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Agenda - 06/14/1999 Ci7T COilblCIL A GEblDA J~blE 14, 1999 - 7.'00 P.~ £70/Vlontgomery Street * * Woodburn, Oregon CAI.L TO ORDER AND FLAG SALUTE ROLL CALL APPOINTMENTS AND ANNOUNCEMENTS A. Woodburn Hnman Rights Commission. ~nnouncements B. Public Hearing: June 28, 1999 - To amend the Woodburn Comprehensive Plan Map and change the Zone designation of the Marion County Urban Zoning Orrllnance Map. ApplicanL' Lawrence & Marilyn Paradis. C. Buildable Lands Committee meeting: June 22, 1999,7:00 p.m. at City Hall. PRESENTATIONS/PROCLAMATIONS 3A Se COMMITTEE REPORTS A. ChAmber of Commerce. B. Woodburn Downtown Association. 6. COMMUNICATIONS e BUSINESS FROM THE PUBLIC (This allows the public to introduce items for Council consideration not already scheduled on the agenda.) CONSENT AGENDA - Itoms listed on the consent agenda are considered routine and may be enacted by one motion. Any item may be romoved for discussion at the request of a Council member. A. City Council minutes of May 24, 1999 regular and executive meetings. B. p]snning Commission minutes of May 27, 1999 meeting. C. Library Board minutes of May 26, 1999 meeting. D. Hnman Rights Commission Rules of Procedures. E. Police Department Activity Report for April 1999. F. Building Activity Report of May 1999. G. Claims for the month of May 1999. H. Instsllation of Uno parking~ signs in Ironwood at Tukwila. TABLED BUSINESS 8_~A 8__~ Page 1 - Agenda, Woodbum City Council of June 14, 1999. 11. 12. 13. 14. 15. 16. 17. 18. BUS NESS A. Council Bill No. 1968 - Ordinance affirming the decision of the Woodburn p]nnning Commission & denying an appeal; approving Site Plan Review Application 99-O1 (Dr. Patrick Paradis, applicant) 10A B. Council Bill No. 1969 - Ordinance granting a Conditional Zone change on certain property located at 290 Gatch Street from Single Family Residential to Multi-Family Residential for construction of a duplex. 10B C. Council Bill No. 1970 - Resolution entering into a contract with Marion County to provide funrl~ng for Woodbum Drop-In Center. 10C D. Acceptance of utility easement from State of Oregon for Mill Creek and Greenview sanitary sewer force mains. 10D E. Construction contract award for Settlo-mier Avenue water line replacemenl,- ~ IO ~ PUBLIC HEARINGS 1999 - 2000 City of Woodburn Operating Budget and 6-year CIP. 1 lA B. Reconsideration of Boones Crossing PUD, Annexation, Zone Change, Conditional Use and Variance. 1 lB C. Growth Management and Annexation goals and policies. llC PUBLIC COMMENT NEW BUSINESS SITE PLAN ACTIONS A. Modular classrooms for Woodburn School District. 14A CITY ADMINISTRATOR'S REPORT MAYOR AND COUNCIL REPORTS EXECUTIVE SESSION ADJOURNMENT Page 2 - Agenda, Woodbum City Council of June 14, 1999. 7June 1999 CITY OF 270 Montgomery Street · WOODBURN Woodburn, Oregon 97071 · 98e2-5222 Subj eot: Human Rights Commission Appointments - Revised From: Mayor To: City Council Members It is my intention to reappoint all members of the Human Rights Commission in accordance with the provisions of City Ordinance 2113. Previous appointments have been made that do not conform to the cited ordinance. People were appointed with no specific term, we have not complied with the Ward requirement either. This has created an unacceptable condition, in my opinion. I choose to do this at the 14 June Council Meeting. The following appointments are announced. Please contact me as soon as possible if there are any objections. Term Expires Ward I. Marilyn Landeen 31 December 2002 Ward II. Walter Howell 31 December 2000 Ward III. Alicia Hernandez 31 December 2000 Ward IV Florence Jensen 31 December 2001 Ward V. Wendy Veliz (Vice Chair) 31 December 2002 Patficia Garcia 31 December 2000 At Large: Doyne Deos Eliborio Fernandez Scott Summers (Chair) City of Woodbum 31 December 2002 31 December 2001 31 December 2001 3A COUNCIL MEETING MINUTES MAY 24, 1999 TAPE READING 0001 DATE. COUNCIL CHAMBERS, CITY HALL, CITY OF WOODBURN, COUNTY OF MARION, STATE OF OREGON, MAY 24, 1999. CONVENED. The meeting convened at 7:00 p.m. with Mayor Jennings presiding. 0005 ROLL CALL. Mayor Jennings Present Councilor Bjelland Present Councilor Chadwick Present Councilor Figley Present Councilor Kilmurray Present Councilor Pugh Present Councilor Sifuentez Present Staff Present: City Administrator Brown, City Attorney Shields, Public Works Director Tiwari, Community Development Director Goeckritz, Park & Recreation Director Westrick, Finance Director Gillespie, Public Works Manager Rohman, Library Director Sprauer, Management Analyst Smith, City Recorder Tennant 0043 ANNOUNCEMENTS. A) Centennial Park Dedication: Councilor Figley invited the public to attend the dedication ceremonies on Monday, May 31st, 12:30 p.m., at Centennial Park. B) Workshop: A joint Council/Planning Commission workshop will be held on Monday, June 70', 7:00 p.m., in the City Hall Council Chambers. The purpose of the workshop is to receive a briefing on the Highway 214 Traffic Alternatives Analysis and to obtain input from the public. Jerry Cotter, WCAT, introduced Judy Graves as their new Community Outreach and Production Coordinator. 0083 PRESENTATION - MID WILLAMETTE VALLEY COUNCIL OF GOVERNMENTS. Dave Galati, MWVCOG Executive Director, provided a brief overview of COG's various activities and its purposes. He stated that COG is a voluntary program which primarily promotes intergovernmental collaboration. All members have an equal voice and owner~ship of COG is directly governed by the elected officials of the organization. COG is a non-partisan organization focusing on issues and not party platforms. During the past year, COG hosted a growth management summit and an infrastructure development conference, and a water/salmon recovery summit is scheduled for this fall. Page 1 - Council Meeting Minutes, May 24, 1999 COUNCIL MEETING MINUTES MAY 24, 1999 TAPE READING COG has also been the principal staff support to the Mid-Willamette Area Commission on Transportation and he thanked Mayor Jennings and Councilor Pugh for being members of the Commission. Additionally, COG hosted meetings on Council training, budgeting, and conflict of interest issues. COG has also secured a $250,000 grant to provide equipment, training, and software support for an integrated computer map and data network involving 15 local governments. He stated that another purpose of the organization is to save money to member governments by sharing costs for services such as planning. Numerous grants from federal and private sources have been secured by COG to fund a wide variety of projects. 0350 CHAMBER OF COMMERCE REPORT. Kristi Olson, representing the Chamber Board, reminded the Council that Business After Hours will be held at the Woodbum Aquatic Center on May 27th, beginning at 4:30 p.m.. She also announced that Woodbum Company Stores will be holding a Job Fair on Tuesday, June 1st, between 9:00 am and 6:30 pm, at the Woodbum Family Medical Center. 0393 WOODBURN DOWNTOWN ASSOCIATION REPORT. Frank Lonergan, WDA Board member, informed the Council that there are two new businesses in the downtown area one of which will be a meat market located on Front Street and the other is a small Antique Mall and Doll Shop located at Grant and First Street. Complaints from downtown businesses owners that are now surfacing include some parking problems and signs of suspected drag dealing and prostitution. The WDA is looking into starting a Neighborhood Watch program as the first step in trying to stop this type of unwanted activitiy. They are also looking at alternatives to try operating an excursion train running between Woodbum and Silverton. Additionally, the Berry Museum will soon be opening a train exhibit. WDA is also looking at having murals painted on exterior walls and an anonymous donation in the amount of $3,000 has been received to paint a mural a building located at the comer of Grant and First Street. The WDA is also looking into a Saturday Market for the downtown area which would allow vendors to sell crafts or agricultural products. Lastly, the WDA would like to look at new lighting in the downtown area and hope to have $50,000 available next year to start on this project. 0533 COMMUNICATIONS - LETTER FROM POLICE CHIEF WRIGHT RE: RETIREMENT. Mayor, Jennings stated that Chief Wright has decided to retire as of July 31, 1999. More information will be made available at thc next Council meeting. Page 2 - Council Meeting Minutes, May 24, 1999 COUNCIL MEETING MINUTES MAY 24, 1999 TAPE READING 0542 CONSENT AGENDA. A) Approval of Council regular and executive session minutes of May 10, 1999; B) Acceptance of Park Board minutes of May 11, 1999; C) Acceptance of Berry Center Museum minutes of May 12, 1999; and D) Building Activity report for April 1999. FIGLEY/SIFUENTEZ .... adopt the consent agenda as presented. The motion passed unanimously. 056O Kirk Schmidtman, Attorney representing Charles Wilson (owner of building located at 347 N. Front Street), stated that he had prepared a document for the Council to review which outlines what has been going on at that location to date. Mayor Jennings stated for the record that the office of Engle & Schmidtman does private attorney work for him which has no bearing on the issue at hand. Attorney Schmidtman stated that the building has been a problem for the City for 6 years and Mr. Wilson is a local businessman who purchased the property in October 1998. He purchased the building for the purpose of making renovations and turning it into a viable investment. He had anticipated moving forward with renovations in a more timely manner, however, it appears that replies from lending institutions will be forthcoming within the next 2 weeks. It was noted that the engineering feasibility study has not been completed and there may be a need to take the building down and re-build if the cost to renovate is substantially higher than what is anticipated at this time. He stated that Mr. Wilson does have tenants interested in renting space and has support from the Downtown Association. He requested that the Council give Mr. Wilson an opportunity to keep moving forward with his plans and get the necessary financing without any abatement proceedings being filed by the City. Discussion was held between the Council and Attorney Schmidtman to clarify the progress of work to date and time period in which work might begin to correct the structural problems. The Council expressed concern with the length of time that it has taken for the owner to move forward with the engineering study and financing package even though Mr. Wilson has only been the owner since October 1998. The Councilors also expressed their concern regarding the structural stability of the building in its current state and continued delays may result in damage to adjacent buildings and/or pedestrian safety. 1222 COUNCIL BILL 1964 - RESOLUTION ENTERING INTO AGREEMENT WITH WOODBURN CABLE ACCESS TELEVISION (WCAT) FOR VIDEO PRODUCTION SERVICES. Coundil Bill 1964 was introduced by Councilor Chadwick. Recorder Tennant read the bill by title only since there were no objections from the Council. Attorney Shields stated that the reference to "Executive Director" has be~n modified in Page 3 - Council Meeting Minutes, May 24, 1999 COUNCIL MEETING MINUTES MAY 24, 1999 TAPE READING the original copy of the Council Bill to read "Community Outreach and Production Coordinator". On roll call vote for final passage, the bill passed unanimously. Mayor Jennings declared Council Bill 1964 duly passed. 1285 COUNCIL BILL 1965 - RESOLUTION ENTERING INTO AN AGREEMENT WITH FINANCIAL CONSULTING SOLUTIONS GROUP TO CONDUCT A 1335 RATE STUDY AND SYSTEM DEVELOPMENT CHARGE (SDC) REVIEW FOR WATER SERVICE. Councilor Chadwick introduced Council Bill 1965. The bill was read by title only since there were no objections from the Council. Mayor Jennings stated that the study results will be reviewed by the Water Master Plan Task Force before it comes before the Council for any future action. On roll call vote for final passage, the bill passed unanimously. Mayor Jennings declared Council Bill 1965 duly passed. COUNCIL BILL 1966 - RESOLUTION CERTIFYING CITY'S ELIGIBILITY TO RECEIVE STATE-SHARED REVENUES DURING FISCAL YEAR 1999-2000. 1364 Council Bill 1966 was introduced by Councilor Chadwick. Recorder Tennant read the bill by title only since there were no objections from the Council. On roll call vote for final passage, the bill passed unanimously. Mayor Jennings declared Council Bill 1966 duly passed. COUNCIL BILL 1967 - RESOLUTION ENTERING INTO AN AGREEMENT 1395 WITH ROBERT DORTIGNACQ, AIA, FOR EVALUATION OF CARNEGIE PORTION OF THE LIBRARY. Council Bill 1967 was introduced by Councilor Chadwick. The bill was read by title only since there were no objections from the Council. On roll call vote for final passage, the bill passed unanimously. The Mayor declared Council Bill 1967 duly passed. CONTRACT AWARD #99-26: VARIOUS STREET REPAIR IMPROVEMENTS. Bids were received from the following contractors for surface course and treadway repairs to remove deteriorated asphalt on Myrtle Street, Willow Ave., Tierra Lynn, James Street, Garfield Street and Evergreen Road: Morse Bros. Paving, $44,473.75; Roy L. Houck, $51,362.25; Brix Paving Co., $53,025.00; North Santiam Paving, $53,902.50; Salem Road & Driveway, $61,848.65; and D & D Paving Co., $79,816.50. Staff recommended the ac.ceptance of the low bid from Morse Bros. Paving which is within 1% of the engin6er's estimate of $44,460.00. FIGLEY/PUGH... award the construction contract to the lowest bidder, Morse Bros. Paving, for various street repair improvements in the amount of $44,473.75. Page 4 - Council Meeting Minutes, May 24, 1999 COUNCIL MEETING MINUTES MAY 24, 1999 TAPE READING Mayor Jennings questioned the extent of work to be accomplished with treadway repair. Director Tiwari stated that treadway repair involves the removal of asphalt, rock base and sub-base then it is replaced with new rock base and asphalt. The motion to award the contract to Morse Bros. Paving passed unanimously. 1474 CONTINUATION OF PUBLIC HEARING FROM MAY 10, 1999: ZONE MAP AMENDMENT #99-01, SITE PLAN REVIEW g99-02 (DUPLEX LOCATED NEAR THE INTERSECTION OF YOUNG AND GATCH STREETS). Mayor Jennings declared the hearing continued at 7:48 p.m.. The Mayor stated that he lived at 595 Filbert Street which is located near the proposed project. He intended to ask questions regarding the proposal but, for the purpose of declaration, did not feel that he had a conflict of interest. Since there were no challenges, Recorder Tennant read the land use statement required under ORS Chapter 197. Community Development Director Goeckritz stated that the property originally consisted of tax lots 3200, 2200, 2000, and 1900 and all of the lots have now been consolidated into tax lot #3200. The original tax lot 3200 was already zoned residential multi-family. With the consolidation, the current zoning of lot 3200 is approximately 60% residential multi-family and 40% residential single family. The proposed amendment would re-zone the existing RS portion of the property to RM thereby allowing the construction of a duplex on the property. He stated that the request to re-zone the property is consistent with the Comprehensive Plan and the applicant has agreed to all of the conditions established by the Planning Commission. It was noted that the intent of the applicant is to build a single story duplex, however, the height of the buildings are not stipulated in the Commission's final order. Additionally, access to the duplexes will be off of Gatch Street and be 26 foot in width as per the recommendation of the Fire Department. No one in the audience spoke either for or against the proposed amendment and site plan review. Mayor Jennings closed the hearing at 8:00 p.m.. Discussion was held regarding potential parking along the driveway and a limiting the structure to a single story. FIGLEY/BJELLAND... direct staff to draft an ordinance supporting the decision of the Planning Commission with additional conditions that 1) duplex be single story and 2) "No Parking" sign be placed along the driveway, and staff prepare findings of fact and conclusions supporting this decision. The motion passed unanimously. 2095 PUBI~,IC HEARING: WOODBURN COMPREHENSIVE PLAN AND ANNEXATION GOALS AND POLICIES #CP 99-01, ZO 99-01. Mayor Jennings declared the public hearing open at 8:06 p.m.. Page 5 - Council Meeting Minutes, May 24, 1999 COUNCIL MEETING MINUTES MAY 24, 1999 TAPE READING PUGH/SIFUENTEZ... continue this hearing to June 14, 1999 at 7:00 p.m.. The motion passed unanimously. 2134 PUBLIC HEARING: APPEAL OF SITE PLAN REVIEW g99-01 (WOODBURN ANIMAL CLINIC LOCATED ON EVERGREEN ROAD). Mayor Jennings declared the public hearing open at 8:07 p.m.. Councilor Figley stated that she had spoken with the appellant prior to the appeal being filed and have not spoken with him since other than to say that she would see him at the hearing, and that she regularly does business with the appellant, Dr. Paradis, and with Mr. Engle. She also stated that she had visited the site yesterday. Councilor Pugh stated that he had prior discussion with Dr. Paradis and with Gary LaPointe, however, none of these conversations have affected his thinking in terms of a final decision. Mayor Jennings stated that Bob Engle is his personal attorney which hal no bearing on the questions he may ask at this hearing. Since there were no challenges, Recorder Tennant read the land use statement required under ORS Chapter 197. Community Development Director Goeckritz stated that the subject property is located on the west side of Evergreen Road north of Motel 8 and is in an area zoned CR (commercial retail) of which a veterinary clinic/hospital is a permitted outright use. The structure encompasses approximately 4,200 square feet and approximately 40% of the total lot will be landscaped. He stated that it is his understanding that there is a partnership agreement between McDonalds Corp., Peninsula Group (Motel 8), Exxon, and Woodburn Animal Clinic regarding the private roadway between Lawson Way and Evergreen Road. The structure meets the land use criteria and they will have 20 parking stalls which lie on their property but along the private driveway area. He stated that the applicant is willing to meet all the conditions in the staff report, and the Planning Commission, after taking into consideration all of the testimony presented at the hearing, did not want to address the private drive issue since they felt it was outside of their jurisdiction. The appeal was filed on April 30, 1999 and the Commission's decision was final on April 26, 1999. 2884 Following a brief discussion on procedure, it was decided that the appellant, Gary LaPointe, would present his testimony first and the applicant would respond to issues brought forth by the appellant. Gary ,LaPointe, owner of Exxon, stated that, in his opinion, the applicant is not a part of the current agreement even though the applicant may become a part of the easement agreement for the purpose of maintenance/upkeep of the private roadway. He also stated that there is a stipulation in the easement agreement about providing official notice to all Page 6 - Council Meeting Minutes, May 24, 1999 COUNCIL MEETING MINUTES MAY 24, 1999 TAPE READING affected parties of changes to agreement and he did not feel that McDonalds had complied with the notice requirements. One concern is that the driveway is to be used for ingress and egress only and, if ODOT places a median down Highway 214, traffic volume will increase on the private roadway since motorists will take the shorter route to get back to Hwy. 214 and I-5. The parking space design as shown on the site plan provides for 12 head-in parking spaces directly from the private driveway area and the remaining spaces will be on the west side of the property. Cars would reverse out of the parking stall directly onto the private roadway area and, in his opinion, this is a safety hazard. He suggested that the site plan be modified to reduce some of the landscaped area and move the building further north by five (5) feet to give the parking stalls more length. His preference would be to place a landscape strip next to the roadway and parking stalls would be internal with one or two driveway accesses into the clinic. Another issue that has not been solved to date involves tying into the sewer and storm drain lines of Motel 8. 0240 Bob Engle, attomey representing Dr. Paradis, stated that the easement agreement refers to a 36' private right-of-way that includes a sidewalk. The property lines go to the center of the improved roadway but the use of the private property go with the ingress/egress easement. He objected to the statement made in Mr. LaPointe's letter referring to the parking stalls on the easement area since the parking area will be outside of the easement area. He briefly reviewed his legal interpretation of the easement agreement on definition of parties to the agreement and notice requirements which differs from Mr. LaPointe's interpretation. In regards to a potential hazardous situation as it relates to parking, he presented pictures to the Council which show how much room is available for parking that is outside of the easement area and on Mr. Paradis's property. He reminded the Council that the parking configuration is not unusual for private roadway situations and showed pictures of the Wal-Mart, Fairway Plaza, and McDonald's parking areas which have parking spaces that are along private roadways. He reiterated that, in this case, the parking configuration was designed to best meet the needs of the applicant. In regards to the drainage issue, there is an existing catch basin on Mr. Paradis's property on the west side of the property. When the Peninsula Group (Motel 8) built their facility, they removed the original line and realigned the storm drainage over to their property and then out to Evergreen Road. He stated that a detention pond is being created to control the flow of water thereby eliminating flooding to surrounding properties. He distributed copies of a letter from Bill Ringnalda, Consulting Engineer, addressing the catch basin issue and storm water runoff. 0928 Bill R!ngnalda, Engineer representing applicant, described the current catch basin conditions on the property and the proposed changes to redirect the drainage to tie into the manhole that was put in by the owner of Motel 8. He stated that the detention pond will handle the runoff from a very intense storm and, for water to get within a foot of the Page 7 - Council Meeting Minutes, May 24, 1999 COUNCIL MEETING MINUTES MAY 24, 1999 TAPE READING floor of the motel, the water would be running across the sidewalk out to Evergreen Rd. six inches deep. If this were to happen, there would be another problem with the line or major flooding throughout the city. 1141 Dr. Pat Paradis, owner of Animal Medical Clinic, stated that, on a busy day, his business serves approximately 40 clients per day which is spread out over an 8 to 12 hour day. He also has 6 employees who will be using the back parking spaces and the clients will park in the 12 available spaces along the private driveway. By moving to the new location, he does expect some growth in his business but realizes that there will be times when no cars will be at the business or other times when it may be full. Discussion was also held regarding the distance from the curb to the edge of the driveway easement. Randy Saunders, RSS Architecture, stated that Mr. Ringnalda completed a survey of the property after the original site plan was submitted. The original site plan shows a 19' distance, however, in actuality, it will be a 23' distance from the edge of the easement to the curb based on the plan to be submitted to the Building Department. 1310 1769 Gary LaPointe, agreed with Mr. Engle that the easement is 15' on either side of the centerline plus a 6' sidewalk for a total of 36 feet. In his opinion, he does not feel that Section 3.2 of the easement agreement applies, and Section 3.1 is in the agreement for the purpose of not taking anything away from those who are a party to the easement. He reiterated that he has been concerned with the parking depth. Since the original site plan shows a parking depth between 17' and 19', he questioned as to how the Planning Commission could approve a site plan without accurate dimensions. He reminded the Council that the parking spaces at McDonalds are at an angle and do not block the roadway when going either in or out of the parking spaces. Lastly, the drain on the subject property was in before any development took place in that area but there are differences of opinion between the parties as to why the line relocated. Director Tiwari stated that the applicant will be required to have a detention pond on their property and, if the water goes to another private property, there should be some type of agreement between the private parties, otherwise, they would need to discharge the water to the public system. Bob Engle stated that he did not think that the City wished to get to involved in the easement and storm drainage situation, however, he reiterated that the catch basin is on Mr. Paradis's property and, the Peninsula Group, at their own expense, made a decision to move the whole storm line. In his opinion, there is an implied easement and the applic,ant could use the same drain lines that have been there all along. Randy Saunders reiterated that the building permit drawings will show parking stalls with a 23' depth from the easement to the curb. Page 8 - Council Meeting Minutes, May 24, 1999 COUNCIL MEETING MINUTES MAY 24, 1999 TAPE READING 2214 Mayor Jennings declared the public hearing closed at 9:28 p.m.. Councilor Pugh felt that the legal issues were well presented and, since it is a private driveway, does not feel that the actual location of the parking stalls should be a basis for overruling the Planning Commission's decision. Councilor Bjelland stated that the parking issue seems to be the most important contention and its impact on the easement. The applicant has stated that the parking stall depth will be 23 feet which helps to address this issue, however, the sewer and storm drain lines is a private party issue and they will have to take care of that situation before building permits are issued. Councilor Kilmurray agreed that the 23' depth parking stalls are necessary to meet safety concerns. Councilor Figley also felt that her concerns on the parking have been answered and the easement issues are specific to the parties to the easement and not the City. Councilors Sifuentez and Chadwick also expressed their agreement to the site plan with the 23' parking stall. Attorney Shields stated that the Council can impose additional conditions in a final ordinance. BJELLAND/PUGH ... deny the appeal of SPR//99-01 and instruct staff to prepare findings of fact to support the site plan review with the understanding that the findings of fact will include verification of the 23 feet from the parking stall curb to the easement. On roll call vote, the motion passed unanimously. 