Agenda - 03/08/1999 CITY ¢O(IlYCIL A OF_.IYDA
AidRCH 8, 1999 - Z'O0 P. IvL
270/Vlontgomery Street ~ ~ ~Voodburn, Oregon
CAI.I. TO ORDER AND FLAG SALUTE
ROLL CAI.L
ANNOUNCEMENTS AND APPOINTMENTS
A. Friends of the Library Book Sale - March 12 - 14, 1999
B. United Disposal ,~nnual Clean-up Day - March 20, 1999.
C. Budget Committee Meeting &Workshop - March 15. 1999 - 7:00 p.m. at City Hall.
D. PUBLIC HEARINGS ON MARCH 9.2, 1999 - (1) Montebello Subdivision -
Comprehensive Plan Map Amendment and Zone Change. (2) Boones Crossing PUD,
,~,nnexation, Zone Change, Conditional Use and Variance.
Dedication of Warzynski Plaza- March 17 at 6:00 at First end Hay~
end Livability Committee Awards at WDA Banquet - March 17, 1999 at 7:00 v.m.
at Woodburn Elks Lodge.
PRESENTATIONS/PROCLAMATIONS
COMMITTEE REPORTS
A. Chamber of Commerce.
B. Woodburn Downtown Association.
COMMUNICATIONS
BUSINESS FROM THE PUBLIC (This allows the public to introduce items for
Council consideration not already scheduled on the agenda.)
CONSENT AGENDA - Items listed on the consent agenda are considered murine
and may be enacted by one motion. Any item may be removed for discussion at
the request of a Council member.
Approve of Council minutes of Feb. 22, 1999 regular & executive meetings.
B. Approve claims for the month of February 1999.
C. Accept Library Board minutes of February 24, 1999.
D. Accept Planning Commission minutes of February 11, 1999.
E. Accept Human Rights Commission minutes of January 7, 1999.
F. Receive Police Activity Report for January 1999.
G. Receive Building Activity Report for February 1999.
H. Receive letter concerning the City's comments on the 2000-2003 Statewide
Transportation Improvement Program (STIP). .8H
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Page 1 - Agenda, Woodburn City Council of March 8, 1999.
PUBLIC HEARINGS
A. Vacation of a portion of Amey Road.
B. Heritage Park Subdivision: Annexation, Comprehensive Plan Map,
Zone Change (to be continued to March 22, 1999).
10. TABLED BUSINESS
l 1. GENERAL BUSINESS
Resolution directing City Engineer to prepare an engineering report
for sidewalk improvements on the east side of E. Hardcastle Rd. from
State Highway 99E to Heritage Avenue.
Be
Resolution directing City En~neer to prepare an en~neering report
for street improvements to Boones Ferry Road north of Highway 214 and
Country Club road east of Boones Ferry Road.
Resolution directing City Engineer to prepare an engineering report for
improvements of Elm Street from the end of existing improved portion
of Elm Street to Young Street.
Follow up discussion from the March 1 workshop on library issues.
I1A
llB
llC
12.
13.
14.
15.
16.
17.
PUBLIC COMMENT
NEW BUSINESS
SITE PLAN ACTIONS
CITY ADMINISTRATOR'S REPORT
Status update on Highway 214 widening proposal meetings.
MAYOR AND COUNCIL REPORTS
EXECUTIVE SESSION
A. To conduct deliberations with persons designated by the governing body to carry
on labor negotiations, under the authority of ORS 192.660(1)(d)
B. To conduct deliberations with persons designated by the governing body
to negotiate real property transactions, under the authority of ORS 192.660(1)(e)
C. To consider records that are exempt by law ~rom public inspection, under the
authority of ORS 192.660(1)(0.
D. To consult with counsel concerning the legal rights and duties of a public body
with resard to current litigation or litigation likely to be filed, under the authority
of ORS 192.660(1)(h).
is. ,,,DJOUm rr
Page 2 - Agenda, Woodburn City Council of March 8, 1999.
COUNCIL MEETING MINUTES
February 22, 1999
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0001 DATE. COUNCIL CHAMBERS, CITY HALL, CITY OF WOODBURN,
COUNTY OF MARION, STATE OF OREGON, FEBRUARY 22, 1999.
CONVENED. The meeting convened at 7:00 p.m. with Mayor Jennings presiding.
0005 ROLL CALL.
Mayor Jennings Present
Councilor Bjelland Present
Councilor Chadwick Present
Councilor Figley Present
Councilor Kilmurray Present
Councilor Pugh Present
Councilor Sifuentez Present
Staff Present: City Administrator Brown, City Attorney Shields, Public Works Director
Tiwari, Public Works Manager Rohman, Police Chief Wright, Community Development
Director Goeckfitz, Library Director Sprauer, Park & Recreation Director Westrick,
Finance Director Gillespie, City Recorder Tennant
0026
ANNOUNCEMENTS.
A) Council Workshop: On March 1, 1999, the Council will hold a workshop in the City
Hall Council Chambers, 7:00 p.m., to discuss Library services.
B) Public Hearing: On March 8, 1999, 7:00 p.m., the Council will hold a public hearing
on the vacation of a parcel of property on Arney Road.
C) Budget Workshop: The Budget Committee will meet on Monday, March 15th, 7:00
p.m., in the City Hall Council Chambers. Mayor Jennings encouraged interested citizens
to attend this workshop since it is the first of a series of workshops on the 1999-2000 City
budget.
0050
CHAMBER OF COMMERCE REPORT.
Teresa Sonata, representing the Chamber Board, stated that the annual First Citizen
Recognition Awards will be presented to the award recipients on February 17th, 7:00 p.m.,
at the United Methodist Church. Award recipients are as follows:
Lucien Klien - Senior First Citizen
Brian Sjothun - Junior First Citizen
Carl Davis (Rotary Club), Bill Crocker (Woodburn Kiwanis), and Pauline Neal (French
Prairie Kiwanis) - Outstanding Service Organization Members
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Page 1 - Council Meeting Minutes, February 22, 1999
COUNCIL MEETING MINUTES
February 22, 1999
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Laurie Cooper - Educator of the Year, and
Mark Reiling - Outstanding Young Farmer.
She also reminded the Council that the Student Job Shadowing Day will be taking place
on February 25m. The goal of this annual program is to provide students with an
opportunity to understand what types of jobs are available for them when they get out of
high school and/or college.
She also informed the Council that she will be leaving the Woodburn area next month to
work for the same company in the Portland area.
0125
WOODBURN DOWNTOWN ASSOCIATION.
Susan King, WDA, stated that the dedication of the Lillian Warzynski Plaza will be held
on March 17a~ in the downtown parking lot at 6:00 p.m.. Following this dedication, the
annual WDA banquet and auction will be held at the Woodbum Elks Lodge. This
function will serve as the "kick-off" of the Livability Task Force.
0167
COMMUNICATIONS.
A) Letter from Oregon Human Development Corporation:
Administrator Brown stated that he had not planned on budgeting any funds in the 1999-
2000 City budget since other local non-profit organizations do not receive any monetary
support from the City. Mayor Jennings stated that he and Councilor Sifuentez have
committed themselves to assisting the organization in a food drive.
0205
CONSENT AGENDA.
A) Approval of Council minutes of regular and executive session minutes of
February 8, 1999;
B) Acceptance of Planning Commission minutes of January 28, 1999; and
C) Receipt of Building Activity Report for January 1999.
FIGLEY/PUGH... consent agenda be adopted as presented. The motion passed
unanimously.
0244 CONTINUATION OF PUBLIC HEARING: BOONES CROSSING PUD #97-03,
8A
ANNEXATION//97-08, ZONE CHANGE #97-12, CONDITIONAL USE #97-02,
AND VARIANCE//9-12.
Mayor Jennings stated that the developer has requested a continuation of the hearing to
March 22, 1999. At 7:08 p.m., the Mayor re-opened this hearing which had been
previously continued to tonight's meeting.
PUGH/FIGLEY... continue this public hearing to March 22, 1999 at 7:00 p.m.. The
motion passed unanimously.
Page 2 - Council Meeting Minutes, February 22, 1999
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0262
0270
COUNCIL MEETING MINUTES
February 22, 1999
Mayor Jennings stated that agenda item ! 7 (Executive Session) would be deleted from the
agenda.
COUNCIL BILL 1949 - RESOLUTION ENTERING INTO AGREEMENT WITH
NICOLI ENGINEERING FOR PROFESSIONAL ENGINEERING SERVICES.
0301
Councilor Chadwick introduced Council Bill 1949. Recorder Tennant read the bill by
title only since there were no objections from the Council. On roll call vote for final
passage, the bill passed unanimously. Mayor Jennings declared Council Bill 1949 duly
passed.
COUNCIL BILL 1950 - RESOLUTION CALLING FOR PUBLIC HEARING ON
ANNEXATION OF PROPERTY LOCATED NORTH OF VANDERBECK AND
0380
WEST OF BOONES FERRY RD.
Council Bill 1950 was introduced by Councilor Chadwick. The bill was read by title only
since there were no objections from the Council. On roll call vote, the bill passed
unanimously. Mayor Jennings declared Council Bill 1950 duly passed.
The public hearing will be held on March 22, 1999 at 7:00 p.m..
CONTRACT AWARD FOR CONSTRUCTION OF A STEEL MAINTENANCE
BUILDING SHELL AT THE WASTEWATER TREATMENT PLANT.
O39O
Bids were received from the following contractors: Landmark Pacific, $185,000; Select
Contracting, $199,789; Advanced Building Construction, $218,025; and J.M.S.
Construction $214,500.
FIGLEY/KILMURRAY... award the contract to Landmark Pacific in the amount of
$185,000 to construct the maintenance building shell. The motion passed unanimously.
BID AWARD #99-18 - 15 PASSENGER VAN FOR THE RECREATION DEPT.
Hershberger Motors was the only company submitting bids for a 15-passenger van to be
used by the Recreation Department. The two bids submitted were both for $19,500 plus
fees one of which was itemized as Stock #900 and the other one as Stock #873. Staff
recommended the acceptance of the bid on Stock #900.
FIGLEY/BJELLAND... award the bid to Hershberger Motors for a 1998 15-passenger
van in the amount of $19,500 plus registration fees. The motion passed unanimously.
0427
SITE PLAN ACTIONS.
A) Site Plan Review t/98-25 and Lot Line Adjustment #98.07 (Applicant Marion
County Housing Authority):
Mayor Jennings expressed his appreciation to Dr. Jack Reeves (Woodburn School
District), Director Goeckritz, and Administrator Brown in being innovative with Marion
County Housing Authority who will be placing a Kindergarten classroom at the apartment
Page 3 - Council Meeting Minutes, February 22, 1999
COUNCIL MEETING MINUTES
February 22, 1999
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complex which will be staff by a teacher from the Woodbum School District.
Councilor Pugh stated that he still takes the position that Woodburn has too many
government sponsored activities in Woodburn and is definitely against this site plan
action.
Attorney Shields stated that Council options are 1) call this action up for a de nova
hearing, or 2) take no action and the Planning Commission action will stand.
PUGH/ ... call this item up and set a public hearing for Site Plan Review g98-25 and
Lot Line Adjustment ~98-07 with Marion County Housing Authority listed as the
applicant. The motion died for lack of a second.
0548
ADMINISTRATOR'S REPORT.
Administrator Brown stated that United Disposal Service will be holding their annual
"Clean-Up" day on March 2ffh for Woodbum residents. Yard debris, scrap metal, and
appliances with no freon to the recycling yard at no charge.
0570
MAYOR AND COUNCIL REPORTS.
Councilor Pugh expressed his concern regarding the litter that has accumulated on city
property and right-of-way. He suggested that a volunteer program be coordinated to
clean-up the litter and look into the Adopt a Street program utilized by the State and
County.
0620
Councilor Kilmurray stated that the Elks Lodge annually sponsors a "Hoop Shoot" and a
local youth, Joanna Espinoza, has won at the local, district, and state level. She will
participate in regionals on March 6th which will be held at Mt. Hood Community College.
If she wins regional, she will go on to Springfield, MA to participate nationally.
Councilor Bjelland stated that he has been in contact with staff regarding a safety concern
in his area and it looks as if this issue will be taken care of this spring.
He also stated that he had attended a meeting of the Oregon Modeling Steering
Committee which examines land use and transportation issues around the State. This
committee is comprised of a member from the Federal Highway Admn., two members
from the Dept. of Transportation, members from the Metropolitan Planning organizations
and a member from each of the primary state agencies dealing with land use and
transportation issues. He stated that he represents one of those agencies and the recent
meeting addressed 3 studies of importance to Woodburn: 1) I-5 Corridor Study, 2)
ODOT Trade Corridor Study, and 3) Willamette Valley Study. Portions of these studies
are being integrated and taking use of the first generation of the planned use transport
integration model which has been developed in the State. He stated that he will keep the
Council updated on the progress of this Committee.
Page 4 - Council Meeting Minutes, February 22, 1999
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COUNCIL MEETING MINUTES
February 22, 1999
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Councilor Pugh stated that the Mid-Willamette Valley Area Commission on
Transportation is also conducting a study on transportation and he felt that coordinating
these studies would reduce the overall cost by eliminating duplication of work.
Councilor Chadwick suggested that incentives be considered for involving the youth in
helping to pick-up litter within the City.
Councilor Pugh suggested the recruitment of youths, neighborhoods, and organizations to
help with this project.
Administrator Brown stated that the Livability Task Force has a volunteer component and
they may be able to coordinate this type of work. In the short term, he has been contacted
by a group that has been looking for opportunities to volunteer and they did work at the
Library this last weekend. He will see if he can get litter pick-up from 20 to 40 youths
within the near future.
0963
ADJOURNMENT.
FIGLEY/PUGH... meeting be adjourned. The motion passed unanimously.
The meeting adjourned at 7:33 p.m..
