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Minutes - 04/26/1999 COUNCIL MEETING MINUTES APRIL 26, 1999 TAPE READING 0001 DATE. COUNCIL CHAMBERS, CITY HALL, CITY OF WOODBURN, COUNTY OF MARION, STATE OF OREGON, APRIL 26, 1999. CONVENED. The meeting convened at 7:00 p.m. with Council President Figley presiding. 0005 ROLL CALL. Mayor Councilor Councilor Councilor Councilor Councilor Councilor Jennings Bjelland Chadwick Figley Kilmurray Pugh Sifuentez Absent Present Present Present Present Present Present Staff Present: City Administrator Brown. City Attorney Shields, Public Works Director Tiwari, Public Works Manager Rohman, Community Development Director Goeckritz, Park & Recreation Director Westrick, Police Chief Wright, Finance Director Gillespie, Management Analyst Smith, City Recorder Tennant 0027 ANNOUNCEMENTS. A) Budget Committee Meeting: The next workshop will be held on Monday, May 3, 1999, 7:00 p.m., in the City Hall Council Chambers. B) Surplus Property Auction: An auction of surplus City property will be held on Thursday, May 6, 1999.7:00 p.m., in the City Hall Council Chambers. C) Public Hearing - Woodburn Company Stores: On Monday, May 10, 1999,7:00 p.m., the City Council will hold a public hearing on the annexation, comprehensive plan map amendment, and zone change application submitted by Woodburn Company Stores. D) Public Hearing: On Monday, May 10, 1999,7:00 p.m., the City Council will hold a public hearing on a zone change and site plan review application for a proposed duplex at Gatch and Young Streets. E) Public Meeting - Highway 214 Alternatives Analysis: On May 13, 1999, a public meeting will be held at the Senior Estates Clubhouse between 3:00 pm and 8:00 pm to receive input on the Highway 214 Alternatives Analysis study being conducted by the City. F) Centennial Park work party: Volunteers to assist with the assembly of playground equipment and other miscellaneous projects are needed at the park on Saturday, May 15th, 1999, beginning at 9:00 a.m.. Page I - Council Meeting Minutes, April 26, 1999 r .. ....-- '--,--~--' 'II , COUNCIL MEETING MINUTES APRIL 26, 1999 TAPE READING 0061 PROCLAMATION: CINCO DE MAYO CELEBRATION DAY. Council President Figley read the Mayor's proclamation declaring May 5, 1999 as Cinco de Mayo Celebration Day in Woodburn and encouraged our local residents to join in the observance of this day. 0113 CHAMBER OF COMMERCE REPORT. Jane Kanz, Chamber Executive Director, stated that the Tulip Festival is nearing completion and the Chamber will be looking into replacing the banners for next year. This year's T-shirts are still being sold at the Chamber office. Upcoming events in May include: 1) Business after Hours - SilverCreek Assisted Living will host this event on May 13th at 4:30 p.m.; and 2) Business after Hours will be held on May 27", 4:30 p.m., at the Woodburn Aquatic Center. The Chamber has received many positive comments on the "Welcome to Woodburn" sign which was installed last month. They will soon begin raising funds for the second sign with a location yet to be determined. The Chamber is also trying to assist individuals and businesses associated with the Factory Outlet stores in relocating to our community. Lastly, the Chamber hopes to initiate some sort of a Berry Festival starting on a smaller scale and build up to larger events in the future. 0200 CENTENNIAL PARK COMMITTEE. Council President Figley stated that the Park now has paved surfaces and 24 trees have been planted. On May 15", volunteers are needed to help plant smaller trees, install playground equipment, and assist with work on the flagpole and landscape. Eventually, a memorial will be placed near the flagpole in memory of all of the Woodburn residents who have given their life in the service oftheir country. 0235 LETTER FROM PORTLAND GENERAL ELECTRIC RE: Y2K READINESS. In a letter from PGE. they state that they are doing some final testing of their systems and do not anticipate any problems at the start of the new year. LETTER RE: BOONES CROSSING PUD APPLICATION. Attorney Shields acknowledged receipt of a letter addressed to Councilor Sifuentez, dated April 18, 1999, from Bert Gottsacker. He stated that he had intercepted the letter which relates to the Boones Crossing land use approval. At the last meeting, the Council voted for staff to present an ordinance. Since the Council has taken a vote on a tentative action, they are mid-process and he advised the Council not to consider this letter or to consider any other testimony since the hearing is closed and final action has not been taken. Page 2 - Council Meeting Minutes, April 26, 1999 - . COUNCIL MEETING MINUTES APRIL 26, 1999 TAPE READING 0282 CONSENT AGENDA. Council President Figley stated that she was removing item 8E from the Consent Agenda for the purpose of allowing Director Westrick to discuss this issue with the Council. Items before the Council on the consent agenda are as follows: A) Approval of regular and executive session Council minutes of April 12, 1999; B) Acceptance of the Planning Commission minutes of April 8, 1999; C) Acceptance of the Museum Board minutes of April 14, 1999; and D) Receipt of a report on a donation of surplus steel poles. PUGHlKILMURRA Y....approve the consent agenda as presented. Councilor Bjelland requested that the Council minutes of April 12th , tape reading 0200, be corrected to state that Richard Bjelland was appointed to serve as the Woodburn City Council representative on the County-wide Urban Growth Management Project Stakeholders Committee. The motion passed unanimously as corrected. 