2255 SITE PLAN REVIEW #99-08: RECREATION & PARKS MODULAR UNIT AT SETTLEMIER PARK. No action was taken by the Council on this site plan review case. 2288 CITY ADMINISTRATOR'S REPORT. Administrator Brown informed the Council that the home be has been renting has sold and that he has been looking for another home to rent. Under the charter, he is to reside within the city limits, however, finding suitable rental housing is very difficult at this time. He has found a rental home located approximately 4 miles outside of the city limits and requested that the Council allow him to rent the home until such time as he is able to purchase a home in the area. Councilor Pugh expressed his opinion that the charter should be changed to allow the Administrator to reside either in the Urban Growth Boundary or to eliminate the residency requirement. In the meantime, he supported the Administrator's request to reside, ,within a reasonable distance from the City. Councilor Kilmurray stated that she would have no problem in allowing the Administrator to live outside of the City for a period of time not to exceed 1 year but felt that Administrator should live within the City since the Administrator makes major Page 9 - Council Meeting Minutes, May 24, 1999 COUNCIL MEETING MINUTES MAY 24, 1999 TAPE READING 2635 decisions that affect the community. Councilor Sifuentez felt that the Administrator should live within the City but was agreeable to allowing him up to one year to find a suitable home within the City. Councilor Chadwick also agreed to his renting a home outside of the city, however, whenever the time comes, he should purchase his home in Woodburn. Brief discussion was held regarding the placement of a charter amendment on the ballot to address this issue. Mayor Jennings stated that he had mixed emotions about the residency requirement and expressed concern regarding the legality of such requirement based on its constitutionality. He also stated that an election on this issue would need to be held in the year 2000 otherwise the double majority vote would be applicable. FIGLEY/BJELLAND .... acknowledge the Administrator's statement that he intends to live outside the Urban Growth Boundary in a rental home until such time as he can look for home in the city limits. The vote on the motion was 5-1 with Councilor Pugh voting nay. 2717 MAYOR AND COUNCIL REPORTS. Councilor Bjelland stated that the first meeting of the Marion County Urban Growth Management Project was held last Monday. It is anticipated that this project will take two years to complete and the results will be of interest to the City in the planning of our future. Additionally, he has been appointed to the Steering Committee for this Task Force. 2773 EXECUTIVE SESSION. FIGLEY/SIFUENTEZ .... adjourn to executive session under the authority of ORS 192.660( 1 )(f) and ORS 192.660(1)(h). The motion passed unanimously. The Council adjourned to executive session at 9:48 p.m. and reconvened at 10:12 p.m.. 2786 Following the executive session, Mayor Jennings stated that no decisions had been made in executive session. FIGLEY/KILMURRAY... City Council direct the City Attorney to defer the filing of an action under the Dangerous Building Ordinance concerning the property located at 591 N. Front Street (IOOF building) for a period of 30 days. The motion passed unanimously. Page 10 - Council Meeting Minutes, May 24, 1999 COUNCIL MEETING MINUTES MAY 24, 1999 TAPE READING 2815 AD,]OURNMENT. FIGLEY/SIFUENTEZ... meeting be adjourned. The motion passed unanimously. The meeting adjourned at 10:15 p.m.. APPROVED RICHARD JENNINGS, MAYOR ATTEST Mary Tennant, Recorder City of Woodburn, Oregon Page 11 - Council Meeting Minutes, May 24, 1999 Executive Session COUNCIL MEETING MINUTES May 24, 1999 DATE. CONFERENCE ROOM, CITY HALL, CITY OF WOODBURN, COUNTY OF MARION, STATE OF OREGON, MAY 24, 1999. CONVENED. The Council met in executive session at 9:51 p.m. with Mayor Jennings presiding. ROLLCALL. Mayor Jennings Present Councilor Bjelland Present Councilor Chadwick Present Councilor Figley Present Councilor Kilmurray Present Councilor Pugh Present Councilor Sifuentez Present Mayor Jennings reminded the Councilors and staff that information discussed in executive session is not to be discussed with the public. Staff Present: City Administrator Brown, City Attorney Shields, Recorder Tennant The executive session was called under the following statutory authority: 1) ORS 192.660(1)(0 to consider records that are exempt by law from public inspection; and 2) ORS 192.660(1)(h) to consult with counsel concerning the legal rights and duties of a public body with regard to current litigation or litigation likely to be filed. ADJOURNMENT. The executive session adjourned at 10:10 p.m.. APPROVED RICHARD JENNINGS, MAYOR ATTEST Mary Tennant, Recorder City of Woodbum, Oregon Page 1 - Council Executive Session Minutes, May 24, 1999 WOODBURN PLANNING COMMISSION May 27, 1999 CONVENED The Planning Commission met in regular session at 7:00 p.m. with Chairperson Young presiding. ROLL CALL Chairperson Vice Chairperson CommissIoner CommIssioner Commissioner Commissioner Commissioner Commissioner Comm,ss~oner Young P Cox P Will P Lawson A Gunderson A Lima A Mill A Bandelow P Lonergan P Staff Present: Steve Goeckritz, Community Development Director Nancy DeVault, Secretary Staff reported that Commissioners Gunderson, Mill and Lima called during the week stating that they would not be attending tonight's meeting. Commissioner Lawson is still recuperating at Salem Hospital. MINUTES Commissioner Will asked whether he could obtain a transcript of the short section of Randy Westrick's presentation? Staff responded that this could be provided to him. Staff inquired as to what section was he interested in? Commissioner Will stated he would get back to Staff later as to the specific section of the minutes. Chairperson Young thanked Staff for bringing a guest speaker, Steve Martinenko, to the previous Planning Commission. He commented that it was a good presentation. Staff reported that he hopes to have someone from the Public Works Department present at the next meeting for a question and answer period. Commissioner Lonerqan moved to accept the May 13, 1999 minutes as presented. Commissioner Bandelow seconded the motion. Motion carried. BUSINESS FROM THE AUDIENCE None 8B Planning Commission Meeting - May 27, 1999 Page 1 of 4 COMMUNICATIONS Memo from Randy Rohman, Public Works Program Manager regardinq Hi¢lhwav 214 Alternatives Analysis Workshop. Staff explained that all of the Planning Commission members are invited to a workshop to take place on June 7th at 7pm in the Council Chambers to discuss 214 alternatives. Alan Danaher with Kittleson & Associates has been working with the Technical Advisory Committee and will be present various design concepts for Highway 214. Commissioner Lonergan inquired whether there might be a chance for discussion on other issues that ni§ht? Staff clarified that discussion will be strictly focused on transportation issues. PUBLIC HEARING None 8B FINAL ORDER A_~. Growth Management and Annexation Proposal. Commissioner Will referred to Part I, page 7 of the proposal and inquired if section D-1-1 must be deleted to reflect Alternative B? Staff replied yes and clarified that D-7-7 would also be included in that as discussed with Commissioner Will. Staff said he will make note of this on the report. Commissioner Bandelow referred to Part II and questioned if the findings on 5.4 were included? Staff responded that this is just background information and not policy. Vice Chairperson Cox moved to adopt the recommendation to the City Council. Commissioner Will seconded the motion. Motion unanimously carried. DISCUSSION ITEMS A. Site Plan Review 99-06 Placement of a Temporary Modular Classroom; Applicant, Woodburn School District, Washington Elementary School, 777 E. Lincoln Street. Site Plan Review 99-07 Placement of Two Temporary Modular Classrooms; Applicant, Woodburn School District, Heritage Elementary School, 440 Parr Road. Site Plan Review 99-10 Placement of A Temporary Modular Classroom; Applicant, Woodburn School District, Lincoln Elementary School, 1041 North Boones Ferry Road. Planning Commission Meeting - May 27, 1999 Page 2 of 4 Commissioner Will requested to roll all of the items into one vote. Chairperson Young indicated that he did not have an objection. Vice Chairperson Cox stated that he has no problems with the project but expressed his concerns as to whether we ought to be going on with "temporary modular units" forever. He added that it seemed to be more of a school financing problem but that at any rate the children need to be housed somewhere. Vice Chairperson Cox moved that Staff's recommendations on all of these actions be approved by the Planning Commission without requesting any further hearings. Commissioner Will seconded the motion, which unanimously carried. Commissioner Will requested that the addresses on the Staff Report be corrected. Chairperson Young pointed out that the addresses are correct on the actual applications and agenda but incorrect on the Site Plan Review Staff Report. Chairperson Young concurred with Vice Chairperson Cox's previous statement and commented that although it is not an ideal situation, it does give children an opportunity to have a good learning environment and that it is one way to address the issue on such a rapidly growing community. REPORTS A_. Building Activity for April 1999 Commissioner Lonergan requested clarification regarding the new residence values. Staff explained that this is calculated on the square footage cost of a dwelling. BUSINESS FROM THE COMMISSION Commissioner Will asked Staff whether he acquired the Iow-income housing quota information from Marion County Housing? Staff answered that he was not able to contact Dennis Kilfoil because he has been out but that Staff will try to have something at the next meeting for the Commissioner. Commissioner Will also inquired if Staff obtained information regarding the percent of City students vs. students outside the City? He also asked what was the deal regarding the Gervais interchange? Staff replied he has not secured the student percentage information yet. Staff stated that the Gervais interchange has not been on any of the studies that anybody has been doing. Chairperson Young requested an update regarding the downtown action taken. Staff. explained that one of the suits is on hold at this time because Aljets Construction is working on the IOOF structure. He added that the Salud action is moving forward. ADJOURNMENT 8B Planning Commission Meeting - May 27, 1999 Page 3 of 4 A motion was made and seconded to adjourn the meeting. Motion carried. 8B Planning Commission Meeting - May 27, 1999 Page 4 of 4 MINUTES MONTHLY MEETING OF WOODBURN PUBLIC LIBRARY BOARD 8(] DATE: ROLL CALL: STAFF PRESENT: GUESTS: CALL TO ORDER: SECRETARY'S REPORT: May 26, 1999 Phyllis Bauer - Present Barbara Pugh - Present Kay Kuka - Present Pat Will - Present Dorothy Jaeger - Present Mary Chadwick - Present Ex-Officio Linda Sprauer, Director Judy Coreson, Recording Secretary None President Dorothy Jaeger called the meeting to order at 12:25 P.M. Prior to the meeting, the Board had a box lunch because of an extended meeting time for Library Board training. The monthly Board minutes of April 28, 1998 were approved as submitted. DIRECTOR'S REPORT: Monthly Statistics: The monthly statistics were self-explanatory. The number of people visiting the library for the month of April was 13,715. Circulation for the month of April was less than the previous three years of the same month. Among other reasons, the non- resident fee of $10 per year may have discouraged some patrons from coming to the library, or they are choosing the option of checking out only one item at a time for no extra fee. Some other libraries in CCRLS are experiencing lower circulation statistics. Activities: A list of activities was distributed to the Board. Three Oregon Folklife programs and the display in the lobby have been sponsored by the Oregon Historical Society, the Center for the Book at Oregon State Library, and the Friends of the Woodburn Library. The display is of folkart and artists throughout the state. The Ukrainian Music and Dance program was scheduled May 19 in the Woodburn High School Auditorium. The Community Writing Workshop held May 22 in the Multi-Purpose Room was well attended. Laura Marcus' slide presentation on traditional arts is tonight at 7 P.M. in the City Hall Council Chambers. The Multi-Purpose Room Library Board Minutes 8(2 has become too small for the number of people attending the programs which the library sponsors. Having the programs at other locations does allow for more visibility. The Summer Reading program, "Readquest: Join the Journey", is funded by the library's budget, the CCRLS "Ready-To-Read" grant through the Oregon State Library, and the Friends of the Woodburn Library. Free performances by a variety of entertainers are scheduled. Children ages 2 to 18 can sign up for the "Readers of the Roundtable" game sheet between June 21 and July 7 and complete the reading activities to win prizes. On June 24 at 11 A.M., Jory Aronson will present a music concert with puppets, drama and action at the Community Center. On Tuesday, June 29, at 7 P.M. at the library, unique and funny stories by David Wiesner is scheduled. There will be crafts and games also. "Actors in Action" will entertain with performances of the lives of Tom Sawyer, Pecos Bill, Scrooge and many other characters. This program is scheduled on June 30 from 3 to 4 P.M. at the Community Center. Staff News: Nancy Condit will be on a leave of absence in July to participate in a Spanish emersion writing class in Mexico. Volunteer of the Month: Jo Glockner was chosen Volunteer of the Month for April. Budget: Information concerning the 1999-2000 budget proposal was distributed to the Library Board. The Budget Committee has approved the proposal, and now it will go to the City Council for final approval. A request for proposal for an engineering study of the condition of the Carnegie building was advertised. The City Council approved a contract with Dortignacq and Associates, and the work is scheduled to be completed by the end of August. A request for proposal for an engineering study of the library's HVAC system was also advertised. Two companies will give their proposal presentations Friday. A recommendation of one of the companies will be made to the City Council at their next meeting. After the study of what to do and how to fund, hopefully, the work will begin by next fall or spring. Additional shelving is on order. The sidewalk project on the east side of the building will begin next week. Also approved was underground - 5/26/99 2 8(2 sprinklers and landscaping on the north and west side of the building and the purchase of new tables and chairs. Atrium: A volunteer is needed to take care of the atrium as Nancy Kirksey will be away for 6 months. Rose Garden: Miniature roses have been planted in the rose garden. The larger roses have been transplanted in front of the east side windows. Fine for Videos: The Board discussed whether the amount of fines for overdue videos should remain at $1.00 per day or to change it to the same as other overdue materials at $.10 per day. Originally the fine was set at $1.00 per day because the collection was small, but now the collection is larger. Pat Will's motion for the fine for all overdue materials including videos to be $. 10 per day was seconded, and the motion was carried. Library Assistant/Security Monitors: There haven't been major behavior problems in the library since the reference area was moved to the south end of the building, where previously there was a lack of supervision. Also at that time, a full-time custodian in a uniform was visible throughout the library. Now we have two lady Security Monitors. The Board requested that the Security Monitors wear a visible ID badge. Unless there are major behavior problems, uniforms for the ladies will not be required. Patron Objection to Audio Tape: A patron has objected to a western audio tape, and Linda asked one of the Board members to listen and evaluate the tape. Pat Will volunteered to do this. Meeting Dates: The Board agreed the monthly meetings should continue through the summer months. Previously, other commitments have prevented the Board from meeting for a month during the summer. OLD BUSINESS: Luncheon For Outgoing and Incoming Board Members: As Gloria Predeek, an outgoing member, will be out of town during the June monthly meeting, the luncheon will be scheduled in July or August. Planning For Results: The State Library's "Planning For Results" training project is planned during the month of June. Library Board Minutes - 5~26~99 3 Library District: The City Council gave the direction to Linda to explore the possibility of a Library District being formed. Linda will contact the City Administrator to decide what the next step should be. Internet Access and Filtering: The Board discussed the proposed wording of an Internet policy concerning access and filters. President Dorothy Jaeger requested the City Attorney's opinion of the Internet policy before the Board approves it. At the present time, the library does not have filtering on the Internet computers. The question if children age 12 and under need to be supervised by parents, an adult, or guardian was discussed. NEW BUSINESS: None BUSINESS TO/FROM THE CITY COUNCIL AND/OR MAYOR: None ADJOURNMENT: The meeting was adjourned at 1:50 P.M. Following the meeting, Linda led a Library Board training session. Respectfully Submitted, Judy Coreson Recording Secretary Library Board Minutes - 5/26/99 RULES OF PROCEDURE WOODBURN HUMAN RIGHTS COMMISSION ARTICLE I. NAME This Board shall be known as the Woodburn Human Rights Commission. ARTICLE II. PURPOSE The Commission shall be advisory and shall have powers, duties, and functions provided by Woodburn City Ordinance No. 2113, Section 3. ARTICLE III. MEMBERSHIP Section 1. Responsibilities Members will attend regular and special meetings unless excused and will carry out assigned tasks. Section 2. Composition Composition of the Commission shall be as stated in Woodburn City Ordinance No. 2113, Section 1. Section 3. Appointment and Terms of Office Appointment and terms of office shall be as provided in Woodburn City Ordinance No. 2113, Section 1. Section 4. Resignations and Vacancies Pursuant to Woodburn City Ordinance No. 2113, Section 1, any vacancy occurring in an appointed position of the Commission shall be filled by the Mayor of the City of Woodburn, and confirmed by Woodburn City Council. The Commission shall assist the Mayor in the filling of vacancies. Resignations shall be directed in writing to the mayor, with a copy directed to the chairperson of the Woodburn Human Rights Commission. Section 5. Conflict of Interest As a member of the Commission, one would have an actual conflict of interest if they, a member of their family or their business would have a gain or loss, or private benefit or detriment from the Commission's action. If any member has an actual conflict of interest, they must declare the nature of the conflict of interest and abstain from voting on the issue. As a member of the Commission, one would have a potential conflict of interest if they, a member of their family or their business could be impacted by the Commission's action. If any member has a potential conflict of interest, they must declare the nature of the potential conflict when the issue is addressed, however, they may vote on the issue. All declarations regarding conflicts of interest shall be stated in the minutes of the meeting where the conflict was declared. Questions regarding the existence of actual and potential conflicts of interest shall be addressed to the Oregon Government Standards and Practices Commission. ARTICLE IV. OFFICERS Section 1. Officers Officers for the Woodburn Human Rights Commission shall consist of a chairperson and a vice-chairperson. Section 2. Election and Terms of Office The chairperson and vice-chairperson shall be elected, by the Commission as a whole, annually at the beginning of the calendar year. New offices may be created and filled at any meeting of the Commission. Each officer shall hold office until their successor can assume the duties of that office. Section 3. Removal Any officer elected or appointed by the Commission may be removed as an officer by a majority vote of the Commission whenever, in their judgment, the best interests of the Commission would be served. Section 4. Vacancies A vacancy in any office because of the death, resignation, removal or disqualification of the incumbent may be filled by the mayor for the unexpired portion of the term. ARTICLE V. DUTIES OF OFFICERS Section 1. Chairperson The chairperson shall be principal officer of the Commission and shall supervise the business and affairs of the Commission. The chairperson shall preside at meetings of the Commission and shall perform all related duties. The chairperson and staff shall prepare a written agenda for each regular meeting of the Commission. The Chairperson and vice-chairperson shall represent the Commission in all appearances before the Council unless an alternate has been designated for that purpose. Section 2. Vice-chairperson In the absence of the chairperson or in the event of inability to act, the vice-chairperson shall perform the duties of the chairperson. The vice-chairperson shall have all the powers of and be subject to all the restrictions upon the chairperson. The vice- chairperson shall perform such other duties as. may be assigned by the chairperson or the Commission. The vice-chairperson shall assist the chairperson in carrying out the responsibilities assigned. ARTICLE VI. MEETINGS Section 1. Meetings The Commi;ssion shall decide the time and place within Woodburn for the holding of regular meetings of the Commission, provided that it meets at least quarterly pursuant to Woodburn City Ordinance No. 2113, Section 4. 8]) Section 2. Special Meetings Special meetings of the Commission may be called by or at the request of the chairperson or any two members. The person authorized to call special meetings of the Commission may fix any place within Woodburn for holding any special meeting of the Commission. Section 3. Notices Current Oregon Public Meeting Law shall be followed. Prior notice of regular meetings of the Commission will be distributed to Commission members, to members of the public expressing an interest in the proceedings of the Commission, and to the general public through notification to the local media. A mailing list of citizens interested in receiving notification of Commission proceedings will be compiled and maintained by staff to the Commission. Notice of any special meeting of the Commission shall be given at least 24 hours before by written or verbal notice of each member, delivered personally or left at their residence or business address. Section 4. Quorum A quorum shall consist of a majority of the members currently appointed to the Commission. A quorum shall be present for the transaction of business at any meeting of the Commission. If less than a majority of the members are present at said meeting, a majority of those members may adjourn the meeting without further notice. Section 5. Manner of Acting The act of a majority of the members present at a meeting at which a quorum is present shall be the act of the Commission, unless the act of a greater number is required by law or by these bylaws. ARTICLE VII. COMMITTEES Section 1. Committees of Members The Commission, by resolution adopted by a two-thirds (2/3) majority of the members present and voting may designate one or more committees, each of which shall consist of two or more members. Said committees shall carry out any and all tasks as assigned them by the Commission and may, when so authorized by resolution, have and exercise the authority of the Commission. Nothing in this section shall limit the authority granted under the charter and ordinances of the City of Woodburn relating to the Commission's charge. Section 2. F~ules Each committee may adopt rules for its own government consistent with these bylaws or with rules adopted by the Commission. ARTICLE VIII. BOOKS AND RECORDS The Commission shall keep minutes of the proceedings of the Commission and committees having any of the authority of the Commission in the office of the person provided b~)' the City of Woodburn designated to provide staff support to the Commission. ARTICLE IX. STAFF Section '1. Staff support Staff support shall be provided to the Commission by the Woodburn Police Department, subject to the general supervisory authority of the City Administrator under Woodburn City Charter. ARTICLE X. WORK PLAN The Commission shall adopt a work plan which identifies its objectives and activities to achieve those objectives during each twelve-month period. The work plan may be modified by a majority vote of the members of the Commission present and voting. The Commission shall undertake such additional activities not identified in the work plan as it deems necessary to faithfully perform its official responsibilities. ARTICLE Xl. ATTENDANCE Commission members are responsible for attendance at Commission meetings. If a Commission member is unable to attend a meeting, prior notice shall be given to the chairperson of the Commission or to the staff person. Members with three successive absences shall be contacted by the chairperson of the Commission with regard to their responsibility in serving on the Commission. ARTICLE Xll. AMENDMENTS TO BYLAWS No change can be made to these bylaws without prior notice being given to the Commission members as outlined in section 2 of Article V of these bylaws. These bylaws may be recommended to be suspended, amended, or repealed by a two-thirds majority of the appointed members at any regular or special Commission meeting after such notice is given. Such proposed changes must be approved by the City Council prior to implementation. ARTICLE Xlll. ROBERT'S RULES (REVISED) In all cases not provided for by these bylaws and the charter and ordinances of the City of Woodburn, the Commission shall be governed by the law and practice laid down in Robert's Rules of Order, Newly Revised, (1990). 