh~l: i.f.they pr. eE..a4'..e:th..ese..d..ocu...ments, offer · ' Agency 'the opPOrtunity, to i'ex;iev~:klid'apb~6v~: the'. 'd~ents~ P. ri6?-t6' advertising ..'-'.'' :" '. ' '" .'."- . -'-for. bids. State shall r~rer~are'con~act"and Mddm~ documents,' aehtertise for bid ,.. * -.:: ~- ., . ~ ,... -- , .~- .;..:..~.'... ,~....~ ,, ·~ .. .,.~1, · ~.~..- o- o. ~,~.o ~. .~: . proposals, award all contracts ani:l~ upon award of a constrilction contract, perform all necessary laboratory testing of materials, process and pay. all contractor progress . .".,';~'.. ' ' ....... ~.- .:. · ~:~'. o:*-':,'tt,It, <.'.,'.'.c.,.': ~.'.'-~ r' .- ~:.',. ..'...: .'. ,.., ;r;c:.;;e.._~. -~ . estimates,' check' final:' quantities and"costs7 and oversee, anrl. proyxde intermittent ,... ,-.~.. ,- · --;.e.--~- . .....o.-.-. ~.-,,-., : ....~ .'- :.;;~-.' '; ............'r '. ~..~-,~ .- e-~ f~.'. .v..--;... . inspection'services' during the'E-onstruction" phase' of the' project." The' a'ctu'al cost of · -''::? ',''½" -'.' laboratory testine' services t>ro'wded bv' State will be'chareed to' the' r~rolect · -- ,. ~:-; ,-:'- ..: .... : coff~trt~ction':'~/igt'neerin", g xp~ ~nditui~"a'c&0un~i/nd. Will. be in~lttded ii~ t'l~ ~6tal'cost of the project. .s'~ · ..: '".'.: ." : :,. '."5.'~_ . .' .' :': : ; ',",55~"I1D'.'Z):'4~'},L 5~:~ ,C; ;,;;.!';5.Ci ,,::' V;::"?,~, .".(G *'..;".777-..';2~;..' ..... -." ..... .- :'.i; . ...... ,. ..; ....",: L · ,.('Y?.S"~',t;,"t:.;...** i,~..-'t-.i,;:. ~'r;;;'"L~.,;.~' r...'¢- '"~:",,c;;.';,;,..- - ....... 9.' State shall; As ptbvided'in ORS'366.155(h)~' ~.~Ep. ari~' p. lans~.and ~.eeificati0ns for the structure portion only- of b~ges ,_m3..d.o~lverts at no ~ ~ez~pense to tl~& .,c~..unties. , ..- ... .... :7 . .... -, , ~ ...-..... ,.. : ,....' ~: ............... · a ..... ;.-.-:..'w'-r-.t~ .... -..-~ '-',' ..... :':'%"~'~' ' " '.'..C;' RIGHT-OF .... -WAY'-" ....'s'" .... :'' ::.' "?' "7 5.'.?'. ,4;,I,,l-,-...-.,,. l',-'t.a ~ tit .... .: · -. - ,.. , · --. -.. . ~ · -.t ~ '} -.. , ,~',-.- f~.; . .i.},.>e- :.[,: I.~._- · -~. .... ~'..a ..... . '.10.'. State zs responsxble f6r.~acqmsxtio,n, of.the necess.a_ry nghtrofwgz and :eS ...... ' · - ' -'' '~ .,.et . : bat..t-, .... ~ ....... : ........ sements for construction and-ma.!. ]{~enance of th~ project. Agency may request to perform the acquisition functions, subject to execution of a written agreement. State t..~.:.,i.'-'.,",.]A..'. '~:'>':t';.~;": ;'. .~ .d :.:,~ F.i ;5%:' Revised: 04/20/93 LJW026c. th #3 3 - shall review all right-of-way activities engaged in by Agency to assure compliance with applicable laws' and regulations. If any real propert~:'P'fir~a'~O'~l'''w}'ti~:'f~d'~ral}aid Participation is no longer '. needed for. the 'originallY- authorized p:.U~.rl~_.9?.e;',the di~s~ti°n'°~ Su~:h. prOperty shall e subect to a hcable ............ >-, ....:~...~ ~:,~ ~..;: :,~ ........... . AGENCY OBLIGATIoNs. A~encv's share of construction will.be d,eposited in two parts. The initial deposit will represent 65 p~rcent of th~-'A-gericy s share, based on the engineer's · , ' r uested three weeks l~rior to opening bids, on the project. -- '-' : 2--d,'-~d'a-d~'--z~'~,~"dS0 balarice Of 'the. ar)vlicant's snare wm oe requesteo. . ':: 'R/W' ~.hds..e, of ~ p,,r~ject, wdl be ]>~st] 'amount;exceeas .,' -Pursua,n.,t.. to ORS ~_6~;425, the · deposited· i,n,,~e Stat,,e Treas ,ury (a~ "G0v~rnment Inv~~t' P~)~I A'~aom, Attorney), or ..... .bi.Us !0r.. ~00 .....1.Z; AgenCy'Shall preSent. - . incurred. ..,A~en.cylon ,=~,1: ~,.,...-,-. ': ' n penoaso£I~Ot to e ....................... .. · . ..g . ...... .... . ~ ~-:.-,._~.,,~r~.~ ..... ... ...... ~. c.. ~ ~"..- . presenta~on to ~ghway Div~i6n--~c~g for pa~,~---: Agg~ ~.~tu~l..cost~ ~ '"' "' ~ a -0n s · "~'~'~':~0 '[~bl~7~d ~" ~ ~mvisio~ ot . .: ~ --. -.,. .~ . .- ~ " . .... dl ble fOr fed~ md ~o ~ , , ~ , . ~,~ , ~, ~ .,, ~, ,..,~-~ -...... .... ......... . . . ,.~,.~ .... ?'-'~ ' ' ~ :- ' -~ '~m s~.~e' s~g~,to. St~t~...fo · ~ .... ,~r'...' . v'~:. ~ ~v-~- · "t~O~ .~ .... 1~ -~ ~ ~ .... .-.d. ~ ...... ~ ,-~.~-'~:- ....... "" ' '.'":'-." ' .,. ;'-.,~ .... ;~*,.~. ~mt- ''~ ~ ,~ . . ~-.~.~.: ..... '~'~':''"'~'.~:-~-,.~'.'-'z',[~.' ', ~.C6~. : :.LZ :'7;'EYt'22t~r~?~.- ~-.5~}~t~ -' ;~' '~",'-'"""'"". ..... .. ' ' - ' .:-"' ' · R~ ~/20/93 LJW02~th~3 4 -' · :' ' ". : '..:: ..4:( ':. ~:. ' ... · Local of ,"'name of costs ~:a~d..: . date; ~' All 10A processing within.six months from date that costs were incurred. Partial billing (progress payment) shall be~.submitted' ........ to State within three, months-~....:--. :-~..fr°m·o- -date that 13.- The costs recordk and accot/nts 'i:)ertaining}-t0 the, work: covered'by .this agreement' are to be kept available for. _ inspection by. represen{atives. ... ~ .. . ..of. State. .... and the FHWA for a period' of, three (3) yeark following the date of final payment. Copies of such records and accohnts shall ~.e _m_.a..d_.e .a.y. ai.lable upon request. For real property and equipment, the retention period starts from the date of disposition · -.: '.-This agreement is subject to. the' provisions, of the $ing.l.e' Audit: Act of 1984 (49 CFR; Part 90) as stated in (Eir~ular: A-128. of the'.Llnited States'. Office;Of Management 14. Agency agree__s._.t_h.,a.t.'sh.o.u!d.t..h_ey_..c.au_se...the project to be canceled or terminated for any reason prior to its..-completion, Agency shall reimburse .State for any costs that have been incurred..by State, ..on behalf of'the, projectc, m:~2......:.. .., ;;, .;!. ;' '. ' ' ' ; :T: j" "~.v:' ;:,- '.. ~'-i ''''~! 'W.., , .... ;.~;, ..... - ......... . '.'"::::..~5-~.~. . -..-;-- DELAYED STARTING DATE :' "" ' "' .... ' °:"' ' ' ' '-.' :' .'" -' ' "''~ * 15. In the event that right-of-way a.cquisition for, or' a~tual 'c0'n. struction 'of the facility for which: this .' preliminary.:, engineering: .is undertaken': is 'n0t..Sta:r, ted by the close of the TENTH FISCAL .YEAR. folI0 .wi.'ng. the fiscal year-:i,n-~whlch¢.thi. 's:.. .. ..agreement, is executed, State .re. ay request reimbursement of. the. sum-.0r:sum~ 'of~:Fedetal:Aid funds disbursed to Agency under the terms of this agreement.' '. -.."-. tmrrrlES ·- . ,-'; .: ,,-i'.~-;.-Z'! :-. ,~?:~'-. ;ii.-_.: 'j :' q b:; ~' r, ~;,q:~'f~5::.-)-il~?',d s:,.i;.i'.i:.:-~q ii.~.:'i:e..:'i:.:~n~g?~-)':.:::.-UI.'..· '~:-: ..*.;-i,~:~ ~6.'..: 'Agencyi',shan relocateForg'~use3 to.be: t.e.!2c.'ated,'~!k'..U~~9~..t.,s.:5,nnes, · Poles, mares, p~pes; and such other facihties where such relocation~,~$:me.c?sary ~n · . . · · · · · . · · "· ' ' order to conform said utilities and facihtms w~th the pla, ns:and' ultimate requirements of the~.p, rgjectzfk0~'th_oS-eT{tti'li-'tg._rrelO-q.tJ_'gn$ 'whiCh::'lit'6' eligible for' federal-aid partidpa[i~i~-finclkJ iii8 FX_P~'7~ CFR 64SA,'shall b~"iiidaded in the total project' costs-an& ~articipation;: all'-(other~ Utility relocatioris shalh.be.. ~.t' the sole .' . .... . .... . · ...... ,~ · - '~. ' a ' . · . ~,-. . ~ . .~,',,i.'. 'e?.a' .:'..-'.'.' · - ..expense.of:'Agencyzor-others:-':.State::.wt, I! arrange; for...u.till.ty, a..,d, j,~s~,e..:..n,~t.si:~.qr~e..as ' . ' .- .* ....... '.--' ...' ":...;. · . ;'": ' ' . 'i' :."' ~:'"'-;- -' o' '"-- '.: ~-~- :t :'"+°' ' l_~n~ w~thm .unsdmt~on of State' and, .ff State ts verf,6 .r~.m~ t..h_"¢ pr.e!~.m, mary- Y g I .......... .,.-.-~ .......... , .... engineering.' Agency may request State to' arrange for utility adjustments lying· within Agency jurisdiction, acting on behalf of Agency. ""' Revised: 04/20/93 ...... ;": ' -' LlW026c.th #3 5 ' ~ .-. ~h ;.:-:";.. 10A ." ~::. :=.---'-~:' ! ":-'-5': ....... ; .. .... . (. .... -. '- · .-i,;-,.g, effuction bid-nror)os'als, : .-'-.i.. Agencyr'shall7 five'-weeks' prior; to tne opemng o~ ~u,,o ..: _ . .~.- ~...~. furnish~tat~ with an ~timate' of cost for eligible reimbursable utility relocations, based on the pl~ for ~e project. Agen~ sha~ n0~ State'.s Liaison Person prior to proceeding' ~th' any ufili~ relocation work. in order that the Work mhY be properly coordinated intO theproject and reCeive the ~roP~f'authbri/afi0n. '-' :~- -';:?'~:';.~.:" ....... ' :-" :--; :-v ~". ~,-:';/.~.~..'~ ~:.~.~ :--'= -' '::':" .:-"'~'~:~' CONS~U~IONg ..... : ~:"'"': : ": . ~ '_:,~; ....... . ,.. 17=_ Desi~ Standards for all. projects shall meet the requiieN~h'tS' of the Intermodal Surhce Tr~porafion Effidency Act of 1991. In addition, ~1 projects on the Orego . Sihte ~gh~iy S~st~ s~a~ ~-in' comp~ce to Stand~ds's~kcified in the curreh{ ODOT ~ghway D~Si~ Mdnual: and related references. Construction plans shall be in confo~ce ~th stand~d practices' of State for plans pre~aked by its own staff. All spedfications for the project sh~'~ in substantial compliance with the most c~rent Or~Sfi"S{ah'ff~rd' S~'fi~ifif~s fo~ Highway Construction. .. :. ::~.:~.- ' G~DE CHANGE LIAB~:'~ :-'. :' )'" :=;':~(.". ') ~ ' 18. Agent) if a County, hc~6wledg~ tha'effea~afld sC6pe" of O~ 105,755' 'and agr~s ~at ~1 acts necess~ to complete mm~uction'0f ~e project which may 'alter or change the grade of ~isting count, roads are!~emg accomplished at the direct ':~ re uest of the Co~.. ' · -. ;.'~ ~:.:~i'.z- ').'~.:"'~' ~ -,~ ,, 5 ,- ~ ' q . · , . · -. . .-..; ....... . ..... ,....=.-,_,~,-, ,,,,~ =,.sr.} =D., ..: -t -: '~"A e ' ';'if g'ei~;' hereby ak~t} re~ponsibfli~' f6~'il'dii{s'fsr' damag~k, from ':: -- ' g..~ · - .' · . . ' -=; c~.,a-~u'. ~at'i6~{gki s(iia'~ liabili~ under · . '-:. ~ ~i~ royal or. la~ vy ..... ~ ~ ....... . . , .. -. . . . " O~..105.760 for ch~ge of ~ade.., , .......... ..-'7 .- .. ., .. · ...... , .-. : -,.. .... "'CO~~ORCLAIMS,';' · ':-- -- -'; this-~'" ~:fi'~d:g~~;'zA .~Su~ ~.'.~ ~',' ~-:.': 'aT+::~ ;s, ~. ;, ':..~.~.~...: '¢.c.: ,'.-~,: :" '-5'" '.; ~'f~' ':'~' '" '-';'~ .... ~"' .' '*~. ''~. .,1 - ' .. - .... .' - ,' ''.',4-' .' .... ; "'"' ' ' ' ' · ~* ~. ~r~-r~%~?i¢Ir~''' ,: ;,:. ~ ?ti.~ 20):~-:A~6h~;:sh'~fi ~°n"cb~pletio~rq~.~.co~~OP/ ' ~'-*: ' ' ..... ' ~",~'-' ~ :'" ' ' a-~ ' ~'~i · ~ ' 5~~ ' ~O .~t~iI3i~aIXUI ~,i:,:..~ ..~J~...~; :, and. the ~~ ...... . ...... . ..~: ,. .... ~.~ .,...~. .... :'sc.'---r = .-= ;;,~-,-! ... · 7=: .:-~ .... 1 ...... . ~ . ( ., . ...O.. - · . ..-. ' ;:- .:.:' ~.':'7.'d' ' REMS: ~/20/93 6 LJW~th.83 IOA 21.' The contractor;, itS'subcontractors,: if any,' and-all b'm~oloyers' Working under this (Agreement/Contract) are subject employers unde¥:~ th'~-~ore~6n Workers' Compensation Law and shall comply with ORS 656.017, which requires them to provide Workers' Compensation coverage for all their subject workers. LOBBYING RESTRICTIONS 22_ _Agency certifies by signing this agreement that: Ao No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of any' Federal agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in .connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any 15ederal contract, grant, loan, or cooperative agreement. Revised: 04/20/93 LJW026c. th #3 If any. funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any Federal agency,, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit Standard Form-LLL,-"Disclosure Form tO RepOrt Lobbying", in accordance with its instructions. - The undersigned shall require that the langUage"of this certification · be included .in..the.'award:'dOcuments foi~ 'all' Sub-~/tr'd~ at all tie/-s (including subgrants' &nd'cbntracts 'and su'b'fio6~ts:"'under.grantS, -subgrants, loans, and cooperative agreements) which'exc~,ed $100,000, and that all such subredpients shall certify and 'disd°se accordingly. This certification is a material representation of fact upon which reliance was 'placed when this transaction was made°r entered 'into. Submission of this 'certification is a prefequisife'"'for'making or entering into this trans~...action'imposed by 'Section 1352~r lJ.S...~Code. -- , .-.- .:,r~. 1QA Any..person who fails to file the required certification shall be.subject 'to a-civil penalty of not less than $i0,000. and not more than $100,000 for each such failure. -- :--~-t. :' -."-'.~-~:;.";'~,;;:'.'d, '2'.:: ....... · '- . parag~;~hs i5, 16, and 20 are not applicable to.,any. _!, ..o~..,a,l~,age.,n, CY-,°-,n- .s,.t-'?--e. c: ::' '. ay:pr :,:..:. .':.:,.'.: i',::f::;. :::0~'-',:;;,.;---:e. : ............... "'~'" :..:'-,:::-~:~ ': ;.-. --~-..:::..: :.~.,:-.:-';_... .'-. ............ :. :, ..... - .. , ..... · · :~' ".. ~.~,. .:..': . ,.-, .... .. -.-.:....-. r-.-.~-~:~..... : ::- ~ , · ..