The URL can be used to link to this page

Agenda - 12/13/1999 CITY COUNCIL AGENDA DECEMBER 13, 1999 - Z'OO P.M. 270 Montgomery Street 1ft 1ft Woodburn, Oregon 1. CALL TO ORDER AND FlAG SALUTE 2. ROLL CALL 3. ANNOUNCEMENTS AND APPOINTMENTS A. There will not be a second City Council meeting in December. B. Holiday closures: (1) Aquatic Center: closed Dee. 24 and 25; close at 5:00 pm on Dee. 31 and closed on January 1, 2000. (2) Woodburn Public library: closed at noon on Dec 24, closed Dec.25 and January 1, 2000. (3) City Hall and all other city offices will close at noon on Dec. 23, will be be closed all day on Dee. 24 and 31. C. Appoinbnents to City Boards, Commissions and Committees, effective January 1, 2000 .................................................... 3C 4. PRESENTATIONS/PROClAMATIONS A. Program to combat auto theft (CAT) - Deputy Chief Russell B. Y2K Readiness Report - Chief Null 5. COMMI'ITEE REPORTS A. Chamber of Commerce. B. Woodburn Downtown Association. C. Woodburn School District. 6. COMMUNICATIONS 7. BUSINESS FROM THE PUBUC (This allows the public to introduce items for Council consideration not already scheduled on the agenda.) 8. CONSENT AGENDA - Items listed on the consent agenda are considered routine and may be enacted by one motion. Any item may be removed for discussion at the request of a Council member. A. Approve City Council minutes of November 22, 1999 regular meeting and November 29, 1999 workshop. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. SA B. Accept library Board minutes of November 10, 1999 ...................... 8B C. Accept Museum Board minutes of December 8, 1999 ...................... 8C D. Approve claims for the month of November 1999 ......................... 8D Page 1 - Council Agenda - December 13, 1999. ,- ~~ "~T" E. Police Activity Report for August 1999 .................................. 8E F. Building Activity Report for November 1999 ............................. 8F 9. PUBUC HEARINGS 10. TABLED BUSINESS 11. GENERAL BUSINESS A. Council Bill No. 2012 - Ordinance annexing 1.32 acres located east of Hwy 99E on north side of Aztec, amending zoning map, approying preliminary subdivision plat and granting a variance ..................... llA B. Council Bill No. 2013 - Resolution entering into State Revolving Fund Loan No. R98412, Amendment No.1 for Wastewater System Improvements ....... lIB C. Council Bill No. 2014 - Resolution giving City County Insurance Services Trust notice of potential withdrawal from membership in self-insurance pool ...... llC D. Acceptance of roadway/sidewalk/utility easement ....................... lID E. liquor license Application: Lucky's Deli, 986 Evergreen Road .............. lIE F. Museum Management Proposal. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. IIF G. Community Development Department Reorganization .................... IIG H. Request for rate increase - Woodburn Ambulance ........................ IIH 12. PUBUC COMMENT 13. NEW BUSINESS A. Discussion of 1-5 Interchange Project and Transportation Policy 14. SITE PIAN ACTIONS A. Site Plan Review 99-20 - Hawthorn Inn &: Suites located at 120 Arney Rd. ... .. 14A B. Planned Unit Development 99-01 and Minor Partition 99-05 for Stage II, Design Review for "The Links at Tukwila." .............................. 14B C. Site Plan Review 99-21 - Jack-in-the-Box Restaurant located at Hwy 219 &: Arney Road . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 14C 15. CITY ADMINISTRATOR'S REPORT 16. MAYOR AND COUNCIL REPORTS 17. EXECUI1VE SESSION - (1) To consult with counsel concerning the legal rights and duties of a public body with regard to current litigation or litigation likely to be ffied, under the authority of ORS 192.660(1)(h), (2) To conduct deliberations with persons designated by the governing body to negotiate real property transactions, under the authority of ORS.192(1)(e), and (3) To consider records that are exempt by law from public inspection, under the authority of ORS 192.660(1)(f). 18. ADJOURNMENT Page 2 - Council Agenda - December 13, 1999. ,-<~,-"'~. T ..... 3C C][TY OF WOODBURN 270 Montgomery Street · Woodburn, Oregon 97071 . (503) 982-5222 TOD (503) 982-7433 . FAX (503) 982-5244 December 10, 1999 TO: City Councilors From: Office of the Mayor Appointments The following appointments are made, subject to the approval of the Council. Please forward any adverse comments to me prior to Council Meeting Monday 13 Dec 1999. No reply is required if you approve of my decisions. I have had personal conversations with all the below listed people. Park and Recreation Board - 3 vear terms Position I Sharon Felix - To complete the term of Lee Ehrens who desires to resign. Sharon is a Long time Woodburn resident and has worked in the schools and with kids for the last 20 years. Very energetic about the programs we are embarking on. Term ends December 31 2001. 2002. Position VI Patricia Watts - Reappointment - Term will expire December 31 Position vn Hubertus "Herb" Mittmann - Herb is a retired landscape architect. Worked for the US Forest Service for 30 years as the person responsible for Recreation Planning and Design in Colorado, Wyoming, South Dakota, Kansas and Nebraska. This area encompassed 22 million acres. He appears to be just what we need at this time. Term ends December 312002. Librarv Board - " vear terms Position IV Phyllis Bauer - Reappointment - The term will expire on December 31,2002. Planninl! Commission - " vear terms Position IT Alma Grijalva - To replace Terry Will who resigned. Alma is a long time Woodburn resident who served a term on the Planning Commission earlier. She had to resign because of poor health. Has no problem serving now. Term will expire December 31 2000. 1 - 3C Position n Irv Fletcher - 15 year resident of the city. Has many qualifications which will make him an asset to the Commission. Term will expire on December 31 2003. Position VI Frank Lonergan - Reappointment - Term will expIre on December 31 2003. Budl!et Committee - 3 Year terms Position ill 31 2002. Tom West - Reappointment - Term will expire December Position VI - Grayce L. Biggins To replace Barbara Lucas who resigned. Grayce has a long history of finance and budgeting. Worked for US Bank for 20 years. Is currently on the long range planning committee for Senior Estates. In my opinion she will be a real asset to the committee. I introduced her to Ben and he was also impressed. Thank you very much for your consideration of the above individuals. 2 .. SA COUNCIL MEETING MINUTES NOVEMBER 22, 1999 TAPE READING 0001 DATE. COUNCIL CHAMBERS, CITY HALL, CITY OF WOODBURN, COUNTY OF MARION, STATE OF OREGON, NOVEMBER 22,1999. CONVENED. The meeting convened at 7:00 p.m. with Mayor Jennings presiding. 0010 ROLL CALL. Mayor Councilor Councilor Councilor Councilor Councilor Councilor Jennings Bjelland Chadwick Figley Kilmurray Pugh Sifuentez Present Present Present Present Present Absent Present Staff Present: City Administrator Brown, City Attorney Shields, Public Works Director Tiwari, Community Development Director Goeckritz, Park & Recreation Director Westrick, Police Chief Null, Finance Director Gillespie, Public Works Manager Rohman, Senior Planner Mulder, Management Analyst Smith, City Recorder Tennant 0035 ANNOUNCEMENTS. A) Thanksgiving Holiday Closures: The Aquatic Center will be closed on Thursday, November 25th and will re-open on Friday, November 26th, at 1:00 p.m.. The Library will be closed on Thursday, November 25th. All other City offices will be closed on Thursday and Friday, November 25th & 26th, and will re-open on Monday, November 29th. B) Christmas Music Program: Mayor Jennings stated that the City is sponsoring a music program this year in the Woodburn High School Lectorium. This is the first year for this event and it is hoped that it will become an annual event. The series of programs will be held on December 6,8, and 10, 1999 beginning at 7:00 pm and concluding at 8:00 pm. There will be four different choirs and/or performers for each program. He invited the public to attend these free programs, however, attendees are encouraged to bring canned food or non-perishable food items which will be donated to the Love Santa project. C) Tree Lighting Ceremony at Wanynski Plaza: The public is also invited to join in on the tree lighting ceremony on December 4th which will be held at Warzynski Plaza located in the downtown parking lot. The ceremony will begin at 6:30 p.m. and Mayor Jennings thanked Bob Engle and Dr. Cleon Miller for their generous donation of the Christmas tree. D) Settlemier House Opening Celebration: On December 2nd from 6:00 pm to 10:00 pm, the Settlemier House will have their opening celebration which includes lighting of the tree, music, wine tasting, and hors d'oeuvres. Cost for this event is $20.00 per person Page 1 - Council Meeting Minutes, November 22, 1999 II' 8A COUNCIL MEETING MINUTES NOVEMBER 22, 1999 TAPE READING with a portion of the proceeds being donated to the Humane Society of the Mid- Willamette Valley and the balance to support the Settlemier House and French Prairie Historical Society. Starting the first week in December, the Settlemier House will be open to the public on Friday, Saturday, and Sunday through December 19th. He encouraged the public to visit the Settlemier House during the Christmas season. E) Performance of Dance, Dance, Dance Production Co. - Performances will be held at 1:00 pm and 3:00 pm at the Woodburn High School on Saturday, December 11th. The Dance, Dance, Dance Production Co. involves approximately 100 youngsters from our City and he encouraged the public to also attend one of these two performances. F) Special Council Meeting and Workshop with Planning Commission: Administrator Brown stated that a special Council meeting has been scheduled for 6:30 p.m. pending outcome of the public hearing scheduled for this meeting. Additionally, a joint workshop with the Commissioners has been scheduled for 7:00 pm to update the Council and Commission on the progress of the zoning ordinance revisions. Staff has been working with a steering committee consisting of Councilor Figley, Commissioner Cox, and Dave Christoff and the committee is looking for some feedback in order to make a committee report to the Planning Commission in January 2000. G) Vacancies and term expirations for City boards, commissions and committees: Mayor Jennings urged interested citizens to contact the Administrator's office to obtain an application. He stated that he would like to fill these vacancies no later than the first meeting in January 2000, however, he would like to submit names of applicants to the Councilors prior to the actual appointments. 0199 PRESENTATIONS: HUMAN RIGHTS COMMISSION AWARD TO ROSA MARTINEZ. Scott Summers, Chairperson for the Human Rights Commission, read the Commission's mission statement and motto as a reminder of the Commission's assigned work. He stated that the Commission periodically recognizes people within the City who have brought together cultures and lor contributed to the community in very significant ways. At their September meeting, the Commission chose Rosa Martinez to be the recipient for the November award, however, shortly after her selection she became ill and died shortly thereafter. He extended the Commission's sympathies to the family for their loss. He stated that Rosa Martinez was selected for this award for her outstanding work with the Love Santa program over the years. She was very dedicated and devoted to making sure that needy families in Woodburn would have food and Christmas gifts for the children. She worked tirelessly on behalf of needy families throughout the year. On behalf of the Human Rights Commission, he presented a plaque to the family of Rosa Martinez. Page 2 - Council Meeting Minutes, November 22, 1999 t 8A COUNCIL MEETING MINUTES NOVEMBER 22, 1999 TAPE READING 0307 JR. BULLDOGS 5TH AND 6TH GRADE TACKLE FOOTBALL PROGRAM. Director Westrick stated that this is the first year Woodburn has organized a 5th and 6th grade tackle football program. He also introduced Dennis Hannon, representing the players, who wished to make some comments to the Council. On behalf of the players, Dennis Hannon expressed their thanks to the Parks Board for organizing the program and to Head Coach Chris Garcia and his assistant coaches. He also introduced the other members of the team present at this meeting. Director Westrick thanked the boys for their participation and thanked WCAT for televising the game against Canby. 0369 INTRODUCTION OF JESUIT VOLUNTEER SARAH EAGER. Director Westrick also introduced Sarah Eager who is a member of the Jesuit Volunteer Corps and helping with Recreation Dept. programs until the summer of 2000. Sarah Eager stated that she will be in Woodburn for one year under this volunteer program and, since her arrival in August, she has been working at the Legion Park Drop- In Center. 0407 WCAT (wOODBURN COMMUNITY ACCESS TELEVISION) ANNUAL REPORT. Jerry Cotter, President ofWCAT, highlighted the year's activities for WCAT. As of July 1999, Direct Link moved the community access programming from channel 16 to channel 5. WCAT had some unexpected equipment repairs during the year in addition to receiving some unexpected used equipment from Direct Link (valued at $30,0(0) which has given WCAT some nice capabilities. There is a fund raising drive under way for donations towards specific equipment to expand the community bulletin board and, to date, approximately one-half of the necessary funds have been pledged by local businesses. WCA T is contemplating the upgrading of the '12 time staff member to 3/4 time which should give them a little better representation within the community. Direct Link also voluntarily funds two school-to-work students who are learning how to operate equipment and cover community events. There are currently about 35 trained volunteers, however, only about one-fourth of the volunteers are active and it is becoming a high priority that the Out Reach Coordinator is working on. In regards to location, Direct Link has decided to keep the Northland building and they have given WCA T about '12 of the available space. The focus for the year 2000 is marketing WCAT to the community, School District, and Senior Estates. Live broadcasting is in place for Parks & Recreation meetings, Planning Commission meetings, Council, Woodburn Fire District Board meetings, and numerous community events in the Woodburn and Hubbard area. He also stated that WCA T is in the early stages of trying to get "Let's Communicate" back on the air. It was also noted that in October, WCAT started airing parts of the Arts network to fill-in during the off times and to add some diversity to the channel. In summary, he Page 3 - Council Meeting Minutes, November 22, 1999 !I' 8A COUNCIL MEETING MINUTES NOVEMBER 22, 1999 TAPE READING stated that WCA T is developing an on-going plan to remain visible in the community, cover community events to the best of their ability, continue with fund raising utilizing grants and other sources, and to increase volunteer involvement and retention. 0741 PROCLAMATION OF APPRECIATION TO THE OREGON STATE LEGISLATURE. Mayor Jennings read a proclamation declaring the City's appreciation to the Legislature for their support in establishing the Local Park Grant Program during the 1999 Legislative Session. FIGLEY IBJELLAND....adopt the proclamation as presented. The motion passed unanimously. 0806 CHAMBER OF COMMERCE REPORT. Doug Templeton, representing the Chamber Board, informed the Council of upcoming Chamber events: 1) Chamber Annual dinner and meeting will be held on December 9th, 6:00 pm., at Yun Wah's Restaurant. At this meeting, outgoing President Cindy Vetter will be recognized and incoming President Phil Hand will be introduced. Also announced at this meeting will be the 1999 Business of the Year, Chairman of the Year, and new Board members. 2) On December 15th, the annual Holiday Forum will be held at the Settlemier House at 12:00 noon. 0875 Tom Waggoner, 849 Woodland, stated that the there are two island strips on Woodland A venue one of which has 16 roses planted and some day lilies. Residents in the area are suggesting that something be done with the second island strip which is closer to Highway 219. Since there is no water to this island strip, he suggested that a low growing shrub that does not need to be irrigated be planted in the island. He also requested that the Council look into the costs for providing an irrigation system to the island. He stated that he was bringing this to the Council's attention at this time since it would give the City planning time so that planting can be done in the spring. He stated that he would be willing to volunteer his time to help with the planting and maintaining of this island. 1000 CONSENT AGENDA. A) Council minutes of November 8, 1999 regular and executive session meetings; B) Planning Commission minutes of October 28, 1999; and C) Museum Board minutes of November 10, 1999. FIGLEYIKILMURRAY.... adopt the consent agenda as presented. The motion passed unanimously. Page 4 - Council Meeting Minutes, November 22, 1999 II 8A COUNCIL MEETING MINUTES NOVEMBER 22, 1999 TAPE READING 1012 PUBLIC HEARING: ANNEXATION #99-02. COMPREHENSIVE.PLAN AMENDMENT #99-06. ZONE CHANGE #99-06. SITE PLAN REVIEW #99-14. AND VARIANCE #99-07 - BOONES FERRY PLACE RETIREMENT CENTER. Mayor Jennings declared this public hearing open at 7:36 p.m.. Included in the agenda packet was a letter from the applicant requesting a continuation of the hearing until a date certain for the purpose of having this application remanded back to the Planning Commission for review of a revised site plan. FIGLEy/SIFUENTEZ.... based on the applicant's request, the Council remand Annexation #99-02, Comprehensive Plan Amendment #99-06, Zone Change #99-06, Site Plan Review #99-14, and Variance #99-07 to the Planning Commission for reconsideration of a revised site plan application and to continue these matters for a City Council public hearing on February 28, 2000. Mayor Jennings stated that the City had received a letter today from an individual who had testified before the Planning Commission on this project, however, it was not appropriate to give the Council a copy of the letter since a portion of the letter constitutes testimony. Attorney Shields read a portion of the letter from Allen Hubenthal and Lana Fowler urging the Council to deny the continuance with the argument that the petitioners failed to meet a solid body of evidence on specific issues. Attorney Shields stated that if the hearing is continued, the letter would be given to the City Recorder and the full letter would be entered into the record at that time. On roll call vote, the motion passed unanimously. The Mayor stated that this matter would be remanded back to the Planning Commission and the public hearing before the City Council has been continued to February 28, 2000. 1190 CONTINUATION OF PUBLIC HEARING: PARK AND RECREATION COMPREHENSIVE PLAN UPDATE. Mayor Jennings declared the public hearing continued at 7:42 p.m.. Attorney Shields stated that this is a legislative matter even though it is land use, therefore, the land use statement required by state statute does not need to be read into the record. Park Director Westrick stated that this hearing is a continuation of the October 8th hearing and the Board has been working on the this update of the Comprehensive Plan for the past two years. The Board feels that this document represents a plan that will provide a parks and recreation plan for the next 20 years. Mayor Jennings referred to page 3 of the document which listed various special events that are no longer sponsored by the City and he questioned if it is the Board's desire to start those events back up again. Director Westrick stated that it is his belief that the Board is interested in getting involved in special events but it may not be those specifically. He stated that in this last draft, the Page 5 - Council Meeting Minutes, November 22, 1999 .. 81\ COUNCIL MEETING MINUTES NOVEMBER 22, 1999 TAPE READING Board did take out some items that were no longer applicable, however,.some items were left in the plan to show that the Board does want to continue involvement in community enrichment projects. It was also noted that the plan provides examples and it does not limit the City to what can be done. Even though the plan has been in its draft form for quite a period of time, it has been used as a guide for various development issues and in the application for grant funds. Since there were no comments from the audience on this issue, the Mayor declared the public hearing closed at 7:45 p.m.. No action was taken by the Council at this time since item 11A of the agenda is a Council Bill adopting the Park & Recreation Comprehensive Plan Update. 