8]) of Woodburn Police Department STAFF REPORT 270 Montgomery Street Woodburn, Oregon 97071 (503) 982-234~ [)ate May 19, 1999 From~ right, Chief of Police Mayor and Council Thru John Brown, City Administrator Subject: Police Department Activities April 1999 The Consolidated Monthly Report is a monthly analysis of police department calls for service. This report lists all police department incident investigations for the month, shows year to date and compares with the previous year. The report is in conformance with Federal Bureau of Investigations national guidelines for crime classifications and is reported to the State of Oregon Law Enforcement Data System via the Regional Automated Information Netxvork Should you have questions or wish further information contact me. 8E o 0 ~,0 0 N~ N CO,.a U%0 O0 p4 ~0000~000~000~0000~ ~ 0 I- ~J al~,~ Lu'r 0000000~1'01~1 I~,0 ~O0~O~O0000~O~O~N~O0~O~O~O0~O ,,,,4 ~ I'"' Community . evelopment 270 Montgomery Street Woodburn, Oregon 97071 8F MEMORANDUM (503) 982-5250 Date: June 2, 1999 To: Steve Goeckritz, Community Development Director From: Robed L. Mendenhall, Building Official Subject: Building Activity for May 1999 · May 1997 May 1998 May 1999 Dollar Dollar Dollar No. Amount No. Amount No. Amount New Residence Value 3 $384,968 17 $2,021,240 14 $1,321,065 Multi Family 0 $0 7 $3,138,047 1 $142,700 Residential Adds & Alts 11 $151,310 11 $104,382 4 $69,972 Industrial 0 $0 3 $2,880,000 0 $0 Commercial Value 6 $10,002,825 3 $41,000 2 $745,000 Signs, Fences, Driveways 2 $5,400 6 $17,911 4 $8,419 Manufactured Homes 11 $588,000 4 $102,000 4 $233,180 TOTALS 33 $11,132,503 51 $8,304,580 29 $2,520,336 July 1 -June 30 Fiscal Year To Date $41,709,024 $53,938,957 $29,203,318 RLM:nd ¢ Bldg~activity May 99 , , A/P CHECK LISTING FOR THE MONTH OF MAY 1999 CHECK NO 45894 45895 45896 45897 45898 45899 45900 45901 45902 45903 45904 45905 45906 45907 45908 45909 45910 45911 45912 45913 45914 45915 45916 45917 45918 45919 45920 45921 45922 45923 45924 45925 45926 45927 45928 45929 45930 45931 45932 45933 45934 45935 45936 45937 45938 45939 45940 45941 45942 DEPARTMENT POST MTR-VARIOUS PETTY CASH-VARIOUS SERVICES-WWTP SERVICES-WTR VOID VOID VOID LOST BOOK-LIB REFUND-LIB SERVICES-SELF INS SERVICES-LIBRARY SERVICES-WVVTP SUPPLIES-ENG SERVICES-PARKS SERVICES-ENG SERVICES-VWVTP SERVICES-VARIOUS SERVICES-PUB WKS SUPPLIES-ENG/LIB REIMBURSE-LIB SERVICES-RSVP SERVlCES-WWTP SERVICES-VVVVTP SERVICES-STREET SUPPLIES-POLICE SUPPLIES-LIBRARY SERVICES-PARKS SUPPLIES-STREET SUPPLIES-WTR SUPPLIES-CITY HALL SUPPLIES-WATER SUPPLIES-LIBRARY SUPPLIES-POLICE SUPPLIES-WVVTP SUPPLIES-LIBRARY SERVICES-C STORES SUPPLIES-STREET SERVICES-FIN SERVICES-PUB VVKS SERVICES-WWTP SUPPLIES-POLICE SUPPLIES-LIB SUPPLIES-ATTY SERVICES-WATER SUPPLIES-LIBRARY SUPPLIES-VARIOUS SUPPLIES-LIB SERViCES-POLICE DISPATCH FEE-N DEPT VENDOR NAME US POSTAL SERVICE CITY OF WOODBURN MARION COUNTY BLDG VALLEY MAILING VOID VOID VOID DOROTHY ANDERSON DAVID GARBER ARMA GREATER PORTLAND CHRIS WELLS A & A PEST CONTROL A & E IMAGING ACE SEPTIC AEROTEK INC ARAMARK UNIFORM AT & T BARKER SURVEYING BI-MART CORP JUDY BRUNKAL CANBY TELEPHONE CARLSON TESTING CINEMAGIC STUDIOS DAILY JOURNAL DANNER SHOE MFG DICK BLICK EAGLE WEB PRESS EDWARDS EQUIPMENT FAMILIAN NW FESSLER NURSERY HD FOWLER CO GREAT EVENTS PUB HARRIS UNIFORMS IND WELDING SPLY INGRAM DIST GROUP IKON OFFICE INTERSTATE AUTO PARTS KELLY SERVICES KITTELSON & ASSOC LANDMARK PACIFIC LEAGUE OF OR CITIES LECTORIUM PUB LEXIS LAW PUB LINDS MARKET MARSHALL CAVENDISH METROFUELING MICRO MARKETING MATT MONTGOMERY NORCOM VENDOR NO 020089 015255 012090 021044 NONE NONE NONE NONE 000011 000017 000031 000080 000534 000623 001140 001275 001576 002062 002140 002483 003020 003036 OO3222 004018 004086 005030 005090 005210 006296 007090 008100 008116 008119 008295 010052 010093 011033 01111O 011180 011218 011240 012235 012448 012462 012570 013198 DATE 5/3/99 5/4/99 5/6/99 5/7/99 5/7/99 5/7/99 5/7/99 5/7/99 5/7/99 5/7/99 5/7/99 5/7/99 5/7/99 5/7/99 5/7/99 5/7/99 5/7/99 5/7/99 5/7/99 5/7/99 5/7/99 5/7/99 5/7/99 5/7/99 5/7/99 5/7/99 5/7/99 5/7/99 5/7/99 5/7/99 5/7/99 5/7/99 5/7/99 5/7/99 5/7/99 5/7/99 5/7/99 5/7/99 5/7/99 5/7/99 5/7/99 5/7/99 5/7/99 5/7/99 5/7/99 5/7/99 AMOUNT $1,000.00 $142.99 $359.45 $665.20 $0.00 $o.oo $o.oo $9.00 $10.00 $99.00 $30.00 $85.OO $1,395.56 $2OO.0O $190.00 $196.28 $15.85 $572.OO $55.62 $24.50 $19.95 $125.00 $92.90 $19.50 $103.95 $28.85 $97O.5O $408.98 $1,200.00 $82.50 $3,141.10 $5.OO $140.85 $32.OO $123.67 $489.42 $216.69 $74O.25 $15,850.13 $5,524.25 $595.50 $314.11 $75.03 $30.00 $119.02 $1,620.78 $32.15 $1,950.00 $18,683.42 Page 1 AJP CHECK LISTING FOR THE MONTH OF MAY 1999 45943 45944 45945 45946 45947 45948 45949 45950 45951 45952 45953 45954 45955 45956 45957 45958 45959 45960 45961 45962 45963 45964 45965 45966 45967 45968 45969 45970 45971 45972 45973 45974 45975 45976 45977 45978 45979 45980 45981 45982 45983 45984 45985 45986 45987 45988 45989 45990 45991 45992 45993 SERVICES-VARIOUS SUPPLIES-LIBRARY SERVICES-STREET SUPPLIES-STREET SUPPLIES-WWTP SUPPLIES-FIN SERVICES-VARIOUS SUPPLIES-LIB SUPPLIES-WWTP SUPPLIES-STREET SERVICES-BUILD SERVICES-DAR SUPPLIES-LIBRARY REIMBURSE-LIB SUPPLIES-VARIOUS REIMBURSE-POLICE SUPPLIES-STREET SERVICES-VARIOUS SUPPLIES-WATER SERVICES-VARIOUS SERVICES-WWTP SUPPLIES-POLICE SUPPLIES-LIB SUPPLIES-LIBRARY SUPPLIES-ATTY SUPPLIES-STREET SUPPLIES-STREET FRANCHISE-CABLE TV DUES-MAYOR SERVICES-PUB WKS SERVICES-WATER VOID VOID VOID SUPPLIES-POLICE DUES-POLICE SERVICES-POLICE SERVICES-FIN SERVICES-ENG SERVICES-WWTP SERVICES-VARIOUS SUPPLIES-VARIOUS SERVICES-VARIOUS SERVICES-PARKS SUPPLIE~STREET SERVICES-WWTP SERVICES-PLAN SERVICES-POLICE SUPPLIES-C GARAGE SERVICES-VVWTP SERVICES-SELF INS NW NATURAL OMNIGRAPHICS OR DEPT OF TRANS OTT'S FRICTION PACIFIC PRINTERS PC MAGAZINE PORT GENERAL ELEC POSITIVE PROMOTIONS PRAXAIR DIST PUB WORKS SUPPLY RLM CONSULTING LES SCHWAB TIRE SELECT VIDEO PUB LINDA SPRAUER US OFFICE PRODUCTS JASON TLUSTY UNOCAL ERNIE GRAHAM UNITED DISPOSAL UNITED PIPE US WEST COMM VALLEY EXCAVATING VIKING OFFICE VISIONS WALMART STORES WEST PUBLISH WESTERN TOOL WITHERS LUMBER WBN COMM ACCESS WBN DOWNTOWN ASSOC WBN INDEPENDENT VALLEY MAILING VOID VOID VOID NATL SHERIFFS ASSN OEDIA D.P.S.S.T. ARLENE HARRIS LPTPC AEROTEK INC ARAMARK UNIFORM ARCH PAGING AWARDS & ATHLETICS AT&T AT&T WIRELESS BBC STEEL CORP BROWN & CALDWELL ROGER J BUDKE BULLARD, KORSHOJ EH BURRELL CO CHERRY CITY ELEC CIS CITY CTY INS SERV 01335O 014044 014260 014690 015058 015212 015420 015464 015480 015648 017257 018300 O18383 018710 019100 019168 020010 020020 020030 020095 021 O37 021180 021203 022035 022160 022236 022445 022547 022580 022630 021044 NONE NONE NONE NONE 000080 000534 000535 000580 000623 000655 001168 001573 O01580 001584 001615 0O2424 002488 5/7/99 5/7/99 5/7/99 5/7/99 5/7/99 5/7/99 5/7/99 5/7/99 5/7/99 5/7/99 5/7/99 5/7/99 5/7/99 5/7/99 5/7/99 5/7/99 5/7/99 5/7/99 5/7/99 5/7/99 5/7/99 5/7/99 5/7/99 5/7/99 5/7/99 5/7/99 5/7/99 5/7/99 5/7/99 5/7/99 5/14/99 5/14/99 5/14/99 5/14/99 5/14/99 5/14/99 5/14/99 5/14/99 5/14/99 5/14/99 5/14/99 5/14/99 5/14/99 5/14/99 5/14/99 5/14/99 5/14/99 5/14/99 $2,370.66 $175.00 $4.04 $478.85 $260.66 $29.97 $16,527.02 $1 O7.64 $13.35 $3OO.2O $14,139.00 $8.50 $136.60 $49.50 $266.53 $97.02 $458.50 $1,152.70 $4,645.48 $1,329.23 $53,3O7.26 $97.36 $108.80 $194.06 $263.0O $139.99 $47.00 $887.66 $50.00 $112.50 $480.80 $o.oo $o.oo $o.oo $25.00 $25.00 $110.00 $120.00 $140.00 $190.77 $172.11 $19.50 $79.45 $17.78 $36.70 $2,796.96 $1,710.00 $181.22 $65.10 $259.68 $2,648.12 8(; Page 2 45994 45995 45996 45997 45998 45999 46000 46O01 46002 46003 46004 46005 46006 46007 46008 46009 46010 46011 46012 46013 46014 46015 46016 46017 46018 46019 46020 46021 46O22 46023 46024 46025 46026 46027 46028 46029 46030 46031 46032 46033 46034 46035 46036 46037 46038 46039 46040 46042 46043 46044 A/P CHECK LISTING FOR THE MONTH OF MAY 1999 SERVICES-PARKS SERVICES-PUB WORKS SERVICES-PUB WKS SERVICES-PUB WKS SUPPLIES-RSVP SERVICES-PUB WKS SUPPLIES-WWTP REIMBURSE-RSVP SUPPLIES-POLICE SERVICES-PARKS SUPPLIES-WWTP SUPPLIES-RSVP SUPPLIES-POLICE SUPPLIES-WWTP SERVICES-VARIOUS SERVICES-FIN SUPPLIES-FIN SERVICES-PARKS SERVICES-VARIOUS SUPPLIES-STREET SERVlCES-ADMIN DUES-RSVP SERVICES-VVVVTP SERVICES-ENG DUES-RSVP SERVICES-WATER SUPPLIES-WWTP SUPPLIES-STREET SUPPLIES-WWTP SERVICES-VARIOUS SERVICES-WATER SUPPLIES-VVWTP SERVICES-BUILD SERVICES-WATER SUPPLIES-RSVP SERVICES-BUILD SERVICES-ENG SERVICES-ATTY SUPPLIES-WWTP SERVICES-VARIOUS SERVICES-VARIOUS SUPPLIES-POLICE SUPPLIES-A'CI'Y/ENG SERVICES-PI_AN SUPPLIES-VARIOUS SUPPLIES-WWTP PE'I-FY CASH-VARIOUS SERVICES-WATER VOID VOID VOID COSTCO WHOLESALE CRANE & MERSETH DAILY JOURNAL DE HAAS & ASSOCIATES ELDERCRAFTS RSVP FEDERAL EXPRESS FISHERS SUPPLY SUE FOFANA-DURA FRANKLIN COVEY DON GANER & ASSOC W.W. GRAINGER GREAT EVENTS PUB HARRIS UNIFORMS lOS CAPITAL IKON OFFICE KELLY SERVICES KFE MICROSYSTEMS LEISINGER DESIGNS LUCENT TECH MASCOTT EQUIPMENT MODERN BUILD SYSTEMS NARSVPD NEXTEL COMM ONSITE ENVIRON OR COMM EDUCATION OR ELECTRIC GROUP PACIFIC PURE BOTTLED PACIFIC RUBBER PLATT ELECTRIC PORT GENERAL ELEC RADIX CORP JACK RAWLINGS RLM CONSULTING WALT ROBERTS CORP C SANDERS EMBLEMS LES SCHWAB TIRE STATESMAN JOURNAL SUSSMAN SHANK UNIFIED SEWERAGE US WEST COMM US WEST COMM VANGUARD IND WEST WEST GROUP WBN INDEPENDENT YES GRAPHICS ZEE MEDICAL CITY OF WOODBURN VALLEY MAILING VOID VOID VOID 002880 002896 003020 003108 004128 O05080 005147 OO5197 005332 O06014 006283 006296 007090 008118 008119 010052 O1O087 011202 011370 012248 012560 013012 013188 014055 014150 014290 015059 015093 O1534O 015420 O17035 017054 017257 017295 018171 018300 018760 018877 020014 O2OO91 020095 021065 022160 022630 O24025 025070 015255 021044 5/14/99 5/14~99 5/14/99 5/14/99 5t 14/99 5/14/99 5/14/99 5/14/99 5/14~99 5/14/99 5/14/99 5/14/99 5/14/99 5/14/99 5/14/99 5/14/99 5/14/99 5/14/99 5/14/99 5/14/99 5/14/99 5/14/99 5/14~99 5/14/99 5/14~99 5/14/99 5/14~99 5/14/99 5/14/99 5/14/99 5/14/99 5114/99 5/14/99 5/14/99 5/14~99 5/14/99 5/14~99 5/14/99 5/14~99 5/14/99 5/14/99 5/14/99 5114t99 5/14/99 5/14/99 5/14/99 5/17~99 5~20~99 8G $90.00 $32,956.67 $160.88 $10,928.55 $141.95 $22.00 $72.55 $595.60 $65.20 $3,17O. 50 $267.63 $66.00 $465.05 $141.05 $122.19 $735.00 $599.88 $5,650.00 $621.9O $693.36 $36,220.00 $75.OO $1,289.25 $1,814.03 $45.00 $2,495.52 $58.00 $300.00 $194.42 $13,229.63 $256.74 $469.50 $705.50 $562.00 $415.75 $69.03 $259.66 $177.25 $192.93 $406.11 $5,718.10 $156.35 $312.02 $210.00 $1,171.5O $48.35 $147.21 $483.60 $o.oo $o.oo $0.00 Page 3 46045 46046 46047 46048 46049 46050 46051 46052 46053 46054 46055 46056 46057 46058 46059 46060 46061 46062 46063 46064 46065 46066 46067 46068 46O69 4607O 46071 46072 46073 46074 46075 46076 46077 46078 46079 46080 46081 46082 46083 46084 46085 46086 46087 48088 46089 46090 46091 46092 46093 46094 46095 A/P CHECK LISTING FOR THE MONTH OF MAY 1999 SERVICES-WVVTP SERVICES-RSVP REFUND-POLICE REFUND-BUS LIC SERVICES-WWTP SERVICES-WATER SERVICES-ENG SERVICES-HOUSING SERVICES-WATER SERVICES-HOUSING SERVICES-WWTP SERVICES-POLICE SUPPLIES-PARKS SUPPLIES-WVVTP SUPPLIES-PARKS SERVICES-COURT SERVICES-POLICE SERVICES-PARKS SERVICES-PUB WORKS SERVICES-FINANCE SERVICES-PUB WORKS SUPPLIES-WATER SERVICES-LIBRARY REIMBURSE-FINANCE SUPPLIES-PARKS SUPPLIES-ST/VVTR SERVICES-VARIOUS SERVICES-ADMIN SERVICES-COURT SERVICES-COURT SERVICES-SPEC ASSESS SERVICES-PARKS REIMBURSE-LIBRARY SUPPLIES-POLICE SUPPLIES-POLICE SERVICES-PUB WORKS SERVICES-WWTP SUPPLIES-LIBRARY SERVICES-VARIOUS SERVICES-ENG SERVICES-PARKS SUPPLIES-PLAN SUPPLIES-WATER SUPPLIES-PUB WORKS SUPPLIES-TRANSIT SUPPLIES-VARIOUS SERVICES-HOUSING SERVICES-POLICE REIMBURSE-WATER SUPPLIES-FINANCE SUPPLIES-STREET 1 DAY SIGNS WILLAMETTE BISTRO BEA PORTILLO JESSE BRENNAN UMPQUA COMM COLL A & A DRILLING AEROTEK INC ALUM-A-LITE ALUMINUM AMTEST OREGON LLC AQUA FLOW GUTTERS ARAMARK UNIFORM AT&T LANGUAGE LINE HOUSEHOLD BANK BOBCAT OF PORTLAND COLUMBIA CASCADE CO MARGOT COMLEY CRYSTAL SPRINGS D & D PAVING DAILY JOURNAL EDEN SYSTEMS FIRST AMER TITLE H D FOWLER CO GE CAPITAL BEN GILLESPIE GRAND SLAM INDUSTRIAL WELDING IKON OFFICE INSULATION REMOVAL PETER KONOVALOV ELIZABETH LOSCUTOFF MARION COUNTY CLERK MARION ENVIRON SERV DONNA MELENDEZ MILES CHEVROLET AE NELSON LEATHER NOR AM TELECOMM NW BIOSOLIDS MGMT OFFICE DEPOT ONE CALL CONCEPTS ONSITE ENVIRON PACIFIC LAND CLEARING PIONEER ELECTRONICS PUBLIC WORKS SPLY ROTHS IGA SCHETKY NW SALES SEWING & VACUUM EXC PAUL SHONES SIDING SlLVERTON HOSPITAL FRANK SUTTER TIGERDIRECT INC UNOCAL:ERNIE GRAHAM NONE NONE NONE NONE NONE 000010 000080 000180 000400 000417 000534 000659 001199 001328 002680 002686 002919 003005 003020 004065 005125 005210 006079 006189 006273 008100 008119 008148 010295 011332 012087 012227 012420 012490 013150 013197 013262 014029 014054 014055 015037 015345 015648 017340 018240 018405 018449 018480 018880 019155 020010 5/21/99 5/21/99 5/21/99 5/21/99 5/21/99 5/21t99 5/21/99 5/21/99 5/21/99 5/21/99 5/21/99 5/21199 5/21/99 5/21/99 5/21/99 5/21/99 5/21/99 5/21/99 5/21/99 5/21/99 5/21/99 5/21/99 5/21/99 5/21/99 5/21/99 5/21/99 5/21/99 5/21/99 5/21/99 5/21/99 5/21/99 5/21/99 5/21/99 5/21/99 5/21/99 5/21/99 5/21/99 5/21/99 5/21/99 5/21/99 5/21/99 5/21/99 5/21/99 5121/99 5/21199 5/21/99 5/21/99 5/21199 5/21/99 5/21/99 5/21/99 $150.50 $149.50 $19.50 $36.50 $220.00 $2,180.00 $180.00 $2,780.00 $6,435.00 $236.00 $195.57 $919.48 $1,180.06 $39,990.40 $700.00 $131.25 $51.00 $56,530.74 $154.38 $3,152.02 $196.00 $3,572.00 $166.09 $7.00 $199.95 $48.85 $475.O2 $5,865.00 $25.OO $25.OO $93.75 $12.20 $12.50 $3O.O0 $78.56 $5,699.25 $25O.0O $88.28 $126.9O $2,120.95 $1,993.75 $138.99 $162.00 $42.80 $85.75 $69.65 $4,305.00 $26.25 $264.93 $261.94 $537.25 8G Page 4 ~ , A/P CHECK LISTING FOR THE MONTH OF MAY 1999 46096 46097 46098 46099 46100 46101 46102 46103 46104 46105 46106 46107 46108 46109 46110 46111 46112 46113 46114 46115 46116 46117 46118 46119 46120 46121 46122 46123 46124 46125 46126 46127 46128 46129 46130 46131 46132 46133 46134 46135 46136 46137 46138 46139 46140 46141 46142 46143 46144 46145 46146 SUPPLIES-WATER STAMPS-PARKS SERVICES-PARKS SERVICES-HOUSING SERVICES-PLAN SUPPLIES-POLICE SUPPLIES-LIBRARY PETTY CASH-VARIOUS VOID SERVICES-WATER VOID VOID VOID REFUND-PARKS REFUND-PARKS REFUND-PARKS SUPPLIES-LIBRARY SUPPLIES-LIBRARY SERVICES-LIBRARY REFUND-BUILD SUPPLIES-PARKS SERVICES-VARIOUS SERVICES-ENG SERVICES-POLICE SERVICES-CITY HALL SERVICES-VARIOUS SERVICES-POLICE SERVlCES-ST/WTR SERVICES-WATER SUPPLIES-VARIOUS SUPPLIES-STREET SERVICES-PUB WORKS SERVICES-WVVTP SERVICES-POLICE SERVICES-CABLE TV SERVICES-LIBRARY SERVICES-WVVTP SUPPLIES-VARIOUS SERVICES-PUB WORKS SERVlCES-LIB/PW SERVICES-FINANCE SUPPLIES-VARIOUS SUPPLIES-POLICE SUPPLIES-LIBRARY SERVICES-PARKS SUPPLIES-WWTP SUPPLIES-VARIOUS SUPPLIES-LIBRARY SERVICES-POLICE SUPPLIES-STREET SERVICES-VARIOUS UNITED PIPE US POSTAL SERV US WEST COMM WOLFERS HEATING WBN INDEPENDENT OFFICE SPECIALTIES LINDS MARKET CITY OF WOODBURN VOID VALLEY MAILING VOID VOID VOID RACHEL SCHEEL ROCHELLE KIBBY LIONEL REBULLOSA NAVILLUS PRESS PORTLAND STATE UNIV PNLA MEMBERSHIP NOMARCO CONSTRUCTION TRAEGER BROS A & A PEST CONTROL AEROTEK INC AIR TOUCH CELLULAR AIR TOUCH PAGING ARAMARK UNIFORM AUTO ADDITIONS AT & T AVVVVA NW OR SUBSECT BIMART CORP BLAST CLEANING CAPITAL VALUATION CARLSON TESTING CASE AUTOMOTIVE CASCADE SOUND CHERRY CITY ELEC CH2M-HILL COASTAL FARM CRANE & MERSETH DAILY JOURNAL DATEC INC DAVISON AUTO DAVISON AUTO DEMCO ENGELMAN ELEC FALKENBERG INC FARM PLAN FC&A FOTO MAGIC GK MACHINE DON GANER & ASSOC 020030 020090 020095 022460 022630 022670 0011240 015255 021044 NONE NONE NONE NONE NONE NONE NONE NONE 000011 000080 000113 000115 000534 000558 000623 000663 001275 001298 002082 002140 002190 002230 002424 002478 002625 002896 003020 003063 003080 O03O81 003110 004190 005020 005062 005073 005258 006009 006014 5/21/99 5/21/99 5/21/99 5/21/99 5/21/99 5/21/99 5/24/99 5/24/99 5/27/99 5/28/99 5/28/99 5/28/99 5/28/99 5/28/99 5/28/99 5/28/99 5/28/99 5/28/99 5/28/99 5/28/99 5/28/99 5/28/99 5/28/99 5/28/99 5/28/99 5/28/99 5/28/99 5/28/99 5/28/99 5/28/99 5/28/99 5/28/99 5/28/99 5/28/99 5/28/99 5/28/99 5/28/99 5~28/99 5/28/99 5/28/99 5/28/99 5/28/99 5/28/99 5/28/99 5/28/99 5/28/99 5/28/99 $4,277.36 $132.00 $45.64 $134.16 $30.00 $36.90 $38.00 $148.29 $0.00 $406.40 $0.00 $0.00 $0.00 $100.00 $100.00 $75.OO $46.05 $12.00 $7O.OO $60.45 $175.00 $240.00 $255.00 $600.34 $19.14 $384.88 $769.34 $10.72 $330.00 $110.20 $26.00 $1,200.00 $439.00 $1,441.81 $294.95 $107.15 $67,487.89 $557.10 $25,709.35 $498.88 $513.50 $199.90 $28.00 $40.25 $975.00 $238.65 $48.27 $32.96 $81.76 $70.10 $3,145.00 8G Page 5 46147 46148 46149 46150 46151 46152 46153 46154 46155 46156 46157 46158 46159 46160 46161 46162 46163 46164 46165 46166 46167 46168 46169 46170 46171 46172 46173 46174 46175 46176 46177 46178 46179 46180 46181 46182 46183 46184 46185 46186 46187 46188 46189 46190 46191 46192 46193 46194 46195 46197 A/P CHECK LISTING FOR THE MONTH OF MAY 1999 SUPPLIES-LIBRARY SUPPLIES-LIBRARY SUPPLIES-LIBRARY SERVlCES-ATTY SUPPLIES-VARIOUS SERVICES-LIBRARY SUPPLIES-C GARAGE SUPPLIES-STREET SUPPLIES-LIBRARY SERVICES-VARIOUS SUPPLIES-STREET SERVICES-POLICE SUPPLIES-LIBRARY SERVICES-ADMIN SERVICES-PUB WORKS SUPPLIES-WATER SERVICES-VVWTP SERVICES-PUB WORKS SERVICES-COURT PERMITS-VVWTP SUPPLIES-WWTP SUPPLIES-FINANCE SUPPLIES-VARIOUS SUPPLIES-VARIOUS SERVICES-STREET SERVICES-VVWTP/PARKS SERVICES-CTY HALL/LIB SERVICES-LIBRARY SERVICES-VVVVTP SUPPLIES-VVVVTP/TRANS SERVICES-LIBRARY SUPPLIES-VVWTP SERVICES-LIB SUPPLIES-LIBRARY SERVICES-BUILD SUPPLIES-LIBRARY SUPPLIES-VARIOUS SUPPLIES-LIBRARY SERVICES-POLICE SUPPLIES-LIBRARY SUPPLIES-LIBRARY REIMBURSE-LIBRARY SERVICES-PARKS SUPPLIES-POLICE SUPPLIES-VARIOUS SUPPLIES-LIBRARY SERVICES-FINANCE SUPPLIES-LIBRARY SUPPLIES-WATER SUPPLIES-VARIOUS SUPPLIES-PARKS GALE GROUP GAYLORD BROS GRAPHIC ARTS CTR GREAT CHINA SEAFOOD GW HARDWARE CJ HANSEN CO HUBBARD CHEV INDUSTRIAL WELDING INGRAM DIST GROUP IKON OFFICE INSERTA FI3-FINGS ROBERTA JORGENSEN JEAN KARR & CO KEY TITLE KITTELSON & ASSOC L & L BUILDING LANDMARK PACIFIC INC LINDS MARKET MSI GROUP MARION COUNTY BLDG MCGUIRE BEARING CO MEI MICRO CENTER METROFUELING MR P'S AUTO PARTS MUFFLERS HITCHES NEXTEL COMM NW ELEVATOR CO NW LIBRARY BINDERY OREGON WOODS PACIFIC PRINTERS PACIFIC PURE BOTTLED PAULS SMALL MTR PHYSICIANS DESK RECORDED BOOKS RLM CONSULTING SERV RUSSIAN HOUSE LES SCHWAB TIRE SHERMAN SPECIALTY SLATER COMM SOUTHEASTERN BOOK SPANISH BOOK DIST LINDA SPRAUER GLENN TADINA BAND TERRITORIAL SUPPLIES US OFFICE PRODUCTS USVVEST DIRECT US WEST COMM VISIONS WALLING SAND WALMART STORES WILL CHAP RED CROSS 006015 006030 006284 O06294 O06405 007055 007320 008100 008116 008119 008135 009160 010030 010084 010093 011010 011033 0011240 012015 012090 012384 012421 012448 012510 012655 013188 013275 013293 014630 015058 015059 015175 015275 017102 017257 017375 018300 018435 018522 018627 018678 018710 019010 019060 019100 020092 020095 021203 O22029 022035 022328 5/28/99 5/28/99 5/28/99 5/28/99 5/28/99 5/28199 5/28/99 5/28199 5/28/99 5/28/99 5/28/99 5/28/99 5/28/99 5/28/99 5/28/99 5/28/99 5/28/99 5/28/99 5/28/99 5/28/99 5/28/99 5/28/99 5/28/99 5/28/99 5/28/99 5/28/99 5/28/99 5/28/99 5/28/99 5/28/99 5/28/99 5/28/99 5/28/99 5/28/99 5/28/99 5/28/99 5/28/99 5/28/99 5/28/99 5/28/99 5/28/99 5/28~9 5/28~99 5/28/99 5/28/99 5/28/99 5~28/99 5/28/99 5/28/99 5/28/99 5/28~99 8G $84.18 $477.82 $10.30 $8.00 $440.81 $1,062.00 $36.62 $208.30 $1,587.88 $593.56 $85.24 $225.OO $42.15 $35.OO $15,533.82 $98.71 $7,772.33 $30.00 $125.00 $776.64 $42.80 $51.92 $1,490.54 $71.62 $117.00 $759.84 $300.00 $249.90 $24,225.00 $238.10 $60.65 $2O.85 $6.95 $267.2O $11,927.57 $16.58 $1,009.48 $82.65 $159.15 $57. O8 $23O.48 $23.95 $800.00 $225.25 $225.93 $12.84 $216.00 $31.50 $2,954.42 $88.87 $15.20 Page 6 46198 46199 46200 46201 46202 46203 46204 46205 46206 46207 46208 46209 46210 46211 46212 46213 46214 46215 46216 46217 46218 46219 46220 NP CHECK LISTING FOR THE MONTH OF MAY 1999 SUPPLIES-WWTP SERVICES-PUB WKS SUPPLIES-WWTP SUPPLIES-VARIOUS REIMBURSE-RSVP REIMBURSE-RSVP REIMBURSE-RSVP REIMBURSE-RSVP REIMBURSE-RSVP REIMBURSE-RSVP REIMBURSE-DAR REIMBURSE-DAR REIMBURSE-DAR REIMBURSE-DAR REIMBURSE-DAR REIMBURSE-DAR REIMBURSE-DAR REIMBURSE-DAR REIMBURSE-DAR REIMBURSE-DAR REIMBURSE-DAR REIMBURSE-DAR REIMBURSE-DAR WBN FERTILIZER WBN INDEPENDENT OFFICE SPECIALTIES YES GRAPHICS ALMEDA QUIRING MARIAN REED JUNE WOODCOCK RICHARD SNYDER ROBERT STILLMAN JAY WOODS KARL ANDERS DOROTHA BORELAND JANICE DAVIS CORNELIUS DONNELLY FRED HAYES WARD O'BRIEN MARILYN PARADIS JOAN PREZEAU GERTRUDE REES LOLA SPERATOS STEVE STURN FRED TOPOREK HATTIE VANDECOVERING 02259O 022630 O2267O 024025 035608 035615 035648 035655 035667 035763 045070 045100 045200 045230 045315 045497 045512 045525 045545 045560 045585 045660 045670 5/28/99 5/28/99 5/28/99 5/28/99 5/28/99 5/28/99 5/28/99 5/28/99 5/28~99 5/28/99 5/28/99 5/28/99 5/28/99 5/28/99 5/28/99 5/28/99 5/28/99 5/28/99 5/28/99 5/28/99 5/28/99 5/28/99 5/28/99 $229.81 $489.10 $33.98 $1,314.50 $15.00 $14.00 $24.00 $35.00 $24.00 $48.00 $3o.5o $2o.oo $31.5o $134.5o $14o.oo $87.5o $27.75 $219.25 $63.75 $3.75 $149.25 $35.oo $6.75 8(; $622,085.10 Page 7 MEMO 81t TO: FROM: SUBJECT: DATE: City Administrator for Council Information ~ie Moore, C. E. Tech III through Public Works Director No Parking within Ironwood at Tukwila Subdivision June 9, 1999 The City Council and Planning Commission in April 1997 approved the site plan review for Ironwood at Tukwila. The conditions of approval stated that parking shall be allowed on one side of the interior streets of this subdivision, which is consistent with the Woodburn Transportation System Plan (TSP) (June 1996) for Local Residential "Skinny" streets. Ironwood has 50 ft. right-of-way with 26 ft. wide streets curb to curb. Throughout the city when parking is allowed on one side of the roadway it is on the west and north sides of the street. Therefore, No Parking signs will be installed by the Public Works crew on the east and south sides of the interior streets in Ironwood at Tukwila subdivision, unless City Council has objections to it. See attached map. The conditions of approval also stated that no parking shall be allowed on Hazelnut Drive since it is classified as an access street by the Woodburn TSP. The installation of no parking signs on Hazelnut Drive will take place at a future date, when more development is completed. · · IOA COUNCIL BILL NO. 196 ORDINANCE NO. AN ORDINANCE AFFIRMING THE DECISION OF THE WOODBURN PLANNING COMMISSION AND DENYING AN APPEAL; APPROVING SITE PLAN REVIEW APPLICATION 99-01 (DR. PATRICK PARADIS, APPLICANT); AND DECLARING AN EMERGENCY. WHEREAS, the Woodbum Planning Commission conducted a public hearing on Site Plan Review Application 99-01 on April 8, 1999; and WHEREAS, the Commission issued a final order dated April 26, 1999, approving said application; and WHEREAS, Garry L. La_Point appealed the approval of Site Plan Review Application 99- 01 to the Woodburn City Council; and WHEREAS, the Woodbum City Council conducted a public hearing on Site Plan Review Application 99-01 on May 24, 1999; NOW, THEREFORE, THE CITY OF WOODBURN ORDAINS AS FOLLOWS: Section 1. That the subject property is shown in the diagram attached as Exhibit "A" and is described as follows: NW 1/4, Section 12, Township 5S, Range 2W, Eastern Portion of Tax Lot 400(44075233). 188.43 feet x 135.24 feet = 25,400 square feet approximately. Off State Highway 214 and Evergreen Road. Section 2. That the decision of the Woodbum Planning Commission on Site Plan Review Application 99-01 (Dr. Patrick Paradis, applicant) is hereby affirmed. Section 3. That the appeal of the Woodbum Planning Commission decision on Site Plan Review Application 99-01 (Dr. Patrick Paradis, applicant) is hereby denied. Section 4. That the City Council hereby makes a final land use decision on Site Plan Review Application 99-01 (Dr. Patrick Paradis, applicant) granting and approving said application based upon the findings and conclusions contained in the Staff Report attached as Exhibit "B", which is attached hereto and, by this reference, incorporated herein. Page 1 - COUNCIL BILL NO. ORDINANCE NO. Section 5. That the approval of said Site Plan Review Application 99-01 is subject to the conditions contained in Exhibit "B", which is attached hereto and, by this reference, incorporated herein and additional conditions, as follows: That the parking, as delineated in the approved Site Plan, on the south side of the building covers an area of 23 feet from north to south, the north line being the existing curb and south line being the legal demarcation line of the access easement. That the applicant is subject to the terms and provisions of the November 7, 1995 access easement which burdens and benefits the applicant's property. That the parking element of applicant's site plan conforms to development requirements of the city and does not conflict with the recorded access easement. 10A Section 6. This ordinance being necessary for the immediate preservation of the public peace, health and safety, an emergency is declared to exist and this ordinance shall take effect immediately upon passage by the Council a~_d a~gl~oval by the Mayor. Approved as to form.'~, (~~/~'-~ ~ "- '-~F'- 9 ~ City Attorney Date Approved: Richard Jennings, Mayor Passed by the Council Submitted to the Mayor Approved by the Mayor Filed in the Office of the Recorder ATTEST: Mary Tennant City Recorder City of Woodburn, Oregon Page 2 - COUNCIL BILL NO. ORDINANCE NO. 10B 19,69 COUNCIL BILL NO. ORDINANCE NO. AN ORDINANCE GRANTING A CONDITIONAL ZONE CHANGE ON CERTAIN PROPERTY LOCATED AT 290 GATCH STREET FROM SINGLE FAMILY RESIDENTIAL (RS) TO MULTI-FAMILY RESIDENTIAL (RM); APPROVING A SITE PLAN REVIEW APPLICATION; ATTACHING CERTAIN CONDITIONS THERETO; AND DECLARING AN EMERGENCY. wHEREAS, the applicants submitted Zone Map Amendment 99-01 for a zone change from Single Family Residential (RS) to Multi-Family Residential (RM); and WHEREAS, Application 99-02 was submitted by the applicants for site plan approval; and WHEREAS, the City Council conducted a de novo public hearing on May 24, 1999 and heard testimony on said application; NOW, THEREFORE, THE CITY OF WOODBURN ORDAINS AS FOLLOWS: Section 1. The subject property is owned by Orville and Dorothy Krebs and is legally described in Exhibit "A" which is attached hereto. Section 2. Based upon the findings and conclusions contained in Exhibit "B" attached hereto, the zone designation on the subject property is changed from Single Family Residential (RS) to Multi-Family Residential (RM). Section 3. That the zone change granted by Section 2 of this ordinance shall only be for a duplex one story in height. Section 4. That the site plan of said property is approved based upon the findings and conclusions contained in Exhibit "B" attached hereto. Section 5. That the zone change and site plan approval are subject to the conditions contained in Exhibit "C" attached hereto and an additional condition that the owner be requested to place a"no parking" sign on the driveway. Section 6. This ordinance being necessary for the public peace, health and safety, an emergency is declared to exist and this ordinance shall take effect immediately upon passage by the Council and approval by the Mayor. Page 1 - Council Bill No. Ordinance No. Approved as to form: City Attorney Date Approved: Richard Jennings, Mayor 10B Passed by the Council Submitted to the Mayor Approved by the Mayor Filed in the Office of the Recorder ATTEST: Mary Tennant City Recorder City of Woodbum, Oregon Page 2 - Council Bill No. Ordinance No. EXHIBIT Pag~ .._L_ of Legal Description for Tax Lot 3200. Parcel 1: Beginning in the center of Gatch Avenue in the City of Woodburn, Marion County, Oregon, at a point which is 247.00 feet North 20° 30' East from the intersection of said center line with the center line of Young Street said beginning point also being 50.00 feet South 20° 30' West from the Northwest corner of a tract of land conveyed Henry H. Hackman by deed recorded in Book 41, Page 613, Deed Records for said County and State; thence South 60° 45' East 140.24 feet; thence North 20° 45' East parallel with the center line of said Gatch Avenue 50.00 feet; thence South 60° 45' East 67.76 feet; thence South 20° 30' West 120.00 feet; thence North 60° 45' West 208.00 feet to the center line of said Gatch Avenue; thence. North 20° 30' East 70.00 feet to the place of beginning. SAVE AND EXCEPT that part lying in Gatch Avenue. Parcel 2: A strip of land 10 feet in width off the Westerly side of that tract of land conveyed to G.V.M. Incorporated in Book 708, Page 259, Deed Records for Marion County, Oregon, and being more particularly described as follows: Beginning at the most Northerly corner of that certain parcel of land conveyed to Arthur M. Burt, et ux, in Book 545, Page 576, Deed Records for Marion County, Oregon; thence South 60° 45' East along the Northerly line of said Parcel a distance of 10.0 feet; thence South 20° 30' West and being parallel with the Westerly line of said Parcel a distance of 120.00 feet; thence North 60° 45' West a distance of 10.0 feet to a point on the Westerly boundary of that certain tract of land conveyed to Arthur M. Burt, et ux, in Book 396, Page 558, Deed Records for Marion County, Oregon; thence North 20° 30' East a distance of 120.00 feet to the place of beginning. PARCEL 3: Beginning in the center of Gatch Avenue in the City of Woodburn, Marion County, Oregon, at a point which is 247.00 feet North 20° 30' East from the intersection of said center line with the center line of Young Street said beginning point also being 50.00 feet South 20° 30' West from the Northwest corner of a tract of land conveyed Henry H. Hackman by deed recorded in Book 41, Page 613, Deed Records for said County and State; thence South 60° 45' East 140.24 feet; thence North 20° 45' East parallel with the center line of said Gatch Avenue 50.00 feet; thence South 60° 45' East 67.76 feet; lOB EXHIBIT_, o~ff' Page ~. --~_ (Beginning at the Northeast comer of a tract of land conveyed to G.V. M Incorporated by deed recorded in Volume 703, Page 381, Deed Records, which point is South 60° 45' East 140.24 feet and North 20° 45' East parallel with the center line of said Gatch Avenue 50.00 feet and South 60° 45' East 67.76 feet from a point 247 feet North 20° 30' East of the intersection of the center line of Gatch Avenue with the center line of Young Street, said point also being the Northwest corner of a tract of land conveyed to Arthur M. Burt, et ux, by deed recorded in Volume 545, Page 576, Deed Records, Marion County, Oregon)(REEL 1377 PAGE 65); thence South 60© 45' East 89.0 feet; thence South 20° 30' West 120.0 feet; thence North 60© 45' West 89.0 feet to the Southeast corner of said G.V.M. Incorporated tract; thence North 20° 30' East 120.0 feet to the point of beginning, being situate in the B.S. Bonney Donation Land Claim No. 47, in Township 5 South, Range 1 West of the Willamette Meridian, Marion County, Oregon. 