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May 11, 2020 Agenda Packet EIC SWENSON,MAYOR CITY OF W OO D B U R N DEBBIE CABRAL SRCOUNCILOR WARD I LISA ELLSWORTH,COUNCILOR WARD II CITY COUNCIL AGENDA ROBERT CARNEY,COUNCILOR WARD III SHARON SCHAUB,COUNCILOR WARD IV MARY BETH CORNWELL,COUNCILOR WARD V MAY 11 , 2020- 7.00 P.M. ERIC MORRIS,COUNCILOR WARD VI CITY HALL COUNCIL CHAMBERS-270 MONTGOMERY STREET 1. CALL TO ORDER AND FLAG SALUTE 2. ROLL CALL 3. ANNOUNCEMENTS AND APPOINTMENTS Announcements: A. The filing period for Mayor and Council positions will open June 3, 2020. Positions to be voted upon at the November 3, 2020 general election are as follows: Mayor: At-Large position (2-year term) Councilor -Ward I: Precinct 815 (4-year term) Councilor -Ward II: Precinct 825 (4-year term) Councilor -Ward VI: Precinct 865 (4-year term) Candidate filing forms and instructions are available from the City Recorder and will be posted on the City website. B. The Woodburn Budget Committee meeting is scheduled for May 14, 2020 at 3:00 pm Appointments: None. 4. COMMUNITY/GOVERNMENT ORGANIZATIONS None. 5. PROCLAMATIONS/PRESENTATIONS This facility is ADA accessible. If you need special accommodation, please contact the City Recorder at 503-980-6318 or Statewide To//Free Relay (800) 735-1232, at least 48 hours prior to this meeting. Si usted necesita asistencia especial, comuniquese al 503-980-6322 o a la linea telef6nica gratuita, (800) 735-1232, con un minimo de 48 horas, antes de la reuni6n. **Habra int6rpretes disponibles para aquellas personas que no hablan Ingl6s, previo acuerdo. Comuniquese al (503) 980-6322.** May 11, 2020 Council Agenda Page i Proclamations: A. National Tourism Month - May 2020 1 Presentations: B. Community Center C. W. Hayes Street Improvements - Street Design Update 2 D. Strategic Investment Program (SIP) 6. COMMUNICATIONS None. 7. BUSINESS FROM THE PUBLIC - This allows the public to introduce items for Council consideration not already scheduled on the agenda. 8. CONSENT AGENDA - Items listed on the consent agenda are considered routine and may be adopted by one motion. Any item may be removed for discussion at the request of a Council member. A. Woodburn City Council minutes of April 13, 2020 22 Recommended Action: Approve the minutes. B. Crime Statistics through March 2020 25 Recommended Action: Receive the report. C. Building Activity for April 2020 30 Recommended Action: Receive the report. 9. TABLED BUSINESS None. 10. PUBLIC HEARINGS None. 11. GENERAL BUSINESS-Members of the public wishing to comment on items of general business must complete and submit a speaker's card to the City Recorder prior to commencing this portion of the Council's agenda. Comment time may be limited by Mayoral prerogative. A. Council Bill No. 3125 - An Ordinance Creating a Temporary 41 Declaration of Candidacy Process for the Election of City Officials; Making Findings Justifying the Need for this New Election Process Because of the COVID-19 Pandemic; and Making a Declaration of May 11, 2020 Council Agenda Page ii Emergency and Sunset Clause Recommended Action: Consider adoption of the Ordinance. B. Award of Construction Contract for the Mill Creek Pump Station 49 Standby Generator & Phase 1 Upgrades Project Recommended Action: Award the construction contract for the Mill Creek Pump Station Standby Generator & Phase 1 Upgrades Project to the lowest responsible bidder, R. L. Reimers Company, in the amount of $727,725.00. 12. PLANNING COMMISSION OR ADMINISTRATIVE LAND USE ACTIONS - These are Planning Commission or Administrative Land Use actions that may be called up by the City Council. A. Call-Up Briefing: Community Development Director Approval of an 51 Extension of a Development Decision for Woodland Crossing 9065 Arney Lane (EXT 2020-01) Recommended Action: Staff recommends no action and briefs the Council on this item pursuant to Woodburn Development Ordinance (WDO) Section .4 02 02.. The Council may call up this item for review if desired and, by majority vote, initiate a review of this decision. B. Call-Up Briefing: Planning Commission Approval of a Design 53 Review and Variance for I & E Construction at 2215 Progress Way (DR 2019-14 & VAR 2020-02) Recommended Action: Staff recommends no action and briefs the Council on this item pursuant to Woodburn Development Ordinance (WDO) Section .4 0202.. The Council may call up this item for review if desired and, by majority vote, initiate a review of this decision. C. Call-Up Briefing: Planning Commission Approval of a Design Review 54 for Woodburn School District at 1800 W. Hayes Street (DR 2020-03) Recommended Action: Staff recommends no action and briefs the Council on this item pursuant to Woodburn Development Ordinance (WDO) Section .4 0202.. The Council may call up this item for review if desired and, by majority vote, initiate a review of this decision. 13. CITY ADMINISTRATOR'S REPORT 14. MAYOR AND COUNCIL REPORTS 15. EXECUTIVE SESSION None. 16. ADJOURNMENT May 11, 2020 Council Agenda Page iii PROCLAMATION NATIONAL TOURISM MONTH-MAY 2020 WHEREAS,this National Travel and Tourism Month honors the spirit of travel in recognition of the industry's strength, selflessness and resiliency; and WHEREAS, although we can't meet in person,we can stay connected, unified and supportive of each other from afar; and WHEREAS,the spirit of travel will not be shattered; and WHEREAS, Woodburn benefits from the spirit of travel and it would be hard to imagine our community without restaurants, hotels, visitor attractions and outstanding events; and WHEREAS,the spirit of travel isn't only found in far-off places. When residents embrace the spirit of travel by supporting local businesses and helping their neighbors, they are also playing a key role in rebuilding our community-and America; and WHEREAS, when the time is right, the travel and tourism industry will be integral to our nation's recovery-for the economy and American jobs, NOW, THEREFORE, I Eric Swenson, Mayor of the City of Woodburn, do hereby proclaim the month of May 2020 as National Tourism Month and encourage everyone to support the Spirit of Travel. Eric Swenson, Mayor Date 1 u -,49M& Item 8U a 1,d f;'! 7 May 11, 2020 TO: Honorable Mayor and City Council through City Administrator FROM: Eric Liljequist, Public Works Projects & Engineering Director SUBJECT: W. Hayes Street Improvements - Street Design Update RECOMMENDATION Direct staff to proceed with a recommended street design concept for the W. Hayes Street Improvements Project. BACKGROUND: City Council awarded a contract on January 13, 2020 to Kittelson & Associates, Inc. to provide engineering and design services for the W. Hayes Street Improvements Project. Since that time, the consultant and City staff have developed conceptual design plans for this project. DISCUSSION: At tonight's meeting, staff will present the conceptual street design configuration, including three different alternatives for the W. Hayes Street/Settlemier Avenue Intersection. 