Agenda - 02/08/1999o
e
CITY COLII¥CIL A Cl_UblDA
?ebruary 8, 1999- Z'O0 p./Vl.
270/Vlontgomery Street Ib'oodburn, Ore.qob
CALL TO ORDER AND FLAG SALUTE
ROLL CALL
ANNOUNC;EMENTS AND APPOINTMENTS
A. Continuation of public hearing: February 22, 1999 - 7:00 p.m.
Boones Crossing PUD 97-03- ,~nnexation 97-08, Zone Change 97-12,
Conditional Use 97-02, Variance 97-12.
B. Public Hearing: February 22, 1999 - 7:00 p.m. - Heritage Park annexation.
C. Council Workshop: March 1, 1999, 7:00 p.m. concerning library services.
D. Woodburn Art Center: Glatt House Studio grand opanlng- Feb. 13.
Glatt House Gallery presents "The People Shown-Feb. 6 - 27. 3D
PRESENTATIONS/PROCLAMATIONS
A. Award of accomplishment to David Holt for acadamic achievements.
B. Factory Stores update - Steve Craig.
C. Proclamation: February is "Prevent a Litter Month";
February 23 is "Spay Day USA". 4C
COMMITTEE REPORTS
A. l'lhamber of Commerce.
B. Woodburn Downtown Association.
COMMUNICATIONS
BUSINESS FROM THE PUBLIC (This allows the public to introduce items for
Council consideration not already scheduled on the agenda.)
CONSENT AGENDA - Items listed on the consent agenda are considered routine
and may be en~.cted by one motion. Any item may be removed for discussion at
the request of a Council member.
A. App.rove Council minutes of Jan. 15 & 16, 1999 workshop and ~an. 25,
1999 regular and executive meetings. 8~A
B. Accept Library Board minutes of January 27, 1999. 8_~B
C. Accept Planning Commission minutes of January 14, 1999. 8_~C
D. Receive report on Boones Ferry Rd. speed limit. 8D
E. Receive Police Department activities report for November 1998. 8_.~E
F. Accept claims for the month of January 1999. 8_~F
Page 1 - Agenda, Woodbum City Council of February 8, 1999.
PUBLIC HEARINGS
A. Local Law Enforcement Block Grants for 1997 & 1998.
10.
11.
TABLED BUSINESS
GENERAL BUSINESS
A. Council Bill No. - Resolution entering into a Special Transportation
Fund agreement for FIr 98-99.
B. Council Bill No. - Resolution setting a date for a public hearing on
vacation of a portion of Arney RoacL
C. Approval of placement of stop signs on Woodland Avenue south of
Hwy 219.
D. Bid award for skid steer loader for Wastewater.
Bid award for step van for Water Division.
F. 1999 OLCC Renewal.
llA
11B
llC
llD'
llE
llF
12.
13.
14.
15.
16.
17.
18.
18.
WORKSHOP: Discussion of draft annexation goals, policies and procedures.
PUBLIC COMMENT
NEW BUSINESS
SITE PLAN ACTIONS
CITY ADMINISTRATOR'S REPORT
MAYOR AND C0'UNCIL REPORTS
romc SESSION
Be
To'C~nsider records that are exempt by law from public inspection under
the authority of ORS 192.660(1)(0.
To consult with counsel concerning the legal rights and dulies of a public
body with regard to current litigation or litigation likely to be filed under
the authority of ORS 192.660(1)(h).
12
Page 2 - Agenda, Woodbum City Council of February 8, 1999.
THE NEW
THE M.EMBERS OF THE
WOODBURN ART CENTER
cordially invite you to celebrate
GRAND OPENING EVENT
Saturday, February 13, 9 a.m. to 4 p.m.
GLATT HOUSE STUDIO
Ribbon Cutting Ceremony
10 a.m.
Recognitions & Refreshments
3D
Tour our new Glatt House Studio addition!
fine art classes and workshops offered all year
Visit our February Fine Art Show!
"THE PEOPLE SHOW"
"SPORTS" Specialty Division
new art exhibitions and judged shows every month
Shi~p for your Valentine at our Gift Gallery!
Glatt House Gallery & Art Studio
2551 N Boones Ferry Road
Woodbum
503-982-6450
Open to the Public
Admission is Free
Visit often, bring your friends and familyt ~
3])
The
Glatt House Gallery
presents
"THE PEOPLE 5HOW"
All
Medium Fine Art 5how & Sole
February 6 through 27
Featuring
Willamette Valley Artists
displaying people at work, play, & contemplation
"SPOI TS"
Specialty bivision
Glatt House Gallery Hours
TUEsb'Ays through SATUI~bA¥5 12 noon to 4 p.m.
AI~T]:sT5' RECEPT]:ON & OPEN HOUSE
5ATURbAY, FEBRUARY 13
Glatt House Gollery
2551 N Boones Ferry Road
Woodburn
503-982-6450
Open to the Public
Admission is Free
CITY OF WOODBURN
270 Montgomery Street · Wooclburn, Oregon 97071 · (503) 982-5222
TDD (503) 982-7433 · FAX (503) 982-5244
4C
Pr OCLAMA'I'ION
February 1999- "Prevent a Litter Month'
February 23, 1999- "Spay Day USA'
WHEREAS, dogs and cats give companionship to and share the homes of over 50,000,000
individuals in the United States; and
WHEREAS, two unaltered cats and their kittens can produce 420,000 more cats in seven years
and two unaltered dogs and their puppies can produce 67,000more dogs in six years; and
WHEREAS, humane societies and shelters euthanize 8 to 10 million dogs and cats each year,
although many of them are healthy and adoptable, simply because there are not enough good homes; and
WHEREAS, spaying and neutering dogs and cats has been shown to drastically reduce cat and
dog overpopulation, and
WHEREAS, veterinarians, humane societies, national and local animal protection organizations
worked together to ensure the spaying and neutering of more than 78,000 companion animals through
"Spay Day USA" in 1998.
WHEREAS, veterinarians, humane societies, national and local animal protection organizations
have joined together again to advocate the spaying and neutering of companion animals during 'Prevent
A Litter Month
NOW, THER~..FORE, 1, Richard Jennings, Mayor of the City of
Woodburn do hereby proclaim
· .. FEBRUARY 1999 PREVENTA LITTER MONT!t'
and, FEBRUARY 24, 1999 "SPAY DAY USA
in the City of Woodburn and I call upon the people of Woodbum to observe the day by having their own
dogs or cats spayed or neutered or by sponsoring the spaying or neutering of another°s dog or cat.
IN WITNESS WHEREOF, I have hereunto set my hand and caused the
of~oo~_ urn to ~e afftxed t~..2nd day of February, 1999.
City of Woodbut~
' ' 8A
COUNCIL MEETING MINUTES
January 25, 1999
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0001 DATE. COUNCIL CHAMBERS, CITY HALL, CITY OF WOODBURN,
COUNTY OF MARION, STATE OF OREGON, JANUARY 25, 1999.
CONVENED. The meeting convened at 7:00 p.m. with Mayor Jennings presiding.
0005 ROLL CALL.
Mayor Jennings Present
Councilor Bj elland Present
Councilor Chadwick Present
Councilor Figley Present
Councilor Kilmurray Present
Councilor Pugh Present
Councilor Sifuentez Present
Staff Present: City Administrator Brown, City Attomey Shields, Public Works Director
Tiwari, Public Works Manager Rohman, Police Chief Wright, Community Development
Director Goeckritz, Library Director Sprauer, Park & Recreation Director Westrick,
Finance Director Gillespie, Management Analyst Smith, City Recorder Tennant
0022
ANNOUNCEMENTS.
Mayor Jennings stated that there are two vacancies on the Library Board and two
vacancies on the Recreation and Park Board. He urged interested residents to pick-up an
application form from the City Administrator's office.
A workshop ~ith the Budget Committee will be held on Saturday, January 30th, 9:00 am
in the City Hall Council Chambers. The purpose of the workshop is to review the City's
mid-year financial status and to discuss preliminary budget concepts for 1999-2000: This
workshop' is .open to the public but it is not a public hearing. "
The first of the 1999 winter Chautauqua Series will be held on Wednesday, February 3fa,
7:00 p.m., in the City Hall Council Chambers. Guest speaker will be Secretary of State
Phil Keisling who will speak on "The 'Radical Middle' in Oregon Politics". On February
17th, Jeff Uecker will speak on "Utopian Oregon in 20a~ Century Art", and on March 3rd,
Susan Cabello will speak on "Nostotros: the Hispanic People of Oregon". The public is
urged to attend these programs.
The City Council will hold a public heating on February 8th, 7:00 p.m., City Hall Council
Chambers, on the Heritage Park subdivision annexation.
Page 1 - Council Meeting Minutes, January 25, 1999
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COUNCIL MEETING MINUTES
January 25, 1999
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0100
PRESENTATIONS.
A) Appreciation Award to Library Board Member:
Dorothy Jaeger, Library Board Chair, presented a placque to Gloria Predeek for her many
years of support and service as a member of the Woodburn Library Board. Ms. Predeek
has served a total of 16 years as a member of the Board.
Gloria Predeek accepted the award and stated, over the years, that it had been her
pleasure to work with Director Sprauer and the Board members.
B) Human Rights Commission Awards:
Mayor read the citations describing the work and community service provided by each
one of the following recipients of the award: Beverlee Koutney (teaches English to
Spanish speaking pupils, volunteers time to facilitate citizenship class for immigrants);
Obie Garza (efforts in achieving consensus on names of new schools in Woodburn);
George Enriquez (Woodburn Post Office); Dr. Richard Steinberg (Pediatric physician);
Marina Espinoza; and Officer Kalin Ayhan.
Commission Co-chairs Wendy Veliz and Scott Summers assisted in the presentation of
the awards. Ms. Veliz stated that the recipients of these awards are ordinary people who
have done extraordinary things and the Commission appreciates what they have added to
our community.
0500
PROCLAMATION - CATHOLIC SCHOOLS WEEK.
Mayor Jennings declared the week of January 31~t through February 5th as Catholic
Schools Week in Woodbum and requested the citizens to recognize and appreciate the
contributions of the catholic schools.
0548
STATUS R~PORT ON BUILDING AT 346 N. FRONT STREET (ALSO KNOWN
AS THE SALUD BUILDING).
Charles Wilson, partner in American Building Enterprises along with Georgia Peters, and
Mike Wilson, stated that they anticipate the structural design plan to be ~ompleted by
March with permits to follow. Hopefully, the permits will be issued by mid-April so
construction can begin soon after the permits are secured.
Councilor Figley stated that her biggest concern has been the structural component and it
is imperative to get the building stabilized.
Councilor Pugh requested that the property owners report back to the Council if there are
any changes to the dates outlined above since this building has been in need of repairs for
many years.
Page 2 - Council Meeting Minutes, January 25, 1999
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0838
COUNCIL MEETING MINUTES
January 25, 1999
CHAMBER OF COMMERCE REPORT.
Terri Robinson, Chamber Board member, invited the Council to the following upcoming
events:
A) Business After Hours, February 11~, 4:30 pm., at Key Title.
B) First Citizen Recognition, February 23~a, 7:00 pm, at the United Methodist Church.
This is a dessert award ceremony honoring local citizens who give so much to the
Woodburn community.
C) Student Job Shadowing Day, February 25th. If the City would like to participate,
contact the Chamber office to schedule a student. Guest speaker at the luncheon will be
Chris Bergstrom, Tigard High School student, who is also a member of the Tigard City
Council.
Mayor Jennings stated that the City would be participating in the Job Shadowing
program.
WOODBURN DOWNTOWN ASSOCIATION.
Susan King stated that the WDA has just completed a planning session and they will be
selecting officers who will be installed at their auction on March 17th.
CENTENNIAL PARK TASK FORCE.
Councilor Figley, Task Force Chair, stated that she had distributed an updated site plan to
the Council and work on the project is progressing. She briefly reviewed the work that
has been done as of this date. The deadline for Phase I completion is Memorial Day
weekend. She also stated that the Budget Committee will be presented with Phase II of
this project and the Task Force will be presenting ideas of how it can be accomplished in
the near future.
Recreation a_9, d Park Director Westrick stated that the American Legion is interested in
opening the Memorial Day ceremonies to fly the first flag at the park. He stated that
Phase I is about 75% complete and the drainage system is working.
Nancy KirkS'ey, 1049 McKinley, commented briefly on the use of system development
charges for the purchase of the buildings for public works field operations. She stated
that she was Mayor at the time the decisions were made and she believes that the Council
acted prudently and they were not raiding funds in order to purchase the buildings. She
stated that the Council acted on the opportunities to purchase the properties rather than
paying substantially more for the properties in future years. She reiterated her belief that
it was the prudent use of public funds to purchase these buildings which are located
adjacent to existing city public works shops.
She also requested an opportunity to speak to the Council following Administrator
Brown's livability report.
Page 3 - Council Meeting Minutes, January 25, 1999
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COUNCIL MEETING MINUTES
January 25, 1999
CONSENT AGENDA. '.
A) Approval of Council minutes of January 4, 1999 (workshop) and January 11, 1999
(regular and executive session); and
B) Receipt of the Woodbum Berry Center Museum minutes of January 13, 1999;
FIGLEY/PUGH... consent agenda be adopted as presented. The motion passed
unanimously.
PUBLIC HEARING - BOONES CROSSING PLANNED UNIT DEVELOPMENT:
0965
1015
ANNEXATION g97-08, ZONE CHANGE g97-12, CONDITIONAL USE #9%03,
VARIANCE g97-12, AND PUD g97-03.
Mayor Jennings stated that the developer has requested continuation of this hearing to
Febmary 22, 1999.
Mayor Jennings declared the public hearing open at 7:32 p.m..
PUGHfFIGLEY .... continue the public hearing to February 22, 1999. The motion passed
unanimously.
COUNCIL BILL 1945 - ORDINANCE AMENDING ORDINANCE 1807 (ZONING
ORDINANCE) TO PERMIT GOVERNMENT SERVICE BUILDINGS IN
DOWNTOWN DESIGN AND CONSERVATION DISTRICT.
Councilor Chadwick introduced Council Bill 1945. Recorder Tennant read the two
readings of the bill by title only since there were no objections from the Council. On roll
call vote for final passage, the bill passed unanimously. Mayor Jennings declared -
Council Bill 1945 duly passed with the emergency clause.
COUNCIL BILL 1946 - RESOLUTION APPROVING THE PLACEMENT OF A
STOP SIGN.ON JUNE WAY AT HIGHWAY 211.
Council Bill 1946 was introduced by Councilor Chadwick. The bill was read by title only
since there were no objections from the Council. On roll call vote for final passage;' the
bill passeft unanimously. Mayor Jennings declared Council Bill 1946 duly passed.
1063
AUTHORIZATION TO APPLY FOR TEA-21 FUNDING.
Staff has recommended that Council authorize submittal of a grant application for funds
to be used in the development of bicycle and pedestrian paths in the Mill Creek greenway
at Hermanson Park 1, 2, and 3, and sidewalks along various other city streets.
FIGLEY/KILMURRAY... authorize staff to submit the grant application.
Councilor Bjelland questioned the estimated cost for completing the greenway project.
Director Westrick stated that the preliminary cost is between $300,000 and $400,000 with
the cost to the City being 10% of the total project cost. He stated that the City will be
submitting 3 separate applications for grant funding.
The motion passed unanimously.
Page 4 - Council Meeting Minutes, January 25, 1999
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January 25, 1999
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1175
BID AWARD - POLICE CARS.
Bids for 2 intermediate size sedans were received from the following vendors: Hillyer's
Mid-City Ford, $28,894; and Miles Chevrolet, $26,700. Staff recommended the
acceptance of the low bid from Miles Chevrolet.
FIGLEY/PUGH... low bid from Miles Chevrolet in the amount of $26,700 for police
cars be accepted. The motion passed unanimously.
1190 CONTRACT AWARD: CONSTRUCTION OF PUMP STATION FOR THE
POPLAR TREE PLANTATION IRRIGATION SYSTEM.
Bids were received from the following contractors: Emery & Sons Construction,
$715,180; Copenhagen Utilities, $742,611; PCI Mechanical Construction, $754,655;
Triad Mechanical, $764,351; Schneider Equipment, $826,092; Harbor Pacific
Contractors, $852,950; Stanley Contracting, $864,666; Emcon, $867,700; W.G. Moe and
Sons, $962,500; and 4-Rivers Construction, $989,955. The engineer's estimate for this
project was $840,000.00.
FIGLEY/BJELLAND... Emery & Sons Construction be awarded the contract in the
amount of $715,180.00. The motion passed unanimously.
1210
SITE PLAN ACTIONS.
A) Site Action Plan g98.23: Napa Auto Parts
No action was taken by the Council on this site plan.
1240
CITY ADMINISTRATOR'S REPORT.
A) Report on Systems Development Charges:
Mayor Jennings expressed his opinion that the Administrator had done an exceptional job
in his researc~b and analysis. He requested that the Council consider the options presented
in the memo and make a decision on this issue at this meeting. The full report is a public
record and available for public inspection. -- -
AdminiSt~'atgr Brown reviewed his report to the Council on the use of sg~tem
development charges to finance a portion of the cost of the Ladder Factory building and
the Hershberger building. The need for this report stemmed from a published Statesman
Journal article (December 23, 1998 issue) that suggested that system development
charges were misspent on the purchase of the Ladder Factory building (1996) and the
Hershberger building (1998). He stated that approximately 45% of the total purchase
price was financed through the system development funds (water, wastewater, storm
water, and street). The Hershberger property still has one final payment of $149,000 due
in July 1999. At the time of the purchase, the Council made a very clear decision around
the use of the SDC's because of the desire to have growth pay its own way and capital
improvements include facilities or assets. One of the areas of concern is the use of traffic
impact fees (street system development charges) which amounted to about 8.5% of the
Page 5 - Council Meeting Minutes, January 25, 1999
COUNCIL MEETING MINUTES
January 25, 1999
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total amount of funds spent (approximately $45,000). He reviewed areas of state law and
city ordinance as it relates to expenditures of system development charges for increasing
system capacity versus construction of office facilities that are more than incidental
administrative use. State law does require the listing of the capital improvement to be
funded by system development charges to be listed on a Capital Improvement Plan. The
City relied on our consultant, Don Ganer, to provide the City with two opinions that
indicated that as long as the City was expanding system capacity and included an item on
the Capital Improvement Plan and dealing with the impact of growth requiring for more
maintenance, the City had a legitimate expense in buying these buildings. He reiterated
that funds other than system development charges were used to pay for 55% of the total
cost. In addition, 72% of the additional space purchased was to accommodate growth
whereas only 45% of the total cost was charged to the system development funds. The
main issue to address is the Capital Improvement Plan. In the case of the Ladder Factory
building, it was on a public works CIP and system development funds were identified as
potential financing sources. The 1986/87 CIP did include a City Shops Complex which
could be construed to mean more than one building in a defined area. He stated that if
there is a technical difficulty on the Hershberger property, it may be that the CIP did not
include any specific dollar amount or funding sources. He assured the citizens that all
decisions for purchasing property are made in a public session. Additionally, the
purchases were discussed in the budget committee meetings and use of the system
development funds were part of the final budget document. He submitted 6 options to the
Council for their consideration and he recommended that the Council accept option #5.
He also stated that he had given this report to the representative of the building industry
who had been used as a source for the newspaper article and this individual had requested
that the Council delay any action until he and his organization had an opportunity to
submit their r,,esponse to this report.
Administrator Brown also spoke briefly on how improvements can be made in the future.
He proposed adoption of a consolidated Capital Improvement Plan (6 year plan) on an
annual basis,,and amend the Capital Improvement Plan if a project arises'~ Accounting for
the system development charges will be on annual basis rather than generating a report as
requested. Finally, dissemination of information to the public in a variety of sources will
give the public more opportunity to voice their opinions on issues before the Council.
Mayor Jennings reiterated his request to the Council to dispose of this issue at this
meeting rather than delaying action as requested by the Oregon Builders Association.
2407
FIGLEY/PUGH... 1) the City Council determines that both purchases were permissible
under State statutes and City ordinances as capacity increasing facilities, 2) the City
Council also makes the determination that the Ladder Factory was included on a CIP
consistent with the requirements of ORS 223.309, 3) the City Council further makes the
determination that the Hershberger purchase technically violates the statute only in so far
Page 6 - Council Meeting Minutes, January 25, 1999
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as it was not included on a Capital Improvement Plan, 4) finally in light of those three
determinations, the City Council repay all SDC's associated with the financing of the
Hershberger purchase including repayment of approximately $83,202 from operating
funds to SDC funds and payment of the additional amount from non SDC sources.
Tape 2
Councilor Pugh stated the motion would move funds from the operating funds back to the
system development funds. He agreed with the Mayor that this matter should be taken
care of at this meeting and, in all of the Council's deliberations, there was never any
intention of hiding from the public the use of these funds. The only fault is that the City
does not have an updated Capital Improvement Plan and this correction must be made.
Councilor Figley added that the City does its business in open meetings in an above board
manner without any attempt to hide anything from the public that they have a right to
know. She stated that she believes that the Council has been 100% open and above board
and the only reason she made the motion is that she did not anyone from the public to
think that there is even the slightest suggestion of impropriety, wrongdoing, or not
obeying the letter of the law in how the City handles its purchases. She also felt that the
financing was done in a way which the Council thought was right and if there was a
technical violation, it will be corrected for the future.
Councilor Kilmurray stated that she had spent a lot of time reviewing the Administrator's
document and it was evident that the Administrator did his homework before preparing
his report. Once the Capital Improvement Plan and Master Plans are in place, the City
will not have this problem in the future. In her opinion, there may have been a technical
violation but she did not feel that the Council had done anything wrong.
