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Agenda - 01/13/1997
0 AGENDA WOODBURN CITY COUNCIL JANUARY 13, 1997 - 7:00 P.I~ 2?0 Mont~me~ Street * * * Woodlmrn, Ore~n A. Council minutes of December 9, 1996 regular and executive meeting, December 10 and 16, 1996 workshop meetings. B. Plsnning Commission minutes of December 12, 1996. C. Library Board minutes of December 18, 1996. APPOINTMENTS: ANNOUNCEMENTS; A. January 21, 1997, 7:00 p.n~ - Council workshop with Library Board and Recreation and Park Board to di~uss Measure 47 priorities. B. Public Hearing. January 27, 1997; 7:00 p.m. - Access Management Ordinance. C. Public hearing. January 27, 1997; 7:00 p.n~ - Community Development Block Grant. PRESENTATIONS - Christmas Lighting Contest Winners A. ChAmber of Commerce- C. Community Center Advisory Committee B. Other Commlt;toes (Thi.~ allows public to introduce item-~ for Council consideration not already scheduled on the agenda) A. Parat~vsit Plan. B. Commnnity Development Block Grant Progrsm. A. Council Bill No. 1758 (Ordinance increasing local gas tax) 3A 3B 3C 8A 8B Page I - Council Agenda, January 13, 1997 10. Council Bill No. 1767 - Resolution giving City/County ln.~urance Services Trust notice of potential withdrawal from self-insurance pool Bo Council Bill No. 1768 - Resolution authorizing intergovernmental agreement with the State of Oregon for disposal of surplus property. Council Bill No. 1769 - Resolution entering into intergovernmental agreement with the State of Oregola for traffic safety grant. G. H. I. Council Bill No. 1770 - Resolution re-establishing compensation ~ schedules for hourly and seasonal employees. '[.a.~ /~-~'~, .... ~ ~ Council Bill No. 1771 - Resolution entering into an agreement with Don Ganer to complete a Recreation & Parks Comprehensive Plan. Authorization for purchase of flow meters. Liquor license transfe~ Crossroads Dell Emergency contract for repair of pump at Mill Creek lift statiom Contract amendment for purchase of spare pump for Mill Creek lift station. IOA lOB 10C 1OD 10E 10F 10G 10H 10I 11. 13. 14. 15. 16. 17. 18. 19. A. Claim Nos. 34844 - 35195 for the month of December 1996. llA A. 1996 Year-In-Review/1997 Administrator's Goals. 15A B. Community Survey Results 15B C. Pudding River Basin Association 15C D. Comprehensive Plan projects and short range planning projects 15D E. Building Activity Report 15E ~ To consult with counsel concerning the legal rights and duties of a public body with regard to current litigation or litigation likely to be filed. ORS 192.660(1)(11) Page 2 - Council Agenda, January 13, 1997 TAPE READING 0001 002O 0134 0159 0168 COUNCIL Mle~ETING MINUTKS December 9, 1996 DATE. COUNCIL CHAMBERS, CITY HALL, CITY OF WOODBURN, COUNTY OF MARION, STATE OF O~N, DECEMBER 9, 1996. CONVENED, The Council met in regular session at 7:00 p.m. with Mayor Kirksey presiding. .ROLL CALL. Mayor Kirksey Present Councilor Chadwick Present Councilor Figley Present Councilor Hagenauer Present Councilor Jennings Present Councilor Pugh Present Councilor Sifuentez Present Staff Present: City Admini.~rator Childs, City Attorney Shields, Public Works Director Tiwari, Community Development Director Goeckritz, Park & Recreation Director Holly, Police Chief Wright, Finance Director Gillespie, Library Director Sprauer, Public Works Manager Rohman, Assistant City Engineer Morrison, City Recorder Tennant OATH OF OFFICE. The Oath of Office was taken by Mayor Kirksey, Councilor Pugh, Councilor lennings, and Councilor Sifuentez who were recently re-elected to their respective positions. ~!.~CTION OF PRF~qIDENT OF THE COUNCIL. FIGLEY/PUOH .... nominate Richard Jennings as Council President. PUGH/FIGLEY .... nominations be closed. The motion passed unanimously. FIGLEYfPUOH .... cast a unanimous ballot for Richard Jennings as Council President. The motion passed unanimously. MINUTES · YENNINGSfFIGLEY .... approve the regular and executive session Council minutes of November 2.5, 1996 and accept thc Planning Commission minutes of November 14, 1996. The motion passed unanimously. Mayor Kirksey appointed the following individuals to serve on various boards/committees/commission: 3A Page 1 - Council Meeting Minutes, December 9, 1996 TAPE READING 0217 COUNCIL MEETING MINUTES December 9, 1996 Budget Committee: Position 3 - Tom West Position 6 - Barbara Lucas (reappointment) Term Expiration December 31, 1999 December 31, 1999 Planning Commi~ion: Position 2- Terry Will (reappointment) Position 5 - Alberto Torres December 31, 2000 December 31, 2000 Recreation and Park Board: Position IV - Mel Schmidt December 31, 1997 Position VI- Eliasar (Char) Quinones December 31, 1999 Position VII - Barbara Rappleyea (reappoinunent) December 31, 1999 Cable TV Adviso~ Board: Position 6 - Jack Barnett (reappointment) Position 7 - Milt Parker (reappointment) December 31, 1999 December 31, 1999 JENNINGS/FIGLEY .... appointments to the Budget Committee, Planning Commission, Recreation & Park Board, and Cable TV Advisory Board be approved. The motion passed unanimously. ANNOUNCEMENI . (A) A Council workshop with the School Board will be held on Tuesday, December 10, 1996, 7:00 p.m., City Hall Council Chambers, regarding the archeological findings along Mill Creek just east of the high school. (B) A Council workshop will also be held on Monday, December 16, 1996, 7:00 p.m., City Hall Council Chambers, regarding the financial impacts of Ballot Measure 47. (C) Holiday Office Closures: City Hall will be closed at noon on December 24, 1996 and all day on December 25, 1996 and January 1, 1997. The Library will be open on December 24, 1996 from 8:00 am to 12:00 noon and closed all day on December 25, 1996 and January 1, 1997. (D) A public hearing will be held before the City Council on January 13, 1997, 7:00 p.m., City Hall Council Chambers, on the Para-Transit Plan. 3A 0280 Administrator Childs requested that agenda item 15(F) be moved to 10(F) so that Council action can be taken at this meeting. Additional materials on this subject were distributed to the Council at the beginning of this meeting. Page 2 - Council Meeting Minutes, December 9, 1996 COUNCIL MI~ie. TING MINUTES December 9, 1996 3A TAPE READING Mayor Kirksey also suggested that the regular Council meeting of December 23, 1996 be canceled since there will not be a quorum present for that meeting. Administrator Childs stated that he had brought this issue before staff prior to the meeting and staff feels that they should be able to wait until the January 13th meeting for any required Council action, however, he reserved the right to hold a special meeting on December 16th if an issue does come up that needs immediate attention. 0362 IENNINGS/PUGH .... item 15(F)(Storm Water Information and Policies) be moved to General Bus/ness item 10(F). The motion passed unanimously. 0375 CHAMBER OF COMMRR~ REPORT. Jane Kanz, Chamber Executive Director, congratulated the Mayor and Councilors on their re-election. Upcoming~ Chamber events include: (1) Wednesday, December llth, Planning session for the Chamber Board for the 1997 calendar year; (2) Friday, December 13th, 7:00 am, Woodbum Family Medical Center, a local governments meeting will be held to give all of the local government entities a chance to go over their pla~x~ for the next year; and (3) Wednesday, December 18th, 12:00 noon, the Chamber Forum will be held at the Settlemier House and tours will he given to attendees. She also reminded the public that the Chamber and Kiwanis were co-sponsoring the Christmas Lighting contest ~md the deadline for submitting applications has been extended to December 18th following which entrants will be judged for their disphys. 0454 Andy Neliton, owner of Classic Car Wash, questioned the Council as to whether or not they had considered his previous request to obtain some relief on his water/sewer bill. Councilor Pugh expressed his opinion that there is a need for a $mall committee to study commercial and industrial rates. Discussion has been held in the past on residential rates whereas there has been little or no discussion on how commercial or industrial rates axe calculated. Mayor Kirksey expressed her opinion that these rates were thoroughly discussed at the same time residential rates were considered by the Wastewater Advisory Committee. Councilor Figley questioned if the staff had received feedback from other commercial or Administrator Childs stated that staff had discussions with Conroy Packing, a restaurant owner, and Classic Car Wash. Mr. Neliwn stated that his sewer rate is 5 times higher than what it had been prior to the increase. The self-serve car wash does not have a reclamation system and the pressure wash contributes to the high usage of water. He has since purchased the smallest pressure wash valve that he can find but it has not made that much of a difference on his overall bill. Page 3 - Council Meeting Minutes, December 9, 1996 TAPE 1224 1324 135Q 1420 1430 COUNCIL MF~G MINUTES December 9, 1996 3A COUNCIL BILL 17(~ - ORDINANCE AMENDING ORDINANCE 2113 (HUMAN RIGHTS COMMI,q$ION ORDINANCE) BY EXTENDING THE EXPIRATION DATE TO DECEMBER 31, 1997. Council Bill 1766 was introduced by Councilor Hagenauer. Recorder Tennant read the two readings of the bill by title only since there were no objections from the Council. On roll call vote for final passage, the bill passed unanimously. Mayor Kirksey declared Council Bill 1766 duly passed with the emergency clause. F_,NG~.RING ttEPORT - PARR ROAD IMPROVEMENT. The proposed improvement involves (1) widening of Parr Road (west property line of the Woodburn Middle/Elementary school site to Settlemier Ave) to a 39 foot improved surface with installation of storm sewers, sidewalks on both sides of the street, and a bike path on the south side of the street; (2) improvement of both intersections of Front Street and Settlemier Ave. with Parr Road; and (3) widening of the Settlemier intersection with the inclusion of turn lanes and the widening and realignment of Front Street. The report provided several improvement options along with estimated costs to the Local Improvement District, City and the State STP Fund Exchange program. JENNINGS/FIGLEY ..... approve the Parr Road engineering report submitted by staff. The motion passed Ul~nimously. BID AWARD- PAgKs LONG TERM COMPREHENSIVE PLAN CONSULTANT. Bids were received from the following consultants: The ORB OrgnniTation, $25,252.00; Randy Saunders/Wm Ries and Associates, $39,130.00; and Don Garter and Assoc. with David Reed & Assoc., $23,500.00. Following an interview of each firm by staff and Park Board representatives, it has been recommended that Don Craner & Assoc. with David Reed & Assoc. be awarded the contract. Councilor Jeonings qurstion~ the wide differential in bid proposals. Director Holly stated that all from were provided with the same Request for Proposal document and it is unknown as to why there is about a $16,000 difference in bids. IENNINGS/FIGLEY .... award the bid to Don Garter & Assoc. with David Reed & Assoc. in the amount of $23,500.00. The motion passed unanimously. NO PARKING RESTRICTIONS ON PATRICK WAY. Staff recommended that No Parking restrictions be placed on Patrick Way which would eliminate the large trucks from parking on the street thereby allowing sufficient roadway for regular truck Uaffic to utilize this street safely. JENNINGS/FIGLEY .... approve the No Parking restriction on Patrick Way. The motion passed unanimously. NO PARKING REQUF~T ON HAWLEY STREET NEAR WILSON STREET. Residents in the area have requested that a No Parking restriction be placed along Hawley Street near Wilson Street since vehicles have been parked on Hawley Street and Page 5 - Council Meeting Minutes, December 9, 1996 COUNCIL MEETING MINUTES December 9, 1996 3A TAPE READING partially blocking a roadway that serves 4 residential lots. Staff recommends that the Council approve the request since it will ensure access to the lots for not only the residents but emergency vehicles. JENNINGSfPUGH... request to impose No Parking restrictions on Hawley Street near the Wilson Street intersection be approved. The motion passed unanimously. 1442 STORM WATER INFORMATION AND POLICIES. Public Works Director Tiwari stated that detention ponds have been in place within the City for over the last 20 years. The staff had been using the ODOT method to determine the size of a detention pond needed to temporarily hold excess water without flooding the surrounding area, however, a new computer program (known as the King County method) is now available which staff is recommending that the Council adopt. JENNINGS/HAGENAUER .... City's storm water detention policies along with safety requirements as modified be approved. The motion passed unanimously. 1631 CLAIMS FOR ~ MONTH OF NOVEMBER 1996. Councilor Hagenauer questioned voucher checks issued to MPH and Baker & Baker Towing. Staff informed the Council that the check to MPH was for a police radar unit and the checks to Baker & Baker are for towed vehicles. A voucher check issued to Taylor's Honda was also questioned and staff stated that the Street Deparunent had purchased a portable generator from Taylor's Honda. SIFUENTZfPUGH .... approve cl~im.~ #34502 - 34843 issued during the month of November 1996. The motion passed unanimously. 1711 STAFF REPORTS. (A) Certified Election Results - The tally of votes certified by the County Elections Division is as follows: Votes Write-Ins Undervotes Overvotes Mayor: Nancy A. Kirksey 3,622 215 1,140 2 Councilor - Ward I: Dick Pugh 971 27 605 0 Councilor - Ward II: Richard Jennings 362 11 187 0 Councilor - Ward VI: Elida Sifuentez 204 9 102 0 Measure 24-80 --- Advisory Ballot RE: Property Acquisition: Yes Votes 2,157 No Votes 2,440 Undervotes 381 Overvotes 1 Page 6 - Council Meeting Minutes, December 9, 1996 COUNCIL MEETING MINUTES December 9, 1996 3A TAPE READING (B) Draft Resolution on Private Well Abandonment Program -- Public Works Manager Rohman solicited Council input on this draft resolution which will be submitted to the Council for consideration in January. Director Tiwari stated that the Open House held last week included a display defining different stratas and it was easy to see how pollution moves to different wells. In summary, the City needs to be aggressive to protect our drinking water and the draft resolution is only one step in the overall program. 1848 (C) Access Management Plan - A public hearing will be held on this proposed ordinance which is one of a series of ordinances that need to be implemented in order to fulfdl the goals and objectives of the City's Transportation Plan. (D) Community Cellter Heating System Failure - A new furnace was installed since the existing one was too old and could not be repaired. The capital outlay budget was over spent by $2,600 but savings in other areas of the Park Fund should be sufficient to cover the expenditure without requesting Council action. (E) Settlemier Ave/Parr Road Intersection Utilization of State STP Funds -- Public Works Manager Rohman stated that staff will be requesting the State to change a prior designation of Surface Transpo~tion Project (STP) Funds from the Cleveland Street wid~ping project to the Settlemier Ave./Parr Road intersection improvement. Once approved by the State, thc staff will submit an amendment to the Council for approval. 1946 1977 Page 7 - ADMINISTRATOR'S REPORT. Administrator Childs wished the Mayor, Council, and the public a safe and happy holiday season. MAYOR AND COUNCIL REPORTS. The Mayor and Councilors extended their wishes to the public for a happy holiday season. Councilor Sifuentez commented briefly on the Water Open House stating that the function was well attended and she was impressed with the displays and information presented. She suggested that this topic be a televised on 'Let's Communicate" within the near future. Councilor Chadwick stated that she had attended an excellent Habitat for Humanity program. Our local community has been able to help 8 to 10 low-income families in constructing new homes which they are purchasing through this organization at an affordable price. Councilor Pugh thanked the Public Works staff for their work in coming up with a solution to the water back-up problem in the West Woodburn area caused by excessive rainfall. Council Meeting Minutes, December 9, 1996 TAPE READING 2244 2275 COUNCIL MEETING MINUTES December 9, 1996 Councilor Jennings stated that the residents in the Park Avenue/Park Circle area are appreciative of the parking restrictions'which were recently enacted by the Council and he extended their thanks for responding to the'needs of that neighborhood. Mayor Kirksey reminded the public that peddlers do need a license to solicit door-to- door in our residential neighborhoods. She encouraged the public to call the Police Department to report individuals who do not have the required license. In regards to the State Highway Department Maintenance shop, she stated that she had received a telephone call from a businessman whose shop is within viewing distance of the facility informing her that several truck loads of hazardous materials were taken into the shop. She stated that the Building Department had specifically told the ODOT representative who obtained their remodeling permit that they were not to store hazardous materials at that location and they were informed of the rules of being within a residential area. She requested that staff check out this situation as soon as possible. EXECUTIVE SESSION. JENNINGS/PUGH .... adjourn to executive session to (1) conduct deliberations with persons designated by the governing body to negotiate real property transactions under the authority of ORS 192.660(1~e), and (2) to consult with counsel concerning the legal rights and duties of a public body with regard to current litigation or litigation likely to be fried under the authority of ORS 192.660(1)(h). The motion passed unanimously. The meeting adjourned to executive session at 8:12 p.m. and reconvened at 8:42 p.m.. Mayor Kirksey stated that no action would be taken by the Council as a result of items discussed in executive session. ADJOURNME~. JENNINGS/FIGLEY .... meeting be adjourned. The meeting adjourned at 8:44 p.m.. The motion passed unanimously. 3A APPROVED NANCY A. KIRKSEY, MAYOR ATTEST Mary Tennant, Recorder City of Woodbum, Oregon Page 8 - Council Meeting Minutes, December 9, 1996 Executive Session COUNCIL MEETING MINUTES December 9, 1996 3A DATE. CONFERENCE ROOM, CITY HALL, CITY OF WOODBURN, COUNTY OF MARION, STATE OF OREGON, DECEMBER 9, 1996. CONVENED. The Council met in executive session at 8:15 p.m. with Mayor Kirksey presiding. ROLL CALL. Mayor Kirksey Present Councilor Chadwick Present Councilor Figley Present Councilor Hagenauer Present Councilor Jennings Present Councilor Pugh Present Councilor Sifuentez Present Mayor Kirksey reminded the Councilors and staff that information discussed in executive session is not to be discussed with the public. Staff Present: City Administrator Childs, City Attorney Shields, Public Works Director T'~wad, Park Director Holly, Finance Director Gillespie, Community Development Director Goeckdtz, City Recorder Tennant Press: Pat Johnson, Woodburn Independent; Meghan Stone, Northland Cable. (1) The first portion of the executive session was called under the authority of ORS 192.660(1)(e) to conduct deliberations with persons designated by the governing body to negotiate real property transactions. Upon completion of this item of discussion, Director Tiwafi left the executive session at 8:19 p.m.. (2) The second portion of the executive session was held under the authority of ORS 192.660(1)(h) to consult with counsel concerning legal rights and duties of a public body with regard to current litigation or litigation likely to be filed. ADJOURNMENT. The executive session adjourned at 8:40 p.m.. APPROVED NANCY A. KIRKSEY, MAYOR ATTEST Mary Tennant, Recorder City of Woodburn, Oregon Page 1 - Executive Session, CounCil Meeting Minutes, December 9, 1996 COUNCIL WORKSHOP MEETING MINUTES December 10, 1996 3A TAPE READING 0001 DATE. COUNCIL CHAMBERS, CITY HALL, CITY OF WOODBURN, COUNTY OF MARION, STATE OF O~N, DECEMBER 10, 1996. 00O3 CONVENED. The Council met in a workshop session at 7:00 p.m. with Mayor Kirksey presiding to receive a report .from the archaeologists on the findings at the Mill Creek site. ROLL CALL. Mayor Kirksey Present Councilor Chadwick Absent Councilor Figley Present Councilor Hagenauer Absent Councilor Jennings Present Councilor Pugh Present Councilor · Sifuentez Present Page 1 - Staff Present: City Administrator Childs, City Recorder Tennant Woodburn School District representatives: Jodi Fischer, School Board Chairperson; Jack Reeves, Superintendent Mayor Kirksey welcomed the participants to this workshop which was called for the purpose of receiving a report of findings from representatives of the Center for the Study of the First Americans (Oregon State University). Rob Bonnichsen, archaeologist and Director for the Center, provided the workshop attendees with background information on how Center became involved in working at this site along with the long term values that could evolve from continuation of this project. The Center had conducted a survey in 1992-93 to look for early archeological remains in the Willamette Valley which would include Ice Age mammal remains. Their research showed that Woodbum seemed to be the best site to pursue an archeological dig. An agreement was reached between the City, School Board, and the Center in which each organization would pay $2,000 towards the cost of extracting core samples to be analyzed by archaeologists. These samples were extracted during the summer months and results show that they are still unable to come up with samples on Ice Age mammals. However, the samples have been analyzed through a radiocarbon dating technique which indicates that certain items/deposits are as much as 12,300 years old. During a slide presentation, he outlined the scientific values that are received through their research along with the science application to students and, if the £mdings are substantial, potential tourism to the community as the site is developed. He described the following phases involved with a new site: Phase I - Coring; Phase II - Testing; Council Workshop Meeting Minutes, December 10, 1996 COUNCIL WORKSHOP MEETING Decemher 10, 1996 3A TAPE READING Phase m - Full scale excavation; and Phase IV - Development. To date, coting has been to about 14 feet and testing of samples show that there is good preservation at this site. Peat deposits include fossils, hair, birds, insects, and some artifacts. The bones have been well preserved and ff the hair is well-preserved, DNA studies can be conducted to provide a lot of information about humans from the applicable time period. This project has been named as Woodburn Mammoth Park and archaeologists will return during the dry summer months to re-open the trench sites that were most productive. 1050 Alan Schneider, Co-Chaff of the Board of the Directors for the Center and a member of the Oregon Archaeology Society, stated that this project provides not only educational benefits but it gives community volunteers an opportunity to participate in the excavation lYroce~. In regards to the educational benefit, students would be able to take blocks of peat back to the classroom to be analyzed. Blocks could also be sent to other schools for analysis, thereby, giving more students an opportunity to participate in this program. When the trench sites are re-opened, it is hoped that they can go down another 5 or 6 feet and fred samples that would give the Center even more information on the history of this area. He stated that they are willing to hold a local training program for volunteers and to conduct a 7-10 day program to train teachers who would then be able to bring students out to the site to participate in the dig. 1612 The Center has brought the findings of this dig to the attention of the OSU Dean of Science to see if OSU can provide assistance with this project. It was noted that this type of project interfaces with a multitude of programs even at the college level. Work performed to date seems to indicate that it is a well-preserved areheological site which may include human remains. This 'site is defined by stratas which provide scientists with the ability to establish time frames. A question was raised regarding the potential of a exhibition and/or tourism facility. Mr. Schneider stated that it should be known within the next 4 years if the quality of the material being excavated would merit such a facility. Tape 2 Discussion was also held regarding future budgets for this project along with financial assistance that could he obtained through various sources such as grants, scholarship programs, lottery funds, Indian tribes, and local participation. Jodi Fischer expressed her opinion that the financial issues need to be looked at now since the City's and School District's budgets are prepared annually. Mayor Kirksey suggested that a meeting be set after the first of the year with the Dean of Science, Mr. Bonnichsen, Mr. Schneider, OSU Development Office, school district and city officials to discuss future project funding options. Mr. Bonnichsen reminded the group that the initial funding is not that easy to obtain until the pilot program is completed which may take another two years. Page 2 - Council Workshop Meeting Minutes, December 10, 1996 TAPE READING 0574 COUNCIL WORKSHOP MEETING MINUTES December 10, 1996 Administrator Childs suggested that the City and/or School District consider hiring a student intern to work on the fmaneial asp~t of this project. The workshop participants agreed with this idea as a means of locating and coordinating financial support for this project. Mr. Bonnichsen stated that he would first discuss the project with Dean Horn, OSU Dean of Science, to work on the status of the program along with preliminary budget and financial issues. The next workshop was tentatively scheduled for January 28, 1997, 7:00 p.m., at City HaU. The meeting concluded at 9:03 p.m.. 3A APPROVED NANCY A. KIRKSEY, MAYOR ATTEST Mary Tennant, Recorder City of Woodburn, Oregon Page 3 - Council Workshop Meeting Minutes, December 10, 1996 COUNCIL WORKSHOP MEETING MINUTES December 16, 1996 3A TAPE READING 0001 DATE. COUNCIL CHAMBERS, CITY HALL, CITY OF WOODBURN, COUNTY OF MARION, STATE OF ORF. g~N, DECEMBER 16, 1996. O0O3 CONVE~D, The Council met in a workshop session at 7:00 p.m. with Mayor Kirksey presiding to receive information on Ballot Measure 47 and its potential financial impact on the City's budget. Mayor Kirksey Present Councilor Chadwick Present Councilor Figley Present Councilor Hagenauer Present Councilor Je~nings Present Councilor Pugh Present Councilor Sifuentez Present (7:10 pm) Staff Present: City Administrator Childs, City Attorney Shields, Finance Director Gillespie, Community Development Director Goeckritz, Public Works Director Tiwari, Park Director Holly, Public Works Manager Rohman, City Reeorder Tennant Also in attendance: Gilbert Flaughers, Preston Tack, Barbara Lucas Administrator Childs presented an overview of Ballot Measure 47 which reduces property taxes back to the 1994-95 leveE. This state-wide measure was approved by the voters at the November 5, 1996 general election and becomes effective with property taxes levied for f~.al year 1997-98. He stated that, in Woodburn, the measure received a 64% favorable vote from our electorate. A chart was disphycd showing the current percent distribution of property taxes to Public Safety (40.6%), Recreation & Parks (25.30%), Library (15.8%), Tran,~it (1.5%), and other General fund programs (16.8%). According to information from the Marion County Assessor and Department of Revenue, the estimated loss in tax dollars to the City is $699,420. City Attorney Shields reviewed some of the fundamental legal issues surrounding Ballot Measure 47 relating to the reduction in property taxes, allowance of special voter approval for new or additional property taxes, and prohibiting other revenue increases to make up for the reduced property taxes unless the new revenues are approved by the voters. He stated that the measure directs the State's legislators to prioritize public safety and education, to minimize any loss of local control of cities and counties, and has the responsibility to adopt implementing legislation. The City is required to move forward with its budgeting process even though it is unknown if the State will be Page 1 - Council Workshop Meeting Minutes, December 16, 1996 COUNCIL WORKSHOP MEETING MINUTES December 16, 1996 3A TAPE READING 0610 providing financial assistance for public safety functions. He also informed the Council that a lawsuit was filed on December 4, 1996 on this measure by several governmental agencies including the League of Oregon Cities and several special districts.- In regards to pending litigation, it will take up to two years for the courts to decide this issue. Additionally, annexation of property into the City would require voter approval of individuals residing in the affected area. Consultation with the City Attorney and Bond Counsel is highly recommended before any Council action is taken to increase or impose fees, assessments, or charges in order to ensure compliance with this new state law. 1270 1575 2005 Administrator Childs stated that it is now a state legislative task to prioritize and define public safety and education. He reminded the Council that the limitations on the property tax rate imposed by Ballot Measure 5 ($10 maximum for non-school taxing districts) are still in effect. Ballot measure 47 now puts the City in a perpetual level of compression. The task for the City over the next several months is to determine what major cuts need to be made in order to balance the City's budget. In his opinion, the City may need to continue with certain major projects such a data processing upgrades and telephone communications for the purpose of making the organi?ation more efficient with less personnel to handle the workload. Administrator Childs stated that the City is required to follow certain mandates imposed by City Charter; State I. and Use laws; State and Federal water, wastewater, and smrmwater regulations; State financial audits and investment policies; and Public Safety issues including 9-1-1 emergency response. He informed the Council that staff has already taken action to obtain a ruling from the Depamnent of Justice regarding the 3 community-oriented police officer positions under the 'COPS' and 'COPS FAST" grants. The City Hall basement project has been placed on hold, in part due to the existing elevator not being considered as ADA available and staff is researching potential waivers that could be applied for if it was decided to continue with this project. Within the Police Department, two police officer positions will be left vacant and we are in the process of phasing out the Gang Intervention program. Administrator Childs reviewed the major programs supported by property tax dollars which included information on each program's current budget total, amount of revenues collected other than property taxes, amount of customers/patrons, and additional information on special grants or funds received by each program. The programs reviewed included Municipal Court, Library, Transit & Dial-A-Ride Van/Volunteer Driver service, Retired Senior Volunteer Program, Leisure Services (youth and adult programs), Aquatic Center. Other miscellaneous programs that may receive funds from property taxes include, but not limited to, building, planning, facilities maintenance, code enforcement, parks maintenance, engineering and vehicle and equipment maintenance. Page 2 - Council Workshop Meeting Minutes, December 16, 1996 COUNCIL WORK.RHOP MEETING MINUTES December 16, 1996 3A TAPE READING Tape 2 Administrator Childs stated that he does not have any recommendations for the Council to cofisider at this time. He is, however, looking for general policies from the Council so that a budget document can be developed that would meet the Council's overall direction in which to proceed in this upcoming budget year. With so many legislative issues pending, we may be postponing our budget hearings until April in order to determine what direction the State legislature is taking on funding public safety and/or education. 