Agenda - 02/10/1997 CITY OF WOODBURN
270 ~IONTC~MERY STREET **** WOODBURN, OREGON
AGENDA
WOODBglRN CI'I'Y COUNCIl.
Fe. brumy 10, 1997- 7:00 p.m.
tPEC[A L COUN_(TL EX'E~ SI~9ION CONCERNING
I.,AtK)R NEGOTIATIONS AT 6:00 P.M. - CITY HALL
=
A. Council minutes of January 21, 1997 workshop and January 27, 1997
regular and executive meetings.
B. Planning Commission minutes of January 23. 1997.
C. Library Board minutes of January 22, 1997·
APPOINTMENTS:
ANNOUNCEMENTS:
A. Statewide Transportation Program Meeting - February 12, 1997 in Salem.
B. Marion County Commissioners Meeting on Measure 47 Issues - February 13,
1997; PGE Building in Woodburn. ~'. ~0 ~ ~-,,,
C. Public Hearings: February 24, 1997, 7:00 p.m., OLCC Liquor License
Renewals - Playa de Oro and Chu's Eatery.
D. Prevent a Litter Month - February 1997.
~'~.... ~.~~
A. Chamber of Commerce
B. School Long-Range Planning Committee
C. Other Committees
(This allows public to introduce items for Council consideration
not already scheduled on the agenda.)
Page 1 - Council Agenda, February 10, 1997.
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10.
A. Co~Jncil Bill No. 1758 (Ordinance increasing local gas tax.)
Council Bill No. 1776 - Ordinance managing and controlling access
to city streets and state highways.
Council Bill No. 1777 - Resolution approving contract with CH2M-Hill
for Poplar Tree Water Reuse System.
Acceptance of funds for east Hardcastle storm sewer/Centennial
Subdivision.
D. Contract award for cleaning and epoxy coating of water reservoir.
11.
A. Claim nos. 35196 - 35540 for the month of January 1997.
12.
13.
14. ~
A. Audit Report for 1995-96.
B. Street tree removal.
C. City priorities for projects on state highway system.
D. Building Activity Report for January 1997.
18. ~~~~ To consult with counsel concerning the legal rights
and duties of a public body with regard to curre~
litigation or litigation likely to be filed.
ORS 192.660(1 )(h)
19.
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10C
1OD
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Page 2 - Council Agenda, February 10, 1997.
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COUNCIL WORKSHOP MEETING MINUTES
January 21, 1997
DATE. COUNCIL CHAMBERS, CITY HALL, CITY OF WOODBURN,
COUNTY OF MARION, STATE OF O~N, JANUARY 21, 1997.
CONVENED. The Council met in a workshop session at 7:10 p.m. with Mayor
Kirksey presiding. The purpose of the workshop was to receive input from the Library
Board and the Recreation and Park Board on program priorities for fiscal year 1997-98.
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ROLL CALL.
Mayor Kirksey Present
Councilor Chadwick Absent
Councilor Figley Presem
Councilor Hagenauer Present
Councilor Jennings Present
Councilor Pugh Present
Councilor Sifuentez Present
Staff Presem:
City Administrator Childs, Park Director Holly, Library Director Sprauer, Finance
Director Gillespie, Public Works Director, Community Development Director Goeckritz,
City Recorder Tennant
Library Board member present: Phyllis Bauer
Park Board members present: Frank Anderson, Barbara Rappleyea
Budget Committee members present: Barbara Lucas, Brace Thomas, Flurry Stone, Tom
West, David Vancil
Mayor Kirksey welcomed the participants to this workshop and called for introductions
of all individuals present at this meeting.
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OVERVIEW AND UPDATE OF MEASURE 47 ISSUES.
Administrator Childs stated that the purpose of this meeting is threefold: (1) to share
general philosophies; (2) receive input from the Boards and the general public; and (3)
develop policy direction for staff in preparing the 1997-98 budget document. Following
this meeting, the staff will evaluate the results of thi.q meeting, prepare their respective
budgets; if applicable, discuss budget proposal with their Board members; make any
necessary budget modifications; submit budget to City Administrator for review and
further modifications make take place; Administrator presents budget document to the
Budget Committee for review; public hearing is held before the City Council; and the
Council ultimately adopts the budget. The Budget Committee meetings have not been
set as of this date, however, it is anticipated that the first meeting will be held around
Page 1 - Council Workshop Meeting Minutes, January 21, 1997
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the middle of April. Hopefully, the legislature will be able to address some of the
legislative issues involving Ballot Measure 47 in addition to giving cities a better idea as
to whether or not any financial assistance will be forwarded to the cities for public safety
or educational programs. The estimated loss in property tax revenue for City programs
is $700,000 and this loss of revenue will have a definite impact on our budget. One
issue that the Ballot Measure called for was the prioritization of public safety and
education in receiving property tax dollars. Administrator Childs stated that, in our
budget, public safety will take some cuts, however, we still need to prioritize this
function within our budget. Personnel costs are the major expenditures within our funds
that utilize property tax dollars as a .portion of their annual revenues.
Administrator Childs stated that he, along with several staff members, had attended a
meeting presented by the Local Government Task Force earlier this month. At this
meeting, the following (1) the Measure 5 distinction should be preserved with this new
measure and we should not be in competition with the schools; (2) the 3 % property tax
increase can be overridden by a vote of the people; (3) the annual 3 % increase could
easily be offset by depreciation of business property; (4) prioritization of public safety
will be by tax code, therefore, cooperative measures with other taxing districts within
are code are necessary (similar tO the Tax Coordination process originally established
under Ballot Measure 5 but on a smaller scale); and (5) Governor Kitzhaber's plan does
not necessarily mesh with the Republican Party's outlook and it is unknown as to what
the final result will be.
COMMENTS FROM BOARD REPRESENTATIVES.
Frank Anderson stated that both Recreation & Parks and the Library play a major role in
our quality of life. The Recreation & Park Board feels that preventative programs are
essential~to maintaining
He stated that 8 years ago, the youth soccer and basketball programs involved around 75
youths whereas those same programs now serve over 700 youths. In addition to these
programs organized by the City's Recreation Department, there are other youth
programs such as World soccer league and AAU basketball. These programs make
impressions not only on the elementary age youths but also on the middle age youths
who are also in need of a program The Board is now working on a Comprehensive
Plan and they are looking at new ideas which will improve overall parks program and
maintain goals for the future.
Phyllis Bauer expressed her opinion that thc library operation should rank high for
funding along with schools since the Library is an educational institutional for both
students and adults. Within our library, circulation continues to increase and the library
is very busy during the hours in which it is open to the public. The library is a location
in which the patrons can keep updated on information utilizing new technology.
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Page 2 - Council Workshop Meeting Minutes, January 21, 1997
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COUNCIL WORKSHOP MEETING MINUTES
January 21, 1997
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PUBLIC INPUT - MEASURE 47 FUNDING CONCERNS.
Barbara Lucas questioned why funds designated for Centennial Park could not be spent
on our existing parks to keep them maintained.
Director Holly stated that it has been a long-time dream to develop Centennial Park and
many financial commitments have been made by private donors and local organizations
towards this project. The Board feels that there is an obligation on the part of the City
to at least complete Phase I even though it will still be a financial challenge to fulfill this
commitment. It was also noted that the new school is being built adjacent to Centennial
Park and having another major park will provide some relief to Settlemier & Legion
parks which are already heavily used by the community.
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Councilor Figley suggested that current programs be reviewed and, if possible, the City,
School District, and/or County either share or takeover programs to prevent duplication
of services whether it be in the Library, Parks, Public Safety, Building, Planning, etc..
Working together may mean a financial savings to not only the City but other tax
supported organizations within our area.
David Vancil suggested that programs be prioritized and eutbacked or eliminated rather
than reducing all of the existing programs on a prorata basis.
Councilor Jennings stated that the City of Salem is proposing to no longer maintain their
neighborhood parks and he suggested that the Board consider taking good care of our
two major parks and letting the neighborhoods take care of their own park area.
Flurry Stone suggested that the City look at fundamental changes in how we operate to
see if our operations can be done differently and yet preserve the as many of the
programs or services we currently Provide to the community.
Director Holly stated that the City has had an excellent working relationship with the
School District. Additionally, the comprehensive study being conducted by our
consultant will provide the City with more information on how the public views the
programs being offered and this information will be available prior to the budget
hearings.
Preston Tack stated that he was in favor of Measure 47 since property assessment has
continued to rise to a level in which Ballot Measure 5 no longer had any meaning. He
sympathized with the Council and Committees for the task they now need to addressed
and he suggested that a graphical display of how growth has taken place in the various
areas of the last few years in order to determine what areas might need correction.
Jane Kanz stated that the Park facilities benefit our local citizens and tourists and
suggested that they be kept in the best standing as possible.
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Councilor Figley requested that the Advisory Boards offer concrete proposals to the
Department Heads before the budget is presented to the Budget Committee. It is
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necessary for the Budget Committee and Council to know the priority of programs and
costs associated with those programs. She suggested that additional meetings be held
with staff who do not have an Advisory Board in order to better understand their
individual programs so that discussions during the budget heatings will be more
constructive.
Councilor Jennings also requested that information be provided on programs as it relates
to such issues as cost savings if reduced or eliminated, program benefits, and
modifications to programs in order to preserve the programs.
Councilor Pugh reiterated the need to prioritize programs which will ultimately be used
by the Council in setting policies.
Mayor Kirksey expressed her opinion that the City should preserve as many of the Youth
programs as possible versus senior programs excluding RSVP and Dial-a-Ride.
Frank Anderson stated that the Boards and Council need to be creative and need to be
careful in determining which programs are reduced or eliminated so that voters are not
antagonized. The Park Board will endeavor to bring back not only a priority list of
programs but also ways in which to better cooperate with the School District and ways to
achieve alternative funding.
Administrator Childs stated that he would be giving some direction to each Department
Head as to how much property tax revenue they should budget for in 1997-98. He will
be presenting a balanced budget to the Budget Committee in April and the Committee
will then have an opportunity to make changes to the proposed budget.
Further discussion was held regarding the need to maintain and create partnerships with
the school district, governmental agencies, and, if applicable, private enterprise.
Personnel costs need to be thoroughly evaluated in regards to the number of full-time
equivalent positions regardless of the department. Alternative funding options were
briefly discussed such as increasing fees. It was noted that increasing fees to offset loss
of property tax support cannot be done under the new law without a vote of the people
and it requires voter approval of at least 50% of the total eligible voters.
Other areas of discussion included creation of a city-wide motor pool for repairs and
consolidation of all equipment used by field personnel for the purpose of sharing
currently owned equipment. Contracting out services for facilities maintenance was also
suggested as a means of reducing budgetary expenses. Another suggestion was to
improve the computer system to allow for city-wide networking, E-mail, Interact, etc.,
which tends to reduce the number of personnel in the clerical field since managers now
do more of their own work on their computers.
Finance Director Gillespie stated that the Data Processing Strategic Plan should be
completed by the end of February. This report should give us a better understanding of
what tools are needed to have the work done in an efficient manner knowing that there
will be less personnel to accomplish the work.
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Library Director Sprauer reminded the group that cutting hours does not always have a
direct correlation to the number of personnel needed to operate the Library since the
number of patrons continues to increase and even with a reduced number of hours, we
will probably see the same number of patrons only within a shorter period of time.
It was suggested that the City look at other sources of revenues such as grants or
donations from local organizations to help offset costs for capital equipment or projects.
Volunteers will also continue to play an important part in providing staff assistance
within the Library and Parks.
Administrator Childs questioned if the group was interested in having a tour of the city
facilities and operations prior to budget deliberations to better understand why the City is
a labor intensive operation.
Barbara Lucas read her letter into the record suggesting that funding for the
archaeological dig be funded through other organizations, the planning fees be increased
so that developers pay for services they receive, and Traffic Impact Fees (TIF) be
increased to 100% of the allowable amount.
Preston Tack also suggested that the City look at the feasibility of privatizafion of some
of the services and/or programs offered by the City.
Brief discussion was held on the status of the basement expansion project. Administrator
Childs stated that there is a technical problem with the elevator not being ADA
accessible and this project has been placed on hold until the elevator issue is clarified
and more accurate costs for this project are available.
In regards to increasing planning fees, Mayor Kirksey suggested that consideration be
given to placing a measure on the May 1997 ballot. The filing deadline with the County
Elections office is March 20th. The Council requested that more detailed information be
provided on this subject such as the current planning fee structure, comparables to other
local jurisdictions, time spent on development proposals, and who all would be affected
by this fee.
The meeting concluded at 9:15 p.m..
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APPROVED
NANCY A. KIRKSEY, MAYOR
ATTEST
Mary Tennant, Recorder
City of Woodbum, Oregon
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COUNCIL MEETING MINUTES
January 27, 1997
DATE. COUNCIL CHAMBERS, CITY HALL, CITY OF WOODBURN,
COUNTY OF MARION, STATE OF OREGON, JANUARY 27, 1997.
CONVENED. The Council met in regular session at 7:00 p.m. with Mayor Kirksey
presiding.
ROLL CALL.
Mayor Kirksey Present
Councilor Chadwick Present
Councilor Figley Present
Councilor Hagenauer Present
Councilor Sennings Absent
Councilor Pugh Present
Councilor Sifuentez Present
Staff Present:
City Administrator Childs, City Attorney Shields, Public Works Director Tiwari,
Community Development Director Goeckritz, Police Lt. Eubank, Public Works Manager
Rohman, City Recorder Tennant
Administrator Childs recommended that the Executive Session relating to real property
be canceled but the Council still meet on the litigation issue. He also requested Council
consideration of a new agenda item (10F) relating to a proposed employee contract with
our City Attorney for full-time employment.
FIGLEY/PUGH .... agenda be adopted as recommended by the City Administrator. The
motion passed unanimously.
MINUTES.
FIGLEY/PUGH... Council regular and executive session minutes of January 13, 1997
be approved; the Planning Commission minutes of January 9, 1997 and the Recreation
and Park Board minutes of January 7, 1997 be accepted as written. The motion passed
unanimously.
ANNOUNCEMENTS.
A) The City Council will hold a workshop on the Water Master Plan on Monday,
February 3, 1997, 7:00 p.m., in the City Hall Council Chambers.
B) A special Council Executive Session concerning labor negotiations will be held on
Monday, February 10, 1997, 6:00 p.m., in the City Hall Conference Room.
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(C) Mayor Kirksey stated that earlier this evening, the new Rose Garden and Plaque
was dedicated in Library Park to all of the Volunteers within Woodburn. This was an
Eagle Scout project coordinated by Shawn Lonergan and this project will be complete by
National Library which is the 3rd week in April. Mayor Kirksey also gave special
recognition to RSVP Volunteer Norma Cook who is 94 years old and has been
volunteering her service for many years.
PROCLAMATION -- CATHOLIC SCHOOLS W'EEK, JANUARY 27-31, 1997.
Mayor Kirksey proclaimed January 27 - 31, 1997 as Catholic Schools Week and urged
local citizens to recognize and appreciate the contributions the Catholic school makes
within our community.
Mayor Kirksey also apologized for her absence at the early morning groundbreaking
ceremony at the Super 8 Motel site.
CHAMBER OF COMMERCE REPORT.
Cindy Wurdinger-Kelly, Chamber representative, stated that the groundbreaking
ceremony was held and construction will soon begin at the site with the Grand Opening
planned for later this fall.
The annual First Citizen desert social will be held on February 11, 1997, 7:00 p.m., at
the United Methodist Church. This program awards citizens within our community for
their outstanding community service in the area.
LETTER FROM STEVEN SMITH.
Mayor Kirksey stated that she had recently received a letter from Steven Smith on a
landuse issue that has been ongoing. She turned this letter over to Attorney Shields
since reading the letter at this time would be considered as ex-parte contact which is not
allowed prior to a landuse hearing before the Council. Attorney Shields will write a
letter to Mr. Smith informing him of the procedure regarding landuse heatings and ex-
parte contact.
Mickey Henson, 947 S. Pacific Hwy., stated that he owns a towing and wrecking yard
located just south of the city limits and he requested that he be placed on the Police
Department's non-preference tow list since CarCraft is on the list and also located
outside of the city limits.
Administrator Childs stated that we had recently received a letter from Mr. Henson's
attorney and Attorney Shields has not had an opportunity to review the letter. He
suggested that Mr. Henson wait a few days and the City will respond back to his
attorney on this issue.
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PUBLIC HEARING - COMMUNITY DEVELOPMENT BLOCK GRANT -
HOUSING REHABILITATION PROGRAM.
Mayor Kirksey declared the public hearing open at 7:12 p.m..
Community Development Director Goeekritz stated that staff has prepared a grant
application requesting $500,000 with the City's match being an additional $50,000. The
City's match funds do not involve property tax monies and are dollars that have been re-
generated from rehabilitation loans made in the past. The most recent housing
rehabilitation grant awarded to the City was in 1995 in the amount of $300,000 with the
City matching $100,000. This grant provided for the rehabilitation of 38 homes and it
will be closed out as of June 30, 1997. The new grant, if awarded, will begin July 1,
1997 and will provide rehabilitation funding for an estimated 45 homes within our
community. This grant application is unanimously supported by the Housing
Rehabilitation Task Force and they recommend that the City Council submit this grant
application to the State for funding consideration.
Councilor Figley, Loan Review Board member, spoke on the positive aspects of this
program over the years and she gave her full support for the grant proposal.
No one in the audience commented on this proposal.
The public hearing was declared closed at 7:18 p.m..
PUGH/SIFUENTEZ .... approve the request to submit a grant proposal for a 1997-98
Community Development Block Grant in the amount of $500,000 as outlined in the staff
memo and recommended by the Housing Rehabilitation Task Force. The motion passed
unanimously.
PUBLIC HEARING -- ACCESS MANAGEMENT PROGRAM.
Mayor Kirksey declared the public hearing open at 7:19 p.m..
Director Goeckritz stated that the City's Transportation Plan calls for the modification of
certain City ordinances to meet the criteria within the plan. The draft Access
Management Plan has been reviewed by representatives from numerous state and county
agencies and from a couple of consultations who did a courtesy review of the document.
The Planning Commission did incorporate some findings into the document and have
recommended that the Council approve of the plan.
Public Works Manager Rohman gave a short overview of the Transportation Plan
objectives which are designed to provide and manage access while protecting the flow of
traffic and pedestrian safety and capacity. The Access Management Program is
primarily directed toward arterial and collector streets for the purpose of managing
access and improving the efficiency on how these streets operate. It was also noted that
the proposed Access Management Program ordinance does comply with the
Transportation Plan Rule.
No one in the audience commented on the proposed Access Management Program.
Mayor Kirksey declared the public hearing closed at 7:26 p.m..
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FIGLEY/PUGH... approve the Plan as proposed and instruct the staff to come back
with an ordinance at the next regular meeting. The motion passed unanimously.
COUNCIL BILL 1758 (TABLED AGENDA ITEM) - ORDINANCE INCREASING
THE LOCAL GAS TAX.
No action was taken by the Council to remove this item from the table.
COUNCIL BILL 1770 (TABLED AGENDA ITEM) - RESOLUTION RF~
ESTABLISHING COMPENSATION SCHEDULES FOR HOURLY AND
SEASONAL EMPLOYEES.
Councilor Figley questioned if action needed to be taken on this bill in order to raise the
hourly wage levels for those individuals who are currently getting less than $5.50 per
hour as required under the Oregon minimum wage law.
Administrator Childs suggested that this issue be removed from the table before
discussion is held on this issue.
FIGLEY/SIF Z ....Council Bill 1770 be removed from the table. The motion
passed unanimously.
Councilor Figley stated that it is her intention to obey the new minimum wage law,
however, Councilor Jennings had expressed concerns at the previous meeting regarding
the adjustments to the established steps within the schedules and she hesitated talcing any
fmal action until he has an opportunity to respond on this issue.
After a brief discussion, it was decided to re-read the bill and take a final vote.
Following the reading of the bill by title only since there were no objections by the
Council, roll call vote was taken and the bill passed unanimously. Mayor Kirksey
declared Council Bill 1770 duly passed.
COUNCIL BILL 1772 - ORDINANCE ASSERTING JURISDICTION OVER THE
PUBLIC RIGHTS-OF-WAY WITtHN THE CITY, EXERCISING PUBLIC
AUTHORITY OVER SAID RIGHTS-OF-WAY, AND REQUIRING PERMISSION
TO USE RIGHTS-OF-WAY.
Council Bill 1772 was introduced by Councilor Hagenauer. Recorder Tennant read the
two readings of the bill by title only. On roll call vote for final passage, the bill passed
unanimously. Mayor Kirksey declared Council Bill 1772 duly passed with the
emergency clause.
COUNCIL BILL 1773 - RESOLUTION OF INTENT TO IMPROVE PARR ROAD
100 FEET WEST OF SETTLEMIER TO THE WEST BOUNDARY OF THE
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SCHOOL DISTRICT PROPERTY, ADOPT THE LOCAL IMPROVEMENT
DISTRICT, AND ESTABLISH A PUBLIC HEARING DATE.
Councilor Hagenauer introduced Council Bill 1773. Recorder Tennant informed the
Council that page 8 of the bill, Section 13, had been revised and a copy of the new page
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distributed to the Council prior to the meeting. The bill was read by title only since
there were no objections from the Council.
Councilor Figley stated that she has already received comments from some of the
affected property owners regarding the proposed assessment district and she hoped that
these individuals would attend the public hearing.
On roll call vote for final passage, the bill passed unanimously. Mayor Kirksey declared
Council Bill 1773 duly passed.
The public hearing on this proposed improvement will be held on March 24, 1997,
7:00 pm, in the City Hall Council Chambers.
COUNCIL BILL 1774 - RESOLUTION OF INTENT TO IMPROVE THE ALLEY
BETWEEN HARRISON ~I'. AND WEST HAYES ST, ADOPT THE LOCAL
IMPROVEMENT DISTRICT, AND ESTABLISH A PUBLIC HEARING DATE.
Council Bill 1774 was introduced by Councilor Hagenauer. Recorder Tennant stated
that page 8 of the bill, Section 12, had been revised and a copy of the new page was
distributed to the Council at the start of this meeting.
The bill was read by title only since there were no objections from the Council. On roll
call vote for t-real passage, the bill passed unanimously. Mayor Kirksey declared the bill
duly passed.
The public hearing on thi.q proposed assessment district improvement will he held on
March 10, 1997, 7:00 p.m., in the City Hall Council Chambers.
LIOUOR LICENSE RENEWAL RECOMMENDATIONS FOR CALENDAR YEAR
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1997.
Chief Wright recommended that the Council provide a favorable recommendation to
OLCC on the renewal of the following 1997 liquor license renewals:
Package Stores: AM/PM Mini Mart, Bi-Mart, Crossroads Deli, Gary's Market,
Payless, Lind's Plaza Market, OLCC Store//60, Piper's jewelry, Roth's IGA,
Salvadore's Bakery I and H, Shop N Kart, 7-11 Store, Westview Texaco, Woodbum
Chevron, Young Street Market, and Safeway Store
Class "B" Dispensers: Eagle's Lodge and Woodburn Elks
Retail Malt Beverages: Abby's Pizza Inn, Sally's Pizza, Members Club Inc., Senior
Estates Country Club, Woodburn Lanes, Pizza Hut, La Unica, Corner Sports Pub,
Raven Inn, Pizza Cabana, and Denny's Restaurant
Class "A" Dispensers: The Pier, Yun Wah's Chinese Restaurant, and Chung Sing
Restaurant
Chief Wright also recommended that public hearings he held on the 1997 liquor license
renewals for Playa de Oro and Chu's Eatery based on the criteria previously established
by the Council which would bring these renewals before the Council for a hearing prior
to making a final decision on the renewal recommendation to OLCC.
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FIGLEY/SIFUENTEZ... recommend to OLCC the 1997 liquor license renewals for the
above establishments listed under Package Stores, Class "B' Dispensers, Retail Malt
Beverages, and Class "A" Dispensers. In addition, public hearings be held on February
24, 1997 on the liquor license renewals for the establishments Playa de Oro and Chu's
Eatery. The motion passed unanimously.
ACCEPTANCE OF UTILITY EASEMENT.
Staff recommended the acceptance of a utility easement along Warren Way from Zara
Roman. The easement will lac used for storm drain installation and existing drainage
ditch line.
FIGLEYfPUGH .... accept the utility easement as recommended by staff. The motion
passed unanimously.
CITY ATTORNEY EMPLOYMENT AGREEMENT.
Councilor Figley stated that she and Councilors Pugh and Jennings had negotiated a an
agreement with City Attorney Shields that would provide for a phase-in of hours worked
· over the next few months culminating in a 40-hour per week position beginning June 1,
1997. The agreement has also been reviewed by Special Counsel Bob Engle who
represented the Council on this employment issue. In the opinion of the negotiating
team, this is a fair agreement to both parties and it will give the City an opportunity to
hire a very qualified individual as a Mil-time employee. She encouraged the Council to
approve this agreement.
COUNCIL NO. 1775 - RESOLUTION AUTHORIZING AN EMPLOYMENT
AGREEMENT WITH N. ROBERT SHIELDS AS CITY ATTORNEY AND
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REPEALING RESOLUTION NO.. 1371.
Councilor Hagenauer introduced Council Bill 1775 which was read in full by City
Administrator Childs. On roll call vote for final passage, the bill passed unanimously.
Mayor Kirksey declared Council Bill 1775 duly passed.
The Mayor stated that she was glad to see that the City will be having Attorney Shields
back working for the City on a full-time basis.
City Attorney Shields stated that, to reiterate what he had informed the Council in
writing, he was unable to advise the Council since he has a conflict of interest but he has
always been honored to be City Attorney in Woodburn and will continue to do the best
that he can in this position.
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STAFF REPORT.
(A) Future Grant Awards for Transit Programs -- Staff has received notification from
the State that the City will receive partial ODOT grant funding for the purchase a
paratransit van in 1999, for a new transit bus in 2000, and for a planning project to
guide implementation of a second transit route plus feasibility of connecting to service to
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January 27, 1997
the Portland or Salem area. These Public Transit grants are contingent upon the
availability of State funds and the needs of the City at the time the funding is available.
MAYOR AND COUNCIL REPORTS.
Councilor Figley expressed her appreciation to staff for the quarterly financial report
which was very informational and would like to see this report forwarded to them on a
quarterly basis.
Councilors Hagenauer and Sifuentez agreed with the comments made by Councilor
Figley.
Councilor Pugh stated that he had personally called the Finance Director to expressed his
appreciation for the report which will be used as a tool in making furore financial
decisions.
Mayor Kirksey informed the Council that the annual Audit Report is now available and
can be checked out by the Council and/or public for their review.
She also expressed her appreciation for the work done by volunteers within our
community and, with the decisions forthcoming under Ballot Measure 47, we will be
relying more on volunteers to assist the City with various programs.
EXECUTIVE SESSION.
FIGLEY/PUGH .... adjourn to executive session to consult with counsel concerning the
legal rights and duties of a public body with regard to current litigation or litigation
likely to be fried under the authority of ORS 192.660(1)(h). The motion passed
unanimously.
The meeting adjourned to executive session at 7:50 p.m. and reconvened at 8:11 p.m..
Following the executive session, Mayor Kirksey stated that no action would be taken by
the Council.
ADJOURNMENT.
PUGH/FIGLEY... meeting be adjourned.
The meeting adjourned at 8:12 p.m.
The motion passed unanimously.
3A
APPROVED
NANCY A. KIRKSEY, MAYOR
ATTEST
Mary Tennant, Recorder
City of Woodburn, Oregon
Page 7 - Council Meeting Minutes, January 27, 1997
Executive Session
COUNCIL MEETING MINUTES
January 27, 1997
3A
DATE. CONFERENCE ROOM, CITY HALL, CITY OF WOODBURN, COUNTY OF
MARION, STATE OF OREGON, JANUARY 27, 1997.
CONVENED. The Council met in executive session at 7:53 p.m. with Mayor Kirksey presiding.
ROLL CALL.
Mayor Kirksey Present
Councilor Chadwick Present
Councilor Figley Present
Councilor Hagenauer Presem
Councilor Jennings Absent
Councilor Pugh Present
Councilor Sifuentez Present
Mayor Kirksey reminded the Councilors, staff, and press that information discussed in executive
session is not to be discussed with the public.
Staff Present: City Administrator Childs, City Attorney Shields, City Recorder Tennant
Press: Patrick Johnson, Woodbum Independent; Meghan Stone, Northland Cable TV
The executive session was called under the authority of ORS 192.660(1)(h) to consult with legal
counsel concerning the legal fights and duties of a public body with regard to current litigation or
litigation likely to be filed.
ADJOURNMENT.
The executive session adjourned at 8:09 p.m..
APPROVED
NANCY A. KIRKSEY, MAYOR
ATTEST
Mary Tennant, Recorder
City of Woodbum, Oregon
Page 1 - Executive Session, Council Meeting Minutes, January 27, 1997
MINUTES
WOODBURN PLANNING COMMISSION
JANUARY 23, 1997
3B
TAPE
0001
O020
0117
0122
0360
~ The Planning Commission met in regular session at 7:00 p.m. with
Vice Chairperson Will presiding.
Chairperson
Vice Chairperson
Commissioner
Commissioner
Commissioner
Commissioner
Commissioner
Commissioner
Commissioner
Atkinson Absent
Will Present
Henkes Absent
Schultz Present
Lawson Present
Frawley Present
Palmer Present
Torres Absent
Warzynski Present
Staff Present: Steve Goeckritz, Community Development Director
Naomi Tejeda, Assistant Planner
Commissioner Warzynski noted that the title changes for Chairperson Atkinson and
Vice Chairperson Will should be added. Commissioner Shultz con'ected page 9, the
fencing location which Commissioner Lawson discussed should be changed to
Heritage Park.
Commissioner Palmer motioned to accept the amended minutes. Commissioner
Schuitz seconded. The motion passed unanimously.
COMMUNICATIONS
None
OF NON-
PUBLIC HEARING - CONTINUATION OF INTERPRETATION
CONFORMING USE/STRUCTURE AT 276 EAST LINCOLN
Staff RePort
· Addendum and Exhibits
· Correspondence from Mr. Steve Smith and Mr. Chris Child, City Administrator
· Procedural process, additional testimony, closing of the public hearing,.
findings of fact and conclusions to substantiate planning commission's
decision
Commissioner's ResDonse
· Commissioner Palmer apologized to Mr. Leder, the property could very well
Page 1 - Planning Commission Minutes of January 23, 1997
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O53O
0671
0860
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have bccn a duplex in 1976; it was not a duplex in 1967.
Commissioner Will declared an exparte contact with Mr. Ken Brown of the
Marion County Tax Assessors office regarding the duplex versus single family
assessor's record. He also had an unintentional exparte contact with Mr. Earl
Doman, at which time he told Mr. Doman that the hearing was continued.
Testimony from AD. 01icant
Mrs. J. Beck, attomey for applicant
· Contractual situation exists between Mr. Doman and the city.
· A duplex permit was granted.
· Damages have been incurred by the prevention of construction on the duplex
due to a loss of asset value.
Testimony from O.D.oonent(s)
Mr. Steve Smith
· Questioned letters given to planning commission.
restated the importance of the zoning ordinance.