Councilor Bjelland concurred with the other Councilors and Mayor in complimenting the
Administrator on his report. He stated that he had also researched this issue, reviewed
the applicabl0 laws and opinions, and does not believe that the past Council did anything
wrong. In respect to the motion, the only issue he would have is that he is uncomfortable
saying that there is a technical violation. Therefore, he feels that the motion shouted Joe
mended.to.s, ay that the court may rule that there was a technical violati6n rather than the
Council going on record saying that there was a technical violation. A strong legal
argument could be made that, since these buildings are contiguous, this is all part of the
public works complex.
Councilor Sifuentez agreed with Councilor Bjelland and expressed her opinion that the
Council had done nothing wrong and assured the public that they are careful to run the
City properly.
Councilor Chadwick also agreed with the statements made by the other Councilors and
did not feel that the Council had made any improper expenditures from the SDC funds.
BJELLAND/SIFUENTEZ... amend the motion to eliminate item 3 from Councilor
Figley's motion where we find that the Hershberger building purchase technically violates
Page 7 - Council Meeting Minutes, January 25, 1999
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the statutes due to its not being included on the Capital Improvement Plan.
Further discussion was held on the amendment to the motion.
City Attorney Shields referred to his memorandum opinion to provide alternative
language that the Council may wish to consider.
Councilor Bjelland withdrew his amendment and Councilor Sifuentez withdrew her
second to the amendment.
FIGLEY/PUGH... amend the original motion in the 3rd determination listed to read as
follows: Whereas our City Attomey and City Manager have advised the Council that it is
arguable how a court of law would rule on the issue of a possible technical violation of
the state statute.
The motion to amend passed unanimously.
On roll call vote, the motion, as amended, passed unanimously.
Mayor Jennings encouraged interested citizens to obtain a copy of the report.
0381
B) Livability Report:
Administrator Brown read this report to the Council since it was distributed at this
meeting. In summary, at the recent team building workshop, all of the Councilors had
identified livability as a priority and the need to engage the citizens to develop a vision of
a more liveable community. The Mayor has requested that a livability program be
submitted to the Council for their consideration. This program would relate to the
appearance of some of Woodburn's neighborhoods, commercial areas, downtown core,
and transportation corridor. It would also look at a wider variety of entertainment and/or
activities to bring residents together and promote tourism. Traffic circulation is another
issue that would improve the livability of the community. The Mayor has proposed that a
Livability Task Force be appointed with Nancy Kirksey being named as Chair and she
proposes to appoint Joanne Bjelland as her Co-Chair. Task Force members appointed
would foster a multi-talented, multi-disciplined group that can represent, reach, and
recruit a wide variety of residents who have a desire to carry the work forward ov6r-the
next two or .t. hree years. It is recommended that an open recruitment for.applications from
citizens interested in serving on this Task Force. Recognition to property owners should
be given and a program established utilizing volunteer help to assist those who cannot
maintain their property due to age or infirmary. Volunteers would also be used for
neighborhood and community wide efforts and for work to be done in public rights of
way. An awards program should be established for individual homes, businesses, and
neighborhoods. His report also commented on the need to continue applying for Housing
Rehabilitation grant funds and the potential formation of an Urban Renewal District for
the downtown area. He recommended to the Council that, if they implement the program
outlined in the report, the Task Force start with the awards, recognition, and code
enforcement program.
Page 8 - Council Meeting Minutes, January 25, 1999
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January 25, 1999
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FIGLEY/SIFUENTEZ .... adopt the City Administrator's livability report and authorize
the Mayor to appoint a Livability Task Force.
Nancy Kirksey, 1049 McKinley, stated that the original kick-off date was scheduled for
February 14th, however, since this date falls within a 3-day holiday weekend, it may not
be the best time to do the kick-off for this program. An alternative date would be March
17a~ which is St. Patrick's Day. With the Council's permission, they would like to do the
dedication of Lillian Warzynski Court on that date and recognize a homeowner, a
business, and a neighborhood. She also questioned the Council as to whether or not they
would like to hold a town meeting after the dedication as part of the "visioning" process.
Cake and coffee could be served at this meeting. She stated that this project will be a lot
of work but also fun. She urged citizens interested in becoming a member of this Task
Force to pick up an application at City Hall.
Discussion was held regarding the town meeting concept and how it can be built into the
visioning process.
The motion passed unanimously.
1109
MAYOR AND COUNCIL REPORTS.
Councilor Kilmurray stated that the speed limit on north Boones Ferry Road is 45 MPH
which seems excessive in an area that has several housing developments in the area and
no sidewalks for pedestrians.
Public Works Director Tiwari stated that he would contact the Speed Control Board and,
if it is within the City's authority, then staff will take care of the request.
Councilor Sifuentez stated that Nancy Kirksey will do an excellent job as Co-Chair of the
Livability Task Force.
Mayor Jennings stated that several citizens had asked when the "State of the City"
address woul,~d be replayed on Cable TV and he was informed by Phil Blair of WCAT that
the times are announced on the bulletin board on Channel 16. In addition, he will get a
copy of the tape to share with the Council. -' -
He alsostat~d that he is extremely proud of the Council for the work th6~ did at their
workshop and in their determination to engage the community.
He stated that the Glatt House is having a "People Show" from February 6t~ through
February 27t~ featuring various Willamette Valley artists. The hours are Tuesday through
Saturday, 12:00 noon to 4:00 pm, and they encouraged the Council to attend the show.
The new Glatt House ribbon cutting will be at 10:00 am on February 13t~ and he will
attend the ceremony.
Mayor Jennings also stated that Councilor Kilmurray will be the Council liaison to the
Woodbum Fire District Board.
Page 9 - Council Meeting Minutes, January 25, 1999
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EXECUTIVE SESSION.
FIGLEY/BJELLAND... adjourn to executive per ORS 192.660 (1)(f) and ORS
192.660(1)(h). The motion passed unanimously.
The meeting adjourned to executive session at 9:05 p.m. and reconvened at 10:07 p.m..
1350
Mayor Jennings stated that no decisions were made in the executive session.
PUGH/KILMURRAY... meeting be adjourned. The motion passed unanimously.
The meeting adjourned at 10:08 p.m..
8A
APPROVED
RICHARD JENNINGS, MAYOR
ATTEST
Mary Tennant, Recorder
City of Woodburn, Oregon
Page 10 - Council Meeting Minutes, January 25, 1999
Executive Session
COUNCIL MEETING MINUTES
January 25, 1999
8A
DATE. CONFERENCE ROOM, CITY HALL, CITY OF WOODBURN, COUNTY OF
MARION, STATE OF OREGON, JANUARY 25, 1999.
CONVENED. The Council met in executive session at 9:08 p.m. with Mayor Jennings presiding.
ROLLCALL.
Mayor Jennings Present
Councilor Bjelland Present
Councilor Chadwick Present
Councilor Figley Present
Councilor Kilmurray Present
Councilor Pugh Present
Councilor Sifuentez Present
Mayor Jennings reminded the Councilors and staff that information discussed in executive session is
not to be discussed with the public.
Staff Present: City Administrator Brown, City Attorney Shields, City Recorder Tennant
Public Works Director Tiwari attended the session at 9:08 p.m. and left at 9:40 p.m..
The executive session was called under the authority of:
1) ORS 192.660(1)(h) to consult with counsel concerning the legal rights and duties of a public body
with regard to current litigation or litigation likely to be filed; and
2) ORS 192.660(1)(f) to consider records that are exempt by law from public inspection.
ADJOURNMENT.
The executive session ~ljourned at 10:05 p.m..
APPROVED
RICHARD JENNINGS, MAYOR
ATTEST
Mary Tennant, Recorder
City of Woodburn, Oregon
Page 1 - Council Executive Session Minutes, January 25, 1999
COUNCIL WORKSHOP MINUTES
January 15, 1999
TAPE
READING
DATE. CONFERENCE ROOM, MACLAREN YOUTH CORREC~ TIONAL
FACILITY, CITY OF WOODBURN, COUNTY OF MARION, STATE OF
OREGON, JANUARY 15, 1999.
CONVENED. The workshop convened at 6:20 p.m. with Mayor Jennings presiding.
ROLL CALL.
Mayor Jennings Present
Councilor Bjelland Present
Councilor Chadwick Present
Councilor Figley Present
Councilor Kilmurray Present
Councilor Pugh Present
Councilor Sifuentez Present
Staff Present: City Administrator Brown, City Attorney Shields, Public Works Director
Tiwari, Recreation & Park Director Westrick, City Recorder Tennant
(Note: This workshop was recorded and tapes are available in the Recorder's Office)
Consultants Present: Paul Koch, Ben Altman, Mike Ragsdale
Mayor Jennings stated that this workshop had been called for the purpose of establishing
City Council visions, goals and priorities. The main participants were the Mayor,
Council, and City Administrator. He introduced the consultants who would be
facilitating this workshop.
Paul Koch provided the Council with an overview of the goal setting program which is
intended'to trigger the thinking process of the group thereby formulating'an end product
by the 'time this 1 V2 day work session is completed. Each of participants were asked to
answer a similar set of questions relating to why they sought office, what they wanted to
achieve during their tenure, what they promised the constituents, and what special
resources they bring to the Council.
The participants then discussed amongst themselves the qualities they see in each other.
Mike Ragsdale described the process of engaging citizens in a participatory process
where the citizens participate in the deliberations on a regular basis rather than on an
occasional basis. This strategy is being used to share the control with the citizens thereby
overcoming difficult situations. He suggested that the Council expand their paradigms to
broaden the scope of how something can be done. He recommended that the citizen
Page I - Council Workshop Minutes, January 15,1999
TAPE
READING
COUNCIL WORKSHOP MINUTES
January 15, 1999
engagement process grow over a period of time and the Council start with an easier
project then move forward to a more challenging project. It is essential that citizens be
recruited which must be done in a variety of methods in order to reach out to the whole
community. Examples of recruiting methods include door-to-door contact, neighborhood
meetings, and civic and/or service organization meetings. He also stated that the Council
must budget funds for programs that would continue providing for the line of
communication necessary to continue the citizen engagement process.
The consultants facilitated the participants in the first step of developing their vision. It
was the consensus of the participants that they would like to see Woodbum be a market
center with a rural atmosphere rather than classified as a bedroom community. The
participants expressed their ideas of what the community should be like in the future.
Discussion was also held on the general topic of diversity whether it be in the gathering of
people, educational opportunities, employment opportunities, cultural activities and
facilities, amenities, or other related areas.
At 9:20 p.m., the workshop concluded for the evening. The participants were reminded
that the workshop would begin at 9:00 a.m. on Saturday, January 16~', and will conclude
by 5:00 p.m..
8A
APPROVED
RICHARD JENNINGS, MAYOR
ATTEST
Mary Teiinant, Recorder
City of Woodburn, Oregon
Page 2 - Council Workshop Minutes, January 15,1999
COUNCIL WORKSHOP MINUTES
January 16, 1999
TAPE
READING
DATE. CONFERENCE ROOM, MACLAREN YOUTH CORRECTIONAL
FACILITY, CITY OF WOODBURN, COUNTY OF MARION, STATE OF
OREGON, JANUARY 16, 1999.
CONVENED. The workshop convened at 9:00 a.m. with Mayor Jennings presiding.
ROLLCALL.
Mayor Jennings Present
Councilor Bjelland Present
Councilor Chadwick Present
Councilor Figley Present
Councilor Kilmurray Present
Councilor Pugh Present
Councilor Sifuentez Present
Staff Present: City Administrator Brown, City Attorney Shields, Public Works Director
Tiwari, Recreation & Park Director Westrick, City Recorder Tennant
(Note: This workshop was recorded and tapes are available in the Recorder's Office)
Consultants Present: Paul Koch, Ben Altman, Mike Ragsdale
The consultants reviewed the work that had been accomplished the previous evening and
began work on defining the "vision" of the participants. They reiterated that the Mayor
and Council need to make a declaration to deliver something in the future and, out of that
declaration, i~,.provides the citizens an opportunity to participate in the visioning process.
The participants each read their statements regarding the future of Woodburn. Ideas
listed included transportation improvements, safer streets, preservation of heritage;.
affordablO housing, increased recreational activities for youth, city-wide*beautification,
cultural celebrations, employment, and provide community that is livable without going
outside the community for basic needs or requirements.
The consultants worked with the participants to define a vision and formulate a mission
statement. Those statements are as follows:
Vision Statement: The Community is engaged in defining and creating Woodburn as a
great place.
Mission Statement: To declare and deliver Woodburn as a great place to be.
Discussion was held on the roles of the Mayor, Council, staff, and citizens for the purpose
of implementing the vision. It was noted that reporting and tracking the outcomes of is an
important component in monitoring the progress of future goals.
Page I - Council Workshop Minutes, January 16,1999
8A
COUNCIL WORKSHOP MINUTES
January 16, 1999
TAPE
READING
Discussion was also held on the changes necessary to implement the action plan and
proceed with the citiizen engagement process. The action plan does require the follow
through of a series of steps which need to be documented and each step needs to include
tasks and deadlines. They discussed the mechanics of how to formulate action steps such
as formation of a steering committee, identify the needs, define the resources, define the
processes to be used, develop a public relations program, receive input from staff, and
develop a time line.
Discussion was held on different methods of getting community support and participation
in goal setting meetings. Methods suggested by the participants included town hall
meetings, smaller group or neighborhood meetings, congregational services, web site,
newspaper, door-to-door contact, service organizations, other local boards and
commissions.
The consultants suggested that the steering committee be open-ended in the number of
members involved and dollars be budgeted for the recruitment of members. The scope of
work be limited to how citizens can be engaged for the purpose of attending and
participating in the process. The Council also needs to set time lines for the committee to
complete their scope of work. Discussion was also held on the completion of an initial
action plan. It was the consensus of the participants that the Administrator, along with
Councilors Bjelland and Kilmurray, would present a plan to the Council within the next 6
weeks.
In summary, the consultants reviewed the work ahead of the Mayor and Council to
proceed with defining the goals as they relate to the vision and mission statements. They
expressed the,.jr opinion that there is a cohesiveness amongst the Mayor and Council
which will enable them to follow through with their commitment.
APPROVED
RICHARD JENNINGS, MAYOR
ATTEST
Mary Tennant, Recorder
City of Woodburn, Oregon
Page 2 - Council Workshop Minutes, January 16,1999
MINUTES
MONTHLY MEETING OF WOODBURN PUBLIC LIBRARY BOARD
8B
DATE:
ROLL CALL:
STAFF PRESENT:
GUESTS:
CALL TO ORDER:
SECRETARY'S
REPORT:
DIRECTOR'S
REPORT:
January 27, 1999
Phyllis Bauer
Dorothy Jaeger
- Present Barbara Pugh ' - Present
- Present
Linda Sprauer, Director
Judy Coreson, Recording Secretary
None
President Dorothy Jaeger called the meeting to order at 12 Noon.
The monthly Board minutes of December 16, 1998 were approved as
submitted.
Monthly Statistics: The monthly statistics were self-explanatory. The
number of people visiting the library for the month of December was
12,205.
Activities: A list of activities was distributed to the Board. The "Night
at the Library" continues every Tuesday evening at 7 P.M. in the
Youth Services area. A Chautauqua series begins Wednesday,
February 3 with "The 'Radical Middle' in Oregon Politics" presented
by Phil Keisling, Oregon State Secretary of State, at 7 P.M. in the City
Council Chambers. "Utopian Oregon in 20"' Century Ad" by Jeff
Uecker is scheduled on Wednesday, February 17, at 7 P.M. in the
City Council Chambers. The Library will be closed Monday, February
15, for President's Day. ; --
Staff News: Murray McNeil, pad-time Library Assistant, resigned to
accept a full time position elsewhere. Ed Gallagher, pad-time
Reference Librarian, resigned for a position closer to his home.
Applicants for both positions have been interviewed. By next week
the offers for the positions will be made.
Volunteer of the Month: Anita Mosteller was chosen Volunteer of the
Month for December.
Network Update: Rachel is working on getting all of the equipment
updated and in place. In the Youth Services the CD ROMS have
been networked through a server for the children to access.
OLD BUSINESS:
Library Card Fees Report: A letter was sent to non-resident
Woodburn Library patrons concerning the $10 user fee. Woodburn
Public Library has been designated as the "home" library for rural
Woodburn residents and for residents with an Aurora, Donald,
Hubbard and Gervais mailing address who live in Marion County. If
a non-resident patron is a property owner within the Woodburn city
limits, they can bring in a copy of their current tax statement for
verification to avoid paying the $10 fee.
Internet Policy: Linda will be working with Matt Smith, City
Management Analyst, concerning this policy and several other library
policies.
NEW BUSINESS:
New Board Members: Two members are needed for the Library Board
to replace Jane Riggan and Wanita Haugen who have resigned.
Library Board applications are available at the Reference Desk and
at City Hall. At the last City Council meeting, Dorothy Jaeger
presented Gloria Predeek with a plaque in recognition of her service
to the Library Board.
OLAAnnual Conference: The Oregon Library Association Conference
will be held March 31, April I & 2, 1999 at Seaside. Registration,
lunch and transportation will be paid by the Library. We need to
know if any Board members would like to attend before the
registration deadline of February 26.
BUSINESS TO/FROM
THE CITY COUNCIL
AND/OR MAYOR:" None
ADJOURNMENT: The meeting was adjourned at 1 P.M.
Respectfully Submitted,
Judy Coreson
Recording Secretary
Library Board Minutes - 1/27/99 2
WOODBURN PLANNING COMMISSION
January 14, 1999
CONVENED The Planning Commission met in regular session at 7:00 p.m. with
Chairperson Will presiding.
ROLL CALL
Chairperson Will P
Vice Chairperson Young P
Commissioner Lawson P
Commissioner Frawley P
Commissioner Gerbracht P
Commissioner Gunderson P
Commissioner Cox P
Commissioner Lima P
Commissioner Mill P
Staff Present:
Steve Goeckritz, Community Development Director
Randy Rohman, Project Manager
Randy Scoff, Public Works Engineering
Nancy DeVault, Secretary
MINUTES
Motion was made to approve the minutes of the December 10, 1998 Planning Commission
meeting as wdtten. Motion carried.
ELECTION OF OFFICERS
Commissioner Frawley nominated Royce Young for Chairperson.
seconded the motion, which carried.
Commissioner Cox
Commissioner Gu .rlderson nominated Jim Cox for Vice Chairperson. Chairperson Young
seconded the motion. Motion carried.
Commissionei".Will turned the meeting over to the Chairperson Young. ''
Chairperson Young welcomed the public and thanked them for attending the meeting.
BUSINESS FROM THE AUDIENCE
None
COMMUNICATIONS
None
Planning Commission Meeting -January 14, 1998 Page 1 of 16
PUBLIC HEARING
COMPREHENSIVE PLAN MAP AMENDMENT 98-03, ZONE MAP AMENDMENT
98-07 AND SUBDIVISION 98-03, MONTEBELLO I
Chairperson Young opened the Public Hearing.
Commissioner Cox disqualified himself from participating in this hearing because of a
conflict of interest. He stated that he represents Senior Estates Golf and Country Club in
legal manners.
Staff read applicable ORS Statement.
Staff entered into the record Exhibit I, Montebello Subdivision Traffic Impact Study
prepared by Lancaster Engineering and Exhibit II, Development Agreement between the
City of Woodburn, Pioneer Title Trust Bank, Claw Holdings and Prairie Corporation.
Exhibits were passed to the Commissioners for their review.
Staff made the presentation as reflected in the Staff Report and contained in the Planning
Commission Packet.
Questions
Commissioner Gunderson requested clarification of Part I and Part II.
Staff explained that Part I deals with the reconfiguration of the Zone and the
Comprehensive Plan designations. Part II deals with just the Subdivision proposal.
Commission Lawson questioned how was the property acquired by the City and has them
been any effort to incorporate this into this subdivision and development?
Staff responded there were discussions at a point in time to possibly give 50% of the open
space on Evergreen to the adjoining property owners, Senior Estates and the other 50%
to Capital Development. He explained that there will not be a street behind the homes but
that he could not say at this time how the property will be utilized in the future.
Commissioner Lawson expressed his concerns that there will be no future possibility for
ever getting the property back on the tax roll. He added that it will be a liability issue for
the City to maintain it.
Ex Parte Contacts
None
Testimony by Applicant
John Donaldson, 222 West Bay Dr. Olympia, WA stated he was present on behalf of
Planning Commission Meeting - January 14, 1998 Page 2 of 16
Capital Development Co. He related that George Wilhelm, Engineer, would provide a brief
outline of the subdivision activity and respond to any technical questions that the
Commission might have. Mr. Donaldson also reported that Dave Cram would be available
to respond to any questions regarding the traffic study.
George Wilhelm, Wilhelm Engineering Inc., P.O. Box 561, Woodburn, OR articulated that
tonight's request would formalize the redistribution of the zoning and the Comprehensive
Plan change that was approved in 1992. Mr. Wilhelm stated that the application meets the
criteria for approval and requested a recommendation for approval from the Planning
Commission.
Dave Cram, Lancaster Engineering, 800 NW 6th Ave., Suite 206, Portland, OR 97209
rendered information regarding the traffic study and reported that the essence of the report
shows that the levels of service are satisfactory, there are no failing intersections, and the
impact from the proposed subdivision are minimal. He added that the Factory Stores was
not included in this study because it had not been submitted as a completed project.
Chairperson Young inquired what the percentage of growth was per year?
Dave Cram responded that it was 2%% which was taken from a previous Kittelson &
Associates report.
