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Agenda - 10/11/1999 .. .... , CI7Y COUNCIL AGENDA OCTOBER 11, 1999 - Z'OO P.M. 270 Montgomery Street * * Woodburn, Oregon 1. CALL TO ORDER AND FlAG SALUTE 2. ROLL CALL 3. ANNOUNCEMENTS AND APPOINTMENTS i118i.__ A. Woodburn Beautification and Cleanup Awareness - October 23, 1999. B. Public Hearing: October 25, 1999 at 7:00 p.m. for annexation of 1.32 acres located on the north side of Aztec Drive. 4. PRESENTATIONS/PROClAMATIONS it~I.,.iI A. Hands Are Not For Hurting Week - October 17 - 23, 1999 . . . . . . . . . . . . . . . . . . .. 4A B. Violence Awareness Month - October 1999 ............................... 4B C. Disability Employment Awareness Month - October 1999 . . . . . . . . . . . . . . . . . . .. 4C 5. COMMITTEE REPORTS A. Chamber of Commerce. B. Woodburn Downtown Association. D. Woodburn School District. 6. COMMUNICATIONS 7. BUSINESS FROM THE PUBUC (This allows the public to introduce items for Council consideration not already scheduled on the agenda.) 8. CONSENT AGENDA - Items listed on the consent agenda are considered routine and may be enacted by one motion. Any item may be removed for discussion at the request of a Council member. A. Approve minutes of Council meeting of September 27, 1999 ................. SA B. Accept draft Planning Commission minutes of September 23, 1999 ............ 8B C. Receive Fall Leaf Pickup Report . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 8C D. Receive Police Department Activities Report for July 1999 ................... 8D E. Receive Building Activity Report for September 1999 ....................... 8E F. Receive Claims for the month of September 1999 .......................... 8F Page 1 - Agenda, Woodburn City Council of October 11, 1999. G. Receive Annual SDC Report . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . -:. . . . . . . . .. 8G 9. TABLED BUSINESS 10. GENERAL BUSINESS A. Council Bill No. 1996 - Ordinance vacating a portion of Evergreen Road right-of-way ....................................................... lOA B. Council Bill No. 1997 - Ordinance adopting the 1999-2000 revised schedule of fees and charges for city services. . . . . . . . . . . . . . . . . . . . . . . . . . . .. lOB C. Council Bill No. 1998 - Resolution setting a date for a public hearing on annexation of property located west of Boones Ferry Road and south of Country Club Road . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 10C D. Council Bill No. 1999 - Resolution authorizing conveyance of real property located at 347 N. Front St . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. IOD E. Acceptance of right-of-way, Sprague Lane ............................... 10E F. City sewer service to 2374 Boones Ferry Road . . . . . . . . . . . . . . . . . . . . . . . . . . .. 10F G. Installation of private fences in public right-of-way. . . . . . . . . . . . . . . . . . . . . . .. lOG H. League of Oregon Cities Annual Conference and Business Meeting ........... 10H I. Compensation package for Public Works Professional Engineer positions. ...... 101 11. PUBUC HEARINGS A. Stein Oil (continued from August 23, 1999) . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 11A B. Park and Recreation Comprehensive Plan Update ......................... lIB (Comprehensive Plan Update document provided separately) 12. PUBUC COMMENT 13. NEW BUSINESS 14. SITE PlAN ACI10NS 15. em ADMINISTRATOR'S REPORT ~ Labor negotiations 16. MAYOR AND COUNCIL REPORTS 17. EXECUfIVE SESSION (A) To consult with counsel concerning the legal rights and duties of a public body with regard to current litigation or litigation likely to be filed, under authority of ORS 192.660 (l)(h), (B) To consider records that are exempt by law from public inspection, under authority of ORS 192.660(1)(f). 18. ADJOURNMENT Page 2 - Agenda, Woodburn City Council of October 11, 1999. 'IT . --'--~ j 4A CITY OF WOODBURN 270 Montgomery Street . Woodburn, Oregon 97071 · (503) 982-5222 TOD (503) 982-7433 · FAX (503) 982-5244 PROC.LAA1ATION HANDS ARE NOT FOR HURTING WEEK October 17 - 23, 1999 WHEREAS, a world without violence is a dream we all share; and WHEREAS, any form of mistreatment of another is abuse and all people have the right to live free of violence; and WHEREAS, the power to end violence is in our hands; and WHEREAS, let us all join hands to unite as a family, community, state, nation and world as we take this pledge: "I will not use my hands or my words for hurting myself or others." NOW, THEREFORE, by the power vested in me as Mayor of the City of Woodburn, I hereby proclaim October 17 - 23, 1999 as Hands Are Not For Hurting Week in the City of Woodburn and I call upon all citizens of Woodburn to join in this observance IN WITNESS WHEREOF, I hereunto set my hand and cause the seal of the City of Woodburn to be affixed this 6th day of October, 1999. ~ ,Mayor City of Woodburn ~ 1.' I' .1 \, . . ., .l .. :H~ . ~ '.... t~tS. , ,/ '.\( Jij) .' lJ \\;~ ;(y ~<~. . . - '.1 , \ I I 'I r" l~tL ..' ) .- . ( ~ '. l',h / ,\.1. ., " .,'. ...ir. "1,'11 '\"~. " ( II;' \\\\~.. 1r 4B CKTY OF WOODBURN 270 Montgomery Street · Woodburn, Oregon 97071 · (503) 982-5222 TDD (503) 982-7433 · FAX (503) 982-5244 PROCLAMATION VIOLENCE AWARENESS MONTH - OCTOBER 1999 WHEREAS, a Needs Assessment Study designed to be representative of the agencies and women of Oregon and to learn more about the scope of the problem of domestic violence in Oregon was authorized by the Oregon Governor's Council on Domestic Violence; and WHEREAS, domestic violence was defmed as physical abuse by an intimate partner, and was measured using well established assessment scales of physical assault, sexual coercion, and injury; and WHEREAS, the findings indicate violence toward women is common in Oregon with more than one of every eight women 18 to 64 years of age estimated to have been victims of domestic violence by an intimate partner during the past year, and WHEREAS, three of every five Oregon children living in abusive households are estimated to have seen or heard the abuse during the past year; and WHEREAS, the American Medical Association estimates that the cost of treating domestic violence victims ranges from five to ten billion dollars each year and nearly 35 percent of women seeking emergency room treatment are there from injuries received from an abusive partner; and WHEREAS, all persons have a basic right to feel safe from harm at all times, especially in their homes, schools, and communities as well as during the conduct of business in the workplace; and WHEREAS, there is an increased need for public awareness, education, and uniform efforts in all facets of our community to address domestic violence with successful methods of prevention, intervention and treatment of victims; NOW, THEREFORE, as Mayor of the City of Woodburn, I hereby proclaim the month of October 1999 to be DOMESTIC VIOLENCE A W ARENFSS MONTH in the City of Woodburn. Dated this 7"" day of October, 1999. 4C CiTY OF WOODBURN 270 Montgomery Street · Woodburn, Oregon 97071 . (503) 982-5222 TDD (503) 982-7433 · FAX (503) 982-5244 PROCLAMATION DISABIliTY EMPLOYMENT AWARENESS MONTH OCTOBER 1999 WHEREAS, 20% of the population of the United States of America is comprised of persons with disabilities, and WHEREAS, the current unemployment rate for adults with disabilities exceeds 70%, and WHEREAS, the State of Oregon has demonstrated its commitment to the employment of adults with disability through an Employment Initiative being administered by the Senior and Disabled Services Division and the Vocational Rehabilitation Division, and WHEREAS, President Clinton has established a Task Force on the Employment of Adults with Disabilities in the nation, and WHEREAS, Congress has declared October 1999, Disability Employment Awareness Month and called upon all Americans to recognize effons to employ adults with disabilities, NOW, THEREFORE, BE IT RESOLVED THAT The month of October 1999, is designated as DISABILITY EMPLOYMENT AWARENESS MONTH IN WOODBURN, and I call upon residents of Woodburn to observe the month by learning more about people with disabilities, their strengths, abilities and the programs which are designed to meet their needs. Signed this 'fh day of October, 1999. Richard Jennings, May r City of Woodburn 8A COUNCIL MEETING MINUTES SEPTEMBER 27, 1999 TAPE READING 0001 DATE. COUNCIL CHAMBERS, CITY HALL, CITY OF WOODBURN, COUNTY OF MARION, STATE OF OREGON, SEPTEMBER 27,1999. CONVENED. The meeting convened at 7:00 p.m. with Mayor Jennings presiding. 0007 ROLL CALL. Mayor Councilor Councilor Councilor Councilor Councilor Councilor Jennings Bjelland Chadwick Figley Kilmurray Pugh Sifuentez Present Present Present Present Present Present Present Staff Present: City Administrator Brown, City Attorney Shields, Public Works Director Tiwari, Senior Planner Maulder, Park & Recreation Director Westrick, Police Chief Null, Finance Director Gillespie, Public Works Manager Rohman, City Recorder Tennant Mayor Jennings stated that the City's interim attorney has advised him to use the same public hearing procedure for the proposed street vacation hearing that he would normally use in a land use hearing. 0050 ANNOUNCEMENTS. A) Settlemier Park Activity Center Open House - scheduled for Tuesday, September 28, 1999, at 7:00 p.m.. The Activity Center is located at the east end of the parking lot off of Settlemier A venue. B) Continuation of Public Hearing - Stein Oil Co. - hearing will be continued on October 11, 1999 at 7:00 p.m.. It was noted that Stein Oil Co. has withdrawn their application, however, the hearing will still need to be opened then officially closed. C) Public Hearing on Park & Recreation Plan Update - scheduled for October 11, 1999 at 7:00 p.m. in the Council Chambers. D) Community Beautification A wareness and Downtown Tree Planting has been scheduled for Saturday, October 23, 1999. E) Public Hearing: The City Council will hold a public hearing on a proposal to annex 1.32 acres of property located on the north side of Aztec Drive east of Highway 99E on Monday, October 25, 1999, 7:00 p.m., in the City Hall Council Chambers. F) Public Hearing: The City Council will hold a public hearing on a proposal to annex 3.32 acres of property located west of Boones Ferry Rd. and south of Country Club Rd on Monday, October 25, 1999, 7:00 p.m., in the City Hall Council Chambers. Page 1 - Council Meeting Minutes, September 27, 1999 'If 8A COUNCIL MEETING MINUTES SEPTEMBER 27, 1999 TAPE READING 0094 COMMUNICATIONS. A) Letter from US West concerning Local Calling Area expansion: It was noted that Woodburn area customers have recently received a letter from US West announcing the expansion of our local calling area to include the Portland/metro area. It was also noted that with this expansion, telephone rates will increase for residents and businesses effective October 2, 1999. Residents interested in other options such as measured service are to call the US West business office. 0139 B) Letter requesting connection to the City's sewer system: A request was submitted by Louis & Rhonda Nauta, 2374 N. Boones Ferry Rd., to connect to the City's sewer system since the construction activity around there property has caused the septic system to not work properly. It was the consensus of the Council that they would like to discuss this request, therefore, staff will bring back a report at the next regular meeting. 0160 Frank Connorton, 1427 Ten Oaks Lane, requested that an ordinance be passed to prohibit parking on both sides of Ten Oaks Lane. He stated that the city bus recently had a difficult time driving between two cars parked in that area. Additionally, there is a blind spot near the intersection of Ten Oaks Lane and Senecal Creek and he requested that the property owner be required to clean up the area. He also stated that the City has disposed debris on the opposite side of the street from where he lives and, when he tried to mow the area to make it more attractive, he ruined his tire which cost him $15 to replace. Councilor Pugh stated that he did not think that the roadway was that much less than the standard street width. He suggested that he meet with Mr. Connorton to discuss his concerns. Mick DeSantis, 173 McLaughlin, questioned the Council as to why they have not made required improvements to Parr Road now that the first phase of Centennial Park is completed and the park is being used by the public for soccer games which generates a lot of vehicular traffic. He stated that private developers are required to make all improvements prior to receiving occupancy permits plus have ample parking for their business. In this case, Centennial Park has inadequate parking spaces available for their events and Hazel Smith's field was used as a parking lot by numerous motorists. He was upset that people were parking in the field that had an existing crop on it which was leased to a local farmer. Additionally, there was a lot of trash left in the field and he stated that the City should take some action so that this will not happen in the future. In his opinion, the City should be abiding by the same standards that are expected of everyone else in the private industry. Page 2 - Council Meeting Minutes, September 27, 1999 8A COUNCIL MEETING MINUTES SEPTEMBER 27, 1999 TAPE READING Norris Seaton, 1742 Boones Ferry Rd., stated that the contractors have been digging up Boones Ferry Road and not putting it back to the same manner as which they found it. It is now a very bumpy road from the Ambulance Service Company to the end of the Tukwila development. He suggested that the City request the developers to put the roadway back to the original condition and, if they refuse, place a sanction on the contractor until such time as they complete the work. Public Works Director Tiwari stated that there is a lot of construction activity going on in that area at this time. The City has recently installed a sewer line and the ditch may be settling at some locations. Next year, the plans are to widen Boones Ferry Road and the City wanted to make sure that all infrastructure is done in advance. Staff will make sure that the contractors are fulfilling their contract and, if necessary, the roadway will be smoothed out. He reminded the Council that the roadway will not be as smooth as it was prior to the construction. He also stated that next year's project will be an assessment project with some contribution by the City. As projects and annexations have taken place over the last few years, property owners have signed letters stating that they will not be remonstrating against improvement projects benefitting their property. In regards to the Parr Road improvement, Director Tiwari stated that Parr Road had a similar kind of exception given to the City and they will be participating in any future Parr Road improvement. 0487 CONSENT AGENDA. A) City Council regular and executive session minutes of September 13, 1999; B) Park Board minutes of September 14, 1999; C) Planning Commission draft minutes of September 9, 1999; D) Library Board minutes of September 8, 1999; and E) Goose Creek Project status report. FIGLEYIPUGH... consent agenda be adopted as presented. The motion passed unanimously. 0505 PUBLIC HEARING: EVERGREEN ROAD STREET RIGHT-OF-WAY V ACA TION. Mayor Jennings declared the public hearing open at 7:20 p.m.. Based upon the advice of the City's interim legal counsel, Recorder Tennant read the land use statement required under ORS Chapter 197. Mayor Jennings stated that he would be limiting the testimony to 3 minutes for each individual who wished to speak on this issue. Councilor Figley stated that she had spoken, either in person or over the telephone, with a majority of the affected property owners and feels that she can act impartially in this hearing. Mayor Jennings stated that, even though he does not vote unless there is a tie vote, he has Page 3 - Council Meeting Minutes, September 27, 1999 8A COUNCIL MEETING MINUTES SEPTEMBER 27, 1999 TAPE READING spoken to a number of people in the affected area on this issue. 0665 Administrator Brown presented the staff report which summarized the facts surrounding the proposed street right-of-way vacation located at the south end of the existing paved portion of Evergreen Road which runs parallel to the west of Columbia Drive. The right- of-way was deeded to the City in 1966 and is undeveloped at the present time and is zoned residential single family. The proposal is to vacate 30 feet of the property to the abutting residents on Columbia Drive, 20 feet to the developer of Montebello subdivision (Capital Development Co.), and to retain 50 feet in the center for providing a pedistrian path, bicylce path, and golf cart path. Public notices were published, sent to affected property owners, and posted at each end of the right-of-way as required by state statute. He reminded the Council that if more than 50% of the affected property owners objected to the proposal, then the Council would not be able to vacate the property. In regards to the property, staff does not see a transportation need for the portion of the right-of-way and no substantial impact on the market value of any abutting property is anticipated. He briefly reviewed the four main concerns of property owners: 1) Will the vacation create two lots or two deeds? No, the property vacated will be incorporated into the property owner's current deed. 2) Will property taxes increase? County Assessor's office has indicated that the tax liability, if any, would be minimal. 3) Who is responsible for fencing the boundary of Columbia Drive resident's lots? The property owners would be responsible for any fencing they would like to install unless the Council directs otherwise. 4) Who is responsible for any necessary surveying and associated costs? Staff is proposing that the City will conduct a limited survey to establish enough property lines so that it can be recorded and made official with the County. He reminded the Council that there is nothing in the City's 6-year Capital Improvements Plan (CIF) addressing the issue of this particular piece of property or any improvement to be made the property. The estimated cost for the limited survey is $1,000. As of this date, there were 4 letters received from property owners in support of the vacation (245 Columbia, 287 Columbia, 309 Columbia, and 487 Columbia) and no letters in opposition. 0900 William Blaumer, 309 Columbia Drive, thanked the Mayor and Councilor Figley for taking the time to talk to the property owners for the purpose of soliciting opinions on the street right-of-way. In his opinion, the proposal to vacate 30 feet would give the property owners a nice buffer between their homes and the future pedestrianlbikeway paths between the two developments. Don Bear, 375 S. Columbia Drive, also spoke in favor of the proposal as recommended by staff. He stated that he was glad this issue was coming to a conclusion and he feels that all of the major questions asked have been answered. He also thanked the Mayor, Page 4 - Council Meeting Minutes, September 27, 1999 8A COUNCIL MEETING MINUTES SEPTEMBER 27, 1999 TAPE READING Councilor Figley, and Administrator Brown who was very helpful in obtaining answers concerning this issue. Anne McCully, 597 Columbia, also spoke in favor of the City's proposal to vacate the 30 feet of Evergreen Road right-of-way to abutting residents on Columbia Drive. She also submitted into the record the positive responses of 30 of the 35 residents on the west side of Columbia Drive. She also expressed her appreciation for the Council's work in bringing this issue to a close. 1065 Hazel Smith, 105 Ben Brown Lane, stated that she objected to the retention of the 50 foot right-of-way by the City. In her opinion, the right-of-way should be split equally between the property owners on Columbia (east side) and the developer on the west side of the right-of-way. She stated that the planning should be focused on the Evergreen Road extension for the purpose of providing adequate pathways for pedestrian, bicyclists, and golf carts. Karen Brodeser, 685 S Columbia Drive, thanked Administrator Brown in obtaining answers to questions they had on this issue and Councilor Figley for her visit with them. She stated that she was not necessarily objecting to the proposal but still have serious concerns on maintenance of the additional property, safety, security, and access to the walkway. Administrator Brown stated that the homeowners would be able to install gates for access to the walkway. Mick DeSantis, 173 McLaughlin Drive, stated that he opposed the City's retention of a 50 foot strip since the City does not maintain all of the land that it currently owns. In his opinion, there should be a reason for retaining the property and, if the need arises for a bikeway or path, the City should give the developer extra land for that purpose and require the developer to install the bikeway on the road rather than in homeowners backyards. He suggested that the Council try to keep the community looking like something the residents can be proud of rather than retaining property that is not taken care of. Mayor Jennings declared the public hearing closed at 7:45 p.m.. Councilor Figley stated that she is supportive of the proposal based on her discussions with many of the affected property owners. She is concerned, however, with privacy and security concerns that were expressed by the property owners. She suggested that landscaping along the right-of-way should be discussed within the next two years. She reminded the public that the long range park and city transportation plans call for alternatives to the automobile by installing more bicycle and pedestrian paths. In her opinion, the City would be remiss in giving up the full 2500 feet of right-of-way that will Page 5 - Council Meeting Minutes, September 27, 1999 11" SA COUNCIL MEETING MINUTES SEPTEMBER 27, 1999 TAPE READING eventually provide a pathway for future connection to other pathways that will be constructed. It was reiterated that there is nothing within the City's Capital Improvement Plan to make any improvements to the right-of-way for the next 5 years. Councilor Kilmurray expressed her opinion that the proposal is a win-win situation for all affected parties, however, she did hope that the City would revisit the Capital Improvement Plan and look at paving the pathway and, if possible, some type of partnership with the Columbia Drive property owners with fencing. Councilor Bjelland stated that legitimate concerns have been raised about maintenance of the 50 foot right-of-way. He also felt that there is a need for this type of facility, especially a golf cart path, in light of the change in law which may restrict the travel of golf carts on street right-of-ways. In his opinion, it is unfortunate that Montebello has already received approval since there could have been the possibility of incorporating some different conditions onto the developer. Since the City cannot go back to the developer and change conditions, this is probably the best solution under the circumstance. Mayor Jennings stated that the Transportation Plan does include a series of golf cart paths and bike paths that would go east to Highway 99E without ever having to go on a public street. A recent ruling from the State may take away our local resident's ability to use golf carts on the public street, therefore, the golf cart paths and bike paths is an alternative plan that will benefit the citizens of our community. Councilor Pugh suggested that the residents look at the 50 foot right-of-way as an opportunity to be creative in the future and he is in support of the 30/50/20 foot distribution. FIGLEY/PUGH... instruct staff to prepare an ordinance to vacate a portion of the street right-of-way of Evergreen Road with the following conditions: a) Vacate 30 feet ~f the property to the abutting residents on Columbia Drive not located near West Hayes Street; b) Vacate 20 feet to the developer of the Montebello subdivision not located near West Hayes Street; c) Retain 50 feet for public transportation purposes and for City infrastructure needs; and d) Retain up to 74 feet of the street right-of-way at the north end of the area to be vacated for the Evergreen Road extension per map attached as an Exhibit to the staff memo. On roll call vote, the motion passed unanimously. Administrator Brown stated that it is his understanding that the City will do a minimal survey that is needed to establish enough property lines for purpose of recording, and staff is to put together a budget proposal for this coming budget season to talk about landscaping in this area. Page 6 - Council Meeting Minutes, September 27, 1999 'IT SA COUNCIL MEETING MINUTES SEPTEMBER 27, 1999 TAPE READING 1776 COUNCIL BILL 1995 . RESOLUTION ENTERING INTO AN INTERGOVERNMENTAL AGREEMENT WITH THE DEPT. OF TRANSPORT A TION FOR A TRAFFIC LAW AND SAFETY BELT ENFORCEMENT PROGRAM. Council Bill 1995 was introduced by Councilor Chadwick. Recorder Tennant read the bill by title only since there were no objections from the Council. On roll call vote for final passage, the bill passed unanimously. Mayor Jennings declared Council Bill 1995 duly passed. 