10B FOR EASEMENTS/CONDITIONS/RESTRICTIONS REFERENCE MARION COUNTY DEED RECORDS REEL 1377 PAGE 65, AND REEL1321 PAGE 392 EXHIBIT FINDINGS AND CONCLUSIONS EXHIBIT /~ Page ! of .2. lOB RELEVANT FACTS The property is located at 290 Gatch Street. The property can be identified specifically on Madon County Assessor Map R5 lW Section 18AD Tax Lot 3200. The property consists of two zone districts approximately 60% of the westerly portion of the property is zoned RM (Multi-Family) while the easterly 40% of the property is zoned RS (Single Family Residential). The property in the RM portion contains an eight unit apartment with 4-2 bedroom units and 4-1 bedroom units. No units are presently located in the RS designated area. 4. The RS Zone District boundary incorporates Tax Lots #2200 and #1900. COMPREHENSIVE PLAN FINDINGS The subject property is located in a multi-family residential enclave that abuts single family residential uses to the north and east. To lessen the potential deleterious effects on adjacent single family residential uses the applicant is proposing the structure be only one story in height and be screened with a 7' high fence. The Comprehensive Plan Map identifies this property as Multi-Family Residential. The proposed change in the zone map from Single Family Residential to Multi- Family Residential assists in fulfilling a need to accommodate multiple family housing objectives in VVoodburn. CONCLUSION The applicants request is in keeping with the Comprehensive Plan Maps Multi-family designation. ZONING ORDINANCE FINDINGS Apartments are a permitted outright use in the RM District. duplexes are permitted only on comer lots. In the RS District, FINDINGS & CONCLUSIONS - ZONE CHANGE 99-01. SPR 99-02 - Orville & Dorolhy Krebs 36 SXH en ~'ege ~ of The undeveloped portion of the property would not be conducive for the placement of a single family dwelling(s) based on the fact the property is an integral part of an existing multi-family complex. Parking Requirements 2-3 Bedroom Apartments = 4 spaces 4-2 Bedroom Apartments = 8 spaces 4-1 Bedroom Apartments - 6 spaces TOTAL - 18 spaces required The applicant has provided for 20 parking spaces and exceeds standards. The site plan illustrates the loading area (one 12' x 34' long loading space) for the proposed project. The loading meets standard. The site plan identifies that it will be paved with parking spaces that meet standards. 6. The applicant has addressed and meets the Site Plan Review criteria. CONCLUSION The applicants request is in keeping with the zoning ordinance. 10B FINDINGS & CONCLUSIONS - ZONE CHANGE 99-01, SPR 99-02 - On/ille & Dorolhy Krebs 37 EXHIBIT EXHIBIT._ Page f of,,,~7 lOB PLANNING DEPARTMENT CONDITIONS OF APPROVAL 1. The proposed development shall be in substantial conformance with the preliminary plan. 2. Comply with parking and loading requirements as specified in Chapter 10 of the Zoning Ordinance. Comply with general planting specifications, buffering specifications and guidelines and maintenance standards as per the standards document for site plan review/landscaping. 4. Construct a 7' high obscuring fence as shown in the Site Plan. 5. Curbing, striping, sprinkler system, lighting and bicycle rack shall be kept in good condition. Any damage shall be repaired within a timely manner. On site construction shall not commence until the improvement plans have been reviewed and approved by the public works department and all right-of-way permits, systems development charges have been paid. Prior to occupancy permit issuance, the applicant shall comply with the conditions of approval established by the Planning Commission and submit one set of reproducible as-builts. Conditions of approval also include the comments provided by the fire, police, building, parks, and public works departments are attached hereto and incorporated herein. Any conditions attached to the approval of the site plan shall be conditions on the issuance of a building permit. A violation of the conditions shall be considered a violation of the ordinance. FINDINGS & CONCLUSIONS - ZONE CHANGE 99-01, SPR 99-02 - Orville & Dorothy Krebs 38 ZONE CHANGE TAX LOT 3200/GATCH STREET EXHIBIT ~' Page, ~ of,..'7 10B Ao Co De GENERAL CONDITIONS: Final site plan shall conform to the construction plan review procedures and standards. On-site existing water wells and subsurface sewage disposal systems shall be abandoned in accordance with state regulations. This development shall not cause storm water runoff to be impounded on adjacent properties. All work shall conform to the City of Woodburn Standards and all State Building Codes. STREET AND DRAINAGE: The City has no storm sewer collection system in the vicinity, other then Gatch Street itself. This development will need to discharge to the street through a weep hole in the curb. The surface runoff will not be allowed to discharge to the street across the sidewalk, a strip drain at the approach would be required if this was the proposal. The driveway approach shall conform to current city standards for a commercial driveway. The recycling area as identified on the plan appears to outside of the existing ingress/egress easement. SANITARY SEWER: Sanitary Service can be provided from the existing main within Gatch Street. However, The property being under one ownership the applicant has a choice of; A Using the existing service to the parcel, if it has sufficient capacity and/or grade Install a new service to the city main in the center of Gatch Street, all cost associated with this is to be borne by the applicant. Proper permits will also be required thgugh the Public Works Department. WATER: Domestic service can be provided from the existing city water main within Gatch Street. The Water meters are to be plaoed.w;i,'th the Gatch Street right-of-way. Proper backflow prevention device will be required on each domestic and/or lawn irrigation meter provided. Fire protection requkements, including access for emergency vehicles, shall be as per the Woodburn Fire Districts conditions of approval. The proposed duplex may exceed the allowable distanoe to the nearest fire hydrant. 39 WOODB FIR Prevo tion D Site Plan Review E-~XHIBI~ ~ Page --~ of, ,;7 10B Memo To: Steve Goeckritz, Planner City of Woodbum From: Robert Benck Fire Marshal l:acilitj~/ Project Name: Krebs Duplex Location: 200 Blk, Ga/ch St Occupanc~ Class: R-3 A. Access: 1. Exterior of Facility: Driveable access to within 150 feet of all sides of all structures. Access ways over 150 feet in length must provide turn around location. Minimum access width is 20 feet. Access way must be maintained flee of obstructions. 2. To Interior of Facility: Appears to meet requirements. B. Building Exit Sj~stem: Issues to be addressed to City Building Department for Fire & Life Safety Plans Review. 1. Occupant Load: 2. Number of Exits: 3. Exit Hardware: 4. Exit Signage:. 5. Emergency Lighting: C. Fire flo~v/ Water Supplf: 1000 gpm fire flow D. Hydrants: One hydrant, to be located near entrance to drive on Ga/ch St. E. StrrinMer/FDC: NA F. Alarm Sj~stetn: ,, As required by building code for residential occupancies. G. Premise ldentifwation: Markings and location to meet city standards. Address must be posted at the ace, ess point on Crateh St. 40 H. Special Occupancy Requirements: NA L Building Size & Limitations/Type of Construction: Within limits EXHIBIT/ ~ Page ~ of J. Fire and Life Safety Review Requirement: By City of Woodbum Building Official. K. Special Comments: An onsite water supply system must be available, operational and acceptable to the city prior to the construction of combustible buildings. Access during construction must support the weight of Fire Apparatus and allow access to facility. COMPLIANCE WITH THESE REQUIREMENTS DOES NOT CONSTITUTE PERMISSION TO BUILD. BUILDING PERMITS AND PLANS REVIEWS BY THE APPROPRIATE BUILDING OFFICIAL IS REQUIRED. PERMITS AND APPROVED PLANS MUST BE ONSITE DURING CONSTRUCTION. 10B WOODB URN FIRE DISTRICT 1776 Newberg Hwy. [Voodburn, OR. 97071 (503) 982-2360 Fax (503) 981-5004 41 SUBDIVISION/SITE PLAN REVIEW- PRE-APPLICATION/NOTES 10B REQUEST DATE: March 11, 1999 CONTACT PERSON: Planning Department, 982-5246 APPLICANT: George Wilhelm DEPARTMENT: Building ~ REC'D ~ MAR 1 ~ 1999 WOOE~..~U i ,,,!' ;' I ' ' TYPE OF PROJECT: Change four tax lots totaling 11,88- sq.ft. From ~ ~Residential Single Family) to RM (Residential Multiple). PROJECT LOCATION' Intersection of Young and Gatch Streets, T5S, R1W, Section 18AD, Tax Lot 3200 (previously Tax Lots 1900, 200, 2100 and 2200). CONFERENCE PLACE: Conference Room Woodburn City Hall Date: March 18, 1999 TIME: 11:00 am GENERAL INFORMATION TO APPLICANT I have read the information sheet provided me and understand that which is pertinent to my Site Plan Review/Pre-Application request. All materials are to be collated and folded. Signature - Owner/Agent DEPARTMENT COMMENTS Eight (8) copies of Final Plan must be brought into Public Works "As Builts" must be provided prior to issuance of the building permit SPRPRE.FORM 42 City of Woodburn Police Department 270 Montgomery Street Craig Italupowski Patrol Officer March 18, 1999 1)ale EXHIBIT ~.~ Page ~ of., '7- MEMORANDUM Woodburn, Oregon 97071 (503) 982-2345 ,qlcvc (;oecki itz, ('ommunitv 1)cvclopmcnt Dirccto~ ,";ubjcc! Slq'l'~ PI~AN I¢,I~VIF.\V Krcbb Site I)evelopment l)roj//97069 AP After reviewing this site-plan, I would make the following recommendations: 1. Signage should face north/south in front of the building on Gatch St. The numbers should be at least 6" in height and the sign should be illuminated enough to be seen from the street. 2. Landscaping shrubbery/bushes should be no higher than 3 to 4 feet and should not obstruct windows. There should also be at least I foot of clearance underneath all bushes and 6 feet of clearance underneath all trees. 3. Approval of the lighting by Staff in a way that it will provide reasonable illmnination without disturbing the tenants in or adjacent to the property. 4. The parking 1oi needs better lighting. 5. Front doors should have dead bolts and peep holes, the rear sliding door should have pin locks. The rear sliding door glass should also be shatter resistant. 6. Owner/Manager must become and stay a member of the Enhanced Safe Properties Program. 10B 43 EXHIBIT_. Page 7 of SUBDIVISION/SITE PLAN REVIEW- PRE-APPLICATION/NOTES NNNNNNNNNN~NNN~NNNNNNNNNN~NNNNNNNNNNNNNNNN REQUEST DATE: March 11, 1999 DEPARTMENT: Parks lOB CONTACT PERSON: Planning Department, 982-5246 APPLICANT: George Wilhelm TYPE OF PROJECT: Change four tax lots totaling I 1,88- sq.ft. From RS (Residential Single Family) to RM (Residential Multiple). PROJECT LOCATION: Intersection of Young and Gatch Streets, T5S, R1W, Section 18AD, Tax Lot 3200 (previously Tax Lots 1900, 200, 2100 and 2200). CONFERENCE PLACE: Conference Room Woodburn City Hall Date: March 18, 1999 TIME: 11:00 am GENERAL INFORMATION TO APPLICANT I have read the information sheet provided me and understand that which is pertinent to my Site Plan Review/Pre-Application request. All materials are to be collated and folded. Signature - Owner/Agent DEPARTMENT COMMENTS THE FOLLOWING IS REQUIRED A~'i ER PRE-APPLICATION CONFERENCE: 1) Eight (E~) copies of Final Plan must be brought into Public Works 2) "As Builts" must be provided prior to issuance of the building permit SPRPRE.FORM 44 10C date: subject: Woodburn Recreation and Parks Department Mayor and City Council via John Brown, City Administrator D. Randall Westrick, Recreation and Parks Director ~ June 10, 1999 Contract for Services - Marion County Children and Families Commission RECOMMENDATION: Approve the Contract for Services with the Marion County Children and Families Commission (CFC) for the Woodburn Youth Drop-in Center in the amount of $20,000 for the 1999-01 biennium. BACKGROUND: Since 1994, the Recreation and Parks Department has received funding from the Marion County Family Commission to operate the Youth Drop-in Center. This funding source has helped the Department operate the Center for as many as 90 youth per day. The Center provides positive after school activities for families with children in kindergarten through sixth grade. DISCUSSION: Since the 1997-98 funding cycle, the Commission's financial support for the Center has diminished. This decreased support is experienced while the demand for service has increased. Below is an analysis of Center support fi.om CFC. Funding Cycle Application Approved Application Average Daily Amount Contract Rank Attendance 99-01 $72,928 $20,000 2 120 (projected @ 2 centers) 98-99 $26,1 O0 $13,600 2 90 97-98 $18,600 $18,600 unknown 60 CFC staffhas informed the Recreation and Parks Department that the funding for programs is meant to seed and sg, pport new programs. Recreation and Parks Department staff suspects that this is the 10C COtmCIL No. 1970 RESOLUTION NO. A RESOLUTION ENTERING INTO A CONTRACT WITH MARION COUNTY TO PROVIDE FUNDING FOR ~ WOODBURN DROP-IN CENTER. WHF~REAS, the City of Woodbum provides facilities, activities, and program supplies for the Woodbum Drop-In Center; and WHEREAS, the Woodbum Drop-In Center provides a safe haven where children may participate in organized activities and receive support services such as assistance with homework; and WHEREAS, Marion County, through its Children and Families Commission, has funds available to distribute to the funding of the Woodbum Drop-In Center; NOW, THEREFORE, THF. CITY OF WOODBURN RESOLVES AS FOLLOWS: Section 1. That the City of Woodbum enter into a contract for services with Marion County for the period July 1, 1999 through June 30, 2001, to provide funding for the Woodbum Drop-In Center, a copy of which is affixed as Attachmem "A" and, by this reference, incorporated herein. Section 2. That the Mayor is au,tho~ to Approved as to form~lC/V ~ City Attorney sign said contract or~behal~ of the City. Date APPROVED: Richard Jennings, Mayor Passed by the Council Submitted to the Mayor Approved by the Mayor Filed in the Office of the Recorder ATTEST: Mary Tennant, City Recorder City of Woodburn, Oregon Page 1 - COUNCIL BILL NO. RESOLUTION NO. 10C Contract for Services - Marion County Children and Families Commission Pa~e 2 last support the City can expect for this program. Furore applications should focus on different community needs such as teen activities. The Commission has not demonstrated interest in supporting expanded successful services. Staff is disappointed that the Commission chose not to fully fund this application. However, the Department will redouble to seek further financial support through other grant sources and the development of sponsorship opportunities. Attachment Marion CounOf Contract for Services OREGON Provided by Outside Source Children and Families Commission 100 Hish St NE. Salem OR 97301 $03-$88-7975 INTRODUCTION This contract is between Marion County, a political subdivision of the State of Oregon, hereinafter called the COUNTY, and WOODBURN RECREATION AND PARKS DEPARTMENT , hereinafter called CONTRACTOR. The CONTRACTOR agrees to provide the services as specified in Part II of this contract, for the period July 1~ 1999 through June 30, 2001 . It is understood that this contract between the COUNTY and the CONTRACTOR is subject to the availability of local, state, and federal funds. This contract is for the period indicated and does not in any way commit the COUNTY to obligate funds for continuation of these services beyond the contract period. 10C COMPLIANCE WITH STATUTES AND RULES The COUNTY and the CONTRACTOR agree to comply with the provisions of this contract and all applicable federal, state, and local statutes and rules. Unless otherwise specified, responsibility for all taxes, assessment and any other charges imposed by law upon employers shall be the sole responsibility of the CONTRACTOR. Failure of the CONTRACTOR or the COUNTY to comply with the provisions of this contract and all applicable federal, state, and local statutes and rules shall be cause for termination of this contract as specified in sections concerning recovery of funds and termination. PAYMENT OF CONTRACT Contract amount The sum of $20~000.00~s the maximum payment amount obligated by the COUNTY under this contract. The COUNTY agrees to pay to the CONTRACTOR at the rate of see part 2 for services provided under this contract. be Requests for Payment Payment will be made only for actual expenditures up to the maximum amount(s) specified. The CONTRACTOR will submit quarterly reports and requests for reimbursement in the format included in Part H of this contract, no later than the 15t~ of the month following the close of the reimbursable quarter. MODIFICATION OF CONTRACT Any alterations, variations, modifications or waivers of provision of this contract shall be valid only when they have been submitted in writing and approved by the COUNTY and the CONTRACTOR. The CONTRACTOR or the COUNTY may reduce or terminate this contract when state or federal funds are reduced or eliminated, or reallocation of funds are required by state, federal or judicial action by providing to the respective parties written notice delivered by certified mail. WITHHOLDING OF CONTRACT PAYMENTS Notwithstanding any other payment provision of this contract, failure of the CONTRACTOR to submit complete and accurate reports when due, or failure to perform or document the performance of contracted services, will result in withholding of payments under this contract. Such withholding of payment for cause shall continue until the CONTRACTOR submits required reports, performs required services. REV 5/99 10C RECOVERY OF FUNDS Expenditures of the CONTRACTOR may be charged to this contract only if they (1) are in payment of services performed under this contract, (2) conform to applicable state and federal regulations and statutes, and (3) are in payment of an obligation incurred during the contract period. a. Unauthorized Expenditures and Excess Payments Any COUNTY funds spent for purposes not authorized by this contract and payments by the COUNTY in excess of authorized expenditures shall be deducted from payment of reimbursements or refunded to the COUNTY no later than thirty (30) days after the contract's expiration or notification from the CONTRACTOR. The CONTRACTOR shall be responsible to repay for prior contract period excess payments and unrecovered advanced payments provided by the COUNTY. Repayment of prior period obligations shall be made to the COUNTY in a manner agreed on. b. Contract Termination or Suspension In the event of termination of all or part of this contract as specified in Section 13 of Part I of this contract, COUNTY funds not earned at the date of termination or cancellation shall revert to the COUNTY. c. Balances at The End of The Contract Period Any fund balance, or money unspent at the end of the 1999-2001 contract period, shall be determined by March 30, 2001. Grant balances shall be presented to the Commission. The objective is to have the Commission, or designated committee and staff, work with contract providers to redistribute any remaining funds through existing contracts and/or other short-term projects. AUDITS AND INSPECTIONS The CONTRACTOR shall permit authorized representatives of the COUNTY, State of Oregon, or the applicable audit agencies of the U.S. Government to review the records of the CONTRACTOR as they relate to the contract services in order to satisfy audit or program evaluation purposes deemed necessary by the COUNTY and permitted by law. REPORTING REQUIREMENTS By signature on the contract, the CONTRACTOR grants the COUNTY, except where expressly prohibited by law, the right to reproduce, use and disclose for COUNTY purposes, all or part of the reports, data and technical information furnished the COUNTY under this contract. MAINTENANCE~ RETENTION~ AND CONFIDENTIALITY OF RECORD The CONTRACTOR agrees to establish and maintain records and statistics as follows: Financial records, which indicate the number of hours of service provided under this contract and other appropriate records pertinent to this contract shall be retained for a minimum of three (3) years after the end of the contract period. If there are unresolved audit questions at the end of the three-year period, the records must be~ maintained until the questions are resolved. Client records shall be kept confidential in accordance with ORS 179.505, OAR 309-11-020, 45 CFR 205.50 and 42 CFR Part 2. REV 5/99 10. 11. 12. 13. lO¢ CIVIL RIGHTS, REHABILITATION ACT, AMERICANS WITH DISABILITIES ACT and TITLE VI OF 2..~ CIVIL RIGHTS ACT. The CONTRACTOR agrees to comply with the Civil Rights Act of 1964, and 1991, Americans with Disabilities Act of 1990, and Section 504 of the Rehabilitation Act of 1973, and Title VI as implemented by 45 CFR 80 and 84 which states in part, No qualified person shall on the basis of disability, race, color, or national origin be excluded from participation in, be denied the benefits of, or otherwise be subjected to discrimination under any program or activity which received or benefits from federal financial assistance. INDEMNIFICATION, INSURANCE AND BONDING ao The CONTRACTOR shall agree to defend, indemnify and hold harmless the COUNTY, its officers, agents, and employees from damages arising out of the tortious acts of the CONTRACTOR, its officers, agents, and employees acting within the scope of their employment and duties in performance of this agreement subject to the limitations and conditions of the Oregon Tort Claims Act, ORS 30.260 through 30.300, and the Oregon Constitution, Article XI, Section 7. The CONTRACTOR shall maintain at all times commercial general liability insurance, property damage insurance, and medical/professional malpractice if applicable, covering its activities and operations under this Agreement. The CONTRACTOR SHALL add Marion County, its officers/officials, agents, employees, and volunteers as additional insureds for general liability and property damage insurance coverage and an Endorsement shall be issued by the company showing Marion County as an Additional Insured and containing a 30-day Notice of Cancellation endorsement. Such insurance shall be in the forms and amounts not less than set forth in ORS 30.270:$100,000 for property damage and $200,000 per person for bodily injury and no less than $500,000 for any number of claims arising out of a single accident or occurrence. Minimum limits required for medical/professional malpractice $1,000,000. All insurance shall be evidenced by a Certificate of Insurance and Endorsement provided to the COUNTY, indicating coverages, limits and effective dates, by an insurance company licensed to do business in the State of Oregon. bo The COUNTY, pursuant to applicable provisions of ORS 30.260 to 30.300, maintains a self-insurance program which provides property damage and personal injury coverage. The CONTRACTOR shall obtain and maintain at all times during the term of this contract, workers' compensation insurance with statutory limits and employers' liability insurance. The CONTRACTOR shall provide the COUNTY with evidence that it is a carrier-insured or self-insured employer in full compliance with the requirements of ORS Chapter 656, or that it employs no persons subject to the requirements of ORS 656, Workers' Compensation Coverage. The CONTRACTOR and the COUNTY agree that there is no relationship under this Agreement except as specified herein. The COUNTY exercises no control over, is not responsible for the act of, assumes no specific responsibilities to or for officers, employees or agents of the contractor, or the public in general, except as specified in this Agreement. EXTENSION Upon written agreement between the CONTRACTOR and the COUNTY, this contract may be extended, subject to the following conditions: a. Extension will be limited to ninety (90) days beyond the contract period. b. Extension is subject to the limits of available funding. TERMINATION All or part of this contract may be terminated by mutual consent of both parties; or by either party at any time for cause, upon sixty (60) days' notice in writing and delivered by certified mail. REVSD9 The CONTRACTOR or the COUNTY may also terminate ali or part of this contract for the following reasons: With ten (10) days' notice, if funding to the COUNTY from federal, state, or other sources is not obtained or is not continued at levels sufficient to allow for purchase of the indicated quantity and quality of services. The COUNTY will give more notice whenever possible. With thirty (30) days' notice, if federal or state regulations or designated use of funds are modified or changed in such a way that the services are no longer allowable for purchase under this contract. Upon notice of denial, revocation or non-renewal of any licensee or certification required by law or regulation to be held by the CONTRACTOR to provide a service under this contract. With thirty (30) days' notice, if the CONTRACTOR fails to provide services, or fails to meet the performance standards as specified in Part II of this contract (or subsequent modifications of this contract), within the time specified herein or any extension thereof. If the CONTRACTOR fails to start services on the date specified by the COUNTY under Section 1 of Part I of this contract, or subsequent modifications to this contract. Failure of the CONTRACTOR or the COUNTY to comply with the provisions of this contract and all applicable federal, state and local laws and rules may be cause for termination of this contract. Such termination shall be without prejudice to any obligations or liabilities of either party accrued to such termination. 