1 . Alternative No. 1 includes a 3-way traffic signal installation 2. Alternative No. 2 includes a 4-way traffic signal installation 3. Alternative No. 3 includes a roundabout intersection configuration The main difference between Alternative No. 1 and No. 2 is the Oregon Child Development Coalition's (540 N. Settlemier Avenue) driveway location. Alternative No. 1 maintains the existing driveway configuration, whereas Alternative No. 2 shifts the driveway to the south to align with the proposed 4-Way traffic signal installation. There is no loss of parking with Alternative No. 2 based on the current conceptual design drawings. Alternative No. 1 would require the existing driveway to be changed to a right-in right-out only access point. Overall, Alternative No. 2 provides a standardized intersection configuration that is more conducive to free-flowing traffic without the concerns regarding the proximity of Agenda Item Review: City Administrator_x City Attorney_x Finance_x- 2 Honorable Mayor and City Council May 11, 2020 Page 2 the existing southerly OCDC driveway to the adjacent proposed signalized intersection configuration. FINANCIAL IMPACT: The cost of the project varies depending on the intersection alternative selected. Alternatives No. 1 and No. 2 are both within the approved project budget based on the current construction estimates and project contingencies. 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LM kq WA L'm WAM I I LWJ L W- A 0 ......... R IM I mve I ho'O We-N 00 0 ........................................................................ COUNCIL MEETING MINUTES APRIL 13, 2020 DATE COUNCIL CHAMBERS, CITY HALL, CITY OF WOODBURN, COUNTY OF MARION, STATE OF OREGON, APRIL 13, 2020 CONVENED The meeting convened at 7:00 p.m. with Mayor Swenson presiding. ROLL CALL Mayor Swenson Present Councilor Carney Present -via video conferencing Councilor Cornwell Present -via video conferencing Councilor Schaub Present -via video conferencing Councilor Morris Present -via video conferencing Councilor Ellsworth Present -via video conferencing Councilor Cabrales Present -via video conferencing Staff Present (via video conferencing): City Administrator Derickson, City Attorney Shields, Assistant City Administrator Row, Economic Development Director Johnk, Community Development Director Kerr, Police Chief Ferraris, Finance Director Turley, City Recorder Pierson APPOINTMENTS Carney/Ellsworth...appoint Patty Soza to the Woodburn Budget Committee. The motion passed unanimously. PROCLAMATIONS/PRESENTATIONS Mayor Swenson read a proclamation declaring April 25, 2020 as El Dia del Nino in the City of Woodburn. CONSENT AGENDA A. Woodburn City Council minutes of March 9, 2020, B. Consent to Appointment of Finance Director, C. Liquor License Application for Metropolis LLC., D. Building Activity for March 2020. Carney/Ellsworth... adopt the Consent Agenda. The motion passed unanimously. Finance Director Tony Turley introduced himself to the City Council. COUNCIL BILL NO. 3123— AN ORDINANCE AMENDING SECTION 2.07.20 OF THE WOODBURN DEVELOPMENT ORDINANCE (WDO) TO REMOVE PROVISIONS INCONSISTENT WITH ORS 197.312 RELATED TO REASONABLE DESIGN REGULATIONS OF ACCESSORY DWELLING UNITS ("ADU") AND DECLARING AN EMERGENCY Mayor Swenson reminded Councilors that since the vote was not unanimous on this ordinance at the last meeting, it has been brought back to the City Council for a second reading. City Recorder Pierson provided a second reading of Council Bill No. 3123 by title only since there were no objections from the Council. On roll call vote for final passage,the bill passed unanimously.Mayor Swenson declared Council Bill No. 3123 duly passed. COUNCIL BILL NO. 3124 - AN ORDINANCE AMENDING ORDINANCE 2415 Page 1 - Council Meeting Minutes, April 13, 2020 22 COUNCIL MEETING MINUTES APRIL 13, 2020 (BUILDING CODE ORDINANCE) TO MAKE CERTAIN ADDITIONS TO THE OREGON STRUCTURAL SPECIALTY CODE AND DECLARING AN EMERGENCY Community Development Director Kerr provided a staff report. Carney introduced Council Bill No. 3124. City Recorder Pierson read the bill twice by title only since there were no objections from the Council. On roll call vote for final passage, the bill passed unanimously. Mayor Swenson declared Council Bill No. 3124 duly passed. COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROGRAM: WOODBURN FAMILY RESOURCE CENTER NEEDS ASSESSMENT Economic Development Director Johnk provided staff report. Carney/Ellsworth... acknowledge the Woodburn Family Resource Center Needs Assessment as a supporting document to the City's CDBG application and recognize the findings and recommendations. The motion passed unanimously. PLANNING COMMISSION OR ADMINISTRATIVE LAND USE ACTIONS A. Call-Up Briefing: Planning Commission Approval of a Design Review, Street Exception, Property Line Adjustment, and Variance for Grating Pacific at 2775 & 2785 N. Front Street (DR 2019-12, EXCP 2019-06, PLA 2019-09, & VAR 2019- 09). B. Call-Up Briefing: Planning Commission Approval of a Variance for Salud Medical Center at 1175 Mt Hood Ave (VAR 2019-10) The City Council declined to call-up any of these items. CITY ADMINISTRATOR'S REPORT The City Administrator reported the following: - A draft budget document has been prepared. The impacts that the pandemic will have on the budget isn't known at this point. - The City has a lot of activities and programs coming up, including the Fiesta, that may be impacted by the pandemic. The City is committed to keeping programming in the community once it is safe to do so. - A new public service announcement will be going out reminding people to continue social distancing. The video will include Salem Hospital, Legacy,the Police Chief,the Mayor and City Administrator. - City Administrator Derickson asked Police Chief Ferraris to report on how things are going for the Police Department: Police Chief Ferraris stated that things are working well at the police department and they are taking great steps to keep their staff healthy. He noted that in the community they are seeing good compliance with the Governors Orders. He also stated that there are some changes in crime;the good news is that burglaries are down by half, however, the bad news is that child abuse, domestic violence and suicides have Page 2 - Council Meeting Minutes, April 13, 2020 23 COUNCIL MEETING MINUTES APRIL 13, 2020 increased. Encouraged Councilors to call into the League or Oregon Cities Friday conference call. MAYOR AND COUNCIL REPORTS Councilor Schaub stated that the community really pulled together on the green and red signs for people's windows that make it easy for people to recognize when someone may need help. Asked people to stay home and stay safe. Councilor Morris hopes everybody stays healthy, stay home and keep your spirits up. Councilor Cabrales reminded people to fill out the census. Councilor Cornwell asked people to please stay home and stay well and added that people are driving way too fast. Councilor Ellsworth stated that she is concerned that the Latino population is being hit more severely and wants to make sure we are getting the word out to our community. She reminded Councilors that the SEI forms are due soon. She thanked everyone for the work they are doing to keep things running and specifically thanked grocery store employees, bus drivers and others that are there to keep things going. Councilor Carney concurred with Councilor Ellsworth