1820 REOUEST TO INSTALL "NO PARKING" SIGNS ON SECTION OF YOUNG ST. Staff recommended that "No Parking" signs be installed on Young Street in the vicinity of 669 Young Street for the purpose of increasing motorists visibility and safety when exiting the Heritage Arms apartments. BJELLAND/SIFUENTEZ... Council approve the installation of "No Parking" signs on Young Street in the vicinity of Heritage Arms Apartments at 669 Young Street. Mayor Jennings stated that he agreed with staff that the area under discussion is a definite blind spot for motorists. The motion passed unanimously. 1865 ACCEPTANCE OF UTILITY EASEMENTS BETWEEN JANSEN WAY AND THE PROPERTY TO THE SOUTH THAT FRONTS VANDERBECK LANE. Staff recommended the acceptance of the easements from Maurice Buxton and Walter and Betty Snidow Trust for the purpose of installing a gravity sewer which will allow for the abandonment of the Jansen Way pump station. Councilor Figley stated that there is an error in the Snidow Trust easement, second line under the Permanent Utility Easement caption, in that the 9.95 needs to include a type of measurement such as feet or rods. FIGLEYIPUGH... easements be accepted with the amendment to the Snidow Trust easement. The motion passed unanimously. 1908 BID AWARD. UTILITY VEHICLE FOR WASTEWATER DIVISION. Bids for a utility vehicle to be used for maintenance operations in the poplar tree plantation were received from the following vendors: Salem Farm & Garden, $10,616.00; Lenon Implement, $10,627.67; Ernst Hardware, $10,785.00; and Fisher Implement, $11,093.00. Staff recommended the acceptance of the low bid submitted by Salem Farm & Garden. FIGLEY/SIFUENTEZ... award the contract for the purchase of a utility vehicle to Salem Farm & Garden, the low bidder, for $10,616.00. The motion passed unanimously. Page 7 - Council Meeting Minutes, September 27, 1999 'IT" 8A COUNCIL MEETING MINUTES SEPTEMBER 27, 1999 TAPE READING 1925 The Council recessed their meeting at 8:03 p.m. for the purpose of holding a Council workshop on the master fee schedule. Administrator Brown stated that the Council had adopted a master fee schedule about a year ago and staff has reviewed the schedule and provided the Council with suggested changes to the schedule which include new fees or charges and cost of living adjustments. He briefly reviewed the layout of the schedule which was included in the agenda packet. Mayor Jennings questioned if the liquor license fees would extend to allowing liquor in the City parks. Chief Null stated that the special liquor licenses would be held at facilities other than the City parks or Community Center. The current ordinance calls for all fees to be reviewed on an annual basis and it has been about 13 months since the Council last reviewed the fees. Discussion was held regarding the recovery of 100% of the costs versus some fees being charged in excess of 100%. It was noted that certain fees cannot be in excess of 100% such as system development charges. Councilor Bjelland suggested that some of the fees be rounded up to whole dollar amounts since the fees are estimated and the margin of error could go either direction. Administrator Brown stated that he would have the City Attorney review the fee schedule to make sure which fees are limited to the 100% recovery. Preston Tack questioned the per page cost to the public for documents copied by staff. This fee is shown under the Finance Department area and it will be clarified before the fee schedule is adopted. Presently, there is a flat administrative charge plus a cost per page. The proposed schedule would charge an hourly rate calculated to the nearest 1/1 Oth of an hour and no additional costs per page copied. Brief discussion was held regarding the Planning fees and how those fees fit into the current budget projections. Senior Planner Maulder stated that, based on 1998 applications, the City would have received around $54,000 whereas the fees collected on those same applications based on the new numbers would generate around $100,000. Mayor Jennings stated that he was glad to see that the proposed fee schedule would make the Planning department more self-supporting. At 8:21 p.m., the workshop was closed and the Council reconvened to their regular meeting. 2726 SITE PLAN ACTIONS. A) Subdivision #99-02, Variance #99-09: Oakwood Subdivision (1.8 acres located near Parr Road and Luba Street). Mayor Jennings stated that he had some concerns regarding this application and would like to see it brought before the Council. Page 8 - Council Meeting Minutes, September 27, 1999 'IT 8A COUNCIL MEETING MINUTES SEPTEMBER 27, 1999 TAPE READING FIGLEYIKILMURRA Y... call up Subdivision #99-02 and Variance #99-09 for a public hearing. The motion passed unanimously. B) Site Plan Review #99-19: Expansion of existing parking lot located at 1175 Mt. Hood Avenue (Salud Medical Clinic). No action was taken by the Council on this land use application. 2864 CITY ADMINISTRATOR'S REPORT. A) Long Term Disability and Life Insurance Coverage: Following receipt of proposals from three insurance companies, staff is proposing a change in our LTD and Life Insurance coverage from Ohio National Financial Services to Regence Life & Health. The cost savings will be approximately $1,104.11 per month. It was the consensus of the Council to authorize staff to proceed with signing the applicable coverage agreements with Regence Life & Health. B) Administrator Brown stated that he has been attending, and volunteering, at the ICMA National Conference being held in Portland. As a volunteer, he is able to attend the conference at a reduced conference rate. He briefly informed the Council that there is a growing emphasis on SMART Development, and there have been a number of seminars and workshops at this conference on building sustainable communities. He also summarized some of the other programs being discussed at the conference which may be of benefit to the City. Tape 2 0001 MAYOR AND COUNCIL REPORTS. Councilor Sifuentez stated that she had received a letter from the Dan Gildea & Karin Kayfes, 875 Corby Street, regarding the placement of a fence in the right-of-way. Staff will look into this issue and report back to the Council. She also expressed concern regarding the parking situation at Centennial Park. Director Westrick stated that they did have staff directing the parking last weekend and his department will continue to make improvements to the parking situation. He reminded the public that there is a pathway between the Valor School parking lot and Centennial Park which eliminates the need to walk along Parr Road to get to the entrance of Centennial Park. He stated that there is a need for additional parking and the street improvement, however, this is the first year families have been able to use the park and the park patrons are just getting used to how the facility is laid out. He stated that there is an overflow parking area in the park, however, it is not paved and motorists tend to park on paved areas or close to where the game is being held. Staff will be looking into the installation of "No Parking" signs along Parr Road and will be taking applicable measures to keep cars off of private property. Page 9 - Council Meeting Minutes, September 27, 1999 '11 SA : COUNCIL MEETING MINUTES SEPTEMBER 27, 1999 TAPE READING Councilor Kilmurray stated that she was at the park last Saturday and she did observe the traffic flow, cars speeding in and out of the facility, and cars parked in the farmer's fields. Additionally, there were cones at various locations and motorists would get out and move the cones in order to park. She also stated that numerous people left garbage laying on the ground and she questioned if signs could be placed to remind the public not to litter. Public Works Director Tiwari stated that staff will either take action to have "No Parking" in that area or to contact the County and see if they would agree installing "No Parking" signs along that stretch of Parr Road that may be in the County. SIFUENTEZlFIGLEY... get appropriate "No Parking" signs in reference to the Centennial Park situation. The motion passed unanimously. Councilor Figley commented on the letter from the Corby Street residents and she suggested that staff look at a revocable permit process. Administrator Brown stated that he will try to respond back to the Council by the next meeting. Councilor Chadwick stated that she had received a call from a resident regarding the 3rd Street/Yew Street area. According to the caller, it was a dangerous comer with stop signs, the street is gravel which creates dust, motorists drive fast, and during the rainy season the water stands on Yew Street and the caller felt that the safety of children is also at risk. The caller also expressed concern regarding the congestion on 3rd Street on Sunday created by St. Luke's Church and suggested that parking only be allowed on one side of the street. Councilor Chadwick also brought to the Council's attention an article in the Senior News & Views which eluded to the potential placement of $45,000 of playground equipment in Senior Estates Park in addition to $75,000 towards park improvements. Councilor Pugh stated that he had also received a number of calls on this issue and he suggested that staff exercise caution when talking to the press since the facts can be interpreted differently. Administrator Brown stated that when contacted by the press, the staff goes the extra mile to explain to the best of their ability and they have no control over what is actually printed in the paper. 0562 Councilor Figley stated that she had attended the lecture at City Hall last Saturday presented by two scientists regarding early human beings in the Mid- Willamette Valley with some reference to the work being done at Front Street park and at the High School archeological site. She stated that they have determined that people were in Woodburn for at least 12,700 years. Page 10 - Council Meeting Minutes, September 27, 1999 SA COUNCIL MEETING MINUTES SEPTEMBER 27, 1999 TAPE READING Mayor Jennings stated that he was in Central Oregon last weekend and reported that traffic problems are not unique to Woodburn He also requested that the Planning Commission minutes be looked at closer before they are finalized since he finds numerous spelling errors that should be corrected. 0657 ADJOURNMENT. FlGLEYIPUGH... meeting be adjourned. The motion passed unanimously. The meeting adjourned at 8:55 pm. APPROVED RICHARD JENNINGS, MAYOR ATTEST Mary Tennant, Recorder City of Woodburn, Oregon Page 11 - Council Meeting Minutes, September 27, 1999 s 8B WOODBURN PLANNING COMMISSION September 23, 1999 CONVENED The Planning Commission met in a regular session at 7:00 p.m. with Chairperson Young presiding. ROLL CALL Chairperson Vice Chairperson Commissioner Commissioner Commissioner Commissioner Commissioner Commissioner Commissioner Staff Present: Young Cox Will Lawson Lima Mill Bandelow Lonergan Heer A* P A A P A P P P Jim Mulder, Senior Planner Nancy DeVault, Secretary *Chairperson Young notified Staff during the previous meeting that he would be absent tonight. Vice Chairperson Cox announced he will chair tonight's meeting in the absence of Chairperson Young. Commissioner Lima communicated that Commissioner Mill will not be attending the meeting due to a death in the family. MINUTES Commissioner Lima referred to page 3, paragraph two, line #nine of the September 9th Planning Commission meeting minutes and stated the "d" on incorporated should be removed. He also pointed out the word "rational" should read "rationale". Vice Chairperson Cox also noted on the bottom of page 2, the word "proponent" is stated twice and it should read "proponent or opponent". Commissioner Lonergan moved to accept the September 9, 1999 minutes as corrected. Commissioner Bandelow seconded the motion, which carried. BUSINESS FROM THE AUDIENCE James Atkinson. 1219 Henry's Blvd.. Woodburn expressed his concerns regarding the traffic light that intersects Hwy. 214 and Boones Ferry Rd. Planning Commission Meeting - September 23, 1999 Page 1 of 11 TIi 8B Vice Chairperson Cox stated he is familiar with the situation. He requested Mr. Atkinson leave his telephone number and address so that Staff can contact him regarding this issue. Staff will check with the Public Works Department regarding the Hwy. 214/Boones Ferry Road situation. COMMUNICATIONS A. Letter from the City Council regarding the Portable Toilet Issue. Commissioner Lima expressed his displeasure with the Council's letter regarding the portable toilet issue. He asked how the Planning Commission can bring forward to the City Council a problem that is a health hazard within the community? Commissioner Bandelow concurred with Commissioner Lima. Commissioner Lonergan also agreed with the Commissioners and added he does not believe the issue is a waste of the Commission's time especially when it is something that is a potential health hazard. Vice Chairperson Cox agreed with his fellow Commissioners. He expressed his resentment regarding Centennial Park plan not having been brought forward to the Commission until after the Council had already made a decision on it. PUBLIC HEARING A. Site Plan Review 99-14. Variance 99-07. Comprehensive Plan 99-02. Annexation 99-02 and Zone Change 99-06. proposed Alzheimer facility and retirement center. 2523 and 2551 N. Boones Ferry Road. Boones Ferry Place. Wally Gutzler I Anthony Kreitzberg. applicant. Vice Chairperson Cox opened the Public Hearing. Ex-Parte Contacts Commissioner Bandelow stated she lives in the subdivision that is adjacent to this project and has visited the site. Commissioner's Lima and Lonergan are also familiar with the site. Staff read the applicable ORS statements. Staff made presentation as reflected in the Staff Report contained in the Planning Commission packet, with review of the conditions of approval. Vice Chairperson Cox commented the plan looks like it is a 3-story building and not two }'2 story . Planning Commission Meeting - September 23, 1999 Page 2 of 11 rl'l' 8B Commissioner Bandelow concurred with Vice Chairperson Cox. She also expressed her concerns regarding the 20-foot setback that will back up to residential properties. Staff read from the code book. He reported the code definition is not clear and therefore is subject to interpretation, which the Commission has the authority to do. Staff commented the applicant's architect would be the appropriate person to respond to specifically what is intended for the % story and how they thought it met the code definition. Testimony by Applicant Wallv Gutzler. Attorney. P.O. Box 749. Salem. OR 97308, reported the largest building is a congregate care/retirement center with a central dining room. Mr. Gutzler stated they opted for 110 units because that is the minimum optimum number of units that can be operated financially effectively. He added they have no problems with the conditions of approval and feel they have presented a very workable layout. Vice Chairperson Cox commented he has no quarrel with the concept but is concerned with the scope and magnitude. He felt the statements made contending the applicant meets the various requirements seem to be statements that could be made in favor of anybody who wants to do something different from what was otherwise allowed in the zone. Vice Chairperson Cox requested further specifics and/or explanation stating why the applicant contends they meet the various hardships for granting a Variance. Wally Gutzler responded that a few units difference in a project can make the difference between whether it operates a profit or it does not. He explained it is difficult to find a facility that is nice, well maintained, has competent staff and accepts Medicaid. Their facilities have been designed so that they can operate and still survive financially with occupancy that a lot of facilities turn down. Mr. Gutzler further stated Sunwest Management Inc., which are the number one operator of assisted living facilities in Oregon, will manage the complex. Patrick Bickler. Architect. 1313 Mill St. SE. Salem 97301, provided a very detailed presentation. He stated he has designed $125 million worth of construction in retirement related facilities. Mr. Bickler addressed Vice Chairperson Cox's issues and indicated they want to attempt to bring a larger facility into a very residential format to create a community within itself and not exclude the community outside. He pointed out the Variance is very minor since they are going from 30% to 34% lot coverage. Mr. Bickler also addressed Commissioner Bandelow's concerns. He referred to a diagram and clarified that Building #3 is at an angle to the south boundary and the closest point is setback 20' and increases to a setback of about 40'. Also, the architecture of the building will be residential in style. Commissioner Lima asked if there are any provisions for elevators in the building? Patrick Bickler reported there will be an elevator located in the core area. Planning Commission Meeting - September 23, 1999 Page 3 of 11 'rr 8B Commissioner Lima also inquired which existing trees will be retained? Patrick Bickler referred to a diagram. He indicated they will retain the Walnut, Maple and several other trees. Commissioner Lima asked why the building could not be located on the side where the church is located? Patrick Bickler responded there are a couple of issues with that location. Primarily for circulation for the cars and emergency vehicles. One of the buildings would face the full road width as you go by and not see the other building. He pointed out it would be even more massive if you break the relationship to each property line. The building would be a long linear structure by trying to go transverse to the site. Mr. Bickler also remarked if height is an issue, the suggested orientation would not necessarily suffice any because it would still be at the same height. Commissioner Heer asked if everything on the property will be torn down when phase one starts or will the older homes on Boones Ferry Road be left until phase two starts? Patrick Sickler could not address this issue because he does not know if a decision has been made yet. Wallv Gutzler interjected one ofthe buildings was burned down by the Fire Department and the remaining vacant rental house will come down soon. Aletha Miller's home is presently located on the site set for phase two and will remain there as long as possible. Commissioner Heer inquired whether the applicant will build their own fence around the perimeter and if so, what type of fence will it be? Patrick Bickler replied they are required to provide fencing as well as landscape buffering. He added they have proposed to use vinyl fencing. Mr. Bickler stated he is more than happy to work with Staff in terms of fine tuning what seems site specifically appropriate. Commissioner Heer asked Mr. Bickler what the square footage for each room in the retirement facility will be? Patrick Sickler responded it will vary from 900 sq.ft. for a two bedroom, 600 sq.ft. for one bedroom and 400 sq.ft. for a studio. Commissioner Lonergan expressed his concerns regarding the difficulty waste removal trucks will have to get in and out of the long narrow access. Patrick Bickler informed Commissioner Lonergan he has obtained approval from the sanitation folks. Furthermore, he has obtained approval for the entry/exit of a fire truck hammer head from Marion County which exceeds the sanitation department Planning Commission Meeting - September 23, 1999 Page 4 of 11 '" 8B requirements. They also have provision for recycling as well as solid waste. Mr. Bickler reported they will probably end up with a compactor when phase two goes in which will reduce the trips per weeks. Commissioner Lima asked Mr. Bickler whether the existing cyclone fence on the west side will be maintained or rebuilt? Patrick Sickler replied it is drawn to have a new fence along that line. Commissioner Sandelow commented the project design is beautiful but sees some problems with the project being in that location. She reported Henry's Farm CC&R's prohibit vinyl fencing. If residents do not have back fencing, there will be conflicting fencing (wood on the side and vinyl on the back). Commissioner Sandelow also expressed her concerns regarding the possible back up of Goose Creek if additional water drainage from Soones Ferry is dumped into it. Patrick Sickler responded they intend to comply with the rules. He stated the flow into Goose Creek can be restricted at a rate that would be superior to a contemporary rate. The flow may be restricted so that it is slower and the volume is retained on site. Vice Chairperson Cox remarked there are two lot coverage requirements: (1) cannot be more than 30% and (2) have at least so many sq. ft. of lot area per dwelling unit. Vice Chairperson Cox pointed out the applicant is 4% over the lot coverage requirement and 81 % over on the sq.ft. of lot area per dwelling unit. Patrick Bickler indicated the code does not apply in their case because they do not have provisions for cooking within the unit and therefore are not considered a dwelling unit. He reported a dwelling unit requires provisions for cooking as defined by the Uniform Fire Code, Uniform Suilding Codes and most Planning Codes. Mr. Bickler pointed out 30% lot coverage is extremely low. Vice Chairoerson Cox felt the sq. footage of the units are not too far out of line with normal apartment sizes in terms of sq. ft. per unit. Patrick Bickler clarified the square footages he quoted earlier are completely different for the assisted living facility to building #two. Anthony Kreitzberg. 