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Minutes - 02/10/1997 COUNCIL MEETING MINUTES February 10, 1997 TAPE READING 0001 DATE. COUNCIL CHAMBERS, CITY HALL, CITY OF WOODBURN, COUNTY OF MARION, STATE OF OREGON, FEBRUARY 10, 1997. CONVENED. Mayor Kirksey opened the Council meeting at 6:08 p.m. for the purpose of calling an executive session prior to the start of the regular open meeting at 7:00 p.m.. ROLL CALL. Mayor Councilor Councilor Councilor Councilor Councilor Councilor Kirksey Chadwick Figley Hagenauer Jennings Pugh Sifuentez Present Present Absent Present Present (6:21 pm) Present Present Staff Present: City Administrator Childs, City Attorney Shields, Police Chief Wright, Public Works Director Tiwari, Community Development Director Goeckritz, Finance Director Gillespie, Public Works Manager Rohman, City Recorder Tennant 0018 EXECUTIVE SESSION. PUGH/SIFUENTEZ.... move to adjourn to executive session under the authority of ORS 192.660(1)(d) to conduct deliberations with persons designated by the governing body to carry on labor negotiations. The motion passed unanimously. The meeting adjourned to executive session at 6:10 p.m. and reconvened at 7:00 p.m.. 0040 MINUTES. JENNINGS/PUGH.... approve the Council workshop minutes of January 21, 1997 and the Council regular and executive session minutes of January 27, 1997; accept the Planning Commission minutes of January 23, 1997 and the Library Board minutes of January 22, 1997 as written. The motion passed unanimously. 0050 ANNOUNCEMENTS. A) Statewide Transportation Meeting -- ODOT will be sponsoring this meeting on Wednesday, February 12th, in Salem and the Council, along with the general public, is encouraged to attend this meeting to express their concerns and/or support specific state highway funded projects within our community. Page 1 - Council Meeting Minutes, February 10, 1997 - - '----r COUNCIL MEETING MINUTES February 10, 1997 TAPE READING B) Marion County Commissioner's Meeting -- A meeting with the Commissioners on Ballot 47 issues as it concerns County operations will be held on February 13th, 7:00 p.m., at the PGE Building. Councilor Jennings stated that he would not be able to attend this meeting as he originally intended planned and requested that another Councilor attend this important meeting. Councilor Pugh stated that he would try to attend the meeting as a City representative. C) Public Hearings on 1997 OLCC Liquor License Renewals for Playa de Ora and Chu's Eatery -- Public hearings will be held before the Council on February 24, 1997 at 7:00 p.m.. 0081 PROCLAMATION - PREVENT A LITTER MONTH. Mayor Kirksey proclaimed the month of February 1997 as "Prevent a Litter Month" and designated February 25, 1997 as "Spay Day USA" and encouraged citizens to have their dogs and cats spayed or neutered or to sponsor the spaying or neutering of dogs or cats belonging to other people. 0152 CHAMBER OF COMMERCE REPORT. Terri Burke-Robinson, representing the Chamber, reminded the Council that the annual Distinguished Service Award program will be held on February 11th at the United Methodist Church. Recipients of awards for 1997 are as follows: Ruth DeSantis, First Citizen Award; Iverson Farms, Outstanding Young Farmer; Greg Olson, Outstanding Service Award; Wendy Veliz, Junior First Citizen Award; Sam Jones, Outstanding Educator Award; and Fritz Schiedler and Lillian Warzynski, Special Awards. On February 20th, the Chamber, Woodburn Rotary, and BPW (Business & Professional Women) are sponsoring Shadow Day for high school students and local business owners are encouraged to participate in this program. She also reminded the Council that the Tulip Festival will begin March 20th and run through the middle of April. 0204 SCHOOL LONG-RANGE PLANNING COMMITTEE. Councilor Sifuentez stated that she had been involved with this committee which is striving to formulate long-range plans for our School District and had asked Sup!. Reeves to give the City a short presentation on the status of this project. Supt. Jack Reeves stated that the committee is working on a plan to address the educational needs of the students. Our community is truly unique and it is better than what citizens have heard over the past years and it will get even better over time. Strategic planning is necessary to accomplish this task and he reviewed the process which will be followed over the next few months culminating in the development of an action plan which will be implemented over the next 5 years. He stated that diversity involves challenges which can be advantageous to the students. Page 2 - Council Meeting Minutes, February 10, 1997 '11'1 . -.