and welcomed Finance Director Turley. Mayor Swenson stated that he has been busy working with various groups focusing on what the biggest needs are. He noted that our CERT team has been activated. He added the number one thing that is needed is food security for people and that the food bank is in need of donations and volunteers. He noted that Love INC., is focusing on getting hygiene items, games and protective masks. Woodburn Proud circulated lawn signs acknowledging those that are still working on the front lines. He noted that he had good conversation with the ministers association. He added that our businesses are being taken care of by the City, the Chamber of Commerce and the bank. He stated that we was a part of discussions with Wave Broadband and the school district to provide Wifi to low income students. ADJOURNMENT Morris/Cornwell... meeting be adjourned. The motion passed unanimously. The meeting adjourned at 7:54 p.m. APPROVED ERIC SWENSON, MAYOR ATTEST Heather Pierson, City Recorder City of Woodburn, Oregon Page 3 - Council Meeting Minutes, April 13, 2020 24 4/20/2020 Woodburn Police Department MONTHLY ARRESTS BY OFFENSES 2020 Year to Date CHARGE DESCRIPTION Jan Feb Mar Total AGGRAVATED ASSAULT 2 0 0 2 ANIMAL ORDINANCES 2 2 0 ARSON 1 0 0 1 ASSAULT SIMPLE 14 7 5 26 BURGLARY- BUSINESS 0 1 0 1 BURGLARY-OTHER STRUCTURE 0 1 0 1 BURGLARY- RESIDENCE 0 1 1 2 CRIME DAMAGE-NO VANDALISM OR ARSON 2 2 3 7 CUSTODY- MENTAL 4 0 0 DISORDERLY CONDUCT 8 9 5 22 DRIVING UNDER INFLUENCE 5 9 3 17 DRUG LAW VIOLATIONS 16 17 10 43 DWS/REVOKED-MISDEMEANOR 2 1 2 ELUDE 0 0 2 2 ESCAPE FROM YOUR CUSTODY 1 1 0 2 EXTORTION/BLACKMAIL 0 1 0 1 FAIL TO DISPLAY OPERATORS LICENSE 0 3 0 3 FAILURE TO REGISTER AS SEX OFFENDER 0 0 1 1 FORCIBLE RAPE 0 0 1 1 FORGERY/COUNTERFEITING 0 1 0 1 FRAUD - BY DECEPTION/FALSE PRETENSES 0 2 0 2 FRAUD -CREDIT CARD/AUTOMATIC TELLER MACHINE 0 1 0 1 FUGITIVE ARREST FOR ANOTHER AGENCY 47 24 23 9 HIT AND RUN-MISDEMEANOR 4 4 2 10 IDENTITY THEFT 0 1 0 1 INTIMIDATION /OTHER CRIMINAL THREAT 5 4 2 11 KIDNAP -FOR ADDITIONAL CRIMINAL PURPOSE 0 2 0 2 MINOR IN POSSESSION 0 1 2 3 MOTOR VEHICLE THEFT 2 4 6 12 OTHER 4 3 6 13 RECKLESS DRIVING 2 4 2 8 RECKLESSLY ENDANDERING 3 2 0 RESTRAINING ORDER VIOLATION 3 2 0 ROBBERY-OTHER 1 1 0 2 ROBBERY- RESIDENCE 1 0 0 1 RUNAWAY 0 1 0 1 EX CRIME -EXPOSER 1 0 0 1 EX CRIME -FORCIBLE SODOMY 0 0 1 1 EX CRIME -INCEST 0 0 1 1 EX CRIME -MOLEST(PHYSICAL) 2 1 1 TALKER 1 0 0 1 TOLEN PROPERTY- RECEIVING,BUYING,POSSESSING 1 2 0 3 HEFT- FROM MOTOR VEHICLE 1 1 0 2 HEFT- MOTOR VEHICLE PARTS/ACCESSORIES 2 0 0 2 HEFT-OTHER 2 7 31 12 HEFT-SHOPLIFT 4 4 3 11 RAFFIC VIOLATIONS 7 4 4 1 RESPASS 8 3 7 18 UNAUTHORIZED ENTRY INTO MOTOR VEHICLE 0 1 2 3 ANDALISM 0 1 0 1 EAPON -CARRY CONCEALED 1 1 2 EAPON -EX FELON IN POSSESSION 0 1 0 1 EAPON -POSSESS ILLEGAL 1 1 3 WEAPON -SHOOTING IN PROHIBITED AREA 1 0 2 3 Page 1 of 2 25 4/20/2020 Woodburn Police Department MONTHLY ARRESTS BY OFFENSES 2020 Year to Date Jan Feb Mar Total 2020 Total 161 139 105 40 2019 Total 178 115 157 450 2018 Total 187 111 138 436 Arrests/Year 450 400 350 300 N y 250 200 Q 150 1000 0 2018 2019 2020 Year Page 2 of 2 26 4/20/2020 Woodburn Police Department MONTHLY CRIMINAL OFFENSES 2020 Year to Date CHARGE DESCRIPTION Jan Feb Mar Total AGGRAVATED ASSAULT 2 4 0 6 ANIMAL ORDINANCES 2 1 0 3 ARSON 1 1 0 2 ASSAULT SIMPLE 18 16 9 43 BURGLARY- BUSINESS 1 5 1 7 BURGLARY-OTHER STRUCTURE 1 1 3 BURGLARY- RESIDENCE 2 8 2 12 CRIME DAMAGE-NO VANDALISM OR ARSON 9 23 4 36 CRIMINAL MISTREATMENT 1 0 0 1 CUSTODY- MENTAL 5 0 0 DISORDERLY CONDUCT 8 6 4 18 DRIVING UNDER INFLUENCE 5 10 2 17 DRUG LAW VIOLATIONS 13 9 7 29 DWS/REVOKED-MISDEMEANOR 2 1 2 ELUDE 1 2 2 ESCAPE FROM YOUR CUSTODY 1 1 1 3 FAIL TO DISPLAY OPERATORS LICENSE 0 3 0 3 FAILURE TO REGISTER AS SEX OFFENDER 0 0 1 1 FORCIBLE RAPE 2 3 3 8 FORGERY/COUNTERFEITING 2 5 4 11 FRAUD- BY DECEPTION/FALSE PRETENSES 3 5 9 17 FRAUD- CREDIT CARD/AUTOMATIC TELLER MACHINE 3 4 2 9 FRAUD- NOT SUFFICIENT FUNDS CHECK 0 0 2 2 FUGITIVE ARREST FOR ANOTHER AGENCY 35 20 15 70 HIT AND RUN FELONY 0 1 0 1 HIT AND RUN-MISDEMEANOR 18 141 9 41 IDENTITY THEFT 3 5 6 1 INTIMIDATION /OTHER CRIMINAL THREAT 3 5 4 12 KIDNAP - FOR ADDITIONAL CRIMINAL PURPOSE 1 1 0 2 MINOR IN POSSESSION 0 2 2 MISCELLANEOUS 24 19 15 58 MOTOR VEHICLE THEFT 8 12 26 46 NON CRIMINAL DOMESTIC DISTURBANCE 15 6 13 3 OTHER 3 4 3 10 PROPERTY- FOUND LOST MISLAID 5 1 4 10 RECKLESS DRIVING 4 6 1 11 RESTRAINING ORDER VIOLATION 5 2 0 7 ROBBERY- BUSINESS 0 1 0 1 ROBBERY- HIGHWAY 0 0 1 1 ROBBERY- OTHER 4 2 0 6 RUNAWAY 1 4 1 6 SEX CRIME - CONTRIBUTE TO SEX DELINQUENCY 1 1 0 2 SEX CRIME - EXPOSER 0 1 1 2 SEX CRIME - FORCIBLE SODOMY 1 0 0 1 SEX CRIME - INCEST 0 0 1 1 SEX CRIME - MOLEST (PHYSICAL) 3 2 2 7 SEX CRIME - NON-FORCE RAPE 0 0 1 1 SEX CRIME - OTHER 1 0 0 1 SEX CRIME - PORNOGRAPHY/OBSCENE MATERIAL 0 0 1 1 STALKER 1 0 0 1 STOLEN PROPERTY- RECEIVING,BUYING,POSSESSING 1 2 1 HEFT- BICYCLE 2 2 3 7 HEFT- BUILDING 2 4 1 7 HEFT- COIN OP MACHINE 0 2 1 3 HEFT- FROM MOTOR VEHICLE 14 15 18 47 HEFT- MOTOR VEHICLE PARTS/ACCESSORIES 4 4 6 1 HEFT- OTHER 15 23 13 51 Page 1 of 2 27 4/20/2020 Woodburn Police Department MONTHLY CRIMINAL OFFENSES 2020 Year to Date an Feb Mar Total HEFT- PICKPOCKET 0 1 0 1 HEFT- SHOPLIFT 12 16 8 36 TRAFFIC VIOLATIONS 8 11 6 2 TRESPASS 11 5 5 21 UNAUTHORIZED ENTRY INTO MOTOR VEHICLE 2 0 2 VANDALISM 14 15 14 43 VEHICLE RECOVERD FOR OTHER AGENCY 1 1 1 3 WEAPON -CARRY CONCEALED 1 1 1 3 WEAPON - EX FELON IN POSSESSION 0 1 1 2 WEAPON -OTHER 01 01 1 1 WEAPON - POSSESS ILLEGAL 11 21 21 5 WEAPON -SHOOTING IN PROHIBITED AREA 11 01 11 2 Jan I Feb I Mar Total 2020 Total 1 3071 3221 249 878 2019 Total 1 3301 23 32 890 2018 Total 1 4091 284 31711, Offenses/Year 1200 1000 N 900 W 900 LL 0 400 200 0 2018 2019 2020 YEAR Page 2 of 2 28 Woodburn Police Department ORDINANCE VIOLATIONS 2020 Year to Date 4/20/2020 Ordinance Discription Jan Feb Mar Total Animal Complaint 49 43 35 127 Ordiinance -Abate/Nuisances 0 0 1 1 Ordinance -Abandoned Vehicles 21 47 34 102 Ordinance -Abate Graffiti 4 1 0 5 Ordinance - Land Use Violations 1 2 2 5 Ordinance -Oth Violation 34 28 25 87 2020 Total 109 121 97 327 2019 Total F141 99 148 388 2018 Total 176 133 156 465 Ordinance Violations / Code Enforcement Officers 450 400 350 N 300 Z O 250 F 3 zoo O 150 100 50 0 2018 2019 2020 COMBINED TOTAL-CODE ENFORCEMENT OFFICERS Ordinance Violations / Year 500 400 i N Z 300 O F J O 200 100 0 2018 2019 2020 YEAR TOTALS FOR ALL OFFICERS 1 29 CITY OF WOODBURN Economic and Development Services Department MEMORANDUM 270 Montgomery Street Woodburn, Oregon 97071 (503)982-5246 Date: May 1, 2020 To: Chris Kerr, Community Development Director From: Ted Cuno, Building Divisio Subject: Building Activity for April 2020 2018 2019 2020 No. Dollar Amount No. Dollar Amount No. Dollar Amount Single-Family Residential 7 $1,770,202 1 $270,000 2 $542,272 Multi-Family Residential 1 $33,000 0 $0 0 $0 Assisted Living Facilities 0 $0 0 $0 0 $0 Residential Adds &Alts 7 $221,281 6 $208,998 6 $95,613 Industrial 1 $195,000 0 $0 0 $0 Commercial 8 $560,014 10 $1,979,707 6 $14,050,402 Signs and Fences 0 $0 0 $0 0 $0 Manufactured Homes 1 $500 0 $0 0 $0 TOTALS 25 $2,799,339 17 $2,458,705 14 $14,688,287 Fiscal Year to Date (July 1 — $43,225,066 $29,817,933 $39,434,546 June 30 1ACommunity Development\Building\Building Activity\B1dgAct-2020\memo-2020-4 April.doc 30 WOODBURN BUILDING DEPARTMENT {. I270 Montgomery Street -� Permits Issued Woodburn,OR97071 . . '"O O D BU503-982-5246 _. FAX:503-980-2496 4/1/2020 through 4/30/2020 www.ci.woodburn,or.us Includes all Valuations building.dept@cLwoodburn.or.us Record Types Selected: -AII- r ,�, � .r,�� ✓ �ruw"r;rra�f� r F g Ir 971-20-000096-FIRE Issued: 4/30/20 ees: $1,556.37 Valuatwna $98,758.00 Address: 1800 W HAYES ST, WOODBURN, OR 97071 Parcel: 052W12DD06300 Owner: WOODBURN SCHOOL DISTRICT 103 Licensed Prof: Category of Construction: Commercial Type of Work: New Work Description: Install a new fire sprinkler system. 