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Minutes - 06/22/1998 COUNCIL MEETING MINUTES JUNE 221998 TAPE READING 0001 DATE. COUNCIL CHAMBERS, CITY HALL, CITY OF WOODBURN, COUNTY OF MARION, STATE OF OREGON, JUNE 22,1998. CONVENED. The Council met in regular session at 6: 14 p.m. with Mayor Kirksey presiding. 0005 ROLL CALL. Mayor Councilor Councilor Councilor Councilor Councilor Councilor Kirksey Chadwick Figley Hagenauer Jennings Pugh Sifuentez Present Absent Present Present Present Present Absent Staff Present: City Administrator Walton, City Attorney Shields, Public Works Director Tiwari, Community Development Director Goeckritz, Police Chief Wright, Finance Director Gillespie, Recreation & Park Director Westrick, Public Works Manager Rohman, Intern Administrative Asst. Smith, City Recorder Tennant 0016 EXECUTIVE SESSION. JENNINGSIFIGLEY... adjourn to executive session under the authority of ORS 192.660(I)(d) to conduct deliberations with persons designated by the governing body to carry on labor negotiations. The motion passed unanimously. The Council adjourned to executive session at 6:15 p.m. and reconvened the Council meeting at its regular time of 7 :00 p.m.. 0030 Following the salute to the flag, Mayor Kirksey stated that Councilor Chadwick's husband had passed away and the memorial service is scheduled for Thursday, June 25'" I :00 p.m., at Cornwell Funeral Chapel. She also reminded the Council that Councilor Sifuentez was on vacation this week. 0042 MINUTES. JENNINGSIFIGLEY... approve the Council regular and executive session minutes of June 8,1998; and accept the Planning Commission minutes of May 14, 1998 and the Recreation and Park Board minutes of May 12, 1998. The motion passed unanimously. Page I - Council Meeting Minutes, June 22, 1998 ....~ -.'..-.'" .._~. .,."'.-...'-."-......".'..--..--...--...--.........' _..- ....---~,--".._~---_.~~'"._-_. 11 1 '--"- COUNCIL MEETING MINUTES JUNE 22 1998 TAPE READING 0056 ANNOUNCEMENTS. A) The aruma! R.S.V.P. Recognition party will be held on Friday, June 26t", 2:00 p.m., at the Settlemier House. B) The Drums of Fire band competition will be held on June 26th at Legion Field. Councilor Jennings stated that tickets are still available at Williams Fairway and Pipers Jewelry. There will be four drum corps competing at this event and the public is encouraged to attend and show their support for the dedication these young performers have in putting on a spectacular show. 0090 CHAMBER OF COMMERCE REPORT. Teresa Sonera, representing the Chamber of Commerce, reminded the Council of the following upcoming events: 1) Business After Hours will be held at Hallmark Properties on July 9th at 4:30 p.m.; and 2) The public is reminded of the Drums of Fire band competition at Legion Field on Friday, June 26th. 0120 Preston Tack, 2197 Camilla Way, shared with the Council a copy ofa newsletter from the City of Walla Walla. Their newsletter is published monthly and distributed with the water/sewer bills. It also includes a list of questions frequently answered by staff on a variety of issues. Administrator Walton stated that he is in the process of developing a brochure that would have answers to questions frequently asked by the public. Mayor Kirksey reminded the Council that the City did publish a newsletter back in 1987 known as "City Lines". 0218 Tom Waggoner, 849 Woodland, stated that he had approached the Council last fall about an irrigation system for the median strip on Woodland A venue. As of this date, the City has not followed through with this commitment and he, along with other volunteers in their area, question why it has not been done. It is their intent to maintain the strip, plant flowers, etc, however, water is needed to irrigate during the summer months. The City has brought a water line to the median but the irrigation system still needs to be installed. Mayor Kirksey stated that it was her understanding that the City was going to get the water to the median strip and someone else was going to put in the sprinkler system. Councilor Pugh stated that it was his understanding that the City would provide irrigation to the median farthest north on Woodland since it was unknown as to the status of the median closest to Hwy. 214 due to potential development in the area. In his opinion, the City has an obligation to fulfill to these residents. Page 2 - Council Meeting Minutes, June 22,1998 r ....."_.....~"...._-_......,_."'..."~. 