Regarding his letter, he
Rebuttal by AD..olicant
Mrs. J. Beck
· Mr. Ooman was granted a permit as a duplex.
· Mr. Doman brought a duplex.
· The duplex has bccn in existence for over 20 years.
· Mr. Doman should be able to retain what he brought.
· Mr. Doman should be reissued the permit that had been previously granted to
him for restoration of a duplex.
· Restoration will enhance the neighborhood and would be an asset.
· The planning commission should allow Mr. Doman to retain the duplex, as this
was the asset he purchased. This would be the only fair solution.
Questions from Commission
Vice Chairperson Will
· Requested information from the building inspector, Mr. Bob Arzoian
· On May 10, 1991, when Mr. Arzoian visited the site, was he accompanied by
Code Enforcement Office Culver?.
Mr. Arzoian stated yes.
· The code enforcement officer's report included a diagram of the lower floor.
Did Mr. Arzoian inspect the upper floor?
Mr. Arzoian did not go upstairs.
· Was that a full two story house or a story and a half?
Mr. Ar-zoian stated that there were two stories in the front and two stories in the
back
· Requested clarification on square footage and the layout of the house?
Mr. Arzoian did not go through the entire house and could not respond to the
layout of the structure.
· In Officer Culver's report he indicates them are three bedrooms downstairs, this
is in conflict with the realtor's report, which indicates two bedrooms. Does Mr.
Arzoian recall three bedrooms downstairs?
Page 2 - Planning Commission Minutes of January 23, 1997
' , 3B
1017
Mr.' Arzoian does not know how many bedrooms were downstairs.
Commissioner Frawley
· There is a photograph included in the realtor's material, there appears to be a
full bottom floor. The realtor's material states 560 sq. ft. upstairs, however, the
photograph appears to show just a half floor that does not extend to the end of
the house? Did Mr. Arzoian observe the upper story?
Mr. ,Nzoian stated he was only in the lower front portion of the house.
Vice Chairperson Will declared the public hearing closed.
Commissioner Palmer
· Asked staff for an interpretation regarding imminent domain. Is there any law
that states if a non-conforming duplex is a duplex for a certain length of time
it becomes legal?
Staff stated the city attorney's interpretation is that a zoning violation exists until it
is corrected. The city attorney would have liked for the city to have had concrete
evidence as to the date this property became a violation. The only proof the city has
is the testimony stating that this site was a duplex in i978, although there has been
conflicting testimony on this matter. There is no statue of limitations on zoning
violations and this site is still in violation.
Commissioner Frawley had the following observations:
· The tax assessor's office listed this property as a single family residence. The
applicant continued to pay taxes for a single family residence and never
questioned the assessor's office regarding the fact that the tax rolls did not
indicate this was a duplex.
· There are three different lengths on the footprint of the house, which is correct?
· Realtor's material states different square footage in the description of the
property and floor plan.
· Attachment 5, page 2 does not show a kitchen on the main floor.
· Exhibit 2 states that this was a single family house from 1963 and 1972, stairs
were placed on the outside during this pedod.
· Commissioner Frawley commented that it may have been at this time that the
violation occurred by adding a kitchen and a bath.
Commissioner Schultz
· Asked staff if there was a notice that is listed on a condemned building?
Staff stated the house was never condemned, if a house is condemned, there is a
hearing procedure, i.e., a public hearing before the council, etc.
· Clarification of this issue is relevant, as testimony had been presented
indicating this house had been condemned.
Commissioner Lawson stated that he could not .vote as he would have liked to vote.
· This should be a win, win, win situation.
· The property rights of the individual are guaranteed by the fiffi'~ amendment.
· A public hearing provides a right for all individuals to be heard.
Page 3 - Planning Commission Minutes of January 23, 1997
2O73
2182
Relevant issues must be addressed by the planning commission.
It should be noted that there are no official credible documents upon which to
base this decision.
The county assessor's statement does not qualify, it only proves the assessor
was not inside the building during the past twenty years.
The property owner's argument is compelling and that is where Commissioner
Lawson's sympathy lies.
It was brought as a duplex, used as a duplex, received a permit as a duplex
and testimony did indicate that it has been a duplex for the past twenty years
Staff and the building inspector would not have the time or funds to inspect
each and every structure, this is not required nor is it practical to do this for
routine building permits.
This site would have had to have been used as a duplex in 1957 when the
planning ordinance was passed.
There has been no testimony stating this was a duplex in 1957.
Them was testimony that this was a single family residence at some time during
the past forty years.
The property owner's grandfathered rights must be forfeited as there is no proof
that this site was a duplex in 1957.
Commissioner Palmer
· It is the buyer's responsibility to research and know what they are buying, if it
is an illegal use, that fact should be known at the time of purchase. Therefore,
this was Mr. Doman's responsibility.
Commissioner Warzynski
· Asked staff if someone could move additional family into a home thereby
making it a duplex in a residential area?
Staff stated the building code identifies what constitutes a duplex, and these
requirements must be followed. Duplexes are only allowed on corner lots in single
family residential zones.
Vice Chairperson Will
· His decision will be based on the letter from Mr. Higginbotham and Exhibit 1
which indicates from 1967 to 1969 this was a single family home.
· The tax assessor's office indicated that a single family home would be changed
to a duplex through either a building permit or an appraisal on a six year cycle.
· There are inconsistent descriptions provided by the same realty company. The
bottom of the form states that this is a legally binding contract and if not
understood seek competent advice.
· Individuals should not be allowed, over time, to convert single family residences
into duplexes; this will deteriorate the single family neigh, borhoods if it is
allowed.
Commissioner Palmer motioned to find that the house is a non-conforming use as a
duplex and disallow the permit for a duplex.
Commissioner Frawley seconded the motion.
3B
Page 4 - Planning Commission Minutes of January 23, 1997
3B
2365
A r011 call'vote was taken. The motion passed unanimously.
The commission requested that staff come back with the findings of fact for the next
meeting.
DISCUSSION ITEMS
Commissioner Palmer requested he be excused at this time.
Staff discussed the survey and requested the commission's input in regards to
periodic review, policy proposals, goals, objectives, etc.
Commissioner Lawson
· Determine if the amount of growth the survey indicated could be met within the
urban growth boundary. If that cannot be accomplished, as the survey
indicated a conflict in regards to growth versus the urban growth boundary,
then it would appear another survey would be required to resolve this issue.
·The commission should not be required to make this interpretation.
Staff stated this was a good idea, and perhaps the question could have been worded
in a more concise form. Staffwould be willing to see if grant funds could be secured
in the future to resolve this issue.
Commissioner Warzynski
· Would like to include ages on future surveys, i.e., 20-30, 30-40, 40-50, 50-60,
etc. Older citizens are not very interested in growth this would provide a
clarification on the data regarding this matter.
Staff stated that surveys should be specific in getting pertinent information.
Commissioner Schultz
· Agrees with Commissioner Lawson regarding growth results, the response is
confusing. A refined survey might clarify the feelings of the community.
Vice Chairperson Will
· The response received may indicate that citizens do not want anymore growth
until the traffic problems are solved.
Commissioner Frawley
· Agreed with Vice Chairperson Will regarding the traffic problems and future
growth.
Staff stated that we need growth to pay for traffic improvements. Growth provides for
needed infrastructure i.e., the interchange and past improvements that businesses
in that area have provided.
Commissioner Frawley
· Questioned the status of the I-5 interchange
Staff explained the three different alternatives. ODOT requires more refined studies
on the interchange.
Page 5 - Planning Commission Minutes of January 23, 1997
3B
Vice-Chairperson Will
· Questioned TIF credits, were any given?
Staff stated no credits were given on TIF's. TIF's are required by ordinance, off-site
development is also required in addition to TIF's.
· 1990 ODOT was looking at widening 214 at Amey Road over to Parr, what
happened to this proposal?
Staff stated the state did not have the funds for that project.
· Questioned 99E widening and why that was not completed along the entire 99E
section going through Woodburn?
Staff stated that the property owners along that section opposed this improvement.
The state decided the opposition was not worth the fight and spent the $3.5 million
somewhere else.
Commissioner Warzynski
· How does the city's SDC compare with other cities?
Staff stated that for a $150,000 home total building costs for permits, etc. is
approximately $7,500 to $8,000. A survey done by the building department indicates
that the city is in line with the other cities. Salem is less expensive, however, the
taxpayers pay additional taxes through the general fund, which supports these fees.
Commissioner Lawson
· Stated that the average existing home subsidizes approximately $11,000 of
new development for schools.
Staff stated that Commissioner Lawson and he had discussed this issue in the past.
Commissioner Lawson will be talking to state legislators in regard to this issue.
Vice Chairperson Will
· When will staff be able to get the consultant for the WDA project?
Staff stated that proposals were mailed out to approximately ten consultant's for bid.
· This will be useful in response to the survey results.
Commissioner Frawley
· Agreed with Vice Chairperson Will, that
indicated a negative attitude with this area.
this is important, as the survey
Commissioner Lawson
· Perhaps this is another issue that requires clarification on an additional survey,
if one is done.
· This is not a new issue, perhaps the citizens are simply not interested in
spending money in this area.
Staff stated that they hope to have positive news regarding the new plan that will be
proposed. There are funds available to assist with improvements in this area. The
improvements will be done incrementally, over the years the rehabilitation will bring
interest back into this area.
Commissioner Warzynski
· Verified that the parking lot behind the square is owned by the property
Page 6 - Planning Commission Minutes of January 23, 1997
owners?
Staff stated that an assessment district was formed and is owned by the property
owrlers.
ViceChairperson Will
· When will the Salud situation be finalized?
Staff stated that was the city council's responsibility and he did not know the status
of this matter.
· Firm proposal for funding the WDA plans presented
Staff stated a realistic approach would be required both in funding and commitment
by both the city and the WDA.
Staff furnished average comparative building permit costs for the commission.
Commissioner Frawley
· Could someone from the city put a sign up by Lawson Street to help with
congestion?
Staff will look into this.
Vice Chairperson Will
· How can the govemment charge money for a tax appeal on homes?
The city is not responsible for setting tax charges and could not respond to this issue.
A motion to adjourn was made and seconded. The meeting was adjourned.
3B
Page 7 - Planning Commission Minutes of January 23, 1997
3C
MONTHLY MEETING OF WOODBURN PUBLIC LIBRARY BOARD
~: January 22, 1997
B_~: Willy Baldwin - Present Gloria Predeek - Present
Phyllis Bauer - Present Jean Weatherill - Present
Dorothy Jaeger - Present
~TAFF PRESENT:
CALL TO ORDER:
SECRETARY'S
Linda Sprauer, Director
Judy Coreson, Recording Secretary
Nancy Kirksey, Mayor
President Gloria Predeek called the meeting to order at 12 Noon.
The monthly Board minutes of December 18, 1996 were approved as
submitted.
REP_O__~_~
Monthly Statistics: The monthly statistics were self-explanatory. The
CCRLS semi-annual management report for Woodbum Library shows
circulation for the first six months of this year up 9.7% over the same
period last year.. The count of people visiting the library for the
month of December 1996 was 10,557.
Activities: The last of the "Let's Talk About It" programs, "The Legacy
of Conquest", is scheduled for Wednesday, January 29 at 7 P.M. in
the City Hall Council Chambers. All of the programs in this series
have been well attended. The books used for the programs are being
sold by Friends of the Library at the Reference Desk for $6 per book.
The library will be closed Saturday, Sunday and Monday, February
15,16 & 17, for the President's Day Holiday.
A series of four Chautauqua programs, funded by the Oregon Council
for the Humanities, is scheduled at the Library. The programs are:
"Hands ,All Around'; February 18, 7 P.M., Multi-Purpose Room;
"One Woman, One Vote'; March 18, 7 P.M., Bungalow Theater;
"Steam Whistle Logging", April 9, 7 P.M., Bungalow Theater;
"Oregon Trails, Oregon Tales", 7 P.M., Multi-Purpose Room
Staff News: As of January 23, Mary Parra is replacing Joyce Maitby
as the Children's Librarian.
OLD BUSINESS:
Library Park Improvements: The underground sprinkler system will be
installed weather permitting.
Reader Board: Linda gave the proposal for the reader board sign to
the Planning Department. Steve Goeckritz, Planning Director,
decided that it should be a monument type sign which is more
aesthetically pleasing and conforms with other business signs in the
downtown area. The sign will be mounted Iow and have glass doors.
The cost of this sign is $3300 from the Salem Sign Co. The reader
board will be funded by the ICawanas donation, the Library Endowment
fund, and partly by the Burlingham Trust Grant for the sprinkler
system.
NEW BUSINESS:
Plaque Dedication: The Mayor attended the meeting to invite the
Library Board to the dedication of the plaque on the rose garden in
Library Park Monday, January 27 at 6 P..M. The plaque is dedicated
to all of the volunteers of Woodbum, who add so much to the quality
of life in so many ways. For example, Sean Longergan constructed
the raised rose garden for an Eagle Scout project; the sprinkler
system will be installed by volunteers; and the stage wall will be
repainted with anti-graffiti paint also by volunteers.
The Mayor provided and decorated a Christmas tree for the atrium
and plans to make this a yearly project.
Ballot Measure #-47 Update: The City Council had a workshop with
the Library and Park & Recreation Boards on Tuesday, January 21.
The best informatiOn to date indicates that twenty per cent of the
City's budget needs to be reduced. No specific reductions for the
library have been assigned as yet. Linda has been asked by Chris
Childs to make a budget for library services to assist Chris in his
budgeting process. A special Library Board meeting will be called
before this information is given to Chris Childs.
OLA/WLA Library Conference - Apdl 23-26: Linda needs to be
notified if any of the Board members plan to. attend this conference by
next month's meeting. Advanced registration is due March 1.
BUSINESS TO/FROM
THE CITY COUNCIL
AND/OR MAYOR: None
3C
Library Board Minutes - 1/22/97 2
3C
ADJOURNMENT: The meeting was adjourned at I P.M.
Respectfully Submitted,
Judy Coreson
Recording Secretary
Library Board Minutes - 1/22/97 3
4D
February 1997- "Prevent a Litter Month"
February 25, 1997- "Spay Day USA"
WtlEREAS, dogs and cats give companionship to and share the homes of over
50,000,000 individuals in the United States; and
WHEREAS, two unaltered cats and their kittens can produce 420,000 more kittens in seven
years and two unaltered dogs and their puppies can produce 67,000 more dogs in six years; and
WHEREAS, humane societies and shelters euthanize 10 to 12 million dogs and cats each year,
although many of them are healthy and adoptable, simply because there are not enough good homes;
WtlEREAS, the problem of pet overpopulation costs the taxpayers of this country millions of
dollars annually through animal control programs trying to cope with the millions of unwanted pets; and
WHEREAS, spaying and neutering dogs and cats has been shown to drastically reduce cat and
dog overpopulation, and
WHEREAS, veterinarians, humane societies, national and local animal protection organizations
worded together to ensure the spaying and neutering of Sl,O00 companion animals through 'Spay Day
USA' in 1996.
WHEREAS, veterinarians, humane societies, national and local animalprotection organizations
have joined together again to advocate the spaying and neutering of companion animals during 'Prevent
A Litter Month' and on 'Spay Day USA 1997. '
NOW, THEREFORE, L Nancy A. Kirksey, Mayor of the City of Woodburn do hereby proclaim
FEBRUARY 1997 PREVENT A IJTTER MONTH"
and TUESDAY, FEBRUARY 25, 1997 nSPAY DAY USA"
in the City of Woodbum and I call upon the people of Woodbum to observe the day by having their own
dogs or cats spayed or neutered or by sponsoring the spaying or neutering of another's dog or cat.
IN WITNESS WHEREOF, I have hereunto set my hand and caused the seal of the ~ty
of Woodbum to be ~ this 5th day of February, 1997.
Nancy A. ICirksey, Mayor
Qty of Woodbum
TO:
MEMO
Mayor and City Council
FROM: Chris Childs, City Administrator
Access Manaaement Ordinance
SUBJ.:
DATE:
February 6, 1997
10A
RECOMMENDATION: Approve accompanying Council Bill (ordinance) managing
and controlling access to streets and highways.
I~ACKGROUND: Following a public hearing at its previous meeting, the City Council
directed that staff prepare a suitable form of ordinance for final approval at this time.
· 10A
COUNCIL BILL NO. I
ORDINANCE NO.
AN ORDINANCE MANAGING AND CONTROLLING ACCESS TO CITY STREETS AND
STATE HIGHWAYS AND DECLARING AN EMERGENCY.
WHEREAS, Statewide Planning Goal 12, Transportation, requires that each oregOn
community prepare a transportation plan to address existing and future access and circulation
needs of the community, and
WHEREAS, the City Council amended Woodburn's Comprehensive Plan to incorporate
the Woodbum Transportation System Plan and repealed the transportation element of the
existing Woodbum Comprehensive Plan; and
WHEREAS, Woodbum's Transportation System Plan requires that the city adopt an
ordinance that controls access to city streets and state highways; and
WHERE/tS, the Planning Commission conducted a public hearing on November 14, 1996
on the Access Management Plan and recommended City Council approval; and
WHEREAS, the City Council conducted a public hearing on January 27, 1997; and
WHEREAS, the City Council finds the Access Management Plan complies with the city's
Transporation System Plan Goal 2, Policy 3; Goal 3, Policy I; and Policies and Guidelines
4, 4 (a), 4 (b), 4 (c), NOW THEREFORE,
THE CITY OF WOODBURN ORDAINS AS FOLLOWS:
A:\ORDIN~TRANSYS.ORD
IOA
ACCESS MANAGEMENT ORDINANCE
CITY OF WOOOBURN
Section 1. Intent and Purpose
The primary objective of this ordinance is to prov',:le and manage access, to developed and
undeveloped land, while pmsewing the flow of traffic in terms of safety and capacity. Major
roadways, including state highways and other arterials, serve as the primary network for moving
people and goods. These ~ corridom also ixovide access to businesses and homes and
have sewed as the focus for traffic movement to commercial and residential development. If access
systems am not pmpedy designed, these roadways will be unable to accommodate the access needs
of development and retain their primary transportation function. This ordinance balances the right of
reasonable access to private property, with the dght of the citizens of the City of Woodbum and
visitors to safe and efficient travel.
The secondary objective is to control access to service collectors and residential streets to ensure
safe passage to vehicles and pedesfl~ans alike.
To achieve this policy intent, state and local roadways have been categorized by function and
classified for access purposes based upon their level of importance, with highest priority on the
Oregon Highway System and secondary priority on the primary network of arterials, followed by
collectors and residential s~-eets. Regulations have been applied to these roadways for the purpose
of reducing traffic accidents, personal injury, and property damage attributable to poorly designed
access systems, and to thereby improve the safety and maximize the efficiency of operation of the
roadway network. This will protect the substantial public investment in the existing transportation
system and reduce the need for expensive remedial measures. These regulations also further the
orderly layout and use of land, protect community character, and conserve natural resources by
promoting Well-designed mad and access systems.
Section 2. Applicability
This ordinance shall apply to all arterials, service collectors and selected access streets within the
City of Woodbum Urban Growth Boundary, as identified in Table 1, and other such roadways as
subsequently defined, and to all properties that abut these roadways. The access classification
system and standards of the Oregon Department of Transportation shall apply to all roadways on the
state highway system.
Adcrrtionally, Marion County ddveway permits am required for any access connections to any roadway
within a Marion County right-of-way.
Section 3. Conformance with Plans, Regulations, and Statutes
This ordinance is adqpted to implement the goals and policies of the Woodbum Transportation
System Plan (see Goal 2, Pob:ies I and 3; Goal 3, Policy 1; and Goal 5, Policy 4), and Transportation
Goals 1, 2,. and 3 as set forth in the Woodbum Comprehensive Plan. In add'ffion, this ordinance
conforms with the Oregon Transpoda~xl Planning Rule (TPR), OAR660 Division 12 and the planning
policies of the Oregon Department of Transportation set forth in the Oregon Highway Plan (OHP).
The ordinance also conforms with the access classification system and standards of the Oregon
Department of Transportation, the Access Management Policy Guidelines of the 1991 Oregon
Highway Plan, and policy and planning directives of the federal Intermodal Surface Transportation
Efficiency Act of 1991. It specifically addresses OAR 660-12-045 (c)(2)(a), which directs local
Woodbum Access Management Ordinance - Page 2
IOA
governments to adopt land use or subdivision regulations to protect transportation facilities for their
identified use and provide access control measures ¢x)nsisteat ~ the functional classification of
madways.
Section 4. Definitions
Access - Any driveway, street, turnout or other means of pmvkYa~ for the movement of vehicles and
pedestrians to or from the put)r,= roadway system.
Access Classification - A ranking system for roadways used to determine the appropriate degree
of access management. Factors considered include functional classification, the appropriate local
government's adopted plan for the roadway, subdivision of abutting properties, and existing level of
access control.
Access Management- The process of providing and managing access to developed and.
undeveloped land uses while presenting the flow of traffic in terms of safety and capacity.
Access Management Plan (~ - A plan illustrating the design of access for lots on a highway
segment or an interchange ama that is developed jointly by the state and/or affected city.
Approach Road Permit- A pem~ issued by the Distr~ Manager, ODOT District 3, (pursuant to OAR
734-50) for an access connection to a state highway.
Connection - VVhere one street intersects another street.
Connection Spacing - The distance between connections, measured from the closest edge of
pavement or curb cut of the first connection to the closest edge of pavement of the second
connection along the edge of the traveled way.
Controlled Access Roadway - A roadway as identified or referenced within this document which
access is controlled by the conditions contained herein.
Comer Clearance - The distance from. an intersection of a public or private road to the nearest
access connection, measured from the closest edge of the pavement of the intersecting road to the
closest edge of the pavement of the connection along the traveled way (see Figure 1).
Figure 1: Comer Clearance and connection Spacing
Corridor Overlay Zone - Special conditions added to current developing and existing land use
requirements along designated portions of the state highway.
Woodbum Access Management Ordinance- Page 3
' OA'
Cross Access - A service drive providing vehicular access between two or more contiguous sites
so the driver need not enter the public street system (see Figure 6).
Cross Access Corridor- An ama designated to use a service drive between two or more contiguous
sites in order to eliminate unnecessa[y access to an adjacent roadway.
Deed - A legal document conveying ownership of real property.
Directional Median Opening - An opening in a restrictive median which provides for specific
movements and physically restricts other movements. Directional median openings for two opposing
left or 'U-tum" movements along a mad segment are considered one directional median opening.
Double-Frontage Lot- Same as a through IoL A lot having frontage on two parallel or approximately
parallel streets. Comer lots are typically not double frontage lets.
Easement - A grant of one or more property rights by a property owner to or for use by the public or
another Person or entity.
Frontage Road - A public or private drive which generally parallels a public street between the
right-of-way and the front buading setback line. The frontage road provides access to private
properties while separating them from the arterial street (see also Service Road).
Full Median Opening - An opening in a restric~e median that allows all turning movements from the
roadway and the intersecting mad or access connection.
Functional Area (intersection) - That area beyond the physical intersection of two controlled access
fac~T~ies that comprises decision and maneuver distance, plus any required vehicle storage length,
and is protected through comer clearance standards and driveway connection spacing standards
(see Figure 2 below).
Functional Classification - A system used to group public roadways into classes according to their
purpose in moving vehicles, providing access, and includes design and operational standards.
Joint Access (or Shared Access) - A cldveway connecting two or mom contiguous sites to the public
street system.
Figure 2: Functional Area of Intersection
Lot -^ parcel or tract of land o~ or to be occupied, I~ a building or unit group of buildings, and
its accessory bugding, together with such yards or open space and having a frontage upon a Street,
alley or private drive.
Woodbum Access Management Ordinance - Page 4
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Lot, Comer - A lot or portion thereof situated at the intersection of two or more streets.
Lot Depth - The horizontal distance between the front lot line and rear lot line measured at a point
halfway between the side lot lines.
Lot, Flag - A lot having a nan-ow street frontage with a larger developable portion of land set back
from the street frontage.
Lot, Nonconforming - A lot that does not meet the ama or v~lth requirements of the district in which
it is located.
Lot, Through or Double Frontage - A lot having frontage on two parallel or approximately parallel
Lot Frontage - That portion of a lot extending along a street right-of-way line.
Lot of Record - A lot which is part of a su~ or a lot or parcel described by metes and bounds,
which has been recorded in the office of the County Recorder.
Lot IN'~lth - The horizontal distance between side lot lines measured at right angles to the lot depth
at a point midway between the front and mar lot lines.
Major Traffic Generator- A land use such as a shopping center which generates 3,000 trips a day
or greater.
Figure 3: Types of Lots
Manual of Uniform Traffic Control Devices (MUTCD) - A Federal document that provides standards
for traffic control devices as modified and adopted by the Oregon Transportation Commission.
Woodbum Access Management Ordinance - Page 5
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Nonconforming Access Features - Features of the access system of a property that existed prior
to the date of ordinance adoption and do not conform with the requirements of this Ordinance or the
Access Management Policy of the 1991 Oregon Highway Plan.
Nonrestrictive Median - A median or painted centedine that does not provide a physical barrier
between traffic traveling in opposite directions or tuming left, including continuous center turn lanes
and undivided roads.
Outparcel - A parcel of land abutting and external to the larger, main parcel, which is under separate
ownership and has roadway frontage.
Parcel - Means a single unit of land that is created by a partitioning of land.
Peak Hour Trips - That number of trips into or out of a facility access during the peak hour of
adjacent street trail.K:.
Plat - An exact and detailed map of the subdivision of land.
Private Read - Any mad or roadway for vehicular travel which is privately owned and maintained and
which provides the principal means of access to abutting properties.
Public Road - A road under the jurisdiction of a public body that provides the principal means of
access to an abutting property.
Reasonable Access: The minimum number of access connections, direct or indirect, necessary to
provide safe access to and from the roadway, as consistent with the purpose and intent of this
Ordinance and any applicable plans and policies of the City of Woodbum and the access
management policy of the 1991 Highway Plan.
Restrictive Median - A physical barrier in the roadway that separates tmff'= traveling in opposite
directions, such as a concrete barrier or landscaped island.
Right-of-Way - Land reserved, used, or to be used for a highway, street, alley, walkway, drainage
facility, or other public purpose.
Service Road - A public or private street or road, auxiliary to and normally located parallel to a
controlled access roadway, that maintains local road continuity and provides access to parcels
adjacent to the controlled access facility.
Significant Change in Trip Generation - A change in the use or user of the property, including land,
stmdums or facilities, or an expansion of the size of the structures or faalities causing an increase
in the trip generation of the property exceeding 25 peak hour trips during the peak hour of the
adjacent street traffic. Peak Hour Trips may occur in the a.m. or p.m. and includes both in and out
movements.
State Highway System (SI-IS) - The network of limited access and controlled access highways that
have been functionally classified and are under the jurisdiction of the State of Oregon.
Stub-out (Stub-street) - A portion of a street or cross access drive used as an extension to an
abutting property that may be developed in the future.
Woodbum Access Management Ordinance - Page 6
Subdivision - The pm(ess of dividing an area or tract of land into four (4) or more lots
within a calendar year when such area or tract of land exists as a single unit or
contiguous units of land under a single ownership at the beginning of such year.
Temporary Access - Provision of direct access to the controlled access roadway until
that time when adjacent properties develop, in accordance with a joint access
agreement or frontage road plan.
Section 5. Access Management Classification System and Standards
The following access classifications have been assigned to roadways in Woodbum. They
include both State Highways and local streets. Each roadway classificafio~ is defined below in
Table 1. Table 2 shows the functional class'dicafion plan for each of the roadways within the
Woodbum Urban Gmwlh Boundary. Table 3 assigns access standards to each type of roadway.
Figure 4 provides an illustration of these standards.
It will be the poacy of lhe city to aggressively work with developers of new property to ensure that
Us system is not degraded and conflicts between transporlafio~ modes are prevented. Local
streets will be developed to provide connectivity to higher classifications. It will be city policy to
maintain the integrity of the network of arterials and collectors identified in the plan and to
coordinate the connection of local streets to this netwo~ consistent with the adopted
transportation plan. Reconstruction or capacity enhancements of existing roadways will be
developed to promote all transportation modes and access will be mod'died where feasible to
enhance connectivity and the policies outlined above.
Co
All connections on roadways that have been assigned an access class'dicafion shall meet or
exceed the minimum connection spacing requirements of that access classification, as specified
in Table 3. (Note: These connection standards are consistent with those of the Oregon
Department of Transportation, Access Management Policy Appendix B of the 1991 Oregon
Highway Plan)
1)
Driveway spacing shall be measured from the closest edge of the pavement or curb cut
of the first connection to the closest edge of the pavement of the second connection
along the edge of the traveled way. (Figure 1). The projected future edge of the
pavement of the intersecting road shall be used in measuring comer clearance, where
widening, mlocatio~ or other improvement is indicated in the Woodbum Transportation
System Plan and subsequent Capital Improvement Plans as adopted.
Ail access decisions pertaining to the state highways within the City of Woodbum are the sole
responsib~T~y of the District Manager, ODOT District 3, or designee. The City of Woodbum has
no authority to grant access, temporary or permanent, to a state highway.
Eo
Temporary Access Permit: The Community Development Director, in coordination with the
Public Works Director, may issue a temporary access permit to provide direct access to a city
controlled access roadway until that time when adjacent properties develop.
Fo
The Community .Development Director may reduce the connection spacing requirements in
situations where they prove impractical, but in no case shall the permitted spacing be less than
80% of the applicable standard, except as provided in Sections 22 or 23.
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Table 1:
* Major Arterial
(Class 1)
Minor A~tedal
OOL~ FCTORS
* Service Collector
(Class 3)
* Access Street
(Class 4)
Definition of Roadways - City of Woodbum
Streets which provide for traffic flows between land uses.
Streets and highways v.,hich provide service to traffic
entering and leaving the area and traffic to major activity
centers in Woodbum.
Streets ~hich feed the major system and support moderate
length trips and service to activity centers.
Streets which link local streets with the arterial system.
Streets which provide signit'mant linkages with arterials and
tend to accommodate a higher volume of traffic.
Streets which provide pdmay single family residential local
street access and tend to accommodate lower volumes of
traffic.
Go
Jo
Where the existing configuration of properties and driveways in the vicinity of the subject site
precludes spacing of a curbeut access in accordance with the Access Management Classification
System and Standards (Table 3), the Community Development Director shall be authorized to waive
the spacing requirements if he finds that all of the following conditions have been met:
1) Joint Use Ddveways: Wherever feasible, the Community Development Director shall require
.the establishment of a joint-use driveway serving two abutting building sites, with
cross-access easements provided in accordance with Subsection G.
2) Unified Access and Circulation: Where feasible, the building site shall incorporate unified
access and circulation in accordance with the requirements of Subsection G.
3) Cudx~ Closings: The ixope~ owner shall, enter into an agreement with the City, recorded
in the records of Marion County and applying to any successom and assigns, indicating that
any pre-existing curt)cuts that are non-conforming on the building site shall be closed and
eliminated at his own expense after the construction of both sides of the joint-use driveway,
in accordance with the requirements of Subsection G.
