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Agenda - 08/09/1999 CITY CO(J~/CIL A GE/YDA A(JG(JST 9, 1999 - 7:00 270 Montgomery Street * * Woodburn, Oregon Cfi! J. TO ORDER AND FLAG SALUTE ROLL CALL ANNOUNCEMENTS AND APPOINTMENTS A. Promotional Announcement - Deputy Chief of Police B. Public Hearing regarding Unocal 76 - August 23, 1999 C. Music in the Park - August 10, 1999 3A 4. PRESENTATIONS/PROCLAMATIONS A. Street Resurfacing Presentation COMMITTEE REPORTS A. Chamber of Commerce. B. Woodburn Downtown Association. C. Woodburn School District. 6. COMMUNICATIONS. o BUSINESS FROM THE PUBLIC. (This allows the public to introduce items for Council consideration not already scheduled on the agenda.) CONSENT AGENDA - Items listed on the consent agenda are considered routine and may be enacted by one motion. Any item may be removed for discussion at the request of a Council member. A. Review Draft Planning Commission minutes of July 22, 1999 B. Accept Building Activity Report for July, 1999 C. Accept Police Activity Report for June, 1999 TABI.ED BUSINESS Ao Public input (per ORS 192.660) on Process Used to Evaluate City Administrator and City Attorney 8A 8B 8C 9A Page 1 - Agenda, Woodbum City Council of August 9, 1999. 10, 11. 12. 13. 14. 15. 16. 17. GENERAL BUSINESS A. Sound Amplification Permit Request - Woodburn Company Stores PUBLIC HEARINGS None. PUBLIC COMMENT NEW BUSINESS SITE PLAN ACTIONS None. CITY ADMINISTRATOR'S REPORT MAYOR AND COUNCIL REPORTS EXECLrrIVE SESSION A, To conduct deliberations with persons designated by the governing body to negotiate real property transactions, under the authority of (ORS 192.660(1)(e). Be To consider records that are exempt by law from public inspection, under the authority of ORS 192.660(1)(f). 18. ADJOURNMENT IOA Page 2 - Agenda, Woodburn City Council of August 9, 1999. City of If oodburn ?olice Department STAFF REPORT 270 Montgomery Street Woodburn OR 97071 (503) 982-2345 Date: From: To: Through: August 4, 1999 Paul E. Null, Chief of Police'/'-'/~ Mayor and City Council John Brown, City Administratot:~ Subject: Promotion Announcement - Scott Russell The Woodburn Police Department is pleased to announce the promotion of Sgt. Scott Russell to the rank of Deputy Chief. Scott is a eleven year veteran with the Woodburn Police Department and is highly respected by officers, supervisors, and management. The Deputy Chief is responsible for managing all aspects of the police department operations such as patrol operations, detective division, records division, evidence management, equipment management, and training. Scott Russell's management and administrative skills make him an excellent selection for this position. I am looking forward to working with Scott and pleased to have him as a major part of my management team. 8A WOODBURN PLANNING COMMISSION July 22, 1999 CONVENED The Planning Commission met in regular session at 7:00 p.m. with Chairperson Young presiding. ROLL CALL Chairperson Vice Chairperson Commissioner Commissioner Commissioner Commissioner Commissioner Commissioner Commissioner Young P Cox P Will P Lawson A Gunderson A Lima P Mill P Bandelow P Lonergan P Staff Present: Steve Goeckritz, Community Development Director Jim Mulder, Senior Planner Nancy DeVault, Secretary MINUTES Commissioner Will referred to Staff's reply found on page 8 and noted that the word County should be replaced with Council. Commissioner Will moved to accept the July 8, 1999 minutes as corrected Commissioner Lima seconded the motion, which carried. BUSINESS FROM THE AUDIENCE None COMMUNICATIONS None INTRODUCTION: JIM MULDER, SENIOR PLANNER Staff introduced Jim Mulder and informed the Commission that he comes to us from Florence, Oregon and prior to that from California. He reported he has about 12 years of experience in the planning field and has a degree in Planning. Jim Mulder informed the Commission he was with Florence for about 3 years as an Associate Planner. For the next several months he will be dealing with current planning issues and as he grasps these he will be then shifting into more advanced planning. Jim further added he will be the project manager for the Zoning Code update. He hopes to bring some good experience and knowledge to this endeavor since he has a lot of experience in working with different zoning codes. Planning Co/nmission Meeting - July 22, 1999 Page 8A PUBLIC HEARING A. SPR 99-12, Bridgeway Office Removal and Replacement of a New Office Building, 399 Young Street Staff explained that he could not complete the Staff Report in a timely manner and get it to the Commission. He read the applicable ORS statement and requested a continuance