11 1 ~ COUNCIL MEETING MINUTES JUNE 22 1998 TAPE READING Public Works Director Tiwari stated that this issue has been discussed many times before and the commitment was to provide water, backflow device, and meter. Other issues not decided upon included the irrigation system and who would be paying for the water. He reminded the Council that other businesses and local organizations are doing their own landscaping maintenance projects within City right-of-way and are paying for the water used to keep the plants alive. Councilor Pugh questioned how much money is involved in the installation of the sprinkler system. Director Tiwari stated that it was not so much the cost but the legal responsibility carried by the City if volunteers maintain this area or any other area within the City's right-of- way. He reiterated that his staff will do whatever the Council elects to do on this project. Tom Waggoner requested that the City do the ditching and purchase necessary materials for the irrigation system since the 7 or 8 families active in taking care of this median cannot dig into their pockets to pay for these costs. 0413 PUBLIC HEARING - COMPREHENSIVE PLAN AMENDMENT #97-04. ZONE CHANGE #97-13. AND SITE PLAN REVIEW #97-17 (1820 E. HARDCASTLE AVENUE). Mayor Kirksey declared the public hearing open at 7:15 p.m.. Recorder Tennant read the land use statement required under ORS Chapter 197. Community Development Director Goeckritz submitted the following exhibits into the record: Exhibit I - Staff report before the Council; Exhibit 2 - Applicant's Addendum; Exhibit 3 - Correspondence between the applicant and City staff; and Exhibit 4 - Planning Commission minutes of April 23, 1998. The proposal is to change the comprehensive plan map from residential less than 12 units per acre to greater than 12 units per acre and to change the zone from single family residential to multi-family residential. The applicant is also requesting site plan approval for a 35-unit apartment complex. The property is located at 820 Hardcastle (tax lots 6101 and 6000) and consists of 1.86 acres for both parcels of land. On April 23, 1998, the Planning Commission held a public hearing on this issue and, following the hearing, recommended that staff submit findings for denial of the application. The Planning Commission focused on the Comprehensive Plan amendment since they felt that there was insufficient evidence to show that I) the original designation was made in error, 2) the neighborhood had changed substantially, or 3) that the City's planning growth required a change in policy. The Planning Commission concluded that the original plan was not in error and that the area had not changed in complexion over the years since single family residential has increased in that particular area. To the east of the property in question, a more recent development (Centennial Drive) dead ends but the objective is to eventually obtain right-of-way in future development of the area to connect this street to an existing city street. To the west Page 3 - Council Meeting Minutes, June 22, 1998 .~ COUNCIL MEETING MINUTES JUNE 221998 TAPE READING ofthe adjacent property, there are duplexes along Dunn Court which have a less intensity use and are not as intrusive for future development of single family residential. It was also noted that there is a single family residence in front of tax lot 610 I of which a portion of their property would be used as a proposed ingress to the apartment complex since this property has a recorded easement that has been in existence for many years. 0786 Kevin Mayne, attorney representing the applicant (Quality Plus, Inc.), briefly addressed concerns brought forth by staff. He stated that there is a demand for multi-family housing in Woodburn and he reviewed the formula developed to determine the need for multi- family housing within our community. The City falls short of fulfilling its expectations in the Comprehensive Plan. Planning Commission concerns were I) offset in traffic from Kennedy Street onto Hardcastle, 2) Centennial Drive is a dead-end street now and will remain so until the property owner of tax lot #5900 decides to develop his property, and 3) increase traffic on Hardcastle. In regards to the offset of traffic flow, there will always be this problem unless the City elects to conderrm the property with the single family residence (tax lot #6100) to align Kennedy Street. The developer is proposing the use of an existing easement on tax lot #6100 for an ingress into the complex with an egress located on the east side of the property (tax lot #6000). He reiterated that they feel that there is a need for additional multi-housing units in Woodburn and requested that the Council consider that when making their decision. Mayor Kirksey questioned the current demand for single family homes. \ Attorney Mayne stated that the staff report does address this issue and, in their opinion, since this project involves less than 2 acres, it will not significantly reduce from the inventory ofland available for single family dwellings and that the ratio of multi-family dwellings is going to increase. 