In the event that the Community Development Director decides to waive lite spacing requirements
of the Access Management Classification system and Standards in Table 3 in accordance with
Subsection F. A statement shall be recorded in the public record that such has taken place and that
all of the conditions in Subsection F have been met.
Standards for landscaping of street fight-of-way (ROW) and parking areas are subject to Chapter 11
of the Woodbum Zoning Code.
Variation from these standards shall be permitted at the ~ of the Planning Commission where
the effect would beto enhance the safety or operation of the roadway. Examples might include a pair
of one-way d~veWays in lieu of a two-way driveway, or alignment of median openings with existing
Woodbum Access Management Ordinance - Page 8
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access connections. Applicants may be required to submit a study prepared by a registered traffic
engineer to assist lhe City of Woodbum in determining whethe~ the proposed change would exceed
roadway safety Or operational benefits of the prescribed standard.
K. Interchange Access Management Policy
1)
OOO1' and the City of Woodbum recognize lite ~ of protecting the immediate areas
surrounding interchanges. Protecting the function and integrity of the system around
interchanges or interchange areas is ~ to presewing the function and integnty of the mst
of the tmnspmtafion system.
ODOT has developed a draft Interchange Access Management Policy regarding access
spacing and operating standards for interchanges and Interchange areas. ODOT and the
City ofWoodbum ~ enforce these policies and any subsequent revisions, and shall jointly
resolve access Issues which do not meet the minimum standards of the policy.
Table 2: Classification of Roadways in Woodbum
MAJOR ARTERIAL - Class 1
Highway 219/214
Highway 99E
Highway 211
MINOR ARTERIAL - Class 2
South Arterial (Futura)
Boones Feny Road/Settlemier Ave.
Front Street
Hardcastle Ave.
Young SL (Highway 99E to Front SL)
Garfield Street (Front St. to Settlemier Ave.)
SERVICE COLLECTOR - Class 3 Parr Road
Uncoln Street (east city Emits to Settlemier Ave.)
Evergreen Road
West Hayes Street (Settlemier Ave. to Evergreen Rd.)
Amey Rd.
Progress Wayl Industrial Ave.
Park Ave. (Uncoln SL to Highway 214)
Gatch Ave. (Cleveland St. to Uncoln St.)
Cleveland SL (Highway 99E to Front SL)
Woodland Ave. (Amey Rd. to Highway 219)
ACCESS STREET - Class 4
Woodland Ave. (Amey mad to Willow Ave.)
Cascade Drive (Highway 214 to West Hayes SL)
Astor Way (Country Club Rd. to Highway 214)
Hazelnut Drive
Brown SL (Cleveland SL to south arterial)
COuntry Club Rd. (Astor to Boones Feny)
Cooley Road (and futura extensions)
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Table 3: Access Classification System & Standards***
Functional Access Driveway * Restrictive Signal
Class Class Spacing (FO Median Opening Spacing
Directional Full
Major Arterial I 300 1320 2640 2640
Minor Arterial 2 245'* 1320 2640 2640
Service Collector 3 50 264011320
Access Street 4 10 1320
* A 'R~e" median physically prevents vehicle crossing.
A'Non-Resfliciive" me¢~n allows tums across any point.
** Excludes currently developed residential standards.
*** Table does not apply to interchange areas or corridor overlay zones.
.Figure 4 - Local Street Spacing and Access Management Standards
LOCAL STREET SPACING
AND
ACCESS MANAGEMENT
Po~kcho~ to co~mtrol
left turn
Londsco~ ~dh~n to
control left turn movements
:Block
1320' O;rectio~ol kledion SOoc~ng
2640' Furl Me<r~m Spoci~
Woodbum Access Management Ordinance - Page 10
Section 6. Corner Clearance
Comer clearance for connections shall meet or exceed the minimum connection spacing
requirements for that roadway.
B. New connections shall not be pem~ed within the functional area of an intersection or Interchange
as defined by the connection spacing standards of this ordinance, unless:
1) No other reasonable access to the property is available, and
2) The Public Wodcs Director determines that the connection does no( create a safety or
· operational problem upon review of a site specif, c study of the proposed connection prepared
C. Where no other alternatives exist, the Public Works Director may allow construction of an access
connection along Itte property line f;athest from lite intersection. In such cases, directional restrictive
connections (i.e. ~ght In/out. right in only. or right out only) may be required.
Section 7. Joint and Cross Access
Adjacent commercial or office properties class'~ed as major traffic gonemtors (i.e. shopping plazas,
office parks), shall provide a cross access ddve and pedestrian access to allow circulation between
sites.
The Community Development Director shall be authorized to designate cross-access corridors on
propedies adjacent to roadways. Such designation may be made in connection with the approval of
any subdivision or site plan within the affected area. or as part of an overall planning program.
Figure 5: Driveway Location
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Design of Cross-Access Corridors: Cross Access corridors shall be designed to provide unified access
and circulation among parcels on each block of the roadway, in order to assist in local traffic movement
(see Figure 6). In such cases, the Access Management Standards in Section 5. Table 3 above shall
continue to apply, but any access to a properly shall be designed for joint prope~y use. Each conidor
should be designed to include the following elements:
1) ^ continum~ service drive or cross access co~lor extending the entire length of each block
sewed, or at least 10~30 feet linear frontnge along the road~ray, and having a design speed
of 10 mph. Final design of the facility shall be as approved b/the Pubr~Works Director.
2) A design speed of 10 mph and sufficient width to accommodate two-v,'ay travel aisles
designed to accommodate automobiles, sewice vehicles, and loading vehicles;
3) Stub-outs and other design features to make it visually obvious that the abutting properties
may be fled in to provide cross-access via a sentice mad.
Unkage to other cross-access conidors in the area including the use of a unified access and
4) circulation system plan that includes coordinated or shared parking areas v~terever feasible
'(see Figure 6).
D. Where a prope~y owner is requesting a padJtion or subdivision of land and a joint/cross access is
required under this Ordinance, the configuration of new parcels 'shall be designed to minimize the
number of access connections to the adjacent roadway, and incorporate the design standards for
cross access corridors Section 7 (C).
E. Coordinated I Joint Parking Design
designated In accordance with this section, the business
Wherever a cross-access conidor has been provide for mutually coordinated or joint
sites within the affected area shall be so designed as to
parking, access and circulation systems, and shall include stub-outs and other design features as
necessary to make it visually obvious that the abutting properties may be fled in to create a unified
system.
1) Development Prior to Abutting Use: In the event that the building site is developed prior to
development of an abutting property, it shall be designed to ensure that its parking, access
and circulation may be easily fled in to create a unified system at a later date.
2) Existing Abutting Uses: In the event that the building site abuts an existing developed
property, it shall be so designed as to tie into the abutting paddng, access, and circulation to
create a unified system unless the Community Development Director finds that this would be
impractical,
3) One-Way D~veways: The Public Works Director shall be authorized to allow a pair of
one-way driveways in lieu of a two-way ddveway otheflvise perm~ed by this Pa_r[. where
traffic flow will be improved as a resulL
4) Closing of Existing Curbcuts: Wherever a d~iveway or curbcut is permitted in accordance
with the requirements of the Access Management Classification System and Standards.
access rights along the remaining roadway frontage may be dedicated to the City. or State
of oregon in the case of state Highways. All other nonconforming, pre-existing driveways
and curbcuts shall be closed and eliminated. In the case of a joint-use driveway, the property
owner shall enter into an agreement with the City. recorded In the records of Marion County
and. applying to any successors and assigns indicating that any pre-existing curbcuts on the
building site shall be closed and eliminated after the construction of both sides of the
joint-use dri,veway.
W°odbum Access Management Ordinance- Page 12
Fo
Tie-Ins
l)
3)
to Abutting Property
Phased Development Under Same Ownership: Where the abutting pmpedies are in the
same ownemhip, no subdivision plat or site plan shall be apploved unless all buikling sites
within the affected ama are made subject to the necessary easements, agreements and
stipulations required bythis Pat, ~vhich shall be recorded as a binding lot agreement prior to
the.issuance of any Building Permits.
'Leasir~g Situaaens: Where Individual building site(s) ~eithin an overall development site are
leased rather than mined fee-simple, the development site shall be subject to all
requirements of this Pad. The owner of the development see and the lessee of lhe building
site shall be joinlly and individually responsible for compliance ~th these requirements.
Failure to comply shall be censidered a violation of this Chapter subject to enforcement in
accordance ~ Chapter 5 of the Woodbum Zoning Ordinance.
Where Unified Access and Circulation is not Practical: The Community Development
Director in coonJinafien ~ the Public Works Director shall be aultmrized to modify the
requirements of this part where he 6nds that abutl~ng Ixopedies have been so developed that
it is clearly impractical to create a unified access and circulation system within pat or all of
the affected area.
Figure 6: Examples of Cross Access Corridor Design
G. Shared paddng areas may be allowed to reduce the required parking spaces if peak demand periods
for Proposed land uses do not occur at the same time pe~xls.
Woodbum Access Management Ordinance - Page 13
Whenever a cross-access conidor is designated by the Community Development Director, no
subdivision plat, site plan or other development shall be approved unless the property owners shall:
1)
Grant an easement for successors and assigns, running with the land, allowing general
cross-access to and from the other properties in the affected area.
Record an easement with the deed allowing cross __acx~____~ to and from other properties served
by the joint use driveways and cross access or service drive. In addition, such easement
shall specify that each unified access, cress-access, and/or coordinated paridng system will
allow adequate access for service and loading Vehicles to each business site, and such
easement shall be recorded in the public recon~ of Marion County and constitute a covenant
for successors and assigns.
Record an agreement with the deed that remaining access dghts along the roadway shall be
dedicated to the City of Woodbum and pm-existing driveways shall be closed and eliminated.
Rec(xd a joint maintenance agreement with the deed defining maintenance responsibilities
of Ixope~ o~m~rs. Such agreement shall be recorded in the public records of Marion County
and constitute a covenant for successors and assigns.
Figure 7: Joint and CrOss Access/Use of Temporary Driveway
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When it has been determined that a pre-existing driveway shall be closed and eliminated,
and/or a new driveway cons~cted, the affected Ixope~y owner shall sign an agreement with
the City of Woodbum indicating such cost including all demolition, excavation, construction
and landscaping shall be the sole responsibir~y of the prope~ owner unless otherwise
indicated by the City.
The City of Woodbum and/or Oregon Department of Transpodation may modify or waive the
requirements of this section where the characteristics or layout of abutting properties would make
development of a unified or shared access and circulation system impractical.
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Section 8. Interchange Areas
New interchanges or significant modification of an existing interchange will be subject to special
access managemont ~ to protect the safety and operational efficiency of the limited
access facility and the inten:hange area, consistent with the Woodbum Transpedation System Plan
as adopted and follow-up documen~ such as an Access Management Plan for the Interchange Ama,
Capital Imixovement Plan, OOOT's Interchange ,Access Management Porky, or such plans deemed
necessary for the implementation of the Woodbum .Transportation System Plan.
Bo
The distance to the ~rst connecik~ shall be at least 660 feet where the posted speed limit is greater
than 45 mph or 440 feet wham the posted speed limit is 45 mph or less. This distance shall be
spacing standards apply only to Interchanges between two city controlled facilities. Spacing
standards for Interchanges and interchange areas which connect to state highways shall conform with
the standards shown in lite OOOT~ Interchange Access Management Policy or subsequent revision.
Section 9. Access Connection and Driveway Design Standards
A. Driveway standards for access along designated state highways within the city limits shall conform
to the requirements of the Oregon Department of Transpodatlon and the City of Woodbum Design
Standards.
Driveway approaches must be designed and located to provide an exiting vehicle with an
unobstructed view. Construction of driveways along acceleration or deceleration lanes and tapers
is discouraged due to the potential for vehicular weaving confr~ts (see Figure 5).
Driveway width and flare shall comply with Chapter 10 of the Woodbum Zoning Ordinance and shall
be designed to adequately serve the volume of traffic, provide for rapid movement of vehicles off of
the major roadway, but standards shall not be so excessive as to pose safety hazards for
pedestrians, bicycles, or other vehicles.
De
The distance from an intersection to a driveway opening or'Throat Length" (see Figure 8) shall be
designed in accordance with the anticipated storage length for entering and exiting vehicles to
prevent vehicles from backing into the flow of traffic on the public street or causing unsafe conflicts
with on-site circulation. General standards appear in Table 4 but these requirements will vary
according to the projected volume of the individual driveway. These measures generally are
acceptable for the Ixincipal access to a properly and are not intended for minor driveways. Variation
from these may be allowed with adequate justification, which may require a report prepared by a
registered traffic engineer, and approval of the City of Woodbum Public Works Director.
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Table 4: Generally Adequate Driveway Throat Lengths*
Shopping Centers 200'
> 200,000 GLA
Smaller Developments 75'-95'
< 2(X),000 Gl.A,
Unsignalized Driveways 40'-60'
~ ~-o~ Leasalde Area in square feet
Soufc~ Ve~gi G. Stove;.
*The lenglhs rdmwn are minimum~ Aclual des~ may require longer ~mat lengths as
det. em~ined by a ~ranspodation impac~ study. For developments and ce~ers > 200,000
Figure 8: Driveway/Public Street Throat Length
Section 10. Rec
uirements for Outparcels and Phased Development Plans
In the interest of Ixomoting unified access and circulation systems, development sites under the
same ownership or consolidated for the purposes of development and comprised of more than
one budding site shall not be considered separate properties in relation to the access standards
of this ordinance (see Figure 9). The number of connections permitted shall be the minimum
number necessary to provide reasonable access to these properties, not the maximum available
for that frontage. All necessary ~, agreements, and stipulations required under Section
7 shall be reel This shall also apply to phased develOpment plans. The subject property
owner(s) within the affected area are responsible for compliance with the requirements of this
ordinance.
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Figure 9: Outi3arcel
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All access to the outpamel must be int~ using the shared circulation system of the
principal development or reta'l center. Access to oulparcels shall be designed to avoid
excessive movement across paking aisles and queuing across surrounding parking and ddving
aisles.
Figure 10: Driveway Placement Near Bus Sto~s
1,1. li,I 1~
Section 1 t. Driveway Locations Near Bus Stops
The placement and design of driveways shall provide for adequate distance from bus stops to
prevent buses from blocking clriveway.traffic or sight lines. In constrained situations, buses may
block driveways if other access is provided to the property and sight distances are maintained.
Section 12. Emergency Access
In addition to minimum side, front, and rear yard setback and building spacing requirements
specified in this ordinance, all buildings and other development aciJvities such as landscaping,
shall be arranged on site so as to provide safe and convenient access for emergency vehicles.
Section 13. Nonconforming Access Features
Ao
Permitted access connections in place as of date of adoption that do not conform with the
standards herein shall be designated as nonconforming, features and shall be brought into
compliance with applicable standards under the following conditions:
1) When new connection permits are needed
2) When site plan review is required
When a significant change in trip generation of 25 additional trips per peak hour or
greater has been identified (see Section 4. Definitions) by one of the following methods;
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a)
an estimation based on the ITE Trip Generation Manual (latest edition) for typical
land uses or
b) a traffic impact analysis for a spec'ftc development as required under this
Ordinance or
c) actual traffic monitoring conducted during the peak hour of lhe adjacent street traffic
for the property.
(0
Such estimation shall utilize a proportional share approach. For example, the
manual in(Ymates Ihat a 20,000 sq tt building mataials/supply store generates
65 peak hour trips. If a build'rog oflhis size were to expand by 5,000 sq It, an
estimated change in peak hour trips for the expanded facility would be 5,0001
20,000 x 65 = 16 (new trips due to expans'~3n).
If the principal activity on a property with nonconforming access features is discontinued for a
period of one year, then that property must thereafter be brought into conformity with all
applicable connection spacing and design requirements, unless otherwise exempted by the
permitting authority.
Section 14. Corridor Access Management Overlay
A. Zone 1 as delineated in Table 5 shall carry with it the following access restrictions;
1)
The Industrial Sales (IS) zoned property south of Industrial Ave. along 99E shall be
restricted to driveway access points on National Way and Industrial Way.
2)
That area north of Industrial Ave. may have no more than one additional public read
accessing Highway 99E, located no less than 1000 feet north of Industrial Way.
Zone I
Table 5: Corridor Overial/Zones
·
99E (east side of highway from north city limits to I
southern boundary of Indus~al Sales (IS) properties)
I
Section 15. Double Frontage and Alleys
A. Access to double frontage lots other than residential shall be required on the street with the
higher functional classification.
B. Access to double frontage lots zoned residential shall be required on the street with the lower
functional classification.
Co
Alleys may also be a way to serve double frontage lots for residential access. They provide
direct access to multiple properties by accessing side streets, not the major roadway (see Figure
4).
Woodbum Access Management Ordinance - Page 18
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Figure 11: Double Frontage
Section 16. Flag Lot Standards
Flag lots shall not be pamitted when their effect would be to increase the number of properties
requiring direct and individual access conneclions to lhe State Highway System or other arterials
(see F~3ure 12). Interior parcels shall be required to obtain access via a public or private access
road in accordance with the requirements of this ordinance.
Bo
Figure 12: Rag Lots and Al~rnafive Access
Avoid
Flag lots 'J'tall not be permitted on designated arterials within the City Urban Growth Boundary.
Flag lots may be permitted for residential development, when deemed necessary to achieve
planning objectives, such as reducing direct access to roadways, providing internal platted lots
with access to a residential street, or preserving natural or historic resources, under the
following conditions:
1)
Flag lot d~veways shall be separated by at least twice the minimum frontage requirement
of that zoning districL
2)
The flag driveway serving one dwelling unit, shall have a minimum improved width of 24
feet.
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Section 17. Shared Access
Subdivisions with frontage on the state highway system shall be designed into shared access
points to and from the highway. Normally a maximum of two accesses shall be allowed
regardless of the number of lots or businesses served (see Figure 13).
Bo
Direct access to in(rwidual one and two family dweangs is to be avoided and all other reasonable
access altemafives are to be investigated and judged unacceptable by the Public Works or
Community Development Director prior to allowing direct access to a state highway.
Figure 13: Shared Access on Major Roadways
Section 18. Connectivity
Ao
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The street system ot~ a proposed subdivision shall be designed to coordinate with existing,
proposed, and planned streets outside of the subdivision as provided in this section.
Wherever a proposed development abuts unplatted land or a futura development phase of the
same development, street stubs shall be provided as .deemed necessary by the City of
Woodbum to provide access to abutting properties or to logically extend the street system into
the surrounding area. NI street stubs shall be provided with temporary tum-amunds or
cul-de-sacs unless specifically exempted by the Public Works Director, and the restoration and
extension of the street shall be the msponsib~T~ty of any futura developer of the abutting land.
C. Collector streets shall intersect with collector or arterial streets at safe and convenient locations
and at intervals which meet the standards set forth in Section 5.
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Local residential access streets shall connect with surroumJing streets to permit the convenient
movement of traffic between residential neightxxfloeds or facilitate emergency access and
eva(3Jafion, but such conne(dJ(xts shall not be pem3ilted where the effect would be to encourage
the use of such streets by substantial through traffic.
Section 19. Private Roads
A. Private roads may be permitted in accordance with the requirements of this section and the
following general standards shall apply:.
1) Private roads that by their existence invite the public in shall have all traffic control
features, such as sfliping or real(ers, in conformance with the Manual of Uniform Traffic
Control Devices.
2) All properties served by the private mad shall provide adequate access for emergency
vehicles and shall conform to the approved local street numbering system.
3) All private roads shall be designated as such and will be required to have adequate
signage indicating the road is a private road and not publicly maintained.
4) All private roads shall have a posted speed limit that complies with Oregon State Traffic
Laws.
5) All private roads shall have adequate provisions for drainage and stormwater runoff. All
private roads shall be approved by the Director of Public Works.
B. Appr~cations for subdivision approval that include private roads shall include a drainage plan and
road construction plan, prepared by a registered engineer. The City of Woodburn Public Works
Official shall review private road plans for conformance with this ordinance.
C. Construction permits are required for connection to public roads. Application for road
construction shall be made concurrent with the c~eation of a lot that does not have frontage on
a public road. A mad constmc~n permit shall be issued after approval of the private road plan
and the entire length of the road shall be inspected during construction and upon completion.
If found in conformance, a final use permit shall be issued.
D. No building permit shall be issued for any lot served by a private road until the private road has
· been constructed and approved, so that all lots to be served by the pdvate road have access to
a public road.
E. A mad maintenance agreement, shall be reviewed by the City of Woodbum and the agreement
be recorded with the deed of each property to be served by a common private road. The
agreement shall provide for:.
1) A method to initiate and finance a private mad and maintain that road in good condition;
2) A method of apportioning maintenance costs to current and future users;
3) A provision that the City of Woodbum may inspect, and if necessary, require that repairs
be made to the private road to ensure that safe access is maintained for emergency
vehicles. If required repairs are not made within six months of date of notice, the City of
Woodbum may make the necessary repairs and assess owners of parcels on the road
Woodbum Access Management Ordinance - Page 21
4)
5)
6)
.G.
Ho
L
,Section
A.
Section
Co
for the cost of all improvements plus an administrative fee, not to exceed 25% of total
costs;
A provision that the ~ vote of all property owners on the road shall determine how
the mad is maintained except in the case of emergency repairs as outlined above;
A statement that no pubac.~ shall be used to construct, repair, or maintain the road;
A provision requi~ng mandatory ~ing of the roadway if adcrRional parcels are added
to reach specified thresholds; and
7) A provision that property owners along that road are prohibited from restricting or in any
manner interfering with normal ingress and egress by any other owners or persons
needing to access pmperfies with frontage on that road.
No private mad Shall be incoq~orated into the public road system unless it is built to public road
specifications of the City of Woodbum. The property owners shall be responsible for bringing
the mad into conformance.
All private roads shall have a sign and name meeting City of Woodbum standards and shall
include the following notice: 'Private Road" 'Not maintained by the City of Woodbum".
An application fee will be established by the Director of Public Works to cover administrative,
processing, and inspection costs.
Ali purchasers of property served by a private mad shall, prior to final sale, be notified that the
property receives access from a pdvate road that shall be maintained collectively by all property
owners along that mad; that the City of Woodbum shall not be held responsible for maintaining
or improving the ixivate mad; and that a right-ofwvay easement to provide the only access to that
property has been recorded in the deed for that property.
20. Regulatory Flexibility
The Planning Commission may permit departure from dimensional lot, yard, and bulk
requirements of the zoning district where a subdivision or other development plan is proposed
to encourage creativity in site design, protect natural resources, and advance the"access
objectives of this Ordinance. Such regulatory modifications under this section are not subject
to variance approval by the Plann!ng Commission.
21. Review Procedures
See Zoning Ordinance Chapter 11 regarding site plan review procedure.
The City of Woodbum and/or the Oregon Department of Transportation reserves the right to
require a traffiC impact study (TIS) where safety is an issue, or where signif'~ant problems
already exist, or where there are potential significant impacts to the existing street system.
Upon review of the access application, and/or TIS, the City of Woodbum Planning Department
may approve the TIS under application, approve with conditions, or deny the apprtcafion and/or
TIS.
'10a '
Woodbum Access Management Ordinance - Page 22
D. Any application that involves access to the state highway system shall be reviewed by the
Oregon Deparb'nent of Transportation (District 3 Office) for conformance with the State Access
Management Policy and Standards. Where the applicant requires access to the State Highway
System, development review shall be coordinated with the Oregon Depadment of Transportation,
as follows:
1). The City of Woodbum Planning Department shall inform the developer what information
will be required for access review. Information required of the applicant may vary
depending upon the size and timing of the developme~ but shall at a minimum meet the
require~ne~ of this section. The City of Woodbum Planning Department may review the
application for conformance with the provisions of this ordinance and provide a written
evaluation and recommendation for approval, approval with conditions or denial of
approval to the Oregon Department of Transportation for their consideration.
2) Upon review of the application, the Oregon Department of Transportation shall advise
the City of Woodbum Planning Department whether to approve the access application
as submitted, approve with additional conditions, or deny the apprmafion.
E. If the application is approved with conditions, the applicant shall resubmit the plan with the
concrdJonal changes made. The plan, with submitted changes, will be reviewed within 10 working
days and approved or rejected. Second applications may only be rejected if conditional changes
are not made.
F. if the access permit is denied, the City of Woodbum shall provide an itemized leffer detailing why
the application~ has been rejected.
G. All applicants whose application is approved, or approved with conditions, have thirty days to
accept the pem~L Applicants whose permits are rejected or approved with conditions have ten
(10) days to file an appeal with the Planning Commission.
H. The city will notify and involve ODOT in the site plan review process for any major generators
or other development not directly accessing a state highway but impacting existing intersections
or connections.
Section
A.
22. Appeal Process
In the event that the apprK~tnt is not satisfied with the decision of the City of Woodbum Planning
Department and/or the Oregon Department of Transportation (ODOT) relevant to access to the
state highway system, an appeal must be filed within ten (10) days of receiving the itemized letter
from the City indicating the rejection or approval with conditions.
B. The appeal must be presented in writing to the City of Woodbum Planning Department and
dearly indicate why the decision rendered is not in conformance with a specific subsection of this
ordinance. Such appeal shall be scheduled for public hearing and reviewed by the Planning
Commission.
C. Any such appeai shall adhere to those requirements in Chapter 12 (Adjustments) and Chapter
7 (Public Hearings) of the Woodbum Zoning Ordinance.
D. An appeal of an access decision to a state highway must be directed to the ODOT Region 2
Manager for consideration through the Region 2 access review process.
IOA
Woodbum Access Management Ordinance - Page 23
Section 23. Adjustments
^.
Bo
'10A
The granting of an adjustment shall be in harmony with the purpose and intent of these
regulations and shall not be considered until every feasible option for meeting access standards
is explored.
Applicants for an adjustment from these standards must provide proof of unique or special
concretions that make slfict application of the provisions impractical. This shall include proof that:
Co
1) indirect or restricted access cannot be obtained;
2) no engineering or construction solutions can be applied to mitigate the condition; and
3)
no alternative access is available from a street with a lower functional classification than
the primary roadway.
Under no circumstances shall an adjustment be granted, unless not granting the adjustment
would deny all reasonable access, endanger public health, welfare or safety, or cause an
exceptional and undue hardship on the applicant. No adjustment shall be granted where such
hardship is self-created.
Section 24. Emergency Clause
This ordinance being necessary for the immediate preservation of the public peace, health and safety,
and emergency is declared to exist and this ordinance shall take effect immediately upon passage by the
Council and approval by the Mayor.
Section 25. Legislative Findings
The adoption of this Access Management Ordinance is based upon findings and conclusions attached
to this ordinance as Exhibit 'A' which is, by this reference, incorporated heroin.
Approved as to form:
City Attorney Date
Passed by the Council
Submitted to the Mayor
Approved by the Mayor
Filed in the Office of the Recorder
APPROVED:.
Nancy A. Kirksey, Mayor
ATTEST:
Mary Tennant~ City Recorder
City of Woodbum, Oregon
Woodbum Access Management Ordinance - Page 24
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ACCESS MANAGEMENT FINDINGS AND CONCLUSIONS
The Planning Commission conducted a public headng in this matter on November
14, 1996 and recommends adoption of the Access Management Plan by the City
Council.
The Plan provides and manages access to developed and undeveloped land, while
preserving the flow of traffic in terms of safety and capacity.
The Plan also controls access to service collectors and residential streets to ensure
safe passage to vehicles and pedestrians alike.
Access control is a critical component of maintaining operation of the transportation
system.
The Access Management Plan implements the goals and policies of the Woodbum
Transportation System Plan (Goal 2, Policy 3; Goal 3, Policy 1; and Goal 5, and
new plan Policy 4 - Access Control Policies and Guidlines 4, 4 (a), 4 (b) and 4 (c).
The planning policies of the Oregon Department of Transportation set forth in the
Oregon Highway Plan (OHP).
The Plan also confirms with the access classification system and standards of the
Oregon Department of Transportation, the Access Management Policy Guidelines
of the 1991 Oregon Highway Plan, and Policy and Planning Directives of the
Federal Intermodal Surface Transportation Efficiency Act of 1991, Oregon Highway
Plan, and Policy and Planning Directives of the Federal Intermodal Surface
Transportation Efficiency Act of 1991.
The Plan specifically addresses OAR 660-124345 (c)(2)(a), which directs local
governments to adopt land use or subdivision regulations to protect transportation
facilities for their identified use and provide access control measures consistent
with the functional classification of roadways.
Conclusion:
The Access Management Plan Conforms to the Oregon Transportation Rule (TPR),
OAR 660 Division 12.
a:~acoess,fln 1/23/97
EXHIBIT "A"
TO:
FROM:
SUBJECT:
DATE:
O
City Council through the City Administrator
,
Public Works Director
Poplar Plantation and Related Services Contract Award
to CH2M Hill Engineers
February 5, 1997
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RECOMMENDATION: The City Council is requested to award the poplar plantation and
related services contract to CH2M Hill by approving the attached resolution.
BACKGROUND: The Woodburn Public Works Department started to evaluate the options and
actions needed to comply with the stipulated final order of the Department of Environmental
Quality (DEQ) soon after it was received by the city. After completion of the initial preliminary
work, it was determined that the size of the project was so large that help from a citizens'
advisory committee was necessary to accomplish the tasks that will satisfy DEQ and the public.
The governing body of the city appointed a Wastewater Advisory Committee in June of 1993.
The committee made its recommendation to the council on July 10, 1995 and presented to the
city council a document termed "Final Draft of Woodbum Facilities Plan". The components of
this document included the preferred treatment alternative, collection system and funding
mechanism. After council approval, this document was forwarded to the Department of
Environmental Quality in July of 1995. Permit negotiations have been taking place between the
city staff and the DEQ staff. Since the preparation of the city's plan, DEQ has started to limit the
temperature of the discharge water to the river, similar to other pollutants, because it has an
effect on the aquatic life. Environmental Quality Commission approval, with some possible
exemptions in the interest of the city, is expected to be received in the next three to four months.
The professional engineering services needed for mechanical design and construction of the
wastewater plant have been awarded to Brown and Caldwell. The collection system engineering
services contract to Crane and Merseth consultants will be brought to council for their review
and approval in the next meeting. At present, CH2M Hill is considered a leader in the field of
poplar tree plantation and beneficial reuse process and, therefore, the Consultant Selection
Committee recommended this firm to perform professional engineering services related to this
area.
In the last few months, the Public Works' staff has worked on the technical scope of the project,
as indicated by the attached memo from the Assistant City Engineer and Wastewater Plant
Superintendent, and the'City Attorney has worked on the legal portion of the contract document.
The final work scope and negotiations could not be completed earlier because of DEQ's new
requirements of temperature and mixing zone limitations that has an impact on the aquatic life
in the river.
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The cost of the prbfessional engineering services to be performed by CH2M Hill Engineers is
estimated at $619,200. It should be understood that the amount in the contract is based on the
estimated time needed to perform the engineering tasks.
The City Attorney has reviewed the contract document and all necessary changes have been
incorporated in the contract being presented to the council.
It is requested that the city coundl approve the attached resolution authorizing the Mayor to sign
the contract document. CH2M Hill engineers are ready to start the pre-design engineering work
soon after the contract has been officially approved.