Commissioner Mill asked whether the saturation levels for the afternoon commute were the
actual traffic volume on the affected streets through those intersections?
Dave Cram explained that the saturation levels refer to the percentage of the theoretical
capacity of the intersection looking at the existing conditions based on the counts that were
made on November 1997; adding 2%% per year to bring it up to the year 2000; and then
adding in the background traffic from the Waremart Warehouse.
Commissioner Mill questioned whether Mr. Cram has been able to come up with anything
as to what he thinks will happen to these figures adding in the impact from the Woodburn
Factory Stores and-the new subdivision?
Dave Cram_ responded that from the time he prepared the traffic s!,udy he ~ad no
k--~'~owledge of thb Factory Stores. He further added that it would be unpr(~fessional of him
to try to estimate traffic impacts of a project that he had no real knowledge of.
Testimony by Proponents
Don Bauer, 375 S. Columbia Dr., Woodburn, OR congratulated the new Planning
Commission Chairperson. He asked what would happen to the so called green way? Mr.
Bauer proposed a wall be place where the current boundary of the trees are now.
Chairperson Young requested that statements be kept to five minutes.
8C
Planning Commission Meeting - January 14, 1998 Page 3 of 16
8C
William Coldwell, 179 S. Columbia, Woodburn, OR informed the Commission that he
would like the buildings to be single floor because he does not want somebody in a double
story home to be able to look down into his home.
Mike DeSantis, 173 McLoughlin Dr., Woodburn, OR asked wh'ether there is storm/sewer
capacity for a project like this?
Randy Scott, Public Works Engineer explained that discharge will go across I-5 into the
east tributary for Phase I. The added detention area will need to be constructed and
installation of a new culvert underneath I-5 will be needed. Randy further explained that
a sewer pump station was constructed south of Walmart and this system will discharge
into that. He added that what will be constructed for Phase I will also be of size and
capacity to handle a full build out of the subdivision. Furthermore, various networks of
water system are in the area with 12" diameter lines running down Stacey Allison Way &
Evergreen. These will be extended down to the subdivision and extended to the lower end
for future development.
Mike DeSantis said that there are enough problems now with the park system in this
community to be putting on another burden upon them with some strip would be ridiculous.
He added that something has to be done with it rather than a no man's land.
BREAK
Testimony by Opponents
Harold Channels, 129 W. Clackamas, Woodburn, OR stated that something be done about
our roads before developing anything. He suggested a moratorium be placed on building
until some of the road problems are solved.
Larry Kemper, 762 S. Columbia Dr., Woodburn, OR reminded the Council that the
Governor does not like to have building done on good farm land. Mr. Kemper requested
that the Planning Commission resume the aforementioned property back to farm land.
Keith Wollen, 259 W. Clackamas, Woodburn, OR. referred to and discussed several maps
that were prepared in 1995 by Kittelson & Associates. .-
Eloise ThomPSon, 331 S. Columbia, Woodburn, OR pointed out tl~at nothing was
mentioned regarding sidewalks down Nellie Muir School, WalMart or up Evergreen and
added that these should be done first. Mrs. Thompson questioned as to when will there
be a new interchange?
Vern Lockwood, 445 W. Clackamas Circle, Woodburn, OR informed the Commission that
he is representing the Board of the Senior Estates Golf & Country Club. Mr. Lockwood
read and provided the Commission with a copy of a letter from the Board concerning
residents of Senior Estates. The letter suggested that an infrastructure plan be made
before approval and requested that this proposal be deferred until these changes are made
Planning Commission Meeting - January 14, 1998 Page 4 of 16
8C
and the Comprehensive Plan is in place.
Jerry Win, 113 S. Columbia Dr., Wood.burn, OR said that Hayes St. sounds like a drag strip
at night and this problem definitely needs to be addressed.
Chairperson Young informed that he granted Barbara Lucas request to have the same
amount of time as the first gentleman, Mr. Bauer, had as a proponent.
Barbara Lucas, 214 E. Clackamas Circle, Woodburn, OR provided copies of her statement
to the Commission. She indicated that Capital Development's traffic study did not address
the traffic created by Factory Outlet nor does it satisfactory address future Waremart traffic.
Mrs. Lucas requested that the hearing be continued until the Commission has more
information on Factory Outlet and Waremart traffic and other information about the median
or highway widening near the interchange. Furthermore, she added that it would help if
the Traffic Consultant would attend the hearing to answer questions.
Steven Hobson, 15227 Stub Rd. NE, Woodburn, OR reported that his property is directly
south of the proposed single family dwellings. Additionally, he stated that the back side
of his property abuts the proposed right-of-way and takes some of his property but yet
there has been nothing said to him about property being taken away. Mr. Hobson
wondered if anyone has given any thought as to where all these children will be going to
school because Nellie Meir School is already full.
Rebuttal
George Wilhelm commented that the developer is in agreement with most of what has
been said and is working with the community to try to solve the problems. He added that
Capital Development has contributed money towards developing a transportation plan and
that the developer is not opposing the construction of a sidewalk from Evergreen to
Cascade Way to provide a route to the Elementary School.
John Donaldson said that they recognize that Capital Development can not solve the
problems that existed before they got here. He added that City staff has done an
admirable job in holding their feet to the fire in trying to meet all of the necessary
obligations and code requirements. Mr. Donaldson stated asked that the project be moved
to the next level.
Questions
Commissioner Will requested a brief description of what the agreement contained in Part
I, page 7, last paragraph entails.
John Donaldson explained that the Development Agreement between the City of
Woodburn, Claw Holdings and Pioneer requires them to construct portions of roads behind
WalMart and then stub down to Evergreen.
Planning Commission Meeting - January 14, 1998 Page 5 of 16
Commissioner Will questioned the language contained in Part II, Public Works General
Conditions section.
Randy Scott interjected to provide further clarification. He clarified that part of the
development agreement pertains to Stacy Allison extending along the end of the WalMart
property.
John Donaldson communicated that it is required.
Commissioner Will asked if Capital Development is required by Staff to complete the
sidewalks all the way up to Nellie Muir?
Staff reported that they are required completion up to Cascade and then they will be
discussing the continuance of that with Nellie Muir School.
Commissioner Gunderson inquired whether the traffic survey investigative team take into
consideration the 12,000 cars that are moving between 4pm-5pm and between 3pm-6pm
or is it a 24 hour survey?
Dave Cram responded that 99.9% of the cases they have traffic counts between 7am-9am
and 4pm-6pm. He explained that in this particular case they relied on traffic counts that
were done by Kittelson & Associates but he assumed that they used the same peak
periods that he does.
Commissioner Gerbracht asked for clarification regarding the road layout.
Roger Wilhelm replied that it was originally laid out as a 100' wide right-of-way for an
artedal but the Transportation Plan and Public Works have commented that a 74' is what
is actually requested. He explained that they would like to modify this with the final design
to conform with the Public Works comments and the Transportation Plan.
Chairperson Young queried Staff about Barbara Luca's statement regarding material not
being available for inspection seven days prior to the hearing and asked if there is
something in the statute stating that material has to be available to the public?
Staff responded. that it is a rule that the material be made available seven days prior to a
public hearing. He also explained that due to the fact that staff is at 50% of what it
normally was, he was not able to get the Staff Report out last Thursday but that it was
available Monday.
John Donaldson asked whether the public hearing process stays open for seven days after
the Commission reaches a decision?
Staff read and quoted the ORS 197 regarding applicants and people that request that
hearings remain open.
Planning Commission Meeting - January 14, 1998 Page 6 of 16
8C
Commissioner Will asked Staff if it was required that all the sidewalks and roads be done
on Phase I?
Staff explained that sidewalks have to be put in on Hayes Street prior to occupancy of any
of the residential structures. He added this would include from Evergreen over to Cascade.
Commissioner Will inquired as to what point in time would the school be-required to put in
sidewalks?
Staff commented that the school can not be forced to put sidewalks in but that we can
make them understand that there is a considerable amount of liability by not providing
protection for school aged children.
Commissioner Mill quizzed Mr. Donaldson whether he was willing to consider a cost
sharing between Capital Development and the School District for that short section of
sidewalk?
John Donaldson replied he would consider it.
Staff proceeded to remind the Commission that there was an individual whom requested
an opportunity to present additional evidence or testimony. Staff again read and quoted
the ORS Statement 197. He requested direction from the Commission to determine
whether they felt comfortable with the transportation evaluation that was made and if not,
then the Commission would have to provide Staff with additional instruction.
Commissioner Frawley asked Staff where this would place us under the 120 day rule?
Staff responded that the Comprehensive Plan Amendment is not subject to the 120 day
rule.
Commissioner Will remarked that since there were some concems regarding the traffic
study, he suggested that the hearing be continued until the next meeting.
Staff questioned Commissioner Will whether this was to instruct Staff to instruct the
applicant to refine the study based on comments made during the hearing? ""
Commissioner Will answered yes.
John Donaldson asked based on what terms was he being asked to refine the study? The
study meets the absolute obligations of what the ordinance requires them to do.
Staff voiced that there were some questions as to whether or not the situation with the
Factory Outlet Stores should be on the evaluation.
Planning Commission Meeting- January 14, 1998 Page 7 of 16
John Donaldson remarked that they can not be held to a standard that requires them to
take every proposal that is out there and deal with it. They dealt with those issues that
were complete and approved at the time they initiated their proposal.
Commissioner Gerbracht pointed out that they did not have a complete picture regarding
the traffic situation.
Randy Rohman, Public Works Transportation Manager explained that a new traffic study
would conclude the same as the first one.
Barbara Lucas requested a continuance of the hearing to allow her to provide more
testimony opposing the development.
Motion was made to leave the hearing open for seven days for additional written evidence
or testimony. Motion failed with 5 voting No and 3 voting Yes.
Commissioner Gunderson moved to continue the public hearing January 28, 1999 for
Comprehensive Amendment 98-03, Zone Map Amendment 98-07 and Subdivision 98-03.
Commissioner Lawson seconded the motion. Motion unanimously carried.
BREAK
Public Hearing
B__~. SPR 98-23, NAPA Retail Building (16,500 sq.ft.) located at the northwest
corner of James Street and Highway 99E.
Chairperson Young opened the Public Hearing.
Staff read applicable ORS statement.
Staff provided presentation as reflected in the Staff Report.
Questions
Commissioner. Mill questioned Staff whether the tree ordinance require them to at{'e~pt to
save the trees.'}' '.'
Staff responded that the ordinance only applies to trees in the City rights-of-way.
Commissioner Cox pointed out that he did not see the listed conditions of approval.
Staff reported that there are three conditions of approval that he would like to see met that
are not incorporated in the Staff Report.
1) Reduce the signage on the east elevation by 10' sq.ft.
Planning Commission Meeting - January 14, 1998 Page 8 of 16
2) To meet the 75' special set back requirement from the center line of the street.
3) Siding materials be other than metal.
Commissioner Gunderson questioned if the radius to the existing street to turn into James
Street will be worked over or if it was already in existence?
Staff responded that the radius already exists.
Staff recommended approval of the proposal with the conditions as outlined in the Staff
Report.
Ex Parte Contacts
None
Testimony by Applicant
Peter Alto, Architect, Group McKenzie, 0690 S. Bancroft, Portland, OR reported that the
shop will be enclosed. He explained that there was no intent to remove the trees however,
the walnut trees were severely diseased and removal was recommended by the arborist.
Mr. Alto also stated that they would prefer to have all landscaping abutting itself rather than
having it interrupted by a sidewalk. Additionally, he remarked that the addition of block
throughout the project may cause his client hardship in terms of financing.
Questions
Commissioner Mill expressed his concerns regarding the traffic flow increase in this area
and wondered if Mr. Alto's client would be open to signage painting of arrows to suggest
people to go towards 99E rather westbound?
Peter Alto replied that he would be willing to consider this.
Commissioner Frawley said that most of the customers will come from the Woodburn area
and they will take James St.
Chairperson Young' inquired whether there is a requirement for materials for the storm
water retention?
Peter Alto repotted that the landscape area will retain 99% of the water on'any given storm
event.
Commissioner Lima asked what the cost difference would be between siding and cinder
block? In addition, he questioned what the logic was behind the sidewalk abutting the
property instead of the curb line?
Peter Alto responded that he has been quoted by the contractor the amount of $40,000 to
put it all in cinder block. He explained that cinder block would not provide for an
8C
Planning Commission Meeting - January 14, 1998 Page 9 of 16
architectural building. Mr. Alto further cladfied that the logic behind the sidewalk abutting
the property was mainly for a maintenance standpoint.
Testimony by Proponents
None
$C
Testimony by Opponents
None
Public Hearing Closed
Chairperson Young closed the public hearing.
Discussion
Commissioner Frawley expressed his concerns regarding the metal siding and wondered
whether they can work with staff to come up with a blend of materials.
Peter Alto pointed out that the Fire Department across the street is exactly the same as
what he is proposing.
Commissioner Cox moved that the application SPR 98-23 be approved based on the
findings and conditions set forth in the Staff Report and with the following additional
conditions: 1) the sinage on the east side of the building be reduced as necessary to
comply with the sign ordinance without a Variance, 2) waste disposal facilities be located
on the premises and that the screening and/or landscaping be relocated to a site approved
by Staff, 3) comply with the 75' special set back requirements on Highway 99, 4) sheet
metal siding surfaces shall include design elements or features to break up the flat
surfaces and give visual diversity in a manner to be approved by Staff. Commissioner
Frawley seconded the motion, which carried.
Commissioner Lawson moved to amend the motion to include a review on the placement
of the sidewalk to the south side of the property. Commissioner Will seconded the motion.
Motion carded with Commissioner Lima voting No.
Public Hearing
o
C.~. Varianc~ 98-16, 10 foot Variance to the setback requirement from West
Lincoln Street, James & Rosa Lee Wakefield.
Chairperson Young opened the Public Headng.
Staff read applicable ORS statement.
Staff provided presentation as reflected in the Staff Report and recommended approval of
the request.
Planning Commission Meeting - January 14, 1998 Page 10 of 16
Questions
Commissioner Will requested clarification from Staff whether the Transportation Plan did
not apply to this street and that in the future this will be changed in the ordinance system?
Staff answered yes.
Commissioner Cox questioned what the set back would be if it were not for the special
setback on Lincoln Street?
Staff replied it would be 20'.
Commissioner Gunderson
Ex Parte Contacts
Commissioner Will reported that he visited the site and also called Marion County as was
told that the Wakefield's were not recorded as the owners of the mentioned property.
Testimony by Applicant
Jim Wakefield, 28350 S. Salo Rd., Mulino, OR narrated that the intent is to improve the
area by removing the existing structure and build a new home. He explained that they are
the owners of the property and have the deed.
Questions
Commissioner Gunderson asked whether entry to the garages of the homes is off Leasure
Street?
Jim Wakefield replied that the corner lot would be entering off Lincoln Street and the lot
furthest to the north would be entering off Leasure Street. He further reported that the
driveway of the home that is there now enters off Lincoln as well as the sewer/water
access.
Testimony by Proponents
None
8C
Testimony by,Opponents
None
Public Hearing Closed
Chairperson Young closed the public hearing.
Discussion
Commissioner Lawson moved to approve
seconded the motion. Motion carried.
the Variance 98-16.
Commissioner Will
Planning Commission Meeting- January 14, 1998 Page 11 of 16
Staff to return with an Order.
Public Hearing
Conditional Use 98-05, House of Zion, 344 Bradley Street, Mary Bolland
applicant.
Chairperson Young opened the Public Hearing.
Staff read applicable ORS statement.
Staff provided presentation as reflected in the Staff Report.
Questions
Commissioner Lawson expressed his concerns regarding
capacity.
the second floor maximum
Staff reported that the Building Department and the Fire Department have been involved
with the review process.
Ex Parte Contacts
None
Testimony by Applicant
Bob Ingle, Attorney, 610 Glatt Circle, Woodburn, OR stated that he represents Mary
Bolland and Mm. Garcia. He communicated that there will be considerable repairs done
to the building and that the property is owned on earnest money agreement. Therefore,
if the project were not approved tonight, they would not own the property.
Mary Bolland explained that the facility will be used for educational purposes only to help
high school drop outs with computer and automotive training. Funding will be coming in
on a regular basis from the Burlingham Trust Fund and other sources.
Questions
Commissionser. Frawley requested clarification for the definition of community cl~)'~nd a
school.
Bob Ingle related that Staff agrees with him that they come within the definition of what is
allowed for a Conditional Use.
Commissioner Gunderson asked Mr. Bolland what would the back end of the property be
used for?.
Mary Bolland responded that they have not arrived to this point yet.
Planning Commission Meeting - January 14, 1998
Page 12 of 16
8C
Commissioner Mill expressed his concerns regarding the facility being used as a flop
house.
Mary Bolland replied that the property is not zoned for that type of use.
Testimony by Proponents
Joe Lopez informed the Commission that he has lived in the community for 23 years. He
stated that he has seen how much the Garcia's have done to turn the community around
and believes that this project would be a great opportunity for some of the young people
to get themselves out of troubled situations.
Marta Garcia, Executive Director, House of Zion Ministries articulated that she is excited
about the program. The program teaches students how to disassemble/assemble and
work computers. Certificates have been awarded to 14 students al ready with 25 additional
students waiting to enter into the program. Ms. Garcia concluded with saying that this is
just the beginning and they need the opportunity to continue with their work.
Pam Bddgehouse, P.O. Box 8, Scotts Mills, OR informed the Commission that she is the
Chairman of the Board of Directors for the House of Zion Ministries. She has worked for
House of Zion for several years and reported that they keep their property clean so that
they present an attractive face to the community. She urged the Commission's approval
for the project.
Testimony by Opponents
Susan Fofana-Dura, 460 Bradley St., Woodburn, OR stated that she had just learned
about the project and expressed her concerns regarding traffic on Bradley/Brown Streets
and felt that the educational facility will increase the traffic and street parking problems that
are already there. She felt that the project is a good idea but that a residential area was
not an appropriate place for this type of project.
Nancy Ostergaard, 988 E. Cleveland, Woodbum, OR said that she owns property directly
across from the subject property and that she was just barely getting educated about the
project. She reiterated Ms. Fofana-Dura's statement. Mrs. Ostergaard asked whether
Mr. Bolland is legally connected with the project?
Mary Bolland"re~ponded that he works with churches throughout the sta~'e but he has no
legal connection with the project.
Nancy Ostergaard had various questions including: how many students would be educated
at a time and what hours will the facility be used? Where will the youth be gleamed from
and what age groups? Why is this specifically needed instead of using what we already
have? Are they qualified as home schooling or what type of State certification or licensing
do they have? Mrs. Ostergaard also wanted to hear about what the awarded certificates
qualify the students for? She requested a mission statement or a plan so that people are
better informed about what will be happening and that it would be successful. In summary,
8C
Planning Commission Meeting - January 14, 1998 Page 13 of 16
8C
Mrs. Ostergaard asked whether we really have the ground work for something that will be
successful and be an addition to the residential neighborhood. She requested a
continuance until Staff require some of these questions answered.
Questions
Chairperson Young informed Mrs. Ostergaard that some of her concerns have been
addressed in the Staff Report. He reported that the hours are limited from 8am -8pm for
the Engine Shop and from 8am - 10pm for classrooms. He said that the Fire Department
has classified the building as Occupancy Class E-2, which is less than 50 people.
Rebuttal
Bob Ingle mentioned that they have 15 conditions that they have to meet. If they are
granted the Conditional Use to do what they want, if it works, and they are able to meet the
conditions then it continues.
Chairperson Young read the 15 conditions contained in the Staff Report.
Bob Ingle informed the Commission that they will have a problem if the hearing continues
beyond the January meeting because the earnest money agreement expires at the end of
January.
Questions
Commissioner Frawley asked if DEQ requirements were needed for this project?
Chairperson Young responded that they would not have reportable quantities in the shop.
Commissioner Lima questioned what impact will this project have to the neighborhood?
Bob Ingle answered that there will be no parking problems on the street because the
parking will be on site.
Marta Garcia explained that their goal is to keep the number of students to a minimum.
She added that if they keep their numbers Iow they can do more of an effective job than
they would with 50 students.
Commissioner Gerbracht inquired as to how many students would there be at one time?
Marta Garcia replied that students come in twice a week as a group for a 10 week period
and twice a week spontaneously as they could to be tutored.
Public Hearing Closed
Chairperson Young closed the public hearing.
Planning Commission Meeting - January 14, 1998
Page 14 of 16
8C
Discussion
Commissioner Cox stated that educational institutions, community clubs, churches,
schools etc. are placed in residential areas. He suggested that the neighbors contact the
Planning Commission if they feel that the project is not complying with the established
conditions. In summary, Commission Cox stated he favors the project.
Commissioner Frawley he gave credit to the applicants for their willingness to take a well
worn piece of property and fix it up to help the kids. He added that he too is in favor of the
project.
Commissioner Gerbracht also supported the project. He commented that he rather see
the kids getting trained in something rather than commit crimes.
Commissioner Cox moved to approve Conditional Use 98-05 subject to the conditions and
findings set forth in the Staff Report. Commissioner Gerbracht seconded the motion, which
passed.
FINAL ORDERS
A~. Annexation 98-01, Zone Change 98-01
Meadows, 10 acres north of Vanderbeck.
and Subdivision 98-01 Heritage
Commissioner Lawson disqualified himself at this point because he was not present for the
December 10t' meeting and did not hear the public hearing.
Commissioner Cox moved to approve and adopt the Final Order in Annexation 98-01,
Zone Change 98-01 and Subdivision 98-01 for Heritage Meadows. Motion was seconded
by Commissioner Frawley. Motion carried.