1375 Moonbeam Ct.. Salem, mentioned the City Community Development Director felt the density Variance would not be a problem for this particular development because density requirement is set for standard multi-family residence which requires more green space to accommodate an area for recreation for younger adults and children. Mr. Kreitzberg stated his facility will house persons in an age group that will not recreate outdoors and therefore, they do not need the amount of space required for recreation. Planning Commission Meeting - September 23, 1999 Page 5 of 11 lIT : 8B Testimony by Proponents Becky Miller. 2348 N. Boones Ferry Road. Woodburn, stated she lives across the street from the development. She pointed out all the beneficial points of this project and believed it is a positive addition to the area. Furthermore, Mrs. Miller stated from a long term development perspective it makes great sense to go more dense in that area. She urged the Commission approve the project. Steward Miller. 2348 N. Boones Ferry Road. Woodburn, concurred with Mrs. Miller. He remarked this project is better than they could have dreamed for to go across the street from them. He pointed out the applicant has taken great care to make the building have more form and function and have it blend into an area where other projects probably would not be so kind to the neighborhood. Mr. Miller urged the Commission to look at the project not just for its setbacks and size but also on what it could bring to the neighborhood compared to what it would be replaced with. Break Testimony by Opponents James Atkinson. 1219 Henry's Blvd.. Woodburn commented it is a beautiful building as far as assisted living is concerned but he does not want it behind his property. Mr. Atkinson referred to several chapters of the Staff Report. He remarked the development is shoved up against his property destroying any view, placing him in close quarters and taking away the feeling of openness. In closing, Mr. Atkinson said in rejection ofthis property, no Zone Change, no Annex, no Variance or amendment to Site Plan Review is necessary. Alan Hubenthal. 1223 Henry's Blvd.. Woodburn provided copies of a letter to the Commission. He stated this project does not blend into the neighborhood. Furthermore, Mr. Hubenthal requested the record be left open so he may submit further written testimony. Staff clarified the Commission may continue the hearing to a specific date and time, at least seven (7) days from today or leave the record open for at least (7) days to allow for additional written evidence or testimony. Staff explained to Mr. Hubenthal that he also has the option of presenting all these issues before the City Council but certainly has the option of doing it before the Planning Commission. After discussion amongst the Commissioners, Vice Chairperson Cox informed Mr. Hubenthal the record will be left open for the purpose of allowing him and anybody else who identifies themselves before the closing of the hearing to submit additional written testimony or evidence once the Public Hearing is closed. These will be submitted to the Planning Department by the close of business on Friday, October 1st. Vice Chairperson Cox clarified the Commission will defer any decisions until all the evidence is in. Planning Commission Meeting - September 23, 1999 Page 6 of 11 '1r 8B Alan Hubenthal said he cannot be a good sport about this project because it will ruin everything he has worked for and he does not think it conforms to the requirements. Additionally, he commented his back yard will be facing the property. Vice Chairperson Cox reminded Mr. Hubenthal to submit his written testimony to the Planning Department a week from tomorrow. He explained Staff will then provide the Commission with copies and they will have a chance to review it before they reach their final decision in this matter. Staff interjected the Commission will not take any action on this project until the next meeting. He further explained anybody who has participated has the opportunity to provide written testimony up until 5 p.m., Friday October 151. Prior to that point, anyone who has participated has the opportunity to request to re-open the record to respond to any new evidence that is submitted within that period of time. Staff further clarified if this is not done, the applicant is allowed a minimum of seven (7) days to respond to any new evidence that is provided. If a request to re-open the record is not received by October 151, the applicant can have the following seven (7) days to provide written evidence. Bill Klein. 1245 Jacob St.. Woodburn referred to the map and pointed to the property next to the apartment complex and west of the LOS Church. He stated this new facility will create an additional multi-family facility in that area. Mr. Klein expressed his concern that the property next to the existing apartment complex becomes multi-family. Julie Ashberry. P.O. Box 1596. Wilsonville commented she is currently building on Lot #7 and was told at the time she purchased the property that the property behind her was zoned as single family dwellings. Mrs. Ashberry stated it is hard for her to tell by the drawing what is going to be actually facing her lot. She would not want to walk in her back yard and have people staring at her. Mrs. Ashberry also worries once the land is re-zoned there is a possibility they could end up with an apartment building. Applicant Rebuttal Wally Gutzler stated the 7 foot fence is an Ordinance requirement. He stated they are willing to submit their rebuttal in writing after they have heard from those who have asked for seven (7) days in which to present more information. Patrick Bickler suggested a condition be placed that the use be exclusive to Retirement/Assisted Living and Alzheimer as opposed to Multi-Family. Secondly, they would be interested in reading the written proposal and try to work within a condition that they believe can be compatible. Mr. Bickler said he understands that sometimes things are not clear on a two-dimensional plan and they will attempt to give a better understanding of what they are really trying to propose three-dimensionally. Commissioner Lonergan asked Mr. Bickler whether the dormers behind Building #3 are finished apartments? Planning Commission Meeting - September 23, 1999 Page 7 of 11 8B Patrick Sickler replied No. Commissioner Lonergan then inquired whether there will be no one living in the upper half level? Patrick Sickler misunderstood the Commissioner's question and clarified that the dormer areas are resident suites. Commissioner Heer asked whether it would be a third floor living area or like one or two floor with the second floor having a small loft? Patrick Sickler responded it is a third floor. Commissioner Lima questioned whether a zone change condition may be placed stating only that type of development may go in? Staff informed the Commission the Zone Change Ordinance does specify that the City Council can make a Zone Change conditional based on a specific Site Plan, as in this case. Furthermore, the Zone Change can be conditioned that it is only valid as long as that approved Site Plan is completed. Staff explained if Phase II is not completed, then that Zone Change would be invalid from that point and would automatically revert back to Single Family Residential. Staff clarified the applicant would not have a right to put apartments on the property without coming back with another Comprehensive Plan Amendment and Zone Change. Vice Chairperson Cox closed the oral testimony portion of the hearing but kept the record open as previously stated. Discussion It was the Commission's decision to continue discussion of the proposal to their October 14th meeting. FINAL ORDER A. Comprehensive Plan Amendment 99-02. City of Woodburn Parks & Recreation. Staff believes the Findings prepared by the Consultant should be more involved as far as addressing the specific approval criteria but in order to expedite the approval of the plan, Staff recommends approval of the Final Order as written. He reported the Order presented to City Council will include complete findings. Commissioner Lonergan moved to accept Comprehensive Plan Amendment 99-02 Final Order. Commissioner Heer seconded the motion. Motion unanimously carried. B. Annexation 99-03 of 1.3 acres. Zone Map ChanCJe 99-04 from County Zoning (UTF) to Residential (RSl. Subdivision 99-03 to create 6 lots from two lots on Planning Commission Meeting - September 23, 1999 Page 8 of 11 '1'1' 8B the north side of Aztec Drive and Variance 99-10 from lot coverage of rear yard. Promised Land. Tony Caragol. applicant. Staff pointed out the Findings reflect the Commission's denial of the Variance. Commissioner Lima moved to approve the Final Order for Annexation 99-03, Zone Map Change 99-04 and Subdivision 99-03 and recommended denial of Variance 99-10. Commissioner Heer seconded the motion, which carried unanimously. C. Subdivision 99-02 to divide approximately 1.8 acres into 9 lots between Ogle and Brown Street south of Parr Road. Variance 99-09 to lot width standards to two flag lots reauirement 30 feet rest 15'. Oakwood Subdivision. Wilhelm Engineering. applicant. Commissioner Heer moved to accept Subdivision 99-02 and Variance 99-09. Motion was seconded by Commissioner Bandelow. Roll call was taken. Motion carried by a majority vote with Commissioner Lonergan voting No. DISCUSSION ITEMS A. Site Plan Review 99-19. addition of 36 parking stalls to the existing parking site. 1175 Mt. Hood Avenue. Salud Medical Center. Robert Wright. applicant (administrative approval). Commissioner Lima requested several corrections be made to the Staff Report. He referred to page 1, Section III, paragraph 3 of the Staff Report and pointed out the "d" is missing from the word "include". Additionally, on page 4, second Staff Comment, the word "Now" should be "No". Commissioner Lima requested Public Works Department comments #5, found on page 5 of the report, should read "The existing on-site storm drainage system... Commissioner Lima moved to accept the determination made by Staff for Site Plan Review 99-19. Commissioner Bandelow seconded the motion, which unanimously carried. B. Memorandum from the Community Development Department regarding "Old" Arney Road. C. Memorandum from Steve Goeckritz regarding City Council and Planning Commission Hearing Dates. D. Final Plat for Bridlewood Estates Staff explained the Final Plat for Bridlewood Estates has been reviewed by Staff and found to be in conformance with the tentative plan but the code requires this be brought to the Planning Commission for acceptance and signature of the Chairman on the final plat. Commissioner Lima moved to accept the final plat for the Bridlewood Estates. Commissioner Loneraan seconded the motion. Motion carried unanimously. Planning Commission Meeting - September 23, 1999 Page 9 of 11 '11 8B REPORTS Staff announced Commissioner Will will not be at any meetings until the first meeting in November. Secondly, he announced Commissioner Lawson's wife called and requested that we not deliver any more Planning Commission packets to him. Staff stated Commissioner Lawson is feeling discouraged that he is not improving very well. Vice Chairperson Cox commented that if Walt and his family really do not believe that he is ever going to be able to rejoin the Planning Commission, perhaps the Mayor should reconsider accepting Walt's resignation so that the Commission can get up to full strength again. Commissioner Lima agreed with Vice Chairperson Cox. Staff will forward this information to the Mayor. BUSINESS FROM THE COMMISSION Commissioner Bandelow voiced her concerns that because the Boones Ferry Place project is very contentious, someone may think that she can not be objective because she lives in a neighborhood that is very close to this proposed project. Staff explained the law requires a person to remove themselves from a public hearing if they are biased and/or have a financial interest in the project or have a relative involved in the project. Commissioner Lonergan brought forward a question Chairperson Young had regarding the non-conforming sign at the Comfort Inn. It was Chairperson Young's understanding that non-conforming signs are to come into compliance if there is a change of ownership. Staff will check into this issue and report back at the next meeting. He added the Commission will have the opportunity to address this issue since the Comfort Inn has submitted a Site Plan Review application to come before them. Commissioner Bandelow inquired how floating balloon signs come into play with the Sign Ordinance? Staff thought this type of sign is not allowed at all but he would have to confirm this. Commissioner Lima informed Staff that a second car entrance is being built at the duplex on 1435 Alexandra Ct. that goes all the way to the curb directly into their lot but without any provisions for garage. Staff will look into this situation. Commissioner Lima also commented on the color of the Odd Lots building. Planning Commission Meeting - September 23, 1999 Page 10 of 11 rrr 8B Staff stated the City has no design criteria or requirements for painting a building. ADJOURNMENT Commissioner Lima moved to adjourn the meeting. Commissioner Bandelow seconded the motion. Motion unanimously carried. Meeting adjourned at 10:00 p.m. Planning Commission Meeting - September 23, 1999 Page 11 of 11 'IT 8C MEMO FROM: City Council through the City Administrator Public Works Program Manager ~ /l--- Leaf Pick Up and Disposal Program TO: SUBJECT: DATE: October 5, 1999 The City Council has directed in past years that the Public Works increase its sweeping effort during the fall. This effort has been directed at the downtown area and main streets leading to schools. The areas where sweeping intervals are increased to weekly are shown on the attached drawing. The remainder of the city is swept once per month according to the usual schedule. This fall Public Works will continue this practice. Increased sweeping will run from November 8, 1999 to December 18, 1999. The yard debris recycling program is the suggested method for residents to dispose of their leaves. Those residents with a larger amount of leaves can store them and fill the container each week until they are all picked up. There are some other options available to citizens who want to dispose of their leaves. No cost leaf drop off will also be available from November 9, 1999 to December 18, 1999. This year, due to construction activity, the sewer treatment plant will not be available for leaf disposal, however, leaves can be disposed of at the Public Works materials vard at 300 Cleveland Street. They can be dropped off as follows: Monday through Friday --- 8:30 am to 3:30 pm Saturday --- 8:30 am to 1 :30 pm The materials yard is on Cleveland Street just east of the railroad tracks. Signs will direct individuals where to deposit the leaves. Leaves deposited must be removed from plastic bags or other containers. Some other options for disposal include: 1 . Composting on private property. 2. Pickup at residence. United Disposal employees will pick up bagged leaves as a part of regular service with regular charges. 3. Composting at Marion County site. Marion County is composting yard waste, which can be dropped at the North Marion Station located at 17827 Whitney Lane, NE near the ash disposal site. Information on cost and conditions can be obtained by calling 981-411 7. 8C '- I~[ ..(....(IlC;.... MAIN ; FIRE STATION ~ =9-= .. u .. tr-lr LEGEND / ~~Jtnl' Scheduled Weekly Sweeping _"" Extension of Weekly Sweeping Dunng, Leaf Clean-up 8D City of Woodburn Police Department STAFF REPORT 270 Montgomery Street Woodburn, Oregon 97071 (503) 982-2345 Date: September 28, 1999 From: ~, Chief of Police To: Mayor and Council Thru: John Brown, City Administrator Subject: Police Department Activities July 1999 Here is the long awaited Consolidated MontWy Report for July, 1999. 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Mendenhall, Building Official Subject: Building Activity for September 1999 ...___4______ 1997 1998 1999 Dollar Dollar Dollar No. Amount No. Amount No. Amount New Residence Value 3 $374,420 8 $931,672 11 $1,175,188 Multi Family 2 $150,260 0 $0 0 $0 Residential Adds & Alts 13 $106,990 7 $85,791 2 $89,000 Industrial 1 $25,000,000 0 $0 0 $0 Commercial Value 0 $0 2 $138,904 0 $0 Signs, Fences, Driveways 4 $36,280 4 $30,581 3 $3,920 Manufactured Homes 10 $398,000 0 $0 0 $0 TOTALS 33 $26,065,950 21 $1,186,948 16 $1,268,108 July 1 - June 30 Fiscal Year To Date $32,391,556 $4,212,836 $7,328,562 C:\MyFilesIBLDGIBuilding ActivitylBuilding Activity - 1999lactivity - September 99.wpd ] CITY PERMITS: Building Permit Fees Mechanical Permit Fees Plan Review Fees State Surcharge 7% New Residence Residential Adds & Alts Industrial Commercial Signs Fences Mobile Homes Mobile Home Park Multi-Family Units M.C. City Admin Fee System Development Chg Sewer Connection Fee Water Connection Fee T & E Fee Water Meter Install Fee Water Meter Fee (Deposit) Right of Way Fees Traffic Impact Fees Curb Cuts Parks COUNTY PERMITS: Plumbing Fees Plan Review Fees CITY: Total Number for Month: Total Valuation: Total Dollars: COUNTY: Total Number for Month: BUILDING DEPARTMENT PERMIT TOTALS FOR 1999 MONTH OF SEPTEMBER NUMBER 22 21 20 VALUATION 1,618,408.00 11 2 o o 3 o o o o o 32 31 31 32 31 31 2 31 2 30 1,175,188.00 89,000.00 0.00 0.00 3,920.00 0.00 0.00 0.00 0.00 o o 269 1,618,408.00 209,959.11 o 'IT 8E TOTAL COST 8,665.27 624.00 3,888.28 534.05 8,472.61 76.55 0.00 0.00 116.11 0.00 0.00 0.00 0.00 0.00 10,366.74 92,030.00 45,012.00 4,121.18 4,650.00 1,240.00 275.00 28,354.92 130.00 14,490.00 0.00 0.00 AlP CHECK LISTING FOR THE MONTH OF SEPTEMBER 1999 8F CHECK DEPARTMENT VENDOR NAME VENDOR DATE AMOUNT NO NO 47360 POSTAGE-VARIOUS US POSTAL SERVICE 020089 09/01/1999 $1,200.00 47361 VOID VOID $0.00 47362 VOID VOID $0.00 47363 VOID VOID $0.00 47364 REFUND-WTRlSWR BRICE INVESTMENT NONE 09/03/1999 $32.99 47365 REFUND-WTRlSWR EQUITY GROUP NONE 09/03/1999 $30.38 47366 REFUND-WTRlSWR JAMES WAKEFIELD NONE 09/03/1999 $7.84 47367 REFUND-WTRlSWR EQUITY GROUP NONE 09/03/1999 $4.45 47368 REFUND-WTRlSWR W BORCHERS NONE 09/03/1999 $19.27 47369 SERVICES-WWTP WIBBING PUMP SERV NONE 09/03/1999 $227.50 47370 SERVICES-POLICE DOUBLETREE HOTEL NONE 09/03/1999 $140.16 47371 REFUND-BUILD KORET NONE 09/03/1999 $17.60 47372 REFUND-BUILD RICHARD MORRIS NONE 09/03/1999 $142.80 47373 SERVICES-WWTP PGE BUSINESS ENERGY NONE 09/0311999 $195.00 47374 SERVICES-POLICE GENERAL MEDIA NONE 09/03/1999 $98.00 47375 SUPPLlES-WVVTP ABIQUA SUPPLY 000034 09/0311999 $1,050.00 47376 SUPPLlES-WWTP ALL PURE CHEMICAL 000136 09/03/1999 $640.00 47377 SUPPLlES-WWTP/PKS A-QUALITY TYPEWRITER 000420 09/03/1999 $142.35 47378 SERVICES-WWTP ARAMARK UNIFORM 000534 09/03/1999 $175.51 47379 SERVICES-VARIOUS ARCH PAGING 000535 09/03/1999 $153.66 47380 SERVICES-VARIOUS AT&T 000623 09/03/1999 $16.84 47381 SUPPLlES-ENG BI-MART CORP 001275 09/03/1999 $164.43 47382 SUPPLIES-WATER BROOKS HARDWARE 001555 09/03/1999 $65.97 47383 SERVICES-PLAN ROGER BUDKE 001580 09/03/1999 $4,320.00 47384 SERVICES-WWTP CANBY TELEPHONE 002062 09/03/1999 $19.95 47385 SERVICES-ENG CASE AUTOMOTIVE 002190 09/03/1999 $85.95 47386 SERVICES-ADMIN CHERRY CITY PLUMB 002426 09/03/1999 $403.01 47387 SUPPLIES-FINANCE CTL CORP 002926 09/0311999 $63.60 47388 SUPPLIES-POLICE DANNER SHOE 003036 09/03/1999 $103.95 47389 PERMITS-WWTP DEPT OF ENVIR QUALITY 003205 09/03/1999 $37.91 47390 SUPPLlES-WWTP FISHER IMPLEMENT 005145 09/03/1999 $3,217.20 47391 SERVICES-LIBRARY FRIENDS OF LIBRARY 005347 09/03/1999 $95.00 47392 SUPPLlES-WWTP W.W. GRAINGER 006283 09/03/1999 $634.60 47393 SERVICES-STREET HIRE CALLING 007240 09/03/1999 $359.62 47394 SUPPLIES-VARIOUS IND WELDING SUPPLY 008100 09/03/1999 $251.87 47395 SERVICES-VARIOUS IKON OFFICE 008119 09/03/1999 $1,050.34 47396 SUPPLlES-WWTP JOHNSTONE SUPPLY 009139 09/03/1999 $22.85 47397 SUPPLIES-FINANCE LAWTON PRINTING 011105 09/03/1999 $57.25 47398 SERVICES-WWTP METROFAB INC 012445 09/03/1999 $223.31 47399 SUPPLIES-ADMIN MODERN BUILD SYS 012560 09/03/1999 $3,602.00 47400 REIMBURSE-PUB WKS DEAN MORRISON 012610 09/03/1999 $59.30 47401 SUPPLIES-POLICE NATIONAL BUSINESS 013023 09/03/1999 $196.95 47402 SERVICES-WWTP NEXTEL COMM 013188 09/03/1999 $527.26 47403 SERVICES-VARIOU NW NATURAL GAS 013350 09/03/1999 $860.40 47404 SUPPLIES-PLANNING OFFICE MAX 014031 09/03/1999 $969.93 47405 SERVICES-WWTP OR ANALYTICAL LAB 014107 09/03/1999 $120.00 47406 SERVICES-WWTP OR DEPT OF CONSUMER 014199 09/03/1999 $300.00 47407 SUPPLIES-A TTY OR STATE BAR 014500 09/03/1999 $5.00 47408 SUPPLlES-RSVPIWWTF PACIFIC PRINTERS 015058 09/0311999 $330.65 Page 1 T ,. AlP CHECK LISTING FOR THE MONTH OF SEPTEMBER 1999 8F 47409 SUPPLIES-WATER US FILTER 015065 09/03/1999 $3,014.50 47410 SERVICES-PARKSIWW PORT GENENRAL ELEC 015420 09/03/1999 $1,963.47 47411 SUPPLlES-ENG PRINTING SPECIALTIES 015540 09/03/1999 $32.95 47412 SERVICES-LIBRARY R&W ENGINEERING 017010 09/03/1999 $2,880.00 47413 SUPPLlES-WWTP RED WING SHOE 017138 09/03/1999 $113.40 47414 SERVICES-BUILD RLM CONSULTING 017257 09/03/1999 $20,271.46 47415 SUPPLIES-PARKS ROSE PAPER PRODUCTS 017316 09/03/1999 $2,063.30 47416 SERVICES-PARKS SIEMANS BUILDING 018457 09/03/1999 $87.00 47417 SERVICES-VARIOUS STATESMAN JOURNAL 018760 09/03/1999 $237.28 47418 SUPPLIES-VARIOUS US OFFICE PRODUCTS 019100 09/03/1999 $404.74 47419 SERVICES-WWTP TSR CORP 019270 09/03/1999 $1,500.00 47420 SUPPLIES-STREET UNOCAL:ERNIE GRAHAM 020010 09/03/1999 $462.87 47421 SERVICES-VARIOUS UNITED DISPOSAL 020020 09/03/1999 $1,072.70 47422 SERVICES-VARIOUS US WEST COMM 020095 09/03/1999 $1,700.41 47423 SUPPLlES-WWTP VAN WATERS & ROGERS 021094 09/03/1999 $1,463.46 47424 SUPPLIES-LIBRARY WALMART STORES 022035 09/0311999 $2.41 47425 SUPPLlES-A TTY/ENG WEST GROUP 022160 09/03/1999 $1,074.40 47426 SUPPLIES-POLICE WHEEL GRAPHICS 022280 09/03/1999 $131.30 47427 REIMBURSE-OAR DOROTHA BORELAND 045100 09/03/1999 $40.00 47428 REIMBURSE-OAR CORNELIUS DONNELLY 045230 09/03/1999 $187.25 47429 REIMBURSE-OAR AGNES HAGENAUER 045310 09/03/1999 $83.50 47430 REIMBURSE-OAR FRED HAYES 045315 09/03/1999 $109.00 47431 REIMBURSE-OAR J WARD O'BRIEN 045497 09/03/1999 $107.75 47432 REIMBURSE-OAR JOAN PREZEAU 045525 09/03/1999 $273.25 47433 REIMBURSE-OAR LOLA SPERATOS 045560 09/03/1999 $20.00 47434 REIMBURSE-OAR STEVE STURN 045585 09/03/1999 $9.25 47435 REIMBURSE-OAR FRED TOPOREK 045660 09/03/1999 $49.50 47436 REIMBURSE-OAR HATTIE VANOECOVERING 045670 09/03/1999 $10.00 47437 INVEST-POLICE SCOTT 0 RUSSELL 017346 09/08/1999 $5,000.00 47438 SERVICES-WATER VALLEY MAILING 021044 09/09/1999 $575.60 47439 PETTY CASH-VARIOUS CITY OF WOODBURN 015255 09/09/1999 $156.09 47440 VOID VOID $0.00 47441 VOID VOID $0.00 47442 VOID VOID $0.00 47443 SUPPLIES-FIN SOUTHERN OR UNIV NONE 09/10/1999 $30.00 47444 SERVICES-WWTP OR ST FISCAL ASSOC NONE 09/10/1999 $90.00 47445 SERVICES-WWTP A&A PEST CONTROL 000011 09/10/1999 $85.00 47446 SUPPLlES-WTR ADVANCED UNDERGROUD 000071 09/10/1999 $61.70 47447 SERVICES-ENG AEROTEK INC 000080 09/10/1999 $150.00 47448 SERVICES-PARKS AIR TOUCH PAGING 000115 09/10/1999 $19.14 47449 SUPPLIES-PARKS ALS FRUIT 000160 09/10/1999 $38.64 47450 SERVICES-WWTP ARAMARK UNIFORM 000534 09/10/1999 $231.81 47451 SERVICES-VARIOUS ARCH PAGING 000535 09/10/1999 $36.03 47452 SERVICES-VARIOUS AT&T 000623 09/10/1999 $21.66 47453 SUPPLIES-WATER BROOKS HARDWARE 001555 09/10/1999 $43.98 47454 SUPPLIES-PARKS BSN SPORTS 001578 09/1 0/1999 $356.04 47455 SUPPLIES-STREET CANBY SAND 002060 09/10/1999 $174.72 47456 SERVICES-ENG CITY OF SALEM 002518 09/10/1999 $108.00 47457 SUPPLIES-FIN DAY TIMERS 003086 09/10/1999 $66.97 47458 SERVICES-FIN DIRECT LINK 003240 09/10/1999 $315.00 41459 SERVICES-PARKS EAGLE WEB PRESS 004018 09/10/1999 $892.37 