GST:Ig
Attachments:
1. Technical recommendation: Memo from WWTP Superintendent and Asst City Engineer
2. Resolution
3. Contract document: Legal portion of main contract with CH2M Hill containing
project description
(Detailed technical scope is attached to original contract on file)
Note: CH2M Hill Engineer representatives will be introduced to the council
CH2AI/ARD. CC
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MEMO
To: Frank Tiwari, Public Works Director
From: Frank Sinclair, POTW Superintendent
Subject:
Contract for Predesign of Poplar Tree reuse System, Permitting Assistance and
Temperature Issues.
Date: January 16, 1997
RECOMMENDATION; Recommend to the City Council the adoption of the CH2M Hill
contract for Poplar Tree Predesign, Permitting Assistance and Temperature Issue Assistance.
BACKGROUND:
The Public Works Staff has been developing a poplar predesign and assistance contract with
CH2M Hill for about a year. Salient parts of the contract includes; a thirty percent design effort,
preparation of effluent and biosolids management plans, public education, outreach and
involvement program, NPDES permitting assistance including temperature issues, and 1997
operations and maintenance of the demonstration site. I believe the staff that has worked on the
development of the technical portion of the contract feels very comfortable with the scope and
required effort level.
The contract includes a thirty percent design effort for the poplar tree plantation. This effort will
not only encompass the actual predesign effort but coordination with the mechanical plant
expansion, the identification and evaluation of funding sources and a value engineering effort.
Since the use of poplar trees for wastewater treatment plant effluent disposal is new and
innovative technology there may be a funding source available which could offset a portion of the
city's cost. Value engineering activities will be coordinated with Brown and Caldwell Engineers.
Staff from both companies will be involved in the value engineering activities for both the poplar
tree plantation and the mechanical treatment plant expansion. The effort also includes ongoing
coordination with D.E.Q in obtaining permit and predesign approvals.
The public education, outreach and involvement program for the predesign phase will include the
preparation of material including a video, fliers, curriculum material and news releases. This
program will work closely with any local volunteers which may be willing to work on the project.
The outreach material will be used to explain the poplar tree reuse cone~ept to local residents and
for use in classrooms in Woodburn. This portion of the contract also includes the development of
interpretative signs and displays. The interpretative sinage and displays will be at the
demonstration site and provide information about the unique natural treatment process and its
benefit to the area.
Finally the contract includes permitting assistance including temperature issues and 1997
operations and maintenance for the demonstration site. Because this technology is very new and
much of the permitting issues have not been developed, assistance will be needed to help the city
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deal with the technical issues when relating to D.E.Q.. This is perhaps the first full scale poplar
plantation used for treatment plant effluent reuse in the United State~. However, there are many
poplar plantation wastewater reuse sites used for landfill effluent, which is similar to municipal
wastewater effluent. The 1997 operations and maintenance effort wifl be similar to last years
effort except the city staff will be assuming much more responsibility for the operations and
maintenance of the plantation. City staff will be receiving traini~$ in operations of the
Supervisory Control And Data Acquisition (SCADA) system and irrigation systems in anticipation
if operating the full scale system.
Both the Assistant City Engineer, Dean Morrison and myself have reviewed the scope of work an
it is our recommendation that the contract be approved as proposed.
COUNCIL BILL NO. 1777
RESOLUTION NO.
A RESOLUTION ENTERING INTO AN AGREEMENT WITH CH2M HILL FOR PROFESSIONAL
ENGINEERING CONSULTANT SERVICES RELATING TO IMPLEMENTATION OF A POPLAR
TREES WATER REUSE SYSTEM FOR APPLICATION OF WOODBURN WASTEWATER
TREATMENT PLANT EFFLUENT AND AUTHORIZING THE MAYOR AND CITY RECORDER
TO SIGN SAID AGREEMENT.
WHEREAS, The City of Woodburn must comply with the Stipulated Final Order
issued by the Department of Environmental Quality and plan for expansion to
accommodate the community's projected growth, and
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WHEREAS, On the basis of a preliminary study and implementation of a
demonstration site, several advantages have been determined for the installation of a
treated wastewater land application system using popular trees as approved in the
Woodburn Wastewater Facilities Plan, and
WHEREAS, It has been recommended that CH2M Hill, a professional engineering
consultant, perform work required to implement the poplar tree water reuse system for
application of Woodburn Wastewater Treatment Plant effluent, and
WHEREAS, a proposed Agreement for Professional Services has been prepared and
agreed to by CH2M Hill and reviewed by the City Attorney (body) and Public Works Staff
(technical aspects and exhibits), NOW THEREFORE
THE CITY OF WOODBURN RESOLVES AS FOLLOWS:
Section 1. That the City of Woodburn enter into an agreement with CH2M Hill for
professional engineering consulting services relating to implementation of a poplar tree
water reuse system for application of Woodburn Wastewater Treatment Plant effluent
which is attached hereto as Exhibit 'A' and by this reference incorporated herein.
Section 2. That the Mayor and city recorder are authorized to sign said agreement
on behalf of the city.
Page 1 -
COUNCIL BILL NO. 17 7 7
RESOLUTION NO.
Approved as to form:
City Attorney
Date
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APPROVED:
Nancy ~ Kirksey, Mayor
Passed by the Council
Submitted to the Mayor
Approved by the Mayor
Filed in the Office of the Recorder
ATTEST:
Mary Tennant, Recorder
City of Woodbum, Oregon
Page 2 - COUNCIL BILL NO. :[ 7 7 7
RESOLUTION NO.
Agreement for Professional Services
Poplar Tree Water Reuse System and Permitting
Assistance including Temperature and Mixing Zone Issues
This AGREEMENT is between CH2M-HILL, INC. and associated Consultants
("CONSULTANT'), and the City of Woodburn, Oregon ('OWNER"), for a PROJECT
generally described as:
Implementation of a Poplar Tree Water Reuse System for application of
Woodburn Wastewater Treatment Plant Effluent.
ARTICLE 1. SCOPE OF SERVICES
A. Scope of Consultant Services
The Scope of Services for Predesign of a Poplar Tree Water Reuse System,
Preparation of Management Plan for NPDES Permit, Continuing Community
Awareness and Involvement and Permitting Assistance Including Temperature
Issue for the Poplar Tree System, is set forth in Task Order No. 1. Other
services will be defined in subsequent Task Orders.
B. Scope of City Services
To assist CONSULTANT in carrying out its obligations hereunder, OWNER shall
perform the services set out in each Task Order.
ARTICLE 2. COMPENSATION
Compensation by OWNER to CONSULTANT will be by one of the following methods:
A. Cost Reimbursable-Multiplier (Time and Expense):
For services enumerated in Article 1, CONSULTANT'S Salary Costs multiplied
by a factor of 2.25, plus Direct Expenses, plus a service charge of 5% of
Direct Expenses, plus applicable sales, use, value added, business transfer,
gross receipts, or other similar taxes.
OR
Lump Sum
For services enumerated in Article 1, the lump sum as indicated in the task
order, plus applicable sales, use, value-added, business, gross receipts, or other
similar taxes.
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Page I - Agreement for Professional Services
Exhibit "A"
Page ! of ~_
The lump sum is based on immediate authorization to proceed and timely
completion of the PROJECT. If the PROJECT timing deviates from the assumed 1 OB
schedule for causes beyond CONSULTANT'S control. CONSULTANT reserves
the right to request renegotiation of those portions of the lump sum affected
by the time change.
OWNER shall pay CONSULTANT by either the Cost Reimbursable-Multiplier
method or by the Lump Sum method at OWNER'S sole discretion.
B. Budget
The estimated budgetary costs are set forth in each Task Order. CONSULTANT
will make reasonable efforts to complete the work within the budget and will
keep OWNER informed of progress toward that end so that the budget or work
effort can be adjusted if found necessary.
CONSULTANT is not obligated to incur costs beyond the indicated budgets, as
may be adjusted, nor is OWNER obligated to pay CONSULTANT beyond these
limits.
When any budget has been increased, CONSULTANT'S excess costs
expended prior to such increase will be allowable to the same extent as if such
costs had been incurred after the approved increase.
C. Salary Costs
Salary Costs are the amount of wages or salaries paid CONSULTANT'S
employees for work directly performed on the PROJECT plus a percentage
applied to all such wages or salaries to cover all payroll-related taxes,
payments, premiums, and benefits.
D. Direct Expenses
Direct Expenses are those costs incurred on or directly for the PROJECT
including, but not limited to, necessary transportation costs, including current
rates for CONSULTANT'S vehicles; meals and lodging; laboratory tests and
analyses; computer services; word processing services; telephone, printing,
binding, and reproduction charges; all costs associated with outside
consultants, and other outside services and facilities; and other similar costs.
Reimbursement for Direct Expenses will be on the basis of actual charges when
furnished by commercial sources and on the basis of current rates when
furnished by CONSULTANT, plus a service charge of 5% of Direct Expenses.
Page 2 - Agreement for Professional Services
Exhibit "A"
Page, ~ of ~
ARTICLE 3. TERMS OF PAYMENT
Payment to CONSULTANT will be as follows:
A. Invoices and Time of Payment
Monthly invoices will be issued by CONSULTANT for all work performed under
this AGREEMENT. Invoices are due and payable on receipt.
Upon completion of services enumerated in Article 1, the final payment of any
balance will be due upon receipt of the final invoice.
B. Interest
Interest at the rate of 1 ~ percent per month will be charged on all past-due
amount starting 30 days after date of invoice. Payments will first be credited
to interest and then to principal.
ARTICLE 4. OBLIGATIONS OF CONSULTANT
A. Standard of Care
The standard of care applicable to CONSULTANT'S services will be the degree
of skill and diligence normally employed by professional consultants or
consultants performing the same or similar services. CONSULTANT will
reperform any services not meeting this standard without additional
compensation.
B. Subsurface Investigations
In soils, foundation, groundwater, and other subsurface investigations, the
actual characteristics may vary significantly between successive test points and
sample intervals and at locations other than where observations, explorations,
and investigations have been made. Because of the inherent uncertainties in
subsurface evaluations, changed or unanticipated underground conditions may
occur that could affect total PROJECT cost and/or execution. These conditions
and cost/execution effects are not the responsibility of CONSULTANT.
C. CONSULTANT'S Personnel at Construction Site
The presence or duties of CONSULTANT'S personnel at a construction site,
whether as on-site representatives or otherwise, do not make CONSULTANT
or its personnel in any way responsible for those duties that belong to OWNER
and/or the construction contractors or other entities, and do not relieve the
construction contractors or any other entity of their obligations, duties, and
Page 3 - Agreement for Professional Services
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Exhibit "A"
Page ~ of ~Z~
responsibilities, including, but not limited to, all construction methods, means,
techniques, sequences, and procedures necessary for coordinating and
completing all portions of the construction work in accordance with the
Contract Documents and any health or safety precautions required by such
construction work. CONSULTANT and its personnel have no authority to
exercise any control over any construction contractor or other entity or their
employees in connection with their work or any health or safety precautions
and have no duty for inspecting, noting, observing, correcting, or operating on
health or safety deficiencies of the construction contractor or other entity or
any other persons at the site except CONSULTANT'S own personnel.
D. CONSULTANT'S Approval of Documents
All written documents, drawings, and plans submitted by CONSULTANT and
intended to be relied upon for the PROJECT shall bear the signature, stamp or
initials of CONSULTANT. Any documents submitted by CONSULTANT which
do not bear CONSULTANT'S signature, stamp or initials or those of the
CONSULTANT'S authorized architect shall not be relied upon by OWNER.
Interpretation of plans and answers to questions covering plans given by
CONSULTANT or CONSULTANT'S architect need not be put in writing and may
be relied upon by OWNER and others.
E. Opinions of Cost, Financial Considerations, and Schedules
In providing opinions of cost, financial analyses, economic feasibility
projections, and schedules for the PROJECT, CONSULTANT has no control over
cost or price of labor and materials; unknown or latent conditions of existing
equipment or structures that may affect operation or maintenance costs;
competitive bidding procedures and market conditions; time or quality of
performance by third parties; quality, type, management, or direction of
operation personnel; and other economic and operational factors that may
materially affect the ultimate PROJECT cost or schedule. Therefore,
CONSULTANT makes no warranty that OWNER'S actual PROJECT costs,
financial aspects, economic feasibility, or schedules will not vary from
CONSULTANT'S opinions, analyses, projections, or estimates.
F. Duty to Inform
If at any time during the performance of this AGREEMENT, or any future phase
of this Agreement for which CONSULTANT has been retained, CONSULTANT
becomes aware of actual or potential problems, faults or defects in the Project
or any portion thereof, any nonconformance with the federal, state or local law,
rule, or regulation, or has any objection to any decision or order made by
OWNER with respect to such laws, rules or regulations, CONSULTANT shall
give prompt written notice thereof to OWNER'S project manager. Any delay
Page 4 - Agreement for Professional Services
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Exhibit "A"
Page 4/_ of z/_,~
He
or failure on the part of OWNER to provide a written response to CONSULTANT
shall neither constitute agreement with nor acquiescence to CONSULTANT'S
statement or claim, nor constitute a waiver of any of OWNER'S rights.
Record Drawings
Record drawings, as required, will be prepared, in part, on the basis of
information compiled and furnished by others, and may not always represent
the exact location, type of various components, or exact manner in which the
PROJECT was finally constructed. CONSULTANT is not responsible for any
errors or omissions in the information from others that are incorporated into the
record drawings.
Minority-and Women-Owned Businesses; OWNER-Specified Subcontractors
CONSULTANT will comply with OWNER'S directives in utilizing the services of
OWNER-specified subcontractors and/or minority and women-owned businesses
on the PROJECT. Firms selected by CONSULTANT to meet said directives will
be subject to approval of OWNER.
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Workers Compensation
CONSULTANT, CONSULTANT'S subcontractors, if any, and all
employers working under this contract are subject employers under the
Oregon Workers Compensation Law and shall comply with ORS
656.017, which requires them to provide workers' compensation
coverage for all of their workers.
CONSULTANT shall pay all contributions required to be made by
CONSULTANT to the Industrial Accident Fund.
Health Care Payments
CONSULTANT shall pay when due all sums, including sums withheld from
CONSULTANT'S employees pay, which CONSULTANT has agreed to pay to
health care providers for treatment rendered to CONSULTANT'S employees.
Page 5 - Agreement for Professional Services
Exhibit "A"
Page u~ of ~Z
Ko
Hours of Labor
No person employed pursuant to this contract shall be employed for more than
eight hours in any one day, or 40 hours in any one week, except in cases of
necessity, emergency, or where the public policy, as determined by OWNER,
absolutely requires it. Employees shall be compensated at the rate of time and
a half for all overtime worked in excess of 40 hours in one week, except for
individuals who are excluded from receiving overtime under ORS 653.010 to
653.261 or under 29 U.S.C. Sec. 201-209.
Payment for Labor, Material or Services
CONSULTANT shall make payment when due to all persons supplying
labor or material CONSULTANT for the prosecution of work performed
under this AGREEMENT.
CONSULTANT shall not permit any lien or claim to be filed or prosecuted
against OWNER on account of labor or material furnished pursuant to
this AGREEMENT.
If CONSULTANT fails, neglects or refuses to make payment when due
of any claim for labor or services furnished to CONSULTANT or a
subconsultant for work performed pursuant to this AGREEMENT,
OWNER may pay such claim and charge the amount of the payment
against funds owned by OWNER to CONSULTANT.
M. State Income Tax Withholding
CONSULTANT shall pay to the Oregon Department of Revenue all sums
withheld from employees pursuant to ORS 316.617.
10B
N. Recycled Paper Required
To the maximum extent economically feasible, CONSULTANT shall use recycled
paper in performing this agreement.
O. Discrimination Prohibited
No person shall be denied or subjected to discrimination in receipt of the
benefits of any services or activities made possible by or resulting from this
AGREEMENT on the grounds of sex, race, color, creed, marital status, age,
disability or national origin. Any violation of this provision shall be grounds for
cancellation, termination or suspension of the AGREEMENT in whole or in part.
by OWNER.
Page 6 - Agreement for Professional Services
Exhibit "A"
Page b of ~2_
P. Ac~:ess tO CONSULTANT'S Accounting Records
OWNER shall have access upon request to such books, documents, receipts,
papers and records of CONSULTANT as are directly pertinent to this
AGREEMENT for the purpose of making audit, examination, excerpts, and
transcripts for a period of three (3) years unless within that time OWNER
specifically requests an extension. This clause shall survive the expiration,
completion or termination of this AGREEMENT.
Q. CONSULTANT'S Insurance
The CONSULTANT will maintain throughout this AGREEMENT the following
insurance:
Workers' compensation and employer's liability insurance as required by
the state or province where the work is performed.
Comprehensive automobile and vehicle liability insurance covering claims
for injuries to members of the public and/or damages to property of
others arising from use of motor vehicles, including on-site and off-site
operations, and owned, nonowned, or hired vehicles, with $1,000,000
combined single limits.
Commercial general liability insurance covering claims for injuries to
members of the public or damage to property of others arising out of any
covered negligent act or omission of CONSULTANT or of any of its
employees, agents, or subcontractors, with $3,000,000 per occurrence
and in the aggregate.
4. Professional liability insurance of $1,000,000.
OWNER will be named as an additional insured with respect to
CONSULTANT'S liabilities hereunder in insurance coverages identified in
items (2) and (3), and CONSULTANT waives subrogation against
OWNER as to said policies.
CONSULTANT shall furnish OWNER a certificate evidencing the date,
amount and type of insurance that has been procured pursuant to 'this
AGREEMENT. The policies referenced in Q2 and Q3 above shall be
written on an "occurrence basis". All policies shall provide for not less
that 30 days' written notice to OWNER before they may be revised,
nonrenewed, canceled, or coverage reduced. Excepting worker's
compensation coverage, all policies shall provide an endorsement naming
OWNER, its officers, employees and agents as additional insureds. In
the event the policy lapses during performance, OWNER may treat said
Page 7 - Agreement for Professional Services
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Exhibit 'A'
Page '7 of
lapse as a breach, terminate this AGREEMENT and seek da~ages,'or use
any other remedy provided by this AGREEMENT or by law.
ARTICLE 5. OBLIGATIONS OF OWNER
A. OWNER-Furnished Data
OWNER will provide to CONSULTANT all technical data in the OWNER'S
possession relating to CONSULTANT'S services on the PROJECT.
CONSULTANT will reasonably rely upon the accuracy, timeliness, and
completeness of the information provided by OWNER.
B. Access to Facilities and Property
OWNER will make its facilities accessible to CONSULTANT as required for
CONSULTANT'S performance of its services. OWNER will perform at no cost
to CONSULTANT such tests of equipment, machinery, pipelines, and other
components of OWNER'S facilities as may be required in connection with
CONSULTANT'S service, unless otherwise agreed to. OWNER will be
responsible for all acts of OWNER'S personnel.
C. Advertisements, Permits, and Access
Unless otherwise agreed to in the scope of Services, OWNER will obtain,
arrange, and pay for all advertisements for bids; permits and licenses required
by local, state, province, or federal authorities; and land, easements, rights-of-
way, and access necessary for CONSULTANT'S services or PROJECT
construction.
D. Timely Review
OWNER will examine CONSULTANT'S studies, reports, sketches, drawings,
specifications, proposals, and other documents; obtain advice of an attorney,
insurance counselor, accountant, auditor, and other consultants as OWNER
deems appropriate; and render in writing decisions requested by CONSULTANT
in a timely manner.
E. Prompt Notice
OWNER will give prompt written notice to CONSULTANT whenever OWNER
observes or becomes aware of any development that affects the scope or
timing of CONSULTANT'S services or of any defect in the work of
CONSULTANT or construction contractors.
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Page 8 - Agreement for Professional Services
Exhibit "A"
Page
Asbestos' or Hazardous Substances and Indemnification
If asbestos or hazardous substances in any form are encountered or suspected,
CONSULTANT will stop its own work in the affected portions of the PROJECT
to permit testing and evaluation.
If asbestos is suspected, CONSULTANT will, if requested, assist OWNER in
contacting regulatory agencies and in identifying asbestos testing laboratories
and demolition/removal contractors or consultants. If asbestos is confirmed,
OWNER will engage a specialty consultant or contractor to study the affected
portions of the work and perform all remedial measures.
If hazardous substances other than asbestos are suspected, CONSULTANT will
conduct tests to determine the extent of the problem and will perform the
necessary studies and recommend the necessary remedial measures at an
additional fee and contract terms to be negotiated.
OWNER'S Insurance
OWNER will maintain property insurance on all pre-existing physical
facilities associated in any way with the PROJECT.
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OWNER will provide (or have the construction contractor(s) provide) a
Builders Risk All Risk insurance policy for the full replacement value of
all PROJECT work, including the value of all on-site OWNER-furnished
equipment and/or materials, associated with CONSULTANT'S services.
OWNER, will provide CONSULTANT a copy of such policy.
H. Litigation Assistance
The Scope of Services does not include costs of CONSULTANT for required or
requested assistance to support, prepare, document, bring, defend, or assist in
litigation undertaken or defended by the OWNER. All such services required or
requested of CONSULTANT by OWNER, except for suits or claims between the
parties to this AGREEMENT, will be reimbursed as mutually agreed, and
payment for such services shall be in accordance with Article 3, unless and
until there is a finding by a court or arbitrator that CONSULTANT'S sole
negligence caused OWNER'S damage.
I. Changes
OWNER may make or approve changes within the general Scope of Services
in this AGREEMENT. If such changes affect CONSULTANT'S cost of or time
Page 9 - Agreement for Professional Services
Exhibit "A'
Page ? of ~2
required for performance of the services, an equitable adjustment ~vill I~ made
through an amendment to this AGREEMENT.
J. Services of CONSULTANT
Unless this AGREEMENT is modified or terminated, OWNER will have all
services specified in this AGREEMENT performed by CONSULTANT, employing
CONSULTANT'S standard form and content of drawings, specifications, and
Contract Documents, all subject to OWNER's review and approval.
ARTICLE 6. GENERAL LEGAL PROVISIONS
A. Authorization to Proceed
Execution of this AGREEMENT by the OWNER will be authorization of
CONSULTANT to proceed with the work, unless otherwise provided for in this
AGREEMENT.
B. Project Documents Property of OWNER.
All work in its original form, including but not limited to documents, drawings,
tracings, surveying records, mylars, papers, computer programs, diaries and
photographs, performed or produced by CONSULTANT under this AGREEMENT
shall be the exclusive property of OWNER and shall be delivered to OWNER
prior to final payment. Any statutory or common law rights to such property
held by CONSULTANT as creator of such work shall be conveyed to OWNER
upon request without additional compensation. Upon OWNER'S approval and
provided OWNER is identified in connection therewith, CONSULTANT may
include CONSULTANT'S work in its promotional materials. Drawings may bear
a disclaimer releasing the CONSULTANT from any liability for changes made on
the original drawings and for reuse of the drawings subsequent to the date they
are turned over to OWNER.
C. Force Majeure
CONSULTANT is not responsible for damages or delay in performance caused
by acts of God, strikes, lockouts, accidents, or other events beyond the control
of CONSULTANT.
D. Termination
This AGREEMENT may be terminated for convenience by either party with 30
days' written notice, or for cause if either party fails substantially to perform
through no fault of the other and does not commence correction of such
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Page 10 - Agreement for Professional Services
Exhibit 'A
Page
nonperformance within 5 days of written notice and diligently complete the
correction thereafter.
In the event of termination, CONSULTANT shall perform such additional work
as is necessary for the orderly filing of documents and closing of the PROJECT.
The time spent on such work shall not exceed ten percent (10%) of the time
spent on the PROJECT prior to the effective date of termination. OWNER shall
pay CONSULTANT and for all work performed in accordance with this
AGREEMENT and all work necessary for filing and closing as described in this
section.
Suspension of Work
OWNER may suspend, delay or interrupt all or any part of the work for such
time as OWNER deems appropriate for its own convenience by giving written
notice thereof to CONSULTANT. An adjustment in the time of performance or
method of compensation shall be allowed as a result of such delay or
suspension unless the reason for the delay is within CONSULTANT'S control.
OWNER shall not be responsible for work performed by any subcontractors
after notice of suspension is given by OWNER to CONSULTANT. Should
OWNER suspend, delay or interrupt the work and the suspension is not within
CONTRACTOR'S control, then OWNER shall extend the time of completion by
the length of the delay and the method of compensation shall be adjusted to
reflect CONSULTANT'S reasonable increase or decrease in its standard hourly
rates.
No Third-Party Beneficiaries
This AGREEMENT gives no rights or benefits to anyone other than OWNER and
CONSULTANT and has no third-party beneficiaries.
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G. Indemnification
CONSULTANT acknowledges responsibility for liability arising out of the
negligent performance of this AGREEMENT and shall hold OWNER, its officers,
agents, and employees harmless from and indemnify the same of any and all
liability, settlements, loss, costs and expenses in connection with any action,
suit, or claim resulting from CONSULTANT'S negligent acts, or omissions,
provided pursuant to this AGREEMENT or from CONSULTANT'S failure to
perform its responsibilities as set forth in this AGREEMENT. The review,
approval or acceptance by OWNER, or City of Woodburn employees, of
documents or other work prepared or submitted by CONSULTANT shall not
relieve CONSULTANT of its responsibility to provide such materials in full
conformity with OWNER'S requirements as set forth in this AGREEMENT and
Page 1 1 - Agreement for Professional Services
Exhibit "A"
Page I I of
to indemnify OWNER from any and all costs and damages resulting from
CONSULTANT'S failure to adhere to the standard of performance described
herein.
Assignment
Neither party will assign all or any part of this AGREEMENT without the prior
written consent of the other party.
OWNER shall have the right to let other agreements be coordinated with this
AGREEMENT. CONSULTANT shall cooperate with other firms, engineers or
subconsultants on the project and OWNER so that all portions of the project
may be completed in the least possible time within normal working hours.
CONSULTANT shall furnish other engineers and subconsultants and affected
public utilities, whose designs are fitted into CONSULTANT'S design, detail
drawings giving full information so that conflicts can be avoided.
Jurisdiction
The law of the state of Oregon shall govern the validity of this AGREEMENT,
its interpretation and performance, and any other claims related to it.
Adherence to Law
CONSULTANT shall adhere to all applicable federal and state laws, including
but not limited to laws, rules, regulations, and policies concerning employer and
employee relationships, workers' compensation, and minimum and prevailing
wage requirements. Any certificates, licenses or permits which CONSULTANT
is required by law to obtain or maintain in order to perform work described on
the Task Orders shall be obtained and maintained throughout the term of this
AGREEMENT.
CONSULTANT'S Warranty; No Waiver of Legal Rights
Notwithstanding any acceptance or payments, OWNER shall not be precluded
or estopped from recovering from CONSULTANT, or its insurer or surety, such
damages as may be sustained by reason of CONSULTANT'S failure to comply
with the terms of this AGREEMENT. A waiver by OWNER of any breach by
CONSULTANT shall not be deemed to be a waiver of any subsequent breach
by CONSULTANT.
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Exhibit "A"
Page I ~- of ~
Lo
Mo
Attorneys Fees
In the event a suit or action is instituted to enforce any right guaranteed
pursuant to this AGREEMENT, the prevailing party shall be entitled to, in
addition to the statutory costs and disbursements, a reasonable attorneys fee
to be fixed by trial and appellate courts respectively.
Notices
All notices required under this AGREEMENT shall be delivered by facsimile,
personal delivery, or mail and shall be addressed to the following persons:
10B
Daria Wightman
Project Administrator
CH2M-Hill
825 N.E. Multnomah
Suite 1300
Portland, Oregon 97232
Mr. Frank Tiwari
Public Works Director
City of Woodburn
270 Montgomery Street
Woodburn, Oregon 97071
Fax No. (503) 982-5244
N. Severability and Survival
If any of the provisions contained in this AGREEMENT are held for any reason
to be invalid, illegal, or unenforceable in any respect, sUch invalidity, illegality,
or unenforceability will not affect any other provision, and this AGREEMENT
shall be construed as if such invalid, illegal, or unenforceable provision had
never been contained herein.
Articles 4, 5, and 6 shall survive termination of this AGREEMENT for any
cause.
ARTICLE 7. ATTACHMENTS, SCHEDULES, AND SIGNATURES
This AGREEMENT, including Task Orders, constitutes the entire AGREEMENT,
supersedes all prior written or oral understandings, and may be changed only by a
written amendment executed by both parties. The following Task Order is hereby
made a part of this AGREEMENT.
Task Order No. I - Predesign of a Poplar Tree Water Reuse System, and
permitting assistance including temperature and mixing zone issues.
Page 13 - Agreement for Professional Services
Exhibit "A"
Page 15 of ~Z
IN WITNESS WHEREOF, the parties hereto have caused this AGREEMENT ' to be
executed in duplicate by their respective authorized officers or representative as of the
day and year above written.
CH2M-HILL, INC.
CITY OF WOODBURN
By: By:
Nancy A. Kirksey, Mayor
10B
Attest:
City Recorder
Approved as to Form:
City of Woodburn
Legal Counsel
N. Robert Shields
Page 14 - Agreement for Professional Services
Exhibit "A"
Page 14 of ~-Z.
Task Order No. !
Predesign of Poplar Tree Reuse System and Permiffing Assistance
Including Temperature and Mixing Zone Issues
Subject: ORIGINAL CONTRACT to furnish professional services to the City of
Woodburn, Oregon, for implementation of a Poplar Tree Reuse System and Permitting
Assistance Including TemPerature and Mixing Zone Issues dated
Upon execution of this Task Order by the City of Woodburn (OWNER) and CH2M HILL
(CONSULTANT) in the space provided below, this Task Order will serve as authorization
for the CONSULTANT to carry out and complete the services as set forth below in
accordance with the referenced Contract between the OWNER and the CONSULTANT.
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Al
Understanding, Approach, and Purpose
Over the past 4 years, Woodburn has invested a great deal of time and effort to develop a
well-conceived facilities plan to deal with two significant community challenges:
· Meeting total maximum daily load (TMDL) restrictions for the Pudding River, which
require the most stringent ammonia control in the Northwest
· Providing adequate treatment capacity to meet the community's existing residential and
industrial needs and future growth
Woodburn's approach to these complex issues has been innovative and sensitive to the
environment. A cornerstone to the OWNER's innovation is the implementation of a poplar
tree water reuse system. On the basis of a preliminary study and implementation of a
demonstration site in 1995 and 1996, it has been determined that the installation of a treated
wastewater land application system using poplars has several advantages. These
advantages include, but are not limited to:
· Providing an alternative to Pudding River discharge by land applying secondary
treated effluent during the critical discharge months of July and August
· Providing aesthetically pleasing habitat that is attractive to both wildlife and area
residents
· Production of a renewable resource
· Providing an opportunity for land application of biosolids and yard debris
The OWNER has requested the CONSULTANT to provide the services associated with the
implementation of a Poplar Tree Water Reuse System (Reuse System) and to provide
permitting assistance including addressing new temperature regulations. The OWNER has
retained Brown and Caldwell Consultants (BCC) to provide design and construction
services associated with their recommended upgrades to the Woodburn Wastewater
Treatment Plant (WWTP). Both BCC and CONSULTANT teams will coordinate efforts to
provide a unified system. The key project objectives are:
I.~RNk131395k~O1.D~ I Exhibit "A"
2/4/97 Page I~' of ~-~.