-..:..' :..' .: ORDER NO. 96-047 ENTERED September 10, ODOT CROSSING NO. C-734.50 U.S. DOT NO. 759 614 K 1996 10A BEFORE THE OREGON DEPARTMENT OF TRANSPORTATION P, X785 In the Matter of the Alteration of the Railroad-Highway ) Grade Crossing at Boones Ferry Road and ) SOUTHERN PACIFIC MNES, Valley Main Line, in ) Woodbum, Madon County, Oregon. ) ORDER in the furtherance of its duties in the administration of ORS824.206, the Department Staff has investigated the adequacy of the safety at the subject grade crossing. The affected railroad is Southern Padfic Lines. The public authority in interest is City of Woodbum. Willamette Valley Railway Comp.any is also a party in. this matter. Diagnostic teams reviewed the crossing site on May 26, 1993, August 1, 1994, and August 2, 1995. The teams consisted of representatives from Southern Pacific Lines, Willamette Valley Railway C_.ompany, City of Woodbum, ODOT, and the Public Utility Commission. During the time period of the meetings, a City of Woodbum Transportation ,System Plan was developed, and an analysis was performed on the relationship of this crossing to the plan for the transportation system in the vicinity of the crossing. The diagnostic team reached agreement at the August 2, 1995, meeting regarding the proposed safety improvements at the crossing. Based upon that agreement, by letter dated July 30, 1996, Department staff served a Proposed Final Order and its Appendix A for all parties to review and acknowledge their agreement with its terms. All parties in this matter have agreed that the proposed crossing alterations are required by the public safety, necessity, convenience and general welfare. Therefore, under ORS 824.214, the Department may enter this Order without headng. Appendix A to this Order depicts the crossing vicinity, including the alignment of the roadway and track at the crossing. The track intersects the roadway at an angle of approximately 25 degrees. The crossing is equipped With flashing light and automatic gate signals. The average daily traffic volume is approximately 2,874 vehicles at the crossing. The average 'speed of vehicles ORDER NO. 96-047 is approximately 25 miles per hour (mph). Motorists' sight distance of approaching trains is restricted in three quadrants by structures and vegetation. There is a daily average of 14 freight and 4 passenger train movements over the crossing at a maximum authorized speed of 45 mph. There have been five reported train~vehicle collisions at the crossing in the last ten years. The collisions resulted in no casualties. It is .proposed that the existing roadway at the crossing, which is approximately 20 feet wide, be reconstructed. At the crossing, the reconstructed roadway section will be 36 feet wide, .consisting of two 12-foot wide paved travel lanes and two 6-foot wide paved shoulder bikeways. The shoulders will be flared to allow a 90-degree angle for bicycles at the crossing. The reconstructed roadway will intersect the track at an angle of approximately 20 degrees. It is further proposed that the existing flashing light and automatic gate signals and activation circuitry be replaced. The project includes new flashing light and automatic gate signal~ installed to accommodate the reconstructed roadway section, activated by constant warning time drcuitry contained in a new signal house. Appendix A depicts the scope of the proposed project. From the foregoing, the Department finds that the proposed crossing alterations are required by the public safety, convenience and general welfare, and that it is appropriate to authorize expenditure of funds from the Grade Crossing Protection Account, as provided by ORS 824.250, in the amount agreed upon by the parties. .IOA IT IS ORDERED that: The subject grade crossing shall be altered as set forth below. Ail alterations shall be completed within 15 months from the entered date of this Order. City of Woodbum shall: a. Subject to reimbursement to a maximum of $55,000 as set forth below. (1) Reconstruct that portion of the crossing lying outside lines drawn two feet outside each rail (or at the outer edge of manufactured surfadng) to accommodate a roadway 36 feet wide plus the bikeway flare as depicted on Appendix A. The roadway approaches to the crossing shall comply with OAR 860-42-215(1). (2) Furnish and install standard guardrail adjacent to each set of automatic signals at the crossing. The devices shall be installed according to ODOT Drawing No. 2115 and located according to OAR 860-42-070(1,3). The guardrail at the southeast quadrant shall be modified to accommodate the Ogle Street intersection with Boones Ferry Road. 2 o ORDER NO. 96-047 (3) Furnish and install stop clearance lines at the crossing, located according to OAR 860-42-O70(10). Co Bear 28 percent of the costs of reconstructing that portion of the '"- crossing lying between lines drawn two feet outside each rail. Maintain the ordered guardrail and stop clearance lines, existing advance warning signs and advance warning pavement markings, and that portion of the crossing lying outside lines drawn two feet · outside each rail (or at the outer edge of manufactured surfacing), -- and bear all the costs. Southern Padfic lines shall: Subject to reimbursement as set forth below. (1) Reconstruct that portion of the crossing lying between lines drawn two feet outside each rail (or at the outer edge of manufactured surfadng) to accommodate a roadway 36 feet wide plus.the bikeway flare. (2) Fumish and install two Standard No. 2 flashing light signals and two Standard No. 4 automatic gate signals at the crossing. An additional set of flashing lights shal! be installed on the signal at the southeast quadrant, directed at vehicles on Ogle Street. The signals shall be activated according to OAR 860-42-090. The signals shall be located as depicted on Appendix A. Maintain the ordered automatic signals and circuitry, and that portion ~f the crossing lying between lines drawn two feet outside each rail (or at the outer edge of mar~ufactured surfacing), and bear all the costs. c. Notify the Department in writing or by facsimile transmission not less than five working days pdor to the date that the ordered automatic signals'v~'ll be activated and placed in service. Each party shall comply with the provisions of ORS 757.541 to 757.571, Excavation Regulations. Each party shall notify the Department in writing upon completion of its portion of the project Using Section 130 federal funding, the Deparlment shall bear 90 percent, or $49,500, Whichever` is less, of the cost of work listed in paragraph 2.a., 10A 3 IOA ORDER NO. 96-047 above, 90 percent of the cost of work listed in paragraph 3.a.(2), above, and 64.8 percent of the cost of work listed in paragraph 3.a (1), above. Pursuant to ORS 824.250, the Grade Crossing Protection Account shall bear 10 percent, or $5,500, whichever is less, of the cost of the work listed in paragraph2.a., 'above, 10percent of the cost of the work listed in .paragraph 3.a.(2), 'above, and 7.2 percent of the cost of work listed in paragraph 3.a.(1), above. Upon completion of the reimbursable work ordered herein, Southern Padfic Unes or City of Woodbum, whichever advances the share of the cost apportioned to the Grade Crossing Protection Account, shall present its claim for reimbursement for Department approval. _ Made, entered, and effective F%HOME\WG_RAIL~XOR DERS~85OR D 1 .DOC/rnh~::x:ll · . 4 ORDER NO. 96-047 ENTERED September 10, ODOT CROSSING NO. C-734.50 U.S. DOT NO. 759 614 K 1996 IOA ', BEFORE THE OREGON DEPARTMENT OF TRANSPORTATION PO( 785 In the Matter of the Alteration of the Railroad-Highway ) Grade Crossing at Boones Ferry Road and ) SOUTHERN PACIFIC LINES, Valley Main Line, in ) Woodbum, Marion County, Oregon. ) ORDER In the furtherance of its duties in the administration of ORS824.206, the Department Staff has investigated the adequacy of the safety at the subject 9fade crossing. The affected railroad is Southern Pacific Lines. The public authority in interest is City of Woodbum. Willamette Valley Railway ComPanY is also a party in. this matter. Diagnostic teams reviewed the crossing site on May 26, 1993, August 1, 1994, and August 2, 1995. The teams consisted of representatives from Southem Pacific Lines, Willamette Valley Railway C_..ompany, City of Woodbum, ODOT, and the Public Utility Commission. During the time pedod of the meetings, a City of Woodbum Transportation System Plan was developed, and an analysis was performed on the relationship of this crossing to the plan for the transportation system in the vicinity of the crossing. The diagnostic team reached agreement at the August 2, 1995, meeting regarding the proposed safety improvements at the crossing. Based upon that agreement, by letter dated July 30, 1996, Department staff served a Proposed Final Order and its Appendix A for all parties to review and acknowledge their agreement with its terms. All parties in this matter have agreed that the proposed crossing alterations are required by the public safety, necessity, convenience and general welfare. Therefore, under ORS 824.214, the Department may enter this Order without hearing. Appendix A to this Order depicts the crossing vicinity, including the alignment of the roadway and track at the crossing. The track intersects the roadway at an angle of approximately 25 degrees. The crossing is equipped with flashing light and automatic gate signals. The average daily traffic Volume is approximately 2,874 vehicles at the crossing. The ave.rage 'speed of vehicles ORDER NO. 96-047 is approximately 25 miles per hour (mph). Motorists' sight distance of approaching trains is restricted in three quadrants by structures and vegetation. There is a daily average of 14 freight and 4 passenger train movements over the crossing at a maximum authorized speed of 45 mph. · There have been five reported train-vehicle collisions at the crossing in the last ten years. The collisions resulted in no casualties. It is .proposed that the existing roadway at the crossing, which is approximately 20 feet wide, be reconstructed. At the crossing, the reconstructed roadway section will be 36 feet wide, .consisting of tWo 12-foot wide paved travel lanes and two 6-foot wide paved shoulder bikeways. The shoulders will be flared to allow a 90-degree angle for bicycles at the crossing. The reconstructed roadway will intersect the track at an angle of approximately 20 degrees. It is further proposed that the existing flashing light and automatic gate signals and activation circuitry be replaced. The project includes new flashing light and automatic gate signal§ installed to accommodate the reconstructed roadway section, activated by constant warning time circuitry contained in a new signal house. Appendix A depicts the scope of the proposed project From the foregoing, the Department finds that the proposed crossing alterations are required by the public safety, convenience and general welfare, and that it is appropriate to authorize expenditure of funds from the Grade Crossing Protection Account, as provided by ORS 824.250, in the amount agreed upon by the parties. 10A IT IS ORDERED that: The subject grade crossing shall be altered as set forth below. All alterations shall be completed within 15 months from the entered date of this Order. City of Woodbum shall: a. Subject to reimbursement to a maximum of $55,000 as set forth below:. (1) Reconstruct that portion of the crossing lying outside lines drawn two feet outside each rail (or at the outer edge of manufactured surfadng) to accommodate a roadway 36 feet wide plus the bikeway flare as depicted on Appendix A. The roadway approaches to the crossing shall comply with OAR 860-42-215(1). (2) Fumish and install standard guardrail adjacent to each set of automatic signals at the crossing. The devices shall be installed according to ODOT Drawing No. 2115 and located according to OAR 86042-070(1.3). The guardrail at the southeast quadrant shall be modred to accommodate the Ogle Street intersection with Boones Ferry Road. 2 IOA ORDER NO. 96-047 bo (3) Furnish and install stop clearance lines at the crossing, located according to OAR 860-42-070(10). Bear 28 percent of the costs of reconstructing that portion of the '~ crossing lying between lines drawn two feet outside each rail. Maintain the ordered guardrail and stop clearance lines, existing advance warning signs and advance warning pavement markings, and that portion of the crossing lying outside lines drawn two feet · outside each ran (or at the outer edge of manufactured surfacing), · -- and bear all the costs. Southern Padfic Lines shall: Subject to reimbursement as set forth below. (1) Reconstruct that portion of the crossing lying between lines drawn two feet outside each rail (or at the outer edge of manufactured surfadng) to accommodate a rOadway 36 feet wide plus.the bikeway flare. (2) Furnish and install two Standard No. 2 flashing light signals and two Standard No. 4 automatic gate signals at the crossing. An additional set of flashing lights shal! be installed on the signal at the southeast quadrant, directed at vehicles on Ogle Street_ The signals shall be activated according to OAR 86042-090. The signals shall be located as depicted on Appendix A. Maintain the ordered automatic signals and drcuitry, and that portion of the crossing lying between lines drawn two feet outside each rail (or at the outer edge of manufactured surfadng), and bear all the costs. Notify the Department in writing or by facsimile transmission not less than five working days prior to the date that the ordered automatic signals'will be activated and placed in service. Each party shall comply with the prOvisions of ORS 757.541 to 757.571, Excavation Regulations. Each party shall notify the Department in writing upon completion of its portion of the project Using Section 130 federal funding, the Department shall bear 90 percent, or $49,500, Whiche~/er is less, of the cost of work listed in paragraph 2.a., 3 ORDER NO. 96-047 above, 90 percent of the cost of work listed in paragraph 3.a.