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Minutes - 11/29/1999 Workshop COUNCIL WORKSHOP MINUTES NOVEMBER 29, 1999 TAPE READING 0001 DATE. COUNCIL CHAMBERS, CITY HALL, CITY OF WOODBURN, COUNTY OF MARION, STATE OF OREGON, NOVEMBER 29,1999. CONVENED. The workshop began at 7:00 p.m. with Mayor Jennings presiding. 0007 ROLL CALL. Mayor Councilor Councilor Councilor Councilor Councilor Councilor Jennings Bjelland Chadwick Figley Kilmurray Pugh Sifuentez Present Present Present Present Present Present (7: 10 pm) Present (7:22 pm) Planning Commission members present: Rob Mill, Royce Young, Frank Lonergan, James Cox Staff Present: City Administrator Brown, City Attorney Shields, Community Development Director Goeckritz, Senior Planner Mulder, Planning Consultant Roger Budke, Management Analyst Smith, City Recorder Tennant 0250 Mayor Jennings stated that this workshop is being held to update the Council and Planning Commission on the work being done by the Steering Committee on amendments to the Comprehensive Plan and to give the Committee feedback on concerns or suggestions that need to be considered in the draft document. The Steering Committee consists of Councilor Figley, Planning Commissioner Cox, Dave Christoff (representing the local builders/realtors), Planner Roger Budke, and City Administrator Brown. Administrator Brown reiterated that the purpose of the meeting is to obtain feedback from the Council and Commission so that the recommended changes are consistent with the goals of each group. Roger Budke stated that the City's Comprehensive Plan currently has implementing ordinances for zoning, subdivisions, annexations, signs, access management, building code, and system development charges. The Committee is proposing that the implementing ordinances for zoning, subdivisions, and annexations be refined and combined into one ordinance to be known as a Development Ordinance. The new ordinance would reflect current community values, current state statutes, precedent setting land use court cases, a friendlier organizational format, and provide another Page I - Council Workshop Minutes, November 29, 1999 - . -'"T"' COUNCIL WORKSHOP MINUTES NOVEMBER 29, 1999 TAPE READING growth management tool. He stated that the Committee started their weekly meetings in August 1999 and they anticipate completion of the draft document by February 2000. The process has involved a collaborative exchange of ideas, examples of ordinances from other cities, and group consensus of draft provisions. Once the Committee completes the draft document, it will be presented to the Council for preliminary review, then submitted to the Planning Commission for public review, and finally to the City Council for public review and adoption. He summarized the contents of the draft ordinance which would include definitions, land use zoning, general provisions, general development standards, special uses, specific conditional uses, annexation, Planning Commission role and responsibilities, application types and requirements, and administrative procedures. Proposals to date not only makes revisions or deletions to existing provisions but also establishes new provisions such as a Mixed Use Campus zoning district, redefining residential multi-family densities for assisted living care facilities and apartments, increasing the minimal residential lot size from 6,000 sq ft to 8,000 sq ft., applicability of design standards to all new developments, creation of a list of special uses, and cross reference interlocking requirements and standards. Discussion was held regarding design standards and guidelines along with potential problems that may be involved in implementing certain standards. Commissioner Cox stated that the Committee has yet to decide the extent to which these new provisions will apply to existing developments and the triggering effect that will make existing developments comply with the new standards. Administrator Brown stated that it may be necessary to establish a Design Review Committee to evaluate new development proposals. Councilor Pugh questioned the combination for the residential and commercial use especially in a PUD. Roger Budke stated that the mixed campus use would combine industrial and commercial uses. Combining the residential and commercial activities is a step ahead of what is being discussed by the Committee at this time. Further discussion was held on design standards and guidelines along with legal issues surrounding a developer's establishment of covenant and restrictions (CC& R). It was noted that there will be some negotiations between staff and developers before it ever gets to the Design Review Board. Mayor Jennings stated that the Councilors had expressed a desire to update current ordinances, and, if possible, bring back as many ordinances as possible into one zoning ordinance. He stated that he was in agreement with what has been done as of this date and urged the Committee to continue working on tightening up standards and practices. Royce Young suggested that stronger definitions of a Planned Unit Development be incorporated into the proposed ordinance. James Cox stated that there are hundreds of issues that have been brought up and the Committee will not have time to look at each one in detail, however, they do spend a Page 2 - Council Workshop Minutes, November 29, 1999 ---'''~~''---''''''''''-"''--'-------'-----~"~' ., COUNCIL WORKSHOP MINUTES NOVEMBER 29, 1999 TAPE READING considerable amount of time on those issues of major concern. Tape 2 Councilor Bjelland questioned what would be provided to the Commission and Council as a result of this process. Administrator Brown stated that it is his intent to bring a draft ordinance for discussion at another workshop in February and, once evaluated by the Commission and Council, the Committee will take some additional time to finalize their proposal for the next step of the public review process. Alternatives will still be discussed, however, a completed draft will be available for all members to focus on in this process. Roger Budke summarized issues brought up at this meeting, answered questions pertaining to specific land uses, and offered suggestions based on his planning expenence. The workshop concluded at 8:43 p.m.. APPROVED Richard Jennings, r ATTEST fY/a1;J ~ 9--..... J- Mary Te ant, Recorder City of Woodburn, Oregon Page 3 - Council Workshop Minutes, November 29, 1999 - .