C{I'Y O~ ~ TREE WATER REUSE TASK ORDER NO. 1
· Determine the agronomic rate for poplar irrigation with effluent.
· Establish a plantation of 3-year-old poplar trees for agronomic irrigation by the required
time of compliance.
· Optimize the size of the full-scale system. Test implementation of higher than
agronomic irrigation rates over the existing high nitrate plume.
· Test two different tree spacings.
· Modify location of sprinklers to facilitate operation and maintenance
· Analyze biosolids land application options for long-term use. Analyze for 100 acres
adjacent to plant only. Include analysis of dry cake biosolids application and liquid
application by separate irrigation system or liquid spreading.
· Conduct an analysis to determine appropriate land application of dry cake biosolids for
interim use.
· Develop an Effluent and Biosolids Management Plar~
· Provide assistance in securing appropriate permits from Oregon Department of
Environmental Quality (DEQ).
· Develop a Temperature Management Plan to address temperature regulations.
· Deliver project on time and on budget.
· Develop an education outreach and involvement program to maintain community
awareness, involvement, and long-term support for the project.
· Implement a sound operations, maintenance, and management strategy for the water
and biosolids reuse system to ensure long-term compliance.
The CONSULTANT has designed the approach for achieving these stated goals and
objectives in three distinct phases:
· Phase I: Predesign of Poplar Tree Water Reuse System, Preparation of Management
Plan, Continuing Community Awareness and Involvement, NPDES Permitting
Assistance Including Temperature (Covered in this Task Order No. l)
· Phase II: Final Design, Bidding, Construction Management, and Startup Services
Associated with a Contractor Built System
· Phase III: Operations, Maintenance, and Management Assistance
The objective of Phase I is to develop a predesign (approximately 30-percent final design) of
the full-scale Reuse System. The predesign will be done in dose coordination with the
activities assodated with the treatment facilities in order to ensure an optimum design and
proper basis for the design criteria. NPDES permit negotiations will be included as part of
the predesign. In addition to the predesign activities, an effluent and biosolids
management plan and temperature management plan will be prepared for submittal to
DEQ in support of the NPDES permit. Phase I will also include a continuing effort in
community awareness and involvement in the development of the Reuse System.
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I.~WOOO~JRN~131395~WOeRNTO I .DOC 2 Exhibit "A"
2/4~7 ' Page /~ of ~Z
C{~YOFW(XX}8~"~; .,,O~LAR TREE WATER REUSE TASK ORDER NO. 1
The objective of Phase II is to design and construct the Reuse System Phase II may also
include groundwater monitoring effort if required by DEQ. The details of the work scope
and fee will be included in future task orders.
The objective of Phase HI is to provide the appropriate services to ensure short- and long-
term reliability and compliance at the 'Reuse System site. 'The details of the work scope are
not included in this task order and will be drafted during Phase II.
B. Scope of Services
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The specific services to be provided in Phase I are broken into the following tasks:
· Task 1--Predesign of Full-Scale System
· Task 2mPreparation of Effluent and Biosolids Management Plan and Work Plans for
Site Characterization and Monitoring
· Task 3---Public Education, Outreach, and Involvement
· Task 4--NPDES Permitting Assistance
· Task 5-~1997 Demonstration Site Operations, Management, and Maintenance
· Task 6---Project Management
The following summarizes the activities associated with each of thec~e tasks.
Task 1-Predesign of Full-Scale System
The predesign effort, featuring'a 30-percent design effort, will provide the information
required to develop final design criteria, layout and sizing, and refinement to the cost
estimate for the construction of the full-scale Reuse System. The scope for the predesign
includes components of the Reuse System, including the pump station wet well, the trees
and irrigation system. Associated electrical wiring and yard piping are also included in
this scope. Consistent coordination with the treatment plant design will facilitate project
development- The following key tasks will be performed:
· Ongoing coordination with treatment plant design and project optimization
· Preliminary evaluation of drainage versus increased land size
· Definition of permit, regulatory, and design criteria
· Identification of suitable sites
· Detailed investigation of selected site (s)
· Predesign of project components
· Development of an implementation plan
· Refinement of construction cost estimates
· Identification and evaluation of funding sources
· Value engineering
I:\WOOOeURN~131395~W~eRm~01-OOC 3
2/4/97
Exhibit "A"
Page I? of ~/-~.
crrY OF W~RN--.POPLAR TREE W&TER REUSE 'I'ASK ORDER NO. 1
Task 1.1 Ongoing Coordination with Treatment Plant Design
The objective of this task is to ensure proper communications regarding the incorporation of
the Reuse System into the treatment plant design. Twelve meetings with CONSULTANT
representative or fewer meetings with two Consultant representatives are included with
BCC and OWNER staff to discuss project objectives, treatment strategies, predesign issues,
and final design criteria for the Reuse System. The OWNER may not need to attend all
twelve coordination meetings, but may do so at their discretion.
Specifically, coordination will be required regarding treatment strategies to determine final
flows and water quahty to be used in sizing of the Reuse System site, and biosolids quantity
and quality used in the land application of the biosolids within the tree plantation. A
memorandum outlining flow and water quality issues will be prepared and sent to a BCC
and OWNER representative. The CONSULTANT will proceed with full-scale predesign
after receiving comments and directiori from the OWNER.
Additionally, because the scope of the Reuse System entails each project component of the
system (from the pump station sump to the field), predesign issues such as yard piping and
electrical supply will need to be coo. rdinated because these are also required for the Reuse
System. Electrical coordination considerations include but are not limited to ensuring
proper location of the service and sizing of the electrical demand associated with the Reuse
System. Yard piping includes the piping from the sump to the field, and will be partially
located within the treatment plant yard. Coordination issues include' ensuring no
interference with other yard piping associated with the treatment plant. These coordination
issues will be ongoing.
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Activities
Task 1.1.1 Planning Meetings with BCC and OWNER
Task 1.1.2 Review of Water and Biosolids Quality and Quantity Projections
Task 1.1.3 Ongoing Meetings and Coordination with BCC (12 meetings at 4 hours each or
equivalent)
Deliverables
· Memorandum of understanding on quantity and quality projections to be used in the
final design of the Reuse System.
Scope of OWNER Services
· Attend two meetings (and other coordination meetings as needed; not more than nine )
· Timely review of draft flows and water quality memorandum
Task 1.2 Preliminary Evaluation of Drainage Versus Increased Land Size
DEQ is currently in the process of determining whether or not the OWNER will have
problems with the temperature-based water quality criteria. There is a poss~ility the
OWNER will be required to reduce discharges during times in June through September
because of temperature concerns. The original design for the Reuse System was to
eliminate discharges in July and August. The land base required for the Reuse System
would need to be increased to address the June and September months of application
required or an underdrain system could be installed over the original land size that could
potentially collect the drain water for discharge back to the river system. It is believed the
I~WOOOI~JP~I 31395~w0enk'ro1 ~ l 4
2/4/97
Exhibit 'A"
Page ~ of 42.
CITY OF ~ TREE WATER REUSE TASK ORDER NO. 1
temperature ~f the water collected in the drains would be below the temperature water
quality criteria. In order to determine the appropriate alternative to implement, a
prelimirmry evaluation of a drainage system versus increasing the land acreage to deal with
the June and September months of irrigation will be conducted. An initial technical
feasibility evaluation of the drainage system will be performed. If the drainage system
appears to be technically feasible,, a conceptual design of a drainage system for the original
land required will be developed and an order-of-magnitude construction cost estimate
performed. The land base required for the June and September flows will be determined
and order-of-magnitude costs for the Reuse System will be used to estimate the increased
construction costs for more land. Based upon the construction cost estimates, a comparison
between the two alternatives will be made and a recommendation formulated.
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Activities
Task 1.2.1 Technical Feasibility and Conceptual Design of System with Drainage System
Task 1.2.2 Conceptual Design of System without Drainage System
Task 1.2.3 Order-of-Magnitude Construction Costs
Task 1.2.4 Preparation of Technical Memorandum
Task 1.2.5 One Review Meeting
Deliverables
· Technical memorandum summarizing findings
Scope of OWNER Services
· Determine general location of full-scale system
Task 1.3 Review Site Selection and Conduct Detailed Site Investigation
It is assumed that a preliminary site selection process is being performed by the OWNER
and the desired property for the full-scale Reuse System is under negotiations. The
objective of this task is to review the general area desired and perform a preliminary site
visit and detailed site investigation to identify the specific areas to be used. One meeting is
planned with the OWNER to discuss the desired planting locations at the site, overall land
siting objectives and criteria, and specific detailed investigations to be performed.
The detailed investigation is to collect data to characterize the site and define the criteria
relating to design, site monitoring elements, and operations of the site. The detailed
investigations will include field and laboratory analyses describing the soil (test pit
description, sampling and analysis, infiltration testing, data interpretation), groundwater
analyses (levels, gradients, and quality), and identification of utility interference. Soil test
pits will be dug with a backhoe (backhoe operations provided by the OWNER) at eight (8)
locations within the selected site. This number assumes the site is relatively uniform.
Twenty four (24) composite samples will be obtained from the pits and sent to a laboratory
for analysis of chemical and physical parameters and field capacity. Six (6) replicated
infiltration tests will be performed to determine the infiltration rate for the site. It is
assumed no wells will be installed at this time. Hydrogeologic investigations will be
performed by reviewing existing information.
Utility information will be obtained from existing as-built plans provided by the OWNER
and one site visit. It is assumed that detailed utility locations (profiles and potential
interference) will be defined later during design activities. A base map will be prepared for
Exhibit "A"
i:\WOODSURN~131395~WOaRm'O1J3OC 5 Page I~ of 4Z
2/4/97
Cl'lYO~W~.., ,.~3PLARTREEWATERREUSETASKORO~RNO. 1
use in the predesign activities. Existing aerial photography provided by the OWNER will
be reviewed along with topographic maps.
Activities
Task 1.3.1
Task 1.3.2
Task 1.3.3
Task 1.3.4
Task 1.3.5
Task 1.3.6
Task 1.3.7
Task 1.3.8
Site Selection Planning Meeting
Review of Background Data
Prepare Base Map
Conduct Preliminary Site Visit
Conduct Soils Investigations
Conduct Hydrogeologic Investigations
Collect and Review Existing Utility Information
Prepare Technical Memorandum
Deliverables
· Laboratory results of soil sampling efforts
· Technical memorandum summarizing findings
· Base map
Scope of OWNER Services
· Determine general location of full-scale system
· Perform preliminary site selection process and provide aerial photography
· Provide backhoe and operator for 8 test pits
Task 1.4 Define Reuse Regulatory and Design Criteria for Poplar Tree Irrigation
The objective of this task is to document the overall design criteria for the full-scale Reuse
System to meet regulatory and permitting requirements. The overall design criteria for the
Reuse System will include project objectives and goals; code requirements; reuse permitting
requirements; OWNER's operational, maintenance, and other design preferences; treatment
plant pump station design information; operational data from the poplar tree water reuse
demonstration project; and standards for key facility components. It is assumed one
meeting is required between the CONSULTANT, OWNER, and DEQ staff to discuss
specific reuse permitting requirements. It is assumed that four meetings with the OWNER
will be required in preparation for meeting with DEQ.
Additionally, the allowable loading rate to the site will be discussed with the OWNER and
DEQ. High rate application over the existing nitrate plume is approved for evaluation by
the OWNER and will be reviewed with DEQ. It is assumed the two meetings will be
required to get a DEQ decision. The actual ra~e will be evaluated during predesign in
conjunction with agronomic rates to show the sensitivity of site size to these two loading
rates. The predesign includes the cost for developing water balances for the high rate,
equipment layout and sizing, and meetings with DEQ.
An additional meeting will be held with the CONSULTANT and OWNER to go over the
OWNER's operational, maintenance, and other design preferences; review preliminary
design criteria information on sizing of land; demonstration project results; and standards
for key components of the system. A final technical memorandum will be prepared to
document the final criteria to be used in the design of the system. This memorandum will
be distributed to OWNER staff for their information.
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Exhibit 'A'
i.~WO~1313953,WOe~'~O1.DOC 6 Page ~ of ~Z
2/4/97
CITY 0¢ WCX~~ TREE WATER REUSE TASK ORDER NO. 1
Activities
Task 1.4.1 Meetings with OWNER in preparation of DEQ meetings and DEQ meetings
Task 1.4.2 Design Criteria Meeting with OWNER
Task 1.4.3 Review of Demonstration Site Operational Results
Task !.4.4 Conduct Hydraulic and Loading Rate Analysis Coenefidal and high rate)
Task 1.4.5 Standards for Key Facility Components (sprinklers, filters, etc.)
Task 1.4.6 Prepare Design Criteria Technical Memorandum
10B
Deliverables
· Meeting notes from planning meeting with DEQ
· Meeting notes from design criteria meeting with the OWNER
· Design criteria technical memorandum
Scope of OWNER Services
· Attend 4 meetings to prepare for DEQ meeting
· Attend 2 DEQ meetings
· Timely review of design criteria technical memorandum
Task 1.5 Predesign Activities, Documents, and Cost Estimates
The objective of the predesign activities is to prepare the predesign (30-percent design)
drawings and cost estimates for the full-scale system. The CONSULTANT will draw upon
its in-depth knowledge accumulated over the past 8 years from other systems and the
existing prototype at Woodburn to refine the characteristics of the Reuse System- Layout,
sizing, and material and equipment selection will be performed for each component in the
system. No specifications or standard details will be provided at this stage. The predesign
documents will be developed for two construction phases: Phase I for the existing treatment
plant capacity of 3.3 million gallons per day (mgd) and Phase II for the remainder capacity
at buildout up to 5.1 mgd. Based t~pon the final layout and sizing, the CONSULTANT will
prepare schematic design sheets for the pipeline and application distribution system, pump
and filtration system, biosolids application system, electrical system, and monitoring and
control systerru
The future WWTP facilities will have ultraviolet (UV) disinfection in place of the existing
chlorine contact chamber. Predesign of the Reuse System pump station will need to
consider a pumping station in parallel with the UV facility. The Reuse System will be
designed to use chlorine and UV disinfection. In addition, sodium hypochlorite will be
needed for periodic cleaning of the irrigation system lines. Coordination with BCC will be
required for proper location and connection to the planned facilities. A budget level cost
estimate will be prepared from the predesign sheets and an implementation strategy will be
presented for final development of the system-
As part of the predesign of the Reuse System, the CONSULTANT will perform an
alternatives analysis for long-term beneficial reuse of the liquid biosolids (Class B) on the
planned 100 acres near the plant from the facultative lagoon planned for the'WWTP
expansion. It is assumed that three alternatives will be evaluated (Alternative 1--Separate
irrigation system; Alternative 2--Liquid spreading; Alternative 3--Dry cake spreading) and
will address the amount of biosolids that can be reused on the planned 100 acres near the
plant. The potential biosolids application into the effluent irrigation system may be
addressed in a future scope of services contract. It is assumed the solids removal facilities,
Exhibit "A"
i:~WOOO~I~131395~w~R~rro1.~x~c' 7 Page 2[ of ~'~-
2/4/97
C~'Y OF ~k--~f~'rREE WATER REUSE 1'ASK OROER NO. 1
day tank, and booster pump at the day tank are induded in BCC's contract. BCC will
provide biosolids quantities and quality for this analysis.
An analysis of dry cake biosolids will be conducted for interim use. This assumes the
interim solids application will be reused on the planned 100 acres near the plant.
Application of dry cake biosolids is assumed to be by manure spreader only. The City's
existing manure spreader will be compared with a smaller manure spreader for optimizing
tree spacing and overall cost-effective management.
A draft predesign report will be prepared for the OWNER's review and DEQ submittal. It
is assumed that only one review period is required to fivali~e the report. After the review
process, appropriate comments will be incorporated into a final predesign report. Ten
copies of the draft and final will be provided. The predesign will draw heavily on the
Woodburn prototype system (prototype), using design criteria as revised based on
prototype operations, maintenance, and monitoring and DEQ input. Design criteria and
assumptions of the predesign are identified in Table 1. These criteria may change during
predesign. Meet with OWNER to initiate the evaluation, meet to discuss draft, and meet to
review final report.
Activities
Task 1.5.1
Task 1.5.2
Task 1.5.3
Task 1.5.4
Task 1.5.5
Task 1.5.6
Task 1.5.7
Task 1.5.8
Development of Tree and Site Layout
Predesign of Irrigation System
Predesign of Pump Station, Filters, and Conveyance System
Predesign of Monitoring and Control System
Preparation of 30-Percent Design Drawings
Biosolids Application Evaluation
Budget Level Estimates on Consh'uction Costs
Development of Implementation Plan
Task 1.5.9 Preparation of Predesign Report
Task 1.5.10 Three Meetings at Woodburn
Deliverables
· Draft of tree and site layout
· Schematic design drawings (30-percent level)
· Alternatives analysis for biosolids application on first 100 acres
· Draft and final predesign report
· Budget level cost estimate for full-scale system
Scope of OWNER Services
· Timely review of draft predesign report
· Attend three meetings
Task 1.6 Identification and Evaluation of Funding Sources
The objective of this task is assist the OWNER with identifying and evaluating potential
funding sources for the Reuse System. Funding sources from state and federal agencies
will be explored and contacts made to determine amount of funds available and conditions
required to secure the funds. In addition, the CONSULTANT will assist the OWNER in
securing funding assistance for the demonstration program planned for the biosolids
1OB
Exhibit
,.-~UR~1313953.WOeRNTO1.OOC 8 Page ~2 of ~.
2/4/97
cn'Y oF wooosu~ ~ WATER REUSE TASKOROER NO. 1
pasteurization and injection systems. A total of six meetings will be held with the
OWNER, funding groups, and/or interested parties.
Activities
Task 1.6.1 Funding Research and Summary of Potential Sources of Money
Task 1.6.2 Preparation for Meetings
Task 1.6.3 Meetings with Owner, Funding Groups, and/or Interested Parties
Deliverables
· Memorandum on available funding sources
Scope of OWNER Services.
· Attend up to six meetings
Task 1.7 Value Engineering (VE) Activities
The objective of this task is to perform a value engineering review of the predesign to
ensure constructibility, verify design parameters and final sizing and layout of facilities,
and confirm proper coordination with WWTP facilities. It is assumed the VE team will
consist of members from CONSULTANT, BCC, and OWNER, The review will consist of
three meetings of 4 hours each at approximately 10-percent design. The CONSULTANT
Project Manager and Senior Advisor will also be included on the BCC VE team for 10-
percent and 50-percent review to ensure full coordination. This effort was assumed to be 10
meetings at 4 hours each.
Activities
Task 1.7.1 Prepare Memorandum on Objective of VE Review to VE Team
Task !.7.2 VE Team Meeting to Review Comments and Attend BCC VE Reviews
Task 1.7~3 Prepare Memorandum Presenting Comments to Incorporate into Final Predesign
Deliverables
· Objective memorandum
· Memorandum on comments to incorporate
Scope of OWNER Services
e Participation in VE meeting
1OB
Exhibit __~2
I.'~/O(X~131395~WDSRNTO1.DOC 9 Page 2:~ of
2/4/97
crrY OF WOOOSO~ IREE wAIF. R REUSE TASK ORDER NO. 1
Component
Table 1
Assumed Design Criteria for Contractin[~ Purposes.
Criteria
1OB
Pump station wet well structure - Capacity to allow acceptable pump cycle times as regulated by the
.......... _~....,~_ _ ~_~l._~_%a!L.w..a~t.~.~.°_m...e.!~L ..................................................
-f-i~~~"~'~'~'~,i~i;i~"l}~'~d - Simple low-cost building that is compatible with WWTP architecture
motors .............................................................
....................................................pump equipment -Yi~i'~,~;~'~,~'tir~'reuse pump
- Phased for phase 1 treatment plant volume (3.3 mgd) and for treatment
plant full-scale buildout (5.1 mgd)
- Assume predesign of 4 pumps (i.e., Phase I- one at 1 mgd, two at 1
mgd (one redundant); Phase II- one at 2 mgd)
- One redundant unit of largest capacity
........... :_~ ~ ?~!E ~..? _e~_ _~_~_~J.o_ _?_ _~3_~_~_~.~°rs .......................................
-'~"e~-~'~ ............. - Phased for present treatment plant volume and for treatment plant full-
scale buildout
- One redundant unit of largest capacity
Existing plantation headworks - Relocate
controller - Expand to trackE.um___B_?perations and c~cl_.e__fiel~_ds. ...........................
Biosolids application - Class B biosolids
- Applied only on City controlled property (near plant)
- Applied either through separate irrigation system, liquid spreading, or
d.r~ cake .~.readi.n3~ ............................
.... ~.-fiia'a~"~-ig-;~ ...................... --~;&-p-Z~-d~i~]g'~-~-g~'F~-i-~'~i-f-gr ada~tior~l '
buildout capacity Phase. II
- Extend both beyond plant site in Phase I, blind IIanging off the Phase
H main line
- Intertie for switch-over capability
'"i~]~'~tribution manifolds - Four fields per manifold and 1 ~ per field during normal use.
- Phase I would have two manifolds to allow rest time for fields and
maintenance and operation issues
-Phase II would have one additional manifold
Infield application system - Based on prototype with revisions as learned through operations of the
prototype. Predesign activities assume a Micro-spray irrigation system
- Submains will be minimized
- All pipe and tube will be sized for greater than ! foot per second
velocity
- Looped automated flush system
- Drip perimeters and buffers at minimum one row wide; will include an
additional small micro ~ter and auto~ur~._.l~_s_p_ _~y:hea~ds
Tree selection - Tree selection and layout will be based on results from the prototype
and additional _o_n.~.o..'_u~ studies at various localities wi_t_~l~'t~in~' _th~e_..s~t.a_ te
-~'~-~i~'~,~"~'b~t~' ....... :~vf-o~i-~o--rin--~-e~-~m~t ~ be--b-ased o--'--~ ~ite--fi~ a~v-~l-o-p--ed in the
effluent and biosolids management plan (may include temperature)
Exhibit 'A"
,~WOO060~131396~26~rOl~:~C 10 Page 2.~1(- of ~-~..
2/4/97
C~'Y OF W~ '~<~EE wA'rER REUSE TAS~ ORDER NO.
Task 1.8 Soil Moisture and Properties Collection Improvements
The objective of this task is to calibrate the time-domain reflectometry (TDR) probes at the
demonstration site to actual soil moisture. To do this, the bulk density and gravimetric
(weight/weight) moisture content of the soil must be determined. This must be performed
throughout the f-foot profile. Two soil pits will be dug, and 20 undisturbed soil cores (two
replications per TDR depth interval) from each pit will be taken and sent to the lab for
moisture content and bulk density testing. A reading from each probe will be made at the
same time the samples are collected to correlate the TDR readings with the actual
volumetric moisture content of the soil. Soil moisture release curves and saturated
hydraulic conductivity of the undisturbed soil cores will also be determined. It is assumed
the backhoe work to dig the test pits will be provided by the OWNER.
Activities
Task 1.8.1 Coordination
Task 1.8.2 Site Investigations, TDR Readings, and Collection of Samples
Task 1.8.3 Coordination of Lab Analysis of Samples
Task 1.8.4 Review, Evaluate, and Document Results
Deliverables
· Memorandum on results
· Calibration of TDR probes
Scope of OWNER Services
* Backhoe work
1OB
Task 2-Preparation of Effluent and Biosolids Management Plan
and Work Plans
DEQ requires submittal of an effluent and biosolids management plan for all wastewater
reuse systems. The objective of this task is to prepare the appropriate documents to be
submitted as support to the NPDES permit. The following key tasks will be performed:
· Management plan meeting with DEQ
· Preparation of effluent and biosolids management plan
· Work plans for site characterization and monitoring plan
· Submit plan in workshop with DEQ
o Prepare and submit responses to DEQ questions
Task 2.1 Management Plan Meeting with DEQ
The objective of the kickoff meeting is to go over project goals, present Pertinent design
information, discuss preliminary results of test site operations, and determine specific
requirements for the effluent management document. One meeting is planned with DEQ,
OWNER, and CONSULTANT staff. The CONSULTANT will prepare summary notes for
the meeting. This information will assist in developing an outline for the effluent
management plan and understanding of key dates in the permitting process. This meeting
will occur approximately half-way through Task 1.4 so the design is well defined but still at
a point that DEQ comments can be incorporated.
Exhibit "A
I:\WOOOBURN~131395~WOeRNrO1.DOC 11 Page ~
2/4/97
c~rY 0¢: ~*~O~,--~EkR TREE WA~r.R REUSE T,~SK ORDER NO. 1
Activities
Task 2.1.1 Preparation of Presentation Material for Meeting
Task 2.1.2 One Meeting with DEQ and OWNER
Task 2.1.3 Summarize Findings in Meeting Notes
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Deliverables
· Presentation material
· Meeting notes
Scope of OWNER Services
· Attend one meeting
Task 2.2 Preparation of Effluent and Biosolids Management Plan
An outline of the management plan will be prepared and submitted to the OWNER for
review. Based upon the kickoff meeting and review of the guidelines, the effluent and
biosolids management plan will be prepared. Specific information antidpated to be
required for the plan are soils and hydrogeologic findings at the site, hydraulic and nutrient
loading rate analysis, operations and monitoring plans, and general design information of
key facility components. A draft of the plan will be prepared for review by OWNER staff.
Only one review process is anticipated, before a final management plan can be submitted.
After the CONSULTANT has received the review comments, the appropriate comments
will be incorporated into a final Effluent and Biosolids Management Plan,
Activities
Task 2.2.1 Outline of Effluent and Biosolids Management Plan for OWNER's review
Task 2.2.2 Draft Effluent and Biosolids Management Plan
Task 2.2.3 Final Effluent and Biosolids Management Plan
Task 2.2.4 Review meeting with OWNER
Task 2.2.5 Coordination with NPDES Permitting
Deliverables
· Outline of effluent and biosolids management plan
· Draft effluent and biosolids management plan for review
· Final effluent and biosolids management plan
Scope of OWNER Services
· Timely review of effluent and biosolids management plan outline
· Timely review of draft effluent and biosolids management plan
Task 2.3 Preparation of Work Plan on Site Characterizations and Monitoring
As part of the effluent and biosolids management plan, a work plan associated with the site
characterization and monitoring for the high rate application areas is required. A work
plan for the site characterization will be prepared to outline for DEQ the specific elements
performed in the site characterization~ Information provided by other efforts will be
reviewed to identify ways to reduce the level of site characterization performed. In
addition, a work plan for the monitoring program will be prepared to identify the total
monitoring wells required, and their proposed locations will be identified. General
Exhibit "A' ·
i:\~RN~13139~WDBRNtO1.0OC 12 Page 2/a of ~-~...
2/4/97
~ OF WOOO6UI:~ ZI:IEE WATER REUSE TASK OROER NO. 1
parameters to monitor and the monitoring schedule will be outlined. These work plans
will be submitted with the management plan for final approval by DEQ. Work related to
design and/or installation of the wells or site characterizations will not occur until DEQ has
approved the plan. This additional work, along with the potential need to define the
groundwater plume better, will be defined at a later time and be part of the final design or
addressed in a change order.
Activities
Task 2.3.1 Review Existing Site Characterization and Groundwater Information
Task 2.3.2 Draft Work Plan for Site Characterization
Task 23.3 Draft Work Plan for Monitoring Plan
Task 2.3.4 Review Meeting with OWNER
Task 2.3.5 Final Work Plans
Deliverables
· Draft work plans for review
· Final work plans for submittal with effluent and biosolids management plan
Scope of Services
· Timely review of work plans
Task 2.4 Submittal Meeting with DEQ
Attend a meeting with DEQ to present information supporting the Management Plan and
design. This meeting will allow DEQ to ask questions regarding implementation of the
Reuse System and specific technical criteria used in the design of the system.
Activities
Task 2.4.1 Prepare Presentation Materials
Task 2.4.2 Meeting with DEQ
Task 2.4.3 Prepare Meeting Notes Surmnary
Deliverables
· Presentation materials
· Meeting notes s~
Scope of OWNER Services
* Attend one meeting with DEQ
Task 2.5 Final Negotiations with DEQ on Reuse Conditions Approval
The CONSULTANT will provide the OWNER with a review of the draft reuse conditions
submitted by DEQ and participate in one strategy meeting regarding OWNER's response.
The CONSULTANT will prepare a response to the draft conditions based upon the strategy
meeting. The CONSULTANT will attend one meeting with DEQ to assist in finali?~ng the
conditions associated with the permit.
1OB
~WOOO~131395~WO~RNTO 1 .DOC 13 Page _
2/4/97
Exhibit "A"
,?,7 of YZ
Crry OF ~t~,~-~uR T~EE WA~ ~EUSE T~S~ G°g~ NO. 1
Activities
Task 2~5.1 Meeting with DEQ
Task 2.5.2 Review of Draft Reuse Conditions
Task 2.5.3 Strategy Meeting with OWNER
Task 2.5.4 Draft Response to reuse Conditions
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Deliverables
· Meeting notes fr°m strategy meeting
· Meeting notes from DEQ meeting
· Response letter to DEQ on reuse conditions
Scope of OWNER Services
· Attend one meeting with DEQ
· Attend one strategy meeting with CONSULTANT
· Provide DEQ comments on effluent management plan
· Finalize response to reuse conditions
· Task 3-Public Education, Outreach, and Involvement Program
for Predesign Phase
The objective of the public involvement process is to continue to build on the OWNER's
theme of "Passport to a Better Environment" by informing the public of the progress of the
demonstration poplar plantation and poplar predesign effort. This process will enable the
OWNER to educate the public, develop and maintain an excitement about the project, and
provide a graphical demonstration of the benefits of this innovative technology.
Woodburn is on the cutting edge of natural science and innovative wastewater technology.
Citizens will be educated to understand the link between science, technology, and
environmental improvements that will enhance the quality of life in the City of Woodburn.
The CONSULTANT will provide its assistance to the OWNER to ensure that this policy
related technology decision is understood, supported, and promoted. The key tasks
associated with the public involvement process are:
· Coordination of Outreach Approach
· Development of Interpretative Signs
· Development of Education Outreach Material
Task 3.1 Coordination of Outreach Approach
The CONSULTANT can best assist the OWNER in promoting the environmental benefit of
this project after an initial brainstorming workshop where detailed project activities and
responsibilities are determined. An initial meeting/workshop can assist in defining roles
and responsibilities. We have presented some initial thoughts for a public education,
outreach, and involvement activities in Tasks 3.2 and 3.3.
Activities
Task 3.1.1 Strategy Meeting to Discuss Approach
Task 3.1.2 Prepare Meeting Notes Summary
Exhibit 'A'
IAWOOOeUR~13139~WOeRNT01.00C 14 Page ~ of ~..