SPR 98-20, OGA Clubhouse located at 2990 Boones Ferry Road, applicant Tim
Stentson.
Commissioner Gunderson moved to adopt the Final Order as written. Commissioner Lima
seconded the motion, which carried.
Co
SPR 98.-;22, Universal Forest Products, 2895 Progress Way,. m3Dlica'nt Fred
Maughan.
Commissioner Frawley motioned to approve the Final Order. Commissioner Lima
seconded the motion. Motion carried.
DISCUSSION ITEMS
Commissioner Cox requested that the memo regarding Chemical Toilets
later meeting.
be heard at a
Planning Commission Meeting - danuary 14, 1998 Page 15 of 16
REPORTS
None
BUSINESS FROM THE COMMISSION
None
ADJOURNMENT
Commissioner Frawley moved to adjourn the meeting. Motion was seconded and carried.
Planning Commission Meeting - January 14, 1998 Page 16 of 16
8])
MEMO
TO: City Council through City Administrator
FROM: Public Works Program Manager ~
SUBJECT: Boones Ferry Road Speed Limit
DATE:
February 2, 1999
At the January 25, 1999 council meeting there was a question concerning the
location of the 45 mile speed sign on Boones Ferry Road north of French Prairie
and Lincoln Schools.
In accordance with Oregon Statute, the Oregon Department of Transportation
(ODOT) is given the authority to establish speed zones on all roadways in the
state. ODOT staff, at the request of cities and counties, conducts engineering
investigations to determine recommendations for safe speeds on local roads and
streets. ODOT staff does consider input from local communities in the process of
arriving at the appropriate speed zones.
To have ODOT conduct an engineering investigation for a speed change a Speed
Zone Request form must be submitted. The request must include comments from
Public Works engineering staff as well as from the Police Department. Public
Works staff, after looking at the location of the 4§MPH signs, concurs that with
the residential development that has taken place in the area that there is
justification for asking ODOT to review the speed zoning for the section of Boones
Ferry Road indicated above.
The police department will place traffic counters on this section of roadway. This
will determine average daily traffic that is required as part of the speed zone
request and also provide existing vehicle speed data. After all reqqJred
information is ~btained, staff will prepare the Speed Zone Request fOrm and
submit to ODOT. The completed request will be submitted to ODOT no later than
February 26,1999. There is a backlog of such requests awaiting study. Staff will
inform council of the results of the ODOT study when they are received.
City of Woodburn
Police Department
STAFF REPORT
270 Montgomery Street Woodburn, Oregon 97071
Date: January 25, 1999
From: /n~_~Ken right, Chief of Police
To: Mayor and Council
Thru: John Brown, City Administrator
Subject: Police Department Activities November 1998
The Consolidated Monthly Report is a monthly analysis of police department calls for service.
This report lists all police department incident investigations for the month, shows year to date
and compares with the previous year. The report is in conformance with Federal Bureau of
Investigations national guidelines for crime classifications and is reported to the State of Oregon
Law Enforcement Data System via the Regional Automated Information Network.
Should you have questions or wish further information contact me.
(503) 982-2345
8E
8E
+ +++1++ ~11 ~
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CHECK
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44352
44353
44354
44355
44356
44357
44358
44359
44360
44361
44362
44363
44365
44366
44367
44368
44369
44370
44371
44372
44373
44374
44375
44376
44377
44378
44379
44380
44381
44382
44383
44384
44385
44386
44387
44388
44389
44390
44391
44392
44393
44394
44395
44396
44397
44398
A/P CHECK LISTING FOR THE MONTH OF JANUARY 1999
DEPARTMENT
POST MTR-VARIOUS
SERVICES-LIBRARY
PETTY CASH-VARIOUS
SERVICES-VVTR
VO D
VO D
VO D
VO D
VO D
VO D
VO D
SUPPLIES-DAR
SUPPLIES-WVVTP
SUPPLIES-WWTP
REFUND-WTR/SVVR
SERVICES-RSVP
REFUND-POLICE
SERVICES-FINANCE
SERVICES-FINANCE
SUPPLIES-HOUSING
SUPPLIES-HOUSING
SUPPLIES-WWTP
SERVICES-POLICE
SUPPLIES-WATER
TEMP EMPLOYEE-LNG
SERVICES-CITY HALL
SERVICES-VARIOUS
SERVICES-VARIOUS
SERVICES-VARIOUS
SUPPLIES-WATER
SUPPLIES-VARIOUS
SERVICES-VARIOUS
SUPPLIES-STREET
SERVICES-RSVP
SERVICES-POLICE
SUPPLIES-PARKS
SUPPLIES-S, TREET
SERVICES-PUB WKS
RETAINAGE-PUB WKS
SERVICES-PARKS
SUPPLIES-VARIOUS
SERVICES-PARKS
SUPPLIES-PARKS
SERVlCES-WVVTP
SERVICES-PARKS
SUPPLIES-WVVTP
SUPPMES-FINANCE
SUPPLIES-SELF INS
SUPPLIES-STREET
VENDOR NAME
US POSTAL SERV
US POSTAL SERVICES
CITY OF WOODBURN
VALLEY MAILING
VO D
VO D
VO D
VO D
VO D
VO D
VO D
GLENN LAFRANCE
OSU BOOK STORES
WASHINGTON STATE UNIV
PEARL VRANA
PROF FOOD SERV
CAMILLE PAUL
COMPUMASTER
COMPED SOLUTIONS
MARCIA MARTIN
FURROWS BLDG MAT
OCEAN WAY RV
VAN METER & ASSOC
A & A DRILLING
AEROTEK INC
AIR TOUCH PAGING
ARAMARK UNIFORM
ARCH PAGING
AT& T
BATTERIES PLUS
BI-MART CORP
BOLDT,CARLISLE, SMITH
CANBY SAND & GRAVEL
CANBY TELEPHONE
CASE AUTOMOTIVE
CASCADE COLUMBIA DIST
CASCADE TIRE FACTORY
CH2M-HILL
CITY OF WOODBURN
ROLAND CONTRERAS
CTL CORPORATION
D & D PAVING
DEL IND INC
DEPT OF ENV QUALITY
ESCOM SOFTWARE
FAMILIAN NW
FEI AMERICA
FIRSTLINE BUS SYS
FISHERS PUMP
VENDOR DATE AMOUNT
NO
020089 1/1/99 $1,200.00
020090 1/4/99 $648.51
015255 1/6/99 $138.24
021044 1/8/99 $550.'80
$o.oo
$o.oo
$0.00
$0.00
$0.00
$0.00
$0.00
NONE 1/13/99 $30.00
NONE 1/13/99 $36.00
NONE 1/13~99 $11.50
NONE 1/13/99 $27.65
NONE 1/13/99 $158.20
NONE 1/13/99 $17.50
NONE 1/13/99 $598.00
NONE 1113~99 $790.00
NONE 1/13/99 $180.00
NONE 1/13/99 $803.00
NONE 1/13/99 $3,825.00
NONE 1/13/99 $105.00
000010 1/13/99 $990.00
000080 1/13/99 $650.00
000115 1/13/99 $19.14
000534 1/13/99 $389.21
000535 1/13/99 $173.84
000623 1/13/99 $170.67
001161 1/13/99 $179.97
001275 1/13/99 $381.53
001345 1/13~99 $5,925.00
002060 1/13/99 $190.32
002062 1113~99 $19.95
002190 1/13/99 $599.49
002218 1/13/99 $62.00
002240 1113/99 $1,409.62
002478 1/13/99 $40,767.60
002525 1/13/99 $5,590.00
002803 1/13/99 $100.00
002926 1/13/99 $3,495.87
003005 1/13/99 $48,366.11
003111 1/13/99 $2,506.50
003205 1/13/99 $137.38
004268 1113/99 $1,800.00
005030 1/13/99 $220.70
005084 1/13/99 $496.60
005141 1/13/99 $646.02
005147 1/13/99 $30.55
8F
Page I
A/P CHECK LISTING FOR THE MONTH OF JANUARY 1999 8F
44401
~02
44403
44404
44405
44406
44407
44408
44409
~10
44411
44412
44413
~14
44415
44416
44417
44418
44419
44420
44421
44423
~24
~25
44427
~28
44429
44430
44431
44432
44433
44435
~37
44438
~39
44440
44441
44442
~3
44445
44446
~7
44448
44449
44451
SUPPLIES-RSVP
REIMBURSE-FINANCE
SERVlCES-ADMIN
DUES-ADMIN
SUPPLIES-STREET
SUPPLIES-WWTP
SERVICES-VARIOUS
SERVICES-FINANCE
SERVlCES-ENG
SERVICES-VARIOUS
SERVICES-WATER
SERVICES-POLICE
LAND-WVVTP
SERVICES-PUB VVKS
PERMITS-BUILDING
SERVICES-STREET
SUPPLIES-ENG
SUPPLIES-VARIOUS
SERVICES-POLICE
DISPTCH FEE-NON D
SERVICES-VARIOUS
SERVICES-ENG
SERVICES-COURT
SERVICES-WVVTP
SERVICES-POLICE
SERVICES-BUILD
SERVICES-POLICE
SERVICES-ATTY
SUPPLIES-ATTY
SERVICES-PLAN
SUPPLIES-WWTP
SUPPLIES-WWTP
SERVICES-HOUSING
SERVICES-SELF INS
SERVICES-SELF INS
SERVICES-VARIOUS
SUPPLIES-STREET
SUPPLIES-POLICE
SERVICES-MAYOR
SERVICES-~OLICE
SUPPLIES-PARKS
SUPPLIES-WWTP
SERVICES-FINANCE
SERVICES-LIBRARY
SERVlCES-WWTP
SERVICES-LIBRARY
SERVlCES-ATTY
SUPPLIES-VARIOUS
SERVICES-HOUSING
SUPPMES-STREET
SUPPLIES-VARIOUS
FOTO MAGIC
BEN GILLESPIE
HENKES ELECTRIC
I.C.M.A.
INDUSTRIAL SUPPLY
INDUSTRIAL WELDING
IKON OFFICE SOLUTIONS
KELLY SERVICES
LEAGUE OF OR CITIES
LAWRENCE CO
LINDS MARKET
LOCAL GOWT PERSON'L
MACLAREN YOUTH CORR
MARION COUNTY CLERK
MARION COUNTY BLDG
MARION COUNTY SOLID
A.B. MCLAUCHLAN CO
METROFUELING
NTL ASSOC TOWN WATCH
NORCOM
NW NATURAL GAS
ONSITE ENVIRON
OR ASSOC MUNI REC
OR ANALYTICAL LAB
OR DEPT OF ADMIN SERV
OR DEPT OF CONSUMER
OR DEPT OF MTR VEH
OR DISTRICT ATTYS
OR SECRETARY OF STATE
OREGONIAN PUBLISH
PACIFIC PURE BOTTLED
PACO PUMPS
BRIAN PASCOE CONST
PAULS AUTO BODY
PIONEER GLASS
PORTLAND GENERAL ELEC
PUBLIC WORKS SUPPLY
R & T SPECIALTY
RAGSDALE KOCH ALTMAN
RINGEYS RADAR
ROTHS IGA
SEARS COMM CREDIT
SECRETARY OF STATE
SIEMENS BUILDING
SLAYDEN CONST
STATESMAN JOURNAL
SUSSMAN SHANK WAPNICK
US OFFICE PRODUCTS
THERM-O-LOC WINDOWS
TRAFFIC SAFETY SUPPLY
UNOCAL ERNIE GRAHAM
005258 1/13/99
006189 1/13/99
007143 1/13/99
008026 1/13/99
008090 1/13/99
0608100 1113/99
008119 1/13/99
010052 1/13/99
011110 1/13/99
011175 1113/99
011240 1/13/99
011300 1/13/99
012025 1/13/99
012087 1/13~99
012090 1/13/99
012195 1/13/99
012355 1/13/99
012448 1/13/99
013018 1/13/99
013198 1/13/99
013350 1/13/99
014055 1/13/99
014083 1/13/99
014107 1 I13/99
014198 1/13/99
014199 1/13/99
014240 1/13/99
014268 1/13/99
01 4480 1/13/99
014653 1/13/99
015059 1/13/99
015098 1/13/99
015171 1/13/99
015185 1/13/99
015330 1/13/99
015420 1/13/99
015648 1113/99
017006 1/13/99
017038 1/13/9p
017210 1/13/99
017340 1/13~99
018318 1113/99
018348 1/13/99
018457 1/13/99
018530 1/13/99
018760 1113/99
018877 1/13/99
019100 1113/99
019132 1/13/99
019220 1113/99
020010 1/13/99
$34.22
$7.00
$1,700.00
$140.14
$108.75
$103.01
$359.02
$2,100.00
$7.00
$200.00
$30.00
$333.00
$66,666.00
$6.00
$160.65
$67.50
$762.50
$816.73
$25.00
$18,683.42
$5,749.40
$3,736.60
$40.00
$351.00
$355.00
$687.43
$27.00
$95.00
$4.76
$422.49
$43.75
$873.33
$1,112.00
$250.00
$100.00
$32,850.13
$46.00
$86;1 ..53
$6,000.00
$77.50
$42.17
$319.95
$200.00
$563.00
$108,210.00
$1 ,O66.94
$1,728.77
$173.40
$1,700.00
$149.88
$702.06
Page 2
A/P CHECK LISTING FOR THE MONTH OF JANUARY 1999 8F
44452
~?.~53
44454
44455
44456
44457
44458
44459
44460
44461
44463
44464
44465
44466
44467
44468
44469
44470
44471
44472
44473
44474
44475
44476
44477
~.~.~78
44479
44481
44482
44483
44485
44487
~.~.88
44489
44491
44492
44493
44495
44497
44498
44499
44500
445O2
SERVICES-VARIOUS
SERVICES-VARIOUS
SERVICES-VARIOUS
SUPPLIES-WWTP
SERVICES-PUB WKS
SERVlCES-ADMIN
SUPPLIES-LIBRARY
REIMBURSE-WATER
SUPPLIES-ATTY
SUPPLIES-PARKS
SERVICES-VARIOUS
SUPPLIES-WWTP
SERVICES-PARKS
SUPPLIES-VARIOUS
SUPPLIES-VVWTP
SERVICES-WATER
SERVlCES-ENG
REGISTRATION-ATTY
SERVICES-WATER
PETTY CASH-VARIOUS
VOID
VOID
VOID
SUPPLIES-VVWTP
SUPPLIES-STREET
REFUND-STREET
SUPPLIES-LIBRARY
SUPPLIES-LIBRARY
REFUND-WATER
SERVlCES-WWTP
SERVICES-PLAN
SERVlCES-ENG
SUPPLIES-POLICE
SUPPLIES-LIBRARY
SUPPLIES-Al'FY
SUPPLIES-WATER
SERVlCES-VVW~P
SERVICES-VARIOUS
SERVICES-POLICE
SERVlCES-~NWTP
SERVICES-POLICE
SERVICES-HOUSING
SERVICES-SELF INS
SUPPMES-LIBRARY
SUPPLIES-LIBRARY
SUPPLIES-WWTP
SUPPLIES-WWTP
SUPPMES-STREET
SUPPLIES-LIBRARY
SERVICES-COURT
SUPPLIES-WATER
UNITED DISPOSAL
US WEST COMM
US WEST COMM
UTILITY VAULT CO
VALLEY PACIFIC
WALDRON & CO
WALMART STORES
VVlLMA WASSON
WEST GROUP
WITHERS LUMBER
WBN INDEPENDENT
VVBN RENT-ALL
XEROX CORP
YES GRAPHICS
ZEE MEDICAL
VALLEY MAILING
ENG DATA BASES
OREGON STATE BAR
VALLEY MAILING
CITY OF WOODBURN
VOID
VOID
VOID
OR POSTER COMP
MID VALLEY DAIRY
LEASE CRUTCHER LEWIS
WALLOWA LAKE PHOTO
PARSON TECHNOLOGY
WBN CREST MOBILE
A & A PEST CONTROL
ADAMS CONSULTING
AEROTEK INC
ALPHA COMPUTERS
AM INSTITUTE FOR EDU
AM LEGAL PUB
AMTEST OREGON
ARAMARK UNIFORM
ARCH PAGING
AT&T LANGUAGE LINE
BACKFLOW MNGMT
ROBERT R BALDWIN
BELL ROOF CO
BIO MED TESTING
RR BOWKER
BULLDOG VIDEO
C & K PETROLEUM
CALIFORNIA CONTRACTORS
CASCADE NUT
CHEMEKETA COMM COLL
MARGOT COMLEY
CONSOLIDATED SUPPLY
020020
020091
020095
020165
021046
022020
022035
022052
022160
022445
022630
022708
O23020
024025
025070
021044
004183
014550
021044
015255
NONE
NONE
NONE
NONE
NONE
NONE
000011
000046
000080
000163
000240
000246
000534
000535
000659
001033
001071
001190
001280
001375
001586
002007
002028
002224
002410
002770
1/13/99
1/13/99
1 I13/99
1/13/99
1113/99
1/13~99
1/13/99
1/13/99
1/13/99
1 / 13~99
1/13/99
1/13~99
1/13/99
1/13~99
1/13/99
1/14/99
1/18/99
1/20/99
1/22/99
1/22/99
1/22/99
1122/99
1/22/99
1/22J99
1/22/99
1/22/99
1/22/99
1/22/99
1/22J99
1122/99
1/22J99
1~2/99
1/22/99
1/2~99
1/22/99
1122/99
1/22J99
1122/99
1/22/99
1122/99
1/22J99
1/27J99
1~J99
1/22J99
1/22J99
1/22/99
$733.4O
$420.54
$5,783.51
$74.00
$49.00
$259.05
$144.80
$264.00
$355.02
$2,443.56
$72.48
$214.96
$30.00
$1,474.00
$77.90
$470.80
$720.00
$145.00
$472.00
$169.09
$o.oo
~.oo
$42.25
$220.00
$1oo.oo
$11.70
$24.95
$170.00
$450.00
$150.00
$225.00
$99.90
$52.75
$531.00
$194.15
$70.5.99
$784.10
$425.00
$300.00
$3,575.00
$300.00
$167.72
$44.47
$170.00
$35.67
$1,253.49
$112.50
$1,409.84
Page 3
A/P CHECK LISTING FOR THE MONTH OF JANUARY 1999 8~'
44503
44504
44505
44506
445O7
44508
44509
44510
44511
44512
44513
44514
44515
44516
44517
44518
44519
44520
44521
44522
44523
44524
44525
44526
44527
44528
44529
44530
44531
44532
44533
44534
44535
44536
44537
44538
44539
44540
44542
44543
44545
44547
44548
44549
44550
44551
44552
44553
SUPPLIES-POLICE
SERVICES-WWTP
SERVICES-ENG
SUPPLIES-LIBRARY
SERVlCES-WWTP
SERVICES-VVTR
SERVICES-FINANCE
SERVlCES-VVVVTP
SUPPLIES-POLICE
SUPPLIES-LIBRARY
SUPPLIES-LIBRARY
SERVICES-LIBRARY
SUPPLIES-LIBRARY
DUES-FINANCE
REIMBURSE-STREET
SUPPLIES-VARIOUS
REIMBURSE-WWTP
SUPPLIES-POLICE
SERVICES-MAYOR
SUPPLIES-WWTP
SUPPLIES-WWTP
SUPPLIES-LIBRARY
SERVICES-FINANCE
SERVICES-WWTP
SUPPLIES-WWTP
SERVICES-HOUSING
DUES-POLICE
REIMBURSE-MAYOR
SUPPLIES-LIBRARY
SERVICES-VARIOUS
SERVICES-HOUSING
SUPPLIES-VARIOUS
SERVlCES-ENG
SERVlCES-ENG
SERVlCES-WWTP
SUPPLIES-LIB
SERVICES-VARiOus
SERVlCES-ENG
SERVICES-VWVTP
SUPPLIES~TREET
SERVICES-POLICE
DUES-MAYOR
SUPPLIES-ATTY
SERVICES-NON DEPT
SUPPLIES-WTR
SERVICES-LIBRARY
SUPPLIES-WTR
SERVICES-HOUSING
SERVICES-SELF INS
SERVICES-SELF INS
SUPPLIES-PLAN
CRYSTAL SPRINGS
DALLY JOURNAL
DE HAAS & ASSOC
DEMCO INC
DEPT OF ENVIR QUALITY
EARTHWORKS INC
EDEN SYSTEMS
ENG CONTROL PROD
FRANKLIN COVEY
GALE RESEARCH CO
GAYLORD BROS
GENERAL ELEC
GLOBAL ACCESS PUB
Gov"r FINANCE OFFICERS
MATTHEW GVVYNN
HALTON CO
JEFFREY HANSEN
HARRIS UNIFORMS
HUBERS CAFI~
INDUSTRIAL FASTNERS
INDUSTRIAL WASTE