14. WAGES Contractor shall not employ any person performing work under this contract for more than ten hours in any one day, or 40 hours in any one week, except in cases of necessity, emergency, or where the public policy absolutely requires it. Contractor shall pay ali individuals performing work under this contract at least time-and-a-half pay: (A) For all overtime in excess of eight hours a day or 40 hours in any one week when the work week is five consecutive days, Monday through Friday; and (B) For all overtime in excess of 10 hours a day or 40 hours in any one week when the work week is four consecutive days, Monday through Friday; and (C) For all work performed on Saturday or Sunday and on any legal holiday specified in ORS 279.334. Contractor must give notice to employees who work on a public contract in writing, either at the time of hire or before commencement of work on the contract, or by posting a notice in a location frequented by employees, of the number of hours per day and days per week that the employees may be required to work. If this contract is for personal services as defined in ORS 279.051, the contractor shall pay all individuals performing personal services under this contract at least time-and-a-half for all overtime worked in excess of 40 hours in any one week, and for work performed on legal holidays specified in a collective bargaining agreement or in ORS 279334 subsection (1)(a)(C)(ii) to (vii), except for individuals who are excluded under ORS 653.010 to 653.261 or under 29 USC sections 201-209, from receiving overtime. If this contract is for a public work subject to ORS 279348 to 279363 or the Davis-Bacon Act (40 USC 276a), the contractor agrees to abide by the provisions of ORS 279350 or 40 USC 276a, whichever is applicable. REV S~9 CONTRACT FOR SERVICES PART H 10C The CONTRACTOR, for the sum specified below, agrees to perform the following type(s) and quantity of services, according to the performance standards listed below: 1) Description of Services Positive and safe after-school program for youth ages 6-13 at the Settlemier Park location. 2) 3) Target Population and Number Served 40 Funding Mechanism, Rate and Time Period: COUNTY agrees to pay CONTRACTOR the total sum of $20,000.00 for performance of those services provided hereunder. Each payment not to exceed 1/8 of the total sum of the contract. Payments will be made upon request, on the request form, at the end of each quarter, unless an exception has been agreed to by the COUNTY. 4) 5) Reference Standards: Program will work with Children and Families Commission staff to develop a Work Plan that includes inputs, activities, outputs and indicators to achieve the following outcome(s) as defined in the Oregon Commission on Children and Families Building Results I and III books. These tools will be utilized to determine and measure outcome(s). 3.1.5 Participation in positive school, neighborhood and/or community activities by youth 4.1.10 Homework completion rates. Evaluation includes HARMS Assessment Reporting Requirements: The organization will submit all required report, documents and forms within the allotted time for their submission. Required reports, documents and forms may change format during the period of this contract per review and revision by the CONTRACTOR and the COUNTY. 6) 7) CONTRACTOR is obligated to make eight (8) program outcome, fiscal and cultural competency reports over the biennium (2 years). Quarterly program outcome, fiscal, and cultural competency reports are due October 15, 1999, January 15, 2000, April 15, 2000 and July 15, 2000, October 15, 2000, January 15, 2001, April 15, 2001 and final report is due on July 15, 2001. Forms for reporting will be provided by the Children and Families Commission. Failure to submit complete and accurate reports on required due dates in prescribed format will result in witholding of payment and possible termination of contract. Timely reporting is an essential aspect of this contract. Contractor understands that failure to submit complete and accurate reports on required due dates may result in termination of contract. Contract Amount: The sum 'of $20,000.00 is the maximum amount obligated by the COUNTY to provide the services specified above under this contract. Cultural Competency Training and Technical Assistance: The CONTRACTOR must agree to participate in a minimum of four (4) hours per six (6) months of cultural competency training including, but not limited to training provided by the Children and Families Commission. $) 9) Community Collaboration: CONTRACTOR is also required to develop a working relationship with Community Progress Teams in the geographic areas in which the CONTRACTOR provides service. Information to the Media: When providing information to the media, providers will make a good faith effort to credit the Commission with providing resources for their program. Documents, flyers and brochures should state funded in part by MCCFC. REV 5/99 sicr~^~nu~ r^cE lOC Contractor Contracting Department Signature Date Signature Date Title Approved as to Form Address: WOODBURN RECREATION/PARKS 491 N 3RD ST WOODBURN OR 97071 Legal Counsel Date Tax I.D. # Approved as to Form Contracts Coordinator Date REV $/99 1OD MEMO TO: FROM: DATE: SUBJECT: City Council through City Administrator Paul Becker through Frank Tiwari, Director of Public Works June 8,1999 Sanitary Sewer Easement from the State of Oregon through the MacLaren School Property for the Mill Creek and Greenview Sanitary Sewer Force Mains RECOMMENDATION: Accept the attached utility easement from Oregon Youth Authority and the State of Oregon. BACKGROUND: A new 24" force main has been installed on MacLaren School property as a part of the Mill Creek pump station upgrade project. The city received an easement for the force main installation prior to beginning construction. The attached easement is a revision of the easement granted to the City of Woodburn by the State of Oregon on May 15, 1998 granting permission for start of force main work in the authorized area. The revision is due to changes of alignment of the force main due to conflicts with an existing natural gas line and existing sewer lines. GST:Ig McLarenSwrEase.CC IOD KNOW ALL MEN BY THF_~E PI, LLSENT5, that for and in conslcleratlon oI ~l.tX) ana to it pma, me state ol Oregon, by and through its Department of General Services, has granted and by these presents does grant an EASEMENT unto the City of Woodburn, a municipal corporation of the State of Oregon, Grantee, its successors and assigns, for the cofistmction, operation and maintenance of sanitary sewer facilities and other utilities, including gas and water lines, over and across the following described property, to wit: A portion of that tract of land situated in the Northeast one-quarter of Section 8, the Northwest one-quarter of Section 9 and the North'east one-quarter of Section 9, Township 5 South, Range 1 West of the Willamette Meridian, Marion County, City of Woodburn, Oregon and being more particularly described in a Warranty Deed to the State of Oregon, recorded in Deed Reel 692, Page 77 and in Certificate of Title to the State of Oregon in Reel 693, Page 172 of Marion County Deed Records. Permanent Sewer Easement Parcel 1 This easement is for the south forty (40) feet, running the full length of the south property line which is the north line of Woodburn Fruit Farms. All sidelines of said strip shall be shortened or extended so as to intersect with the boundaries of said lands. Contains a Total New Permannt Easement Area of 204,000 square feet or 4.68 acres, more or less. Parcel 2 This easement is for a strip of land twenty (20) feet in width of which the south line of the strip of land is adjoining and coincident with the north line of the above described Parcel 1. The westerly boundary of said strip of land is 1,800 feet easterly of the intersection of the southeasterly right-of-way line of Pacific Highway 99E and the north line of woodburn Fruit Farms. Said strip of land runs easterly approximately 3,300 feet to the east boundary of that tract of land described in a Warranty Deed to the State of Oregon, recorded in Deed Reel 692, Page 77 and in Certificate of title to the State of Oregon in Reel 693, Page 172 of Marion County Deed Records. All sidelines of said strip shall be shortened or extended so as to intersect with the boundaries of said lands. Contains a Total New Permanent Easement Area of 66,000 square feet or 1.52 acres, more or less. Parcel 3 A strip of land twenty (20) feet in width, 10 feet both sides of the described centerline, lying in Section 8, Township 5 South, Range 1 West, Willamette Meridian. All sidelines of said strip shall be shortened or extended so as to intersect with the boundaries of said lands. The centerline of said strip being more particularly described as follows: Commencing at the intersection of the southeasterly right-of-way line of Pacific Highway 99E and the north line of Woodburn Fruit Farms, a duly recorded plat in Marion County, Oregon; thence North 33040. East along the southeasterly right-of-way line of Pacific Highway 99E a distance of 663.69 feet to the point of beginning of the described centerline; thence South 50°31 '03" East a distance of 55.58 feet; thence South 2040'03.' West a distance of 527.60 feet to the north line of Woodburn Fruit Farms, said point being the end of the described centerline; thence North 88°21'18" West a distance of 388.38 feet to the intersection of the southeasterly right-of-way line of Pacific Highway 99E and the north line of Woodburn Fruit Farms. Cohtains a Total New Permanent Easement Area of 11,655 square feet, more or less. Parcel 4 A strip of land lying in Section 9 Township 5 South, Range 1 West, Willamette Meridian. Said strip of land to encompass utilities and the existing MacLaren wastewater pump station. Said strip of land to encompass utilities and the existing MacLaren wastewater pump station. Said strip of land more particularly described as follows: Commencing at the intersection of the southeasterly right-of-way line of Pacific Highway 99E and the north line of Woodbum Fruit Farms, a duly recorded plat in Marion County Oregon; thence Easterly on the north line of Woodburn Fruit Farms a distance of 3750.00 feet; thence North perpendicular to the north line of Woodburn Fruit Farms 60.00 feet to the point of beginning; thence continuing North perpendicular to the north line of woodburn Fruit Farms O0..f?sq feet; thence east parallel to the north line of Woodburn Fruit Farm a distance of 250.00 feet: thence South perpendicular to the north line of Woodburn Fruit Farms a distance of 90.00; thence Westerly parallel to the north line of Woodburn Fruit Farms a distance of 250.00 feet to the point of beginning. Contains a Total New Permanent Easement Area of 22,500 square feet or 0.52 acres, more or less. THE GRANTORS, heirs and assigns, reserve the right to use the premises for walkways, driveways, planting, security fencing and related purposes, and al.1 UTILITY facilities shall be at a depth consistent with these purposes. EXCEPTION: No structure shall be placed within the easement, or within a 45 ° projection upward from the bottom of any utility pipe, except that a security fence and other suitable structures will be allowed with the city's review and approval. If the security fence and other suitable structures do not interfere with the operation and maintenance of the sewer, gas, or water utilities, approval shall be granted. Access to the sewer, gas, and water systems shall be allowed by the MacLaren School at any time that the city requires for inspection or repair of the systems. State of Oregon Permanent Sewer Easement - Page 1 IOD forces, the foundation will not move into any utility trench section and, in any case, no closer than five (5) feet horizontally from the center line of the utility line. Restoration: Grantee agrees to remove and dispose of all waste material or debris, fill all holes and depressions caused by construction with material acceptable to the City and reshape the area to conform to adjacent undisturbed topography. All landscaping, fence, and pavement restoration shall be in conformance with the contruction specifications for the project. TO HAVE AND TO HOLD the said easement unto the said Grantee, its successors and assigns forever. This instrument does not grant or convey any right or title to the herein described property, except for the purpose of constructing, operating and maintaining sanitary sewer facilities thereon; however, the Grantee in exercising the rights herein granted shall not interfere with State's use of said described real property. Dated this day of GRANTEE: CITY OF WOODBURN, a Municipal Corporation of the State of Oregon By: Name Title Attested by: Mary Tennant, City Recorder City of Woodburn, Oregon ,1999. GRANTOR: STATE OF OREGON, Acting by and through its Title Land Manager STATE OF OREGON ) )SS COUNTY OF MARION ) On this the '~day of 'TT~I~ ., 1999, before me a Notary Public in and for the County and State personally appeared, Bill Nickelberry, known t~ me to be the same person whose name is subscribed to the within instrument and - acknowledged that he voluntarily executed the same for the purpose therein contained. IN WITNESS WHEREOF, I hereunto set my hand and official seal. ~n~~r~~l~l~~ ~ NOTARY PUBLI Co, .E.J. MO.. 0 ['~,~l[~v~,~ N_Q'[..Nf)'.._?U~UC_-pI~EGON {/) My Commission Expires: / // STATE of ORE°ON. acting by and throuC the Rick Hill, DireCtor~ STATE OF OREGON ) )SS COUNTY OF MARION ) this the 1343'aay of gg'qfix4r'" , 1999, before me a Notary Public in and for the County and State personally appeared, Rick Hill, known to~6.me to be the same person whose name is subscribed to the within instrument and acknowledged that he voluntarily executed the same for the purpose therein contained. IN WITNESS WHEREOF, I hereunto set my hand and official seal. NOTARY PUBLIC My Commission Expires: d~l~. ~"t ~('~ EASE~TATEofOREGONMacLaren.SWR3 State of Oregon Permanent Sewer Easement - Page 2 IOD IOF interoffi=e MEMORANDUM from: subject: date: City Administrator for Council Action Randy Scott, C.E. Tech III Settlemier Avenue Water Line Replacement June 9, 1999 RECOMMENDATION: It is being recommended that the City Council award the construction contract to the lowest responsible bidder, Dunn Construction, on the Settlemier Avenue Water Main Replacement in the amount of $42,890.00, Bid No. 99-24. BACKGROUND: The bid award is for water line replacement on Settlemier Avenue from Settlemier Park to Arthur Street. The project consists of the installation of approximately 1240 feet of 8" diameter ductile iron water pipe, and the required fittings. The City will be suppling the pipe and fittings on the project. Bids were received and opened on May 19, 1999 at 11:00 a.m.. The lowest responsible bidder is approximately 34% above the engineer's estimate on the project. However after further review of the traffic control needs, ail quantities and unit prices, staff feels the lowest responsible bid is reasonable and therefor recommending it be accepted. The project needs to be completed prior to resurfacing being scheduled for this fall. Staff received a total of four qualified bidders, as listed below 1. Dunn Construction $42,890.00 2. Sun Quest Construction $51,710.00 3. ScharffBros. $52,000.00 4. C.L Construction Services $64,909.00 Engineers Estimate $27,995.00 1lA Memo TO: THROUGH: FROM: DATE: SUBJECT: MAYOR AND COUNCIL John Brown, City Administrator Mary Tennant City Recorder ff~ Ben Gillespie, Finance Directo~ %I'~ X June 8, 1999 1999-2000 Budget Hearing On May 17, 1999, the Budget Committee concluded their heating on the City's 1999-2000 budget and unanimously recommended that the budget document be forwarded to the City Council for the next phase of the budget process. As required by Oregon Budget Law, the notice of this hearing date, along with the financial summary, was published in the Woodburn Independent on June 2, 1999. The financial summary documents a City budget totaling $45,511,081. It includes the Committee's recommendation to impose the property tax limit of $6.0458, and to impose a levy of $191,160 for bonded debt which is excluded from the statutory limitation. Upon completion of the hearing, staff recommends that the Council authorize a budget ordinance based on the Committee's recommendation, including allowable budget adjustments that do not change the tax levy requirement. Management recommends three changes to the Budget Committee's Recommended Budget: 1. The budget for the General Operating Reserve Fund was overstated by the amount of the 1998-99 loan to the Parks SDC Fund for the construction of Centennial Park ($1 lq,000). In the 1999-2000 Budget, Beginning Fund Balance and Unappropriated Balance should be decreased by that amount. llA 2. Installation of the telephone system will not be completed by June 30 due to construction delays on the City Hall Annex. The cost of the unfinished portion is $75,000. The General Fund and the T & E Fund are affected. In the General Fund, Beginning Fund Balance should be increased $55,000 and Non-department/Telephone System should be increased a like amount. Likewise in the T & E Fund, Beginning Fund Balance and PW Administration/Telephone System should each be increased $20,000. 3. Because of cash accumulated in the Bonded Debt Fund over the last several years, the full amount of next year's debt service for the Pool Bonds does not need to be levied. A realistic Ending Fund Balance for this fund is 50% of the coming year's total debt service. If that formula is applied here, the bond levy can be reduced to $83,333. In 2000-2001 and thereafter the levy will return to a level around $190,000. To reflect the change, Property Taxes-Current and Unappropriated Balance should each be decreased by $102,000. If these three changes are incorporated into the budget, the Adopted Budget will total $45,374,081. Community Development 270 Montgomery Street MEMORANDUM Woodburn, Oregon 97071 (503) 982-5246 Date: To: From: Subject: June 10, 1999 Mayor and City Council Through City Administrator Planning Commission Boones Crossing Annex 97-08, Zone Change 97-12, Conditional Use 97-03, Variance 97-12 and Planned Unit Development located on the west side of Boones Ferry Road just south of the railroad crossing. At their hearings of September 3 and 24, 1998 the Planning Commission reviewed an annexation request of approximately 60+ acres in conjunction with a planned unit development proposal. On October 8, 1998 the Planning Commission approved an order recommending the City Council approve the applicant's annexation. At your hearing of October 26, 1998 the City Council reviewed the applicants proposal. Several concerns were raised at that hearing by various Council members. Many of these same concerns were voiced by the Public Works Director. The Council therefore continued the hearing until such time as to provide Staff and the applicant an opportunity to address those issues raised at that hearing. On April 12, 1999 the City Council closed the hearing and instructed staff to prepare an ordinance to deny the applicants annexation request. The applicant then requested the City Council review a revised proposal that would ameliorate the primary concerns raised by the City Council regarding Brown Street connectivity to the applicants property and street improvements. On May 10, 1999 the Council moved and approved a motion to reconsider it's tentative decision in Annexation Case No. 97-08, Zone Change 97-12, Conditional Use 97-03, Variance 97-12 and Planned Unit Development 97-03 and directed staff to renotice and reopen an additional public hearing in order to hear additional evidence on the subject of impact on Brown and Settlemier Avenue. The Council set the hearing for June 14, 1999. Staff has consolidated all conditions of approval plus those that have been revised, in the attached Addendum in addition to the Public Works Director's conditions contained in memorandum of June 9, 1999, April 1, 1999 and October 21, 1998. The Planning Commission recommendations: 1. The Planning Commission recommends the City Council approve the annexation of the subject 60+ acres which consist of Tax Lots 1100, 1400 and a portion of Tax Lot 600, Assessor's Map T5S, IW, Section 19B. (a) The City Council may approve the annexation and instruct staff to prepare findings, conclusions to justify that decision. (b) The City Council may deny the annexation and instruct staff to prepare findings and conclusions to justify that decision. 2. If the City Council approves the annexation, the Planning Commission recommends the City Council approve the Zone Change request from County UTF to RS, a Conditional Use for a Planned Unit Development and a Variance to the open space requirement. (a) The City Council may approve the Zone Change Conditional Use and Variance with conditions of approval as identified in the Addendum. (b) The City Council may approve the Zone Change, Conditional Use and Variance but modify the Conditions of Approval as identified in the Addendum. Instruct Staff to prepare an ordinance with findings and conclusions to substantiate the Council's decision. lib SUMMARY APPLICANT'S REQUEST Annexation of 61.9 acres. A zone map amendment from Marion County Urban Transition Farm to Residential. Request Conditional Use approval of a Planned Unit Development. A Variance to the open space/indoor recreation standards. APPLICANT'S PROPOSAL Opportunity to build 241 detached single family homes over a two to four year period. Build a 90 to 94 unit multi-family apartment complex. Provide 3 pocket parks for the development to be maintained by the Home Owner's Association. Build a one acre neighborhood commercial center of small shops. Donate three acres for a public park and $300,000 in park improvements. Construct a deep sanitary sewer line to serve all phases of project and the vicinity without receiving SDC credit or cost sharing from the City. Participate in improvements to Brown Street which include sidewalks on one side from this proposed development to Cleveland Street. GENERAL SUMMARY OF CONDITIONS The applicant will pay an additional $161,805 in Park SDC's. Establish a Homeowner's Association that includes standards for all residential multi-family and commercial development. Construction of a deep sanitary sewer line which enhances service not only to the developer but also to the surrounding area. The City will not have to construct a pump station in the future to service the area. This action could provide an estimated savings of approximately $400,000 in future construction costs. Install a storm water conveyance system from this project to Mill Creek on propedy acquired easements, thus eliminating third party concerns. Construct a portion of an east/west road. ~Vx)c~es c:mss~,wixI llB BOONE$ CROSSING II ~.~. zo,~ ~z MEMO TO: FROM: DATE: SUBJECT: Steve Goeckdtz, Community DeveloPment Director Frank Tiwari, Public Works Director~-~~~~ June 9,1999 Brown Street Improvements Necessary for Boones Crossing Development I have previously written two separate memos to you in regard to the Public Works improvements needed for Boones Crossing Development proposal. The issues raised in my earlier memos were fully addressed by the council in previous city council meetings. This memo will be limited to the Public Works recommendation for placing some additional conditions on Boones Crossing Development for Brown Street improvements. Public Works staff recommends as follows: Brown Street Connection a. The developer be required to improve Brown Street from the northeast portion of the proposed PUD to Comstock Way to the north. (Note: This is in addition to the full width improvement required along the development itself) i. The connecting paved portion of road be at least 24' wide with curb and gutter on both sides, a sidewalk on one side, and storm drains as required by engineering design standards ii.If additional widening of the connecting road is required, cost distribution will be allocated as outlined below: (1) The city and the developer equally share the cost of widening the street from 24' to 29' (2) The city or the adjoining property owners pay the additional cost needed to widen the street beyond 29' width Right-of-Way Acquisition a. The developer provide the city up to $20,000 for the acquisition, cost of Brown Road right-of-way connection to the north end of the proposed development b. The City Council commit, at this stage, that it shall use city's legal powers to acquire the needed right-of-way for the connecting road outlined above 3. Brown Street Paving South of Comstock Way Intersection a. Because of deep sewer line construction, standard asphalt patch be applied to the entire length of Brown Street trench by the developer b. Developer resurface Brown Street from Comstock Way intersection to Bradley Street interse, ,ction after providing required asphalt grinding. c. As a part of its city-wide resUrfacing program, the city pay for street resurfacing from Bradley Street to CleVeland Street. (Note: The asPhaltic patch for deep sewer Sidewalk Construction Along Brown Street: a. To provide safety to pedestrians, the developer must install a sidewalk along one side of Brown Street from the end of the new Steklov housing development near Bradley Street to Cleveland Street. This cost is estimated at 40K for the city and 40K for the developer. All other sidewalks must be constructed according to prior conditions. b. Brown Street sidewalk work shall be completed as a part of Phase I infrastructure improvements. 5. Engineering Plans: Developer to provide engineering plans for all the improvements outlined above for its review and approval. It is proposed that the above recommendation be included in the conditions of approval for Boones Crossing development. GST:Ig Attachment: Diagram of Additional Conditions for Brown Street Improvements CCZ City Administrator City Attorney Engineering Randy Scott Randy Rohman Dean Morfison File MEMO TO: Steve Goeckritz, Community Development DireCtor FROM: Frank Tiwari, Public Works Director DATE: SUBJECT: April 1, 1999 Boones Crossing Project - Input on Public Works Improvements In my memo to you dated October 21, 1998, I expressed concerns about the following: 1. Documentation for the second access to the subdivision south of Comstock Subdivision. 2. Sanitary sewer service for Phase II of the project. 3. Property right documentation to carry storm water from proposed development to Mill Creek to avoid third party conditions and problems. 4. A clear understanding of the city's conditions by the developers so that it does not become a problem at the time of construction. The developer has now addressed issues raised in my October memo and you may want to make the city council aware of the facts outlined below: In regard to the second access, we have been advised that the developer is willing to improve the strip of land south of Comstock Subdivision that could work as a connecting alternative secondary access to the subdivision. This strip of land is currently used as a gravel road. However, this is not a dedicated public right-of-way and the title to this land is "clouded". It appears that the developer needs some help to have this strip of land legally converted to public right-of-way so that the connecting road could be built. There are certain conditions outlined in the letter from the developer stating the time frame for the pavement improvement commitment. The proposed subdivision will have two primary access points from paved Boones Ferry Road on the west side of development. It would be desirable if the access were from two different roads, however, the gravel portiOn of Brown Street located on the east side appears to be acceptable to the VVoodburn Fire District as an emergency access to the subdivision. Also, another access will become available with the development of the adjoining subdivision to the north. A paved Brown Street is still desirable as a secondary access. Sanitary sewer service issue: The new proposed deep sanitary sewer line will provide service to all phases of the development. The proposed sewer line is substantially more expensive to the developer, but it g~,atly enhances service to the area. The cost details are provided in the developer's 'letter. The proposed improvements are desirable to .the eliminate the need for construction, of a future pump station.