(2), above, and 64.8 percent of the cost of work listed in paragraph 3. a (1), above. Pursuant to ORS 824.250, the Grade Crossing Protection Account shall bear 10 percent, or $5,500, whichever is less, of the cost of the work listed in paragraph2.a., 'above, 10percent of the cost of the work listed in paragraph 3.a.(2), above, and 7.2 percent of the cost of work listed in paragraph 3.a.(1), above. o Upon completion of the reimbursable work ordered herein, Southern Pacific Lines or City of Woodbum, whichever advances the share of the cost apportioned to the Grade Crossing Protection Account, shall present its claim for reimbursement for Department approval. Made, entered, and effective IOA F:~HOME\WG_RAIL~XOR DERSt2~OR D1 .DOC_Jmh~ 4 / / I I I / / / / / / / / 96-O47 APPENDIX A I I I I i I I i L~ I I i ,M E,M'O TO: FROM: SUBJECT: DATE: City Council through the City,~Administrator , Public Works Director ~~ Professional Engineering Services Contract Award for Parr Road Improvement March 6, 1997 lOB RECOMMENDATION: The City Council is requested to award the professional engineering services contract for Parr Road Improvement to DeHaas and Associates by approving the attached resolution. BACKGROUND: The Parr Road improvement project should be considered as three projects in one as outlined below:. I. ParrlSettlemier/Front Street intersection improvement A. Railroad crossing and signal improvement II. Parr Road LID III. Parr Road (future LID improvement) The improvement of Parr/Settlemier/Front intersection along with railroad crossing and signal improvement is overdue and this improvement will improve the traffic flow and reduce accidents. This portion of the project is technically more involved because of state and railroad design requirements. However, there is funding contribution toward the project from both agencies. As far as Parr Road design is concerned, it is only proper to design the current Parr Road LID and future Parr Road LID (fronting park property) at the same time. Engineering costs for each area will be kept separate so that assessment costs can be allocated properly. DeHaas Engineering firm is well suited for the project and this firm is very strong in survey and street design work. City engineering staff has worked with this consultant previously and has found the quality of their work to be of superior quality. PUC representatives were also very pleased with the preliminary work provided by DeHaas and Associates. Engineering staff has developed the scope of work for the engineering services contract that establishes the contract in the amount of $147,058.80. The City Attorney has reviewed the contract document and all necessary changes have been incorporated in the contract being presented to the council. It is requested that the city council approve the attached resolution authorizing the Mayor to sign the contract document. DeHaas and Associates are ready to start the pre-design engineering work soon after the contract has been officially approved. GST:Ig Attachments: 1. Technical Recommendation: Memo from Engineering staff 2. Resolulion 3. Contract document: Legal portion of main contract with DeHaas and Associates' PARR'd3HAASAWD.CC containing project description, scope of work, and compensation lOB MEMO To: From: Subject: Date: Public Works Director Dean Morrison, Assistant City Engineer Randy Scott, C.E. Teeh IH Parr Road, Design Services Agreement March 3, 1997 RECOMMENDATION: It is being recommended the City enter into an agreement with De Haas and Associates for Professional Engineering Consulting Services to provide design improvement plans and other related services as identified in the scope of work, for the Parr Road, Settlemier Avenue Improvement Project. Attached is the resolution for the City Councils action, to either approve or disapprove the award of the agreement and the agreement itself. BACKGROUND: The cost of the Professional Engineering Consulting Services to be performed by De Haas and Associates is Estimated to be $147,058.80 and identified on Exhibit "C' within the agreement. The improvement design plans will include the following. Schedule Ia is that portion of Parr Road west of the school district property to the west line of Centennial Park property which will be constructed as a later phase. Schedule Ib is calculated from a point 100 feet west of the centerline intersection of Parr Road and Settlemier Avenue, to the west boundary of the school district property. The construction contract is to be let by the City of Woodbum Schedule H improvements include the realignment of Parr/Settlemier/Front Street intersection, providingleft turn refuges. A Portion a of Setflemier Avenue from Parr Road approximately 275 ft soUtherly and a portion of Parr Road 100 feet west of the Settlemier intersection. The construction contract is to be let by the City of Woodbum. Schedule m is the improvement and realignment of Settlemier/Boones Ferry Road railroad Crossing (No.C-734.50) including replacement of signal facilities. The construction contract is to be let by the Oregon Department of Transportation (ODOT). COUNCIL BILL NO. RESOLUTION NO. A RESOLUTION ENTERING INTO AN AGREEMENT WITH DEHAAS AND ASSOCIATES INC. FOR PROFESSIONAL ENGINEERING CONSULTING SERVICES TO PROVIDE DESIGN IMPROVEMENT PLANS FOR PARR ROAD, SETTLEMIER AVENUE STREET IMPROVEMENTS AND AUTHORIZING THE MAYOR AND THE CITY RECORDER TO SIGN SAID AGREEMENT. WHEREAS, the City Council considers the improvement of Parr Road and Settlemier Avenue to be necessary and beneficial; and WHEREAS, the City Council, by approving Resolution No. 1358 on June 10, 1996, directed the City Engineer to prepare the engineering report for the improvements of Parr road; and WHEREAS, the City Council reviewed and approved the engineering report on December 9, 1996 and directed staff to prepare a Resolution of Intent to Improve; and WHEREAS, the City Council, reviewed and approved the Resolution of Intent to Improve, Resolution No. 1399 on January 27, 1997; and WHEREAS, it is intended to construct the improvement this construction season and the design plans are an integral part of the improvement process; and WHEREAS, a proposed Agreement for Professional Services has been prepared and agreed to by Dehaas and Associates, and reviewed by the City Attorney (body) and Public Works Staff (technical aspects and exhibits), NOW THEREFORE, lOB THE CITY OF WOODBURN RESOLVES AS FOLLOWS: Section 1. That the City of Woodburn enter into an agreement with Dehaas and Associates, Inc. for professional engineering services to provide design improvement plans for the Parr Road, Settlemier Avenue street improvements, which is attached hereto as Attachment I and by this reference incorporated herein. Section 2. That the Mayor and the City Recorder, on behalf of the City are authorized to sign said agreement. Page I - COUNCIL BIt,I, NO. RF, SOLUTION NO. Approved as to for City Attorney APPROVED: Passed by the Council Date Nancy A. Kirksey, Mayor 10B Submitted to the Mayor Approved by the Mayor Filed in the Office of the Recorder A'i-rEST: Mary Tennant, City Recorder City of Woodburn, Oregon Page 2 - COUNCIL BrLL NO. -RF, SOLWrION NO. CITY OF WOODBURN PROFESSIONAL SERVICES AGREEMENT THIS AGREEMENT is mad~ and entered imo as of Ihe ~t_¢ first indicated on the sigmtur~ page, by and btxween the City of Woodtmm. Woodbum, Oregon, ~ r~feaTed to as th~ 'City'), and De Haas & Associates, Iac., ~ referred to as WHEREAS, City requires sawices, which Consultam is capabi~ of providing,.und~r teams and conditions h~rdmft~, describ~l; and NOW. THEREFORE, in eonsi&rati~m of trinse mutual l~:-~i~s and th~ terms and conditiom set forth hereafter, the parties agreed as follows: Ao ~ONSULTANT'S SERVICES B.1 The $~ae of C~{~mm's r, awic~ ~d ~ of laet~'man~ under this Agr°em{~ ar~ set f°rth i~ Exhibit A. AIl lgovisiom a~! oov~mm o0min~ in F, ah~ A m lza~y iaxaPont~l by r~f~nce and shall ~ a l~rt of I~s Agxa~mm~ ~s ff fully m forlh l~reiz~ B.2 ~igrmure, st~np or i~ifi~,~ or those of ~e Comullam's _~; ~ _~nri:zd Proj~t Manager shall not be tt~ Oty and may b~ retied upon by B.3 B.4 B.5 All agreements onll~ Consultant's part ~r~ omatit~m upoo, and 1t~ Comullmx ~h~!1 not ;ac responsible for damages or b~ in default or.l~ deemed tobe in default by nmson of delays in performar~e due to lifird ~ sa~k~, lodo3uls, ~lenls; a~ of God;' ~ delays unavoidable or beTox~ Col~_~lt~nt's l~soz~l~ GJ,izol, oF ~ to ~ or umvailability of labor at established area wage ~ or delay caused by f~ore of i~ Cayor City's agents m furnish iaformafion or to approve or disappro~ I~ Coamltaat's ~ark pmmtxty, or due m lam or slow, of delay, the ~ of eampletion shell I~ eazeackal aa:orai~ly. Thc existence of Ibis Agreemcm bctweem City mxl~ shall notbe consm~ as City's promise or assurance that Consultant will be rO-Aned for fam~ $aMccs ~related to this public works project Consultant shall m~ir~in c~nfide~iality of any privat~ ~ and any publk: information which ia e, xtmapt l'r(~ di~losur~ trade' stat~ or federal hw tO ~nich th~ Consultant may have lOB A'I~ACHMENT I Page/../_ of 11 PROFI~IONAL ~RVlC]~ AG~ DE HAAS & ASSOCIATES, INC. IMrr R~i LID -1- Co Do access by reason of tiffs Agrccmcra. Consultant warran~ that its employees assigr~l to work on services provided in this Agreement shall maintain confidentiality. Ali agreements with respect to confidentiality shall survive ~e termination or expiration of this Agreement. CITY'S RESPONSIBILITIES C. 1 The scope of City's respomibilities, including those of its Project Manager, are set forth in Exhibit B, which is attached hereto and incorporated herein. C.2 City certifies that sufficient funds are available and authorized cxpetdimrc to finance costs of this Agreeing. COMPENSATION D. 1 ~ as o~n'wisc set forth in tlais subsection D, City agrees to pay Comulmnt a sum not to exceed $114,674.70 for perform~w~c of ffose services provided hennmdex and o~lined in Extu'bit A, Sct~lule la,lb,Il and a sum not to exceed $32,384.10 for pexfounancc of lhose sexvices provided lxxcturl~ and outlined in Ertn'bit A, Schedule 1~ (Railroad CmssinO. However, compensation may be less than such maximmn amount and ~ be actually dctcrmin~ on an hourly basis as shown on the Rate Schedule a_~ as Exhi~t C which is attached~ and ~lxxein. Compcmsationshall beonly foraaualhotws workedon D.2 described on Exin'~ A, ~ ~ provide such addifioml services and bill h'~e City at the hourly rates ~tined on the attached St~rrLard Hourly Rate Sch~__d¢, provided fl~e parties comply with the requirmm~ of Section P,. No compemafion for addifioml se~4ces shall be paid or D.3 Unless expressly set forth on Exhibit A as a reimbursable expense item, Comultant stroll only be entitled to the compensation ~ ~ in ~m D. 1 ~ D.Z Only those rcim~ble ~ ~ al~ f~ forth on ~b/t A and itexniyed on Con~mr~'$ bill$ for services shall be the basis for which payment of those expenses by City shah be owls. D.4 Except for mnou~ ~ by City ptwsuant to this agremumt, Comulmnt will be paid for services for whi~ an '_Ltemi,ed bill is received by City within 30 days. D.5 this project, m~t not specifically covered by Exh'bit A. lOB ATTACHMENT I Page :.~ of 11 D.6 D.7 instrance, pmsion belrfits, and similar contributions and ~. po'form~ ditz~y ona la~ ~ of ~mibilities unless and uml City specifica~y directs eltor~SS~O~m s~mwc~s A~ DE HAA,~ & ASSO(HATI~, INC. Parr Ro~i LID (~ITY"$ PROJECT MANAGER City's Project Mamger is Randy T. Scott. red~ignation of ia Project Manager. City shall give Consulum/prompt written notice of any ~CONSULTANT'S PRQJE~T MANAGER Consultant's ProjecX Manager is Marlin I~ Haas. In the event that Comultam's designated Project Manager is changed, Consultant shall give City prompt wriaen notification of such redesignafon- In the event the City receives any communication from Consultant of whatsoever mture which is not executed by Comultam's designated Project Manager, City may request clarification by C. omultart's Pmjeci Manager, which slnll be promptly furnished. utilities, gove~aentar emifies, and persons involved in or associated with ~1~ Project. No infonnafon, news or press releases m tl~ ProJect, wl-,alz~ made to repmsamtives of ~, m~azims or television and radio smiom, shall be made without the auIh0~n of City's Pmje~ Mamger. DUTY TO INFORM fiat any time during li~ performamc of ibis Agreement, or any furore phase of Ibis Agr~'meat for or defects in h~ pmjaX or ~y potion ltsmmf, any nonconfo~ wilh federal, sta~ or local hw, ~ or regulation, orl~s any objec6on to any decision or order mad~ by City with~ m tach hws, ml~s or ~-gulations, Coap-'m~ slnll giv~ pmm~ written notic~ tlgrmf m Oty's Pmj~ Mama. of any of City's rights. CONSULTANT IS INDEPENDENT OONTRACTOR I. 1 Consultant si-mn be and herein declares that it is an indepagelat cor/xac~ for ail purposes and shall be entitled to no compemation od~ ~n ~ provided for under Inmgmph D of this Agrcanc~ Consultant binds itself, it panners, officers, successors, assigns m~l legal Consultant shall be complet~y indetxmdent and solely determlr~- h~ manner and means of accomplishin~ lhe cad result of th~ Agreement, and City does not have the right to control or interfere with th~ manner or matxxl of accomp~ said results. City, however, has the right to specify and control the results of Consultant's responsibilities. on Exhibit A may be performed by those persom identif~ oa Exhibit A and not by Consullam. 