1450 PUBLIC HEARING: SUBDIVISION #99-02 AND VARIANCE #99-09 - OAKWOOD SUBDIVISION (LOCATED NEAR THE INTERSECTION OF LUBA STREET AND PARR ROAD). Mayor Jennings declared the public hearing open at 7:49 p.m.. No declarations were made by the Mayor or Council. Recorder Tennant read the land use statement required by ORS Chapter 197. Community Development Director Goeckritz reviewed the staff report summarizing the application for a subdivision to divide approximately 1.8 acres into 9 lots and an application for a variance to the flag lot width standards for Lots 6 and 7. As part of the Commission's final order, the applicant is required to provide additional right-of-way to the City and to sign a non-remonstrance agreement for future improvements to Ogle Street. In regards to the variance, the Commission approved the request to have only a 30 foot width for access to both flag lots provided that the roadway be at least 24 feet wide and meet the commercial standards so that access can be made by emergency vehicles and heavy equipment. He reviewed the alternatives available to the Council which include concurrence, modification, or denial of the Commission's order. Director Goeckritz stated that the Commission approved the application as it relates to meeting on-site criteria such as lot standards, sizes, widths, access to roads, and numerous conditions in the final order. The Planning Commission did not address the issue of the detention basin for drainage since they felt that it was outside of their jurisdiction and the Council should be the one to address the issue. Director Goeckritz stated that, to the best of his knowledge, neither party (George Wilhelm representing the applicant or Paul Sedoruk representing Luckey Co.) has communicated to him that this issue has been resolved. Councilor Figley stated that proposed lots 7, 8 & 9 currently seem to be a shallow pond and she questioned if the lots when developed will be well-drained for the protection of future property owners. Director Goeckritz stated that the lots along the street are required to drain to the street right-of-way while the lots in the rear will be piped to the storm sewer system Public Works Director stated that water in the detention pond is a result of a high flow of Page 6 - Council Meeting Minutes, November 22, 1999 II 8A COUNCIL MEETING MINUTES NOVEMBER 22, 1999 TAPE READING water and the amount of water which is allowed to discharge from the detention pond to the pipe is a small amount resulting in a backup of water. Any water backed up into the detention pond is from all areas including some of the water from this property and other property to the north (Steklov subdivision). Eventually, the water in the detention pond will go into the public system which is on Parr Road. 2191 George Wilhelm, Wilhelm Engineering and representing the applicants Girgory & Olga Saverchenko, summarized the application for a 9 lot subdivision and variance to the roadway width of the proposed flag lots. He stated that, in their opinion, the application adequately addresses all of the pertinent criteria for approval and that the application meets all of the requirements for approval by the Council. Mayor Jennings questioned if he knew if any negotiations were taking place between the applicant and the Luckey Company regarding the detention pond issue. Mr. Wilhelm stated that the applicant was contacted the day of the Planning Commission hearing and there was minimal dialogue at that time on the issue. He stated that the Land Development Company (LDC), on behalf of the Luckey Company, had submitted a letter and the applicant had submitted a response to that letter. A meeting was held this afternoon between Me. Sedoruk of LDC and Mr. Saverchenko and the results of the meeting, from his point of view, are that the parties disagree. He questioned if the City's concern is primarily the storm sewer system. Mayor Jennings stated that the detention pond is a concern since the City does not want to get involved in any legal action over this issue. The City is not interested in taking over the detention pond which was required as part of the Steklov subdivision. Mayor Jennings also referred to testimony within the Planning Commission minutes of September 9, 1999 that related to the detention pond issue. He stated that, in his opinion, this is a very important issue since the two property owners do not agree on the detention pond issue and he questioned if the two property owners would resolve their dispute within the next few days. George Wilhelm stated that they agree with the Luckey Company in that the City should take over the maintenance of the storm water facility. In their reading of the ordinance and storm water detention, the detention pond is not necessary for a subdivision of this size. Additionally, none of the storm water facilities are over-size to accommodate this subdivision. He reminded the Council that the detention pond will have 45 acres of undeveloped property draining into the basin. He stated that Mr. Saverchenko would accept whatever the City staff would decide is a resolution if they feel that Oakwood should participate in the maintenance of the facility. The applicant is willing to work toward a solution, however, they are not happy with having another competing developer holding up the project and asking for money for facilities that are now public facilities. The competing developer was required to construct the detention facility to serve the subdivision that they had submitted to the City and are now in the process of developing. Page 7 - Council Meeting Minutes, November 22, 1999 ,. SA COUNCIL MEETING MINUTES NOVEMBER 22, 1999 TAPE READING Councilor Figley stated that her original concerns were the flag lot and the chronic drainage problems on the easterly portion of the subdivision. Her questions on the flag lot have now been answered and she is no longer concerned with that issue. On the other hand, she questioned if the storm sewer lines were large enough to adequately drain water runoff so that water is not standing under the homes. Mr. Wilhelm stated that he believed that the existing storm sewer is deep enough to adequately handle drainage to the detention pond which is considerably below the elevation of any land in this area. Paul Sadoruk, LDC representing the Luckey Company (developer of Steklov subdivision), stated that they are not in opposition to the subdivision, however, they are asking consideration for cost sharing of the detention pond from this property owner plus any other property owner that may develop in the area that would have storm water diverted into the detention pond. He requested Council implementation of Ordinance 1515 and Resolution 901 as a condition of approval for Subdivision #99-02. He provided background information on the Steklov Subdivision which was approved in 1994 and numerous conditions were placed on the developer including Parr Road improvement and utility placement under the street which had minimal benefit to Steklov subdivision. A cost sharing plan was not proposed in 1994, however, his reading of the ordinance and resolution would allow the Council to consider a cost sharing plan at this time. His client feels that it is unfair to place the burden of all costs on the initial developer when other developers within the 70 acre area will be benefitting from the use of the detention pond. He reminded the Council that his client is obligated to maintain and bear liability of the storm water detention pond which serves not only the 96 lots in the subdivision but also the 70 acre area. They feel that it is an unfair burden to place on the initial developer and he reviewed a cost share proposal that they had developed to look at the costs associated with the detention pond, oversized storm pipe to handle the 70 acre storm water, storm line under Parr Road, establishment of a homeowner's association, street improvement on a portion of Parr Road adjacent to the developer's property, and water and sewer line costs. He stated that in today's meeting with the applicant, it was brought to his attention that there were some additional costs to be borne by the applicant one of which is the grinding down of the portion of Parr Road that needs to be cut into and then overlaid with another 1 Y2 " of asphalt. His client is willing to deduct this cost from what has been done already. In summary, it is their position that the fair share cost to be paid by the applicant is approximately $24,000 and he suggested that the Council discuss what has been proposed and, if possible, direct the Public Works Director to negotiate a fair share settlement between the parties. Tape 2 0383 George Wilhelm disagreed with Mr. Sedoruk's interpretation of Ordinance 1515 and, in their opinion, all of the conditions imposed were to serve the Steklov subdivision. They Page 8 - Council Meeting Minutes, November 22, 1999 II 8A COUNCIL MEETING MINUTES NOVEMBER 22, 1999 TAPE READING were not required to oversize or construct anything over depth or anythiQ.g beyond their subdivision. He also stated that Mr. Saverchenko will be required to pay significant additional costs along Parr Road including the cutting and grinding the asphalt, repaving the roadway, extending the sanitary sewer and services, and constructing water services for the north side of Parr Road. He reiterated that they believe the City should take over the maintenance of the storm water facility, however, detention is not required for this project. They also believe that the City should make and enforce policy as to who pays for infrastructure and do not believe that an adjacent competing developer should be able to delay a project on the basis that they want the new developer to make payment for public infrastructure that was required to serve their development and those costs were included in the sale price of a significant number of lots that have sold to date. He reiterated that the application and variarice meets all of the criteria for approval and request approval with conditions in agreement with the Planning Commission's decision. Attorney Shields stated that Ordinance 1515 was passed in 1976 and, in his opinion, a court would say that, by implication, this ordinance was repealed when it passed the enabling ordinance for reimbursement districts. Resolution 901 was passed by the Council in 1988 and it gives some direction to the City Engineer in terms of general administrative guidelines. Lastly, he is concerned with the 120 day rule and he feels that the storm sewer issue needs to be resolved between the applicant and the party raising the issue. He suggested that the reimbursement district is not a applicable at this time but it may be something that could be worked out in the future. The 120 day rule will run out during the first part of December and a waiver of the 120 day rule by the applicant is the only way he could see where there would be adequate time for the two parties and possibly some involvement by the City to try and resolve the issue. Mayor Jennings expressed his opinion that this issue should be resolved prior to the approval of the application so that it is not a condition of approval. Councilor Bjelland stated that he sees two issues being discussed - (1) detention pond and (2) reimbursement of costs. He did not want to see the Council being confused with two distinct issues that could have separate legal ramifications. Attorney Shields agreed that the two issues are separate and he reiterated that waiver of the 120 day would give the applicant additional time to work out the issues with the other party. Mayor Jennings questioned Mr. Wilhelm as to whether or not the applicant would be willing to waive the 120 day rule. Mr. Wilhelm stated that the applicant was present at this meeting, however, he needed a little time with the applicant to explain the 120 day rule. Mayor Jennings called for a recess at 8:57 pm and the meeting reconvened at 9:25 p.m.. Page 9 - Council Meeting Minutes, November 22, 1999 11' SA COUNCIL MEETING MINUTES NOVEMBER 22, 1999 TAPE READING 0845 The Mayor stated that he was in receipt of a letter from Grigory Saverch.enko (applicant) waiving the 120 day rule until March 31, 2000. Staff recommended that the public hearing be continued to January 24,2000. FIGLEYIKILMURRA Y.... hearing be continued to January 24, 2000. It was noted that continuation of this hearing will cancel the need for a special Council meeting on November 29th, however, the joint workshop with the Planning Commission scheduled for November 29th will still be held. Mayor Jennings suggested that the staff not get involved in this particular issue and that the matter is settled between the concerned parties. Administrator Brown stated that he would like to reserve the right, if necessary, to facilitate a conclusion to the issues. George Wilhelm questioned which issues need to be worked out between the two parties. Mayor Jennings stated that the Council wants the detention pond and storm water issues resolved before the continued hearing date. On roll call vote, the motion passed unanimously. It was a consensus of the Council to resolve the issues and not make it a condition of approval. 0990 PUBLIC HEARING: ANNEXATION #99-03. ZONE MAP AMENDMENT #99-04. SUBDIVISION #99-03. AND VARIANCE #99-10 - PROMISED LAND SUBDIVISION (LOCATED ON NORTH SIDE OF AZTEC DRIVE EAST OF IDGHWAY 99E. Mayor Jennings declared the public hearing open at 9:29 p.m.. The Mayor also declared that he has a personal friendship with the applicant (Tony Caragol), therefore, he will abstain from voting should there be a tie vote and he would not take part in any of the discussion concerning this particular project. Recorder Tennant read the land use statement required under ORS Chapter 197. Senior Planner Jim Mulder reviewed the staff report which involves the annexation of 1.32 acres which is currently surrounded by the City on three sides, a subdivision request to create 6 lots from 3 existing parcels, and a variance to the lot coverage requirement for accessory structures in an residential single family zone. The Planning Commission's final order approved the annexation, zone change, and subdivision, however, the order denied the variance without prejudice. He stated that the lot sizes range from 7,800 sq ft to 10,200 sq ft and all code requirements would be met by the applicant. In regards to the variance, an existing shop building sits on the rear portion of Lot 1 and, under the City's current lot coverage for accessory structures, the maximum rear lot coverage requirement is 25%. The applicant has requested a variance to allow 37% rear lot coverage and staff has recommended that a variance be allowed to permit 30% rear lot coverage, however, the Planning Commission's final order denied the variance request without prejudice. It was also noted that the Planning Commission suggested that a variance request is Page 10 - Council Meeting Minutes, November 22, 1999 . 8A COUNCIL MEETING MINUTES NOVEMBER 22, 1999 TAPE READING premature and should not be submitted until such time as a new building is proposed by the property owner. 1446 Tony Caragol, applicant, stated that he is representing the property owners Gene and Marty Koffler. In regards to the variance request, he had submitted a drawing of a revised structure size for consideration by the Council. He stated that the building on lot 1 could be used by a hobbyist and the value of the building maintains the value of the lot whereas removal of the building will automatically decrease the lot value. He felt that it was important to get the variance now rather than after the lot is sold since the new owner would not want to wait several months to go through the review/hearings process required under City ordinance. Secondly, he objected to the staff requirement to grind the road down and re-pave it. The cost for this requirement is approximately $10,000 for six lots and he feels that this is unreasonable when you look at how many roadway cuts are still showing throughout the City. He requested that, if possible, this condition be waived. Lastly, he complained about the Statesman Journal publication costs which were substantially more than utilizing the local newspaper. He stated that he had checked with the City of Canby and their fees and posting requirements are less than what Woodburn reqUIres. Mr. Caragol stated that he felt that the applicant would be willing to accept the staff s recommendation of 30% lot coverage and he urged the Council to approve the variance at this time. There were no other comments from the audience. Councilor Bjelland questioned the amount of time it takes for the variance process. Senior Planner Mulder stated that it would involve 4 to 8 weeks to complete the variance process and there would be an approximate fee of $908.00. He also stated that no publication costs are involved in the variance process. He reiterated that the Planning Commission did not feel that this was the appropriate time to act and they wanted to have a solid proposal before them before they either approved or denied the variance request. Mayor Jennings declared the public hearing closed at 9:57 p.m.. Councilor Kilmurray expressed her opinion that the Council should act on the variance request at this time but she felt that the grinding of the road should be completed as required in the final order. Councilor Figley stated that the revised building size is more acceptable than the original proposal and the variance should be at 30% as recommended by staff. Councilor Sifuentez stated that she has no problem with leaving the shop building on the lot and modifying the lot coverage requirement for accessory structures. Councilor Bjelland stated that he would be willing to allow a 30% lot coverage in the rear yard which would then give the property owner more flexibility in placing a new home on the property. Page 11 - Council Meeting Minutes, November 22, 1999 IW' SA COUNCIL MEETING MINUTES NOVEMBER 22, 1999 TAPE READING 2144 FIGLEY/SIFUENTEZ.... concur with the Planning Commission's fin&l order to approve annexation #99-03, zone map change #99-04, subdivision #99-03, and to modify the order to the extent that the Council approve variance #99-10 with the modification that rear lot coverage of up to 30% be allowed on Lot 1. Senior Planner Mulder suggested that the Council direct staff to include conditions 9, 10, and 12 of the original staff report which recommended approval of the variance with 30% (page 16 of the staff report). FIGLEY/SIFUENTEZ.... amend the motion to approve variance #99-10 subject to conditions 9, 10, and 12 of the original staff report. The motion to amend passed unanimously. On roll call vote, the motion as amended passed unanimously. 2276 Attorney Shields briefly explained reason for all of the Council Bills relating to the Parks and Recreation System Development Charges and the Traffic Impact Fees. 2455 COUNCIL BILL 2005 - ORDINANCE ADOPTING THE PARK & RECREATION COMPREHENSIVE PLAN UPDATE. Councilor Chadwick introduced Council Bill 2005. Recorder Tennant read the two readings of the bill by title only since there were no objections from the Council. On roll call vote for final passage, the bill passed unanimously. Mayor Jennings declared Council Bill 2005 duly passed with the emergency clause. 2533 COUNCIL BILL 2006 - ORDINANCE ESTABLISHING A METHODOLOGY FOR TRAFFIC IMPACT FEES SYSTEM DEVELOPMENT CHARGES. Council Bill 2006 was introduced by Councilor Chadwick. The two readings of the bill were read by title only since there were no objections from the Council. On roll call vote for final passage, the bill passed unanimously. Mayor Jennings declared Council Bill 2006 duly passed. 2576 COUNCIL BILL 2007 - ORDINANCE AMENDING ORDINANCE 2111 TO ADDRESS ONLY STORM WATER DRAINAGE SYSTEM DEVELOPMENT CHARGES. Council Bill 2007 was introduced by Councilor Chadwick. Recorder Tennant read the two readings of the bill by title only since there were no objections from the Council. On roll call vote for final passage, the bill passed unanimously. Council Bill 2007 was declared duly passed by Mayor Jennings. Page 12 - Council Meeting Minutes, November 22, 1999 ,. " 8A COUNCIL MEETING MINUTES NOVEMBER 22, 1999 TAPE READING 2627 COUNCIL BILL 2008 - RESOLUTION SETTING THE AMOUNT OF THE TRAFFIC IMPACT FEE SYSTEM DEVELOPMENT CHARGES. Councilor Chadwick introduced Council Bill 2008. The bill was read by title only since there were no objections from the Council. On roll call vote for final passage, the bill passed unanimously. Mayor Jennings declared Council Bill 2008 duly passed. 2670 COUNCIL BILL 2009 - ORDINANCE ESTABLISHING A METHODOLOGY FOR PARKS AND RECREATION SYSTEM DEVELOPMENT CHARGES. Council Bill 2009 was introduced by Councilor Chadwick. The two readings of the bill were read by title only since there were no objections from the Council. On roll call vote for final passage, the bill passed unanimously. Mayor Jennings declared Council Bill 2009 duly passed. 2720 COUNCIL BILL 2010 - ORDINANCE AMENDING ORDINANCE 2070 TO ADDRESS ONLY WATER AND SEWER SYSTEM DEVELOPMENT CHARGES. Councilor Chadwick introduced Council Bill 2010. Recorder Tennant read the two readings of the bill by title only since there were no objections from the Council. On roll call vote for final passage, the bill passed unanimously. Council Bill 2010 was declared duly passed by Mayor Jennings. 2767 COUNCIL BILL 2011 - RESOLUTION SETTING THE AMOUNTS OF THE PARKS AND RECREATION SYSTEMS DEVELOPMENT CHARGES. Council Bill 2011 was introduced by Councilor Chadwick. The bill was read by title only since there were no objections from the Council. On roll call vote for final passage, the bill passed unanimously. Mayor Jennings declared Council Bill 2011 duly passed. Mayor Jennings expressed his appreciation to the staff for all of their work updating the Park & Recreation Comprehensive Plan and the system development charges. 