of the hearing to be held at the next regularly scheduled Planning Commission meeting. Discussion Vice Chairperson Cox moved to continue the hearing at the next regularly scheduled meeting. Commissioner Will seconded the motion. Motion unanimously carried. Vice Chairperson Cox questioned whether Staffwill need to read the ORS statement again for the next item? Staff responded that he will not read the statement for the next item because he read the statute now. Vice Chairperson Cox inquired what the reason was in opening the hearing tonight? Staff replied because it was advertised for tonight's meeting. FINAL ORDER A. Site Plan Review 99-05, Unocal 76 Station, Adjacent to Oil Can Henry's S--~aff provided corrected copies of the Order. He referred to Findings, Item E, Exhibit "B" and indicated that the applicant is providing pump islands as approved by the Commission, not 4. Staff also mentioned that the reference to Randy Scott on page 4 of 4, Conditions of Approval, Item 11 has been removed. Chairperson Young pointed to page 3, of 4, Findings and Conclusions, Exhibit "C", Item 5 and 7 and stated that a reciprocal agreement for the access and the onsite detention will be required before they are able to get a building permit. Staff explained that they will provide for the design and then they will have to follow that design. Vice Chairperson Cox moved to adopt Final Order for Site Plan Review 99-05 in the revised version. CommissionerWill seconded the motion. Motion carried. Commissioners Mill and Commissioner Lima did not vote. Commissioner Mill expressed his concerns and pointed out that a reciprocal easement agreement from Bi-Mart, as stated in the conditions, has not been yet provided. He referred to page 3 of 8 of the July 8th Planning Commission Minutes and added that he would like to know what the standard items are that ODOT uses to govern work in the right- of-way. Commissioner Mill remarked that we should have everything in front of us before we vote on it. Chairperson Young explained that in last meetings packet there was a copy of the agreement with Bi-Mart listing a different company who is the land owner and Stein Oil has Planning Commission Meeting - Jttly 22, 1999 Page 2 of 7 8A an agreement with the land owner. He added that Mr. Kappertz did mention that the ©DOT conditions were standard, however, the Commission did not see them. Staff interjected to say the conditions as established by the Department of Transportation. He explained that ODOT has sole authority over the State Highway. The applicant has submitted the design that is here to ODOT and they will give a final approval. ODOT will then send us a letter identifying the configuration of the access. Staff further stated that in discussion with ODOT they find the pork chop to be appropriate. Vice Chairperson Cox mentioned that we should be looking at whether the Final Order conforms to what the Commission did and agreed upon the last time. Additionally, it is a condition of approval that they get a permit from ODOT. If he does not get a permit from ODOT on the plan that the Commission has approved, then he will not get a building permit and can not go ahead. Staff concurred with Vice Chairperson Cox. He also explained that the reciprocal easement is between Bi-Mart and the individual that actually owns the property. Staff said there is a possibility that they could actually own two separate parcels in the future but the easement access goes along with that. He added that an agreement has been made between Bi-mart and the owner. Chairperson Mill asked if it is normal to vote something through pending the results of several items? Staff explained the process and utilized Woodburn Company Stores as an example. He stated that there are conditions that come along and have to be met at different times. The bottom line is, these conditions have to be met before we can either give the building permit or some time after that before we can give occupancy. Commissioner Will stated that the lease between Bi-Mart and Vision Co. was signed in 1997. DISCUSSION ITEMS A. Minor Partition 99-04, Mike Samoilov, partition request of a 43,188 square foot lot located into three lots at 417 Gatch Street. Chairperson Young commented he would like the Oak tree to remain. Staff suggested to perhaps make this a condition. Chairperson Young requested clarification regarding Woodburn Fire District Conditions, Attachment B, Item D, Fire Hydrants. Staff responded since the Fire Marshall is on vacation, the District wanted to make sure that if the applicant cannot meet the standards then the Fire Department can require it as a condition. Vice Chairperson