1.3 Comultat~ shall be re~pomibl~ for ~ indemnify and defead (TRy ~imt any liabRity, cost or damage arising our of Comultam's use of su~h subco~s) and suhooaWac~r's negligent requirmm~ of ~ ~ ~ ~ Unkss odgrwise ~y ~ to by provisions of this Section L lOB ATrACHMENT I Page ~ of 11 PROFESSIONAL t~.RVICE~ AGN ~2qT DE HAAS & ASI~3~.ATI~ ~ Parr R~md LID 1.4 1.5 1.6 1.7 1.8 1.9 1.10 1.11 1.12 Consultant shall make prompt payment of any claim for labor, materials or services fumis~ to the Consultant by any person in connection with this Agreement as such claim becomes due. Consultant slmll not permit any lien or claim to be filed or prosecuted against fl~e City on account of any labor or material furnished to or on behalf of the Consultant. If the Consultant fails, neglects or refuses to make prompt payment of any such claim, the City may pay such claim to the person furnishing the labor, materials or services and charge the amount of the payment against funds due or to become due the Consultant urder this Agreement. No per~n shall be employed urger the terms of this agreement ~s de~'dbed herein in violation of all wage and hour iaw~. collected or deducted from the wages of employees pu~'uant to ~y hw, contr~ or ~reement for the pm3mse of providing or paying such serv/ce. Should Consultat~ elect ~o utilize employee~ on any aspect of this Agreeme~ C. onsult~ shall be fully respomible for payment of all withholding required by hw, imluding I~t no~ ~imi~ to fully mspoml~ for payment of salaries, benefits, taa~, Indumial Accidem Fred ~ Revax~ =, ~ms withheld from employee~ pursuant ORS 31&!67. AIl cnsts inc/dmt to fl~e ir~lemnify, defend and hold City harmles~ form c]=im~ for payment of ~1 tach expe~. Unless otherwise expre~y set forth on Exhibit A as a reimbu~le expense i~em, ~cific costs No person :~ll be ~ or subjected to discrimination in receipt of the benefits of any sea~i~ or activities made posm~le by or resulting from hhis Agreement on the gr~md of sex, race, color creed, m~rital ~atns, age, di~b[l/ty or llafional ori4gjl~ Any viohtioll of Ibis pl'ovi~o~l shall be grounds for cancdlafion, termim/ionor mspension of tbe Agreement in whole or inpart by tbe City. Consultant shall comply with all applicable federal, stme and lool hws, roles and regulations. Consultant shall pay all contributions required to be m_~e_- by Cim~ to the l_nflustfial Accident FumL ( This provision is required by ORS 279.312(2).) Consultant shall pay when due all sums, imludkg puns ~ from comulta~s's employee's which C. omultatt has ~greed to pay to health care providers far ireatmem raxlered to Consultant's emp~ee~. ('mis provision is required by ORS 279.301(1).) policy, as dem~ined by owner, ~bmlu~ly requires it l~ploy~es shall be compemagd at the ra~ of time mxl a half for ~ overtime wofl~ in e~ess of 40 h~ur~ inone week, except for 29 U.S.C. Sec. 201-209. (This ~is required byORS 279.316.) (NOTE: Permns who meet the tests for executive, s~lmini~ative or prof~sioml ~iaius tm~ these laws are ~ ..... payment of ~ wag~ ) 11I.~I1 . .- JOB ATFACHMENT I Page ~ of 11 PROFI/SSIONAL SERVICES AO~I~I~I~ DEHAA8 & ~~ ~ Parr R~d LID 1.13 1.14 Consultant slull pay to the Oregon Department of Revenue ali sums withheld from employees pursuant to ORS 316.167. ( This provision is required by ORS 279.310 (4).) To the maximum extent economically feasible, consultant shall use recycled paper in performing the contract work. ( This provision is required by ORS 79.555(e).) _INDEMNITY AND INSURANCE J. 1 Consultant acknowledges responsibility for liability arising out of the Iza'fonnange of this suit or d~im resulting or allegedly ri:suiting r,,xa Comul~'s negligem act, omissiom, emirs or its resporm~at~ifies as set forth in lhi~ ~ Tl~ 1~, approval or acceptame by City, its Project Mar~r or City of Woodbum employees of documents or other work ~ or to the standard of performan~ deacn~aed in Se~ionl.2.3. The ptovi.siom of this section shall survive termination of this .Agreemext. City agrees to indemnify mi hold Consultant harmless from liability, settleme~, loaae$, eo~ and ~ in cotnscfion with any action, suitor clnim lOB ATTACHMENT I Page ~ of ll J.2 J.2.1 Consultant shall provi~ City with evidence of lhe following im-unmee coverages prior to thecommemememoflhewurk. Aeopyof__e~eh_ itma-awepoliey,~bY acompany represetZafive of Ibc i~ui~g oom~ny ~ ~ t~e discretion of the Oty, in lieu thaeof, a cerfifica~ ina form __e~iefiictory to City c~ ~o the issuame of such imm'ame shall cost of imurame rdmll nat be fl~e basi~ for additional reimbursem~ to Consultant. 3.2.2 The City agrees Ihatinaccova~ with gemrally accepted ~Practic~ constn~on co~,anr will b~ required to assume ~ole and compl~ reslxmst~ for job site cor~ifiom during the course of co~ of the project, including safety of all persons and property. J.2.3 in fl~ petformam~ of its professional service, the Consultant ahall use that degree of care aha ~ ordinarily emrci~ unaer similar ~ by reputable members of considered as a limital~ or waiver by City of any other remedies or Onlnt~ it may have arising out of con~:~nt'a failure to peffom in accordance ~ith ~e applicable standard of care or this Agreement. 1.2.4 Consultant shall furnish the (~Y a certificate evideming the d-~t¢-'o am°unt -~nd tYPe °f may be writte~ oll a '~lMm.n PROFi~IONAL 8ERVICI~ AGgltl~flg~ DE HAAS & ASSOCIATI~ 17~C. Parr Ro~l LID J.2.5 full force for not less than four (4) years following Consultant's performance under this Agreement. All policies shall provide for not less than 30 days written notice to the City before they may be revised, non-renewed, or cap, c. cled. The Consultant slmll endeavor to provide for not less than 30 day's written notice to the City before the policy coverage may be reduced. Excepting professional liability and worker's compensation coverage, ali policies shall provide an endorsement mining the City, its officers, employees and agents as additional insured. In the event the policy lapses during performance, the City may: treat said lapse as a bre'och; tenmmte this Agreement and seek ,4~mages; withhold progress payments without impahing obligatiom of Consultant to proceed with work; pay an imurame carrier (eillx~r Consultant's or a substitu~) the premium amour~ ~ wilhhold that amount from payments; and use any other remedy provided by this Agreement or by law. Imm Requirements. The Consultant, its subcontractors, ff any, and all employers working under this Agreemerl are subject employers under the Oregon Worlax's Compensation Law and si-all comply with ORS 656.017 which requires them to provide worker's compensation coverage for all their subject workers. The Consultarg will maintain ffuouglmut this Agreement ~ following insurance: J.2.5.1 Worker's compemafion and emploYers liability imurame as required by the State wbe~e the work is performed. J.2.5.2 Compretm~ive automobile and vehicle liability insurance covering daims for injuries to membem of the public and/or damages to propeny of others arising -from flae use of motor vehicles, including on-site and off-site olm'afiom, and owned, non-owned, or hired vehicle, with $500,O00::i.eombined single limits. J.2.5.3 Commercial gemral liability insurance covering claim.~ for injuries to members of the public or d~m~ge to property of others arising out of any covered mgligent act or omission of tbe Consultant or of any of its employees, agents or ava-m, with $1,000,000 per occurrence and in the aggregate. J.2.5.4 Professional liability insurance of $500,000 per oct'inTerne and inth~ aggrega~, including cotm-acanl ~iahRity coverage, ff Conmltmt proposes using ~IIXXmlx~C~, inliddilion to ally ol~6'r ~~ of ~ ~, City may require subc~-~tors tu provide Professional ~i~b~ty Imurame, provided tl~ amo~mt ~ form of coverage complies with requirements of paragraphs ~.2.1, I.~.2, J.2.3. J.2.4 ~ ~.2.5.4. J.2.5.5 City will be named as an additional imured with respect to Consultant's liabilities hereunder in imumme coverages identified in items J.2.5.2 and 1.2.5.3. lOB ATI'ACItMENT I Page ~ of 11 J.2.6 The coverage provided by these policies shall be primary arfl any other insurance carried by City is excel. Consulmrg shall be responsible for any deductible m~qnts payable withheld by the City for all such claims be no more ~ the amotut of the ~plicable insurame deductible. K. EARLY TERMINATION PROFI~ilONAL ~EI/.VICES AGR ~'"JzMI~N'T Parr Road LID EARLY TERMINATION K. 1 Tiffs Agreement may be tcmfinated prior to thc expiration of thc agreed upon temps: ' K. 1.1 By mutual written conscm of the parties; K. 1.2 By City for any reason within its sole discretion, effective upon delivery of written notice to Consultant by mail or in persorg and K. 1.3 By Consultant, effective upon seven days prior written notice in the evem of substanfizl failure by thc City to perfa~n in accordame with fl~e m-ms ttm0ugh no fault of th~ lOB A'FFACHMENT I Page '~ of 11 K.2 If City ten~. res u~ Agreement in whole or in part due to default or failure of Consuilam to Perform service~ in accordance with this Agreement, City may procure, upon reasonable terms and in a reasomble m~vg~r, services ~ to those so l~miimled. In addition to any other K.3 K.4 s'tm-end~ W City item~ of ~ork or porliom Itie~of, referred to in Par~Faph O for which Consultant has received payment, or City has made payment. City retains the fight to elect wheflz~ or not to proce~___ with aaual ~ of the project. SUSPENSION OF WORK City may suspend, delay or interrupt all or any part of the work for such time as the City deems appropriate for its own convenie~:e by giving written notice thereof to Comultam An adjustment in the time of performance or medmd of c~mpensmfon shall be allowed as a result of such de)~y or suspension unless the reason is within the Comadmr~ control. City ahall n~t be responsible for work performed by any subcou~a~ors m~-ter nodce of suspension is given by City to Consnli~c~_ Should the City suspend, delay or intem~ 1t~ work snd ~ suspension is not within ~ ~'s consol, then the City shall extend the time of co~npletion by the length of the delay and the method of compemation SUBCONSULTANTS AND ASSIGNMENTS IvL1 Unlessexpressly~inBxl~itAorPamgmphlof~hi.~Agreeme~ Consulta~ neitt~r subeo~-act with others for any of the work prescribed herein, nnr a&~ign any of Consultant's by persom otter than Consultant, provided ~ advises City of the roms of ~ ~beontrac~m acknowledges such sevdees ~re provided to Oty pum~r~ to a subcouuact(s) between C. omulmm and subcouWactor(s). Except ~s otherwise provided by this Agreement. Cityimursrnliabilitytothixd persons for payment of any'~ provided herein to Consultant. Any ~ ~ of ~ contract without the writ~en~ of ~ sl~ be void. Faa:ept as otbetwim spedfic~y agreed, all costs for services performed by others o~b,'~alf of Consultant shall not be subject to __~d41~'_fioml reimbursement by ~ty. .. PROFES~ONAL Ii~RVlC_.F~ A~ -7- Oo Po M.2 City shall have fl~c right to let other agreements be coordinated wifl~ this Agreement. Consultant shall cooperate with other firms, engineers or Subcomultams on the project and fl~c City so that all portions of the project may be completed in the least possible time within normal working hours. Comultant shall furnish other engineers and Subconsultants and affected public utilities, whose designs are fitted into Consultant's design, detail drawings giving full information so fl~at conflicts can be avoided. ~,GCESS TO RECORDS City shall have access upon request to such books, documems, rcc~l~z, papers and records of Consultant as arc directly pcrdmnt to this Agreement for the purpose of making audit, er~nination, excerpts, and tramoripts for a period of fo~' (4) years unless within that time City ~ally requc~ an extension. This clause ~ ~ the expiration, completion or termination of this Agrecmc'llL WORK IS PROPERTY OF CITY A. Originals or certified copies of the original work forms, i_rt, luding but not limited to documents, drawings, traci~, surv,oing records, mylars, papers, diaries, impection rcpom and photogcaphs, pcrfonned or produced by Comultam under ~ Agrccmcm _~" bc ~c cxdusive property of City m~d shall be delivered to City prior to final payment. Any sm_n_m~-y or common upon request ~hout ~ ~on- Upon Oty's approval and provided City is identified in coorogtion ~ Co~_dmnt may include Comulvam's work in its promotional made on the origiml drawings and for reuse of the drawings subsequent to th~ dat~ thoY are turned over to th~ City. otherwise caused by or amibumt to th~ reuse, by City or aheir designees, of all w~nk performed C. City agre~ it will ~fy and hold Consulmn~ harmless for all losses or tiara%ocs that may arise out of the reuse of specific engineering designs imorpomted into ex,:talons, enlargemems or other projects, without the express writ~n permission of ~ Consultant. LAW OF ORF. C~N The Agreemelg shall be govelllgd by ~ ]aw~3 of lhe Stat~ of Oregon. Th~ Agi'eeme~t provisiom required by ORS Ompter 279 to be imluded in public agt'eemeva:s are hereby incorporated bY refereme and shall become a part of this Agreem~ ~ if fully set forth lz~ia. ADHERENCE TO LAW Consultant shall 8dhere to ali ~plic~le federal an/state hws, including but not ~imited to hws, rule~, required by law to obtain or m~nt'2n in order to Perform work desaibed on ~ A, shah be obtained and mainmimd thr~L~ut fl~e mm of this Agreanent- Any medification of the provisiom of ~ Agreement shall r~ be enforceable tmless reduc~ to writing and signing by both parties. Amofftficafioni~ a writtmdocumem, eome~nnamously~by modifies the Scope of service or time of performance. No ~lfl~ll !