0116 The Councilors agreed that program cuts were necessary with the shortfall in revenues. Within the Parks fund in particular, they felt that the youth programs should continue while adult programs could be reduced or eliminated. In any evem, staff reductions will be necessary to balance the budget. Mayor Kirksey suggested that a global workshop with the Parks & Library Boards, along with the Budget Committee, be held on January 20, 1997 in order to hear from the' Boards what their program priorities are for the upcoming year. Several Councilors expressed their desire not to have the Budget Committee attend this workshop since they will be part of the overall budget deliberations. After some further discussion on this issue, it was decided that the Budget Committee would be informed of the workshop date so that they could attend the meeting if they so desired. 0700 Councilors lennings and Pugh requested information on interfund transfers. Finance Director Gillespie briefly reviewed the method in which costs are currently being allocated primarily in the Technical & Environmental Fund. In summary, an estimate of public works engineering and administrative staff time and materials cost is transferred from the Street, Water, 'and Wastewater funds rather than charging actual costs directly to those funds. Councilor Pugh suggested that cross-charging be minimized so that all costs directly related to a specific project are located within one line item. He also suggested that an itemized listing of projects, along with each project cost, be listed in the budget. For example, the unscheduled projects line item would be itemi?ed rather than shown in one lmp sum. 1449 Some concern was expressed by Councilors regarding the expenditure of budgetary funds that would be in excess of a quarterly allocation of total fund appropriations. Discussion was held as to how involved the Council wanted to be in reviewing monthly and/or quarterly statistical reports. Administrator Childs assured the Council that he and the Finance Director review these reports monthly to ensure compliance with State Budget Law and to monitor the cash flow within the budgetary funds. It was decided that statistical reports will be given to the Council on a quarterly basis to those who wish to receive the report. Page 3 - Council Workshop Meeting Minutes, December 16, 1996 COUNCIL WORKSHOP MEETING MINUTES December 16, 1996 TAPE READING 1779 The meeting concluded at 9:27 p.m.. 3A APPROVED NANCY A. KIRKSEY, MAYOR ATTEST Mary Tennant, Recorder City of Woodburn, Oregon (Note: The tape recorder was not functioning properly during the first part of the meeting, however, the meeting was recorded starting at tape 1 reading 0610.) Page 4 - Council Workshop Meeting Minutes, December 16, 1996 3B MINUTES WOODBURN PLANNING COMMISSION DECEMBER t2, 1996 1) 2) 3) 4) ROLL CALL: Vice Chairperson Commissioner Commissioner Commissioner Commissioner Commissioner Commissioner Commissioner Mr. Atkinson Absent Mrs. Warzynski Present Mrs. Henkes Absent Mrs. Schultz Present Mr. Will Present Mr. Lawson Present Mr. Frawley Present Mr. Palmer Present Staff Present: Steve Goeckrit~ Community Development Director Naomi Tejeda, Assistant Planner Teresa Engeldinger, City Planner Jo Ann Bjelland, Secretary MINUTES: Commissioner Palmer moved to approve the minutes of November 14, 1996, as written. Commissioner Frawley Seconded the motion. A vote was taken and the minutes 'of November 14, 1996 were accepted as written. BUSINESS FROM THE AUDIENCE: None COMMUNICATIONS: None s) PUBLIC HEARINGS None Page I 6) DISCUSSION ITEMS Site Plan Review 96-19 Addition for Budget Inn Motel, 3343 square feet, located at 485 N. Pacific Hwy. Staff stated there was a modification in the square footage of the application. As stated in the Staff Report, the square footage of this project was approximately * 3343, the applicant is ~ an add'ffiona116 square feet. This will modify their site plan, making Ihe Budget Inn Motel 3359 square feet. This should be noted for the record. That correction modifies their development proposal. Originally they had a spa and some other ancillary uses in conjunction with the motel. From what staff understands the applicant found it mom economical and a little too costly for that total number of units will be 36. Staff discussed the details for this site plan, addressing the following: A portion of the property for approximately 150 to 200 feet in depth is commercial general. The apprmation speaks only to this portion of laxL However, the site plan application does incoq3omte some additional areas ~ designated as single family residential. Staffwould like to have some idea regarding the future plans of the back property, i.e., a conceptual idea for future use. The site plan will be expanding the parking to 61 spaces, ~ich is above and beyond 'what is required with lhe existing facility and the nine additional units to be built (four units up, five units down). Landscaping discrepancies will have to be corrected as stated in the Staff Report. W~ the exception ~ the landscap~ discm~, the plan does meet the criteda of the site plan review process. Therefore, staff recommends approval and has given administrative approval with the Planning Commission's acknowledgment of the 3359 square foot site plan. Commissioner Warzynski asked how dose this new addition will be to the Muffler's, Hitches and More Shop? Staff responded that it is close enough to require a fire wall to the structures for fire proofing, but it is wide enough for them to get behind there for construction. The site plan does meet space requirements between existing buildings to meet fire codes. Commissioner Will questioned the fact that the paved loading zone does not meet 3B Page 2 the minimum width standard of 12 feel This will be another discrepancy that will need to be corrected. Commissioner Will also wanted to verify that the 10% landscaping requirement will have to be met. Commissioner Will also had a question on the second page of the Fire District's Report, which states common alarm system may be required if the building is considered an extension of the existing building. Paragraph I states 'Because the separation from the existing buildings is less than allowed, the total complex is considered as one building,' consequently Commissioner Will wondered if a common alarm will be required? Staff stated that the Madon County Building Department will decide what the requirement will be. The applicant, represented by Gene Pfeiffer presented the following discussion and changes to the application: A small addition is proposed to add eight feet onto the east side for office and residential space, this does not appear on the site plan. The spa room will be replaced with a motel unit and a laundromat and storage ama. The motel currently does have laundry facilities. The applicant might find the budget restricts duplicatioa of the 'laundry facilities, therefore, the applicant is requesting permission to allow the facility to remain on the site plan with the provision of eliminating the laundry facility if necessary. Staff wants clarification of this issue. Them was an interesting problem that the applicant saw in regard to the Uniform Building Codes where there is a two-lxx~ fire wall and the tim wall is r. ccded to create what is essentially, by definition of Uniform Building Codes, two separate buildings that do not have sprinlder systems. The applica~ was not in complete accord ~ the memorandum from Bob Benck. Mr. Benck is on vacation, therefore, the applicant would like to request the ability to comply with the Uniform Building Code as opposed to the memorandum. Mr. Benck stated that two stairwells were required, technically the Uniform Building Code - from the applicant's position is that if you have less than ten occupants on the second floor, you only r'~.c, cd one stairwell. The applicant would like to go by the Uniform Building Code, as opposed to the Fire Chief's Report. Staff was not comfortable with the applicant's position on this matter since staff has to look to the Fire Department for fire, life and safety issues. The applicant needs to discuss this with the Fire Chief. If the applicant and the Fire Chief are in agreement, the Fire Chief will have to provide the staff with a report that modifies this condition. Therefore, the condition should remain as presented in the site plan. 3B Page 3 3B The staff was concerned by the additional changes that were being made after the site plan was submitted, with substantial changes being made an additional review could be required. · Commissioner Palmer.did not like the additional changes and would like to make the recommendation to have the site plan reviewed again. The applicant verified that there am 61 parking spaces, the requirement for this site plan is 35 spaces. There is parking in the front area and the applicant is asking if they could have it approved this way. However, if the costs are too high, the 19 spaces that are up against Pacific Highway could or could not be done. The applicant is asking for consideration on this matter, as the applica~ does exceed the requirement. all the changes, this site plan is starting to take on a different face. While the amount that is r',ccded. However, with ali the modit'mations that have bcc,'~ presented, staff will defer to the Planning ~ regarcrmg the modit-mations. Staff wcxked with the applicant to get this to the Commission on a fast time line to help the applicant. However, now the changes are concerning the staff. Commissioner Will ~ be mom comfollable if the applicant would bring the plan back with the precise changes and revised site plan showing exactly what will be done. The changes presented have confused the proposal at this point. The applicant appreciated the staff's work in assisting the applicant in trying to apply for a building permit prior to June. Commissioner Warzynsld had a question regarding a public hearing on this matter. Staff stated that since it was less than 4000 square feet, administrative approval was permitted, which staff was willing to give prior to the changes. Since the changes, staff is uncomfortable with not having the changes in writing. The site plan is not in agreement with the proposed changes. Things am disjointed from lhe original site plan. From a historic prospective, in the future, the changes and Staff Report will be conflicting and confusing. Page 4 3B Commissioner Palmer asked if a motion was needed to table this site plan? Staff stated that it was the Commission's prerogative. Commissioner Palmer made the motion to table, pending final plans that the Commission can make a decision on. He is totally against approving it as it is presented. Commissioner Frawley seconded the motion, and stated that he was very uncomfortable with the plan as presented. Staff stated that the 120-day rule would not be of concern because the process was already started. Staff would like to get this back to the Commission by January 9, 1997 with a clean picture. Commissioner Warzynski stated there was a motion on the floor. The applicant stated that his client may want to reconsider the changes. Commissioner Lawson stated that the tabled motion may not be necessary if the applicant does not want any changes and the plan is accepted without modification. Commissioner Schultz stated that unless the applicant can state that the plan is being submitted without modif'mation, she thinks the Commission should go ahead with their motion to table the plan. She is concerned the issues raised have complicated the matter and the Commission needs to know exactly what they are approving. Commissioner Palmer stated there was a motion on the floor. The Commission was waiting for a response on the modifications presented. The applicant stated I~e was in agrc.,---nent with the motion. A vo~e was taken and the motion to table was passed unanimously. Bo Site Plan Review 96-17 Addition for Office - Woodbum Baptist Church, 395 square feet, located at 591 Gatch Street. and no additional employees will be added, therefore, there will be no further will be neede(L They met all approval criteria and staff has granted administrative approval subject to the cort(ffdons of approval with lhe most important condition that ADA requirements r~.cd to be met in regard to lhe mstrooms. The applicant will be in to submit a modified plan to meet the ADA requirement standards in regard to the restroom. C. Proposed Woodburn Family Clinic Parking Lot Addition. Staff stated that at this time one of the conditions of approval has to be that a retaining wall be placed a certain distance from Goose Creek. This may not be possible to accomplish, therefore, the staff recommends this be worked out prior to approval. Therefore, this site plan will be resubmitted in January. Page 5 3B D. Draft Access Management Ordinance - Findings. Staff submitted the Draft Access Managemant Ordinance to the Commission. Nine findings have been identified as the rational for the adoption of the Access Management Plan. If the Commission feels ~le with the findings, then these will be submitted to the Council for adoption of the plan. The plan will come before the ~1 sometime in January. Commission Palmer asked if this was the copy to be retained, staff answered yes. E. Comprehensive Plan Projects. Staff wanted to identify for Ihe Commission the projects that Staff has been working on. . A contract was received yesterday with regards to the Woodbum Downtown with WDA members and the Council to discuss the matter of soliciting consultants for this gran[ While all the staff works on all projects, Steve will be the lead on this project. Another project the staff will be looking at is the Obstacle Removal Project, with the Subdivision PUD Ordinance. LCDC has contacted us to let us know they will have some consultanls come on board to assist the city in creating a better Subdivision Orcr~e and Planned Un'~ Development Ordinance. This will hopefully provide an updated and easy to work with plan. They will be providing the financial assistance on this project. All these projects will assist with the*Periodic Review Process. Commission Schultz wanted to know about the Obstacle Removable Project, specifically when the consultar~.s come on board, will they be talking about the Subdivision Ordinance, etc.? Would that include the possibility of cr~cussing the changing of the minimum lot size requirements? She requested that staff hold their ground on reducing the minimum lot size requirement. The staff is working on the city survey that was funded with grant money. Commission Warzynski is W~K~dng if the Planning Commission will see the results of this survey. Staff stated the Commission will not only see the results but they will see the drafts-and have to approve the plans on every one of the items. The Commission will be a participant on all these programs. Barbara Lucas has volunteered to compile the results and will now begin collating the numbers from the questionnaires. That will be done thru THE RSVP this month. Commissioner Page 6 Lawson wantedto know tx~good the response was totf~ survey. Staff stated that 31% responded. Staff feels the survey is reliable, as they received a gOod return. The survey was done by random sampling of every third household, business and industry;, with a fair sham of apartments included f~ their response. Staff will have discussion papers on this survey and they will serve as a guideline for the future planning of the city. Nevin Holly was able to secure dollars for the Comprehensive Park Plan. They have hired a consultant, the same individual who worked on the system development charges, Mr. Ed Gainer. Teresa will be taking the lead on working with the Parks Deparlment in developing the Comprehensive Park Plan. This will be the first really good detailed parks plan that we have had in the city since 1980, when the initial plan was done. We have the A(~cess Manageme~ Program which staff is working on. Staff~ is also working on the Periodic Review and Teresa will be taking the lead on that. Naomi's area of responsibility will be the day to day planning, site plan reviews, zone changes and putting the Planning Commission packets together. Commissioner Will is still very interested in having some form of an identification badge for Planning Commissionem ~ they go to sites, county offices, etc. The Commission complimented the staff on their presentation of the above items for their review. Fo Woodbum Zoning Ordinance, Cha~er 40 - DHD Downtown Histodc District, Section 40.140 Site Plan Review required. Compliance to Chapter 40 Historic District will be required for any changes, development, etc. in the downlown area, ~hich has been established by the WDA standards. The WDA is required to submit changes to the~Planning Commission which has the authority to concur and verify that standards required are met. Commissioner Warzynski complimented the staff on Chapter 40. 3B 7) Business from the ~ssion: Commissioner Palmer wished everyone a Merry Christmas. Commissioner Frawley asked staff about the landscaping for Waremart along the freeway and the underground utilities? Staff sent a letter back to Waremart and stated that they had to comply with the landscape requirements that were approved by the Planning Commission. There was a meeting and they were still proposing Page 7 3B less than what was approved. Staff is not in agr~---nent ~ less landscaping being provided. Underground utilities must be complied with. Staff gave Waremart no alternative. Commissioner Schultz asked about the appoin~mnt of a chairperson for the coming year and verification of members of the Commission. Staff will put that on the agenda for the next meeting. Commissioner War-zynski reported that the Three Valleys had a m-',..cting and the community did come to a census that $20,000 would be split between Centennial Park for irrigation for ball fields and the VVDA for development of a downtown plaza. Commission Will asked a question on the TIF and SDC reports, he wanted to know if Robert Arzoian compiled the reports and if he would be the indivkJual to.see for verification of charges. Staff responded yes. Comm~ Will asked about the status of the hotel/motel by the freeway. Staff stated that they would be coming back, they got the extension request in. He will be getting togelherwith Robert Arzioan regarding TIF's, etc~ He wished everyone happy holidays. He thanked Commissioner Bjelland for her service. Commissioner Lawson discussed infomafio~ Commissioner Will had given him for system development charges that cities chaq]e for schools. 'The concept makes a very strong argument for growth paying system development chapges, thereby relieving the taxpayers of the extra costs of building schools that am directly related to growth. Commissioner Lawson thought it would be a good time to talk with our Representative Patti Milne and see what she would suggest and if the Commission could enlist her help in trying to organize these charges. Perhaps it can be decided, if the Legislature cannot come to an agreement on this matter, by an initiative to be put before the voters for their decision. Commissioner Lawson will keep the Commission informed on this issue of discussion. Staff asked Commissioner Lawson for a copy of this information for all Commission members to review. Staff will include this information in a future packet. Commissioner Warzynski thanked Chairperson Bjelland for her past service, stated she will be missed and thank her. Commissioners wished everyone a Merry Christmas. Commissioner Schultz moved for adjournment and it was seconded. Meeting was adjourned. Page 8 MONTHLY MEETING OF WOODBURN PUBLIC LIBRARY BOARD 3C DATE: December 18, 1996 Willy Baldwin - Present Phyllis Bauer Present Dorothy Jaeger - Present Gloria Predeek Jean Weatherill - Present - Present STAFF PRESENT: Linda Sprauer, Director Judy Coreson, Recording Secretary None CALL TO ORDER: President Gloria Predeek called the meeting to order at 12 Noon.. SECRETARY'S The monthly Board minutes of November 20, 1996 were approved as submitted. Monthly Statistics: The monthly statistics were self-explanatory. Circulation for the month of November showed an increase over the previous years during the same month. A people counter statistics spread sheet, showing an adjusted total of 11,600 people visiting the library for the month of November, was distributed to the Board. Activities: A list of activities was distributed to the Board. The last of the 'Let's Talk About It' programs will be: Wednesday, January 8, 'Reservation Blues" by Sherman Alexie, presented by Lex Runciman from Linfield College; and Wednesday, January 29, "The Legacy of Conquest' by Patrick Limerick, presented by David Johnson from Portland State University. The programs will be at 7 P.M. in the City Council Chambers at City Hall. The City Employee Christmas Potluck was Thursday, December 12 at the Woodbum Community Center. Volunteers were recruited to keep the library open to allow all of the library staff to attend the potluck. Volunteers will also be recruited dudng our library December potluck. The library will be closed % day, Tuesday, December 24 and Wednesday, December 25 for the Christmas Day holiday; and Wednesday, January 1, for New Year's Day. Organizational Chart: An updated organizational chart was distributed to the Board. OLD BUSINESS: Library Park Improvements: Sean Lonergan constructed the raised rock rose garden for an Eagle Scout project. The sprinkler system will be installed when weather permits. Reader Board: Linda received a sample copy of the reader board from the Salem Sign Co., which will be taken to the Planning Commission for approval. The electrical hook up and pole installation will be done by the Parks Department. Then the Salem Sign Co. will install the reader board. NEW BUSINESS: Ballot Measure #47 Update: We are still waiting for more information concerning Measure ~47. BUSINESS TO/FROM THE CITY COUNCIL AND/OR MAYOR: None ADJOURNMENT: The meeting was adjoumed at 12:45 P.M. Respectfully Submitted, Judy Coreson Recording Secretary 3C Library Board Minutes - 12/18/96 2 MEMO 4A TO: Mayor and City Council FROM: Chris Childs, City Administrator Work;hoD Date Rescheduled January 7, 1997 SUBJ.: DATE: The Council workshop with the Library and Recreation & Parks Boards, to discuss Ballot Measure 47 priorities, has been rescheduled to Tuesday. January 21. 1997.7:00 o.m. at city hall (council chambers). This workshop had been previously scheduled for Monday, January 20th. In consultation with the Mayor, we note that January 20th is the Martin Luther King holiday. Although city offices don't close that day, it is a nationally observed holiday. Also, January 20th is apparently the date of the presidential inauguration, an event than many people may want to follow on television. 8A MEMO TO: FROM: SUBJECT: DATE: City Council through City Administrator Public Works Program Manager ~ Paratransit Plan Public Hearing January 6, 1997 No action required by council after the public hearing unless council would like staff to modify the direction that was previously provided by council. BACKGROUND: On December 11, 1995, council directed staff to submit an undue financial burden waiver to the Federal Transit Administration to the January 27, 1997 ADA paratransit compliance date and provide an anticipated compliance date of July 1, 1998. This was accomplished as directed by council. The city has received some requests for additional information that were provided but at this time no formal decision on the request has been made by the federal agency. Additional information will also be provided after this hearing and it will probably be some time after the compliance date before a decision on the waiver request will be provided by the city. Funding uncertainties arising from the passage of Measure 47 will be supplied as a part of this submittal but at this time no changes to the request are suggested. The paratransit plan is required by rules administered by the Federal Transportation Administration to implement the provisions of the Americans with Disabilities Act (ADA) passed in 1990. The rules require fixed-route transit agencies to provide services for disabled passengers comparable to those offered other riders. Woodburn Transportation Services provides two transportation services to the citizens of Woodburn. The first is the Woodburn Transit System which provides fixed route bus service. The second is the Woodburn Dial-A-Ride which provides demand/response transportation to the elderly and disabled. The definition of a disabled person is restrictive and some what complex. In brief form, disability means, with respect to an individual, a physical or mental impairment that substantially limits one or more of the major life activities of such individual; a record of such an impairment; or being regarded as having such impairment. 8A The demand/response portion of the system, Dial-A-Ride, provides the disabled transportation service for Woodburn Transportation Services. Dial-A-Ride offers services to all individuals outlined in the Americans with Disabilities Act and associated rules. Experience and interaction with the community over the seven plus years this demand/response van service has been operating has provided an accurate estimate of the need within the community. Woodburn Transportation Services, to comply with ADA requirements, must provide paratransit service that is comparable to service provided by the fixed route service. There are six service criteria that are utilized to determine comparability. Those criteria are: 1. Service Area 4. 2. Response Time 5. 3. Fares 6. Trip Purposes Hours and Days of Service Capacity Constraints The City of Woodburn will have difficulty complying with two of these service criteria. The first of two non compliance criteria is response time. Regulations require that "next day" service be provided. A request made on Tuesday could not be handled until Thursday on the current operation schedule. This is not acceptable under the "next day" criteria. To comply in this area then would require that the paratransit van operate Monday through Friday. The second of the non compliance criteria is hours and days of service. This criteria states that complementary paratransit service must be provided during the same days and hours that the fixed route is in operation. For Woodburn Transportation this would be from 9 a.m. to ,5 p.m. five days, Monday through Friday, per week. Paratransit service is currently provided from 9 a.m. to § p.m. four days per week. Again to comply in this area would require that the paratransit van operate Monday through Friday during the same hours as the transit bus. Dial-A-Ride service is provided to the entire City without regard to distance from the bus routes. The needs of the disabled within the community are being adequately served with this level of service. There is no priority system and it is rare that an individual needs cannot be accommodated. There has been an increasing number of individuals in wheelchairs utilizing the service over the past three years. Currently there is usually a wheelchair user on the van and often multiple users each day the van service is provided. Three years ago wheelchair use on the van was infrequent. Currently approximately 30% are classified as disabled. The remainder are elderly residents who can't effectively utilize the fixed route bus. To strictly follow ADA requirements the system has to only provide service to those who meet the ADA definition listed previously. The system intends to continue to provide service, however, to the type of individual users that it does now. A fourth day of service, on mondays, was added on July 1, 1996. After six months this addition has been effectively utilized and has been complimented by customers. The service is not at capacity and there is usually one day and occasionally two days per week when the van schedule is not full. To come into full compliance with the six criteria mentioned earlier van service would have to be provided five days per week with hours that match those of the fixed route bus. The system is required to be in compliance by January 26, 1997. There are interrelated reasons why the city will not be able to be in compliance by January 26, 1997 and most relate to financial resources. The non financial reason is that, at this time, the service is not needed since there is insufficient demand. The fourth day of paratransit service was added on July 1, 1996. A fifth day could not be justified at that time as being needed and it is doubtful that it would be fiscally feasible as well. It is felt that within another 2 years a fifth day of service will probably be justified. From a fiscal view the estimated yearly increased operational costs for providing the service will be approximately $9,000 for an additional service day. Additional rational is that adequate vehicle resources are not available to operate five days per week. In order to operate every day a backup vehicle is needed. The backup transit bus is available but ill suited for performing the dial-a-ride service. Currently a car is utilized if there is a breakdown during a service day but this does not address wheelchair passengers. Fortunately, no wheelchair passenger has been stranded by a mechanical problem to this time. There are few used vehicles with required ADA equipment available but a used vehicle would adequately address the backup vehicle need. It is estimated that a used vehicle would cost from $5,000 to $10,000 if a suitable asset could be located. The City received preliminary notification of selection for grant funding for a new paratransit vehicle in 1999, when the current vehicle will be nearing the end of its useful life and would be suitable es a backup vehicle. The state, during the past two years of assistance grant agreements, dropped partial state funding and used the federal funding to maintain assistance at a level that has remained constant for the past six years. The last Congress reduced by 17% Section 18 operational assistance funding levels. A State transportation funding package is going to be proposed to the current legislature. Additional support for transit operations is projected to be included in that proposal but the scope of increases will be decided by the legislature. Funds available through a portion of the state cigarette tax have been stable or decreased over the past five years and competition for these funds has become more intense and there is some uncertainty of the effect of the cigarette tax measure passed at the last election on this fund source. 