Cox inquired about flag lots. Planning Commission Meeting - July 22, 1999 Page 3 of 7 8A Staff responded that there have been other situations similar to this where they have established either an easement and/or a flag lot. He added this depends on circumstances for instance, a lots configuration. Vice Chairperson Cox asked if it is the City's practice to assign street names to private easements? Staff replied no. Vice Chairperson Cox moved to agree with Staff's approval and not take any further action. Commissioner Lonergan seconded the motion, which carried. Staff announced that cameras will be operating for the next Commission meeting. Commissioner Correspondence to City Council regarding Portable Toilets (handed out at the meeting). The Commission took a break to review the correspondence. Vice Chairperson Cox pointed out that the City does not have an ordinance in place that governs portable toilets. He explained that the City ordinance states "all sewage shall be discharged into the public sanitary sewer if there is a sewer within 150 feet of the property.' Portable toilets are not addressed in the City ordinance. Staff stated that there is an ordinance that refers to portable toilets on site construction. Vice Chairperson Cox suggested the reference to the City' ordinance be deleted and replaced with "it appears that the School's use of portable toilets on a permanent basis would violate the City's ordinance that requires all waste to be discharged into the public sanitary if one is available within 150 feet of the property." Chairperson Young also requested that item 2 read "Revise the City's ordinance to define the limited circumstances under which portable toilets will be appropriate and maintained, and otherwise continue to prohibit their use where public sewers are available." Commissioner Mill recommended "...regularly maintained..." be inserted in the sentence. Vice Chairperson Cox also requested that the ordinance be revised to allow portable toilets under limited circumstances. Staff suggested the ordinance number be included. Staff will revise the letter and have it ready in the morning for Chairperson ¥oung's review and signature. Commissioner Will inquired what the impact would be on concession stands if they do not have a sewer line within 150 feet from the property? Commissioner Bandelow interjected the School property would have a sewer within 150 feet of the property because the property itself is connected to sewers. She further stated they technically would not be able to use portable toilets under our ordinance. Planning Commission Meeting - July 22, 1999 Page 4 of 7 8A C. Draft Format for Revisions of Woodburns Zoning Ordinance. St--afl requested the Commission to review the draft and provide their comments. A second draft will be provided after receipt of comments. He stated the Zoning Ordinance was adopted in 1980 and that there have been incremental changes. Staff stated the approach to this will be in the form of workshops that will take no longer than an hour per topic. D_~. Revisions to Sign Ordinance. Staff requested written comments and suggestions from the Commission. Commissioner Lonergan inquired how long has it been since the ordinance was adopted? Staff replied the Zoning Ordinance was adopted in 1980. He added there have been incremental amendments to the ordinance but they are in desperate need of doing a lot of clarifications and updating to meet today's standards, attitudes and philosophies. Staff added that there are certain chapters that need rewriting just for the sake of clarity. Vice Chairperson Cox requested that the word Findings be replaced with Comments instead. He also requested that he would like to see what Staff is doing. He inquired if too much paper would be wasted if we include the full text of the ordinance rather than saying that we have made no changes to these sections? Staff responded it can be done one of two ways: (1) run the full ordinance and then use the asterisk or shade in to show what has been done; (2) short form (as included in the packet) with the chapter itself placed behind Staff's comments so that the Commission has a quick reference. Staff further reported under Ballot Measure 56 every property owner in the City of Woodburn (4,500-5,000) must be notified of the public hearings. Staff will work out a sequence of events for reviewing the ordinance and a sequence of events as to public hearing dates. Time lines will be discussed with the Commission. Vice Chairperson Cox interjected to say this is strictly legislative and therefore, the 120 day rule does not apply. Staff explained he would like to have the regular