~ bix~ tmle~ cxcx:x~ whatsoever mture from City, ~aich comm;miv~ion Consultant contends to give rise m any modification of this Agrecm~ Consultant _d~ll; wilhin thirty (30) days after receipt, make a wrilXen rcqlJeSt for modification to City's Project Mamgor. Consultant's failure to stflmiit such written request 10B ATTACHMENT I Page ~ of 11 14k'OI~SSIONAL SERVICES AG~ DE HAAS & ASSOCIATES, INC. P~rr Ro~d LID So 'T. for modification in the manner outlined herein may be the 'basis for refusal by the City to treat said communication as a basis for modification. In connection with any modification to the contract aff~c~/ng any change in price, Comultant shall submit a complete breakdown of labor, material, equipment and other costs. If Consultan{ incurs additional costs or devotes addifiorafl time on project tasks wlfich were reasonably expected as part of the original agreemenI or any mutually approved modifications, then City shall be reaponsible for payment of only those costs for ~ich it has agreed to pay. OTHER CONDITIONS S. 1 Except aa ~ provided in ~l~ S. l. l, S. l.2 and S. l.3 Comullam repre~a~ and agrcca that th~ contract specificatiom and plans, if any, prepared by the Com'ul~ will be approval by lt~ owner of the plans and apccificatka~ sla:dl ll0t b¢ {ka~llcd lo dimini.~ the: adequacy of Comultant's work. S.I.I Subsurfiace Inveatigatiom. In aoila, foundatiom, gtamnd water, and other submffa~ investigations, ~ actual ~ may vary aillificatlty bawom suece~ve teat reality of the $.1.2 ultimate Project costs of schedule. Tlx~fore, Owner's actual Project costs, fimmial aspects, ecommic fcasibih'ty, or ~cz will not vary from EDgillo~'$ Op~liO~, allalys~, projet~i~, or S. 1.3 Record Drawings, Rccord drawings, if required, will b¢ prepax~, in part, on the basis of inform~ion compiled and fumish~ by othcrs, and may not always represent Ibc exact location, type of various eompotm~, or exa~ m~mrer~ in which ~ Project was finally consmx:ted. Consultant is realmmible.for any em~ or omi~iom about which the Consultant iax~w or shouId have Im~wn in the info{mation from ~aose employees or fares employed by the Consultant under ~mm of ~e core. ct as stated flxxdn Oaat is S.2 Notwithstanding any aceeptan~ or payments, City shall m~ be precluded or stopped from recovering fix~n Comulmx, or its immer or surety, such dmage~ ~s may be sustair~l by reasonof Cxmstdtant's failure to comply with the roms efthis Agreement. A waiver by Cky and breach by Core. mm shall not be deemed to be a wai~. of any $ubsequem ~ by discussions, represettmions or agreements. In case of conflict among ltzae documents the provisions of this Agreement si'mil control. lOB A'I~ACHMENT I Psgc ~ of 11 -9- U. MISCELLANEOUS / GENERAL. Consultant birds itself, its partners, officers, successors, assigns and legal representatives to the City under the terms and conditions of this agreement as described herein. V. If any of the provisions contained in the Agreement are held illegal, invalid or unenforceable, the enforceability of the remaining provisions shall rot be impaired. Any provisions concerning the limitation of liability or indemnity shall survive the termination of Agreement for any cause. W. All notices required under this agreement shall be delivered by facsimile, personal delivery, or mail and shall be addressed to the following persons: Mr. Marlin De Haas De Hms & Associates, Inc. Suite 300: ACC Center 9450 SW Commerce Circle Wilsonville, OR. 97070 (503) 682-2450 Mr. Frank Tiwari Public Works Director 270 Montgomery Street Woodburn OR. 97071 (5O3) 982-5244 Notice shall be effective upon delivery to the a~ve adaress. Either party may nmify the other that a new person has been designat~ by it to receive notices, or that ~ address or FAX mmaber for the delivery of such nmices has been changed, provided that, until such time as Ibe other party received such notice in the manner provided for herein, any notice addressed to the previously-designated person and/or delivered to the previously-designated address or FAX shall be effective. In the event either party initiates a lawsuit of arbitration against the other, then the prevailing party shall in addition to any other recovery, be entitled to recover its reasonable attorney fees ~ all other costs of litigation or arbitration. lOB ATFACHMENT I Page J.Q. of 11 PROFESSIONAL SERVICES AGREi~IEI~IT DE HAAS & ASSOCIATES, I]qC. Parr Ro~d LID lOB A'FFACHMENT I Pagc ~.~_/of 11 The CONSULTANT and thc CITY hereby agrcc to all provisions of this AGREEMENT. IN WITNESS WHE.REOF, the parties by their signatures below enter into this Agreement this day of CONSULTANT: De Haas & Associatcs./l~c Title President Mailing Address: 9450 SW Commerce Circle AGC Center - Suite 300 Wilsonvillc, OR. 97070 By. · 19~ CITY OF WOODBURN: Mary Temant Ma~qing Address: 270 Montgomery Street Woodbun~ OR. 97071 Employer I.D. No. 93-0736727 Approved as to form: Bob Shields City Attorney PROFi/SSIONAL ~ERVlCES AGRI~MENT Parr R.o~l LID -11- SCOPE OF CONSULTANT'S SERVICES Thc work to bc l~rformed by the C~ONSULTAHT ~glined in the AGREEMEHT shall generally include provision of cnginccring and surveying scrvic~ rotated to thc following road improvements: lOB EXHIBIT A Page ~ of 7 Schedule Ia i~ that portion of Parr Road west of the school district property to the west line of Centennial,Park property which will be constructed as a later phase. Schedule lb is calculated from a point I00 feet west of the centerline intersection of Parr Road and Settlemier Avenue, to the west boundary of the school district property. The construction contract is to be let by the City of Woodburm Schedule H improvements include the realignment of Parr/Settlemier/Front Street intersection, providing left turn refuges. A Portion a of Settlemier Avenue from Parr Road approximately 275 ft southerly and a portion of Parr Road 100 feet west of the Settlemier intersection. The construction contract is to be let by the City of Woodburn. Schedule ~ is the improvement and realignment of Settlemier/Boones Ferry Road railroad Crossing (No.C-734.50) including replacement of signal fa_,~'lifies. The construction contract is to be let by the Oregon Department of Transportation (ODOT). SCHEDULE !..Ih and SCHEDULE H The CONSULTANT agrees to pa'form in scco~nnce with all applicable Federal, ~ mi local hv~, o~, roles and regulations of sny kind, whatsoever, professional services in comec~m with lhe PROJECT as BASIC SERVIC~ES 1. LID Form~ion and AssessmenL(Assist City when requested) 1.1 Assist th~ crrY in preparation of reports and review of altecmtivcs !__,~i__'~ to formation of th~ LID. 1.2 Assist the CITY in prepamion of ~h~ Pre~imimry Engineer's Report induding prelimimry cost esQmates, e~c. 1.3 Assist the CITY with extu'bits necessary for presentation of ibc Preliminary F_,ngin~'s Report to Cot~il, informal meetings with propc~ o~ and public heating on tnmalion of the LID. Parr Road L. LD. DE HAAS & AS~DCIATES, I1NC. -1- 1.4 Assist flu: CITY in compiling fl~e final costs for LID and City-participation portior~ of fl~e project and preparation of the Final Engineer's Report. 2. preliminary Design Service. 2.1 Furnish survey personn~ and equipme~ required to obtain field information necessary to prepare plans and specifications for the PROJECT. 2.2 Coordina~ the design With ,~iity companies and authorities whose ~ may be affectod by the Provide a traffic analysis of the Parr Road/Settlenz~ Aveme/Fmont Street interr, e~on to evaluate 2.4 Identify fight-of-way acquisition requirements. 2.5 ~ forth~ClT~$~ p~timirtaryplai~aildsl~cifit:ilfiollsba:iexlonth~ fielda~mcomxaed, information from utility companies, and on typical d~sign~ ~ standards furnished by the CITY. 2.6 Prcpare an esfimate of total ~on costs, e~mat~ of mateaSals quantities to be fumist~ and work to t~ do~, lzased on th~ pt~l_ imimry plans and specifications. 2.7 Fumi~ thr~ (:3) 8e~ of preliminary plans and 8pex:ifications to the CITY for revitm~ and approval prior to proceedi~ with tirol design. 2.8 Meet with representatives of local. State and Federal agencies and the CITY in regard to design of the PROJECT. :3.1 Prepare final phm and ~ifi~m for the PROJECT. in accordance with appropri,t¢ ~'gulatory :3.2. ~ a~ ~;m:~_ of to~ o~n~on co~. ¢~r;m;~ of w;~_,~'~ quarries to b~ ~ a~ 4. Bidd~ing and C~ffract Award Serviees. (l~xcludln~ Pswr Rd. Wes~ o(~ool) 4.1 Numish one sc~ of rcpronm'ole prin~s and ~ five 0~) copies of tirol plens and sp~ificefions for biddin~ ~ for construction.' of the PROJECT. Parr Road L. LD. DE HAAS & ASSOCIATi~, INC. lOB EXHIBIT A P~g¢ ~ of 7 ,4.3 Assist in receiving and tabulating construction and materials propov~, analyze bid results, assist in recommending contract award, and preparing final contract documems. 5. Services During Construction. (Exdudlng Parr Rd. West of,School) 5.1 5.2 Furnish survey personml and cquipmerl as required to establish hasdim consol for comuucfion of the PROJEC~ ami provide all consm~on staking as necessary and defimd in the comact documems. fOotlon Al If C, omulta~ provides inspectiom. a. Fumish'~ servic~ of a Residem lmpector to provide impec6oa ~f the w~k of rig plans ~ f~ ~ p~fi~ of ~ ~ ~. ~ ~ ~ ~ v~ mo~y ~ of construction progress and monfldy estimates as the basis of paym~t to the (X)NTRACTOR as construction proee~. b. Meet with represett~ves of local, State, and Federal agenc~ v/hen ~ fo~ comultafion or confexzax:e~ in ~"gard to comm~on of the PROJECT. do Review and approve shop drawings, ci%orams, illustrations, catalog data, schedules and .samples, the results of tests and impectiom, and other data which the O3NTRACTOR is required to provide and rec~nmend to the CITY, changes deemed advisable. e. Anange for, conduct, or witness, field, laboratory, or shop test of consUucfion m_at~,-a~ f. Determi~ the suitability of on-site materials to be used in the construction g. Reject work and m~te4als that do not conform to the cc-~act docume~. h. Assist the CITY in determi~ng payments due the CON'II~CTOR based on the extent of work completed. i. Review claims for esha compeosation and l'eque~ for examsion of time submim~ by the CONTRACTOR and prepare recommav!afi~_'om to the CITY for final dispositimt j. Submit written progress reports on design activifie~ to inelud~ stateme~ of work completed, fuxtings and comlusiom, delays eaco~ schedule revisions, or work modifu:afions. k. Upon subsmr~isl completion of comtruction, conduct an investigafi~ of the PROJECT and assist the CITY in preparing purrh lists of work to be done to achieve final completion lOB EXHIBIT A Page ..~ of 7 Parr Road Ll.D. DE HAAS & ASSOCIATI~. INC. -3- 5.2 lOB !. Ass[st the CITY in negotiadng final paymen~ for construction_ Document proceedings of negotiations, if any, and record basis for final payment. EXHIBIT v.gc 4-: of m. At the completion of thc PROJECT, prepare a final PROJECT status report, including a PROJECT cost summary, and ptqmm Mylar ~s-imilt plans for submilml to the CITY. b. Upon substa~! completion of oomtmcdo~ oordu~ ~n/nvestigafion of the PROJECT and ~ist the CITY in prepadng punch U.~ o/work to bcdom to achieve tirol completion. c. At the completion of the PROJECT, prepare mylar as-built plato from information furnished by the City and submit to the CITY. d. At~d weekiyme~n~ with ~vcz of the CITY ~dth~CONTRACTOIL SPECIAL SERWCES (As requested by city) 1. Provide compaction testing services 2. Prepare descriptions related to rib-of-way a:quizition. under Basic Serviccz. P~r P,o~i LLD. DE HAAS & AS~DCIATES..INC. lOB ,~HEDIyLE HI (Railroad Crossing) EXHIBIT A The CONSDLTANT agrees to perform in accordance with all applicable Federal, State and local laws, statutes, Page .~ of 7 ordinars:~, rules and regulations of any kind, whatsoever, professional services in cora-~ection with the PROJECT as hereinafiex stated and defmexi as Basic Services. It is undeestood that design plans for this segment are to be prepared in accordan~ wtih Um Oregon Department of T~dons standants and specifications. BASIC SERVICES. 