2835 ANNUAL AUDIT REPORT (Fiscal Year 1998-99). Finance Director Gillespie stated that the City's auditors have issued an unqualified opinion on the City's 1998-99 financial reports. He reminded the Council that last year there was a possibility that a qualified opinion would be issued since the Governmental Accounting Standards Board (GASB) and the American Institute of Certified Public Accountants (AICP A) had taken different positions on Y2K disclosures. However, these two accounting boards have come to some agreement which resulted in the City receiving the unqualified opinion. He stated that the complete report is available in the Finance office for review by the Council or interested citizens. Mayor Jennings expressed his appreciation of the information provided in the staff report since it addressed tough subjects and explained the subjects in an understandable manner. Page 13 - Council Meeting Minutes, November 22, 1999 II 8A COUNCIL MEETING MINUTES NOVEMBER 22, 1999 TAPE READING 2989 ACCEPTANCE OF UTILITY EASEMENT IN HERITAGE PARK PHASE 4 SUBDIVISION. A utility easement for an underground arch pipe for the storm sewer system is being conveyed by Hidden Creek Properties in conjunction with Phase 4 of their subdivision. Staff recommended acceptance of the easement. FIGLEy/SIFUENTEZ....accept the utility easement from Hidden Creek Properties as recommended by staff. The motion passed unanimously. 3004 CONTRACT AWARD: BID NO. 20-05 -- NORTH 6TH STREET SANITARY SEWER REHABILITATION AND EXTENSION. Bids for the replacement and extension of sanitary sewer pipe at the north end of 6th Street were received from the following contractors: Bob's Backhoe lLC, $15,709.20; Kyllo Construction, $16,180.00; Cushing Bros. Inc., $16,990.00; Valley Excavating Inc., $18,936.00; Cipriano & Sons, $19,700.00; Rychart Excavating Inc., $20,660.00; Kerr Contractors, $20,870.00; Emery & Sons Const., $23,215.00; Sun Quest Construction, $23,998.00; APC Underground Inc., $24,120.00; Rasch General Contractors, $29,860.00; and Cardwell Construction, $34,500.00. The engineer's estimated cost for this project was $28,790.00 and staff recommended that the low bid be accepted. FIGLEY/SIFUENTEZ...award the construction contract to the lowest responsible bidder, Bob's Backhoe LLC, for the North 6th Street sanitary sewer rehabilitation and extension in the amount of $15,709.20. The motion passed unanimously. 3055 CONTRACT A WARD FOR WASTEWATER TREATMENT PLANT BUILDING REMODELING PROJECT. Bids for remodeling the westerly portion of the WWTP administration and chemistry building were received from the following contractors: First Cascade Corp., $199,444.00; Corp. Inc. Construction, $199,500.00; JCW Inc., $209,329.00; New Hope Construction, $211,800.00; Bartel Contracting, $212,577.00; Select Contracting, $227,789.00; Platinum Construction, $231,280; JMS Construction, $244,125.00; Cedarlake Company, $252,242.00; Pacific Rim Corp., $282,410.00; Magna Pacific Inc., $284.000.00; and Todd Hess Building Co., $296,770.00. Staff recommended the acceptance of the low bid submitted by First Cascade Corporation. FIGLEY/SlFUENTEZ...accept the low bid from First Cascade Corporation for remodeling the westerly portion of the Wastewater Treatment Plant control building in the amount of $199,444.00. The motion passed unanimously. 3081 MAYOR AND COUNCIL REPORTS. Councilor Kilmurray stated that she had attended the W oodbum Company Stores Christmas Tree lighting ceremony and it was a very enjoyable event. Councilor Sifuentez stated that at the League of Oregon Cities Conference, the City Page 14 - Council Meeting Minutes, November 22, 1999 II' 8A COUNCIL MEETING MINUTES NOVEMBER 22, 1999 TAPE READING received a Safety Award Bronze certificate. She stated that it was an interesting conference and she received information from other conference participants on programs and projects being done in other Oregon cities. She also stated that she felt that the Woodburn Council was very fortunate compared to many other cities in that the Mayor and Council get along very well and respect each other. Councilor Chadwick stated that she also enjoyed the Conference. Mayor Jennings stated that he also stated that he attended the Conference and he was invited by Facilitators Altman, Koch, and Ragsdale to participate in their program to relate Woodburn's experience in setting Council goals and visions for our community. He also reminded the public that a series of music concerts will be held at the High School Lectorium on December 6,8, and 10, 1999 from 7:00 pm to 8:00 pm. In addition to the press releases, he stated that they would be sending flyers to all of the local churches and he urged the Council to spread the word so that there will be a large attendance at each performance. Tape 3 0001 EXECUTIVE SESSION. FIGLEYIKILMURRA Y...adjourn to executive session under the authority of ORS 192.660 (1)(h), ORS 192.6oo(1)(e), and ORS 192.660(1)(f). The motion passed unanimously. The meeting adjourned to executive session at 10:29 p.m. and reconvened at 11 :04 p.m.. Mayor Jennings stated that no decisions were made by the Council in executive session. 0010 FIGLEYIKILMURRA Y... authorize the City Attorney to execute a Stipulated Order of Dismissal dismissing Moore Clear Co. from LUBA cases #99-149 and #99-162 and that the City Administrator be authorized to sign the settlement agreement with Moore Clear Co. and Craig Realty Group Woodburn LLC resolving their disputes and claims relating to the formation of the Arney Road reimbursement district. The motion passed unanimously. 0035 FIGLEYIKILMURRA Y... City Administrator be authorized to sign a settlement agreement with Mark C. Wolf regarding the property located at 347 N. Front Street, Woodburn, OR. The motion passed unanimously. 0046 ADJOURNMENT. BJELLAND/SIFUENTEZ... meeting be adjourned. The motion passed unanimously. The meeting adjourned at 11 :06 p.m.. APPROVED Richard Jennings, Mayor ATTEST Mary Tennant, Recorder City of Woodburn, Oregon Page 15 - Council Meeting Minutes, November 22, 1999 ,. 8A Executive Session COUNCIL MEETING MINUTES November 22, 1999 DA TE. CONFERENCE ROOM, CITY HALL, CITY OF WOODBURN, COUNTY OF MARION, STATE OF OREGON, NOVEMBER 22, 1999. CONVENED. The Council met in executive session at 10:34 p.m. with Mayor Je~nings presiding. ROLL CALL. Mayor Councilor Councilor Councilor Councilor Councilor Councilor Jennings Bjelland Chadwick Figley Kilmurray Pugh Sifuentez Present Present Present Present Present Absent Present Mayor Jennings reminded the Councilors and staff that information discussed in executive session is not to be discussed with the public. Staff Present: City Administrator Brown, City Attorney Shields, Public Works Director Tiwari (10:34 pm to 10:45 pm), Park & Recreation Director Westrick (10:34 pm to 10:45 pm), City Recorder Tennant The executive session was called under the following statutory authority: 1) ORS 192.660(1)(h) to consult with counsel concerning the legal rights and duties of a public body with regard to current litigation; 2) ORS 192.660(1)(e) to conduct deliberations with persons designated by the governing body to negotiate real property transactions; and 3) ORS 192.660(1)(f) to consider records that are exempt by law from public inspection. ADJOURNMENT. The executive session adjourned at 11:00 p.m.. APPROVED RICHARD JENNINGS, MAYOR ArrEST Mary Tennant, Recorder City of Woodburn, Oregon Page 1 - Council Executive Session Minutes, November 22, 1999 II 8A COUNCIL WORKSHOP MINUTES NOVEMBER 29, 1999 TAPE READING 0001 DATE. COUNCIL CHAMBERS, CITY HALL, CITY OF WOOD6URN, COUNTY OF MARION, STATE OF OREGON, NOVEMBER 29, 1999. CONVENED. The workshop began at 7:00 p.m. with Mayor Jennings presiding. 0007 ROLL CALL. Mayor Councilor Councilor Councilor Councilor Councilor Councilor Jennings Bjelland Chadwick Figley Kilmurray Pugh Sifuentez Present Present Present Present Present Present (7: 10 pm) Present (7:22 pm) Planning Commission members present: Rob Mill, Royce Young, Frank Lonergan, James Cox Staff Present: City Administrator Brown, City Attorney Shields, Community Development Director Goeckritz, Senior Planner Mulder, Planning Consultant Roger Budke, Management Analyst Smith, City Recorder Tennant 0250 Mayor Jennings stated that this workshop is being held to update the Council and Planning Commission on the work being done by the Steering Committee on amendments to the Comprehensive Plan and to give the Committee feedback on concerns or suggestions that need to be considered in the draft document. The Steering Committee consists of Councilor Figley, Planning Commissioner Cox, Dave Christoff (representing the local builders/realtors), Planner Roger Budke, and City Administrator Brown. Administrator Brown reiterated that the purpose of the meeting is to obtain feedback from the Council and Commission so that the recommended changes are consistent with the goals of each group. Roger Budke stated that the City's Comprehensive Plan currently has implementing ordinances for zoning, subdivisions, annexations, signs, access management, building code, and system development charges. The Committee is proposing that the implementing ordinances for zoning, subdivisions, and annexations be refined and combined into one ordinance to be known as a Development Ordinance. The new ordinance would reflect current community values, current state statutes, precedent setting land use court cases, a friendlier organizational format, and provide another Page 1 - Council Workshop Minutes, November 29, 1999 11' 8A COUNCIL WORKSHOP MINUTES NOVEMBER 29, 1999 TAPE READING growth management tool. He stated that the Committee started their weekly meetings in August 1999 and they anticipate completion of the draft document by February 2000. The process has involved a collaborative exchange of ideas, examples of ordinances from other cities, and group consensus of draft provisions. Once the Committee completes the draft document, it will be presented to the Council for preliminary review, then submitted to the Planning Commission for public review, and finally to the City Council for public review and adoption. He summarized the contents of the draft ordinance which would include definitions, land use zoning, general provisions, general development standards, special uses, specific conditional uses, annexation, Planning Commission role and responsibilities, application types and requirements, and administrative procedures. Proposals to date not only makes revisions or deletions to existing provisions but also establishes new provisions such as a Mixed Use Campus zoning district, redefining residential multi-family densities for assisted living care facilities and apartments, increasing the minimal residential lot size from 6,000 sq ft to 8,000 sq ft., applicability of design standards to all new developments, creation of a list of special uses, and cross reference interlocking requirements and standards. Discussion was held regarding design standards and guidelines along with potential problems that may be involved in implementing certain standards. Commissioner Cox stated that the Committee has yet to decide the extent to which these new provisions will apply to existing developments and the triggering effect that will make existing developments comply with the new standards. Administrator Brown stated that it may be necessary to establish a Design Review Committee to evaluate new development proposals. Councilor Pugh questioned the combination for the residential and commercial use especially in a PUD. Roger Budke stated that the mixed campus use would combine industrial and commercial uses. Combining the residential and commercial activities is a step ahead of what is being discussed by the Committee at this time. Further discussion was held on design standards and guidelines along with legal issues surrounding a developer's establishment of covenant and restrictions (CC& R). It was noted that there will be some negotiations between staff and developers before it ever gets to the Design Review Board. Mayor Jennings stated that the Councilors had expressed a desire to update current ordinances, and, if possible, bring back as many ordinances as possible into one zoning ordinance. He stated that he was in agreement with what has been done as of this date and urged the Committee to continue working on tightening up standards and practices. Royce Young suggested that stronger definitions of a Planned Unit Development be incorporated into the proposed ordinance. J ames Cox stated that there are hundreds of issues that have been brought up and the Committee will not have time to look at each one in detail, however, they do spend a Page 2 - Council Workshop Minutes, November 29, 1999 II SA COUNCIL WORKSHOP MINUTES NOVEMBER 29, 1999 TAPE READING considerable amount of time on those issues of major concern. Tape 2 Councilor Bjelland questioned what would be provided to the Commission and Council as a result of this process. Administrator Brown stated that it is his intent to bring a draft ordinance for discussion at another workshop in February and, once evaluated by the Commission and Council, the Committee will take some additional time to finalize their proposal for the next step of the public review process. Alternatives will still be discussed, however, a completed draft will be available for all members to focus on in this process. Roger Budke summarized issues brought up at this meeting, answered questions pertaining to specific land uses, and offered suggestions based on his planning expenence. The workshop concluded at 8:43 p.m.. APPROVED Richard Jennings, Mayor ATTEST Mary Tennant, Recorder City of Woodburn, Oregon Page 3 - Council Workshop Minutes, November 29, 1999 8B MINUTES MONTHLY MEETING OF WOODBURN PUBLIC LIBRARY BOARD DATE: November 10, 1999 ROLL CALL: Phyllis Bauer Kay Kuka Dorothy Jaeger - Present - Present - Present Barbara Pugh Pat Will Mary Chadwick Ex-Officio - Present - Present - Present STAFF PRESENT: Linda Sprauer, Director Judy Coreson, Recording Secretary GUESTS: John Brown, City Administrator CALL TO ORDER: President Dorothy Jaeger called the meeting to order at 12 Noon. The October scheduled monthly meeting was not held due to lack of quorum. SECRETARY'S REPORT: The monthly Board minutes of September 8, 1999 were approved as submitted. DIRECTOR'S REPORT: Monthly Statistics: The monthly statistics were self-explanatory. The number of people visiting the library for the month of September was 12,337 and October was 14,482. Activities: A list of activities was distributed to the Board. Judy Brunkal's adult programs: "Live at the Library" are scheduled on Tuesdays at 7 P.M. in the City Council Chambers. The Oregon author presentations and book signing are: Dick Lutz, "Amazon Journey" on October 26; Tom Mitcheltree, "Katie's Will" and Dataman" on November 30; and Craig Lesley, "the Sky Fisherman" on December 14. The library's closed hours are: Monday, November 1 for a Staff Training day; Thursday, November 11 for Veteran's Day; Thursday, November 25 for Thanksgiving; Friday, December 24 (open 8 AM to 12 PM) for Christmas Holiday; and Saturday, December for Christmas Day. Staff News: A Library Assistant/Security Monitor position is open, as Arlene Zellner moved to the Library Assistant circulation position vacated by Jo Marshall. The position has been advertised and the 1 ,. 8B interviews have been completed with good results. One of the interviewees will be chosen soon. Sue Dawson, Library Assistant, has resigned effective December 6, but will remain on-call. Connie Constante, Library Assistant, has also resigned effective December 31 and will remain on-call. Mae Jackson's husband passed away recently. Mae was a previous Children's Librarian. Volunteer of the Month: Arlene Wilson was chosen Volunteer of the Month for September, and Marie Brock was chosen for October. Project Updates: A microfilm reader/printer has been delivered for a trial run. If the staff likes it, we will be purchasing one. The Carnegie Building study is completed. Some of the funding may be included in next year's budget. In the discussion with John Brown, City Administrator, he suggested to try to get the Carnegie building included in the National Register of Historical Buildings to receive grants. He also suggested doing a fund-raiser. The HVAC study is about to be completed. Hopefully, this project can go out for bid next week. It will be early spring before work could begin on the HVAC system, so that the building will not be without heat in the winter. The new shelving is waiting for the maintenance crew to be available for final assembly. The Self-Check Out unit was put on hold, because it is necessary to do a supplemental budget for the funding. The Friends of the Library donated $1,500 to purchase a new computer to replace the adult area Macintosh. Two computers were purchased for word processing, with the City's IS fund paying the difference since we are replacing a computer. The Woodburn Together Association also donated $1,300 for a computer in Youth Services. Again, since the Youth Services Macintosh will be replaced, the City's IS fund will purchase a second computer for that area. In the spring, a couple of the Dynix dumb terminals will be replaced with PC's. Library Board Minutes - 11/10/99 2 .. 8B The new telephone system is installed and is working well, except for the FAX machine at the Reference Desk which is not operational. Library Closed: Monday, November 1, was a staff training day. A Meyers Briggs personality presentation was given by Anne Van Sickle, McMinneville Library Director. Officer Seely from the Police Department and Bob Benck, Fire Marshall, gave personal and job safety presentations. Friends of the Library: The Friends Booksale earned almost $1,000. At the last meeting Linda reminded the group that they can't always use the Carnegie Room for storing books. Too many books accumulate before the booksale, which makes the room unusable for a meeting room. Other space to store books will be investigated. OLD BUSINESS: None NEW BUSINESS: Fund-Raiser for Carnegie Building Exterior: John Brown, City Administrator, attended the meeting to discuss the possibility of a fund-raiser to help refurbish the exterior of the Carnegie building. People might donate because it would be saving an historical building, and they may have fond memories of the using the old Carnegie building. Approximately $150,000 is needed for this total project which could be funded by a combination of City funds, the Endowment Fund, and a fund-raiser. The Board and City Administrator will meet at 10 A.M. on Wednesday, December 8, prior to the Library Board meeting to brainstorm ideas for a fund-raiser. BUSINESS TO/FROM THE CITY COUNCIL AND/OR MAYOR: None ADJOURNMENT: The meeting was adjourned at 1 :30 P.M. Respectfully Submitted, ~/:1 /j, \ / / 'I... ;Ll ( r" ,.." 7'~v ~ I..", ,1 ' 1"1 / ' _ L ,-'- ~_ ,--, , , j'udy Coreson Recording Secretary Library Board Minutes - 11/10/99 3 . 8e WOODBURN WORLDS BERRY CENTER MUSEUM; Regular Meeting Cl/8/99 I CALL TO ORDER Chair, Nancy Kirksey opened the meetingat 1100 pm in the vestibule of the Bungalow Theater. Present: E. Kahut, Yuranek, O.Ostrom, V. Yoder, Randy Westrick,H. Smith, John Brown, andguests Loy Kirksey, and Matt Smith. A quorum was established. II MINUTES YClder meoved to accept th(f~ I"ok.v 10th nii.rltd~;l~~ ii:\;~ f\.:,~>t\d, The motion seconded/passed. III COMMUNICATIONS A letter with $100 from Robert C. Austin was ysad tV Y cld e r file. TREASURE REPORT: None. First Security Bank called Vance requesting clarificatieon of ownership names of the CD's on Matt Smith will take care of the request. V UNFINISHED BUSINESS: 1. TIH? Ci ty Manager, Brclwn said "Th<:? City may take over the preparation clf the vc,lunteel" "hclst" time schedule". It is now pyepared by Walt ScaYboyough. 2. At th@ Gr~ngQ Bazaar net saleswas $122.55 which was given to the treasure along with the Austin $100 and $10 for offerings of Board Members fClr "WhenHol.tses Had PClrches". Left clvers valued at $230 will go to Hope/Help Center. VI NEW BUSINESS 1. Christmas Decoration report: Vance Yoder and Don Peters put up the Christmas lights. The greenery/lights were donated by Georgia Peters and Don and Harry Rehm put them up. 2. H. Smith moved to have Randy Westrick purchase a metal name plate for the"special friends" board Robert C.Austin. The motion was seconded by O. Ostrom/passed. 3. O. Ostrom moved to close Musuem during January and part of February. Motion seconded/passed. Consensus of the members was to have a celebration on Monday February 14th, 2000. 