standard Planning Commission meeting and address the proposals as discussion items. He stated there will be no decisions made at that time. Commissioner Mill requested the discussion items be contained to less than an hour. Vice Chairperson Cox asked that Staff focus on the issues and tell the Commission where Staff wants to go. Commissioner Mill also suggested that Staff build into the schedule a little bit of a fudge factor so that half way through they do not find themselves four weeks behind. REPORTS A__~. Left_er from Keith C. Woolen regarding the Boones Crossing Plan. Planning Commission Meeting - July 22, 1999 Page 5 of 7 8A Vice Chairperson Cox indicated no response to Mr. Woolen is required because it is out of the Commission's jurisdiction. It was the Commission's consensus not to respond to Mr. Woolen. BUSINESS FROM THE COMMISSION A_. Letter to Terry Will from the Oregon Department of Human Resources Health Division regarding Temporary Restaurants. It was the Commission's consensus that this letter and the letter from Mr. Bloomberg be attached to the letter addressed to the City Council. Staff will include in the packet. Staff will provide the Commission with the statutes that regulate transient businesses. Vice Chairperson Cox reported that Walt Lawson is making progress and he is back home from the Benedictine Center. He still has some speech difficulty but is understandable. His physical mobility is impaired, therefore he is confined to a wheelchair. Chairperson Cox stated that visitors are welcomed but call before you go. He suggested that agenda packets be delivered to Walt. Staff informed Mr. Lawson wanted to resign from the Planning Commission and the Mayor refused his resignation. Commissioner Mill mentioned there are still problems with 1510 Van Lieu Court. There is a travel trailer parked in front of the property with people obviously living in it. Staff will contact Chief Null regarding this issue. Commissioner Mill stated the repair done to the Shop-N-Cart fence was inadequate. Staff said the Code Enforcement Officer indicated that the objective is to put the fence back up and place steel posts where there is a passageway so that people can not go through with the shopping carts. He further added Code Enforcement is working with the owner of Shop-N-Cart to get a pickup going to get the carts back on site. Commissioner Lima commented about the fire drill conducted at the site next to Al's Fruit & Shrubs. He stated there was no roping off of the site. He was amazed at the lack of planning on the part of the Fire Department. Vice Chairperson Cox added that there has been no effort made to clean out the site. Commissioner Will inquired about the status of Boones Crossing and Montebello? Staff stated he has received the legal description and survey for Boones Crossing. Regarding Montebello, Staff said it is up to the developer at this point. Commissioner Will questioned if Staff knew anything about a bond issue regarding schools? Planning Commission Meeting - July 22, 1999 Page 6 of 7 8A Staff replied he is not familiar with this. Commissioner Lima heard through the Mayor that there is a proposal for a skateboard park. Commissioner Bandelow requested a timetable regarding the widening of Boones Ferry going out to Country Club Road. Staff will obtain a definite date regarding this issue. Vice Chairperson Cox inquired if Frank Tiwari obtained a read from the Corp of Engineers on the covering up of the ditch? Commissioner Bandelow responded the last she heard from Frank was that they still have not responded on the last proposal. Staff stated there has been no response and the City is mitigating. ADJOURNMENT Commissioner Lonergan moved to adjourn the meeting. CommissionerWill seconded the motion. Motion carried. Meeting adjourned at 8:45 p.m. Planning Commission Meeting - July 22, 1999 Page 7 of 7 Community Development 270 Montgomery Street Date: To: From' Subject: 81] MEMORANDUM Woodburn, Oregon 97071 (503) 982-524~ August 2, 1999 ',ir i':: Steve Goeckritz, Community Development Director Robert L. Mendenhall, Building Official Building Activity for July 1999 July 1997 July 1998 July 1999 Dollar Dollar Dollar No. Amount No. Amount No. Amount New Residence Value 1 $121,300 11 $1,271,855 16 $2,202,704 Multi Family 0 $0 0 $0 0 $0 Residential Adds & Alts 16 $145,044 14 $38,640 2 $31,058 Industrial 0 $0 2 $88,599 0 $0 Commercial Value 3 $2,791,000 11 $625,803 0 $0 Signs, Fences, Driveways 9 $16,828 6 $20,384 24 $167,766 Manufactured Homes 9 $357,000 5 $124,996 0 $0 TOTALS 38 $3,431,172 49 $2,170,277 42 $2,401,528 July 1 - June 30 Fiscal Year To Date $3,431,172 $2,170,278 $2,401,528 