APPROVED
RICHARD JENNINGS, MAYOR
ATTEST
Mary Tennant, Recorder
City of Woodburn, Oregon
Page 5 - Council Meeting Minutes, February 22, 1999
A/P CHECK LISTING FOR THE MONTH OF FEBRUARY 1999 8B
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DEPARTMENT
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POST MTR-VARIOUS
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VENDOR NAME
JERRY JENNINGS
US POSTAL SERV
CITY OF WOODBURN
VALLEY MAILING
VOID
VOID
VOID
KSENIA LIND
ORGON STATE BAR
OR WASH LAWMENS
EPILEPSY FOUNDATION
ADAMS CONSULTING
AEROTEK INC
ARCH PAGING
ALL PURE CHEMICAL
ARAMARK UNIFORM
ASSOC OF CLEAN WTR
AWARDS & ATHLETICS
DUANE BARRICK
BIMART CORP
BOLDT,CARLISLE & SMITH
ROGER J BUDKE
CANBY TELEPHONE
CITY OF WOODBURN
CLACKAMAS COMM COLL
CONSOLIDATED SPLY
DAILY JOURNAL
DEPT OF ENVIR QUALITY
FAMILIAN NW
JAMES FOWLER CO
FRANKLIN COVEY
GALL'S INC
GW HARDWARE
INDUSTRIAL SUPPLY
INDUSTRIAL WELD
IKON OFFICE
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PAUL NULL
ONSITE ENVIRON
OR HEALTH DIV
OREGON STATE BAR
PACIFIC NETCOM
PORT GENERAL ELEC
PRAXAIR DIST
PROFESS VIDEO
VENDOR DATE AMOUNT
NO
NONE 2/1/99 $534.58
020089 2/1/99 $1,200.00
015255 2/3/99 $137.55
021044 2~5~99 $646.80
$0.00
$0.00
$0.00
NONE 2/5/99 $24.50
NONE 2/5/99 $40.00
NONE 2/5/99 $70.00
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000565 2/5/99 $50.00
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001 345 2/5/99 $275.00
001580 2/5/99 $1,620.00
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002770 2/5/99 $204.93
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012608 2/5/99 $3,180.00
013197 2/5/99 $6,965.75
013350 2/5/99 $4,442.51
013420 2/5/99 $24.87
014055 2/5/99 $3,475.29
014311 2/5/99 $35.00
014500 2/5/99 $145.00
015038 2/5/99 $427.50
015420 2/5/99 $3,683.97
01 5480 2/5/99 $10.85
015552 2/5/99 $16,716.27
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VOID
VOID
VOID
VOID
C-MORE PIPE SERV NONE 2/12/99
CARL CORP NONE 2/12/99
THE VIDEO STORE NONE 2/12/99
NETS NATIONAL NONE 2/12/99
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$6,838.19
$162.37
$61.57
$8,840.00
$44.76
$260.19
$2,381 .O8
$1,515.10
$989.82
$185.58
$1,017.00
$1,463.00
$64.00
$120.00
$516.25
$2O2.38
$25.O0
$472.80
$0.00
$0.00
$0.00
$0.00
$2,000.00
$120.00
$60.59
$26.50
$335.30
$220.00
$303.33
$400.00
$175.00
$180.00
$117.98
$71,276.40
$325.72
$540.00
$18.00
$34.15
$1,443.10
$141 .O5
$10.78
$100.00
$829.50
$751.92
$132.16
$1,524.O5
$345.40
$4,442.51
$258.39
$1,384.89
$100.00
$12.50
Page 2
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YES GRAPHICS 024025 2/12/99
ZEE MEDICAL SERV 025070 2/12/99
MARION COUNTY BLDG 012090 2/17/99
CITY OF WOODBURN 015255 2/18/99
VALLEY MAILING 021044 2/19/99
PAUL NULL 013420 2/19/99
VOID
VOID
VOID
UNCLE SAM'S FLAG NONE 2/19199
CSUS FOUNDATION NONE 2/19/99
SILAS HARVEY NONE 2/19/99
WESTCOAST SEA TAC NONE 2/19/99
CONSULTANT PUB NONE 2/19/99
WBN ARTS CENTER NONE 2/19/99
A & A PEST CONTROL 000011 2/19/99
ABIQUA SUPPLY 000034 2/19/99
AEROTEK I NC 000080 2/19/99
AL'S FRUIT & SHRUB 000160 2/19/99
ARAMARK UNIFORM 000534 2/19/99
ARCH PAGING 000535 2/19/99
ASHLAND BROS 000545 2/19/99
AT & T 000623 2/19/99
AT&T LANGUAGE LINE 000659 2/19/99
BARRAN LIEBMAN LLP 001145 2/19/99
BASELINE INDUSTRIAL 001155 2/19/99
BIO-MED TESTING 001280 2/19/99
CAL CONTRACTORS 002028 2/19/99
CALIFORNIA LANGUAGE 002036 2/19/99
CAPITOL FLAG 002088 2/19/99
CHEMEKETACOMM COLL 002410 2/19/99
CHIEF SUPPLY CORP 002442 2/19/99
CINEMAGIC STUDIO 002483 2/19/99
CRYSTAL SPRINGS 002919 2/!9/99
D & D PAVING 003005 2/19/99
ENG CONTROL PROD 004180 2/19/99
FOTO MAGIC 005258 2/19/99
FRONTIER INDUSTRIAL 005362 2/19/99
GK. MACHINE 006009 2/19/99
GARY'S VACU FLO 006024 2/19/99
GELCO DIST 006059 2/19/99
GE CAPITAL 006079 2/19199
GLOBAL COMPUTER 006212 2/19/99
GOWER GRAPHICS 006270 2/19/99
$715.00
$332.29
$24,064.75
$256.74
$1,602.60
$57.19
$643.29
$27O.60
$232.00
$66.45
$110.01
$139.31
$476.40
$5,000.00
$0.00
$0.00
$0.00
$320.52
$100.00
$69.95
$133.23
$53.5O
$3,077.OO
$85.O0
$400.00
$140.00
$10.90
$376.12
$37.89
$85.00
$27.32
$658.97
$50.00
$16,756.24
$50.00
$99.80
$10.81
$64.00
$236.62
$512.97
$117.50
$52.25
$550.91
$377.75
$38.30
$6,650.00
$14.00
$285.OO
'$379.00
$177.52
$84.54
$400.00
Page 3
NP CHECK LISTING FOR THE MONTH OF FEBRUARY 1999
44885
44886
44887
44888
44889
44890
44891
44892
44893
44894
44895
44896
44897
44898
44899
44900
44901
44902
44903
44904
44905
44906
44907
44908
44909
44910
44911
44912
44913
44914
44915
44916
44917
44918
44919
44920
44921
44922
44923
44924
44925
44926
44927
44928
44929
44930
44931
44932
44933
44934
44935
44936
SUPPLIES-WWTP
SUPPLIES-LIBRARY
SERVICES-VARIOUS
SUPPLIES-WVVTP
SERVICES-FIN
SERVICES-PARKS
SUPPLIES-POLICE
SERVICES-VARIOUS
SUPPLIES-PUB WKS
SERVICES-PARKS
SUPPLIES-VARIOUS
SERVICES-ADMIN
DUES-POLICE
SUPPLIES-VVWTP
SERVICES-VARIOUS
SERVlCES-ENG
PERMITS-VWVTP
SUPPLIES-POLICE
SUPPLIES-ATTY
SUPPLIES-PARKS
SUPPLIES-WWTP
SUPPLIES-VARIOUS
SERVICES-PARKS
SERVICES-VARIOUS
SUPPLIES-WWTP
SUPPLIES-POLICE
SUPPLIES-VARIOUS
SUPPLIES-VARIOUS
SERVICES-PARKS
SERVICES-VARIOUS
SERVICES-VARIOUS
SUPPLIES-WWTP
SERVICES-POLICE
REFUND-BUILDING
REGISTRATION-LIB
REGISTRATION-LIB
SERVICES-WTR
VOID
VOID
VOID
SUPPLIES-PARKS
SUPPLIES-LIB
SUPPLIES-LIB
SUPPLIES-LIB
SUPPLIES-LIB
SUPPLIES-LIB
SERVICES-LIB
PERMITS-VVWTP
REGISTRATION-LIB
SUPPLIES-ENG
SUPPLIES-LIB
SERVICES-PARKS
HARRINGTON IND PLAST
INGRAM DIST GROUP
IKON OFFICE
JOHNSTONE SUPPLY
KELLY SERVICES
LEISlNGER DESIGNS
LIGHTNING POWDER
LUCENT TECH
MARION COUNTY FISCAL
MARION ENVIRON
METROUFUELING
MORRIS GRL CONTRACT
NATIONAL NOTARY
NORVAC ELECTRONICS
ONE CALL CONCEPTS
ONSITE ENVIRON
OR BLDG CODES
OR DEPT OF ADMIN
OREGON STATE BAR
PACIFIC PRINTERS
PACIFIC PURE BOTTLED
PAULSEN & ROLES
PORT GENERAL ELEC
PORT GENERAL ELEC
JACK RAWLINGS
SlRCHIE FINGERPRINT
US OFFICE PROD
UNOCAL:ERNIE GRAHAM
UNITED DISPOSAL
US WEST COMM
US WEST COMM
VlESKO QUALTIY
WBN FLORIST
WBN ARTS CENTER
LINFIELD COLLEGE
OLA ANNUAL CONF
VALLEY MAILING
VOID
VOID
VOID
WM SMITH & ASSOC
CREATIVE JOYS
LEARNING SERV
SCHOOL DAZE
JANE HARPER
MARION CO HISTORICAL
MCINTIRES DELI
MARION CO BLDG INSPEC
OLA SSD
ZD JOURNALS
LIBRARY & EDUC SERV
A & A PEST
007084 2/19~99
008116 2119/99
008119 2/19/99
009139 2/19~99
010052 2/19/99
011202 2/19/99
011230 2/19/99
011370 2/19/99
012140 2/19/99
012227 2/19/99
012448 2/19/99
012608 2/19/99
013082 2/19~99
013373 2/19~99
014054 2/19/99
014055 2/19/99
014160 2/19/99
014198 2/19/99
014500 2/19/99
015058 2/19/99
015059 2/19~99
015173 2/19/99
015420 2/19/99
015422 2/19/99
017054 2/19/99
018510 2/19/99
019100 2/19/99
020010 2119/99
020020 2/19/99
020091 2/19~99
020095 2/19/99
021140 2/19/99
022600 2/19/99
NONE 2~22~99
NONE 2~24~99
NONE 2~24~99
021044 2~25~99
NONE 2~26~99
NONE 2~26~99
NONE 2~26~99
NONE 2~26~99
NONE 2~26~99
NONE 2~26~99
NONE 2~26~99
012090 2~26~99
NONE 2~26~99
NONE 2~26~99
NONE 2~26~99
000011 2~26~99
$498.25
$751.89
$365.17
$120.95
$840.00
$2,500.0O
$23.95
$620.86
$81.00
$12.20
$152.19
$1,000.00
$34.00
$11.85
$71.10
$1,541.67
$572.00
$280.00
$60.00
$54.00
$43.75
$1,044.82
$21.93
$234.40
$120.20
$44.72
$1,144.16
$551.48
$130.00
$379.91
$4,038.14
$275.98
$49.00
$3,627.00
$30.00
$348.00
$389.60
$0.00
$0.00
$0.00
$6Ol.75
$82.45
$103.05
$57.01
$40.90
$57.50
$5.60
$609.83
$1o.oo
$69.00
$89.54
$100.00
Page 4
NP CHECK LISTING FOR THE MONTH OF FEBRUARY 1999
44937
44938
44939
44940
44941
44942
44943
44944
44945
44946
44947
44948
44949
44950
44951
44952
44953
44954
44955
44956
44957
44958
44959
44960
44961
44962
44963
44964
44965
44966
44967
44968
44969
44970
44971
44972
44973
44974
44975
44976
44977
44978
44979
44980
44981
44982
44983
44984
44985
44986
44987
44988
TEMP EMPLOY-ENG
SERVICES-VARIOUS
SERVICES-CITY HALL
SERVICES-PARKS
SERVICES-WTR
SERVICES-VARIOUS
SERVICES-POLICE
SUPPLIES-POLICE
SERVICES-ST/WTR
SERVICES-PARKS
SUPPLIES-PARKS
SUPPLIES-VARIOUS
SUPPLIES-STREET
SUPPLIES-VARIOUS
SERVICES-POLICE
SUPPLIES-STREET
SUPPLIES-PARKS
SERVICES-WWTP
SERVICES-WWTP
RETAINAGE-PUB WKS
SUPPLIES-PARKS
SUPPLIES-VARIOUS
SERVICES-COURT
SUPPLIES-STREET
SERVICES-POLICE
SUPPLIES-STREET
SUPPLIES-VARIOUS
SUPPLIES-POLICE
SERVICES-ENG
SUPPLIES-LIB
SERVICES-POLICE
SERVICES-WWTP
SERVICES-VARIOUS
SUPPLIES-STREET
SUPPLIES-WWTP
SUPPLIES-VARIOUS
DUES-POLICE
SUPPLIES-LIBRARY
SUPPLIES-WTR
SERVICES-PUB WKS
SERVICES-POLICE
SUPPLIES-WWTP
SUPPLIES-PARKS
SUPPLIES-LIB
SUPPLIES-VARIOUS
SERVICES-VARIOUS
SUPPLIES-LIB
SUPPLIES-STREET
SUPPLIES-TRANS
SERVICES-PARKS
SERVICES-FIN
SUPPLIES-VARIOUS
AEROTEK INC 000080 2/26/99 $360.00
AIR TOUCH CELLULAR 000113 2/26/99 $1,236.74
AIR TOUCH PAGING 000115 2~26~99 $19.14
ALPHA PEST CONTROL 000167 2~26~99 $145.00
AM TEST OREGON 000400 2~26~99 $225.00
ARAMARK UNIFORM 000534 2~26~99 $313.80
AUTO ADDITIONS 000558 2~26~99 $852.62
ASSOCIATED BAG 000562 2~26~99 $89.79
AT & T 000623 2~26~99 $8.61
AT&T WIRELESS 000655 2~26~99 $14.02
BARNES & NOBLE 001135 2~26~99 $22.32
BENEFICIAL NATL BNK 001199 2~26~99 $1,323.48
BEN-KO-MATIC 001200 2~26~99 $338.89
BI-MART CORP 001275 2~26~99 $408.52
CANBY FORD 002058 2~26~99 $66.15
CANBY SAND 002060 2~26~99 $166.92
CASCADE COLUMBIA 002218 2~26~99 $1,175.00
CHEMEKETACOMM COLL 002410 2~26~99 $33.00
CH2M-HILL 002478 2~26~99 $51,702.47
CITY OF WOODBURN 002525 2~26~99 $7,386.49
CLACKAMAS LOCK 002558 2~26~99 $14.00
COASTAL FARM 002625 2~26~99 $196.06
MARGOT COMLEY 002686 2~26~99 $100.00
CONSOLIDATED SPLY 002770 2~26~99 $66.51
CORPORATION DIV 002878 2~26~99 $20.00
DATA COMM WHSE 003049 2~26~99 $220.41
DAVISON AUTO PTS 003080 2~26~99 $508.17
DAVISON AUTO PTS 003081 2~26~99 $115.09
DE HAAS & ASSOC 003108 2~26~99 $1,651.10
DEMCO INC 003110 2~26~99 $236.71
DEPENDABLE PRINTER 003140 2~26~99 $160.00
ENG CONTROL PROD 004180 2~26~99 $225.49
ENGELMAN ELEC 004190 2~26~99 $999.11
ENVlRO-CLEAN EQUIP 004206 2~26~99 $372.52
ERNST HARD 004360 2~26~99 $3.50
FARM PLAN 005062 2~26~99 $546.23
FBI NAA 005070 2~26~99 $120.00
FC&A 005073 2/26/99 $32.96