971-20-000115-FIRE Issued: 4/13/20 Fees: $5,743.05 Valuation: $316,000.00 Address: 350 S PACIFIC HWY, WOODBURN, OR 97071 Parcel: 051W17C 00701 Owner: FOOD SERVICES OF AMERICA INC Licensed Prof: Category of Construction: Commercial Type of Work: Replacement Work Description: Demo (3) roof and (2) rack sprinkler systems in freezer. Install (2) new Victaulic pre-action systems at the roof 971-20-000131-FIRE Issued: 4/17/20 Fees: $2,878.87 Valuation: Address: 350 S PACIFIC HWY, WOODBURN, OR 97071 $128,000.00 Parcel: 051W17C 00701 Owner: FOOD SERVICES OF AMERICA INC Licensed Prof: Category of Construction: Commercial Type of Work: Replacement Work Description: Linear Heat Detection system to operate pre-action sprinklers 971-20-000139-FIRE Issued: 4/22/20 Fees: $1,023.96 Valuation: $39,000.00 Address: 1800 W HAYES ST, WOODBURN, OR 97071 Parcel: 052W12DD06300 Owner: WOODBURN SCHOOL DISTRICT 103 Licensed Prof: Category of Construction: Commercial Type of Work: Addition Work Description: Install Fire line to within 5 feet of building Commercial Alarm or Suppression Systems 4 permits issued $11,202.25 $581,758.00 5/1/20 Page 1 of 10 C:\my Reports/reports//production/O1 STANDARD REPO RTS/std_Perm i ts_Iss ued_v3_p r.rpt 31 Permits Issued: Page 2 of 10 W. 971-19-000399-MECH r Issued: 4J8J20 .v � Fees: $583.21 Valuation:" k ` Address: 126 WORKMAN DR WOODBURN OR 97071 $1?,694.00 Parcel: 051 W 186B01700 Owner: FIRST CHRISTIAN CHURCH WOODBURN Licensed Prof: Category of Construction: Commercial Type of Work: Other Work Description: Installing 5 Ductless heads, 2 Heat pumps Commercial Mechanical 1 permits issued $583.21 $17,694.00 5/1/20 Page 2 of 10 C:\myReports/reports//production/01 STANDARD REPORTS/std_Permi ts_Issued_v 3_pr.rpt 32 Permits Issued: Page 3 of 10 9 A 97i-20-000038-STR Issued: 4/20/20 Fees: $6,534.19 Valuation; Address: 1385 INDUSTRIAL AVE,WOODBURN,OR 97071 $323,000';QQ Owner: VSS LLC Parcel: 051W05D 03300 Licensed Prof: AMERICAN RESTORATION&CONSTRUCTION OF SALEM INC Category of Construction: Commercial Type of Work: Alteration Work Description: Fire damage repair, new demising walls and new storefront doors. Includes 2 new ADA Restrooms, new egress elements and exterior windows. No tenant improvements or occupancy with this permit. 971=20-000111-STR Issued: 4/8/20 Fees: $1,621.29 Valuation: Address: 375 N IST ST, WOODBURN,OR 97071 $50,000:00 Parcel: 051 W 18BA00600 Owner: WELLS,DOUGLAS LEROY SR&WELLS,SARAH C<375 N 1ST ST LLC Licensed Prof: Category of Construction: Commercial Type of Work: Tenant Improvement Work Description: Renovation to create 1450 additional square feet of office space within the existing envelope 971-20-000113-STR Issued: 4/29/20 Fees: $228,828.19 Valuation; Address: 1785 N FRONT ST, WOODBURN,OR 97071 $13500,000J04 Parcel: 051W07A 00600 Owner: WOODBURN SCHOOL DISTRICT 103 Licensed Prof: France, Deborah K. Category of Construction: Commercial Type of Work: Addition Census Code: Schools and Other Educational Work Description: Buildings P Remove 10 classroom portables. Relocate existing softball field. The new Career and Technical Education building will include a wood/metal shop, media production lab, two classrooms and an office. The new Classroom building will include 5 classrooms, 3 science labs, 2 prep spaces and administration space. 971-20-000124-STR Issued: 4/15/20 Fees: $635.24 Valuation: Address: 455 N FRONT ST, WOODBURN,OR 97071 $18,962'.00 Parcel: 051 W 18AB03900 Owner: CITY OF WOODBURN Licensed Prof: Category of Construction: Sign Type of Work: Addition Work Description: Install illuminated canopy marquee sign 971-20-000137-STR Issued: 4/30/20 Fees: $3,422.30: Valuation: Address: 1390 N PACIFIC HWY, WOODBURN,OR 97071 $148,44000 Parcel: 051 W08DB02700 Owner: FOONG,FOOHONG Licensed Prof: WESTSIDE INDUSTRIAL COATINGS&CONCRETE LLC Category of Construction: Commercial Type of Work: Alteration Work Description: Tenant Improvement :Move a wall according to plans, add new mens and women's rest rooms, demo and replace sidewalks and add handicap ramps and rails. 5/1/20 Page 3 of 10 C:\myReports/reports//production/01 STANDARD REPORTS/std_Perm i ts_Issued_v 3_pr.rpt 33 Permits Issued: Page 4 of 10 971-20-000142-STR � Issued: 4/23/20 Fees: ':$394,96 Valuation: f. Address: 525 N 1ST ST, WOODBURN,OR 97071 '$10,000.00 Parcel: 051 W07DC08700 Owner: WALKER FAM TR&WALKER,RICHARD A TRE Licensed Prof: Category of Construction: Commercial Type of Work: Repair Work Description: Repair of existing damaged brick masonry building columns. Commercial Structural 6 permits issued $241,436.17 $14,050,402.00 971-20-000098-DWL Issued: 4/14/20 ' Fees: $23,410.9b Valuation: Address: 1211 JUDY ST,WOODBURN, OR 97071 $321,45$:66 Parcel: 051 W 18DB13500 Owner: CAM REAL ESTATE DEVELOPMENT INC Licensed Prof: CAM REAL ESTATE DEVELOPMENT INCORPORATED Category of Construction: Single Family Dwelling Type of Work: New Work Description: New residential dwelling 971-20-000110-DWL Issued: 4/21/20 Fees: $17,733,14 Valuation: Address: 542 TROON AVE,WOODBURN, OR 97071 $220,813.55' Parcel: 051 W06DD03500 Owner: ENYART,SCOTT&ENYART,SUSAN Licensed Prof: Category of Construction: Single Family Dwelling Type of Work: New Work Description: New Construction - SFR Residential 1 &2 Fam Dwelling (New Only) Limited 2 permits issued $41,144.10 $542,272.21 5/1/20 Page 4 of 10 C:\myReports/reports//production/ol STANDARD REPORTS/std_Perm i ts_Issued_v3_p r,rpt 34 Permits Issued: Page 5 of 10 97i-20-000112-MECH „" Issued: 4/1/20 Fees: Address: 35 WORKMAN DR,WOODBURN, OR 97071 $100.80 Valuation: y $p,pp Owner: BUTLER,RICHARD N Parcel: 051 W C12600 Licensed Prof: Category of Construction: Single Family Dwelling Type of Work: Replacement Work Description: REPLACE ELECTRIC FURNACE 971-20-000114-MECH Issued: 4/3/20 Fees; $100.80 Valuation:Address: 163 W CLACKAMAS CIR, WOODBURN,OR 97071 $4,694.00' Owner: MILLER,RICHARD W&MILLER,MARY ANN Parcel: 052W 12DC06400 Licensed Prof: Category of Construction: Single Family Dwelling Type of Work: Alteration Work Description: Installing Gas Furnace 971-20-000116-MECH Issued: 4/6/20 Fees: $100.80' valuation: Address: 1262 ASTOR WAY, WOODBURN,OR 97071 $4,002.00' Owner: HOWELL,SHERRI J Parcel: 051 W07BC01000 Licensed Prof: Category of Construction: Single Family Dwelling Type of Work: Alteration Work Description: Installing Air Conditioner 971L-20-000117-MECH Issued: 4/7/20 Fees: Address: 390 SMITH DR, WOODBURN, OR 97071 $100.80 Valuation: $12,000.00 Owner: WEST,RICHARD E&WEST,RUTH L