~ Public Works staff !s Third party concerns related to storm water conVeyance: The developer has indicated that the easement is being acquired and a piPed storm system will be installed from his property to Mill Creek thus removing the third party concerns. The street improvement requirements for Boones Crossing development have been outlined below (also see attached map): bo Improvements Street inside the subdivision - as per adopted transportation system plan (TSP) Street outside the subdivision - i. Adjoining residential portion of subdivision development, conform to TSP for width Developer Responsibility sidewalks on both sides w/standard full width pavement* up to 34' wide a shown on TSP or as approved by council one-side sidewalk w/standard full width pavement* up to 34' wide or as approved by the council Adjoining multi-family and commercial portion of subdivision, conform to TSP for width one-side sidewalk w/standard full width pavement* as indicated on adopted TSP unless modified by the council iii. Not adjoining subdivision - i.e., extended to another connection point as a secondary access, conform to council approved conditions one-side sidewalk w/two traffic lanes, i.e., up to 24' wide pavement* (such as existing gravel portion of Brown Rd connection or as required by council approved conditions) iv Not adjoining subdivision - i.e., extended to another connection point as a primary access, conform to council approved conditions one-side sidewalk w/up to 34' wide pavement* unless modified by the council due to traffic loadings *The added cost of pavement thickness due to structural strength need will be paid by the developer for the widths outlined. Also, the engineering costs for design of full street systems shall be absorbed by the developer. It is recommended that all clarifications and requirements stated above be made part of the city's conditions of approval if city council wishes to approve it, GST:Ig Attachments: Boones Crossing map October 21, 1998 memo cc: Iministi~tor MEMO TO: FROM: DATE: SUBJECT: Steve Goeckritz, Community Development Director Frank Tiwari, Public Works Director October 21, 1998 Public Works Concerns Regarding Boones Crossing Project I am still concerned about the resolution of following issues: To my understanding all new residential developments must be served by more than one improved access road. As I see it, the developer has not yet provided the proper , additional documentation to show whether public rights-of-way exist or he owns the property for the additional access that will be provided by the extension of Brown Road. Phase II of this proposed development cannot be served by sanitary sewer until a new pump station is constructed. The construction of pump station cannot be guaranteed with 100 percent surety, and developer may have a legal right to construct any units on the approved phases. The storm water discharge from Phase II is planned to cross the properties that are not owned by the developer. Once again, the developer needs to show proper documen- tation that third party conditions will not become a problem if the project is approved. Although I believe there could be some adjustment after negotiations in the single family development area according to our practice, the developer will have to pay for all streets and other infrastructure cost in full, including the adjoining arterials/improvements along commercial and multiple housing development. Also, developer will be responsible for Brown Street connection and conveyance of storm water from Phase II to Mill Creek as outlined in the planning commission conditions. GST:Ig City Administrator City Attorney Randy Scott File i Old Pavement: City Responsibility · On~ Side (East or West) S~dewalk on Brown Road from Cleveland To New Development near Bradley Street ( Developer/city Shared.) New Pavement: Developer Responsibility Sidewalks Being Constructed by Home Builders in Steklov Subdivision. Brown Street Paved Connection and One Side Sidewalk by Developer , -, ... Adjoining Street: " '? Street Improvement, Prior Condition, ')" """' D~veloper Responsibility · , '~.." ' /~ " y to Be Acquired $20,000 Contribution by Developer City to Use Legal Method of AcqUisition ADDENDUM CONDITIONS OF APPROVAL Based on the findings in this report, the Planning Commission recommends Council approval of the applicants request for a 241 lot residential Planned Unit Development subject to the following conditions: PLANNING 1. The conditional use request and variance request are subject to the approval of the annexation and zone change request. Any subdivision of the parcels shall comply with the applicable zoning ordinances and regulations and any ordinance or regulation adopted under ORS 92.044 that are in effect at the time of approval. 3. The PUD shall be in substantial conformity with the preliminary plan. Applicant shall provide for the installation of all franchised utilities and any required easements on the final plat. Street lighting shall also be provided, as per PGE plan schedule "B." The applicant shall provide staff with a final light plan for the proposed development for review by the Planning and Police Departments. A condition of approval is that the applicant shall show compliance with the vision clearance specified in Chapter 8 of the Woodburn Zoning Ordinance. A condition of approval is that the garage shall setback 20 feet from the front property line or 20 feet from the side property line if the side yard is adjacent to a street. A condition of approval is that the applicant shall comply with the single family dwelling driveway standards specified in Chapter 10 of the Woodburn Zoning Ordinance. A condition of approval is that the multi-family units and neighborhood commercial buildings in phase 3 and 4 shall undergo the site plan review process. In addition, staff are requiring that the applicant include the development of the neighborhood park in phase 2 rather than phase 3. The neighborhood park would then b e available to the single family lots within phase I and 2 of the Boones Crossing PUD. 10. SCOPE OF USES ALLOWED WITHIN THE NEIGHBORHOOD COMMERCIAL AREA "The areas identified in the applicants' site plan, designated for commercial use, shall be restricted to neighborhood commercial uses as set forth below. The neighborhood commercial area shall be primarily oriented to serve the residents of the Boones Crossing PUD. Neighborhood commercial uses are intended to be Iow-impact, pedestrian-oriented businesses. The proximity of these commercial uses to residential uses in the PUD should reduce automobile trips and promote energy conservation. Furthermore, this neighborhood commercial area should not significantly compete with similar uses in other areas of the city. Such uses should be limited to certain types of personal services, retail businesses and professional offices. The standards set forth below will allow the city to control the impacts of such development, while at the same time, provide reasonable flexibility in attracting viable and compatible commercial businesses to support this mixed-use development. Uses within the neighborhood commercial areas identified in this PUD are allowed as follows, subject to site design review: Permitted Uses A. Family Services 1. Pre-schools 2. Day care facilities 3. Nurseries 4. Kindergartens 5. Other family service uses determined by the Planning Director to be similar in nature and impact to the uses set forth above Personal Services with a gross floor area per.business of 5,000 square feet or less, including: 1. Barber shops 2. Beauty shops 3. Bank or other financial institutions 4. Laundry and tailor services 5. Pharmacies 6. Real estate offices 7. Other personal services determined by the Planning Director to be similar in nature and impact to the uses set forth llB 11. 12. above Co Retail Businesses with a gross floor area per business of 5,000 square feet or less, including: 1. Antique shops 2. Art and photo supply shops 3. Cafes, coffee houses and bakeries 4. Ice cream/candy stores 5. Florists 6. Gift Shops 7. Other retail businesses determined by the Planning Director to be similar in nature and impact to the uses set forth above. Do Single Family Dwelling above, beside or behind a neighborhood commercial use. Conditional Use: 1. Grocery Stores/Health Food Stores 2. Video Rental Stores 3. Professional offices for accountants, attorneys, medical, dental or other allied professional offices and clinics, primarily oriented to serve residents of the PUD. III Conditions: (1) Businesses may be open for any period between the hours of 9 a.m. and 7 p.m. (2) Personal services or retail businesses shall not be allowed with more than 5,000 square feet of gross floor area per business. (3) No drive through businesses allowed. (4) All Site Plan Reviews are subject to HOA review prior to submittal to the Planning Commission. (5) That portion of the PUD south of the east/west minor arterial be a base zone of PUD Single Family Residential with the opportunity to come back to the Commission/Council at a later date to determine whether it should be utilized for commercial uses. The applicant shall provide staff with a copy of the final CC & R's (Homeowner's Association) before staff will sign off on the plat. The applicant shall also provide staff with a copy of the recorded CC & R's. The applicant shall incorporate the multi-family complexes and neighborhood comrhercial area into the CC & R's. BOONES CROSSING REPORT · ,,., . :.-- : : . - ~ 13. 14. 15. 16. 17. 18. 19. 20. The .Planning Department staff concur with the Park's Departments evaluation of the applicant's variance request and have as a condition of approval that the applicant comply with the specific conditions required by the Recreation and Park's Department which are listed as follows" Dedication and construction (to Department standards) a three-acre neighborhood park. The park will be open to the public and will serve the PUD and surrounding neighborhood. The neighborhood park will include a design and construction budget of $350,000. · Payment of a $161,805 systems development charge to increase capacity of the City's community recreation facilities. All fees shall be paid prior to construction. Final plan shall conform to the construction plan review procedures and standards. The final construction plan shall include street landscaping and lighting. Street landscaping shall be complete prior to acceptance by the City. Construction shall conform to the City of Woodbum standard specifications and all state building codes. Provide the City with an acceptable bond or contract for improvements as required in the Woodbum Subdivision Standards, Chapter III Section 6 (4) prior to acceptance of the final plat and issuance of a building permit. Prior to any construction, a reproducible mylar of the final plat shall be filed with the Public Works Department after all required signatures have been obtained and the plat has been recorded with Madon County. On-site construction shall not commence until the improvement plans have been reviewed and approved by the Public Works Department and all right-of-way permits, system development charges and park fees in effect at the time of building permit issuance have been paid. All fees shall be paid prior to construction. Upon acceptable completion of all improvements to be maintained by the City, the developer shall provide the City a maintenance bond good for one year, in the amount of 10% of the improvement cost. 21. Prior to building permit issuance the applicant shall submit one set of ~ repr(~ducible as-builts; 22. 23. 24. 25. Site Plan Review is required for the proposed multi-family units. At such time that site plan review occurs for the proposed multi-family units, the applicant shall comply with ChaPter 26 of the Woodbum Zoning Ordinance. Attachment P entitled "Boones Crossing Landscape Master Plan" and Attachment Q entitled "Boones Crossing Open Space, parks, and Street Details" for the landscaping that the applicant is proposing. The applicant is proposing to place street trees along each of the roadways and will work with the Wooburn Parks Department in the design of a 3 acre neighborhood park on the south west side of the subject site. See Attachment E for the Park's Department comments on the proposed neighborhood park. The applicant states that "the homeowners association shall be responsible for the maintenance of all landscaped areas. The homeowner's association shall also be responsible for watering, maintaining all landscaped areas, and for replacing dead or dying plant materials. The applicant will assume homeowner's association responsibilities with respect to lands.cape maintenance during the first year of each phase of construction... The applicant will install a permanent irrigation system under the common landscaped areas. Any other landscaped areas, such as the pedestrian pathway and landscaped medians will be planted with materials that are not dependent upon irrigation." The applicant states that "Polygon Northwest does not propose to install any signage within the single family residential area other than street signs and entry monuments...Prior to construction, Polygon Northwest will provide a concept illustration and preliminary scale drawing of the proposed entry monument signs to staff for review and approval." Prior to building permit issuance comply with comments as submitted by: Public Works Department WasterANastewater Department Woodbum Fire Department Recreation and Parks Department Building Department Police Department The applicant will be responsible for platting and recording the lot in accordance to the subdivision standards. The final plat must be submitted within one year of tentative approval by the Planning Commission. ' liB SITE PLAN REVIEW BOONES CROSSING Randy Scott Public Works Ae o 10 11. GENERAL CoNDmONS: Final plan shall conform to the construction plan review procedures and standards. On-site existing water wells and subsurface sewage disposal systems shall be abandoned in accordance with state regulations. All city maintained facilities located on private property will require a minimum 16-foot wide utility easement to be conveyed to the city. The applicant, not the city is responsible for obtaining permits from any state and/or federal agencies which may require approval or permit. This development shall not cause storm water runoffto be impounded on adjacent properties. The subdivision shall be platted in accordance with standard surveying practice, approved and recorded with Marion County. Applicant to provide for the installation of all franchised utilities and shall provide any required easements on the final plat. Street lighting shall also be installed by the applicant as per PC.~ plan schedule "B". The owner/applieant shall be required to enter into an improvement agreement as outlined in the Woodburn Zoning Ordinance, Chapter [II~ Section 6 prior to acceptance of the final plat. Also prior to construcqion of the subdivision commencing the ~y will require approved construction plans, a performance bond and construction permit fee's paid. All work shall conform to the City of Woodburn Standards and all State Building Codes and regulations. Engineering plans: Developer to provide engineering plans for all the improvements outlined in the recommended conditions of approval. No SDC credits shall be allowed for the improvement outlined in this document Be STREET: Boones Ferry Road shall be improved from the south boundary of this development to the existing railroad crossing approximately 150 feet north of this development. This shall be a full street improvement, not half street as indicated in the application. The improvement shall be in conformance with the Transportation System Plan (TSP), Boones Ferry Road is designated as a minor arterial. The railroad crossing on Boones Ferry/Settlemier Avenue is currently being designed by the city and is to be scheduled for improvement. The improvement portion would end approximately 100 south of the existing crossing. Boones Ferry Road is an existing 60-foot wide right-of-way, in accordance with the TSP, an additional 7 feet of right-of-way and a 10-foot wide utility easement shall be dedicated to the city adjacent to this development. The applicant proposes providing 50 feet wide right -of-ways and 28 feet wide improved streets with parking on both sides along the residential streets and 60 feet wide right-of- ways and 38 foot wide improved street with a 10-foot wide landscape boulevard in the center, with no on street parking for the residential collectors. This is acceptable with the addition of 10 foot wide utility easements adjacent to the right-of-way line. The applicant has proposed to provide connector paths and grass crete for emergency access at the end of several dead end streets, and not provide a cul-de-sac for turn around provisions. This will be acceptable it~ the turn around/aec, ess is acceptable to the Woodbum Fire District, The homeowner's association shall be responsible for the maintenance of area, including the grass crete provided for emergency access. The final design shall make provisions to restrict access for other vehicles except emergency vehicles. 4. Brawn Stre~ Improvementsl Brown Street adjacent to this development; shall be improved in conformance with the Transportation System Plan (TSP). This shall be full street improvement, not a half street improvement as indicated in the c~lMication. The proper right-of- way shall also be dedicated. Brawn Street Connection Brown Street not adjacent to this development; if the right-of-way becomes available; The developer be required to improve Brown Street.from the northeast portion of the proposed PUD to Comstock Way to the north. (Note: This is in addition to 'the full width improvement required along the development itselj9 i. The connecting paved portion of road be at least 24' wide with curb and gutter on both sides, a sidewalk on one side, and storm drains as required by engineering design standards iL If additional widening of the connecting road is required, cost distribution will be allocated as outlined below: (1) The city and the developer equally share the cost of widening the street from 24' to 29' (2) The city or the adjoining property owners pay the additional cost needed to widen the street beyond 29' width Brown Street Sidewalk; To provide safety to pedestrians, the developer must install a sidewalk along one side of Brown Street from the end of the n'ew Steklov housing development near Bradley Street to Cleveland Street. This cost is estimated at 40k for the city and 40k for the developer. Ail other sidewallcs must be constructed according to prior conditions and city standards. b. Brown Street sidewalk work shall be completed as a part of Phase infrastructure improvements Right-of- Way Acquisition; The developer provide the city up to $20, O00 for the acquisition cost of Brown Road right-of-way connection to the north end of the proposed development b. The City shall use developer provided funds and city's legal powers to acquire the needed right-of-way for the connecting road outlined above Brown Street Paving South of Comstock Way Intersection Because of deep sewer line construction, stcm_d_ard asphalt patch be applied to the entire length of Brown Street trench by the developer Developer resurface Brown Street from Comstock Way intersection to Bradley Street intersection after providing required asphalt grinding, .ds a part of its city-wide resurfacing program, the city pay for street resurfacing from Bradley Street to Clevelcmd Street (Note: The asphaltic patch for deep sewer cut will be the responsibility of the developer). The south arterial shall be improved in accordance with the TSP as a minor arterial, the applicant is proposing that the portion along the South property line of this development be a half street improvement 37 feet wide. This is not acceptable full street improvement will be required, sidewalks would not be required on the South side however. In summary and for clarification purposes, the above recommended conditions of approval relating to the street improvements on the Booms Crossing development are based on the following criteria; bo Improvements Street inslde the subdivision - as per adopted transportation system plan (TSP) Street outside the subdivision - ii. Adjoining residential portion of subdivision development, conform to TSP for width ii Adjoining multi-family and commercial portion of subdivision, conform to TSP for width Dgveloper Responsibili_tv sidewallcs on both sides w/ standard full wldth pavement* up to 34'wide as shown on TSP or as approved by council one-side sidewalk w~ standard full width pavement* up to 34'wide or as approved by the council one-side sidewalk w~ standard full width pavement* as indicated on adopted TSP unless modified by the council iii. Not adjoining subdivision - i.e., extended to another connection point as a secondary access, conform to council approved conditions one-side sidewalkw/ two traj~c lanes, i.e., up to 24' wide pavement* (such as existing gravel porti°n of Brown Rd connection or as required by council approved conditions) width between 24' & 29' will be shared by the city. Developer would not be responsible beyond the 29' width iv Not adjoining subdivision - i.e., extended to another connection point as a primary access, conform to council approved conditions one-side sidewalk w~ up to 34' wide pavement* unless modified by the council due to traJfic loadings *The added cost of pavement thiclmess due to structural strength need wtll be paid by the developer for the widths outlinext Hlso, the engineering costs for design of full street systems shall be absorbed by the developer. C. DRAINAGE: The storm sewer system and on-site detention shall comply with the cities Storm Water Management Plan ( working document) and Public Works Storm Water Practices. A hydraulic analysis shall be provided to the city for review and approval. On-site detention facilities shall be maintained by the Homeowners Association. Phase one is proposing to discharge through the existing facilities constructed with the Steklov addition, which will be acceptable. Phase two is proposing to locate a facility in the southern portion of the development, thus discharging to 1VFffi Creek through open drainage way. This will require proper easements for locating the system on private property and future access for maintenance needs be provided. Al~er review of the hydraulic analysis, the use and features of surrounding area it may be that an open drainage way would not be allowed, but rather a underground pipe system would be required. All third party agreements shall be provided to the City prior to Phase H plat approval. The development shall be subject to wetland regulations, Division of State Lands shall be contacted a proper permits obtained if required. D. SANITARY SEWER; The applicant is proposing to serve the entire development, all phases, by installing a deep sanitary sewer main from Mill Creel* interceptor located at the intersection of Brown and Cleveland at his cost, this is acceptable to the city. The entire width of Brown Street, that has been recently tnts~ will be resurfaced after patching the sewer trench by the developer. Phased sewer line cons~ction will be allowea~ however, the termini of sewer line locations and depths must be such that it is suited for future extensions to adjoining areas including the south end of this development. liB The proposed location of the sanitary sewer extension from Brown Street, through the rear of the lots of the Steklov Subdivision as proposed by the applicant is not the preferred location. The preferred location is within the southerly extension of Brown Street. However,/fthe right-of-way or easements can not be obtained, the system may be constructed in the location as proposed by the applicant. This will be acceptable only if proper easements are provided to the city, including access to each manhole for future maintenance. In If the deep sanitary sewer is not installed in the preferred Brown Street location then the sanitary sewer shall be extended to Brown Street through either Vine Street or Park View BlvcZ It shall then be extended to the North and South line of this development at a depth to provide for the future extensions. E. Water: The 12" dia. water main shall be extended along Boones Ferry Road and the South Artery, al, to the east boundary of this devdopment as proposed by the applicant ' The interior water mains shall be internally looped and shall be sized in aocordance with flow and fire protection requirements. The minimum looping requirements outside of the interior mains shall be as per the following. A. The interior system shall connect to the proposed 12" dia. main at each proposed street intersection, including the streets providing only emergency access. to B. The interior system shall be looped to provide proper fire flow and water quality. Prior to the development of pha~e two, this system shall be connected to either the existing city main located in Parr Road (Steklov Subdivision) or the existing main located on Brown Street, near Comstock Way. The water line shall also be installed within Brown Street adjacent to this development, and shall be extended to the North and South Property line. The main shall be sized according to flow requirements, however the minimum size will be 8" in dia. C. The interior system shall be connected to proposed system at the end of Bridlew°od Subdivision at the end of Azalea Street. The minimum size shall be 8" in dia. D. The proposed water main serving the cul-de-sac on Pana Street shall be looped to the proposed main in Azalea Street. Fire protection requirements, access, fire hydrant requirements and fire protection issues shall as per the Woodbum Fire Districts conditions of approval. Actual fire hydrant locations and in line valving locations will not be determined until the construction plan review phase. See xy.astewater/water comments in regard to cross connection requirements. WOODBURN FIRE DISTRICT Prevention Dtvision Site Plan Review Comments Memo To: Naomi Tejeda, Asst. Planner City of Woodbum From: Robert Benck Fire Marshal Date: 8-20-98 Facility/Project Natne: Boones Crossing PUD(Revised) Location: South Boones Ferry Rd. Occupancy Class: R-3/R-I/M A. Access: 1. Exterior of Facility: 1. Driveable access to within 150 feet of all sides of all structures. 2. Access to park is adequate as long as any structures are within the limits noted in # 1. 3. Proposed 20 foot width on Autumn and Spring Streets meet minimum width requirement for emergency vehicles. Turning radius appear to meet minimum requirement. 2. To Interior of Facility: Information not provided B. Building F~dt System: Information not provided 1. Occupant Load: 2. Number of Exits: 3. Exit Hardware: 4. Exit Signage: 5. Emergency Lighting: C. Fire flow/ Water Supply: ~ I000 gpm for single family residential, minimum 1500 gpm for commeroial and multifamily structures. Note: commercial structures could require a higher flow depending on type of construction, size, use and whether they are sprinkled. D. Hydrants: Hydrants spaced at an average maximum distance of 500 feet apart, no structures more than 250 feet from a hydrant. Specific locations to be approved by the City. water department and the Fire District. .