HD FOWLER CO 005210 2~26~99 $578.52
JAMES W FOWLER 005215 2~26~99 $147,729.87
FOTO MAGIC 005258 2~26~99 $86.32
FRONTIER INDUSTRIAL 005362 2~26~99 $137.50
FRYS ELECTRONICS 005405 2~26~99 $98.95
GRAY SUPPLY CO 006290 2~26~99 $97.49
GW HARDWARE 006405 2~26~99 $1,099.76
HILLYERS MID CITY 007228 2~26~99 $957.14
INGRAM DIST GROUP 008116 2~26~99 $359.82
IKON OFFICE 008119 2~26~99 $318.65
INTERSTATE AUTO PTS 008295 2~26~99 $20.89
JVC WOODBURN 009200 2~26~99 $215.00
KELLY SERVICES 010052 2~26~99 $840.00
L & L BUILDING 011010 2/26/99 $235.07
Page 5
44989
44990
44991
44992
44993
44994
44995
44996
44997
44998
44999
45000
45001
45002
45003
45004
45005
45006
45007
450O8
45009
45010
45011
45012
45013
45014
45015
45016
45017
45018
45019
45020
45021
45022
45023
45O24
45025
45026
45O27
45028
45029
45030
45031
45032
45033
45034
45035
45O36
45037
45038
45039
45040
NP CHECK LISTING FOR THE MONTH OF FEBRUARY 1999
SERVICES-WTR
SUPPLIES-PARKS
SERVICES-PARKS
SUPPLIES-PUB WKS
PERMITS-VVVVTP
SUPPLIES-VARIOUS
SUPPLIES-LIBRARY
SERVICES-RSVP
SERVICES-POLICE
SUPPLIES-VARIOUS
SUPPLIES-PARKS
VO D
VO D
VO D
VO D
VO D
VO D
VO D
VO D
SERVICES-PARKS
DIS FEE-NON DEPT
SERVICES-VARIOUS
SERVICES-ENG
SUPPLIES-LIB
TEMP EMPLOYEE-ENG
DUES-ATTY
SUPPLIES-STREET
SERVICES-ATTY
SERVICES-ENG
SUPPLIES-LIB
SUPPLIES-RSVP
SERVICES-LIB
SUPPLIES-PARKS
SUPPLIES-WVVTP
SERVICES-WWTP
SUPPLIES-STREET
SUPPLIES-C GARAGE
SUPPLIES-WVV'I'P '
SUPPLIES-LIB
SUPPLIES-LIB
SUPPLIES-PARKS
SUPPLIES-PARKS
SUPPLIES-VARIOUS
SUPPLIES-WTR
SERVICES-POLICE
SUPPLIES-LIB
SUPPLIES-LIB
SERVICES-PLAN
SUPPLIES-STREET
SUPPLIES-VARIOUS
SUPPLIES-LIB
POSTAGE-RSVP
LINDS MARKET
LINCOLN EQUIP
LUCENT TECH
MARION CO CLERK
MARION CO BLDG INSPEC
METROFUELING
MICRO MARKETING
MID WILL VLY SENIORS
MILES CHEVROLET
MR P'S AUTO PTS
MODERN BLDG SYS
VO D
VO D
VO D
VO D
VO D
VO D
VO D
VO D
NEXTEL COMM
NORCOM
NW ELEVATOR CO
NW GEOTECH
OMNIGRAPHICS INC
ONSITE ENVIRON
OR CITY ATTYS ASSOC
OR DEPT OF ADMIN SER
OR STATE BAR
OREGONIAN PUB
ORIGIN
PACIFIC PRINTERS
PACIFIC PURE BOTTLED
PEPSI COLA CO
PIONEER ELEC
PNPCA CONTINUING ED
PORTER YETT CO
PRAXAIR DIST
JACK RAWLINGS
RECORDED BOOKS
REGENT BOOK CO
ROTHS IGA
SCHUCKS AUTO
LES SCHWAB TIRE
SEARS ROEBUCK
SHOOTERS MERCANTILE
SIMON & SCHUSTER
SPANISH BOOK DIST
STATESMAN JOURNAL
TAYLOR ELECTRIC
US OFFICE PROD
UNIQUE BOOKS
US POSTAL SERV
011240 2126/99
011250 2/26/99
011370 2/26/99
012087 2/26/99
012090 2/26/99
012448 2/26~99
012462 2~26~99
012473 2/26/99
012490 2/26/99
012510 2126/99
012560 2/26/99
013188 2/26/99
013198 2/26/99
013275 2/26/99
013287 2/26/99
014044 2/26/99
014055 2/26/99
014145 2~26/99
014198 2/26/99
014500 2/26~99
014653 2~26~99
014658 2~26~99
015058 2/26/99
015059 2/26/99
015225 2/26/99
015345 2/26~99
015358 2/26199
015400 2126199
015480 2/26/99
017054 2/26/99
017102 2~26~99
017148 2/26/99
017340 2/26/99
018283 2/26/99
018300 2/26/99
018320 2/26/99
018453 2/26/99
018493 2~26~99
018678 2/26/99
018760 2~26/99
019030 2/26/99
019100 2/26199
020016 2/26~99
020090 2/26~99
$30.00
$106.57
$14.12
$4.75
$11,222.65
$991.31
$128.80
$14.00
$86.00
$336.57
$17,810.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$220.98
$18,683.42
$300.00
$372.9O
$103.00
$2,926.56
$55.00
$85.00
$15.00
$414.12
$52.92
$264.O6
$6O.25
$321.53
$68.71
$325.O0
$381.55
$1,799.00
$142.81
$298.40
$54.22
$108.47
$12.27
$296.67
$42.76
$5O.OO
$7O.34
$216.46
$281.77
$218.70
$317.93
$105.84
$3OO.00
SB
Page 6
A/P CHECK LISTING FOR THE MONTH OF FEBRUARY 1999
45041
45042
45043
45044
45045
45046
45047
45048
45049
45050
45051
45052
45053
45054
45055
45056
45057
45058
45059
45060
45061
45062
45063
45064
45065
45066
45067
45068
45069
45070
SUPPLIES-LIB
SERVICES-FIN
SUPPLIES-LIB
SUPPLIES-LIB
SUPPLIES-POLICE
SUPPLIES-WWTP
SERVICES-WWTP
SU PPLIES-VVWTP
SERVICES-ENG
SERVICES-VARIOUS
SUPPLIES-VVVVTP
SUPPLIES-PARKS
SUPPLIES-LIB
SERVICES-PARKS
MILEAGE-RSVP
MI LEAG E-RSVP
MILEAGE-RSVP
MILEAGE-RSVP
MILEAGE-RSVP
MILEAGE-DAR
MILEAGE-DAR
MILEAGE-DAR
MILEAGE-DAR
MILEAGE-DAR
MILEAGE-DAR
MILEAGE-DAR
MILEAGE-DAR
MILEAGE-DAR
MILEAGE-DAR
MILEAGE-DAR
US WEST DIRECT 020092 2/26/99 $108.55
US WEST COMM 020095 2/26/99 $216.00
UPBEAT INC 020172 2/26/99 $115.66
VERNON LIBRARY 021125 2/26/99 $548.77
WALMART STORES 022035 2/26/99 $27.15
WATER METRICS CO 022070 2/26/99 $106.12
WILLAMETTE ENG 022332 2/26/99 $690.50
WITHERS LUMBER 022445 2/26/99 $31.56
RICHARD WOELK INC 022454 2/26/99 $960.00
WBN INDEPENDENT 022630 2/26/99 $207.71
WBN OFFICE 022670 2/26/99 $312.69
WBN RENT-ALL 022708 2/26/99 $349.40
WORLD MEDIA 022815 2/26/99 $169.76
XEROX CORP 023020 2/26/99 $30.00
ALMEDA QUIRING 035608 2/26/99 $9.90
MARIAN REED 035615 2/26/99 $14.85
JUNE WOODCOCK 035648 2/26/99 $21.60
ROBERT STILLMAN 035667 2/26/99 $24.00
JAY WOODS 035763 2/26/99 $48,00
JANICE DAVIS 045200 2/26/99 $26,05
CORNELIUS DONNELLY 045230 2/26/99 $144.25
FRED HAYES 045315 2/26/99 $76.00
WARD O'BRIEN 045497 2/26/99 $145.50
JOAN PREZEAU 045525 2/26/99 $286.25
GERTRUDE REES 045545 2/26/99 $28.25
LOLA SPERATOS 045560 2/26/99 $8.25
STEVE STURN 045585 2/26/99 $121.00
JAMES STROUP 045595 2/26/99 $66.00
BARBARA STROUP 045596 2/26/99 $47.23
FRED TOPOREK 045660 2/26/99 $11.25
$ 855,748.27
Page 7
- 8(3
MINUTES
MONTHLY MEETING OF WOODBURN PUBLIC LIBRARY BOARD
DATE:
ROLL CALL:
STAFF PRESENT:
GUESTS:
CALL TO ORDER:
SECRETARY'S
REPORT:
DIRECTOR'S
REPORT:
February 24, 1999
Phyllis Bauer
Dorothy Jaeger
- Present Barbara Pugh - Present
- Present Mary Chadwick, - Present
Ex-Officio
Linda Sprauer, Director
Judy Coreson, Recording Secretary
None
President Dorothy Jaeger called the meeting to order at 12 Noon.
The monthly Board minutes of January 27, 1998 were approved as
submitted.
Monthly Statistics: The monthly statistics were self-explanatory.
Circulation for the month of January was less than the previous three
years of the same month. The number of people visiting the library for
the month of January was 13,652.
Activities: A list of activities was distributed to the Board. The last
Chautauqua program in this series, "Nosotros: the Hispanic People of
Oregon" by Susan Cabello, is scheduled for Wednesday, March 3 at 7
P.M. in the City Council Chambers. The following activities are
scheduled for Spring Vacation: Monday, March 22, Animal Ambassadors
- Animal Safari, 11 A.M., at the Woodbum Community Center; Tuesday,
March 23, Bilingual (Eng/Sp) program of guitar music, stories,dance and
singing by Anne-Louise Sterry, 7 P.M. at Woodburn Library;
Wednesday, March 24, Bilngual (Eng/Sp) award winning storyteller, Barb
Stevens-Newcomb, 4 P.M. at the Woodburn Community Center;
Thursday, March 25, Treasure Hunt at Woodburn Library, anytime
between 11 A.M. and 5 P.M.; and Friday, March 26, a magic show by
Arthur Atsma, 3 P.M. at the Woodburn Community Center. Youth
Services is having a photograph contest "Beyond Words: Celebrating
America's Libraries" - three divisions with cash prizes. The Friends of the
Library's book sale will be Friday, March 12, 10 A.M. - 5 P.M.; Saturday,
March 13, 10 A.M. - 3 P.M.; and Sunday, March 14, 1 - 3 P.M.
Staff News: We now have a full staff with Margaret Kleszynski replacing
Ed Gallagher, part-time Reference Librarian and Connie Constante
8(2
replacing Murray McNeil, part-time Library Assistant. Ed and Murray
have remained on an on-call status.
Volunteer of the Month: Nancy Kirksey was chosen Volunteer of the
Month for January.
Network Update: The network is operating now. Most of Rachel's time
has been utilized by the Library which shows the need for a
knowledgeable computer library employee. A laserjet printer has been
purchased for patrons use which is accessed through the network. It is
located at the Reference Desk.
Budget: The Library's 1999-00 budget proposal needs to be turned in to
John Brown, City Administrator, by Friday. Linda discussed and
distributed information concerning the budget proposal, mission
statement and goals of the library.
OLD BUSINESS:
Library Card Fees Report: The library has received $2,470 during the
months of January and February for the non-resident user fee. The
Friends of the Library has allocated $100 to cover the cost of 10
households, if necessary.
NEW BUSINESS:
New Members: Three applications have been received for the two vacant
positions on the Library Board. It is possible the new members may be
appointed by the next monthly meeting.
OLA Conference: The pre-registration deadline is Friday, February 26,
for the OLA Conference at Seaside March 31 - April 2. Staff members
will be attending some of the sessions.
BUSINESS TO/FROM
THE CITY COUNCIL
AND/OR MAYOR: On Monday, March 1, at 7 P.M. a Library Services workshop for the City
Council and the Library Board is scheduled to discuss the CCRLS status
and local funding of the library.
ADJOURNMENT: The meeting was adjourned at 1:15 P.M.
Respectfully Submitted,
Judy Coreson
Recording Secretary
Library Board Minutes - 2/2498 2
8D
WOODBURN PLANNING COMMISSION
February t t, 1999
CONVENED The Planning Commission met in regular session at 7:00 p.m. with
Chairperson Young presiding.
ROLL CALL
Chairperson Young P
Vice Chairperson Cox A
Commissioner Will P
Commissioner Lawson P
Commissioner Frawley P
Commissioner Gerbracht P
Commissioner Gunderson P
Commissioner Lima P
Commissioner Mill A
Staff Present:
Steve Goeckritz, Community Development Director
Randy Rohman, Public Works Project Manager
Nancy DeVault, Secretary
Staff reported that Commissioner Mill was out ill tonight and that Vice Chairperson Cox
would also be absent tonight because he had another meeting to attend to.
MINUTES
Chairperson Younq referred to Page 9 of the minutes under Business from the
Commission and commented that his statement "anyone may be invited..." was more for
members of the City Council and Planning Commission but added that it is an open
meeting. Commissioner Will moved to accept the Planning Commission minutes of
January 28, 1999. Commissioner Frawley seCOnded the motion. Motion carried.