1. pl'~_ ~mifl:nry ~ 1.1 Furnish ~'nrycy ~ and equipment required to obtain field information ~ to prepare plato and ~ for the PROJECT. 1.2 1.4 furnished by ~e CITY :md ODOT. 1.5 prepare an esfim~m of Intal comm~on costs, e$fim~es of materials ~es to be ~ and work to be d~ne, basod on. Ibc pzel/mimry plato and specifications. 1.6 Furnish tin'ce (3) sets of preliminary plans and ~cificatiom to ~ CITY ~ ODOT for review and approval prior lo proceeding with final design. 1.7 Me~t wit~~ve~ of local, State and Fefa'al aget~ies and tt~ CITY in reread to de~ignof the PROJECT. 3.1 Prepare tirol plato and specificatiom for the PROJECT, in accordance with appropriate regulatory agencies and requirements of thc CITY and ODOT. 3.2 3.3 Coordimt~any,~lltyline relocation which may be required. 4. Biddln~ and Contva/~ Award 4.1 Furnish final planmylars (ODOT format) and draft specifications to ODOT, ~ will. advcxfis¢ Parr Road LLD. DE HA~ & ~T[~, INC. -5- conduct the bid letting. 4.2 Interpret plans and specifications during the bidding period and assist CITY & ODOT with clarifications and addenda. 4.3 Assist in analysis of bid results and assist in recommending contract award. Services During 5.1 5.2 Furnish survey pemom~ and equipment as required to establish baseline cor~ol for construction of the PROJECT and provide all construction mfldng a~ necessary and defined inlhe co, act ¢Outiou A) 'ff Comulmnt provides impectiom. Fmmish flae sta'vices of a Resident Inspector to provide impection of the work of the CONTRACIOR during ~ period of comm~on. The Residem lmpector shall be experienced in tt~ type of work ~o be done to Ihe end fl'~t oompeumt inspection of mata-ials and labor will be plato ~ f°r the Imgparafi°n of tirol ~ drawings. The ~sidem Inspector will verify monthly repoccs of consm~on progre~ and monthly esfim~t,-s as fl~e ba~ of payment to the b. Meet with ~ves of local,' State. and Fexleral agencies when necessary for consultation or conferences in regard to comm~on of the PROJECT. c. A~sist in preparation of such reports as may be required by ODOT. d_ Lmerpret the contract plans and apecifimtiom to determive construction con~liame with the intent of tl~ design. Review taxi approve shop drawing, diagrams, illu~tratiom, catalog d~m, schedules ~d samples, the results of tests and impecfions, and oder data which the CX)NTRACTOR is required to provide and recommend to the CITY and ODOT, cl-a~es deemed advisable. f. Arrange for, cor~4t_r~_, or wi _tn,~_, field, hboratory, or shop test of constr~ion materials, az prescnqxxl in the co,~t docuamaz. L .&ssi,st the CITY and ODOT in dem'mining payments due the (X)NTRACTOR based on the extent of work completed. j. Review claims for exam,/comtRmmfion and requeats for extension of time sulanitled by the CONTRACTOR and prepare recommax!a_fions to ~ CITY and OIXJT for final disposition. k. Submit written progress reports on design activitie~ to include sm_tcments of work comple~xl, flrdings and condusions, delays encoua/n-e~ schedule ~wisions, or work modificati~. 10B EXHIBIT A Page ~ of 7 5.2 lOB i. Upon substantial completion of construction, conduc! an investigation of the PROJECT and assist fl~e CITY and ODOT in preparing punch lists of work to be done to achieve final completion EXHIBIT A m. Assist thc CITY and ODOT in negotiating final payment for construction. Document proceedings Page -7 of 7 of negotiations, if any. and record basis for final payment. n. At the comple~ion of fl~ PROJECT, prepare a final PROJECT status report, including a PROJECT cost ~anma~j, and prepare Mylar as-lmilt plato for ~bmittal to the CITY and ODOT. (O~tion B) If the City provides impectio~ n. ~ peaiodic visits to th~ site of the PROJECT, as neoded, to observe the progress and quality of the woi'k and to de,amine if the work is proceeding in __.~eco_ rdame with the intent of the co~act bo Upon substamial completion of construction, conduct an ~tion of the PROJECT and assist the CITY and ODOT in ~ punch lists of vax, k to be done to achieve final completion. At the completion of the PROJECT, prepare mylar as-lmilt plans from information furnished by the City and sulmfit to the CITY and ODOT. SPECIAL S~VIC~ (As requested by City) 1. Provide compaction ~esting services. 2. Prepare descriptiom related to right-of-way acquisidom. 3. Provide miscellaneom consulting and other services, assoc~ed with the project, not hereinbefore Attend weeldy meetings with represe, t~fiv~ of th~ CITY, ODOT and the CONTRACTOR. ES'TLMATED COST SI,t300.00 $1,000.00 The CONSULTANT agrees m comple~ th~ Pr~imimry and Fmnl l)e~n ~ for ~e i~, ib nnd ~hedule aumonzauon to proceed. If ~ CITY has requested significmx modifications or cixange~ in ~ scope of the PROJ'F, CT, the lime of performmx:e of the OONSULTAHT'$ se~c~ shall b~ adjusted accordingly. 803SCP. D03 -7- CITY'S ~NSIBILITIES Schedule Ia, Ib and Sched-!e Il 1. Provide nec~sary information to the GONSULTANT as to Ihe CITY'S requirements for the PROJECT.. 10. Assist Ihe GONSULTANT by placing at his disposal all reasombly av-i~.hte ~ and technical data perfine~ to the PROJECT ir~luding p~'vious reports :md any ~ data relative to design and construction of ~ PROJECT. F~nish to It~ CONSULTAIWF, prior to any pe~fotamame by the CONSULTANT Agreement, a copy of any design and consmiefion ~ Ihe CITY will t~luire th~ CONSULTANT to follow in th~ ~ of tl~ coawact doc~meat$. Advertise for proposals from bidders, open Ihe sealed proposals at the appoimM time and place and pay for all costs imident ~. Obtain approvals and permits from all govammemfl authorities having jurisdiction over the PROJECT. Give prompt nodce to ~ CONSULTANT whazwcr the CiTY observes or o~crwise becomes · aware of any defect or delay in th~ PROJECT. Hold such public hemings as is appropfia~ in processing the LID project Docket the liens re)~ttM to the local asscssmox district and otherwise implement the provisions of uhe CITY CODE rciau~ to procedures for Local l?mvcments and Spccial Assessme~s. (Oofi0n B} If City provides impection. a. Furnish the services of a ~ ~ to provide contir~ _z~us imlg~On of the work of ~nced mth~ typ~ of wot~ m 1~ dom to th~ t~t~ i~pecdon of m~,~'i,~ r~ord~, m~p~ ~xl plato ~ for ~h~ ~on of fim~ record drawing. Th~ P, eaid~at Inspector will verify monthly reports of consUucfion progress and monthly esfim~ as the b. Meetwithrepresenl~vesoflocaL Slate, andF~lemlagemieswhenmcessaryfor consultation or conferences in regard to cons~mc6on of fl~ PROJECT. lOB EXHIBIT B Page J__ of 4 intent of the design. d. Review ard approve shop drawings, diagrams, illustrations, catalog data, ~l~xlules and samples, the results of tests and impections, and oaher data which Ihe CONTRACTOR is required to provide and recommend to the CITY. change~ deemed advisable. e. Arrange for, conduct, or witness, field, laboratory, or shop t~t of oonstmcfion materials, as f. Determine ~ suitability of on-site tm4tefials to be used in dae consmmio~ g. Reject work and materials that do not conform to the comract documents. h. Through a subconsultant, provide materials testing and compaction te~fing services. i. Determine paymerts due the CONTRACTOR based on the extent of ~ eomple~l. Review cl~im-~ for extra ~tion and requests for extension of time ~ by the CONTRACTOIL lc. Upon mbsmmial completion of commaca/on, conduct an investigation of the PROJECT with the CONSULT~NT in preparing lxmch lists of work to be dom to achieve tirol completion. L Negotiate final payment for common. Document proceedings of negotiations, if any, and record basis for final payment. m. At the completion of the PROJECT, provide as4)uilt information to l]~ CONSULTANT for the CONSULTANT'S use in preparing Mylar as-built plans for stflxtfitml to the CITY. lOB _.. EXHIBIT B Page ~ of 4 Parr Ro~! LLD. DE HAA.~ & A,.~OCIAIE8, llqC. CITY'S RESPONSIBILITIES SCHEDUI~ m (Railroad Crossing) Provide r~ccs~-y infommfion ~o li~ CONSULTANT as m thc CITY'S requiremems and assist/he consultant in olx~ining ODOTS requizemems for fl~e PRO/EC~. Assist fl~ C~)NSULTANT by phcing at his disposal all r~sombly av~lab~ ~ ~ tzchn/ca] data ~ to Ihe PROJECT including previous reports ~1 ~ ~ ~ rdativ~ to design and constm:don of fl~e PRO/PCT. Purrdsh to lh~ CONSULTANT, prior ~o ~ny pedormame by the CONSULTANT s~ d~e Agreemem. a copy of any __a~_'~n ~d oomtmclion ~mdard~ Ihe CITY ~d ODOT will requize I~ CONSULTANT m follow in the prepar~oo of d~e co~,~:t documaxs. 4. Effect Adver6sement for propo~mls from ~, open Ihe se~led pro~ ~t the sppoint~i lime and phce ~d pay for ~I1 co~s imident thereto (Advertisement and bid opening ~ be by ODOT). PROJECT. Give prompt no6ce to the CONSULTAHT wherever the CITY observes or o~hn'wisc bccomcs aware of any defect or delay in ~he PROJF. CT. a. Ftu-z/sh th~ services of a Res/&~ Inspcc/or to provide co~ i~ of li~ w~-k of the CONTRACTOR during th~ period of construction The Resid~ ~ x-l-a!! be records, m.~ =r~! plum n~xess~y for file pr~ of tirol record d~awln~. 1the Re~idelX Inspec~r will ver~ mo~y rqx~s of ~ progress ~xl mon~ly ~__-':.,~s as tha b~sis of payment to ~e CONTRACTOR ~s consuuaion proceeds. Meet with reiazesen~ves of local. Stata, and Federal agencies whan mcessazy for consultation or confa~mes in ~d m consuucfion of the PRO~J2T. d~ Review ~ ~rov¢ sl~ drawings, ai%.r~, illustrations, e~og a_~. schedules ~1 ~m.nl~, th~ rca~ts of Iz~sts ~ imp~cfions. ~ oth~ data which II~ OgNTRACTOR is e. Arrange for, conduct, or witness, field, hboratory, or shop tes~ of co~ ~. as 10B EXHIBIT B Page ~ of 4 Parr Road L. LD. DE HAAS & ASSOC~TES, INC. D~termi~ thc suitability of on-site materials to be used in the construction_ g. Reject work ~ materials that do not cop_fornl to tl~ corlLvact doctm~eras. h. Through a subconsultant, provide materials testing and compaction testing services. L Determine payments due ~ CONTRACTOR based on the extant of work completed proce~ same iluoz~gh ODOT. j. Review, c,-bim~ for cxtra compcnsa~ and requests for extension of ~m¢ sut~xl by thc k. Prepare such pt~ogre~s reports, suhmiU~ eXc. as m~y be required by ODOT. Upon substan~d completion of consuucfion, conduct an investigation of ~ PROJECT with u~ OONSULTANT and ODOT in preparing pun~ lists of..work to be done to achieve final m. Assist ODOTinm-~gootingfiml~~~~ Doam~~of negotiations, if any, and record ~ for final payment. m At the completion of the PROJECT, provide ~s-lmilt information to fl~e GONSULTAHT for the CONSULTAHT'$ use in preparing Mylar as-lmilt plans for submittal to the ODOT. lOB EXHIBIT B Pagc ~ of 4 Pan' Ro~i LI.D. DE HAAS & ~~, ~. EXHIB~ C STANDARD FEE SCHEDULE Parr Road LID & Railroad Crossing lOB EXHIBIT C Page Iofl Listed hcxcinaftcr is a schedule of hourly rotes for cngimcfing and surveying services most frequently performed by DE HAAS & ASSOCIATES, INC. ~ $ 73.00 Project Mamger $ 61.00 Project Engim~x $ 49.00 Lar~ Archi.'tect $ 49.00 Er,~nee~ Technician $ 38.00 Draf~em~n $ 32.00 Inspector $ 38.00 Survey Manage~ $ 49.00 Sur~ey Technician $ 36.00 Paay Chief $ 44.00 Head Chainman $ 38.00 2-Man Crew $ 82.00 3-Man Crew $108.00 Ivlikage $ 0.35 p~r mile Prints $ 2.00 each Copies $ 0.15 each Fax $ 1.00 page Direct Expense Cost + 5 % Note: If work remains to be dom beyond I)eo~ber 31, 1997, the balance of the fe~ tO b~ o, rll~ on ~dl ~ Jallllly I will be modified in accordance with the change in the C. omtmcfion Cost Inde~ of the Eruzi~'n~ing News Record, a McGraw I-FRI Publication of nationwide ciro~l~fion widely used in tl~ constrts~on indusuy for this purpose. TI~ Coustns~on Cost Index used as a basis will be ~ index figure existing on Jatmary 1, 1997. b~AaNDARD COMPENSATION ESTIMATE 1. Sct~ule la, lb and scahednle Il Co~%gemy 5% (*) SubTotal $94,214.00 $4.710.70 $98,924.70 2. Schedule l~ Co~emy 5% (*) Sub Tool $28,242.00 SI.412.10 $29,654.10 3. Optional Special Serv~ Cora?racy 5% (*) Sub To~al .