Page 2 ''PI'" AlP CHECK LISTING FOR THE MONTH OF SEPTEMBER 1999 8F 47460 SERVICES-LIB GE CAPITAL 006079 09/10/1999 $18.03 47461 REIMBURSE-FIN BEN GILLESPIE 006189 09/10/1999 $14.00 47462 SUPPLIES-POLICE HARRIS UNIFORMS 007090 09/10/1999 $787.05 47463 SUPPLlES-WWTP HPC SCIENTIFIC 007189 09/10/1999 $1,022.70 47464 SERVICES-STREET HIRE CALLING 007240 09/10/1999 $269.71 47465 SERVICES-VARIOUS IKON OFFICE 008119 09/10/1999 $37.81 47466 SERVICES-WWTP INST OF MGNT ACCTS 008145 09/10/1999 $225.00 47467 SERVICES-ADMIN LEAGUE OF OR CITIES 011110 09/10/1999 $15.00 47468 SERVICES-PARKS LEISINGER DESIGNS 011202 09/10/1999 $1,915.00 47469 SERVICES-WTR L1NDS MARKET 011240 09/10/1999 $30.00 47470 SERVICES-COURT MSI GROUP 012015 09/1 0/1999 $125.00 47471 SERVICES-STREET MARION COUNTY 012223 09/10/1999 $194.00 47472 SUPPLIES-VARIOUS METROFUELlNG 012448 09/10/1999 $602.86 47473 SERVICES-PUB WKS MILES CHEVROLET 012490 09/1 0/1999 $102.65 47474 SERVICES-NON DEPT NORCOM 013198 09/10/1999 $20,681.25 47475 SUPPLIES-STREET OLYMPIC FOUNDRY 014042 09/10/1999 $342.00 47476 SERVICES-ENG ONSITE ENVIRON 014055 09/10/1999 $778.10 47477 SERVICES-VARIOUS PORT GENERAL ELEC 015420 09/10/1999 $22,979.70 47478 SUPPLIES-ADMIN PROF VIDEO & TAPE 015552 09/10/1999 $9,614.21 47479 SERVICES-WWTP QUALITY CONTROL 016063 09/10/1999 $868.28 47480 SUPPLIES-PARKS ROTHSIGA 017340 09/10/1999 $161.04 47481 SERVICES-POLICE SHOOTERS MERCANTILE 018453 09/10/1999 $50.00 47482 SERVICES-POLICE SILVERTON HOSPITAL 018480 09/10/1999 $52.00 47483 SUPPLIES-PARKS STARK AQUATIC SYS 018741 09/10/1999 $76.00 47484 SUPPLIES-WATER STEAM SUPPLY 018780 09/10/1999 $58.93 47485 SUPPLIES-A TTY US OFFICE PRODUCTS 019100 09/10/1999 $54.30 47486 SERVICES-PARKS UNITED DISPOSAL 020020 09/10/1999 $504.60 47487 SERVICES-VARIOUS US WEST COMM 020091 09/10/1999 $399.84 47488 SERVICES-VARIOUS US WEST COMM 020095 09/10/1999 $5,419.83 47489 SUPPLlES-ENG/A TTY WEST GROUP 022160 09/10/1999 $968.40 47490 SUPPLEIS-POLlCE WILL RED CROSS 022328 09/10/1999 $60.00 47491 SUPPLIES-PARKS WITHERS LUMBER 022445 09/10/1999 $17.95 47492 SERVICES-POLICE WBN FLORIST 022600 09/10/1999 $44.00 47493 SERVICES-WWTP WBN INDEPENDENT 022630 09/10/1999 $18.75 47494 SERVICES-PARKS WBN RADIATOR 022700 09/10/1999 $66.25 47495 SUPPLIES-PLAN YES GRAPHICS 024025 09/10/1999 $37.50 47496 REIMBURSE-WATER JOAN PREZEAU 045525 09/10/1999 $38.00 47497 FRANCHISE-CABLE TV WBN COMM ACCESS TV 022547 09/14/1999 $1,350.00 47498 SERVICES-WATER VALLEY MAILING 021044 09/16/1999 $519.20 47499 VOID VOID $0.00 47500 VOID VOID $0.00 47501 VOID VOID $0.00 47502 REFUND-PARKS SHANNON LUCENTI NONE 09/17/1999 $25.00 47503 REFUND-PARKS SHANNON RICHARD NONE 09/17/1999 $95.00 47504 REFUND-BUS L1C K-DESIGNERS NONE 09/17/1999 $25.00 47505 REFUND-WTRlSWR MA TVEY ANFILOFIEFF NONE 09/17/1999 $5.26 47506 SERVICES-POLICE NWGIA FALL CONF NONE 09/17/1999 $150.00 47507 SERVICES-POLICE NW COMPUTER TECH NONE 09/17/1999 $109.00 47508 REIMBURSE-ENG ANDREW TANZER NONE 09/17/1999 $12.50 47509 SERVICES-PARKS LEE ALAN RENGERT NONE 09/17/1999 $125.00 47510 SERVICES-WWTP A&A PEST CONTROL 000011 09/17/1999 $85.00 Page 3 '" AlP CHECK LISTING FOR THE MONTH OF SEPTEMBER 1999 SF 47511 SERVICES-ENG AEROTEKINC 000080 09/17/1999 $150.00 47512 SERVICES-POLICE ANIMAL MEDICAL CL 000434 09/17/1999 $124.59 47513 SERVICES-VARIOUS ARAMARK UNIFORM 000534 09/17/1999 $227.90 47514 SUPPLIES-STREET BEN-KO-MA TIC 001200 09/17/1999 $951.46 47515 SERVICES-VARIOUS BIQ-MED TESTING 001280 09/17/1999 $250.00 47516 SUPPLIES-LIBRARY THE BOOK FARM 001347 09/17/1999 $227.94 47517 SUPPLIES-WATER BROOKS HARDWARE 001555 09/17/1999 $65.97 47518 SERVICES-WWTP BROWN & CALDWELL 001573 09/17/1999 $35,082.76 47519 SUPPLlES-C GARAGE CAPITAL PAINT 002079 09/17/1999 $59.00 47520 RETAINAGE-PW CITY OF WOODBURN 002525 09/17/1999 $7,299.05 47521 SUPPLIES-WATER CONSOLIDATED SPL Y 002770 09/17/1999 $2,938.08 47522 SUPPLIES-FINANCE CTL CORP 002926 09/17/1999 $776.61 47523 SUPPLIES-LIBRARY CUL TURGRAMS 002930 09/17/1999 $78.75 47524 PERMIT-PUB WORKS DEPT OF ENVIR QUALITY 003205 09/17/1999 $37.91 47525 SERVICES-ADMIN DORTIGNACQ & ASSOC 003258 09/17/1999 $1,753.38 47526 SUPPLIES-LIBRARY EL BURRO SABIO BOOK 004115 09/17/1999 $734.48 47527 SERVICES-P~B WKS JAMES W FOWLER 005215 09/17/1999 $1,070,201.73 47528 SERVICES-LIBRARY FRIENDS OF LIBRARY 005347 09/17/1999 $55.00 47529 SERVICES-PUB WKS DON GANER & ASSOC 006014 09/17/1999 $3,629.50 47530 SUPPLIES-LIBRARY GALE GROUP 006015 09/17/1999 $86.58 47531 SUPPLIES-LIBRARY GAYLORD BROS 006030 09/17/1999 $238.53 47532 SUPPLIES-LIBRARY GENEALOGICAL PUB 006070 09/17/1999 $26.86 47533 SERVICES-VARIOUS ROBERT W GIBSON 006175 09/17/1999 $2,447.40 47534 SUPPLlES-WWTP HPC SCIENTIFIC 007189 09/17/1999 $25.00 47535 SERVICES-STIWWTP HIRE CALLING 007240 09/17/1999 $1,408.50 47536 SUPPLIES-LIBRARY INGRAM DIST GROUP 008116 09/17/1999 $520.44 47537 SUPPLIES-LIBRARY JEAN KARR & CO 010030 09/17/1999 $42.15 47538 SERVICES-WWTP LANDMARK PACIFIC 011033 09/17/1999 $8,116.33 47539 SUPPLIES-LIBRARY LIFE BOOKS 011228 09/17/1999 $32.30 47540 SUPPLIES-LIB LIBRARY ASSOC 011244 09/17/1999 $12.00 47541 SERVICES-VARIOUS LUCENT TECH 011370 09/17/1999 $621.90 47542 SERVICES-COURT MSI GROUP 012015 09/17/1999 $125.00 47543 SUPPLIES-LIBRARY MADERA CINEVIDEO 012036 09/17/1999 $467.93 47544 SUPPLIES-PLAN MARION CTY TREASURY 012223 09/17/1999 $56.35 47545 SUPPLIES-VARIOUS METROFUELlNG 012448 09/17/1999 $1,366.12 47546 SERVICES-STREET MORSE BROS 012611 09/17/1999 $75,984.78 47547 SUPPLIES-LIBRARY MTN VIEW GRAPHICS 012625 09/17/1999 $129.90 47548 SUPPLIES-LIBRARY NATL GEOGRAPHIC SOC 013060 09/17/1999 $14.90 47549 SERVICES-LIBRARY NW LIBRARY BINDERY 013293 09/17/1999 $363.30 47550 SUPPLIES-LIBRARY OAK UNLIMITED 014011 09/17/1999 $9,567.00 47551 SUPPLIES-LIBRARY OFFICE DEPOT 014029 09/17/1999 $301 .11 47552 SERVICE5-ENG ONSITE ENVIRON 014055 09/17/1999 $1,004.00 47553 SERVICES-STREET OR DEPT OF CONSUMER 014201 09/17/1999 $100.00 47554 SUPPLIES-LIBRARY OR LIBRARY ASSN 014327 09/17/1999 $100.00 47555 SERVICES-LIBRARY OR STATE LIBRARY 014560 09/17/1999 $68.00 47556 SERVICES-PUB WKS PACIFIC NETCOM 015038 09/17/1999 $997.50 47557 SERVICES-ENG PACIFIC OFFICE 015042 09/17/1999 $295.00 47558 SERVICES-L1BIWWTP PACIFIC PURE BOTTLED 015059 09/17/1999 $110.75 47559 SUPPLIES-LIBRARY PENWORTHY CO 015226 09/17/1999 $190.66 47560 SERVICES-STREET PORT GENERAL ELEC 015420 09/17/1999 $9,665.96 47561 SUPPLIES-ADMIN PROF VIDEO & TAPE 015552 09/17/1999 $2,711.71 Page 4 '11 " AlP CHECK LISTING FOR THE MONTH OF SEPTEMBER 1999 8F 47562 SERVICES-WTR PROTECTION ONE 015566 09/17/1999 $63.00 47563 SUPPLlES-WWTP QUALITY CONTROL SERV 016063 09/17/1999 $91.00 47564 SUPPLIES-LIBRARY RECORDED BOOKS 017102 09/17/1999 $362.40 47565 SUPPLIES-LIBRARY REGENT BOOK CO 017148 09/17/1999 $10.87 47566 SUPPLIES-FINANCE ROSE CITY STAMP 017314 09/17/1999 $42.15 47567 SUPPLlES-WWTP SALEM PRINTING 018110 09/17/1999 $19.50 47568 SUPPLlES- TRANlENG LES SCHWAB TIRE 018300 09/17/1999 $1,212.50 47569 SUPPLIES-LIBRARY SIMON & SCHUSTER 018493 09/17/1999 $108.55 47570 SUPPLIES-LIBRARY SOUTHEASTERN BOOK 018627 09/17/1999 $112.42 47571 SUPPLIES-LIBRARY SPANISH BOOK DIST 018678 09/17/1999 $234.81 47572 SUPPLIES-LIBRARY SUNSET PROD 018819 09/17/1999 $5.00 47573 SERVICES-POLICE SUN RIVER 018848 09/17/1999 $237.30 47574 SUPPLIES-LIBRARY TECHNICAL BOOKS 019047 09/17/1999 $63.00 47575 SUPPLIES-VARIOUS US OFFICE PRODUCTS 019100 09/17/1999 $98.57 47576 SUPPLIES-LIBRARY TIME LIFE EDUCATION 019160 09/17/1999 $163.16 47577 SERVICES-NON DEPT TSI 019268 09/17/1999 $52,641.60 47578 SUPPLIES-LIBRARY UNIQUE BOOKS 020016 09/17/1999 $328.78 47579 SUPPLIES-LIBRARY US WEST DIRECT 020092 09/17/1999 $103.58 47580 SUPPLIES-LIBRARY VERNON LIB SUPPLIES 021125 09/17/1999 $6.22 47581 SUPPLIES-LIBRARY VIDEO SAMPLER 021138 09/17/1999 $760.56 47582 SUPPLIES-LIBRARY VISIONS 021203 09/17/1999 $467.99 47583 SUPPLIES-LIBRARY WALKERS MANUAL 022025 09/17/1999 $71.50 47584 SUPPLlES-WWTP WBN INDEPENDENT 022630 09/17/1999 $42.00 47585 SUPPLIES-LIBRARY WORKMAN PUBLISH 022805 09/17/1999 $103.17 47586 SUPPLIES-LIBRARY WORLD CHAM OF COMM 022812 09/17/1999 $35.00 47587 SUPPLIES-LIBRARY WORLD MEDIA EXPRESS 022815 09117/1999 $486.85 47588 SUPPLIES-LIBRARY YES GRAPHICS 024025 09/17/1999 $371.00 47589 SERVICES-WATER VALLEY MAILING 021044 09/24/1999 $493.20 47590 VOID VOID $0.00 47593 SERVICES-WWTP CAMPBELLS NONE 09/24/1999 $333.00 47594 SUPPLIES-WATER OCEANWAY RV NONE 09/24/1999 $430.95 47595 REFUND-HOTEL TAX WOODBURN SUPER 8 NONE 09/24/1999 $3,920.41 47596 REFUND-BUILDING JAMES VARGO NONE 09/24/1999 $13.91 47597 SERVICES-PARKS ABBYS PIZZA 000027 09/24/1999 $86.85 47598 SERVICES-ENG AEROTEK INC 000080 09/24/1999 $190.00 47599 SUPPLlES-ENG AM WATERWORKS ASSN 000360 09/24/1999 $275.00 47600 SERVICES-WWTP ARAMARK UNIFORM 000534 09/24/1999 $191.26 47601 SERVICES-WWTP ASSOC OF CLEAN WTR 000565 09/24/1999 $260.00 47602 SERVICES-WTRlST AT&T 000623 09/24/1999 $11.07 47603 SERVICES-POLICE AT&T LANGUAGE LINE 000659 09/24/1999 $651.47 47604 SERVICES-PARKS JOHN BAKER 001067 09/24/1999 $450.00 47605 SERVICES-PARKS BELT LEAGUE FOOTBALL 001197 09/24/1999 $840.80 47606 SUPPLIES-PARKS HOUSEHOLD BANK 001199 09/24/1999 $871.37 47607 SUPPLIES-LIBRARY BULLDOG VIDEO 001586 09/24/1999 $36.48 47608 SUPPLIES-STREET CANBY SAND 002060 09/24/1999 $1,236.90 47609 SUPPLIES-STREET CHEVRON USA 002430 09/24/1999 $50.60 47610 SUPPLIES-POLICE CHIEF SUPPLY CORP 002442 09/24/1999 $248.76 47611 SUPPLIES-STREET COLUMBIA SUPPLY 002681 06/24/1999 $352.00 47612 SUPPLIES-POLICE COMMERCIAL BUS FURN 002710 09/24/1999 $342.10 47613 SUPPLIES-WATER CONSOLIDATED SUPPY 002770 09/24/1999 $237.90 47614 SUPPLIES-POLICE CRYSTAL SPRING WTR 002919 09/24/1999 $83.00 Page 5 !IT Page 6 ljj" AlP CHECK LISTING FOR THE MONTH OF SEPTEMBER 1999 8F 47666 SERVICES-PARKS OMAR ANDRADE NONE 09/30/1999 $30.00 47667 SERVICES-PARKS EDGAR PELAYO NONE 09/30/1999 $54.00 47668 SERVICES-PARKS FABIAN HERNANDEZ NONE 09/30/1999 $34.00 47669 SERVICES-PARKS ADAM CATTERSON NONE 09130/1999 $44.00 47670 SERVICES-PARKS CHRIS SCHROEDER NONE 09/30/1999 $36.00 47671 SERVICES-PARKS ISIDRO MEJIA NONE 09130/1999 $124.00 47672 SERVICES-PARKS T J GUZMAN NONE 09/30/1999 $12.00 47673 SERVICES-PARKS JOSE LUIS GUZMAN NONE 09/30/1999 $32.00 47674 SERVICES-PARKS ERNIE MONTALVO NONE 09/30/1999 $32.00 47675 SERVICES-PARKS OSCAR LOPEZ NONE 09/30/1999 $10.00 47676 SERVICES-PARKS KYLE HENDERSON NONE 09/30/1999 $78.00 47677 SERVICES-PARKS KARA ARNDT NONE 09130/1999 $60.00 47678 SERVICES-PARKS SARAH LOPEZ NONE 09/30/1999 $42.00 47679 SERVICES-PARKS NONY MENDOZA NONE 09/30/1999 $42.00 47680 SERVICES-PARKS CHASITY LEDOUX NONE 09/30/1999 $52.00 47681 SERVICES-PARKS AMBER VELASCO NONE 09/30/1999 $106.00 47682 SERVICES-PARKS L1ZA VASQUEZ NONE 09/30/1999 $12.00 47683 SERVICES-PARKS KEITH EHRENS NONE 09/30/1999 $32.00 47684 SERVICES-PARKS LEVI ARIAS NONE 09/30/1999 $10.00 47685 SERVICES-PARKS BRIAN FLANNIGAN NONE 09/30/1999 $122.00 47686 SERVICES-SELF INS HALLMARK RESORT NONE 09/30/1999 $162.64 47687 SERVICES-POLICE LANE CO CRIMINAL NONE 09/30/1999 $10.00 47688 SERVICES-WATER A&A DRILLING 000010 09/30/1999 $1,690.00 47689 SERVICES-PARKS A&A PEST CONTROL 000011 09/30/1999 $200.00 47690 SERVICES-PARKS ACE SEPTIC 000031 09130/1999 $340.00 47691 SERVICES-ENG AEROTEKINC 000080 09130/1999 $80.00 47692 SERVICES-POLICE AIR TOUCH CELLULAR 000113 09/30/1999 $736.97 47693 SERVICES-PARKS AIR TOUCH PAGING 000115 09/30/1999 $19.14 47694 SUPPLIES-PARKS AL'S FRUIT 000160 09130/1999 $119.90 47695 SERVICES-WATER AMTEST OREGON 000400 09/30/1999 $494.00 47696 SERVICES-VARIOUS ARAMARK UNIFORM 000534 09/30/1999 $375.93 47697 SERVICES-POLICE AUTO ADDITIONS 000558 09/30/1999 $41.00 47698 SERVICES-VARIOUS AT&T 000623 09130/1999 $89.65 47699 SERVICES-HOUSING AXMAKER & AXMAKER 000670 09/30/1999 $7,250.00 47700 SERVICES-WATER BACKFLOW MNGMT 001033 09/30/1999 $2,000.00 47701 SERVICES-WWTP BAKER & BAKER 001070 09130/1999 $175.00 47702 SUPPLIES-VARIOUS HOUSEHOLD BANK 001199 09/30/1999 $1,055.68 47703 SUPPLIES-VARIOUS BIMART CORP 001275 09/30/1999 $497.72 47704 SUPPLIES-WATER BROOKS HARDWARE 001555 09/30/1999 $65.97 47705 SUPPLIES-PARKS BSN SPORTS 001578 09/30/1999 $507.00 47706 SERVICES-POLICE CASE AUTOMOTIVE 002190 09/30/1999 $2,411.10 47707 SUPPLIES-PARKS CASCADE COLUMBIA 002218 09130/1999 $470.00 47708 SUPPLIES-PARKS CLACKAMAS LOCK 002558 09/30/1999 $21.00 47709 SUPPLIES-VARIOUS COASTAL FARM 002625 09130/1999 $389.22 47710 SERVICES-COURT MARGOT COMLEY 002686 09130/1999 $125.00 47711 SUPPLIES-FINANCE CTL CORP 002926 09/30/1999 $262.69 47712 SUPPLIES-VARIOUS DAVISON AUTO 003080 09/30/1999 $662.24 47713 SUPPLIES-POLICE DAVISON AUTO 003081 09/30/1999 $45.37 47714 SUPPLIES-PARKS DEL INDUSTRIES 003111 09/30/1999 $45.50 47715 SUPPLIES-PARKS ELLIS SYSTEMS 004133 09/30/1999 $169.00 47716 SUPPLIES-PARKS EM MEDICAL PRODUCTS 004143 09130/1999 $199.22 Page 7 - Page 8 AlP CHECK LISTING FOR THE MONTH OF SEPTEMBER 1999 SF 47768 SUPPLIES-STREET VIESKO QUALITY 021140 09/30/1999 $252.55 47769 SUPPLlES-STIWTR WALLING SAND 022029 09/30/1999 $2,225.37 47770 SUPPLIES-POLICE WALMART STORES 022035 09/30/1999 $121.82 47771 SUPPLIES-PARKS WILL CHAP RED CROSS 022328 09/30/1999 $262.00 47772 SUPPLIES-VARIOUS WITHERS LUMBER 022445 09/30/1999 $1,236.07 47773 SUPPLIES-VARIOUS WBN FERTILIZER 022590 09/30/1999 $635.04 47774 SERVICES-PARKS WBN FLORIST 022600 09/30/1999 $40.00 47775 SERVICES-LIBRARY WBN INDEPENDENT 022630 09/30/1999 $182.66 47776 SUPPLlES-WWTP OFFICE SPEC 022670 09/30/1999 $134.34 47777 SERVICES-ENG WBN RADIATOR 022700 09/30/1999 $140.00 47778 SERVICES-PARKS XEROX CORP 023020 09/30/1999 $30.00 47779 SUPPLlE5-WWTP ZEE MEDICAL 025070 09/30/1999 $57.40 47780 REIMBURSE-OAR OOROTHA BORELAND 045100 09/30/1999 $82.00 47181 REIMBURSE-OAR CORNELIUS DONNELLY 045230 09130/1999 $121.50 47782 REIMBURSE-OAR FRED HAYES 045315 09/30/1999 $129.25 47783 REIMBURSE-OAR J WARD O'BRIEN 045497 09/30/1999 $103.50 47784 REIMBURSE-OAR/WTR JOAN PREZEAU 045525 09130/1999 $245.25 47785 REIMBURSE-OAR GERTRUDE REES 045545 09/30/1999 $92.50 47786 REIMBURSE-OAR LOLA SPERATOS 045560 09/30/1999 $5.25 47787 REIMBURSE-OAR STEVE STURN 045585 09130/1999 $85.25 47788 REIMBURSE-OAR FRED TOPOREK 045660 09/30/1999 $65.50 47789 PETTY CASH-VARIOUS CITY OF WOODBURN 015255 09/30/1999 $158.82 $1,636,162.12 Page 9 'If" 8G SUBJECT: Mayor and Council through the City Administrator Ben Gillespie, Finanee Dir~ M Annual SDC Report l1J TO: FROM: DATE: October 5, 1999 ORS 223.311 requires an "annual accounting for system development charges showing the total amount of system development charge revenues (sic.) collected for each system and the projects that were funded." The attached report is presented by type ofSDC: Water Sewer Transportation (TIP) Storm Water Parks Total SDC's collected for all systems during 1998-99 was $1,936,618, and interest earned on investments in these funds totaled $262,121. SDC collections were unusually high this year, because of the development of the outlet stores. The total amount spent on projects during the year was: Sewer plant construction Sewer collection system construction Alternative analysis of 214 widening Signal at 214 and 1-5 Master Storm Water Plan Hawley/Wilson storm drain Centennial Park Neighborhood parks Total 400,000 100,000 94,461 120,000 39,699 6,724 563,937 11.276 $1,336.097 The $120,000 for the signal at 214 and 1-5 was not disbursed to a third party, but rather was transferred to the Economic Development Fund for disbursement when the project is actually built. 'lr 8G The cash balance available for future capital improvements is $5,727,064. Here is the breakdown of that number compared to The Five Year Capital Improvement Plan: Cash Adopted Balance CIP Water 1,882,110 13,074,300 Sewer 957,504 26,440,000 Transportation (TIF) 2,178,913 20,347,043 Storm Water 744,358 1,527,000 Parks (35.821) 6.605.150 Total $ 5.727.060 $67.993.493 Current cash ($5,727,060) plus expected revenue over the next five years ($8,750,000) will not be sufficient to fully fund the Capital Improvement Plan. Unless SDC rates are adjusted, needed capital improvements will not be constructed. The Parks SDC Fund has a negative cash balance as of June 30, 1999, because SDC receipts for the year fell well below what was budgeted. The budget for Parks SDC's has been set at a more realistic amount in1999, and expenditures will be curtailed until the cash deficit has been eliminated. In the meantime the cash deficit is being covered by excess cash in other funds. :rr CITY of WOODBURN 8G WATER SDC FUND (474) June 30, 1999 Transfers Transfers Cash Year SDC's Interest In Expense Out Balance 07/01/93 0 1993-94 37,265 328 37,593 1994-95 119,036 13,839 204,061 (1) 374,529 1995-96 193,485 26,057 144,785 (1) 291,167 (3) 447,689 1996-97 528,987 40,789 58,521 (2) 115,000 (4) 843,944 1997-98 665,178 59,080 85,000 (5) 1,483,202 1998-99 296,198 85,210 17,500 (6) 1,882,110 Total 1,840,149 225,303 366,346 58,521 491,167 1,882,110 (1) Connection fees collected in 1992-1994 transferred from another fund to the SDC Fund in accordance with the SDC ordinance (2) Paid to HDR Engineering for development of the Water Master Plan (5) Transferred to Economic Deveopment Fund for expansion of water system to serve Waremart Transferred to PW Facilities Fund to provide partial funding for expansion of PW Shop Total 96,167 195,000 291,167 60,000 55,000 115,000 75,000 10,000 85,000 (3) Transferred to Bond Fund to cover debt service on Water Well Bonds Transferred to Water Construction Fund for future expansion of water system Total (4) Transferred to PW Facilities Fund to provide partial funding for expansion of PW Shop Transferred to Water Construction Fund for future expansion of water system Total (6) Return of contributions to PW Facility Fund for constuction of maintenance shops. In 1998-99 the Council adopted the policy that SDC's would not be used to fund acquisition of maintenance facilities. ''ff CITY of WOODBURN 8G SEWER SDC FUND (475) June 30, 1999 Transfers Transfers Cash Year SDC's Interest In Expense Out Balance 07/01/93 0 1993-94 4,648 15 4,663 1994-95 218,445 17,191 318,414 (1) 558,713 1995-96 378,507 43,500 353,191 (1) 525,445 (3) 808,466 1996-97 913,061 63,541 104,904 (2) 555,000 (4) 1,125,164 1997 -98 731 ,120 55,232 25,427 (2) 1,085,000 (5) 801,089 1998-99 594,478 44,437 17 ,500 (6) 500,000 m 957 ,504 Total 2,840,259 223,916 689,105 130,331 2,665,445 957,504 (1) Connection fees collected in 1992-1994 transferred from another fund to the SDC Fund in accordance with the SDC ordinance (2) Paid to Cherry Electric to increase capacity of Mill Creek Pump Station (3) Transferred to Sewer Construction Fund for plant and collection system expansion/upgrade (5) Transferred to Economic Development Fund for expansion of sewer system in West Woodburn Transferred to Sewer Plant Construction Fund for plant and upgrade Transferred to Sewer Collection System Construction Fund for collection system expansion Transferred to PW Facilities Fund to provide partial funding for expansion of PW Shop Total 60,000 495,000 555,000 75,000 250,000 750,000 10,000 1,085,000 (4) Transferred to PW Facilities Fund to provide partial funding for expansion of PW Shop Transferred to Sewer Construction Fund for plant and collection system expansion/upgrade Total (6) Return of contributions to PW Facility Fund for constuction of maintenance shops. In 1998-99 the Council adopted the policy that SDC's would not be used to fund acquisition of maintenance facilities. (7) Construction of plant Construction of collection system Total 400,000 100,000 500,000 '" CITY of WOODBURN 8G TIF FUND (376) June 30, 1999 Transfers Transfers Cash Year SDC's Interest In Expense Out Balance 07/01/93 0 1993-94 28,129 212 28,341 1994-95 344,028 13,366 385.735 1995-96 207,606 28,094 621,435 1996-97 469.737 50,171 22,052 (1) 30,000 (2) 1,089,291 1997-98 473,485 74,234 83,906 (1) 60.000 (3) 1 ,493.104 1998-99 795,772 90,397 14,101 (4) 94,461 (5) 120,000 (6) 2,178,913 Total 2,318,757 256,474 14,101 200,419 210,000 2,178,913 (1) Paid to Scharff Bros. for construction of Parr Raod--widening to three lanes (2) Transferred to PW Facilities Fund to provide partial funding for expansion of PW Shop (3) Transferred to Econ Develop Fund for the extension of Woodland Ave. serving Waremart Transferred to PW Facilities Fund to provide partial funding for expansion of PW Shop Total 50,000 10,000 60,000 (4) Return of contributions to PW Facility Fund for constuction of maintenance shops. In 1998-99 the Council adopted the policy that SDC's would not be used to fund acquisition of maintenance facilities. (5) Paid to Kittleson & Assoc. for alternative analysis for 214 widening. (6) Transfer to Economic Development Fund for the city's share of the signal on 214 east of 1-5. 