BUSINESS FROM THE AUDIENCE
None
COMMUNICATIONS
None
PUBLIC HEARING
ANNEXATION 98-03, COMPREHENSIVE PLAN MAP AMENDMENT 98-02 AND
.ZONE MAP-AMENDMENT- 98-04 CRAIG--REALTY-GROUP,- ANNEXATION
REQUEST OF 8.0 ACRES (A PART OF?TAX-LOT ~PI01),
Planning Commission Meeting - February 11, 1999
Page 1 of 11
COMPREHENSIVE PLAN MAP AMENDMENT LAN MAP AMENDMENT 98-07
CRAIG REALTY GROUP, PROPOSED COMPREHENSIVE PLAN MAP
AMENDMENT FROM "HIGH DENSITY RESIDENTIAL" TO "COMMERCIAL"
ZONE MAP AMENDMENT 98-04, CRAIG REALTY GROUP, PROPOSED ZONi"
MAP AMENDMENT FROM "MARION COUNTY URBAN TRANSITION FARM" TO
"COMMERCIAL RETAIL" ON TAX LOT# 101 (CONSISTING OF 8.00 ACRES)
LOCATED NORTHWEST OF INTERSECTION OF STATE HIGHWAY 214 AND I-5.
Chairperson Young opened the Public Hearing and requested a 10-15 minute break so that
the Commission could read the information packet submitted at the opening of the hearing
by Mike Robinson regarding the ODOT correspondence.
BREAK
Staff read applicable the ORS statement and entered into the record Exhibit 1 Woodburn
Company Stores Phase II Application, Exhibit 2 Woodburn Factory Store Phase II & III
Transportation Impact Analysis and Exhibit 2a Transportation Impact Analysis Technical
Appendix Woodburn Factory Stores Phases II & III.
Staff made the presentation as reflected in the Staff Report and contained in the Planning
Commission Packet.
Questions
Commissioner Frawley inquired about the access points off Arney Road.
Staff replied that the objective is to have two access points off Arney Road.
Commissioner Gunderson asked whether everything north of the 8 acres remains as
residential?
Staff responded that everything north of the 8 acres is outside the City Urban Growth
Boundary and is farmland.
Commissioner Frawley referred to Page 7, second paragraph of the Staff Report and
pointed out that the wording was repeated for the Year 2015. He also asked Randy
Rohman for an explanation of the set-up of the modeling software.
Randy Rohman, Public Works Project Manager clarified that the information on Page 7 of
the Staff Report is verbatim out of the Traffic Study that was submitted by the developer.
He explained that there are a number of models that are used to determine the highway
capacity for the level of service ratio. Randy added that if the same information were _run
in both models there would not necessarily come up with an identical answer.
I'lamlin,~ ('omtni.~'.~'ion Meetin,~ - February I 1, 1999 Page 2 of I I
81)
Ex Parte Contacts
None
Testimony by Applicant
Mike Robinson, Attomey at Law, Stoel & Rives provided presentation and apologized for
providing the information at the last minute to the Commission. He informed the
Commission that Gary Katsion, Kittelson & Associates would answer any transportation
questions. He stated this is the last piece for completion of the Company Stores. Mr.
Robinson dealt with ODOT's issues and commented that ODOT would rather that the City
take no action and delay this project because ODOT will start the interchange study.
Questions
Commissioner Will inquired whether Mr. Robinson would have been here with the Site Plan
if it weren't for a particular law?
Mike Robinson explained that the Oregon State laws says that the criteria that would be
applicable to site design review application are those that are in effect on the date you
submit your application. The sequence of events is that the commercial zoning map be
in place so that review of the site development review application that relies on that
commercial zone.
Commissioner Will asked when would the opening be for Phase I?
Staff interjected to say that there will be a soft opening in July and the official opening will
be in August.
Commissioner Will questioned what the comments were from Marion County's requesting
a review?
Mike Robinson responded that he met with Marion County Public Works officials and City
Staff and they did not have any comments regarding this application.
Commissioner Lawson inquired whether the improvements included synchronization of the
five sets of signals and if they would all be in place pdor to the store opening so that there
will be a period of time to check to see how it is working and to determine what the actual
traffic count is?
Mike Robinson replied yes. Mr. Robinson at this point requested that Gary Katsion talk
about the traffic improvements.
Gary Katsion, Kittelson & Associates, 610 SW Alder, Portland, OR 97205 provided a
briefing on what has been going on in terms of traffic improvements. He stated that the
-bridge will be re-striped and that there will be a turn lane that will basically go the-entire
length of the bridge in both directions. The center lane will be side by side left turn lane,
Planning Commission Meeting - February 11, 1999 Page 3 of 11
' 8D
one going northbound towards Portland and the other going southbound towards Salem.
Mr. Katsion further added that there will be a thru line on each side of these turn lanes
therefore, increasing the capacity of the bridge itself. Additionally, there will be overhead
signs on each side of the interchange and facing both directions. A new signal will be
placed at Woodland and Highway 219 and then all of these signals will be interconnected,
coordinated, and adjusted with ODOT staff. Mr. Katsion said that everything is moving
ahead and equipment ordering by the contractors to be all in place by the time the store
opens in mid July.
Commissioner Frawley wondered how the modeling was programmed and what type of
information was fed to get the numbers they came up with?
Gary Katsion explained that ODOT utilizes the model that looks at the volume to capacity
ratio and is basically the amount of traffic going thru and intersection as to compared to the
theoretical capacity. He further clarified that the method he used is a nationally recognized
methodology as determined by the National Academy of Sciences and the Federal
Highway Administration which looks at delay at an intersection as to the indicator of what
level of service is. Mr. Katsion stated that both are very similar and that there is very little
difference with them. He also provided clarification to Commissioner Frawley's question
regarding the 425 ft. storage as referenced on page 7 of the Staff Report.
Commissioner Gunderson asked how could a clover leaf solution have been built out at
the I-5 interchange? He also inquired as to what happens to the existing Arney Road?
Gary Katsion replied that there is sufficient right-of-way now. He mentioned that ODOT
has a preliminary clover leaf design that was developed five or six years ago which is very
similar to the one built in Tualatin and the new one on Stafford Road. In regards to Amey
Road, Mr. Katsion stated that part of Arney Road has to stay in to provide access to the
existing homes and then would provide future access to the property that is currently
undeveloped that is residential.
Commissioner Will requested clarification regarding the City not adopting any of the
interchange alternatives and would come back later and the City and State would agree
on the particular alternative of the three.
Staff clarified that if the City wanted to get the Transportation Plan adopted or at least
recognized by ODOT, the City was not to pick any specific alternative but only recommend
that ODOT look at these three alternatives.
Commissioner Will also asked what the capacity ratio be with Mr. Katsion's alternative?
Gary Katsion responded that it would be a level of service D which is the same in both
methodologies. - .........
Planning Commission Meeting- February I I, 1999 Page 4 of l 1
8D
Testimony by Proponents
None
Testimony by OD_~onents
None
Rebuttal
None
Public Hearing Closed
Chairperson Young closed the Public Hearing.
Discussion
Commissioner Gunderson indicated that in reading the Staff Report he felt that the
applicant came up short acreage because they did not have the right plan and wanted to
get back 8 acres to cover up the streets and the sidewalks that was given up from the
original plan of 32 acres.
Staff explained that the gross acreage was 31 acres however, the area that was improved
for overall development site taking away road rights-of-way, lessens the amount of
acreage. Staff further explained that the applicant was well aware of this when they laid
out there plan and that it was not a strategy or mistake on their part.
Commissioner Frawley interjected to say that when Phase 1 was approved, the 8 acres
was discussed with the probability of it coming in.
Commissioner Gunderson asked Staff what he would imagine as a future use for the
triangle?
Staff replied that a portion of that property will be to build out the facility.
Commissioner Gunderson moved that the Planning Commission recommend that the City
Council approve the annexation of the subject 8.0 acres, which is Tax Lot 101, Assessor's
Map 5 2W 12B. Commissioner Lawson seconded the motion. Motion carded with
Commissioners Will and Frawiey voting No.
Commissioner Lawson moved that the Planning Commission recommend that the City
Council approve amending the Comprehensive Plan Map for the subject property from
High Density Residential to Commercial. Commissioner Lima seconded the motion, which
carried. Commissioner Will voted No.
Commissioner Frawley made a motion that the Planning Commission recommends that
"the City Council approve amending theZon~-Map for the'subject property from Madoti
.... County Urban Transition Farm (UTF) to City of WoodburnCommercial Retail (CR)wffh the
Planning Commission Meeting - February 11, 1999
Page 5 of 11
following conditions:
1. The improvements required to address traffic impacts shall be determined at the
time of Site Plan Review based on a Traffic Impact Analysis that incorporates
consideration of the affects of Phase I development of the factory outlet center.
2. The access improvements required along the north line of the property shall be
determined at the time of Site Plan Review.
3. The delineation of the wetlands and the required mitigation measures approved by
the Division of State Lands shall be required at the time of Site Plan Review.
Commissioner Gunderson seconded the motion. Motion passed with Commissioner Will
voting No.
BREAK
4_ SPR 98-25 AND LLA 98-07 MARION COUNTY HOUSING AUTHORITY,
PROPOSED 52 UNIT MULTI-FAMILY DEVELOPMENT (CONSISTING OF
BUILDINGS).
LLA 98-07 MARION COUNTY HOUSING AUTHORITY, PROPOSED LINI-
ADJUSTMENT TO ADD THE NORTH 179 FEET OF TAX LOT #6100 (CONSlSTINC'
OF .514 ACRES) TO TAX LOT #7000.
Chairperson Young opened the Public Headng.
Staff read applicable ORS statement.
Staff made the presentation as reflected in the Staff Report and contained in the Planning
Commission Packet. He explained that the Marion County Housing Authority found
interest in this project and picked it up from the odginal applicant. Staff stated that since
there could be a substantial impact to the school system the City Administrator requested
a meeting with Marion County Housing Authority, the School Distdct and Planning Staff
and discussed how they could best mitigate some of the impact that this type of facility
might have on the school system. The conclusion of this meeting was that an on-site
facility be provided to accommodate preschool children if the School District provides a
teacher.
Commissioner Gunderson asked if Lincoln St. off Hardcastle would be developed?
Staff could not say at this time.
Commissioner Lima inquired whether there will be
sidewalk from the complex all the way to Lincoln St?
Staff replied that the objective is to extend.
enough right-of-way to extend the
Planning Commission Meeting - February 11,-1999 Page 6 of 11
81)
Commissioner Lima further inquired if there will be sidewalks on the east side?
Staff answered no.
Commissioner Gunderson asked if they will be putting in fencing?
Staff explained that they do and that the conditions that the Commission imposed on the
last site plan are the same kinds of conditions that they would be imposing on this site
plan.
Commissioner Lima questioned whether there will be speed bumps?
Staff said this was up to the applicant.
Testimony by Applicant
Dennis Kilfoil, Finance & Development Officer, Marion County Housing Authority explained
that this is an improvement of the original plan and makes the project more of a
community. There are two play areas. Mr. Kilfoil explained that some of the children from
the neighborhood will probably be attending this kindergarten. The classroom will have
the same amenities that the School District kindergartens have and will be staff by
Woodburn School District school teacher. He reported that rents for the units will be about
23% below market rate rent, rents will start around $380 up to $500 a month for 2-3
bedroom units. Mr. Kilfoil also mentioned that most of the people living in the units will be
blue collar working people. He added that these units are not subsidized nor Section 8.
Commissioner Gunderson asked Mr. Kilfoil whether there will be interior sidewalks?
Dennis Kilfoil replied that there will be.
Commissioner Lima brought up the speed bump issue.
Dennis Kilfoil explained that they look and see if there is a need for the speed bumps.
Commissioner Gerbracht inquired if these were Iow income housing?
Dennis Kilfoil stated that Iow income housing is a term that HUD utilizes and explained that
these are not the typical Iow income homes subsidized through rent subsidies. Mr. Kilfoil
mentioned that these are built with tax credits through the State. There is no property tax
required however, they do pay a payment in lieu of taxes.
Commissioner Gunderson asked what type of materials will be used?
Staff interjected to explain that it would be Hardyplank, which looks like concrete lap siding
and is guaranteed to hold up to 50 years.
Planning Commi.~'sion Meeting - February 1 I. 1999 7 of I 1
8D
Chairperson Young wanted to make sure that this is a part of the Woodbum School
District, has a Woodbum School District personnel and that it is an identical program that
they would have if they were at the public school.
Dennis Kilfoil replied that absolutely and went on to explain that the District occasionally
leases a building when they need an extra grade. Typically School Districts can go out and
lease a building and then they staff it.
Commissioner Frawley expressed his contentment that three different public entities work
together to come up with a plan to help alleviate the schools.
Dennis Kilfoil mentioned that this should be a wonderful collaboration between Marion
County, State of Oregon, City of Woodburn, Woodbum School District, Woodbum Fire
Department and several other entities including some private funding.
Commissioner Gunderson inquired if the community building will be big enough for a future
daycare?
Dennis Kilfoil said that they are looking into a Head Start Program. He added that the
community room is more than adequate to meet the requirements of folks that live in the
complex but that there is room to add on a daycare facility.
Commissioner Lawson congratulated Mr. Kilfoil on his innovative idea and believes that
this is a step in the direction of development. He added that he hopes that it has
possibilities and implications for the future so that even private developments may work
into this kind of help for our school system. Commissioner Lawson also asked Mr. Kilfoil
as to how many children he thought this project would generate for the public schools?
Dennis Kilfoil responded that it is hard to tell but he guessed about 12 to 13 of the 20
children at this particular time. Approximately 8 or 9 children coming from the surrounding
neighborhood. He added that it depends on the age of the people than come into the
development.
Commissioner Will questioned Mr. Kilfoil regarding the dedication of $10,000 payment in
lieu of taxes that the previous developer stated?
Dennis Kilfoil said that the School Distdct stated that they could take the $10,000 and put
it in to build the kindergarten. Additionally, Mr. Kilfoil stated that the School District could
expand if they wanted to do so because the School Distdct land butts up to their project.
Testimony by Proponents
Dave Christoff, 671 Ironwood Terrace, Woodbum, OR informed the Commission that the
School District owns all ofthe property west-of-thisproperty:- He-safd-that-will-n~-be-any
property that would be developable unless the School District wants-to sell.- ....
Planning Commission Meeting - February I1, 1999 8 of 1 1
Testimony by Opponents
None
Questions
Commissioner Will referred to page 12 of the Staff Report and asked Staff how he knew
that Park Avenue has excess capacity?