--,. COUNCIL MEETING MINUTES February 10, 1997 TAPE READING The committee, which involved 30 individuals, initially met in a 3-day retreat to develop a mission statement, strategic objectives, definition of core values, distinct strategies to pursue, and the parameters of operation. Sub-committees (Action Teams) are now being formed to develop specifics which will then be incorporated into the final plan scheduled for completion later this year. Councilor Jennings stated that he had heard that this committee had worked very hard at the retreat to begin this process and participants were very pleased with the results of this retreat. He questioned Supt. Reeves if the strategic plan addresses the "at-risk" students as well as the main-stream or gifted students. Supt. Reeves stated that a majority of students are considered "at risk" and the district has not put as much effort into our most talented students. This is one area that will be addressed by the long-range plan to insure that each group of students gets their share of the resources and reforming time. Mark Humphrey, program co-coordinator, reminded the public that they are still accepting names of individuals interested in serving on an Action Team that will put together the incremental steps that will drive the School District on the annual steps to be taken over the next five years. Application forms are available at the School District office and City Hall. 0855 COUNCIL BILL 1758 (TABLED) -- ORDINANCE INCREASING THE LOCAL GAS TAX. No action was taken by the Council to remove this agenda item from the table. 0860 COUNCIL BILL 1776 - ORDINANCE MANAGING AND CONTROLLING ACCESS TO CITY STREETS AND STATE HIGHWAYS. Council Bill 1776 was introduced by Councilor Hagenauer. Recorder Tennant read the two readings of the bill by title only since there were no objections from the Council. On roll call vote for final passage, the bill passed unanimously. Mayor Kirksey declared Council Bill 1776 duly passed with the emergency clause. 0890 COUNCIL BILL 1777 - RESOLUTION ENTERING INTO AN AGREEMENT WITH CH2M HILL FOR CONSULTING SERVICES RELATING TO THE POPLAR TREES WATER REUSE SYSTEM. Councilor Hagenauer introduced Council Bill 1777. The bill was read by title only since there were no objections from the Council. On roll call vote for final passage, the bill passed unanimously. Mayor Kirksey declared the bill duly passed. 0915 ACCEPTANCE OF FUNDS FOR EAST HARDCASTLE STORM SEWER/CENTENNIAL SUBDIVISION. Staff recommended that the City accept $12,000 from the developer of Centennial Subdivision his share of costs relating to storm sewer improvements on East Hardcastle. Rather than requiring the developer to install another 12" storm sewer line, the funds Page 3 - Council Meeting Minutes, February 10, 1997 ______.... .,.," ,__..~." ~~._._,'_..".,_~~,."M._.____._.,~.,~.._..__"~~~_~._.__~ 'lI'r . r COUNCIL MEETING MINUTES February 10, 1997 TAPE READING will be used to offset total costs incurred by the City when it installs a 24" storm sewer line later this year. The new line will tie in with the existing 24" line along Cooley Road and hopefully reduce the flooding in that area. JENNINGS/PUGH.... accept the $12,000 payment from Centennial Subdivision developer Ronald Smith for storm sewer capacity improvements along East Hardcastle. The motion passed unanimously. 0915 CONTRACT AWARD -- INTERIOR CLEANING AND PAINTING OF ELEVATED WATER TANK (BID #97-06). Bids were received from the following companies: S&K Painting Inc., $92,000.00; and Long Painting Company, $139,870.00. Staff recommended that the bid be awarded to S&K Painting which is slightly less than the engineer's estimated cost of $95,000. JENNINGS/SIFUENTEZ.... award the contract to S&K Painting Inc. in the amount of $92,000.00. The motion passed unanimously. 0947 CLAIMS FOR THE MONTH OF JANUARY 1997. SIFUENTEZ/PUGH.... approve claims #35196 - #35540 issued during the month of January 1997. The motion passed unanimously. 0962 STAFF REPORTS -- A) 1995-96 AUDIT REPORT -- Finance Director Gillespie informed the public that the 1995-96 audit has been completed and filed with the Secretary of State's Office. The City's auditors, Harris & Eide CPA, have noted in their report that internal controls are adequate and the financial records of the City present fairly the financial position of the City as of June 30, 1996. The complete audit report can be reviewed by the Council and general public upon request. B) Street Tree Removal -- Three older maple trees located in the public right-of-way in the vicinity of Second Street and Hayes Street are showing signs of disease and decay and the property owner, Charles Cornwell, has been granted permission by the staff to remove these trees. A tree service consultant used by the City on prior assignments evaluated these trees and has determined that they could present a hazard to life and property if they are not removed. C) City Priorities for Projects on the State Highway System -- Priorities to be conveyed to the State at their February 12th workshop for inclusion in their Statewide Transportation Improvement Program are as follows: 1) improve the capacity and safety of Highway 214; 2) a preliminary study on 1-5 interchange options in the Woodburn area; 3) a new or reconstructed interchange at Woodburn; and 4) a south by-pass facility to handle some of the Highway 214 traffic. Page 4 - Council Meeting Minutes, February 10, 1997 ....r . COUNCIL MEETING MINUTES February 10, 1997 TAPE READING D) Building Activity Repon for January 1997. 