$17,600 $~).00 $18,480.00 Total = $147,0~8.80 (*) The contingcm3r funds and Item 3, Special Sexviccz ,~ilir~tion needs City Engi~'nccrs authorization due to scope of work c. ha~e or because of cost increase due to project delay to next consuuc6on seasor~ MEMO TO: FROM : DATE : SUBJECT: MAYOR AND CITY COUNCIL Mary Tennant ~' City Recorder ~ March 6, 1997 PROPERTY INSURANCE COVERAGE 10C RECOMMENDATION: Council, by motion, authorize a change in the City's property insurance carrier from Zurich Insurance to City County Insurance Services (CIS) effective March 17, 1997 for the schedule of coverage as outlined in the recent insurance quote provided by CIS. BACKGROUND INFORMATION: Traditionally, our insurance coverage has been renewed and/or changed at the beginning of each fiscal year (July 1), however, this year we solicited for property insurance quotes in March since a $5,068.48 dividend credit with CIS earned in previous years is scheduled to expire on March 18, 1997. Under Trust rules, cash dividends are only paid to those agencies who are currently in the insurance program which the dividends are declared to be paid. The City has not had CIS property coverage for several years, therefore, credits remain on their records for a specified period of time. The credit can be used to offset the annual premium. As noted above, we have a $5,068.48 credit which expires on March 18, 1997 and a $3,077.29 credit expiring April 17, 1998. If we decide not to change coverage at this time, the $5,068.48 will no longer be available to the City and it will revert back to Trust assets. Quotes were obtained by Chuck Huggins, our Insurance Agent of Record, from Zurich Insurance (current carrier), Chubb Insurance, and CIS. Annual premium quotes ranged from $30,215.00 to $32,888.00. As you can see, there is very little difference in the premium, however, deductibles and coverage limits, particularly in regards to earthquake coverage, vary quite extensively. Our current carrier, Zurich Insurance, has the lowest earthquake deductible of 5% of covered property actually damaged with a maximum limit of $3,500,000. Chubb Insurance has a deductible of 5% of covered property damaged ($50,000 minimum deductible) with a maximum limit of $1,000,000. Lastly, CIS has the highest deductible of 5% of total values ($1,454,012) with a maximum limit of $10,000,000. It should be noted that the total value of buildings, contents, computers, and mobile equipment is estimated to be $29,080,232. Page 2 - Property Insurance Coverage Memo March 6, 1997 10C On its face, the CIS earthquake coverage does not look very appealing, however, in the event of an earthquake disaster, Federal Emergency Management Admn. funds (FEMA) would most probably be available to offset 75% of the City's deductible bringing the out- of-pocket exPense to approximately $363,000. The real savings to the City is. if we were to have a major loss (excess of $5,000,000 in property damage) at which time the CIS policy would be of a greater financial savings to the City because of its higher maximum coverage. Various quotes for supplemental earthquake coverage policies were reviewed but the premium costs were uniformly prohibitive. Chuck Huggins has thoroughly reviewed the quotes and has recommended that the City accept the quote from CIS. It should be noted that CIS would be issuing policy coverage through June 30, 1997 and they would reissue the policy on July 1, 1997 to coincide with their regular policy renewal period. We have been assured that the rates will remain the same, however, the premium may increase slightly if additional property is covered over the quoted total value. By taking the full credits available to us at this time, the net annual premium will be $22,069.23. Our current policy with Zurich Insurance expires June 30, 1997 and our annual premium was paid in full at the beginning of this fiscal year. Cancellation of this policy will result in a refund of premium from the date of cancellation to the expiration date of the policy (estimated refund of $9,500.00). 10C MEMO TO: Mayor and City Council FROM: Chris Childs, City Administrator SUBJ.: Declaration of Potential Conflict ~)f Inl;erest DATE: March 6, 1997 I have reviewed the recommendations made by our City Recorder and insurance Agent of Record concerning a change in carrier for the City's property insurance coverage. As a matter of reasonableness and good business, I concur with their recommendation. However, as in past instances, I am declaring that I have a potential conflict of interest regarding this issue, in that my wife is an employee of City County Insurance Services, the vendor being recommended to provide the insurance coverage. 11A 3/04/97 A/P CHE~ LISTING FOR THE }40NTH OF FEBRUARY 1997 Paqe 1 Chec~ N~r 35541 35542 35543 35544 35545 35546 35547 35548 35549 35550 35551 35552 35553 35554 35555 35556 35557 35558 35559 35560 35561 35562 35563 35564 35565 35566 35567 35568 35569 35570 35571 35572 35573 35574 35575 35576 35577 35578 35579 355~0 35581 35582 35583 35584 35585 Budgetary Account Number Vendor Name Vendor N~r Check - Date Written Amount of Check SERVICES-lION DEP~ ~ODI3~N ~ 022655 2/03/97 300.00 I~3STAGEMETER-VA]{IOOS UNITEDSTAYESPC~3T~SERVICE 020089 2/04/97 1,~.00 PETTY CA~{-V~I~S CITY OF WOODI31]RN PETTY CASH 015255 2/05/97 157.09 SUPPLIES-POLICE THE GUll BROEER INC 006390 2/06/97 1,215.00 SERVICES-WATER VALLEY MAILING SERVICES 021044 2/06/97 481.92 SERVICES-PARKS OR P. ECREATI~ & PARKS ASSOC 014431 2/06/97 30.00 REFUND-PARKS YURIYBALI3N NOME 2/06/97 30.00 VOID VOID VOID VOID VOID VOID VOID VOID VOID OVI~{PAYI{ENT-I{O~SING ROBIH~TA(X)X }{{)NE 2/07/97 121.25 SERVICES-WWTP ABLE?i~4PORARY SERVICES 000035 2/07/97 640.00 ~ES-W%]TP AU ~ ]]{C 000036 2/07/97 ~.00 SERVICES-]M3~CE AIR YO{X]{ C~3%L~ 0(0113 2/07/97 414.82 SERVICES-CITY HALL AIR ~3O(H{ PAGING 000115 2/07/97 17.90 SOPPLIES-POLICE A-QOALITY TYPEWRITER 000420 2/07/97 32.95 SERVICES-WWTP/WTR ARAMARK UNIFORM SERVICE INC 000534 2/07/97 129.20 ~]ppLIES-%H{~fP ASHI~U{D ~ INC 000545 2/07/97 225.00 SERVICES-~P BEC~WITI{ & KUFF~L 001174 2/07/97 1,466.67 SUPPLIES-LIBRARY BI-MART 03{LlaORA?IOII 001275 2/07/97 5.49 SERVICES-POBLICWORKS CAPI~ALVALUA?IC~GROUPLTD 002095 2/07/97 2,200.00 SUPPLIES-LIBI~%RY (DMP{]TER C]~I~fER 002730 2/07/97 2~.00 SERVICES-ENG CI~U{E & }{ERS]~TH 002896 2/07/97 3,471.00 SERVICES-P[H3LIC ~N3P~ DAILY JOOI~NALOF 03{~4ERCE 003020 2/07/97 308.75 SERVICES-I~30$ING DAV]~ WI{I~B (D~ST~[]t'~IO~ 003~6 2/07/97 250.00 S~CES-P2~J(S ~IC}~3TORAIfl) O3{~IH{OL 004125 2/07/97 240.0{) SERVICES-I~3~ DI~PT ENGLE & ~I])~{AN 004192 2/07/97 825.00 SI]PPLIES-WWTP ERIL%'T I{AP.I)WARE 004360 2/07/97 184.05 RE~]]4ENT-I~"VP S{3E FOFANA-D{]I{A 0(0197 2/{)7/97 8.40 SERVICES~A~H~R\S~ ~A~J)I~U{ ~ INC 006380 2/07/97 259.00 SUPPLIES-WWTP I{]])]~3{[IX ]]{C 0073~ 2/07/97 517.95 SUPPLIES-WWTP/b~I~EET ~ WELl)Ili(] SUPPLY 008100 2/07/97 37.95 SERVICES-WWTP INSTA]~ ~ PRO~ECTION 008140 2/07/97 75.40 T]]41~I]4P[Dy]{ES-I~NG JO{~ERS INC {)09119 2/07/97 1,625.63 ~LIES-]N)LICE ~G~]{]]{GI~3%lDERCO 011230 2/07/97 75.95 SERVICF.~{ I{SI ~ ]]{C O1N15 2/07/97 125.00 SERVIC~-~OLICB MARIO~ (30UIFfY 80blD WASYB 01Z195 2/07/97 114.00 SUPPLIF~-VA.P. IOOS I41~I~3F{]I~II{G ]]~2 012448 2/07/97 1,599.38 ~PLIES~4~FI~P NF~L'S {Y & GAIJ~ERY 013146 2/07/97 228.48 SERV[CES-VARIOOS I{ORTI{WE~T I{ATURAL GA~ 013350 2/07/97 3~009.46 ~IES-L~Y OFFI~ DER(Y~ 014029 2/07/97 193.97 SlII{VlCES-W{~P OP. E00~ ~{AL~"flCAJ~ ~ 014107 2/07/97 1,297.{)0 ~ES-POLI~ PA~FIC I]F~L ~{AI)II{G 015037 2/07/97 506.55 SERVICT.~-DAR PAGENET OF OR]K~)N 015101 2/07/97 15.90 S~IppLiES-W{{~rp Ir[~,~ I{M~TRIC(30 015340 2/07/97 ~.65 23,774.76 3/04/97 A/P CHECK LISTING FOR THE MONTH OF FEBRUARY 1997 11A Page 2 Check Number Budgetary Account Number Vendor Name Vendor Number Check - Date Written 35586 SERVICES-VARIOUS PITNEY BOWES 015350 2/07/97 35587 SERVlCES-VARI043S PORTLA}~ GI~{ERAL ELI~C~RIC 015420 2/07/97 35588 SUPPLIES-WATER R & R {~NIFOI~iS OF ORI~GON 017003 2/07/97 35589 SUPPLIES-WWTP RED W[NG SHOE STORE 017138 2/07/97 35590 SUPPLIES-STREET SILVERTOH SAND & GRAVEL 018490 2/07/97 35591 SERVICES-LIBRARY SOUIfl) ELIrVAYOR CO 018610 2/07/97 35592 SUPPLIES-POLICE TERRITORIAL SUPPLIES INC 019060 2/07/97 35593 SUPPLIES-VARIOUS THE J THAYER COMPAI{Y 019100 2/07/97 35594 SUPPLIES-STREET UMOCAL:ERWIE GRAHAM OIL 020010 2/07/97 35595 SERVICES-VARIOUS UNITED D~ SERVICE 020020 2/07/97 35596 SERVICES-VARIOUS U.S. ~ CO~{ONICATIOHS 020095 2/07/97 35597 SUPPLIES-{4WTP VALLEY WELI)[NG SUPPLY 021050 2/07/97 35598 SUPPLIES-LIBRARY WAL-MAR~ STONES [NC 022035 2/07/97 35599 SERVICES-VARIOUS WESTL[NK PAG[NG 022163 2/07/97 35600 SUPPLIES-LIBRARY MO(O)B[H~{ OFFICE SUPPLY 022670 2/07/97 35601 RE~]~ERT-RSVP LEO LA ROQ~E 035465 2/07/97 35602 REIMBORSENEIiT-Rb~v'P VADA OH]~{S 035583 2/07/97 35603 REIMBURSl{{EIff-RSVP MARIM{ ~ 035615 2/07/97 35604 RZIMBURSERERT-RSVP ;I]INE WOOUCOCX 035648 2/07/97 35605 REIMB{]I{SE{{ERT-Po"VP ROBER~ ~ILI]~A]{ 035667 2/07/97 35606 REIMBUES]{4E#T-ESVP dAY WOODS 035763 2/07/97 35607 PAYROLL-VARIOUS BBS NONE 2/07/97 35608 VOID VOID VOID 35609 PAYROLL-LIBRARY OHIO WA?IOHAL 060400 2/11/97 35610 VOI D VOID VOI D 35611 VOI D VOI D VOID 35612 VOI D VO ID VOI D 35613 VOI D VOID VOID 35614 VOI D VOID VOI D 35615 REFUND-PARKS LENORE ~ NONE 2/13/97 35616 SERVICES-WWTP ABLE ~]~{POHARY SERVICES 000035 2/13/97 35617 SERVICES-AD~i[N AIR TOOC{{ C~LI]LAR 000113 2/13/97 35618 S{IPPLIES-ENG A}{ERICA]{ CE]~4ICAL SOCIETY 000202 2/13/97 35619 SERVICES-PARKS AMERICAI{ OFFICE & ~LY II~C 000267 2/13/97 35620 SERVICES-WW~P ~ {]}{IPO1~4 SERVICE [NC 000534 2/13/97 35621 SERVICES-VARIOUS AT & Y 000623 2/13/97 35622 SERVICES-PAR~S A? & T {~ll~}~.~q SERVICES 0(N3656 2/13/97 35623 SUPPLIES-F[NA]{CE BI-}iA]{Y ~YION 001275 2/13/97 35624 SUPPLIES-PARKS BOUND YRE~ (X)R]N)RAYION 001361 2/13/97 35625 SERVICES-POLICE ~ I~]S[NESS F[]RIiI?URE 002710 2/13/97 35626 SUPPLIES-LIBRARY THE (30}~{]~[R S~3RE 002736 2/13/97 35627 SUPPLIES-WWTP CTL COHPORA?IOH 002926 2/13/97 35628 SOPPLIES-POLICE D~i~I~ ~ !~ CO 003036 2/13/97 35629 SERVICES-ERG DE I{A~S & ASH(k"IAYES INC 003108 2/13/97 35630 SERVICES-WA}ER I}Cl{O S{ SYh~I{4S [NC 004055 2/13/97 35631 SUPPLIES-ERG ~4ERY & SOH$ COiiS~%{]C?IOH [NC 004153 2/13/97 Amount of Check 65.00 18,955.21 217.03 469.20 230.00 176.59 158.28 428.21 992.51 987.36 513.79 9.70 26.65 278.75 9.80 54.00 60.00 24.00 69.00 30.00 143.50 758.87 14.76 32.00 640.00 6.95 45.00 290.00 109.20 311.71 7.80 87.40 66.05 216.00 250.00 902.12 89.50 1,933.65 666.25 200.90 54,301.50 3104197 A/P CHECK LISTING FOR THE MONTH OF FEBRUARY 1997 11A Page 3 Check Number 35632 35633 35634 35635 35636 35637 35638 35639 35640 35641 35642 35643 35644 35645 35646 35647 35648 35649 35650 35651 35652 35653 35654 35655 35656 35657 35658 35659 356~0 35~1 35~2 35663 35664 35665 35666 35667 35668 35669 35670 35671 35672 35673 35674 35675 35676 35677 Budgetary A¢oount Number SUPPLIES-STREET SERVIC~-WWTP SOPPLIES-ENG SUPPLIES-WATER SUPPLIES-LIBRARY SOPPLIES-FINANCE DUES-BUILDING SUPPLIES-PARKS SUPPLIES-PARKS SUPPLIES-PARKS SERVICES-VARIOOS SERVICES-BUILDING SUPPLIES-POLICE SUPPLIES-EI{G SERVICES-W~ SERVICES-PARKS SERVICES-PAPJ~ SERVICES-BUILDING SERVICES-POLICE REINBURSEMEI~-LIBRARY SERVICES-STREET SERVICES-PARKS SOPPI~-VARIOOS SUPPLIES-RSVP SERVICES-ATTY SERVICES-PARKS SUPPLIES-PARKS SUPPLIES-POLICE SUPPLIES-VARIOOS SUPPLIES-PARKS SERVICES-VARIOOS SERVICES-VAHI00S SERVICES-VARIOOS SUPPLIES-PARKS SERVICES-WATER PETTY C~-VARIOOS VOID VOID VOID REFUND-WATER/SEWER REFUND-WATER/SEWER Vendor Name Vendor W~ ~ - Date Written ENVIRO-CLEAN EQUIPMENT 004206 2/13/97 HI(]{ARL H FAIRCHILD & A23SOC 005015 2/13/97 THE FISH PO~I) 04)5143 2/13/97 HI) FOWLER CO INC 005210 2/13/97 GENERAL ELIk'~fRIC CAPITAL 006079 2/13/97 GO{ FINAl{CE OFFICER~ 006238 2/13/97 ~ SCIEI{TIFIC & TECHNOLOGY 007189 2/13/97 ICaO 008003 2/13/97 LIND'S 14ARr~ 011240 2/13/97 LINCOLN EQUIPMENT CO 011250 2/13/97 LITTLE CHI~CAL CO 011285 2/13/97 LUCENT YECHMOLOGIES 011370 2/13/97 MIl) VALLEY VOU3N'I~R MANAGERS 012472 2/13/97 NDFFLERS, HITCHES & MORE 012655 2/13/97 }400#~AIN FRES~ PORE BOTTLED 012670 2/13/97 NESSO0 SUPPLY INC 013160 2/13/97 I{W LTl) EI{EI~Y ELEC~T. ICAL 013295 2/13/97 OAK HAI~OR FREI(~{~ LINES INC 014010 2/13/97 OREGOR AI{ALY~ICAL ~ 014107 2/13/97 OREGON BUILDING OFFICIALS 014125 2/13/97 OR DEP~ OF MO~X)R VEHICLE 014240 2/13/97 PACIFIC PURE IN)TTLED WATER 015059 2/13/97 MARY PARRA 015168 2/13/97 PORTER # YI~I'~ CO 015400 2/13/97 ~ GE]{ERAL EL]k'~{IC 015420 2/13/97 PUBLIC WORKS SOPPLY INC 015648 2/13/97 ,lAY E REESE 017146 2/13/97 I~OSE PAPER PRODOC~S 017316 2/13/97 ROYHS ICA 017340 2/13/97 11 ROB]~ SHIgUX5 018450 2/13/97 ~ PACIFIC W~UL5 CO 018620 2/13/97 SPORTS SUPPLY GROUP INC 018694 2/13/97 ~ ~{]PPLIE~ INC 019060 2/13/97 ~ ;] ?HAYER COMPAHY 019100 2/13/97 UNITED STATES POSTAL SERV 020090 2/13/97 OS WES~ {CATIO${S 020091 2/13/97 OS WES~ CO}{4UHICATIO~IS 020095 2/13/97 { INDEPEND~I{~ 022630 2/13/97 ZEE MEDICAL SERVICE CO 025070 2/13/97 VALLEY MAILING SERVICES 021044 2/13/97 CITY OF { ~ CASH 015255 2/20/97 VOID VOID VOID VOID VOID VOID HASSAN 2/n/97 FROLOV 2/2 /97 Amount of Check 1,455.00 70.00 82.00 2,127.00 136.00 16.00 191.46 15.00 48.59 156.00 1,341.90 902.02 15.00 17.95 51.75 84.14 85.00 106.85 191.25 225.00 13.50 33.00 19.75 313.30 8,740.37 2,493.80 840.00 1,532.32 47.50 5,887.50 276.00 71.49 1,138.39 242.28 128.00 454.46 3,902.63 46.00 80.50 330.88 147.20 74.32 34.83 88,467.43 3/04/97 A/P CHECK LISTING FOR THE MONTH OF FEBRUARY 1997 11A Page 4 (meck #umber 3%78 3%79 35680 35681 3%82 35483 3%84 35685 35686 35687 3%88 35689 3%91 3%92 35693 3%94 3%95 3%96 35697 3%98 3%99 35700 35701 35702 35703 35704 35705 35706 35707 35708 35709 35710 35711 35712 35713 35714 35715 35716 35717 35718 35719 35720 35721 35722 35723 Budgetary Account Wunber VendorNam~ V~ndorNumber LA~A MONE 2/21/97 O & Y COIISYRUCTION IIOMB 2/21/97 IIA~~Y MONE 2/21/97 VLADIMIRPl~V MONH 2/21/97 REBEOCABi{OWNE NONE 2/21/97 JOEL STOL?{~S NONE 2/21/97 J.SLAWi[O &VERA KALUGIN NOME 2/21/97 THE HOTELI{EW~ORT lioNE 2/21/97 HOTEL ]{]]4PORT }lONE 2/21/97 A & A PEST ~ INC 000011 2/21/97 ABBY'S PIZtAIIO! 