8A · , 8B MEMORANDUM TO: Mayor and City Council through City Administrator FROM: Community Development Director SUBJECT: Community Development Block Grants for 1997 DATE: January 6, 1997 The City of Woodbum is eligible to apply for a 1997 Community Development Block Grant (CDBG) from the Oregon Economic Development Department. Approximately $16 million will be awarded to Oregon non-metropolitan cities and counties in 1997. The most any city or county can receive will be up to $750,000 for a construction project and/or $10,000 for a Technical Assistance Grant. Community Development Block Grant funds come from the U.S. Department of Housing and Urban Development through the Oregon Economic Development Department. The state will accept applications between March 3, 1997, and March 7, 1997, for Community Facilities, Handicapped Accessibility, Housing Rehabilitation and Technical Assistance projects. Applications for Public Works projects are taken all year. The purpose of this headng is for the City Council to obtain citizen views and to respond to proposals and questions about: Community development and housing needs, especially the nccds of Iow and moderate income persons, as well as other needs in the community that might be assisted with a Community Development Block Grant project. The performance of Woodbum in carrying out its community development responsibilities. A second hearing is set for January 27, 1997, in which staff will submit draft proposal(s) for Mayor and Council review. · , 10A ~RMO TO : THROUGH : FROM : DATE : sUBJECT : MAYOR AND COUNCIL CITY ADMINISTRATOR CHILDS CITY RECORDER TENNANT ~ December 24, 1996 NOTICE OF POTENTIAL WITHDRAWAL FROM CITY/COUNTY INSURANCE SERVICES FOR INSURANCE COVERAGES RECOMMENDATION: The attached Council Bill be adopted which provides City/County Insurance Services with formal notice of potential withdrawal from the Trust for certain insurance coverages effective July 1, 1997. BACKGROUND: City/County Insurance Services has provided the City with Liability, Auto Physical Damage, and Workers' Compensation insurance coverage for many years through a self-insurance program. In order to meet the 180-day notice of potential withdrawal requirement imposed under the Trust by-laws, City Administrator Childs submitted the attached letter to CIS on December 24, 1996. However, a Resolution needs to be adopted by the Council to complete the by-law requirements. The formal notice gives us an opportunity to look at other insurance companies to compare not only the annual premiums but the scope of insurance coverages and claims management. The insurance market is very competitive and during this time of financial cutbacks, it is imperative that we thoroughly review all of our options before committing ourselves to a specific carrier for our insurance needs. 10A ¢O eZL ZLL NO. 1767 RESO . ION NO. A RESOLUTION GIVING CITY/COUNTY INSURANCE SERVICES TRUST NOTICE OF POTENTIAL WITHDRAWAL FROM MEMBERSHIP IN THE SELF-INSURANCE POOL. WHEREAS, City/County Insurance Services Trust (CIS) provides a self-insurance pool to local government entities, and WHEREAS, the CIS Trust by-laws provide that participants in the insurance program adopt a resolution calling for a 3-year membership, and WHEREAS, the CIS Trust by-laws also provide procedures whereby participants may elect to withdraw from the CIS Trust prior to the end of the membership period, now, therefore, THE CITY OF WOODBURN RESOLVES AS FOLLOWS: Section 1. That the City of Woodburn hereby ratifies a letter sent by the City Administrator on December 24, 1996 to the CIS Trust giving them formal notice of intent to potentially elect early withdrawal from the CIS Trust for insurance coverages effective July 1, 1997. A copy of said letter is attached thereto and by this reference incorporated therein. City Attorney Date APPROVED NANCY A. KIRKSEY, MAYOR Passed by the Council Submitted to the Mayor Approved by the Mayor Filed in the Office of the Recorder ATTEST Mary Tennant, Recorder City of Woodburn, Oregon Page 1 - COUNCIL BILL NO. RESOLUTION NO. 10B To: From: Subject: Date: Mayor and City Council through the City Administrator Ben Gillespie, Finance Director ~ fy~ Disposal of Surplus Property December 24, 1996 Recommendation: That the Council authorize the Mayor and the City Administrator to sign the attached intergovernmental agreement allowing the City to use the services of the State to dispose of surplus property. ]laikgi:o_lla~ Historically the City has disposed of surplus property by local auction. Some items quickly sold. Others were held from year to year until they sold. Some items never sold and had to be hauled to the landfill. The advantages of this procedure are: It complies with State law. Items sell at market prices. The process is controlled. Now the State is offering the marketing services of the Property Distribution Center to local governments. In addition to the strengths of the current system, using the State would offer these advantages: The State's extensive marketing efforts result in items selling for top dollar. The City gains space that has been used to store surplus items from year to year. The City avoids the cost of landfilling items that do not sell. The State charges for these services based on sales price: $00.01-$10.00 100% $10.01-$5,000.00 20% Over $5,000.00 15% Financial Implications: It is anticipated the cost of using this program will be offset by the higher sales prices that can be realized and the reduced landfilling costs. Entering into this agreement does not obligate the City to send all surplus property to the State. Selling items through a local auction is still an option if it is determined that it is in the City's interest to do so. lOB COUNCIL BILL NO. 1768 RESOLUTION NO. A RESOLUTION AUTHORIZING AN INTERGOVERNMENTAL AGREEMENT FOR SURPLUS PROPERTY DISPOSAL WITH THE STATE OF OREGON, DEPARTMENT OF ADMINISTRATIVE SERVICES AND AUTHORIZING THE MAYOR AND CITY ADMINISTRATOR TO SIGN SAID AGREEMENT. WHEREAS, the City has a periodic need to dispose of surplus property; and WHEREAS, the City has, historically, disposed of surplus property by local auction; and WHEREAS, another option available to the City, as a local government, is to contract with the State of Oregon, Department of Administrative Services, for the use of its marketing services to dispose of said property; and WHEREAS, the City is legally able to contract with the State and, at the City's option, can continue to also dispose of surplus property by local auction; and WHEREAS, entering into an intergovernmental agreement for surplus property disposal with the State enhances the City's flexibility in its ability to dispose of said surplus property; NOW, THEREFORE, THE CITY OF WOODBURN RESOLVES AS FOLLOWS: Section 1. That the City of Woodburn enter into an agreement with the State of Oregon, Department of Administrative Services, for the disposal of surplus property. Section 2. That the Mayor and City Administrator are authorized to execute, on behalf of the City, said agreement, a copy of which is attached hereto and, by this reference, incorporated herein. Approved as to form.'~'~/~'"'~'-~ City Attorney Date APPROVED: Nancy A. Kirksey, Mayor Page I - COUNCIL BILL NO. RESOLUTION NO. lOB State of Oregon Department of Administrative Services INTERGOVERNMENTAL AGREEMENT FOR SURPLUS PROPERTY DISPOSAL USE OF THE STATE SURPLUS PROPERTY DISPOSAL NETWORK This agreement, hereinafter referred to as "Agreement", is made and entered into this . day of ' ,19 , by and between the State of Oregon; Department of Administra- tive Services, hereinafter referred to as "State", (political subdivision) - ~- and Ct'P/ OF WOODBURN ,, WOODBURN ~ OR-97071 hereinafter referred to as "Political Subdivi- sion". STATUTORY AUTHORITY, In accordance with and pursuant to the provisions of ORS Chapter 190, entitled ~ .... ,-,-,,,,~,r~m~rrAT r'ctOPERATION", the State is authorized to cooper-_ ate with and ~urnish services to a dry, county, d~strict, or other m p corporation, commission, authority, entity of political subdivision organized and existing under statute or city or county Charter in Oregon. By acceptance of this Agreement, the Political Subdivision certifies that it meets the above criteria for eligibility for cooperation or receipt of services from the State. SERVICES TO BE PROVIDED~ (a) The State will provide surplus and confiscated property disposal Services, for the term of this Agreement, to the Political Subdivision in return for a service fee. Revenues derived from this service fee shall be used to defer expenses incurred in the transportation, documentation, warehousing, handling and sales directly related to the use of the State's surplus property disposal services by the Political Subdivision. The services to be provided under this Agreement will be in the form of access to the use of the State Surplus Property disposal network. By acceptance of this Agreement, the Political Subdivision agrees that the services to be provided will be used for official government business only. (b) A service fee representing a percentage of the value received at sale will be applied to all assets sold through the State Surplus Property disposal network. The service fee is based on the following schedule; $00.01 - $10.00 = 100%, Oregon Department of Administrative Services Intergovernmental Agreement Surplus Property Disposal Services Page 2 !OB $10.01 - $5,000.00 --' 20% and $5,000.01 and over = 15%. The services provided and charges incurred may be .modified by the execution of an amended P;r.. op- erty Disposition Request agreed to by both parties. (c) The State reserves the right to establish and/or adjust resale prices of State Surplus Property to reflect fair market value. Fair market value will be established using methods that are generally accepted and used by the indus- try. This includes, bht is not limited to, consulting vendors selling like goods, e.g. antique dealers and/or liquidators. Resale values established by the Political Subdivision will be honored for a period not to exceed thirty (30) days before fair market value adjustments are executed. TERM, This Agreement is effective, and will be considered fully ex .e~uted, upon signature by both parties, and shall remain in effect until canceled by one of the parties. However, in no event shall the term of this Agreement extend beyond a period of five (5) years from the date it becomes effective. The term of this Agreement may be extended or renewed if it is mutually agreeable to do so. Such extension or renewal shall be in writing with the term of extension or renewal specified. CANCELLATIOhL (a) This Agreement may be canceled without liability or penalty, by either party, upon presentation of forty-five (45) days written notice. No such cancellation shall prejudice any obligations or liabilities or either party already accrued prior to the effective date of cancellation. (b) The State may cancel this Agreement immediately upon such notice as the State may provide, without liability or penalty, in the event funding sufficient to support the program is suspended, withdrawn, denied or termi- nated. The Manager of the Surplus Property Center within the Department of Administrative Services shall have absolute discretion to determine the avail- ability of sufficient funding, and may effect cancellation of this Agreement by delivery of written notice to the Political Subdivision. By mutual agreement of the parties, this Agreement may be amended to accommodate a reduction in the funding of either party. RESPONSIBILITY OF THE POLITICAL SUBDIVISION, (a) It is understood that the utilization of the services authorized by this Agreement are elective on the part of the Political Subdivision. (b) The Political Subdivision is responsible for providing the State with the necessary information to provide effective and accountable surplus property lOB Oregon Department of Administrative Services Intergovernmental Agreement Surplus Property Disposal Services Page 3 disposal services. This information would include, but not be limited to,.the submission of complete, accurate and timely Property Disposition Requests and Property Tags for each item/items submitted to the State for disposal. (c) The Political Subdivision agrees to allow all service fees applied by the State to be deducted from sale proceeds prior to their final disbursement. (d) Under this Agreement, the Political Subdivision becomes a subscriber to and user of the State Surplus Property disposal network, which belongs to and is used by the State of Oregon and its constituent agencies and divisions. The Political Subdivision will be treated, as nearly as practicable and possibl .~ on a parity with state agencies and other political subdivisions that subscribe to and use this service. o RESPONSIBILITY OF THE STATE. The State shall make every attempt to provide the Political Subdivision with satisfactory services on a parity with all other subscribers to and users of the State Surplus Property disposal network. The State will notify the Political Subdivision in writing at least thirty (30) days prior to any scheduled changes in services and or fees. LIMITATION OF LIABILITY, The Political Subdivision agrees that the State shall not be subject to any claim, action, or liability arising in any manner whatsoever out of any act or omission, interruption, or cessation of service under this Agreement. The State shall not be liable or responsible for any direct, indirect special or consequential dam- ages sustained by the Political Subdivision, including, but not limited to, delay, interruption of business activities, or lest receipts that may result in any manner whatsoever from any act or omission, interruption, or cessation of service. INDEMNIFICATION BY THE POLITICAL SUBDIVISION. To the full extent authorized by statute or charter, the Political Subdivision shall indemnify, defend, and hold harmless the State of Oregon and the Department of Administrative Services, its officers, divisions, agents, employ- ees, and members from all claims, suits, or actions of any nature arising out of the negligent acts or omissions of the Political Subdiv.ision, its officers, contractors, agents or employees under this Agreement. 9. iNDEMNIFICATION BY THE STATE, · lOB Oregon Department of Administrative Services Intergovernmental Agreement Surplus Property Disposal Services Page 4 Subject to the limitations and conditions of the Oregon Tort. Claims Act,.ORS 30.260 through 30.300, and Article XI, Section 7 of the Oregon Constitution, State of Oregon shall indemnify the Political Subdivision and hold the Political Subdivision harmless from and against liability for damage to life, person or property arising solely from the negligence of the State of Oregon and the Department of Administrative Services, its officers, division, agents, employ- ees, and ~members in providing services to the Political Subdivision under this Agreement. Provided, the State of Oregon shall not be required to indemnify and hold Political Subdivision harmless from liabilit7 arising in any manner from the acts or omissions of Political Subdivision, its officers, contractors, agents, or employees. - ~' 10. A$$IGNMENTJ The provisions of this Agreement shall be binding upon and shall inure to the benefit of the parties hereto and their respective successors and assigns. Nei- ther party shall ~ssign or transfer its interest in this Agreement without the prior written approval of the other. 11. WAIVER, The failure of either party to enforce any provisions of this Agreement shall not constitute a waiver by that party of that or any other provision of this Agree- ment, or the waiver by that party of the ability to enforce that or any other provision in the event of any subsequent, similar breach. 12. $EVERABILITY_, If any provision of this Agreement shall be held invalid or unenforceable by any court or tribunal of competent jurisdietion, such holding shall not invalidate or render unenforceable any other provision, If any term or. provision of this Agreement is declared by a court or tribunal or competent jurisdiction to be illegal or in conflict with an)' law, the validity of the remaining terms and provisions shall be construed and enforced as if the Agreement did not contain the particular term or provision held to be invalid. 13. ATTORNEY FEES, In the event a lawsuit of any kind is instituted on behalf of either party to collect Oregon Department of Administrative Services Intergovernmental Agreement Surplus Property Dispose! Services Page 5 10B any payment due under this Agreement or to obtain performance of any ki~nd under this Agreement, each party shall be responsible for its own attorney fees and all related costs and disbursements incurred therein. 14. THIS A~;REEMENT CONSTITUTES THE ENTIRE AGREEMENT BETWEEN THE PARTIES. NO WAIVER, CONSENT, MODIFICATION OR CHANGE OF PARTY UNLESS IN WRITING AND :~l~l~r~L~ ox o~,,s, ~ - WAIVER, CONSENT, MODIFICATION OR CHANGE, IF MADE SHAI~L ~BE EFFECTIVE ONLY IN THE SPECIFIC PURPOSE GIVEN. THERE ARE NO UNDE~ANDINGS, AGREEMENTS OR REPRESENTATIONS, ORAL OR WRITTEN, NOT SPECIFIED HEREIN REGARDING THIS AGREEMENT. 15. Each party, by the signature below of its authorized representative, hereby aclmowled~es that it has read this A~reement, understands it, and a§rees to be bound b~ its terms and conditions. Each person signing this A~-eement represents and warrants to have authority to execute this Agreement. (name - please print) (name - please print) MAYOR CITY ADMINISTRATOR (title) (title) (signature) (signature) (date) (date) Agency contact person:~,,]~l GTTx.ESPIE. FYNANCE DYR Phone: f.50'~) qbe-5211 (name - please print) State Surplus Manager Date IGA City of Woodburn Police Department Ken Wright ,~ Chief of ~. Date: December 30, 1996 STAFF REPORT Woodburn, Oregon 97071 (503) 982-2345 To'. Mayor and Council C. Childs, City Administrator Subject: Intergovernmental Agreement - ODOT, TSS Recommendation: The City Council approve the agreement between the State of Oregon, through the Department of Transportation, Transportation Safety Section, and the Woodbum Police Department. Beginning m 1993 the Oregon Department of Transportation, Transportation Safety Section has supplemented local law enforcement agencies through overtime reimbursement. ODOT realizes that increased traffic enforcement reduces traffic accidents; and also realizes that local agencies experience limited funding to provide police services. Through this understanding, the ODOT has set aside special funding to reimburse local efforts for enforcement of traffic laws, particularly safety belt, speed and DUII laws. Traffic officers will be able to enforce traffic laws without having to be called to other police business. Public attention about traffic safety will be gained, data about safety belt use will be gathered, and hundreds of traffic enforcement hours will be added. The expected result will be increased safety belt use, and decreased deaths and injuries from motor vehicle crashes. This grant begins upon signing of the agreement by both parties and ends September 30, 1997. The maximum reimbursement will be $3,000. The funds used to reimburse local efforts are federal transportation funds. The reimbursement will allow us to assign officers to approximately 100 hours of additional traffic patrol time through the city. 10C cc patrol cmdr b:~council~odotgrnt.97 COUNCIL BILL NO. 1769 RESOLUTION NO. A RESOLUTION ENTERING INTO AN INTERGOVERNMENTAL AGREEMENT WITH THE STATE OF OREGON, BYAND THROUGH THE DEPARTMENT OF TRANSPORTATION, FOR A TRAFFIC LAW AND SAFETY BELT ENFORCEMENT PROGRAM. WHEREAS, the Woodburn Police.Department was again awarded a grant for 1997 through the Oregon Department of Transportation, Transportation Safety Section; and WHEREAS, this grant funding will provide the basis for a traffic law and safety belt enforcement program; and WHEREAS, it is necessary to enter into an intergovernmental agreement with the State of Oregon, by and through the Oregon Department of Transportation, Transportation Safety Section, to allow for the use of these grant funds, NOW THEREFORE, THE CITY OF WOODBURN RESOLVES AS FOLLOWS: Section 1. That the City enter into an intergovernmental agreement (ODOT Contract #15,073, TSS #OP9745003-822) for 1997 with the State of Oregon, acting by and through the Oregon Department of Transportation, Transportation Safety Section, the principle purpose of the agreement being to supplement the enforcement of traffic laws and safety belt enforcement. Section 2. That the Mayor be authorized to execute, on behalf of the City, said agreement, a copy of which is attached hereto and, by this reference, incorporated herein. Approved as to ,orm..Z~ .~//~~ ~"'~- ~'~ City Attorney Date APPROVED: Nancy A. Kirksey, Mayor 10C Page I - COUNCIL BILL NO. RESOLUTION NO. ODOT Contract # 15,073 TSS # OP9745003-822 10C INTERGOVERNMENTAL AGREEMENT THIS AGREEMENT is made and entered into by and between THE STATE OF OREGON, by and through the Department of Transportation, Transportation Safety Section, hereafter referred to as Department, and Woodbum Police Department, hereafter called Agency. RECITALS 1. By the authority granted in ORS 190.110 and 283.110, state agencies may enter into agreements with units of local government or other state agencies for the performance of any or all functions and activities that a party to the agreement, its officers, or agents have the authority to perform. 2. By the authority granted in ORS 802.300-340, the Department may enter into contracts and agreements for the performance of functions and activities to promote highway safety. 3. Department and Agency agree that the principal purpose of this agreement is to supplement the enforcement of traffic laws throughout Oregon, particularly safety belt, speed and DUll laws, by providing extra overtime funds. Traffic officers will be trained in safety belt enforcement. Traffic officers will be able to enforce traffic laws without having to be called to other police business. Public attention about traffic safety will be gained, data about safety belt use will be gathered, and hundreds of traffic enforcement hours will be added. The expected result will be increased safety belt use, and decreased deaths and injuries from motor vehicle crashes. 4. Under such authority, Department wishes to retain the services of Agency to perform the work shown on Exhibit "A" (Safety Belt Enforcement Program), attached hereto and by this reference made a part hereof. Payment for said services shall not exceed a maximum amount of $3,000.00 in federal funds. NOW THEREFORE, the premises being in general as stated in the foregoing recitals, it is agreed by and between the parties hereto as follows: Agency OBLIGATIONS 1. Agency shall perform the work described on Exhibit A. The work is to begin upon execution of the agreement by all parties and be completed no later than September 30, 1997. 2. Agency shall submit billings to the Department not later than the 10th of the month following the billing period. These bills must reflect 100% of the actual costs and work accomplished during the billing period. Reporting/Billing periods: January-March 30; April 1-June 30; July 1-September 30, 1997. The billing shall be submitted on the appropriate Department reporting form as shown on Exhibit B attached hereto and by this reference made a part hereof, by indicating agreement number, billing period, overtime hours/rate of pay and be signed by contracting official. The Department will not be able to honor claims for reimbursement received after November 5, 1997. This deadline is crucial as the National Highway Traffic Safety Administration now requires all paperwork for the entire Department program be completed by December 31. 3. Allowable charges under this agreement include: ao Overtime pay for traffic patrol at Agency average overtime rate including benefits. Any approved associated administrative costs will be reimbursed at the straight time rate. b. Overtime pay for conducting pre-enforcement and post-enforcement safety belt user surveys c. Safety belt educational/promotional materials. d. Approved equipment specifically related to safety belt education or enforcement. Administrative costs associated with the project, and travel to TSS- sponsored workshops held in Eugene. 4. Cost records and accounts pertaining to the work covered by this agreement shall be kept available for inspection by representatives of Department for a period of three years following date of final payment. Copies of such records shall be made available upon request. 5. Agency shall not enter into any subcontracts for any of the work scheduled under this agreement without obtaining prior written approval from Department. 6. Agency agrees to comply with all federal, state, and local laws and ordinances applicable to the work under this agreement. Agency agrees that the provision of ORS 279.312, 279.314, 279.320, and 279.555 shall apply to and govern the performance of this agreement. 7. Agency agrees to comply with all applicable requirements of federal and state civil rights and rehabilitation statutes, rules, and regulations. Agency also shall comply with the Americans with Disabilities Act of 1990 (Pub L No. 101-336) including Title II of 10C , 10C the Act, ORS 659.425, and all applicable regulations and administrative rules established pursuant to those laws. 8. Agency shall be responsible for all costs and expenses related to its employment of individuals to perform the work under this agreement, including but not limited to PERS contributions, workers compensation, unemployment taxes, and state and federal income tax withholdings. Department OBLIGATIONS 1. In consideration for the services performed, Department agrees to pay Agency a maximum amount of $3,000.00 Department shall pay quarterly billings received by Agency within 30 days if received by Department on or before the 10th of the month following the billing period. 2. Department certifies, at the time this agreement is executed, that sufficient funds are available and authorized for expenditure to finance costs of this agreement within Department's current appropriation or limitation of current biennial budget. 3. Project Managers: Woodburn Police De.Dartment Agency S_at. Allen DeVault Contact Name 270 Montgomery_ Street Woodbum. OR 97071 Address (503) 982-234,5 Telephone number Department/Transportation Safety Section: Ged Parker Transportation Safety Section, ODOT 555 13th St. NE Salem, OR 97310 503/986-4199 or 1-800-922-2022 Fax 503/986-4189 3 GENERAL PROVISIONS 1. Agency, its subcontractors, if any, and all employers working under this agreement are subject employers under the Oregon Workers Compensation Law and shall comply with ORS 656.017, which requires them to provide workers' compensation coverage for all their subject workers. 2. This agreement may be terminated by mutual consent of both parties, or by either party upon two weeks notice, in writing and delivered by certified mail or in person. Department may terminate this agreement effective upon delivery of written notice to Agency, or at such later date as may be established by Department, under any of the following conditions, but not limited to these conditions. If Agency fails to provide services called for by this agreement within the time specified herein or any extension thereof. If Agency fails to perform any of the other provisions of this agreement, or so fails to pursue the work as to endanger performance of this agreement in accordance with its terms, and after receipt of written notice from Department fails to correct such failures within 10 days or such longer period as Department may authorize. 3. The parties shall not waive, alter, modify, supplement or amend this agreement without written agreement signed by the parties. 4. Department, the Secretary of State's Office of the State of Oregon, the federal government, and their duly authorized representatives shall have access to the books, documents, papers, and records of Agency which are directly pertinent to the specific agreement for the purpose of making audit, examination, excerpts, and transcripts for a period of three years after final payment. Copies of applicable records shall be made available upon request. Payment for costs of copies is reimbursable by Department. 5. Subject to the limitations of the Oregon Constitution and statutes, Agency and Department each shall be solely responsible for any loss or injury caused to third parties arising from Agency's or Department's own acts or omissions under this agreement and Agency or Department shall defend, hold harmless and indemnify the other party of this agreement with respect to any claims, litigation or liability arising from Agency's or Department's own acts or omissions under this agreement. 6. It is understood and agreed that the activity covered in this agreement is undertaken under the authority of Section 402, Title 23, United States Code, and is subject to the administrative regulations established by Federal guidelines including Circulars A-87 and A-102 and are hereby attached as Exhibit D and incorporated by reference with the same force and effect as if they were given in full text. 10C 10C The Fiscal Year 1996-98 Highway Safety Plan was approved by the Oregon Transportation Commission on August 16, 1995. On March 7, 1996 the Oregon Transportation Commission adopted Delegation Order 2, which grants authority to the Section Manager to approve and execute agreements up to $10,000 for work in the current workplan budget. IN WITNESS WHEREOF, the parties hereto have set their hands and affixed their seals as of the day and year hereinafter written. AGENCY Woodburn Police Departmerlt By Date Chief/Sheriff STATE OF OREGON, by and through its Department of Transportation By. Manager Transp. Safety Section Date AGENCYADDRESS: Woodbum Police Department Agency S_at. Allen DeVault Contact Name 270 Montgomery_ Street Woodbum. OR 97071 Address (5O3) 982-2345 Telephone number FORM APPROVED AS TO LEGAL SUFFICIENCY Dale K. Hormann Assistant Attorney General Date: December9, 1996 5 Exhibit A Statement of Work Agency Obligations: The following assignments will be performed during effective agreement dates. 