4. City Mgr, Brown said the City Council will act on the future Museum proposal Monday night. Seven seats will be on the commission with one high school student. The City Coouncil will vote on the commission ordinance at a January meeting. VII ADJOURNMENT 1:30 Next meeting in January, 2000. ;:~/ ~yt'~ . AlP CHECK LISTING FOR THE MONTH OF NOVEMBER 1999 8D CHECK DEPARTMENT VENDOR NAME VENDOR DATE AMOUNT NO NO 48173 POSTAGE-VARIOUS US POSTAL SERV 020089 11/01/1999 $1,200.00 48174 SUPPLlES-A TTY WBN COMM ACCESS TV 022547 11/0211999 $10.00 48175 PAYROLL-POLICE EBS TRUST 060020 11/03/1999 $185.80 48176 PERMIT-WWTP MARION CTY BLDG INSP 012090 11/03/1999 $1,236.24 48177 SUPPLlES-A TTY OREGON STATE BAR 014500 11/04/1999 $135.00 48178 SERVICES-WTR VALLEY MAILING 021044 11/04/1999 $568.80 48179 VOID VOID VOID $0.00 48180 VOID VOID VOID $0.00 48181 VOID VOID VOID $0.00 48182 SUPPLIES-STREET TOP 0 HILL AUTO NONE 11/05/1999 $525.60 48183 SERVICES-LIBRARY RICHARD LUTZ NONE 11/05/1999 $30.00 48184 SERVICES-LIBRARY TOM MITCHELTREE NONE 11/05/1999 $100.00 48185 SERVICES-LIBRARY CRAIG LESLIE NONE 11/05/1999 $250.00 48186 SERVICES-LIBRARY ANNABELL PRANTL NONE 11/05/1999 $20.00 48187 SERVICES-LIBRARY HAROLD KNITTEL NONE 11/05/1999 $20.00 48188 REFUND-BUILDING RICHARD MORRIS NONE 11/05/1999 $142.80 48189 REFUND-BUILDING KENTEC HEATING NONE 11/05/1999 $19.26 48190 SERVICES-LIBRARY PIZZA HUT NONE 11/05/1999 $30.00 48191 SERVICES-ENG AEROTEK INC 000080 11/05/1999 $817.50 48192 SERVICES-WWTP ARAMARK UNIFORM 000534 11/05/1999 $204.81 48193 SERVICES-VARIOUS ARCH PAGING 000535 11/05/1999 $56.41 48194- SUPPLIES-POLICE AWARDS & ATHLETICS 000580 11/05/1999 $45.00 48195 SUPPLIES-LIBRARY BIMART CORP 001275 11/05/1999 $46.43 48196 SERVICES-PLAN ROGER J BUDKE 001580 11/05/1999 $3,600.00 48197 SERVICES-POLICE BULLARD,KORSHOJ 001584 11/05/1999 $98.00 48198 SERVICES-RSVP CANBY TELEPHONE 002062 11/05/1999 $19.95 48199 SUPPLIES-PARKS COASTWIDE LAB 002626 11/05/1999 $877 .55 48200 SERVICES-FINANCE DIRECT LINK 003240 11/05/1999 $315.00 48201 SERVICES-ADMIN DORTIGNACO & ASSOC 003258 11/05/1999 $689.69 48202 SUPPLIES-PARKS FISHERS PUMP 005147 11/05/1999 $267.14 48203 SUPPLIES-WATER FREUND CAN CO 005344 11/05/1999 $24.24 48204 SERVICES-VARIOUS ROBERT W GIBSON 006175 11/05/1999 $1,839.75 48205 SERVICES-VARIOUS HILL YERS MID CITY 007228 11/05/1999 $93.44 48206 SERVICES-STREET HIRE CALLING 007240 11/05/1999 $466.38 48207 SUPPLlES-WWTP IND WELDING SUPPLY 008100 11/05/1999 $32.00 48208 SERVICES-FINANCE IKON TECH SERV 008117 11/05/1999 $13,927.00 48209 SERVICES-VARIOUS IKON OFFICE 008119 11/05/1999 $1,096.49 48210 SUPPLIES-VARIOUS KEY BUS PRODUCTS 010076 11/05/1999 $61.29 48211 SUPPLIES-A TTY LEXIS LAW 011218 11/05/1999 $61.88 48212 SERVICES-COURT MSI GROUP 012015 11/05/1999 $125.00 48213 SERVICES-SELF INS MARION CTY TREASURY 012223 11/05/1999 $160.00 48214 SUPPLlES-WTR MCCORMICK BARKDUST 012350 11/05/1999 $120.00 48215 SERVICES-LIB MCLARENS CARPET 012398 11/05/1999 $2,685.37 48216 SERVICES-VARIOUS NW NATURAL 013350 11/05/1999 $1,351.12 48217 SERVICES-POLICE OFFICER ALIVE 014026 11/05/1999 $768.00 48218 SERVICES-ENG ONSITE ENVIRON 014055 11/05/1999 $1,292.65 48219 SERVICES-WTR OR DIV STATE LANDS 014270 11/05/1999 $6.20 48220 SUPPLIES-A TTY OREGON STATE BAR 014500 11/05/1999 $110.00 48221 SERVICES-WWTP OREGONIAN PUBLISH 014653 11/05/1999 $122.49 Page 1 II' AlP CHECK LISTING FOR THE MONTH OF NOVEMBER 1999 8D 48324 SERVICES-PARKS UNITED DISPOSAL 020020 11/12/1999 $65.00 48325 SUPPLIES-RSVP US POSTAL SERV 020090 11/12/1999 $297.00 48326 SUPPLIES-LIBRARY USWEST DIRECT 020092 11/12/1999 $90.84 48327 SERVICES-VARIOUS US WEST COMM 020095 11/12/1999 $4,867.89 48328 SUPPLlES-WWTP VIESKO QUALITY 021140 11/12/1999 $283.58 48329 SUPPLIES-POLICE VIKING OFFICE 021180 11/12/1999 $881.88 48330 SUPPLIES-VARIOUS VISIBLE COMPUTER 021200 11/12/1999 $184.61 48331 SERVICES-ENG WDY INC 022110 11/12/1999 $2,207.80 48332 SERVICES-POLICE WBN FLORIST 022600 11/12/1999 $26.50 48333 SERVICES-LIBRARY WBN RADIATOR 022700 11/12/1999 $1,210.00 48334 SERVICES-ENG WBN RENT-ALL 022708 11/12/1999 $90.00 48335 SUPPLIES-LIBRARY WORLD MEDIA 022815 11/12/1999 $289.66 48336 SERVICES-WATER VALLEY MAILING 021044 11/18/1999 $385.60 48337 PETTY CASH-VAR CITY OF WOODBURN 015255 11/18/1999 $138.94 48338 VOID VOID VOID $0.00 48339 VOID VOID VOID $0.00 48340 VOID VOID VOID $0.00 48341 REFUND-BUS L1C WBN CHIROPRACTIC NONE 11/19/1999 $25.00 48342 REFUND-BUS LIC RUTH DOMAN NONE 11/19/1999 $25.00 48343 REFUND-WTRlSWR ROBERT HORSEY NONE 11/19/1999 $33.27 48344 REFUND-WTR MCHA NONE 11/19/1999 $1,083.64 48345 REFUND-WATER ORVILLE KREBS NONE 11/19/1999 $298.32 48346 REFUND-WATER DAVISON BROS LLC NONE 11/19/1999 $642.27 48347 REIMBURSE-BUILD DAVID MARET NONE 11/19/1999 $42.41 48348 SERVICES-PLANNING AM PLANNING ASSOC 000270 11/19/1999 $33.00 48349 SERVICES-VARIOUS ARAMARK UNIFORM 000534 11/19/1999 $209.06 48350 SERVICES-PARKS AT&T 000623 11/19/1999 $10.75 48351 SERVICES-POLICE A T& T LANGUAGE LINE 000659 11/19/1999 $466.39 48352 LOAN PAY-PUB WKS BANK OF NEW YORK 001133 11/19/1999 $151,202.23 48353 SERVICES-PARKS BAUMAN FARMS 001162 11/19/1999 $91.00 48354 SUPPLIES-POLICE BOISE CASCADE 001357 11/19/1999 $328.02 48355 SERVICES-PUB WKS BROWN & CALDWELL 001573 11/19/1999 $32,933.29 48356 SERVICES-POLICE BULLARD, KORSHOJ 001584 11/19/1999 $39.80 48357 SERVICES-PARKS CHERRY CITY ELECTRIC 002424 11/19/1999 $852.16 48358 SERVICES-PUB WKS CH2M-HILL 002478 11/19/1999 $28,586.76 48359 SUPPLIES-FINANCE DATA COMM WHSE 003049 11/19/1999 $339.85 48360 SERVICES-WWTP DEPT OF ENVIR QUALITY 003205 11/19/1999 $47.40 48361 SUPPLIES-POLICE EMBLEM ENTER 004140 11/19/1999 $946.71 48362 SUPPLlES-WTR FREUND CAN CO 005344 11/19/1999 $12.03 48363 SUPPLIES-STREET GEM EQUIPMENT 006064 11/19/1999 $149.00 48364 SERVICES-LIBRARY GE CAPITAL 006079 11/19/1999 $166.09 48365 SERVICES-STREET HIRE CALLING 007240 11/19/1999 $483.23 48366 SUPPLlES-WTR IND FASTNERS 008073 11/19/1999 $179.80 48367 SUPPLIES-ENG IKON OFFICE 008119 11/19/1999 $44.56 48368 SERVICES-POLICE DR ROBERT JONES 009147 11/19/1999 $738.00 48369 SERVICES-POLICE KEY INVESTMENTS 010080 11/19/1999 $6,976.00 48370 SERVICES-WATER L1NDS MARKET 011240 11/19/1999 $30.00 48371 SERVICES-VARIOUS LUCENT TECH 011370 11/19/1999 $621.90 48372 SERVICES-PUB WKS MARION CTY BLOG 012090 11/19/1999 $66.34 48373 SUPPLIES-POLICE MASTERSCREEN PROD 012294 11/19/1999 $89.55 48374 SUPPLIES-VARIOUS METROFUELING 012448 11/19/1999 $507.15 Page 4 AlP CHECK LISTING FOR THE MONTH OF NOVEMBER 1999 8D 48222 SUPPLIES-STREET THE PLANK CO 015362 11/05/1999 $334.25 48223 SERVICES-VARIOUS PGE 015420 11/05/1999 $8,622.67 48224 SUPPLlES-WWTP PRAXAIR DIST 015480 11/05/1999 $14.20 48225 SERVICES-ADMIN R&W ENGINEERING 017010 11/05/1999 $12,120.00 48226 SERVICES-BUILD RLM CONSULT SERV 017257 11/05/1999 $13,872.37 48227 SUPPLIES-VARIOUS ROTHSIGA 017340 11/05/1999 $120.58 48228 SUPPLIES-PARKS SAFFRON SUPPLY 018020 11/05/1999 $29.85 48229 SUPPLIES-SELF INS T3E COMPANY 019003 11/05/1999 $1,932.00 48230 SERVICES-TRANSIT TIMS DIESEL 019167 11/05/1999 $1,683.69 48231 REIMBURSE-POLICE SARAH TOTTEN 019188 11/05/1999 $20.19 48232 SUPPLIES-STREET TRAFFIC SAFETY SUPPLY 019220 11/05/1999 $144.84 48233 SUPPLIES-POLICE TREADWAY GRAPHICS 019243 11/05/1999 $284.88 48234 SUPPLlES-VARIOU UNOCAL ERNIE GRAHAM 020010 11/05/1999 $548.29 48235 SERVICES-VARIOUS UNITED DISPOSAL 020020 11/05/1999 $65.00 48236 SERVICES-VARIOUS US WEST COMM 020091 11/05/1999 $347.15 48237 SERVICES-VARIOUS US WEST COMM 020095 11/05/1999 $4,094.74 48238 SUPPLlES-WWTP VALLEY FIRE CONTROL 021040 11/05/1999 $19.00 48239 SUPPLIES-LIBRARY WALMART STORES 022035 11/05/1999 $74.81 48240 SUPPLlES-A TTY WEST GROUP 022160 11/0511999 $138.50 48241 SUPPLIES-VARIOUS YES GRAPHICS 024025 11/05/1999 $999.90 48242 SERVICES-WATER VALLEY MAILING 021044 11/05/1999 $531.20 48243 VOID VOID VOID $0.00 48244 VOID VOID VOID $0.00 48245 VOID VOID VOID $0.00 48246 SERVICES-WWTP DOUBLE TREE HOTEL NONE 11/12/1999 $394.68 48247 SERVICES-WWTP A&A PEST CONTROL 000011 11/12/1999 $85.00 48248 SERVICES-ENG AEROTEK INC 000080 11/12/1999 $364.00 48249 SERVICES-HOUSING ALUM-A-L1TE ALUM 000180 11/12/1999 $2,447.00 48250 SUPPLIES-LIBRARY AM INST FOR EDUC 000240 11/12/1999 $99.90 48251 SERVICES-HOUSING A-1 ALL WEATHER ROOF 000406 11/12/1999 $4,248.00 48252 SERVICES-HOUSING ARKEN ENTERPRISES 000505 11/12/1999 $3,800.00 48253 SERVICES-WWTP ARAMARK UNIFORM 000534 11/12/1999 $228.21 48254 SERVICES-VARIOUS ARCH PAGING 000535 11/12/1999 $146.67 48255 SERVICES-WWTP AT&T 000623 11/12/1999 $11.07 48256 SERVICES-LIBRARY B&BTV 001026 11/12/1999 $49.00 48257 SERVICES-WATER BACKFLOW MGMT 001033 11/12/1999 $1,000.00 48258 SERVICES-TRANSIT BAKER & BAKER 001070 11/12/1999 $312.00 48259 SUPPLIES-LIBRARY BELL ATLANTIC 001183 11/12/1999 $31.60 48260 SERVICES-VARIOUS BOLDT, CARLISLE & SMITH 001345 11/12/1999 $3,315.00 48261 SUPPLIES-LIBRARY BOOKS IN MOTION 001351 11/12/1999 $623.05 48262 SUPPLIES-lIBRARY RR BOWKER 001375 11/12/1999 $559.08 48263 SERVICES-WWTP CARLSON TESTING 002140 11/12/1999 $195.00 48264 SERVICES-LIBRARY CHEMEKETA COMM COLL 002410 11/12/1999 $1,624.92 48265 REIMBURSE-POLICE GREG COLLINS 002632 11/12/1999 $40.85 48266 SERVICES-VARIOUS CRANE & MERSETH 002896 11/12/1999 $47,073.88 48267 SUPPLIES-LIBRARY CREATIVE PUBLISH 002903 11/12/1999 $175.76 48268 SERVICES-POLICE CRYSTAL SPRINGS 002919 11/12/1999 $139.00 48269 REIMBURSE-WWTP MARVIN DANIELS 003035 11/12/1999 $144.60 48270 SERVICES-POLICE THE DOOR MAN 003254 11/12/1999 $368.78 48271 SERVICES-WWTP EMERY & SONS 004153 11/12/1999 $60,547.30 48272 SERVICES-WTR ENG CONTROL PROD 004180 11/12/1999 $2,605.00 Page 2 II AlP CHECK LISTING FOR THE MONTH OF NOVEMBER 1999 8D 48273 REIMBURSE-PLAN TERESA ENGELDINGER 004188 11/12/1999 $11.65 48274 SUPPLIES-POLICE ENTENMANN-ROVIN 004203 11/12/1999 $538.80 48275 SUPPLIES-LIBRARY GALE GROUP 006015 11/12/1999 $744.76 48276 SUPPLIES-LIBRARY GAYLORD BROS 006030 11/12/1999 $143.46 482n SUPPLlES-WTR GENERAL TOOL 006085 11/12/1999 $193.55 48278 SUPPLIES-LIBRARY GRACE PRODUCTS 006272 11/12/1999 $99.00 48279 SUPPLlES-ENG GW HARDWARE 006405 11/12/1999 $182.06 48280 SUPPLlES-WTR HAL TON CO 007046 11/12/1999 $141.66 48281 SERVICES-STREET HIRE CALLING 007240 11/12/1999 $466.38 48282 SUPPLIES-LIBRARY INGRAM DIST 008116 11/12/1999 $1,490.81 48283 SERVICES-WWTP IKON OFFICE 008119 11/12/1999 $27.17 48284 SERVICES-PUB WKS KERR CONTRACTORS 010067 11/12/1999 $115,511.05 48285 LEASE-POLICE KEY INVESTMENTS 010080 11/12/1999 $3,488.00 48286 SERVICES-HOUSING TROF KONOVALOV 010296 11/12/1999 $1,600.00 48287 SUPPLIES-LIBRARY LEISURE ARTS 011205 11/12/1999 $19.90 48288 SUPPLIES-LIBRARY MADERA CINEVIDEO 012036 11/12/1999 $124.61 48289 SERVICES-VARIOUS MARION CTY CLERK 012087 11/12/1999 $60.00 48290 SUPPLIES-LIBRARY MARSHALL CAVENDISH 012235 11/12/1999 $608.29 48291 SERVICES-HOUSING MARV ELLIS INC 012245 11/12/1999 $7,475.00 48292 SUPPLIES-VARIOUS MASCOTT EQUIP 012248 11/12/1999 $507.15 48293 SERVICES-HOUSING MCLARENS CARPET 012398 11/12/1999 $342.78 48294 SUPPLIES-POLICE METROFUELlNG 012448 11/12/1999 $806.46 48295 SERVICES-HOUSING MIRACLE TOUCH PAINT 012512 11/12/1999 $4,827.00 48296 SERVICES-HOUSING MORRIS CONTRACTORS 012608 11/12/1999 $5,975.00 48297 SUPPLlES-LIBRARY MORNINGSTAR 012609 11/12/1999 $495.00 48298 SERVICES-VARIOUS NW GEOTECH 013287 11/12/1999 $757.20 48299 SUPPLIES-STREET NW SANITATION 013315 11/12/1999 $800.00 48300 SUPPLIES-STREET 1 DAY SIGNS 014003 11/12/1999 $511.00 48301 SERVICES-POLICE ONEA 014053 11/12/1999 $135.00 48302 SERVICES-ENG ONSITE ENVIRON 014055 11/12/1999 $878.50 48303 SERVICES-WWTP OR ANALYTICAL LAB 014107 11/12/1999 $180.00 48304 SERVICES-A TTY OREGON STATE BAR 014500 11/12/1999 $85.00 48305 SUPPLIES-WATER US FILTER 015065 11/12/1999 $4,433.50 48306 SUPPLIES-LIBRARY POLK 015370 11/12/1999 $199.50 48307 SERVICES-VARIOUS PGE 015420 11/12/1999 $14,002.68 48308 SUPPLIES-LIBRARY RECORDED BOOKS 017102 11/12/1999 $91.81 48309 SUPPLlES.L1BRARY REGENT BOOK 017148 11/12/1999 $22.74 48310 SERVICES-BUILD RLM CONSULTING 017257 11/12/1999 $21,516.96 48311 SUPPLIES-TRANSIT SCHETKY NW SALES 018240 11/12/1999 $64.75 48312 SUPPLIES-LIBRARY SENTIMENTAL PROD 018393 11/12/1999 $82.95 48313 SERViceS-HOUSING PAUL SHONES SIDING 018449 11/12/1999 $4,145.00 48314 SUPPLIES-LIBRARY SOUTHEASTERN BOOK 018627 11/12/1999 $250.43 48315 SUPPLIES-LIBRARY SPANISH BOOK 018678 11/12/1999 $222.13 48316 REIMBURSE-LIBRARY LINDA SPRAUER 018710 11/1211999 $507.30 48317 SUPPLIES-POLICE TEKTRONIX 019047 11/1211999 $678.12 48318 SUPPLIES-POLICE TERRITORIAL SUPPLIES 019060 11/12/1999 $146.50 48319 SUPPLIES-VARIOUS US OFFICE PRODUCTS 019100 11/12/1999 $488.10 48320 SERVICES-PUB WKS TITTLE FARMS 019178 11/1211999 $1,200.00 48321 SUPPLIES-PARKS TRAFFIC SAFETY 019220 11/1211999 $700.99 48322 SUPPLlES-WWTP UNOCAL ERNIE GRAHAM 020010 11/1211999 $318.98 48323 SUPPLIES-LIBRARY UNIQUE BOOKS 020016 11/1211999 $532.47 Page 3 .. AlP CHECK LISTING FOR THE MONTH OF NOVEMBER 1999 8D 48375 SUPPLIES-STREET MICROWAREHOUSE 012459 11/19/1999 $719.83 48376 SERVICES-HOUSING MORRIS CONTRACTORS 012608 11/19/1999 $4,328.00 48377 SERVICES-OAR MUFFLERS HITCHES 012655 11/19/1999 $78.12 48378 SERVICES-POLICE NORCOM 013198 11/19/1999 $20,681.25 48379 SUPPLIES-LIBRARY OFFICE DEPOT 014029 11/19/1999 $144.49 48380 SUPPLIES-POLICE OR FIRE EQUIPMENT 014304 11/19/1999 $1,699.65 48381 SERVICES-POLICE OREGONIAN PUBLISH 014653 11/19/1999 $197.13 48382 SUPPLIES-PARKS PACIFIC PRINTERS 015058 11/19/1999 $10.00 48383 SUPPLlES-WWTP PACIFIC PURE BTD WTR 015059 11/19/1999 $30.50 48384 SUPPLIES-WATER US FILTER 015065 11/19/1999 $3,130.45 48385 SUPPLIES-STREET PARKER NW PAVING 015150 11/19/1999 $467.52 48386 SERVICES-STREET PORT GENERAL ELEC 015420 11/19/1999 $10,088.63 48387 SERVICES-WATER RADIX CORP 017035 11/19/1999 $256.74 48388 SUPPLIES-TRANSIT SCHETKY NW SALES 018240 11/19/1999 $80.81 48389 SERVICES-COURT STATE OF OREGON 018753 11/19/1999 $20.00 48390 SERVICES-POLICE SUBWAY SANDWICHES 018814 11/19/1999 $56.80 48391 SUPPLIES-WTR TAYLOR ELECTRIC 019030 11/19/1999 $31.20 48392 REIMBURSE-COURT MARY TENNANT 019055 11/19/1999 $10.00 48393 SUPPLlES-WWTP US OFFICE PRODUCTS 019100 11/19/1999 $29.12 48394 SUPPLlES-A TlY TIGERDIRECT INC 019155 11/19/1999 $271.96 48395 SUPPLIES-VARIOUS UNOCAL:ERNIE GRAHAM 020010 11/19/1999 $555.75 48396 SUPPLIES-POLICE VIKING OFFICE 021180 11/19/1999 $435.28 48397 SUPPLlES-WWTP WEAR-GUARD 022115 11/19/1999 $32.84 48398 SERVICES-POLICE WILL RED CROSS 022328 11/19/1999 $30.00 48399 SERVICES-WWTP WILLAMETTE ENG 022332 11/19/1999 $328.00 48400 SERVICES-VARIOUS weN INDEPENDENT 022630 11/19/1999 $145.00 48401 SUPPLIES-VARIOUS YES GRAPHICS 024025 11/19/1999 $253.00 48402 SUPPLlES-WWTP ZEE MEDICAL 025070 11/19/1999 $127.05 48403 EASEMENT-PUB WKS CHARLES SCHULTZ NONE 11/19/1999 $15,000.00 48404 SERVICES-WATER VALLEY MAILING 021044 11/19/1999 $398.80 48405 VOID VOID VOID $0.00 48406 VOID VOID VOID $0.00 48407 VOID VOID VOID $0.00 48408 SUPPLIES-LIBRARY CALIFORNIA FACTORS NONE 11/30/1999 $39.92 48409 SUPPLIES-PUB WKS PIPERS JEWELRY NONE 11/30/1999 $110.00 48410 SUPPLIES-LIBRARY MUL TNOMAH PUB NONE 11/30/1999 $29.05 48411 DAMAGE-SELF INS JAMES E ERNST NONE 11/30/1999 $75.00 48412 REFUND-PARKS KEN BAUER NONE 11/30/1999 $25.00 48413 SERVICES-LIBRARY CHRIS LEEBRICK NONE 11/30/1999 $175.00 48414 SERVICES-STREET LEILAUI PIERCE NONE 11/30/1999 $25.00 48415 SERVICES-WWTP A&A PEST CONTROL 000011 11130/1999 $170.00 48416 SERVICES-PARKS ACE SEPTIC 000031 11/30/1999 $498.04 48417 SERVICES-ENG AEROTEKINC 000080 11/30/1999 $1,119.00 48418 SUPPLlES-WTRlST AIR OIL PRODUCTS 000112 11/30/1999 $1,344.92 48419 SERVICES-VARIOUS AIR TOUCH CELLULAR 000113 11/30/1999 $1,543.38 48420 SUPPLlES-WWTP ALL PURE CHEMICAL 000136 11/30/1999 $640.00 48421 SUPPLlES-WWTP AMER SIGMA 000323 11/30/1999 $99.22 48422 SERVICES-WATER AMTEST OREGON LLC 000400 11/30/1999 $446.50 48423 SERVICES-VARIOUS ARAMARK UNIFORM 000534 11/30/1999 $355.56 48424 SUPPLlES-WWTP AWARDS & ATHLETICS 000580 11130/1999 $13.50 48425 SERVICES-STIWTR AT&T 000623 11/30/1999 $12.08 Page 5 II' 8D AlP CHECK LISTING FOR THE MONTH OF NOVEMBER 1999 48426 SERVICES-PARKS AT&T LANGUAGE LINE 000659 11/30/1999 $14.03 48427 SUPPLIES-PARKS HOUSEHOLD BANK 001199 11130/1999 $820.84 48428 SUPPLIES-VARIOUS BIMART CORP 001275 11/30/1999 $512.76 48429 SERVICES-PARKS BOBS BACKHOE 001325 11130/1999 $900.00 48430 REIMBURSE-ADMIN JOHN BROWN 001490 11/30/1999 $164.85 48431 SUPPLIES-STREET CANBY SAND 002060 11/30/1999 $494.64 48432 SERVICES-POLICE CASE AUTOMOTIVE 002190 11130/1999 $1,731.50 48433 SUPPLIES-PARKS CASCADE COLUMBIA 002218 11130/1999 $750.00 48434 SUPPLIES-PARKS CASCADE POOLS 002226 11/30/1999 $331.20 48435 SERVICES-WWTP CHERRY CITY ELEC 002424 11/30/1999 $3.653.00 48436 SERVICES-SELF INS CIS:CITY CTY INS 002488 11/30/1999 $10.531.95 48437 RETAINAGE-WWTP CITY OF WOODBURN 002525 11/30/1999 $81,786.81 48438 SUPPLIES-PARKS CLACKAMAS LOCK 002558 11/30/1999 $9.75 48439 SUPPLIES-VARIOUS COASTAL FARM 002625 11/30/1999 $783.49 48440 SERVICES-COURT MARGOT COMLEY 002686 11/30/1999 $262.50 48441 SERVICES-PUB WKS CRANE & MERSETH 002896 11/30/1999 $3,013.03 48442 SUPPLlES-WWTP CUSTOM CHARTS 002985 11/30/1999 $76.75 48443 REIMBURSE-WWTP MARVIN DANIELS 003035 11130/1999 $100.78 48444 SUPPLIES-LIBRARY DATABASE PUBLISH 003045 11/30/1999 $212.00 48445 SUPPLIES-POLICE DATA COMM WHSE 003049 11130/1999 $320.77 48446 SUPPLIES-VARIOUS DAVISON AUTO 003080 11130/1999 $781.53 48447 SUPPLIES-POLICE DAVISON AUTO 003081 11/30/1999 $24.96 48448 SERVICES-FINANCE DIRECT LINK 003240 11130/1999 $315.00 48449 SERVICES-FINANCE EDEN SYSTEMS 004065 11130/1999 $250.00 48450 SERVICES-VARIOUS ENGELMAN ELECTRIC 004190 11130/1999 $550.54 48451 SERVICES-COUNCIL EUGENE HILTON 004425 11/3011999 $1,340.32 48452 SERVICES-WWTP MICHAEL FAIRCHILD 005015 11/30/1999 $390.00 48453 SUPPLIES-STREET FARM PLAN 005062 11/30/1999 $24.90 48454 SERVICES-PUB WKS FIRST AMER TITLE 005125 11130/1999 $220.00 48455 SUPPLIES-PARKS FISHERS PUMP 005147 11130/1999 $487.90 48456 SERVICES-WWTP JAMES W FOWLER CO 005215 11130/1999 $1,553,949.41 48457 SUPPLIES-POLICE FORCE 4 COMPUTER 005242 11130/1999 $546.40 48458 SERVICES-POLICE FOTO MAGIC 005258 11/30/1999 $145.88 48459 SUPPLIES-LIBRARY GALE GROUP 006015 11/30/1999 $193.14 48460 SUPPLIES-VARIOUS GW HARDWARE 006405 11130/1999 $1,222.19 48461 SERVICES-LIBRARY CJ HANSEN CO 007055 11130/1999 $157.50 48462 SUPPLIES-STREET HESSEL TRACTOR 007181 11130/1999 $173.28 48463 SUPPLIES-PARKS HILL YERS MID CITY 007228 11130/1999 $199.77 48464 SERVICES-STREET HIRE CALLING 007240 11130/1999 $842.85 48465 SUPPLIES-STREET HUBBARD CHEVROLET 007320 11130/1999 $3.71 48466 SUPPLIES-ADMIN I.C.M.A. 008023 11/30/1999 $75.45 48467 SUPPLIES-STREET IND WELDING 008100 11130/1999 $140.11 48468 SUPPLIES-LIBRARY INGRAM DIST GROUP 008116 11130/1999 $498.86 48469 SUPPLIES-FINANCE IKON TECH SERVICES 008117 11/30/1999 $310.00 48470 SERVICES-WTR IKON OFFICE 008119 11/30/1999 $54.83 48471 SUPPLlES-C GARAGE INTERSTATE AUTO PTS 008295 11/30/1999 $16.07 48472 REIMBURSE-MAYOR RICHARD JENNINGS 009095 11/30/1999 $74.30 48473 SERVICES-ENG JOBS AVAILABLE 009105 11130/1999 $248.40 48474 SUPPLIES-LIBRARY JEAN KARR & CO 010030 11130/1999 $42.15 48475 SERVICES-LIBRARY KIWANIS CLUB 010054 11130/1999 $30.00 48476 SUPPLIES-LIBRARY KRAUSE PUBLICATIONS 010300 11130/1999 $18.09 Page 6 ,.. 8D AlP CHECK LISTING FOR THE MONTH OF NOVEMBER 1999 484 77 SUPPLIES-VARIOUS L&L BUILDING 011010 11/30/1999 $264.36 48478 SERVICES-WWTP RANDALL LANGBEHN 011029 11/30/1999 $692.00 48479 SERVICES-WWTP LANDMARK PACIFIC INC 011033 11130/1999 $28,150.49 48480 REIMBURSE-FIN GERALD LEIMBACH 011190 11/30/1999 $140.85 48481 SUPPLlES-A TTY LEXIS LAW PUB 011218 11/30/1999 $58.78 48482 SUPPLIES-PARKS LINCOLN EQUIPMENT 011250 11/30/1999 $156.32 48483 SERVICES-COURT MSI GROUP 012015 11/30/1999 $125.00 48484 SERVICES-PUB WKS MARION COUNTY CLERK 012087 11/30/1999 $45.00 48485 SERVICES-WWTP MARION CTY SURVEYOR 012200 11/30/1999 $10.00 48486 SERVICES-PLAN MARION CTY TREASURY 012223 11/30/1999 $10.05 48487 SUPPLIES-LIBRARY MARSHALL CAVENDISH 012235 11/30/1999 $148.03 48488 SUPPLIES-STREET MARSH MCBIRNEY 012240 11130/1999 $237.09 48489 SUPPLIES-WTR MCCORMICK BARKDUST 012350 11/30/1999 $120.00 48490 SUPPLIES-PARKS MCLARENS CARPET 012398 11/30/1999 $24.00 48491 REIMBURSE-LIBRARY DONNA MELENDEZ 012420 11/30/1999 $10.00 48492 SUPPLIES-FINANCE MEI MICRO CTR 012421 11/30/1999 $308.29 48493 SUPPLIES-VARIOUS METROFUELlNG 012448 11130/1999 $990.22 48494 SUPPLIES-LIBRARY MICRO MARKETING 012462 11/30/1999 $42.90 48495 SUPPLIES-VARIOUS MR P'S AUTO PARTS 012510 11/30/1999 $125.24 48496 SERVICES-HOUSING MIRACLE TOUCH 012512 11130/1999 $5,280.00 48497 REIMBURSE-ENG DEAN MORRISON 012610 11/30/1999 $129.05 48498 REIMBURSE-PLAN JIM MULDER 012670 11/30/1999 $33.25 48499 SUPPLIES-POLICE NATIONAL BUSINESS 013023 11/30/1999 $318.00 48500 SUPPLIES-PARKS NATIONAL CHEMSEARCH 013030 11/30/1999 $1,737.31 48501 SERVICES-VARIOUS NEOPOST 013154 11/30/1999 $1,089.00 48502 SERVICES-PARKS NEXTEL COMM 013188 11/30/1999 $297.41 48503 SERVICES-PARKS NW ELEVATOR CO 013275 11/30/1999 $300.00 48504 SERVICES-ENG NW GEOTECH 013287 11/30/1999 $84.00 48505 SUPPLIES-LIBRARY OMNIGRAPHICS 014044 11/30/1999 $144.25 48506 SERVICES-VARIOUS ONE CALL CONCEPTS 014054 11130/1999 $113.40 48507 SERVICES-ENG ONSITE ENVIRON 014055 11130/1999 $702.80 48508 SUPPLIES-PARKS OREGON CULVERT CO 014155 11130/1999 $70.00 48509 SERVICES-WWTP OR DePT OF REVENUE 014217 11/30/1999 $246.00 48510 SERVICES-STREET OR DEPT OF TRANS 014260 11/30/1999 $15.35 48511 SERVICES-WTR OR HEALTH DIV 014311 11/30/1999 $160.00 48512 SERVICES-WWTP OREGON WOODS 014630 11/30/1999 $1,775.68 48513 SERVICES-ENG OREGONIAN PUBLISH 014653 11130/1999 $542.34 48514 SERVICES-LIBRARY PACIFIC PURE BOTTLED 015059 11/30/1999 $49.50 48515 REIMBURSE-LIBRARY MARY PARRA 015168 11/30/1999 $74.00 48516 SUPPLIES-FINANCE PC HALL 015213 11130/1999 $274.47 48517 SUPPLIES-PARKS PEPSI COLA 015225 11/30/1999 $149.45 48518 SERVICES-PARKS PIONEER GLASS 015330 11/30/1999 $384.46 48519 SERVICES-PARKS PORT GENERAL ELEC 015420 11/30/1999 $20.26 48520 SUPPLlES-WWTP PRAXAIR DIST 015480 11130/1999 $14.59 48521 SUPPLIES-LIBRARY RECORDEDBOOKSINC 017102 11/30/1999 $82.80 48522 SUPPLIES-LIBRARY REGENT BOOK 017148 11/30/1999 $109.17 48523 SERVICES-BUILD RLM CONSULTING 017257 11/30/1999 $12,482.35 48524 SUPPLIES-VARIOUS ROTHS IGA 017340 11130/1999 $135.73 48525 SERVICES-WWTP RUFFIN CONST 017345 11/30/1999 $11,174.00 48526 SUPPLIES-STREET SAFFRON SUPPLY 018020 11130/1999 $78.00 48527 SUPPLIES-VARIOUS LES SCHWAB TIRE 018300 11/30/1999 $2,650.88 Page 7 II' 8D AlP CHECK LISTING FOR THE MONTH OF NOVEMBER 1999 48528 SERVICES-FINANCE SECRETARY OF STATE 018348 11/30/1999 $350.00 48529 SERVICES-POLICE SLATER COMM 018522 11130/1999 $123.70 48530 SERVICES-VARIOUS STATESMAN JOURNAL 018760 11/30/1999 $751.10 48531 SUPPLIES-VARIOUS US OFFICE PRODUCTS 019100 11/30/1999 $6,249.26 48532 SUPPLIES-LIBRARY TIME LIFE 019160 11130/1999 $27.20 48533 SUPPLIES-PARKS TRIAD TECH 019246 