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Minutes - 03/11/1997 Workshop COUNCIL WORKSHOP MEETING MINUTES March II, 1997 TAPE READING 0001 DATE. COUNCIL CHAMBERS, CITY HALL, CITY OF WOODBURN, COUNTY OF MARION, STATE OF OREGON, MARCH 11, 1997. 0003 CONVENED. The Council met in a workshop session on the Water Master Plan at 7:10 p.m. with Mayor Kirksey presiding. ROLL CALL. Mayor Councilor Councilor Councilor Councilor Councilor Councilor Kirksey Chadwick Figley Hagenauer Jennings Pugh Sifuentez Present Absent Absent Absent Absent Absent Present Staff Present: City Administrator Childs, CE Tech. III Julie Moore, City Recorder Tennant Also Present: Rob Bonnichsen, Alan Schneider, Bob Engle, Patrick Jackson, Riana Doan, Mila Bonnichsen Note: The Woodburn School District had been invited to this meeting, however, no one from the District was in attendance. 0030 Rob Bonnichsen, archaeologist and Director of the Center for the Study of the First Americans stated that peat blocks are still being dissected to determine what material is represented in the samples. This technical work is very time consuming and yet rewarding when specimens are found. His department is in the process of developing a conservation plan as it relates to preserving specimens in addition to the inventory and cataloging of specimens. In regards to working the site this summer, he feels that most of the digging should be in and/or around the areas in which a lot of specimens were found last year. He is still researching possible funding sources for this summer's project. He has made contact with numerous individuals who are interested in this type of project and he knows of several specialists in a number of fields at OSU and U of 0 who are also interested and some funding may be available through the colleges. He has been working with other college staff members to look at the scientific issues that are involved with this project to determine if an educational program can be developed at OSU. Current plans are to perform survey work in June 1997 and work the site in August and September. Page 1 - Council Workshop Meeting Minutes, March 11, 1997 ~ . -.. ,--,. ..._-,.._.."..._.~... ,.,,-_.", ~._~-'. - ._..~_.._.,~<..- - .... ... .."",,-"_.. .-'- 11 I " COUNCIL WORKSHOP MEETING MINUTES March 11, 1997 TAPE READING 0460 Administrator Childs stated that he had tried to obtain the services of a college intern to help coordinate this project between the School District, City, and College and to help research funding sources. He had received only 1 applicant for this position who ultimately decided not to take the position. He also mentioned that at the last workshop a suggestion was made to contact the Confederate tribes to see if they would provide some financial support towards this project, however, they are now going to be giving a portion of their income to the State and they may not be as willing to help us at this time. In regards to Ballot Measure 47, he does not see funding of any tax dollars in the City's budget for the 1997-98 fiscal year even though he feels that this is a very worthwhile project. Rob Bonnichsen stated that he had contacted the State Historic Preservation Department inquiring about a possible grant and was informed that the site does not qualify for funding since it has not produced sufficient strands of hair to qualify for funding. The college does have continuing education funds that they are trying to obtain to help offset total costs. In his opinion, this is a good community based program, however, creativity is required in order to acquire more funding. He has not prepared a formal budget as of this date, however, he feels that he will need to obtain another $4,000 - $6,000 for this summer's project. Discussion was held regarding the use of volunteers and in obtaining donated equipment and materials to help offset the cash requirement. Mr. Bonnichsen was very receptive to this idea and stated that there are some grant funds that could be obtained if local match dollars are available. Administrator Childs stated that the City could not actively solicit for funds, however, the Council and other interested citizens could individually solicit for cash and in-kind services. In regards to volunteers, Alan Schneider urged the City to get the community involved since volunteers can be used not only at the site but in the lab. Training would be provided to all volunteers who participate in the program. When site work is being done, they requested that a building or room be made available (minimum size of 15' x 24') that is well lighted and can be secured when not in use by project staff and/or volunteers. 1430 Mayor Kirksey requested that Mr. Bonnichsen prepare a budget outlining the costs along with a list of materials and equipment that could be donated to reduce the overall cash requirements. Discussion was also held regarding the appointment of a committee to pursue local funding, donations of equipment and materials, and volunteers. Bob Engle agreed to chair this committee and appointments of other members will be forthcoming. Julie Moore will serve as staff liaison to work on this committee and Sue Fofana-Dura will assist in recruiting volunteers. Page 2 - Council Workshop Meeting Minutes, March 11, 1997 T . ---. ,.~. ._.---_..~ ~... I m 1 --.--- COUNCIL WORKSHOP MEETING MINUTES March 11, 1997 TAPE READING 1954 The meeting concluded at 8:15 p.m.. APPROV~_~d ~ NANCY A. KIRK Y, MAYOR -'J ATTEST :Y7L-yL9~' Mary Te ant, Recorder City of Woodburn, Oregon Page 3 - Council Workshop Meeting Minutes, March 11, 1997 - ----.-