1121 Henry Jaeger, 1830 E. Hardcastle, stated that he is the owner of tax lot #5900 which is adjacent to the east side of the subject property. He stated that the duplexes on Kennedy Street are 8 units per acre and were built before the land was annexed to the City and the duplexes on Dunn Court were also built long before the property was annexed to the City. The proposed development would allow for 19.35 units per acre. The play area proposed in the development is to small for the number of children that would occupy the units. The proposed development would also generate traffic problems in the area. He stated that the developer had contacted him to obtain an easement for the back of the property but he had refused to give them an easement since it restricts the use of his own property in the event he decides to develop the land in the future. He did not agree with the proposed ingress/egress traffic flow into the development. Page 4 - Council Meeting Minutes, June 22, 1998 T" .__........._.. ,_'"."__..m'_..'.__..____."W~_...~ ~.__~.__._~._._,.,____~.~..__ 11 1 --.- COUNCIL MEETING MINUTES JUNE 221998 TAPE READING Joy Jaeger, 1830 E. Hardcastle, stated that the developer, Quality Plus Inc., is a company out of Roseburg and not the people proposing this development. She did not feel that the play area was sufficient to meet the needs of the complex. Lorraine VanCleave, 1810 Hardcastle (tax lot #6100), stated that the ingress would be right next to their house and, if the development is approved, the only way for them to get out onto Hardcastle is to go through the apartment complex. Prior to their purchase of their property, they were aware ofthe easement but they were informed that future development of the property behind them was single family residential or duplex. Edward Kahut, 1725 E. Lincoln Rd., stated that his property adjoins the south side of the proposed development. He stated that he owns 7 acres of land and has no plans for subdividing at this time. In his opinion, single family residential should be the only type of development for this area since land surrounding this area is all single family homes excluding the Dunn Court duplexes. Sam Eldridge, 163 Heritage, stated that Hardcastle Avenue needs roadway, drainage, and sidewalk improvements. There are more than 400 people who use the street daily and the safety of the children is a major concern. Councilor Jennings informed Mr. Eldridge that the sidewalk issue will be brought up under Mayor & Council reports on the agenda. 1527 Kevin Mayne, attorney for Quality Plus, Inc., reminded the Council that a multi-family zone can be more than 12 units per acre. He also stated that Lazar Kalugin is the owner of Quality Plus Inc. and is a resident of Marion County. Documents on the ownership of the company were submitted to the Planning Commission and should be part of the record. In regards to tax lot #6100, the easement was there when the lot was purchased and he believes the applicant would be willing to work with the resident on the driveway issue. The site plan allow provides for a 7 foot high fence all around the complex and a 15-foot setback from the east, west, and south sides. In regards to Centennial Drive, it is not the applicant who is keeping Centennial Drive from being extended. Mayor Kirksey declared the public hearing closed at 7:52 p.m.. Councilor Jennings stated that he is concern with the multi-family creep in a single family area. He is concerned about the proposed ingress/egress traffic flow and the driveway situation for tax lot #6100. In his opinion, the Planning Commission did their job and he will support their decision. Councilor Hagenauer stated that he agreed with comments made by Councilor Jennings. Councilor Pugh stated that, unless there is a comprehensive plan change, zone changes have always caused a problem and will continue to do so. In this particular situation, he also agrees with the Planning Commission. Page 5 - Council Meeting Minutes, June 22, 1998 .-. ~__" .._..__>.._.__..-_.' "....~_._..""__,,__._.__._._.m_.