RLM:nd C ~,MyFfles\BLDG\Budd~ng Act v ty\Budd~ng Activity - 1999\acbwty July 99 wpd 8B CITY PERMITS: Building Permit Fees Mechanical Permit Fees Plan Review Fees State Surcharge 7% New Residence Residential Adds & Alts Industrial Commercial Signs Fences Mobile Homes Mobile Home Park Multi-Family Units M.C. City Admin Fee System Development Chg Sewer Connection Fee Water Connection Fee T & E Fee Water Meter Install Fee Water Meter Fee (Deposit) Right of Way Fees Traffic Impact Fees Curb Cuts Parks COUNTY PERMITS: Plumbing Fees Electrical Fees Mechanical Fees Plan Review Fees CITY: Total Number for Month: Total Valuation: Total Dollars: BUILDING DEPARTMENT PERMIT TOTALS FOR 1999 MONTH OF JULY NUMBER VALUATION TOTAL COST 59 2,968,533.00 17,822.25 35 1,094.42 58 7,903.13 1,022.79 16 2 0 0 24 0 0 0 0 0 21 19 21 20 18 18 1 18 0 18 0 0 0 0 2,202,704.00 31,058.00 0.00 0.00 167,766.00 0.00 0.00 0.00 0.00 196 2,968,533.00 166,852.73 14,441.30 400.78 0.00 0.00 2,980.17 0.00 0.00 0.00 0.00 0.00 6,163.18 56,986.00 30,456.80 2,545.30 3,300.00 740.00 22,252.06 16,315.72 0.00 9,177.00 0.00 0.00 0.00 0.00 COUNTY: Total Number for Month: Total Dollars: 0 0.00 City of Woodburn Police Department 8C STAFF REPORT 270 Montgomery Street Woodburn, Oregon 97071 August 3, 1999 ~-~ ~ Paul Null, Chief of Police~ Mayor and Council Date: From: To: (503) 982-2345 Thru: John Brown, City Administrator Subject: Police Department Activities June 1999 The Consolidated Monthly Report is a monthly analysis of police department calls for service. This report lists all police department incident investigations for the month, shows year to date and compares with the previous year. The report is in conformance with Federal Bureau of Investigations national guidelines for crime classifications and is reported to the State of Oregon Law Enforcement Data System via the Regional Automated Information Network. Should you have questions or wish further information, please contact me. UJ UJ N ~0 0 0 0 0 0 0 0 0 0 0 0~0 0 0 0 0 0 i4~ ~ OiO ~' ~0 0 I~ I~ ~ 0 0 0 O0 __1'7 9A August 9, 1999 TO: FROM: SUBJECT: Mayor and City Council City Administrator Executive Employee Performance Evaluations Recommendation: It is recommended the City Council provide an opportunity for public comment on the form and process for evaluating the City Administrator and City Attorney. Back~round: On July 26, 1999, the City Council discussed a form and process for evaluating the City Administrator and City Attorney. State statute requires an opportunity for public comment on the process for evaluating the City Administrator. The City Attorney suggested the same opportunity for public comment be given before the Council evaluates his performance. The Council tabled the item for two weeks, to allow more opportunity for public input and to give Councilors more time to review the proposed evaluation form. Discussion: Attached is the staff report from your July 26, 1999 meeting, discussing the requirements and proposed process for evaluating the City Administrator and City Attorney. No changes to the process outlined in that report are proposed. Your August 9, 1999 meeting will provide a final opportunity for public comment on the evaluation process required by statute, before Mr. Shield's evaluation in late August, and my evaluation in September. Should you have any questions, comments, or concerns regarding the proposed form or evaluation process, please contact me at your earliest convenience. JCB 9A July 26, 1999 TO: FROM: SUBJECT: Mayor and City Coun¢~/ City Administrator o~f~c~ Executive Employee Performance Evaluations Recommendation: It is recommended the City Council provide an opportunity for Public comment on the form and process for evaluating the City Administrator and City Attorney. Background: State statute requires that the City Council provide an opportunity for the public to comment on the process for evaluating the City Administrator. The City Attorney has suggested the same opportunity for public comment should be given before the Council evaluates his performance. Discussion: I developed a form for evaluating executive managers, which will be expanded during the next year into a tool for evaluating all managers on a pay=for-performance basis. A copy of the form is attached for the public's information and comment, and your use in evaluating me and the City Attorney. The form is still a draft, and will be modified accord/ng to any Euidance provided at your July 26, 1999. It allows you to rate your executive managers on the basis of how well we perform our job responsibilities and on our work methods and personal work characteristics. It also provides you