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Minutes - 12/14/1998 COUNCIL MEETING MINUTES December 14, 1998 TAPE READING 0001 DATE. COUNCIL CHAMBERS, CITY HALL, CITY OF WOODBURN, COUNTY OF MARION, STATE OF OREGON, DECEMBER 14, 1998. CONVENED. The meeting convened at 7:00 p.m. with Mayor Kirksey presiding. 0005 ROLL CALL. Mayor Councilor Councilor Councilor Councilor Councilor Councilor Kirksey Chadwick Figley Hagenauer Jennings Pugh Sifuentez Present Present Present Present Present Present Present Staff Present: City Administrator Brown, City Attorney Shields, Public Works Manager Rohman, Police Chief Wright, Community Development Director Goeckritz, Recreation & Park Director Westrick, Finance Director Gillespie, Library Director Sprauer, Intern Administrative Asst. Smith, City Recorder Tennant 0023 UPCOMING OFFICE CLOSURES. City Hall, Public Library, and the Community Center will be closed at 12:00 noon on Thursday, December 24th, all day on Friday, December 25th, and all day on Friday, January 1, 1999. ANNOUNCEMENTS. A Special Council meeting will be held on Friday, December 18th, at 1 :30 p.m. in the City Hall Council Chambers. At 2:00 p.m., a Council workshop will be held on land use planning. A Council workshop relating to annexations will be held on Monday, January 4, 1999, 7:00 p.m., in the City Hall Council Chambers. A public hearing on the 1997 and 1998 Local Law Enforcement Block Grant (LLEBG) will be held on January 11,1999,7:00 p.m., in the City Hall Council Chambers. Page 1 - Council Meeting Minutes, November 23, 1998 - . COUNCIL MEETING MINUTES December 14, 1998 TAPE READING 0069 CHAMBER OF COMMERCE REPORT. The manager of the Holiday Inn Express spoke on behalf of the Chamber Board and informed the Council that the December Chamber Forum will be held on December 16th at the Settlemier House at 12:00 noon. An old-fashioned Christmas Dinner will be served for lunch and attendees are asked to call the Chamber office to make reservations. The Chamber has also entered into an agreement with the Woodburn Independent to publish the 1999 Business Directory and Community Profile for the purpose of promoting the good business climate, livability, and sites of the Woodburn area. This directory will be made available in January 1999. During the month of November 1998, the Chamber received 500 visitors and 325 telephone calls. 0114 Mayor Kirksey stated that the holiday celebration for volunteers of the RSVP program will be held on Saturday, December 19th, 2:30 pm, at the Cascade Retirement Center. 0131 LETTER TO MARION COUNTY COMMISSIONER PEARMINE. Included in the agenda packet was a letter written by Mayor Kirksey on behalf of the City to thank her for her 8 years of service as County Commissioner. 0140 LETTER FROM ALEXANDRA COURT NEIGHBORHOOD WATCH. The Alexandra Court neighborhood submitted a letter to the Council informing them that their neighborhood has decorated their homes with the Christmas theme. On Saturday, December 19th, between 7:00 pm and 9:00 pm., they will be collecting canned goods from visitors which will be turned over to the AWARE Food Bank for distribution to needy families. 0160 CONSENT AGENDA. A. Approve the Council Minutes of November 23, 1998; B. Receive the official election results from the November 3" election; Mavor(unopposed) Richard Jennings 2,707 Councilor - Ward ill C. Michael Thompson 161 Pamela Kilmurray 176 Councilor - Ward IV (unopposed) Mary Chadwick 396 Councilor - Ward V (unopposed) Kathy Figley 658 C. Receive the building activity report for November 1998; and D. Accept the claims for the month of November 1998. Page 2 - Council Meeting Minutes, November 23, 1998 .. I , COUNCIL MEETING MINUTES December 14, 1998 TAPE READING Councilor Jennings stated that the following corrections need to be made to the Council minutes of November 23": 1) Bruce Thomas was reappointed to the Budget Committee (not Bruce Thompson); and 2) Don Hagenauer was not going to participate on the panel of judges at Gervais Elementary School (tape reading 2338). JENNINGSIPUGH.... approve the consent agenda with the corrections to the November 23" Council minutes. The motion passed unanimously. 