1. To provide overtime traffic enforcement, with emphasis on safety belt, speed and DUll laws, upon execution of agreement by all parties through September 30, 1997. To participate in enhanced enforcement of Oregon's safety belt law during the Three Flags Campaign ten-day blitz pedods scheduled for February 7-16, 1997, June 27-July 6, 1997 and September 19-28, 1997. To attend Three Flags Campaign planning meetings held in Eugene prior to each blitz period. All officers receiving overtime pay must complete a safety belt training course for police officers or have completed the two-hour training course, "Safety Belt Training Course for Police Officers" since 1991. The course will be presented in all regions of the State. The Agency will be notified by the Department of time and place. Agency is responsible for training time of officers participating in the overtime enforcement program. Officers will be permitted and encouraged to issue multiple citations to drivers who have committed several violations. Example, "exceeding maximum speed" and "failure to wear safety belt." Agency will conduct observed use surveys pdor to each Three Flags Campaign blitz period and pdor to each special enforcement period as determined by the Agency. Post enforcement surveys will be conducted at the end of each Three Flags Campaign blitz period and at the end of other special enforcement periods. Agency will advise the news media of safety belt compliance in all investigated traffic crashes. Agency will inform the news media of this special program and conduct enhanced media efforts before and after each enforcement blitz period. Agency will report quarterly to the Department listing traffic enforcement activity during the overtime patrols and listing traffic enforcement activity on regular non~ overtime patrol as shown on Exhibit C, attached hereto and by this reference made a part hereof. 10. Agency agrees to document traffic enforcement, using straight-time hours by non-federally funded officers, at twice the number of hours submitted for overtime reimbursement under this Agreement. 10C 7 Exhibit B 'loc" · . : 10C Exhibit C EXHIBIT D The following agreements and assurances are required for all grantees and contractors receiving National Highway Traffic Safety Administration funds through the Oregon Department of Transportation, Transportation Safety Section. VIII.AGREEMENTS AND ASSURANCES Ao General 1. The grantee shall ensure compliance with 49 CFR Part 18.42 which addresses retention and access requirements for grant-related records. The state, the federal grantor agency and the Comptroller General of the United States, or any of their authorized representatives, shall have the right of access to any books, documents, papers or other records of the grantee which are pertinent to the grant. These records must be retained for a pedod of three years starting on the date the grantee submits its final request for reimbursement for this grant. The grantee and its contractors cannot use federal funds to influence federal employees, Members of Congress, and Congressional staff regarding specific grants. The grantee and its contractors must submit disclosure documentation when non-federal funds are used to influence the decisions of federal officials on behalf of specific projects. Signing this Agreement constitutes a certification of compliance with these lobbying restrictions. The grantee, its subcontractors, if any, and all employers working under this agreement are subject employers under the Oregon Workers' Compensation Law and shall comply with ORS 656-017, which requires them to provide workers' compensation coverage for all their subject workers. The grantee shall make pumhases of any equipment, materials, or services pursuant to this Agreement under procedures consistent with those outlined in the Oregon Department of Administrative Services Administrative Rules (Oregon Administrative .Rules, Chapter 125: and Oregon State Law, including ORS Chapter 279, and in particular ORS 279.312, ORS 279.314, ORS 279.316, and ORS 279.320). The grantee shall defend, save and hold harmless the State of Oregon, including the Oregon Transportation Commission, the Oregon Transportation Safety Committee, the Department of Transportation, the Transportation Safety Section, and their members, officers, agents, and employees from all claims, suits, or actions of whatever nature arising out of the performance of this Agreement, except for claims adsing out of the negligent acts or omissions of the State of Oregon, its employees, or representatives. This provision is subject to the limitations, if applicable, set forth in Article XI, Section 10 of the Oregon Constitution and in the Oregon Tort Claims Act, ORS 30.260 to 30.300. Non-Discrimination Assurance 1. The grantee and its contractors will comply with Title VI of the Civil Rights Act of 1964 and Section 504 of the Rehabilitation Act of 1973, as amended, and as implemented by 49 CFR parts 21 and 27, and with the Executive Order 11246, entitled "Equal Employment Opportunity" as amended by Executive Order 11375 and supplemented by Department of Labor regulations 41 CFR Part 60, and shall ensure that no person shall on the grounds of race, color, creed, sex or national origin be excluded from participation, be denied the benefits of, or be otherwise subjected to discrimination under any program or activity under this project. The grantee and its contractors shall ensure that employment and procurement of goods and services made in connection with the project will be provided without regard to race, color, creed, sex or national origin. :lOq. lO Co The grantee and its contractors shall take all necessary affirmative steps in accordance with 49 CFR Part 23 to ensure that minority business enterprises and/or business enterprises owned and controlled by women have the maximum opportunity to compete for and to perform contracts. The grantee and its contractors shall ensure that no otherwise qualified handicapped person shall, solely by reason of his/her handicap, be excluded from participation in, be denied the benefits of, or otherwise be subjected to discrimination under any program or activity related to this grant. The grantee shall ensure that any contracts and subcontracts awarded in excess of $10,000 shall contain a provision requiring compliance with the standards set in paragraphs I through 4 of this section. Contracts and Other Service Agreements 1. Any contracts or other service agreements that are entered into by the grantee as part of this project shall be reviewed and approved by TSS to determine whether the work to be accomplished is consistent with the objectives of the project, and whether the provisions of paragraphs 2 through 4 of this section are considered. 2. All contracts awarded by the grantee shall include the provision that any subcontracts include all provisions stated in this sec'don or the provision that no subcontracts shall be awarded. 3. The grantee shall ensure that each contractor adhere to applicable requirements established for the grant and that each contract include provisions for the following: a. Administrative, contractual, or legal remedies in instances where contractors violate or breach contract terms, and provide for such sanctions and penalties as may be appropriate. b. Mandatory standards and policies relating to energy efficiency which are contained in the state energy conservation plan issued in compliance with the Energy Policy and Conservation Act (PL 94-163). c. Access by the grantee, the state, the federal grantor agency, the Comptroller General of the United States, or any of their duly authorized representatives, to any books, documents, papers, and records of ~ contractor which are directly pertinent to that specific contract, for the purpose of making audit, examination, excerpts, and transcriptions. Grantees shall require contractors to maintain all required records for three years after grantees make final payments and all other pending matters are closed. d. Notice of grantor agency requirements and regulations pertaining to reporting, requirements and regulations pertaining to patent rights with respect to any discovery or invention which arises or is developed in the course of or under such contract, and requirements and regulations pertaining to copyrights and rights in data. e. Requirements given in Section A. 9-12. 4. Where applicable, contracts shall include the following provisions. a. Termination for cause and for convenience by the grantee including the manner by which it will be effected and the basis for the settlement. (Contracts in excess of $10,000) b. Compliance with Executive Order 11246 of September 24, 1965 entitled "Equal Employment Opportunity," as amended by Executive Order 11375 of October 13, 1967 and supplemented in Dept. of Labor regulations (41 CFR Part 60). (Contracts in excess of $10,000) c. Compliance with the Copeland "Anti-Kickback" Act (18 USC 874) as supplemented in Dept. of Labor regulations (29 CFR Part 3). (Construction or repair contracts) d. Compliance with the Davis-Bacon Act (40 USC 276a to a-7) as supplemented by Dept. of Labor regulations (29 CFR Part 5). (Construction contracts in excess of $2,000) e. Compliance with sections 103 and 107 of the Contract Work Hours and Safety Standards Act (40 USC 327-330) as supplemented by Dept. of Labor regulations (29 CFR Part 5). (Contracts in excess of $2,500) 10C f. Compliance with all applicable standards, orders, or requirements issued under Section 306 of the Clean Air Act (42 USC 1857 (h)), Executive Order 11738, and Environmental Protection Agency regulations (40 CFR Part 15). (Contracts in excess of $100,000) g. Bidders, proposers, and applicants must certify that neither they nor their principals is presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participating in this transaction by any federal agency or department. (Contracts in excess of $25,000) Equipment Purchased with Grant Funds 1. A Residual Value Agreement shall be completed and submitted to TSS if grant funds are used in whole or in part to acquire any matedal or equipment costing over $5,000. A copy of the odginal vendor's invoice indicating quantity, description, manufacturer's identification number and cost of each item should be attached to the signed agreement. All equipment should be identified with a property identification number. Ail material and equipment purchased shall be produced in the United States in accordance with Section 165 of the Surface Transportation Assistance ACt of 1982 (Pub. L. 97-424; 96 Stat. 2097) unless the Secretary of Transportation has determined under Section 165 that it is appropriate to waive this agreement. Material and equipment shall be used in the program or activity for which it was acquired as long as needed, whether or not the project continues to be supported by grant funds. Ownership of equipment acquired with grant funds shall be vested with the grantee. Costs incurred for maintenance, repairs, updating, or support of such equipment shall be borne by the grantee. If any matedal or equipment ceases to be used in project activities, the grantee agrees to promptly notify TSS. In such event, TSS may direct the grantee to transfer, return or otherwise dispose of the equipment. Debarment The grantee, in accepting this Agreement. certifies that the agency or its officials are not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participating in this transaction by any state or federal agency or department. ;10c.. IOE MEMO TO: FROM: SUBJ.: DATE: Mayor and City Council Chris Childs, City Administrator ~-~ Contract A9__nroval - Parks Master Plan Consultants January 9, 1997 Recommendation: Approve accompanying Council Bill (resolution) entering into professional services contract with Don Ganer & Associates. ~a~,gY_QJJ.Q~ At its December 9, 1996 meeting, the City Council awarded the contract to Don Ganer & Associates for consultants' services in regard to development of a long-term comprehensive parks plan. At that time, staff was directed to negotiate a suitable contract for this purpose. The accompanying form of contract developed by the City Attorney is acceptable to both the city and Don Ganer & Associates. SECOND HALF OF AGENDA PACKET -- __ jANUARY 13, 1997 ,OD MEMO TO THROUGH FROM DATE SUBJECT Mayor and City Council City Administrator Childs City Recorder Tennant i%~ January 7, 1997 Adjustments to Hourly Rate Schedules RECOMMENDATION: Council adopt the accompanying Council Bill to establish a new compensation schedule for hourly employees. BACKGROUND: Council Resolution No. 1376, adopted July 22, 1996, established compensation schedules for all of our part-time and seasonal employees. The schedules set the base hourly wage at $4.75 which was the minimum wage in effect in July 1996. Subsequently, the November 5th general election included a state- wide ballot measure which provided for an increase in the State minimum wage law to be implemented as follows: January 1, 1997 January 1, 1998 January 1, 1999 $5.50 per hour $6.00 per hour $6.50 per hour This measure was adopted by the electorate and is now in effect state-wide. The new compensation schedules increase the minimum hourly wage to $5.50 with a 5% increase between steps. "Exhibit A" (Hourly Rates for Part-time and Seasonal Employees) involves only one change to the schedule that being in Range PT-1.0 which would provide an increase to Library Page employees (there are no DPR Clerks on staff at this time). "Exhibit B" (Park & Recreation Program Part- Time/Seasonal Employees) establishes the hourly rate schedule for a large number of recreation and aquatics personnel. The proposed schedule provides part-time/seasonal employees with a wage more commensurate with the duties they are required to perform in addition to minimizing the budgetary impact of this unanticipated mandated increase. COUNCIL BILL NO. RESOLUTION NO. 1770 1OD A RESOLUTION RE-ESTABLISHING THE COMPENSATION SCHEDULES FOR HOURLY AND SEASONAL EMPLOYEES. WHEREAS, the City Council is obligated per Section 11 of the Woodburn City Charter to establish compensation for each City officer and employee, and WHEREAS, on July 22, 1996, the Resolution No. 1376 which established a schedule for certain city employees; and City Council enacted 1996-97 hourly wage WHEREAS, a state-wide measure was adopted by the voters at the November 5, 1996 general election which increased the minimum wage paid to employees effective January 1, 1997; and WHEREAS, the City Council recognizes the need to adopt a hourly wage schedule to maintain compliance with State law and maintain proper equity compensation between classifications; now, therefore, THE CITY OF WOODBURN RESOLVES AS FOLLOWS: Section 1. The hourly range schedules for part-time and seasonal employees (Exhibit A), and Park & Recreation part- time/seasonal employees (Exhibit B) is hereby adopted effective January 1, 1997, a copy of which is attached for reference. Approved as to form..~~ ~~ City Attorney Date APPROVED NANCY A. KIRKSEY, MAYOR Passed by the Council Submitted to the Mayor Approved by the Mayor Filed in the office of the Recorder ATTEST Mary Tennant, Recorder City of Woodburn, Oregon Page 1 - COUNCIL BILL NO. RESOLUTION NO. 1OD "EXHIBIT A" HOURLY RATES FOR PART-TIME AND SEASONAL EMPLOYEES EFFECTIVE JANUARY 1, 1997 RANGE STEP A STEP B STEP C STEP D 6.37 PT - 1.0 5.50 5.78 6.06 DPR CLERK LIBRARY PAGE STEP E 6.69 PT - 7.0 7.85 8.24 8.65 9.09 9.54 CLERK I 9.32 PT - 7.5 8.05 8.46 8.88 CUSTODIAN 9.54 PT - 8.0 8.24 8.65 9.09 LIBRARY ASSISTANT 9.79 10.02 PT - 8.5 8.46 8.88 9.32 9.79 10.28 CLERK II 10.52 PT - 10.0 9.09 9.54 10.02 RSVP ASSISTANT 10.79 PT - 10.5 9.32 9.79 10.28 CLERK III 11.05 PT - 11.0 9.54 10.02 10.52 BUS DRIVER 11.60 PT - 12.0 10.02 10.52 11.05 SENIOR SECRETARY 11.05 11.33 11.60 12.18 PT - 13.0 10.52 11.05 11.60 EVIDENCE TECHNICIAN WASTEWATER LAB HELPER PT - 13.5 10.79 11.33 11.90 LIBRARIAN PT - 14.0 11.05 11.60 12.18 UTILITY WORKER I PERMIT SPECIALIST PT - 15.0 11.60 12.18 12.79 ENGINEERING TECH. II DRAFTSMAN PT - 15.5 11.90 12.49 13.12 WWTP OPERATOR I CODE ENFORCEMENT OFFICER 12.18 12.49 12.79 13.43 13.78 12.79 13.12 13.43 14.10 14.47 ' · 1OD "EXHIBIT B" PARK & RECREATION PROGRAM PART-TIME/SEASONAL EMPLOYEES Effective January 1, 1997 CLASSIFICATION STEP A STEP B STEP C STEP D STEP E Cashier Lifeguard Recreation Aide Park Aide Office Assistant 5.50 5.79 6.08 6.39 6.71 Head Lifeguard Recreation Leader 5.79 6.08 6.39 6.71 7.04 Aquatics Center Clerk Water Safety Instructor Recreation Assistant 6.08 6.39 6.71 7.05 7.41 Parks Maint. Laborer Recreation Prgm. Mgr. 6.39 6.71 7.05 7.41 7.79 6.71 7.05 7.41 7.79 8.18 Special Projects Program Manager 7.05 7.41 7.79 8.18 8.59 IOE COUNCIL BILL NO. 1771 RESOLUTION NO. A RESOLUTION ENTERING INTO AN AGREEMENT WITH DON GANER TO COMPLETE A RECREATION AND PARKS COMPREHENSIVE PLAN AND AUTHORIZING THE MAYOR TO SIGN SAID AGREEMENT. WHEREAS,-one of the City's primary goals as identified in the City Council's goal setting sessions was the development of a Recreation and Parks Comprehensive Plan, and WHEREAS, funds were allocated in the 1996/97 Recreation and Parks budget to hire a consulting firm to assist the City with this task; and WHEREAS, a request for proposals process was followed and the City Council selected Don Ganer to complete this project; and WHEREAS, an appropriate agreement has been prepared with Don Ganer to complete the Recreation and Parks Comprehensive Plan; NOW, THEREFORE, THE CITY OF WOODBURN RESOLVES AS FOLLOWS: Section 1. That the City of Woodburn enter into an agreement with Don Ganer, dba Don Ganer and Associates, to provide consulting services for the development of a Recreation and Parks Comprehensive Plan. Section 2. That the Mayor is authorized to execute, on behalf of the city, said agreement, a copy of which is attached hereto and, by this reference, incorporated herein. Approved as to form:~~~ City Attorney Date APPROVED: Nancy A. Kirksey, Mayor IOE PERSONAL SERVICES CONTRACT This Agreement is made and entered into by and between the City of Woodburn, Oregon, hereinafter referred to as "City', and Don Gan.r, dba Don Ganer & Associates, hereinafter referred to as "Consultant", regarding work related to the Parks and Recreation Comprehensive Plan Update for the City of Woodburn, Oregon. IT IS HEREBY AGREED by and between the parties to this Agreement: 1. Term The term of this Agreement shall be from the date of execution by both parties until tasks required hereunder are complete and accepted, unless earlier terminated in accordance herewith. Consultant's Services Consultant agrees to provide the services described in the Consultant's proposal dated November 4, 1996, a copy of which is attached hereto as "Exhibit A', and is incorporated herein by this reference. Consideration City shall pay Consultant a sum not to exceed $23,500 for all Consultant services and an additional allowance of $2,250 for contract support expenses related to survey preparation/compilation, mapping and graphic services, and printing as outlined in Exhibit A. However, compensation may be less than such maximum amount and shall actually be determined on an hourly basis at Consultant's hourly rate of $85.00 per hour. Consultant shall furnish with each bill for services an itemized statement showing the amount of services devoted to the project by Consultant as well as any agents or employees of Consultant and any direct expenses. Payment Consultant shall submit an invoice to the City by the 10th day of each month detailing project hours and expenses incurred during the previous month. City shall make payment to Consultant for each invoice by the last day of the month in which it is received. Page I - Personal Services Contract IOE Independent Contractor Consultant is engaged hereby as an independent contractor, and will be so deemed for purposes of the following: Ae Consultant will be solely responsible for payment of any Federal or State taxes required as a result of this Agreement. The Consultant is an independent contractor for purposes of the Oregon workers' compensation law (ORS Chapter 656) and is solely liable for any workers' compensation coverage under this Agreement. Employees No person shall be employed for more than eight hours in any one day, or 40 hours in any one week, except in cases of absolute necessity, emergency or where the public policy absolutely requires it, and in such cases except in cases of agreements for personal services as defined in ORS 279.051, the laborer shall be paid at least time and a half pay for all overtime in excess of eight hours a day and for work performed on Saturday and on any legal holiday specified in ORS 279.334. Persons who perform work under a personal services agreement shall be paid at least time and a half of all overtime worked in excess of 40 hours in any one week, except for individuals who are excluded under ORS 653.010 to 653.261 or under 29 U.S.C. §§201 to 209 from receiving overtime. Should Consultant elect to utilize employees on any aspect of this Agreement, Consultant shall be fully responsible for payment of all withholding required by law, including but not limited to taxes, including payroll, income, Social Security (FICA) and Medicaid. Consultant shall also be fully responsible for payment of salaries, benefits, taxes, Industrial Accident Fund contributions and all other charges on account of any employees. Consultant shall pay to the Department of Revenue all sums withheld from employees pursuant to ORS 316.167. All costs incident to the hiring of assistants or employees shall be Consultant's responsibility. Consultant shall indemnify, defend and hold City harmless from claims for payment of all such expenses. Unless specifically set forth on Exhibit A, expenses relating to items set forth in this paragraph shall not be the basis of additional reimbursement of Consultant. No person shall be denied or subjected to discrimination in receipt of the benefits of any services or activities made possible by or resulting from this Agreement on the grounds of sex, race, color, creed, marital status, age, disability or national origin. Any violation of this provision shall be grounds for Page 2 - Personal Services Contract 1OF_. cancellation, termination or suspension of the Agreement in whole or in part by City. Indemnity and Insurance Consultant acknowledges responsibility for liability arising out of the performance of this Agreement and shall hold City, its officers, agents, and employees harmless from and indemnify and defend the same of any and all liability, settlements, loss, costs and expenses in connection with any action, suit, or claim resulting or allegedly resulting from Consultant's negligent acts, omissions, activities or services provided pursuant to this Agreement or from Consultant's failure to'perform its responsibilities as set forth in this agreement. Consultant, its subcontractors, if any, and all employers working under this Agreement are subject employers under the Oregon Worker's Compensation Law and shall comply with ORS 656.017 which requires workers' compensation coverage for all their subject workers. Consultant shall maintain throughout this Agreement the following insurance: Workers' compensation and employers liability insurance as required by the State where the work is performed. Comprehensive automobile and vehicle liability insurance covering claims for injuries to members of the public and/or damages to property of others arising from the use of motor vehicles, including on-site and off- site operations, and owned, non-owned, or hired vehicles, with $1,000,000 combined single limits. Commercial general liability insurance covering claims for injuries to members of the public or damage to property of others arising out of any covered negligent act or omission of Consultant or of any of its employees, agents or subcontractors, with $1,000,000 per occurrence and in the aggregate. Except in the case of Workers' compensation insurance, City shall be named as an additional insured with respect to Consultant's insurance coverages identified herein. The coverage provided by these policies shall be primary and any other insurance carried by City is excess. Consultant shall be responsible for any deductible amounts payable under all policies of insurance. Page 3 - Personal Services Contract IOE Standard of Care In the performance of its professional services, Consultant shall use that degree of care and skill ordinarily exercised under similar circumstances by reputable members of its profession practicing in the State of Oregon. Consultant will reperform any services not meeting this standard without additional compensation. Consultant's reperformance of any services, even if done at City's request, shall not be considered as a limitation or waiver by City of any other remedies or claims it may have arising out of consultant's failure to perform in accordance with the applicable standard of care or this Agreement. Termination This Agreement may be terminated prior to the expiration of the agreed upon terms: A. By mutual written consent of the parties; aJ By City for any reason within its sole discretion, effective upon delivery of written notice to Consultant by mail or in person; and By Consultant, effective upon seven days prior written notice in the event of substantial failure by City to perform in accordance with the terms through no fault of Consultant. If City terminates the Agreement in whole or in part due to default or failure of Consultant to perform services in accordance with this Agreement, City may procure, upon reasonable terms and in a reasonable manner, services similar to those so terminated. In addition to any other remedies the City may have, Consultant shall be liable for all costs and damages incurred by City in procuring such similar service, and the Agreement shall be in full force to the extent not terminated. If City terminates the Agreement for its own convenience, payment of Consultant shall be prorated to and include the day of termination and shall be in full satisfaction of all claims by Consultant against City under this Agreement. Termination under any provision of this paragraph shall not affect any right, obligation or liability of Consultant or City which accrued prior to such termination. Consultant shall surrender to City items of work or portions thereof for which Consultant has received payment, or City has made payment. City retains the right to elect whether or not to proceed with actual construction of the project. Page 4 - Personal Services Contract IOE 10. Work is Property of City 11. All work in its original form which is performed or produced by Consultant under this Agreement shall be the exclusive property of City and shall be delivered to City prior to final payment. Any statutory or common law rights to such property held by Consultant as creator of such work shall be conveyed to City upon request without additional compensation. Upon City's approval and provided City is identified in connection therewith Consultant may include Consultant's work in its promotional materials. Drawings may bear a disclaimer releasing the Consultant from any liability for changes made on the original drawings and for reuse of the drawings subsequent to the date they are turned over to City. Law of Oregon The Agreement shall be governed by the laws of the State of Oregon. The Agreement provisions required by ORS Chapter 279 to be included in public agreements are hereby incorporated by reference and shall become a part of this Agreement as if fully set forth herein. 12. Adherence to Law 13. Consultant shall adhere to all applicable federal and state laws, including but not limited to laws, rules, regulations, and policies concerning employer and employee relationships, workers' compensation, and minimum and prevailing wage requirements. Any certificates, licenses or permits which Consultant is required by law to obtain or maintain in order to perform work described on Exhibit A, shall be obtained and maintained throughout the term of this Agreement. Modification Any modification of the provisions of this Agreement shall not be enforceable unless reduced to writing and signed by both parties. A modification is a written document, contemporaneously executed by City and Consultant, which increases or decreases the cost to City over the agreed sum or changes or modifies the scope of service or time of performance. No modification shall be binding unless executed in writing by Consultant and City. 14. Attorneys Fees In the event a suit or action is instituted to enforce any right guaranteed pursuant to this Agreement, the prevailing party shall be entitled to, in addition Page 5 - Personal Services Contract IOE to the statutory costs and disbursements, a reasonable attorneys fee to be fixed by the trial and appellate courts respectively. 15. Integration This Agreement, including but not limited to Exhibits and Consultant's proposal submitted to City contains the entire and integrated agreement between the parties and supersedes all prior written or oral discussions, representations or agreements. In case of conflict among these documents the provisions of this Agreement shall control. IN WITNESS WHEREOF, the parties have caused this Agreement to be executed by their duly appointed officers on the date first indicated below. APPROVED AND ENTERED this ~ day of ,1997. CITY OF WOODBURN DON GANER By: By: Nancy A. Kirksey, Mayor Date:. Date:. ATTEST' Mary Tennant, City Recorder City of Woodburn Page 6 - Personal Services Contract IOE "EXHIBIT A" "EXHBIT A" IS DON GANER'S PROPOSAL TO DEVELOP A PARKS AND RECREATION COMPREHENSIVE PLAN UPDATE. THIS DOCUMENT IS ATTACHED TO THE ORIGINAL RESOLUTION BUT HAS NOT BEEN INCLUDED IN THIS PACKET DUE TO ITS LENGTH. 