11/30/1999 $52.21 48534 SERVICES-WWTP TSR CORP 019270 11/30/1999 $312.50 48535 SUPPLIES-VARIOUS UNOCAL ERNIE GRAHAM 020010 11130/1999 $1,590.78 48536 SUPPLIES-LIBRARY USWEST DIRECT 020092 11/30/1999 $72.56 48537 SERVICES-VARIOUS US WEST COMM 020095 11/30/1999 $423.63 48538 SUPPLIES-WWTP UTECH ENVIRON 020160 11/30/1999 $92.58 48539 SUPPLIES-PARKS VIESKO QUALITY 021140 11/30/1999 $908.00 48540 SUPPLIES-VARIOUS VIKING OFFICE 021180 11/30/1999 $210.93 48541 SUPPLlES-WWTP VWR SCIENTIFIC PROD 021300 11/30/1999 $455.50 48542 SUPPLlES-WTRIST WALLING SAND 022029 11/30/1999 $2,130.01 48543 SUPPLIES-VARIOUS WALMART STORES 022035 11/30/1999 $126.27 48544 SUPPLIES-POLICE WHEEL GRAPHICS 022280 11/30/1999 $291.01 48545 SERVICES-ENG WILLAMETTE ENGINEER 022332 11/30/1999 $4,920.06 48546 SUPPLIES-STREET WINDSOR ROCK 022427 11/30/1999 $293.63 48547 SUPPLIES-PARKS WITHERS LUMBER 022445 11/30/1999 $270.95 48548 SERVICES-HOUSING WOLFERS HEATING 022460 11/30/1999 $1,875.00 48549 SERVICES-CABLE TV WBN COMM ACCESS TV 022547 11/30/1999 $1,350.00 48550 SUPPLlES-WWTP WBN FERTILIZER 022590 11/30/1999 $85.49 48551 SERVICES-VARIOUS WBN INDEPENDENT 022630 11/30/1999 $113.50 48552 SUPPLlES-WWTP OFFICE SPECIALTIES 022670 11130/1999 $124.29 48553 SUPPLIES-STREET WBN RADIATOR 022700 11130/1999 $305.00 48554 SUPPLIES-PARKS WBN RENT-ALL 022708 11130/1999 $2,040.47 48555 SUPPLIES-LIBRARY WORKMAN PUBLISHING 022805 11/30/1999 $5.05 48556 SUPPLIES-LIBRARY WORLD MEDIA EXPRESS 022815 11/30/1999 $19.91 48557 REIMBURSE-RSVP ALMEDA QUIRING 035608 11130/1999 $14.40 48558 REIMBURSE-RSVP MARIAN REED 035615 11130/1999 $12.60 48559 REIMBURSE-RSVP JUNE WOODCOCK 035648 11/30/1999 $14.40 48560 REIMBURSE-RSVP RICHARD SNYDER 035655 11/30/1999 $33.50 48561 REIMBURSE-RSVP STEve STUR.N 035664 11/30/1999 $27.90 48562 REIMBURSE-RSVP JAY WOODS 035763 11/30/1999 $33.60 48563 REIMBURSE-OAR KARL ANDERS 045070 11/30/1999 $23.00 48564 REIMBURSE-OAR DOROTHA BORELAND 045100 11/30/1999 $58.50 48565 REIMBURSE-OAR JANICE DAVIS 045200 11/30/1999 $18.50 48566 REIMBURSE-OAR CORNELIUS DONNELLY 045230 11/30/1999 $156.50 48567 REIMBURSE-OAR LEONARD GIAUQUE 045290 11/30/1999 $79.75 48568 REIMBURSE-OAR AGNES HAGENAUER 045310 1113011999 $18.25 48569 REIMBURSE-OAR FRED HAYES 045315 11130/1999 $137.75 48570 REIMBURSE-OAR J WARD O'BRIEN 045497 11130/1999 $135.50 48571 REIMBURSE-OAR MARILYN PARADIS 045512 11/30/1999 $28.00 48572 REIMBURSE-OAR JOAN PREZEAU 045525 11130/1999 $287.75 48573 REIMBURSE-OAR GERTRUDE REES 045545 11/30/1999 $43.50 48574 REIMBURSE-OAR FRED TOPOREK 045660 11130/1999 $37.50 $2,485,897.06 Page 8 City of Woodburn Police Department 8E STAFF REPORT 270 Montgomery Street Woodburn, Oregon 97071 (503) 982-2345 Date: December 8, 1999 From: ~UI~ Chief of Police To: Mayor and Council Thru: John Brown, City Administrator#, Subject: Police Department Activities August 1999 The Consolidated Monthly Report is a monthly analysis of police department calls for service. This report lists all police department incident investigations for the month, shows year to date and compares with the previous year. The report is in conformance with Federal Bureau of Investigations national guidelines for crime classifications and is reported to the State of Oregon Law Enforcement Data System via the Regional Automated Information Network. Should you have questions or wish further information, please contact me. 11 ! C' - -.-..---...........----.-.-- ~..-. r' , .;~ __L. -g~__q{ -S~- 'lI'lI1 ;~! -1 -11 ~ ::\ ~ -1 :~ >lI~ -1r- t ... - -I o -I ~ r- "'.... .\11 o-N -1 .' -~ 4 "oj ~ .o.....I..........~'. ] ., I , 1 1 ! "Inm-l ... CIII'" ... ",nm I~ri:~!; ........'.... II:m~ -C1 ~ " , ;,,:t ;1 'I i . .- I ~. \ ! I ..,.. 01'0., Z ",,,11:1< III m'"n '1\ C,'lI .. .....1....,._ '.'1\ ~ ~ m" m. ~ .... :III" 0 -II~ ""'C' '11:11" JIC 0 .. Z 0 CD .. ,. ::t I" aln III'l1Q.-mCG'li'ft'-1 . =~'-O~"Q..m""lc;,m"'! .. ., ... .... ....Z r- z .... " ,... , ".. Z.......III r-I -c ..i... r. . ... n n m C III 'lI m i 'Ill...: Iz 'Z-I :11,,:11, nllli .111 Q ...' m Ollil', <-I "~I I ~ ~I !iF.! ." ~ I" ~-li III I -I mill: i:ll . -c ~ rII -c ... z -I n, ... ... Ul \II,. ... ~ ... .... o-Ul'" ao.lO ",""'OIIao\ll ... .... 011.... UlUl ..0 .l\JI.UlN UlW",.\J1 ... IW ... 1>>'" aoo 1>>0-0 .'.0 N....~\J10~'" ... ~ ~!N o CD'''' "'... UI~ \llao 0'" ... lOo-N aoNIJI ....... ... ",...UlO'" ......CD"'.... ~ ... "'... "'0 "'~N ...CD...~NI>>...\J1CDUI I I 11'1111' ++,+'++'+1 ...... ~ NN~ o-~N~ ao 0"''''U10~1>>''' OIINN NN....CD.... N"'0~~U10IJlUl~ . . .~ . . . . . . . . . . . . . . . . . UlUl~OOllNUlUl~O~UlOOllo-I>>O~l>>o- MH~HM"HM"HHHHH"HHMHH N'" 00 . . ...0- HM ~o- 0IIU1 ..=~ .... ....1 NO'~ I ....' 109.. ~~......:;;lO: ! ... i",.. ~ '" ! ' ...~.... I N 1.11 o-IJI CllI'" ...CD N N. I>> Ul t-' 01111'0 '" If' "'.... UlO Ull.- ... .....,.~o... o-ICllIUlUlb- I.- 0-0- ...iIl' .......'" o-b........N.... .... ... '" ,iu IW"'. \01'" ...N . . ........ ....... ... ~~15 ~e~;~ tl:, O:.og t1l ~ ..... ..~..IIt..~..... O'o-bOO, oo-O-O....OOO-I>>OOWOCD ... ' .... , . ... UllOlo o-re' ...OIJl 1.111>> N, OCD~....... ...IJIIC N ....00' OIl!"" "'CDoO ~.o .~~ON .~OO~~O~~OO 00 1>>'" o-IJI . . ....IJI "'... 0011 . . "'.... .... ...~ ~~~ t~g= ~ ~. ~g ~~ .... ..... ..~.. .. r:to~~OOll~IJICNO"'~Qo-IOUlO 010 1 ... .... \ill.*" r-.... 0-'" .; 1 1 I I.-N ! 1>>\-0"'00 I.-CllI IJI I>> "'~ -ON IJII.-Il' U1\o1IJ100- \01 ;y," ... ... N 00 011 o ~ " .Q '" ~ aoUl~ IJI ... .-~---.----~..- -- '~ --- ---, -~~r~. ~-~~-l~--------r':.. ---~-_....--," I I' ~i, ;:~u!!lldJI.lt~ ~. ~;;I.. IJ;I~ ~, ! m, ~ I I" , Z I ell! I I n'l loA' I ~ : m 1:: I = I ~!" Iii ao .Q \J1 IJI CDN'" UI "'......-o-oClll \,II ... ...1>>1>> QII 00- -0 0- ....V1N ao CD.QO........... ~ ... "'0111>> N o . o If I + I I + I I I + ... '" "'NN~ ~O' N ~':f~';'':. ':~.. 't.. UllJIl>>o-ONO...iJI00QOO IfMHHMHHM"'lfHHHH ... I>> N~ N: ... UI I>> ... ...;1;1>> r I -.INN N '" IJI N N ....0 ..... ...o-.oN""" 0.... N ... UI . CD 1>>'" IJl U1'" 0: ; ..............1 owooobCO!=>OObOOI '" '" . o NNN'" ... Ootero f . CN~1Jl W 0- I .. . . . P. ". .. .. I ONl>>.... 01Jl 000 , 000,00, N CD . 10, N~~....~t' ~~~ ~ ! . . . .. .. .. r. · IJI N'" ~ 0 0 lr" UI 0 P 0 0 l ! I ! ' I N' N l I:, ~.= ~1"-"1 m 01 ::" "" mj ".'1 I ~:,: n, ; ~ .;\ I, I I'" 1 I: 0'.) I IJI NUl .... NUl , l. . - . ... _...__J 'II' ~ -4 !~~ Vln -1 i ....r -c:e ;lO...O III." " m z '-111 -c~m ;lOVIVI .... n'll :em ~;lO zn lnm mz -4 !"4 :1111:0 Ojool'll l/'l'll 1m z III -1m ~;CIII ;lO"- 4/ln r- m ~ .-'" -c..m ;104/lQ -I -4 :Kt'll o m ;10 , n m Z -c~-I "ojotn 111'- m . " ~~\B ;101II -I '- C < '11 m " III Q .,1 Z 8 III !:; -1 o -4 .. .- 8E n ,. '" -0 N o ... .... I o N ... . o ... n o OZ CD III ....011: 0.-0 ......0 ....cc 10>1>> 1O....C ,m" jtcz ~:II'1I c~F! ~....... :en ,.-m ~-c ... C ....;IOm 1Om'll 010'11-4 CI )Ill .... > '" ~ III -4 m o C ~ -4 m ... N .... o \II .... lO .c; .." lll~ .;10 :z:~ o ~... 0'" -4 ~~ r-O ~ ... r- .~ ,- ~) o o -:;~ :) 1 . I I WI~ ,~ .c ~. ... %i: ~O ~ \oj '"'I'" .... ~: III '....~ "'NIII .....; N 01'" . CDN' ..."'0 II.>> ........ ~! .... ~i... .0 N!~ III ~ .c~~ ...~ W...: ... "",,0 OOiNW.... .1It n ! I -t c: . "'... 1101 N' ...,.. 1110' III N .... ... ~ '''' CD N"'N ... ' ~ -C:l: ~-A .oW... ~ ... ~ 'I~ W ...0 ... "'\11 ... "':0 ... \II o IIlClll N NO' N ",I.. \II III ;10..... 0 01'" \110'" ....N ......\110......0... '" \1"0' N "'.\11 III .0 '... .... .0 IN .... ..0 '" \II 1It=ll m Z "'... I"" lit 0-"" ... '" ... '... ... UI .. "'0- N"'UI N ... ... -c.m 0.111\1 ......... .... "'..... ...111 NClIIIII~ "'o-N ...""... ...""N ... "UI ~ UI "'lit III ......., NWo- ",NIIl.oUlClll 1010 0111"'0-","'111111 ...CDN\Il"'NOW....1II WOo OOoClIIOO ... . ",'_!c ~".~ ... B'.i .~jLo_u --, __::L-T. _-~-o;(.~ ;;:, ," .~ -~f-~- 1 a=~::;'.'=::"-.:==:. on -40 lIti .1" -II Z '" 0\"0 1/'1 "'10 . ""ir- . 'i. 0 IItII/'l Z "111"0 Z 1:\'" "II '!II. 1-1 -I o~' -11111:l: -I "0 -l C':Ill "II e, r- ... _I. ""... c: c: Z 0 lit ZIQlClI :IIII,Z -l c: c:... C:;IO <.,.. "''''1:l1li'''' .",....:l1li. ~ ~'..~:!l tCi.~: r.;!.: 8 ~ '. :s ~ ~ ~ ~ ~!Q lal~ la ~I.~ ~'lii; m niB ~ ~!Q :10 ~ 1;;.. ~ ~ J;i ~ ~ R.... -I ~ ~ :10 O'ft n 01: c: ":r- Z Z n r- 'ftiz e'l"" ... "I"'''' C:,-t C mi. :10 "'Im .... -l" m .1" 1I1'ft "II :I: ..-,.... 'ft C ... m m.m.'- ""'lit "II ,.. ""I m " :l1li " " c: -4 -l z'm Q .!r- 0 z z "",:10 " Z ... "'1'" ""... m "" ... Z -c " ;10 zl:llll -t em ... 1m"": . ClII'1 ... ;0 ... . e z '"'I: . m ., <1m < ... r- t"l n "r-III:1111 " ... ... ~ -c m '" . 0' :10 ~ '" 0 m n Z '0 m -c' n 10m n :l1li"', '" mille,... III o~ut z Z ias:IO mzl.e : n.:za ,on.,m"OlIll<o \.......i..: z\n n ~~ ; g: ::;;;!~ a~,~IIl;:';:m~:~. alc;'!1r;:J:IO~ ,t:ilt"li~~l:!!! j ~ . r-"O. a ",:~" miO;lO 0; c: r- m "1l:l: III If -I !m rl.. 1111 ... Iz oe ,0"'111 oz-cmzIClIIm.... mZ-4'O 0% :z ',1 1'1 <m -I"" 'WI Z '" 0 :l1li ...'r- z c: 0 :K ~ ClII Z -l m "01"'''' % -4 ..... -l ..., lIt,m 0 -l III ut 0 % '" J1i\Z · m -till lit n m;:K mOO m C c.. -4 III ... m... 111'111 '" -c ',0 ... c: · o :Ill m lilI r- z n 0 ~ ~ , l ....01 . . O-~ M" .:~ 1 '1 I .~ :~ ; I + .. I . I I I . I .... .,.1>1 ~o-N""OO ~O"" O"'","'N . . . . . . . . Ie . .Q '" \II 0 0 0 0 ... '... III H M M tf tf ... ... Ifltf tf +1 1+11+1++ 1+11 +111+ ++ 1+.+ \11\11 W...\II....ClO NW ... ~ "'... CDCD ... Ill...... ON OIllIllIllCDCD"'~ NNClOO "'0-0-1110 CD~ ...ONN . . . . . . . . . . . . . . . . . . . . . . . . . . . ~ . . . . . o .... 0'0 0 IaI N ~ ClIl.... ClIl 0 0 IaI \II IaI 0 0 0' 0- N .... 0 00 10 ~ iO' 0 11110 III III tf If ... ,'" '" '" '" tf tf.tf '" tf tf '" H '" tf '" '" "'tf '.. tf tf:tf tf ... M H ... .. ... '" ... IaI N...... N"'~ .... .0 ~UI"'\II...~~N ~III"" ~1aI~CD \II~ 0-0 0- 11.>>0' n"O :l:m .,0 zn CI'Im mz: -4 -I :S:l:O 0...." ell" m Z lit ....m ~elll ""p , m , . -cl:; :IOi/io t"4 Zd, o\=im ",;0 . n : m , Z !-I-4 ~~n 1Itr- m . r-~ ;1t;O .... 8E n . III '" '" o .... .... I o '" .... I o ... n o 10% CDVl 'ell: lOr-o ~...O ,co "'.1JI ~;;l!8 -4CZ :I: ;IllZ" COO Zr- IO~'" ~F~ ....oe ~,o~ ;.om" !oD',"", o III ... (", e , II.>>N N < m ,0 lit 0 . Z g lit 1\1'" ~ ~... ...N'" l- N ~ IaI r- . .... ;0 0 '" . m ... -4 ell m ;t~ : ~~, 0 -I ... ... m ... 1 ..-NIt-' "'" .. .. \aI ~ 0 N , 0 d III .... '" 01;, l[ 0'111 N~ ~o- .... \II ~.. IaI\ojO 1\1 "'CD'" "'1>1 0Ilol O'ClII ....0- ~\oj~ \II \,4IClII1'~ "'ON ClIlI.......~OOUI N oN I d; ;lt~~ ~r-~f~ ...~I.... ...' .......~ ~ ~,g 8,8818 . . " · · I. · .._,~ · CD 0,0 10 01010010 0 UI IV: Ct ClIII 0111' ...."" ~::l . . CD.... 0-.... II.>>N . . .... ... .... .tMI......: ~ .... 0 '\j) 131110 10 10 S'''' 0 N 10 .~ 0 10 0 0 .Q 0 . . . . . ~ .. . 0-0 CD 10 13110010,...0 Vlo- ...'" . . ...'" ....~ g~~ ~~gg~~ .....Ie..je. ....~~c....OOO""Vl N.... 0' .. ... 10 '.... \II "',ClIl ~ N "'''', NO',....III~N~o-! ... N N 1110'0 NNO IaI"'WNOO'NO.o ... ' ClIIl,ol ClIl;.o \II N, 1II.~CD~ .... o ~~... ' III .... ClIl '. N Qt 10 N III No-Ot ..1.0 UI ... ...,.... '" i 1Il\llllll ~NNL. 10'" ~ .... .... oUl '... I"" III i6 ! ~ ~ .o~1 ! l , t' t:, , I i : , I . I i.... It-- I ... .... "'f ... ! J\ g~~' ~~~.e~1 ~~~ gg~5\ i ..~. gi ~~, . . ~ . . . .. .. .. ~ . . .' . ~ .. .. .. ~ . . ~ 10 N 10 0 III .0 0 0 10 ~ .... 11110 0 0 0 IaI ClII 10 0 0 ~ ON, 0 0 pO-ill : ;, ........ ~, III~. ClII..r!\llIalOO,."ClII.... .....,."I000"OClllO IaI <D.' ~ O,,"ClII"" NCD 1110- o-~IaiNo-l \aI\IIIOOo-u.oo .... . ..N N"'ClIIO' , .. . . !' .. .. 10 . . ~. . . . . . III . . ~ . . ~ . · It · · Ill.. · I 1000101O....\II~......~III~~NII.>>"oOo-~OIOOOOIOO~~O......~1 I ... ... ... I 1O\aI ...~""NCD.......lIIi. ...N..N....jCIlCD"'...1aI .of Of"'''' , 00' 1II....~~QtGlIII~' ON!.oO"'",,\aI.QNIaI 0 0 "'\II' \e..:...Ie..je..jIl.....".....II.. ., (I, ~COOQN""UlCDOo-OQO...UlIO...UI.......W\llgQc... 1000-111111 8F Community Development MEMORANDUM 270 Montgomery Street Woodburn, Oregon 97071 (503) 982-5246 Date: November 30,1999 To: Steve Goeckritz, Community Development Director From: Robert L. Mendenhall, Building Official Subject: Building Activity for November 1999 1997 1998 1999 Dollar Dollar Dollar No. Amount No. Amount No. Amount New Residence Value 9 $939,951 6 $570,070 47 $6,605,400 Multi Family 0 $0 0 $0 0 $0 Residential Adds & Alts 4 $27,453 3 $22,500 1 $3,000 Industrial 0 $0 0 $0 0 $0 Commercial Value 4 $673,000 4 $1,056,000 0 $0 Signs, Fences, Driveways 4 $10,600 2 $7,110 2 $17,237 Manufactured Homes 3 $113,000 2 $86,000 3 $159,200 TOTALS 24 $1,764,004 17 $1,741,680 53 $6,784,837 July 1 - June 30 Fiscal Year To Date $34,998,537 $20,636,288 $15,926,708 RLM:nd Bldg\activity 11/ 99 " IIA COUNCIL BILL NO. ~ 0 I ~ ORDINANCE NO. AN ORDINANCE ANNEXING INTO THE CITY OF WOODBURN 1.32 ACRES OF PROPERTY LOCATED EAST OF HIGHWAY 99E ON THE NORTH SIDE OF AZTEC DRIVE; AMENDING THE CITY OF WOODBURN ZONING MAP FROM MARION COUNTY "URBAN TRANSITION FARM" (UTF) TO CITY OF WOODBURN "SINGLE FAMILY RESIDENTIAL" (RS); APPROVING THE PRELIMINARY SUBDIVISION PLAT OF SAID PROPERTY; AND GRANTING A VARIANCE FROM THE LOT COVERAGE STANDARD FOR ACCESSORY STRUCTURES IN A REAR YARD; SUBJECT TO THE STANDARDS AND CONDITIONS IMPOSED BY THE WOODBURN PLANNING COMMISSION AS MODIFIED BY THE CITY COUNCIL; AND DECLARING AN EMERGENCY. WHEREAS, the Woodburn Comprehensive Plan and Zoning Map have established certain land uses within the City of Woodburn's Urban Growth Boundary; and WHEREAS, the Woodburn City Council has reviewed the record in Annexation Case No. 99-03, Zone Map Amendment Case No. 99-04, Subdivision Case No. 99-03, and Variance Case No. 99-10 and considered all public testimony previously presented; NOW, THEREFORE, THE CITY OF WOODBURN ORDAINS AS FOLLOWS: Section 1. That the subject property is owned by Gene A. Kofller and Peter S. Bagdanoff, and is legally described in Attachment "A", which is affixed hereto and by this reference incorporated herein. Section 2. That the subject property is depicted on the Exhibit Map for Annexation which is affixed hereto as Attachment "B" and is by this reference incorporated herein. Section 3. That based upon the Findings in Support, which is affixed hereto as Attachment "C" and is by this reference incorporated herein, the subject property is hereby annexed to the City of Woodburn. Section 4. That the Woodburn Zoning Map is hereby amended as to the property described in Attachment "A" to this Ordinance from Marion County "Urban Transition Farm" (UTF) to City of Woodburn "Single Family Residential" (RS) based upon the Findings in Support, which is affixed hereto as Attachment "C". Section 5. That the preliminary subdivision plat of said property is approved based upon the Findings in Support, which is affixed hereto as Attachment "C". Page 1 - COUNCil.. Bil..L NO. ORDINANCE NO. " IIA' Section 6. That the application allowing a Variance to the lot coverage standard for accessory structures in a rear yard is approved based upon the Findings in Support, which is affixed hereto as Attachment "C". Section 7. That the land use applications approved by Sections I through 6 herein are subject to the conditions contained in Attachment "D", which is affixed hereto and incorporated herein, which the Council finds reasonable. Section 8. That this ordinance being necessary for the immediate preservation of the public peace, health, and safety, an emergency is declared to exist and this ordinance shall take effect immediately upon passage by the Council and approval by the Mayor. Approved as to formm ,'1"'<r fJln J 1- - r; - q t) City Attorney Date Approved: Richard Jennings, Mayor Passed by the Council Submitted to the Mayor Approved by the Mayor Filed in the Office of the Recorder ATTEST: Mary Tennant City Recorder City of Wood bum, Oregon Page 2 - COUNCIL BILL NO. ORDINANCE NO. 11 ATTACH~ENT-L Page of I ttA Legal Description: Tax ldts 4400,4500,4600 EXHIBIT "I" A parcel of land situate in the N.W 1/4 Section 17, Township 5 South; Range 1 West of the Willamette Meridian, City of Woodburn, Marion County, Oregon, said parcel is more particularly described as follows Parcel 1: Beginning at and iron rod which is 6.147 chains North 87" 00' East and 34.135 chains North 320 21' East and 401.94 feet South 890 11' East and 338.57 feet South 010 51' East from the southwest corner;of the E.C. Cooley Donation Land Claim in section 17, Township 5 South, Range 1 West of the Willamette Meridian in Marion County Oregon, said point of beginning being the sout~west corner of that certain tract of land conveyed to Quentin Hollars, et ai, by deed recorded in Volume 595, Page 811, Deed Records for Marion County, Oregon; and running thence South 890 11' East, along the south line of said Hollars tract, 256.74 feet to an iron rod +t the southeast corner thereof; thence North 010 51' West, along the east line of said Hollars tract, 140.00 feet to an iron rod; thence North 890 11' West, 256.74 feet to an Iron rod !in the west line of said Hollars tract; thence South 010 51' East, 140.00 feet to the point of ~eginning. Parcel 2: Beginning at a point ion the West boundary of that tract of land deeded to Isabell M. Duke and Doris Antonia I?erez by deed recorded in Reel 22, Page 1296, Marion County Deed Records at a point ~.571 chains South of the Northwest corner of said tract of land; thence running South 10 3W East 2.571 chains to the south boundary of said tract of land, at a point 5.835 chains Norih 880 32' West from the southeast corner of said tract of land; thence South 880 32' Ea~t along the south boundary of said tract of land 1.945 chains; thence North 10 34' West ~.571 chains to a point on the East boundary of said tract of land at a point at a point 2.571 ichains South of the northeast corner of said tract of land; thence North 880 32' West 1.945 chains to the place of beginning. Said Parcel contains 1.32 Acres more or less. w 11. S; lJ~.-~ .'. . . ~ 'J;. t; .' , .. "..itJ J . ,,.,....,.- j;..;;' .. -" ATTACHMENT~ EXHIBIT MAP FDK. ANtJE'l.ATItJ}/ Page-L of - I 11A <y& : 20\ 30 (I) ~ '- - If) 1 to (\J PAULINE C~. .. . If) .. (\J ~ ~ '" to .. E 169,69' S5 '31' .tIO" .99'6I;,t .... .... lDo lfl I- 0<:0 ....Jhl ~ I' ~ C'1 '" a) .0 (\J .... 0' UJ & lD .... r-- ? r-- ~ a) z '" <D 69'6C;~ .... u. lllo (f) ..... oeo ....Jhl o SS'Get I u "':. t-< . o "r-- g, ~ :~ ~~ o a) to . z o ...., <.:l Z - Vi o o o <D .... u. ~ a ..... (f) 0_ ....JC1l .... .... 9'6G~ lA....g" , ~(. C;N o o o to >< UJ (f) (f) 00 O( ~ 0& 0 0 0 to ~ r-- \0 ICl (\J UJ \0 .... 0 0 r-- 0 ? to f"- a) Z t- U. C'1 TO I-"'t IT II 0= 2.,..-1 a I-lfl 0", ....JC1l " .... f .. . .. \ ~e ~~ >< UJ ~ UJ ~ : ~ .. :I- ~ t- <fl o o o lD ... .... (\J o ..... (f) 0", ....JC1l " .... OO'O(~ .... u. 0'& lD .... >- <( ~ ,99.te~ 0" \(.C;N O'O"~ ~" ' ,0 . .. \ n ~ I- >-..,.... Z W""'" <( ~I.fl U a:~Q) t-i W<(Q) .-J ~> 0... ll.. 0... ll..C9> <( Ot-iZ ......... ~m a: W W(\JO Z z~z ~ WLf)W o (!)-(I &0 &0 'II' ATTACHMENT C Page --L of 1'1 ttA ~ FINDINGS IN SUPPORT ANNEXATION 99-03, ZONE MAP AMENDMENT 99-04, SUBDIVISION 99-03, AND VARIANCE 99-10 I. RELEVANT FACTS: 1. The subject property consists of approximately 1.32 acres and is located on the north side of Aztec Drive east of Highway 99E. The property is bounded by the City Limits on the south, east and west sides. The property is identified specifically as Tax Lots 4400, 4500, 4600 in T5S, R1W, Section 17BA. 2. The subject property is designated for residential development < 12 units per acre by the Woodburn Comprehensive Plan. The property is currently zoned "Urban Transition Farm" (UTF) by Marion County. The UTF zone is applied to land outside of the city, within the Urban Growth Boundary (UGB), to ensure that it remains undeveloped until annexation to the city for development at urban densities. 3. The subject property is currently developed with an existing shop building located at the northwest corner of the site. The size of the building is approximately 1,695 square feet. 4. Surrounding zoning and land use: North: Zoned UTF (outside City Limits) and developed with single family residences. South: Zoned RS and developed with single family residences. East: Zoned RS and developed with a single family residence. West: Zoned CR (Retail Commercial) and developed with a duplex. 5. General description of the area: a) Topography - generally level. b) Vegetation - field with grasses, weeds and a few trees. c) Drainage - generally sheet flow with no delineated channels. d) Flood area - there are no flood plains within the immediate area. e) Utilities - sewer, water and other utilities exist in Aztec Drive adjacent to the site. 6. Schools: The nearest school is Washington Elementary located approximately % mile from the site. The Woodburn School District uses a ratio of .54 students per dwelling to determine the number of students a subdivision could generate. Based on this formula, the proposed 6 lots Findings in Support of ANX 99-03, ZC 99-04, SUB 99-03, VAR 99-10 Page 1 'II" IIA ATTACHMENT C Page ~ of I~ would generate approximately 3 students. 7. Park and Recreation Facilities: The project does not include any parks or open space. 