___._.._<.... - . ._~ COUNCIL MEETING MINUTES JUNE 221998 TAPE READING Councilor Figley expressed her opinion that the proposed density level is too high for this area. Even though there is a definite need for multi-family housing in Woodburn, she did not feel that this is the place for a multi-family development. Mayor Kirksey stated that the Planning Commission had thoroughly reviewed this proposal and she agreed with their decision. There is a tremendous need for single- family housing within our community and the Council needs to maintain this zoning whenever possible. JENNINGSIPUGH.... support the Planning Commission and deny the request for a comprehensive plan and zone map amendment, and direct staff to bring back an ordinance with that position. The motion passed unanimously_ The Council took a break at 7:56 p.m. and reconvened at 8:07 p.m.. 1808 COUNCIL BILL NO. 1898 - CALLING FOR A PUBLIC HEARING ON THE ANNEXATION OF PROPERTY LOCATED IN THE NORTHWEST OUADRANT OF THE 1-5 INTERCHANGE. Council Bill 1898 was introduced by Councilor Hagenauer. Recorder Tennant read the bill by title only since there were no objections from the Council. On roll call vote for final passage, the bill passed unanimously. Mayor Kirksey declared Council Bill 1898 duly passed. The public hearing will be held on Monday, July 13, 1998,7:00 p.m. in the City Hall Council Chambers. 1854 COUNCIL BILL 1899 - RESOLUTION CERTIFYING ELIGIBILITY OF THE CITY TO RECEIVE STATE-SHARED REVENUES DURING FISCAL YEAR 1998-99. Council Bill 1899 was introduced by Councilor Hagenauer. The bill was read by title only since there were no objections from the Council. On roll call vote for final passage, Council Bill 1899 passed unanimously. The Mayor delcared the bill duly passed. 1875 COUNCIL BILL 1900 - RESOLUTION AUTHORIZING THE TRANSFER OF APPROPRIATIONS WITHIN A FUND DURING FISCAL YEAR 1997-98. Councilor Hagenauer introduced Council Bill 1900. The bill was read by title only since there were no objections from the Council. On roll call vote for final passage, the bill passed unanimously. Mayor Kirksey declared the bill duly passed. Page 6 - Council Meeting Minutes, June 22, 1998 T .._.,. .~_" "..~^~.._~_...,,,__.. ___..... ,~_<~.._. ._ ...._.._.~_'_._H____._ 11 1 ~ COUNCIL MEETING MINUTES JUNE 22 1998 TAPE READING 1896 COUNCIL BILL 1901 - ORDINANCE ADOPTING A BUDGET FOR FISCAL YEAR 1998-99. MAKING APPROPRIATIONS. AND LEVYING TAXES. Council Bill 1901 was introduced by Councilor Hagenauer. Recorder Tennant read the two readings of the bill by title only since there were no objections from the Council. On roll call vote for final passage, the bill passed unanimously. Mayor Kirksey declared Council Bill 1901 duly passed with the emergency clause. 1930 COUNCIL BILL 1902 - RESOLUTION ENTERING INTO AN AGREEMENT WITH THE CITY OF SALEM FOR THE USE OF THE SALEM SENIOR CENTER BY THE RETIRED SENIOR VOLUNTEER PROGRAM. Council Bill 1902 was introduced by Councilor Hagenauer. Recorder Tennant read the bill by title only since there were no objections from the Council. On roll call vote for final passage, Council Bill 1902 passed unanimously. The Mayor declared Council Bill 1902 duly passed. 1953 COUNCIL BILL 1903 - RESOLUTION APPOINTING ROBERT L. MENDENHALL BUILDING OFFICIAL. AND ENTERING INTO AN AGREEMENT WITH RLM CONSULTING SERVICES. Council Bill 1903 was introduced by Councilor Hagenauer. Recorder Tennant read the bill by title only since there were no objections from the Council. Councilor Jennings questioned the number of people utilized by the consulting firm. Community Development Director Goeckritz stated that RLM Consulting has at least 3 employees other than Mr. Mendenhall doing the work specified within the contract. On roll call vote for final passage, the bill passed unanimously. Mayor Kirksey declared Council Bill 1903 duly passed. 2015 COUNCIL BILL 1904 - RESOLUTION CLARIFYING INTERFUND BORROWING FROM THE STREET/STORM CIF FUND TO THE SPECIAL ASSESSMENT FUND DURING FISCAL YEAR 1997-98. Councilor Hagenauer introduced Council Bill 1904. The bill was read by title only since there were no objections from the Council. On roll call vote for final passage, the bill passed unanimously. Mayor Kirksey declared Council Bill 1904 duly passed. 2041 COUNCIL BILL 1905 - RESOLUTION ENTERING INTO A FUND CONTRIBUTION AGREEMENT BETWEEN THE CITY AND THE WOODBURN AREA CHAMBER OF COMMERCE. Council Bill 1905 was introduced by Councilor Hagenauer. Recorder Tennant read the bill by title only since there were no objections from the Council. Page 7 - Council Meeting Minutes, June 22, 1998 COUNCIL MEETING MINUTES JUNE 221998 TAPE READING Councilor Jennings questioned if the Chamber had any comments on the proposed agreement. Administrator Walton stated that he was unable to get this most current agreement to them until today, however, he had given them a draft previously and he had made changes to the agreement based on their original comments. He also reminded the Council that the hoteVmotel tax does provide a contribution to the Chamber in the amount of $4,000. It was the consensus of the Council that this agreement would provide a maximum of $8,000 to the Chamber from the hoteVmotel tax and other available City funds. On roll call vote for final passage, the bill passed unanimously. Mayor Kirksey declared Council Bill 1905 duly passed. 