Staff responded that he asked Randy Rohman because they keep traffic counts on various
streets.
Public Hearing Closed
Chairperson Young closed the Public Hearing.
Discussion
Chairperson Younq requested the
objections from the Commission.
order be changed from E to D.
There were no
Commissioner Lima moved to approve LLA 98-07, a proposed property line adjustment to
add the north 179 feet of Tax Lot ~6100 (consisting of .514 acres) to Tax Lot #7000.
Commissioner Frawley seconded the motion, unanimously carried.
Commissioner Will moved to approve SPR 98-25 Madon County Housing Authority, a
proposed 52 Unit Multi-Family Development (consisting of 6 buildings) with conditions of
approval and staff to bdng back an order. Commissioner Gerbracht seconded the motion.
Motion carried.
FINAL ORDERS
A. Comprehensive Plan Map Amendment 98-03, Zone Map Amendment 98-07 anH
Subdivision Request 98-03 "Montebello I", applicant - Capital Development
Company.
Staff reported that findings and conditions of approval have been included as incorporated
in the Staff Report in the Final Order.
Commissioner Lawson moved that Comprehensive Plan Map Amendment 98-03, Zone
Map Amendment 98-07 and Subdivision 98-03 be approved with the standards findings
and conclusions as outlined in the Final Order and incorporate the condition requesting
that the Council make an effort to get this property back on the tax rolls. Commissioner
Frawley, which carried.
DISCUSSION ITEMS
Commissioner Gunderson inquired where the paving of Front St. will be?
Staff replied that he did not have this information.
8])
Planning Commission Meeting- February I1, 1999 9 of 11
8])
Commissioner Will will provide Staff with photographs of the signs to be tumed over to the
Code Enforcement Officer and then the Mayor will get back to them to see if anything has
been done about it. Commissioner Will gave Staff an envelope from Vice Chairperson Cox
and was instructed not to read it until two weeks from today.
REPORTS
A__~. Memorandum from Randy Rohman, Public Works Program Manager re,clardin,3
sidewalk repair on Alexandra Cour[ '
Memorandum from Randy Rohman, Public.Works Program Mana.qer reqardinL
construction material on Princeton Street Stub near Highway 214.
C. Buildin.q Activity_ Report for January 1999.
Chairperson Younq commented that there still is no traffic indicators on 214.
Staff stated that he spoke with Randy about this and Randy was going to contact ODOT
to let them know.
BUSINESS FROM THE COMMISSION
Commissioner Frawley asked what the minimum/maximum width are in parking lots? He
pointed out that Muliken Medical Center's parking lot on Evergreen seem tight.
Staff responded there is a minimum of 9'. He explained that travel lane widths between
stalls is to be 24' which is the standard width.
Commissioner Lawson commented that at some point in time the subject of Moratorium
will need to be addressed. Additionally, he questioned Staff how our building fees are
connected to the budget and how is this tied to the obligation for revenue bonds?
Staff answered that he would have to ask the Finance Director for a correct answer to
these questions.
Commissioner Lawson requested to have the Finance Director to speak to the Commission
regarding this issue.
Staff mentioned that the City Council had a workshop for which Staff was present to hear
what their concerns were. The Council indicated that they are concemed about growth and
the impacts of this growth and the fact that we are doing a lot of annexations. Staff
explained that the Council is comfortable with annexations that have to do with
industrial/commercial development but are very uncomfortable with residential
annexations. He stated that he was instructed by Council to prepare a growth and
annexation policy paper for the Council's review -from which to expand on those and
justify why we should not have additional annexations. Staff informed the Commission
Planning Commission Meeting - February 11, 1999 10 of 1 1
that the report is a draft and will be expanded and revised by way of the public heating
process. This draft will be brought to the Planning Commission for headngs and will be in
front of the Council for hearings. Staff remarked that the Council wants this document
finalized by June.
Commissioner Will explained that the revenue bonds are sold based on receipts from the
Water and Sewer. SDC's come in to be used as expansion.
Commissioner Lima requested an update regarding the Senior Planner position.
Staff informed that he has a few recommendations and he will have to make a
determination shortly.
ADJOURNMENT
Commissioner Lima moved to adjourn the meeting. Motion was seconded by
Commissioner Gunderson and carried.
8D
Planning Commission Meeting - February 11, 1999 11 of 11
WOOl)BURN HUMAN RIGHTS COMMISSION
Meeting Minutes- January 7, 1999
ROLL CALL
Co-Chair Wendy Veliz
Co-Chair Scott Summers
Commissioner
Commissioner
Commissioner
Commissioner
Commissioner
Commissioner
Commissioner
Daniels-Fischer
Doyne Deos
Marilyn Landeen
Mary Ayhan
Eliborio Fernandez
Florence Jensen
Colleen Vancil
Present
Present
Absent
Present
Present
Absent
Present
Present
Present
* * Advance notice of absence was given
Staff: Ken Wright Present
Nita Marr Present
Meeting Called to Order at 7:00 p.m. - Wendy Veliz, Presiding
II
Minutes - November 98 - Corrections to the November 2, 1998 minutes
were as follows. Commissioner Vancil had given advance notification that
she would not be in attendance.
Commissioner Jensen moved to approve the minutes with the noted
correction. Commissioner Vancil seconded the motion, which passed.
III Review of City Survey - Determination of three issues for 1999 focus
After considerable discussion, commissioners settled on the following issues
on which to focus during 1 999:
Housin.q/.qrowth issues: One area would be multi-family housing. Working in
conjunction with the Police Department's Enhanced Safety Properties
program, the HRC could showcase model complexes for publicity and
educational purposes. On the flip side, the Commission could send letters to
non-participating property owners in the hope of gaining their cooperation
and participation in the program. (Officer Craig Halupowski will be invited to
attend the HRC meeting on March 4, 1999, to give an overview of the ESP
program. Les Reitan and/or Susie Bodman will be invited to the June
meeting).
Inter-cultural communication: In an effort to promote understanding between
cultures, the Commission could promote inter-cultural activities such as a
concert a Library Park, a cultural day, and a progressive dinner. (Ken Wright
Human Rights Commission - January 99
will approach downtown business owners about participation in a progressive
dinner).
Public outreach: The Commission could portray a more public presence by
participating in established events throughout the city, such as Salud Health
Fair, Fourth of July Celebration, and activities in the school system. The
Commission could also develop a calendar of events publishing activities
sponsored by any and all groups in the City. Pooling the information to be
published in one format would assist separate groups in selecting activity
dates that do not coincide with one another's events. (i.e., scheduling an
evening event on the same date as the high school homecoming game, etc.)
Publication of this calendar could be in a variety of formats ranging from a
flyer format given to realtors and grocery stores for distribution to their
customers, to partnering with already established publications such as Parks
and Recreation's activity schedule, the local newspaper, and the school
district's newsletter. (Doyne Deos and Nita Marr will work together to come
up with a calendar of local events).
8E
IV
V
VI.
By-Laws
Commissioners reviewed and approved the draft by-laws. Staff will send
them to the City Attorney for review and/or revision and approval. The final
document would then go to the City Council for adoption.
Co-Chair Summers noted that Article IV, Section 2 calls for election of
officers during the month of January and asked if now is the time to hold
elections. Commissioner Landeen stated that the current officers were only
recently elected and moved to keep Co-Chairs Summers and Veliz at their
current status until January, 2000. Commissioner Vancil seconded the
motion, which carried.
Human Rights Awards
Commissioners reviewed the draft certificate and suggested minor changes
to the wording. Certificates will be completed by Friday, January 15, 1999,
and will be ready for signatures by Co-Chairs Summers and Veliz. All HRC
members were encouraged to attend the award presentation.
Business from the Commission
Co-Chair Veliz suggested the Commission sponsor Ceasar Chavez Day
(March 31) by requesting a proclamation by the Mayor. Co-Chair Veliz and
Commissioner Vancil will work together to draft the proclamation. Co-Chair
Summers suggested copies of the draft be distributed to Commissioners for
2
Human Rights Commission - January 99 8 E
VI.
their review, and phone contact for consensus be conducted prior to
submitting to the Mayor. Commissioner Jensen declined contact prior to
submission to the mayor, stating she trusts they will do a good job.
Co-Chair Summers asked for clarification on Commissioner Daniels-Fischer's
proposal for the Church Vandalism Reward, stating Pastor Ray Jones had
contacted him requesting more information. There was a question as to
which incidents were concerned (past or future). Commissioner Daniels-
Fischer stated the idea is to be for any future incidents.
ADJOURNMENT- Meeting was adjourned at 9:15 p.m. The next meeting is
scheduled for 7:00 p.m., March 4, 1999, at City Hall Conference Room, 270
Montgomery Street.
CC:
Woodburn City Council
Woodburn Independent
file
3
City of Woodburn
Police Department STAFF REPORT
270 Montgomery Street Woodburn, Oregon 97071 (503) 982-2345
Date: February22, 1999
From:
To:
Thru:
,~4~."~en -Wright, Chief of Police
Mayor and Council
John Brown, City Administrato
Subject: Police Department Activities January 1999
The Consolidated Monthly Report is a monthly analysis of police department calls for service.
This report lists all police department incident investigations for the month, shows year to date
and compares with the previous year. The report is in conformance with Federal Bureau of
Investigations national guidelines for crime classifications and is reported to the State of'Oregon
Law Enforcement Data System via the Regional Automated Information Network.
Should you have questions or wish further information contact me.
8F
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Community
Development
MEMORANDUM
270 Montgomery Street Woodburn, Oregon 97071 (503) 982-5246
· -'- ~ .'-" K'~
~ .~': ~.: ~ ..........
Date: March 3, 1999
~I~R ~ 1999
To: Steve Goeckritz, Community Development Director
., -_-.~.:~ '~jt~:iY
From: Robed L. Mendenhall, Building Official '""' '
Subject: Building Activity for February 1999
February 1997 February 1998 February 1999
Dollar Dollar Dollar
No. Amount No. Amount No. Amount
New Residence Value 6 $656,389 9 $880,268 10 $611,709
Multi Family 0 $0 0 $0 0 $0
Residential Adds & Alts 5 $28,211 6 $90,607 5 $128,400
Industrial 0 $0 0 $0 0 $0
Commercial Value 3 $240,000 6 $484,893 0 $0
Signs, Fences, Driveways 2 $1,940 9 $26,987 2 $1,150
Manufactured Homes 4 $155,000 0 $0 0 $0
TOTALS 20 $1,081,540 30 $1,482,755 17 $741,259
July 1 -June 30
Fiscal Year To Date $25,961,992 $39,505,929 $22,875,579
RLM:nd 9~_~
Bldg~activity February 9 .
8(;
CITY PERMITS:
Building Permit Fees
Mechanical Permit Fees
Plan Review Fees
State Surcharge 5%
New Residence
Residential Adds & Alts
Industrial
Commercial
Signs
Fences
Mobile Homes
Mobile Home Park
Multi-Family Units
M.C. City Admin Fee
System Development Chg
Sewer Connection Fee
Water Connection Fee
T & E Fee
Water Meter Install Fee
Water Meter Fee (Deposit)
Right of Way Fees
Traffic Impact Fees
Curb Cuts
Parks
COUNTY PERMITS:
Plumbing Fees
Electrical Fees
Mechanical Fees
Plan Review Fees
CITY:
Total Number for Month:
Total Valuation:
Total Dollars:
BUILDING DEPARTMENT
PERMIT TOTALS FOR 1999 MONTH OF FEBRUARY
NUMBER VALUATION TOTAL COST
30 922,258.50 6,308.06
25 981.63
35 4,059.28
412.53
10
5
0
0
2
0
0
0
0
0
14
13
12
12
11
1
13
3
12
0
0
0
0
611,708.50
128,400.00
0.00
0.00
1,150.00
0.00
0.00
0.00
0.00
5,220.90
1,037.84
0.00
0.00
49.32
0.00
0.00
0.00
0.00
0.00
103,878.94
110,730.80
73,239.12
1,036.60
1,650.00
440.00
290.00
586,957.17
110.00
5,796.00
0.00
0.00
0.00
0.00
119
922,258.50
891,418.32
COUNTY:
Total Number for Month:
Total Dollars:
0
0.00
CITY OF
270 Montgomery Street ·
WOODBURN
Wooclburn, Oregon 97071 · 982-5222
81-1
March 4, 1999
Gary Johnson
Region 2 Manager
2960 State St.
Salem, OR 97310
RE: Preliminary 2000-2003 Statewide Transportation Improvement Program
Dear Mr. Johnson:
The City of Woodburn would like to thank you for the opportunity to comment on the
preliminary 2000-2003 Statewide Transportation Improvement Program (STIP),
The city continues to be concerned that there is still no mention at all of a project for
Highway 214 modernization and interchange improvements in Woodburn as part of
the preliminary 2000-2003 STIP. Priority number I for the city is Hwy 214 widening
from the northbound I-5 ramp to Boones Ferry Road. This project was also
determined to be the number 1 modernization project by the Mid Willamette Valley
Area Commission on Transportation (MWACT).
The City of Woodburn has experienced substantial growth in the past several years.
This growth is projected to continue for the next several years. There has also been
substantial growth in communities to the east of Woodburn who utilize Higway 214
to access the interstate. The city's location relative to the interstate highway and
availability of affordable housing in the city and surrounding communities coupled
with its proximity to Portland and Salem contribute to this positive growth outlook.
The soon to be opened garden project in Silverton is another example of an attraction
that will put additional traffic onto Highway 214 from the interstate. Increases in
interstate traffic volumes over the same time period have also placed additional loads
on Highway 214 from the additional motorists who chose to exit the freeway to
utilize commercial services available in the city. With these increases has come traffic
congestion which has highlighted what the city feels is a major failing of this
preliminary STIP- failure to address Highway 214 congestion problems in Woodburn.
The modernization needs of OR-214, Hillsboro-Silverton Highway, have been known
and acknowledged by ODOT for several years in past transportation plans. An ODOT
study from September 20, 1983 indicated that with normal growth OR-214 would be
at capacity in 1993 (all should agree that growth has been normal or above since that
time). This fact lead to the development of modernization plans. The then six year
plan in 1991 listed a modernization project in development with a final Environmental
Impact Statement (ELS) to be completed by FY94. ODOT had accelerated this
schedule and preliminary plans were completed and an ElS study was initiated in
FY91. The letter which terminated this ElS study in May, 1991 indicates "...
recently we have learned of large developments near the 1-5/Highway 214
Interchange.. · and in other areas that will significantly impact the present project
design... We need to evaluate these impacts..."