11A A/P CHECK LISTING FOR ~It~, ~OlffH OF DEC1]4BER 1996 Pa~e 1 C~ck Number Bu~etary Account Number 34844 POSTAGE MTR-VARIC~$ 34845 $1~VICES-~ATER 34846 V 0 I D 34847 V 0 I D 34848 V 0 I D 34849 ~LI~-FI~CE 348~ S~C~-~LI~ 34851 S~VlC~ 34852 S~-~C 34853 S~VI~LI~ 34854 S~LI~ 34855 34857 S~VIC~ 348~ ~~-~I~I~ 34859 S~VI~P 34860 ~LI~-L~Y 34~1 S~~C 34~2 S~-~ 34863 ~I~-A~ 34864 S~~A~/~LI~ 34865 S~~ 34866 ~-~ 34~7 ~I~ 34868 ~I~LICE 34869 ~LI~-V~S 34870 34871 ~~-~ 34872 34873 ~gI~ 34874 3487B ~I~/S~ff 34876 S~I~ 348~ ~LI~-V~S 34878 ~ ~-~ 34879 ~LI~-L~Y 34880 ~I~-~LI~ 34881 S~VIC~'WAT~ 34882 S~VI~T 34883 ~ ~-~CE 34884 S~PLI~-V~S 34885 S~PLI~-A~ 34~6 S~LI~-V~I~S 34887 S~HC~-FIN~ 34888 DISPA~ FE~-~N D~ Vendor Name Vendor Number Check - Date Written Amount of Check UNITED STATES POSTAL SERV 020059 12/02/96 1,000.00 VALLHY MAILING SERVICES 021044 12/05/96 483.84 VOID VOID VOID VOID VOID VOID WEKA PUBLISHING IH ~Ng 12/06/96 105.50 HI~ POLICE DEPT MONE 12/06/96 375.00 A & A PEST CO]TROL INC 000011 12/06/96 170.00 ABICA ENG~ 000033 12/06/96 1,450.00 AIR TOOCH ~ 000113 12/06/96 404.75 ALPHA MEDIA SYSTEMS 000166 12/06/96 146.65 AIiI{RICA] WAT]ilIWOi{KS ASSN 000360 12/06/96 393.00 AI~ EI{TERPltYSES OOO505 12/06/96 2,800.00 ARA#AI{K {]NIFORM S]~RVICE I~C 000534 12/06/96 106.63 ROBERT ARZOIA]{ 000536 12/06/96 9.90 BAKER & BAI[~R 001070 12/06/96 175.00 BI-IiAIIT COPPORATION 001275 12/06/96 133.28 CHERRY CITY I~]R/TRIC IMf 002424 12/06/96 141,319.43 CH2#-[{ILL 002478 12/06/96 1,186.69 CLARK { CALLAGHAN 002543 12/06/96 372.37 CLA{2~I~]A~ II)CK 002558 12/06/96 481.50 ~CT ENVIRONI4ENTAL SERVICE 002800 12/06/96 297.00 DAVISO] AOTO PAItTS 003080 12/06/96 6.63 gllS~ I{APJIdARE 004360 12/06/96 11,865.00 FII3#]~R F{IIINITOIIH 005180 12/06/96 399.00 FORCI~ 4 COMPOTIH{ 005242 12/06/96 171.54 GELCO ~O] 006061 12/06/96 1,590.00 BIiN GIIJ.KRPlE 006189 12/06/96 14.50 C.3. I{AIiS[] CO IMC 007055 12/06/96 320.00 I{AIIRII~"TO] II{IRIS'TRIAL PLASTIC 007084 12/06/96 3,132.53 [{III.YEllS ]lID CITY FOlfl) 007228 12/06/96 46.12 I]fl)OSTI?YAL W]~I/)IWG SUPPLY 008100 12/06/96 55.38 ]KON CAPITAL 008118 12/06/96 119.25 ]KO] OFFIC~ SOLUTIO]S 008119 12/06/96 159.17 JOB SHOPPERS INC 009119 12/06/96 493.00 ~ KJdlR & (30 010030 12/06/96 42.15 POW m CO 011230 12/06p6 2O2.85 LII{D~ #ARKET 011240 12/06/96 120.00 wsI GROUP INC 012015 12/06/96 125.00 ]lAP/O] COUNTY FISCAL SERV 012140 12/06/96 1,181.71 #ETROF[I]~LING INC 012448 12/06/96 1,009.02 MICHIE 012456 12/06/96 83.49 MOORE BOSIWESS PRODUCTS DIV 012582 12/06/96 156.17 MOSS ADAMS LIP 012622 12/06/96 4,815.00 MORCO] O13198 12/06/96 42,297.66 219,815.71 11A A/P CHECK LISTING FOR THE {40NTH OF DECB~ER 1996 Page 2 ~eokN~ Suckjetary ~co~t~ber 34889 SERVICES-VARIOUS 34890 SUPPLIES-PUBLIC WORKS 34891 SERVICES-WWTP 34~92 34893 SERVICES-WW~ 34894 SERVICES-STREET 34895 SUPPLIES-DAR 34896 SERVICES-TRANSIT 34897 8UPPLII~STREFr 34898 SERVICES-VARIOUS 34899 SUPPLIES-ST]U~ 34900 SUPI~IES-POLICE 34901 SERVICES-POLICE 34902 SERVICES,-~A?ER 34903 SERVICES-LIBRARY 34904 SERVICES-POLICE 34905 ~PPLIES-STREE~ 34906 SOPPLIES-S~,EE~ 34907 34908 SI]PPLIES-VAIIIOU$ 34909 SERVICES-IKN3SING 34910 34911 34912 SERVICES-VARIOUS 34913 SERVICES-WW'IT 34914 SUPPLI~-WW'IT 34915 34916 SUPPLIES-POLICE 34917 34918 34919 SUPPLIES-VARIOUS 34920 SUPPLIES-VARIOUS 34921 SERVICES-POLICE 34922 34923 PETTY CASH-VARIOUS 34924 PAIq~OLL-VAP, IOUS 34925 PAYROLL-WATER 34926 SI~FIt~-PAP, KS 34927 34928 V 0 I D 34929 V 0 ! D 34930 V 0 I 34931 DUES-BUILDING 34932 SUPPLIES-POLICE 34933 SERVICES-POLICE 34934 SERVICES-RSVP Vendor Name Vendor Number Cb~ck - Date Written #OR~T NATURAL GAS 013350 12/06/96 OFFICE DEPOT 014029 12/06/96 ORSITE ERVIRO~AL STAFFING 014055 12/06/96 OR ASSOC OF }I[}]{ICIPAL PI{COP. DER 014083 12/06/96 OR~ AI~ICAL LAB 014107 12/06/96 OR S?ATE DI~Y OF AGRICULTURE 014205 12/06/96 PAGE]IHT OF 0{~ ING 015101 12/06/96 PlO]lEER GLA~ 015330 12/06/96 THE PLA]IK CONPA]IY 015338 12/06/96 ~ G]{){~I~L ~L]~I'RIC 015420 12/06/96 PO~ PlU{CISIOW INSTHUM~ 015446 12/06/96 R & R mgpoRMS OF ORE,OW 017003 12/06/96 SALLY{ ]{OSPI'~/~L 018100 12/06/96 LES S(]{WAB TYRE C}{}{TER 018300 12/06/96 SO{~ ELEVATOR CO 018610 12/06/96 RICHARD STEIIBERG MD 018783 12/06/96 supEp. Io~ $IClUJ~ ~NC 018846 12/06/96 ~ ~'l'IOti 018980 12/06/96 TAYLOR Ei,]~C SOPPLY 019030 12/0~/96 THE J THAI~R CO~A~/ 019100 12/06/96 ~ERM-.O-~ WI]IIX)WS 019132 12/06/96 ~LIL BQU]/R{~ 03#PA]IY 019200 12/06/96 Um3CAL:~ GRA]{AM OIL 020O1O 12/06/96 U]O"~) D~ $~VICE 02O020 12/06/96 US C~ & MDIST rNG 020057 12/06/96 us CovHm{~m.r BOOKSTORE O2OO61 12/06/96 Vu,[.~ WELI)I]iG SUPPLY 021050 12/06/96 YEST-S~IELD 1]lC 021130 12/06/96 WAL..{{~R~ { I)iC 022035 12/06/96 WEAR-GUARD 022115 12/06/96 WESYLI~ PAGI~ 022163 12/06/96 WITH]~ LI~ER 022445 12/06/96 WO0~ lqDRIST 022600 12/06/96 YES (~CS 024025 12/06/96 ciTY OF WOODBUP, N O15255 12/06/96 LEAG{~ OF OR~(]O~ CITIES 060090 12/09/96 OlIIO I{AYIONAL 060400 12/10/96 US POST OFFICE 020090 12/12/96 VALLEY MAILING SERVICES 021044 12/12/96 VOID VOID VOID VOID VOID VOID SOC-ICBO ]lONE 12/13/96 ROGER ROOK ATTY AT LAW )tONE 12/13/96 CAVANAU(]HS RIVER IMM #OI{E 12/13/96 JENNY GRADY #OME 12/13/96 Amount of Check 1~534.22 29.96 1,060.00 35.00 1,300.00 20.00 15.90 25.00 232.00 8,798.84 766.00 57.34 25.00 113.93 176.59 242.00 314.85 289.80 62.40 270.01 1,982.00 680.00 440.86 435.45 206.50 106.00 9.70 43.50 62.76 89.99 170.50 92.16 33.00 2,956.00 192.01 1,283.10 4.10 333.12 10.00 462.42 75.00 246,352.72 11A 11 197 ~/P ~ LISTING FOR THE WONTH OF DECERBER 1996 Page 3 Number 34935 34936 34937 34938 34939 34940 34941 34942 34943 34944 34945 34946 34947 34948 34949 34950 34951 34952 34953 34954 34955 34956 34957 34958 34959 349~0 34~1 349~2 34~3 34~64 34~5 34966 34967 34~8 34969 34970 34971 34972 34973 34974 34975 34976 34977 34978 34979 34980 Budgetary Account Number SERVICES-RSVP SERVICES-POLICE SERVICES-PARKS DUES-ENG SERVICES-LIBRARY SERVICES-WW?P/WTR SERVICES-VARIOUS SERVICES-CITY HALL SUPPLIES-LIBRARY SUPPLIES-POLICE SERVICES-POLICE SHRVICES-HNG SERVICES-HOOSING SUPPLIES-PARKS SUPPLIES-C GARAGE SUPPLIES-LIBt~RY SERVICES-ENG SERVICES-LIBRARY SOPPLIES-LIB~RY SOPPLI]~LIBI~Y SUPPLIES-STREET SERVICES-LIBRARY SERVICES-VARIOUS SERVICES-PiH~IC WORKS SUPPLIES-LIBRARY SERVICES-PARES SERVICES-POLICE/COORT REIMBURSI~4]~-FIRANCE SERVICES-VARIOUS SERVICES-PUBLIC WORKS SBRVlCES-BUILDING SERVICES-PARKS SUPPLI~-LIBRARY SUPPLIES-LIBRARY SERVICES-WATER SERVICES-POLICE SUPPLIES-LIBRARY SERVICES-STREET SERVICES-POLICE DUES-BUILDING Vendor Name Vendor Number Check - Date Written Amount of Check DEBRA HUDDLESON NOME 12/13/96 75.00 HI~ POLICE DEPT NONE 12/13/96 30.00 ACE SEPTIC & EXCAVATING 000031 12/13/96 66.70 ANERICANWATEI~{ORKSASSN 000360 12/13/96 99.00 A-QUALITY TYPB,~IT~ 000420 12/13/96 57.00 ARAMARK UNIFO~ SERVICE INC 000534 12/13/96 126.93 AT & T 000623 12/13/96 297.67 BO0~S FERRY ELECTRIC 001352 12/13/96 2,300.37 CEP, IS BIW~SI{EM{S 001450 12/13/96 87.00 BUIJ2~VID~ 001586 12/13/96 24.00 CHRIS(][ILDS 002448 12/13/96 45.50 CO(3{[E STATIONERY CO 002828 12/13/96 405.00 ~ CL]]{ICAL LABORATORIES 002876 12/13/96 48.00 CRA~ & MERSETH 002896 12/13/96 4,913.70 DAVE WHITEHEAD CO~STR~ION 003066 12/13/96 3,935.00 ]{}{EDCO INC 004141 12/13/96 127.72 ]~{EESON MANUFACTURING INC 004144 12/13/96 1,575.00 FILMIC ARCHIVES 005100 12/13/96 13.60 GEM30~UCTIONCO 006061 12/13/96 907.50 GI~RAL ELECTRIC CAPITAL 006079 12/13/96 136.00 GH)LIi~ EBUCATIONAL CORP 006365 12/13/96 82.42 ~ROLI~P~BLIS]{YNGCO 006366 12/13/96 45.32 MATTH]5~K GWYI~ 006400 12/13/96 520.97 C.J. RANSEI{ CO I~C 007055 12/13/96 640.00 HARRIS AND EIDE 007095 12/13/96 1,250.00 ]{DR ERG]]{EERI~G I~C 007112 12/13/96 28,691.12 Il{Gl{A# DIST GROOP 008116 12/13/96 170.97 IKON OFFICE SOLUTIONS 008119 12/13/96 649.88 IETERWA?IONAL ASSOCOF C~IEFS 008220 12/13/96 680.00 JO~S]{OPPERSINC 009119 12/13/96 552.54 LANE PONELL SPEARS & LUBERSKY 011040 12/13/96 50.00 GERALD LEIMBACH 011190 12/13/96 38.44 ~ TEC]{NOLOGIES 011370 12/13/96 634.90 MARLO{{ { CLERK 012087 12/13/96 2.75 MARION (D{]NTY BLDG INSPEC 012090 12/13/96 30,627.91 }%~d{IO~ ENVI{AL SERVICES 012227 12/13/96 12.20 ~ CJ~V]~IS{{ CORP 012235 12/13/96 158.95 S.L. MARTINENKO 012237 12/13/96 12,8OU.00 METROFUELING INC 012448 12/13/96 187.90 ~ICRO MARKETING ASSOC 012462 12/13/96 57.95 DR CLEON MII.I.RR 012509 12/13/96 230.00 MOOETAIN FRESH PURE BOTTLED 012670 12/13/96 44.25 ON~IGRAPNICS INC 014044 12/13/96 85.00 ONE CALL CONCEPTS INC 014054 12/13/96 38.70 OR DEPTOFMO~ORVEHICLE 014240 12/13/96 35.75 OR NECHARI~ OFFICIALS ASSOC 014351 12/13/96 15.00 339,926.33 1lA 1/o6/97 A/PCNEC~LIS?INGFORTNEMONTHOF DECEMBER 1996 Page 4 Check Number Budgetary Account Number Vendor Name Vendor Number Check - Date Written Amount of Check 34981 SERVICES-LIB/WWTP PACIFIC P~RE BOTTLED WATER 015059 34982 SERVICES-VARIOUS PORTLAND GENERAL ELECTRIC 015420 34983 SERVICES-POLICE ~ S~ATE UNIVERSI~ 015460 34984 SUPPLIES-PARKS R & R UNIFORMS OF ON]EGON 017003 34985 SUPPLIES-LIBRARY REGENT BOOK CONPANY 017148 34986 SUPPLIES-RSVP ROTRS IGA 017340 34987 SERVICES-NON DEPT NANDAL SAUNDERS 018189 34988 SUPPLIES-LIBP,~RY SCIENTIFIC AI4ERICAN LIBRARY 018287 34989 SERVICES-TRANSIT LES SC~NAB TIRE CI{FI~R 018300 34990 SUPPLIES-C GARAGE SEARS ~ CREDI? 018318 34991 SUPPLIES-ATYY Si{EPARDS MCGRAW HILL 018430 34992 SUPPlIES-LIBRARY SIMON & SOIUSTER 018493 34993 SUPPLIES-LIBNARY ~ BUO~ CO 018627 34994 SUPPLIES-A~'I"Y SYATE COUR~ AD#]3IISTNATOR 018745 34995 SUPPLIES-VARIOUS THE J TNAYER CO 019100 34996 SERVICES-VARIOUS UNI?ED DISPOSAL SERVICE 020020 34997 SERVICES-VARIOUS US NEST CONNUNICATIONS 020091 34998 SERVICES-VARIOUS US WEST COII4UNICA?IONS 020095 34999 SUPPLIES-LIllY ONIV~ITY PARK NEDIA TJIC 020154 35000 SERVICES-LIBI~Y VI$?ICA'S TREH EXC $ERV 021201 35001 SERVICES-WATER WILNA Wi%$SON 022052 35002 SERVICES-PARKS WOLFERS NE, ATI]IG & AIR CON 022460 35003 SUPPLIES'-WWTP YES GRAPI{ICS 024025 35004 SUPPLIES-WW'IT ZEE I~H)ICAL SERVICE CO 025070 35005 PETI'Y CASH-VARIOUS CITY OF WO0~ 015255 35006 SEDARS--POLICE SKYLINE FORD INC 018540 35007 SERVICT, S-NATER VALLEY NAIL]JIG SERVICES 021044 35008 VOID VO ID VOID 35009 VOID VOID VOID 35010 VOID VOID VOID 35011 REFUND-WATER/SEWER CROSSROAI~ GROCERY & DELI NONE 35012 REFUND-WATER/SEWER VERNE M(X3DJ{AWGHY NONE 35013 REFUND-WATER/SEWER GWEN GUNTHER I~E 35014 REFU][D-WA?ER/SENER NAL~ON DEVE~O~ NONE 35015 REFUNI~ATER/SEWER ANDRES SNARIPOFF NONE 35016 REFU]fl)-WA?ER/SEWER WILLAHETfE VALLEY I{ORES NONE 35017 HFUNI)-WA?ER/SBl~ER JUAN AI~ NONE 35018 REFUND-WA?ER/SEWER CHARLES AFFOLTEN NONE 35019 REFUND-WATER/SENER BUR(]]~ & CO NONE 35020 REFUND-WATER/SEWER FARRIN HOCKETT NONE 35021 REFUND-WATER/SEWER D ROBLES NONE 35022 REFUND-WATER/SEWER J KAU[HO~ %J ERANZBROOK NONE 35023 REFUND-WATER/SEWER D & ? CONSTRUCTION NONE 35024 SERVICES-NON DEIYr STORE?CO NONE 35025 REGISTNA?ION-PW NATIONAL BUSINESS INS?ITUTE NONE 35026 SERVICES-PARKS DONNA KN~SON NONE 12/13/96 39.50 12/13/96 22,633.76 12/13/96 155.00 12/13/96 967.53 12/13/96 24.85 12/13/96 72.90 12/13/96 501.25 12/13/96 30.70 12/13/96 10.00 12/13/96 3,733.35 12/13/96 557.00 12/13/96 237.98 12/13/96 13.90 12/13/96 39.00 12/13/96 345.45 12/13/96 1,103.82 12/13/96 446.49 12/13/96 4,430.03 12/13/96 159.92 12/13/96 375.00 12/13/96 49.50 12/13/96 551.95 12/13/96 125.00 12/13/96 25.80 12/13/96 173.07 12/19/96 38,760.00 12/20/96 364.16 12/20/96 74.32 12/20/96 27.65 12/20/96 82.67 12/20/96 25.67 12/20/96 13.29 12/20/96 7.45 12/20/96 37.63 12/20/96 41.01 12/20/96 28.42 12/20/96 15.72 12/20/96 9.51 12/20/96 27.65 12/20/96 7.45 12/20/96 110.00 12/20/96 159.00 12/20/96 125.00 416,645.68 11A A/P C~C~ LISTIN~ FOR T~E WOFI~ OF DF.C~BER 1996 Page 5 C~eck Number Budgetary Account Number Vendor Name Vendor Number Check - Date Written Amount of Check 35027 SUPPLIES-LIBRARY OLA CHILDRENS DIVISION NONE 35028 SUPPLIES-LIBRARY JANIE SCEIEDLER NONE 35029 SERVICES-WWTP A & A PEST CONTROL SERVICES O00011 35030 SUPPLIES-EI~ A & E IMAGING 000017 35031 SERVICES-AD#IN AIR TOU(3{ CELLULAR 000113 35032 SERVICES-WATER AI~EST OREGON LLC 000400 35033 SERVICES-VARI(N3S ARANARK O]{IFOP,}4 SERVICE INC 000534 35034 DOES-WWTP ASSOC OF CLEAN WATER 000565 35035 SUPPLIES-P{]BLIC WORKS BI-MART CORPORATION 001275 35036 RE~I~)[]9{T-ADI4IM CHRIS CHILDS 002448 35037 SERVICES-WW~P CE2M-HILL 002478 35038 SERVICES-COORT MARGOT CONLEY 002686 35039 SUPPLIES-WW~P CONSOLIDATED SUPPLY CO 002770 35040 SERVICES-SELF INS CPR TRAIWED 002887 35041 SUPPLIES-WWTP CURTIS IWDOSTRIES IWC 002958 35042 SERVICES-LID/WATER EChO SECURITY SYSTHMS IMC 004055 35043 SUPPLIES-WW~P ERNST HARDWARE 004360 35044 SUPPLIES-RSVP FESSLER NURSERY 005090 35045 SUPPLIES-PAP, RS ANN FINCH 005096 35046 REIWBi3RSlg[]~{~-RSVP SUE FOFANA-D{3RA 005197 35047 SUPPLIES-LIBRARY GAYLORD BROS INC 006030 35048 SERVICES-{~I'P GELCO CORSTRUC~ION CO 006061 35049 SUPPLIES-WW~P W.W. GRAI]~2ER ~ 006283 35050 SUPPLIES-POLICE HARRIS UWIFORMS 007090 35051 SUPPLIES-WW~P ]{PC SCI~IFIC & TIK]{~OLOGY 007189 35052 DOES-AD#II{ I.C. #. A. 008026 35053 SUPPLIES-W~ IKON CAPITAL 008118 35054 SERVI~ IWSTAN~ FIRE PROT]k"TION 008140 35055 SUPPLIES-~Y KIWANIS CLUB OF ~ PRAIRIE 010054 35056 SERVICES-COOR~ PETER M KONOVALOV 010295 35057 SERVICES-LIBRARY LANDIS & STAEFA IWC 011032 35058 SUPPLIES-VARIOOS RETROFURLIWG IWC 012448 35059 SUPPLIES-LIBRARY NATIONAL INFO DATA C~ER 013070 35060 DUES-WWTP NORTHWEST BIOSOLIDS MG#T ASSOC 013262 35061 SERVICES-WWTP NW LTl) ENERGY ELlk'TT, ICAL 013295 35062 SUPPLIES-LI. BRARY OFFICE DEPOT 014029 35063 SUPPLIES-WATER OFFICE MAX 014031 35064 SERVICES-WWTP OREGON ANALY?ICAL LAB 014107 35065 SUPPLIES-LIBRARY OREGON LIBRARY ASSN 014327 35066 DUES'MAYOR OREOON MAYOR'S A:3SOC 014345 35067 SUPPLIES-{~I'P PACIFIC AIRGAS INC 015012 35068 SUPPLIES-LIBRARY PEGASUS BOOKS 015218 35069 SUPPLIES-WATER PETERSEN UNDERGROUND EQUIPMENT 015253 35070 SUPPLIES-MATER THE PLANK COMPANY 015338 35071 REIMBURS}~4ENT-POLICE JESSE P RIOS 017211 35072 SUPPLIES-RSVP ROTH'S IGA 017340 12/20/96 28.00 12/20/96 105.00 12/20/96 85.00 12/20/96 113.50 12/20/96 6.95 12/20/96 215.25 12/20/96 114.23 12120196 300.00 12/20/96 20.34 12/20/96 81.95 12/20/96 6,069.82 12/20/96 237.50 12/20/96 930.85 12/20/96 245.00 12/20/96 106.11 12/20/96 345.oo 12/20/96 54.35 12/20/96 2o3.oo 12/20/96 61.72 12/20/96 4o.oo 12/20/96 354.oo 12/20/96 3~843.05 12/20/96 223.34 12/20/96 676.v0 12/20/~6 665.33 12/20/96 138.17 12/20/96 141.05 12/20/~6 90.00 12/20/96 30.00 12/20/96 25.oo 12/20/9~ 406.70 12/20/96 640.19 12/20/96 48.9o 12/20/96 250.o0 12/20/96 710.00 12/20/96 780.25 12/20/96 239.99 12/20/96 50.oo 12/20/96 26.00 ]2/20/96 ~o.oo 12/20/96 559.00 12/20/96 27.80 12/20/96 3,861.52 12/20/96 56.00 12/20/96 148.77 12/20/96 34.56 440,085.57 11A 1106197 A/P CHECK LISTING FOR THE MONTH OF DECEWBER 1996 Page 6 Check Number 35073 35074 35075 35076 35077 35078 35079 35O8O 35081 35082 35083 35084 35O85 35086 35087 35O88 35089 35O9O 35091 35092 35093 35094 35O95 35O96 35097 35O98 35099 35100 35101 35102 35103 35104 35105 35106 35107 35108 35109 35110 35111 35112 35113 35114 35115 35116 35117 35118 Bu4getary Account Number SERVIC~-ATTY SUPPLIES-I~IC WORKS SUPPLIES-LIBRARY SUPPLIES-VARIO4]S ~PLI~-S~P S~IC~-~ S~LI~-P~ S~LI~-~CE S~-~ ~PLI~-~CE S~C~AT~ VOID VOID VOID S~PLI~-LI~Y S~C~-S~ S~~ S~~LI~ S~C~-~ S~IC~-~IC ~ S~-~ICE S~PLI~-L~Y ~-~LI~ ~I~-~LI~ ~I~-L~Y S~C~-~ ~-~Y S~VIC~-~ S~PLI~-L~Y S~VIC~-~MCE S~VIC~-NLICE ~ES~ ~LI~-~LICE S~I~-LIB~Y S~LI~-~Y ~I~-VHI~S S~PLI~-LB~Y S~PLI~-~LICE S~VIC~-~LICE R~IS~TION-~IN Vendor Name Vendor Number Check - Date Written Amount of Check N ROBI~ ~IELDS 018450 12/20/96 5,887.50 STATES#AN JO~AL NEWSPAPER 018760 12/20/96 48.10 S~A~I~ STREE~ SAW SHOP 018777 12/20/96 43.00 ~ J ~I{AYER CO~4PAIP/ 019100 12/20/96 337.74 ~:EERIE GEA]{A~ OIL 020010 12/20/96 909.09 VIgING INSTR{ LAB 021177 12/20/96 600.00 WOODI3~R~ IMOEPl~II)ERT 022630 12/20/96 24.00 YES GEAt~CS 024025 12/20/96 1,278.00 MARILY~ PAEADIS 045512 12/20/96 750.00 oca 12120196 60.00 V~ MAILING SERVICES 021044 12/26/96 317.44 VOID VOID VOID VOID VOID VOID EAYMO~I) R HA~ON MOME 12/27/96 42.00 OS{] (]{]~{ICAL APPLICA~OES I~D~E 12/27/96 270.00 { OI{IFO~}4 SERVICE INC 000534 12/27/97 106.63 AT&? Ia~AGE LINE SERVICES 000659 12/27/96 302.93 RO~tS BA(I{I{OE SERVICE 001325 12/27/96 2,414.07 Bi~f3W~ & CA]]3WELL 001573 12/27/96 83,311.48 CO{{4ERCIAL SEAT COVERS CO 002715 12/27/96 75.00 FAC~S 0{{ FILE INC 005010 12/27/96 78.49 SOE FOFAI{A-DURA 005197 12/27/96 39.92 FOTO MAGIC 005258 12/27/96 16.81 GROLIER PUBLISHING CO 006366 12/27/96 30.21 HARRIS UI{IFO{{}{S 007090 12/27/96 360.70 i{OI{~IN~ ~{{AC{[ INC 007336 12/27/96 486.08 INGEAM DI~ GROUP 008116 12/27/96 173.52 ~(3~ OFFICE SOLUtIOnS 008119 12/27/96 201.52 JO~ SI{OPPERS INC 009119 12/27/96 934.40 { CAVEWDISH CORP 012235 12/27/96 470.78 MEYRO~ INC 012448 12/27/96 624.16 NG~TI{WES~ G]{OTECH INC 013287 12/27/96 978.75 OMI{IGRAP{{ICS ING 014044 12/27/96 170.50 OPE ASSr{ FOR C13411{T 2%D441q 014081 12/27/96 35.00 OR DEPT OF AI3{4INISTRATIVE SERV 014198 12/27/96 229.72 PI{ILIPS CONSUMER ELECTRONICS 015270 12/27/96 75.70 PLA~ ELlk'~I~C CO 015340 12/27/96 166.80 R & R SPI~CLkLTY ~ 017006 12/27/96 2,794.80 REGI~IF~ BOOK CO 017148 12/27/96 217.01 SINO~ & S(~{USTER 018493 12/27/96 425.04 THE J THAYER CO{4PAI{Y 019100 12/27/96 121.92 USWEST DIRECT 020092 12/27/96 29.35 VIKING OFFICE PRODUCTS 021180 12/27/96 256.34 MOODBURN FLORIST 022600 12/27/96 33.00 LEAGUE OF ORF~ CITIES 011110 12/27/96 60.00 545,873.07 11A 1/06/97 A/P CHECK LISTING POR THE MONTH OF DECEMBER 1996 Page 7 Check Nu~er 35119 35120 35121 35122 35123 35124 35125 35126 35127 35128 35129 35130 35131 35132 35133 35134 35135 35136 35137 35138 35139 35140 35141 35142 35143 35144 35145 35146 35147 35148 35149 35150 35151 35152 35153 35154 35155 35156 35157 35158 35159 35160 35161 35162 35163 35164 Budgetary Account Number Vendor Na~e Vendor Number Check - Date ~ritten ~ount of Cl~ck VOID VOID VOID VOID VOID VOID VOID VOID VOID RE]]{~URS~{ENT-FINANCE BETTY VAN VALKEI{BERG NONE 12/31/96 8.25 SUPPLIES-POLICE NA?IONAL CRIME PREVENTION COUN NONE 12/31/96 16.45 SERVICES-VARIOUS AIR ~N3{30{ CELLULAR 000113 12/31/96 636.52 SUPPLIES-PARKS AL'S FRUIT & SHRUB CENTER 000160 12/31/96 10.79 SUPPLIES-PARKS AMERICAN OFFICE & SUPPLY INC 000267 12/31/96 80.00 SERVICES-VAR/OUS ARANARK UNIFORM SERVICE INC 000534 12/31/96 237.00 SUPPLIES-PARKS ANARI~S ~ ATHLETICS 000580 12/31/96 19.40 SUPPLIES-PARKS BEN FRAI~II{ STORE 001205 12/31/96 32.54 SUPPLIES-VARIOUS BI-MAET CORPORATION 001275 12/31/96 198.89 SERVICES-WNTP { FERRY ~.ECTRIC 001352 12/31/96 4,881.07 SERVICES-POLICE/E]~G CASE AOTONOiTVE 002190 12/31/96 1,347.85 SERVICES-SELF INS CIS:CITY-43TY INS SERVS 002488 12/31/96 16,106.36 SOPPLIES-VARIOUS DAVISON AUtO PARTS 003080 12/31/96 441.91 SUPPLIES-POLICE DAVISON A[F~O PARTS 003081 12/31/96 9.68 SERVICES-PARKS EAGLE W~B PRESS 004018 12/31/96 609.90 SUPPLIES-VARIOUS FIRSTLIME ~SINESS SYSTEMS 005141 12/31/96 890.00 SENVICES-POLICE FOTO MAGIC 005258 12/31/96 158.28 SUPPLIES-POLICE FRANKLII{ QUEST (20 005332 12/31/96 119.75 SERVICES-WA?ER/STREET GUARDIAN ~,I~J~ER INC 006380 12/31/96 165.00 SUPPLIES-VARIOUS G.W. EARl)WARE CENTER 006405 12/31/96 732.64 S{3PPLIES-P~ EACH C}{]~4ICAL (20 007030 12/31/96 99.50 SERVICES-PARKS ]{ERSI{B]{I~GER MO~N3RS 007150 12/31/96 88.00 SUPPLIES-WW?P IIk'2R~IBL~ UNIVERSE 008065 12/31/96 39.99 SUPPLIES-PA]~S ]]{])USTRIu. WEI2)ING SUPPLY 008100 12/31/96 23.90 ME{4BERH~{IP-POLICE INTER}{A~IOI{AL ASSOC CHIEFS POL 008220 12/31/96 100.00 TENP ENPLOYEES-ENG JO~ S}{UPP~ IWC' 009119 12/31/96 962.73 SUPPLIES-S?/NTR L & L B~ILD]]N~ ~UPPLIES 011010 12/31/96 180.34 SUPPLIES-PAP~[S LIN])'S MARI~ET 011240 12/31/96 179.39 SUPPLIES-PARES LITTLE CHEMICAL (20 011285 12/31/96 779.30 SUPPLIES-VARIOUS LONG LIFE LIGNTI#G OF OR]kUON 011325 12/31/96 328.50 SERVICES-PARKS L~CERT TECN]{OLOGIES 011370 12/31/96 14.12 SUPPLIES-VARIOUS MIDSTATES COASTAL FAR~ 012475 12/31/96 254.42 SUPPLIES-S~{EET #R P'S A{]~O PARTS 012510 12/31/96 37.75 SUPPLIES-POLICE A.E. ~ LEATHER (20 013150 12/31/96 38.26 SERVICES-W{~P ORE(ION AI{ALY~ICAL LAB 014107 12/31/96 678.00 SUPPLIES-SiC, HE? OR DEP~ OF AI~IS~TIVE SERV 014198 12/31/96 75.00 SUPPLIES-POLICE OR DEP~ OF M(YlDR VEHICLE 014240 12/31/96 29.00 SERVICES-PARKS P & K RACING 015002 12/31/96 1,617.19 SUPPLIES-WNTP PACIFIC PRINTERS 015058 12/31/96 132.31 SUPPLIES-STP, BET PIONEER ELECTRONICS 015345 12/31/96 43.71 SUPPLIES-STREET PORTLAND PRECISION II{STRUMEMT 015446 12/31/96 39.60 SERVICES-POLICE LES SCI{WAS TIRE CENTER 018300 12/31/96 260.23 SERVICES-POLICE SLATER CO{~{UNICATIONS 018522 12/31/96 81.50 578,658.09 11A t/P CHEC~ LIS~ING ~0~ ~ ~ OF DIgitiZER 1996 Page 8 Check Number 35165 35166 35167 35168 35169 35170 35171 35172 35173 35174 35175 35176 35177 35178 35179 35180 35181 35182 35183 35184 35185 35186 35187 35188 35189 35190 35191 35192 35193 35194 35195 Bu~tary Account ~ber SUPPLIES-STREET SUPPLIES-POLI~ SUPPLIES-A~q'Y SUPPLIES-P~S P,E I{4BORS{{{I~ -Pk~iS SUPPLIES-V~RIOUS SOPPLIES-V~RIO~$ SUPPLIES-PARKS R~IN~UES~-~OLICE S~PPLIES-PARKS S~VICES-ES~ S~VICES-RSYP S~VIC~ S~I~-~ S~-~ S~VI~-~ S~VI~-D~ S~I~-D~ S~I~-D~ S~VIC~-D~ S~D~ S~VI~-D~ Vendor {lame VeMor ~ber Check - Date Written Amount of Check TRAFFIC SAFETY S~PPLY CO 019220 12/31/96 1,345.65 WAL"NART S~N3P, ES ]]iC 022035 12/31/96 77.46 WAP, REII-(IORI{AJ4-LA#OIF~ 1Jif 022058 12/31/96 91.25 WA?~ SAFETY PRO~S INC 022080 12/31/96 291.06 TERRY WILLIAMS 022396 12/31/96 174.70 WITI{EILqLUI4BER 022445 12/31/96 291.41 WOOl)BURN OFFICE SUPPLY 022670 12/31/96 89.25 { R{~ff-ALL 022708 12/31/96 10.58 {WRIG]{? 022830 12/31/96 255.00 XEROX (X)RPO{~AYIO{{ 023020 12/31/96 113.00 P.[.IZ2LB~']{ iLRODF~ 035067 12/31/96 7.00 { EAME 035390 12/31/96 18.00 LEO LA RCM~U]{ 035465 12/31/96 48.00 VADA OWg}IS 035583 12/31/96 43.00 AJJ4gI)A QUIRING 035608 12/31/96 11.00 {4A]CIAll I{F, EO 035615 12/31/96 23.00 JUME MOOIXXX~ 035648 12/31/96 82.00 ROBEI~ ~ILLMA{{ 035667 12/31/96 20.00 JAY W(X)])S 035763 12/31/96 138.00 GERLLD{K)OI) 035790 12/31/96 30.00 ~IUS 1X)NNELLY 045230 12131196 122.50 FRED HAYES 045315 12/31/96 21.75 ALBER~BHIiRICK 045320 12/31/96 11.25 WA. RI)O~BRIi~t 045497 12/31/96 129.50 FRANOL$O{{ 045500 12/31/96 44.50 JOB PREZRIU 045525 12/31/96 260.25 GEI~KIOE R{~S 045545 12/31/96 46.25 JAMES STROUP 045595 12/31/96 84.25 BARBaJb~ $TROUP 045596 12/31/96 66.20 FRED ~OPOREK O4566O 12131196 30.50 JEAN WEBKIE 045693 12/31/96 55.25 582,689.65 15A MEMO TO: FROM: SUBJ.: Mayor and City Council Chris Childs, City Administrator 1996 Year in Review / 1997 Administrator's Goals DATE: January 3, 1997 On March 2, 1995, the Woodburn City Council conducted a facilitated goal- setting session, resulting in thirteen overall policy goals to guide the city through the ensuing two-year period. This represented the first such attempt at formal goal- setting by the governing body in some eight years. The Council has subsequently and periodically reviewed its March 1995 goals; in great depth at an October 30, 1995 workshop session and more generally at a recent November 4, 1996 workshop. The initial development of overall goals by the governing body signaled a change in emphasis whereby staff, including the City Administrator, has the advantage of a more clearly articulated sense of direction from the Council and can more readily focus on carrying out the Council's goals, to the extent that it is possible to do so. Nevertheless, it remains appropriate for the City Administrator to maintain a general set of goals, as I have done annually; and, in fact, parallel goals can often compliment each other. In that vein, I present the three accompanying attachments for your review: * 1996 "Year in Review" * Status/Outcome of Administrator's 1996 Goals * City Administrator's Goals for 1997 Regarding the "Year in Review", there were a number of issues, events and accomplishments, both positive and negative in nature, that consumed considerable amounts of my time and other staff resources in 1996, or were otherwise newsworthy during the year. Most had a considerable degree of significance or impact on the city, either immediate or long-term. My list of goals for 1997 includes a mix of personal concerns and "unfinished business" from 1996. Each of the goals outlined has a reasonably probability of being accomplished during 1997. Nevertheless, for various reasons, some may not; while other goals, needs or unexpected issues will undoubtedly present themselves during the course of the year, as can be seen, for instance, from the 1996 "Year in Review" 15A Page 2 - 1996 Year in Review / 1997 Administrator's Goals (1/3/97) attachment. A list of goals represents a general plan of action and, like any other "list", often needs to be amended from time to time. As always, these goals are intended to be compatible with, and complimentary to, the overall oolicv goals of the governing body. In light of the severe fiscal limitations that will be imposed by Ballot Measure 47, it is more critical than ever that any goals enumerated (by the Council as well as the City Administrator) be well thought out and, most importantly, realistic. Since we are nearing the end of the two-year horizon represented by the Council's goals, the governing body will presumably want to re-evaluate these goals in light of progress made, current circumstances and other factors, and re-establish a new set of goals to similarly guide the City through the next several years. In conclusion, 1996 was an extremely busy and fast-paced year for Woodburn city government. We can look forward to an interesting and challenging year during 1997. At this time, the ramifications of Ballot Measure 47 are not fully known. Other initiative outcomes (such as passage of Measure 30 re: unfunded state mandates) and upcoming legislative actions will also have considerable (and perhaps, in some cases, contradictory) impacts on how the city does business. All of these things, combined, hold the potential for a year filled with many uncertainties. 15A 1996 "Year in Review" * Council-initiated review of Snegirev variance application (5-plex vs. 4-plex). * Issues and followup tasks related to February 1996 flooding problems. * Completed renewal of U.S. West Communications telephone franchise. * Initiated process to review options for mandated yard waste recycling program. * Negotiated Waremart Foods, Inc. Development Agreement ($1 Million + value). * Transition of Code Enforcement program to Police Department. * Extensive research concerning regulation of transient businesses. * Purchased "ladder factory" property for expansion of shop facilities. * Developed and implemented citywide Graffiti Ordinance. * Addressed neighborhood concerns/assisted state re: Marshall St. "problem" house. * Finalized Brown & Caldwell WWTP design contract ($4.2 Million value). * Ongoing negotiations re: Marion Co. proposal for SDC's in Urban Growth Boundary. * Dealt with various aspects of controversial Esperanza Court development proposal. * Developed comprehensive policy for liquor licensing oversight & recommendations. * Collaborated with Downtown Assoc. on successful RIF grant application. * Extensive time & work related to RFP for development of city hall basement space. * Developed informational/promotional city brochure. * Protracted litigation re: Mar-Dene Corp. vs. City of Woodburn & Holiday Inn. * Ongoing efforts to seek satisfactory resolution of Salud dangerous building issue. * Dealing with local issues and concerns re: state correctional facility siting. * Implementation of management/non-union competency/merit salary system. * Issues ,&;concerns re:*.down, town. comrnu.r!~.ty.,.ce.~ter ¢o.ncept/.Mea~s~, r~e 24~80. i-'. * . '"":"..'~ :'?_*,.:.',; ... '- ' .~:..~... '._.'..,' *'~ '~ "* .: , - ,".., '* *."..?'~..:. * ":~*'~**" .... '~- .* 15A Page 2 - 1996 "Year in Review" * Extensive analysis of potential impacts and effects of Ballot Measure 47. * Politically charged process to consider an increase in local option gasoline tax. * Prep. for City Administrator deposition [CATV lawsuit]/related records production. * Efforts to resolve controversy over non-conforming use issue (Lincoln Street). Status/Outcome of Administrator's 1996 Goals 15A * Revision and update of Woodburn Comprehensive Land Use Plan end implementing ordinances. 0ngoin0 (as part of state-mandated Periodic Review process). * Development of long-term comprehensive city-wide Parks Master Plan (also a Council goal). (~ngoin; (consultant selected/work to be coordinated with Periodic Review process). * Development of preliminary long-term City Hall/General Fund Capital Improvement Plan. Completed (Facilities Needs Task Force issued its report in April 1996; availability of funds will be significant obstacle to any actual implementation). * Update of city Public Contracting Rules and purchasing manual. Onqoinq (presently a joint project of Finance Director and City Attorney on 'time available" basis, prior to review by the entire management staff and subsequent Council implementation). * Implementation of comprehensive groundwater protection program. Ongoino (incorporated into current Council goal of overall Water Master Plan). * Adoption of balanced F.Y. 1996-97 budget maximizing provision of city services and recognizing growth-related needs and objectives. C0moleted. * Finalize citywide Emergency Management Plan. Near Comoletion (plan developed, tested and refined; implementing ordinance now in progress). * Completion of Phase I of Centennial Park (also a Council Goal). On Hold (while possible integration with School District facilities is investigated, land use application details are finalized, and additional funding sources are sought). * Development and adoption of uniform internal policies for utilization, purchase and sharing of computer technology. Near CQmoletion (completion of Data Processing Strategic Plan anticipated early 1997). * Development and implementation of updated competitive compensation plan for management and non-union personnel. Completed (via PC Northwest compensation study and resultant 11/96 Council action). * Completion and implementation of City Transportation System Plan (TSP). Comoleted (followup/implementation activities now include joint Refinement Study involving Interstate freeway access issues/options), * Resolution of North Willamette Telecom cable TV franchise application. On Hold (due to related ongoing Federal Court litigation [city is n~)t a named party in lawsuit, but has been forced to participate extensively]). * Updated aerial contour mapping project of city and Urban Growth Boundary. Ongoing (RFP being prepared, but also jointly [with Marion County] investigating merits of utilizing new NASA technology). 15A City Administrator's Goals for 1997 The following 22 goals for 1997 are presented in no particular order of priority (each is important in its own way): * Expedite emergency replacement of tile/shingle portions of city hall roof. * Preparation of a balanced F.Y. 1997-98 city budget that, to the greatest extent possible, preserves essential city services in a manner adaptable to the continuing growth of the community. * In conjunction with the budget process described above, develop a fair and effective plan [with appropriate public input and education] to accomplish the significant fiscal/budgetary reductions necessitated by the passage of Measure 47. * Commencement of joint City/CountylODOT Refinement Study regarding i-5 access options and issues. * Completion of Settlemier/Parr Rd. realignment and street capacity improvement project. * Completion of West Woodland Ave. street & infrastructure extension (City/ WaremarUState of Oregon SPW grant). * Completion and initial implementation of Water Master Plan. * Completion and initial implementation of Data Processing Strategic Plan. * Negotiation of suitable and equitable collective bargaining agreement renewal with Woodburn Police Association. * Final resolution of North Willamette Telecom cable TV franchise application. * Complete transition to full-time City Attorney status (reflective of ongoing overall need, growth-related issues, voter-imposed mandates, etc.). * Completion of state-mandated Periodic Review process, including completion of long-term Parks Master Plan. * Definitive measures to improve revenue/operating expense ratio of Woodburn Memorial Aquatic Center. * Community-wide "reality check" regarding funding/further progress on either Centennial Park or the proposed new community center, 15A Page 2 - City Administrator's Goals for 1997 * Determine appropriate city role regarding OSU/CSFA 'Woodburn Mammoth Park" archaeological project. * Finalize updating of city Public Contracting Rules and purchasing manual. * Finalize citywide Emergency Management Plan. * Complete updated aerial contour mapping of city and Urban Growth Boundary. * Develop technical specifications and identify funding for replacement of obsolete city telephone system. * Accomplish land acquisition needed for Waste Water Treatment Plant expansion. * Develop 'Post-Measure 47' policy concerning new annexations. * Develop comprehensive policies concerning placement of wireless communications antennas and devices. 