Parcel: 051W18BB10100 Licensed Prof: Category of Construction: Single Family Dwelling Type of Work: Alteration Work Description: Installing Gas Furnace&Air Conditioner 971-20=000121-MECH Issued: 4/8/20 Fees: $100.80 Valuation: Address: 700 GATCH ST,WOODBURN,OR 97071 $4,000.40 Owner: WILKERSON,NATHAN A Parcel: 051 W 18AA00500 Licensed Prof: Category of Construction: Single Family Dwelling Type of Work: Replacement Work Description: Heat pump replacement 971-20-000125-MECH Issued: 4/9/20 Fees: $100.80 valuation; Address: 455 MCLAUGHLIN DR, WOODBURN, OR 97071 $0:40 Owner: BARAJAS,ELIAS SILVA Parcel: 051W 18BB04200 Licensed Prof: Category of Construction: Single Family Dwelling Type of Work: Replacement Work Description: REPLACE ELECTRIC FURNACE AND HEAT PUMP 5/1/20 Page 5 of 10 C:\myReports/reports//production/01 STANDARD REPORTS/std_Permi ts_Issued_v 3_pr.rpt 35 Permits Issued: Page 6 of 10 971-20-000126-MECH . Issued: 4/9/20 Fees: � ;$100.80: Valua#ion: Address: 3510 HAWTHORNE CIR, WOODBURN,OR 97071 $7,351.00 Parcel: 052W 126B06600 Owner: ELSIE DAWN MOEHNKE LT&MOEHNKE,ELSIE DAWN TRE Licensed Prof: Category of Construction: Single Family Dwelling Type of Work: Alteration Work Description: Install Heat Pump and Air Handler 971-20-000127-MECH Issued: 4/10/20 Fees: $100.80Valuation: Address: 611 FAIRWOOD CRESCENT, WOODBURN,OR 97071 $0,00 Parcel: 051 W06DD00800 Owner: RANEY,ALDEN M&RANEY,JUDITH G Licensed Prof: Category of Construction: Single Family Dwelling Type of Work: Replacement Work Description: REPLACE GAS FURNACE AND AIR CONDITIONER 971-20-000129-MECH Issued: 4/10/20 Fees: $100.80' Valuation: Address: 2713 HAZELNUT DR, WOODBURN,OR 97071 $6,167.40 Parcel: 051 W06DC01700 Owner: HARJU,JAN P Licensed Prof: Category of Construction: Single Family Dwelling Type of Work: Alteration Work Description: Installing Air Conditioner 971-20-000133-MECH Issued: 4/16/20 Fees: $100.80 Valuation: Address: 863 HARVEST WAY, WOODBURN,OR 97071 $2,475.00 Parcel: 052W13 00102 Owner: DETOM LLC Licensed Prof: Category of Construction: Single Family Dwelling Type of Work: Alteration Work Description: Install Coleman Electric Furnace. Job address: 569 Oats st SPC 82, Woodburn OR 97071 Private address: 863 Harvest Way Woodburn OR 97071 for permitting purposes. 971-20-000135-MECH Issued: 4/19/20 Fees: $100,80 Valuation: Address: 2020 UMPQUA RD,WOODBURN, OR 97071 $3,222,00 Parcel: 051 W06CC11400 Owner: LEARY,STEVEN&LEARY,SANDRA Licensed Prof: Category of Construction: Single Family Dwelling Type of Work: Alteration Work Description: Installing Air Conditioner 971-20-000136-MECH Issued: 4/20/20 " Fees: $100.80 Valuation: $0,00 Address: 714 TUKWILA DR, WOODBURN, OR 97071 Parcel: 051W07AA07800 Owner: SCHALLOCK,RICHARD D&SCHALLOCK,JEAN M Licensed Prof: Category of Construction: Single Family Dwelling Type of Work: Replacement Work Description: REPLACE GAS FURNACE 5/1/20 Page 6 of 10 C:\myReports/reports//production/01 STANDARD REPORTS/std_Permits_Issued_v3_pr.rpt 36 Permits Issued: Page 7of10 971-20-000144-MECH' Issued: 4/2$/20 Fees: .:$104.80 Yaluation: Address: 1335 TOMLIN AVE, WOODBURN,OR 97071 Parcel: 051 W 17BC09400 Owner: VELA-MORENO,GUSTAVO&VELA,ALMA Licensed Prof: Category of Construction: Single Family Dwelling Type of Work: Addition Work Description: Mechanical for new addition. "UP-DATE" PSA 4-27-2020 new mini-split and water heater 971-20-000147-MECH Issued: 4/23/20 Fees: $100.80 Valuation: Address: 140 SMITH DR, WOODBURN,OR 97071 $S,03300 Owner: ANDERSON,FRANK W&ANDERSON,KAREN M Parcel: 051 W 18131301400 Licensed Prof: Category of Construction: Single Family Dwelling Type of Work: Alteration Work Description: Installing Air Conditioner 971-20-000148-MECH Issued: 4/24/20 Fees: $100.80 Valuation:Address: 700 GATCH ST, WOODBURN,OR 97071 $7,000.00 Owner: WILKERSON,NATHAN A Parcel: 051 W 18AA00500 Licensed Prof: Category of Construction: Single Family Dwelling Type of Work: New Work Description: Heat pump install 971-20-000149-MECH Issued: 4/27/20 Fees: $100.80 Valuation: Address: 1840 HARDCASTLE AVE,WOODBURN,OR 97071 $0.00 Owner: MATVEEV,WASSA Parcel: 051 W08DC05500 Licensed Prof: Category of Construction: Single Family Dwelling Type of Work: Alteration Work Description: Install AC 971-20-000151-MECH Issued: 4/28/20 Fees: $100.80 Valuation:Address: 2237 UMPQUA RD,WOODBURN,OR 97071 $0.00 Owner: BAUER,MARY L Parcel: 051 W06CC06900 Licensed Prof: Category of Construction: Single Family Dwelling Type of Work: Replacement Work Description: REPLACE GAS FURNACE 971-20-000153-MECH Issued: 4/29/20 Fees. Address: 1 JUNIPER CIR, UNIT#28, WOODBURN,OR 97071 $100.80 Valuation: $0.00 Owner: NORTH HILLS PROPERTIES LLC Parcel: 052W 12B610100 Licensed Prof: ADVANTAGE HEATING AND AIR CONDITIONING LLC Category of Construction: Manufactured Dwelling Type of Work: Repair Work Description: Install a heat pump. 5/1/20 Page 7 of 10 C:\myReports/reports//production/01 STANDARD REPORTS/std_Permits_Issued_v3_pr.rpt 37 Permits Issued: Page 8of10 971-ZO-00055-MECH Issued: 4j30J20 Fees• $100.80 Valuation Address: 465 BRADLEY ST,WOODBURN,OR 97071 $Q.00 Parcel: 051 W 18CA05001 Owner: MORALES,RAFAEL Licensed Prof: Category of Construction: Single Family Dwelling Type of Work: Addition Work Description: install heat pump and air handler 971-20-000157-MECH Issued: 4/30/20 Fees: $100.80 Valuation: Address: 1705 LANDAU DR, WOODBURN,OR 97071 $3:299.00 Parcel: 051 W 17BD08000 Owner: AFONIN,PETER A&AFONIN,ANFISA K Licensed Prof: Category of Construction: Single Family Dwelling Type of Work: Alteration Work Description: Installing Air Conditioner Residential Mechanical 20 permits issued $2,016.00 $59,243.00 5/1/20 Page 8 of 10 C:\myReports/reports//production/01 STANDARD REPORTS/std_Permits_Issued_v3_pr,rpt 38 Permits Issued: Page 9 of 10 97i-20-000140-STR � r Issued: 4J21J20 Fees: $336.44' Valuation: $1,440;00 Address: 574 WARREN WAY,WOODBURN,OR 97071 Parcel: 051W18CA02300 Owner: HOWARD,FRANK WOODROW Licensed Prof: Category of Construction: Detached Accessory Structure Type of Work: Alteration Work Description: Installation of 7.47kW Roof Mounted Solar Array on Garage, Prescriptive Path 971-20=000141-STR Issued: 4/28/20 Fees: $336.00' Valuation: Address: 2631 OXFORD ST,WOODBURN,OR 97071 $9,561.00 Owner: DURAN,MAYRA RAYA&CARDENAS,JOSE T DURAN&DURAN,MARIA I Parcel: 052 W 13AB08400 Licensed Prof: Category of Construction: Single Family Dwelling Type of Work: Alteration Work Description: INSTALLATION OF UTILITY INTERACTIVE PHOTOVOLTAIC SOLAR SYSTEM 3.465 kW DC PHOTOVOLTAIC SOLAR ARRAY ROOF TYPE: Comp Shingle MODULES: (11)Jinko 315 INVERTER(S): Enphase IQ7 Microinverters,---- RACKING: Unirac SFM Infinity 971-20-000143-STR Issued: 4/29/20 Fees: $1,442,94 Valuation: Address: 1335 TOMLIN AVE,WOODBURN, OR 97071 $48,494.16 ' Owner: VELA-MORENO,GUSTAVO&VELA,ALMA Parcel: 051 W 17BC09400 Licensed Prof: Category of Construction: Single Family Dwelling Type of Work: Addition Work Description: Family room and pantry addition to existing residence. "UP-DATE" PSA 4-27-2020 new 396 sqft addition 971-20-000145-STR Issued: 4/30/20 Fees: $336.00 Valuation: Address: 332 BAYLOR DR, WOODBURN,OR 97071 $15,315,00 Owner: CARDENAS,) FIDEL GUADALUPE DURAN&HERRERA,MA DE LOURDES MOLINA Parcel: 052W 13AB12800 Licensed Prof: Category of Construction: Single Family Dwelling Type of Work: Alteration Work Description: INSTALLATION OF UTILITY INTERACTIVE PHOTOVOLTAIC SOLAR SYSTEM 6.615 kW DC PHOTOVOLTAIC SOLAR ARRAY ROOF TYPE: Comp Shingle MODULES: (21)Jinko 315 INVERTER(S): Enphase IQ7 Microinverters,---- RACKING: Unirac SFM Infinity 5/1/20 Page 9 of 10 C:\my Reports/reports//production/O1 STANDARD REPORTS/std_Permits_Issued_v 3_pr.rpt 39 Permits Issued: Page 10 of 10 971-20-000146-STR Issued: 4J30/20 Fees: $336.00 Vattration: Address: 2669 OXFORD ST,WOODBURN,OR 97071 $9,561.00 Parcel: 052W 13AB08500 Owner: PANTOJA,GETZALY ADRIANA&RAMIREZ,JOSE ANGEL JR Licensed Prof.