2/4/97
CITY OF ~(~Ul~k~.e,R TREE WATER REUSE TASK C)RO~ NO. 1
Deliverables
· Meeting notes from workshop
1OB
Scope of OWNER Services
· Attend one strategy meeting/workshop
· Define roles and responsibilities between CONSULTANT and OWNER Volunteer
Task 3.2 Development of Interpretative Signs/Displays
Interpretative signage/display at the poplar demonstration plant site will provide
information about the unique natural treatment process. The environmental and economic
value of the project will be explained to provide a destination for school groups,
environmental organizations, and other service, organizations as well as for individual
citizens. The CONSULTANT will combine its technical and creative capabilities to develop
interpretative signage and a weatherproof literature holder. The signs will be prepared in
English, Spanish, and Russian. Framework support for the signs will be provided by and
installed by the OWNER staff. We propose the installation of two signs in three colors
approximately 6 feet by 4 feet with metal enamel painted surface designed to be weather
and vandal resistant and require little maintenance.
Activities
Task 3.2.1 Strategy Meeting to Discuss Interpretative Signs
Task 3.2.2 Development of Draft Treatments for Signs
Task 3.2.3 Review Meeting with OWNER
Task 3.2.4 Final Production of Signs
Task 3.2.5 Weather Proof Literature Holder
Deliverables
· Draft treatment of signs
· Two (2) interpretative signs
Scope of OWNER Services
· Review signs
· Install signs and literature holder
· Provide freestanding metal frames for signage
Task 3.3 Development of Outreach Material
Outreach materials will be prepared for WWTP neighbors, county commissioners, county
permits, state coordination, school use, and general public awareness campaigns that will
enhance environmental understanding by students and the general public. Understanding
the information leads to a trusting relationship between the citizenry and the OWNER as
the continuation of the poplar project is supported. The attitudes and opinions of local
residents/neighbors surrounding the poplar plantation demonstration project are
particularly important. It is these people who, if misinformed, can develop antagonistic
attitudes toward the project. Recognizing the complexity and sensitivity of potential
project stumbling blocks is therefore of critical importance. Likewise, it is important not to
alarm the community surrounding the poplar plantation site. Understanding Of public
health issues is integral to the neighbors' acceptance. To gain the confidence and trust of
~:~WOOOi~RN~I 31395~WDeRNTO1 .ooc 15
2/4/97
Exhibit "A"
Page 2~ of
O3'Y OF ~ TREE WATER REUSE TASK ORDER NO. 1
project neighbors, we must dearly and completely address neighbor concerns without
creating concerns by our initiatives. Therefore, we propose a community tour and
workshop to engage area residents in assisting us to develop meaningful materials. If
citizens are given meaningful tasks to perform they are more likely to engage and assist the
project.
Specific outreach materials that will be prepared are:
· Curriculum material to be designed for Woodburn schools showcasing the water reuse
approach selected by the OWNER as a choice to improve the environment of the
Pudding River and the community as a whole. This material will be designed to work
synergistically with the interpretative signage.
· Fliers/outreach reports for dissemination of key information to newspapers and the
general public. This material will be prepared for weather proof literature holders to be
included with the interpretative signage.
· Video to be used on local cable access, at schools, and at the WWTP office, providing a
general overview of the issues and innovative aspects of the Reuse System
· News releases to be used as progress reports throughout the second year of prototype
operation, predesign, construction, and Reuse System start-up.
1OB
Activities
Task 3.3.1 Issue Identification with Project Neighbors
Task 3.3.2 Preparation of Curriculum Material
Task 3.3.3 Preparation of Fliers and News Releases
Task 3.3.4 Preparation of Video
Deliverables
· Curriculum material pack for use in schools and general public awareness campaigns
· Flyers/Outreach reports for mailing to newspapers and general public
· Video
· News releases
Scope of OWNER Services
· Review of material
· Final distribution of material
· Provide Spanish and Russian translations. If desired, this task could be a consultant
responsibility, but would constitute a scope/fee enhancement.
Task 4-NPDES Permitting Assistance Including Temperature
and Mixing Zone
The objective of this task is to continue assisting the OWNER with lqPDES permitting. The
OWNER has submitted a permit application. DEQ is currently performing modeling of the
Pudding River to update the TMDLs and is developing a draft permit. The continued
assistance will consist of ongoing negotiations with DEQ, .review of draft permits, and
preparation of support documentation for DEQ and Oregon Environmental Quality
Commission (EQC) approval.
~WO(X:)eURNH 31395~VDSPJ~'O1.OOC 16
2/4/97
Exhibit "A"
Page ~ of 4/. 2..
C~'y OF WOOO6UI~,.~--POPLAR TREE WATER ~EUSE TASK ORDER NO. 1
To negotiate permit conditions, review DEQ modeling results, and discuss permit review
comments, it is assumed that attendance at up to eight (8) DEQ meetings will be required.
Meeting notes will be summarized and distributed to attendees. It is assumed that
meetings with OWNER staff to prepare for the DEQ meetings will also occur.
NPDES permit application support documentation addressing temperature, mixing zone
dilution waiver, mixing zone using full width of stream, mass load increase, and metals
effects on fish and Pudding River will be provided. Support includes field survey, Oregon
Department of Fish and Wildlife (ODFW) and interagency meetings, and environmental
assessment of Pudding River. Support documentation includes Pudding River field work
(at the ouffall location), and aquatic impacts assessment. A biological study to address the
mixing zone using the full width of the Pudding River for dilution will focus on whether or
not the mixing zone will impede upstream anadromous fish passage in areas downstream
from the existing effluent outfall, based on existing ODFW classification of this segment of
the Pudding River as supporting anadromous fish passage, but not containing documented
use of potential anadromous fish spawning and rearing habitat. The study will place
particular emphasis on salmonids. It is assumed that the Biological Assessments pursuant
to the Endangered Species Act will not be required. Background information on the
Pudding River will be compiled. Consultations with ODFW and DEQ staff will be
conducted by telephone. The data collected will be analyzed in terms of dilution waiver,
mass load increase, temperature, mixing zone, and specific metals. A draft and final
technical memorandum will be prepared summarizing the results The technical
memorandum will be approximately 20 to 30 pages.
This analysis is based on the following assumptions:
o
The draft permits developed by DEQ will be reviewed. It'is assumed there will be three (3)
permit iterations, and three (3) meetings with City staff concerning comments. Written
comments will be provided. One Public Hearing and one EQC meeting concerning the
Woodbum permit will be attended. Other meetings related to the permit and design will be
attended. It is assumed up to five (5) miscellaneous meetings with the City will occur.
A draft Surface Water Temperature Management Plan will be prepared assuming discharge
to the poplar tree plantation in lieu of demonstrating that the beneficial uses of the receiving
stream would not be impacted or affected. (This task would be based on an allowance.
This is the first plan in the state to be submitted to DEQ and the level of effort cannot be
guaranteed at this time.) Coordination with other agencies is included in this allowance.
The surface water temperature management plan will be developed to the extent that
budget is available.
1. The analysis contains conceptual fish mitigation
2. No aquatic resource sampling needs to be conducted
3. A water quality monitoring program is not included
4. Access to the properties, during the field work, is facilitated by the City
5. No environmental modeling is required
6. No review of the TMDL model will be conducted
7. Any water quality sampling will be conducted by the City
Field survey is reconnaissance only, similar to modified ODFW field surveys.
I.~WOOOeURN~131395~woel~rro1 .DOC 17
2/4/97
lOB
Exhibit "A"
Page 51 of ~-~.
c~rY Ot= ~ TREE WATER REUSE TASK ORDER NO. 1
As part of the temperature management plan, the WWTP facilities will be analyzed for
temperature impacts to the treatment plant effluent. A plan for minimizing temperature
increases through the treatment facilities will be developed. A brainstorming meeting will
be held with plant staff, BCC, and CONSULTANT. City staff will collect field temperature
data as needed.
A coordination and management subtask is provided to include the overall coordination
not aligned with any subtask and associated with Task 4.
Activities
Task 4.1.1 Attendance at Eight DEQ Meetings on Permit Issues and Preparation of Meeting
Notes; Attendance at eight Meetings with OWNER staff to Prepare for DEQ
Meetings
Task 4.1.2 Preparation of NPDES Support Documentation including Field Survey,
Environmental Assessment, Mixing Zone, and NPDES Support Documentation
Report (Draft and Final)
Task 4.1.3 Review of 3 Draft Permits Issued by DEQ and Written Responses to Draft
Permits. Attendance at permit strategy meetings
Task 4.1.4 Public Meeting and EQC Meeting Attendance
Task 4.1.5 Miscellaneous Meetings with OWNER Staff and Other Consultants (five
Meetings)
Preparation of Draft Surface Water Temperature Management Plan
Task 4.1.6
Task 4.1.7
Task Coordination and Management
Deliverables
· Meeting notes from meetings with DEQ
· NPDES permit application support documentation draft and final report
· Written comments to NPDES draft permits
· Draft Surface Water Temperature Management Plan
Scope of OWNER Services
· Attend all meetings
· Timely review of deliverables
· Attend NPDES permit negotiations
· Conduct water quali~y sampling if required
Task 5-1997 Demonstration Site Operations, Management, and
Maintenance
The Woodbum poplar tree demonstration site has been operational for two seasons.
During that time, soil, water, and tree data have been collected to evaluate the performance
of the demonstration system and guide the development of the full-scale system. In 1997,
the trees will be 3 years old. The capacity of the demonstration system at this stage of
growth will provide the basis for developing design criteria for the full-scale systen~ The
monitoring and operational adjustments performed in 1997 will provide valuable data for
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Exhibit "A"
I.~WOOOBUR~131395~WOeRmO1.DOC 18 Page ,~2, of~.Z
2/4/97
CrrY OF WO(3~U~ W{EE WA3~R REUSE TASK ORO~R NO. 1
designing the full-scale reuse system. Based on 1995 and 1996 operational experience and
the scope and character of the desired full-scale operations, the objectives for the 1997
demonstration site are as follows:
· Continue to collect data to support full-scale design and operation of the poplar tree
reuse system
· Rrm the system from June 15,1997 through September 15, 1997 and incorporate sizing
requirements that address potential temperature limitations that could disallo~ar effluent
discharges to the Pudding River during that period
· Replace trees damaged by voles and develop a long-term strategy for controlling voles
during full- scale operations
· Modify spacing of trees and move the irrigation system into tree rows to improve site
maintenance conditions
· Test the feasibility of high rate irrigation
The following will be included in 1997, as in 1995 and 1996, for the irrigation .operation and
maintenance program:
· Water quality and quantity instrumentation, monitoring, data management, and
evaluation
· Irrigation application monitoring, operations management, and reporting ·
· Tree system monitoring, tree management and maintenance, and reporting
· Preparation of annual report
· General coordination, operations management, and meetings
The following tasks will be perfotn-ted in 1997 to enhance the demonstration project and to
enable evaluation of alternative designs for the full-scale system:
· Move spray irrigation from between tree rows to within tree rows and thin the east
block to approximately 6-f. oot spacing
· Evaluate high-rate irrigation
lOB
Task 5.1 Water Quality and Quantity Instrumentation, Monitoring, Data
Management, and Evaluation
Water quality monitoring in 1997 will focus on documenting the nitrogen and water
movement through the soil profile. To implement this monitoring, the CONSULTANT will
install two new nests of lysimeters in the east block (the high-rate irrigation area). These
new nests will contain lysimeters at depths of 2, 4, 8, and 12 feet. The nest of lysimeters
currently lOCated near the automated time-domain reflectometry CI'DR) instrument in the
east block contains lysimeters at depths of 4 and 8 feet. Lysimeters will be added to this
nest at depths of 2 and 12 feet. Another nest is located in the west block with lysimeters at
depths of 4 and 8 feet; this nest will not be expanded.
Water samples will be collected from the existing and newly installed lysimeters every 2
weeks until 2 weeks after the end of the irrigation season. The CONSULTANT will perform
I:\WOOOeURN~13139~WOeRNTO 1.00C 19
2/4/97
Exhibit "A"
Page
cr~ oF ~(~e~-.4,o~,.~ 11~E~ WATER REUSE TASK OROER NO. 1
the first two samplings, and the OWNER will continue sampling the lysimeters for the
remaining period.
The water samples will be analyzed for total dissolved solids (TDS), total Kjeldahl nitrogen
(TKN), nitrite plus nitrate nitrogen ((NO2+NO~-N), ammonia (N/O, chloride (C1), and
sodium (Na). The OWNER's laboratory will be responsible for performing the required
tests on the samples.
The CONSULTANT will coordinate data management and eValuation of the wastewater
effluent quantity and quality data provided by the OWNER and the soil pore water quality
data obtained from the lysimeters. As part of the evaluation of the water quality data, the
CONSULTANT will compare nitrogen movement through the soil profile in the high-rate
irrigation area and in the regular agronomic rate irrigation area
Activities
5.1.1 Installation of 10 lysimeters
5.1.2 Co~ection of two lysimeter samples and training of OWNER in lysimeter sampling
5.1.3 Water quality data management
5.1.4 Lysimeter data evaluation
5.1.5 Effluent water quality evaluation
Deliverables
· Training for lysimeter sampling
· Analysis and summary of data for annual report
· Communications via telephone or memoranda
Scope of OWNER Services
· Collection and analysis of lysimeter samples, taken every 2 weeks
· Delivery of water quality data to CONSULTANT
Task 5.2 Irrigation System Monitoring, Management, and Training
The CONSULTANT will collect soil mOisture monitoring information from the manually-
operated TDR instrmnent the first 2 weeks of the irrigation seasoru The CONSULTANT
will train the OWNER to conffnue the collection of the manual TDR readings weekly for the
rest of the irrigatio~a seasoru The CONSULTANT will collect automated soft moisture
· readings from the TDR and Enviroscan sensors and will download the data to a spreadsheet
on a weekly basis for TDR and monthly basis for Enviroscan during the irrigation seasoru
The continuously automated soil moisture data will be downloaded and evaluated on a
monthly basis from October through December 1997.
During the irrigation season, both the manually collected and automated soil moisture data
will be reviewed on a weekly basis. The information will be used in establishing the proper
irrigation schedules during the irrigation season, and for providing estimates on
consumptive use from the trees and indicating trends in the soil moisture movement
through the soil profile.. In addition, the CONSULTANT will document the amount of
water applied to the tree system by downloading the operations data from the central
control system to a spreadsheet.
1OB
Exhibit "A'
,.~xxx~u~3~5~w~amo~oc 2o Page _~_ of ~/-2..
2/4/97
aTY a: WOOOeU~ ThEE WATE~ I~EUSE T.~,S~ OROEn NO. 1
The CONSULTANT will coordinate data management and evaluation of the soil moisture
monitoring information and the irrigation system operations. Weekly communications via
telephone, will occur with the OWNER.
Irrigation schedules will be adjusted over the course of the season to address variations in
tree consumption fl~oughout the irrigation season. As a result of the weekly soil moisture
evaluation, assistance with up to six irrigation schedule changes will be made over the
course of the irrigation season. The owner will be trained in use of the control system and
will make the scheduled changes.
Before June 15, the CONSULTANT's staff will perform one site visit to start up the
irrigation system* This will include closing appropriate drains and isolation valves,
reconnecting valve plumbing, and verifying proper system operations and training of City
staff in start-up. During the course of the irrigation season, there will also be two site visits
to verify proper operation of the irrigation system components. There will be a fourth site
visit after the 1997 irrigation season to winterize the system. This site visit will include
purging the system components with compressed air to prevent freeze damage and training
City staff to winterize
The OWNER under the direction of the Consultant will be responsible for operating the
system during the 1997 season. As part of the training and technology transfer regarding
irrigation operations, the CONSULTANT will provide to the OWNER the computer
software necessary to communicate with the ISISTM controller. The CONSULTANT will
assist the OWNER with installation of the software on an IBM-compatible computer,
equipped with a telephone modem. The software will be installed on the OWNER's
computer by the beginning of the irrigation season. The software installed in theOWNER's
computer will allow the OWNER to monitor and control the operation of the system.
A 1-day training' session with one OWNER staff member will be performed at irrigation
start up to provide an overview of the poplar tree reuse system, explain the field system
components and their functions, provide training in the manual system operations, provide
training in the automated operations of the system through the ISISTM controller, direct the
start up and winterization procedures, and provide background concerning the common
troubleshooting issues. The OWNER Will be trained and equipped to operate the system
and will perform operations of the irrigation system. The OWNER will begin operations
and maintenance with the training at irrigation startup.
A sum~_ary report on 1997 irrigation operations, management, and maintenance will be
incorporated into the annual report prepared by the consultant.
Activities
5.2.1 One Site Visit for System Start Up
5.2.2 Training on Irrigation System Operations and assistance with up to Six Schedule
Revisions
5.2.3 Four Site Visits to Verify Proper Operation during the Irrigation Season
5.2.4
5.2.5
5.2.6
5.2.7
5.2.8
5.2.9
Collection of Two Samples of TDR Data and Training of OWNER
Automated TDR and Irrigation Application Data Collection
TDR and Irrigation Application Evaluation and Documentation
Training and Technology Transfer in system operations
One Site Visit for Irrigation Winterization and training in Winterization
Summary Reporting
lOB
~:\WOOOSURN~131395~WOeR~ro1JXX; 21
2/4/97
Exhibit 'A"
Page._~.~- of ~-Z
C3*Ty O~ ~(~-4~ TREE WATER R~:USE .TASK ORDE.R NO. 1
Deliverables
· Monthly data on water applied through September 15, 1997
· Monthly data on soil moisture through December 1997
· Software and training in use
· Summary of irrigation operations and maintenance in the annual report
lOB
Scope of OWNER Services
· Staff to participate in training and technology transfer
· Operation of the system
· Weekly collection of manual TDR readings
· Delivery of information to CONSULTANT
Task 5.3 Tree System Monitoring and Maintenance
The tree system maintenance for 1997 will consist of replanting areas of vole damage,
providing one in-row herbidde treatment, and providing direction on the mowing
required throughout the year. Tree system monitoring will include soft/plant sampling,
analyses, and interpretations; plant growth analyses; and tree' data for the annual report.
Two soil samples will be collected after the irrigation season by the consultant and the
owner will be trained to sample soils. Following the irrigation season, the CONSULTANT
will perform a population count, statistical growth measurement for four selected varieties,
and collect, analyze, and evaluate four tree tissue samples for nitrogen and nutrient make
up. The OWNER will be trained in tree tissue sampling.
The CONSULTANT will coordinate data management and evaluation of soil and plant
analysis. The CONSULTANT will evaluate and summarize information gathered about the
tree system and summarize in the annual report.
The Consultant will identify 7- to 10-foot whips to replant in vole damaged areas. The
whips will be obtained from the trees removed for density-adjustment thinning in the east
block (see Task 5.4). The CONSULTANT will direct the OWNER in the selection of whips
by flagging trees To remove during the thinning. The CONSULTANT will also direct the
OWNER in the replanting of the selected whips. Herbicide treatments are required to assist
in controlling the weed and vole problems. The CONSULTANT will provide the first
herbidde spraying and a memorandum describing the desired methods and locations for
the applications so the OWNER can provide future spraying. In addition, the
CONSULTANT will provide direction to the OWNER on desired mowing. The OWNER
will repair sprinkler heads damaged during mowing or other operations.
The CONSULTANT will document in a mernorandum info .rmation and direction to the
OWNER for establishing a stool bed for propagation of poplar tree stock from tree cuttings
at the beginning of the season. Cuttings harvested from trees removed from thinning can
be used for stool bed plantings. OWNER staff will be directed in methods for harvesting
cuttings.
Activities
5.3.1 Flagging Damaged Trees to Be Replaced
5.3.2 Two Soil Analyses and training in soil sampling
5.3.3 Four Tree Tissue Samples and training in tree tissue sampling
5.3.4 First Time Spraying
1.4,WOOOOURN~131395~01 .DOC 22
2/4/97
Exhibit "A"
Page ~ of ~
CiTY OF V~/REE WATER I~EUSE TASK ORDER NO. 1
5.3.5 Direct OWNER in Herbicide Applications and Mowing
5.3.6 Technical Memorandum on Developing Propagation Area for Trees and Cutting
Harvest
5.3.7 Two Tree-Related Site Visits and Meetings
5.3.8 Documentation of Tree System Performance in Annual Report
Deliverables
. Direction in collecting 7-foot Whips:
harvested from trees removed in thinning at the
Woodburn demonstration site
Evaluation of the tree system and summary for the annual report
Memorandum on herbicide applications and mowing
Memorandum on stool bed preparation
Scope of OWNER Services
Planting in stool bed and cutting harvest
· Mowing
· Herbicide applications
· Vole control
· Repair of damaged sprinkler heads
· Tree thinning, whip harvest, and replanting
lOB
Task 5.4 Irrigation and Tree System Modifications
The irrigation system and tree system ~ be modified to improve site maintenance access.
The following are the recommended modifications to the irrigation and tree system in the
east block for 1997:
· Thinning of the trees to approximately 6 feet along the rows
· Moving the sprinkler system into the tree rows
· Relocating the soil moisture probes
The CONSULTANT will provide direction to the OWlXIER for removing the existing
sprinkler system in the east block. The OWNER will perform the required removing of the
existing irrigation .system in the east block. Adter removal of the irrigation system, the
CONSULTANT will provide direction for tree.thinning by flagging trees to be cut and
directing the OWIXIER in implementing the thinning. The OWNER will perform the
required thinning w~thin the tree plantation. After completion of the thinning, the
CONSULTANT will perform herbicide spraying outlined in Task 5.3. The CONSULTANT
will then provide direction to the OWNER for moving the existing sprinkler irrigation
system to the tree rows. The OWNER will re-install the micro-spray sprinkler system down
the row of trees. It is assumed the CONSULTANT will provide two staff members for 2
'~lays during the tree thinning and adjustments to the irrigation system
The CONSULTANT will relocate the soil moisture monitoring probes to ensure proper data
collection, as necessitated by changes to the tree system. In addition, the CONSULTANT
will install a pressure sensor in the system and tie it to the irrigation controller. If the
pressure sensor records a low pressure caused by a line break, the system will automatically
turn off and a warning light will be activated to indicate shut down of the system.
I:~WOOOOURN~131395~WOeRNTO1.OOC 23
2/4/97
Exhibit "A"
Page 57 of 5/-Z
CITY OF WOOOBUI:~N~-.POPI. AR TREE WATER REUSE TASK OROEFI NO. 1
Activities
5.4.1 Direct OWNER in thinning of trees
5.4.2 Provide Direction to OWNER for Removal and Re-installation of Irrigation System
5.4.3 Adjustments to Soil Moisture Monitoring Probes
5.4.4 Installation of Pressure Sensor, Warning Light, and Control Modifications
Deliverables
· CONSULTANT staff onsite 2 days to guide OWNER in tree thinning and relocation of
irrigation system to tree roWs
Scope of OWNER Services
· Thin trees
· Remove and relocate micro-spray system
Task 5.5 High-Rate Irrigation Evaluation
The 1995 annual report recommended upgrades to the demonstration site. One upgrade
was to test the feasibility of applying higher than agronomic rates of water over the site. In
1997 the east block will be irrigated up to 100 percent higher than the agronomic rate. No
modifications to the existing sprinkler irrigation system are proposed except that it will be
relocated. The high-rate irrigation will be accomplished by increasing the irrigation time of
the east block. Irrigation will occur in alternating on/off cycles, evenly spaced over 24
hours. On the west block, irrigation will also occur in alternating on/off cycles, evenly
spaced during the day, but over a 12-hour period.
Irrigation schedules will be adjusted over the course of the season to address the high-rate
application test in the east block. In addition to the six agronomic rate schedule
adjustments allotted for the irrigation system, up to four high-rate irrigation schedule
changes may be made over the course of the irrigation season. The consultant will advise
the owner in irrigation schedule changes.
The amount of water applied to the tree system in the high-rate irrigation area will be
documented on a monthly basis by downloading operations data from the central control
system to a spreadsheet. This water use data and the water quality data from the high-rate
irrigation area will be used for the documentation of nitrogen and water movement through
the soil profile (see Task 5.1).
Activities
5.5.1 Advise on up to 10 Adjustments to the Irrigation Schedule
5.5.2 Collection of Irrigation Application Quantities
5.5.3 High-Rate Irrigation Data Evaluation
Deliverables
· Evaluation of high-rate irrigation in the annual report
Scope of OWNER Services
· Adjustment of irrigation schedules
· Monitoring for ponding
1OB
Exhibit "A"
L'~WOOOOURN~131395~WOeRm01.00C Page ~ of 4/~..
2/4/97
CRY OF v~(~tle~-~3~b~ ~ WA'IER REOSE TASK ORDER NO. 1
Task 5.6 Preparation of Annual Report
An annual report will be prepared by the CONSULTANT to summarize the information
gathered during 1997 for the Woodbum poplar tree demonstration site. Specific items
discussed in the annual report will be water application, soil moisture monitoring, water
quality, plant analyses, soils analyses, estimated nitrogen uptake, and implications for the
'full-scale design. A draft report will be prepared and five copies sent to the OWNER for
review. A review meeting will be held to discuss review comments. Appropriate
comments will be incorporated into a final report- Ten copies of the final report will be
provided to the OWNER.
Activities
5.6.1 Prepare Draft Annual Report
5.6.2 Review Meeting with OWNER and DEQ
5.6.3 Prepare Final Annual Report
Deliverables
· 5 copies of draft report
· 10 copies of final report
Sc0, Pe of OWNER Services
· Timely review of draft report
· Copy forwarded to DEQ
· Coordination with DEQ
Task 5.7 General Coordination, Operation Management, and Meetings
The CONSULTANT will participate in six site visits, 4 hours each, to meet with the
OWNER and discuss progress at the demonstration site. In addition, weekly coordination
meetings via telephone conference calls will be conducted to coordinate and manage the
execution of the work, discuss the evaluation of the information, and address required
adjustments to work performed at the demonstration site.
Activities
5.7.1 Weekly Coordination Meetings (Telephone Conference Calls)
5.7.2 6 Site Visits and Meetings with OWNER
5.7.3 General Management
Deliverables
· None
Scope of OWNER Services
· Meet with CONSULTANT during six site visits
· Be available for weekly conference calls
1OB
ltWOOOOUI:~131395~WOORt~'O1 .[X)C 25
2/4/97
Exhibit "~"
Page ~ of ~
cr~Y oF w<~l~gL~--~3~9 TREE WATER REUSE TASK OROER NO. 1
Task 6--Project Management
This task includes project management activities to guide the execution of the work and to
monitor performance against accepted budget and schedule. Project management will also
include general coordination and communication with the consultant team, the OWNER,
and other interested parties, and administration of the CONTRACT. The invoices will
show for each task the staff names, hours, and cost per person, expenses, fee remaining, and
summary of budget. Format will be similar to that used for the Woodbum Wastewater
Facilities Plan.
Activities
Task 6.1.1
Task 6.1.2
Task 6.1.3
Task 6.1.4
Task 6.1.5
Prepare Brief Project Management Plan (PMP)
Hold project kickoff meeting
Prepare Monthly Status Reports with Percent Complete and Progress to Date
Perform General Project Management Activities (i.e., Team Supervision,
Coordination, Meetings,' Track Progress and Monitor Budget and Schedule,
Manage Quality Control)
Administer the CONSULTANT and OWNER CONTRACT
Deliverables
· Project management plan
· Monthly status reports
· Invoices by staff hours and dollars by task (format to be defined by OWNER and
CONSULTANT)
Scope of OWNER Services
· Timely approval'of invoices
Review of management plan and progress reports
· Timely communication of concerns about progress report
C. Additional Scope of OWNER Services
lOB
The OWNER will provide the following services in addition to the general services defined
in the original contract and the specific services defined in each task:
· Give thorough consideration to all reports, schedules, budgets, and other documents
presented by the CONSULTANT, and inform the CONSULTANT of all decisions.
· Advise the CONSULTANT of changes or additions needed to satisfy the program
objectives so that Consultant may prepare modified scope and budget.
· Coordinate communications with other OWNER depa~CuLents, consultants, and other
involved parties.
· Provide access to any relevant aerial photography and CAD files.
I:\WOOOe~131395'~WDSRN~O1 .Doc
2/4/97
Exhibit "A"
Page~0 of ~.~.
CITY OF WC~(~JJR~-PC¢~ TREE WATER REUSE TASK ORDER NO. 1
D. Time of Performance
1OB
The CONSULTANT and OWNER have discussed the Task Order No. I scope and services
and the Phase I project schedule shown in Table 2 below represents a reasonable time frame
over which these services are to be performed. Table 2 also provides duration after the
notice to proceed for the spedfic key milestones.
Table 2:
Phase I l~ect Schedule
Milestone Duration Duration After Notice to
Proceed
....P.. _~..~!~..ok[un~s~.__,_s. ~L~? ..............................................................................................................
__ C__~.r..d_'m~a.b_o.n...m~ee~__~ 1 da~. 2 weeks
._._Sj~.S~_.[~_on..a~t_ d.__.~...._~.~.,,L?_v,~fi.~, tions 1 month ! 1/2 months
Der~ ~e .~.~~.;._~.d_ D~ ~_.C_~_~e~a 2 ~ 2 monks
Predesign Documents
Draft 2 mont~ 4 months
Final 2 weeks 5 months
Preparation of Manag~nent Plan
Iackoff Meeting 1 day 1 month
Draft plan 1 month 3 months
l=mal Plan 2 weeks 4 months
___S_~t.~.I_M_.__~_L ................................................. !..cl..al ......................... _5....m_o...~_.~ ........................
Public Involvement Process
Strategy Meeting 1 day 3 weeks
Development of Interpretative Signs/Display 4 months.
___~_ ?_e..a...ch....M..a_t,--~ ............................................................. _t..m_o..~_t~_ .....................
Permittinl~ As required
Eli
Project Team
The key project team members with their roles and responsibilities are as follows:
John Filbert
Daria Wightman
Mark Madison
Jeff Nuss
Alicia Lanier
Linda Macpherson
Jerry Hildenbrand
John Dickey
Patty O'Conner
Henriette Emond
Dave Collins
Lou Licht/Ecolotree
John Warinner/Fountainhead
Senior Value Engineering .
Project Administrator, Technical Advisor and
Permitting Task Leader
Project Manager
Assistant Project Manager/Predesign Task Leader
Effluent and Biosolids Management Plan Task Leader
Public Involvement Task Leader
Electrical Design/I&C
Soil Scientist
Hydrogeologist/Groundwater Work
Pipeline and Pump Station Predesign
Drip Tube Analysis
Tree System Predesign
Irrigation, Filtration Headworks, and Monitoring and
Control Predesign
t:\WOOO~URN~131395~W~eR~rO1 .DOC
2/4/97
27
Exhibit 'A"
Page ~-! of ~.,-
CiTY OF ~ TREE WATER REUSE TAS~ ORDER NO. 1
Compensation
1OB
The compensatio.n for services set forth in Task Order No. I shall be based on actual labor and
expenses in accordance with Article 2. Compensation of the Agreement for Professional Services.
A budget of $619,200 is hereby established for this task order coveting the Phase I scope of services.
The budget breakdown is shown in Table 3. The task level budgets may be re-allocated amongst
tasks at the discretion of the project manager and with authorization from the CLIENT. The total
cost for the remaining phases will be negotiated at a later time when the p .r~lesign better defines the
scope of services required. Conditions for payment are as described in the original contract.