0342 REOUEST TO ENDORSE LETTER SUPPORTING HB 3588 RE: FUNDING FOR AT-RISK YOUTH. Director Westrick stated that House Bill 3588 seeks to fund after school programs such as the City's Drop-In Center program through a cigarette tax increase. His department has been asked by the League of Oregon Cities to testify before the Revenue Committee to tell about the City's program. He requested City Council endorsement of his department's activity in this legislative pursuit. If this bill is approved by the legislature, it is anticipated that the City could receive as much as $108,000 for new after-school programs. BJELLANDIPUGH... endorse the efforts of the Parks & Recreation department and to give positive testimony to the Revenue Committee. The motion passed unanimously. 0444 COUNCIL BILL 1959 - ORDINANCE ANNEXING 10 ACRES LOCATED NORTH OF VANDERBECK LANE AND WEST OF BOONES FERRY RD.. AMENDING THE ZONE MAP. AND APPROVING THE PRELIMINARY PLOT PLAN (HERITAGE PARK MEADOWS - PHASE V). Council Bill 1959 was introduced by Councilor Chadwick. The two readings of the bill were read by title only since there were no objections from the Council. On roll call vote for final passage, the bill passed unanimously. Council President Figley declared Council Bill 1959 duly passed with the emergency clause. 0501 COUNCIL BILL 1960 - ORDINANCE CHANGING THE ZONING DESIGNATION PROPERTY LOCATED AT 1310 & 1340 HIGHWAY 99E FROM SINGLE FAMILY RESIDENTIAL (RS) TO COMMERCIAL RETAIL (CR). Councilor Chadwick introduced Council Bill 1960. Recorder Tennant read the two readings of the bill by title only since there were no objections from the Council. On roll Page 3 - Council Meeting Minutes, April 26, 1999 ~_. . "_...._ ~~"-' 'T"'--'- .'-->-"'-~-"-' -,-,.._-,_..... ____-...------n.--. l! 1 COUNCIL MEETING MINUTES APRIL 26, 1999 TAPE READING call vote for final passage, the bill passed unanimously. Council President Figley declared Council Bill 1960 duly passed with the emergency clause. 0543 COUNCIL BILL 1961 - RESOLUTION ENTERING INTO AN AGREEMENT WITH IRA GORDON ET AL FOR LEASE OF PREMISES FOR A POLICE SUB- STATION AT MALL 99. Council Bill 1961 was introduced by Councilor Chadwick. The bill was read by title only since there were no objections from the Council. Administrator Brown stated that on page II, Section 14.1 of the lease document, the reference to 36-months should read 60-months. Additionally, the monthly amount of $803.25 is correct however, the total is $48,206.36 rather than $28,917.00. On roll call vote for final passage, the bill passed unanimously. Council President Figley declared Council Bill 1961 duly passed. 0612 CONTRACT AWARD: SEWER LINE INSPECTION CAMERA. Bids for an inspection camera were received from the following vendors: CCV Engineering & Mfg. Co., $15,045.00; Enviro-Clean, $16,450.00; Telespector Corporation, $16,900.00; and Gelco Distributing, $18,650.00. Staff recommended that the low bid from CCV Engineering & Mfg. Co. be rejected since the equipment is not in compliance with City specifications in several areas. The second low bidder, Enviro-Clean, did submit a bid that was in compliance with specifications and staff is recommending that the Council award the bid to that firm. PUGHlSIFUENTEZ.... award contract to Enviro-Clean in the amount of $16,450.00 for a Multi-Conductor Pan and Tilt Inspection Camera. The motion passed unanimously. PUGHlSIFUENTEZ... reject the low bid from CCV Engineering & Mfg. Co. for not being in substantial conformance with specifications and to award the contract to the second low bid from Enviro-Clean for the Pan and Tilt Inspection Camera in the amount of $16,450.00. The motion passed unanimously. 0678 CONTRACT A WARD: HYDRAULIC TRUCK CONVEYOR. Bids for a hydraulic truck conveyor to be attached to a dump truck were received from the following vendors: Northwest Truckstell Sales, Inc., $12,267.00; and Pioneer Truck Sales, $14,078.00. KILMURRA YIPUGH... award contract for a hydraulic truck conveyor to Northwest Truckstell Sales, Inc. for $12,267.00. The motion passed unanimously. 0693 ACCEPTANCE OF UTILITY EASEMENT: E. LINCOLN STREET NEAR HIGHWAY 99E. Staff recommended the acceptance of the utility easement for the installation of a sanitary Page 4 - Council Meeting Minutes, April 26, 1999 , ~._.