0220 OATHS OF OFFICE. Councilor Jennings resigned from his seat after fourteen years of service as City Councilor for Ward II. Richard Jennings took the oath of office for Mayor and assumed the responsibilities of his new position. Mayor Jennings expressed his opinion that this was one of the smoothest transitions that he has seen over the years and expressed his appreciation to former Mayor Kirksey for her assistance. 0342 Richard Bjelland resigned his Planning Commission position effective immediately. By consensus, the Council accepted his resignation. Mayor Jennings appointed Richard Bjelland to fill the vacant Ward II Councilor position for the next two years. PUGHfFIGLEY... appointment of Richard Bjelland as Ward II Councilor be approved. The motion passed unanimously. OATH OF OFFICE - COUNCILORS. The oath of office was taken by Councilors Kathy Figley (Ward V), Pamela Kilmurray (Ward ill), Richard Bjelland (Ward II), and Mary Chadwick (Ward IV). 0458 ELECTION OF COUNCIL PRESIDENT. Mayor Jennings accepted nominations for Council President. Councilor Sifuentez nominated Kathy Figley to serve as Council President. Councilor Chadwick nominated Richard Pugh to serve as Council President. Mayor Jennings closed the nominations and the Councilors cast their ballots. Recorder Tennant stated that Kathy Figley had received a majority of the votes. Mayor Jennings declared Councilor Figley as Council President. Page 3 - Council Meeting Minutes, November 23, 1998 . ---. -~~_..__.._~_.~..... .._._,--~. ....--.,.',., .-.-, -~, . .,,_..~..._._-~- - . COUNCIL MEETING MINUTES December 14, 1998 TAPE READING 0547 PUBLIC HEARING - AMENDMENTS TO THE WOODBURN ZONING ORDINANCE. Mayor Jennings stated that the hearing was noticed for this meeting, however, he would entertain a motion to continue the hearing to a date specific after he opens the hearing. The Mayor declared the public hearing open at 7:20 p.m.. FIGLEYIBJELLAND... continue this public hearing to January 11,1999. The motion passed unanimously. 0568 APPOINTMENT TO PLANNING COMMISSION. Mayor Jennings stated that, after consulting with the Councilors, he would appoint Rob Mill to serve on the Planning Commission, Position No.3, to take the place of Richard Bjelland and his term will expire on December 31, 2001. PUGHfFIGLEY... appointment of Rob Mill to the Planning Commission, Position No. 3, be approved. The motion passed unanimously. 0582 BUILDABLE LANDS CITIZEN ADVISORY COMMITTEE. Mayor Jennings stated that the original list consists of 17 names some of which do not live within the city limits. After discussing this issue with the staff, it was decided that a 9 member committee, all of which are residents of the City, would be a more appropriate committee composition. Mayor Jennings appointed the following individuals to serve on this Committee: Ashish Mistry, Dave Christoff, Roger Mathis, Nancy Farrell, Jack Reeves, Daryl Kelley, Nita Marr, Jane Kanz, and Jack Donley. FIGLEYIPUGH... appointments to the Buildable Lands Citizen Advisory Committee be approved. The motion passed unanimously. 0658 PRESENTATION OF SERVICE A WARD TO DON HAGENAUER. Mayor Jennings presented former Councilor Don Hagenauer with a plaque for ten years of dedicated service to the City. PRESENTATION OF SERVICE AWARD TO NANCY KIRKSEY. Mayor Jennings presented former Mayor Nancy Kirksey with a clock in appreciation for her many years of service as Mayor and Councilor. Additional comments and presentations were made by Councilors, staff, and members of the audience. Page 4 - Council Meeting Minutes, November 23, 1998 ,-,....,.., .,,_..&_._--_..."--~-_.., ... -~.~.__._,~.",.,.'~^--"'~' . - COUNCIL MEETING MINUTES December 14, 1998 TAPE READING Tape 2 0135 ADJOURNMENT. FIGLEYIPUGH... meeting be adjourned. The motion passed unanimously. The meeting adjourned at 8:48 p.m.. APPROVED ATTEST fJl~k---~ Mary Ten t, Recorder City of Woodburn, Oregon Page 5 - Council Meeting Minutes, November 23, 1998 . '",n__.' <._...__._. I ,