8. No topographical or environmental constraints have been identified on the subject property. II. APPLICABLE APPROVAL CRITERIA: A. Woodburn Comprehensive Plan: Chapter IX. Goals and Policies: A. Residential Land Development Policies D. Annexation Policies G. Housing Goals and Policies H. Public Services Goals and Policies K. Transportation Goals and Policies M. Growth and Urbanization Policies B. Woodburn Zoning Ordinance: Chapter 8 General Standards Chapter 9 Residential Standards Chapter 10 Off Street Parking, Loading and Driveway Standards Chapter 13 Variance Procedures Chapter 15 Zone Change Chapter 22 Single Family Residential District Chapter 39 Mandatory Parkland Dedication or Cash-in-lieu of C. Woodburn Subdivision Ordinance D. Woodburn Transportation System Plan E. Woodburn Access Management Ordinance III. FINDINGS: A. Woodburn Comprehensive Plan - Chapter IX. Goals and Policies: Residential Land Development Policies (IX-A): A-1. Residential areas should be designed around a neighborhood. Neighborhoods should be an identifiable unit bounded by arterial non-residential uses, or natural features of the terrain. Findings in Support of ANX 99-03, ZC 99-04, SUB 99-03, VAR 99-10 Page 2 'If ATTACHMENT C II~ P8ge~ of J'f The neighborhood should have a community facility, such as a school, park, or privately owned community facility to allow for interaction within the neighborhood. FINDING: The proposed subdivision will not create a neighborhood but will become part of the existing and developing neighborhood in the area. The applicant is proposing no specific 'Community facility due to the very small scale of the 6-lot subdivision. The proposal complies with this policy. A-2 Living Environment - Developments in residential area be constructed in such a way that they will not seriously deteriorate over time. Zoning ordinances should be strictly enforced to prevent encroachment of degrading non- residential uses. Construction standards in the state Building Code shall be vigorously enforced, and if necessary, additional standards the City determines should be imposed to insure non-degrading housing units, should be encouraged by the City. FINDING: The proposed subdivision is designed in compliance with the City of Woodburn Zoning Ordinance and all other applicable ordinances. Additionally, the City of Woodburn's building permit process will assure that the buildings built within this development are established in compliance with applicable City standards and the state of Oregon Building codes. These factors combined will ensure that the proposed development is a quality living environment, and that the development will not seriously deteriorate over time. The proposal complies with this policy. A-3 Development should promote, through the use of moderate density standards and creative design, a feeling of openness and spaciousness with sufficient landscaped area and open space to create a pleasant living environment. FINDING: The proposed subdivision, due to its small size, will not include any open space. However, the subdivision will be developed with lots that exceed the minimum 6,000 square foot lot size. The proposed lots will range from 7,791 square feet to 10,238 square feet. The relatively large size of the lots will contribute to a feeling of openness and spaciousness which will enhance the living environment in the area. The proposal complies Findings in Support of ANX 99-03, ZC 99-04, SUB 99-03, VAR 99-10 Page 3 If ApTTAC~ENT_C...._ II~ age of /1 . with this policy. A-5 Residential developments should strive for creative design which will maximize the inherent values of the land being developed and encourage slow moving traffic. Each residential development should provide for landscaping and tree planting to enhance the livability and aesthetics of the neighborhoods. FINDING: The design of the proposed subdivision is limited by existing street improvements in the area and by the size and shape of the property. The relatively large lots will provide ample yard areas for landscaping to enhance the livability and aesthetics of the neighborhood. The proposal complies with this policy. Annexation Policies (IX-D): D-1 Annexation policies are extremely important for the City. While it is important that enough land is available for the necessary development anticipated in the City of Woodburn, it is also essential to prevent too much land being included in the city limits as this leads to inefficient, sprawling development. Because of the need to plan for public improvements, the City should insure that there is a five year supply of vacant land within the City. Services should be provided to that land during that five year period. FINDING: The Urban Growth Boundary was adopted in 1980. This boundary designates areas outside Woodburn's City Limits that could be annexed to accommodate growth to the year 2000. The annexation of this land is to accommodate the growth demands of the City in a timely manner. The subject property is contiguous to the current city limits line on the east, west and south. Because the site is almost an island surrounded by the city, because city facilities are adjacent, and because there is urban development on all sides of it, it cannot be considered "sprawling". The proposal complies with this policy. Housing Goals and Policies (IX-G): G-1-1 The City will insure that sufficient land is made available to accommodate the growth of the City. This requires that sufficient land for both high density and low density Findings in Support of ANX 99-03, ZC 99-04, SUB 99-03, VAR 99-10 Page 4 l[ ATTACHMENT C. II~ Page --5:..- of /'1 residential developments is provided within the confines of the growth and development goals of the City... FINDING: Lands within the urban growth boundary and outside of the city limits are available for development. The subject property has been planned for residential development. Market conditions and supply of developable land dictate what parcels within the city's planning area are developed. The proposal complies with this policy. G-1-2 It is the policy of the city to encourage a variety of housing types to accommodate the demands of the local housing market. FINDING: The proposed subdivision is being proposed in response to local housing market demand for single family residences. Public Services Goals and Policies (IX-H): H-1 Public Facilities and services shall be appropriate to support sufficient amounts of land to maintain an adequate housing market in areas undergoing development or redevelopment. FINDING: Sewer, water, and storm drain lines are available to the property. It will be the responsibility of the developer to construct the infrastructure that is needed for this development to occur. All sizing and location will be subject to review and approval by the Public Works Department. Transportation Goals and Policies (IX-K): FINDING: Transportation policies are implemented through the Woodburn Transportation System Plan and Woodburn Access Management Ordinance. Growth and Urbanization Policies (IX-M): FINDING: The developer will be required to pay systems development charges for their impact on City infrastructure. The City of Woodburn and Marion County have maintained a process for providing an exchange of information relative to the proposed annexation. A comment form and the application materials were forwarded to Marion County so that they would have the Findings in Support of ANX 99-03, ZC 99-04, SUB 99-03, VAR 99-10 Page 5 ." ATTACHMENT C Page..JL of 1'1 opportunity to review and comment on the annexation as part of the application review process. Marion County has not submitted comments for this proposal. Once the annexation takes place, the property will fall under the City's jurisdiction. II~ The conversion of land within the urban growth boundary to a land use that is planned and anticipated by the city's comprehensive plan, subject to public facility improvements and other standards, is acknowledged by the state and therefore conforms with the statewide planning goals. The proposal complies with the policy encouraging in-fill development of developed areas before conversion of urbanizable areas in that the proposed subdivision is adjacent to existing uses developed at urban densities. B. Woodburn Zoning Ordinance: 1. Chapter 8 General Standards FINDING: Section 8.010 requires through streets to have a minimum right-of-way width of 60 feet. Aztec Drive currently has a right-of-way width of 50 feet with 30 feet provided on the south side of the centerline. A condition of approval requires an additional 1 0 feet of right-of-way be dedicated. The area to be dedicated is shown on the preliminary map. The proposal complies with all other general standards including the requirement that all dwellings be accessible to public streets. All lots will have frontage on an existing public street. 2. Chapter 9 Residential Standards FINDING: Section 9.020 restricts lot coverage by accessory structures to no more than 25% of the rear yard. Lot 1 shown on the preliminary subdivision map is proposed to contain an existing shop building. The shop building is approximately 1,695 square feet in size and falls under the definition of an accessory structure which is defined as, "A detached subordinate structure or building, the use of which is incidental to that of the main building or to the use of the land." The intended primary use of the land is for a single family residence. The shop building will cover more than 25% of the rear yard area of Lot 1 if a future dwelling exceeds a depth of 21 feet, assuming compliance with the required 20 foot front yard setback. The applicant does not believe that it is Findings in Support of ANX 99-03, ZC 99-04, SUB 99-03, VAR 99-10 Page 6 ." lI~ ATTACHMENT._...~ ... page....::L-. of _ ___ feasible to construct a dwelling with only 21 feet of depth. Accordingly, the applicant has applied for a variance to allow the shop building to cover more than 25% of the rear yard area and proposes a dwelling footprint that is 50 feet deep. This will result in the shop building covering approximately 37% of the rear yard area. Section 9.030 limits the height of accessory structures to a maximum of 8 feet at the lot line and increases this limit one foot for each foot set back from the lot line up to a maximum height of 15 feet. The shop building is set back 10 feet from the rear lot line which will allow a height of 15 feet. The shop building is 15 feet in height which complies with this standard. Section 9.050 requires accessory structures to be set back a minimum of 5 feet from side lots lines. The side yard setback of the shop building exceeds this requirement. The proposed lots in the subdivision are all of sufficient size and dimensions to allow a typical dwelling to be placed in conformance with all setback requirements. 3. Chapter 10 Off Street Parking, Loading & Driveway Standards FINDING: Each lot in the proposed subdivision is configured to provide for direct driveway access to Aztec Drive in conformance with City driveway standards. 4. Chapter 13 Variance Procedure Section 13.010. Power to Grant Variances. Subject to the restriction and provisions contained in this Ordinance, the Planning Commission shall have the power to vary or modify the strict application of any of the regulations or provisions of this Ordinance in any case where such strict application would result in practical difficulties or unnecessary hardships with reference to requirements governing lot area, lot width, percentage of lot coverage and number of dwelling units or structures permitted on a lot, height of structures, location, yards, signs, parking and loading space, vision clearance and use of property. The power provided herein to the Planning Commission to Findings in Support of ANX 99-03, ZC 99-04, SUB 99-03, VAR 99-10 Page 7 If IIA ATTACHMENT C Page -Z- of . 1,/ grant Variances from the strict application of the provisions of this Ordinance shall be used sparingly, within the limits granted the Planning Commission, within the spirit and intent of this Ordinance, and applied reasonably to maintain and not abolish the distinctive classifications created by the Ordinance. .. FINDING: The applicant is requesting a variance from the maximum rear yard coverage requirement of 25% for accessory structures. Lot 1 shown on the preliminary subdivision map is proposed to contain an existing shop building. The shop building is approximately 1,695 square feet in size. The shop building will cover more than 25% of the rear yard area of Lot 1 if a future dwelling exceeds a depth of 21 feet, assuming compliance with the required 20 foot front yard setback. The applicant does not believe that it is feasible to construct a dwelling with only 21 feet of depth. The applicant proposes a dwelling footprint that is 50 feet deep which will result in the shop building covering approximately 37% of the rear yard area. The Planning Commission has the authority to approve, modify or deny the applicant's request. Section 13.020 Conditions for Granting a Variance. The Planning Commission may permit and authorize a Variance when it appears for the application, or the facts presented at the public hearing, or by investigation: (a) That there are unnecessary, unreasonable hardships or practical difficulties which can be relieved only by modifying the literal requirements of the Ordinance. FINDING: The applicant states that "the costs involved in removing the building could make the value in the lot considerably less and actually the building could be of considerable value to a hobbyist." In order to construct a dwelling on Lot 1 (as currently configured) it will be necessary to construct one with a depth of 21 feet or less, or, the shop building would need to be removed or reduced in size so that it occupies no more than 25% of the rear yard. Constructing a dwelling with a depth of 21 feet, while feasible, is not practical. According to the City Building Inspector home plans are typically at least 24 feet in depth. Another alternative would be to require that Lot 1 be increased in size to remove the need for a variance. This would be difficult to do without adversely impacting the configuration of the entire subdivision since Lots 2, 3 and 4 are Findings in Support of ANX 99-03, ZC 99-04, SUB 99-03, VAR 99-10 Page 8 l[ ATTAC11M ENT C. Page --1- of 1'1 the minimum width of 60 feet and there is a jog in the lot line between Lots 4 and 5. Lot 1 has already been configured to maximize its width to accommodate the shop building. IIA Because a dwelling with a 24 foot depth is the minimum practical standard and because the lot is relatively large (9,965 square feet), allowing a greater depth can be justified. Therefore, there is an unreasonable hardship or practical difficulty applicable to this situation which only can be relieved by modifying the rear yard coverage requirement. The question is how much of a modification is necessary? The applicant's request to allow a dwelling with a 50 foot depth would result in a rear yard coverage of 37%. This is an increase of 12% which is almost 1 % times the amount allowed by code. This is excessive. An increase of 5% (30% coverage) is more reasonable. This would allow a dwelling depth of 36 feet which is sufficient depth to construct a typical dwelling and will minimize the magnitude of the variance in relationship to the perceived hardship. (b) That there are exceptional or extraordinary circumstances or conditions applying to the land, buildings, or use referred to in the application, which circumstances or conditions do not apply generally to land, buildings, or uses in the same District; however, non-conforming land uses or structures in the vicinity shall not in themselves constitute such circumstances or conditions. FINDING: The exceptional condition that applies to the subject property which does not generally apply to properties in the same district is the fact that the subject property has an existing large accessory building on it and other properties generally do not. (c) That granting the application will not be materially detrimental to the public welfare or be injurious to property or improvements in the neighborhood of the premises. FINDING: The requested variance will not be materially detrimental to the public welfare or be injurious to property or improvements in the neighborhood in that a small change in the coverage of the rear yard not be noticeable to neighbors. Findings in Support of ANX 99-03, ZC 99-04, SUB 99-03, VAR 99-10 Page 9 ." ATTACHMENT ~IA Page.....J..tL of ~ (d) That such Variance is necessary for the preservation and enjoyment of the substantial property right of the petitioner. FINDING: The substantial property right of the petitioner in this application is the right to allow an existing accessory building to remain on the site. It is considered unreasonable to require removal or reduction of a building, especially one which still has significant value, that will otherwise conform to all City codes and ordinances. (e) That the granting of the application will not, under the circumstances of the particular case, adversely affect the health or safety of persons working or residing in the neighborhood of the property of the applicant. FINDING: Based on earlier findings, and a review of the proposed subdivision, no health or safety impacts will result from the granting of this minor variance to the rear yard coverage requirements. (f) That the granting of the application will be in general harmony with the intent and purpose of this ordinance and will not adversely affect any officially adopted Comprehensive Plan. FINDING: The general purpose of the zoning ordinance and of the lot coverage requirement is to ensure that development does not block light and air movement, overburden public facilities, create a safety hazard, or lack sufficient open space and recreation for the residents of the city. The minor variance requested will be in general harmony with the intent and purpose of the zoning ordinance. The granting of such a minor variance will not adversely affect implementation of the Comprehensive Plan. However, to ensure that the building is used in a way consistent with the RS zone, the use of the shop building shall be limited to uses allowed in the RS zone and not be used for commercial or industrial purposes. Section 13.090. Variance Right Must be Exercised to be Effective. Variances granted under this Ordinance shall be effective only when the exercise of the right granted thereunder shall be commenced within six months from the Findings in Support of ANX 99-03, ZC 99-04, SUB 99-03, VAR 99-10 Page 10 'If ATTACt-tMENT C Page -1L of ftI 11~ effective date of that Variance, unless a longer period is specified or thereafter allowed by the Planning Commission. The applicant requests that if the variance is granted that it be effective for one year. Inasmuch as the variance is linked to a subdivision proposal, it is reasonable to allow one year for the variance to be exercised since 6 months may not be sufficient time to record the final subdivision plat and obtain a building permit for a dwelling on Lot 1. Obtaining a building permit for Lot 1 would be necessary in order to exercise the variance approval. 5. Chapter 15 Zone Change Procedure FINDING: When property is annexed into the City the property must be rezoned from the County zoning to the City zoning. The zone change is necessary to reclassify the subject property from the current zoning of "Marion County Urban Transition Farm (UTF)" to the City RS (Single Family Residential) zone. The RS zone conforms to the Woodburn Comprehensive Plan designation for the property which is Residential <12 units per acre. 6. Chapter 22 RS Single Family Residential District FINDING: The applicant's request for approval of a subdivision and variance are subject to City Council approval of an annexation and a zone change from County UTF to City Single Family Residential District (RS). Section 22.010 allows single family dwellings and accessory buildings as permitted uses. All proposed lots are of sufficient size and dimension to accommodate front, rear and side yard setback requirements. All proposed lots will exceed the minimum required area of 6,000 square feet and meet or exceed the minimum required width of 60 feet. 7. Chapter 39 Mandatory Parkland Dedication or Cash-in-lieu-of FINDING: The System Development Charge for park purposes is $483 per lot. A condition of approval specifies that the applicant shall pay the required parks systems development charges in full, or on a per-lot basis as building permits are issued. Findings in Support of ANX 99-03, ZC 99-04, SUB 99-03, VAR 99-10 Page 11 l[ II~ ATTACHMENT L Page --1b. of 1'1 C. Woodburn Subdivision Standards 1. Section 6(2): No tentative plan for a proposed subdivision and no tentative plan for a proposed partition and replat shall be approved unless: 1. The streets and roads are laid out so as to conform to the plans of subdivisions and partitions already approved for adjoining property as to width, general direction and in all other respects unless the City or County determines it is in the public interest to modify the street or road pattern. FINDING: All proposed lots will front on Aztec Drive which is a public street that has been improved with pavement, curb and gutter. The planned right-of-way width of Aztec Drive is 60 feet. The portion of the right-of-way in front of the proposed subdivision is only 20 feet wide from centerline. An additional 10 feet shall be dedicated to the City. Sidewalks are required and shall be installed at the time each lot is developed. Sidewalks shall be constructed adjacent to property lines and one street tree per lot provided in the parkway strip. 2. Streets and roads held for private use are clearly indicated on the tentative plan and all reservations or restriction relating to such private roads and streets are set forth thereon. FINDING: No private roads or easements are proposed with this application. 3. The tentative plan complies with the applicable zoning ordinances and regulations and the ordinances or regulations adopted under ORS 92.044 that are then in effect for the City. FINDING: The tentative plan complies with applicable zoning, subdivision, and access management ordinances of the City and with applicable regulations adopted under Findings in Support of ANX 99-03, ZC 99-04, SUB 99-03, VAR 99-10 Page 12 l[ C IIA ATTAC7~ENT Page of J'f ORS 92.044 as discussed in these findings. 