'If CITY of WOODBURN 8G STORM WATER SDC FUND (377) June 30, 1999 Transfers Transfers Cash Year SDC's Interest In Expense Out Balance 07/01/93 0 1993-94 14,864 131 14.995 1994-95 79,836 3,838 98,669 1995-96 69,925 7,844 176,438 1996-97 238,075 17,545 107,941 (1) 30,000 (2) 294,117 1997-98 257,011 24,793 10,000 (2) 565,921 1998-99 177,236 33,523 14,101 (3) 46,423 (4) 744,358 Total 836,947 87,674 14,101 154,364 40,000 744,358 (1) Paid to R & 0 Construction for storm water capacity improvement along Hardcastle St. (2) Transferred to PW Facilities Fund to provide partial funding for expansion of PW Shop (3) Return of contributions to PW Facility Fund for constuction of maintenance shops. In 1998-99 the Council adopted the policy that SDC's would not be used to fund acquisition of maintenance facilities. (4) Payment to Crane & Merseth for the development of the master plan Construction of the Hawley/Wilson storm drain Total 39,699 6.724 46,423 'If CITY of WOODBURN 8G PARKS SDC FUND (364) June 30, 1999 Transfers Transfers Cash Year SDC's Interest In Expense Out Balance 07/01193 43,355 43,355 1993-94 45,915 5,674 244,725 96,480 243,189 1994-95 12,920 8,838 73,057 68,327 123,563 1995-96 55,552 7,065 2,239 96,743 91,676 1996-97 60,612 6,183 121 17,376 141,216 1997-98 125,673 11 ,727 75,646 16,075 338,188 1998-99 72,934 8,554 120,000 (1) 575,497 (2) (35,821) Total 373,606 48,041 486,086 875,227 68,327 (35,821) (1) Interfund loan from the General Operating Reserve Fund (092) (2) Centennial Park 563,937 Neighborhood Pards 11,276 Total 575,213 :IT lOA MEMO FROM: City Council through City Administrato~ ' Public Works Program Manager 4 TO: SUBJECT: Ordinance Vacating a Portion of Evergreen Road Right of Way DATE: October 7, 1999 RECOMMENDATION: Approve the attached Ordinance which vacates a portion of Evergreen Road right of way. BACKGROUND: On August 23, 1999 council indicated it intention to vacate a portion of the 100 foot Evergreen Road right of way that is located north of West Hayes Street. Council's intent was to vacate 30 feet of the east edge of the right of way to residents along Columbia Drive and 20 feet on the west side to Capital Development while retaining the center 50 feet of right of way for public transportation and public infrastructure needs. Council also indicated that a 74 foot right of way would be retained at the north end of the proposed vacation for extension of Evergreen Road. On September 27, 1999, the Council conducted a public hearing on the proposed vacation. The council found that the owners of a majority of the property owners affected did not object to the proposed vacation. Council then directed that an ordinance be prepared vacating the property as proposed. ~ f lOA COUNCIL BILL NO. 1996 ORDINANCE NO. AN ORDINANCE VACATING AN EXISTING PUBLIC RIGHT OF WAY, A PORTION OF EVERGREEN ROAD AND DECLARING AN EMERGENCY. WHEREAS, the Woodburn City Council on August 23, 1999 fixed the time, place and date of a public hearing on whether that certain portion of Evergreen Road described herein should be vacated, and WHEREAS, on September 27, 1999 a public hearing was held on this question, and WHEREAS, the City Council has considered the public testimony, the staff reports, the need for the proposed right of way vacation and the public interest herein, and WHEREAS, the Woodburn City Council found that the proposed vacation of a portion of the one hundred (100) foot Evergreen Road right of way described herein will better serve projected transportation and public infrastructure needs, NOW THEREFORE, THE CITY OF WOODBURN ORDAINS AS FOLLOWS: Section 1. The City of Woodburn will retain Seventy Four (74) feet of right of way for Evergreen Road street extension at the north end of the area to be vacated. The portion of the existing one hundred (100) foot Evergreen Road right of way not required for this roadway extension will be vacated to Capital Development Company on the west side and to the abutting residents of Columbia Drive on the east side. A diagram of such vacation is attached to this ordinance as Exhibit II A" and, by this reference, is incorporated herein. Page -1- COUNCIL BILL NO. ORDINANCE NO. Iii' ;: lOA The portion of right of way to be vacated to Capital Development is described as follows: Beginning at the intersection point of the South boundary of West Hayes Street and the West boundary of Evergreen Road as conveyed to the City of Woodburn by deed Vol. 642, Page 356, Marion County Deed Records, in Section 12, Township 5 South Range 2 West of the Willamette Meridian, Marion County, Oregon; Thence South 000 47' 17" West along the West line of said Evergreen Road, 111.89 feet; Thence Northerly, 112.81 feet along the arc of a 488.00 foot radius curve to the left ( the chord of which bears North 070 25' 19" East 112.55 feet); Thence North 880 49' 26" West 13.00 feet to the place of beginning and containing 492.98 square feet of land. Beginning at a point on the West boundary line of Evergreen Road, as conveyed to the City of Woodburn by Deed Vol. 642, Page 356, Marion County Deed Records, said point being South 000 47' 17" West, 300.37 feet from the intersection of the said West line of Evergreen Road with the South boundary line of West Hayes Street in Section 12, Township 5 South, Range 2 West of the Willamette Meridian, Marion County, Oregon: Thence Northerly 39.67 feet along the arc of a 562.00 foot radius curve to the left ( the chord of which bears North 31 0 04' 23" East, 39.66 Feet); Thence South 000 47' 17" West parallel with the said West boundary line of Evergreen Road, 34.25 feet; Thence North 890 12' 43" East 20.00 feet to the place of beginning and containing 333.23 square feet of land. The portion of right of way to be vacated to residents along Columbia Drive is described as follows: Beginning at the Northwest corner of Lot 1, Block 69, Woodburn Senior Estates No.7, recorded in Record of Townplats Vol. 22, Page 42 for Marion County, said point also being the intersection point of the South boundary of West Hayes Street and the East boundary of Evergreen Road in Section 12, Township 5 South, Range' 2 West of the Willamette Meridian, Marion County, Oregon; Thence North 880 49' 26" West, 13.00 feet; Thence Southwesterly 138.00 feet along the arc of a 562.00 foot radius curve to the right ( the chord of which bears South 070 52' 59" West 137.65 feet); Thence South 890 12' 43" East to a point on the East boundary line of said Evergreen Road, 30.00 feet; Thence North 000 47' 17" East along the said East line 136.51 feet to the place of beginning and containing 2,541.80 square feet of land Page -2- COUNCIL BILL NO. ORDINANCE NO. lIT" ~ lOA There may be minor variations to this description following completion of a survey of the vacated right of way. This change will be properly made and recorded without additional public process. Section 2. To the south of the area described in section 1, thirty (30) feet of the existing Evergreen Road right of way on the east side will be vacated to the property abutting on Columbia Drive. The portion of right of way to be vacated to residents along Columbia Drive is described as follows: Beginning at a point on the South line of Evergreen Road, as Conveyed to the City of Woodburn by Deed Vol. 642, Page 356, Marion County Deed Records, said point also being South 880 45' 33" East, 20.00 feet from the Southwest corner of Woodburn Senior Estates No.7, recorded in the Book of Townplats, Vol. 22, Page 42 for Marion County, being situated in Section 12 and Section 13, Township 5 South, Range 2 West of the Willamette Meridian, Marion County, Oregon; Thence North 000 47' 17" East parallel with the West line of Block 69, of said Woodbrun Senior Estates No.7, 1950.22 feet; Thence South 890 12' 43" East, 30.00 feet to a point on the West line of said Block 69, said point being South 000 47' 17" West, 1 36.51 feet from the Northwest corner of Lot 1, Block 69 of said Senior Estates No.7; Thence South 000 47' 17" West along the West line, to the Southwest corner of Block 69, 1950.46 feet; Thence North 890 12' 43" West 30.00 feet to the place of beginning and containing 1.34 acres of land. There may be minor variations to this description following completion of a survey of the vacated right of way. This change will be properly made and recorded without additional public process. Section 3. To the south of the area described in section 1, twenty (20) feet of the existing Evergreen Road right of way on the west side will be vacated to the Capital Development Company. The portion of right of way to be vacated to Capital Development is described as follows: Beginning at the Southwest corner of Evergreen Road, as Conveyed to the City of Woodburn by Deed Vol. 642, Page 356, Marion County Deed Records, said point also being North 880 45' 33" West, 50.00 feet from the Southwest corner of Woodburn Senior Estates No.7, recorded in the Book of Townplats, Vol. 22, Page Page -3- COUNCIL BILL NO. ORDINANCE NO. 'rr ~ lOA 42 for Marion County, being situated in Section 12 and Section 13, Township 5 South, Range 2 West of the Willamette Meridian, Marion County, Oregon; Thence North 000 47' 17" East along the West boundary line of said Evergreen Road, 1786.49 feet to a point which is South 000 47' 17" West 300.37 feet from the intersection of the West boundary line of Evergreen Road and the South boundary line of West Hayes Street; Thence South 890 12' 43" East 20.00 feet; Thence South 000 47' 17" West Parallel with the said West boundary line, 1786.65 feet; Thence North 880 45' 33" West 20.00 feet to the place of beginning and containing 0.82 acres of land There may be minor variations to this description following completion of a survey of the vacated right of way. This change will be properly made and recorded without additional public process. Section 4. To the south of the area described in section 1, fifty (50) feet of the existing Evergreen Road right of way will be retained by the City of Woodburn for public transportation purposes and public infrastructure needs. Section 5. The description of the area to be vacated will be completed by a registered land surveyor and recorded with the Marion County Clerk. Section 6. The council finds that the owners of a majority of the area affected, computed on the basis provided in ORS 271.180, have not submitted written objections to the vacation of a portion of the existing Evergreen Road right of way as described in sections 1, 2 and 3. Section 7. The council finds that the public interest will not be prejudiced and will be served by the vacation of a portion of the existing Evergreen Road right of way as described in sections 1, 2 and 3. Section 8. Pursuant to ORS 271.150, a certified copy of this ordinance shall be filed with the Marion County Clerk. Section 9. This ordinance being necessary for the immediate preservation of the public peace, health and safety, an emergency is declared to exist and this ordinance shall take effect immediately upon passage by Woodburn City Council and approval by the Mayor. Page -4- COUNCIL BILL NO. ORDINANCE NO. 11'1" Approved as to fOrm:7)~~ City Attorney o"f Date APPROVED: Richard Jennings, Mayor Passed by the Council Submitted to the Mayor Approved by the Mayor Filed in the Office of the Recorder ATTEST: Mary Tennant, Recorder City of Woodburn, Oregon Page -5- COUNCIL BILL NO. ORDINANCE NO. m lOA ~ ~ J 11'7 1 West Hayes Street 13 Feet ~. Drvwing Not /0 &:.1. ~' ~~ rd o ~ i" '0(\ s~ j.\ e (\ ~o e ~e\Je ~ov ee(\ ~\Je~Cj~ ,/ ./ / ....- ......--/ /..-- l// To Property Owners (30 Feet) Retained by City , (50 Feet)' 74 Feel ,A' >. CO ~ ~ o I ....... .c 0> 0::/ +- /(1) a> L- ....... (/) -0 CO o 0:: c: a> a> L- 0> L- a> > W ~ lOA .// ./ / ./ AT EXHIBIT "A" 13 Feet v t>= ~ ,e::::=: - = ~ a> > .C o CO ..c E ::J o () .~ = === ~ ~ = ~ .....--- ~ .....--- = ---- ~ ~ ~ ~ ~ I! ----------------. City Limits To Developer ..- (20 Feet) :~ Ion ~ MEMO To: From: Subject: Date: Mayor and City Council Matt Smith, Management Analyst, through the City Administrator Amended 1999-2000 Master Fee Schedule For Council Meeting of October 11, 1999 Recommendation: Adopt the 1999-2000 Master Fee Schedule, as amended. Background: The draft 1999-2000 Master Fee Schedule was presented to Council in a workshop setting at the September 27, 1999 Council meeting. Council directed staff to clarify or change parts of the Schedule, and to bring the amended Schedule back at the October 11, 1999 meeting for Council approval. Discussion: Staff has made changes in the Schedule to reflect direction given by the Council at the workshop, and to clarify fee descriptions and correct any errors or omissions included on the original draft submitted to the Council. The major changes (changes not clerical in nature) are detailed below. Finance Copy Fees (p. 1). Council indicated that the copy fee for the Finance Department would not be clear to the public as described in the Schedule, and would not sufficiently safeguard against abuse without a specific per copy fee. The fee has been changed in the amended Schedule to address these concerns. The fee has been separated into two fees, one for documents and one for tapes. A per copy fee and a per tape fee has been added, and an hourly research fee will be charged to the nearest 1/4 of an hour for each fee for complex duplicative requests. Simple copy requests requiring less than 1/4 of an hour for research will not be charged the research fee, and only the actual cost of duplication will be recovered. Special Event Permit Fee (p. 6). Recreation and Parks Director Westrick has offered the following explanation to further clarify the new Special Event Permit fee: The proposed special event fee is designed for the City to recover costs to host large multiple Memo 10 Council Regarding Amended Fee Schedule Page I 'IT lOB day events that require exclusive use of park facilities and attract thousands of vfsitors. The Recreation and Parks Department has proposed significant increases for such events. These fees are designed to recover costs to the City for set up, clean up, costs for utilities, daily management staff and administrative permit processing. The Woodburn Parks and Recreation Board will be working on fleshing out the details of the policies guiding the administration of the new Special Event Permit fee at their October 12, 1999 meeting. Philosophy Regarding 100%+ Cost Recovery. Council members recognized that a number of fees were set at over 100% cost recovery, and questioned the justification provided for those few fees. For the Recreation and Parks fees that are set at above 100% cost recovery, Director Randy Westrick offers the following explanation: Within the rental fees proposedfor the Recreation and Parks Department, several rates show an amount greater than 100 percent of expenses. These are within the Commercial category [po 6]. These Commercial categories are proposed for rentals that will charge admission for an event and will otherwise use Recreation and Parkfacilities to make a profit. Therefore, fees were established at a market rate under which the City participates in the event organizer's profit for the event. The only other fees set at over 100% cost recovery are found in the Finance section (p. l). The NSF (non-sufficient funds) Check Fee is set above 100% to discourage payees from writing bad checks. The fees are comparable to those set by other organizations in the area to deter the writing of bad checks, and have proven to be effective at the current levels. Rounding Philosophy. Staff recognizes the argument that to round a rough estimate to the nearest dollar is unnecessary, and suggests a level of accuracy that is not necessarily present. In response to that argument, staffhas maintained the policy of rounding to the nearest dollar, for the following reasons: While the cost of service determined by our methodology is only a estimate, it remains the most accurate figure we have available regarding the cost of providing service to the public. To charge less would imply that we are subsidizing the activity with public money. To charge more than the cost of service determined by staff would suggest a fine, or punitive measure, that would require due process of law. If the margin of error could be determined, rounding to a more easily remembered number (e.g., the nearest $5 or $10) would be justified and a more attractive alternative, but in the absence of a means of determining that margin, staff recommends taking the conservative approach by rounding to the nearest dollar, with two exceptions: 1. Fees below $5.00 have traditionally been charged to the nearest $0.25, primarily the Aquatic Center admission fees. Rounding these fees would unnecessarily alter what are considered to be affordable admission fees and have a significant impact on the revenue generated by small fees charged in high volumes. For example, a fee of $50.49 charged Memo 10 Council Regarding Amended Fee Schedule Page 2 ~ t lOB 10 times a year, rounded to $50.00, would result in a net change in revenulof $4.90 (1 %), while a fee of $1.25 charged 10,000 times a year, rounded to $1.00, would result in a net change in revenue of $2,500 (20%). As this example illustrates, a small change (rounding to the nearest dollar) in a small fee charged in high volume has a greater impact on revenue than a small change in a large fee charged in low volume. Therefore, fees below $5.00 have not been rounded to the nearest dollar. 2. Public Works monthly water and wastewater utility rates are an exception to the rounding philosophy described above. The methodology for determining cost of service is more precise, and rounding the fees to the nearest dollar would have a significant impact on the overall cost to users. Therefore, these fees have not been rounded. Other Changes. The Recreation and Parks cost of service for the rental of the Community Center kitchen (with rental of a room) was incorrectly identified as $5.00, as noted by the Mayor and Council. That cost of service figure has been corrected to $24.00. The cost of service for the adult softball and basketball management fee in Parks (p. 5) was underestimated, and has been corrected. Based on further staff analysis prompted by a call from Councilor Bjelland, detail reflecting the cost of service for the monthly water service deposits in Public Works (p. 3) has been eliminated. The deposit bears little relation to the cost of service, and is intended rather to serve as a means of recovering costs in the event of non-payment. Conclusion: The amended schedule contains fees that reflect the cost of providing service to the public, and Council direction regarding the appropriate rate of recovery for each of those fees. Memo 10 Council Regarding Amended Fee Schedule Page 3 ... lOB COUNCTI.. BTI..L NO. 1997 ORDINANCE NO. AN ORDINANCE REPEALING THE SCHEDULE OF FEES AND CHARGES FOR CITY SERVICES ADOPTED IN 1998, ADOPTING THE 1999-2000 REVISED SCHEDULE OF FEES AND CHARGES FOR CITY SERVICES; PROVIDING FOR THE ANNUAL REVIEW OF SAID FEE SCHEDULE AND DECLARING AN EMERGENCY. WHEREAS, the City ofW oodbum has conducted an extensive and exhaustive analysis of its services, the costs reasonable borne of providing those services, the beneficiaries of those services, and the revenues produced by those paying fees and charges for special services; and WHEREAS, the City wishes to comply with both the letter and the spirit of the Oregon Constitution, applicable state statutes, and limit the growth of taxes; and WHEREAS, the City desires to establish a policy of recovering the full costs reasonably borne of providing services of a voluntary and limited nature, such that general taxes are not diverted from general services of a broad nature and thereby utilized to subsidize unfairly and inequitable such special services; and WHEREAS, a schedule of fees and charges to be paid by those requesting such special services needs to be adopted so that the City might carry into effect its policies; and WHEREAS, it is the intention of the City Council to develop a revised schedule of fees and charges based on the City's budgeted and projected costs reasonably borne and to review the schedule on an annual basis, NOW, THEREFORE THE CITY OF WOODBURN ORDAINS AS FOLLOWS: Section 1. Repeal. The Master Fee Schedule adopted on September 14, 1998 is hereby repealed. All fees and charges which are inconsistent with this Ordinance are hereby repealed. Section 2. Fee Schedule Adoption. The City hereby adopts the 1999-2000 Master Fee Schedule affixed hereto as Attachment "A" listing applicable fees and charges which shall be charged and collected for those services enumerated. Section 3. Separate Fee For Additional Process. All fees set by this Ordinance are for each identified process; additional fees shall be required for each additional process or service that is requested or required. Where fees are indicated on a per unit of measurement basis, the fee is for each identified unit or portion thereof within the indicated ranges of such units. Page 1 - COUNCIL BILL NO. ORDINANCE NO. '1r lOB Section 4. Review. It is the intention of the City Council to review the fees and charges adopted by this Ordinance on an annual basis based on the City's next annual budget and all the City's costs reasonably borne as established at the time and, if warranted, to revise such fees and charges based thereon. Section 5. Eme~ency Clause. This ordinance being necessary for the immediate preservation of the public peace, health and safety, an emergency is declared to exist and this ordinance shall take effect immediately upon passage by the Council and approval by the Mayor. APprovedastoform~:'r1r~ ()d, i~t g. It:?" City Attorney Date ' APPROVED: NANCY A. KIRKSEY, MAYOR Passed by the Council Subrrritted to the Mayor Approved by the Mayor Filed in the Office of the Recorder ATTEST: Mary Tennant, City Recorder City of Woodburn, Oregon Page 2 - COUNCIL BILL NO. ORDINANCE NO. f lOB t ~ The City of Woodburn 1999~>2000Mast~rF ae $QIa$(dU'llle Amended and Presented to the City Council on October 11, 1999 J . . Current Cost of , Fee as a % Cost Adopted . . . RegulatIon, Product. or Service F S' % of Current R F Notes (Additional Fees, Umts, etc.) ee ervlce Cost ecovery ee Communit Development Annexations Zone Map Amendment Compreh~nsive.Plan..Am~ndment Conditional Use Variance AppElalof land Use Aclionto City Council Min()re(lr!iti()n..p.lot~or.l~ss).. .. Major partition (involves road) lot-Une Adjustments $ubdivision(4Iots or more) P,IJ,P, (41()ts()rlTl()r~) $iteptanBe...iew (based on square footage ) -under 4,000 sq, ft. -4,OOOsq, ft.-24,!)99sq. ft. .=~~,()()Q~q,..~.-.~~.,~~~..~q,.~. .....1 ()(),()()Q sq, ft,-J ~9 .999 sq. ft, . -200,000 s . ft. + $604 $561 $561 $269 $520 $505. ...$?~~. $~84 $256 $800 $?OO.... $1,280 $1,325 $1'~?~d $818 $908 $912 .....j~9.~ $1,063 $276 $1,498 . .$1,772 . 47% 42% 42% 33% 57% 55% 29% 36% 93% 53% 45% 100% 100% 100"l~ 1OQ"IJ. 1000/~ 100% 100% . 100o/~ 100% 100"l~ 100% . ........----+.. $1,280 : $1,325 ! . ._$1,325: d $818' $908: .$~12; _ -~~?[ $1,063 plu~$1 Operl()t . pl~!).$1~perl()t_ Copy Fees (documents) $0.05 Copy Fees (tapes) $3.00 Public Dance Permits $100 Uen Filing Fees (per request) NSF Check Fee -first and second time ..______...._........_...h._.__............ -remainder -avoidance payment $15 $20 $25 $10 $9 ~y.()f.t!1~J?~clget..... lJq~()r L,i~Il~ -new (aU types, induding package) . ::-l"ene'tYal(A, B,Gandretailmalt). _::i~.~I(p.a<:\(.ag.~onlyl....... ....spElCia.L~...ent .liqu()rli~llce.. Sound Am lification Permit $0.05 $3.00 $115 100% 100% $32. 47% 87% _~ _. ....~~~O(o,_ $6 442% $6 177% $?4._ .9'Yo. 100"l~ 1000 100o/~ ;...". 100% ..~~~!~ .. ..442"1d, 177"1~ .. Q'Yo; , 100% 1QQ~ 100% $1,082: .$1,753J $?,~J~J . _$M49L $10,975: $0.051 fee charged per page (plus a research fee of $28Jhour, ; charged to the nearest 1/4 hour only for complex .. _ ... . ........_...L.c1~p!i~lj...~_r~\l~I!)@.q~ictl}g()y~L1-'.4!1.Q~r-()fr~s.~~r~l.... $3.00 1 fee charged per tape (plus a research fee of $28/hour, . charged to the nearest 1/4 hour only for complex .... ..!.. ..c1\lPli~~...i:lr~~i:l~ts..r~~ict~g.0....~r.1/4~()~r.(lfr:l:l!)~~rc:l1) $115: fee charged per dance, $300 per year (fee applies only to . ...... _ ..Lgr()lJP!)c:~(lrgin9C3clmis!)i()f'l) $32 .... --$?Q $25... $10 [ payment made to avoid water shut-off (in addition to check ... .,Jee) .. .._ ..$9L_.._. Fines for Overdue Ubrary Materials KeYJ~illgGardsand ReplClCeIlli:lntGarcls Charge for Interlibrary loan (Ills) $0.10. $1,00 return post + lending charges listpri~ . _ n_ . ... .n$9,Q~ . sliding s.glle n . sliding scale. i sliding scale lost Books and Materials .._..______._.u........"...........______.__............____.__.... PD!l!in9,GQmPlJI~ Galllegi~ Room Use Multi-Purpose Room Use Room Use Monitor Fee $0.79. $1.12 $95 $95 ....$Q,Q~ $19d .. $24 $24 13"10 70% 3% 21"10 100"10 nfa nla n1a 4"1~, 79~ 3~ 71ro, 1()()0(~_ . J()()~ 100%J 1 Ooo/~ gng costs. in the event of.a denial . _ .igngc:9stsinJ~~~v~nt ()fllclel}illl pllJ~ll()ti91l9c:9!)ts.i~lt1~~...~l}t(lfll.c1~.~ia.L $0,10 l<;illlrgec:lperday (alljt~s, includillgvi~sl . .. ..It()()j ..~<:;)rd(fee~t(lblis~El<lbyGGR~$l return post ~ fees average $3 lending charges, _ ..li~tP~...()I".<l~f(lultPliCElJfees(l...~rag~.$?(}J . .... . ...$Q,Q~J..<:tl.(lr~~rpGl9El__._..._. _n.d . ..-- . . .. ..$1~Jc:h(lrgEl<lperh()~r{feeJ()rgl()~~c:I1(lrgillga.<1llli~!)i()ll()nly) $24: charged per hour (fee for groups c:I1(lrgillgadmission only) $24: charged per hour for room use after business hours in addition to the room use fee (fee for groups charging . C1dmiss.i()f1()nIYl for non-residents outside the CCRLS systemboundaries for non-residents inside the CCRLS s stem boundaries -.... - .. Records Computer Scans $11.50 Archived Records Retrieval $35,16 1999-2000 Master Fee Schedule $13 $40 86% 88% 1000tC 100% $20 I fee charged for average research time (indudes first two J..p<l9I:l!)L$.1,,<)9~<l.c:!l_a.<1.c1iti()Il(llPll91:l1_._._ . . .___._ ... $13: fee charged for average research time (indudes first record, $1.00 each additional record) $40 i fee charged per hour with a minimum fee of $10. in Page 1 ... lOB . . Current Cost of Fee as a % Cost Adopted . . . Regulation, Product, or Servlce F S' % of Current R F Notes (AdditIonal Fees, Umts, etc.) ee ervlce Cost ecovery ee Statutory Vehicle Impoundment (Resolution #1497) Fingerprinting (for the School District) Police Investigati()ns N\Ji~c:iIl~Atlc:it~lll~nt.Feel>..(()rclillc:iIlc;e..