1096 ADMINISTRATOR'S REPORT. Administrator Childs encouraged the Council and interested citizens to attend the State Transportation Department's workshop on February 12th to show support for state transportation projects within Woodburn. He also suggested that the Council contribute $100 towards the Tulip Festival and be a named supporter of this event in published brochures. It was the consensus of the Council to make the $100 contribution as recommended by Administrator Childs. 1169 MAYOR AND COUNCIL REPORTS. Councilor Jennings stated that he was impressed with the amount of care that the businesses are giving to their roadway from West Woodburn (Highway 214) to Highway 99E and along Hwy. 99E north of Highway 214/211/99 intersection. He suggested that some action be taken to recognize these businesses for making the entrance into the City look so good. Councilor Sifuentez expressed her strong support for the School District's mission and hoped that the community will get involved in order to formulate a plan that will be carried through in future years. Councilor Pugh stated that he was proud of the work being done by the School's Long Range Planning Committee which is being done in a very professional manner. Mayor Kirksey stated that she had recently received a telephone call from a long-time resident on the subject of accumulated trash and litter on the lot behind the service station and adjacent to Taco Bell. Her inspection of the area confirmed this complaint and she stated that it is filled with litter and is a blight on the community. Since the City has been pursuing graffiti removal, in her opinion, we should also apply the same concept to littered blocks. Councilor Pugh stated that he had recently made a formal complaint to our city offices regarding the litter in that area. 1351 EXECUTIVE SESSION. JENNINGS/PUGH... Council adjourn to executive session under the authority of ORS 192.660 (l)(h) to consult with counsel concerning the legal rights and duties of a public body with regard to current litigation or litigation likely to be filed; and 192.660(1)(0 to consider records that are exempt by law from public inspection. The motion passed unanimously. The meeting adjourned to executive session at 8:43 p.m. and reconvened at 8:18 p.m.. Page 5 - Council Meeting Minutes, February 10, 1997 ..__.~U~ .,_--'",-,__'"'__._____..._..__. 111 . COUNCIL MEETING MINUTES February 10, 1997 TAPE READING 1370 COUNCIL BILL 1778 - ORDINANCE DECLARING AN EMERGENCY AND MAKING LEGISLATIVE FINDINGS TO SUPPORT SAID DECLARATION: ENACTING INTERIM TELECOMMUNICATIONS FACILITIES REGULATIONS: AND SETTING A REPEAL DATE. Council Bill 1778 was introduced by Councilor Hagenauer. The first reading of the bill was read in full by Recorder Tennant and the second reading was by title only. Community Development Director Goeckritz stated that the City's Zoning Ordinance was adopted in 1980 and it does not adequately address telecommunications towers. This new technology has provided for a proliferation of towers in the surrounding area. Under our current ordinance, towers could be placed in any of our zones and there is concern that we should safeguard, in particular, our residential zones. The proposed Council Bill provides interim regulations that would expire August 1, 1997. This will giving the Planning Commission sufficient time to hold public hearings on proposed amendments to the Zoning Ordinance on this issue and to submit those amendments to the Council for adoption. Councilor Chadwick questioned if the interim regulations would prohibit the use of aerial antennas used by ham radio operators. Councilor Jennings referred to Exhibit "B", page 1, Section 1(1) which states that an aerial antenna for noncommercial uses is not considered a telecommunications facility. On roll call vote for final passage, the bill passed unanimously. Mayor Kirksey declared Council Bill 1778 duly passed with the emergency clause. Mayor Kirksey expressed her thanks to staff members for being out there in the front line to protect the public's interest and looking for what is good for the community. 1676 Brief discussion was held regarding a workshop with staff to discuss budget issues relating to Ballot Measure 47. Councilor Jennings stated that there are some programs that he would like to see included and/or excluded in the budget and he feels that addressing these issues before the document is presented to the Budget Committee can save some time during the budget hearings process. It was the consensus of the Council to meet on March 3rd at 7:00 p.m.. 1738 ADJOURNMENT. JENNINGS/PUGH.... meeting be adjourned. The motion passed unanimously. The meeting concluded at 8:31 p.m.. APPROVED ~ ;:'..A' o/-./~ -, NANCY A. KIR!tSEY, MAYOR / ATTEST !,!~-J;;:r"tc-sf Mary nt, Recorder City of Woodburn, Oregon Page 6 - Council Meeting Minutes, February 10, 1997 r"" --., -,--_....~_._...,........._....------'-----~-~....". 1"1 I