2. Section 7 Procedure For Subdivisions FINDING: Sufficient information has been submitted by the applicant to adequately review the proposed subdivision. 3. Section 12 (A) General Street Standards FINDING: Aztec Drive is an existing improved street right-of-way and provides street access to the proposed lots. The planned right-of-way width of Aztec Drive is 60 feet. The portion of the right-of-way in front of the proposed subdivision is only 20 feet wide from centerline. An additional 1 0 feet shall be dedicated to the City. Sidewalks are required and shall be installed at the time each lot is developed. 4. Section 13 (B) Lots: . All lots shall have a minimum size of the zoning district in which they are located. In cul-de-sacs the minimum lot line fronting the turnaround shall be 40 feet... and in no case shall the lot width be less than 60 feet at the buildinQ line...The minimum size for various types of lots shall be given in the following table: Tvpe of Lot Corner lot Interior lot (fronting one street) Flag Lot Double Frontage (fronting two streets) Minimum Width 80 feet 60 feet 30 feet 60 feet FINDING: All lots in the proposed subdivision will meet the minimum lot area and width standards. D. Woodburn Transportation System Plan (TSP) FINDING: Aztec Drive is classified as a local residential street on the TSP. The policies and recommendations of the TSP are implemented through the Woodburn Zoning, Subdivision, and Access Management Ordinances. The proposed subdivision has been designed in compliance with these ordinances or conditions of approval have been imposed to ensure such compliance. Findings in Support of ANX 99-03, ZC 99-04, SUB 99-03, VAR 99-10 Page 13 'If ATTAC~iENT C. Page of I~ II~ E. Woodburn Access Management Ordinance (AMO) Section 18. Connectivity A. The street system of a proposed subdivision shall be designed to coordinate with existing, proposed, and planned streets outside of the subdivision as provided in this section. B. Local residential access streets shall connect with surrounding streets to permit the convenient movement of traffic between residential neighborhoods or facilitate emergency access and evacuation, but such connections shall not be permitted where the effect would be to encourage the use of such streets by substantial through traffic. FINDING: The proposed subdivision is located on Aztec Drive which is an existing local residential street. The subdivision will not create a new street and each lot will take direct access from the existing street. The applicant will be required to dedicate 10 feet of street right-of-way to provide a 60 foot street right':of-way. The 10 feet to be dedicated is shown on the preliminary plan. IV. CONCLUSION: The proposal satisfies all approval criteria relating to the annexation, zone map change, subdivision and variance. Findings in Support of ANX 99-03, ZC 99-04, SUB 99-03, VAR 99-10 Page 14 'If ATTACHrENT D Page of ~ llA CONDITIONS OF APPROVAL ANNEXATION 99-03, ZONE MAP CHANGE 99-04, SUBDIVISION 99-03, AND VARIANCE 99-10 1. Subdivision and Variance approval is subject to approval of the annexation and zone change. 2. Approval shall be as shown on Exhibit "C" - Preliminary Subdivision Map, dated August 5, 1999. The final plat must be in substantial conformity with the tentative plan for the subdivision and shall be platted according to standard surveying practices. The applicant shall submit a copy of the final plat map to the Planning and Public Works Departments prior to recordation with Marion County. The final plat shall be approved by the Community Development Director and recorded with the Marion County Recorder. 3. Following recordation with Marion County, provide three (3) copies of the final plat to the Planning Department. Building permits shall not be issued until said copies are submitted to the Planning Department. 4. The applicant shall comply with residential lot standards. 5. Each lot will require a separate building permit. At such time that building permits are issued, each lot will be reviewed for compliance with residential setback and lot coverage requirements. Any new fencing will also be reviewed for compliance with residential standards prior to permit issuance. 6. The applicant shall comply with Woodburn Subdivision Standards. 7. Meet Chapter 10 Off-Street Parking, Loading and Driveway Standards. Each lot shall comply with the single family driveway standards. 8. This variance allows the existing shop building on Lot 1 to cover up to a maximum of 30% of the rear yard area. 9. This variance shall be valid for the life of the existing shop building on Lot 1. This variance shall be null and void if the shop building is demolished or removed. 10. The use of the shop building on Lot 1 shall be limited to uses allowed in the RS zone and not be used for commercial or industrial purposes. Page 1 of 3 ." ATTACHMENT Page ~ of b ~ II~ 11. This variance shall be exercised within one year of the date the annexation is effective. Exercised shall mean that a building permit is issued for a dwelling on Lot 1. 12. Parks System Development Charges shall be payed in full prior to recordation of the final plat, or on a per-lot basis as building permits are issued. 13. Any conditions attached to this approval shall be conditions on the issuance of a building permit. A violation of the conditions shall be considered a violation of the applicable ordinance. 14. Final plan shall conform to the construction plan review procedures and standards. 15. Existing on-site water wells or sewage disposal systems shall be abandoned in accordance with state regulations. 16. The applicant is responsible for obtaining permits from any other agencies that may require approval or permit. 17. This development shall not cause storm water runoff to be impounded on adjacent properties. 18. Property owner shall enter into an improvement agreement as outlined in the Woodburn Subdivision Ordinance, Chapter III, Section 6, prior to acceptance of the final plat. Also, prior to construction of the subdivision, the City will require approved construction plans, a performance bond and payment of construction permit fees. 19. All work shall conform to the City of Woodburn Standards and all State Building Codes. 20. Dedicate to the City an additional 10 feet of right-of-way adjacent to this subdivision along Aztec Drive. 21. The asphaltic concrete street surface of Aztec Drive adjacent to this subdivision shall be milled to a depth of 1 %" of class "C" mix, after all of the services have been installed to the proposed lots. 22. Sidewalks conforming to City standards shall be installed adjacent to each lot at the time of building construction. Sidewalks shall be constructed adjacent to property lines and one street tree per lot provided in the parkway strip in conformance with City street tree standards. Page 2 of 3 l[ ATTACHMENT Page -3... of b .3 IIA 23. Only two 6" diameter sewer services are stubbed to the parent parcel. The remaining sanitary services shall be installed by the applicant. Open cut will be allowed in the existing street, subject to the above requirement for milling and inlaying with AC. 24. If Lot 1 is used for commercial purposes, a backflow device shall be required. 25. Comply with fire protection requirements of the Woodburn Fire District. 26. Prior to any construction, a reproducible mylar of the final plat shall be filed with the Public Works Department after all required signatures have been obtained and the plat has been recorded with Marion County. Page 3 of 3 If IIB MEMO DATE: City Council through City Administrato~~ Public Works Director~~ December 8, 1999 TO: FROM: SUBJECT: $2,969,671 Low Interest (3.87%) Loan Agreement with State Department of Environmental Quality (DEQ) RECOMMENDATION: Approve the attached resolution that allows the city's low interest loan to increase by $2,969,671 and authorize the mayor to sign amendment to the Clean Water State Revolving Fund (CWSRF) Loan agreement number R98412. BACKGROUND: The attached copy of my memo to city council dated June 19,1997 provides some historical background of the prior activities related to funding issues. The Department of Environmental Quality (DEQ) staff is continuing to honor their verbal commitments made earlier as stated in the third paragraph of my memo. The proposed additional amount of $2,969,671 will be added to the existing low interest loan of $20 million dollars. It is noteworthy that City of Woodburn has received compliments on its innovative waste treatment process along with solid funding support from state agencies. We are thankful that a regular bond sale has not been necessary for the construction of this large project. Approval of resolution accepting the low interest loan is recommended. GST:lg Attachments: Public Works Director's Memo to City Council dated June 6, 1997 Resolution Letter from Peggy Halferty, DEQ Agreement Documents CWSRF Loan Agmt R98412 Amend 'If IIB MEMO DATE: City Council through Ci~.istr-"tO.....r_. . .' .... . . , Public Works DirectorC--- . .., .~-- -- ---... June 19,1997 TO: FROM: SUBJECT: $20 Million Low Interest Loan Agreement with State RECOMMENDATION: Approve the attached resolution authorizing the mayor to sign a Clean Water State Revolving Fund (CW SRF) Loan agreement for $20 million on behalf of the city. BACKGROUND: On June 19,1995 the City was notified that it had been awarded a State Revolving Fund (SRF) loan of $2 million for design of an advanced wastewater treatment plant. Subsequently, final application materials were submitted to the Department of Environmental Quality (DEQ) for the loan. Additional work to design and construct pump station improvements and a new force main to the wastewater treatment plant was added to the SRF loan project description. In final stages of the process, DEQ representatives verbally informed the city that the loan amount may be increased to $4 million. That increase did take place and SRF Loan Agreement R98411 was entered into by the council on June 24, 1996. The interest rate on this loan was 3.93% and payments do not begin until six months after project completion. In discussions with DEQ on other loan and treatment plant matters, the potential for an additional loan to cover a portion of the treatment plant costs was brought up and negotiated. The additional Clean Water State Revolving Fund (CW SRF) loan will be for $20 million at an interest rate of 3.87% with payment to begin six months after completion of the treatment plant or June 1, 2001, whichever occurs first. This loan will provide a major portion of the plant construction financing at a very good interest rate and repayment plan. It offers a substantial savings in interest costs, estimated at $253.725 each year for 20 years, during the entire term of the loan when compared with a comparable bond sale conducted by the city. Verbal commitments have been received from DEQ for additional low interest loan funding, if available, in the future. The agreement is similar to a previous SRF agreement approved by Council and it has been reviewed by the City Attorney. Council is requested to approve the attached resolution authorizing the mayor to sign this loan agreement on behalf of the city. GST:lg Attachments: Letter from Peggy Halferty, DEQ Resolution Agreement STATE\J..OAN 'If IIB COUNCIL BILL NO. .~ 0 I ~ RESOLUTION NO. A RESOLUTION ENTERING INTO STATE REVOLVING FUND LOAN AGREEMENT NO. R98412, AMENDMENT NUMBER 1, WITH THE STATE OF OREGON, DEPARTMENT OF ENVIRONMENTAL QUALITY, AND AUTHORIZING THE MAYOR TO SIGN SAID AGREEMENT ON BEHALF OF THE CITY. , WHEREAS, the City of Woodburn has applied for a State Revolving Fund loan for design and construction of an advanced wastewater treatment plant; development of a poplar plantation; and collection system improvements, including additional pump stations, force mains, and inflow and infiltration reduction; and WHEREAS, the City of Woodburn has entered into negotiations with the Department of Environmental Quality for a loan to the City from the State Revolving Fund in the amount of $22,969,671, and WHEREAS, the Oregon Department of Environmental Quality has provided to the City Amendment #1 to the State Revolving Fund Agreement Number R98412; NOW, THEREFORE, THE CITY OF WOODBURN RESOLVES AS FOLLOWS: Section 1. That the City of Woodburn enter into State Revolving Fund Loan Agreement No. R98412, Amendment #1, with the State of Oregon, Department of Environmental Quality, to borrow an amount not to exceed Twenty-Two Million, Nine Hundred Sixty-Nine, Six Hundred Seventy-One Dollars ($22,969,671) for the financing of project for Wastewater System Improvements. A copy of said loan agreement is attached hereto as Exhibit" A" and by this reference incorporated herein. Section 2. The City authorizes and approves the establishment and funding of a designated reserve account to meet the "Loan Reserve" requirement of the State Revolving Fund Loan Agreement, and directs establishment of this Loan Reserve. Section 2. That the Mayor of the City of Woodburn, acting for and on behalf of the City, is authorized to execute the State Revolving Fund Loan Agreement No. R98412, Amendment # 1, and such other and additional documents as may reasonably be required for the consummation and closing of said loan, and any amendments required thereafter. Approved as to form:crJ (}v'd- o{U \ 2. - ~ - q 1 City Attorney Date Approved: Richard Jennings, Mayor Passed by the Council Submitted to the Mayor Approved by the Mayor Filed in the Office of the Recorder ATTEST: Mary Tennant, City Recorder City of Woodburn, Oregon l[ ~l:k. IIB DATE OF AGREEMENT: LOAN AMOUNT: DATE OF AMENDMENT #1: AMENDED LOAN AMOUNT: June 12, 1997. $20,000,000. October 15, 1999. $22,969,671. EXPLANATION: This amendment increases the loan amount by $2,969,671 to provide increased funding for the project. AMENDMENT: ARTICLE 1, SECTION (C) LOAN .AMOUNT: $22,969,671. ARTICLE 1, SECTION (R) Amend the last sentence to read: "Until the Final Loan Amount is calculated, the Loan Reserve Requirement equals the lesser of one-half of the total loan proceeds disbursed to date or $1,690,846." A revised Preliminary Repayment Schedule is attached as Appendix A. This loan agreement amendment is executed between the STATE OF OREGON DEPARTMENT OF ENVIRONMENTAL QUALITY (the "DEQ") and the CITY OF WOODBURN (the "Borrower") effective as of the Date of Amendment indicated above. BORROWER: CITY OF WOODBURN Date: Authorized Officer Typed Name: Title: DEQ: STATE OF OREGON DEPARTMENT OF ENVIRONMENTAL QUALITY Date: Authorized Officer Typed Name: Lydia Taylor Title: Deputy Director CITY OF WOODBURN: R98412 : 10/29/99 LOAN AGREEMENT AMENDMENT #1 ." OREGON DEPARTMENT OF ENVIRONMENTAL QUALITY . CLEAN WATER STATE REVOLVING FUND PA IIB BORROWER: CITY OF WOODBURN INTEREST RATE: 3.87% SRF LOAN NO.: R98412 TERM IN YEARS: 20 LOAN AMOUNT: $ 22,969,671 PAYMENT AMOUNT: $ 844,307 Due _ _ _ _ _ _ _ - - - - - - - - - PAYMENT - - - - - - - - - - - - - - - - Principal Date Pmt# Principal Interest Fees Total Balance 1 22,969,671 06/01/2001 1 0 888,926 344,545 1,233,471 22,969,671 12/01/2001 2 399,844 444,463 114,848 959,155 22,569,827 06/01/2002 3 407,581 436,726 0 844,307 22,162,246 12/01/2002 4 415,468 428,839 110,811 955,118 21,746,778 06/01/2003 5 423,507 420,800 0 844,307 21,323,271 12/01/2003 6 431,702 412,605 106,616 950,923 20,891,569 06/01/2004 7 440,055 404,252 0 844,307 20,451,514 12/01/2004 8 448,570 395,737 102,258 946,565 20,002,944 06/01/2005 9 457,250 387,057 0 844,307 19,545,694 12/01/2005 10 466,098 378,209 97,728 942,035 19,079,596 06/01/2006 11 475,117 369,190 0 844,307 18,604,479 12/01/2006 12 484,310 359,997 93,022 937,329 18,120,169 06/01/2007 13 493,682 350,625 0 844,307 17,626,487 12/01/2007 14 503,234 341,073 88,132 932,439 17,123,253 06/01/2008 15 512,972 331,335 0 844,307 16,610,281 12/01/2008 16 522,898 321,409 83,051 927,358 16,087,383 06/01/2009 17 533,016 311,291 0 844,307 15,554,367 12/01/2009 18 543,330 300,977 77,772 922,079 15,011,037 06/01/2010 19 553,843 290,464 0 844,307 14,457,194 12/01/2010 20 564,560 279,747 72,286 916,593 13,892,634 06/01/2011 21 575,485 268,822 0 844,307 13,317,149 12/01/2011 22 586,620 257,687 66,586 910,893 12,730,529 06/01/2012 23 597,971 246,336 0 844,307 12,132,558 12/01/2012 24 609,542 234,765 60,663 904,970 11,523,016 06/01/2013 25 621,337 222,970 0 844,307 10,901,679 12/01/2013 26 633,360 210,947 54,508 898,815 10,268,319 06/01/2014 27 645,615 198,692 0 844,307 9,622,704 12/01/2014 28 658,108 186,199 48,114 892,421 8,964,596 06/01/2015 29 670,842 173,465 0 844,307 8,293,754 12/01/2015 30 683,823 160,484 41,469 885,776 7,609,931 06/01/2016 31 697,055 147,252 0 844,307 6,912,876 12/01/2016 32 710,543 133,764 34,564 878,871 6,202,333 06/01/2017 33 724,292 120,015 0 844,307 5,478,041 12/01/2017 34 738,307 106,000 27,390 871,697 4,739,734 06/01/2018 35 752,593 91,714 0 844,307 3,987,141 12/01/2018 36 767,156 77,1 5 1 19,936 864,243 3,219,985 06/01/2019 37 782,000 62,307 0 844,307 2,437,985 12/01/2019 38 797,132 47,175 12,190 856,497 1,640,853 06/01/2020 39 812,556 31,751 0 844,307 828,297 12101/2020 40 828,297 16,028 4,141 848,466 0 TOTALS 22,969,671 10,847,246 1,660,630 35,477,547 CITY OF WOODBURN: R98412 : 10/29/99 LOAN AGREEMENT AMENDMENT # 1 ." -Oregon John A. Kitzhaber. M.D.. Governor RECE\VED NOV - 3 1999 PUBliC WORKS Department of Environmental ( IIB 811 SW Sixth Avenue Portland, OR 97204-1390 (503) 229-5696 TIY (503) 229-6993 October 29, 1999 Frank Tiwari, Director Public Works Department City of Woodburn 270 Montgomery Street Woodburn, Oregon 97071 Dear Mr. Tiwari: Enclosed are two sets of an amendment to Clean Water State Revolving Fund loan R98412 for the wastewater treatment system project. As we discussed on the phone, Congress passed a budget that was higher funding for the CWSRF program than the President requested. Oregon's capitalization grant will be larger, increasing the maximum loan amount for this fiscal year to $2,969,671. The revised amendment increases Woodburn's loan by the new maximum. The required loan reserve amount is revised to $1,690,846. To approve this amendment, the City Council will need to pass a resolution to amend Resolution 1419 that was passed on 6/18/97 and increase the loan amount and the loan reserve. When the new resolution is approved, the two sets of the amendment can be signed and notarized, and returned to us for the Department's approval. We will return one executed set for the City's records. If you have any questions or concerns, please call Rick Watters at 503-229-6814 (or I can be reached in Salem at 503-378..6892, ext. 27). I will be working in the Governor's Community Development Office with the Community Solutions Teams, so someone else will be replacing me with the CWSRF program. But call if you have any concerns. Sincerely, Q ~vtI~ pe~alferty, Program Coordinator Clean Water State Revolving Fund Water Quality Division Cc: Jaime Isaza, WQ:WR:Eugene ( DFf). 'If IIC MEMO TO THROUGH FROM DATE SUBJECT Mayor & City Council W John Brown, City Administrator Mary Tennant, City Recorder ~ December 8, 1999 Notice of Potential Withdrawal from City County Insurance Services (CIS) for Fiscal Year 2000-2001 Insurance Coverage RECOMMENDATION: Approve the accompanying Council bill which provides CIS with formal notice of potential withdrawal from the Trust for one or more insurance coverages effective policy year July 1,2000 through June 30, 2001. BACKGROUND: The CIS Trust agreement requires the City to give the Trust 180 days notice if we are considering potential withdrawal from their program. This Council Bill will fulfill the requirements of the Trust agreement thereby giving the City the ability to receive insurance quotes from other companies for liability, auto, property, and workers' compensation coverage. Financial Impact: Passage of this bill will have no financial impact on the City. l[ IIC COUNCIL BILL NO. ~ 0/1- RESOLUTION NO. A RESOLUTION GIVING CITY COUNTY INSURANCE SERVICES TRUST NOTICE OF POTENTIAL WITHDRAWAL FROM MEMBERSHIP IN THE SELF -INSURANCE POOL. WHEREAS, City County Insurance Services Trust (CIS) provides a self- insurance pool to local government entities, and WHEREAS, the CIS Trust by-laws provide that participants in the insurance program adopt a resolution calling for a 3 year membership in the self-insurance pool, and WHEREAS, the CIS Trust by-laws also provide procedures whereby participants may elect to withdraw from the CIS Trust prior to the end of the membership period, now, therefore, THE CITY OF WOODBURN RESOLVES AS FOLLOWS: Section 1. That the City Administrator be authorized to send City County Insurance Services Trust formal notice of intent to potentially elect withdrawal from the CIS Trust for general liability, auto liability and physical damage, property, and workers' compensation insurance coverages effective July 1,2000. Approved as to Form~ pKJ City Attorney 12~ CJ - 11 Date APPROVED: RICHARD JENNINGS, MAYOR Passed by the Council Submitted to the Mayor Approved by the Mayor Filed in the Office of the Recorder ATTEST Mary Tennant, Recorder City of Woodburn, Oregon Page 1 - COUNCIL BILL NO. RESOLUTION NO. 