2097 COUNCIL BILL 1906 - ORDINANCE AUTHORIZING ADMINISTRATIVE SURCHARGE FOR CERTAIN LAND USE APPLICATIONS. PROVIDES FOR APPOINTMENT OF CONTRACT PLANNERS TO PROCESS SAID APPLICATIONS. AND AUTHORIZE ADMINISTRATOR TO SIGN AGREEMENTS TO IMPLEMENT TIDS ORDINANCE. Council Bill 1906 was introduced by Councilor Hagenauer. Recorder Tennant read the two readings of the bill by title only. Administrator Walton stated that the contract currently in place with a developer seems to be working quite well and it will help the Planning Department to process applications in an expeditious manner. On roll call vote for final passage, the bill passed unanimously. Mayor Kirksey declared Council Bill 1906 duly passed with the emergency clause. 2157 COUNCIL BILL 1907 - ORDINANCE REPEALING ORDINANCE 2151 (ADDRESSING TOWING AND IMPOUNDMENT OF MOTOR VEIDCLES OPERATED BY UNINSURED MOTORISTS). Councilor Hagenauer introduced Council Bill 1907. Recorder Tennant read the two readings of the bill by title only since there were no objections from the Council. Councilor Jennings questioned if the City ordinance is being repealed since state law is stricter. Police Chief Wright stated that Senate Bill 780 allows for the impoundment of motor vehicles for a number of different offenses whereas the current ordinance only allows towing for no insurance. The proposed ordinance would also provide for a $75 impound fee rather than the current $15 fee. He reiterated that the officers will be enforcing state law as of July 1, 1998. On roll call vote for final passage, the bill passed unanimously. Mayor Kirksey declared Council Bill 1907 duly passed with the emergency clause. Page 8 - Council Meeting Minutes, June 22, 1998 r ~_'___"4 - .-....'...1".---- . _<_........~_._~_.._.,._,._______^....__.... .-,.... 11 1 --,. COUNCIL MEETING MINUTES JUNE 22 1998 TAPE READING 2259 COUNCIL BILL 1908 - RESOLUTION IMPLEMENTING THE PROVISIONS OF SENATE BILL 780 RELATING TO VEHICLE IMPOUNDMENT. Council Bill 1908 was introduced by Councilor Hagenauer. Recorder Tennant read the bill by title only since there were no objections from the Council. On roll call vote for final passage, the bill passed unanimously. Mayor Kirksey declared Council Bill 1908 duly passed. 2281 COUNCIL BILL 1909 - RESOLUTION AUTHORIZING AN AGREEMENT WITH THE STATE OF OREGON DEPT. OF GENERAL SERVICES FOR PURCHASING. Councilor Hagenauer introduced Council Bill 1909. The bill was read by title only since there were no objections from the Council. On roll call vote for final passage, the bill passed unanimously. Mayor Kirksey declared Council Bill 1909 duly passed. 2305 ACOUlSITlON OF PROPERTY - 202 YOUNG STREET lHershbere:er ProDerM. Councilor Jennings stated that this parcel of property has been discussed by the Council in prior executive sessions and, even though there is not a full Council at this meeting, he feels that action should be taken at this meeting since we are working within a certain timeline. JENNINGS/FIGLEY...authorize the payment of earnest money in the amount of$15,OOO to be deposited with Ticor Title along with a letter of intent to purchase subject property at a price of $349,000 including an initial payment of $200,000 with the balance due in one year at an interest rate of 6.5%. Administrator Walton stated that the actual purchase price is $345,000 and the difference between the price in the motion and purchase price is interest due at the end of one year. The vote on the motion was 3-0-1 with Councilor Pugh abstaining. Attomey Shields stated that Chapter 19 of the City Charter does state that passage of a motion is by concurrence of the members present, therefore, the motion passes. Councilor Pugh expressed his opinion that the opportunity may be the right way to go but he feels that there has not been enough discussion based on the amount of money involved and further discussion should have been held. 2555 REOUEST TO REMOVE OLCC RESTRICTIONS - THE RAVEN INN. In a memo from Chief Wright, he recommended that the license restrictions be removed since the criminal activities have been eliminated through proper management of the business. JENNINGS/FIGLEY.... recommend to OLCC that the license restrictions at the Raven Inn be removed. Page 9 - Council Meeting Minutes, June 22,1998 .' 