15B MEMORANDUM TO: Mayor and City Council, Planning Commission and Woodbum Downtown Association From: Community Development and Finance Directors Subject: City Wide Survey, Attitudes Towards Growth The attached information is the result of a survey that was funded by the Department of Land Conservation and Development; formulated by the community development and finance staff. The results were compiled by Barbara Lucas and the mutual support group of the Retired Seniors Volunteer Program. ¸ rT 15B CITY WIDE SURVEY ATTITUDES TOWARD GROWTH INTRODUCTION The State of Oregon requires cities and counties to periodically update their Comprehensive Land Use Plans and implementing ordinances. The time for Woodbum to begin that process has arrived. One of the basic elements of this process is to provide the opporttxtity for the city's citizenry to be involved in the land use planning process. This citizen participation can be accomplished through town hall meetings, workshops and planning commission and city council public hearings. Another method used that fxovides citizens the opportunity to be heard is through mail-out surveys. This meltxx] can be used when the objective is to obtain answers and attitudes towards various land use issues. If the response to the survey is good and the questions are credible, the survey can serve es guidelines for the city's elected and appointed officials as to the direction and image the city takes in the futura. In September 1996, the Deparlment of Land Conservation and Development, through their Periodic Review Grant Program, provided the City of Woodbum $2,500 to develop, distribute, codify, interpret and publish the findings of a community wide survey relating to land use planning issues. The survey, written in English and Spanish, was mailed out to the community on November 14, 1996. It consisted of seven multiple choice questions with sub-parts and two questions requiring a written response. The survey was a sampling of 6,000 addresses generated by a computer selecting every third address. The sample included single family, multi- family, commercial and industrial addresses. Of the 2,100 questionnaires mailed out 664 questionnaires were mailed back. This represents a 32% return. Of those returned only .03% were answered in Spanish. Attachments I and II consist of the survey and introductory letter. Survey Questions Question No. 1 - Our present population is approximately 16,000. What do you feel would be the best population level for Woodbum over the next ten years? 47% - 20.000 11% - 30.000 30% - 25~000 12% - Other 15B Conclusion: The majority of the respondents believe growth should be encouraged in our city. Summary: b) Commercial/retail represented the highest priority with 132 responses or 31% of the total. This was followed by single-family residential (107) 25% and industrial at (95) or 22%. Parks and open space were the fourth highest priority with 66 first place responses or 16%. Multi-family housing was listed as the lowest priority, with only 6% of the respondents making it their first choice. The matrix utilized in question 2b showed that of the 270 people who responded to the desirability for multi-family housing, 131 or 49% identified it as the least desirable of all the five land uses identified. Conclusion: Clearly, there is a desire in Woodbum for more commercial services. At the other_e~_, of the spectrum, there is little interest on the part of the respondents for additional ~family housing. It is staff's opinion this negative mind set is based on the number of 'low end' apartment complexes that exist in Woodbum. This image can only be changed by upgrading some existing units and requiring higher standards for future multi-family developments. Question No. 3 a) b) Do you do the majority of your shopping in Woodbum? Yes 65% No 35% If no, please select the reasons: ~ Higher cost 36% Variety of items 30% Variety of Services 10% Other Summary: a) A significant number of the respondents, or 65%, say they do the majority of their shopping in Woodbum; while 35% shop outside of Woodbum for a majority of their goods and services. b) Those that answered "no" to 3(a) identified the "variety of items" as being the most significant factor for not doing a majority of their shopping in Woodburn. This was 3 · 15B Summary: a) Question 5 (a) resulted in 645 responses. Those wishing not to see the city expand its boundaries represented an ovem4~elming 72%. This was one of the strongest responses to any of the questions raised in the survey. Only 28% of the respondents were in favor of seeing the city expand its boundaries. b) As to whether the city should allow smaller residential lot sizes below our present standard the response was closely spliL Of the 474 responses, 48% thought lots could be made smaller while 52% felt otherwise. c) Again as found in question number two (b) the respondents have a strong negative perception for multi-family dwellings. Of the 458 responses 67% were opposed to this type of development while 33% were in favor of such development. Conclusion: There is an interesting dichotomy hem. In question number one of the survey, 77% thought a good population level for the next ten years should be between 20,000 and 25,000. However, In question number 5(a), 72% do not wish to see the city's boundaries expanded to accommodate that growth. Interestingly, they also do not wish to see smaller lot sizes or multi-family (apartments) development. Question No. 6 - Prioritize transportation needs that require attention in your area from most important (1) to least important (4) transportation need. Also check either (a), (b) or (c). 24% Bus Service 19% Sidewalks 99% (a) more service 42% (a) new 61% (b) more mutes 58% (b) repair 9% Bike Lanes 48% Streets 41% (a) on street 19% (a) widening 59% (b) separate bike lanes 23% (b) paving unpaved 58% © repair Summary: As anticipated'streets received the highest percentage of support with 48%. As to whether widening, paving unpaved or repair was the most significant concern, the repair of streets was the primary concern with 58% followed by a substantially lesser number identifying paving unpaved streets and widening. 5 · 15B See Attachment No. III for comments. Question No. 9 - Other comments: See Attachment No. III for comments. * Additional comments that do not relate to planning are available, but only upon request. 7 (2) (3) (4) (5) (6) (7) (8) (9) be the best I~Ol~ulation levei :for Woodb~Jrn over the next ten years? 20,00O ... 30,000 25,000 Other Should growth be encouraged in Woodburn. If yes, mark the type of growth which should be encouraged. Prioritize from most desirable (1) to least desirable (5). Yes__ No Commercial/Retail Multi-Family Residential Residential Industrial Park. s/Open Space Do you do the majority of your shopping in Woodburn? If no, please select the reasons: Yes_ No Higher cost ,. Variety of Services Variety of items Other Would you like to see more industry? if so what types? Yes_ High Tech Warehousing Food Processing' Manufacturing Woodburn sits on good farm land. Should the city expand its boundaries on this farmland to accommodate residential growth? Yes_ If no, should the city allow smaller lots? and/or more multi-family residential? Yes No_ Yes No_ Prioritize transportation needs that require attention 'in your area from most important (1) to least important (4) transportation need. Also check either (a), (b) or (c). Bus Service (a) more often (b) more routes Sidewalks (a) new (b) repair Bike Lanes (a) on street (b) seperate bike lanes Streets (a) widening (b) paving unpaved (c) repair Do you believe that property surrounded by city limits should be annexed? Yes __ No__ What would you like to see happen in the way of improvements to the "Old Downtown" on Front Street? Other comments: ATTACHMENT II 15B Attachment III Survey Results Question No. 1: Our present population is approximately 16,000. What do you feel would be the best population level for Woodburn over the next ten years? 47% 20,000 ' 11% 30,000 30% 25,000 12% Other Comments: No increase until we can get into and out of town on I-5 and 99E. Extremely dangerous traffic today Population will double, at least, this dose to I-5 Something must be done with streets and major traffic flow areas before more growth happens Normal growth involves all of them There are studies indicating minimum populations for a community to have tax base to furnish reasonable services to the community. Those should be looked into and a goal established I don't agree. Woodbum will grow but we must plan for the future, school population, roads, access to freeway, congestion on 99 and 214, sewer/water, fire and police Why do we need to have increases, traffic is already almost impossible on major streets With appropriate planning for utilities, services, etc. Wilsonville and Canby are filling up. We are next Too many people here now We don't have facilities for much'more population Population can only be controlled by state population Less immigrants Question No. 2: Should growth be encouraged in Woodburn. If yes, mark the type of growth which should be encouraged. Prioritize from most desirable (1) to least desirable (5). 31% Commercial/Retail 22% Industrial 6% Multi-Family Residential 16% Parks/Open Space 25% Residential Need a balance, not just a bedroom community No multi-family residential. These folks have too many kids and don't pay fair share of school taxes. No parks and open space for Iow lives to hang out. More Page 1 15B · · · · · · · · · · · · · · · · · · · · · · · · · · · · · Attachment III Survey Results Growth will be faster than we like Poor quality Not available here Less Mexicans in other towns Buy locally except for gas. Have only been here since March Food, gas and variety yes. Clothing and large ticket items no Rest of shopping done almost entirely in Salem, including about 95% of gasoline. Much cheaper in Salem Buy clothing in Salem We don't like downtown Woodbum Shop here sometimes because '1 have to". Not enough variety to stay in town. We need mom than just 'Marts' Only groceries are available in Woodbum I shop elsewhere for better quality items and better prices Groceries yes, other shopping no I buy gasoline when I'm in Salem because it's cheaper. Most other needs met here except for specialty, shoes and books Grocery shopping yes, all other shopping no Groceries yes, other no Shop hem because of lack of transportation out of town Buy groceries and drugs only. Other not available Shop here because of limited driving For some items like groceries buy 90% here. Other items (clothing) the reverse. No decent clothing stores or restaurants Lack of malls Clothing items are lean Buy elsewhere for quality clothing, shoes, cosmetics, household items We need a one-stop Fred Meyer shopping center Grocery shop in Woodbum but go elsewhere for other items. Retailers in Woodbum do not know how to train employees in customer service. Our city is a disgrace BUY here because of too much driving Shop here for groceries and gas Groceries here Salem Food only Would like more quality restaurants and shops. Too many Mexicans. Other is lower in cost No shopping selections Groceries are all. Clothes need to be tailor made Salem for clothing and gifts. Woodburn for automobile, repairs, groceries, Page 3 15B Attachment III Survey Results Proportionate Any kind of industry as long as they don't pollute air or water Question No. 5: Woodburn sits on good farm land. Should the city expand its boundaries on this farmland to accommodate residential growth? Yes 28% No 72% If no, should the city allow smaller lots? Yes 48% No 52% And/or more multi-family residential? Yes 33% No 67% Comments: Why build on farm land, build on hills and terraces No expansion in farmland. Citizenry and development must learn to grow/build UP not out Only in marginal farmland Think ahead. How will we fccd the people of tomorrow?. Expand on marginal land Residential growth should bring more taxable valuation as well as more people. We cannot afford a bad balance of Iow income housing If fees provide for r, ccded services Residential growth should bring more taxable valuation as well as more people. We cannot afford a bad balance of Iow income housing If fees provide for needed services Expand only where necessary First use all the land in Woodbum No smaller lots at this time Lots are small enough now. There are too many illegal rundown apartments We don't need to expand the urban growth boundary Limited expansion to the west Square up existing boundaries Annex for industrial growth Get the outlyin0 property into the City limits. Let them pay taxes like us I believe the city should allow smaller lots, lot line, PUDs and cluster development Multi-family residential like the good ones on HWY 214 I would hate to see open space disappear Somewhat Page 5 15B · · · · · · · · · · · · · Attachment III Survey Results bus connection to TH-Met Better bus service and walk lane on Hayes Street Bus services and sidewalks are adequate. Bike lanes are a reason why streets need widening. Bike lanes are a joke and not needed. Keep bus as. is. Need a bench near Stonehenge apartments. Need a new sidewalk on Marshall street. Bed bump on Wilson street. Pave Wilson street past Marshall to the west. Work on light near Woodburn High School where Angle Gar'za was killed. On Front and Grant Street there is a blind spot where cars are parked. Publicize bus routes and schedules so people can plan ahead I thought the gas tax was to fix and pave Woodbum streets, not just in Sr Estates Bus service is good the way it is Highway 214 Another on and off ramp north and south to ease 214 traffic Repair streets if cost effective No expansion until adequate transportation is provided Transportation is one of Woodbum's most important troubles. 214, I-5, 99E, all are hazards. We need more access to I-5. Also main highway 214 needs to be widened. This should be looked into before we advocate more growth. Use sidewalk money for schools Widen hwy 214. New exit off Butteville Road to connect with Hwy 99 Need traffic relief to I-5 Need belt line from I-5 to 99. Traffic on 214 is ridiculous Do something about the I-5 exit now. ?about widening streets Live in new area. Willow Avenue Our area is just fine as it is Question No. 7: Do you believe that property surrounded by city limits should be annexed? Yes 49% No 51% Comments: · · · · · · · Don't annex good farm land Annex if needed only Gradually annex Annex less desirable farm land if possible Annex if necessary No annexation until traffic problems are solved Annex property at Hardcastle and Cooley Rd Page 7 15B · · · · · · · · · · · · · · · · · · · · · Attachment III Survey Results It's a little late, isn't it? More clothing stores, a movie theater, more attractive fronts Restore Clean it up either make the property owners fix or else No tax to improve No tax incentive to improve Tear it down Try to keep the buildings occupied I would like to see the buildings improved or replaced and put to some use Needs cleaning up Cleaned up and beautFmd Redevelopment Either restore old buildings or tear down and start over More business to keep it dean Use old Salud for the bus station for the City See less gang affiliates No~ much to be done downtown already much trade has bccn lost to shopping malls. It would be a great loss of money. I don't go down to this area unless an absolute necessity arises. Update and repair buildings Keep upgrading downtown Bum it down, clean it up and start over Repair streets, buildings, get building owners to take care of their buildings Bring it to a new era. Right now it looks trashy. Safer, parking, better stores Tear it down and start from scratch. Match the library and police station with shopping mall (covered). Get the young men off the street comers and parking lots. Discourage loitering. Attract retail businesses. Improve overall appearance, cosmetics, landscaping. Does not appear safe at times. Clean streets, repair, and less hanging out on streets Complete proposed project around city hall and library. Tear it down Restaurants, eventual plaza, specialty shops, antique shops, quaint unusual shops Make the owners fb(their own buildings, not the taxpayer More happening places like the new Pizza Cabana, and service oriented businesses like shoe stores Leave as is Force owners and occupants to clean up and repair, not the taxpayers Need to give incentives to a major quality chain grocery store or department store to attract shoppers Page 9 · · · · · · · · · Attachment III Survey Results Make it safe. More parking Rebuilt Take town and population back to 1950s when it was a decent place to live Specialty shops and place to gather Renovation of buildings No suggestions Light intemections, widening the road with turn signals All of downtown needs improvements. More unique shops. I hope you do something with this. Othem~se it's another waste of money Tear it down and start over. City should be more pro-commercial. There is no place to park to shop there. Too inconvenient Restore for commercial/retail to celebrate the town's diversity It's been looking a lot better. Just keep it cleaned up - better prices - so business will be able to afford to come in. No more restaurants Upgrading the vacant buildings Nothing. VVhy pour mom money into 'old' downtown. C-.-.-.-.-.-.-.-.-.~t new ideal Looksgood. Don't fight wha~s there. Encourage Not so many cars parked day and night on both sides of street. Drive downtown first in the evening so many cars it's or~-way b-affic We need to do something with the train, access, streets, etc. Make it more accessible Repair and use for shopping No more city taxes. I gas up outside the city I think it's too late Like it was about 10 years ago Clean Up It should be cleaned up. Needs repair. It is a sore spot Would be lovely 'old town' like LA. and San Diego Get rid of Salud building or improve it It would be ideal to make it a unique village that would attract tourists, with both Spanish and Russian culture A cinema, live theatre and concerts would be wonderful Historic storefronts and lighting, plaza, benches The merchants had a chance to do this twice before. They have to get their act together! Renovate old buildings to code or replace them with new shopping malls Start from scratch Clean it up Keep the sidewalk in good condition Unsafe buildings torn down Provide public restrooms and more angle establishments Page 11 15B Attachment III Survey Results Eliminate gang hang out Encourage more business Leave it alone Make appearance more attractive, new stores Clean it up More businesses that are directed toward ~ customers Improve. Repair buildings, landscape Front Street along the trucks. Build a modem community center Remove existing Restore and preserve the old town. We need to preserve our heritage Clean it up. It's a mess Fix the buildings Become a ~dmme' development under a local improvement district funding vehicle Less loitering City, state offices downtown, multi family dwellings, recreation center Clean it up and repair buildings Stop the loitering on street comers Some art work and neat store fronts - maybe hanging plants similar to Mr. Angel Never go there Get rid of the gang traffic. This is our town, not theirs. Let them go to LA More paint Remove old buildings Improve old downtown buildings Too far gone. Start over Clean up and point Spruce up store fronts. They need to be kept up Make First Street the main street. Close off or reserve Front for service vehicles. Get the focus away from the tracks Central plaza. However I feel this would wind up being principally for Hispanics. Should be like 'old'town in San Diego which is very successful. Built for tourism with Spanish heritage emphasized Improve appearance. Try to maintain the old history of Woodburn Re-route the railroad Upgrade store fronts Clean it up or rebuild Clean it up to look like an Ali-American town Keep the buildings already there - no new added Community Center. No fence around Salud. Paint Little can be done as this is a lost cause Traffic laws enforcement (speed and loitering) More varieties of business Page 13 15B · · · · · · · · · · · · · · · · · · · Attachment ill Survey Results Bulldoze the buildings beyond repair. Make historical area, combined with Mexican village with all the additions to attract tourists. Or bulldoze most of the buildings and add a Fred Meyer No more consideration for downtown than any other business or area of town. City should not be putting out money for one area and not for all areas Remodel for service, e.g. n,~clical, CPAs, attorneys Nothing. It will just be damaged and graffitied all over before the cement dries Clean and encourage smell shops To make it a real nice downtown Create an old town environment to draw more affluent people into the area Fix and clean sidewalks Clean up, paint and repair one building at a time Restore buildings, more small shops or melis Enforce 'no loitering' policy, renovate downtown buildings Cleaned up, rid of crime Nothing. Leave as is Encourage more retail As far as i'm concerned, Woodbum Downtown is too far gone. It's too junky. Encourage business and property owners to fix up and/or rent their properties Improve quality of Mexican restaurants Repaired Just keep it clean and safe Clean up the old apartmen~ I don't think it can ever be revitalized with the type and personnel of businesses at the present time Rebuild, repair, specialty shops Fix the Salud Building By giving the buildings a 'dress" code, it can be a quaint shopping district with quality and specialty shops that attract not only Woodbum residents, but out-of- town shoppers Open a youth center Clean it up and make it safe for people to go down there Clean up. Provide incentives to property owners such as higher density, more parking It's gang-infested. Good luck New buildings Nothing. Keep the way it is More stores and existing stores updated Well for starters how about tearing down he old Salud Building and getting rid of that eyesore. It's way overdue Tear it down Bring each building up to code to make it safe Page 15 15B · · · · · · Attachment III Survey Results Would like drug store, department store etc back downtown New building painting It nccds to be dean, repaired and maintained. I'd like to see a book store and a coffee bar downtown Voluntary dean-up and beautification Reconstruct downtown, make a downtown area, provide atmosphere that would bring in new business Keep the historic look decor Encourage the good progress being made to keep it viable Building repair, clean streets. Old City Hall repaired or razed Move all vital services somewhere else and fence in the rest Don't tolerate gangs. Don't let old town become a slum area. Improve downtown. No tenant slums. Discourage evening gatherings around stores. Make sure that with growth we don't grow with crime, gangs, drugs. Give the money to the police instead of to bus and bike lanes. Think first what crimes will be before running If you am going to do anything, all downtown merchants must agree to a design or theme. The current hodgepodge is a mess. Find. a unifying theme and build/work towards that goal. As it is, i don't go there. Too scary Cleaned up. More palmls. Scared to shop there Make into a show place of an old town where people are not afraid of coming. A popular attraction for the community and a place tourists want to come Clean it up Bettar lighting. Repair of sidewalks and roads, clean up, flowers, basically beautify First clean stores that give people a reason to shop downtown. It's a cultural thing. White people are not going down there the way it looks now Continuation of ethnic development with emphasis on attractiveness and order Safer. I don't go downtown after a certain hour Appearance Cleaned up More diverse businesses. Central plaza with trees and a fountain. Encourage cultural businesses toward tourism Reused - more business, safer environment More American stores Facilitate downtown property owners improvements only Bus/train terminal, hotels Modernize it Clean up - repair - new business. Make some long range plans. Take action. Not just reaction after it is too late Community Center downtown Page 17 , . 15B · · · · · Attachment III Survey Results No tax dollars. Private sector financing Forget it Embrace our different cultures. Turn the downtown into an 'open air' tourist attraction. Designate areas as Mexican, Russian, American. Make it like Epcot. False fronts, entertai~ People will coma from all over to spend money if done right. For a small town there are far too many politic that prevent our potentials from fully growing. Revitalize with American business ventures. Discourage foreign occupation. Our tax dollars are being misdirected Refurbished/updated intedorlexterior brought back to odginal conditions Have it done like other cities have done, but you didn't have the money, and you are 10 years too late, sorry but you gave it away Anything Close it down Viable businesses I would like the City to make up its mind. Either go full force in the direction of modernization including park and transit improvements, or move in the direction of antique or traditional historic construction and include transit and parks following that motif. Just make downtown desirable again Unsure No multi-family residential built. More businesses Clean it up Clean it up and update the buildings Renovate buildings to make it unique w/Mexican flavor. This could be a toudst attraction What happened to the railroad club coming and helping develop the downtown into a period area? Trash cans. Police officers. Drug .Store. Translators Easier paths to drive Less graffiti. Store fronts cleaned up. Old unrepaired useless buildings either fixed up or torn down There is a critical ~ for moderate to Iow-income housing for people of all colors. These are the worker bees of the community. They strive for upward mobility. TheY live, work, pay taxes and buy in their home towns Widen Front street and provide nose-in parking to support Front St businesses. Get RR approval to plant shrubs or short trees along west side of tracks as a buffer from noise and unsightly tracks Nice to Get an outlet mall. Theater somewhere. Boutiques, coffee shops, bookstore, a nice restaurant like the Olive Garden, Red Robin, Beck and Rogers Capitalize around ethnic mix, create a shopping mall (toudst attraction). Use what we have, talent, difference, know how, get people excited Stricter enforcement. Front Street could be a nice row of restaurants, bakeries, gift Page 19 15B · · · · · · · · · · · Attachment III Survey Results Put in ramps to and from I-5. Cut down speed limits More business offices, not restaurants. Repair the Salud Building and get rid of loitering We need more clothing, music, book stores, no more 'Marts Main project should be completion of second I-5 exit Front Street should be one way with slant parking next to buildings This is a very nice city Continue to work toward access from the freeway We don't have the best city in the world but we have a good one Better roads. Too crammed City to acquire property for its r-,ccds To walk on streets and feel safe again We like living in Woodbum but reoogn~ the growth problems No three cent gas tax increase A tralfic light at the east end of Woodbum I-5 overpass is essential to help eliminate traffic growth Woodburn water tastes like swamp water. Smells Being stricter on traffic violators in the city Take town and population back to 1950s when it.was a decent place to live How can we possibly afford the new sewer plant. We r'~,cd a nice 'after work' bar, a Nautilus Plus also. No new sneaky taxes please Light intersections, widening the road with turn signals. If the city and residents have to pay taxes to maintain the streets and intersections then the railroad should be responsible to maintain and beautify their 'street' curb to curb. This would be inside the City limits. I'm sure you could develop many ideas. I am a new member of this community and have enjoyed my bdef residency very much. When discussing our new hometown with other Oregonians, I am amazed at some rather negative comments. I realize with a diverse population Woodbum has some unique problems, but also some very special attributes. There must be ways to celebrate this diversity and attract business and tourism. Don't have any specific suggestions but am thinking about some Other comments. Cars that are parked in driveways need to be off the sidewalks. The backend of cars are sometime--out in traffic lanes on First Street We need controlled growth in an area that does not take good farm land No more city taxes. I gas up outside the city We believe it is a nice place to live A cinema, live theatre and concerts would be wonderful Better planning and building of infraslmcture before any development allowed The City had an excellent city plan put in place by John Fregonese. Unfortunately pressures have placed the city's future at risk. The Planning Commission must revisit the original Petaluma Plan and nail down the legal safeguards so the City may grow gradually without fear of highpowered attorneys Page 21 el,m, Attachment III Survey Results We really need good, safe parks with play areas No more Iow income housing. We spend too much money catering to migrants No more growth until 214 has less traffic. Real problem Capitalize on the tulip festival Keep parking further from comers on Front Street. difficult to see approaching traffic when turning from side streets Publish amount of questionnaires sent and returned, results and summaries This City isn't addressing the traffic on 214, on and off freeway. You allow all the new houses and have no sewer and water. We the taxpayers can pay after you develop South by pass and Parr Road, another on-off ramp south of present overpass. This is the only way to cure traffic mess on 214 Widen the freeway and 99. There is inadequate transportation No gas tax and no privilege tax Freeway access would be my #1 priority Would like to practice Spanish with a group Your water is terrible. If we had known we wouldn't .have moved here. You should be ashamed. You let the town and utilities go to hall. People don't shop here and spend money here. No pride. City father, commissioners, should be ashamed It is impossible to improve this town by uraging population growth. I like Woodbum the way it is and will continue to like it regardless of changes Need a good dinner restauranL ~ merely raises taxes on natives and causes congestion Growth will come, beth commuters and industry of a sorL More local growth will relive arterials and impact local road system. Keep it local I think it would be wise to increase our police force to accommodate