INGRAM DIST GROUP
IKON TECHNOLOGY
lOS CAPITAL
IKON OFFICE SOLUTIONS
INTER MOUNTAIN INSUL
INTL ASSOC FOR PROP
RICHARD JENNINGS
THE LIBRARY STORE
LUCENT TECHNOLOGIES
MERIDIAN PLUMBING
METROFUELING
MULTI TECH ENG
ELDO R MURPHY & ASSOC
NW LTD ENERGY ELEC
OFFICE DEPOT
ONE CALL CONCEPTS
ONSITE ENVIRONMENTAL
OR ANALYTICAL LAB
OR DEPT OF ADMIN SERV
OR FIRE EQUIPMENT
OR MAYORS ASSOC
OR STATE BAR
PACIFIC NETCOM
PACIFIC SAFETY SUPPLY
PACIFIC PURE BOTTLED
PACIFIC WTR WKS
BRIAN PA$COE CONST
PAULS AUTO BODY
PIONEER GLASS
PIONEER ELEC
002919 1/22/99 $55.50
003020 1/22/99 $29.25
003108 1/22/99 $1,046.66
003110 1/22/99 $406.50
003205 1/22/99 $4,600.00
004032 1122/99 $3,610.00
004065 1/22/99 $125.00
004180 1122/99 $800.26
005332 1/22/99 $44.80
0O6O15 1/22/99 $84.09
006030 1/22/99 $9.64
006079 1/22/99 $200.71
006205 1/22/99 $199.95
006238 1/22/99 $145.00
006400 1/22/99 $14.00
007046 1/22/99 $65.38
007058 1/22/99 $68.00
007090 1/22/99 $1,157.75
007331 1/22/99 $85.00
008073 1/22/99 $55.11
008105 1/22/99 $39.00
008116 1/22/99 $1,461.01
008117 1/22/99 $1,500.00
008118 1/22/99 $141.05
008119 1/22/99 $25.16
008200 1/22/99 $1,435.00
008230 1/22/99 $35.00
009095 1/22/99 $14.00
011275 1/22/99 $9,521.1 5
011370 1/22/99 $632.30
012429 1/22/99 $350.00
012448 1/22/99 $1,159.20
012682 1/22/99 $3,877.64
012696 1/22/99 $510.00
013295 1/22/99 $225.00
014029 1/22/99 $408.71
014054 1/22/99 $90.90
014055 1/22/99 $1,280.37
014107 1/22/9~ $1,05'2.00
014198 1/22/99 $185.00
014304 1/22/99 $8.50
014345 1/22/99 $80.00
014500 1122/99 $70.00
015038 1/22/99 $268.85
015040 1/22/99 $204.00
015059 1/22/99 $85.50
015065 1/22/99 $466.20
015171 1/22/99 $7,239.37
015185 1/22/99 $500.00
015330 1/22/99 $232.74
015345 1/22/99 $149.00
Page 4
CHECK LISTING FOR THE MONTH OF JANUARY 1999
44554
44555
44556
44557
44558
44559
44560
44561
44562
44563
44564
44565
44567
44568
44569
44570
44571
44572
44573
44574
44575
44576
44577
44578
44579
44580
44581
44582
44583
44584
44585
44586
44587
44588
44589
44590
44591
44592
44593
44594
44595
44596
44597
44598
44599
44600
44601
44602
44603
SUPPLIES-FIN
SERVICES-CITY HALL
SERVICES-PUB WKS
SERVICES-WATER
SUPPLIES-LIBRARY
SERVICES-POLICE
SERVICES-VARIOUS
SUPPLIES-BUILD
SERVICES-HOUSING
REIMBURSE-ATTY
SERVICES-POLICE
SERVICES-LIBRARY
SUPPLIES-LIBRARY
SUPPLIES-POLICE
SUPPLIES-POLICE
SUPPLIES-POLICE
SUPPLIES-LIBRARY
SUPPLIES-ADMIN
SUPPLIES-LIBRARY
SUPPLIES-LIBRARY
SUPPLIES-VARIOUS
SUPPLIES-POLICE
SUPPLIES-VARIOUS
SUPPLIES-LIBRARY
SUPPLIES-WVVTP
SUPPLIES-LIBRARY
SUPPLIES-POLICE
SUPPLIES-POLICE
SUPPLIES-WVVTP
SUPPLIES-LIBRARY
SERVICES-PUB WKS
SERVICES-ENG
DUES-NON DEPT
FRANCHISE FEE-ADMIN
SERVICES-LIBRARY
SERVICES-VARIOUS
SUPPLIES'LIBI~RY
SUPPLIES-VARIOUS
CARS-POLICE
PAYROLL-I~JILD
PAYROLL-SELF INS
SERVICE~WATER
VOID
VOID
VOID
SUPPLIES-RSVP
REFUND-WTR/SWR
REFUND-WTR/SWR
REFUND-WTR/SWR
REFUND-WTR/SWR
REFUND-WTR/SWR
PITNEY BOWES
PORT GENERAL ELEC
PORT GENERAL ELEC
RADIX CORP
REGENT BOOK CO
ROLLING RANGE
SALEM TROPHY
LES SCHWAB TIRE
PAUL SHONES SIDING
ROBERT SHIELDS
SHOOTERS MERCANTILE
SIEMENS BUILDING
SIMON & SCHUSTER
SIRCHIE FINGER PRINT
SMITH & WESS CAMERAS
SOLO SPECIAL EDITION
SPANISH BOOK DIST
STATESMAN JOURNAL
SUNSET BOOKS
SUNSET PRODUCTIONS
US OFFICE PROD
TRAILER WORLD
UNOCAL ERNIE GRAHAM
UNIQUE BOOKS
US Gov"r BOOKSTORE
USWEST DIRECT
VIKING OFFICE
WALMART STORES
WATER METRICS
WEISS RATINGS
WESTECH ENGINEERING
WILLAMETTE ENG
VVBN CHAMBER OF COMM
WBN COMMUNITY ACCESS
WBN HIGH SCHOOL
WBN INDEPENDENT
WORLD BOOK SCHOOL
YES GRAPHICS
MILES CHEVROLET
IRS
OR DEPT OF REVENUE
VALLEY MAILING
VOID
VOID
VOID
VOLUNTEER SOFTWARE
DEAN WERTH
RICHARD PARKER
R P KNIGHT HOMES
HILLIGOSS HOMES
WINDSOR SMITH
015350 1/22/99
015420 1/22/99
01 5422 1/22/99
017035 1/22/99
017148 1/22J99
017300 1/22/99
018141 1/22/99
018300 1/22/99
018449 1/22/99
018450 1/22/99
018453 1/22/99
018457 1/22/99
018493 1/22/99
018510 1/22/99
018580 1/22/99
018603 1/22/99
018678 1/22~9
018760 1122/99
018817 1/22/99
018819 1/22/99
019100 1/22/99
019198 1/22/99
020010 1/22/99
020016 1/22/99
020061 1/22/99
020092 1/22/99
021180 1122/98
022035 1/22/99
022070 1/22J99
022128 1/22/99
022153 1/22/99
022332 1/22/99
022510 1/22/99
022547 1/22/99
022615 1/22/99
022630 1/22/99
022810 1/22/99
O24025 1/22/99
012490 1/27/9~
060070 1/27/99
060030 1/27/99
021 O44 1/28/99
NONE 1/29/99
NONE 1/29/99
NONE 1/29/99
NONE 1/29/99
NONE 1/29/99
NONE 1/29/99
$76.00
$61.16
$42.49
$256.74
$108.45
$1,700.00
$63.10
$173.82
$4,808.00
$20.00
$50.00
$220.50
$569.55
$65.12
$450.00
$686.00
$267.55
~.oo
$2g.gl
$115.11
$466.52
$94.80
$285.32
$26.63
$79.00
$51.36
$75.95
$35.82
$657.~
$3,824.69
$408.40
$500.00
$2,130.36
$75.00
$35.63
$725.00
$1,027.g0
$26,70~.b0
$285.49
$911.15
$390.80
$o.oo
$o.oo
$o.oo
$120.00
$27.65
$30.53
$7.45
$7.45
$27.65
Page 5
8F
A/P CHECK LISTING FOR THE MONTH OF JANUARY 1999
44605
44606
44607
44608
44609
44610
44611
44612
44613
44614
44615
44616
44617
44618
44619
44620
44621
44623
44624
44625
44626
44627
44628
44630
44631
44632
44633
44635
44637
44638
44639
44640
44641
44642
44643
44645
44647
44648
44649
44650
44651
44652
44653
44655
SERVICES-WWTP
SUPPLIES-LIBRARY
SUPPLIES-PUB WKS
SERVICES-VARIOUS
SERVICES-LIBRARY
SERVICES-VARIOUS
SUPPLIES-LIBRARY
SERVICES-POLICE
SUPPLIES-MAYOR
SERVlCES-ST/WTR
SERVICES-PARKS
SUPPLIES-PARKS
SUPPLIES-STREET
SUPPLIES-VARIOUS
REIMBURSE-ADMIN
SERVICES-VVWTP
SERVICES-PLAN
SUPPLIES-VARIOUS
SERVICES-POLICE
SUPPLIES-PARKS
RETAINAGE-PUB VVKS
SUPPLIES-ST/WTR
SUPPLIES-VARIOUS
SERVlCES-VVWTP
SERVICES-VARIOUS
SUPPLIES-FINANCE
SERVICES-VARIOUS
REIMBURSE-VVWTP
SUPPLIES-VARIOUS
SUPPLIES-POLICE
SERVlCES-ENG
SERVICES-CITY HALL
SERVlCES-ENG
SERVICES-VARIOUS
SUPPLIES-WWTP
SUPPLIES-FIN
SUPPLIES-WA~ER
SERVICES-POLICE
SUPPLIES-SELF INS
SUPPLIE~I~OUCE
SERVICES-NON DEPT
SUPPLIES-PARKS
SERVlCES-ATTY
SUPPLIES-VARIOUS
SERVICES-VARIOUS
SUPPLIES-WWTP
SERVICES-POLICE
SUPPLIES-STREET
SUPPLIES-STREET
SUPPLIES-STREET
SUPPLIES-LIBRARY
HOLIDAY INN
KOIN TV
ADVANCED PRINTING
AIR TOUCH CELLULAR
A-QUALITY TYPEWRITER
ARAMARK UNIFORM
ATLAS BUSINESS
AUTO ADDITIONS
AWARDS & ATHLETICS
AT& T
AT&T WIRELESS SERV
BENEFICIAL NTL BANK
BEN-KO-MATIC
BI MART CORP
JOHN BROWN
BROWN & CALDWELL
ROGER J BUDKE
BUREAU OF LABOR
CASE AUTOMOTIVE
CASCADE POOLS
CITY OF WOODBURN
CLACKAMAS LOCK
COASTAL FARM
CONSTRUCTION DATA
CRANE & MERSETH
CTL CORPORATION
DAILY JOURNAL
MARVIN DANIELS
DAVISON AUTO PARTS
DAVlSON AUTO
DE HAAS & ASSOC
EC POWER SYSTEMS
ENG DATA BASES
ENGELMAN ELEC
FARM PLAN
F & E SALES
HD FOWLER CO
FOTO MAGIC
FRYS ELECTRONICS
GALLS INC
DON GANER & ASSOC
GRAND SLAM
GREAT CHINA REST
GW HARDWARE
HERSHBERGER MTRS
HPC SCIENTIFIC
HILLYERS MID CITY
HOME DEPOT
HUBBARD CHEV
INDUSTRIAL WELD
INGRAM DIST GROUP
NONE 1/29/99 $144.07
NONE 1/29/99 $40.00
000070 1/29199 $412.50
006113 1/29/99 $605.23
000420 1129/99 $58.50
000534 1/29/99 $363.32
000550 1 ~29~99 $703.00
000558 1/29/99 $59.25
000580 1129199 $54.40
000623 1/29/99 $2.68
000655 1/29/99 $7.01
001199 1/29/99 $1,280.65
001200 1/29/99 $869.60
001275 1 ~29/99 $448.32
001490 1/29/99 $24.72
001573 1/29/99 $52,399.99
001580 1/29/99 $2,565.00
001605 1/29/99 $137.50
002190 1/29/99 $1,639.77
002226 1/29/99 $1,786.65
002525 1/29/99 $2,261.70
002558 1/29/99 $279.00
002625 1/29/99 $296.46
002772 1/29/99 $498.00
002896 1/29/99 $9,273.84
002926 1/29/99 $308.58
003020 1/29199 $1,207.38
003035 1/29/99 $122.50
003080 1/29/99 $499.52
003081 1/29/99 $15.37
003108 1/29/99 $537.87
004052 1/29/99 $243.40
004183 1/29/99 $720.00
004190 1/29/99 $2,578.70
005062 1/29/99 $37.06
005074 1/29/99 $3,060.00
005210 1/29/99 $1,408.00
005258 1/29/99 $9.0..65
005405 1129/9f) $242.50
006011 1/29/99 :$44.06
006014 1/29/99 $2,703.00
006273 1/2g/99 $36.00
006294 1/29/99 $8.00
006405 1/29/99 $1,703.42
007150 1129/99 $363.90
007189 1/29/99 $231.38
007228 1/29/99 $566.20
007280 1/29/99 $593.38
007320 1/29/99 $5.09
008100 1/29/99 $54.34
008116 1/29/99 $135.67
Page 6
A/P CHECK LISTING FOR THE MONTH OF JANUARY 1999
44656
44657
44658
44659
4466O
44661
44662
44663
44665
44667
44668
44669
44670
44671
44672
44673
44674
44675
44676
44677
44678
44679
44680
44681
44682
44683
44685
44687
44688
44689
4469O
44691
44692
44693
44695
44697
44698
44699
44700
44701
44702
44703
44704
44705
44706
SUPPLIES-LIBRARY
SERVICES-VARIOUS
SUPPLIES-ATTY
SUPPLIES-TRANS
SERVICES-PARKS
SUPPLIES-LIBRARY
SERVICES-FINANCE
SUPPLIES-LIBRARY
SUPPLIES-VARIOUS
SERVICES-PARKS
SUPPLIES-LIBRARY
SUPPLIES-PARKS
SERVICES-PARKS
SERVICES-PARKS
SUPPLIES-LIBRARY
SERVICES-HOUSING
SERVICES-HOUSING
SERVICES-HOUSING
SUPPLIES-VARIOUS
SUPPLIES-ENG
SERVICES-PARKS
SUPPLIES-PARKS
SERVlCES-LIB/CTY HALL
SERVlCES-ENG
SUPPUES-STREET
REIMBURSE-POLICE
SUPPLIES-LIBRARY
SUPPLIES-STREET
SUPPLIES-LIBRARY
SUPPLIES-RSVP
SUPPLIES-WATER
SUPPLIES-DAR
SUPPLIES-PARKS
SERVICES-CITY HALL
SUPPMES-PARKS
SERVICES-PARKS
SUPPLIES-PARKS
SUPPLIES-PARKS
SERVICES-VARIOUS
SUPPLIES-I~AN$/DAR
SERVICES-POLICE
SERVlCES-WWTP
SUPPLIES-WWTP
SUPPLIES-VARIOUS
SUPPLIES-STREET
SERVICES-VARIOUS
SUPPLIES-WTR
SUPPLIES-HOUSING
SUPPLIES-WWTP
SERVICES-VARIOUS
SERVlCES-WVVTP
IKON TECHNOLOGY
IKON OFFICE
INTL MUNI LAWYERS
INTERSTATE AUTO PARTS
JVC WOODBURN
JEAN KARR & CO
KELLY SERVICES
KOEN BOOK DIST
L&L BUILDING
LEISINGER DESIGNS
LEXIS LAW PUB
LINCOLN EQUIPMENT
LUCENT TECH
MARION ENV SERV
MARSHALL CAVENDISH
MARTIN GUTTERS
MERIDIAN PLUMBING
METRO OVERHEAD
MR I~S AUTO
NESSCO SUPPLY
NEXTEL COMM
NORTH COAST ELEC
NORTHWEST ELEVATOR
NW GEOTECH
NORVAC ELEC
PAUL NULL
OMNIGRAPHICS
OR DEPT OF ADMIN SERV
ORIGIN
PACIFIC PRINTERS
PACIFIC WTR WKS
PAGENET OF OR
PEPSI COLA
PIONEER GLAS
PIONEER ELEC
PORT GENERAL ELEC
PROMOTIONS WEST
ROTHS IGA
LES SCHWAB TIRE
SKAGGS PUB SAFETY
SLATER COMM
SLAYDEN CONST
M LEE SMITH PUB
US OFFICE PROD
TRUSS T STRUCT
UNITED DISPOSAL
UNITED PIPE
US POSTAL SERV
USWEST DIRECT
US WEST COMM
VALLEY EXCAVATING
008117 1/29/99 $675.00
008119 1/29/99 $962.43
008292 1/29/99 $98.00
008295 1/29/99 $157.75
009200 1/29/99 $215.00
010030 1/29/99 $42.15
010052 1/29/99 $1,249.50
010290 1/29/99 $171.29
011010 1/29/99 $276.58
011202 1/29/99 $3,470.00
011218 1/29/99 $44.06
011250 1/29/99 $621.75
011370 1/29/99 $14.12
012227 1/29/99 $12.20
012235 1/29/99 $120.52
012290 1/29/99 $306.00
012429 1/29/99 $772.93
012451 1/29/99 $574.00
012510 1/29/99 $102.24
013160 1129/99 $32.39
013188 1/29/99 $220.98
013215 1/29/99 $148.60
013275 1/29/99 $435.00
013287 1/29/99 $244.00
013373 1/29/99 $28.24
013420 1/29/99 $22.20
014044 1/29/99 $206.50
014198 1/29/99 $225.00
014658 1/29/99 $112.60
015058 1/29/99 $168.00
015065 1/29/99 $578.15
015101 1/29199 $19.31
015225 1/29/99 $400.11
015330 1/29/99 $335.00
015345 1/29/99 $117.96
015420 1/29/99 $63.63
015563 1/29/99 $466.50
017340 1/29199 $4:8...25
018300 1/29/99 $357.01
018515 1/29/99 $162.36
018522 1/29/99 $34.00
018530 1/29/99 $42,972.30
018566 1/29/99 $117.00
019100 1/29/99 $749.70
019260 1/29/99 $35.43
020020 1/29/99 $600.80
020030 1/29/99 $1,758.43
020O90 1/29/99 $33.00
020092 1/29/99 $128.19
020095 1/29/99 $437.85
021037 1/29/99 $122,641.07
P~e7
A/P CHECK LISTING FOR THE MONTH OF JANUARY 1999 8~'
44707
44708
44709
44710
44711
44712
44713
44714
44715
44716
44717
44718
44719
44720
44721
44722
44723
44724
44725
44726
44727
44728
44729
44730
SUPPLIES-PARKS
SERVlCES-ADMIN
SUPPLIES-POLICE/ENG
SUPPLIES-WTR
SUPPLIES-TRANS
SUPPLIES-PARKS
SUPPLIES-VARIOUS
SERVICES-VARIOUS
SERVlCES-WWTP
SUPPLIES-VARIOUS
SUPPLIES-PARKS
REIMBURSE-POLICE
SERVICES-PARKS
REIMBURSE-DAR
REIMBURSE-DAR
REIMBURSE-DAR
REIMBURSE-DAR
REIMBURSE-DAR
REIMBURSE-DAR
REIMBURSE-DAR
REIMBURSE-DAR
REIMBURSE-DAR
REIMBURSE-DAR
REIMBURSE-DAR
VIKING OFFICE
WALDRON & CO
WALMART STORES
WATER METRICS
WESTERN BUS
WILL CHAP RED CROSS
WITHERS LUMBER
WOLFERS HEATING
WBN INDEPENDENT
WBN OFFICE SUPPLY
VVBN RENT-ALL
KENNETH WRIGHT
XEROX CORP
CORNELIUS DONNELLY
FRED HAYES
WARD O'BRIEN
MARILYN PARADIS
JOAN PREZEAU
GERTRUDE REES
STEVE STURN
JAMES STROUP
BARBARA STROUP
VIOLET SUNDERLAND
FRED TOPOREK
021180 1/29/99 $230.65
022020 1 ~29~99 $360.40
022035 1/29/99 $415.65
022070 1/29/99 $128.90
022175 1/29/99 $217.39
022328 1/29/99 $48.75
022445 1/29/99 $248.22
022460 1/29/99 $2,326.26
022630 1/29/99 $268.20
022670 1/29/99 $130.49
022708 1/29/99 $185.20
022830 1/29/99 $53.15
023020 1/29/99 $141.41
045230 1/29/99 $91.00
045315 1/29/99 $51.00
045497 1/29/99 $125.50
045512 1/29/99 $37.75
045525 1/29/99 $202.75
045545 1/29/99 $48.00
045585 1/29/99 $120.25
045595 1/29/99 $70.00
045596 1/29/99 $24.68
045600 1/29/99 $27.00
045660 1/29/99 $34.00
$788,521.14
Page 8
City of Woodburn
Police Department ....
270 Montgomery Street Wooc~
Date:
From:
To:
November 25, 1998
Ken Wright, Chief of Po
Mayor and City Council
STAFF REPORT
)u/'n OR 97071 (503) 982-2345
Through: John Brown, City Administrator
Subject:
Local Law Enforcement Block Grants
Grant #97LBVX2119, 10/0 i/97-09/30/99, $17,368
Grant #98LBVX2119, 10/01/98-09/30/00, $17,297
Recommendation: Approve the receipt and allocation of 1997 & 1998 block grant funds for the
purchase of a video imaging system and either the document imaging or fingerprint system.
9A
The city has been awarded Local Law Enforcement Block Grants (LLEBG) from the United
States Bureau of Justice Administration for the years 1997 & 1998. Both grants require a local
match of 10%. The matching funds have been budgeted in the current FY 98-99 police
department budget. Before grant funds are released the city must comply with two conditions;
form an advisory board and conduct a public hearing. The Advisory Board was formed for the
1996 grant and was again reformed for the 1997 & 1998 grants. The Advisory Board met
November 10, 1998 reviewing requirements and proposed programs to be funded. Upon
conclusion of the Advisory Board meeting it recommended the funds be used to fund a video
imaging system with the 1997 funds and either a document imaging system or a automated
fingerprint identification system with the 1998 funds. The Advisory Board minutes listing
membership and attendance are attached to this report.
