Loading...
Minutes - 02/22/1999 .- , COUNCIL MEETING MINUTES February 22, 1999 TAPE READING 0001 DATE, COUNCIL CHAMBERS, CITY HALL, CITY OF WOODBURN, COUNTY OF MARION, STATE OF OREGON, FEBRUARY 22,1999. CONVENED. The meeting convened at 7:00 p.m. with Mayor Jennings presiding. 0005 ROLL CALL. Mayor Councilor Councilor Councilor Councilor Councilor Councilor Jennings Bjelland Chadwick Figley Kilmurray Pugh Sifuentez Present Present Present Present Present Present Present Staff Present: City Administrator Brown, City Attorney Shields, Public Works Director Tiwari, Public Works Manager Rohman, Police Chief Wright, Community Development Director Goeckritz, Library Director Sprauer, Park & Recreation Director Westrick, Finance Director Gillespie, City Recorder Tennant 0026 ANNOUNCEMENTS, A) Council Workshop: On March 1, 1999, the Council will hold a workshop in the City Hall Council Chambers, 7:00 p.m., to discuss Library services. B) Public Hearing: On March 8, 1999,7:00 p.m., the Council will hold a public hearing on the vacation of a parcel of property on Arney Road. C) Budget Workshop: The Budget Committee will meet on Monday, March 15th, 7:00 p.m., in the City Hall Council Chambers. Mayor Jennings encouraged interested citizens to attend this workshop since it is the first of a series of workshops on the 1999-2000 City budget. 0050 CHAMBER OF COMMERCE REPORT. Teresa Sonara, representing the Chamber Board, stated that the annual First Citizen Recognition Awards will be presented to the award recipients on February 17th, 7:00 p.m., at the United Methodist Church. Award recipients are as follows: Lucien Klien - Senior First Citizen Brian Sjothun - Junior First Citizen Carl Davis (Rotary Club), Bill Crocker (Woodburn Kiwanis), and Pauline Neal (French Prairie Kiwanis) - Outstanding Service Organization Members Page I - Council Meeting Minutes, February 22, 1999 ."-~ ---,,-,-,-----~>.__._~,--- - . ......" COUNCIL MEETING MINUTES February 22, 1999 TAPE READING Laurie Cooper - Educator of the Year, and Mark Reiling - Outstanding Young Farmer. She also reminded the Council that the Student Job Shadowing Day will be taking place on February 25th. The goal of this annual program is to provide students with an opportunity to understand what types of jobs are available for them when they get out of high school and/or college. She also informed the Council that she will be leaving the Woodburn area next month to work for the same company in the Portland area. 0125 WOODBURN DOWNTOWN ASSOCIATION. Susan King, WDA, stated that the dedication of the Lillian Warzynski Plaza will be held on March 17th in the downtown parking lot at 6:00 p.m.. Following this dedication, the annual WDA banquet and auction will be held at the Woodburn Elks Lodge. This function will serve as the "kick-off' of the Livability Task Force. 0167 COMMUNICATIONS. A) Letter from Oregon Human Development Corporation: Administrator Brown stated that he had not planned on budgeting any funds in the 1999- 2000 City budget since other local non-profit organizations do not receive any monetary support from the City. Mayor Jennings stated that he and Councilor Sifuentez have committed themselves to assisting the organization in a food drive. 0205 CONSENT AGENDA. A) Approval of Council minutes of regular and executive session minutes of February 8, 1999; B) Acceptance of Planning Commission minutes of January 28, 1999; and C) Receipt of Building Activity Report for January 1999. FIGLEY/PUGH... consent agenda be adopted as presented. The motion passed unanimously. 0244 CONTINUATION OF PUBLIC HEARING: BOONES CROSSING PUD #97-03. ANNEXATION #97-08. ZONE CHANGE #97-12, CONDITIONAL USE #97-02. AND VARIANCE #9-12. Mayor Jennings stated that the developer has requested a continuation of the hearing to March 22, 1999. At 7:08 p.m., the Mayor re-opened this hearing which had been previously continued to tonight's meeting. PUGHlFIGLEY... continue this public hearing to March 22, 1999 at 7:00 p.m.. The motion passed unanimously. Page 2 - Council Meeting Minutes, February 22, 1999 ..~-' .--. -'...-..-~-'- - . ...." COUNCIL MEETING MINUTES February 22, 1999 TAPE READING 0262 Mayor Jennings stated that agenda item 17 (Executive Session) would be deleted from the agenda. 0270 COUNCIL BILL 1949 - RESOLUTION ENTERING INTO AGREEMENT WITH NICOLI ENGINEERING FOR PROFESSIONAL ENGINEERING SERVICES. Councilor Chadwick introduced Council Bi1l1949. Recorder Tennant read the bill by title only since there were no objections from the Council. On roll call vote for final passage, the bill passed unanimously. Mayor Jennings declared Council Bill 1949 duly passed. 0301 COUNCIL BILL 1950 - RESOLUTION CALLING FOR PUBLIC HEARING ON ANNEXATION OF PROPERTY LOCATED NORTH OF VANDERBECK AND WEST OF BOONES FERRY RD. Council Bi1l1950 was introduced by Councilor Chadwick. The bill was read by title only since there were no objections from the Council. On roll call vote, the bill passed unanimously. Mayor Jennings declared Council Bill 1950 duly passed. The public hearing will be held on March 22,1999 at 7:00 p.m.. 0380 CONTRACT A WARD FOR CONSTRUCTION OF A STEEL MAINTENANCE BUILDING SHELL AT THE WASTEWATER TREATMENT PLANT. Bids were received from the following contractors: Landmark Pacific, $185,000; Select Contracting, $199,789; Advanced Building Construction, $218,025; and J.M.S. Construction $214,500. FIGLEYIKILMURRA Y... award the contract to Landmark Pacific in the amount of $185,000 to construct the maintenance building shell. The motion passed unanimously. 