'T"" 11 1 ~ COUNCIL MEETING MINUTES JUNE 221998 TAPE READING Councilor Jennings stated that he has discussed this issue with Chief Wright and Tina Wiltsey, owner of the Raven Inn. In his opinion, Ms. Wiltsey has done what she has agreed to do, the establishment has been remodeled, and she is leaving the compliance plan in place. Ms. Wiltsey is trying to sell the business and having the license restrictions in place make it very difficult for her to find an interested buyer. Councilor Pugh stated that he would abstain from voting due to a possible conflict of interest in business association between him and Ms. Wiltsey. On roll call vote, the motion passed 3-0-1 with Councilor Pugh abstaining. 2630 ACCEPTANCE OF SEWER MAIN EASEMENT - MACLAREN SCHOOL PROPERTY. Staff recommended the acceptance of a easement from the State General Services Department for the installation of an additional 24-inch force main which is part of the overall collection system upgrade. JENNINGSIFIGLEY.... sewer line easement from the State of Oregon be accepted. The motion passed unanimously. 2650 APPROVAL OF CLAIMS - MAY 1998. HAGENAUERlFIGLEY.... voucher checks #4091 0 - 4151 0 be approved for payment. The motion passed unanimously. 2668 Layton Frawley, 1243 Woodland A venue, questioned ifany environmental studies had been completed on the property located at 202 Young Street. Administrator Walton stated that there is a due diligence provision in the agreement and it will be underway by next week. 2711 NEW BUSINESS. A) JENNINGSIFIGLEY...staff be directed to take necessary steps as soon as possible to make Lawson A venue a right turn-in/right turn-out only traffic flow. Councilor Jennings stated that he has discussed this with City staff and he does not feel that ODOT will object since it is a part of the Transportation Plan. On roll call vote, the motion passed unanimously. B) JENNINGSIHAGENAUER.... staff to proceed with investigating the possibility of installing sidewalks along one side of Hardcastle east of Highway 99E. Councilor Hagenauer stated that the street also needs to be improved which may involve the formation of a local improvement district (LID). The motion passed unanimously. Page 10 - Council Meeting Minutes, June 22,1998 1" , "~^.....-~,.,-~~--,._--_.--_.._---_._~--~--_._--~-,- - . COUNCIL MEETING MINUTES JUNE 221998 TAPE READING 2890 SITE PLAN ACTION. A) Woodburn Art Center Addition - The Planning Commission approved, with conditions, a 2,280 sq. foot addition to the existing Woodburn Art Center. Councilor Hagenauer expressed his opinion that the fees should be waived since this is a non-profit organization and they have done a lot of good at this center. HAGENAUERlPUGH... fees be waived and the Art Center be reimbursed for fees already paid to the City. Mayor Kirksey stated that fees have been waived for other non-profit organizations such as Habitat for Humanity and the Bulldog Foundation. Councilor Jennings stated that waiver of fees will be decided on a case by case basis and will not apply to every instance in which a non-profit organization does a building project within the City. Councilor Figley agreed with the statement made by Councilor Jennings. Councilor Pugh stated that it was his understanding that the Art Center has already paid out $5,000 for the sewer connection and he feels that this organization is deserving of a wavier in fees. Director Tiwari requested that the fees not be waived but directing staff to pay the fees from other city funds. HAGENAUERlPUGH... amend motion to clarify that the fees not be waived but paid for from other city funds. The motion passed unanimously. The motion as amended passed unanimously. 0037 STAFF REPORTS. A) Final LUBA Opinion on Interpretation of Woodburn Sign Ordinance (Hillyer's Ford, Hershberger Motors, and Miles Chevrolet v. City) - In Attorney Shields' staff report, he informed the Council that LUBA had upheld the City Council's interpretation and the Court declined to order any payment of attorney fees by the City. Councilor Jennings requested that staff move forward in making necessary revisions to the sign ordinance. Councilor Pugh stated that there are now 4 balloons flying over these car dealerships which, under the current ordinance, are not allowed. Community Development Director Goeckritz stated that letters have been sent to these companies informing them that the balloons violate the sign ordinance. B) Recent Oregon Supreme Court Decision on Ballot Initiative -Attorney Shields updated the Council on this case (Lane Transit District v. Lane County, SC S44061) in which a citizen group filed a proposed initiate measure to reduce the salary of the general manager of the Lane Transit District. The Court held that the salary was an administrative matter therefore, the initiative process was not avialable to change the salary. Page II - Council Meeting Minutes, June 22, 1998 - "--- COUNCIL MEETING MINUTES JUNE 221998 TAPE READING C) MacLaren School Water Service for Fire Protection - Staff is in the process of negotiating an agreement with the Oregon Youth Authority that will insure a continued supply of drinking water to the wastewater facility as a consideration for providing fire suppression backup. D) Chemeketa Cooperative Regional Library Service (CCRLS) Collection Agency - Administrator Walton stated that our Library, along with other CCRLS libraries, have entered into a contract for a collection agency to collect unpaid fines in excess of $50.00. He stated that there are not that many accounts involved, however, staff wanted the public to be aware that we are getting serious about collecting outstanding fines. 0113 MAYOR AND COUNCIL REPORTS. Councilor Figley thanked Mr. Tack for bringing in the newsletter from Walla Walla which is something that the City could pursue and put in with the water bills. In regards to the new telephone system, she suggested that a 24-hour line for pre-recorded messages should be considered. Administrator Walton stated that he was preparing a brochure on frequently asked questions for primary distribution to the staff and the newspaper. The pre-recorded message concept could be another alternative in providing the citizens with city information. Councilor Jennings stated that he has received more complaints on Code Enforcement and now may be the time in which the Council needs to consider increasing the Code Enforcement staff level to handle calls. He suggested that the staff report back at the next meeting on options available based on the City's financial situation. Councilor Figley stated that the City used to have 1.5 FTE's in the summer months and there is a definite need to increase the staff level to handle the workload during those months. Councilor Pugh stated that there are a lot of code violations and more help is needed in this area to correct these problems. Councilor Jennings also requested that a new public hearing sign be made and possibly mounted on the wall in the Council Chambers. Attorney Shields stated that the new sign needs to be updated to be consistent with Council Rules and Procedures. Councilor Jennings stated that Vanderbeck Lane has now been barricaded and he requested that staff look into the renaming of the road east of the barricade. He suggested that the roadway be named after the Mayor. Page 12 - Council Meeting Minutes, June 22,1998 T ~'_."."-"'-"-~"_."""~-'-'-'-"~"-"~"'-~"."'~_._--"_.,.._--_.~-,."-~ 11 , --,.. COUNCIL MEETING MINUTES JUNE 221998 TAPE READING 0312 Councilor Hagenauer stated that US West had trimmed trees along Hardcastle over a month ago and the trimmings are still sitting along the roadway. Staff will contact the appropriate agency to have the trimmings removed. Councilor Jennings reminded the public that in order to call in Code Enforcement complaints, they need to call the Police Department business office at 982-2345 and ask for dispatch in order to file a complaint. He reiterated that individuals must be willing to leave their name and file a complaint. Chief Wright stated that the list of frequently asked questions will include information on Code Enforcement complaints. Chief Wright also questioned Councilor Jennings if the Drums of Fire are in need of closing any streets on the day of the performance. Following a brief discussion on this subject, JENNINGSIFIGLEY.... authorize the closure of streets similar to what has been authorized in the passed. The motion passed unanimously. Chief Wright also spoke briefly on a proposed School Resource Officer position which will be a joint effort of the School District and City. Proposed funding for this position will be a combination of a Bureau of Justice grant (grant application soon to be submitted to the Council), City, and School District funds. 0488 ADJOURNMENT. JENNINGSIFIGLEY... meeting be adjourned. The motion passed unanimously. The meeting adjourned at 8:55 p.m.. APPROVED 'k3. Q ~ ~~<k... NANCY A. KI EY, A Y ArrEST !ary~~:e;.f- City of Woodburn, Oregon Page 13 - Council Meeting Minutes, June 22, 1998 ~. ,....-.,,_......-_. ...--~'~.. .,.....---. -~._~..,_..,-~--,_._,.,_._- -