Table 3
Estimated Budget for Task Order No. 1
Description Total
Task 1- Pr_ed_e~_iugn of Full_S_c~l__e_Sl/stem
Task 2- Preparation of Effluent Management Plan
Task 3~ Public Involvement Process
$215,600
s_,700
Task 4- DEQ_Pe _rm_i_tti~_ g,_T_e_m_l~__ra_tu_r_e,__a~_ d.Mixing_Zone
Task 5- 1997 Demonstration Site Operation
Task 6- Project Management
Total- Task Order No. 1
with Contingency (10%)
$149,100
$69,600
$46,100
$619,200
G. Other Conditions and Requirements
1. Signature of Authorization
City of Woodburn, Oregon
By:
Title:
Date: 'Date:
I.'kWOOOSURI~ 131395~WI:)SRNTO 1 .DOC 28
2/5/97
Exhibit 'A"
Page ~. of
MEMO
To:
From:
Subject:
Date:
City Administrator for Council A~ion ~..~.
Randy Scott C.E.Tech III, through Public Works Director
East Hardcastle Storm Sewer/Centennial Subdivision
January 24, 1997
10C
RECOMMENDATION:
It is being recommended that the City Council accept the $12,000 for storm sewer improvements
on East Hardcastle as requested in the attached letter from Mr. Ronald Smith and use these funds
to supplement city's planned East Hardcastle Storm Sewer Capacity improvement to be
constructed this year.
BACKGROUND:
The existing 12" dia. storm sewer within East Hardcastle collects runoff from surrounding
streets in addition to Hardeastle such as Greenview Drive and Orchard Lane, in the past these
streets have experienced flooding because the system does not have the capacity to convey the
existing mnoffto the larger 24" dia. storm sewer on Cooley Road.
Centennial Park Subdivision was approved in 1991, as a condition of approval the
development is required to install a storm sewer of sufficient size to convey the additional runoff
from the development. The existing East Hardcastle storm sewer can not be allowed to receive
additional runoff from any new subdivision.
The city is in the process of preparing bid documents for the installation of a 24" dia.
Storm Sewer that in conjunction with the existing 12" dia., will provide for existing and future
flows iaeluding the Centennial Park Subdivision. The project is planned to be bid within the next
two weeks and brought before the Council for the acceptance of the low bid and award of the
contract at the regular schedule meeting on March 10, 1997.
Therefore, staffis recommending the council accept the $12,000 to fulfill the developers
obligation rather then the installation of an additional small diameter, shallower storm sewer to
convey the on-site runoff. Further, upon approval of engineering plans, staff will issue the proper
permits and allow the construction to start for the on-site utilities and streets. This money is in
addition to all fees required for the development and is beneficial for the developer as well as the
city.
Attached is a vicinity map showing the proposed storm sewer improvement
January 23, 1997 'l OC
CENTENNIAL PARK SUBDIVISION
Attn: Randy Scott
Request to proee~ with improvements for Centennial Park Subdivision.
Project has been approved by City Planning Commission and City Council. We have been
advised, by City of Woodburn Public Works there is a undersize storm drain on
Hardeastle Street and City will like to improve it. Our share of cost of the additional drain
improvement for the four lots on Hardcastl¢ Street is $12.000.00.
The City will be doing the required process for Hardcastle Street portion of improvement
to storm sewer. It continues to solve for not only Hardeastle Street but also for
Greenview and Orchard Lane.
It is our understanding that the public process does take additional time and it will create
some delay. We request acceptance ofour share or'improvement cost so we may start
immediately and proceed with on site development of our property.
To my understanding Hardeasfle storm sewer project will be added soon by he City and
construction is expected to be complete by next summer of 1997.
I will be sending a check of $12,000.00 as soon as the city officially accepts the proposed
plan and authorizes us to proceed with our'development.
All development fees as required will be paid at the time of obtaining permits.
Time is ofimpm~anee and we request that authorization to proceed with the project be
given as soon as poss~le.
Thank you.
Ronald A. Smith
0
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· IOD
MEMO
TO:
FROM:
SUBJECT:
DATE:
City Council through City Administrator
Public Works Program Manager
Bid Award for Interior Cleaning and Painting of Elevated Water Tank
February 5, 1997
City of Woodburn Bid Number 97-06 for interior cleaning and painting of the 750,000
gallon elevated storage tank will be opened at 2:00 pm on February 10, 1997. It is
anticipated that an award recommendation will be provided prior to the scheduled
council meeting at 7:00 pm that day. If there are any irregularities or if additional
evaluation is required the award recommendation will be postponed until February 24,
1997.
BACKGROUND: The original coal tar interior coating system of the large water
storage reservoir is failing in some locations and needs to be replaced. It has also
been determined through testing that this coating system does contain lead. The
proposed work will involve removal and approved disposal of the existing interior
coating and replacement with an epoxy based coating system. The specifications also
includes structural work to improve the fall protection system on the tower to comply
with current standards.
The older, small reservoir will provide system pressure while the repair work is
completed on the larger tank. The work needs to be completed prior to the high
water use season. It is planned that the work would be completed and the tank
returned to service no later than April 30, 1997.
11A
~1o6197
A/P C~ECK LISTII(G FOR ~ RONTH OF JANUARY 1997
Page 1
(:beck lhmber
35196
35197
35198
35199
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35201
35202
35203
35204
35205
35206
35207
35208
35209
35210
35211
35212
35213
35214
35215
35216
35217
35218
35219
35220
35221
35222
35223
35224
35225
35226
35227
35228
35229
35230
35231
35232
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35235
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Vendor
Vendor Ntmber Check - Date Written Amount of Check
UNI?ED STAIT.5 POSTXL SERV 020089 1/02/97 1,000.00
CITY OF r~IX)I)K)RN 015255 1/06/97 131.66
~ R03[ PRODUC'I'S 022427 1/07/97 4,100.39
JO~C~ I~L12Y 012065 1/07/97 16.50
LEtO)E OF ORE(ON CITIES 060090 1/09/97 448.65
V~IJ,~Y I~ILIN6 SERVICES 021044 1/09/97 482.24
VOID VOID
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Cl~ OF ta)ODBma WR DEPOSIT SOSE 1/10/97 40.00
PACIfiC Pm(~U{ ~LmOr~ ~ ~osE 1/lO/97 50.00
JUDITH ~ NONE 1/10/97 50.00
~ SIGS C'IUffER ISC ~b*S 1/10/97 26.00
V~.WERS mOD PRODUCTS ASSOC ~t[E 1/10/97 39.95
A & A ~ COm'ROL ISC OO0011 1/10/97 170.00
~ & E IFAGIIIG 000017 1/10/97 71.50
AIR YOq~H CELLULAR 000113 1/10/97 10.43
AIR TOUCH PAGING 000115 1/10/97 10.98
~ U~IFORH SERVICE IBC 000534 1/10/97 157.75
AT & T 000623 1/10/97 245.84
~ & ~ O0107O 1/10/97 7.50
BECk,Ti[ & KOFFEL 001174 1/10/97 12,159.00
BI-llART 01~Ol~TIO]t 001275 1/10/97 24.73
B.P.S.$.T. 001390 1/10/97 50.00
~ & em~LL OO1573 1/10/97 55,032.37
CAP~m T~= 002U3 1/10/97 82.80
CiliaRY CITY I~.]~"TRIC L~C 002424 1/10/97 20,110.56
(~i-HILL 002478 1/10/97 16,445.65
01~TAL FAll[ SOPPLY 002625 1/10/97 79.20
(~ ~ 002887 1/10/97 260.50
CRA~ & N]~ETH 002896 1/10/97 5,105.29
(]LI~ ~ION ASSOC 002906 1/10/97 180.00
CTL (X)RI~TIO~ 002926 1/10/97 215.00
DEPT OF gIWIR QUALITY 003205 1/10/97 86,667.00
ERNST IlAI~ARE 004360 1/10/97 140.50
FRI]~ PRAIRIE IIISTORIC&L 005339 1/10/97 50.00
ClE~O SI~VI~S 006062 1/10/97 2,643.00
BARRIS A]~ EIDE 007095 1/10/97 1,000.00
mDOSTEUL S~L¥ O0 008090 1/10/97 90.50
II~STRIAL ~tlR~II~ SUPPLY 008100 1/10/97 140.91
JILL OF TRADES 009098 1/10/97 137.24
JOB $IOl~ INC 009119 1/10/97 867.90
I~DALL O LAI~ 011029 1/10/97 643.50
LEA~E OF ORI~O~ CITIES 011110 1/10/97 1,061.00
LILY'S MARKET 011240 1/10/97 30.00
210,276.04
· llA
2/o~/97
I/P ~ LIS~II~ 1~ ~E ~ OF JUtU~/1997
Page 2
35241
35242
35243
35244
35245
35246
35247
35248
35249
35251
35252
35253
35254
35255
35256
35257
35258
35259
3526O
35261
35262
35263
35264
35265
35266
35267
35268
35269
35270
35271
35272
35273
35274
35275
35276
35277
35278
35279
35280
35281
35282
35283
35284
35285
35286
Vendor l~a~e Vendor Number
C~ck - Date ~ritten
I~I ~ I]iC 012015 1/10/97
I~I]~i~ SOI~E 012045 1/10/97
MtRI~ CO01~ B~ I~ 01~ 1/10/97
~ ~ FI~ S~V 01~40 1[10/97
~ ~ 0124~ 1/10/97
~tn~ ~m o~ ~ nG 0m~ UZ0/~7
~ 0m~ ~/~0/W
~ L~ ~ ~~ 0~3~5 1/10/97
~ ~t~ ~ on3~ Um/~7
~ ~ o~rc~ oN~ ~/10/97
~ ~ o~ ~ 0N~99 Um/97
~ D~ oF ~ ~ 0N240 ~/~0/97
p~c~[c ~m ~PLY 0~40 ~/~0/97
Pt~ OF ~ ~ 0~5~0Z ~/~0/W
PZ~ ~ o~53~ U~o/w
~ G~ ~C 0~420 1/10/97
~ a ~ ~ og o~ o~7~3 ~/~o/97
~ ~ ~~ 018310 1/10/97
S~ ~ ~I~ 018463 1/10/97
SILV~ ~ ~ 018464 1/10/97
~ ~A~ ~ o~86~o
~S~ ~ 0188~7 1/10/97
~ ~I~ ~C 01~20 1/10/97
~ ~ ~ ~ o~9~ U~o/w
~:~Ig ~ OIL 02~10 1/10/97
~ DIS~ S~Cg 0~20 1/10/97
~.s. ~ ~~t~s o~l ~/lo/w
~.~. ~ ~~I~S o~5 1/~o/97
V~ ~ ~ 0210~ 1/10/97
W~u~CE ~ 0~27 1/10/97
W~ ~ I~ 02~35 1/10/97
~ PAG~ 022163 1/10/97
~ ~ ~ &IR ~ 0~4~ 1/10/97
~~ ~A~ 022478 1/10/97
~ ~S~ 0~ 1/~0/97
~ ~~ 0~630 1/~0/97
~ o~z~ ~L~ 022670 U~o/w
~ ~r~ 02403
Vu.L~ ~L~ S~C~ 021044 1/17/97
VOID VOID
VOID ~OID
VOID VOiD
~ount of Check
125.00
758.00
10,714.41
1,200.62
1,125.99
599.67
6,986.00
138.00
18,648.83
1,605.00
3,013.27
370.00
2,110.78
33.75
194.00
15.90
302.25
23,722.22
642.92
302.42
75.00
70.79
176.59
23.70
113.75
328.80
264.88
560.65
434.26
4,265.91
9.70
36.94
62.43
62.25
4,632.00
32.00
41.50
24.00
112.40
72.50
430.00
202.55
329.92
325,247.59
2/06197
~/PCIIE~ LISTING FOR ~HE P~3~iOF JANUAR~ 1997
11A
Paqe 3
35287
35288
35289
35290
35291
35292
35293
35294
35295
35296
35297
35298
35299
3530O
35301
35302
35303
35304
35305
3530~
35307
35308
35309
35310
35311
35312
35313
35314
35315
35316
35317
35318
35319
35320
35321
35322
35323
35324
35325
35326
35327
35328
35329
35330
35331
35332
REFUND-~A T ER / $ ~WRR
REFUND-WATER/SEWER
S~VI~
S~-V~S
S~VI~-~
S~I~-~
S~C~-V~S
S~I~
S~VI~-S~
S~PLI~-L~Y
~PLI~-~R~
S~VIC~-~
S~VIC~-~LI~
S~-L~Y
~~IL
~Y ~-V~S
~-~LI~
S~VI~-V~I~S
S~VI~-S~
S~-S~
S~VI~-F~H
~-~S/Dm
S~PLI~-~
S~PLI~-~LICE
Vendor Nam~ Vendor lumber
Date Written
sma 1/17/97
iiALTOll DEVELUPM~ NONE 1/17/97
CAH)LYIIBI~XI[ NONE 1/17/97
BUR(IHAR~ & CO MONE 1/17/97
~YSON FAI{RiH~ NONE 1/17/97
WO0{)1301{~{ LIB~/d{Y NONE 1/17/97
$ILVI~I~?WI~~ NONE 1/17/97
CHOS R3OMi)A'I'ION NONE 1/17/97
AIR T(IXIiCEI/IILAR 000113 1/17/97
AMYI~OREO~ lAC 000400 1/17/97
AP, IliA~UNIFO~SERVICH INC 000534 1/17/97
A? & ? 000623 1/17/97
A?&? LAMGUAOE Lille SERVZC~ 0(0)659 1/17/97
BEN-.KO-MATIC INC 001200 1/17/97
CI{2H~ {302477 1/17/97
CH2{{~I~ {){)2478 1/17/97
(3I~U{E & IIERSEi'H 002896 1/17/97
D~{I)~J3LE PI{I]F~F~{~ INC {)03140 1/17/97
DBP~OF ENV3~i~AL[~ 003205 1/17/97
ENVIRO~.~# ~QUI'H4ENT 004206 1/17/97
ERNST HARDWARE 004360 1/17/97
O.K. MACHllI~ 006009 1/17/97
GEI~DOSE]{VIC~I}~C 00{5062 1/17/97
GI~{E~AL EXJ~IC~IY~ 006079 1/17/97
~ I]{I){]S~I~J~ F~Ab~I~ 0{)7084 1/17/97
HARRIS UlfffOl~ 007090 1/17/97
IN]XLS~I,IACHININGCO 008075 1/17/97
]XONaPI AL OOm8 1/17/97
IKON OFFICE SOLUTIONS 008119 1/17/97
JOB SHOPPEIU3 IIiC 009119 1/17/97
LA GRAND IEIES~IAL SUPPLY 011025 1/17/97
LAIID~ & ~FA INC 011032 1/17/97
LR~GUB OF OREOON CIYI~ 011110 1/17/97
LAw mc ox o11175 1/17/97
SERAU) ~IMBA~ 011190 1/17/97
~(]~III]{CI~3WI)~CO 011230 1/17/97
LUNG LIFE LIOlfflNGOF~EGON 0113~ 1/17/97
U~2EIF~ YBC{{]IO{~3GI~ 011370 1/17/97
H~J~IONCOO]{T~FI£~ALSV(~3 012140 1/17/97
HAl{ION i~IVII{Oi{I{I~Y~ S~VICE 012227 1/17/97
H~qoNS ~PLYCO 012250 1/17/97
~YEP~]3{G C0#P[]~{~3 INC 012260 1/17/97
14]~Y~{O~~ 012448 1/17/97
14I(]LIE 012456 1/17/97
H{3~:)ROLA 012625 1/17/97
140{3]~1~]]~ I~U~I{{~EI) 012670 1/17/97
Amount of Check
34.10
10.90
6.20
42.28
14.80
20.00
3~195.00
105.00
6.95
279.00
139.86
17.39
268.08
376.80
4~882.81
~1.91
3~100.00
750.15
35.00
14,500.~
1,612.27
129.51
5,504.00
136.~
1~781.13
4.00
67.50
141.~
1~4.20
210.00
541.{)0
70.00
119.50
124.90
180.00
649.02
582.17
12.20
600.00
249.{30
244.02
165.37
229.50
48.00
368,587.87
' ' ' 11A
21o6197
A/P CHECK LISTING I~ THE ~ OF JANUAN¥ 1997
Paqe 4
Check lltmber
35333
35334
35335
35336
35337
35338
35339
35340
35341
35342
35343
35344
35345
35346
35347
35348
35349
35350
35351
35352
35353
35354
35355
35356
35357
35358
35359
35360
35361
35362
35363
35364
35365
35366
35367
35368
35369
35370
35371
35372
35373
35374
35375
35376
35377
35378
Budgetary Account ~u~er
D~ES-PANKS
SUPPLIES-LIBRARY
SEIWIC~-VARIC~S
~-P~
~I~
S~C~-~
~LI~-L~Y
S~C~-~ D~
FI~ FEE-F~
S~I~-~
S~P~-P~
~PLI~-A~Y
S~P~
~LI~-S~
S~I~-P~
S~I~
P~ ~-V~I~S
P~~
VOID
VOID
VOID
~T~/S~
S~LI~-~B~g
~~-~LICE
S~-A~
S~VI~-~S
S~VI~-P~
~LI~-~
S~PLI~-LI~
Vendor Marne Vendor
Number Check- Date ~ritten Amount of C~eck
NA?IO~ALP~& PARKA SS(X: 013090 1/17/97 205.00
OFFIC~ DgFOT 014029 1/17/97 1,139.70
ONE CALLCOIICEPTS INC 014054 1/17/97 34.20
OREGOI4 ANALYTICAL LAB 014107 1/17/97 125.00
OREGON I{RM.YHDIVISIOI{ 014311 1/17/97 35.00
OR RI~2RRATION & PARKS ASSOC 014431 1/17/97 290.00
PACIFIC ~ BOY'I'LED WA~q{R 015059 1/17/97 24.00
FOR~LANOG'E]IERAL EML~YP. IC 015420 1/17/97 8,737.29
PRES~3IIGATES& gIT.IS 015489 1/17/97 401.69
SANFROl{ SUPPLY CO 018020 1/17/97 26.14
RANDALSAUNOi~ 018189 1/17/97 143.35
SECRETARY OF STATE 018348 1/17/97 200.00
I ROBRI~ SHIELDS 018450 1/17/97 5,612.50
SHOI~-T~C Il~ 018452 1/17/97 95.00
DON SPRAGUE SAM~S INC 018705 1/17/97 40.00
SPRIII~ R(YI'H]{AI{{ER IFiL INC 018713 1/17/97 112.94
STA~ CO{]RY ADI{INISTRA~OR 018745 1/17/97 35.00
UNGCAL:ERIIIEGRANANOIL 020010 1/17/97 1,222.04
UNIFIED SI~iB]L~GE AGEIICY 020014 1/17/97 192.33
UNITS EQ{]IP#ERT ACCESSORIES 020022 1/17/97 706.38
USA BLUERO0~ 020046 1/17/97 503.81
US PO~TAL SERVICE 0200~0 1/17/97 100.00
U.S. WEST COig4UNICATIOIIS 020095 1/17/97 130.98
WES~LINKPAGING 022163 1/17/97 403.20
WILCO FARI~ 022292 1/17/97 13.00
WIUAI4E~'I'E SPA SERVICE 022360 1/17/97 70.00
WOODBURM (~{ANBEROF COi{qERCE 022510 1/17/97 500.00
WOODBORM RBN~-ALL 022708 1/17/97 60.00
YRSGRAP}{ICS 024025 1/17/97 185.00
CITY OF WOODBU~ 015255 1/20/97 159.93
IRS ~ 1/21/97 52.02
OR DEFtOF RKv'I~IUE 060030 1/22/97 623.63
VOID VOID
VOID VOID
VOID VOID
]{ATILII PIATROFF ]K)IIE 1/24/97 41.20
SO~I~ IaJBLIS~ INC ]lONE 1/24/97 175.00
O.C.E.A. NOllE 1/24/97 55.00
ORgOO{{ LAW ll{~ITWE NGIIH 1/24/97 115.00
GP, EATERNOET~EST SERVICES NONE 1/24/97 125.00
ABLE TI~4FORANY SERVICES 000035 1/24/97 440.00
AIR ~N3O(]{~ 000113 1/24/97 179.18
ANERICANPLANNING~N 000270 1/24/97 244.00
A-QUALITY ?YPEWRITER 000420 1/24/97 19.80
ANCESTRY 000428 1/24/97 49.95
ARA}lANK UNIFORM SERVICE INC 000534 1/24/97 111.88
392,323.01
llA
A/P (]{!~ LISTING FOR THE MONTH OF JANUARY 1997
Page 5
35379
3538O
35381
35382
35383
35384
35385
35386
35387
35388
35389
35390
35391
35392
35393
35394
35395
35396
35397
35398
35399
35400
35401
35402
35403
35404
35405
35406
35407
35408
35409
35410
35411
35412
35413
35414
35415
35416
35417
35418
35419
35420
35421
35422
35423
35424
Budgetary Account Number
SU-FPLIES-V;WTP
SERVICES-PUBLIC WORKS
SUPPLIES-LIBRARY
SUPPLIES-LIBRARY
SERVICES-ERG
SERVICES-SELF INS
OVERPAYMENT-NON DEPT
SUPPLIES-WATER
SERVICES-ERG
SUPPLIES-VARIOUS
SUPPLIES-LIBRARY
SERVICES-FIMANCE
SUPPLIES-LIBRARY
SERVICES-POLICE
SERVICe-POLICE
REIMI3ORSEMERT-RSVP
SUPPLIES-WA?ER
SUPPLIES-STREET
$ERVICES-FINANCH
SUPPLIES-POLICE
SERVICES-PUBLIC WORKS
SUPPLIES-VH4TP
SUPPLIES-STREET
SERVICES-POLICE
SUPPLIES-LIBRARY
SUPPLIES-LIBRARY
SERVICES-C STORES
SUPPLIES-WV;TP
SUPPLIES-COURT
SUPPLIES-LIBRARY
SERVICES-PUBLIC WORKS
SUPPLIES-LIBRARY
SERVICES-HOUSING
SUPPLIES-VARIOUS
SUPPLIES-LIBRARY
SERVICES-POLICE
SUPPLIES-LIBRARY
SERVICES-LIBRARY
SERVICES-FINANCE
SUPPLIES-VARIOUS
SUPPLIES-LIBRARY
SERVICES-LIBRARY
SUPPLIES-LIBRARY
SERVICES-WATER
Vendor Name Vendor Number
Check - Date Written
BER'$ R~I~AL IMC 001213 1/24/97
BROWN & CAU)WELL 001573 1/24/97
CARTER'S GUIDES 002185 1/24/97
O{]~{]~E~ACOI~flIIIITY COLLEGE 002410 1/24/97
CH2M-HILL 002477 1/24/97
CIS:C1Tf-CYY INS SERVS 002488 1/24/97
COI{FOI{T ~ 002687 1/24/97
COIL~LIDATEDSUPPLY CO 002770 1/24/97
CRA#~ & I~SETH 002896 1/24/97
CTL CORFOPaTIO~ 002926 1/24/97
DEIICONEDIA 003110 1/24/97
EDEN $YSTI~IS INC 004065 1/24/97
ERNST HARDWARE 004360 1/24/97
FAC~SOll FILE INC 005010 1/24/97
FBINAA 005070 1/24/97
FIRSTLI~BUS~S¥$TEI{S 005141 1/24/97
~ FOFANA-I)I]RA 005197 1/24/97
H D H3WL~ (30 INC 005210 1/24/97
IN]%N]RE HIIOP 005395 1/24/97
GOVERIIM]~ FINAIICB OFFICERS 006238 1/24/97
I{ARRISUNIFORMS 007090 1/24/97
]{DR EIJG~ INC 007112 1/24/97
HPCSCIN]ITIFIC & TECHNOLOGY 007189 1/24/97
]{I~.INE I{2OIPIIEN~ INC 007195 1/24/97
HILLYERS NID CItY FORD 007228 1/24/97
I]WORJ{AYIONREFIH~IJCE GROUP 008114 1/24/97
INGRAM DIST GROUP 008116 1/24/97
I~Ol{ OFrICE HOLUTIOIIS 008119 1/24/97
L & L ~ILDING SUPPLIES 011010 1/24/97
LANEFOb~LSPEARSLOBERSEY 011040 1/24/97
LIBRARY ASSO~IA~S 011244 1/24/97
MARIOI{COOI{TYCLERK 012087 1/24/97
MARSHALL CAV]~I)ISltcoRP 012235 1/24/97
14AR~]]{GUYTHRS 012290 1/24/97
METROIN~.?IIG INC 012448 1/24/97
MICHIE 012456 1/24/97
MICR(3WAREI~SE 012459 1/24/97
NATIONAL ASSOCOF TOWI{WATO{ 013018 1/24/97
NATIOIIALG~OGRAPlIICSOCINTY 013060 1/24/97
I{ETWORECOIB{1L"TWORTBWEST 013162 1/24/97
Irdco#PI3~ERLEAPJIIIIGCEMTER 013263 1/24/97
WORVAC ELECTROIilCS INC 013373 1/24/97
OFFICE DEPOT 014029 1/24/97
PACIFIC PURE IN3TTLED WATER 015059 1/24/97
PEGASUS~ 015218 1/24/97
QUALI~Y YAI{E & CONSTRUCTION CO 016069 1/24/97
~ount of Ch~¢k
86.25
63,698.74
25.00
549.88
3,169.86
125.00
1,000.00
1,079.06
3,999.90
153.52
25.49
2,397.00
218.74
50.42
75.00
60.88
176.50
525.40
2,579.97
140.00
101.90
22,446.14
47.45
3,777.55
278.67
521.32
235.53
178.85
50.90
5.00
15.60
8.25
455.75
482.85
1,183.23
52.99
176.95
13.90
1,800.00
330.00
74.24
173.68
20.00
30.00
3,450.00
508,395.37
11A
2/( /97
A/P CHECK LISTING FOR THE MONTH OF JAI~AR¥ 1997
Page 6
35425
35426
35427
35428
35429
35430
35431
35432
35433
35434
35435
35436
35437
35438
35439
35440
35441
35442
35443
35444
35445
35446
35447
35448
35449
35450
35451
35452
35453
35454
35455
35456
35457
35458
35459
35460
35461
35462
35463
35464
35465
35466
35467
35468
35469
35470
Budgetary Account Number
SOPPLIES-LIBRAR¥
SERVICES-POLICE
SERVICES-WWTP
SI3~LIES-LIBRAR¥
SUPPLIES-LIBRAEY
SERVICES-POLICE
SUPPLIES-LIBRtRY
SUPPLIES-LIBRARY
SERVICES-SELF Ills
SI)PPLIES-VARIOU$
SERVICES-STREL~r
SlmpLIES-S~RE~
SUPPLIES-LIBP, AR¥
SUPPLIES-LIBRARY
SUPPLIES-ERG
SERVICES-WWTP
SERVICES-COURT/FIN
SERVICES-PLANNIHG
SUPPLIES-VARIOUS
SUPPLIES-VARIOUS
SUPPLIES-WWTP
SERVICES-WATER
VOID
VOID
VOID
SUPPLIES-LIBRARY
SERVICES-LIBI~RY
$ERVICES-~¢I~
~PPLIES-~
SERVICES-HO~$IHG
SERVICES-V~RIOU$
SUPPLIES-V~,IOU$
SERVICES-POLICE
S~PPLIES-$~,EL~
SUPPLIES-LIBI~Y
SERVICES-ODORT
SUPPLIES-POLICE
SERVICES-POLICE
SUPPLIES-EHG/HNAHCE
SUPPLIES-VARIOUS
Vendor Hame
Vendor Humber Ct~ak - Date ~itten taount of Check
ItouRKEPOI3LISHI~GGRO{]P 017343 1/24/97 199.95
SALlY{HOSPITAL 018100 1/24/97 125.00
LES SCHWAB TIRE CENTER 018300 1/24/97 33.91
SEWIHG & VACUUM EXCHANGE 018405 1/24/97 26.14
SOFTKEY INTERiIATIUNAL 018598 1/24/97 35.90
RICHARI) STEIi{BERG MI) 018783 1/24/97 242.00
STORY LIHE PRESS 018796 1/24/97 37.00
SUNSET PlKN)OCTIONS 018819 1/24/97 18.37
SUM RIVER 018848 1/24/97 143.36
THE J TRAYER COMPANY 019100 1/24/97 868.82
TIM'S DIESEL TRUCK REPAIR 019167 1/24/97 52.00
UNOCAL:ERHIE GRARAMOIL 020010 1/24/97 477.81
USWESTDIRECT 020092 1/24/97 52.00
UNIVERSITY PARK MEDIA INC 020154 1/24/97 81.39
VISIONS 021203 1/24/97 220.51
JOHN WILEY & SONS IRC 022317 1/24/97 96.58
JAMES H WOOD 022479 1/24/97 145.00
WCOIN3ORN FLORIST 022600 1/24/97 25.00
WOODB[~J{ II~)~PE~)I~{T 022630 1/24/97 316.25
WOOOBURN OFFICE SUPPLY 022670 1/24/97 31.53
YES GRAPlLICS 024025 1/24/97 2,840.70
ZEE MEDICAL SERVICE CO 025070 1/24/97 19.50
VALLEY MAILING SERVICES 021044 1/30/97 316.48
VOID VOID
VOID VOID
VOID VOID
COUNCIL OF WISCONSIN LIBRARIES lioNE 1/31/97 55.00
FRAI~BYERS HO~E 1/31/97 20.00
OCLCPACIFIC HONE 1/31/97 25.00
ABLE TEMPORARY sERVICES 000035 1/31/97 1,025.00
ALL P{IRE CHI~ICALCO 000136 1/31/97 2,400.00
A-Q[JALITY TYPEWRITER 000420 1/31/97 73.00
AHTHONYW~DI]{PROD{3C~IONS 000436 1/31/97 234.00
ARKE~ ERTERPRISES 000505 1/31/97 2,912.50
ARAMAR£DFIFORMHERVICE 000534 1/31/97 329.59
AWARDS A~D ATHLETICS 000580 1/31/97 38.95
BI-MART COP, PORTION 001275 1/31/97 247.65
CASE AUTOMOTIVE 002190 1/31/97 1,053.74
CHAMPION I~AL CO 002368 1/31/97 195.05
CHI~{EK]~AL CO[~{UNITY COLLEGE 002410 1/31/97 195.61
CLACIO~{ASLOCK 002558 1/31/97 18.00
MARGOTCOMLEY 002686 1/31/97 100.00
CO~4ERCIAL B43SINESS FUNNIYURH 002710 1/31/97 359.40
CORNING ~INICAL LABORATORIES 002876 1/31/97 17.40
CTL CORPORATION 002926 1/31/97 135.00
DAVISON AUTO PARTS 003080 1/31/97 1,539.46
525,774.92
11A
2/06197
A;P ~ LIS~]]tG FOR ~IIE 140E~ OF JANUARY 1997
Page 7
35471
35472
35473
35474
35475
35476
35477
35478
35479
3548O
35481
35482
35483
35484
35485
35486
35487
35488
35489
3549O
35491
35492
35493
35494
35495
35496
35497
35498
35499
35500
35501
35502
35503
35504
355O5
355O6
35507
35508
35509
35510
35511
35512
35513
35514
35515
35516
~dgetar~ Account Nt~b~r
SUPPLIES-POLICE
SERVICES-ENG
SERVICES-POLICE
SENVICT~-PARKS
SERVICES-BOILDING
SUPPLIES-WW'IT
SUPPLIeS-PARKS
SUPPLIES-WATER
SUPPLIES-C STORES
SERVICES-POLICE
SUPPLIES-LIEUR¥
SOPPLIES-P~S
SUPPLIES=VARIOOS
S~PLIES-POLICE
SUPPLIES-O~RT
SUPPLIES-Ph~,S
SUPPLIES-L/BRaY
SUPPLIES-V~RlooS
SUPPLIES~,TER
SUPPLIES=VARIOUS
SERVILT.~=IIO~ING
l~n4~f-Lil~,R¥
SUPPLIES-V~IOUS
SUPPLIES-POLICE
SER¥ICES-P~KS
SUPPLIES-C G~GE
SUPPLIES-POLICE
SERVICES-POLICE
SUPPLIES-POLICE
SUPPLIES-WATER
SUPPLIES-PARKS
SUP LIES-WWTP;PARKS
SUPPLIES-PARKS
SUPPLIES-POLICE/STREEY
${TPPLI~-VUiIO~S
SERVICES-POLICE
,SUPPLIES-VUtIOO$
SUPPLIF,$-PUI3LIC ~1~
Vendor ~ Vendor Number
DAVIS~ AUTO PARTS 003081
DE ~ & k%~)CIA?ES DC 003108
DAVID H DRYDEN 003280
I~EI;~ ELECTRIC 004190
EOGI~ I{IL~ON 004355
ERNST HAPJ~AI~ 004360
FLRM ~ 005062
a O FONI~ CO I]{C 005210
FORCE 4 ~ 005242
POTO MAGIC 005258
FRA CO OO5332
~ SLAM 006273
G.W. HAPJ)WARH CEI~ER 006405
HARRIS UEIFORMS O07090
HUBBARD AUTO ELECTRIC 007315
HYDI~X IIIC 007350
I.C.#.A. 008023
INIX]STRIIL WELDI]iG SUPPLY OO810O
JANWAY COI{PA~Y 009080
L & L BUll,DING SUPPLIES 011010
LITTLE aHgIICAL CO 011285
LONG LIFE LIGHT]JIG OF OREGON 011325
MAI{ION CO~ BLI)G I~P~ 012090
}[tR~III GUTTERS 012290
IX)liMA #}fl.l~mil)~y. 012420
MID6TATES CO~AL FARM 012475
MR P'S AUTO PAI{~S 012510
MOORE MEDICAL CORP 012588
TH~ MONF CORPORATION O126O5
MUFFLERS, ~ & MORE 012655
OIL RE-REFINING CO HC 014023
OPTICOLOR FILM & PHOTO 014056
OR DEI~ OF Alli]I{ISI'RITIVE SERV 014198
OR]~ FIRE ]{lO~ CO 014304
PACIFIC PI~ 015058
PACIFIC WA'I~ ~ SUPPLY 015065
PACO Pi3MPS 015098
PIONEER ELECYRONICS 015345
PInioNS WEST 015563
R & R ONIFORNS OF OREGON 017003
SAL[] BLACKTOP & ASR{ALT 018060
LES S(2~W~ TIRE ~ 018300
SLATER COI~Ct?IONS 018522
YHH ;I THAYER CONPANY O191OO
TRAFFIC SAFH'I'Y HUPPLY CO 019220
YRI-14HT 019250
Check - Date Written
1/31/97
1/31/97
1/31/97
1/31/97
1/31/97
1/31/97
1/31/97
1/31/97
1/31/97
1/31/97
1/31/97
1/31/97
1/31/97
1/31/97
1/31/97
1/31/97
1/31/97
1/31/97
1/31/97
1/31/97
1/31/97
1/31/97
1/31/97
1/31/97
1/31/97
1/31/97
1/31/97
1/31/97
1/31/97
1/31/97
1/31/97
1/31/97
1/31/97
1/31/97
1/31/97
1/31/97
1/31/97
1/31/97
1/31/97
1/31/97
1/31/97
1/31/97
1/31/97
1/31/97
1/31/97
1/31/97
l~o~nt of ~
32.49
200.00
50.OO
76.75
151.12
35.95
67.43
744.15
342.08
103.99
80.45
15.00
799.32
120.85
189.00
508.35
9.00
844.28
75.55
143.80
347.OO
22,216.67
1,724.80
11.00
548.43
209.60
74.38
311.00
17.95
124.00
322.06
277.67
464.40
82.00
1,730.93
70.14
113.46
920.55
227.93
193.96
1,735.48
190.75
246.22
576.90
IO.OO
563,161.76
11A
21o~197
A/P CHECK LISTING FOR T]~ ~ OF J2~UARY 1997
pa~e 8
35517
35518
35519
35520
35521
35522
35523
35524
35525
35526
35527
35528
35529
35530
35531
35532
35533
35534
35535
35536
35537
35538
35539
35540
Budgetary A~Int Number
Vendor lla~ VendorNtmber
UIK~:ERI~E ~ OIL 020010
V~l~ S~q~ItliE 021087
V~ OFM~ ~S 021180
~ ~ I~ 0~35
~I~E ~ ~ ~ 022328
~ ~ ~ 0~445
~ ~ 0~478
~ ~H~ ~LY 0~670
~ ~-~ 02~
~ ~ 0~830
~ ~ 02~
~IUS ~Y 045~
~ ~.[~G 0452~
~ ~ ~5315
~ 0~ 04~97
~ ~ 045~
~L~ P~[S 045512
JO~ ~Z~ 045525
G~E ~ 045545
J~ ~ 045595
~ ~ 045596
~ ~ 045~
J~ ~E ~93
O~ ~,i.~ ~5698
Date ~itten
1/31/97
1/31/97
1/31/97
1/31/97
1/31/97
1/31/97
1/31/97
1/31/97
1/31/97
1/31/97
1/31/97
1/31/97
1/31/97
1/31/97
1/31/97
1/31/97
1/31p7
1/31/97
1/31/97
1/31/97
1/31/97
1/31/97
1/31/97
1/31/97
~aount ~f Check
507.45
85.02
1,148.64
74.27
223.30
173.16
11.00
218.58
22.58
52.25
139.50
17.50
11.50
194.25
19.50
69.75
146.75
47.50
31.75
86.70
24.00
24.00
32.25
566,602.96
· 1 5A
MEMO
TO:
FROM:
SUBJECT:
DATE:
City Council through the City Adm~istrator
Ben Oillespie, Finance Director
Final Audit Report
January 30, 1997
The 1995-96 financial statements have been finali?ed and the City's auditors, Harris & FAde, have
issued an unqualified opinion on them. As required by statute the financial statements and the
opinion have been fried with the Secretary of State.