~.I~?2) -first hour -each additional hour or fraction thereof Y~et13ti()!lAtl(1tEl~tJElEll>(Q[~inallC;El~18??}_ -first hour -each additional hour or fraction thereof Construction Pennit for Work in the Public Right ()f Way (Qrdinance ~1795)-Cost of Improvement: ...::u~.$9,()()Q :-$5,()()Q~$25!()()Q -$25.000 - $100,000 ~...~J1()(),()()Q VYeeQI::I()I~=Ei.~L........_ VYeePtlC>l~::::I:Cl(;hAc:l9iti()flal . Sewer Tap Water Service Installation Charges (Ordinance ~1~~L..._. ._.. -3/4" line and 518. meter .... ------...-----................."..-----------............. -1. line and meter -1-112. and larger meters ..__...._--..-_.~.._._...._......._....--_.-.__......_....----.---..--.... Charge for leak Adjustment Service Reconnect for Non-Payment/Service (Ordinance ~1~LB~t()[~(t -full payment during bus. hrs -full payment after bus. hrs (ADD) ....-..........-.---.....-.- ............ .._---. ......... ..-......- -- . -full paYIllElnt on h()lidays,wee~ends. (A[)[)) -turn on/off Curb Cuts .-........-.-......-........-....-. Appr()Cl(;hes T&E I3luep~mli=24. .)(~...(full..liheet)...... I3J\J~.l:r:trIt~=I.~~..)(.?4...<~(1lfli~ee!L RolIStO<;k , 24. x 36" (Aerials, Ward Maps, 1.=800' City: Maps) ~li!I1!c;t.i<>.n_~t(1ll<!a!(t~~ft~~Qllli... . i3enctllllar\(.t.10numellt.t.1c:iplRefElrenc;e _IlQClr~~_Q~ck'!ftl._.__ . ..' .. as\eWa~Service.RelatedCMrges Wastewater Monthly Charges (fees are the minimum charges [Ordinance #2157]) Residential-Single Family, Churches (per unit.! lllil!illl\JIll.~.oI\JIll~_@~..._........ ..............._._._............_................. Multi-family. Apartments, Mobile Homes in Parks, Condos, Hotel. Motel (per unit. minimum volume ~O()g) ..... Residential Units not on City Metered Water $ystelll Commercial Businesses, Schools, RV Parks, $150 $175 $17.50 $20 $35.16 $54 $117 $130 contractor contractor costs costs $113 $40 5% of cost $250. $1.000 $3,l)(lO ..$~9 $19 $100 $150 $260 cost del. by Cit .._J $10 $123 $40 n/a n/a n/a n/a ._$~?- .$19. $123 . $2()1 $308 n/a $23 $10 $21 $25 $86 $~5 $86 $10 $21 $~ $1,50.. $1.00 $5 $5 $0.25. $2.50 .... _..$~?- $5 $?O. $20.20 $20.20 $27.38 $25.54 1999-2000 Ifaster Fee Schedule Public Works ..........J~? .....$1.59 $1.00 $12 ....It?_ $0.25 $12 85% 88% 65% 90% 100% 92% 100% n/a n/a n/a n/a 80% 54% 82% 75% 84% n/a 43% 80% 100% 100% 42% ._ _.4.?"I0. 100% 21% 85%. 100% 1 000;.. . '100o/~ 1 ooo/~ 100% 100% .. ___ ...Il/~ nl~ n/~ nh(. ....._~9'l'~ 80% . ..........-. 82%1 .... .---..--_..................---. 1 ()()"I~ 970/~ nh:l 4 7% 93o/~ 29% 58% 29% 47% 58% 93% ad~ltl()Oto thereportfee (pl\Jli$1,()()~rrElCOrd) $150, $20 j fee charged per person $54,feech(1rge<l ~r hour . .... . ... .................... $130 ..first hourofnuis(1nc;eabatement contractor: costs, .. $123.1.....ffrst.~our.ofobnoxiouli..v~~iatj()ll.a~~t~n;ellt..... $40: ...?O{oOf.(;<l~!tl\Jt..!10t.JE!~li.th~Il.$1Q us 4%0...er$5,()()() ... .- us 3% over $25.000 us ?% ()VElr $1()() ,000 . 94o/~. ... ..1()()%j 1 ooo/~ 83o/~ .-.. ...?~~~ 1OOo~ ... 42o/~ 87%1 $?()(); $300: cost del. by Cit' $20 costs detennined by City (plus 15% of said cost for adllli.r1i.~tr?.tj~E!.~.Q~.C>VE!!D.El~.<j~.QElrl~E!L..__._._..____ deducted from total credit of leak adjustment (Ordinance #1866) $20 $50, when bill has been paid in full PLUS when paid between 8 am and 4 pm after business hours are payments between 4 pm and 8am . $9Q L ..._.. ..__.. ... __ ..___._ ..... ... _ ....-- $20: for other reasons other than non-payment (excludes ... .......LefllE!rgElncysuch . ali ""atE!r1irlE! Or~quipm~nttlreakage) ...... $~~LJeeJQrl\N()(?l9.Jt~. . ..___ .... . ...__.._.... . gEldperfClO! .______ ........ fee charged per $1,000 of valuation on building pennit .......-....-- ---.......... ~~r squar~f()Ot n/a n/all/~. ... ']~$.L. . . _'_" ____... ......__.... . nla. n/a . .. n/~$~ l ___.. .... . ...... .... ....... ...... __. ... ......... ._. .... ........ ..... .... n/a n/a n/~ $20 i fee and cost of service estimated Note: Water and Wastewater utility rates are more appropriately adjusted through a separate process. .2,--,Ih~ffJf()~I!Lt1}I!Y~IJV!J..-"()t been acfill.st.flIj;fJt~~lI~"tsq,~ulf!,.._ . .. .... ......_._.. $20.20 $20.20 $27,38 $25.54 100.0% 100.0% 100.00 100.0ok) $20.20 i volume charge over minimum =$3.59/100cf ........._._......~._........._...._. ....-...........................-... . ...........-....-....-.--......-.--.-. $20.20, volume charge over minimum =$3.59/100cf 100.0% '100:0~ '$27.381 100.0% . '100.0~ _ . $25.54 [ volume charge over minimulTl::::$5:49i1i:iOCf Page 2 ... .' . Current Cost of Fee as a % Cost Adopted . . . Regulatlon, Product or Service F S' % of Current R F Notes (Additional Fees, Units, etc.) ee ervlce Cost ecovery ee Care Centers, etc. (per meter, minimum volume 6OQcf) Industrial Volume Charge ~Q[)G~(3rgEl.(pElrp<llln<l) TSS ChargEl(perp<lllnd) RV Dump Stations (per month) -for multiple RVdulllPstations ..:1o~i~dividllaIJWunits.inp(3rk Septage -residential per gallon -jXll11mercial perg(3l1on .. :::Qt~El~(3~e~c;~(3.rgElmm.m..mm... mm........ ~1l~1y1lY~~~r..~.~~!~~8~ICl~~~.9~Clrg~. ... Deposit Application (Ordinance #1965) QtI1El1:PElPQsitAlTlQlInt ... -1. -1-112" -2. -3. -4. -6. -8. Water Moothly Rates (Ordinance #1866 modified byREls()llI~()n #1097) -5/8' - 3/4' -1' -1-1/2. .........m.........____._... -2' -3. -4' -6' -8' Multiple Dwelling per unit ~slll11ption up to ~,200cf Gon~lII11P~()noyElr},?QOc;f .. Fire $pri~klerGonnection (Qr<iinaDce #1866) Bulk Water Rate (Ordinance #1866) Meter Error (when customer requests the city to test the meter serving individual's premises [Ordi~(3nCEl#11866)) -5/8. - 314' -1' -1-112' -2. -3. -4' -6. -8. Outside City Umits Surcharge for Water Charges (Qr<iina~c:e#1965) Har<l~~jpRElliElf(Qr<lina~(;El ~J96!:i).. H drant Relocation Aql,llltl~~~~r~R~l~~n~.f~~..... Daily Admissions -chil<i(0-3with paid adult) -Y()l,l!ttJ4:-18).. . -:-adu~ (19 and up) -honored citizens (seniors and disabled) $54.62 $54.62 100.0% 100.0% $2.27 $2.27 100.0% 100.0% .. . .$(}&5 $Q.85m .. . 1()(},Q% 1oo.Q~ $0.25 $Q,25 100.0% .109.Qo/~ $25.54 $25.54 100.0% 100.0%, .$2]5 $2]!:i. 100.0% 100.0% ..----_............-.-..--_.... $0.525 $0.525 100,0% 1 00.00;0' $0.070 $0.070 100.0% 100,0% .$Q.Q8!) ... $(},Q~!:i 100.0% .1 oO:Qo/~ $40.00 nfa nfa nf~ $40,00 . $45,00 $85.09 .. ..$1?Q.()(} $275.00 $540,00 $6()0.00 $7.45 $9,75 ...$?Q,4() $3},10m $69.40. $138,55. ..$?~!),!:i!:i $496.~ $7.45 $(}.70 . .... m$Q,~!:im $3,oom $20.00 . $20.00 . $30.()(} $65.00 .$100,QO . $130.00 $15Q.00 $1.~5.00 $17!:i,00. 1 ,5 factor surci1arge. 40% varies ${} . m$1.?5 $2 $1]5 1999-2000 Master Fee Schedul. nfa nfa nfa nfa nfa nfa . nl(3. nfa nla nla nla nfa nfa nla $7.45 .$~.?5 . $2Q,4Q. $33,1 O. $69.40 . .$138.5!:i m$?~!:i,5!:i...... $496,90 $7.45 $Q]O m${}&5. . $(3.Q3 . $20.00 . $96,77 . $ 1J(3,Tl .. ..$1J(3Tl .. .J1~]7.. .. $186.77. $34~]T ... ... .~34~,77w $34~]7 nla 100.0% 100.0% 100.0% ......---.--.........-----.-....-. 100,0% ........n_.___"..____._. . 1 00.0% 100.0% JooPCYo 100.0% 100,0% 100.0% 100.0% 50.0% 100.0% 20.7% 25.7% 55.7% 53.5% 69.6% 43.3% 47.6% 50.5% nfa 20.7%; 25.7o/~ .... mm .!:i~Io!..! 53.5'Y~ 69.6% .43.~cy~ .. 47.6% . m5O.....-.50/ . __ .__.~,..J~ nf~ $0 $2 $4 $3 100% m!:i?% . .. 520/0 52% . 520101 100~ 5 $54.62! minimum volume 1,000 cf, includes 1 st 25#BOD and 9#TSS over min. $2.27, per 100 cubic f~t .. m..m..$Q,~!:i; $0.25: $25.54 j lTlinimurlllconnection.. ....... $2. 75 llli~ilTllllll/c(m~ElCtiQ~J)Elr !:iO<:~~ic;f~t ........______.........___.____n.... $0.53 $25 minimum $O.oz . $?5ITli~iIllUIll $(},~: . .PElr..gall()l1f()rrElsi<lEl~tic:lI.()r(;()l11llle.rc;i(3I~ElP!ClgEl.. $40.00 i deposit amount not less than or an amount equal to estimated 3 month bill, at the discretion of the city $4<).()(} $45.00 : .$~5,00 I..m $EO,()()L.o .... $?75.()(}j $540.00 : $600.00 i $7 .45)m 400cf minimum quantity . ..$E!:iL6()()c;fllli~illllllllqU(3ntitYm. ............ . .m . m$?Q,1QLJ,~OOq.rl!iDiIll1lIllqll(3~!itymm .... ..... $~~,1 i . .c;fllliDillllll11qu(3~tity $69. 7,500 cf minimulll quantity) ... $1~'m1!:i,()()()c;fl1li~illlul11qu(3~titY . ..m$?!3!:i'!)~L}~!()()().c;f.l11iDi!l1.lIl1lqll(3D!itym $4~.~J!)7,()()()c;f llli~i!l1ulTlqu(3~tity $7,451 . $p.7()1 . PElrJ()(} c;u~ic: f~t mJO,~!:iJ.PElrJ()()c;~~ic;f~tm. .mm..m.. ...- .... . J3..()(}JPElr<li(3IllEltElri~ci1.ofservi(;Elli~El perlll()l1th ... $20.00: 1 sl 500 cubic feet (minimum) $20.00; .$3(),ooL $65.()() . . . .$1()(},()()! $130.00 [ $150,00 : m..... Jf6..~.Q<jJ ..... .$175.00 : 1.5 fa surcharge factor is 1.5 for all rates charges for services .surcl1am()IJt~i<lec;itymm ... ..... m.. ..mmm.. ....... m m.. .....mmm.. ........ ....m ....... .............m.40~mAQ%..~y.~!l~lllini~g.Pr()()f.()(..$6,()()()..9rJEl~~yElc:l~Yi~c:()I11El.... varies fee determined b the Water Division $1.25 : .......m$2r . .............".""1".--..... $1.75 ! Page 3 J . . Current Cost of , Fee as a % Cost Adopted . . . Regulation, Product, or Service F S' % of Current R F Notes (AddItional Fees, Umts, etc.) ee ervlce Cost ecovery ee Punch Cards ::fhilg (9::3) -Youth (4-18) -adult (19-54) :-honored citizens (seniors and disabled) Me01J)~l'Ship!)O..01()nth!i) -ingividual (4and up) -<:oupte -family . MElO1~l'Ship!)..(~nnual) jndividual (4 and up) -<:ouple __fa01ily Pool Rentals . --...........-. -1-50 swimmerslhour .........__.___n...".....__........". -51-100 swimmerslhour -101-150 swimmerslhour -151-200 swimmerslhour ...____._____........._..............._._.__....m..___n..............._____..... lifeguard Training WSI Jr.lifeguargTraining $Vli01l1lirlg~El5~n_s .. A(jultS""iITlO1ingLElssons Private Swimming Lessons Semi-Private Swimming Lessons ..."._...._.._~...m...-_....~....._,.__.__,......_.._"...........-......... MtI~!=.~!!~~:-~9~~ide"~..F~~... . Daily Admissions -::Chil(j(~'liithpaid adult) __y()l,l!h.(4.::1~1.....m...... --adu~.(1~..C1rlg.IlP).. :-honored citizens (seniors and disabled) Punch Cards . . .-----....... _::<:hil<l1Q:~)m m .. -YOUtl1(4:18) -adult (19-54) .:-:hOll()fedciti~en!)(sElrli()fs. and disabled) ~ElO1~h!p!i{~lll()rlthllL.. . -ingiyi(jual(4. andup) -<:ouple -family M~01~.l'Ship!).(C1!l.rlllClll.......... .-indivigual{4afld lip} -couple -family Pool Rentals ..--.---.....................-..--...........-- -1 ~S\Yill1rnerSltlour -51-100 swimmerslhour .. -.. --,.. -101-150 swimmerslhour ... . . ..n....__........,.....______....,......... -:1!?1~?()Os.....i.rn~()lJr ... 1"ifeguardTraining(36hours} WSI (including books-40 hours) Jr, . Lifeguard Tl1lining(30 hours) $,^,il1lr:!li~g.L.ells()~s.... Adlll! S'liimmingL,essons Private Swimming Lessons Semi-Private Swimming Lessons H$O $0 100% 1 000/.., $11.25 $22 52% 52%, $18 $35 52% 52% $15.75 $30 52% 52%, $37.50 $72 52% 520/J $60 $116 52% 520/~ $75 $145 52% 52% $130 $251.. 52% 52% $210 $405 52% 52%1 $260 $501 52% 520/~ $60 $158 38% 38O/~ $90 $236 38% 38% $120 $315 38% 38% .....1150 $~~4 38% 38 $50 $158 32% 3 $80 $253 32% 3 $35 $111 32% 32% . .m$?~m .......$19 32% 3?o;o; $28 $89 32% 320/~ $40 $127 32% 32 $60 $190 32% 3 ._,..,..____.._......._v. .$0 $0 100% 100o;~ .$J,!?m .m$? 73% 73"1~ .$2.50. $4 65% 65O/~ $2.25 $3 67% 670 ' ...$0 ...$0 100% 1000/. $15.75 $22 73% 730 $22.50 $35 65% 650/. $19.75 $30 65% 65%, $50 $72 69% 69%; $80 $116 69% 69%] .. $1()O $145 69% 69%] $170 $251. 68% .~o/~ $280 $405 69% 69% $350 $501 70% 700/~ $75 $1!?8 48% ...4~o/J,m $105 $236 44% 44 o/~ $135. $315. 43% .. 43O/~. $165. $~~4m ..... 42% 42%' $60 $158 38% 38% $90 $253 36% 360/~ $45. $111 41% 41%l ..$:30 $1~m 38% ..j~o/J, .$33 $89 37% 370/0; $52 $127 41% 41% $78 $190 41% 410/~ ~R~..{f~~~f~.fii~~.J{~!~~~~~~~]~g~~~:~~~:@~.~-~. ... .. ..--.--,_....._'"_.---.._--~.... Dances $2 $2 Special Trips varies varies Special Instruction Programs 100% nla 100%, n1~ 1999-2000 Master Fee Schedule E $0 $11.25. $18: $15.75, .$69: $90. $120l ...11501m $50 l 36 hours $80 : including books-40 hours $35: 30 hours $25l!iElll!)ic:>n.~IEl!)s()I1!)i!l4weeksmm.. .......m $?8 j 1?~sessi()n~less()nsin4'1ieeks $401 minimum 4 lessons-per 30 mimiieS $60' minimum 4 lessons-per 30 minutes, 2 persons similar age ..C1rl(j.C1~ility. $0: $1.75' $2,501 H $2.25: $0 $15'?!i! $22.50 1 $W,?5 $501 $80j .$1()O I $1]9. $280' $350l m m$7~r $105: $135: . $165 $60.. 36 hours $90 I including books-40 hours $45 i 30 hours $30 : .!iEl~iOll~..le~~()rl!)..i.n..4'^'ee~1l.......................... .. .$~3L15+-sessi()n~IElSS()nsirl4'1ieeks. $52 j minimum 4 lessons-per 30 minutes $78' minimum 4 lessons-per 30 minutes, 2 persons similar age ~rlg.':lt>iJity ... $2 r per event varie~ perevElnL Page 4 'II' lOB . . Current Cost of , Fee as a % Cost Adopted . . . RegulatIOn, Product. or Service F S' o/n of Current R F Notes (Additional Fees, Umts, etc.) ee ervlce Cost ecovery ee Dance Class producticm Dan~& Perfol11lan~ Martial Arts Athletics Open Gym ~~lIlt(perJ y. hryil)it}. -:aduI1(11)1Yzhr visitpun(;h card) -youth (1 hr visit) Youth Soccer .'. ..__...........___.___n... -:<>rl~.PIC1yEl~~rfCllTlily ... -4wClptayerspElr falTli1y -three players pElr family ~our.plaYerspElrfalTlily MlIlt$()ftI>ClRMC1n(39~~rltF~ . MLJltl3C;1Sketi><lUManagelTlent F~ Summer Day Camp -perweek _.=Cll.L~~~l).. -. .. ..- ;xte~<:C1lTlphCllll'l)(~r \y~k) ;xtEl~~,GCI_mj> _HQI,l~s{1IU?YI~~s) . . E~il!b'JB.!I1~~OO~ ~ClCl~l.~ITl.~.lTlllnj!Y.GElI1.t~~{C1ILf~pEl!..~QlJrJ... . -au(jitClljLJlfl/firEll)ider()ClITl... . . -auditorium/fireside room wlfood and beverages. :::I<it(;ll~{\y(r()()f11 r~ntall_ _:![t(;ll~{aJQrl~J......_..... .. :::enti~~.tl.tJiI(jill9 Deposit(per rental) FCl<:iIJty.M()I1i~Clrs.{~uil(jil1gstaff) f'~fCl<:ilitiesjPEl~Q.1IY).............. .:::!-,E!Qi()l:lf'~f'icnic: -Settlemier Park Picnic . -- ---.- "P ._ .____.__ -::I3LJ~illgh1l1Tl fl1lrk fli(;llic:_ _~i()!.~.s~t~f'1Irk.f'i(;lli(; ... .-anY~rltirElpark .. Athletic Fields (pElr hour) ~W~ier flark{sClftbC1lllb~ball) _=~E!QiCl!1..f'<l~{l)()ft.~ClII1b1ll)El~C1ID ..... ~ttl~i~r P1lrk(y()llths()(;(;er).. -LE!Qion Park (adult soccer) ...~tElfllli1lIP<lrk(y()Ut~s()(;(;er) . .~.t~lliCl!f'<lrk{~lIlt~t!L .. ....--9llltelllliClI. Park.{sClfti><llllbaSEliJall) Field Prep (all fees per game) . -softb1llllbaseball $6. ..::l>()(;(;eL_ ... - H?_ ~thle~c:fieldl.ightil1g $3 Deposits (pElr youth rental) $25 . ~i.tl){PElr..CJC!lI!~.~ElIl~C1I)............................ .$1)0 f.~~m~R~~l~r!v~.SS.L___..______._oo_. .oo. WC>O<ltl.tJI1lC<lrnmunityGElntElr(allf~s~r hClur). -auditorium/fireside room . -alJ(jitoriLJIfl/firEl5i(jEl.r()()ITl\YIfC>O<l and. beverages, .~!t(;llElI1J~II"()()lTlref1!al) ..... ~it(;llElfl(alone) ~tire building Deposit(PElr rental) fCl<:ilityM~i!~(~lJJ!Qil19.l)tClfl).... PCJfk F~lities (perday) -lE!Qion Park Picnic -Settlemier Park Picnic ..........---...-.---....."."..--.--.------...... -Burlingham Park Picnic $1 J1.. 100% 1 $15 .$17 88% ~"I~; $0 $1 0% 0%. $16 .$24 67% .. ..... 6.7o;~ $30 $48 63% 630/0' $40 $72 56% 56"1~ $48 $97 49% 49% .$125 $1?1) .. .. 100% . . .10Qo;~.. $1,500 $1,517 99% 99%; $30 $49 61% 61% $150 .$?43.. 62% .....6.~0(~ $10 $13.. 77% 770 $40 ..-- $67. 60% 600/. .-.;. ...$10 ..$24 42% new fee $41 nfa ..$10.. $?4. 42% ......$J1) .J?4. ........ 63% $35 $4L 81)"10 $50 nfa nfa $10 $10 100%. $15 .$3] 41% $15 $37 41% $8 $37.. 22% $8 ...~7.... 22% -...... ..-................ $150. $150 100%. $5 $17 29% 29% ....-..--.--.;. ...$? .J11.. 29% .....~o;~ ..$5 $1] 29% 2!l"l~ $7 $17 41% 41"1~ new fee $17. nfCl, new fee ...$1L nfa . .._._m._...... . _ new fee $1] nfa $20 $40 $20 $24 $45 $20 83% 89% 100% $~5 ....1~1).... $15 nla nfa $20 new fee $15 ..$20. $35 $50 .....$10 $24 $41 ..$24.. $24 $41 nla ....$10.... $37 $37 $37 83% nfa .. 6.3.0/0... 830;0... 85% nfa 100% $30 .....$30 $8 1999-2000 Ifaster Fee Schedule 83% 89% 100% 17% 34% 20% nfa nfa 81% 81%. 22% 830/~ . . .. ..6.10(~ .....6.3."10._ ~3"10. 85%j nf~ ... 1 OQo;~ "81o~"" 81% '22o/J, $20 lPElLl)eSSlon-4\YCEll<s,.1 hr, c;I<ls,ses $40 i ~r5El5SiCln~12\y~~s,Jhr.clClSS,ElS... $20 .....$1L.. .. $15' $0' ......$1 $30 $40: $481 . ...$1~1).. $1 ,500' PElrtealTl .. .... PE!l:seC;1SCln $301 $150: $10: $40: ....$10 $15' $10j .J11)1 $35] $501 $101 JJ5J $151 $8: ..$?J... $150: $1): $5i $1)i $171 $5: $.17 [ ...$1)) . $35J c;halkillg,drawing,settingb<ls,~s . . . ..$3?L.C:~ClI~irlg/1Tl1lrkiQg..... .... ........."'" $11)]. .1111 f~spElLh()Ur~~tt1elTliElr e.~El9iOnp<lrl<s $251 $50: ..i.... $261 . $?51 ...$1?L ....$?O! $35 $50 Page 5 'Ir . . Current Cost of Fee as a % Cost Adopted . . . Regulation, Product. or Service F S' % of Current R F Notes (Addlttonal Fees, Units, etc.) ee ervlce Cost ecovery ee -SenIor. E:states ParkF'icmc :::arly~tir~PC!rk.. .. Athletic fleldsJperhour) -Selllemier Park (softballlbaseball) -:LegionParkJs()ftballlbaseball) ~~!!!i~rPC!r:k(yQlJ!l1~~r) ... -:~egiorlF'ark(<3Cllllt~()(;(;er) . -Centennial Park (youth soccer) ....c:erlt~nnial..F'C!rkJ<3Clult.S()(;Cer) ....c:~rlt~rljC!lpark.(~ft~~II/I)~~~~~II}.. . FieldF'rep(C!nf~s pergarTle) -softballlbaseball -soccer N~I~.!!<;Ei~~qg~tillg. .. ~~itsJper y()Ut~r~ntal)... ~po~!~~r~ult!~~tal) ..... FacltityRental....commercial ~~!l!J.rT1.GQ!!l!1:lIJ.lli~~t~.{C!ILf~~perJl()IJrl..... ~tCllilllTll'firesidt:!I'ClOIT1.. .m'. ........... mmmm .. m ...... m, -auditorium/fireside room w/food and beverages, .-:kitc:tl~J\y/rCl()rTlr~tal) . ::k,itc:tl.~JC!IQn~)...... -:enti~l:lIJilding Deposit .(per rental) fCJC:ilityMQIl~<>rs.(l:>\Jilclirlg..~taff)..... F'~rkf~~~~~(pe!_cl~Y).... .-:begiQll.Pl!rl<..Pic:tlic...... -Settlemier Park Picnic .-13l1~irlgl1~rTl..P~rk.f'ic:tli(;...... -Senior Estates Park Picnic _.___...___._.___..._......_._____....__.__~___.__..m. I\ttll~tjc;.fie.!~~(peL~()tJr) . . -Settlemjer. Park. (softballlbaseball) ..-:l,egiQllPC!r:k(S()ftI?~Ilb~~ball) .~!tI!l.rTl~.P<3rk.(yQ.lIt!!_~()(;(;e!L . ...-:L,egiQllPar:kJ(l(jultsoccer) -Centennial Park (youth soccer) . ....c:~t~rlial PC!rkJ<3ClIJ~socc:er) _-:<&IlJ~rli<3IPClr:kJ~!t~<3II&~~~Il) .. FieIdPrepJaIIJ~spergarT1e) -softballlbaseball -soccer .............. ------......... 1\!~~!1<::_fi~lclJ,j9~!irlg..__....... ~pos~ (perY()tJt!!r~tClI) ~posiJs.~!~.u.ltr~rl!?l) Other . .. $~~jIv~ll!p~ririii(()ci~~<3Yl. ...Jl.ew fee ...$1,??!?.. n/a .. .__.1!lQ!J.... ... $1 PLLJ$.,6..cIclitiQllClIPaysmn.~f~. . .$4()9 n/a 1()90/o, . . . $4()9j OR PerEvent PerAtlraction Fee . new fee. $50 nla 1ooo/~$501 whichever is greater Community Garden Plots-Resident and Non.J..Iote: The fee for community plots was erroneously set at $0 in the previous schedule. The Recreation and Parks Department has charged Residellt. ... . ...d._.... .. . ..1~1~ i!'t!'~J>I!~~~(;(){r/"!L1!'~p/<!~~:!?'CIt.~L1~.~~~~.~iLl~e<!.t()reflect the cu~~tCXJSt?~~~i~t!2~1~~~=2.~.~.e<!L1!:..._..._. 1st20'X4Q' plot . . .$Q.$2? 0% 10Qo;~ .. .$22 2nd 20' x 40' Plot $0 $22 0% 1ooo/~ $22 $30 $15() $5 $5 . l?. $7 new fee new fee new fee ...................--..---.--...... $6 $12 ~..... $25 $5Q. . $30 new fee ....$25 ....._$?! $45 $50 $10 $5() $50 ....$37. . .... $~7 $10 $1Q. .J10. .$12.. new fee new fee new fee -.......-..--. ........-.... $6 $12. .$~... $2? . ._$5()_ . 199t-2000 Master Fee Schedule $37 $15() $17 $17 .$17 . $17 $17 . .$17 . ..$1] $35 $35 $1!? n/a n/a $24 $41 $24 ...$?4. . $41 n/a $1Q $37 $37 $3? .... ..$3I. $17. $17 $17 $17 $17 $17 J17 $35. .$35 $15 n/a n/a 81% 100% 29% 29% 29% 41% n/a nla n/a 17% 34% 20% n/a n/a 125% n/a 104% 113% 110% n/a 100% 135% 135% 100% 100% 810/0] 1OOo/~ 29% 29% 29% .......................... 1180/~ .. 41o/~ 1180/a, 41% 100%. 100% 1oo~t nl, nla 125% 122% . .1()4o;~ .JJ~~(o; HQ%l.... nI~ 1 ooo/~ .13?o;~. d 135% 100% ..J,QQJ4' 59% 59% 59% 71% n/a n/a nla ...... 59o/~ 590jJ ... ..!?~O;~_.. 147~. 59o/~ 14 5 17% 34% 20% .................-....-.... n/a nla 170/. 34% ?Q~"-_.. . nl~ .. n/~ lOB $30, $150 $5, $5. $5: ..................--............ $7 $20 ......lL $351 $351 $1!?J .....$?5L $50: chalking, dragging, setting bases <;~Cllking ..... .a.1I f~~perholJr=$etU~rTli~r~[E!Qi()cip~rI<~ i '.'~1 $501 $?5: J~?J. $45; $50' $W $5()[ .. $501 .$~?: .~7:._.. $10! $10j . ..J1QL $2?Ld $10: .$?!?I. .. .. . .$1Qj $6 : chalking, dragging, setting bases . . $1? Lc:tla1i<illg .......$~.l ...<3IIfEle5.,per.hQlJr~!3.ttl~mJ~r.~JegiQI!PClrl<~.. ...$2? $50 Page 6 r IOC COUNCIL BILL NO. 1998 RESOLUTION NO. A RESOLUTION CALLING FOR A PUBLIC HEARING ON THE ANNEXATION OF CERTAIN PROPERTY LOCATED WEST OF BOONES FERRY ROAD AND SOUTH OF COUNTRY CLUB ROAD. Whereas, Council Resolution No. 1550 set a public hearing date for this annexation proposal on October 25, 1999~ and Whereas, the Planning Commission will not issue their final order on this land use issue until after the date and time originally scheduled for the public hearing, now, therefore, THE CITY OF WOODBURN RESOLVES AS FOLLOWS: Section 1. Pursuant to ORS 222.120, 7:00 p.m. on November 22, 1999 is declared to be the time set for public hearing before the Woodburn City Council on whether the City of Woodburn shall annex that property described in Exhibit "N' attached hereto. Section 2. Pursuant to ORS 222.120, no election is required on this issue. Section 3. Notice of said hearing shall be published once each week for two successive weeks prior to the day of the hearing, in a newspaper of general circulation in the City, and notices of the hearing shall be posted in four pub' places in the City for a like period. APprOVedastoForm/f7% Oc..i <6 l17, City Attorney Date ) APPROVED RICHARD JENNINGS, MAYOR Passed by the Council Submitted to the Mayor Approved by the Mayor Filed in the Office of the Recorder ATTEST Mary Tennant, Recorder City Recorder Page 1 - COUNCIL BILL NO. RESOLUTION NO. ... toe EXHIBIT "A" Legal Description PARCEL I: Beginning at a point which is South 870 44' 55" East 1035.9.0 feet along the South line of Country Club Road and South 20 15' 05" West 266.74 feet from the Northeast corner of Lot 14, Block 23, Woodburn Senior Estates No.2 and being in Section 7, Township 5 South, Range 1 West of the willamette Meridian, Marion County, Oregon; thence South 870 22' 47" East 349.36 feet to a point on the West line of Boones Ferry Road; thence North 150 45' 05" East along said West line 102.82 feet to the Southeast corner of the Pacific Northwest Bell tract as recorded in Volume 640, Page 017, Marion County Deed Records; thence North 870 43' 46" West 200.01 feet along the South line of said Bell Tract to the Southwest corner thereof; thence North 150 45' 35" East 173.75 feet along the West 1ine of said Be11 Tract to the Northwest Corner thereof; thence North 870 44' 55" West 213.92 feet along the South 1ine of Country Club Road to the place of beginning. SAVE AND EXCEPT the Easterly 4 feet along Boones Ferry Road dedicated to Marion County for roadway purposes, as described in Warranty Deed, dated May 8, 1986, and recorded May 23, 1986, in Reel 464, Page 70, Microfilm Records, Marion County, Oregon. 