an opportunity to establish a performance development plan for us for the com/ng evaluation period. That plan will be the basis for subsequent evaluations. The form also defines criteria and provides a framework for compensation adjustments. To initiate the evaluation process, your are asked to approve the attached form. It is proposed that each of you will then complete the form, in anticipation of evaluation sessions for the City Attorney and myself. Mr. Shield's evaluation is scheduled for August 9, 1999 meeting. My evaluation is scheduled for September 13, 1999. Evaluations will be conducted in closed session, unless either of us requests an evaluation in open session. It is proposed that you will discuss your individual rating responses and comments in the evaluation session, and an overall rating will be assigned by consensus. Compensation adjustments, if any, would be based on that consensus. Actions to be taken in conjunction with the evaluations will occur in open session. Conclusion: The attached form is intended to offer a simple and concise tool, and meaningful criteria for rating the performance of your executive managers. Your meeting of July Mayor and City Council July 26, 1999 Page 2. 9A 26, 1999 will offer the opportunity for public comment on the evaluation process required by statute, prior to Mr. Shield's evaluation in August, and my evaluation in September. Should you have any questions, comments, or concerns regarding the proposed form or evaluation process, please contact me at your earliest convenience. JCB CITY OF WOODBURN EXECUTIVE EMPLOYEE PERFORMANCE EVALUATION Name Title/Classification Evaluation Date Department/Division Time in Classification Date of Last Evaluation Part 1. Rating on Performance of Job Responsibilities. List in priority the four or five job responsibilities performed by the employee, referring to job description for the classification. Evaluate and assign the standard which best relates to the employee's performance during the review period. State the reasons for your selected rating in the space provided for comments. Part 2. Rating on Work Methods and Desirable Characteristics. Rate the Employee on the work being performed and on achievement of desirable work characteristics by assigning the standard which best relates to the employee's performance during the review period. State the reasons for your selected rating in the space provided for comments. Ratings should be awarded based on employee's performance for the entire rating period, and not based on an isolated incident. Part 3. Summary of Overall Performance. Rate the employee's overall performance, based on the ratings assigned in Parts I and 2. Part 4. Compensation Adjustment. Indicate, based on overall performance whether employee's performance warrants a merit increase or other compensation adjustment. Compensation adjustments shall not be granted for overall performance which does not consistently meet job requirements. Compensation adjustments may be granted for performance which consistently meets job requirements, but shall be limited to the percentage of increase granted to other management employees for annual step adjustments within their salary ranges. Compensation adjustments shall be granted for unique and exceptional performance or performance which frequently exceeds job requirements. Such adjustments shall be negotiated between the City Council and the executive employee. Part 5. Performance Development Plan. A. Detail areas where improvement in employee's performance is required. B. Indicate specific goals and objectives to be achieved by employee during coming rating period. C. Identify, with employee's assistance, actions to be taken, and resources needed to assist employee in improving performance and achieving goals and objectives for the coming period. Executive Employee Performance Evaluation Page I of 6 1 Unique and exceptional performance achieved by very few individuals. The employee consistently exceeded all key performance expectations: required practically no direction and work quality and quantity were consistently excellent. With this rating, you are recognizing really outstanding worth to the organization This performance category should be reserved for performance that clearly exceeds expectations in all key areas. 2 Performance that consistently meets and frequently exceeds job requirements. The employee fully met and frequently exceeded performance expectations: quality and quantity of work were very good and minimal supervision was required, assignments were completed on time or ahead of schedule, and extra projects and tasks were taken on while principal responsibilities were done well. This rating means the employee clearly achieved more than a manager might have been reasonably expected to achieve. 