Copies of the document are available for review in the Finance Office.
15B
MEMO
To:
From:
Subject:
Date:
City Administrator for Council Information
Randy Scott C.E.Tech RI, through Public Works Director ~,~Y.
Street Tree Removal
January 31, 1997
The owner of property located at 390 N. Second Street, Comwell Colonial Chapel, has
been granted permission to remove three street trees. The trees are located adjacent to Second
Street, Hayes Street and at the comer of Hayes and Second Street. The trees are an older maple
species which may have some historical value, unfortunately they show visible signs of disease and
decay.
The trees have been topped hard in the past with new growth extending 25 to30 feet past
the old cut, this in itself may be a hazard, but in addition the decay/rot around the old cuts and
previous storm damage has extended into the stem of the trees and this does constitute a hazard
to life and property.
The condition of the trees were evaluated by staffand the property owner's tree service
consultant. The tree service consultant is from a local firm in which the city has used in the past.
Although the council has many important issues to consider, staff felt due to the impact of tree
removal in the downtown area that council should be kept informed
15C
MEMO
TO:
FROM:
SUBJECT:
DATE:
City Council through City Administrator
Public Works Program Manager J~~--~-----
City's Priorities for Projects on State Highway System
February 4, 1997
The Statewide Transportation Improvement Program (STIP) is a document that sets
priorities for the transportation projects proposed for development and construction
by the State on their highway system. By federal law the STIP is updated every two
years; project priorities may be re-set during this update cycle. There will be a
workshop on the 1998-2001 STIP at the Salem Library on February 12, 1997 at 7:00
pm.
The following are the City of Woodburn priorities for improvements to the state
highway system in the city to be conveyed to the state, unless modified by council.
These priorities will be conveyed to the state at their STIP workshop. Those priorities
are:
1. Improvements to state highway 214 to improve its capacity and safety.
2. A reconnaissance study on I-5 interchange options in the Woodburn area
(This project was required by the state to be included in the city's
Transportation System Plan and to add additional leverage to ensure state
participation and early completion it was presented as a combination city,
ODOT and Marion County project. Public Works will include funds for the city
share of this project in this years budget and early indications from ODOT
indicate that this project will probably be funded sometime later this year.).
3. A new or reconstructed interchange at Woodburn.
4. A south bypass facility to handle some highway 214 traffic.
MEMO
TO:
FROM:
SUBJECT:
DATE:
Community Development Director
!
Bob Arzoian, Building Inspector
Building Activity for JANUARY 1997
February 5, 1997
15D
New Residence Value
Multi Family
Residential Adds & Alts
Industrial
Commercial Value
Signs, Fences, Driveways
Mobile Homes
JANUARY 1995
JANUARY 1996
JANUARY 1997
No. Dollar Am1; No. Dollar Amt No Dollar Amt
3 $323,817 4 518,500 3 279,514
0 0 0 0 12 591,000
3 26,100 8 170,700 8 93,178
6 931,000 0 0 0 0
6 185,500 3 169,000 2 114,000
7 16,900 5 ~. ~.,950 0 0
0 0 4 215,000 7 251,000
TOTAL:
25 1,483,317 21 1,118,150 32 1,328,692
July 1-June 30 Fiscal
Year-to-Date
Robert Arzoian
Building Official
RS:bw
~12.156,506
810.949.111
824.880,452
BLDACT01.97
MEMO
TO:
FROM:
SUBJECT:
DATE:
City Council through City Administrator
Public Works Program Manager,~~~
Bid Award for Interior Cleaning and Painting of Elevated Water
Tank
February 10, 1997
RECOMMENDATION:
Award City of Woodburn Bid number 97-06 to S&K Painting Inc. for interior cleaning
and painting of an elevated water tank for $92,000.00.
BACKGROUND:
City of Woodburn Bid number 97-06 was opened and read at 2:00 p.m. on February
10, 1997. The bid was for removal of the existing interior coating of the 750,000
gallon elevated water tank and replacement with an epoxy based coating system.
Some structural work to improve fall protection systems to comply with current
standards was also included. The results were:
Bidder
S&K Painting Inc.
Long Painting Company
Amount
$ 92,000.00
$139,870.00
The engineers estimate for this project was $95,000. All contractors were
prequalified prior to the bid opening with regard to recent experience with similar type
projects. The existing interior coating does contain lead and the contractor selected
is responsible for proper removal and disposal of this material. This project is
estimated at $100,000 in the Water Division operations budget. Staff recommends
that the bid be awarded to S&K Painting Inc..
COUNCIL BILL NO. 1778
ORDINANCE NO. 2187
AN ORDINANCE DECLARING AN EMERGENCY AND MAKING LEGISLATIVEFINDINGS
TO SUPPORT SAID DECLARATION; ENACTING INTERIM TELECOMMUNICATIONS
FACILITIES REGULATIONS; SET'rlNG A REPEAL DATE; AND DECLARING AN
EMERGENCY.
WHEREAS, telecommunications technology has recently experienced rapid
growth, and
WHEREAS, the growth of this technology, together with federal legal
deregulation, has resulted in an enormous increase in wireless communications, and
WHEREAS, the Woodburn Zoning Ordinance was enacted prior to the advent
of this telecommunications expansion, was intended to address only radio and
television transmitter equipment, and is inadequate to address the contemporary
technology of telecommunications facilities, and
WHEREAS, the City Council finds it necessary to enact interim regulations
which fairly and uniformly address applications for telecommunications facilities, while
preserving the public's interest in reasonable requirement for these facilities, NOW,
THEREFORE,
THE CiTY OF WOODBURN ORDAINS AS FOLLOWS:
Section 1. The City Council hereby declares that an emergency exists within
the meaning of the City of Woodburn. Charter of 1982. The Legislative Findings in
support of this declaration of emergency are attached hereto as Exhibit "A" and are,
by this reference, incorporated herein.
Section 2. The Interim Telecommunications Facilities Regulations, attached
hereto as Exhibit "B" and by this reference incorporated herein, are hereby enacted
to alleviate the emergency.
Section 3. The passage of this ordinance, and the Interim Telecommunications
Facilities Regulations, enacted herein is expressly declared to be a temporary interim
measure. This ordinance is repealed on August 1, 1997.
Page I -
COUNCIL BILL NO. 1778
ORDINANCE NO. 2187
Section 4. The City Council hereby directs planning staff to proceed
immediately to initiate an amendment of the Woodburn Zoning Ordinance to address
zoning and development regulations of telecommunications facilities.
Section 5. The provisions of this ordinance are severable. If any portion of this
ordinance is for any reason held to be invalid, such decision shall not effect the
validity of the remaining portions .of this ordinance.
Section 6. This act being necessary for the immediate preservation of the
public peace, health and safety, an emergency is declared to exist, and this ordinance
shall be in full forc(~~)effect from and after the date of its passage.
City Attorney Date
APPROVED:
~lancy A. I~kse~/, I~layor /
/
February IQ, [997 ./
Passed by the Council
Submitted to the Mayor
February 10, 1997
February 10, 1997
February 10, 1997
Approved by the Mayor
Filed in the Office of the Recorder
~ .
ATTEST:
Mary TJennant, City Recorder
City of Woodburn, Oregon
Page 2 -
COUNCIL BILL NO. 1778
ORDINANCE NO. 2187
EXHIBIT "A"
LEGISLATIVE FINDINGS
R~q~irement ~f Findinps
A. While nothing requires that the City Council's legislative decision be
supported by findings, the City Council makes these findings to show its intent
and its compliance with all applicable legal standards.
II.
Declaration of Emerqencv
A. Chapter II, Sections 4 and 5 of the City of Woodburn Charter of 1982
enumerate the powers of the City of Woodburn as follows:
Chapter II
PO WERS
Section 4. POWERS OF THE CITY. The city shall have al/powers
which the constitutions, statutes, and common/aw of the United States
and of this state expressly or impliediy grant or allow municipalities, as
fully as though this charter specifically enumerated each of those
powers.
Section 5. CONSTRUCTION OF CHARTER. in this charter, no
mention of a particular power shall be construed to be exclusive or to
restrict the scope of the powers which the city would have ff the
particular power were not mentioned. The charter shall be liberally
construed to the end that the city may have all powers necessary or
convenient for the conduct of its municipal affairs, including ail power~
that cities may assume pursuant to state laws and to the municipal home
rule provisions of the state constitution.
B. The City Council finds that this charter provision gives the City of
Woodburn all the rights, powers, privileges and immunities which the
Constitution, statutes and common laws of the United States and of the state
expressly or impliedly grant or allow to a municipality. The charter is to be
liberally construed to the end that the city shall have all the powers
contemplated by municipal home rule provisions of the Constitution and laws
Page I - EXHIBIT "A"
of the state. It is effective to grant the city the full extent of powers which the
home rule amendments to the Constitution permit.
C. The City Council further finds that as a municipality it has the power and
authority to enact an emergency ordinance. Thielke v, Albee 79 Or 48, 153 P.
793 (1916). - '-
D. The City Council further finds that an emergency exists because
{elecommunications technology has recently experienced rapid growth and this
has resulted in an enormous increase in wireless communications and
telecommunications facilities siting requests. The Woodburn Zoning Ordinance,
which was enacted before the advent of this telecommunications expansion,
was never intended to address this technology and is inadequate and out-of-
date. Therefore, it is necessary for the City Council to enact interim
telecommunications facilities regulations in order to protect the public's interest
and alleviate the emergency.
E. The City Council further finds because the enactment of this ordinance has
not been subject to the City's standard hearing and citizen involvement
procedures for enacting ordinance, it is the Council's express intent that this
ordinance be a temporary interim measure. This ordinance shall, therefore, be
repealed on August 1, 1997.
F. The City Council further finds that because of the importance of enacting
permanent regulations, planning staff will be directed to proceed immediately
to initiate an amendment of the Woodburn Zoning Ordinance.
III.
Regulations not a Moratorium
A. The City Council finds that the Interim Telecommunications Facilities
Regulations do not constitute, and are not intended to be, a land development
moratorium under ORS 197.505, et seq. The city of Woodburn will continue
to process applications for telecommunications facilities on a uniform,
reasonable and expeditious basis.
B. The City Council further finds that the City of Woodburn has the power and
authority to enact an emergency ordinance providing for interim
telecommunications facilities regulations without imposing a development
moratorium.
Page 2 - EXHIBIT "A"
IV.
Comoliance with Federal Law
A. The City Council finds that the Interim Telecommunications Facilities
Regulations comply with federal law and, specifically, the Telecommunications
Act of 1996 (P.L 104-104).
B. The City Council further finds that the Interim Telecommunications Facilities
Regulations do not unreasonably discriminate among providers of functionally
equivalent services or have the effect of prohibiting the provision of personal
wireless services.
C. The City Council further finds that the Interim Telecommunications Facilities
Regulations provide, consistent with the Woodburn Zoning Ordinance and
Oregon statutory requirements, that the city shall act on any request for
authorization to place, construct, or modify personal wireless service facilities
within a reasonable period of time after the request is duly filed with the city,
taking into account the nature and scope of such request.
D. The City Council further finds that the Interim Telecommunications Facilities
Regulations do not constitute regulations of the placement, construction, and
modification of personal wireless service facilities on the basis of the
environmental effects of radio frequency emissions.
E. The City Council further finds that the Interim Telecommunications Facilities
Regulations provide, consistent with the Woodburn Zoning Ordinance and
Oregon statutory requirements, that the denial of a request to place, construct,
or modify personal wireless service facilities shall be in writing and supported
by substantial evidence contained in a written record.
A:\FINDINGS
Page 3 - EXHIBIT "A"
EXHIBIT "B"
INTERIM TELECOMMUNICATION FACILITIES REGULATIONS
Section 1.
As used in this Ordinance:
Aerial means a privately owned and operated antenna for noncommercial
uses subject to height limitations as specified in the Woodburn Zoning
Ordinance. For purposes of this ordinance "aerial" includes ham radio
antennae and is not a "telecommunications facility."
2. Exchanae Carrier means a provider of telecommunications services.
Telecommunication Facilities means facilities designed and used for the
purpose of transmitting, receiving, and voice and data signals from
various wireless communication devices. The following definitions apply
to the regulation of telecommunications facilities:
Ancillary Facilities means the structures and equipment required
for operation of the telecommunication equipment, including but
not limited to antennae, repeaters, equipment housing structure,
and ventilation and other mechanical equipment·
Antenna(e) means an electrical conductor or group of electrical
conductors that transmit or receive radio waves.
Attachment means an antenna or other piece of related equipment
affixed to a transmission tower.
Backhaul Network means the lines that connect a provider's
towers/cell sites to one or more cellular telephone switching
offices, and/or long distance providers, or the public switched
telephone network.
Collocated Facility means new attachments, antennae, or towers
placed on existing suitable structures or existing or rebuilt
transmission towers or the addition of ancillary facilities to an
existing transmission tower facility site without increasing the
tower facility site area.
N~w Facility means the installation of new transmission towers.
New attachments are not new facilities.
Page I - EXHIBIT "B"
,.
hf
me
Pre-{;xistina Towers and Pre-existina Antennas means any tower
or antenna for which a building permit has been properly issued
prior to the effective date of this ordinance.
~ means equipment containing both a receiver and a
transmitter; used to relay radio signals over large distances or to
provide signals in an area otherwise in shadow. _ ._
Shadow means a geographic area that has less than adequate
telecommunication service coverage.
Tower Footorint means the area described at the base of a
transmission tower as the perimeter of the transmission tower
including the transmission tower foundation and any attached or
overhanging equipment, attachments, or structural members but
excluding ancillary facilities and guy wires and anchors.
Tower Pad means the area that encompasses the tower footprint,
ancillary facilities, fencing and screening.
Tower Heiqht means the vertical distance measured from the
highest point on the transmission tower or other structure,
including any antennae, to the original grade of the ground directly
below this point.
Transmission Tower means the structure on which transmitting or
receiving antennae are located. For purposes of this chapter, ham
radio transmission facilities are considered "aerials" and not
"transmission towers."
i)
Quved Tower. A tower which is supported by the use of
cables (guy wires) which are permanently anchored.
ii)
Lsttice Tower. A tower characterized by an open
framework of lateral cross members which stabilize the
tower.
III.
Monooole. A single upright pole, engineered to be self
supporting and does not require lateral cross supports or
guys.
Utility. For purposes of this chapter, a utility is any person (as defined
by the Woodburn Zoning Ordinance) who is a local exchange carrier or
an electric, gas, water, or other public utility, and who owns or controls
poles, ducts, conduits, or rights of way used, in whole or in part, for any
wire or cable communications.
Page 2 - EXHIBIT "B"
Section 2. Use Desionation
New Telecommunications Facilities shall not be permitted in any
residential zones and shall be a conditional use in all other zones. For
the purposes of this ordinance, the Central Business District and the
Downtown Historic District are residential zones·
Collocated Facilities shall be a permitted use in all zones.
Section 3. Method of Review
Conditional use applications for new telecommunications facilities shall be
reviewed pursuant to Chapter 14 of the Woodburn Zoning Ordinance and these
Interim Telecommunications Facilities Regulations.
Section 4. Aoolication Reouirements
In addition to standard required application material, an applicant for a new or
collocated telecommunication facility shall submit the following information:
A visual study containing, at a minimum, a vicinity map depicting where,
within a three mile radius, any portion of the proposed tower could be
visible, and a graphic simulation showing the appearance of the proposed
tower and accessory structures from five points within the impacted
vicinity. Such points are to be mutually agreed upon by the Planning
Director and applicant. This study shall not be required for collocation
on existing transmission towers, but shall be required for collocation on
other structures.
A demonstration that an alternative technology that does not require the
use of towers or structures, such as a cable microcell network using
multiple Iow-powered transmitters/receivers attached to a wireline
system, is unsuitable. Costs of alternative technology that exceed new
tower or antenna development shall not be presumed to render the
technology unsuitable·
A landscape plan drawn to scale showing proposed landscaping,
including type, spacing, size and irrigation methods. This plan shall not
be required for collocation on existing buildings or where there is no
opportunity to provide additional landscaping.
Evidence demonstrating collocation is impractical on existing tall
structures, existing transmission towers, and existing tower facility sites
for reasons of safety, available space, or failing to meet service coverage
area needs. This evidence shall not be required for collocation proposals.
Page 3 - EXHIBIT "B"
5. A report containing the following information:
A description of the proposed tower and reasons for the tower
design and height.
Documentation to establish the proposed tower has sufficient
structural integrity for the proposed uses at the proposed location
in conformance with minimum safety requirements as required by
the State Structural Specialty Code, latest adopted edition.
A description of mitigation methods which will be employed to
avoid ice hazards, including increased setbacks, and/or de-icing
equipment.
The general capacity of the tower in terms of the number and
type of antennae it is designed to accommodate.
Documentation demonstrating compliance with non-ionizing
electromagnetic radiation (NIER) emissions standards as set forth
by the Federal Communications commission (FCC).
A signed agreement stating that the applicant will allow
collocation with other users, provided all safety and structural
requirements are met. This agreement shall also state that any
future owners or operators will allow collocation on the tower.
This agreement is not necessary if the applicant is collocating and
does not own the facility or structure;~ however, a consent to
allow the owner to grant access to other users for the same
structure or facility shall be required.
A soils report if the property contains weak foundation soils or has
landslide potential.
Documentation that the ancillary facilities will not produce sound
levels in excess of those standards specified in section 5(7) or
designs showing how the sound is to be effectively muffled and
reduced pursuant to those standards.
Identification of the entities providing the backhaul network for
the towers(s) described in the application and other cellular sites
owned or operated by the applicant in the municipality.
Section 5. Standards of AD,royal - All Telecommunications Facilities
All new telecommunications facilities shall comply with the following standards:
Page 4 - EXHIBIT "B"
Site Size: A new telecommunication facility shall be located on a
property large enough to provide:
be
A setback from any property line to the tower footprint which
is at least two-thirds the tower height. This standard shall not
apply to collocated telecommunications facilities.
A tower "pad' large enough to allow for additional collocated and
ancillary facilities. The tower or towers shall be located centrally
on this pad. This standard shall not apply to antennae attached
to existing structures or towers located on rooftops.
Protection to adjoining property from the potential impact of tower
failure and ice falling from the tower. A licensed structural
engineer's analysis shall be submitted to demonstrate that such
failure and ice fall will be accommodated on the site.
Separation from pre-existing towers. Tower separation shall be
measured by following a straight line from the base of the
proposed tower to the base of any pre-existing tower, Minimum
separation distances (listed in linear feet) shall be as follows:
Lattice Guyed Monopole Monopole
> 80' < 80'
in height in height
Lattice 5,000 5,000 1,500 750
Guyed 5,000 5,000 1,500 750
Monopole > 80' 1,500 1,500 1,500 750
in height
Monopole < 80' 750 750 750 750 -
in height
2. Collation
aJ
Before a proposal for a new transmission tower is considered, an
applicant shall exhaust all collocation options including placement
of antennae on existing tall structures and placing multiple
antennae or attachments on a single tower. In cases where an
existing tower is modified or rebuilt to a taller height to allow
collocation, such change may only occur one time per
communication tower site and may only occur when the
Page 5 - EXHIBIT "B"
,.
modification or rebuild request has been initiated by a separate
exchange carrier.
New telecommunications facilities shall be constructed so as to
accommodate future collocation, based upon expected demand for
transmission towers in the service area. Towers shall be designed
so as to accommodate a minimum expansion of three_tWo-way
antennae for every 40 vertical feet of tower.
Towers or attachments may be collocated on existing structures
such as athletic field light poles, utility poles or towers, and tall
buildings provided the addition of the antenna equipment will not
cause undue interference with the normal operation of utilities or
existing transmission facilities and the tower or attachment either
complies with the height limit of the underlying zone. The color
and design of such antenna equipment and structures shall be
compatible with the existing structure.
Replacement of existing pole type structures may be permitted for
the purpose of collocation, provided that there is no change to the
type of tower. Setback and other Iocational criteria of the
underlying zone shall still apply.
ew
Multiole Attachments on Utility Towers. In conformance with the
Telecommunications Act of 1996, Section 703, a utility shall
provide any telecommunications carrier with nondiscriminatory
access to any pole, duct, conduit, or-right of way owned or
controlled by it, unless there is insufficient capacity or access can
not be granted for reasons of safety, reliability, and generally
applicable engineering purposes.
Heiqht. New telecommunication facilities shall not exceed the height
limits established by the underlying zone. Exceptions to height
limitations in this subsection require a variance per Chapter 13 of the
Woodburn Zoning Ordinance.
Visual Imoact. The applicant shall demonstrate that the tower will have
the smallest practicable visual impact on the environment, considering
technical, engineering economic, and other pertinent factors.
The height and mass of the transmission tower shall not exceed
that which is essential for its intended use and public safety as
demonstrated in a report prepared by a licensed structural
engineer.
Towers 200 feet or less in height shall be painted in order to best
camouflage the tower with regard to compatibility with
Page 6 - EXHIBIT "B"
o
surrounding objects and colors. Unless towers are otherwise
disguised or collocated, towers shall be camouflaged as trees
whenever structurally possible.
Towers more than 200 feet in height shall be painted in
accordance with the Oregon State Aeronautics Division and
Federal Aviation Administration. Applicants shall attern, pt_to seek
a waiver from OSAD and FAA marking requirements. When a
waiver has been granted, towers shall be painted and/or
camouflaged in accordance with subsection 4(b), above.
Accessory Uses. Accessory uses shall include only building facilities that
are necessary for transmission function and associated satellite ground
stations, and shall not include broadcast studios (except for emergency
broadcast), offices, vehicle storage areas or other similar uses not
necessary for the transmission or relay function. No unenclosed storage
of materials is allowed.
Lighting. No lighting shall be permitted on transmission towers except
that required by the Oregon State Aeronautics Division or Federal
Aviation Administration. This standard shall not prevent shared use or
replacement of an existing light pole. For collocation on existing or
replaced light poles the transmission tower shall have no net increase to
the spread, intensity, or direction of the existing light source.
Noise. Noise generating equipment shall be sound-buffered by means of
baffling, barriers, or other suitable means to reduce sound level measured
at the property line to 30dBA when adjacent to residential uses and
45dBA in other areas.
Fences and Landscaoinq:
The tower(s) and ancillary facilities shall be enclosed by a six foot
fence meeting the requirements of the Woodburn-Zoning
Ordinance. Chain link fences, when allowed, shall be black vinyl
coated. Where a six foot fence in sound condition already exists
on a side or sides of the tower pad area, fencing requirements
may be waived for that side.
Landscaping shall be placed outside of fences and shall consist of
fast growing vegetation with a minimum planted height of six feet
placed densely so as to form a solid hedge.
Cg
Landscaping fencing shall be compatible with other nearby
landscaping and fencing.
Page 7 - EXHIBIT "B"
Where antennae or towers and ancillary facilities are to be located
on existing buildings or structures and are secure from public
access, landscaping and fencing requirements may be waived.
Sians: One non-illuminated sign, not to exceed 2 square feet, shall be
provided at the main entrance to the facility stating contact name and
phone number for emergency purposes. Signs shall not be.pla_ced on
towers and antennae.
Section 6. Abandoned Facilitie~
A transmission facility where use is discontinued for a period of six consecutive
months or longer is hereby declared abandoned. Abandoned facilities shall be
removed by the property owner no later than 90 days from date of
abandonment. Failure to remove an abandoned facility is declared a public
nuisance and is subject to abatement pursuant to the Woodburn Nuisance
Ordinance and any other available legal remedies. Upon written application
prior to the expiration of the six month period, the City Administrator shall
grant a six month extension for reuse of the facility. Additional extensions
beyond the first six month extension may be granted by the City Administrator
subject to any conditions required to bring the project into compliance with
current law(s) and make compatible with surrounding development
Page 8 - EXHIBIT "B"
Annlication for Action Teams
Please check all boxes that apply:
I would like to be involved with the action planning phase of strategic planning.
I would like to be involved with the action team responsible for strategic result
number:
. (Please see attached sheet for strategic results)
Name: Phone # Home:
Work:
Please Check all boxes that apply:
I live in the community.
I work in the community.
I have students who go to school in the community.
I work for the school district.
Wc will:
e
e
STRATEGIES
DRAFT
Educate, involve and motivate staff, students, parents and community
in the achievement of the strategic objectives and mission.
Design delivery systems (i.e. curriculum, instruction, assessment, time,
space, resources) necessary for all students to achieve the strategic
objectives.
Develop models of staff development that provide learning options for
all staff so that all students achieve the strategic objectives.
Identify and utilize the full range of community resources to create
opportunities for all students and staff to achieve the strategic
objectives.
We will structure the organization so that all students achieve our
objective and mission.
**This strategy was developed by the Strategy team but has been given to the
Superintendent for development.