11'-' SAVE AND EXCEPT all minerals and mineral rights more particularly described as, but not l~ited to the following: All minerals, coal, carbons, hydrocarbons, oil, gas, chemical elements and compounds whether in solid, liquid or gaseous form, and all steam and other forms of thermal energy on, in or under the above-described land. J 36977050/Exhibit B .doc/dep OS/28/99 \: 5\ PM - J toe EXHIB IT "AII Legal Description PARCEL II: Beginning at the Southeast corner of Lot 1, Elmendorf Acres, thence North 860 59' West along the South line of said lot, 348.50 feet, thence North 30 01' East at right angles to the South line of said Lot, 120.00 feet; thence South 860 59' East parallel with the South line of said Lot, 376.43 feet to the East line thereof; thence South 160 07' West along the East line of said Lot, 123.24 feet to the place of beginning. PARCEL III: Beginning at a point in the North line of the B.F. Hall Donation Land Claim Township 5 South, Range 1 and 2 West of the Willamette Meridian, Marion County, Oregon, at the intersection of said North line with the center line of Boon's Ferry Road; thence South 130 27' West along said center line 120.00 feet; thence North 870 25' West, parallel with the North line of said Donation Land Claim, 300.00 feet; thence North 130 27' East, parallel with the center line of said road, 120.00 feet to the North line of said Donation Land Claim; thence South 870 25' East along said North line 300.00 feet to the place of beginning. PARCEL IV: II'- Beginning at an iron pipe in the North line of the B.F. Hall Donation Land Claim No. 51, in Section 7, Township 5 South, Range 1 West of the willamette Meridian in Marion County, Oregon, which is 2365.59 feet South 870 25' East from the Northwest corner of said Claim No. 51; thence South 20 33' 09" West 117.88 feet to an iron rod; thence South 870 24' 53" East, parallel with the North line of said Claim No. 51, 57.06 feet to the Southwest corner of the Eugene Gascho, et aI, tract described in Reel 185, Page 0254, Marion County Deed Records; thence North 130 23' 00" East, parallel with Boones Ferry Road, 120.00 feet to the Northwest corner of said Gascho tract; thence North 870 24' 53" West 79.61 feet to the place of beginning. J 36977050/Exhibil B .docldep 05n8/99 1:5\ PM ~ 'r toe EXHIBIT IIAII Legal Description PARCEL V: Beginning at a point which is South 020 30' 44" West 117.87 feet from the most Southeasterly corner of that parcel described in Reel 205, Page 1954, Marion County Deed Records, Marion County, Oregon; thence South 020 30' 44" West 115.00 feet; thence South 870 22' 12" East 148.00 feet; thence South 020 37' 48" West 12.00 feet; thence South 870 22' 12" East 28.00 feet; thence North 020 37' 48" East 12.00 feet; thence South 870 22' 12" East 128.23 feet to the West right of way line of Boones Ferry Road; thence North 130 24' 59" East along said West right of way line 117.07 feet; thence North 870 22' 12" West 326.37 feet to the place of beginning. II'- J 36977050/Exhibil B .d~dep OS/28/99 \ :5\ PM . II ~ S; -< ----. - ~i <C ....y m r r "' ~ Jo ~ >- '" "' Jo ~ Jo ~ u '" ffl ~ ~ 5 0 :r IQ OJ ....y 18 URBAN a1own; -----------~ () -I -< r- ~ -I en STAT'( H\G#M.y Nt) ']1" EXHIBIT IIA" toe EXI Sf 11\/('- ~ (, tJ I (V' ( . l'j\ f\ ~1 ~- \ ./.~ ~;_:c ~~.J ~_.-~----~~ ------,. L _ NDARY OGA ooU' CQUI:S!: RS 10D October 11, 1999 TO: FROM: SUBJECT: Mayor and City COu?~ City Administrator ~ 347 N. Front Street Recommendation: It is recommended the City Council adopt the attached resolution Accepting Conveyance of the Real Property Located at 347 N. Front Street From All American Development, LLC; Accepting the Assumption of a Note and Trust Deed on Said Property from Mark C. Wolf; and Authorizing the City Administrator to Execute Escrow Instructions and a Settlement Agreement. Back2round: The subject building, also known as the Salud Building, was damaged by the "Spring-break earthquake", and was rendered unsafe. The building has had three owners since that time. Following the quake, City Council declared the building as dangerous and worked with each owner, in succession, to correct the condition of the building. A complaint for nuisance abatement was filed against the owners of the building at the time of the quake but was dropped when the building changed hands, to allow the second owner to voluntarily correct structural deficiencies. The second owner sold the building to the present owner, All American Development, LLC. in 1998. All American was given notice approximately one year ago to eliminate the hazardous condition of the building. Based up lack of progress, and your direction, staff again initiated a complaint for nuisance abatement in June, 1999 requesting the Marion County Circuit Court to declare the building dangerous and require All American to immediately repair or remove the building. The complaint named the owners of record and all those with a beneficial interest in the property. Among those named as having a beneficial interest was Mr. Mark Wolf, the owner of the building prior to All American. Mr. Wolf conveyed the building to All American but still holds the Trust Deed to the property. Discussion: In early September, Staff met with Mr. Wolf, and Georgia Peters of All American Development. We discussed the economic viability of restoring the building, and generally agreed that it is not feasible to restore the building due to the costs involved and the likelihood of recovering those costs through sale or use of the building. Ms. Peters indicated she'd sought a demolition bid and demolition financing. It was agreed that as holder of only a beneficial interest in the building, Mr. Wolfwould most likely not be liable for any repairs to the building. It was also agreed that Ms. Peters would most likely not be able to obtain financing to repair or destroy the building in a reasonable timeframe. A settlement agreement was proposed, whereby both parties would convey their interests in the property to the City, without further legal cost to any party, in - Mayor and City Council October 11, 1999 Page 2. tOD exchange for the City retracting it's complaint. All parties agreed these actions would occur if Ms. Peters were not able to obtain both demolition bids, and demolition financing by to September 30, 1999. As of this writing, it appears she has not. A settlement agreement was drafted by Mr. Wolf's attorney which reflects the proposal tentatively agreed upon in our September meeting, and establishes the manner in which both parties will convey their interests in the building to the City. Staff requested amendments to the agreement, to protect the City from liability from any undetermined lien-holders. Consequently, the agreement is not provided in this package for your review. In addition to completing the form of the agreement, escrow instructions must be prepared, to accomplish this transaction. The attached resolution authorizes the City Administrator to execute escrow instructions on behalf of the City, and to execute the settlement agreement. Your approval of the resolution is respectfully requested. Financial Imoact: The recommendation to approve the forgoing transactions will place the City in ownership of the subject building, and the City will be liable for eliminating hazards to life and safety. This recommendation is not made lightly, but reflects a desire to avoid lengthy and costly litigation to arrive at the same outcome. The City would have ultimately taken title to the building through the nuisance abatement process, were the owner unable or unwilling to comply, but at a greatly increased cost. As has already been determined by the building owner, demolition appears to be the most economical approach to eliminating a dangerous condition. Renovation has been projected at well in excess of $200,000, with demolition estimates ranging between $70,000 and $150,000 depending on how much of the building needs to be removed to render it safe. Actual costs will be based on demolition bids obtained by the City. There is salvage value in the building that will be used to offset the cost of demolition. Sale of the property can also recoup some ofthe cost of demolition. Nevertheless, your Council should expect some net cost to the City as a result of the recommended transaction. That cost will be borne by the General Fund, and is proposed to be taken from reserves. The net cost of demolition will reflect the value of eliminating a threat to public health and safety, the value of eliminating an unsightly landmark, and the potential value of an action to revitalize the downtown business district. JCB T 100 COUNCIL BILL NO. 1999 RESOLUTION NO. A RESOLUTION ACCEPTING THE CONVEYANCE OF THE REAL PROPERTY LOCATED AT 347 N. FRONT STREET FROM ALL AMERICAN DEVELOPMENT, LLC, ACCEPTING AN ASSUMPTION OF A NOTE AND TRUST DEED ON SAID PROPERTY WITH MARK C. WOLF, BENEFICIARY; AND AUTHORIZING THE CITY ADMINISTRATOR TO EXECUTE ESCROW INSTRUCTIONS AND A SETTLEMENT AGREEMENT. WHEREAS, All American Development, LLC, is the owner of certain real property located at 347 N. Front Street, Woodburn, Oregon; and WHEREAS, Mark C. Wolf holds a trust deed on said property; and WHEREAS, the City filed a complaint for nuisance abatement in Marion County Circuit No, 99C14708, requesting that the Court declare the property a public nuisance and require All American Development, LLC to immediately repair or remove the dangerous building; and WHEREAS, the interested parties have met and appear to have this matter resolved; NOW, THEREFORE, THE CITY OF WOODBURN RESOLVES AS FOLLOWS: Section 1. That the City accepts the conveyance of the real property located at 347 N. Front Street from All American Development, LLC to the City of Woodburn. Section 2. That the City accepts an assumption of a note and trust deed on said property with Mark C. Wolf, beneficiary.. Section 3. That the City Administrator is authorized, on behalf of the City, to execute all necessary escrow instructions and the final form of the settlement agreement. Approved as to fO~ , rr1-t4K) ~ c /,;,:i VL City Attorney Date t /qo/} ) Approved: Richard Jennings, Mayor Passed by the Council Page 1 - COUNCIL BILL NO. RESOLUTION NO. ~ ,. 10E interoffice MEMORANDUM to: from: subject: date: City Administrator for Council Action Randy Scott C. E. Tech III, Through the Public Works Director. Right-of-Way Dedication, Sprague Lane ~.~. October 7, 1999 RECOMMENDATION: It is being recommended that the City Council accept the Right-of-Way as described on Attachment "c" BACKGROUND: The right-of-way is being conveyed by Craig Realty Group, Warde and Patricia Herschberger in conjunction with the development of Woodburn Company Stores Outlet and Herschberger Motors. The dedication is a condition of land use approvals. The public right-of-way will provide access to both referenced developments and the undeveloped property West of the Outlet Mall, North of the Woodburn RV Park. Included as Attachment "A" is a vicinity map Included as Attachment ''B'' is a map showing the right-of-way dedication. Included as Attachment "C" is the properly signed deed of conveyance. ~ 'r ~ ;j~ 41c a slJ'lv4u. Z I?("lf.ltl' ~ o o 1/$ : I , LJ > <( ~ <( a la.J u t u ATTACHMENT "A" II PROPOSED DEDICATION OF SPRAGUE LANE (E: 0 <{ 0 0:: m :J -.J (.) >-- 0:: I- Z I :J '\ 0 ( (.) .. .~ ~ 0 >-- <{ 0:: ~ Z Z 0 W Z If} la.J $ 0:: 0 :s e> (:) 0:: W W 0::: ...... 0 MYRTLE ST. 'TE HWY NO 219:' LJ > <{ o z ::s o o o $ VICINITY MAP ~ ,. ATTACHMENT "B" i -.- I <') ~ ^,"i?: ~ ~0 -, EXISTING A VOLUME 546 PAGE 264 ROPOSED DEDICATION !2.I', ~~ ~ " , VOLUME 1350 ' PAGE 185 POIN T OF B(GINNlNG PO/NT OF COMMeNCEMENT NSS'20'53"W 58.67' 152.30' ~PROPOSED 60' RIGHT or WAY DEDICATION RADIU5;;255.00' DEL TAcr62'47'1S" ':"J~ LENGTH=279.4S' \ . / CHORO-265.67' V BEARING=NJ2"25'31"W ~~ RAD/US=4-75.00' Dfl. TA=17"3B'5<f" LENGTH...14-6.Jl' CHORD= 145, 73' Bf ARJNG- 529 '00 '0 7"W ,.,~;~ ~. ." LOCATION MAP S~J.D\\t 6(.05 S.Y. NUlBUS AVENUE lEAVERTON, OREaoN 87000-7121 (503). 626-0(.55 CRAIG REAL TY WOODBURN FACTORY OUTLE RIGHT OF WA Y DEDICA TION SCALE 1" = JOO' D"TE 8/28/i PRo.ECT 4-1711-C PACIFIC SHEr' lor l ATTACHMENT "C" tOE CITY OF WOODBURN DEED OF DEDICATION AND ACCEPTANCE OF RIGHT-OF-WAY KNOW ALL MEN BY THESE PRESENTS, that Craig Realty Group-Woodburn LLC, an Oregon corporation, and WARDE HERSHBERGER and PATRICIA HERSHBERGER, hereinafter called the GRANTORS, do hereby grant unto the City of Woodburn, hereinafter called the CITY, its successors in interest and assigns, all the following real property with the tenements, hereditaments and appurtenances, situated in the County of Marion, State of Oregon, to be used and held by the CITY for street, road, right-of-way and public utility purposes, bounded and described as follows, to wit: SEE attached legal description - EXHIBIT A TO HAVE AND TO HOLD, the above described and granted premises unto the said CITY, its successors in interest and assigns forever. The true consideration of this conveyance is: None The GRANTORS above named hereby covenant to and with the CITY, and CITY's successors in interest and assigns that GRANTORS are lawfully seized in fee simple of the above granted premises, free from all encumbrances and that GRANTORS and their heirs and personal representatives shall warrant and forever defend the said premises and every part thereof to the CITY, its successors in interest and assigns against the lawful claims and demand of all persons claiming by, through, or under the GRANTORS. WITNESS our hands and seals this _ day of ,1999 By: Steve Craig 4iJc ~ Managing Member, Craig Realty Group-Woodburn LLC /tJ -~- '11 " Date /0- &- ?f . Date Ponlndl-20\4341.1 002708()..()00()\ Page 1 of 3 - 'r ATTACHMENT "C" lOE By: Patricia Hershberger Q'^'~a/~ Signature 10- :J----r1 Date ~ CAL\ H>~fV \ fi- ST A TE OF ORDGON ) ) ss. ) County of D~Pr\)(oE: On this .itL day of ~.tob.e..r'" , 1999, before me, the undersigned, a Notary Public, personally appeared STEVE CRAIG and acknowledged the foregoing instrument to be his voluntary act and deed. Before me: ~~ Notar .c for OregOft Co...\ ~~'h~ My Commission Expires:c::h.~ (5. ~O^d- ~... MARGARET lANKARD ~ II) Comm.111&9530 (/) IIOT AI\' PVIUC. CAlII'~IlIA ~ 0tIIlft CeIlIIY - , ColI.. ElIltn ..... It.JOO2 i _OFFICIAL SEAL : ,BARBARA J HERSHBERGER \.. ./ NOTARY PUBLIC - OREGON '-. .... COMMISSION NO. 324170 =-- ~=~p~~~. 8.2003 County of (YICt. r Ion ) ) ss. ) STATE OF OREGON On this 5~ day of 0 ('_~(')0.er ,1999, before me, the undersigned, a Notary Public, personally appeared WARDE HERSHBERGER and acknowledged t instrument to be his voluntary act and deed. Before me: Notar blic for Oregon My Commission Expires: 2X J.. ne 8 d t"'.;0~ Ponlndl-201434\.1 0027080-00001 Page 2 of 3 ~ .. ATTACHMENT "C" 10E STATE OF OREGON County of rYb.r, ~ n ) ) SS. ) On this 5""" day of DC +0 ~cQ.r , 1999, before me, the undersigned, a Notary Public, personally appeared PATRICIA HERSHBERGER and acknowledged the oregoing instrument to be his Vo!u::and deed. J _OFFICIAL SEAL Vi " BARBARA J HERSHBERGERV Before me' ;. ;: NOTARY PUBLIC - OREGONI '. ...... .../ COMMISSION NO, 324' 70 ~ Notary PublIc for Oregon MY COMMISSION EXPIRES JUN 6. 20031.< ..' \ 8 .~~~ My COnUTIlSSlOn ExpIres: -..JLLfl€- I 8- OO~ ACCEPTED BY: CITY OF WOODBURN By: Mayor Richard Jennings Date: Portlndl-2014341.1 0027080-00001 Page 3 of 3 - .. 10F MEMO FROM: City Council through City Administrator ~. Public Works Program Manager 4 TO: SUBJECT: City Sewer Service to 2374 Soones Ferry Road DATE: October 6, 1999 RECOMMENDATION: That City Council approve request for connection to city sewer at 2374 Soones Ferry Road with the condition that the property annex to the city. All costs associated with the annexation will be the responsibility of the property owner. The property owner will also be responsible for all costs associated with connecting the home at 2374 Soones Ferry Road to the city sewer system. BACKGROUND: The owners of the property at 2374 Soones Ferry Road, Louis and Rhonda Nauta, in a September 22, 1999 letter, Attachment "A", requested connection to city sewer. The Nauta family first approached the city about connecting to the city sewer in 1996. They again contacted the city in late 1998 and various options for connecting to the city sewer system were explored with them at that time. At that time there were no sewer lines available that were convenient and all potential connection options were fairly complicated and expensive. As a result of that series of conversations, a letter dated January 6, 1999 was sent to Louis Nauta. This letter is included as Attachment "S" Note: The planning fees stated in the January 6 letter will be increased with the new fee schedule. There has been no deferral of fees as mentioned in the request letter from the Nautas. Sewer connections fees have occasionally been deferred from building permit issue to actual time of connection With the installation of the gravity sewer line down Soones Ferry Road earlier this summer as a part of the Vanderbeck Lift Station project the opportunities for sewer connection for this location have been made significantly simpler since city sewer service is now available in front of the property. The council policy of not allowing properties outside of the city limits connection to city utility services unless annexation takes place should apply in regards to this request. ~ 'Ir ATTACHMENT tr Page -1- of , tOF ~~~~D~~[Q) SEP 2 3 1999 September 22, 1999 City of Woodburn 270 Montgomery Street Woodburn, Oregon 97071 Public Wodes Department Dear City Council Members, This letter is in regards to our requesting to be connected to the city sewer. We have owned our home at 2374 N. Boones Ferry Road since 1986. We have always enjoyed having our own septic system until the past few years. Since all the construction around us has occurred the water table around our property has risen considerably. This has caused our septic to not work properly . We are now in desperate need to hook into city sewer. Everyday we are faced with limiting laundry, bathing and watering needs. The water sits in our yard for days after it rains. Please help us! We will consider annexation into the city of Woodburn, however we have our own well and will not need city water. Our well also serves as water for the Glatt Art League, which we have never charged them for. We have heard through other local residents that you have in the past made arrangements for the payment to be deferred until the sale of the house. If this is true, we would very much like to do this, as fmancially it would be much easier for us. Thank you for your time. We look forward to getting this underway before the rains set in. If you have any questions, please call us. Our home number is 982-0124 and our office number is 503-297-8486. , ~7r~~'1(~ Louis and Rhonda Nauta ... B ATTACHMEN1_- - Page --'-- of 2. tOF CITY OF WOODBURN 270 Montgomery Street . Woodburn, Oregon 97071 . 982-5222 January 6, 1999 Louis Nauta 2374 Boones Ferry Road Woodburn, OR 97071 RE: Connection of 2374 Boones Ferry Road to City Sewer Dear Mr. Nauta: Regarding the connection of your home at 2374 Boones Ferry Road to City of Woodburn sewer service. There are several items that need to be done to allow this to occur. They are as follows: . You should send a letter to the City of Woodburn requesting that you be allowed to connect to city sewer. Since you are outside the current city limits, City Council must approve your request for connection to city sewer. The Council, in the past, has required that properties making such requests annex to the city. Your property is bordered on three side by the city limits and whether you are willing to proceed with the annexation should be stated in your letter to council. . Annexation requests have a processing fee of $604.00 and also require a map amendment which has a processing fee of $561.00 for a total processing fee of $1,065 for the annexation. . You will be required to pay a sewer system development charge of $2,977.00. . You will also be responsible for all costs associated with connecting your home to the city sewer system which would include obtaining plumbing permits from the Marion County Building Department. You have some options that city staff has discussed with you in the past. The city will have to approve any connection plan that you arrive at for connection to the city sewer. 'r ATTACHMENT Page~ of B z. tOF . You should also obtain easements from any of the private properties that you may have to cross to obtain a connection to city sewer. The fees stated in this letter are current as of the date of this letter but are subject to modification by the City Council. Please feel free to call me at 982-5245 or Randy Scott at 982-5247 if you have any questions. Sincerely, ~~.. Randall Rohman, P.E. Public Works Program Manager cc: Frank Tiwari Randy Scott - ,. lOG MEMO DATE: City Council through City Administrator Public Works Director ~ ~ ~_ October 7, 1999 TO: FROM: SUBJECT: Installation of Private Fences in Public Right-of-Way RECOMMENDATION Allow building of fence on existing Mill Street right-of-way by vacating a portion of right-of- way, thus making it a private property. A five-feet (5') strip of land on both sides is recommended for vacation and retention of public easement. Note: 1 The above recommendation is based on the fact that council wishes to allow fence installation by a private individual on certain public rights-of-way. Note: 2 Property owner will still need to utilize variance process, if sight obscuring fence is to be built adjoining new public right-of-way. COUNCIL OPTIONS A. Do not allow public property for exclusive private use, thus deny the request and take no other action. B. Allow certain public properties for exclusive private use by using one of the following actions: 1. Vacate a portion or all of public rights thus making it a private property. 2. Develop a permitting system that will legally allow exclusive use of public property by a private individual. BACKGROUND A request has been made to the city council to allow construction of a fence in Mill Street public right-of-way. In the initial stage, it appears to be a simple issue that should neither take staffs time nor the city council's time and the application should be approved. However, the problem becomes quite complicated as we look deeper into the issue of fence building in the public right-of-way. We are not aware of any medium or larger size city that allows fence building in the public right-of-way. Instead we find that fence building is restricted even on private properties for safety and legal reasons. Page 1 - Private Fences in Right-af-Way ,. lOG If the city allows individuals to obtain exclusive property use at a location because of circumstances, it should be prepared to allow the same for others under similar circumstances. Uniform rules would need to be developed if staff is to make decisions. A public process may need to be developed prior to any decision. (Note: I am sorry if I am sounding more like an attorney than an engineer). It is my opinion that there will be many property owners all over the city who will want to fence their side yards and sometimes even the front yards to the sidewalks or curb line. So far all fences have been allowed on the property line or with a setback on private property, and almost all cities have similar requirements. Senior Planner Jim Mulder has checked with the City of Salem, Lake Oswego, West Linn and Wilsonville, and found they have the same requirements of not allowing fencing in the public right-of-way. In addition, someone might say that the city is allowing a particular individual exclusive property use without paying proportional taxes for the property. If council wishes staff to explore the permit process further, it is recommended that the city attorney's opinion be obtained to find out if any private individual can be given exclusive right to public property use by allowing it to be fenced without giving other individuals the same opportunity. At present, public property is not allowed to be fenced by private individuals. In the recent past, even the award of an exclusive franchise has been determined to be legally unacceptable. If council wishes to allow fence installation in a certain public right-of-way, the best solution may be for the city to vacate a portion of the right-of-way if it is not needed by the city from the long term perspective. This will allow interested citizens to have their say before private use is authorized. GST:lg cc: Planning Engineering Attachment: Mill Street site map GST\FencesPrivate,CC Page 2 - Private Fences in Right-of-Way f '\. '\.