- Category rof:Category of Construction: Single Family Dwelling Type of Work: Alteration Work Description: INSTALLATION OF UTILITY INTERACTIVE PHOTOVOLTAIC SOLAR SYSTEM 3.465 kW DC PHOTOVOLTAIC SOLAR ARRAY ROOF TYPE: Comp Shingle MODULES: (11) Jinko 315 INVERTER(S): Enphase IQ7 Microinverters,---- RACKING: Unirac SFM Infinity 971-20-000154-STR Issued: 4/30/20 :Fees: $336.00 Valuation Address: 1664 PRINCETON RD,WOODBURN, OR 97071 $1.1,282.00 Owner: NESS,BEVERLY J Parcel: 052 W 12AA07100 Licensed Prof: Category of Construction: Single Family Dwelling Type of Work: Alteration Work Description: INSTALLATION OF UTILITY INTERACTIVE PHOTOVOLTAIC SOLAR SYSTEM 4.41 kW DC PHOTOVOLTAIC SOLAR ARRAY ROOF TYPE: Comp Shingle MODULES: (14) Jinko 315 INVERTER(S): Enphase IQ7 Microinverters,---- RACKING: Unirac SFM Infinity Residential Structural 6 permits issued $3,122.94 $95,613.16 39 permits issued $299,504.67 $15,346,982.37 5/1/20 Page 10 of 10 C:\myReports/reports//production/O1 STANDARD REPO RTS/std_Permi ts_Issued_v3_pr.rpt 40 �'I'1 r I Iii♦ r} Y 9M& Its BU May 11 , 2020 TO: Honorable Mayor and City Council Scott Derickson, City Administrator FROM: N. Robert Shields, City Attorney Heather Pierson, City Recorder SUBJECT: Temporary Change to Nomination Procedure RECOMMENDATION: Consider adoption of the Ordinance. BACKGROUND: This proposed ordinance was prompted by City Council input concerning the health concerns involved in circulating a Nomination Petition during the COVID- 19 pandemic. These concerns involve both the candidates and the individuals asked to sign a petition. The legal question was raised about whether it is possible to change the current process. As explained below, this is legally possible. Additionally, any City election law change requires coordination with both the Oregon Secretary of State and the Marion County Clerk. Both the City Recorder and City Attorney's Office have been working intensely on this project, so that this proposed temporary modification to the City nomination procedure could be presented to the City Council in a timely manner. DISCUSSION: Legal Authority to Modify Nomination Procedure Legally, it is the opinion of the City Attorney's Office that the new ordinance placed before you for consideration makes modifications to the current nomination process that are within the authority of the City Council. Under state law, ORS 249.020(1 ) provides in relevant part: Agenda Item Review: City Administrator_x City Attorney x_ Finance—X- 41 Honorable Mayor and City Council May 11 , 2020 Page 2 An eligible elector may become a candidate for nonpartisan office, or for the nomination to an office by the major political party of which the elector is a member, by filing a nominating petition or a declaration of candidacy. The Woodburn Charter, which governs City actions, addresses the nomination procedure in Section 29: Nomination of a candidate for an elective office shall be in a manner prescribed by ordinance. Ordinance 1867, the Nomination Procedure Ordinance, was enacted in 1984 and contains City requirements applicable to Mayor and City Council candidates. Under this ordinance, the candidate must secure the signatures of 20 electors on a Nomination Petition. This procedure requires interaction between the candidate and voters and is not legally mandated by state law. The Proposed New Ordinance The ordinance presented for City Council discussion and consideration does the following: • Makes Findings justifying a new temporary process because of COVID-19 • Requires the candidate to file a Declaration of Candidacy with the City Recorder • Eliminates the requirement of a Nomination Petition • Removes the detailed procedural requirements covered by the Secretary of State • Retains the City Recorder's determination that filing requirements have been met • Contains an Emergency Clause so elections can immediately proceed without petitions • Contains a "Sunset Clause" so that, after a one year period, Ordinance 1867, the Nomination Procedure Ordinance, is again legally effective Marion County has No Obiection Even though we are confident that this proposed change in the City's nomination procedure is within the City's legal authority, the City Recorder has made significant efforts to notify and coordinate with the Marion County Clerk. The County Clerk is the Chief election official in Marion County and has the duty 42 Honorable Mayor and City Council May 11 , 2020 Page 3 to ensure that all elections in the County are consistent with state statutes and other related requirements. A draft copy of the ordinance was sent to the Marion County Clerk's office for review. After reviewing the ordinance the County Clerk notified the City that the ordinance was sufficient and that they will require a copy of the final Ordinance once it is adopted. FINANCIAL IMPACT: None. Attachment How to file for Candidacy 43 HOW TO FILE FOR CANDIDACY ELIGIBILITY Candidates must be qualified electors and have resided in the City of Woodburn during the 12 months immediately preceding the election. Candidates for City Council positions must reside within the boundaries of the Ward position they are seeking election to. Candidates for Mayor must reside within the City limits. FILING PROCESS The filing process requires the candidate to submit the following: • Declaration of Candidacy (City of Woodburn form) • Candidate Filing SEL 101 These forms are to be filed in the City Recorder's office no sooner than June 3, 2020 and no later than 5:00 p.m. on August 25, 2020. Please contact the City Recorder's Office with any questions about the filing process. A candidate has not officially filed for office and will not be added to the official registry of candidates until all required items are submitted and the elections officer has determined the individual is qualified to run for office in the City of Woodburn. CAMPAIGN FINANCE Each candidate must establish a campaign account and file a Statement of Organization designating a candidate committee, unless the candidate meets all three of the following conditions: 1. The candidate serves as the candidate's own treasurer; 2. The candidate does not have an existing candidate committee; and 3. The candidate does not expect to receive or spend more than $750 during a calendar year (including personal funds). However, if at any time the candidate exceeds $750 in either contributions or expenditures, the candidate must establish a campaign account and file form SEL 220 within three business days of exceeding the $750 threshold. Please