000027 2/21/97 AB~E~Y SERVICES 000035 2/21/97 A~[CAII FIRE Pi~IONCO 000220 2/21/97 Al{TEST{L LC 000400 2/21/97 A"QOALI~~?ER 000420 2/21/97 AliAMARK UNIFORM SERVICE 000534 2/21/97 AY&? LANGUAGE i/liB SERVICES 000659 2/21/97 BIO-liED?~STIIiOSERVICE 001280 2/21/97 B~[/~X)G VIDEO 001586 2/21/97 CASCADE I~30LS 002226 2/21/97 {A{TYCOLLEGE 002410 2/21/97 CHS SOFTWARE & CONS~?ING 002473 2/21/97 CH2H-ILILL 002478 2/21/97 CLARK-DI~CONSTROCTION 002563 2/21/97 ~ B{]SIWESS FURMITURE 002710 2/21/97 CRABTP. E~ IM~3LISHING 002891 2/21/97 DA~A(3Oi~iWARI]{OOSE 003049 2/21/97 DAVE WHITR~(X]~UCTIOM 003066 2/21/97 DEID1UIEMAPPING 003115 2/21/97 DOV~POB~[CAr[ONS 003265 2/21/97 i)O'lO{~~ CARE 003343 2/21/97 ~ SUB$OU~ION $ERV 004040 2/21/97 ERNS? HAIfl)WU~ 004360 2/21/97 FO?ONIGIC 005258 2/21/97 $II2N~O31i~ERSUPPI,IES 006212 2/21/97 HARRLS~FOmS O070~O 2//I/97 HPC SCI.[FIe & TBO{NOLOGY 007189 2/21/97 IN~ DI~ (HN30P 00~11~ ~/21/97 IKON dAPlTAL 00~118 2/21/97 1EON OFFICg SOLUTIONS 008119 2/21/97 JOB SHOPPl~ IWC 009119 2/21/97 J]~{ KARR & (30 010030 2/21/97 LIGHIIII~R3WI)ERCO 011230 2/21/97 LIWI)'SMAI{i~ 011240 2/21/97 LIBRARY AHHOCIATES 011244 2/21/97 MADERACI~DSOIIIC 012036 2/21/97 Check - Date Written Amount of Check 11.67 15.17 74.61 34.83 73.18 22.01 58.75 109.02 109.02 170.00 50.60 640.00 48.00 246.00 48.50 109.20 218.88 30.00 101.02 126.43 45.00 748.30 657.98 3,422.00 45.00 232.63 112.75 5,%0.00 30.00 100.11 98.05 57.33 26.07 37.37 93.90 436.08 2~418.51 141.05 199.65 2~224.49 42.15 134.95 30.00 376.20 36.91 108,570.80 11A 3/04/97 A/P CHECK LISTING FOR THE MONTH OF FEBRUARY 1997 Page 5 Number 35724 35725 35726 35727 35728 35729 35730 35731 35732 35733 35734 35735 35736 35737 35738 35739 35740 35741 35742 35743 35744 35745 35746 35747 35748 35749 35750 35751 35752 35753 35754 35755 35756 35757 35758 35759 36001 360O2 360O3 36004 36005 36006 36007 36008 13uckjetary Account Number Pi~TS-BUILDING SERVICES-VARIOUS SUPPLIES-STR~EY HOPPLIES-VAR[O{3S DISPAINUH FEES-WON DEPT SUPPLIES-VARIOOS SUPPLIES-LIBRARY SERVICES-VARIOOS SERVICES-BOILDIN(] PI~II~--V~IOO$ SERVICI~-POLICE SERVICES-LIBi~Y ~3PPLIES-PAI~S SERVICES-POLICE SERVICES-VARIOOS SERVICHS-WAi~R SUPPLI~-LIERARY SUPPLIES-LIBIIARY SUPPLIES-VARIOUS SUPPLIES-LIBRARY SUPPLIES-LIERARY SUPPLIES-WPIT SUPPLIi~-POLI~ SUPPLIES-LIBRARY SUPPLIES-HI{AlICE SERVICES-PARKS SERVICES-LIBRARY SERVICES-WA~ER VOID VOID VOID SERVICES-DAR SUPPLIES-PUBLIC ~ SERVIC~-VARIOOS SERVICES-PARKS Vendor Name Vendor MARIa (X)ONTY BLDG INSPEC 012090 MARIOi{ (300NTY FIHCAL SERVICES 012140 }{ARSH-#C{~IRNEY DC 012240 METRO~I~.TNG II{C 012448 A.E. NELSON LEATHER (30 013150 NOROOM 013198 OFFICE DEPOT 014029 OFFICE MAX 014031 OflMIPRINT INC 014045 O.N.E.A. 014047 OI{E CALL (DNCEPI~ INC 014054 ~ BUILDING OFFICIALS 014125 OR ~ CODES A~EIICY 014160 OREGOR DEPY OF JUS?ICE 014210 PACIFIC PRINTERS 015058 PACIFIC PORE BOTTLED WATER 015059 PAULS~ & ROLES LABORATORIES 015173 PIONRER GLASS 015330 PORTLAND C-E~ERAL ELECTRIC 015420 RADIX (DRIgRITION 017035 REGENT BOOK COi{PAI{Y 017148 SCIENYIFIC AMERICAM LIBRARY 018287 $]]~3N & ~C{{U~ER 018493 ~ 4] ~{{AYER (X3MPANY 019100 UNOCAL:ERNIE GRAHAM OIL 020010 {2NIQOE BOOKS INC 020016 US WES~ {CA?IONS 020095 VIESKO QO~I.I'I'Y (X)NCRE~E 021140 V/KIlN2 OFFICE PROI)OCT~ 021180 V[SIO{[S 021203 WEKA PI]BLI$IHN~ CO 022131 WOLFERS BEATING & AIR 03~ 022460 WBN O3JS(OBIH ACCESS ~V I](C 022547 NOO])K]~ FLORL~ 022600 WOODB{I~ ]]{I)EPI~D]~{T 022630 YES GRAPHICS 02402~ VAL!.RY HAILn{G SERVICES 021044 VOID VOID VOID VOID VOID VOID AIR TO~H CHJ2LAR 000113 A-QUALITY TYPEWRITER OOO420 A]ffiK)NY WEDIN PRODUCTIONS 000436 Number CI~ck - Date Written Amount of Check 2/21/97 1,329.30 2/21/97 2,314.28 2/21/97 12,584.24 2/21/97 1,393.88 2/21/97 53.82 2/21/97 18,648.83 2/21/97 1,567.85 2/21/97 59.96 2/21/97 298.21 2/21/97 175.00 2/21/97 46.80 2/21/97 100.00 2/21/97 665.60 2/21/97 50.00 2/21/97 45.12 2/21/97 20.00 2/21/97 36.00 2/21/97 439.04 2/21/97 4,133.28 2/21/97 208.75 2/21/97 60.95 2/21/97 31.70 2/21/97 273.94 2/21/97 448.44 2/21/97 398.39 2/21/97 565.05 2/21/97 27.35 2/21/97 862.79 2/21/97 267.62 2/21/97 265.56 2/21/97 49.50 2/21/97 1,689.64 2/21/97 1,681.60 2/21/97 40.00 2/21/97 24.00 2/21/97 20.00 2/27/97 681.28 2/28/97 22.50 2/28/97 8o.oo 2/28/97 1,484.67 2/28/97 783.06 2/28/97 17.90 2/28/97 234.00 162,750.70 3/04/97 A/P CHECK LISTING FOR THE MONTH OF FEBRUARY 1997 11A Page 6 C~ Number 36010 36011 36012 36013 36014 36015 36016 36017 36O18 36019 36020 36021 36022 36023 36024 36025 36026 36O27 36028 36O29 36031 36032 36033 36034 36035 36036 36037 36038 36039 36040 36041 36042 36043 36044 36045 36046 36047 36048 36049 36050 36051 36052 36053 36054 36055 Budget~y Aocount Number SERVICES-VARIOUS SUPPLIES-VARIOUS SERVICES-POLICE SUPPLIES-PARKS SUPPLIES-POLICE SERVICES-COUNT SUPPLIES-A~MIN/ATTY SUPPLIES-VARIOUS SUPPLIES-VARIOUS SUPPLIES-POLICE SUPPLIES-LIBRARY SERVICES-PARKS SUPPLIES-PARKS/STRRE~ SERVICES-POLICE SUPPLIES-PARKS SUPPLIES-VARIOUS SUPPLIES-VARIOUS SUPPLIES-FINANCE SUPPLIES-POLICE GAnG GRANT-POLICE REIMBURSEM~LIBRARY SERVICES-POLICE/PARKS SOPPLIES-STRBHY SUPPLIES-FIMANCE SUPPLIES-I~IIG RHGIb~TION-LIBRARY SUPPLIES-POLICH suppLIES-PARtes SUPPLIES-STRI~ SUPPLIES-WWTP SUPPLIES-VARIOUS SERVICES-S~ SUPPLIES-WW~P SUPPLIES-WW~P REIMBURSBi~-POLICE SUPPLIES-WATER Vendor Name Vendor Number Check - Date Written Amount of Check ARAI~ ~IFORM SERVICE 000534 2/28/97 287.45 BI-I{~ CORPORATION 001275 2/28/97 225.12 C~E IUYOI~IVg 002190 2/28/97 1,177.19 CLAC~ LOCK 002558 2/28/97 10.00 COA~AL FARM I{Ot4E SUPPLY 002625 2/28/97 93.90 liAR(~ COliLEY 002686 2/28/97 137.50 CREATIVECOMPUTI!~S 002898 2/28/97 193.98 CTL COITION 002926 2/28/97 3,980.00 DAVI~ON AUTO PANTS 003080 2/28/97 734.36 DAVI~Oll AUtO PANTS 003081 2/28/97 13.73 AI.LI~ DRVAULT 003217 2/28/97 31.55 ENCYCLOPARI)IA BRITANNICA INC 004167 2/28/97 226.00 ERCELMA}{ ELECYRIC 004190 2/28/97 40.00 ENVIRO-~.E~{ ~ 004206 2/28/97 195.00 FAI~4 PIJJI 005062 2/28/97 387.62 SUB POFAI{A-DORA 005197 2/28/97 86.75 FO~IIAGIC 005258 2/28/97 42.48 GRAI{D~LAil 006273 2/28/97 38.50 W.W. OI{~TNGER INC 006283 2/28/97 53.98 G.W. ]{~R]){dAR]:CENTER 006405 2/28/97 627.58 ~Oi{OFF[CE SOL[~IONS 008119 2/28/97 713.20 ]}[VIVO 008300 2/28/97 173.95 L & L BUILDING SUPPLIES 011010 2/28/97 179.28 LAI~ PiLI~I]{G INC 011105 2/28/97 30.75 LIGI~P(3~ER CO 011230 2/28/97 104.75 LII{D~S MARK~ 011240 2/28/97 55.58 MARIOllCOUNTY FISCAL SVCS 012140 2/28/97 1~305.94 IX)IlllI~EZ 012420 2/28/97 33.55 ~InViloNOCENTER 012421 2/28/97 220.75 MIDSYAYESCOASTAL FARM 012475 2/28/97 11.69 MILESCEI[VROII'~ 012490 2/28/97 108.09 mit P~$AI~PARTS 012510 2/28/97 14.16 MUNI WEY~UIDE & REVIEW 012691 2/28/97 99.00 ]FESSCO SUPPLY INC 013160 2/28/97 21.61 OLI 014027 2/28/97 558.00 OR DEPT OF ADMINISTRA?IVE SERV 014198 2/28/97 646.01 MARY PARRA 015168 2/28/97 26.10 8.D. ~ AQUATIC SUPPLY 015223 2/28/97 152.67 THE PLAIIKCOMPA_NY 015338 2/28/97 161.00 PIONEER ELI~RONICS 015345 2/28/97 399.00 PITIiEY~ 015350 2/28/97 64.75 PWPCACOiIYIIIUING iHXICATION 015358 2/28/97 255.00 QUiLn~Z COim~L SERVICES 016063 2/28/97 698.0O ~ACKRAWL]IiGS 017054 2/28/97 473.55 ,]ESSE P RIOS 017211 2/28/97 39.18 SAI~BI~CK'I'OP &ASPHALT 018060 2/28/97 188.76 178,067.71 3/04/97 A/P CHECK LISTING FOR THE 140NTH OF FEBRUARY 1997 11A Page 7 Check Number Budgetary A~count Number 36057 SUPPLIES-POLICE 36058 SERVICES-POLICE 36059 SUPPLIES-STREET 36O6O SUPPLIES-VARIOUS 36061 SUPPLIES-VARIOUS 36062 SUPPLIES-PAPJCS 36063 SUPPLIES-POLICE 36064 SUPPLIES-PARKS 36065 SUPPLIES-STREET 36066 SUPPLIES-PARKS 36067 SUPPLIES-VARIOUS 36068 SERVICES-MAYOR 36069 SERVICES-PUBLIC WORKS 36070 SUPPLIES-PARKS 36071 REIMBI3REIgII~IT-}LqVP 36072 REIMBURS~M]~IT-]{SVP 36073 RE~EMERT~-ESVP 36074 REII4BOR~II{E]{T-RSVP 36075 REINED]LSII4ERT-RSVP 3(~)76 RE]J~{]RSII{EIIT-RSVP 36077 RE~ERENT-RSVP 36078 REIl~30RSl:M]:~T-ESVP 36079 REII4BURSHI4ENT-RSVP 36080 REIMBURSEMENT-DAR 36081 REIMBORSEMRIIT-DAR 36082 RE]J4BOP, S]I{]]{~-DAR 36083 REII~ENHWT-DAR 36084 RRII{BORS]~)I]{I{T-DAR 36085 RE]]4BURSEMHIIT-I)AR 36086 RE]]4BO]LSIH4I]{T-DAR 36087 REIMBUREBMHNT-DAR 36088 REIMBURSBMRNT-DAR 36089 RE[NBURSEMENT-DAR 36090 REIMBURSDIRNToDAR Vendor Name Vendor Number Check - Date Written Amount of Check LES SCHWAB TIRE CENTER 018300 2/28/97 642.49 $IR(]{IE F]]IGERPP~INT LAB 018510 2/28/97 124.10 SLAYER {CATIONS 018522 2/28/97 427.00 SOPEIL[OR $]GII~ INC 018846 2/28/97 295.40 TERRYBERRY I{FG JEWLERS 019065 2/28/97 253.25 THE 8 ~]{AYER CO#PANT 019100 2/28/97 1,259.33 TRAFFIC SAFETY SOPPLY CO 019220 2/28/97 1,046.95 USWEST DIRECT 020092 2/28/97 40.56 VIKING OFFICE PROIX}CTS 021180 2/28/97 196.10 WESTERN POWER & EQUIPMIHIT 022228 2/28/97 435.10 WILLAIIETYECMAP RED CROSS 022328 2/28/97 85.00 WITHERS LUMBERCO 022445 2/28/97 214.70 WOUDeoRII(NAMBER OF CX)I~{E~E 022510 2/28/97 100.00 WOO{)I~OEI{ III)EPIC{DENT 022630 2/28/97 44.00 {OFFICE SUPPLY 022670 2/28/97 25.24 LEO LAI~:IOE 035465 2/28/97 48.00 CHAP, LES #Om',RR 035555 2/28/97 40.00 V~J)A O#1{WS 035583 2/28/97 47.50 IO. RIAN REED 035615 2/28/97 26.25 ~UII8 WOU1X3CK]( 035648 2/28/97 32.00 RO~ ~ILLMA~ 035667 2/28/97 30.00 WY]ISTUC~I~ 035680 2/28/97 17.25 JAY WOOOS 035763 2/28/97 140.00 GERALD WOOD 035790 2/28/97 27.50 (X)RNEL]US I)OIi]{ELLY 045230 2/28/97 132.25 DORO~YJAI~ER 045350 2/28/97 10.83 WAROO'BILI[] 045497 2/28/97 201.00 FRANOL.HOM 045500 2/28/97 37.25 MAILILYI{PARADI$ 045512 2/28/97 39.25 JOAN PREZEAU 045525 2/28/97 256.00 GERTRUDE REES 045545 2/28/97 80.00 LOLASPERA'I'OS 045560 2/28/97 1.75 FRHDTOPO]~ 045660 2/28/97 41.00 ~FEAM WI~'IE 045693 2/28/97 65.00 G]]IEWRLI~ 045698 2/28/97 35.50 184,565.26 14A MEMO TO: FROM: Mayor and City Council through City Administrator Planning Commission SUBJECT: Site Plan Review DATE: March 5, 1997 At their meeting.of February 27, 1997 the Planning Commission approved, with conditions, the following site plans: I. APPLICANT: Fred Maughan for Universal Forest Products - SPR 97-02 Steel Storage Systems, Inc. P. O. Box 206 Hubbard, OR 97032 II. NATURE OF APPLICATION: III. The applicant is requesting administrative site plan review approval for the construction of a shed to cover a new machine. The building area is 2,275 square feet or 35' x 65'. The property is located at 2895 Progress Way in Woodburn and is zoned IP - Industrial Park. The property can be identified specifically on Marion County Assessor Map T5S, lW, Section 5D Tax Lot #2600, Account # 92350090. (See Attachments I thru III) RELEVANT FACTS: In a previous Site Plan Review (Case #-85-08), a condition of approval from the planning division was that the off-street parking for twelve (12) vehicle spaces shall be considered only temporary and shall be removed upon completion of improvements of Progress Way along the frontage of the applicant's property. The removal of the twelve (12) parking spaces from the street right-of-way shall take place when the property to the north east is developed or a full street width improvement takes place on Progress Way. Page I - SPR 97-02, SPR 97-01 II. IlL 1 4A APPLICANT: Specialty Polymers, Inc. - SPR 97-01 2475 Progress Way Woodbum, Or 97071 NATURE OF APPLICATION: The applicant is requesting site plan review approval for a proposed 1,100 square foot addition to their product application laboratory. The property is located at 2475 Progress Way in Woodbum and is zoned IP - Industrial Park. The property can be identified .specifically on Marion County Assessor Map T5S, IW, Section 8B, Tax Lot #900, Account #92350020. (See Attachments A thru C) RELEVANT FACTS: It is the intent of Specialty Polymers to expand their existing laboratory and support ama for non-hazardous materials. The existing building is 44 feet by 100 feet, and the proposed addition will add 25 feet to the length resulting in an overall size of 5,500 square feet. The addition will match the existing building. This building will provide support for the manufacturing activities of Specialty Polymers, Inc. which is located on this property and a lot directly to the south of the subject property. The materials to be analyzed, stored or mixed in the building are non-hazardous water-based resins. Interior floor drains will be sealed. Access to the property will remain unchanged. c:~mo~of97-01.02 jb Page 2 - SPR 97-02, SPR 97-01 · A' REC'D 'A- JAN 1 7 1997 ~ COMMUNITY MARION COUNTY. OREG( SE ( 200 14A / / ' / 1 / / 5OO I000 II~-FNTRANT C0R OLC ¢9 fl GT.~lr~cON 4~ 103 O0 03 0 103 oo 03 5 ~, 1900 1SOO 103 03 03 0 103 03..03 5 1300 / // / / 14A 14A 0 0 0 14A / Ii I : I I ; PRELIMINARY SITE PLAN W~BU~, OR~ __ .j- _- PRELIMINARY ELEVATIONS WOODBURN. OR£GON IV~ E I~t O.. TO: FROM; SUBJECT: DATE: Community Development Director Bob Arzoian, Building Inspector '/~ Building Activity for FEBRUARY, 1997 March 3, 1997 15A New Residence Value Multi Family Residential Adds & Alts Industrial Commercial Value Signs, Fences, Driveways Mobile Homes FEBRUARY 1995 FEBRUARY 1996 FEBRUARY 1997 No Dollar Amt NO,Dollar Amt No, Dollar Amt 0 0 3 430,573 6 656,389 0 0 0 0 0 0 I 5,500 8 68,873 5 28,211 I 100,000 I 1,700 0 0 2 4,249 3 59,000 3 240,000 10 25,890 2 10,900 2 1,940 2 76,000 8 293,006 4 155,000 TOTAL: 16 211,639 25 864,052 20 1,081,540 July 1-June 30 Fiscal Year-to-Date Robert Arzoian Building Official RS:bw BLDACT02.97