The city has addressed the above development impacts through completion of the
City of Woodburn Transportation System Plan in 1996. As noted in the above letter
excerpt the impacts of this growth on a project design must be considered. The city
has also taken steps to look at this area and is in the middle of a city sponsored study
that will evaluate various alternatives to alleviate the congestion problems on
Highway 214. The technical advisory committee that is directing this study has
significant ODOT staff involvement. Completion of this study will complete the
impact evaluation that ODOT justifiably felt was necessary as the first step to an ElS.
The city position is that there are four projects on the State Highway system through
Woodburn that merit attention at this time. The first project is critical and requires
immediate action to be included in the STIP. This project, which is the number 1
priority of the city and MWACT, is:
O Hwy 214 Widening Between Northbound I-5 ramp and Boones Ferry Road.
There are three other projects that the city would like to see accomplished that are
only slightly lower in priority. They are in priority order:
I-5 Interchange Modification.
® New South I-5 Interchange.
® Highway 214 Widening Between Boones Ferry Road and Park Avenue.
Note: The city has problems with east-west transportation movement.
The interstate is one of the contributing factors since the interchange
is the only way across within the urban growth boundary. Another
crossing would be a major benefit. An interchange study that is going
to be done by ODOT starting this month will provide improvement
alternatives and second interchange options. A second interchange to
the south of the city could form part of a proposed "south arterial"
which would provide a needed alternative east/west connecting route
to Hvvy 99E.
The city would like to extend its appreciation for the cooperation of ODOT on other
projects within the city. The department's cooperation and support of the city funded
study dealing with Highway 214 alternatives analysis and past efforts in completion
of the city's Transportation System Plan are examples. ODOT's immediate
opportunity fund assisted the city in constructing the infrastructure needed for the
Waremart distribution center. The city looks forward to working with the Oregon
Department of Transportation to make substantive progress soon on resolving the
critical congestion situation that exists along Highway 214 in Woodburn.
Again, the city feels immediate action needs to be taken to make the city's priority
project, widening and modernization of Highway 214 from the northbound I-5 ramp
to Boones Ferry Road, a part of the STIP. The city is funding all costs associated
with the Highway 214 alternatives study mentioned above that is currently underway.
This alternatives analysis will serve as the starting point for an Environmental Impact
Study (ELS). If property acquisition is not part of the project, it may eliminate the
need for and ElS but if an ElS is required it should begin as soon as possible.
If ODOT has difficulty identifying funding for preliminary engineering or environmental
evaluation work, the city is willing to fund this work entirely to get the project
started. In addition, the city is also aware that to make this project viable there will
need to be a city contribution towards the construction cost of the project. The city
has reserved some funds for this need and will be ready to dedicate additional funds
in the future.
Thank you for your consideration.
Sincerely,
Mayor
9A
MEMO
To:
From:
Subject:
Date:
City Administrator for Council Action
Randy Scott, C.E. Teeh HI, Through the Public Works Director
Amey Road Right-of-Way Vacation
March 2, 1999
RECOMMENDATION: After public hearing, by motion; instruct staffto prepare an ordinance
vacating that portion of Arney Road, subject to the conditions outlined below:
CONOmONS OF APPROVAL:
A replacement 74 foot wide right-of-way is to be rededicated to the City of Woodbum, as
identified in Exhibit 4 and described in Exhibit 5 of the petition. The petitioner shall
improve the street wi-rich is designated as a service collector in accordance with current
city standards
The petitioner shall comply with conditions of approval as established by the Board of
Commissioners for Marion County, by board order, transferring Jurisdiction this portion
of Arney Road to the City of Woodbum. Board order included in the petition as Exhibit 1.
The petitioner shall apply through Marion County for a street name change and pay ail
fees associated with such change for the remaining east/west portion of Amey Road, as
required by Marion County Public Works, identified in Exhibit 10.
BACKGROUND:
1. Findings of Fact:
ho
Location: The proposed right-of-way to be vacated is that portion located North
of the Hershberger Motor Development and within the property deeded to Craig
Realty Csroup--Woodbum LLC (Woodburn Company Stores). A lo~tion map is
provided on Exlu'bit 2. A legal description of the area to be vacated is provided on
Exhibit 3.
Jurisdiction: The City Council by Council Bill No. 1912, Resolution No. 1501
accepted jurisdiction over this portion of Amey Road subject to Marion County
Surrendering said jurisdiction.
The Marion County Board of Commissioners by Board Order, surrendered
jurisdiction of this portion of Amey Road to the City of Woodbum subject to
certain conditions. These conditions established by said order shall be the
City Administrator for Council Action
Page 2
March 2, 1999
responsibility of the petitioner to comply with and complete to the satisfaction of
Marion County.
Current land use and zoning: The majority of the property surrounding the area
to be vacated is zoned Commercial Retail (CR). One parcel adjacent to the area to
be vacated is not within the city boundary and is zoned County Urban Transition
Farm
The surrounding land use and zoning will not change by vacating the proposed
portion of Arney Road. The rededicated right-of-way however will no longer
border UTF zoning, it will be entirely surrounded by CR zoning.
Current use of fight-of-way proposed for vacation: The right-of-way proposed
for vacation is improved with a paved surface providing two travel lanes, no curb,
substandard drainage facilities and no pedestrian facilities. In accordance with the
recommended condition of approval no. 1, the rededicated portion will be
improved meeting the City of Woodbum current standards for a Service Collector,
providing the two travel lanes, one turn lane, bike lanes, the proper drainage
facilities and pedestrian facilities.
Transportation needs: By vacating this portion of the public right-of-way and
realigning the rededicated right-of-way the needs of the public will be improved.
The rededicated portion will be improved with safer curve alignments and the
street will be constructed by the petitioner to current city standards for a service
collector as designated in the Woodbum Transportation Plan.
2. Applicable Statues
In accordance with ORS 271.080 a petition has been prepared by a person
interested in vacating a public right-of-way. As required by the ORS the petition
contained the consent of all the adjacent property owners and two thirds of the
affected area.
The petition was filed with the City on October 28,1998. Staffhas reviewed the
petition and found that it was complete and substantially conforms with the
requirements of ORS 271.080.
Co
In accordance with ORS 271.100, Action by the Council, Resolution No. 1526 was
passed on February 8, 1999, which set a date, time and place for the public hearing
on the petition to vacate a portion of Arney Road.
D. Notice of public hearin8 has been published in the local paper in accordance with
City Administrator for Council Action
Page 3
March 2, 1999
ORS 271.110. Notice of the hearing was also posted on-site at each end of the
proposed area to be vacated.
ORS 271.120 Hearing Determination, provides for the governing body to hear the
petition and objections filed, determine whether the consent of the owners of
the requisite are~ have been obtained, whether notice has been duly given
and whether the public interest wffi be prejudiced by the vacation of such
street. The criteria as stipulated above has been meet and as of the date of this
memo no written objections have been submitted to the city.
Fo
ORS 271.160 provides for the governing body to make the vacation conditional to
take effect only upon the consummation of rededication. Condition of approval
No. 1 within the recommendation requires rededication of the replacement fight-
of-way. The replacement right-of-way is shown on Exhibit 4 and described on
Exhibit 5..
G. The vacation meets all other state and local guidelines concerning street vacation.
9A
CONCLUSION:
I. The consent of the owners of the requisite area have been obtained.
2. Notice of the public hearing has been duly given in accordance with ORS 271.110.
The public interest will not be prejudiced by this vacation. The vacation will improve the
public transportation needs with the rededication of replacement fight-of-way, the street
will be improved to current city standards of a service collector providing additional
capacity, pedestrian walks and bike lanes.
4. As of this date, no objections have been filled by property owners within the affected area.
9A
PETITION
Oi-Z~-~ 15:55 FROI~. T-058 P.OZ/03 F-OZ6
STOEL RIVES LLP
ATTORNEYS
S?,e. ND,,~D 1NSURANCll C~.~TE.~
~g~ND. O~ON
~D C~J
J~u~ 29, 19~
9A
FRANK M. FLYNN
Direct Dial
(503) 294-9623
email frnflynn~stocl.eom
VIA FACSIMILE
Mr. Randy Scott
Planning Departmcnt
City of Woodburn
270 Montgomery Street
Woodburn, OR 97071
Re: Petition to Vacate a Portion of Arney Road: Statement of Public Purpose
Dear Mr. Scott:
I 'ara writing as a followup to our conversation today and to N. Robert Shields' letter
of January 25, 1999. I understand that a Statement of Public Purpose for Craig Realty's
Petition to Vacate Arney Road is necessary and that it must be in your hands by Tuesday,
February 3, 1999, for eventual submittal to the Woodburn City Council. I have prepared the
following statement for that purpose:
"The requested Petition to Vacate a Portion of Amey Road
serves a public purpose because it will improve traffic
circulation and transportation access to this area and will service
the Woodburn Company Stores, a multi-phase retail project
recently approved by the City Council. The vacation and
redesignation of Arney Road in a new location will improve the
street grade and curve radius making Amey Road safer and
more efficient for the citizens using it. The vacation and
rededication of Amey Road is a condition of approval imposed
by the City Council, when approving the Woodbum Company
Stores, and approving the petition now will help meet the
intentions and purposes of the Council in approving the
Woodbum Company Stores."
fDXl&.160546.l 2'~)iaM~0l
Ol-Zi-gg 15:56 FRO~ ,-u~ ~.u~u~ r-uz~
Mr. Randy Scott
January 29, 1999
Page 2
STOEL RIVES
9A
Please give me a call as soon as possible if the above public purpose statement is not
sufficient for your purposes. Otherwise, if you have any questions on this or any other
matter, please feel free to contact me at your convenience.
FMF:mlb
cc:
Very truly yours,
Frank M. Flynn
Mr. Steven Craig (via fax and first class mail)
Mr. Michael C. Robinson
STOEL RIVES LLP 9A
ATTORNEYS
%TANDARD IN~,URAN('E CENTER
900 SW FIFTH AVENUE, SUITE 2600
PORTLAND, OREGON 97204-1268
Pho,~c ¢503) 224-3380 Fa~1503) 220-2450
TDD (503) 22 l- ! 045
October 27, 1998
0CT 2 8 1998
,_h._.=,,_ ,'~,,! COMMUNITY
C.t. ','Zi_Di~MENT DEPT.
FRANK M. FLYNN
Direct Dial
(503) 294-9623
email fmflynn@stoel.com
Mr. Steve Goeckritz
Planning Director
City of Woodburn
270 Montgomery Street
Woodburn, OR 97071
Re: Petition to Vacate a Portion of Arney Road
Dear Mr. Goeckritz:
This law firm represents Craig Realty Group--Woodburn LLC ("Craig Realty") and,
as you know, Craig Realty is seeking land use approval from the City of Woodburn (the
"City") to construct the Woodburn Company Stores at 2445 Arney Road NE, Woodburn,
Oregon. This letter is Craig Realty's petition under ORS Chapter 271 to vacate and
rededicate in a new location a portion of the existing Arney Road right-of-way as part of the
Woodburn Company Stores project. On October 7, 1998, the Marion County (the "County")
Board of Commissioners signed the order approving transfer of jurisdiction over the portion
of Arney Road affected by Craig Realty's petition to the City (see: Exhibit 1). Hence, the
City has the authority to accept, evaluate and approve Craig Realty's petition to vacate this
portion of Arney Road.
Information available to Craig Realty indicates that the portion of Arney Road to be
vacated has no public utilities or easements for public utilities. The vacated portion of Arney
Road will be relocated to the south to maintain the continuity of transportation services in
this area. The new section of Arney Road will be constructed according to the appropriate
construction standards.
ORS 271.080(1) establishes that any person interested in any real property in an
incorporated city may petition to vacate all or part of a street, avenue, boulevard, alley, plat,
public square or other public place by setting forth a description of the ground proposed to
be vacated, the purpose for which the ground is to be used and the reason for the vacation.
ORS 271.080(2) requires that such a petition be accompanied by the consent of all abutting
i~DXIA-131O03.1 2'/050-0001
.~A'rfLE ~:~..AND VANCOUVEI~, WA ~,OI~E SALT LAKE CiTY WASHINGTON, D.C.
STOEL RIVES ,.L. 9A
Mr. Steve Goeclcritz
October 27, 1998
Page 2
property owners and the consent of the owners of not less than % of the area of real property
affected by the street vacation.
The information provided below addresses the relevant evaluation criteria for such a
street vacation established by ORS 271.080 through 271.230. Maps and documents required
to demonstrate compliance with the criteria are provided as exhibits. If you require
additional information, please contact me at your convenience.
Description of the Area To Be Vacated
The portion of Arney Road subject to this request is an existing public right-of-way
serving properties in the northwest area of the City. The portion of Arney Road to be
vacated is shown in Exhibit 2. The legal description of the area to be vacated is presented in
Exhibit 3. The portion of Arney Road to be rededicated as a public right-of-way is shown in
Exhibit 4 as required by ORS 271 and the legal description is in Exhibit 5.
Vacation Procedure
The City has not adopted specific provisions implementing ORS Chapter 271,
therefore, ORS 271 constitutes the sole substantive criteria and establishes the procedures for
analyzing a petition to vacate a street right-of-way.
Purpose for Use of the Vacated Grounds
ORS 271.080(1) requires that a petition to vacate a street include the purpose for
which the ground is proposed to be used. In this instance, the portion of Arney Road to be
vacated will be used as part of the Woodburn Company Stores.
Reason for Vacating Arney Road
ORS 271.080(1) requires that a petition for vacation of a street provide the reason for
such a vacation. In this instance, existing Arney Road divides tax lot 200 into an east and
west portion that contain 12.23 acres and 14.05 acres respectively. Arney Road also
separates tax lot 101 from the eastern portion of tax lot 200. In its current location, Arney
Road constitutes a constraint on the development of tax lots 101 and 200 which is all held in
common ownership by Craig Realty and which is to be developed in phases as the Woodburn
Company Stores. Craig Realty's request for land use authorization from the City to develop
the Woodburn Company Stores project is presently before the City. The purpose of the
street vacation is to relocate Amey Road to the south to allow these tax lots to be developed
as part of a single multi-project.
i~XIAoI31003.1
STOEL RIVES ,.,.P 9A
Mr. Steve Goeckritz
October 27, 1998
Page 3
Further, one of the conditions of approval in the 1992 factory outlet center decision
and a proposed condition of approval for the Woodburn Company Stores application requires
that a portion of Arney Road be vacated. This petition is intended to meet those
requirements.