~ str~ts the Fire District would coaaider thenn E~~ :? ~ ~:;)~ .... :c.~, ,;,,., :. DEP.&RTMEN'I'. 'Wastewater." 5~,"ale~ C()N'I'.-\("i' PI'RS(-)N Naom 'l-eieda. Planning Department I)1 :.PAR'I'MI'~N'I' COMMENTS ('ross co_n0 _e~_.ti_9n_fi.~.5~:g!er_D_effmrtment All uruts that put in underground irrigation systems. swimming pools, ho~ tubs and fire spnnkler systems will be required to install a. back. ow prevention assemblies (DC) (Double Checks) The assemblies shall be installed by the wa~cr mater nero to the proper~' line L'nless approved by city En~neers Please see Inspector on Installation Standards 982-5283 ~Vastexs_,a_ter DepaN~_.~ent No comment at INs time 11B F. Alarm System: As required by housing code G. Premise Identification: Markings and location to meet city standards. The following street names are in conflict and cannot be used. I. Elm 2. Pine 3. Maple 4. Ash 5. Oak 6. Park View 7. Azalea Pana as proposed does not connect to the existing Pana and should not be used. Please submit a list of proposed names so they can be compared to existing names in the regional dispatch area. (Attempting contact on 8-20-98.) H. Special Occupancy Requiretnents: NA I. Building Size & Litnitations/ Type of Construction: Within limits J. Fire and Life Safety Rerieee Requirement: NA K. Special Com~nents: An onsite water supply system must be available, operational and acceptable to the city prior to the construction of combustible buildings. Access during construction must support the weight of Fire Apparatus and allow access to structures. COMPLIANCE WITH THESE REQUIREMENTS DOES NOT CONSTITUTE PERMISSION TO BUILD. BUILDING PERMITS AND PLANS REVIEWS BY THE APPROPRIATE BUILDING OFFICIAL IS REQUIRED. PERMITS AND APPROVED PLANS MUST BE ONSITE DURING CONSTRUCTION. WOODBURN FIRE DISTRICT 1776 Newber~ H~fT. Woodburn, OR. f~7, 07 I (503) 952°2360 Far (503) 981-5004 Memo liB to: from: Lil)Ject ~lh.J jllo\idc dilCL'l LtCL'CX~, 1('~ Iht' hl, lll~/tll/dillE IlltlJtlJ'~J,..' I'HI/liI\ Jl(~LIxIIlU Iht developer's cash-m-lieu t~,es arc calculated according to lh¢ fifllov, inu t}~mula gq5 units x ('OtlilCil a Ili1111¢ for Ibc pall FRO~ : R~M CONSULTING SERUICE$ PHONE NO. : 553Z628223 fluI. 02 i990 09'35AM P2 liB ANNEXATION/ZONE CHANGE/PUD / VARIANCE REVIEW -- COMMENTS REQUEST DATE: 7/1 6/98 DEPARTMENT: BUILDING DEPT. CONTACT PERSON: Naomi Tejeda, Planning Dept, 982-5246 APPLICANT: Tom McConnell, Alpha Engineering, Inc. TYPE OF PROJECT: The applicant is requesting the annexation of 61.9 acres into the Woodburn City Limits and a zone change of the subject property from Urban Transition Farm (UTF) to Single Family Residential (RS) . The applicant is also requesting conditional use approval of e 241 lot planned unit development, including park areas and a neighborhood commercial area. In regard to the conditional use request, the applicant is seeking approval of a variance to the indoor and outdoor requirements within a planned unit development. PROJECT LOCATION: The property is located east of Boones Ferry Road and west of Brown Street. It can be identified specifically on Marion County Assessor Map T5S, 1W, Section 18C, Tax Lots #1100 and #1400. CONFERENCE PLACE: Conference Room #1 Woodburn City Hall DATE: July 17, 1998 DEPARTMENT COMMENTS TIME: 1:30 pm 1. ~ay all fees prior to start of const]~.~ction. 2. Obtain ail necessary permits:p~to~ to¥~tart of construction 3. ADA curb cuts required. All other issues will be resolved at plan re~iew. 5. Obtain necessary approvals from fire marshall. 6. Site improvements are to be permitted and inspected prior to cover. ANNEXATION/ZONE CHANGE/PUD / VARIANCE REVIEW -- COMMENTS REQUEST DATE: 7/1 6/98 DEPARTMENT: CONTACT PERSON: Naomi Tejeda, Planning Dept, 982-5246 APPLICANT: Tom McConnell, Alpha Engineering, Inc. 11B WOODBURN POLICE DEPT. :'--, ~..-\ ~ - i"~ -~kj L, J UN 2 5 1998 ULICE. D~'PT. TYPE OF PROJECT: The applicant is requesting the annexation of 61.9 acres into the Woodburn City Limits and a zone change of the subject property from Urban Transition Farm (UTF) to Single Family Residential (RS) . The applicant is also requesting conditional use approval of a 241 lot planned unit development, including park areas and a neighborhood commercial area. In regard to the conditional use request, the applicant is seeking approval of a variance to the indoor and outdoor requirements within a planned unit development. PROJECT LOCATION: The property is located east of Boones Ferry Road and west of Brown Street. It can be identified specifically on Marion County Assessor Map T5S, l W, Section 18C, Tax Lots #1100 and #1400. CONFERENCE PLACE: Conference Room//1 Woodburn City Hall DATE: July 17, 1998 TIME: 1:30 pm DEPARTMENT COMMENTS ,h, REC'D Cz July 16, 1998 Ms. Naomi Tejeda City of Woodburn Planning Department 270 Montgomery Street Woodbum, OR 97071 JUL 2 0 ]998 WOODBI IRN COMMUNITY E:~'. ~ . O~ I.,',cN [ DEP'f I)I{['A I('I-M t{ N'I I'R A N 5;1'(.) I,~'I'A 1'1( 14t (;1(~% ? SUBJECT: Comments on Annexation/Zone Change (Boones Crossing) Ill Thank you for notifying and involving the Oregon Department of Transportation (ODOT) in the land use action identified above. The purpose of this letter is to inform you that ODOT has concerns about this proposed project and its potential impacts to area transportation facilities. The proposed project is an annexation, zone change, and conditional use permit on 61.9 acres located east of Baches Ferry Road. The applicant is proposing these actions for the purpose of constructing a planned unit development consisting of 241 residential lots (230 single family residential lots and 70 apartment units), parks, and a neighborhood commercial center of approximately 10,000 square feet. The property is south of the Boones Ferry Road/Settlemier Avenue intersection with State Highway 214, which provides a direct connection to the [-5 freeway. As this project includes a zone change, it is subject to the requirements of the Transportation Planning Rule (TPR - OAR 660-12) which implements Goal 12 of the Statewide Planning Goals and Guidelines. Specifically, the requirements of OAR 660-12- 060 apply here' 660-12-060 (1) Amendments to functional plans, acknowledged comprehensive plans, and land use regulations which significantly affect a transportation facility shall assure that a/lowed land uses are cons/stent with the identified function, capacity, and level of service of the facility. This may be accomplished by either: (a) L/m/ting al/owed land uses to be cons/stent with the planned function, capacity and/eve/of service of the transportation facility; (b) Amending the TSP to provide transportation faci/ities adequate to support the proposed land uses consistent with the requirements of this division; or , (c) Altering land use designa&bns, dens/tie& or design requirements to reduce demand for automobile travel and to meet travel needs through other modes. The application package provided to ODOT includes a transportation impact study prepared' to address the impacts of the project. ODOT staff have reviewed the TIS ana~ 7~4- I H67 {I-~4) Ns. Naomi Tejeda Oty of Woodburn 07/16/95 Page 2 of 2 IIR have found several deficiencies which must be corrected in order to accurately and completely evaluate the impacts of the project. Our general comments follow: The analysis only includes evaluation of the traffic impacts of the project at a projected build-out in 2000. The TPR suggests that a long-term analysis (20 years) is necessary to determine the full range of project impacts and demonstrate that the zone change will not adversely affect the transportation system. ODOT recommends that the T]:S be amended to include a 20-year analysis, including identification of project specific mitigation measures. The TiS, in Figure 8, indicates that 40% of the project generated traffic will utilize Highway 214 west of its intersection with Boones Ferry Road/Settlemier Avenue. ODOT recommends that the study area for the T]:S be expanded to include the Highway 214 intersections with Evergreen Avenue and the ]:-5 northbQund and southbound ramp terminals, which this project could significantly affect. As noted above, the City must comply with OAR 660-12-060 by including evidence in the record which indicates that the project will not adversely affect the operation of area transportation facilities. ]:n order to provide that information, ODOT requests that the TIS contained in the application materials be revised to respond to our comments above prior to adoption of the annexation and zone change. The amended 'l-iS will document the magnitude of project-related impacts to the area transportation system and describe the mitigation measures necessary to ensure the project will not adversely affect city or state facilities. ODOT staff are prepared to work with the City and applicant in the preparation and review of these recommended revisions. This letter should be included in the hearing record as ODOT testimony. ODOT should be considered a party to the hearing and be entitled to notices to future hearings, or hearing continuances or extensions. Please provide me with a copy of the City's decision, including findings and conditions. Sincerely, Senior Transportation Planner DLF: c: Tony Martin, Region 2 June Carlson, Mid-Willamette Valley Area Mark Radabaugh, DLCD 120 Community Development 270 Montgomery Street IlC MEMORANDUM Woodburn, Oregon 97071 (503) 982-5246 Date: To: From: Subject: May 21, 1999 Mayor, City Council thru City Administrator Planning Commission Planning Commission Recommendation on the Growth Management and Annexation Proposal The Planning Commission has spent several work sessions on the proposal initiated by the City Council (Alternative A) earlier this year. In addition, the Commission held a public hearing on the proposal on April 16, 1999. Based on its familiarity with not only the proposal and testimony, but also with the onslaught of development Woodburn has experienced in recent years, the Commission recommends specific modifications to the proposal. These recommendations are described in Alternative B. The Commission finds Alternative "A" to be limiting and imbalanced by the use of a maximum 5-year supply of residential land as a decision criterion. This concern is accentuated by the fact that the City already has an excess of land of this type. Furthermore, the Commission is concerned about an even handed method of allocating what properties are annexed. At issue is a concern over a first come first served approach. Also at question is how well large parcels can be accommodated under the proposed phasing program. All of these elements have lead the Commission to recommend Alternative B. Alternative B also includes a weighting of the criteria that warrant annexation. The Commission proposal is intended to reflect the importance and allow for a degree of flexibility in justifying the value of different properties. RB:rb CITY OF WOODBUIRN 270 Montgome~ Street · Wooctburn, Oregon 97071 · (503) 982-522,2 TDD (503) 982-7433 · [AX (503) 982-5244 IN THE PLANNING COMMISSION OF WOODBURN, OREGON GROVVTH MANAGEMENT AND ANNEXATION PROPOSAL FINAL ORDER , llC WHEREAS, the City Council initiated a proposal in 1999 to refocus and revise the City's growth management program and annexation process, and; WHEREAS, the proposal consists of amendments to the Woodburn Comprehensive Plan and development ordinances, and; WHEREAS, the Planning Commission has held a public hearing on the proposals and has reviewed the proposals and the hearing testimony in work session, and; WHEREAS, the Planning Commission is charged under Section 6 of the Woodburn Zoning Code to advise the City Council on planning and development matters. NOW, THEREFORE, IT IS HEREBY ORDERED BY THE COMMISSION: That the Planning Commission recommends the City Council approve proposal "Alternative A", revising the City's Comprehensive Plan and development ordinances regarding growth management and annexation subject to the revisions in Alternative B. Alternative B describes the Commission's recommendations based on the Commission's findings and conclusions, Exhibit Approved: ~hCairpers°n ~) Date FINAL ORDER - GROWTH MGMT & ANNEX PROPOSAL llC EXHIBIT "A" FINDINGS AND CONCLUSIONS RELEVANT FACTS The City of Woodburn has experienced rapid growth which necessitates modifying growth management and annexation practices to preserve the quality of life and municipal services and facilities. The growth management and annexation proposal initiated by City Council, Alternative A, addresses goals, policies and requirements to curb the rate of city development. Alternative A includes a 5-year supply limitation for residential land. Available data indicates that there is more than a 15-year inventory of buildable single-family residential land already within the City. At the present time, no new single-family residential land qualifies for annexation except by exception. Large parcels are further encumbered by a potential phasing restriction. Alternative A does not weight the criteria necessary for an acceptable annexation application. Consequently the relative importance of the criteria is unclear. FINDINGS Since the existing inventory of buildable residential land within Woodburn exceeds a 5-year supply, Alternative A requires consideration of all consent applications for residential annexation as exceptions. The exception process places a burden on the applicant and City alike, including the attendant time and potential confusion. The use of an acreage quota in Alternative A biases the acceptance of consent annexation applications in favor of those making the first applications. Subsequent applications, including those for better positioned properties, would be limited by what is essentially a first come first served approach. Rather than limiting the rate at which property is added to the City, the City can place conditions on development approvals, as appropriate, to reduce the growth rate. The growth impacts result from development rather than the territorial expansion of the City. Alternative A places priority on the annexation of enclaved areas. Enclaves are not subject to any of the criteria to which consent annexations are placed. This leaves property owners that are willing to meet the City's requirements waiting while the City waits for surrounded property to commit to development. Even with phasing, there are no guarantees under Alternative A that property that is well positioned on the edge of the City will be annexed in a timely matter. The proposed criteria for accepting annexation applications would benefit from a numerical rating system. Such a system clearly reflects whether or not an application is acceptable. A numerical rating also demonstrates a degree of flexibility about what is acceptable to meet the City's threshold. Statewide Planning Goal 14, Urbanization, provides for the orderly transition of all land within the Urban Growth Boundary to urban use. Woodburn is the only logical service provider within the UBG to accomplish this. Any property owner willing to comply with the City's public facilities requirements and charges should be allowed to annex and develop. CONCLUSION That the proposal for improving growth management and annexation would benefit from the deletion of buildable residential land as a criterion and a weighting of the remaining criteria. ' I1C llC COMPREHENSIVE PLAN CHANGES llC ALTERNATIVE A Proposed Woodburn Comprehensive Plan Revisions Key to Proposed Revisions: Existing Woodburn Comprehensive Plan Goals and Policies ~! initiated in 1999 R~'r~/igi6~t'by the Planning Commission to the proposal initiated in 1999. [Deletion] Revision recommended by DLCD, April 22, 1999 L. Growth Goals L-1 T. he City's goal is to goal is to grow to a population of approximately [18,000] 26, 000 by the year [2008] 2020. This growth shall [should] be orderly and accompanied by the necessary public services. The growth shall [should] be balanced in residential, industrial, and retail sectors of the City. [As much as possible,] the growth shall [should] not add any additional burdens on the City's taxpayers. ~3 e~~h als th ~r~.n,-':~ all The~=Olal js-~ti3~Chiev:e~Czd~a.~i3~ain~i[y:~oundades,that ~orm a compact shape C :\MyFiles\total.anx,6MAY-P&rt I.wpd 1 L-4 The~go~a! :is. to.~!i~it ~Zh~ 'amount .of vacaqtJand the~ enefits~f~a ~ ~obes!ve and efficient Ba~s~.~ ~n ~P;[i c' es~.U~ply,.~nd demand, reducing ;{~e;.~a! I~ible ~,pp!y of 17!5 C :\MyFiles\total.anx.6MAY-Part I.wpd 2 IlC k¸6. L-7 C~ty by applying ~t to new lerr~tory added to the City. Wl~nlmum residential standards are ~nt~oduced tn recognition that each unit el la~d I~as a reasonable caddying capacity, that is, can support a speciiied numbe~ o1 dwelling units when converted to urban use. The maximum density currently specified by zoning is bracketed at the other end by the minimum density. M~n~mum residential density standards are currently in place ~n the Portland Metropolitan Area. and emphasis ~s gr;~dually being placed on the remainder of A~lother eler~ent el tile co~cept ~s to ~tens~fy development along transit cotridorsdue to enhanced accessibility. Increased density may considered along transit corridors through application of clustering density in PUD's and from more intensive zoning classifications. Annexation providesan opportun~tyto ~ntroduce these concepts ~nto the area by starting with consideration of tt~e requirement in newly annexed areas. The appl_i_catJon of minimum densities will be based on tar_qet d_ens_iti_¢_s__t~h_at co_nsider transit service, need a!~d comf~?un/ty scale. Target .d~nsity stand_a_r_~_S .w_i!l be e~ta__b/jshed based on specific proposals. In so doing the City will promote a wider range of living environments and better serve tine needs of a diverse population. The goal ~s to further ti3e ~ncremental extension of an interconnected street system An interconnected stree~ system improves the efficiency of m_ovement by providing direc~ Ifi~ag~s b¢tw~en o~igins and dest_inations. It.fi/so cre_at_es altern_a_t_ive _r_o_u_t_e_s. Suc_h a_ s_y_sLem c~ea te.s s t~on~ler ti~e_s_._, amon~t, a c tivity centers and makes the development of passed over land more attractive. It is common in most communities that streets in new development are "stubbed." This means a dead end street until the stub is potentially connected by a future phase of development. Annexations provide opportunities to emphasize the ultimate extension and completion of streets. The potential benefit is improved connectivity in the street pattern as the City develops. It is the goal to assure the provision of major streets as shown in the Transportation Systems Plan. ~he TSP lays out the arterial and collector street extensions and improvements necessary to support approximately a doubling of the population within the City. Due to limitations on the responsibility that developers must exercise regarding L-8 L-9 L-lO L-11 offsite transportation impacts, the City shall hold development accountable for major streets within and abutting the development. In addition, the policy of the City is to emphasize development outward in successive steps and phases that avoid unnecessary gaps in the development and improvement off the major streets. The phasing of street extensions is a function of the City's CIP process and the street improvements by development that correspond to the traffic impacts that are generated by that development. The goal is to provide opportunities to fulfill community needs identified by the Council. From time to time the site for a facility to service the community is identified at the edge of the City. The City Council shall hold a public hearing on such proposals prior to accepting an annexation application to determine that such facilities are of a community wide scope and that a perimeter location is appropriate. The goal is to reflect the City's development objectives included in the CIP. The Capital Improvement Program (CIP) is the City's process of guiding public investment. Such invest of public funds also serve to leverage private investment that coincide with the City's priorities. In order to lever the greatest benefit from public projects, special consideration will be considered for compatible and mutually supportive private projects. The goal is to encourage the high standards of design and flexibility that are enabled by the PUD zone. The Planned Unit Development (PUD) is a planning and design technique the provides greater flexibility in desi~qn than is allowed in the application of other techniques, such as the standard subdivision process. The benefits of the PUD techniques include allowing development with mixed uses, housing that is sited based on density with compensating open space, and local control of architectural review and common land ownership and manaqement. {a total design approach to development. It considers the mix of uses, the type and density of uses, the circulation, the open space and the landscaping.} Consequently it provides cjreater opportunities for creative solutions and diversity than the application of traditional ordinance requirements. The goal is to accommodate industrial and commercial development that provide local employment do not require special community financial incentives. C \MyFdes\total anx 6MAY-Part I.wpd , , IlC It is clear that local industrial and commercial development will provide local employment. Such local jobs provide opportunities for local residents and for employees attracted to the Woodburn area. To benefit the community, not only must the development create jobs but it must also operate within the capacity of the City's infrastructure. The City is unwilling to absorb the costs of accommodating new employment that require special financial involvement from the City. L-12 The goal is to diversify the local economy. Woodburn seeks to diversify the local economy so that the community will prosper and can weather swings in the business cycle, seasonal fluctuations, and other economic variables. The intent is to provide a broad spectrum of commercial and industrial enterprises. The variety of enterprises will not only provide insulation from negative business factors but a choice in employment opportunities. M. Growth and Urbanization Policies M-1 . M2 M-3 To insure the growth is orderly and effic,ent, the City shall phase the needed public services in accordance with the expected rate of growth. Theextens~ons of the existing public services shall [should] be in accordance with the master plans in this Comprehensive Plan. [No change] The City's public facilities now being built are to be paid for by the system development charges from the anticipated growth. The provision of facility capacity in excess of that which can be funded by SDC's, and the development that requires that capacity, will be delayed until it is funded by development or by other funding sources. [bond measures approved by City residents.i[To insure that the City's growth does not fall short of the expected growth rate, the City ..would only take necessary measures to stimulate growth under extreme -circumstances. I M-4 thru M-8 [No change] M-9 [Except as provided in Policy K-lO below,I The area outside the urban growth 'boundary shall be maintained in rural and resource uses consistent with the Statewide Land Use Planning Goals. M-10 [No change] M-11 Conversion of land consideration of: within the boundary to urban uses shall be based on ao co Orderly, economic provisions for public facilities and services; Availability of sufficient land for the various uses to [insure] choice[s] in the market place; LCDC Goals; ; [Encouragement of in- filling development with developed areas before conversion of urbanizable areas;] and Applicable provisions of the Marion County and City Comprehensive Plans. An ¸ D-3. compact and efficient C:\MyFiles\total.anx.6MAY-Part I.wpd 6 D-4. D-5 facilities and services, and balancing the costs ef City,,s, ervices am~.g all benefitted..msidents and development by incorporating ,[~ ,~all territory [within] into the City limits that will be,~:of,benefit, [into~the ¢ity.] The goal is to use annexation as a tool to guide: a. The direction, shape and pattern of urban development; b. Smooth transitions in the physical identity and the development pattern ~of the community; and c. The efficient use and extension of City facilities and services. The goal is to balance [the pace of] residential deve!opment with pgblic facilities_and ~service. s~and with other types of,:land~.~USe in orde['t0~ a!low the c'ommunity to maintain its equilibrium as it assimilates growth. llC Annexation Policies D-1-1 D-2-2 D-3-3 D-4-4 D-5-5 Annexation policies are extremely important for the City. While it is important that enough land is available to allow a margimo:f oh~iQe, i.n,the market ,place [for the necessary development anticipated in the City of Woodburn] it is also essential to prevent too much land being included in the city limits as this leads to inefficient, sprawling development. Because of the need to plan for improvements, the City s:halt [should] insure that there is no imore than a three five year supply of buildable residenti'alland [vacant land] within the City. Services shall [should] be provided to that land during the three five year period. * [No Change] The City of Woodburn shall actively manage the location, timing, type and amount of land added to the City. Priorto deeming an, annexation application complete,, the app!i0ant:f} ,, an a.r),nexa~[~n,~s~a!l,!~i~artic!pate in a .man,datory pre~!