review the the Campus Finance Manual for instructions and a schedule of filing deadlines. Oregon law requires that campaign finance activities be filed electronically (with State Elections). Candidates use ORESTAR free of charge to file forms. VOTER PAMPHLET 44 Candidate Statements for the County Voters' Pamphlet(s) must be filed directly with the Marion County Elections Office. Participation in the Marion County Voter Pamphlet is entirely up to the Candidate. A statement for inclusion in county voters' pamphlet must be filed by . For more information please contact Marion County Elections. POLITICAL SIGNS If you plan to have signs displayed for the election, please note that the City of Woodburn has regulations regarding signs: Signs may be placed on private property with the property owner's consent. Signs may not be placed: 1. In the Right-of-Way 2. In the Center Medians 3. In any City-owned property Please contact the City of Woodburn's Planning Department for more information on sign regulations at(503) 982-5246. ELECTIONS INFORMATION Additional information regarding elections can be requested from the following: Oregon Secretary of State Marion County Clerk Elections Division Elections Division 255 Capitol St. NE, Suite 501 555 Court St. NE, Suite 2130 Salem, OR 97310 Salem, Oregon 97301 http:Hsos.ore awn ov/elections/Pales/default.aspx http://www.co.marion.or.us/co/elections E-mail: elections.sos( state.or.us E-mail: elections&o.marion.or.us Phone: 503.986.1518c Phone: 503.588.5041 To schedule an appointment to review the filing process please contact the City Recorder via email at heather.pierson(_ ci.woodburn.or.us or by calling 503-980-6318. 45 COUNCIL BILL NO. 3125 ORDINANCE NO. 2581 AN ORDINANCE CREATING A TEMPORARY DECLARATION OF CANDIDACY PROCESS FOR THE ELECTION OF CITY OFFICIALS; MAKING FINDINGS JUSTIFYING THE NEED FOR THIS NEW ELECTION PROCESS BECAUSE OF THE COVID-19 PANDEMIC; AND MAKING A DECLARATION OF EMERGENCY AND SUNSET CLAUSE WHEREAS, COVID-19 is a virus that can cause respiratory disease, with the potential for serious illness and loss of life; and WHEREAS, on March 8, 2020, the Governor issued Executive Order No. 20-03, declaring a state of emergency in Oregon based upon the COVID-19 outbreak; and WHEREAS, COVID-19 was declared a pandemic by the World Health Organization on March 11, 2020; and WHEREAS, on March 13, 2020, the City Administrator, as the administrative head of the City, issued Administrative Order No. 2020-01 , which declared a state of emergency in Woodburn because of the COVID-19 pandemic; and WHEREAS, on March 13, 2020, the City Council adopted Resolution 2151 , Ratifying Administrative Order 2020-01 and Declaring a State of Local Emergency in the City Limits of the City of Woodburn; NOW, THEREFORE, THE CITY OF WOODBURN ORDAINS AS FOLLOWS: Section 1. The City Council makes the following Findings: A. That under Ordinance 1867, the Nomination Ordinance, all candidates for City office are currently required to secure the signatures of 20 electors on a Nominating Petition in order to run for City office. B. That ORS 249.020(1 ) provides that "An eligible elector may become a candidate for nonpartisan office . . . by filing a nominating petition or a declaration of candidacy." Page - 1 - Council Bill No. 3125 Ordinance No. 2581 46 C. That Section 29 of the Woodburn Charter states: "Nomination of a candidate for an elective office shall be in a manner prescribed by ordinance." D. That Ordinance 1867 requires that City candidates secure signatures on a Nominating Petition and there is presently no applicable City procedure for the use of a Declaration of Candidacy, as is permitted by both state statute and the Woodburn Charter. E. That because of the COVID-19 pandemic, the City Council finds that the temporary use of a Declaration of Candidacy process is better for the health of both City candidates and petition signers because under a Declaration of Candidacy process there is no legal requirement that a Nominating Petition be circulated. F. That the City Council finds that the temporary use of a Declaration of Candidacy process, and not a Nominating Petition, will protect public health and safety during the COVID-19 pandemic. G. That, by the enactment of this Ordinance, it is the City Councils' intention to only temporarily change the nomination process for candidates for City of Woodburn elective office. Therefore, a "sunset clause" shall be added to this Ordinance so that it will expire on May 10, 2021 , and Ordinance 1867 (the Nomination Procedures Ordinance) shall again become legally effective. Section 2. A person, having the qualifications as provided in the Woodburn Charter, may be nominated as a candidate for a City of Woodburn elective office by filing a Declaration of Candidacy with the City Recorder in substantially the following form: DECLARATION OF CANDIDACY I, hereby declare myself as a candidate for the office of to serve for the ensuing term and certify that I possess the necessary qualifications as described in the Woodburn Charter. DATED this day of (Signature of Candidate) Page - 2 - Council Bill No. 3125 Ordinance No. 2581 47 Section 3. After a determination that the candidate has fulfilled all City election requirements, the City Recorder shall cause the candidate's name to be printed on the ballots. Section 4. Ordinance 1867, Nomination Procedure, is repealed until it becomes legally effective again pursuant to Section 5 of this Ordinance. Section 5. Declaration of Emergency with a Sunset Clause. This Ordinance being necessary for the immediate preservation of the public health, safety and welfare, so that City election procedures can be modified at once to protect both City candidates and members of the public from unnecessary exposure to COVID-19 and so that the City can comply with the Governor's Executive Orders, an emergency is declared to exist and this ordinance shall take effect immediately upon passage by the Council and approval by the Mayor. This Ordinance shall expire on May 10, 2021 and Ordinance 1867 (the Nomination Procedures Ordinance) shall again become legally effective. Approved as to form: City Attorney Date Approved: Eric Swenson, Mayor Passed by the Council Submitted to the Mayor Approved by the Mayor Filed in the Office of the Recorder ATTEST: Heather Pierson, City Recorder City of Woodburn, Oregon Page - 3 - Council Bill No. 3125 Ordinance No. 2581 48 Iii♦ r�} RRYiN�� /y1 fun.