Property Owner Consent
ORS 271.080 establishes that "any person interested in the real property" may vacate
all or part of any street. Craig Realty is the owner of record of tax lot 101 and tax lot 200,
which are adjacent to the portion of Arney Road to be vacated. Hence, Craig Realty is a
person interested in real property located adjacent to the subject street vacation.
ORS 271.080(2) requires that the petition for vacation of any street include the
consent of the owners of all abutting property. Craig Realty, as owner of tax lots 101 and
200, is the only abutting owner of property abutting the portion of Arney Road to be vacated
and has consented to the petition. (See Exhibit 6.) Hence, the City can find that this
application includes consent of all abutting property owners.
ORS 271.080(2) also requires a petition for vacation of a street to include consent of
the owners of two-thirds of the area affected by the street vacation. Affected property
owners are defined by statute as those owning land lying on either side of the right-of-way to
be vacated and extending laterally to the next street serving as a parallel street, but not
extending more than 200 feet, and property owners on either side of the street 400 feet
beyond the terminus of the portion of the street to be vacated. The area constituting the
affected area for this street vacation is presented in Exhibit 7.
The affected area contains 948,000 square feet. Two-thirds of the affected area is
625,680 square feet. Craig Realty, owner of tax lots 101 and 200 and Terry T. Hepner,
owner of tax lot 702, collectively own 642,000 square feet of the affected area. Hence, the
attached consent from Craig Realty (see Exhibit 8) and the consent of Mr. Hepner (see
Exhibit 9) constitute the consent of the owners of over two-thirds of the affected area.
Therefore, the City can find that this requirement of ORS 271.080(2) is satisfied.
Notice
ORS 271.110 requires that notice of the vacation petition and the City Council
hearing be published in the City's official newspaper (The Woodburn Independent) once each
week for two consecutive weeks prior to the hearing. The notice must describe the ground
covered by the petition, provide the date the petition was filed, the name of at least one
petitioner, and the date when the City Council will hear and consider the petition and any
objection or remonstrance.
I~XiA-1310tB.I
STOEL RIVES ,.,., 9A
Mr. Steve Goeckritz
October 27, 1998
Page 4
Within five (5) days after the first day of the publication of the notice, the City must
post, at or near each end of the proposed vacation, a copy of the notice of vacation. This
posting must occur in at least two conspicuous places in the proposed vacation area. The
posting and the first day of publication of such notice shall not be less than fourteen (14)
days before the hearing.
Approval Criteria
ORS 271.120 contains the only criteria for approval of a petition for vacation:
"At the time fixed by the governing body for hearing the
petition and any objections filed thereto or in any postponement
or continuance of such matter, the governing body shall hear the
petition and objections and shall determine whether the consent
of the owners of the requisite area has been obtained, whether
notice has been duly given and whether the public interest will
be prejudiced by vacation of such plat or street or parts thereof.
If such matters are determined in favor of the petition, the
governing body shall by ordinance make such a determination a
matter of record and vacate such plat or street; otherwise it shall
deny the petition. The governing body may, upon hearing,
grant the petition in part and deny it in part, and make such
reservations, or either, as appear to be for the public interest."
Based on the above language, there are three issues to be addressed by the City
Council at the time of the public hearing:
Whether property owner consent has been obtained;
Whether notice has been given; and
Whether the public interest is prejudiced by granting the vacation.
Consent of the vacation from the abutting property owners and the owners of two-thirds of
the affected area are provided in Exhibits 6, 7, 8 and 9. The City Council, at the time a
hearing is held on this matter, can find that this requirement is met.
As explained above, the City will have provided proper notice by the hearing date and
the City Council can fred that this requirement is met.
The City Council can also find that the public interest will not be prejudiced by
vacating this portion of Arney Road. The vacation will not sever or disrupt public utilities or
utility easements. The portion of Arney Road to be vacated does serve several properties,
I~XIA-131003.I
STOEL RIVES ,.,.r 9A
Mr. Steve Goeckritz
October 27, 1998
Page 5
but Arney Road will be rededicated and reconstructed to appropriate construction standards
as part of the Woodburn Company Stores project. Hence, the continuity of transportation
services in this portion of the City will be maintained. The record before the City Council
shows that no articulable public interest will be prejudiced by vacation of this portion of
Arney Road.
For all of the above reasons, Craig Realty requests that the City find this petition to
be sufficient pursuant to ORS 271.091 and schedule the petition for hearing before the City
Council and provide sufficient notice consistent with ORS 271.110. Also based on the above
information, Craig Realty requests that the City Council approve this vacation petition.
Very truly yours,
Frank M. Flynn
FMF:ipc:lxh:mlb
Enclosures
cc (w/encl.): Mr. Steve Craig (via facsimile)
Mr. Jimmy Bellomy (via facsimile)
Mr. Terry Hepner (via facsimile)
Mr. Michael C. Robinson
Mr. Randy Scott
I~XlA-13100~.! 2'N~04~01
9A
EXHIBIT LIST
3.
4.
5.
6.
7.
8.
9.
Order approving transfer of jurisdiction over the portion of Arney Road affected by
Craig Realty's Petition to the City
Map of portion of Arney Road to be vacated
Legal description of the portion of Arney Road to be vacated
Map of area to be rededicated as the new portion of Arney Road
The legal description of the area to be rededicated as Amey Road
Consent of Craig Realty, abutting property owner
Map of the affected area
Consent of Craig Realty, property owner of affected area
Consent of Terry Hepner, property owner of affected area
BEFORE TI:IF. BOARD OF COMMI.qSIONERS
FOR MARION COUNTY, OREGON
In thc Matter of Transferring Jurisdiction of a )
portion of Amey Road, CRg511 in Se~on 12, )
Township 5 South, l~sngc 2 West, Willamet~ )
Meridian, Marion County, Oregon )
Public Works
Clerk's File # 2023-R
ORDER
-TMs matter came before the Board of Commissioners at a public hearing conducted on Wednesday,
October 7, 1998; and
IT APPEARING that notice required by ORS 373.270 was provided to all concerned citizens of Marion
County', and that testimony was received from concerned citizens and abutting property owners who
wished to be heard regarding thi.~ mn~,~, now therefore
IT IS I-IERRI~Y ORDERg:D that, the jurisdiction of that portion of Arney Road, County Road No. 511,
as described and identified on thc attached Ex.'bit "A". subject to thc conditions as outlined on the
attae&ed Exhibit "B~, is tran.~ferred to the City of woodburn; and hereby orders' the Department of
Public Works to notify affected agencies; and that copies of this order shall be filed with the Marion
County Cleric
Dated this~y of~ 1998
Marion County Board of Commi~ioners
Exhibit 1
9A
TRANSFER OF JURISDICTION
CITY OF: WOODBURN
T5S R2W SEC 12
AREA PROPOSED FOR TRANSFER
LOCATION
165O1
16511
Exhibit 1
Exhibit"B' 9A
WoocU~n corot,any Sto~
Wc k~vc ~ cNc C~ of Woodbem's pcopo~ to h~vc t~c County tnmsfcr~[ict~cn of
Amcy ~ad to ~3c City a~ ~ in a ~ da~ ~y ~0, ~
of Woodbum. We do not haw any objec/io~ ~ ~ ~ as long as/he followi~ oondifiom
b-'hould the existing not-th.sou/h portion of the road be used as a private aooe~ the
develol~ shall zzmov~ a portion of the road north of the la. oposed imtdng i~~
The amznt plan for the connection of the realigned Am~ Road to ~lz~ existing road on
the north end oftt~ pmpaiy maich~ the existing radius of a/)pt'oxims~y, I~O fe~t (11~
Exhibit 1
D~ for the City of Woodbu~ d~i.~ coaoecfiou needs f~ have a minimum design
speed of 30 mph. This .1~m,~ nmy reqmve scqu~tion ofsddition~l County right-of-
Thcrc arc two existing storm drain culverts under old Amey Road. As jurisdiction and
loc~___~ion of Am~ Road cha~cs, the County w/Il not main/ain these culvcrts and
9A
Exhibit 1
9A
~ I'
';;,i
*\
f.
Exhibit
ARNEY ROAD STREET VACATION
LEGAL DESCRIPTION
9A
THAT PORTION OF COUNTY ROAD NO. 511, ALSO KNOWN AS AKNEY ROAD IN
THE NORTH ONE-HALF OF SECTION 12, TOWNSHIP 5 SOUTH, RANGE 2 WEST OF
THE WILLAMETTE MERIDIAN MORE PARTICULARLY DESCRIBED AS FOLLOWS:
ALL OF SAID ROAD LYING SOUTH OF THE NORTH LINE OF THE WILLIAM
DARST DLC NO. 60, AND NORTH OF THE SOUTH LINE OF THAT TRACT
DESCRIBED IN VOLUME 340, ON PAGE 306 OF THE MARION COUNTY DEED
RECORDS. THE PROPOSED VACATION IS 41,797 S.F.
ROAD DESCRIPTION
ARNEY ROAD IS CURRENTLY A 21-23' WIDE, 2 LANE A.C. ROADWAY WITHOUT
CURB OR GUTTER. THE ROADWAY HAS 2-4' GRAVEL SHOULDERS ON BOTH
SIDES THAT SERVES PROPERTIES IN THE NORTHWEST AREA OF THE CITY OF
WOODBURN. THE ROADWAY PROVIDES ACCESS FOR RESIDENTS WITHIN THE
WOODBU'RN U.G.B. AND EDGE OF MARION COUNTY
I~DXIA-131332.1 99999-0006
F_.,xhlbR 3
· I,~11 .~'.='" ......... : .: .... ~;~i~'~ "~"-."!
, ~"~._~ ~ '..' ........ ~,~'::~ ~ I
...ii, fl I .-,! ~ .~
~.! '.,
Exhibit 4
ROADWAY DEDICATION
A STRIP OF LAND LOCATED IN THE NORTH ONE-HALF OF SECTION 12,
TOWNSHIP 5 SOUTH, RANGE 2 WEST OF THE WILLAMETTE MERIDIAN, SAID
STRIP BEING 37.00 FEET ON EACH SIDE OF A CENTER LINE MORE
PARTICULARLY DESCRIBED AS FOLLOWS:
COMMENCING AT THE INTERSECTION OF THE WESTERLY RIGHT OF WAY LINE
OF INTERSTATE 5 WITH THE SOUTH LINE OF THAT TRACT DESCRIBED IN
VOLUME 340, ON PAGE 306 OF THE MARION COUNTY DEED REOCRDS; THENCE
NORTH 89°20'53'' WEST, ALONG SAID SOUTH LINE, A DISTANCE OF 58.67 FEET
TO THE POINT OF BEGINNING OF THE STRIP HEREIN DESCRIBED, SAID POINT
BEING REFERRED TO AS POINT "A'; THENCE NORTH 20°10'40'' EAST, A
DISTANCE OF 406.99 FEET; THENCE 125.97 FEET ALONG THE ARC OF A 475.00
FOOT RADIUS CURVE CONCAVE TO THE SOUTHEAST, THROUGH A CENTRAL
ANGLE OF 15°11'40", SAID CURVE HAVING A CHORD BEARING NORTH 27°46'30''
EAST, A DISTANCE OF 125.60 FEET; THENCE NORTH 35°22, 19" EAST, A
DISTANCE OF 724.64 FEET; THENCE 162.59 FEET ALONG THE ARC OF A 475.00
FOOT RADIUS CURVE CONCAVE TO THE SOUTHEAST, THROUGH A CENTRAL
ANGLE OF 19°36'43~; SAID CURVE HAVING A CHORD BEARING NORTH 45°10'41''
EAST, A DISTANCE OF 161.80 FEET; THENCE NORTH 54°59'03'' EAST, A
DISTANCE OF 263.00 FEET TO THE POINT OF TERMINUS OF THE STRIP HEREIN
DESCRIBED, SAID POINT BEING ON THE SOUTH RIGHT OF WAY LINE OF
ARNEY ROAD, ALSO KNOWN AS COUNTY ROAD NO. 511. THE SIDELINES OF
SAID STRIP BEING SUBJECT TO LENGTHENING AND/OR SHORTENING SO AS TO
TERMINATE UPON THE PROPER BOUNDARIES. SAID STRIP CONTAINS 124,555
SQUARE FEET, 2.859 ACRES MORE OR LESS.
TOGETHER WITH THE FOLLOWING DESCRIBED PARCEL:
TRACT OF LAND LOCATED IN THE NORTH ONE-HALF OF SECTION 12,
TOWNSHIP 5 SOUTH, RANGE 2 WEST OF THE WILLAMETTE MERIDIAN MORE
PARTICULARLY DESCRIBED AS FOLLOWS:
COMMENCING AT POINT "A"; THENCE NORTH 89°20'53' WEST, A DISTANCE OF
36.31 FEET TO THE POINT OF BEGINNING OF THE TRACT HEREIN DESCRIBED;
THENCE SOUTH 09°23'29~ WEST, A DISTANCE OF 20.23 FEET; THENCE NORTH
89°20'43~ WEST, A DISTANCE OF 6.97 FEET; THENCE NORTH 20°10'43~ EAST, A
DISTANCE OF 21.22 FEET; THENCE SOUTH 89°20'53~ EAST, A DISTANCE OF 2.95
FEET TO THE POINT OF BEGINNING.
SAID TRACT CONTAINING 99 SQUARE FEET, 0.002 ACRES MORE OR LESS.
THE R.O.W. WILL BE 124,516 S.F.
9A
PDXIA-148701.1 270~00 i
ExhlbR 5
AFFIDAVIT OF CONSENT OF ABU'I~ING PROPERTY OWNER TO VACATE A
PORTION OF ARNEY ROAD,
9A
I/WE ~t/[,~ L- Cf-~'i~ , after having reviewed Exhibit "A", attached
hereto and incorporated herein, a~d being an abutting property owner as described in ORS
271, do hereby freely give my consent to the aforementioned vacation petition.