~Pli,oatien m City. :staff, :::~'~he~.purpose of ~he conformance':-,Wi,th 'the City's goals, pOlicieS standards ~'ail'd moard~ ~nQe.x:etjon. A complete annexation petition/application shall be required to include: C:\MyFiles\total.anx.6MAY-Part I.wpd 7 a All the territory that will be enclaved by the petition, or Document the lack of consent by the enclaved property owners or by the resident electors necessary to include the enclave(s) as part of the consent annexation application 'IIC D-6-6 D-7-7 __ Annexation applications that do not conform with the annexation criteria and standards may be considered by the Planninq Commission, after a public hearing, for an exception. The Commission may grant an exception based on findinqs of special circumstances and of substantial conformance with the criteria and standards based on mitigating measures. The City Council may review the Commission's action. Annexation of residential land shall be regulated to maintain an inventory of buildable residential land that does not exceed a three-year supply. * Note: Policy D 1-1 must be modified or deleted to reflect Alternative B. Anx.6MAY Partl.wpd C ,MyFdes,~utal a~lx GMAY Par! I wpd 8 11C ALTERNATIVE "A" DRAFT ORDINANCE Alternative A Alternative A is a revision of the original proposal that includes the April 22, 1999, suggested changes made by the Department of Land Conservation and Development and by the Planning Commission, with one significant exception. That exception represents "Alternative B", which reflects the commission's April 22 recommendations to revise the annexation criteria by deleting the amount of buildable land area within the city as a criterion and by placing the remaining criteria on a numerical scale. Note: Alternative B would require modification or deletion of Annexation Policy D-1-1 contained in Alternative A. IlC DRAFT 7jun99 A L TERNA TI VE A COUNCIL BILL NO. ORDINANCE NO. AN ORDINANCE TO IMPLEMENT THE ANNEXATION AND GROWTH MANAGEMENT PROVISIONS OF THE WOODBURN COMPREHENSIVE PLAN. WHEREAS, Statewide Planning Goal 14, Urbanization, establishes the basis for the Urban Growth Boundary and the availability of the land within in the Boundary for urbanization over time, and WHEREAS, the City of Woodburn is the provider of urban services and facilities necessary to support urbanization within the Urban Growth Boundary, and # WHEREAS, the transition from rural to urban land use must be phased in order to be orderly, efficient and consistent with development goals, objectives and capacities, and WHEREAS, the City of Woodburn has adopted specific goals and policies in the Woodburn Comprehensive Plan regarding urban growth management and annexation, and WHEREAS, annexation is one tool in determining the size of the City and the rate of urbanization, and WHEREAS, ORS Chapter 222 enables the City to determine the rate and location of territory added to the City via annexation, WHEREAS, in consideration of all the factors indicated, the City has created a process to manage the annexation process, THE CITY OF WOODBURN ORDAINS AS FOLLOWS: Section 1. The City adopts this ordinance to implement its growth management and annexation goals and policies stated in the Woodburn Comprehensive Plan. etc,, etc. Section A.010. Annexation Application Procedures (a) The applicant for any annexation, other than an enclave, shall submit the following the information at least twenty days prior to a mandatory pre- application meeting regarding the annexation application. A site plan of the proposed use and development prepared to reflect the requirements of Site Plan Review, WZ© Chapter 11 and minimum residential density as applicable. Certification by the Public Works Department that there is either sufficient public water, sewer and storm drainage capacity available or the extent of new master plan facilities necessary for service at the time of development. Information prepared by the School District and by the Fire District regarding capacity to serve the territory proposed for annexation. Information from the School District shall report the current capacity of public schools in the district and the change in facilities necessary to serve the area proposed for annexation. The information from the Fire District shall report the current capacity of fire protection within the City and the estimated changes in capacity necessary to serve the area proposed for annexation. Estimates for potential residential use shall be based on an average of 6 dwelling units per acre. -, A traffic impact analysis including the estimated mitigation measures that may be required at the time of development. Consent to annex all property enclaved by the proposal, or written documentation regarding why appropriate consent has not been provided. Burden of proof showing compliance with the criteria necessary to deem the annexation application complete, Section A.040. (b) The Community Development Director, in consultation with other affected staff, shall make findings that the annexation application and proposal conforms with the application requirements and criteria. Applications found to conform with annexation application requirements and criteria shall be deemed complete. i. lC llC Annexation applications that are not found to be in conformance with the annexation requirements and criteria shall either be withdrawn or appealed to the Planning Commission. Annexation applications deemed complete, with or without an exception, shall be scheduled for formal consideration by the City. This includes conformance with the notice requirements of the Urban Growth Boundary Agreement and applicable statutory and land use requirements. (c) After the initial pre-application review by staff, with or without consideration of a revised application, annexation applications that are found to lack compliance with annexation requirements and criteria may be appealed by the applicant to the Planning Commission. The Planning Commission, after holding a public hearing and making findings, may grant an exception to the requirements and criteria. Such findings shall address the special circumstances warranting an exception and show substantial conformance with the annexation criteria and standards based on mitigating measures. (d) The City Council shall be noticed of the Commission's action. The City Council may review the Commission's action on its own initiative or shall review the Commission's action on appeal. Section A.020. Annexation Initiated By Consent. An annexation may be initiated by petition based on the consent of: (a) The owner owns more than half of the territory proposed for annexation, and (a) More than half of the resident electors.(ORS 222.170 (2)). Section A.030. City Initiated Annexation of Enclaves. An enclave is an unincorporated island of territory within the City. ORS 222.750 enables the City to initiate annexation of enclaves with or without the consent of the property owners or resident electors. It is the City's choice regarding whether or not to initiate such an annexation. Since the annexation of an enclave may not always benefit the City, the City is not bound by the Comprehensive Plan annexation and growth goals and policies to initiate the annexation of every enclave. Section A.040. Criteria for Consideration of Consent Annexation Applications. A consent annexation petition, that is an application for annexation, shall be deemed llC complete after the mandatory pre-application review when the applications complies with the following criteria: (a) Residential and community uses shall conform to (1), (2), (3) (4) and (9) and at least one of (5), (6), (7) or (8). (b) Commercial, industrial and other uses shall conform to (1), (2), (1 2) and either (10) or(11). (1) Contiguity. The territory to be annexed must be contiguous to the City of Woodburn. (2) Public facility capacity. The territory to be annexed shall either: (a) Link to master plan facilities with sufficient capacity to serve development of the uses and densities indicated by the Comprehensive Plan for water, sewer, storm drainage, street, walkway, and bicycle facilities, or Guarantee the linkages with adequate capacity that are financed by the applicant (3) Infill. The territory to be annexed shall be contiguous to the City on two sides. (4) (5) Residential Buildable Land Inventory. The territory to be annexed shall not increase the inventory of buildable of single-family and of multi-family residential land within the City to more than a 5-year supply. Residential Minimum Density. Land zoned for single-family residential development shall be developed for a minimum density of 6 dwelling units per gross acre. Land abutting transit routes shall be considered for increased density, including clustering density via the PUD ordinance or rezoning to a denser classification. (6) (7) Planned Unit Development. The proposed development of residential land to be annexed shall be designed as a planned unit development (PUD). Street Connectivity. The proposed development of the territory to llC be annexed shall either: i) Complete or extend the arterial/collector street pattern as shown in the TSP functional classification plan, or Connect an existing stub street or discontinuous street with another public street. (8) Community Need. The proposed use/development in the area to be annexed fulfills a substantial unmet community need. Such needs shall be identified by the City Council based on input from a public hearing. Examples of community needs include community parks or recreation space; needs of local government agencies, and conservation of significant natural and historic resources owned by non-profit entities. (9) Reinforcement of Public Investments. The territory proposed annexation shall make substantial use of public facility capacity funded through the City's Capital Improvement Program (C.I.P.). (10) Local Employment. The proposed use of the territory to be annexed shall be for industrial or other uses providing employment opportunities. (11) Reasonable Facility and Service Needs. The proposed industrial or commercial use of the territory does not require the expansion of infrastructure, additional service capacity or incentives that are in excess of the costs normally born by the community for development. (2) Economic Diversification. The proposed industrial or commercial use of the territory provides an economic opportunity for the City to diversify its economy. Section A.050. Buildable Land Supply. a) A 5-year supply of buildable residential land represents a projection of residential needed to fulfill the City's housing needs for a five year period. The residential land that is needed is computed for all densities and types of housing. The aggregate buildable residential land supply shall reflect five (5) times the average annual acreage converted to residential use at the overall average residential density during the preceding five calendar years. The number of residential acres needed to fulfill the supply shall be up dated based as building permit data. b) Parcels that contain more than the needed residential buildable land supply may be annexed in their entirety when planned as a total unit provided that build-out is conditioned so minimize significant impacts on the supply of available buildable residential land. llC ORD.an.7AJUN iI.C ALTERNATIVE "B" DRAFT ORDINANCE DRAFT 7jun99 AL TERNA TIVE B COUNCIL BILL NO. __ ORDINANCE NO. AN ORDINANCE TO IMPLEMENT THE ANNEXATION AND GROWTH MANAGEMENT PROVISIONS OF THE WOODBURN COMPREHENSIVE PLAN. WHEREAS, Statewide Planning Goal 14, Urbanization, establishes the basis for the Urban Growth Boundary and the availability of the land within in the Boundary for urbanization over time, and WHEREAS, the City of Woodburn is the provider of urban services and facilities necessary to support urbanization within the Urban Growth Boundary, and WHEREAS, the transition from rural to urban land use must be phased in order to be orderly, efficient and consistent with development goals, objectives and capacities, and WHEREAS, the City of Woodburn has adopted specific goals and policies in the Woodburn Comprehensive Plan regarding urban growth management and annexation, and WHEREAS, annexation is one tool in determining the size of the City and the rate of urbanization, and WHEREAS, ORS Chapter 222 enables the City to determine the rate and location of territory added to the City via annexation, WHEREAS, in consideration of all the factors indicated, the City has created a process to manage the annexation process, THE CITY OF WOODBURN ORDAINS AS FOLLOWS: Section 1. The City adopts this ordinance to implement its growth management and annexation goals and policies stated in the Woodburn Comprehensive Plan. etc., etc. I1C IlC Section A.010. Annexation Application Procedures (a) The applicant for any annexation, other than an enclave, shall submit the following the information at least twenty days prior to a mandatory pre- application meeting regarding the annexation application. A site plan of the proposed use and development prepared to reflect the requirements of Site Plan Review, WZC) Chapter 11 and minimum residential density as applicable. Certification by the Public Works Department that there is either sufficient public water, sewer and storm drainage capacity available or the extent of new master plan facilities necessary for service at the time of development. Information prepared by the School District and by the Fire District regarding capacity to serve the territory proposed for annexation. Information from the School District shall report the current capacity of public schools in the district and the change in facilities necessary to serve the area proposed for annexation. The information from the Fire District shall report the current capacity of fire protection within the City and the estimated changes in capacity necessary to serve the area proposed for annexation. Estimates for potential residential use shall be based on an average of 6 dwelling units per acre. A traffic impact analysis including the estimated mitigation measures that may be required at the time of development. Consent to annex all property enclaved by the proposal, or written documentation regarding why appropriate consent has not been provided. Burden of proof showing compliance with the criteria necessary to deem the annexation application complete, Section A.040. ~.. (b) The Community Development Director, in consultation with other affected staff, shall make findings that the annexation application and proposal conforms with the application requirements and criteria. Applications found to conform with annexation application requirements and criteria shall be deemed complete. 11( Annexation applications that are not found to be in conformance with the annexation requirements and criteria shall either be withdrawn or appealed to the Planning Commission. Annexation applications deemed complete, with or without an exception, shall be scheduled for formal consideration by the City. This includes conformance with the notice requirements of the Urban Growth Boundary Agreement and applicable statutory and land use requirements. (c) After the initial pre-application review by staff, with or without consideration of a revised application, annexation applications that are found to lack compliance with annexation requirements and criteria may be appealed by the applicant to the Planning Commission. The Planning Commission, after holding a public hearing and making findings, may grant an exception to the requirements and criteria. Such findings shall address the special circumstances warranting an exception and show substantial conformance with the annexation criteria and standards based on mitigating measures. (d) The City Council shall be noticed of the Commission's action. The City Council may review the Commission's action on its own initiative or shall review the Commission's action on appeal. Section A.020. Annexation Initiated By Consent. An annexation may be initiated by petition based on the consent of: (a) The owner owns more than half of the territory proposed for annexation, and (a) More than half of the resident electors.(ORS 222.170 (2)). Section A.030. City Initiated Annexation of Enclaves. An enclave is an unincorporated island of territory within the City. ORS 222.750 enables the City to initiate annexation of enclaves with or without the consent of the property owners or resident electors. It is the City's choice regarding whether or not to initiate such an annexation. Since the annexation of an enclave may not always benefit the City, the City is not bound by the Comprehensive Plan annexation and growth goals and policies to initiate the annexation of every enclave. Section A.040. Criteria for Consideration of Consent Annexation Applications. A consent annexation petition, that is an application for annexation, shall be deemed complete after the mandatory pre-application review when the applications complies with the Minimum Points for the criteria corresponding for the predominate use proposed for the property: Residential/Community Service use proposals for annexation Property is contiguous with the City limits.* *Mandatory Property touches the City on: (Property corner to property corner) 2 or more sides 1 side at a point 50 pts. 35 pts. 10 pts. 3. Extension of public facilities and services is guaranteed* *Mandatory 4. Development reinforces use of a CIP project. 5 pts. o Project guarantees: Extension of an arterial or collector street Improvement of an arterial or collector street 10 pts. 5 pts. 6. Project guarantees the connection an existing stub street. For each new connection. 5 pts. 7. Use of the property serves a community need. 5 pts, 8. Property to be developed as a PUD. 10 pts. 9. Project implements minimum residential density standards. 5 pts. With minimum single-family dwelling floor area of 1500 sf. 10 pts. Minimum Points for Residential/Service 75 pts. Commercial/Industrial use proposals for annexation Property is contiguous with the City limits.* * Mandatory Property touches the City on: (Property corner to property corner) 2 or more sides 1 side at a point 50 pts. 35 pts. 10 pts. tlC Co D. E. F. Extension of public facilities and services is guaranteed.* ..... *Mandatory Use does not require special community financial incentives. 50 pts. Proposed use creates employment opportunities. Proposed use diversifies the local economy. Minimum Points Commercial/Industrial 10 pts. 10 pts. 75 pts. llC ORD.an.7BJUN MEMO TO: FROM: DATE: SUBJECT: Mayor and City Council through City Administrator Planning Commission June 3, 1999 Site Plan Approval Modula Classrooms for the Woodburn School District 14A On April 13, 1999, the Planning staff gave administrative approval, with conditions, of modular classrooms at Washington Elementary (SPR 99-06), Heritage Elementary (SPR 99- 07) and Lincoln Elementary (SPR 99-10). The Planning Commission concurred with that decision. Attached are site plans identifying areas of placement. SG:Ig Attachments SCHOOLMODCLASSRMS 66' 14A 41' NORTH ¼EKkT/~CoE CRITICAL MEASUREMENTS FROM BUILDING 378' Propcrty Linc 28' NORTH 251' P/L 14A LINCOLN STREET SITE LOCATION MAP 777 EAST LINCOLN STREET PROPERTY LINE 14A NORTH - MEASUREMENTS TO PROPERTY LINES OPENING STATEMENT FOR LAND USE HEARINGS REQUIRED BY ORS CHAPTER 197 This is the time set for public hearing in Comprehensive Plan Growth Annexation Goals 999-01. The nature of the application is to provide the City of Woodburn with a planning document that can guide growth and annexation within the City's Urban Growth Boundary. The applicant is the City of Woodburn. The law requires the City to list all substantive criteria relevant to each hearing. The applicable substantive criteria is listed in the notice of public hearing and is as follows: WOODBURN COMPREHENSIVE PLAN XI Goals and Policies D. Annexation Policies 2. WOODBURN ZONING ORDINANCE Chapter 7. Public Hearing The full text of all listed criteria is printed in the staff report which has been distributed prior to this hearing and is also available now for inspection by any interested persons. 2. All testimony and evidence must be directed toward these criteria or other criteria in the plan or land use regulation which the person testifying believes apply to the decision. Please relate your testimony to the listed criteria. 3. The failure to raise an issue accompanied by statements or evidence sufficient to afford the City Council, and the parties, an opportunity to respond to the issue, precludes appeal to the Land Use Board of Appeals based on that issue. Any participant may request, before the conclusion of the initial evidentiary hearing, an opportunity to present additional evidence or testimony. The City Council shall grant the request by either: (a) continuing the public hearing to a specific date and time at least seven days from the date of the initial evidentiary hearing, or (b) leaving the record open for at least seven days for additional written evidence or testimony. Page 2 - Land Use Statement g99-01, etc June 14, 1999 If the hearing is continued and new written evidence is submitted at the continued hearing, any person may request, prior to the conclusion of the continued hearing, that the record be left open for at least seven days to submit additional written evidence or testimony to respond to the new written evidence. If the record is left open rather than continuing the hearing, any participant may file a written request to reopen the record to respond to new evidence submitted while the record was left open and the City Council shall grant that request. The applicant is allowed at least seven days after the record is closed to all other parties, to submit final written arguments, but not new evidence, in support of the application. If additional documents or evidence are provided by any party, the City Council may allow any party to the heating a continuance of the hearing, or leave the record open, to allow the party a reasonable opportunity to respond. Everyone addressing the City Council is requested to come forward, use the microphone, and begin by giving your full name and address. We wish to hear from everyone who is interested in the proposal. We will now proceed with the staff report. OPENING STATEMENT FOR LAND USE HEARINGS REQUIRED BY ORS CHAPTER 197 This is the time set for public hearing in Annexation g97-08, Zone Change #97-12, Conditional Use #97-03, Variance//97-12, and Planned Unit Development//97-03. -eh .... .... A~t~ ............ th~ wnnflh, rp ~y Limits and . ..... ~hang~__ ~ the ~,,h?ot ppll ' --,-; .......... ~ ~r ~-ditiflpai .... r~=st, the a cant t~ ........ o -rr ..... 2 V~i~n~ tO the lnaoor ~a outdcar reqnirements ;; '"' The applicant is requestinfl the annexation of Ol .8 acres into the Woodburn City Limits; a zone chan~e of the subject prope~g from Urban Transition Farm (UTF) to Sin~le Family 8esidential (RS}; a Conditional Use; Variance; and Planned Unit Development approval. Thi~ afldOtional public hearin~ will be conducted by. t~ Ci;y Coun~fically to hdar and receive addit~al ?mpact of Brown Street and Settlemier 1. The law requires the City to list all substantive criteria relevant to each he~ing. The applicable substantive criteria is listed in the notice of public he~ing ~d is ~ follows: W_OODBURN ZONING ORDINANCE Chapter 2. Administration of Ordinances Chapter 5. Permits and Enforcement Chapter 6. Planning Commission Chapter 7. Public Hearing Chapter 8. General Standards Chapter 9. Residential Standards Chapter 10. Chapter 13. Chapter 14. Chapter 15. Chapter 16. Chapter 21. Chapter 22. Chapter 26. Chapter 39. Off Street Parking, Loading and Driveway Standards Variance Standards Conditional Uses Zone Change Procedure Comprehensive Plan Map Amendment Planned Unit Development Single Family Residential District Multiple Family Residential Mandatory Parkland Dedication or Cash-in-lieu of 3. 4. 5. 6. WOODBURN COMPREHENSIVE PLAN WOODBURN SUBDIVISION STANDARDS & POLICIES WOODBURN LANDSCAPING STANDARDS AND POLICIES WOODBURN ACCESS MANAGEMENT ORDINANCE WOODBURN TRANSPORTATION SYSTEM PLAN The full text of all listed criteria is printed in the staff report which has been distributed prior to this hearing and is also available now for inspection by any interested persons. All testimony and evidence must be directed toward these criteria or other criteria in the plan or land use regulation which the person testifying believes apply to the decision. Please relate your testimony to the listed criteria. Page 2 - Land use statement - Annex #97-08, etc April 12, 1999 o The failure to raise an issue accompanied by statements or evidence sufficient to afford the City Council, and the parties, an opportunity to respond to the issue, precludes appeal to the Land Use Board of Appeals based on that issue. Any participant may request, before the conclusion of the initial evidentiary hearing, an opportunity to present additional evidence or testimony. The City Council shall grant the request by either: (a) continuing the public hearing to a specific date and time at least seven days from the date of the initial evidentiary hearing, or (b) leaving the record open for at least seven days for additional written evidence or testimony. If the hearing is continued and new written evidence is submitted at the continued hearing, any person may request, prior to the conclusion of the continued hearing, that the record be left open for at least seven days to submit additional written evidence or testimony to respond to the new written evidence. If the record is left open rather than continuing the hearing, any participant may file a written request to reopen the record to respond to new evidence submitted while the record was left open and the City Council shall grant that request. The applicant is allowed at least seven days after the record is closed to all other parties, to submit final written arguments, but not new evidence, in support of the application. If additional documents or evidence are provided by any party, the City Council may allow any party to the hearing a continuance of the hearing, or leave the record open, to allow the party a reasonable opportunity to respond. Everyone addressing the City Council is requested to come forward, use the microphone, and begin by giving your full name and address. We wish to hear from everyone who is interested in the proposal. (For those of you who wish to testify, please be sure to fill out the "Hearing Testimony Sign-Up Sheet" located on the table in the hallway). We will now proceed with the staff report. EXHIBIT ~/~ Page, / of ~?- ATTACHMENT Page _G_- of IOE SCOPE OF WORK July 1, 1999 TASK 1: PROJECT MANAGEMENT This task includes project coordination, administration and management. An initial meeting will be held with City staff to discuss project development, establish goals and objectives and define liaison and coordination procedures. A review meeting will be held between the city and Consultant to review problems, schedule, progress and budgets as appropriate. Consultant will develop a work plan and schedule based on the contracted scope of work. This work plan will be used for schedule and budget control throughout the project. Monthly progress reports will be prepared and included with the monthly invoice. TASK 2: SYSTEM EVALUATION Task Descriptions 2.1 The existing HVAC system will be evaluated and an option or options for replacement of the system will be suggested. A thorough evaluation of the building ventilation needs and existing deficiencies will be vital to ensuring the replacement system provides acceptable performance. The existing utility room should be utilized if possible as part of a new system. 2.2 A written report outlining the evaluation of the system and potential alternatives for replacement will be prepared. The estimated costs of potential replacement options shall be provided as part of this report. 2.3 Consultant will attend a meeting with city staff to review the report and to discuss the report and the various options for replacement of the existing HVAC system. Page 1 of 2 Product ATTACHMENT Page ~ of IOE Consultant will provide the city with six (6) copies of the report required in Task 2.2. The city will provide Consultant with written documentation of a selected option and authorization to proceed with the remaining scope of work tasks. TASK 3 Preparation of Plans and Specifications Task Descriptions 3.1 Prepare contract documents including technical specifications and construction bid drawings to allow competitive bidding of the work in accordance with State of Oregon public contracting requirements. 3.2 Provide bidding and construction administration assistance to include: · Answering questions during the bidding phase. · Issuing addenda and changes as may be required. · Leading a pre-bid walk through for interested contractors. · Meeting with the city to evaluate bids and make recommendation regarding award of bid. · Leading a construction kickoff meeting with the selected contractor to review construction schedule and review management of the project. · Review of product submittals prepared by the selected contractor. · Visiting the site three times during construction and issuing reports describing status of construction, opinion of schedule status and listing of any discrepancies. · Final walkthrough to develop a punch list · Review of installed systems to check that all punch list items have been resolved. Product Twenty-five (25) copies of plans and specifications for HVAC replacement project. OTHER SERVICES For other services not specified, but subsequently requested by the City, an amount shall be negotiated at the time each service is requested. Page 2 of 2