- May 11, 2020 TO: Honorable Mayor and City Council (acting in its capacity as the Local Contract Review Board) through City Administrator FROM: Eric Liljequist, Public Works Projects and Engineering Director SUBJECT: Award of Construction Contract for the Mill Creek Pump Station Standby Generator & Phase 1 Upgrades Project RECOMMENDATION: Award the construction contract for the Mill Creek Pump Station Standby Generator & Phase 1 Upgrades Project to the lowest responsible bidder, R. L. Reimers Company, in the amount of $727,725.00. BACKGROUND: This project is included in the approved FY19/20 budget and includes a new standby generator, new low-flow pumps, two new sluice gates, a new lining for the existing wet well, a new fuel transfer switch, and other improvements. Bids were publicly opened April 16, 2020. Four (4) responsible bids were received as follows: R. L. Reimers Company $727,725.00 Trench Line Excavation, Inc. $875,000.00 Boede Construction, Inc. $875,957.00 Stettler Supply Company $899,565.00 The Engineer's Estimate for the project is: $745,400.00 The recommended award is approximately 2% lower than the Engineer's Estimate. DISCUSSION: The new variable speed low-flow pumps will increase the lifespan of the three large pumps currently in use at the Mill Creek Pump Station. This project is Agenda Item Review: City Administrator_x_ City Attorney x_ Finance_x- 49 Honorable Mayor and City Council May 11 , 2020 Page 2 identified in the Wastewater Facilities Plan and included in the POTW/Natural Treatment System upgrades project that has been on hold for a while now pending DEQ decisions and requirements from the latest court decisions. The contract award is in conformance with public contracting laws of the State of Oregon as outlined in ORS Chapter 279C and the laws, regulations of the City of Woodburn, therefore, staff is recommending the contract be awarded. FINANCIAL IMPACT: The subject project is identified in the adopted fiscal year 2019/20 & 2020/21 Budgets and funded by the Sewer Fund. 50 BU May 11, 2020 To: Honorable Mayor and City Council through City Administrator From: Chris Kerr, Community Development Director Subject: Call-Up Briefing: Community Development Director Approval of an Extension of a Development Decision for Woodland Crossing 9065 Arney Lane (EXT 2020-01) RECOMMENDATION: Staff recommends no action and briefs the Council on this item pursuant to Woodburn Development Ordinance (WDO) Section .�2 02... The Council may call up this item for review if desired and, by majority vote, initiate a review of this decision. BACKGROUND: On December 11 , 2017, the Woodburn City Council approved a consolidated application which included an annexation, 300 apartments and a separate RV storage yard on a property generally located behind the Premium Outlets at the terminus of Arney Lane. Since that time, a property line adjustment has been recorded, but no other permit activity has taken place. The WDO requires development to be completed in a timely manner; Section 4.02.04(B) requires provides for the expiration for development approvals as such: B. Expiration Period: A final decision on any application shall expire within three years of the date of the final decision unless: 1. A building permit to exercise the right granted by the decision has been issued; 2. The activity approved in the decision has commenced; or 3. A time extension, Section 4.02.05, has been approved. Therefore, the expiration date for this approval is December 11 , 2020. On April 6, 2020, a request for a two year time extension was submitted by the property owner Agenda Item Review: City Administrator_x_ City Attorney_x 51 to the City. Extensions to development approvals are considered as Type II applications and are subject to the provision of Section 4.02.05 of the WDO: 4.02.05 Extension of a Development Decision The effective time period of a final decision may be extended for up to two years by the Director, subject to a Type II application. The request shall be approved unless significant changes have occurred to this ordinance or the use is no longer allowed as originally approved. In making a decision to grant the extension, the Director shall consider if there is a need to modify the decision or conditions of approval to meet standards in affect at the time of the extension request. On April 24, 2020, the Director approved the requested time extension based on the fact that there have been no significant modifications to the WDO, the use is still allowed as originally approved and there is no need to modify the decision to meet any standards in affect at the time of this request. Therefore, the Woodland Crossing Final Decision shall not expire until December 11, 2022. No further extensions beyond this date are permitted. r AMJFACTJRE a ,.. .... .LLDd ; aYpr� ' R Mom rarwc .. .. E a D=N391M(SLE rAMLY REBVEMRAL . E 4 r i rr r r m q' `1, -L-311��LJJ A l PROPOSED I r �NnAEM 'V �H A S^, b ""T" 16, FLY PARK -`:.:� r� I __""____• ___'--'—,,C�° �' tit � r7i/ ' PROD RV. `. rACILRN IbqSAA' 1 1aap r4 L7I ' ---------- AND, WUTLErMATCHUNE-8EE£RM C - ,I p `1........lRLE6 .. a ...� ..(, Approved Site Plan 52 OFF I Iii♦ r} B V' May 11 , 2020 To: Honorable Mayor and City Council through City Administrator From: Chris Kerr, Community Development Director Subject: Call-Up Call-Up Briefing: Planning Commission Approval of a Design Review and Variance for I & E Construction at 2215 Progress Way (DR 2019-14 & VAR 2020-02) RECOMMENDATION: Staff recommends no action and briefs the Council on this item pursuant to Woodburn Development Ordinance (WDO) Section 02 02... The Council may call up this item for review if desired and, by majority vote, initiate a review of this decision. BACKGROUND: The Woodburn Planning Commission held a public hearing via the GoToMeeting virtual meeting platform on April 23, 2020 and unanimously approved the application package with the conditions recommended by staff. No parties testified in opposition to the proposal. The subject property is a flag lot located at 2215 Progress Way, north of the intersection of Progress Way and Mt Hood Avenue (OR Highway 214). The property is disturbed with pavement along the flag pole but otherwise vacant and undeveloped. The applicant sought to construct a new 25,657 square foot construction equipment repair facility for I & E Construction, a general contractor headquartered in Clackamas, Oregon. The application package included a Variance request to modify the landscaping requirements associated with parking / loading areas. Agenda Item Review: City Administrator_x_ City Attorney_x 53 OFF I Iii♦ r} B V' May 11 , 2020 To: Honorable Mayor and City Council through City Administrator From: Chris Kerr, Community Development Director Subject: Call-Up Call-Up Briefing: Planning Commission Approval of a Design Review for Woodburn School District at 1800 W. Hayes Street (DR 2020-03) RECOMMENDATION: Staff recommends no action and briefs the Council on this item pursuant to Woodburn Development Ordinance (WDO) Section 02 02.,. The Council may call up this item for review if desired and, by majority vote, initiate a review of this decision. BACKGROUND: The Woodburn Planning Commission held a public hearing via the GoToMeeting virtual meeting platform on April 23, 2020 and unanimously approved the application package with the conditions recommended by staff. No parties testified in opposition to the proposal. The subject property is located at 1800 W. Hayes Street, at the southeast corner of the intersection of W. Hayes Street and Cascade Drive, located in the Public/Semi-Public (P/SP) zone. Nellie Muir Elementary School occupies the property and currently has 25 classrooms and a student capacity of 500. The applicant sought to construct a 9,400 square foot addition for five new classrooms and five auxiliary rooms, which would increase total student capacity by 250 - to 750. Agenda Item Review: City Administrator_x_ City Attorney_x 54