Printed Name:
STATE OF OREGON )
county of ~3.,~,\B-~.,.,,~ )
~hi~ i~m~n~ ,va~ a~o~,~ ~or~ m~ on ~i~/~ay o~ ~
/
· I. EI$A HARVARD
I~IOTARY PU~C--GON
COM148810~ NO. 06478F
MY COMMIS~ION GXPII:~8 JUNE 4. 2000
Notary Public of Oregon
My commission expires:~/q]
Exhl~ ~
9A
Jlittiil,,~
Exhibit 7
AFFIDAVIT OF CONSENT TO VACATE A PORTION OF ARNEY'ROAD,
9A
I/WE ~)TL~/g~ L. C(-t::~i,~/ , after having reviewed Exhibit "A", attached
hereto and incorporated herein,land being an affected property owner as described in ORS
271, do hereby freely give my consent to the aforementioned vacation petition.
Printed Name:
STATE OF OREGON )
) SS.
County of h'~\sf~]~ )
before me on this ~ day of ~__~oL
This
instrument
acknowledged
was
/
~~m~-~b lic~o~f~r~:/g~
My commission expires:
Exhibit 8
AFFIDAVIT OF CONSENT TO VACATE A PORTION OF ARNEY ROAD
9A
I, TERRY HEPNER, after having reviewed Exhibit "A", attached hereto and incorporated
herein, and being an affected property owner as described in ORS 271, do hereby freely give
my consent to the aforementioned vacation petition.
STATE OF OREGON )
' ) SS.
This instrument was acknowledged before me on this __
19?~by Terry Hepner.
L.,.' l~6tary Public' o[ Oregon
My commission expires:c~-/,(z- 37e:~2~9 /
Exhibit 9
9A
Public Works
Marion County Public Works
5155 Silverton Road NE
Salem, OR 97305
Phone: (503) 588-5036
Fax: (503) 588-7970
TRANSMITTAL
TO:
VIA:
RE:
MESSAGE:
DATE: October 8, 1998
City ofWoodbum
270MontgomeryStreet
Woodbum, OR 97071
Randy Scott
FROM: Laurel Atkinson .~J~
PHONE: (503) 588-5036
Arney Road Name Changing
Enclosed is the Street Naming/Change Application for Amey Road. The Planning
Division received several suggestions from neighbors in the area for new road names. If
any information is incorrect on the form, please modify it accordingly. Please return the
application and check to me and I will forward it to Planning for further processing. If
you have any questions, please call.
Exillbit 10 r
MARION COUNTY STREET
NAMING/CHANGE IN
STREET NAME APPLICATION
9A
Fee: $500
APPLICATIONS RETURNED BY MAIL
WILL NOT BE ACCEPTED
If the Planning Division has
questions about this applica-
tion, who should be contacted?
Name
Addre s s
Day phone (8:00 am - 4:30 pm)
Applicant
Address and zip code
Name of existing street if a name change is proposed
o
List four proposed names in order of preference for the new name or new
street:
(a) ~ (c)
o
Describe the location of the existing or proposed street (include from
and to address numbers as well as names of all cross streets).
146% 4~ 1~517 ~neu ~o~ ' ~a~/~s% ~%~n a~,~c~n~ A
FOR OFFICE USE ONLY
(a)
(b)
(c)
(c)
Title transfer instrument (if private road)
Abutting property owner's list (if required)
Plot Plan (if new. road)
Filing fee
Accepted by
_ Date
Exhibit 10
Se
APPLICANTS: TO HAVE A COMPLETE APPLICATION YOU WILT. NEED TO ATTACH T~.
FOLLOWING AT THE TIME YOU SUBMIT THIS APPLICATION;
(a)
A list of the name and address of each owner of property relying on
the road or street for access.
(b)
When the road naming is not a requirement of a land use action, the
signature of at least 51% of the owners of property abutting the
subject road or street signifying they agree with the proposed
name.
(c)
A title transfer instrument (deed) showing who owns the roadway if
the road is private.
(d) Filing fee.
PLEASE ALLOW UP TO TWO WEEKS FOR A DECISION.
PERIOD UNTIL THE DECISION IS FINAL.
ALLOW FOR A 10 DAY APPEAL
Exhibit 10
11A- C
MEMO
To:
From:
Subject:
Date:
City Administrator for Council Action
Randy Scott, C.E. Tech lII, through Public Works Directo
Authorization to Prepare an Engineering Report for Future Assessment Project.
March 4, 1999
RECOMMENDATION: Pass the attached Resolutions directing City Engineer to prepare
engineering reports to be used for initiating a Local Improvement District for Improvements.
BACKGROUND:
Ordinance No. 2105 outlines the procedures for Local Improvements and Special assessments.
The ordinance stipulates improvements can be initiated by the City Council in accordance with the
following criteria:
When the Council considers it necessary to require that improvements to a street,
sewer, water facility, sidewalk, parking, curbing, drain or other public
improvement defined in ORS 223.387 be paid for in whole or in part by special
assessment according to benefits conferred.
When owners of two-thirds of the property that will benefit specially by
improvements defined in ORS 223.387 request by written petition that the Council
initiate an improvement.
In either case, the procedures require that prior to initiation of a the Local Improvement District
(LID) the Council shall direct the City Engineer to make a survey of the improvement and a
present a written report.
The resolutions being presented are for directing staff to prepare an engineering report in
accordance with Ordinance No. 2105. The report will include LID boundary, preliminary plans
and estimates, including estimated legal and administrative costs and the proposed method of cost
distribution.
The resolution that formally defines the local improvement district boundary and declares
Council's intent to construct the project will not be brought before the Council until after the
engineering report is approved. The resolution of intent to construct the project will set a public
hearing to receive input from the property owners. Local improvement district boundary and
allocation of cost to benefitted properties does not become legally binding until the LID ordinance
is approved by the Council after the public hearing. Afterward, funding and construction contract
activities may start.
Elm Street Improvement; The resolution of intent to improve so expected to be initiated
by Council due to a request of the owners of the benefited property. However, two-thirds
of the benefited owners have not signed it to make it a legally a binding petition. This
llA-C
City Administrator for Council Action
Page 2
March 4, 1999
petition for improvement is attached as Exhibit "A".
The South end of Elm Street, from Young Street North, is approximately 550 feet of
unimproved gravel surface. This portion would be improved to meet current city
standards. Right-of-way may be an issue through a portion of the improvement. The
street cross section would be designed fit within the current existing right-of-way.
Boones Ferry Road/Country Club Road Improvement; The resolution of intent to
improve is planned to be initiated by Council upon staff recommendation and not by a
request or petition from adjacent property owners. However, Planning Commission and
Council has previously approved certain projects anticipating this improvement to take
place.
Boones Ferry Road and Country Club Road were initially constructed to rural traffic
needs and do not meet current city standards. In the city's transportation plan Beeries
Ferry Road is designated as a 1Vfmor Arterial which should provide sidewalks, bikelanes,
two travel lanes and a turn lane. Country Club Road is designated as an Access Street
which should provide sidewalks, bikelanes and two travel lanes.
The Planning Commission, through land use approvals have required certain developments
be responsible for and to participate in a LID for street improvements on both, Boones
Ferry Road and Country Club Road. With the amount of development and the increase in
traffic in this area and the lack of pedestrian facilities staff is recommending the LID be
initiated.
Co
East Hardcastle;
The pedestrian walkway along East Hardcastle Project has been a concern of the City
Council in the past. The street currently provides two travel lanes, no pedestrian or
bikelane facilities. East Hardcastle is designated in the city's transportation plan as a
Minor Arterial which should provide sidewalks, bikelanes, two travel lanes and a turn lane.
The City Council has discussed the construction of a sidewalk on the one side of
Hardcastle to improve pedestrian safety. However, in order to accomplish this, the
preliminary street design will need to be completed so the sidewalk can be installed to
provide for the future alignment and grade. Staff will prepare report for sidewalk
construction to take place within the next two years without improvements to the paved
section of street.
CONCLUSION:
Staff is recommending resolutions be passed, directing City Engineer to bring engineering reports
for Council consideration.
Exhibit "A"
llA-C
.PETITION FOR ROAD IMPROVEMENT
We, the undersigned owners or contract purchasers of properties abutting Elm
Street, do hereby petition the City of Woodburn for the improvements of Elm Street
from Young Street North to currentIy improved portion of Elm Street. Such
improvements will include storm drainage, asphalt pavement and concrete curb and
sidewalk and will cost the property owners approximately $70.00 - $75.00 per
frontage foot abutting the street.
~ame
Address Phone
cotr cn. BmL NO. Iq l llA
RESOLUTION NO.
A RESOLUTION DIRECTING THE CITY ENGINEER TO PREPARE AN
ENGINEERING REPORT FOR SIDEWALK IMPROVEMENTS ON ONE SIDE OF
EAST HARDCASTLE ROAD FROM STATE HIGHWAY 99E TO HERITAGE AVENUE
WHEREAS, the City Council considers the sidewalk improvement on East Hardcastle to
be necessary and beneficial, and
WHEREAS, all costs associated with this improvement project may be allowed to be
assessed against the benefitted properties; and
WHEREAS, only benefitted properties as determined by the City Council after public
input and after passage of the appropriate ordinance will be subject to said assessment; and
WHEREAS, the City Council has established procedures for assessment process by
Ordinance No. 2105, NOW THEREFORE,
TIlE CITY OF WOODBURN RESOLVES AS FOLLOWS:
The City Engineer is directed to prepare an Engineer's Report in accordance with Ordinance No.
2105 regarding sidewalk improvements East Hardcastle, from State Highway 99E to Heritage
Avenue.
City Attorney Date
APPROVED:
Richard Jennings, Mayor
Passed by Council
Submitted to the Mayor
Approved by the Mayor
Filed in the Office of the Recorder
ATTEST:
Mary Tennant, Recorder
City of Woodbum, Oregon
COUNCIL BII,L NO. ~ ~.~ ~
RESOLUTION NO.
A RESOLUTION DIRECTING ~ CITY ENGINEER TO PREPARE AN
ENGINEERING REPORT FOR STREET IMPROVEMENTS TO BOONES FERRY
ROAD NORTH OF HIGHWAY 214 AND COUNTRY CLUB ROAD EAST OF BOONES
FERRY ROAD.
WI~EREAS, The Planning Commission has, though land use approvals required certain
properties to participate in street improvements on Boones Ferry Road and Country Club Road;
and
WHEREAS, the City Council considers the improvement of Boones Ferry Road and
Country Club Road to be necessary and beneficial with the increase of vehicle and pedestrian
traffic, and
WHEREAS, all costs associated with this project may be assessed against the benefitted
properties; and
WI~EREAS, only benefitted properties as determined by the City Council after public
input and at, er passage of appropriate ordinance will be subject to said assessment; and
WHEREAS, the City Council has established procedures for assessment process by
Ordinance No. 2105, NOW TI~REFORE,
THE CITY OF WOODBURN RESOLVES AS FOLLOWS:
The City Engineer is directed to prepare an Engineer's Report in accordance with Ordinance No.
2105 regarding improvements of Boones Ferry Road, from State Highway 214, approximately
Club Boones Feny Road to Astor Way.
3500 lineal feet North and Country Roa$1-Fgpm
Approved as to fonn.6e~e.~~ Z..../+ ... ~t~
City Attorney Date
APPROVED:
Richard Jennings, Mayor
Passed by Council
Submitted to the Mayor
Approved by the Mayor
Filed in the Office of the Recorder
llB
ATTEST:
Mary Tennant, Recorder
City of Woodburn, Oregon
covscm Stol NO. ! q 5
RESOLUTION NO.
A RESOLUTION DIRECTING THE CITY ENGINEER TO PREPARE AN
ENGINEERING REPORT FOR IMPROVEMENTS OF ELM STREET FROM THE END
OF EXISTING IMPROVED PORTION OF ELM STREET, TO YOUNG STREET.
WHEREAS, the owners of the majority have requested in writing that the city initiate a
Local Improvement District and improve Elm Street; and
WHEREAS, the City Council considers the improvement of Elm Street to be necessary
and beneficial, and
WHEREAS, all costs associated with this project may be assessed against the benefitted
properties; and
WI~EREAS, only benefitted properties as determined by the City Council after the public
input and passage of appropriate ordinance will be subject to said assessment; and
WHEREAS, the City Council has established procedures for assessment process by
Ordinance No. 2105, NOW THE. REFORE,
THE CITY OF WOODBURN RESOLVES AS FOLLOWS:
The City Engineer is directed to prepare an Engineer's Report in accordance with Ordinance No.
2105 regarding improvements of Elm Street, from the end of the existing improved portion to
Young Street.
Approved as to form: g"' ~ ~' ~ ~
City Attorney Date
APPROVED:
Richard Jennings, Mayor
Passed by Council
Submitted to the Mayor
Approved by the Mayor
Filed in the Office of the Recorder
llC
ATTEST:
Mary Tennant, Recorder
City of Woodbum, Oregon
Memo
To:
Mayor and City Council through
John Brown, City Administrator
From:
Woodburn Public Library Board through
Linda Sprauer, Library Director
Date: March 8, 1999
Subject:
Follow-up of Council Workshop on Library Services
The Library Board only has three members presently, so it was most convenient for everyone to get
back to me with comments and let me compile them into this response to you.
I understand that you want the board members' input in response to the questions from CCRLS as
outlined in the report by Moore Breithaupt & Associates in their Summary Findings submitted to
the CCRLS Equity Task Force. Those are:
creation of one or more new library districts ...
adoption of individual or district wide non-resident library fees.., and
submitting a CCRLS Local Option Operating Levy for voter approval.
One member indicated that since the second option is already in place, and she felt no immediate
need to pursue a new library district for this northern part of Marion County, then the local
operating levy seems the most logical next step.
Another member doesn't care much to consider the local option levy as a solution and the library
fee is already in place. She favors a library district for North Marion County and definite
possibilities for a library district to encompass all of CCRLS.
The third member favors exploration of the library district option (I believe she means both for
CCRLS and this area of Marion County). Membership in CCRLS should def'mitely continue. She
didn't speak directly to the fees (she favored charging them when we started) nor to the local option
operating levy. A further comment was that it was gratifying to see the level of library support from
those attending the meeting.
I have learned since the workshop that other areas considering districts in some way in addition to
Salem are Newberg and Stayton. The Library Director in Mt. Angel doesn't believe there would be
any interest in joining Woodbum in a district venture.
The request from Joanne Truesdell to the Council was that you review the report and give CCRLS
your feedback. My belief is that the only way for CCRLS to reach true equity is through a district.
Both other options are 'Band-Aids' for short term fixes. An RFI (request for information) is being
posted for a consultant to look at the overall operation and governance of CCRLS. The results of
this study should be completed by the end of 1999 and will give additional information and options
for the direction of CCRLS into the future.