Upon approval by the City Council the police department will send the required documentation
to the Bureau of Justice Administration to receive the funds and issue a purchase order for the
video imaging 'system, using the 1997 grant funds. In the coming months the department will be
researching the purchase of either the document imaging system or automated fingerprint
identification system for purchase.
LLEBG ADVISORY BOARD
Meeting Minutes - November 10, 1998
Upstairs Conference Room - Woodburn City Hall
270 Montgomery Street, Woodburn, OR 97071
Present:
Recorder:
Ken Wright, Chief of Police, City of Woodburn
Matt Smith, Admin. Assistant, City Attorney's Office, City of Woodburn
Janice Zyryanoff, Municipal Court Judge, City of Woodburn
Joan Garren, President, Woodburn Together (a not-for-profit community
organization active in crime prevention)
Nita Marr, Secretary, Woodburn Police Department
Absent:
Jack Reeves, Superintendent, Woodburn School District
I. CALL TO ORDER
Meeting convened at 10:05 a.m., Chief Ken Wright presiding
II. AGENDA ITEMS
A)
Purpose of the meetinR was explained by Chief Wright as follows. In
1997 and 1998, respectively, the Woodburn Police Department was
awarded two Local Law Enforcement Block Grants. The 1997 grant is in
the amount of $17,368. The 1998 grant is in the amount of $17,297. As
in the past, the grant recipient must establish or designate an advisory
board which includes representation of local groups with a recognized
interest in criminal justice, crime prevention, or substance abuse
prevention and treatment. The same advisory group which reviewed the
1996 LLEBG proposal was called to review these allocations, as well, and
to provide a non-binding recommendation to the Woodburn City Council.
The Police Department proposes to use the 1997 allocation ($17,368)
toward the purchase of a video imaging system to be used for cap.t.u.ring
digital images on computer. This system can be used on ~n inter-agency
b~asis and will provide a more complete and useful database of mug shots
and will have more precise photo line-up capabilities. The total cost of
the system is about $30,000.
The 1998 allocation ($17,297) is proposed to be used toward the
purchase of either a CD Rom records storage system (total cost is about
$35,000) or an automated fingerprint identification system (total cost is
about $80,000). The CD Rom records storage system would alleviate the
storage space required for the ever increasing number of physical records
we are required to retain for varying periods of time. The fingerprint
identification system is pad of a national database whereby fingerprint
identification can be matched in a very short period of time.
9A
III.
CC:
Unanimous support was voiced by advisory board members to go ahead
with the video imaging proposal for the 1997 grant monies. The advisory
board also unanimously chose to support the automated fingerprint
identification system for the 1998 grant monies, and to include their
nonbinding recommendations for both grants to the City Council at the
public hearing to be scheduled in January, 1999.
ADJOURNMENT - Meeting was adjourned at 10:50 a.m.
Woodburn City Council
Advisory Board Members
file
MEM 0
llA
TO:
FROM:
SUBJECT:
DATE:
City Council through City Administrator
Public Works Program Manager
Amendment to Special Transportation Fund Agreement for FY 98-99
February 2, 1999
RECOMMENDATION:
Approve the attached resolution entering into an amendment to an agreement known
as the "STF-108-21 Agreement" with Salem Area Transit District to receive an
additional $3,024.00 in Special Transportation Funds.
BACKGROUND:
The Special Transportation Fund (STF) is derived from a portion of the State of
Oregon cigarette tax and dedicated for use in providing transportation for the elderly
and disabled. The city Dial-A-Ride program has been awarded varying amounts of
STF grant funds on an annual basis since 1988.
The state allocates the funds by formula to each county and in Marion County these
grant funds are administered by the Salem Area Transit District. Through the grant
application process the City was awarded $10,000 for its Dial-A-Ride Program to
provide transportation for elderly and disabled residents of the community. Council
approved entering in an agreement with Salem Area Transit for this assistance on
August 24, 1998.
Through a senes.'of recent meeting the Special Transportation Advisory Committee,
which administers the STF for Salem Transit, reviewed the allocation of funds and
redistributed some additional funding. The city received an additional $3,024.00
through this process. Salem Transit has prepared an amendment to the agreement
approved by council to authorize this additional funding.
Staff recommends that the resolution be approved authorizing the Mayor to sign the
agreement on behalf of the city.
llA
COUNCIL BILL NO. ~ ~4 ~
RESOLUTION NO.
A RESOLUTION ENTERING INTO AN AMENDMENT TO AN AGREEMENT WITH
THE SALEM AREA TRANSIT DISTRICT, KNOWN AS THE "STF-108-21
AGREEMENT" FOR FY 1998-99 AND AUTHORIZING THE MAYOR TO SIGN SUCH
AMENDMENT.
WHEREAS, the City of Woodbum applied for Special Transportation funds for Fiscal
Year 1998-99 as approved for under Oregon statute, and
WHEREAS, Resolution No. 1506 was approved by Council authorizing the city to enter
into an agreement with Salem Area Transit District for $10,000.00 in operational assistance for
the Dial-A-Ride program, and
WltEREAS, a review of Special Transportation Fund allocations for 1998-99 resulted in
the city being designated to receive an additional $3,024.00, and
WHEREAS, the Salem Area Transit District administers the Special Transportation fund
for Marion County, NOW, THEREFORE,
THE CITY OF WOODBURN RESOLVES AS FOLLOWS:
Section 1. That the City of Woodbum enter into an amendment to an agreement with the
Salem Area Transit District, which is affixed as Attachment "A" and by this reference
incorporated herein, to secure additional Special Transportation Funds for Dial-A-Ride operating
assistance.
Section 2.
administer said amendment on behalf of the city.
^o rov
City Attorney
That the Mayor is authorized to execute and the City Administrator to
Date
APPROVED:
Richard Jennings, Mayor
Passed by the Council
Submitted to the Mayor
Approved by the Mayor
Filed in the office of the Recorder
ATTEST:
Mary Tennant, City Recorder
City of Woodburn, Oregon
Page 1 - COUNCIL BILL NO.
RESOLUTION NO.
ATTACHM ENT__~.~
Page_./.._ of~
11A
AMENDED
SPECIAL TRANSPORTATION FUND
AGREEMENT - FORMULA FUNDS
FY 1998/99
Agreement No.:
Contractor:
Period Covered:
STF-108-21
CITY OF WOODBURN
July 1, 1998 through June 30, 1999
3.3
Payment Terms: The total sum of Special Transportation Fund revenues
to be distributed by the District to the Contractor has been changed to
not exceed the revised sum of $13,024, which amount is authorized in
the Contractors Program Budget (Exhibit D):
3.3.3 Beginning on or before August 15, 1998, and continuing on or
before the 15th day of each following month, Contractor shall
submit a completed monthly Reimbursement Report for payment
to the District's Senior Planner. Payment will be made by the
District's Contracting Officer on or before the last day of the
submission month. If the Reimbursement Report is recei..ved after
' .' the 15~ day of the month or is not complete, payment will not be
processed until the following month. The statement will also
describe the extent and nature of transportation services
previously delivered by Contractor during the calendar month
immediately preceding the Contractor's submission of each
monthly report (Revised Monthly Reimbursement Report Exhibit
E).
STF AGREEMENT (Formula) FY 98~99
STF t 08-21
ATTACHMENT A
Paoe ~ o~ ~
IN WITNESS WHEREOF, the parties have executed this agreement, in duplicate,
effective on the date first written above.
CONTRACTOR: CITY OF WOODBURN
11A
By:
Signature
Name & Title
DISTRICT:
SALEM AREA MASS TRANSIT DISTRICT
By
R.G. Andersen-Wyckoff, General Manager
ATTACHMENTS
EXHIBIT D - Revised Program Budget
EXHIBIT E - Revised Monthly Reimbursement Report
STF AGREEMENT (Formula) FY 98~99
2
STF t08-21
CONTRACT #: STF -108-21
AGENCY NAME: City of Woodbum
ATTACHMENT z~~
Page ~ of
REVISED PROGRAM BUDGET AS OF 12/98
EXHIBIT D
11A
Income Sources
Program Income
Proposed
Application
Locally Generated Revenue
Fare Revenue
Foundations
In-Lieu
Special Transportation Formula (STF)
Local Taxes and Fees
Carryover, Interest Earnings
Service Contract Revenue
Advertising Income
Volunteer Services
Cash Donations/Bequeathments
Sale of Capital
State Generated Revenue
Special Transportation Discretionary
TS &S
Surface Transportation
Program
Federal Generated Revenue
Section 5307
Section 5309
Sect. i0a 5310
Section 5311
Surface Transportation Program
OMAP
Vocational Rehabilitation
MH/DD
Adult and Family Services
Family and Children Services
OAA (non-SDSD)
Total Program Revenues
21,600
12,600
20,000
95,721
16,389
17,400
5,200
500
40,000
21,000
250,410
Funded
Revenue
21,600
12,600
10,000
93,416
15,117
17,400
5,200
0
33,178
40,000
248,511
Revised
Revenue
12/98
13,02'
Page1 of 3
Special Transportation Fund Monthly Report FY 1998/99
STF # 108-21 (City of Woodbum)
SECTION 5 PROGRAM REVENUES
ATTACHMENT,, /'~
Page '-f of ~
11A
REVISED REPORT 12/98
EXHIBIT E
Approved
Revenue
Revised
Revenue 12/98
Current Month
Revenue
Year-to-Date
Revenue
Federally Generated Revenue
Section 5307
Section 5309
Section 5310
Section 5311 (Woodburn)
Surface Transportation Prog
OMAP (Federal Match 60%)
MH/DD (DD53)
Vocational Rehabilitation
Adult & Family Services
OM (non-SDSD)
State Generated Revenue
$
21,000
40,000
STG Discretionary
TS&S
OMAP (Federal Match 60%)
Other:
Locally Generated Revenue
Fare Revenue
Foundation "'
In-Lieu
Special Transportatibn (STF)
Local Taxes and Fees
Interest Earnings
Service Contract Revenue
Advertising Income
Volunteer Services
Cash Donations/Bequeath
Sale of Capital
TOTAL PROGRAM REVENUES
21,600
12,600
20,000
95,721
16,389
17,400
5,200
500
$250,410
33,178
40,000
21,600
12,600
10,000
93,416
15,117
17,400
5,200
0
$248,511
33,178
40,000
21,600
12,600.-.
"13,024
93,416
15,117
17,400
5,200
$251,535
Page 4
11B
interoffi=e
MEMORANDUM
to'~
from:
subject:
City Administrator for Council Action
Randy Scott, CE Teeh III, through Public Works Dkector
Arney Road Right-of-Way Vacation in Conjunction with the Woodbum Company
Stores Development
dat~: February 2, 1999
RECOMMENDATION:
Pass the attached Resolution setting a public hearing date on the vacation of a portion of Arney
Road for the regular scheduled council meeting of March 8, 1999, 7:00 p.m..
BACKGROUND:
Staff has reviewed and established conditions of approval for the proposed Woodbum Company
Stores Development. Woodbum Company Stores proposes to construct a factory outlet center
containing approximately 243,000 square feet. A portion of Amey Road is being proposed to be
relocated though the subject site in conjunction with the development.
Ordinance No. 2224 approved the factory outlet center and established certain conditions. One of
these conditions states "that certain portions of Amey Road shall be vacated and rededicated. The
applicant has provided an executed easement over and across the new Amey Road right-of-way
that it will dedicate to the City. Vacation and rededication shall be accomplished either by a
property owner-initiated street vacation petition approved by the Woodbum City Council or by a
Street Vacation initiated by the Woodburn City Council."
In accordance with ORS 271.110 the publication and notification period for the street vacation
shall not be less thanA4 days prior to the formal hearing. In additional it shall be published for
two consecutive weeks prior to the hearing. To allow staff time to prepare the proper publication
and notification, the hearing date should be set for the regular scheduled meeting of March 8,
1999. .
The following criteria was reviewed by staffto bring this recommendation before the City
Council.
Council Bill No. 1912, Resolution No. 1501 accepted jurisdiction over this portion of
Amey Road subject to Marion County surrendering said jurisdiction.
The Marion County Board of Commissioners by Board Order, surrendered jurisdiction of
this portion of Amey Road to the City of Woodbum subject to certain conditions.
City Administrator for Council Action
Page 2
February 2, 1999
In accordance with the conditions of approval a petition has been received by the abutting
property owners to vacate this portion of Amey Road. The petition is included as Exhibit
Staff has reviewed the petition and finds it is complete and substantially conforms with the
requirements of ORS 271.080, petition; consent of property owners.
In consideration for vacating this portion of Arney Road, being a 30-foot wide Public
Right-of-Way, the development will rededieate a 74-foot wide Public Right-of-Way.
The relocated Public Right-of-Way will provide a better alignment and width for a service
collector as designated in the Woodbum Transportation System Plan.
Existing infrastructure within the existing portion of Amey Road proposed to be vacated
has been abandoned and/or relocated in the easement provided for the relocated
alignment.
VACATION PROCESS:
In accordance with ORS 271.100, the City Governing Body may deny the petition at~er
notice to the petitioners of such proposed action, but if there appears to be no reason why
the petition should not be allowed in whole or in part, the Governing Body shall fix a time
for a formal heating upon the petition.
2. Notice of public hearing shall be posted and published in conformance with ORS 271.110.
3. The public hearing is held on the specified date and time.
At, er the heaiSng, if the findings comply with the Requirements of ORS 271.120, the
Governing Body may grant the petition in either whole or part. The determination..wi.'ll be
made a matter of record by Ordinance. ,'
Title to the vacated area shall be apportioned between abutting owners in the manner
described in ORS 271.140.
The Ordinance vacating the Public right-of-Way shall be filed with the Marion County
Clerk, County Assessor and the County Surveyor.
llB
EXHIBIT "A"
I IgIHX~g NOI. L VOVA 'CIU A~NUV
II · I 'Hal ' g;~101~ AblOlOYd NI:IflgOOOM ~ ,.1,~
llB
I'
Exhibit 2
STOEL RIVES
ATTORNEYS
ST.nNOn.g.O D~SUR~NCEi
~R~ND. O~CON 9~-1~68
J~u~ 29, 1999
EXHIBIT "B"
I1B
FRANK M. FLYNN
Direct Dial
(503) 294-9623
email fmflynn@szogl.~om
VIA FACS1311LE
Mr. Randy Scott
Planning Deparunent
City of Woodburn
270 Montgomery Street
Woodbum, OR 97071
Re: Petition to Vacate a Portion of Arney Road: Statement of Public Purpose
Dear Mr. Scott:
I am writing as a followup to our conversation today and to N. Robert Shields' letter
of January 25, 1999. I understand that a Statement of Public Purpose for Craig Realty's
Petition to Vacate Amey Road is necessary and that it must be in your hands by Tuesday,
February 3, 1999, for eventual submittal to the Woodbum City Council. I have prepared the
following statement for that purpose:
"The requested Petition to Vacate a Portion of Amey Road
serves a public purpose because it will improve traffic
circulation and transportation access to this area and will service
the Woodbum Company Stores, a multi-phase retail project
'recently approved by the City Council. The vacation and
redesignation of Arney Road in a new location will improve the
street grade and curve radius making Aruey Road safer and
more efficient for the citizens using it. The vacation and
rededication of Amey Road is a condition of approval imposed
by the City Council, when approving the Woodbum Company
Stores, and approving the petition now will help meet
intentions and purposes of the Council in appwving the
Woodlxu'n Company Stores."
PDXI&*I60S4&I 2'JO~M~01
~ ~ v,~couv-~ WA ~ ~ t~a~ Cn~ I~S~mm~ D.C
Mr. Randy Scott
January29, 1999
Page 2
STOEL RIVES
llB
Please give me a call as soon as possible if the above public purpose statement is not
sufficient for your purposes. Otherwise, if you have any questions on this or any other
matter, please feel free to contact me at your convenier~e.
FMF:mlb
Very truly yours,
Frank M. Flynn
Mr. Stevcn Craig (via fax and first class marl)
Mr. Michael C. Robinson
I~DX1A.160546.1 2~0~01
STOEL RIVES LLP llB
ATTORNEYS
STANDARD INSURANCE CENTER
900 SW FIFTH AVENUE, SUITE 2600
PORTLAND, OREGON 97204-1268
Phone(503)224-3380 Fax(503)220-2480
TDD (503)221-1045
Internet: www. stoel.com
October 27, 1998
REC'D
OCT 2, 8 1998
V,;L;c~D(JURN COMMUNITY
DEv',.:LOPMENT DEPT.
FRANK M. FLYNN
Direct Dial
($03) 294-9623
ernail fmflynn@stoel.com
Mr. Steve Goeckritz
Planning Director
City of Woodburn
270 Montgomery Street
Woodburn, OR 97071
Re: Petition to Vacate a Portion of Arney Road
Dear Mr. Goeckritz:
This law fLrm represents Craig Realty Group--Woodburn LLC ("Craig Realty") and,
as you know, Craig Realty is seeking land use approval from the City of Woodbum (the
"City") to construct the Woodburn Company Stores at 2445 Arney Road NE, Woodburn,
Oregon. This letter is Craig Realty's petition under ORS Chapter 271 to vacate and
rededicate in a new location a portion of the existing Arney Road right-of-way as part of the
Woodburn Company Stores project. On October 7, 1998, the Marion County (the "County")
Board of Commissioners signed the order approving transfer of jurisdiction over the portion
of Arney Road affected by Craig Realty's petition to the City (see: Exhibit 1). Hence, the
City has the authority to accept, evaluate and approve Craig Realty's petition to vacate this
portion of Arney Road.
Information available to Craig Realty indicates that the portion of ACey Roa~l-to be
vacated has no'~ublic utilities or easements for public utilities. The vacated' portion of Arney
Road will be relocated to the south to maintain the continuity of transportation services in
this area. The new section of Arney Road will be constructed according to the appropriate
construction standards.
ORS 271.080(1) establishes that any person interested in any real property in an
incorporated city may petition to vacate all or part of a street, avenue, boulevard, alley, plat,
public square or other public place by setting forth a description of the ground proposed to
be vacated, the purpose for which the ground is to be used and the reason for the vacation.
ORS 271.080(2) requires that such a petition be accompanied by the consent of all abutting
PDXIA-131003.1 2708(M~01
SEAI'r~ PORTLAND VANCOUVE~ WA BOIS~ SALT LAtE Cn'Y WASHXNGTON, D.C.
STOEL RIVES LL~ liB
Mr. Steve Goeckritz
October 27, 1998
Page 2
property owners and the consent of the owners of not less than V3 of the area of real property
affected by the street vacation.
The information provided below addresses the relevant evaluation criteria for such a
street vacation established by ORS 271.080 through 271.230. Maps and documents required
to demonstrate compliance with the criteria are provided as exhibits. If you require
additional information, please contact me at your convenience.
Description of the Area To Be Vacated
The portion of Arney Road subject to this request is an existing public right-of-way
serving properties in the northwest area of the City. The portion of Arney Road to be
vacated is shown in Exhibit 2. The legal description of the area to be vacated is presented in
Exhibit 3. The portion of Arney Road to be rededicated as a public right-of-way is shown in
Exhibit 4 as required by ORS 271 and the legal description is in Exhibit 5.
Vacation Procedure
The City has not adopted specific provisions implementing ORS Chapter 271,
therefore, ORS 271 constitutes the sole substantive criteria and establishes the procedures for
analyzing a petition to vacate a street right-of-way.
Purpose for Use of the Vacated Grounds
ORS 271.080(1) requires that a petition to vacate a street include the purpose for
which the ground is proposed to be used. In this instance, the portion of Arney Road to be
vacated will be used as part of the Woodburn Company Stores.
Reason for Vacating Arney Road
¥
ORS '2~1.080(1) requires that a petition for vacation of a street provide the reason for
such a vacation. In this instance, existing Arney Road divides tax lot 200 into an east and
west portion that contain 12.23 acres and 14.05 acres respectively. Arney Road also
separates tax lot 101 from the eastern portion of tax lot 200. In its current location, Arney
Road constitutes a constraint on the development of tax lots 101 and 200 which is all held in
common ownership by Craig Realty and which is to be developed in phases as the Woodburn
Company Stores. Craig Realty's request for land use authorization from the City to develop
the Woodburn Company Stores project is presently before the City. The purpose of the
street vacation is to relocate Arney Road to the south to allow these tax lots to be developed
as part of a single multi-project.
PDXIA-131003.1 27080-0001
STOEL RIVES ,.,., llB
Mr. Steve Goeckritz
October 27, 1998
Page 3
Further, one of the conditions of approval in the 1992 factory outlet center decision
and a proposed condition of approval for the Woodburn Company Stores application requires
that a portion of Arney Road be vacated. This petition is intended to meet those
requirements.
Property Owner Consent
ORS 271.080 establishes that "any person interested in the real property" may vacate
all or part of any street. Craig Realty is the owner of record of tax lot 101 and tax lot 200,
which are adjacent to the portion of Arney Road to be vacated. Hence, Craig Realty is a
person interested in real property located adjacent to the subject street vacation.
ORS 271.080(2) requires that the petition for vacation of any street include the
consent of the owners of all abutting property. Craig Realty, as owner of tax lots 101 and
200, is the only abutting owner of property abutting the portion of Arney Road to be vacated
and has consented to the petition. (See Exhibit 6.) Hence, the City can find that this
application includes consent of all abutting property owners.
ORS 271.080(2) also requires a petition for vacation of a street to include consent of
the owners of two-thirds of the area affected by the street vacation. Affected property
owners are defined by statute as those owning land lying on either side of the right-of-way to
be vacated and extending laterally to the next street serving as a parallel street, but not
extending more than 200 feet, and property owners on either side of the street 400 fee_t
beyond the terminus of the portion of the street to be vacated. The area constituting the
affected area for this street vacation is presented in Exhibit 7.