0390 BID AWARD #99-18-15 PASSENGER VAN FOR THE RECREATION DEPT. Hershberger Motors was the only company submitting bids for a IS-passenger van to be used by the Recreation Department. The two bids submitted were both for $19,500 plus fees one of which was itemized as Stock #900 and the other one as Stock #873. Staff recommended the acceptance of the bid on Stock #900. FIGLEYIBJELLAND... award the bid to Hershberger Motors for a 1998 IS-passenger van in the amount of $19,500 plus registration fees. The motion passed unanimously. 0427 SITE PLAN ACTIONS. A) Site Plan Review #98-25 and Lot Line Adjustment #98-07 (Applicant Marion County Housing Authority): Mayor Jennings expressed his appreciation to Dr. Jack Reeves (Woodburn School District), Director Goeckritz, and Administrator Brown in being innovative with Marion County Housing Authority who will be placing a Kindergarten classroom at the apartment Page 3 - Council Meeting Minutes, February 22, 1999 ,..-. . .-_........-.. , ~ . .~, COUNCIL MEETING MINUTES February 22, 1999 TAPE READING complex which will be staff by a teacher from the Woodburn School District. Councilor Pugh stated that he still takes the position that Woodburn has too many government sponsored activities in Woodburn and is definitely against this site plan action. Attorney Shields stated that Council options are 1) call this action up for a de nova hearing, or 2) take no action and the Planning Commission action will stand. PUGH! ... call this item up and set a public hearing for Site Plan Review #98-25 and Lot Line Adjustment #98-07 with Marion County Housing Authority listed as the applicant. The motion died for lack of a second. 0548 ADMINISTRATOR'S REPORT, Administrator Brown stated that United Disposal Service will be holding their annual "Clean-Up" day on March 20th for Woodburn residents. Yard debris, scrap metal, and appliances with no freon to the recycling yard at no charge. 0570 MAYOR AND COUNCIL REPORTS. Councilor Pugh expressed his concern regarding the litter that has accumulated on city property and right-of-way. He suggested that a volunteer program be coordinated to clean-up the litter and look into the Adopt a Street program utilized by the State and County. 0620 Councilor Kilmurray stated that the Elks Lodge annually sponsors a "Hoop Shoot" and a local youth, Joanna Espinoza, has won at the local, district, and state level. She will participate in regionals on March 6th which will be held at Mt. Hood Community College. If she wins regional, she will go on to Springfield, MA to participate nationally. Councilor Bjelland stated that he has been in contact with staff regarding a safety concern in his area and it looks as if this issue will be taken care of this spring. He also stated that he had attended a meeting of the Oregon Modeling Steering Committee which examines land use and transportation issues around the State. This committee is comprised of a member from the Federal Highway Admn., two members from the Dept of Transportation, members from the Metropolitan Planning organizations and a member from each of the primary state agencies dealing with land use and transportation issues. He stated that he represents one of those agencies and the recent meeting addressed 3 studies of importance to Woodburn: 1) 1-5 Corridor Study, 2) ODOT Trade Corridor Study, and 3) Willamette Valley Study. Portions of these studies are being integrated and taking use of the first generation of the planned use transport integration model which has been developed in the State. He stated that he will keep the Council updated on the progress of this Committee. Page 4 - Council Meeting Minutes, February 22, 1999 " -......-....-.---,.......-----.--. ~ "\ COUNCIL MEETING MINUTES February 22, 1999 TAPE READING Councilor Pugh stated that the Mid- Willamette Valley Area Commission on Transportation is also conducting a study on transportation and he felt that coordinating these studies would reduce the overall cost by eliminating duplication of work. Councilor Chadwick suggested that incentives be considered for involving the youth in helping to pick-up litter within the City. Councilor Pugh suggested the recruitment of youths, neighborhoods, and organizations to help with this project. Administrator Brown stated that the Livability Task Force has a volunteer component and they may be able to coordinate this type of work. In the short term, he has been contacted by a group that has been looking for opportunities to volunteer and they did work at the Library this last weekend. He will see if he can get litter pick-up from 20 to 40 youths within the near future. 0963 ADJOURNMENT. FIGLEYIPUGH... meeting be adjourned. The motion passed unanimously. The meeting adjourned at 7:33 p.m.. ATTEST j71Cl-L~~+ Mary Ten nt, Recorder City of Woodburn, Oregon Page 5 - Council Meeting Minutes, February 22, 1999 " ~ I