the rise in crime. I also think wa should keep beautifying our city, updating buildings and streets to keep up with the times ~ We have enough taxed funds and laws on the books. The answer is to use wisely what we have We have been growing much too fast Woodburn police need to more closely monitor high crime areas and spend less time on traffic infractions This is a retirement community. Our greatest asses is the elderly. It is very hard for older people to get to and from hospitals and airports. We need to remember to improve on the conditions More added population pay for necessary sewers, streets and other accommodations. Several residents have paid for four sewers. You are biting the hand that feeds you. People moving into Woodburn should pay for needed necessities, not residents here now. Why are you asking for public input when you never pay attention to the people who come to Council meetings? Page 23 15B 15B Attachment III Survey Results My vote against lhe proposed city center because I firmly believe that the downtown area is wrong. I support a community center if it were built on a much larger area, with ample parking and if it were planned so things could be added in the future as more money becomes available and the city grows There is a critical r'~-'cd for moderate to Iow-income housing for people of all colors. These are the worker bees of the community. They strive for upward mobility. They live, work, pay taxes and buy in their home towns. More growth always means new taxes to present occupants Thank you for giving us a forum to speak to important issues facing Woodbum, Oregon, the Nodhwest and the US. We am planning the future for many. Let's not 'goof' because of $ pressure from builders etc. This whole thing is a farce. You never pay any attention to the public concems. When people show up at Planning Commission meets and council meeting their concerns are never even listened to Woodbum does not have the road, sewers, water to handle the people they have now. The planning commission and council have allowed developers to build on land practically on the wetlands (Senecal) other property not suitable and are continually encroaching on farm lend - the new school Why in hell are you asking for input'now. 214 is a nightmare you have created and will try to get money from the people to correct with a high gas tax We want a movie lheater and a community center. The City should ask people not to push leaves into the streeL I enjoy seasonal banners, especially those in the downtown area This questionnaire was too general. Plus let's fact the problems or improvements to make Woodbum a mom livable city NOW This is the first evidence I have seen of the city Council and Planning Commission caring what residents thing We need better public transportation such as Greyhound or Amtrak stopping Too many local taxes. Is not a privilege to live here Bus service not economically viable at this point because of prior zoning blunders No expansion until streets, water, sewer and all other needs are taken care of Keep property taxes at a minimum Take care of Woodburn's traffic problems first nice little town. Growth will ruin it More lights on 211 (especially overpass) Lower property taxes More efficient spending Who paid for this to be done in two languages, if they live here and have a voice they should speak English Page 24 · 15B' Attachment III Survey Results No new building until freeway access is solved The city is tuming into a slum No expansion until we get more access to I-5 We need more access to I-5 I like Woodbum as a farming community. Wilsonville to Portland. becoming a crowded urban area. Save Woodburn Woodbum is still a good community. We need to make some important decisions Don't let commercialism ruin a good town I would like to see Woodbum go back to the old Woodbum it used to be without all the freeloaders now Need a book store, clothing store a long-range plan for city's future and stick to it You should fire ~ zoning people for the slum they are making Woodbum, with the iow cost small lot trailer houses with a 'permanent' garage Leave it alone Make appearance more attractive, new stores Clean it up Woodbum should try to remain a small town. Who says bigger is better?. More businesses that are directed toward ~ customers Please correct the 21411-5 bottle neck. No more bandaid thinking This was supposed to be a retirement area (no mom). The traffic on 214 and Hayes are areas to be improved Balance growth with repair. Bring jobs along with residential growth Excellent idea with this questionnaire Whoever is spraying our beautiful city with graffiti should be caught and police should have their parents paint over their kids' graffiti. Matching the paint on the properties. So it would not look like the buildings on Cleveland St City fees are too high. Discourages growth Woodbum does not r-~,~,.,d more Iow income housing. We have more than our share now Really a great town to live in! We need another highway east and west to relieve Hwy 214 which has too much traffic I have lived here 22 years. 1995 rates? better water. Outstanding price for sewage costs. Way too high Unity, equality, acceptance of our tri-lingual community No growth should be encouraged until traffic and sewer problems are in better shape I believe it was a waste to include a self-addressed envelope with this survey Woodburn is a model T town with Cadillac ideas. I've lived here 25 years Take care of our existing assets Build to improve, not lower, standards Page 22 ,1'5B Attachment III Survey Results shops, coffee houses, etc. Unfortunately it currently gives people the appearance of"skid row' in bad sections of large cities. It is getting a reputation of an area to avoid. Last week I saw men standing out in the street talking with people who are parked, sitting in their cars. A police car drove by and absolutely nothing was said. It was ignored The downtown library is becoming a joke. It's no longer a quiet place, to delve through books. It's a hangout, a place to go and talk to other people with nothing to do and to stay warm and take naps. I'd support hidng deputies or police assistants like Iow-paid security guards with walkie talkies. Just walking for patrols. Right now, anyone can do whatever they want in the downtown area. It's like there are no laws. And this makes most citizens avoid the downtown area Repair or demolish Salud, public restroom, replace ~oud' plums with trees that don't wheeze, repair water fountain near Sawtelle's. Question No. 9: Other Comments Comments: Need good services to handle growth. The impasse on problems of traffic on Hwy 214 is on the mind of many Woodbum residents. How can you have a livable atmosphere when your city is cut in haft by cars going from the freeway to other areas besides Woodbum? This has to be solved before Woodbum can go fa, ward Community Canter a youth on Parr Road. School students would go after school without busing We desperately nccd anolher freeway access We moved hem 13 years ago because itwas a smaller town. Salem was too large we moved hem and bought our home Operate within budget. No sta fed tax No gasoline tax Pass the additional gas tax and suggest you send notices/mailings out to allow for consideration and postal delays Improve water - makes everything brown No water increases, would like to see the city help all races that are very poor more Attitude adjustment of City Council and Mayor Woodburn is a well-governed clean town. Just keep it that way More surveys like this one Need to centralize city services such as Parks Rec and Community Center Growth in the I-5 interchange area should be stopped until the interchange problems are resolved Continue upgrading library Page 20 :1 Attachment III Survey Results Bigger variety of businesses with less actual residents living in old buildings. Might help people feel safer - lights in all alleys etc. Make it a transit mall with parking only on or off First street.. Force landlords to keep up property and to police tenants for drugs and prostitution etc. City government building siting. Reduce loitering Public bathrooms and a central park Improved and cleaned up Obtain a more balanced ethnic mix in downtown businesses. Initiate a downtown redevelopment plan New storefronts Bum it down Clean up Fix buildings More business More diversir~:l retail. Fewer restaurants. We nccd interesting specialty retail stores Repair ~ rid of constant loitering of groups and individt~ls in and around businesses and library Clean out the drugs and all the problems associated with them. I know this is impossible More small businesses, picturesque 'old style' even on stores not necessarily tourist. Store fronts at present are uninviting Friendlier - nearer - more shopping Repair if possible Reed Opera House (Salem) type of retail in old City Hall across from post office. Small offices/retail like Jacksonville OR Repair the buildings or tear them-down. The old medical center Revitalization Clean up. Make to look attractive to draw people More lights at night Rejuvenated Put up a nice looking wall between tracks and Front Street. Old buildings that are not used to come down or be improved Made into a destination - preserve the 'oldness' and make it a safe place with something to do for everyone New buildings. No multi-family residential Repair building that is not usable due to earthquake damage Remove some Spanish signs. Clean it up Make it a shopping area Refurbish the buildings by putting in small shops and boutiques (more like Canby!) Beautify Page 18 .15B, ' · · · · · · · · · · · · · · · · · · Attachment III Survey Results I would like to see old fashioned lamp posts down Front Street Restore old buildings to original condition. Upgrade to existing codes Give Senior Estates credit for their part in holding expenses down. (No students.) I would like to see the community center built, more business downtown, maybe a facelift for buildings, to feel safer-while walking downtown Get a theme and stick to it. Not a hodgepodge mess. Create a known goal Who knows? Clean up. Might as well go for 'Little Mexico' look since that's where it's headed Tear it all down and start from scratch. If not turn it over to the Latinos Good question. Needs lots of help Good place for a mall or completely change course to attract tourism Make it a Hispanic ethnic center Attempts to revive old main streets are usually unsuccessful Restore to 1950s morality and quality and update/improve standards Upgrade so it doesn't look like a slum Bring back commercial, restrict growth of mall sprawl A big grocery store that could compete with other stores in town Bum it down The new Community Center and Public Square setting when it is thoroughly studied for bast location Move farmworker housing to the farms Let's do the same thing Salem has done. Put new businesses in the heart of the city. Down with the old buildings. Keep it fresh looking. Portland finally got smart and look what's happening Encourage strong rebuilding of downtown by having a strong City Courmil and Planning Commission. I know an 'old downtown' can stay nice and grow, if there is one main road in to town and out of town. My home town in Kansas is still one 'central down town' with new stores as nccded. This town has 3 main areas - I-5, old downtown and 99E. That is a problem Stop-go lights on Front Street More bakeries Widen the freeway and 99. There is inadequate transportation Clean up Some kind of cultural center which would provide an opportunity to celebrate our diversity with interaction between the Russian, Mex'man and Anglo populations. A general effort to upgrade appearances would be a good start Trees and shrubs Bulldoze 1. Tree planting along the RR tracks. 2. Uniform store front, remodel to 'historic" format like Aurora. 3. Remove junky or out-dated business. 4. Create alcohol free zone. Reduce dramatically development fees I don't go to Front Street. Too scary Page 16 ,I§B, · · · · · · · · · · · · · · · · · · · · · · · · · · · · Attachment III Survey Results Shops and restaurants with old-fashioned charm. Trees and park-like shrubbery Face lifts Private redevelopment. Because of location, growth will be adequate Plow it under Too expensive to improve Tear down that old Salud Building Paint buildings in more subdued colors instead of looking like a 'circus" Update Bring it up to code More small business Band aids aren't working. Resort to surgery or let it die. ! consider it already lost, and there's no reason to throw good money after bad Restoration and upkeep We seem to have problems with vandalism and gangs Clean up street Take down old buildings. Make room for new houses Remove loiterers Modernized building fronts Be safer Save money. Just keep dean Improve buildings and police more Remove all buildings (no downtown) Demolished. Rejuvenate. No more fast foods. Encourage nice restaurant Get tough on the old Salud Building Paint. Beffer signs so newcomers can find businesses easy A very bad situation Remodeling ancl open more business to attract more visitors Make it look good. Keep people moving. Don't let them stay on comers more than 30 minutes Nothing. It's still old town Eliminate the loitering Condemn old building. Build new shopping area Not salvageable Community Center, transit center, green space Why not tear down the old Salud Building and make the Community right there on Front St Clean it up. Develop theme. Enforce clean up. Tear down shacks Promote new retail business. No Business that serves alcohol It's shabby looking Turn living quarters into shops, two-level shopping, mall theme to draw shoppers Restoration of buildings, landscaping Like it was in the 50s and 60s Page 14 15B ' Attachment III Survey Results Good theatre. High class restaurants, shops; An environment that we aren't afraid to visit Revitalize - an area most residents are not afraid to use Put all buildings into use Develop a parkdike public square for events Cleaner streets, mom police patrol, less loitering, more shops. Maybe historical theme for store fronts Are the buildings-.-? If so, tear down and make a whole area for multi-housing or retail Dismantle the whole property and turn it over for industrial property Move town to another area and add new women's apparel shops etc Nothing Nothing Encourage more commercial business while keeping 'old town' look Repaired buildings Stop loitering. Improve general appearance IE paint, trees, flowers, etc Remodel - French would be nice Restoration of old buildings Get rid of whores, druggies and gangs, more lighting Get rid of junky shop! Clean up. Could be a great cultural mix city center - open mall - park area with food, shops You wouldn't like to hear my comment on this subject One big mall Preserve Mexican heritage. Rebuild - parking - new county buildings Fire sale New buildings Repair old buildings Establish and enforce loitering and curfew laws Tear it down and start over Clean up, fix up, keep in older style A nice Spanish village Old buildings not worth pouring money into. Bulldoze and redevelop Do something with Salud. It's an eyesore More aggressive action centered on a them to attract toudsm. Specialty shops and downtown mall atmosphere Desegregation and enforce the law Make it a legitimate retail area Improvement of appearance. Incentives for new small business. Efforts to attract a more varied clientele. Eliminate apartment type housing surrounding Front Street Page 12 , 15B Attachment III Survey Results Restore, diversified stores With the railroad as located, there does not seem much that can be done. If there is to be a tree downtown, the feasibility of a new location should be looked into. I feel that old, obsolete, not up-to-code buildings should be removed to free up space for modem commercial and industrial use. Up grade, general repairs to walks and roads Mission impossible? It is not attractive the way it is and not a lot of variety. Too many Mexican restaurants and stores mostly cater to Hispanics More business off'roes, not restaurants. Repair the Salud building and get rid of loitering More business offices such as law firms, real estate offices, medical offcas, upgrade the kind of businesses that now exist. Repaired and new business using existing ~ Rename it little Mexico and promote it as such Front Street should be one way with slant in parking next to buildings Underground wires, bikes lanes,.omamental lighting, decorative sidewalks Cleaning up, no people hanging around doing nothing, clean up drug dealing in alleys. The train is fine. Officers need to be on foot by Front Street. Refurbish, remove some buildings for park purposes, where people can congregate Level and start over Put in English-speaking stores I'm not sure Let it die Get people to stop loitering in area from post office to the library City to acquire property for its needs Clean it up - make it safe Renovate run down buildings to encourage mom upscale business and residential Renovate to detour vandalism. Encourage smell business to open/thrive Kept in good repair Cleaned up. Maybe specialty stores Turn it into an antique village with novelty stores, cafes, antique shops, train ride stop for excursions to ML Angel, Silverton, etc. This is a very complex problems due to the type of buildings that are here and the types of businesses that are in the area More residences Cleaning up the area Blow it up. Take down old buildings and build a mall Page 10 Attachment III Survey Results Annex especially property on Hwy 99E Yes to annexation, depending on location Annexation with controlled growth Let's make new things happen in old property Annex only what is absolutely necessary No annexation against the owner's will Annex if residential To provide r;ccded services to residents (at a cost to residents) not to expand tax base Maybe soma but not very much more Depends on property Not without approval of people living there Fill up present land within city limits Question No. 8: VVhat would you like to see happen in the way of improvemants to the 'Old Downtown" on Front Street? Not sure. Possibly cheaper to tear down and start over Modernization and clean-up Improvement in the looks of buildings. Mix of small businesses perhaps in one large old building. An antique mall as a draw to tourism. Large family housing downtown and family buffet restaurant No selling drugs, clean it Cleaned up and made safe for shoppers Upgrade appearance, renew buildings Improvements to downtown? None Condemn and demolish non-salvageable buildings. Renovate salvageable buildings so legitimate businesses will relocate to the area Make it safer so people can go down there and get rid of the drug dealers Don't know Remodel no upgrade to many old buildings with poor wiring etc. Safer - cleaner - restoration Modernized Make it a safer place to be - get the loitering out More parking space nearby Remove railroad or redesign roads so that trains don't block traffic. Have a "world class" restaurant in the train car Clean up, new business, new buildings Better buildings, good business Modernization Page 8 ' 15B ,15B ' Attachment III Survey Results Multi-family residential if parking is adequate Question 6: Prioritize transportation nccds that require attention in your area from most important (1) to least important (4) transportation need. Also check either (a), (b) or (c). 24% Bus Service 19% Sidewalks 39% a) more often 42% a) new 61% b) more routes 58% b) repair 9% Bike Lanes 48% Streets 41% a) on street 19% a) widening 59% b) separate 23% b) paving unpaved 58% c) repair Comments: · · · · · · Transportation to Kaiser HMO More bus hours Hwy 214 More signal lights Very important to kill weeds growing in pavement along curbs. It breaks up the pavement so it needs repaving much sooner. Very bad in some places New Hayes Street West Make bus service pay for itself Sidewalks adjacent to new construction, widen arterials only Pave Lincoln St east of No Cascade New interchange north Correct traffic on 214 with another mute to freeway As a new homeowner I was surprised there are very few sidewalks in residential areas Widen 214. There is pressing need for another freeway exit in Woodburn. #1 problem Longer bus hours so local working people can use the service. New access to I-5. Hwy 214, gas stations, fast food a complete mess. Street is breaking Up with all the truck traffic. Get the trucks off 214. New access from I-5 Widening and paving unpaved streets is property owners' responsibility More bus service, earlier and on weekends New sidewalks where applicable Relieve the freeway bottleneck A good plan is needed for streets. Butteville overpass needed to relieve traffic 2nd access from freeway Page 6 ,15B · · · · · · · · · · · Attachment III Survey Results household Grocery shopping yes, other items no. Would like to see clothing stores Lack of moderate to upscale shopping Buy gas in Salem or Canby, clothing in Salem By groceries and hardware here Groceries only Buy groceries here, but major items no. It depends on how much I need No malls - one stop shopping Clothes - out of town Shop here because it is nearby Grocery shopping yes. Anything else no Some shops for men's and women's wear Question No. 4: Would you like to see more industry? If so what types? Yes 61% No 39% 35% High Tech 24% Warehousing 15% Food Processing 26% Manufacturing Comments: Will industry pays its share towards development? its share of taxes? More work around Woodbum so people can find jobs Industry, the ability of a people, is what keeps a community's economy healthy Non-polluting manufacturing More jobs and higher quality of employees Industry should not be subsidized, should pay its own way Too much industry now High tech similar to Hewlett Packard in Corvallis No more industry at this time. It would bring in more families. We have full schools now Would choose industry which makes the least demand on local services and resources Industry does not need to be actively pursued We very much need a hospital. So many people here are needing health care and too hard to get to hospitals High tech would be an asset. Food processing since we are in an agricultural heartland We need higher paying jobs Page 4 ,15B Attachment III Survey Results upper class citizens to help pay for schools Need a Fred Meyer store Not unless we can provide roads, sewers, water, etc. for growth It would be nice to see some quality apartment complexes built in Woodbum No growth until traffic problems are solved Growth is going to happen. Don't encourage or discourage but control and direct Your priorities are all wrong. Take care of traffic first Woodbum is growing without extra encouragement Balance of uses No more growth until the traff'~=, sewer, etc. can handle more growth No more growth until sewer, water and schools are straightened out Parks and open spaces. Irmoqx3mte residential and perks. Require builders to provide open spaces and green belts Commercial/retail, industrial, residential should be allowed but nut encouraged. Let growth occur rather than encourage, regulate by city governing bodies and court and state laws Type of growth will be determined by population growth Need a balance. Growth is coming. Best to direct the course of events with some sort of vision Game place like Wilsonville and a decent smokeless bowling alley Too many people require more facilities such as water, garbage, schools, etc. We are finding that out now. More traffic Have enough growth Residential growth should not be Iow income or government housing. Regular $100,000 and up type of housing Some, not too much We have enough Iowd~e housing No more Walmarts Plant flowering trees in parks Question No. 3: Do you do the majority of your shopping in Woodbum? If no, please select the reasons: Yes 65% No 35% 24% Higher cost 30% Vadety of Services 36% Variety of items 10% Other Comments: No men's clothing store Page 2 (2) (3) (4) (5) {6) (7) (8) (9) Io que usted cree que sera el mejor nivel poblacional para Woodburn en los pr6ximos 10 a~os? 20,000 30,000 25,000 Other /.Se deberi'a de promover el crecimiento en Woodburn? Si__ Si es si, marque el tipo de crecimiento que deber[a set promovido. Prioridad del m,~s deseable (1) al menos deseable (5). No~ Comercial/Venta de Menudeo Residencia Multi-Familiar Residencial Industrial Parques/Areas Abiertas /.Hace usted la mayorl'a de sus compras en Woodburn? Si es no, por favor seleccione la razon: Si_ No_ Costos altos Variedad de Servicios Variedad de ArU'culos Otros zLe guestarl'a ver mas industrias? Si es si', que tipo?: Si__ No__ Alta tecnologi'a Almacenes Procesadora de Comida Manufactura WoodbUrn esta sentado sobre tierra de cuttivo. ~.Deber[a la ciudad extender m~s sus fronteras sobre ~stas tierra de cultivo para accommodar el crecimiento de residencias? Si es no, cree usted que la ciudad deberi'a permitir lores peque~os para viviendas? y/o m~s residencia multi-familiar? Si_ No Si__ No__ Si__ No__ Priomtize las necesidades de transporte, calles y pavimentacion que requiem atencion en s(l area de mas importante (1) menos importante (4). As[mismo marque uno (aL(b), o (c). Servicios de Autobus (a) mas frecuente (b) m~s rutas Banquetas (a) nuevas (b) repararlas Lineas de Ruta de Bicicletas (a) -~0bro la ealle (b) separar las linea$ de ruta de bicicletas Calles (al anch (b) pavimentarlas (c) reparar ~.Usted cree que la propiedad sub-arrendada en los Il'mites de la ciudad deberi~n ser anexada? Si__ No__ /.Ou~ le gustari'a que pasara en respecto a mejoramientos del "Viejo Centro de Woodburn:, sobre la calle front? Otros comentarios: ATTACHMENT II. ,15B CITY OF WOODBURN 270 tvk:xlt~meW ~ · ~ Oreg~ 97071 '. (.503) 9~-5999 TOO (503) 982-7433 FAX (503) 9fl2-5244 ~ 15B Participant: The Woodbum Oily Council and Planning Commission requests your participation in responding to the enclosed questionnaire. The purpose is to obtain the communities attitudes towards growlh and what type of growth, if any, you are most Interested in seeing occur in Wooclbum. The questionnaire is written in English and Spanish. Although you are to respond to only one questionnaire. Please return the questionnaire in the enclosed self-addressed stamped envelope. Please return by November 22, 1996. Participante: El Concilio de Woodbum y Commisi6n cie Planillcaci6n les pide partictpaci6n en responder al adjunto questlonar~. El prop6s~ 6s para obtener la acltlud de las Comunidades sabre clesarrollo y qu6 flpo de desarrollo, si alguno, usted esta rr~s interesado en ver ocurrir en Woodbum. El questionario esta escrito en Ingl~s y Espaflol. Aunque usted clebe responcler a solamente un questionario. Favor de requesar el questionarlo on el adjunto sabre con sello y dirreci6n de regreso. Favor de regresarlo no mas tarclar del 22 de Novlembre, 1996. Respecffully/Respetablemente, Planning Commission President/Presidente de la Comisi6n de Planiflcaci6n ATTACHMENT I ,15B, The city bus service was given the second highest percentage with 24%. Interestingly, of those responses regarding bus service 33% prioritized it as most important while 32% prioritized it as least important. Bike lanes and sidewalks received rather weak support. Conclusions: It is evident that repair of streets is the primary concern of those that responded to the survey. It is also evident that sidewalks and bike lanes received little support. On the other hand, the state transportation planning rule and city transportation plan require improvements be made to those modes of transportation. Question No. 7 - Do you believe that property surrounded by city limits be annexed? Yes 49% No 51% Summary: The response to whether property surrounding by city limits should be annexed or not is statistically a draw. Conclusion: It is not possible from the survey response to accurately forecast the communities preference. Therefore, if armexafion of properties surrounded by city limits was put to the voters in the form of a ballot measure, it would most likely be very difficult to determine the outcome. Question No. 8 - What would you like to sea happen in the way of improvements to the 'Old Downtown' on Front Street? Conclusion: By far the greatest criticism in this survey focused on Woodbum's "OId Downtown". The response to what to do with the downtown overall was not favorable. A large number of the criticisms reflected such suggestions as 'tear it down,' 'it looks junky,' 'it's not a safe place to go,' and 'there is too much loitering.' The fact is, even the positive responses celled for cleaning, fixing, eliminating some businesses, control loitering, and provide for a higher quality and variety of restaurants and shops. 6 followed by variety of services and higher costs. The fourth category or 'other' resulted in written comments that went all over the map but often mentioned the lack of quality and need for higher-end clothing stores. Conclusion: Although the shopping comma~ity by and large does a majority of its shopping in Woodbum it appears a number of those that do not shop here, find there is a lack of quality goods. Question No. 4 a) Would you like to see more industry? Yes 61% No 39% b) If so what types? :~5% High Tech 15% Food Processing 24% Warehousing 26% Manufacturing Summary: a) 'l'here were ~ responses to part (a) of this question, 61% or 364 people were in favor of seeing more industry locate in our city, 231 or 39% answered that they were not interested in seeing any additional industrial growth. b) Of Ihe 741 responses to part (b), high technology received the highest percentage of votes with 35%. This was fol~ by manu~ 26% and warehousing 24% being signiFman~ close as a second and third choice. The least desirable choice was food processing with 15%. Conclusion: Overall the community is interested in seeing expansion of the city's industrial base with high technology industries receiving the highest rating. Question No. 5 a) Woodbum sits on good farm land. Should the city expand its boundaries on this farm land to accommodate residential growth? Yes ~ No b) If no, should the city allow smaller lots? Yes 48% No c) And/or more multi-family residential? Yes 33% No 67% 4 ,15B, Summary: As you will notice the majority of responses felt the population over the next ten years should be between 20,000 and 25,000. If the city grew to 25,000 in ten years, this represents 9,000 new residences or a growth rate of 3.6% per year. This is substantially higher than our present 2.1% annual growth. The planning process calls for a comprehensive plan to look to a twenty-year growth horizon. If the 3.6% growth rate was extrapolated out an additional ten years, it would equate to a population level of 34,370. Interestingly, this number correlates almost exactly with the city's growth projections established in its c~llxehensive and wastewater facilities plans. For those individuals that checked 'other' on the questionnaire, they often designated a population number lower than our present population of 16,000. Them were some respondents that provided written comment. Those are incorporated in Attachment !11. Conclusion: The majority of people surveyed prefer the population be in the range of 20,000 plus over the next ten years. However, this does not tell us what percentage would like to see Woodbum with a population lower than what exists. Question No. 2 a) Should growth be encouraged in Woodbum Yes 64% No 36% b) If yes, mark the type of growth which should be encouraged. Prioritize from most desirable (1) to least desirable (5). 