3. Performance that consistently meets job requirements. The employee met and sometimes exceeded performance expectations with a normal amount of supervision: completed projects and programs on time and with normal follow-up required while quality and quantity of work were good. This rating is for those who have surpassed expectations in some elements of performance while meeting or even occasionally falling short of expectation in others. Since this category represents fully competent performance and it will be given to about half of the employees, it should be viewed as a good appraisal rating. 4. Performance where improvements are needed to meet some job requirements. The employee is performing slightly below the minimum requirements for the position: improvement is needed to meet the normal performance requirements to remain in the current position. This rating indicates that without significant improvement in the near future, termination should be considered. 5. Performance which is unacceptable. The employee did not meet several performance expectation: assignments were not accomplished as scheduled or quality of quantity of work was unacceptable and intensive direction and corrective counseling were required. This rating signifies that, overall, the work was not satisfactory and immediate significant improvement required if the employee is to remain in the position. Executive Employee Performance Evaluation Page 2 of 6 Job Responsibilities 3 4 5 Job Knowledge Quality of Work Quantity of Work Timeliness of Work Overall Rating for Category Comments: personal Work Characteristics Judgement and Decision Making Ethics Attitude Initiative Problem Solving and Creativity Executive Employee Performance Evaluation Page 3 of 6 Accessability Taking Calculated Risks Stability Under Pressure Political Skills Overall Rating for Category Comments: Teamwork Communication Customer Service Overall Rating for Category Comments: Financial Management Resour~ Management Leadership Supewising and Motivating Subordinates Overall Rating for Catego~ Comments: Executive Employee Performance Evaluation Page 4 of 6 - to this Position 2. 3. Overall Rating for Category Comments: Comments: None Standard Step Adjustment Greater than Standard Step Adjustment Executive Employee Performance Evaluation Page 5 of 6 Areas where improvement in employee performance is required· ]2. 3. 4. 1. 2. 3. 4. o o Executive Employee Performance Evaluation Page 6 of 6 IOA City of Woodburn Police De,,partment _. StaffReport 270 Montgomery Street Woodburn, Oregon 9707'1 {503) 982-2352 Date: From: To: August 2, 1999 Paul Null, Chief of Poli(c'/~ ~ Mayor Richard Jenning~'-'- City Council Thru: John Brown, City Administrator Subject: Sound Amplification Permit - Woodburn Company Stores Ordinance 1900, 3, (5) The use or operation of an automatic or electric piano, phonograph, loudspeaker or sound-amplifying device so · loudly as to disturb persons in the vicinity thereof or in such manner as renders the same a public nuisance; provided however, that upon application to the Council permits may be granted to responsible persons or organizations to broadcast programs of music; news speeches or general entertainment. The police department has received a request for a sound amplification permit from Mary Graves, General Manager of the Woodburn Company Stores. The request is for Wednesday, August 18, 1999, from 7-10:00 p.m. and Saturday, August 21, 1999, from 7 -10 p.m. The permit is to allow for live musical entedainment at both events. Mrs. Graves advised the mall will be closed to the general public during the events. The event on August 18th will be by invitation only and the event on August 21st will be by ticket only. The events are going to be held outside but within the mall complex. There will be three security personnel present during the event. Recommendation: The City Council approve a sound amplification permit for Woodburn Company Stores on August 18th and August 21, 1999, for the hours of 7-10:00 p.m. 10A July 17, 1999 John C. Brown City Administrator City of Woodbum 270 Montgomery Street Woodbum, Oregon 97071 Dear John. As you are well aware, Woodbum Company Stores will be celebrating their Grand Opening August 18th through the 22nd. We are planning many activities throughout these five days, which are described, on the attached flyer. It is my understanding that the only permits the city will require for this celebration will be for amplification. Therefore, I am,requesting permits for