~ PROPERTY LINE EIIII'IWK -.. .6 leMH /13 - 875 .8 \19 ST.A.. 6+38.90 MILL STREET PLAN SCALE: ,--20' - T POSSIBLE PROPERTY FOR VACATION AND EASEMENT 919 EIIII'IWK __ lOG , I o 10H October 11, 1999 TO: FROM: SUBJECT: Mayor and City Council City Administrator ~ Lea2ue of Ore2on Cities Annual Conference and Business Meetin2 Recommendation: It is recommended the City Council: 1. Select a voting delegate to represent Woodburn at the League of Oregon Cities annual business meeting on November 14, 1999; and 2. Discuss Mayor and Councilor attendance and participation at the Annual Conference. Back2round: Woodburn is a member of the League of Oregon Cities and has voting rights at the League's annual business meeting. The business meeting is held in conjunction with the League's annual conference. Business meeting items include League policies, activities, organization, and operations, and positions regarding pending or proposed legislation. The annual conference is an opportunity to network with elected and appointed officials from other local governments, and to attend training sessions related to items of current importance to Cities and for building technical skills. Discussion: The Annual Conference will be held in Eugene from November 12 -14. The business meeting is on the 14th. Each councilor has received a registration package, describing the various events and activities at the conference, and has been asked to advise staff if they will attend, so appropriate lodging accommodations can be made. The League asks each city to appoint a voting delegate, and an alternate for the business meeting. Those individuals should plan to attend the conference on Sunday. A variety of breakout sessions are offered on Friday and Saturday, as well as general sessions for mayors, city councilors, and city managers. It is suggested your council discuss who will attend what sessions, to take maximum advantage of the training being offered. Please review your conference registration packages, identify the sessions you are most interested in attending, and the days you will want to attend the conference. We'll use the time under this item on the October 11th City council agenda to coordinate our attendance at the conference. Thanks. JCB - f w...~_.~..~~~".~__"'_o_~.._-..,. """- ". 101 MEMO TO: FROM: DATE: SUBJECT: Mayor and City Council through the City Administrator ~ PUbliCWOrkSDirector~ ~ ~.~' October 6, 1999 Compensation Package for Public Works Professional Engineer Positions RECOMMENDATION: It is recommended that city council authorize the positions of Assistant City Engineer and Public Works Program Manager to be established at the salary range of M13. BACKGROUND: We have been unable to fill the Assistant City Engineer's position in Woodburn with a suitable qualified individual partially because of the city's current compensation package. We are aware that the current technical staff has worked for less, but it has become difficult to find a good replacement for these faithful, senior professionals without a salary adjustment. We have been trying to fill the Assistant City Engineer's position for almost a year. When we advertised the last time, we found one qualified individual who applied for the position. However, he was already receiving a compensation which exceeded that of Woodburn's, thus he was not interested unless some salary adjustments were made to the current package. Qualified, licensed professional engineers with suitable experience are difficult to find. The city is dealing with consequential technical issues and making decisions on many millions of dollars each year. We are growing fast and the work load is heavy. It is less expensive in the long run to pay the additional amount to sound technical decision makers and, accordingly, protect the long term interests of the city by hiring and retaining proficient technical staff. It is proposed that the Assistant City Engineer and Public Works Program Manager salary range be increased by at least 10 percent. The two cities I checked, namely Tigard and McMinnville, pay at least 10 percent more for a similar engineering position. I recommend that the position of Assistant City Engineer be moved up from Grade M11 to M13. This new range will be as outlined below: Current Range Woodburn Asst City Engineer & Program Manager $3,595 - 3,775 Entry range $4,590 - 4,704 Merit range Tigard Engrg Manager $4,208 (4,008 + 5% city paid 401) $5,639 (5,371 + 5% 401 payment) McMinnville Asst City Engineer $3,955 (3,732 + 6% PERS pickup) $5,048 (4,763 + 6% PERS pickup) Page 1 - Engineer Compensation Package T 101 Proposed Ranae Woodburn Asst City Engineer & Program Manager $3,848 - 4,040 Entry range $4,912 - 5,034 Merit range The proposal, if approved by the council, will keep the expenditure within the budgeted amount. An urgent action is requested. I suggest that this change be reflected in the future resolution to be adopted by the council establishing salary ranges. GST:lg PWENGRGPOSITION Page 2 - Engineer Compensation Package 'lI' ItA October 5, 1999 To: From: Subject: Mayor and City Council City Administrator Stein Oil Public Hearing, SPR 99-05 The City Council previously "called up" this land use appeal and set it for a public hearing on October 11, 1999. The applicant has since withdrawn their application (see attachment). Based upon the withdrawal of the application, the City Council should dismiss this appeal. .... e9/13/1999 16:36 5e35589622 KAPPERTZ DESIGN 11~t\ ~ KAPPERTZ DESIGN CORPORATION 11130 SE Zion Hut Drive Greshlm, OR 17010 (503) 558-9622 fAX (503) 15&01123 Fax Cover Sheet DATE: 8/1711999 TIME: 9:52 AM FROM: Kappertz Design Corporation by Peter Kapper1Z PHONE: (503) 982-5248 FAX: (503) 982-5244 PHONE: (503) 558-9622 FAX: (503) 668-1123 TO: Mr. Steve Goeckrltz City of Woodburn RE: SPR 99-05 - Stein Oil Site. 1700 Block Mt. Hood Ave. cc: Mr. Bob Stein, Stein 011 Mr. Chris Taylor, Vision Oil Number of pag.. Including coyer ah..t: 1 Messaac: Stein Oil has been unsuccessful in their negotiations with Bi-Mart. We are regretfully withdrawing our site review application for the Stein Oil 76 Station in the 1700 block ofMt. Hood Ave. Should you have any questions or need additional information, please call us. Thankyo~ V~ ~1M \\fox\lbJi-nIDllf\'1l\1 79\1 79doc\l79fbO .cIot ~ 1"' lIB Memo - Woodburn Recreation and Parks Department to: Mayor and City Council via John Brown, City Administrator from: D. Randall Westrick, Recreation and Parks Director ~ date: October 7, 1999 subject: Recreation and Parks Comprehensive Plan Update RECOMMENDATION: 1. Adopt the Recreation and Parks Comprehensive Plan Update with recommended addenda. 2. Adopt Addendum A (Attachment 1) revising Plan Update Appendix A Woodburn Capital Improvements Plan alo 7/27/99. 3. Adopt Addendum B (Attachment 2) amending Plan Update Section 5.4.5. BACKGROUND: In January of 1997, the City of Woodburn engaged Don Ganer & Associates to update the City's Recreation and Parks Comprehensive Plan. Since then. Don Ganer, in collaboration with David Reed, Ph.D, has worked with Recreation and Parks Department staff and the Recreation and Parks Board to develop the draft for which the City Council is conducting the October 11. 1999 hearing. As background to developing the plan, consultants surveyed the community to gauge community interest in recreation activities and facility use. The consultants also conducted a physical inspection of all existing City parks and Recreation facilities. The Plan was prepared to work in concert with other City and State plans and policy documents. These include the Woodburn Comprehensive Plan - Woodburn 2014, Oregon Statewide Planning Goals and Guidelines and the State Comprehensive Outdoor Recreation Plan. The Plan documents Woodburn's location and physical setting, population and demographics and existing land uses. Also include in the Plan is an inventory of existing City-owned, School District and privately-owned recreation and cultural facilities. After analyzing current conditions. expressed community need and future projected growth, the Plan has developed goals and policies that will guide recreation program and park development through 2020. These policies outline park facility type and standards~ partnerships with the School District~ park acquisition; requirements for "mini-parks"; acquisition of greenways and the development of non-motorized transportation systems~ park maintenance and operation standards~ recreation facilities within multi-family projects; and designing recreation programs and facilities in a culturally sensitive - ,. I1B Recreation and Parks Comprehensive Plan Update Page 2 manner. Additionally, the Plan sets forth levels of service expressed in acres per thousand for each park type. The Plan as presented has received significant public input to date. Since January of 1998, the Recreation and Parks Board has discussed the plan at four public meetings. In fall of 1998, the Board conducted an open house to solicit public opinion for the Plan. On August 12, 1999, the Recreation and Parks Board met in a joint session with the Planning Commission in a workshop setting to discuss the Plan. At the September 9, 1999, the Planning Commission conducted a public hearing for the plan. The Commission unanimously recommended that the City Council adopt the Plan. The Oregon Department of Land Conservation and Development and Oregon Parks and Recreation Department also are reviewing the Plan. DISCUSSION: At the September 14, 1999 Recreation and Parks Board meeting, the Board reviewed a revised Capital Improvement Plan (Attachment 1). This Plan is based on Appendix A in the Plan Update. However, the revised plan establishes the following: . Projects to be completed within a six year period. . Projects to be completed with a 20-year period. . Funding sources for projects. . Prioritizes each project to high, medium and low (A, B and C) The revised plan also includes a funding strategy for a new community center that relies on money from liquidated City property. Among the properties proposed for liquidation is the Woodburn Community Center. Because the current Plan Update includes language that proposes renovating the Woodburn Community Center, staff recommends that adopt Attachment 2. Attachments T IlB ATTACHMENT 1 ... 0 0 0 0 0 88 0 0 0 0 co co ~ 0 0 0 0 0 0 0 0 co co C!- o. 0 C!- 00 O. 0 Lt) O. 0). ~. 0 0 0 0 00 0 N N Lt) ~ ~ ctl " " ~ Lt) o " N T"" T'" T'" ~ co - T'" ~ $ ~~ ~ ~ N ('I) 0 N ~- Lt). t- ~ .". ~ N T'" N .". ~ .". 0 0 0 0 0 0 0 0 0 0 0 0 ... 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C).a ~ ~ ~"g D.. otS CU 0 "C-a..~ o~>-J:ai ~ "(3 =2 otS '5 1:: "- ~ _..... .8 5 E ~ .s:;:,::EE~ o ~ 00 "G) Z m '0 ~-.... .'" aI ~ Ul ... ~.a~! CCU~ 0 CDZO"" e Ul C> ~ otS - lIB l' lIB ATTACHMENT 2 .... ~ lIB 5.4.5 Sports and Recreation Facilities Woodburn Community Center The feasibility of convelting the existing conmmnity center to another use, such as a Senior Center, and adding all additional facility at another location should be explOl ed. The current building does not meet accessibility requirements to the second floor, is marginal in size to meet the indoor recreation needs ofthe community (less than 10,000 s.f), was not designed for recreational use, does not include a gym to support recreational sports programs, and has inadequate off-street parking. It is much better suited [01 use as a Senior Center, with the second floor mea abandoned. Specific reconunended inlprovements include. · Study the feasibility of a new community center, possibly including other needed facilities such as a youth/teen center · Consider liquidating the Community Center sales proceeds applied to construction of a new community center facility (This bullet point added) · Renovate and JepaiJ the eAisting facility including floOl coverings and exteIior doors, making the restrooms ADA compliant, ihstalling sprinklers, and upgrading the electrical system · Eliminate access to the second floor and relocate administrative offices to a facility that meets accessibility standards 'II'" COUNCIL BILL NO. RESOLUTION NO. A RESOLUTION ACCEPTING THE CONVEYANCE OF THE REAL PROPERTY LOCATED AT 347 N. FRONT STREET FROM ALL AMERICAN DEVELOPMENT, LLC, ACCEPTING THE ASSIGNMENT OF A TRUST DEED ON SAID PROPERTY FROM MARK C. WOLF; AND AUTHORIZING THE CITY ADMINISTRATOR TO EXECUTE ESCROW INSTRUCTIONS AND A SETTLEMENT AGREEMENT. WHEREAS, All American Development, LLC, is the owner of certain real property located at 347 N. Front Street, Woodburn, Oregon; and WHEREAS, Mark C. Wolf holds a trust deed on said property; and WHEREAS, the City filed a complaint for nuisance abatement in Marion County Circuit No, 99C14708, requesting that the Court declare the property a public nuisance and require All American Development, LLC to immediately repair or remove the dangerous building; and WHEREAS, the interested parties have met and appear to have this matter resolved; NOW, THEREFORE, THE CITY OF WOODBURN RESOLVES AS FOLWWS: Section 1. That the City accepts the conveyance of the real property located at 347 N. Front Street from All American Development, LLC to the City of Woodburn subject to the existing trust deed in favor of Mark C. Wolf, beneficiary. Section 2. That the City accepts an assignment of beneficial interest under a note and trust deed on said property with Mark C. Wolf, beneficiary. Section 3. That the City Administrator is authorized, on behalf of the City, to execute all necessary escrow instructions and the :n; f~the settlement agreement. ApproVedastoforrnmr>>(~ Oc.l I I ~ Iqq~ City Attorney Date Approved: Richard Jennings, Mayor Passed by the Council Page 1 - COUNCIL BILL NO. RESOLUTION NO. - Submitted to the Mayor Approved by the Mayor Filed in the Office of the Recorder ATTEST: Mary Tennant City Recorder City ofW oodburn, Oregon Page 2 - COUNCIL BILL NO. RESOLUTION NO. ~ J Woodburn Parks and Recreation Capital Improvement Plan ;fle( elt WI ~'Il ~C.J "f~'o(. loj/llr1@ ~A! $775,000 775000 Acquire/develop a neighborhood park. in the southwestern portion of the' a x. 5 acres . 775 000 Make improvements to Burlingham Park. including restrooms, playground equipment replacement, park. furniture, security lighting, draina e im rovements and automatic irri .on. 170 000 Construct Activity Center and pathway to Senecal Creek at Burlin ham Park.. 215 000 70 000 Make improvements to Nelson Park. including playground equipment replacement, drainage improvements, turf replacement, and landsca buffer. Expand Nelson Park. (approx. 1 acre); add Sport Court and all weather 120 000 240 000 12 500 67 500 Make improvements to public schools including picnic tables, a round enhancements and other amenities. 7500 MUNICIPAL AND COMMUNITY PARKS SUBTOTAL $3 287 600 Complete Phase II & III development of Centennial Park, including ballfields soccer fields Ii hti and amenities. 950,000 Redesign and renovate Legion Park. to include stadium improvements, signage/access improvements, playground relocation and replacement, security lighting, drainage and turf improvements, additional rou icnic shelters and automatic irri .on. 0000 Redesign and renovate Sett:lemier Park. to include signage/access improvements, playground, basketball court relocation and replacement, picnic shelter replacement, restroom renovation, draina im rovements and other im ments. 770 000 SUBTOTAL $2 620 000 T Upgrade alley and make restrooms fully accessible at the Woodburn World's Be Center Museum. 12 500 GREENWAYS. OPEN SPACE. TRAilS. AND PATHWAYS SUBTOTAL $38,000 Acquire Mill Creek corridor areas between Uncoln and aeveland Streets, in Meadow Park Subdivision, and from aeveland Street to Settlemier Park. 100 000 A uire Mill Creek corridor areas north from ion Park to the UGB. 60,000 Acquire access easements to extend pathways near Hazelnut drive; from Settlemier Park to Parr Road, along Senecal Creek, and on the south bank of Goose Creek. 235 000 Upgrade WyffIe Park Greenway to include all-weather pathway from Uncaln St. to Hardcastle Ave. $30 000 30 000 $100 000 35 000 SPORTS AND RECREATION FACILITIES SUBTOTAL $590 000 Construct new Communi 4 345 000 - /~I/I'/'.l' ~ , Co~c..J P ~ he.. A iLA..o '1 ~~<C~U~~\Q) OCT 5 1999 September 23, 1999 Parks Department City of Woodburn To Whom It May Concern: We were not able to attend the last meeting but were quite concerned to hear that plans were already in the works to make changes around the pond on Hermanson without any prior notification to any of the people behind or adjacent to the pond. It seems that there are people making plans that don't even live in the area or at least won't be affected by the changes. Once changes are made they are usually permanent and very hard to reverse. It would be nice to have a boardwalk so other people can enjoy the wildlife and also small docks to sit and fish. This is what was discussed at one of the meetings. It would also be nice if the water in the pond could be kept at a decent level for health purposes and keep people from walking to the islands that the wildlife use as a refuge. It was also said at the last meeting that the people on Hermanson would be notified by mail of any upcoming changes in progress and we would have time to respond in some manner. Please send us what your current plans are. In addition there is the subject being discussed of having about having picnic tables, etc. This is not a park and would create an added problem that already exists of trash being thrown in and around the pond. It would also discourage the wildlife from nesting in the grasses if there were picnic tables and waste containers sitting there. Unfortunately we will be out of town for the next meeting but wanted it known about our feelings on this. Please schedule more meetings so others can have some input before making a final decision. Sincerely, Lyle and Janice Ringgenberg 944 Hermanson St. Woodburn, Or 97071 cc: Woodburn City Council ~ - October 7, 1999 /~////f/ , ~cJ p~(I~.~~..~1 >-11 D. Randall Westrick Recreation & Parks Director City of Wood bum Recreation and Parks Department 491 N. Third Street Woodburn, Oregon 97071 6661 9 180 (Q]~~O~~~~ Dear Randy, We are writing to you in response to the Parks and Recreation Comprehensive Plan that was accepted by the Planning Commission and will now go before the City Council on October 11, 1999. We plan on attending the meeting on October 11, 1999 and we are very concerned about the Comprehensive Plan being adopted by the City with very little impute from the citizens of Woodburn. We are urging the City of Wood bum to take time and study the pIan. There are many good goals in the pIan, but some of the polices and recommendations to achieve these goals lack merit. We are concerned that the City of Wood bum decided to spend $20,000.00 on a study that lack even 40 % of the population of Woodburn. The report shows the survey completed by Don Ganer & Assoc. surveyed less that 5% of the population & only about 1% of that population responded, which 47% of the respondents were aged 65 and older with no children under the age of 18. The hired firm based its goals and policy's on a city map that dated ~k to 1992. Several new neighborhoods have developed since 1992. It would have made sense that the company hired to recommend Woodbums future goals and policys would have included the entire City of Wood bum and one would have thought the City of Wood bum would have wanted the Parks and Recreation Comprehensive Plan Update to take into consideration the Citizens of Woodburn and its entire City. This plan does not reflect the needs of Woodburn's neighborhoods and the people that live in these neighborhoods. When you take a look at Map B of the Comprehensive plan you will notice that the suggested need for a All Weather Pedestrian Bike pathffrail is planned to be developed right through the pond located behind Carn's Subdivision. We have been trying to get the city to recognize this area as a wetlands, for the last 2 years we have asked the Parks and recreation board to help protect this area from being destroyed. Now this plan wants to add a bike path through a wetland area. We have asked for a boardwalk to be constructed above the natural feeding areas, & plant trees to protect the wildlife that attempts to make their home in this area. We have people now who allow their dogs to run loose in this area, the kids who ride their bikes across the grasses and have paths beaten into the area, we have had to protect this area for the animals for several years and the City keeps telling us that these things take time. Now the City wants to adopt a Comprehensive Plan that ... would put into place a goal of adding a bike path through this wetland area The :plan also suggested that the City install picnic tables and benches in this area. I ask who from the city plans on pulling tables and benches out of the pond a few times each year. This plan also suggests that future developments of single family housing be required to provide and maintain a mini park. This will force all new sulxlivision 4 lots or more to provide a mini park. which will create in the long run an expense just added to the new home owner. Forcing a 4 lot or even a 10 lot subdivision to create a Homeowners Association is very expensive, plus this plan also still wants to be able to collect a system development charge on top of forcing the developer to create a Homeowners Association. The plan would ask that a multi family housing development should be required to provide a mini park for its residents. This is a goal we can agree upon. It make good sense to provide a park in a multi family setting. This style of housing has on site maintenance program and can easily make arrangements to take care of a park for its residents. We still feel the City needs to have in place a policy to handle complaints from - the residents ofthese housing developments should a development not take care of these park areas. The Comprehensive Plan states that the City of Woodburn would be purchasing land in the future to provide more parks for the City. We think its time for the City of Woodburn to provide service and maintenance for the existing Parks and Greenways that the City of Woodburn now has in its inventory. We were told the System development Charges, that each sulxlivision developer pays on each lot, could NOT be spent on repairs. That these dollars were to be spent on new equipment. We would like to see the City of Woodburn open its eyes to the years that are coming and make the improvements to the existing parks, greenways and wetland areas so the entire citizens of Woodburn can enjoy their city, not just a few of the citizens enjoying a small portion of Woodburn. We would also like to see some of these System Dollars Charges used to enhance the area that surrounds the neighborhood that paid these dollars to the City of Woodburn. Bike Paths, Soccer Fields and a few Basketball Courts due not begin to answer the problems of our lack of Park and Recreation facilities for all the citizens of Woodburn. We need to just look around and see the kids playing in the streets with their skate boards, watching kids roaming the streets to see they need a teen center, and a skate board park. The seniors and adults in our area seldom use the greenway, because the City will not spend one dime in making improvements to the greenway and wetland area. Sincerely yours, ~ Penny Tischendorf AI Tischendorf cc: City Council Members - 'r