31% Commercial 6% Multi-Family Residential ~ Residential 16% Industrial Parks/Open Space Summary: a) As to whether growth should be encouraged, of the 622 responses 64% or 396 people said they believed the city should encourage growth verses 36% or 226 people who responded the city should not encourage growth in Woodbum. 2 15C MEMO TO: FROM: SUBJECT: DATE: City Council Through City Administrator Public Works Program Manager ~'~ Pudding River Basin Water Resources Development Association January 7, 1997 The Pudding River Basin Water Resources Development Association is a non-profit association organized under applicable Oregon laws. The association has a board of nine area farmers and includes about 60 farmers, landowners and others concerned about the availability of water for the continued growth of agriculture and commerce in the Pudding River drainage area of Marion and Clackamas counties. The association was formed in 1993 and the city has participated in association activities and has paid membership dues. In 1994 the association commissioned a study to quantify the water problems in the region and to identify possible solutions. City staff provided technical information which was used in completing the study. The feasible solution identified by this study was construction of a dam and storage impoundment on Butte Creek upstream from Scotts Mills. Further study and work is ongoing to move toward construction of this solution. The city interest in the project initially was that it afforded the potential for increasing stream flows in the Pudding River during the summer months. Increased stream flows during Iow flow summer months would allow the city's wastewater treatment facility to discharge more effluent to the river during the summer months. Increased stream flows would also offer the potential that the river could potentially be used as an alternate drinking water resource for the city. The city of Mount Angel has also been involved with the association and has provided monetary support for the feasibility studies which are continuing. The process to receive approval for a dam and reservoir is a long and complex process along with obtaining the funding necessary for such a project. There are significant potential benefits to the city if this group is successful in completing the project. In 1995 the association requested financial assistance from the cities involved with the project to continue required studies and $2,240 was provided from Woodburn. The association has now requested additional financial assistance from the city. Staff is proposing to provide a like amount to the group at this time to assist in completion of the next phase of this project and will do so unless there are concerns from council regarding this action. 15D MEMORANDUM TO: Mayor and City Council through City Administrator FROM: Community Development Department SUBJECT: Comprehensive Plan Projects and Short Range Planning Projects DATE: January 6, 1997 The comprehensive planning projects that the Planning Commission and staff will be working on in the next several months are listed as follows: t. DOWNTOWN DEVELOPMENT PLAN Lead: Participants: Staff: Funding: Completion Time: Consultant/has yet to be chosen WDA, Planning Commission, City Council WDA Manager and Community Development Director $34,940 Mid-Willamette Valley Rural Investment - City - WDA 8 months OBSTACLE REMOVAL PROJECT SUBDIVISION AND P.U.D. ORDINANCE Lead: Participant: Staff: Funding: Completion Time: Consultants/McKeever/Morris Assistant Planner Planning Commission/City Council Funded by LCDC 5 months Comp Plan Projects- Page 1 15D CITIZEN PARTICIPATION GRANT/CITY SURVEY Lead: Participant: Funding: Completion Time: Finance/Community Development Departments Community at large LCDC $2,500 3 months m COMPREHENSIVE PARK PLAN Lead: Participant: Staff: Funding: Completion Time: Don Ganer and Associates Planning Commission/City Council/Park Board Park Staff/Assistant Planner In House $23,500 6 months ACCESS MANAGEMENT PROGRAM Lead: Participant: Funding: Completion Time: City Staff Public Works and Community Development Departments In House 8 months w PERIODIC REVIEW Lead: Participants: Funding: Completion Time: Assistant Planner Planning Commission/City Council Partial funding by LCDC and In House 1.5 years Comp Plan Projects- Page 2 .... 15D SHORT TERM PLANNING PROJECTS Pending Proposals: Tukwila, 120 lot P.U.D. Mobile Home Park Factory Outlet Nuevo Amanecer Apt (48 units) Hardcastle Apt (48 units) Pending Site Plan Applications: · Specialty Polymers # 96-22 · Hollywood Video ~36-21 · Grocery and Deli #96-20 · Coastal Farm #96-18 · Oil Can Henry's ~36-15 · Service Station SPR 95-10 Site Plans Approved and Under Construction: · · · · · · · · Church Addition #96-17 Universal Forest Products #96-16 Silvercrest Expansion #96-14 Waremart Distribution SPR 96-05 Hillyer's Ford SPR 95-23 Esperanza Court SPR 95-26 Santiam Paving/United Disposal SPR 95-27 Elementary and Middle School SPR 96-06 Applications Approved/No Action · Commercial Complex next to Shop 'n Kart SPR 96-03 · Conversion of Dwelling to Church SPR 96-09 · Motel Eight/Super Eight Motel SPR 95-05 Subdivision(s) · Capital Development Subdivision #96-02 C:\COMPPLAN.PRJ Comp Plan Projects- Page 3 .... 15E TO: FROM: SUBJECT: DATE: Community Development Director Bob Arzoian, Building Inspector j~ ~ Building Activity for DECEMBER, 1996 January2, 1997 New Res~ Value Multi F~rnily Residenfilfl Adds &Alts Industrial ~ Value Signs, Fences, Driveways Mobile Homes TOTAL DECEMBER 1994 9 1,10~,402 0 0 11 238,980 0 0 5 1,913,000 2 2,000 10 422,00O 36 3,684,382 DECEMBER 1995 No. Dollars 4 583,254 0 0 2 Il,000 1 15,000 1 1,000 2 2,600 5 110,000 722,854 OECEMBER 1 996 No. ~ 1 97,834 0 0 6 109,361 2 148,091 I ll,000 5 17,080 3 149,900 18 5:33,266 July 1 - June 30 Fiscad Year-to-Date $10.673.189 Building Offic'~ l~k:bw AGENDA ITEM - JANUARY 13, 1997 COMMITTEE REPORT WOODBURN COMMUNITY CENTER COlqlqlITEE REPORT 1996/1997 December 15, 1996 Dear Honorable Mayor Nancy A. Kirksey and Woodburn City Council, The Woodburn Community Center has thoroughly researched the need of a new community center. We have surveyed current programming, visited other sites and met and consulted with a professional architect. This summary is a report of our findings. At this point the Committee is submitting the structure and component needs of a community center which would meet the long term needs of the Woodburn community. The Committee has not at this point, addressed site selection or methods of funding. We are looking to the Council and Mayor for further direction at this point. Representatives of the Community Center plan on formally presenting this report and answering any questions at the next regularly scheduled Council Meeting slated for January 13, 1997. The Committee appreciates the opportunity to serve you and the community. Darrel Mendenhall, CHAIRMAN COMMI'I-I-EE MEMBERS Jo Ann Bjelland Obed Garza Frank Anderson Tim Kelley Barbara Lucas ~. Dale Yuranek Hazel Smith Joan Garren Dale Hagenauer Frank Lonergan Nevin Holly WOODBURN'S SEARCH FOR A COlq~IUNI~ CENTER WOODBURN'S SEARCH FOR A COMMUNITY CENTER Comnumi~_ Center No Longer Adequate As long ago as 1990, the park board and staff realized that the Community Center was no longer serving its purpose. An appraisal of $162,000 (1990 dollars) was made for the present building and property but nothing further was done because there was no money. In April 1996 an Administrator's Task Force on Facility Needs identified a new Community Center as a key element among its recommendations, stating that a Community Center should be located close to City Hall. Now a third group is looking at the Community Center situation. The Present CommuniW_ Center Building Woodburn's Community Center is located at 491 North Third Street on the southwest comer of Third and Grant, three blocks from the central business district. There are nine parking spaces at the site, but there is on-street parking, and a city-oxqned parking lot a block away next to the post office. The Center has no direct bus service. The Center is a two-story structure, sitting on three lots in a single family residential neighborhood. The facility was built in the late 1940s, just after World War II, by the Christian Faith Church. The City of Woodburn, with the approval of the Recreation and Parks (parks) Board purchased the property in 1976 for $77,000. The property was bought originally to house recreation staff and services and to supplement income for park programs with space rentals. Then, in 1980, the Center became the parks department office as well when the director and his secretary moved from City Hall to the Center. There are 5940 square feet on the first floor and 2650 square feet on the second. First floor offices are used by the parks department, a senior volunteer group, and the City's housing rehabilitation staff. The kitchen/dining area is used by a senior meals program from 7:00 AM to 2:00PM weekdays. The auditorium may be used for leisure and recreation programs, and the dining area may be used by the community for receptions. The second floor is used as office space for the parks department, and temporarily by staff of the Woodbum Downtown Association. The Fire Marshall's limiting capacities for the Center are: 115/251 in the east area (auditorium) 104 in the north area (dining hall) 45 on the second floor 25 in the first floor exercise room A Committee to Pursue Ideas_for a Comrnuni~ Center On May 20, 1996, the Woodbum City Council appointed a Community Center Advisory Committee to pursue ideas for significant improvements to, or replacement of, the existing community center building. Named to the Committee were Frank Anderson, JoAnn Bjelland, Joan Garren, Obie Garza, Dale Hagenauer, Tim Kelley, Rob and Sonja Kool, Frank Lonergan, Barbara Lucas, Darrell Mendenhall, Hazel Smith, Dora Velasco, Wendy Veliz, Hank Vredenburg and Dale Yuranek. Nevin Holly, director of the Recreation and Parks Department, is liaison for the Committee. At its July 18, 1996 meeting the Committee elected Darrell Mendenhall, chair; JoAnn Bjelland, vice-chair; and Barbara Lucas, secretary. The Committee adopted the following Mission Statement: Recognizing the need for significant improvements to, or replacement of, the existing community center building, the Woodburn City Council on May 20, 1996, approved formation of the ad hoc Community Center Advisory Committee to examine the feasibility ora new community center. Members of thO'Committee have been appointed by Mayor Kirksey. Recreation and Park Board staff will serve as staff for the committee. ]he Committee's work will include input fi'om the public and other community groups, an action plan, and funding sources and many other necessary considerations. The Committee will make recommendations on the following questions: is a new center needed? where should be center be built? when should it be built? how will it be funded? The Committee will also make recommendations about the feasibility of including a performing arts center as an adjunct to the community center. The Committee will report its preliminary findings to the Mayor and the Council by January l, 1997. Term of the Committee will be two years, ending May 20, 1998, but the term can be extended if necessary. Leisure and llecreational Uses of the Communi Center. The present Center is used by a cross-section of the community, with activities from 7 in the morning to 9 at night. Here are some of the activities: Adult Programs: senior citizen daily lunches, once a week bingo and once a week pinochle, help with income tax and investment, programs for health problems such as blood pressure, foot clinics and flu shots, programs for fire and fraud prevention, programs stressing home security, aerobic exercise classes, dance classes, dances, and arts and crafts. Tours and programs for driving skills are initiated at the Center but take place elsewhere. Youth Programs: classes for modern dance, tap dance, art, karate, gymnastics, fencing, tutoring, children's story time and occasional dances for sixth, seventh and eighth graders. Special classes for hunting safety and babysitting. Holiday celebration programs and an art extravaganza exhibit. Social Functions: wedding rehearsals, weddings and receptwns, showers, birthdays, anniversaries, reunions, dance group practices, volunteer luncheons. Several organizations regularly use space at the Community Center, groups such as Alcoholics Anonymous, the American Legion~ the Red Cross, Neighbor to Neighbor, Mutual Support and the Woodburn Downtown Association. Tenants in the Communi~. Center Them are four full-time tenants in the present Community Center: th~'parks department; the senior citizen volunteer program; the senior meals service; and the City's housing rehabilitation program. Parks Department has offices for four full-time employees, one office on the main floor and three offices on the second. These offices are used by the director, two program coordinators and a secretary/receptionist. Them is also a conference room, a printing and assembly room, a break room, a storage room and a reception area. Most of the offices are spacious, several with room for visitors, but the office for the secretary/receptionist is cramped. The public's access to the parks office is via an inside and an outside stairway. Parking is needed for four employees. Retired Senior Volunteer Program (RSVp) matches senior citizen talents with community organizations which need volunteer help. RSVP began its service in 1973 at the old City Hall and moved to the Community Center in 1976. The program is funded half by the federal government and half by the City of Woodbum. During the first five months of 1996 RSVP volunteers donated 14,847 hours of service. The Community Center, being a gathering place for senior citizens, is an ideal location for RSVP. However, RSVP's office is too small for the program's activities, there is no storage space for volunteers' craft work, and the office has no access to the public. Two parking spaces am needed for employees. Senior Meal Services for people over 60 are provided at the Community Center in a program subsidized by the federal government. Service is provided by Mid-Willamette Valley Senior Services which pays $350 a month for the kitchen and dining area. Food is prepared in Salem, and meals assembled in Woodbum. There is a full time paid employee plus volunteers who assemble the meals and deliver them. On weekdays 72 to 90 meals are delivered to housebound seniors and 30 to 50 meals are served in the Community Center dining room· Five parking spaces are needed for lunch service volunteers. Housing Rehabilitation is a City of Woodburn operation which loans money to Iow and medium income homeowners. The project is funded by the federal government and administered by the Oregon Office of Economic Development The operation occupies a 10' x 12' room for which the City pays no rent. Funding depends on the ability of the City to match federal funds. The tenant is happy with his office. One parking space is needed for the employee. Reasons for Building a New Communi~. Center Needs Have Outgrown the Facility. The pre~ent Commumty Center'has seen its best days. There is no room for expansion at its s!te. The building cannot be easily modified or enlarged to accommodate needed activitieS. Because the Center is located in a residential neighborhood, nighttime activities such as dances cannot be easily scheduled· Parking is limited and awkward. Access to parks offices is a steep outside stairway and a steep badly lighted inside stairway. There is no handicapped access. Estimated cost of an elevator is $250,000· There is no air conditioning· The building is hot in the summer and cold in the winter. The acoustics in the auditorium are terrible. The phone system is inadequate Center Must Serve Everyone. A new community center could house not only all the present activities but other needs as well. It should be centrally located so that youngsters can walk or ride their bikes to the Center and adults can take the bus if they have no car. · Youngsters' Needs. The need for children's recreation programs has expanded 10 times over in the past seven.years, and lack of space has forced some parks programs to school property. A new Community Center could include an all-day drop-in center to serve children who are not attending school, a place where children can meet to play games, work on crafks or do homework· A teen center is needed. People dealing with youngsters caution that additional facilities are needed within the next five years. This is especially critical now that Woodburn schools are in session year round, so that one- quarter of the city's children are always out of school· Teen and Adult Needa An auditorium and/or gym with hardwood floor is needed not only for sports such as basketball and volleyball, but for dances. These would serve the needs of teens and adults as well. Space is needed for exhibits and for performing arts. Rooms are needed for arts and crafts and other classes. Community Functions, There is a need in Woodbum for places to hold community functions such as receptions, graduation, birthdays, weddings, education or business seminars, civic activities, and community celebrations. The Community Center serves some of these needs now, but would be able to serve a larger public if better facilities were available. The Center tums away many functions because of inadequate facilities and liquor restrictions Tenants' Needs, Senior Meals Service and Housing Rehabilitation are satisfied with their arrangements. RSVP, however, would prefer to have two office spaces, plus a reception area, a storage area, and direct access to the public. While parks department offices are ample, the second story location poses problems for the handicapped, and the department needs space which is closer to the Aquatic Center and City Hall. Factors AfFecting Communi~. Center Decision-Mala'ng Trying to decide just what facilities should be included in a Community Center, the Committee toured centers in Woodbum, Canby, and in the Puget Sound area. The Committee also had to consider several other factors. (1) the recommendation of the Facilities Needs Task Force that a new Community Center be built downtown near City Hall. (2) the Transportation Plan recommendation that a transit center be located downtown. (3) the Council's decision two years ago to make downtown revitalization one of its top priorities. (4) lack of downtown parking. (5) an up-coming study of the downtown area which would consider traffic circulation and parking. Taking all these matters into consideration, plus the fact that a Community Center should be located to serve all Woodbum residents, the Committee met September 4 to decide on a location for the Community Center. Committee Recommends a Site Four sites were suggested: property at Brock's on Hwy 99E; property behind Pizza Hut on Hwy 214; school property on Parr Road, and property between City Hall and the Aquatic Center. During the discussion the Committee kept coming back to the advantages offered by a downtown location. Youngsters in nearby neighborhoods could walk or ride their bikes to the Center. It would be on the bus line so people from every area in town would have access even if they had no car. Parks department offices in the Community Center would not only be close to the Aquatic Center but next door to City Hall. Parking downtown has been a problem for several years, but the City is planning to update its comprehensive land use plan for the central business district, and that update will include information about traffic circulation and parking. Finally, putting the community center adjacent to City Hall near the Library and the Aquatic Center will help revitalize downtown Woodbum. The Committee unanimously agreed that the following recommendation should be delivered to the Council at its September 9, 1996 meeting. We recommend that the City of Woodburn acquire two city blocks located as follows: from Oak to Cleveland Streets and from Front to Second Streets, for the purpose of building a community center. In addition to our recommendation for a Community Center site, we recommend that the City of Woodburn acquire property on the south side of Oak street, from Settlemier Park access road to the Aquatic Center, for additional parking. Committee Plans Facilities for a Communi~_ Center On October 30, 1996, the Committee met with Randy Saunders, a local architect, who would translate the Committee's ideas into a Community Center floor plan. The Committee had compiled a list of necessities and amenities for a Community Center. These necessities and amenities, listed on the following three pages, are a composite of ideas the Committee picked up when visiting other community center's; but also important were the ideas of park department staff and park board members who must deal with leisure and recreation programs all the time. As it went over the list of Necessities and Amenities with the architect, the Committee placed special emphasis on certain facilities it wants in a Community Center: Teens: there should be plenty of room for a teen center Adult leisure: activities such as basketball, volleyball, fitness and dancing could be accommodated in the gymnasium Seniors: the senior dining area would seat about 100 people and could be used for other senior activities after meals are finished Community functions could be served in the auditor/um and the larger gymnasium Kitchen: the kitchen should have all facilities for food preparation and would serve the senior meals area and the auditorium dining room. Multi-purpose rooms: two rooms, serving up to 40 people each, could be used for arts and crafts, tutoring, story time, seminars and health clinics; Performing arts: the gymnasium could be converted to serve as a 400-500 seat performing arts center General: both the auditorium and the gymnasium should be divided into three sections; a rollaway velcro mat should protect hardwood floors; there should be storage adjacent to activity areas eliminating the need to move equipment from one area to another; provision should be made for power, phone and delivery service in exhibit areas; all facilities should be on one floor. Committee Reviews Architect's Work On December 4, 1996, the Committee heard a presentation by Randy Saunders. He had prepared an eight-page project program which listed the sizes and uses of the various rooms the Committee wanted in the Community Center. He had also prepared a cost analysis for these different rooms, which included information on the square footage. The project program and cost analysis are included in this report. According to preliminary estimates, the Community Center would occupy 40,360 square feet for a total cost of $4,782,201. A Community Center and a Performing Arts Center would occupy 57,878 square feet and would cost $7,161,135. These costs include site improvements, furnishings and equipment, and soft costs such as contingency, legal expenses, fees, design services and reimbursable expanses. Not included in the $4,782,201 Community Center figures was a 7-9% cost to convert the gymnasium into a performing arts center. This 7-9% would cover the costs of lighting, sound equipment, a temporary stage, and special/zed seating. The cost analysis did not include land costs. Nor did it include parking. A facility seating 400-500 people would require 125 spaces. Saunders volunteered that the Community Center itself would require one acre, and parking would require another 1.25 acres. The land needed for the facility and parking would be 2.25 acres to 2.75 acres, depending on configuration of land. Saunders also presented a diagram based on the Renton Community Center floor plan, including the senior dining area, the children's outside play area, and the change of use for the racquetball rooms which the Committee had requested. Committee's Recommendations to Council The architect's project program, cost analysis, and diagram will be presented to the Council at its first meeting in January, 1997, together with the Committee's report "Woodbum's Search for a Community Center" NECESSITIES AND AMENITIES FOR A NEW COMMUNITY CENTER NECESSITIES AND AMENITIES FOR A NEW COMMUNITY CENTER NEEDS TO BE SERVED OFFICE SPACE NEEDS 8 rooms for Parks Department Offices: reception, secretary, director, program specialists, conference roo~n, phnting, storage 3 rooms for RSVP: reception, director, storage 2 rooms for additional offices a break room for ali these offices RECREATION AND LEISURE SPACE NEEDS pre-school play and learning center teen center (TV, pool, billiards, video games ) senior center dining aerobics, tap, jazz, tumbling, karate, fencing arts and craft, bingo, cards, tutoring, story t/me, seminars, health clinics adult leisure activities such as basketball, volleyball, fitness, dancing COMMUNITY SOCIAL FUNCTION NEEDS weddings, anniversaries, birthdays, retirements business conferences service clubs local celebrations: C/nco de Mayo, Mexican Fiesta, Tulip Festival etc exhibits and trade shows recitals, lectures, plays, movies INCOME GENERA TORS vending machines for pop, candy, etc. pay video games pinballs page 1 FACII,ITIES GROUNDS paved walkways and landscaped grounds outdoor lighting seating around a xvater feature (fountain or pond) ENTRY Lighted entryway automatic doors bulletin board inside the entry exhibit space reception area registration area stairs, ramp, elevator for multi-story building benches in halls coat rooms latte area w/th readinffseating space GYMNASIUM AND AUDITORIUM hardwood floors rollaway velcro carpet to protect hardwood floors overhead track lighting and power hookups for exhibits loading and unloading facilities with large doors gymnasium which can be partitioned auditorium which can be partitioned entries into partitioned rooms performing arts capability for gym and/or auditorium convertible mirrored walls in auditorium lockers with showers fitness room FOOD SER VICE kitchen w/food storage and preparation serving area capacity 400 next to kitchen dining area which can be partitioned senior dining area next to kitchen covered Patio adjoining dining area policy allowing white wine and beer page 2 NECESSARY FEATURES bus service and bike storage parking storage for maintenance/housekeeping adjacent storage for all activity centers pay phones phone jacks in all rooms intercom system drinking fountains see-through doors in public areas restrooms unisex restroom diaper changing area alarm system and wiring for future surveillance take advantage of outdoor light with windows high in the walls install window shades on these high windows page 3 COlqi¥1UNITY CENTER PROJECT PROGRAIqS :DO 88 o Z LtJ U o ~ ~ < o ~<¢ ~o ~ ~ ~¢ O~z ~ oo ~ ~< ~ --~ z~ ~ ~ ~z~ z= ~ ~ ~Z~ ~D --0 ~ Zo ~ ~0 ~z o~o ¢o~ 2~ S<~ o~ <0 ~z ~ ~ _ z ~ z O0 o < 0 > ~ 0 Z Z >- 7 z ill 0 Z mo ~ O~ O~ ~ ~ ~0 ~, ZZ O~ ~0 ~ ~ O~ ~ ~ O, ~o< ~z ~ o~ ~ ~ =< -~ <~ o~ ~=z o~ Z x~ Z ~-- ~ ~ -- ~ 0 ~Z 0 0 tr' 0 ~0 ti.! 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ARCHITECT'S PROJECT NO. 9639 VESTIBULE/ENTRY FOYER LOBBY: RECEPTIONIST: COAT ROOM: EXHIBIT SPACE REGISTRATION AREA: PUBLIC RESTROOMS: CENTER DIRECTOR'S OFFICE: PARKS DEPARTMENT RECEPTION AREA: PARKS DEPARTMENT SECRETARY OFFICE: PARKS DEPARTMENT DIRECTOR'S OFFICE: PARKS DEPARTMENT CONFERENCE ROOM: PARKS DEPARTMENT PROGRAM SPECIALIST OFFICE: PARKS DEPARTMENT PROGRAM SPECIALIST OFFICE: PARKS DEPARTMENT PROGRAM SPECIALIST OFFICE: PARKS DEPARTMENT LUNCH ROOM: PARKS DEPARTMENT RESTROOMS: PARKS DEPARTMENT STORAGE ROOM: RSVP RECEPTIONIST AREA: RSVP DIRECTOR'S OFFICE: RSVP STORAGE ROOM: PARKS DEPARTMENT FUTURE OFFICE SPACE: PARKS DEPARTMENT FUTURE OFFICE SPACE: PARKS DEPARTMENT FUTURE OFFICE SPACE: PRE-SCHOOL PLAY/LEARNING CENTER: EXTERIOR PLAY/LEARNING AREA: TEEN CENTER: SENIOR DINING ROOM: SENIOR DINING ROOM STORAGE: ACTIVITY ROOM: CLASSROOM: CLASSROOM: GYMNASIUM: GYMNASIUM STORAGE: GYMNASIUM OFFICE/FIRST AID ROOM: MEN'S LOCKER/RESTROOM: WOMEN'S LOCKER/RESTROOM: WEIGHT TRAINING ROOM: MECHANICAL ROOM: LOCKER ROOMS STORAGE: OUTDOOR EQUIPMENT STORAGE: JANITOR CLOSET: NOVEMBER 11, 1996 100 SF X $90.00/SF= 400 SF X $85.00/5F= 150 SF X $85.00/SF= 84 SF X $70.00/SF= 144 SF X $90.00/SF= 144 SF X $85.00/SF= 840 180 120 120 ., ,.-180 48O SF X $125.00/SF= SF X $85.00/SF= SF X $85.00/SF= SF X $85.00/SF= SF X $85.00/SF= SF X $90.00/SF= $,9000.00 $34,000.00 $12,750.00 $5,880.00 $12,960.00 $12,240.00 $105,000.00 $15, 300.00 $10, 200.00 $10, 200.00 $15, 300.00 $43,200.00 144 SF X $85.00/SF= $12, 240.00 144 SF X $85.00/SF= $12,240.00 144 SF X $85.00/SF= 180 SF X $87.00/SF= 128 SF X $125.00/SF= 100 SF X $65.00/SF= 100 SF X $85.00/SF= 120 SF X $85.00/SF= 100 SF X $65.00/SF= 120 SF X $85.00/SF= 120 SF X $85.00/SF= 120 SF X $85.00/SF= 1,200 SF X $90.00/SF= 600 SF X $45.00/SF= 1,250 SF X $90.00/SF= 3,000 SF X $80.00/SF= 150 SF X $65.00/SF= SEE BANQUET RooMS 1,200 SF X $85.00/SF= 1,200 SF X $85.00/SF= 14,000 §r X ~70.O0/§r= 240 SF X $60.00/SF= 1 50 SF X $85.00/SF= 980 SF X $125.00/SF= 980 SF X $125.00/SF= 1,200 SF X $90.00/SF= 300 SF X $60.00/SF= SEE 240 100 $12,240.00 $15,660.00 $16,000.00 $6,500.00 $8,500.00 $10,200.00 $6,500.00 $10,200.00 $10,200.00 $10,200.00 SI08,000.00 $27,000.00 $112,500.00 $240,000.00 $9,750.00 $102.000.00 $102,000.00 ~980;000.00 $14,400.00 $12,750.00 $122,500.00 $122,500.00 SIO&O00.O0 $18,000.00 LOCKER/RESTROOMS ABOVE SF X $60.00/SF= $1~400.00 SF X $65.00/SF= $6,500.00 PERFORMING.ARTS THEATER: 15,500 SF X $108.00/SF= $1,674,000.00 PAGE TWO NOVEMBER 11, 1996 COST ANALYSIS (CONTINUED) WOODBURN COMMUNITY CENTER WOODBURN, OREGON ESS ARCHITECTURE, P.C. ARCHITECT'S PROJECT NO. 9639 ROOD PREPARATION KITCHEN: BANQUET ROOM: BANQUET ROOM: BANQUET ROOM STORAGE: JAN ITOR CLOSET: AUDIO-VISUAL STORAGE ROOM: 704 SF X $125.00/SF= 4,000 SF X $75.00/SF= 4,000 SF X $75.00/SF= 240 SF X $60.00/SF= 64 SF X $65.00/SF= 100 SF X $60.00/SF= $88,000.00 $300,000,00 $300,000.00 $14,400.00 $4,160.00 $6,000.00 SQUARE FOOTAGE SUB-TOTAL WITHOUT PERFORMING ARTS CENTER: .. 40,360 SF 5% CIRCULATION/UTtLI-P~ AREA CONTINGENCY: 2,018 SF X $68.00/SF= $131,170.00 SQUARE FOOTAGE TOTAL WITH PERFORMING ARTS CENTER: ~'~'" '57,878 SF COST SUB-TOTAL WITHOUT PERFORMING ARTS CENTER: $3,243,970.00 COST SUB-TOTAL WITH PERFORMING ARTS CENTER: $4,917,970.00 SITE IMPROVEMENTS: FURNISHINGS AND EQUIPMENT: SITE PURCHASE COST: "SOFT' COSTS (CONSTRUCTION CONTINGENCY, LEGAL EXPENSES, FEES, DESIGN SERVICES, REIMBURSABLE EXPENSES): 113,008 SF X $5.00/SF= ?????????????????? $565,040.00 $162,199.00 $810,992.00 ESTIMATED CONSTRUCTION COST WITHOUT PERFORMING ARTS CENTER: $4,782.201.00 ESTIMATED CONSTRUCTION COST WITH PERFORMING ARTS CENTER: $7.161,1 35.00 END OF COST ANALYSIS COMMUNITY CENTER PROJECT DIAGRAlq