The affected area contains 948,000 square feet. Two-thirds of the affected area is
625,680 square fee{. Craig Realty, owner of tax lots 101 and 200 and Terry T. Hepner,
owner of tax lot 702, collectively own 642,000 square feet of the affected area. He.nc.e, the
attached consealt from Craig Realty (see Exhibit 8) and the consent of Mr. Hepner (see
Exhibit 9) cOnstitute the consent of the owners of over two-thirds of the affected area.
Therefore, the City can find that this requirement of ORS 271.080(2) is satisfied.
Notice
ORS 271.110 requires that notice of the vacation petition and the City Council
hearing be published in the City's official newspaper (The Woodburn Independent) once each
week for two consecutive weeks prior to the hearing. The notice must describe the ground
covered by the petition, provide the date the petition was filed, the name of at least one
: petitioner, and the date when the City Council will hear and consider the petition and any
objection or remonstrance.
PI)XIA-131003.1
STOEL RIVES lib
Mr. Steve Goeckritz
October 27, 1998
Page 4
Within five (5) days after the first day of the publication of the notice, the City must
post, at or near each end of the proposed vacation, a copy of the notice of vacation. This
posting must occur in at least two conspicuous places in the proposed vacation area. The
posting and the first day of publication of such notice shall not be less than fourteen (14)
days before the hearing.
Approval Criteria
ORS 271.120 contains the only criteria for approval of a petition for vacation:
"At the time fixed by the governing body for hearing the
petition and any objections filed thereto or in any postponement
or continuance of such matter, the governing body shall hear the
petition and objections and shall determine whether the consent
of the owners of the requisite area has been obtained, whether
notice has been duly given and whether the public interest will
be prejudiced by vacation of such plat or street or parts thereof.
If such matters are determined in favor of the petition, the
governing body shall by ordinance make such a determination a
matter of record and vacate such plat or street; otherwise it shall
deny the petition. The governing body may, upon hearing,
grant the petition in part and deny it in part, and make such
reservations, or either, as appear to be for the public interest.'
Based on the above language, there are three issues to be addressed by the City
Council at the time of the public hearing:
1. Whether property owner consent has been obtained;
2. Whether notice has been given; and
3. 'Whether the public interest is prejudiced by granting the vacation.
Consent of the vacation from the abutting property owners and the owners of two-thirds of
the affected area are provided in Exhibits 6, 7, 8 and 9. The City Council, at the time a
hearing is held on this matter, can find that this requirement is met.
As explained above, the City will have provided proper notice by the hearing date and
the City Council can find that this requirement is met.
The City Council can also find that the public interest will not be prejudiced by
. vacating this portion of Arney Road. The vacation will not sever or disrupt public utilities or
utility easements. The portion of Arney Road to be vacated does serve several properties,
I~XIAoI31003.I 2'/0~041001
STOEL RIVES ~,.. llB
Mr. Steve Goeckritz
October 27, 1998
Page 5
but Amey Road will be rededicated and reconstructed to appropriate construction standards
as part of the Woodburn Company Stores project. Hence, the continuity of transportation
services in this portion of the City will be maintained. The record before the City Council
shows that no articulable public interest will be prejudiced by vacation of this portion of
Arney Road.
For all of the above reasons, Craig Realty requests that the City find this petition to
be sufficient pursuam to ORS 271.091 and schedule the petition for hearing before the City
Council and provide sufficient notice consistent with ORS 271.110. Also based on the above
information, Craig Realty requests that the City Council approve this vacation petition.
Very truly yours,
Frank M. Flynn
FMF: ipc: lxh:mlb
Enclosures
cc (w/encl.): Mr. Steve Craig (via facsimile)
Mr. Jimmy Bellomy (via facsimile)
Mr. Terry Hepner (via facsimile)
Mr. Michael C. Robinson
Mr. Randy Scott
PDXIA-131003.1 27080-0001
EXHIBIT LIST
liB
3.
4.
5.
6.
7.
8.
9.
Order approving transfer of jurisdiction over the portion of Arney Road affected by
Craig Realty's Petition to the City
Map of portion of Arney Road to be vacated
Legal description of the portion of Arney Road to be vacated
Map of area to be rededicated as the new portion of Arney Road
The legal description of the area to be rededicated as Amey Road
Consent of Craig Realty, abutting property owner
Map of the affected area
Consent of Craig Realty, property owner of affected area
Consent of Terry Hepner, property owner of affected area
11B
BEFORE TUE BOARD OF COMMI,~IONERS
FOR MARION COUNTY, OREGON
In the Matter of Transferring Jurisdiction of a )
portion of Amey Road, CRgSll in Section 12, )
Township 5 South, Range 2 West, Willamette )
Meridian, Marion County, Oregon )
Public Works
Clerk's File # 2023-R
ORDER
-This matter came before the Board of Commissioners at a public hearing conducted on Wednesday,
October 7, 1998; and
IT APPEARING that notice required by ORS 373.270 was provided to ali concerned citizens of Marion
County, and that testimony WaS received from concerned citizens and abutting property owners who
wished to be heard regarding this mn~ec, now therefore
IT IS I41~g:Ry ORDER~'.D that, thc jurisdiction of that portion of Amey Road, Coumy Road No. 511,
as dcscn'bed and identified on the attached Extu'bit "A", subject to thc conditions as outlined on thc
attached Exhibit *B~, is transferred to the City of Woodbum; and hereby orders' the Depatmtent of
Public Works to notify affected agencies; and that copies of this order shall be filed with the Marion
County Clerk~
Marion County Board of Commi~ioners
ExhlbR 1
liB
TRANSFER OF JURISDICTION
CITY OF WOODBURN
T5S R2W SEC 12
/
/
I
:
I
AREA PROPOSED FOR TRANSFER
LOCATION
16511
tc~4a
Exhibit 1
Exhibit"B' 11B
We have ~wiewed the ~aty ofWoodlmm's ~ to hav~ d~e County tmmff~jm/sdk~i~n of
ofWoodbum. Wc do nat have anY ~ to tMs request as lang ~s tt~e f~ oomtitions
The current plan for the connection of the realigned Amey Rood to/he exis~o woad on
the north emd of the izolzxty matches the exisfin~ tadi~ of zt~afima~ 80 ~ee~ (15
Exhibit 1
Director for lh~ City of Woodbum, this oonneciion neods to have a mlnlmtun de~i?
speed of 30 mph. This alignmem may require acq,,~tion ofadditionsl COunty ri~oirt-of-
under a ~ flora Marion County and shall bear all costs associated v,'i/h thl- woda
There are two exi~ng storm drain culverts und~ old Amey Roa& As jurisdiction and
location of/k,~y Road changes, the County will no~ maintain these culverts and
liB
Exhibit 1
lib
Exhibit
GO'
ARNEY ROAD STREET VACATION
LEGAL DESCRIPTION
llB
THAT PORTION OF cOUNTY ROAD NO. 511, ALSO KNOWN AS ARNEY ROAD IN
THE NORTH ONE-HALF OF SECTION 12, TOWNSHIP 5 SOUTH, RANGE 2 WEST OF
THE WILLAMETTE MERIDIAN MORE PARTICULARLY DESCRIBED AS FOLLOWS:
ALL OF SAID ROAD LYING SOUTH OF THE NORTH LINE OF THE WILLIAM
DARST DLC NO. 60, AND NORTH OF THE SOUTH LINE OF THAT TRACT
DESCRIBED IN VOLUME 340, ON PAGE 306 OF THE MARION COUNTY DEED
RECORDS. THE PROPOSED VACATION IS 41,797 S.F.
ROAD DESCRIPTION
ARNEY ROAD IS CURRENTLY A 21-23' WIDE, 2 LANE A.C. ROADWAY WITHOUT
CURB OR GUTTER. THE ROADWAY HAS 2-4' GRAVEL SHOULDERS ON BOTH
SIDES THAT SERVES PROPERTIES IN THE NORTHWEST AREA OF THE CITY OF
WOODBURN. THE ROADWAY PROVIDES ACCESS FOR RESIDENTS WITHIN THE
WOODBURN U.G.B. AND EDGE OF MARION COUNTY
PDXIA-131332.1 99999-0006
Exhibit 3
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IlBIHX3 NOI.I VDI03O 'Old A3NI:IV ,
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Exhibit 4
i I
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I
I
ROADWAY DEDICATION
A STRIP OF LAND LOCATED IN THE NORTH ONE-HALF OF SECTION 12,
TOWNSHIP 5 SOUTH, RANGE 2 WEST OF THE WILLAMETTE MERIDIAN, SAID
STRIP BEING 37.00 FEET ON EACH SIDE OF A CENTER LINE MORE
PARTICULARLY DESCRIBED AS FOLLOWS:
COMMENCING AT THE INTERSECTION OF THE WESTERLY RIGHT OF WAY LINE
OF INTERSTATE 5 WITH THE SOUTH LINE OF THAT TRACT DESCRIBED IN
VOLUME 340, ON PAGE 306 OF THE MARION COUNTY DEED REOCRDS; THENCE
NORTH 89°20'53" WEST, ALONG SAID SOUTH LINE, A DISTANCE OF 58.67 FEET
TO THE POINT OF BEGINNING OF THE STRIP HEREIN DESCRIBED, SAID POINT
BEING REFERRED TO AS POINT "A"; THENCE NORTH 20010'40" EAST, A
DISTANCE OF 406.99 FEET; THENCE 125.97 FEET ALONG THE ARC OF A 475.00
FOOT RADIUS CURVE CONCAVE TO THE SOUTHEAST, THROUGH A CENTRAL
ANGLE OF 15°11'40", SAID CURVE HAVING A CHORD BEARING NORTH 27046'30"
EAST, A DISTANCE OF 125.60 FEET; THENCE NORTH 35°22'19" EAST, A
DISTANCE OF 724.64 FEET; THENCE 162.59 FEET ALONG THE ARC OF A 475.00
FOOT RADIUS CURVE CONCAVE TO THE SOUTHEAST, THROUGH A CENTRAL
ANGLE OF 19036'43"; SAID CURVE HAVING A CHORD BEARING NORTH 45°10'41"
EAST, A DISTANCE OF 161.80 FEET; THENCE NORTH 54059'03" EAST, A
DISTANCE OF 263.00 FEET TO THE POINT OF TERMINUS OF THE STRIP HEREIN
DESCRIBED, SAID POINT BEING ON THE SOUTH RIGHT OF WAY LINE OF
ARNEY ROAD, ALSO KNOWN AS COUNTY ROAD NO. 511. THE SIDELINES OF
SAID STRIP BEING SUBJECT TO LENGTHENING AND/OR SHORTENING SO AS TO
TERMINATE UPON THE PROPER BOUNDARIES. SAID STRIP CONTAINS 124,555
SQUARE FEET, 2.859 ACRES MORE OR LESS.
TOGETHER WITH THE FOLLOWING DESCRIBED PARCEL:
TRACT OF LAND LOCATED IN THE NORTH ONE-HALF OF SECTION 12, :
TOWNSHIP 5 SOUTH, RANGE 2 WEST OF THE WILLAMETTE MERIDIAN MORE
PARTICULARLY DESCRIBED AS FOLLOWS:
COMMENCING AT POINT "A'; THENCE NORTH 89020'53" WEST, A DISTANCE OF
36.31 FEET TO THE POINT OF BEGINNING OF THE TRACT HEREIN DESCRIBED;
THENCE SOUTH 09°23'29" WEST, A DISTANCE OF 20.23 FEET; TI~NCE NORTH
89°20'43~ WE~T'; A DISTANCE OF 6.97 FEET; THENCE NORTH 20° 10'43" EAST, A
DISTANCE OF 21.22 FEET; THENCE SOUTH 89020'53.. EAST, A DISTANCE OF 2.95
FEET TO THE POINT OF BEGINNING.
SAID TRACT CONTAINING 99 SQUARE FEET, 0.002 ACRES MORE OR LESS.
THE R.O.W. WILL BE 124,516 S.F.
liB
PDXIA-148701.1 2708043001
Exhibit 5
AFFIDAVIT OF CONSENT OF ABUTTING PROPERTY OWNER TO VACATE A
PORTION OF ARNEY ROAD,
lib
I/WE ~)f~tJZ,~ L- Ct"-~'i~ , after having reviewed Exhibit "A", attached
hereto and incorporated herein, arid being an abutting property owner as described in ORS
271, do hereby freely give my consent to the aforementioned vacation petition.
Printed Name:
STATE OF OREGON )
) S$o
County of [~ta\~ )
This instrument was acknowledged before me on this ] ~ day of
19~, by L~[~,I..
/
.,OFFIC,~. 8F~k
LEISA HARVARD
001dt48810~ NO.
MY (~Ai48810N EX~8 JUNE 4. 2000
Notary Public of Oregon
My commission expires:?~/q]
Exhibit 6
llglHX3 NOII VOVA 'Old A3NI:IV
II ~ I 'Hd - ggt:;01~ A~OID¥.4 NtdFigO001~
'~)-'1"1 'NUfIBOOOM ' dFlOIdD Al'VVgld
11B
Exhibit 7
liB
AFFIDAVIT OF CONSENT TO VACATE A PORTION OF ARNEY"ROAD,
I/WE ~/~x L. ~(-~i~ , after having reviewed Exhibit "A", attached
hereto and incorporated herein,land being an affected property owner as described in ORS
271, do hereby freely give my consent to the aforementioned vacation petition.
Printed Name:
STATE OF OREGON )
) SS.
County of IY'~\~'n-~,~. )
This instrument was acknowledged before me on this ~ day of
19~,~ by ~ _~.,/~
/
My commission expires:
?
Exhibit 8
AFFIDAVIT OF CONSENT TO VACATE A PORTION OF ARNEy ROAD
llB
I, TERRY HEPNER, after having reviewed Exhibit "A", attached hereto and incorporated
herein, and being an affected property owner as described in ORS 271, do hereby freely give
my consent to the aforementioned vacation petition.
Printed l~a/'ne: "7-~'~. '.t' 7'., [-/t~,o/x~r,r,
STATE OF OREGON )
~ ) SS.
County offf,/~M.,,'y ~ )
d
This instrument was acknowledged before me on this c~_ day of
197~', by Terry Hepner.
lq6tary Public'of Oregon
My commission expires:oT-/f-e- d~ /
Exhibit 9
COUNCIL BILL NO.
RESOLUTION NO.
A RESOLUTION ESTABLISHING A PUBLIC HEARING DATE FOR VACATION OF A
PORTION OF ARNEY ROAD AND DIRECTING THE CITY RECORDER TO GIVE PUBLIC
NOTICE.
liB
WHEREAS, thc abutting property owners have submitted a petition requesting tbe City Council
to vaca~ a cortain portion of Arn~ Road; and
WHEREAS, the petitioner wishes to dedicate land and construct a new street to replace me
WHEREAS, thc City staff has rcco~ that Council establish a time and place for a public
hearing to start the vacation process, NOW, THEREFORE
THE CITY OF WOODBURN RESOLVES AS FOLLOWS:
Section 1. The tract of real property subject to the proposed road vacation is legally described as
follows:
That portion of Country Road No. :511, also know as Amey Road in the North one-half of Section
12, Township 5 South, Rang¢ 2 West of tbe WillameaXo Meridian moro particularly described as
follows:
All of said road lying South of thc North linc of thc William Darst DLC No. 60, and North of tho
South line of that tract described in Volume 340, Page 306 of thc Marion County deed records.
The proposed vacation contains approximately 41,797 square feet of land.
A diagram of said tract is afl/xed to this Resolution as Attachment "A" and is incorporated heroin.
Section 2. That 7:00 P.M. on March 8, 1999 in the Woodbum City Council Chambers, 270
Montgomery Street, Woodbum, Oregon, is thc thnc and place for the public hearing on thc petition
on ~r thc above descdbed real property shall bc vacated.
Section 3~ That the City Recorder is directed to give notice of the public hearing as provided by
law.
Approved asto fonn.'~.~~
City Attorney
Date
Page I - Council Bill No.
Resolution No.
ATTACHMENT ./'J
Page / of
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11l!jj Jijl j j!l!l
l~?Jllj, : ,
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Exhibit 2
,.%
I1C
ME. MO
TO:
FROM:
SUBJECT:
City Administrator for Council Action ~
Julie Moore~.'E. Tech III, through Public Works Director
Woodland Avenue No Parking Request, south of Hwy. 219
DATE:
February 4, 1999
RECOMMENDATION:
It is recommended that Council approve the installation of no parking signs on Woodland Avenue south
of HWY. 219 to the end of the north/south portion of the street plus the eastern 100 feet on the east/west
portion of the street as shown on the attached map.
BACKGROUND:
Waremart Foods raised concerns regarding vehicles being parked along Woodland Avenue south of State
Hwy. 219, especially in the vicinity of their truck access, which is approximately 400 feet south of the
highway (see attached map). They felt for safety purposes no parking signs should be installed on both
sides of the roadway, at least on the north/south portion of Woodland.
Woodland Avenue, south of the highway, serves an industrial area only. At this time Hardware
Wholesalers, Inc. (HWI) and Waremart Foods both utilize the roadway and generate a large volume of
truck traffic. During a field inspection it was found that some areas of Woodland are being used as a
storage area for various trailer parts and tractor/trailers and could be quite hazardous to the vehicular
traffic, particularly in the area where truck access Woodland from the highway.
Waremart constructed during their last phase of work, an access area approximately 400 feet south of the
intersection with State Hwy. 219, which is the only way for trucks to enter or exit their facility. The only
other driveways into Waremart are at the extreme west-end of the newly completed section of Woodland
and this is to access the employee parking. Another driveway, which was used during construction, is
gated and inaccessible except during emergencies.
H'l~'s main entrance is approximately opposite Waremart's truck access. They have another driveway at
the south end of their property, which is gated, and opens electronically for trucks exiting the facility. Both
Waremart and HWI have provided adequate off-street parking for their employees and vendors, so there
are no employee vehicles being parked on the street.
The Woodburn. T. ran..sportation System Plan (TSP) June 1996 classifies this seCtion of Woodland as a
service collector similar to Progress Way and Industrial Way. The TSP shows typical cross-sections that
does not allow on-street parking on service collectors. Also, as a comparison, there is no parking allowed
on any of the industrial streets within the 99E Industrial Park.
The Police Department enforces no parking zones. Traffic enforcement falls within Priority 5 calls for
service, which means they will respond to higher priority calls for service first before any parking
complaints.
Therefore, it is recommended that no parking restrictions be established along both sides of the north/south
section of Woodland Avenue and the eastern 100 feet of the east/west section, as shown on the attached
map. This will eliminate congestion at all of the truck accesses and increase safety. Waremart and HWI
have no concerns with the east/west portion of Woodland so this was not addressed at this time.
01-1.
08
WAREMART, INC.
DISTRIBUTION CENTER
(503) 982-4900
An Employee Owned Company
llC
P.O. BOX 400
WOODBURN, OREGON 97071-0400
January 12, 1999
Mr. Frank Tiwari
City of Woodburn
270 Montgomery St.
Woodburn, OR 97071
Re: No parking on Woodland Ave.
Dear Mr. Tiwari:
From Newberg Highway, Woodland Avenue runs in a north-south direction and then
turns 90 degrees running in an east-west direction until it dead-ends at our employee
parking lot. I was not involved in any of the meetings between the city and our general
contractor, but it was my understanding that parking was to be prohibited on Woodland
Ave, at least the north-south portion. Vehicles are parking on either side of the north-
south portion of the street creating an unsafe condition, particularly when they park to the
north of our trucl~ entrance. There simply isn't enough space to have vehicles parked on
both sides of the street and then safely have trucks enter or exit our truck entrance or.
HWI's. No'parking of vehicles of any kind should be allowed on the north-south portion
of Woodland AVe.
There are four no parking signs just before and after the 90-degree comer indicating no
parking is allowed on Woodland Avenue but because of how they are placed most people
don't realize they are there. The number of no parking signs on this portion needs to be
expanded and properly spaced so that people arc aware of the parking restrictions. The
east-west portion could have parking as long as it excluded large trucks.
400 S. WOODLAND AVE., WOODBURN, OREGON 97071
I think this is a similar situation to parking in the Industrial Park.
information, please feel free to contact me at 982-4928.
Thank you,
John C. Reppeto
Vice President Transportation
If you need any further
llC
C: Paul Simmons
Roger Roth
Jim Parker
liD
Memorandum
To: City Council through City Administrator
From: Public Works Program Manager
Date: 01/29/99
Subject: Bid Award for Skid Steer Loader
REC, OMMENDATION:
Action 1: Reject the low bid from Salem Ford New Holland, Inc. for not being in substantial
compliance with specifications.
Action 2: Award contract to second low bid from Bobcat of Portland for a Skid Steer Loader of
$39,984.40.
BACKGROUND:
City of Woodburn bid number 99-17 for a Skid Steer Loader was opened on January 19, 1999 at 2:00
PM. The results were:
Bidder Manufacturer/Model Amount
Salem New u~.~..~ xT .... u^.~..~ ~ v non ¢-~,~ n m n~ Reject
Bobcat of Portland Bobcat 963 $39,984.40 To be approved
Western Power & Equip. Case 95XT $43,509.00
Airpro Equip, Inc. Hydromatic 3250 $49,135.55
Staff is reconunending that the low bid of Salem New Holland be rejected. The New Holland is a
smaller unit and does not comply with the City specifications in several critical areas. These areas
include hydraulic oil pump, engine horsepower, operating load, tipping lead, operating weight. The
Bobcat unit offered by the second low bidder was in compliance with all specifications. Staff is
reconunending that the Bobcat of Portland bid of $39,91M.40 be accepted. The approved budget for
the fiscal year 1998-99 includes $41,000 for expenditure under line item 472.621.711.052.