-_. '--"T-'-'--"~'-'-"----'--'~~""-'-""-'~'~ . 'IT 1 ~ COUNCIL MEETING MINUTES APRIL 26, 1999 TAPE READING sewer line in conjunction with the Country Side Living Care Facility located at 1605 E. Lincoln Street. BJELLANDIKILMURRA Y ....accept the utility easement from Marc and Gayle Stout as described in Attachment C of the agenda packet. The motion passed unanimously. 0708 RIGHT -OF- WAY DEDICATION: SETTLEMIER AVENUE. Staff recommended the acceptance of the right-of-way from Ksenia Shimalin which will allow for the placement of a bikelane/sidewalk in conjunction with the Settlemier A ve./Railroad Crossing improvement project. PUGHlBJELLAND... accept the recommendation of accepting the right-of-way as described in Attachment C of the agenda packet. The motion passed unanimously. 0730 BID AWARD: ASBESTOS ABATEMENT. Bids for asbestos abatement in the City's annex building, 190 Garfield Street, were received from the following contractors: Insulation Removal Corporation, $5,860.00; Rose City Contracting, $6,891.00; Keystone Contracting, $9,300.00; Lincoln Christi Inc., $9,814.00; and Global, $12,920.00. PUGHlKILMURRA Y.... award the contract for the abatement of the asbestos hazard in the City's annex building to Insulation Removal Corp. in the amount of $5,680.00. The motion passed unanimously. 0770 REOUEST FOR USE OF SOUND AMPLIFICATION EOUlPMENT. A request was submitted by Salvador Larios for permission to use sound amplification equipment on May 9, 1999, between 12:00 noon and 4:00 p.m., as part of a Mother's Day celebration being held at his business located at 320 N. Pacific Highway. Staff recommended approval of the request. SIFUENTEZ/BJELLAND... grant the request and authorize issuance of a sound amplification permit to Salvador Larios for May 9, 1999. The motion passed unanimously. 0790 CITY ADMINISTRATOR'S REPORT. A) Montebello Subdivision Status Report: Administrator Brown stated that staff has met with the residents of Columbia Drive and the developer regarding the 100' strip of City right-of-way. A staff report with alternatives will be submitted to the Council at their May 10th meeting. B) Highway 214 Widening Status Report: The City has received an endorsement from the Mid-Willamette Valley Area Transportation Commission supporting the Highway 214 widening project as part of a package that they were forwarding to the Oregon Transportation Commission. Personal contacts have been made with our State legislators to request their assistance in making contact with Oregon Transportation Commission Page 5 - Council Meeting Minutes, April 26, 1999 "" .._,...._~ '....-----... ,.~~........ __ .__,..._.,_..___..._" .w_ 1r , COUNCIL MEETING MINUTES APRIL 26, 1999 TAPE READING representatives and to attend the hearing in which the draft STIP (Statewide Transportation Improvement Plan) will be discussed before the Transportation Commission. Favorable commitments have been made by the legislators to assist the City in pursuing the inclusion of our project on the STIP. 0870 MAYOR AND COUNCIL REPORTS. Councilor Pugh expressed his excitement on the possibility of having the Highway 214 widening project on the STIP and the potential support at the state level. He complimented the Administrator on his handling of this situation and the Mayor for his efforts to move this project forward. Councilor Chadwick stated that she had enjoyed the Mayor's Prayer Breakfast held last week. She thanked the Parks Department for the installation of the signs at the Senior Estates Park and requested that a garbage can be placed in the picnic area of the park. Councilor Chadwick also stated that she had received a letter from Mr. George Steffensen in regards to Hillyer's Ford presentation to the Senior Estates Board on development of property adjacent to Senior Estates as a used car lot. Attorney Shields stated that he did not know if a specific land use application had been submitted. however, since it could be a land use matter either before the Planning Commission or eventually the Council, he took custody of the letter before it was read. He reminded the Council that communications on land use issues need to be brought forth during the public hearing process. He stated that if a public hearing is held, the letters (one each addressed to Majorie Thompson, Mary Chadwick, and Barbara Lucas) would be entered into the record. Council President Figley reminded the public that, where land use issues are involved, the Council needs to follow specific rules to meet legal requirements. 0940 ADJOURNMENT. PUGHlSIFUENTEZ.... meeting be adjourned. The motion passed unanimously. The meeting adjourned at 7:35 p.m.. APPROVED .~.~ / RICHARD N GS, ~A YOR ATTEST r!t~(~ Mary enn , Recorder City of Woodburn, Oregon Page 6 - Council Meeting Minutes, April 26, 1999 - ,..