both Wednesday evening August 18, 1999 from 7 -10 PM and Saturday evening, August 21, 1999 from 7 - 10 PM. Wednesday evening we will be hOsting Travel and Tourism representatives from throughout the state. They will be entertained by the Tom Grant trio while they enjoy Willamette Valley Vineyard wines and Northwest cuisine. Saturday evening Michael Allen Harrison will be our star perf6rmer at our charity event benefiting Young Audiences, an organization committed to enhancing art education in 'our schools. I am requesting amplification permits for both these events. Please contact me directly if you have any questions or if I need to provide additional information. Thank you for your assistance. ~Sincerely,/n . General Manager WOODBU . COMPANY STORES 1001 At'ney Road, #508 moodburn, Oregon 97071 503-981-1900 Fax 503-982-7434 www.woodburncompanystores.conl COMPANY STORES The Ultimate Outlet for the Northwest 10A Grand Opening August 19, - 22, 1999 Thursday, August 19 - 10:00 am Be there when the doors open to over 70 top name desifgners and manufacturers offering saving of up to 70%. Thursday, August 19 - Sunday, August 22 Enjoy area craft artists, musicians, performance artists and more every day from 11:00 am - 7:00 pm in a uniquely beautiful setting. Saturday, August 21 - 7:30 pm '7'~ ~/'~ g~ - A charity event benefiting Young Audiences, the nations leading arts education organization dedicated to enhancing young people's educa- tion with Creative resources. Enjoy the sounds of Michael Allen Harrison in a magnificent setting while delighting in Northwest cuisine and fine wine. For reservations please call Young Audiences at 503.225.5900. \¥"..dt.m'n (:~,mp~my Nt.re.s ix l~,c~tM ~.I[ I-5 .t thc X~%.dtmrn/Hu,y 214 exit. u,ww. woodburncompanystores .corn 503.9,q I. 1900 August6,1999 RIAl IY q~ I~,('}UI' Via Facsimile Hard copy- U.S. Mail Mr. Don Jordan Assistant District 3 Manager 885 Airport Road Salem, OR 97310 Re: Woodburn Company Stores Woodburn, OR Dear Don: As you may recall the Woodbum City Council required Woodburn Company Stores (WCS) to contribute $50,000 towards the installation of two (2) sign bridges which were to be designed, fabricated and installed by ODOT. This condition or requirement was imposed by the Woodbum City Council on August 8, 1998 at the request of ODOT. Essentially, all WCS was to do was write a check to ODOT upon completion of installation. Earlier this year, a representative of ODOT contacted our traffic engineer, Kittleson and Associates, and stated that the ODOT Engineering Department did not have the manpower of engineering resources to undertake the completion of the design of the two (2) sign bridges. Subsequently, Craig Realty Group - Woodburn, LLC accepted ODOT's request to contract with a private engineering firm to undertake such sign bridge design in exchange for reducing the required sign bridge contribution fee (the $50,000) by the amount of the engineering costs. It was understood that once the design was completed by our engineers, ODOT would then proceed with the fabrication and installation of such sign bridges prior to the opening of Woodburn Company Stores. Sometime in late June, 1999, I learned from you that the sign bridges would not be completed prior to the center's July 23ra Soft Opening and the August 19th Grand Opening. At that time, you assured me that your agency would, as a short term solution, install temporary signs that would direct people to the proper lanes and expedite traffic flow at the Interstate 5 interchange. As of this date, no temporary signs have been installed. In addition to not having the permanent or temporary signs, we still do not have a resolution to the signal interconnect issue which was caused by your agency's revision of the transmitting system (hard wire vs. radio wave). 151}11 Qu:til Street, Suite I(1(). Ncwpt)rt llcach, California 92660 949. 224-41OO Fax: 949. 224-~i I01 Mr. Don Jordan August 6, 1999 Page 2 The Grand Opening at Woodburn Company Stores is to take place August 19t~ through August 22nd. We expect a large number of people and significant automobile traffic during such grand opening dates. Craig Realty Group - Woodburn LLC has now completed 100% of it's mandated public improvements. It is now time for ODOT to get in gear and complete the work for which they are responsible. Please get back to me at your earliest convenience with a schedule in respect to completion of the above outlined items. I anxiously await your response. Sincerely, /nib CC'. Mayor Richard Jennings John C. Brown Woodbum City Council Frank Tiwari Marylin Shannon June Carlson John Baker Suzanne Marta file:Steve\Woodburn\ODOT8699