MEMO
IIE
TO:
FROM:
SUBJECT:
DATE:
City Council through City Administrator
Public Works Program Manager ~
Bid Award for Step Van
February 1, 1999
RECOMMENDATION:
Action 1:
Reject the Iow bid from Herschberger Motors for not being in
substantial conformance with specifications.
Action 2:
Award contract to second Iow bid from Miles Chevrolet for a 1999
step van in the amount of $26, 831.67
BACKGROUND:
City of Woodburn Bid Number 99-15 for a 1999 model step van was opened and
publically read at 2:00 pm on January 18, 1999. The results were:
BIDDER AMOUNT
llt; I ~.~lu.I I Ut31 ~:J~ I IVIU LUI ~.~
Miles Chevrolet
Cascade Chevrolet
Traschel Buick-GMC
$26,831.67
$26,946.00
$28,125.00
r~ect
to be approved
The city bid request was for a step van body mounted on a 1999 model light truck
chassis. The .Herschberger bid was for a cargo van body mounted t~n a ligl~t'truck
cab chassis which does not comply with the city specifications. Staff is
recommending that this bid be rejected for not being in substantial compliance
with city specifications.
The second Iow bid from Miles Chevrolet for $26,831.67 was in substantial
conformance with city specifications and staff is recommending that it be
accepted and a contract be awarded. The approved budget for this fiscal year had
$29,500 budgeted in line item 494.611.710.010 for this vehicle.
City of Woodburn
Police Department MEMORANDUM
270 Montgomery Street Wo. od~urn OR 97071 (503) 982-2345
Date: February 3, 1999 / 'z~
From: Ken Wright, Chief o~~; /J
To: Mayor and City Council '~/
Thru:
John Brown, City Administrator
Subject:
1999 OLCC Renewal
Recommendation:
Council recommend to the Oregon Liquor Control Commission the
renewal of the listed liquor licenses for the year 1999.
Annually the city reviews all establishments that are licensed to sell liquor within the city. The
police department has completed review of 1998 activities occurring at or in the vicinity of all
licensed liquor establishments in Woodburn. All reviews were completed in accordance with
Council Resolution 1379, dated August 8, 1996, establishing guidelines and procedures for
liquor license recommendations. Through establishment of guidelines and procedures the City
Council ensures equitable and consistent treatment of liquor license applications. The adoption
of policy protects the interest of the general public providing consistent direction to staff in the
processing of liquor license applications.
The following liquor license applications were reviewed according to the standards for police
department recommendations as described in Resolution 1379. Oregon law provides criteria to
be used by OLCC for license refusal which can be adopted into criteria for police department
recommendations. The standards and criteria are as follows:
(D) Standards for Police Department Recommendations
> Fights or assaults
> Liquor law violations by the licensee or their employees
> Excessiv~ or obtrusive noise
> Illegal drug use or sales on the premises
> Trespass on private property
> Public Drunkenness
> Failure of the Licensee to takes appropriate action to prevent or control problems caused
by patrons on the premises or within the local vicinity.
(E) Evaluation of Guidelines and Criteria
O)
A recommendation to deny the renewal application will be made when there are
persistent problems involving the types of police calls listed above related to the sales or
service of alcohol.
llF
OLCC Renewal 1999 Page 1 of 4
(2)
The police department will automatically recommend denial of a renewal application
when there is a record of ten arrests, in the prior 12 months, of employees or patrons of
the licensed business for unlawful activities related to the sale or service of ~lcohol under
the license either on the premises or in the immediate vicinity.
(3)
Actions by the licensee which might tend to mitigate the problems should be considered
by the City Council. Examples of mitigating actions are seeking and following
recommendations by the OLCC, or police, and increased security measures.
(4)
In addition to the criteria previously outlined, a recommendation for denial of a license
renewal may be made when there are persistent problems involving police calls related to
the sales or service of alcohol not stemming from calls for assistance from the
establishment, within the preceding twelve months, concerning unlawful activities by
employees and patrons of the licensed business, either on the licensed premises or in the
immediate vicinity thereof.
(s)
The recommendation by the police department is only one component of the liquor
license recommendation process. Community input is a significant factor in a complete
review of applications by the Council. With all licensing activities, it must be
remembered that the City recommends and OLCC grants or denies.
The following licenses are recommended for approval:
Package Stores
AM/PM Mini Mart
Bi-Mart
Crossroads Deli
E-Z Stop Market
Gary's Market
Payless
Lind's Plaza Market
OLCC Store #60
Piper' s Jewelry
Roth's IGA
Safeway "
Salvadore's Bakery I
Salvadore's Bak.ery III
Shop N Kart
Su Casa Imports
7-11 Store
Westview Texaco
Woodbum Chevron
Young Street Market
Class "B" Dispensers:
Eagle' s Lodge
Woodburn Elks
Class "C" Dispensers:
Lupita's
Retail Malt Beverage:
Abby's Pizza Inn
Denny' s
I-5 Fitness Center and Deli
*La Unica
Members Club Inc.
Pizza Cabana ,
Pizza Hut
*Raven Inn
Sally's Pizza
Senior Estates Country Club
Taqueria Guadalajara
Woodburn Lanes
Class "A" Dispensers:
Chu' s Eatery
Chung Sing Restaurant
The Pier
Playa de Oro
Yun Wah Chinese Restaurant
llF
OLCC Renewal 1999 Page 2 of 4
*Those establishments denoted by "*" have compliance plans because of past problems or
conduct of employees or patrons, or because of frequency of problems within the immediate area.
It is recommendation of the police department the above listed establishment receive a favorable
recommendation for renewal of their liquor license for the year 1997.
The following licensed business qualifies for consideration by the council for resolution 1379
review and application. Should the council determine there is sufficient evidence to provide a
denial recommendation to OLCC, a public hearing will be convened at the next council meeting
to hear evidence.
During the year 1997 the police department investigated seventy-six (76) incidents involving
patrons or employees of Chu's Eatery. Of the seventy-six incidents twenty-three (23) met the
criteria for the police department to recommend the City Council deny the renewal of Chu's
Eatery liquor license. There were 15 arrests of patrons and employees of Chu's Eatery of the
twenty-three incidents. In addition the police investigated twenty-one Driving Under the
Influence of Intoxicants in which the drivers reportedly were last drinking at Chu's Eatery. One
of these incidents had resulted in the death of a drunk driver.
The police department and licensee Chu entered into a Compliance Plan during the 1998 renewal
process. The compliance plan called for increased security, monitoring by Mr. Chu and
additional items as outlined in the plan. As a result of Mr. Chu's desire to reduce the calls for
service and take appropriate action to prevent or deter activity that would require a police/OLCC
response, Calls for police service have been greatly reduced. This past year (1998) police
responded to seventeen (17) incidents resulting in five (5) arrests at Chu's Eatery. This volume
of activity falls well within the guidelines set by the Council through Resolution 1379.
Woodbum officers also investigated eight incidents of Driving Under the Influence of Intoxicants
in which the drivers had last been drinking at Chu's Eatery. Although these incidents cannot be
directly attributed to the establishment, it suggests that servers at Chu's may need to be more
cognizant of over-service to patrons.
llF
CC
licensees
OLCC
File
OLCC Renewal - 1999
Page 3 of 4
Community
Development
270 Montgomery Street
MEMORANDUM
Woodburn, Oregon 97071
(503) 982-525o
]2
Date
To:
From
Subject:
February 4, 1999
City Council
Planning Department
Annexation Goals, Policies, Standards and Critena
The attached proposal is for consideration in response to the Council's concerns
regarding annexation.
In January the Council conducted a work session regarding greater control of
annexations. At that time the Council gave staff direction and asked staff to return on
February 8 with specific proposals for managing annexation.
The attached discussion paper addresses the concerns raised by Council. The first
page summarizes proposed stategy to control annexations. This is followed by the Goals
and Policies that would be adopted as part of the Comprehensive Plan and the Standards
and Criteria that would be adopted to implement this strategy.
These proposals are provided as the basis for discussion and for your refinement.
Annexation Goals, Policies, Standards and Criteria
The following are potential goals, policies, etc. intended to implement the
annexation concepts discussed by the City Council in January.
SUMMARY OF RECOMMENDATIONS
]2
Use annexation to guide the location and amount of City growth.
Annex enclaves to eliminate holes in the City.
Obtain a clear picture of potential City growth by requiring a mandatory pre-
annexation application review and certification.
Establish growth criteria and give priority to areas that comply and delay
those that don't:
Residential/Community Service use proposals for annexation must:
* Be contiguous with the City limits.
* Guarantee the extension of public facilities and services.
* Be an enclave or a property touches the City on 3 sides.
* Not exceed the 3-year need for residential land.
* Implement minimum residential density standards.
AND either:
* Extend the major street system, OR
* Connect an existing stub, OR
* Serve an unmet community need, OR
* Reinforce use of a CIP project, OR.
* Be developed as a PUD.
Commercial/Industrial use proposals for annexation must:
"* Be contiguous with the City limits.
* Guarantee the extension of public facilities and services..
.:.. * Not require special community financial incentives.
"' AND either:
* Create employment opportunities with a "Living Wage", OR
* Diversify the local economy.
Allow consideration of applicant initiated exceptions to the annexation
priority criteria subject to public hearings and burden of proof.
ANX.ANX Page 1
The following are potential
Comprehensive Plan amendments.
GROWTH GOALS
The following are goals regarding growth that provide the foundation for annexation
as well as other aspects of City growth. The list of goals is subject to refinement.
1. To assure that all expansion areas of the City are served by facilities and
services to City standards.
2. To achieve and maintain City boundaries that form a compact shape that
supports reasonable service areas.
3. To limit the amount of vacant land within the City in order to gain optimum use
of public services and utilities.
4. To achieve the optimum use of the residential land inventory by assuring
development to minimum density standards.
5. To further the incremental extension of an interconnected street system.
6. To assure the provision of major streets as shown in the Transportation
Systems Plan.
7. To provide opportunities to fulfill unmet community needs identified by the
Council.
8. To reflect the City's development objectives reflected by the CIP.
9. To encourage ..the high standards of design and flexibility that are enabled by
the PUD zoning.
10. To accommodate industrial and commercial development that pr6'vide
employment at a ;'Living Wage" and do not require special community financial
incentives.
1 1. To diversify the local economy
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ANNEXATION GOALS AND POLICIES
]2
Annexation expands the geographic boundaries of the City. The Urban Growth
Boundary (UGB) defines the ultimate area that the City may expand into.
The City has choices about when annexation of territory will occur Under ORS
222 the City must consider annexations. However, the City also has the ability to
deny annexations if the City's standards and criteria are not met.
Stating the City's goals, policies and criteria for annexation sets the foundation for
guiding growth of the geographic size of the City. It allows each annexation
petition to be processed so that only those proposals that meet the City's
standards and criteria will be approved.
1. USING ANNEXATION TO GUIDE GROWTH
1.1 Goal: The shape and size of the City
*To guide the shape and geographic area of the City within the Urban Growth
Boundary so that the incorporated City limits:
define a compact and economic service area for the City.
reflect a cohesive land area that is all contained within the City;
provide the opportunity for growth in keeping with the City's goals
and capacity to serve urban development..
1.2 Policy: Active management of annexations.
*The City of Woodburn shall actively manage the location, timing, type and amount
of land added to the City.
2. APPLICATION PROCEDURES
2.1 Goal: Thorough Assessment of Impacts and Opportunities.
*To clearly establish the intent of each proposed expansion of the City; to assess
the proposal's conformance with the City's plans and facility capacity and its
impact on the community prior to deeming an annexation application complete.
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2.2 Policy: Mandatory Pre-Application Meeting.
* Prior to the City deeming an annexation application complete, the applicant shall
participate in a mandatory pre-application meeting in order to address conformance
with the City's goal, policies, standards and criteria regarding annexation.
3. INFILL
3.1 Goal: Infilling the City.
* To incorporate all of the territory within the City limits into the City.
* To provide the opportunity for the urban in-fill of vacant and underutilized
property that is currently unincorporated and surrounded by the City.
* To establish a cohesive pattern of urban development in the City; maximize
utilization of existing City facilities and services; and balance the costs of City
services among all benefitted residents and development by incorporating all
territory within the City limits into the City.
3.2 Policy: Minimizing Enclaves.
* A complete annexation petition shall require:
a. Inclusion of all the territory that will be enclaved by the petition, or
b. Documentation of the lack of consent by the enclaved property owners or
by the resident electors necessary to include the enclave(s) as part of the
consent annexation.
3.3 Policy: Anne~(ation of Enclaves.
*The City shall initiate the annexation of enclaved areas, as provided by the
statutes, in Order.to achieve infill goals.
4. PRIORITY GROWTH AREAS
4.1 Goal: Priority Growth Areas.
*To use annexation as a tool to guide:
a. The direction, shape and pattern of urban development.
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b. The smooth transitions in the physical identity and development pattern of
the community and
c. The efficient use and extension of City facilities and services.
4.2 Policy: Priority Growth Areas.
* Priority growth areas will be given preference in annexation. The criteria for
priority growth areas shall be based on City Growth Goals. Conformance with the
criteria shall be based on administrative findings based on the mandatory pre-
application meeting.
* Property that does not conform with the priority growth area criteria based on the
findings of the mandatory pre-application meeting may be considered for an
exception. An exception to the criteria is subject to findings regarding community
need, exceptional circumstance, and substantial conformance with the criteria. The
burden of proof for an exception rests with owner. Satisfaction of the burden of
proof shall be subject to public hearing and a finding by the Planning Commission
that is reviewable by the Council.
5. BUILDABLE LAND
5.1 Goal: Balanced growth in land use types and in public facilities.
*To balance the pace of residential development with public facilities and services
and other types of land use in order to allow the community maintain its equilibrium
as it assimilates growth.
5.2 Policy: Maintenance of the Inventory of Buildable Residential Land.
*Annexation of re~'idential land shall be regulated to maintain an the inventory of
buildable residential land that does not exceed a three-year supply. .. _
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The following is the basis for
amendments to the Zoning Ordinance and related City regulations.
STANDARDS, CRITERIA & FINDINGS
APPLICATION PROCEDURES
2.3 Standards and Criteria:
* The applicant for any annexation, other than an enclave, shall submit the following
for consideration at the mandatory pre-application meeting:
A site plan of the proposed use and development prepared to reflect
the requirements of Site Plan Review, WZO Chapter 1 1 and minimum
residential density as applicable.
Certification by the Public Works Department that there is either
sufficient public water, sewer and storm drainage capacity available or
the extent of new master plan facilities necessary for service at the
time of development.
A traffic impact analysis including the estimated mitigation measures
that may be required at the time of development.
Burden of proof showing compliance with the Priority Area criteria.
2.4 Findings:
Growth of the City challenges the ability to maintain the level of service in City
facilities and services and the balance of uses to maintain the identity and status for
a self contained community. These challenges can be effectively dealt with when
the City has a clea¢'0pportunity to anticipate each expansion proposal. Reviewing
specific proposals allows the City to access and plan for impacts. The earlier the
intent of an ann.exation is known the more rationale the response. ,,
INFILL.
3.4 Standards and Criteria:
Annexation by "double majority" consent. Annexations may be initiated by petition
based on the consent of:
a. The owner owns more than half of the territory proposed for annexation, and
]2
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' ' ]2
b. More than half of the resident electors.(ORS 222.170 (2)).
City initiated enclave annexation. An enclave is an unincorporated island of territory
within the City.
ORS 222.750 enables a City to initiate annexation of enclaves with or without the
consent of the property owners or resident electors.
3.5 Findings::
The City of Woodburn contains enclaves. These enclaves inhibit an orderly pattern
of urban development, impede the efficient use of existing public facility capacity,
and create inequities in access and payment of public services,
The annexation statutes (ORS Chapter 222) enable the City to avoid the creation of
enclaves by requiring steps to include enclaves as part of consent annexations and
to initiate annexation of enclaves that exist.
PRIORI TY GROWTH A REA S
4.3 Standards and Criteria:
Criteria for Defining Priority Growth Areas.
* Priority growth areas, or property, shall conform to the following criteria:
**Residential and community uses shall conform to "a", "b", "c" and at least two
of "d" through "i".
**Commercial, industrial and other land shall conform to "a" , "b", "j .... k" and "1"
a. Contiguity. The territory to be annexed must be contiguous to the City..0_f
Woodburn...
b. Public facility capacity. The territory to be annexed shall either:
1) Link to master plan facilities with sufficient capacity to serve
development of the uses and densities indicated by the Comprehensive
Plan for water, sewer, storm drainage, street, walkway, and bicycle
facilities, or
2) Guarantee the linkages financed by the applicant
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c. Infill. The territory to be annexed shall either be:
1) An enclave, or
2) Contiguous to the City on three sides.
d. Residential Buildable Land Inventory. The territory to be annexed shall not
increase the inventory of buildable of single-family and of multi-family residential
land within the City to more than a 3-year supply.
e. Single-family Residential Minimum Density. Land zoned for single-family
residential development shall be developed for a minimum density of 6 dwelling
units per gross acre.
f. Planned Unit Development. The proposed development of residential land to
be annexed shall be designed as a planned unit development (PUD).
g. Street Connectivity. The proposed development of the territory to be
annexed shall either:
1) Complete or extend the arterial/collector street pattern as shown in
the TSP functional classification plan, or
2) Connect an existing stub street or discontinuous street with another
public street.
h. Unmet community need. The proposed use/development in the area to be
annexed fulfills a substantial unmet community need. Such needs shall be
identified by the City Council based on input from a public hearing. Examples of
community needs include community parks or recreation space; needs of local
government agencies, and conservation of significant natural and historic
resources owned by non-profit entities, requirements.
i. Reinfor(:ement of public investments. The territory proposed aonexatio~ ~hall
make substantial use of public facility capacity funded through the City's Capital
Improvement Program (CIP).
j. Local employment. The proposed use of the territory to be annexed shall be
for industrial or other uses providing "Living Wage" employment opportunities.
k. Reasonable Facility and Service Needs. The proposed industrial or
commercial use of the territory does not require the expansion of infrastructure,
additional service capacity or incentives that are in excess of the costs normally
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born by the community for development.
I. Economic Diversification. The proposed industrial or commercial use of the
territory provides an economic opportunity for the City to diversify its economy.
4.4 Findings:
[From the Statewide Goals, which could be listed and if need be annotated]]
It is in the public interest for the City to grow in ways that are logical and
harmonious. This includes guiding the expansion of City boundaries in a way that
assure efficient and economic extension of public facilities and services, that assure
a balance in the make up of land uses and that provide for a cohesive pattern of
development.
The policies provide the basis for a step wise annexation process that more fully
accounts for the City's interests· It is one that fosters a more orderly process of
growth that allows the community to assimilate change in keeping with the
statewide goals and with fewer adverse affects.
BUILDABLE LAND
5.3 Standards and Criteria:
The 3-year supply of buildable residential land represents land needs to be computed
for each zoning category permitting residential use.
The number of acres in each residential zone shall reflect 3 times the average annual
acreage that is built out for residential use in all zones that permit residential use
during the preceding five calendar years.
The number of residential acres needed in each zone shall be updated on the City's
data base as building permits are issued.
Parcels that contain more than the needed residential buildable land supply may be
annexed in their entirety when planned as a total unit and subject to phased
development that is consistent with the policy limitation on the amount of available
buildable residential land·
5.4 Findings:
There is approximately a 345 gross acres of vacant residential land within the City.
This supply is comprised of about 280 gross acres of vacant single family residential
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land (RS, R1S,RD) and 65 gross acres of multifamily residential (RL, RM;'RH) land.
A gross acre represents raw, undeveloped land, while a net acre reflects "lot area"
and excludes 20 percent of the gross area assumed to be dedicated for streets.
There is additional vacant land areas within the City that could be converted to
housing at urban densities. These include roughly 180 acres of underdeveloped
residential land (acreage sites with an existing house) and 150 acres-of vacant
commercial land where multifamily use is permitted.
Based on City building permits for the five years from 1996 through 1998, an
average of 22 acres of residential land per year was converted to housing sites. This
represents about 135 new dwelling units of all types per year. Approximately 14
acres is converted to housing each year were zoned for single family and 8 acres
was zoned for multi-family residential.
Should this growth rate hold, the vacant single-family residential land within the City
represents about a 16 year supply. The vacant multi-family residential land
represents about a 6 year supply. As noted above, under developed and vacant
commercial land may also serve, to some degree, as a potential residential land
resource.
Annexation also expands the land supply. In addition to the acreage noted above,
annexations in 1997 and 1998 accounted for about 25 additional acres of single
family residential land. This roughly equals the total amount of single family land
built out with housing during that period.
There are currently three residential annexation petitions pending for a total of
approximately 90 acres.
Large parcels of land under one ownership, such as those currently pending, are
most efficiently designed and developed as a unit. Consequently, it serves the
City's objectives tdannex entire ownerships that are planned as a unit and to limit
the development to phases that respect the limits set for the residential builda..ble
land supply.
The positive and negative consequences of limiting the amount of buildable
residential land within the City includes:
1) increasing the cost of land and housing.
2) narrowing the housing market.
3) reducing housing affordability.
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4) slowing the rate of construction, public facility extensions & poP~Jlation.
5) encouraging the use (infill) of passed over residential land.
6) not all buildable land is for sale.
7) not all buildable land is desirable for development due to size, shape and/or
price.
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