'II' IID MEMO . To: For Council Action, through the City Administrat~ 4J( From: Randy Scott, C.E. Tech ill, through the Public Works Director ~.). Subject: Acceptance of Easement Date: December 9, 1999 RECOMMENDATION: It is being recommended that the City Council Accept the attached Roadway/SidewalklUtility Easement as described on Attachment "B" BACKGROUND: The easement is being conveyed by Warsanofi and Zinovya Toran for the future street and sidewalk improvements to Parr Road. The subject parcel is on the South side of Parr Road, between Centennial Park and Valor Middle School. Included as Attachment" A" is a map showing the boundary of the Utility Easement. Included as Attachment "B" is the properly signed Easement. 'If A TT ACHMENT "A" I - ~ 1 9t I~ I I so sew IID . 16 FOOT EASEMENT TO BE CONVEYED ~ 0 ~ '20000 \H ,... aD ..,.... 0 0 Z 600 44124375 sUBJECT PROPERTY N89 sgW 450 CENTENNIAL PARK ~ U ~ ~ rJ'J. ~ ~ ~ o o == U rJ'J. ~ @ o ~ 'If A'1"1'AL111YI~1" 1 un" ROADWAY/SIDEWALK/UTILITY EASEMENT IID KNOW ALL MEN BY THESE PRESENTS, that Warsanofi Toran and Zinovya Toran, for the consideration of One Dollar ($1.00) and other valuable considerations to them paid, the receipt whereof hereby is acknowledged, hereby do forever grant unto the CITY OF WOODBURN, a Municipal Corporation of Marion County, Oregon referred to herein as the CITY, a permanent right-of-way and easement over and along the full width and length of the premises described as follows, to wit: That certain tract of land descritSed in Deed Reel 41, Page 1227, excluding that portion conveyed to the City of Woodburn by Deed Reel 400, Page 228 Marion County Deed Records; The tract of land is also described as Tax lot No. 44124-375, located in the Southeast one-quarter of Section 13, Township 5 South, Range 2 West of the Willamette Meridian in the County of Marion, State of Oregon, the easement is further described as ~~; , The North 16 feet of said Deed Reel 41, Page 1227, South of and contiguous to the South boundary line of Parr Road (County Road No. 517), Said South boundary line being 30 feet south of the centerline of Parr Road. Save and except that portion conveyed to the City of Woodburn by deed Reel 400, Page 228, MariOn County Deed Records. with the right, privilege and authority, to said City, to construct, maintain, replace, reconstruct, remove, and add to, roadway, sidewalk and utility pipeline or pipelines, with all appurtenances incident thereto or necessary therewith, in, under and across the said premises, and to cut and remove from said right-of-way any trees and other obstructions which may endanger the safety or interfere with the use of said roadway, sidewalk and pipelines, or appurtenances attached or connected therewith; and the right of ingress and egress to and over said above described premises at any and all times for the purpose of doing anything necessary or useful or convenient for the enjoyment of the easement hereby granted, THE GRANTORS, heirs and assigns, reserve the right to use the premises for walkways, driveways, planting, and related purposes unless it would conflict with the citys use. EXCEPTION: No structure shall be placed within the easement. &::~~~' ~ Accepted by the Woodburn City Council on ,1999 5-~1ft~ Zin Toran Mary Tennant, City Recorder City of Woodburn, Oregon STATE OF OREGON ) ) SS COUNTY OF MARION ) On this the q bL day of Du.l.~V- 1999, before me a Notary Public in and for the County and State personally appeared. es i. Z" ae known to e to be the same person whose name is subscribed to the within instrument and acknowledged that they voluntarily executed the same for the purpose therein contained. IN WITNESS WHEREOF, I hereunto set my hand and official seal. _ OfFIClAl. SEAl BRENDA A. WlWAMS .' . NOTARY PU811C-OREGON . COMMISSION NO. 31 19O!i MY COt.t.!I$:'.,:, :::-.PIAES MAY 4, 2002 Before me: ~4- uJJJJ1~ OTAAY Bt.:IC FOR OREGON My Commission expires: '7YJa..; 1, ~()~ If llE City of Woodburn Police Department STAFF REPORT Woodburn OR 97071 (503) 982-2345 270 Montgomery Street Date: From: To: Through: Subject: Applicant: Location: License Type: December 9, 1999 Paul Null, Chief of Poli Mayor and City Council John Brown, City Administrator.Pb Liquor License Application Lucky's Deli Lucky's Deli IV, LLC Sylvia Dixon 8791 Liberty Rd. S. Salem, OR Lucky's Deli (Previously 1-5 Deli) 986 Evergreen Rd. Woodburn Retail Malt Beverage (RMB) This licenses does not permit the sale of distilled spirit drinks. Malt beverages and wine can be sold for consumption on or off the premises. Hours of sale and consumption are 7 a.m. to 2:30 a.m. The police department received an application for a liquor license from applicant Sylvia Dixon on November 5, 1999. Mrs. Dixon is in the process of purchasing the 1-5 Deli and re-naming it Lucky's Deli. The 1-5 Deli applied for and received a RMB liquor license in 1998. In 1999 the 1-5 Deli applied for liquor license renewal which was approved by the City of Woodburn, but allowed the license to laps by failing to obtain the license from OLCC. The applicant, Sylvia Dixon, is applying for a new liquor license. Mrs. Dixon is a participating member of a Limited Liability Corporation which includes four of her relatives. The relatives will not take an active role in the management of Lucky's Deli. The Limited Liability Corporation is made up of the following people; Sylvia Dixon, Kathryn Casebier, James Roes, Tena Roes, and Alfred Roes. A person by the name of Kamen Cureton will be the on-sight manager of the deli. The department has completed a criminal background investigation on the applicant, all members of the corporation, and the deli manager. Only one of the persons mentioned has a criminal record. James Roes was convicted of a DUll charge in 1983. OLCC does not take into consider a DUll charge, if over ten years old, when determining if a liquor license should be issued. 'If llE Applicant currently operates three (3) Lucky's Deli in the Salem and Keizer area. Each currently hold a liquor license and have made application with the Oregon Lottery Commission for lottery machines. A records check through OLCC reveal no history of liquor law violations at these establishments. Mrs. Dixon advises she intends on operating the business from 7:00 a.m. to midnight daily. She also advised she intends on making application to the Oregon Lottery Commission for lottery machines. Mrs. Dixon states her customer target group will be seniors. In order to comply with lottery regulations (no lottery machines can be visible to minors), Mrs. Dixon intends on restricting the patrons to 21 years of age and older. . Citizens of Pan or 360 wrote a letter to OLCC in opposition of the license issuance for the following reasons: Businesses add to traffic congestion and a deli that serves alcohol would contribute to the problem. Parking spaces are limited at the deli and customers would park in Panor 360 parking lot. Additional noise late at night and early morning hours. A business that serves alcohol would be a detriment to the immediate living area. In response to the citizens concerns the following points are provided for consideration: The current deli has already been in existence for two years. The Deli has a total of seven parking spaces. On street parking is available on Evergreen Rd. The applicant advises the building is 2,500 sq. ft. and the portion of the building she will be buying is 1,360 sq. ft. The applicant advised seven parking spaces are for deli parking only. In reviewing the City's Zoning Ordinance; one parking space is required for every 200 sq. ft. of business. In checking police calls for service originating from Panor 360 for 1997, 1998, and 1999, the police department received two parking complaints in the three year period. Neither complaint was related to the Deli. One call was an abandoned vehicle on Evergreen Rd. and the second was a car parked in a no parking zone on Panor 360's parking lot. In reviewing calls for service for 1997, 1998, and 1999, there were no noise complaints which originated from Panor 360 or the 1-5 Deli. In my conversations with OLCC, I was informed the issues listed in the letter submitted by residence of Pan or 360 will not be considered in determining the issuance of a liquor licence as they are not liquor license related. "The OLCC investigator must confine the scope of the report to issues relating to the use of the liquor licnese when making a recommendation on the application". The same issues were brought forward by residence of Panor 360, when the previous business owner applied for and received a liquor license in 1998. During 'If 1997, 1998 and 1999 the police department received the following complaints originating from the establishment. (The previous owner did not renew his liquor license in 1999) llE 1997 - No calls for service 1998 - 3 calls for Service, Theft, Vandalism, and Welfare Check 1999 - 1 call for service, Ordinance Violation The citizens concerns are not supported by the number and types of complaints received by the police department in 1998 and 1999. ' In review of ORA 845-05-025 Criteria Creating Presumption Against Issuing License. I find the applicant does not meet the criteria to deny a liquor license and does meet all the criteria listed in ORA for issuance of the liquor license. Sylvia Dixon has agreed not to have live music as a condition of approval to mitigate the citizens concerns of noise coming from the licensed establishment. Recommendation: Approve a Retail Malt Beverage (RMB) liquor license for Sylvia Dixon, Lucky's Deli, 986 Evergreen Rd., Woodburn. Condition of approval is no live music shall be allowed at the establishment. cc OLCC Lucy's Deli IV, LLC 'If ,,' llE PANOR 360 CONDOMINIUM 950 EVERGREEN ROAD WOODBURN. OR 9707 I CTEL. I -503-ge I -6059) "SECURE ADULT LIVING" NOVEMBER, 1999 OREGON LIQUOR CONTROL COMMISSION SALEM REGIONAL OFFICE 2 I 3 MADRONA AVE SE SALEM, OR 97302 WE, THE UNDERSIGNED RESIDENTS, HEREBY SUBMIT OUR OPPOSITION TO THE APPLICATION FOR A LIQUOR LICENSE TO LUCKY'S DELI AT 986 EVERGREEN ROAD, WOODBURN. OR 97071 . FOR THE FOLLOWING REASONS: I . PANOR 360 CONDOMINIUM WAS ESTABLISHED IN THE EARLY 1970,s AS A 90 UNIT SENIOR RESIDENCE WITH EACH UNIT BEING INDIVIDUALLY OWNED. AGES OF RESIDENTS RANGE FROM 55 TO ABOVE 80. MANY HAVE LIVED HERE SINCE THE START OF THIS COMPLEX. MANY CHANGES HAVE OCCURRED ALL AROUND US, NOT THE LEAST BEING THE VERY HEAVY TRAFFIC ALONG EVERGREEN ROAD AND HIGHWAY #214. ANY BUSINESS ADDS TO THIS CONGESTION AND A DELI THAT SERVES ALCOHOL WOULD DEFINITELY CONTRIBUTE MORE. 2. THE PARKING SITUATION AT 986 EVERGREEN IS VERY MINIMAL AND WE FEEL ADDITIONAL VEHICLES WOULD TRY AND USE OUR PARKING SPACES IN OUR PRIVATE PARKING AREA. 3. ALCOHOL TENDS TO LEAD TO ADDITIONAL NOISE, ESPECIALLY LATE AT NIGHT AND EARLY MORNING HOURS. 4. WE FEEL THAT A BUSINESS THAT SERVES ALCOHOL WOULD BE A DETRIMENT TO OUR IMMEDIATE LIVING AREA. THANK YOU FOR YOUR CONSIDERATION, ~;..~ c:> ~p~v! ); PANO~60 RESIDENTS '" b~:r'">;:.e. '.. Y~-~y ~cCJ 4~ cffi~ cc: City of Woodburn/Mayor~ 1f rr;?"-A,h7"e ~ d a /l/ .Lh::I.-o// 4// VR7 2~/.oe,JTs l1E /Y7 He: ~~ ~z}~1~ ;:~ ----- - ;~~-f~ ~'CJ~---n--- J ~,( . - .- _.n.o_ fi%~ ~ . .... ~::J.4-...---_.- -=-~=-: ~~~-- ~1?o. .... --------t-. ~~.~-E....n J}Q.. . ____ J-----LB 7z7ij?1 ._u_ ~________._~LL____n_. ------ -.---------.. - .~~-..=----'rif~v~:~~ i:z -. ... ~n_ -=:l2:e--tl(l4~ .. - ....- /::}. -.--To.....-~jf<Z.~ .....0-------. . -:..~..~..n -.0 .._..0;. -.---0- ;-7/1'-'" Jj~W ..0. .... --- .--...'1/)1 ... ... -=-~._=--jl.. ~~ 4C, ~:;:;:r ~;;o~~n ..... 2'~: ... .. ..... _0- nn_n_~ J1l~ d: ~~,...-~_.- 2.~8___n .....- o~===.. ,_~ ~-=~~:: ~i -~-.__-=--- ~~t,J~~--n~H-- i~~ -- .. n___ ___ ___._____~-.-_~~ X1A~- __.______.__ - .~1:J....._ --- ~--- - ~ /~~_. alo- __ :__n~~_n__ :Ji.3... .. .----.:- ~ . dJ . ._O_n J;;:~S- -'_- o==::i~1l~;;~-.:--==-::- lft~.. ..........n ........-.. .m:::=::--~7><- .....- ...... ~:;~. _._______.~--~ rM.t% .. ~ .__..._____/(7..___.... .----- - tf:o ~ /:i~ #- 'If " ~/1/#.,e ~cJ OA'/J)t:7M/A!/V/Y1 f2e.r /.D e,t/TS' : AlA /Y7 e..- i / IJ /lJl /7_ /l.A~ d ~ i 'h{;L VW-fU t/-t7/~ :~~~ I~ ~ ~--T-- I~~ .c:Z~ ;-mtL 1 I , llE #=- OJ,.tJcf' 3 tt> l' - p. f) J.- ) :Lk, 3o"i{ 3/( ~4 3:.l~ /~..: 31;1.... ;;2./1 /e77 ~I ;-. AO~ ,- 'If IlF December 13, 1999 TO: FROM: SUBJECf: Mayor and City CouncR t A~ John C. Brown, City Administrator.JV/' Museum Mana2ement ProDosal Recommendation: It is recommended the City Council: 1. Approve the attached proposal to assume organizational and management responsibility for the World's Berry Center Museum from the Museum Board, including criteria for establishing a Museum advisory commission; and 2. Direct staff to prepare and bring back to your January 10,2000 meeting any necessary enabling legislation. Back2round: Some months ago, members of the World's Berry Museum Board requested the City consider taking over responsibility for museum operations. Board members cited their age, health, commitments to other activities, and a desire to see additional resources committed to the museum as the basis for the request. I met with the Board in September to listen to their concerns regarding the future of the museum, and presented the attached proposal to them in October. The Board approved the proposal in November, and seeks your approval of the proposal effective January 2000. Discussion: Taking over the museum function will place responsibility for maintaining the museum structure and collection on the City. The City already owns the building, but does not maintain it. We would also assume responsibility for financial management, coordinating the activities of volunteer docents, rotating exhibits, and planning for expanding museum hours, functions, collections, and facilities. The attached proposal addresses the need for the Council to enact enabling legislation to assume the museum function and establish an advisory committee to assist the Council in policy decisions regarding the museum. It is proposed the committee meet quarterly. I recommend a committee of five to seven individuals, whose qualifications for service require them to be area residents with background and interest in historical collections, historic preservation, and 10caVnatural history. I am further recommending you specify that one position be filled by a high-school student, to provide a link between school history programs and/or senior projects. If I1F Mayor and City Council December 13, 1999 Page 2. Should the Council decide to assume the museum, you will be required determine the number of appointments to the museum advisory committee, agree with, or modify the qualifications for service I have recommended, and approve in concept an increase in staffing to support a new City function. In the short term, I have asked the museum board to continue to manage the museum's affairs. This is made easier by the traditional closure of the museum for the month of January. By February 2000, however, we will need to be prepared to manage the day to day operation of the museum and coordinate volunteer schedules. The museum is currently open on Friday and Saturdays, but it is intended that under the City's management, hours of operation will be expanded. There is currently no museum budget. With your approval, I will develop a proposed budget for the Budget Committee to consider at the supplemental budget hearing to be held in January. In the interim, we will have completed a preliminary building condition assessment, and evaluation of staffing needs. In the meanwhile, Matt Smith of my office will provide transitional management. Mr. Smith will be asked to identify, to the greatest possible extent, external funding sources that can be used to operate the museum, preserve the collection, and/or expand the facility. Financial Imoact: Assuming responsibility for the museum will result in costs to the City that are not currently budgeted. I have no estimate of those costs at this time. The recommended action is submitted to you, nevertheless, as necessary to the continued operation of this community resource. Further, taking over the museum offers the City an opportunity to expand the museum to create cultural, educational and tourism benefits that do not currently exist or are being only partially realized. For these reasons, your approval of the attached proposal is respectfully requested. JCB 'If TO: FROM: SUBJEcr: Backe:round: ~ .' ~fL- IlF CiTY OF WOODBURN 270 Montgomery Street . Woodburn, Oregon 97071 · (503) 982-5222 TDD (503) 982-7433 · FAX (503) 982-5244 October 13, 1999 Berry Center Museum Board ~ John Brown, City Administrato~ ' Museum Mana2ement ProDosal Your Board is seeking alternatives to the current Museum management structure. Several of your members no longer regularly attend meetings, and a number have indicated strong interest in resigning to pursue other interests. I understand you discussed options for remaining an autonomous organization. You also asked the City to consider taking over museum management. I attended your September 1999 meeting and proposed an option for conveying management to the City. Discussion: I proposed the City assume the Museum function, to be administered by the Recreation and Parks Department. I hope to support the Museum function so it will grow and diversify over time, to justify a museum division or a new City department. Opportunities for diversification include a railroad collection and, with recent paleontologicaVarchaeologica1 discoveries in our parks, an ancient history collection. Policy Guidance Some of your Board wish to maintain involvement independent of the City Council in guiding museum policy. Accordingly, I proposed that an advisory commission to the Council be substituted for the Museum Board. This is an alternative to eliminating the Board and vesting policy determination solely with the City Council. Day to day operations would be conducted with existing volunteers, under the administration of City staff: answering to the City Administrator. Museum Commission Composition, Selection, Qualification, Terms, Duties, and Meetings The Museum commission would be established by Ordinance, similar to the Human Rights or Planning Commissions. 'If IIF Berry Center Museum Board October 13, 1999 Page 2. The commission should have an odd number of members. A composition of five to seven is recommended, to keep the group size manageable. Per current policy, commissioners would be solicited through an open recruitment of eligible applicants and would be appointed by the Mayor subject to City council approval. It is suggested, if it is legally possible, that the opportunity to serve be extended to any interested individual in the greater Woodburn Area. Qualifications should require an interest in or experience with historical collections, historic preservation, and local and/or natural history. Any of your Board could apply for a seat on the Commission. Duties would include making policy recommendations and providing policy guidance with respect to museum collections, exhibits, programs, operations, and short and long term capital improvements. Terms would be four years, and staggered to replace or re-appoint approximately half the commission every two years. Based on our discussion, it appears quarterly meetings of such a commission would be sufficient. Officers would be selected from within the membership, at the first meeting of each calendar year. Financial AccountabUity You have expressed concerns regarding the funds in your checking account, and in certificates of deposit. As a City function, I propose a museum budget be established, and that museum revenues and investments be maintained in a fund separate from the City's general purpose revenues and earmarked for museum related expenditures only. While it is not customary for advisory commissions to approve expenditures, I offered that the Museum Commission could, ifit desires, approve expenditures before they are made. For timeliness of payments, this approach is not recommended, but could be implemented if you so choose. As there is currently no museum budget, one will need to be established by the Budget Committee. It is currently my intent to reopen budget hearings in January 2000, to adopt a supplemental budget. If your Board accepts this proposal. a museum budget could be established at that time. Transition Lacking a budget until January creates an operating problem that can be avoided by making no changes to the present Museum management until December. Accordingly, it is recommended that the Museum Board retain responsibility for management and volunteer operations until a budget for the museum can be adopted. This was discussed with you in September, and seemed to meet with general agreement. l[ IIF Berry Center Museum Board October 13, 1999 Page 3. Administration, Staffing, and V olunteen Since our meeting last month, I discussed this proposal with the Mayor and Council President. They were agreeable to both my proposal and greater City involvement in future museum development. The Mayor suggested, however, for at least the short term, that the Museum be made a function of the City Administrator's Office. With respect to staffing, I propose to seek a new position that would be responsible for both museum operations and coordinating special events on a City-wide basis. The position would also be responsible for related grant writing. The museum is currently open two days a week, and is run with volunteers. I understand the volunteers are coordinated with the assistance of an individual who acts as a curator. It is my intent, should the City take over Museum operations to increase the number of days per week that the museum is open to the public, and to make greater use of the Bungalow Theater. This goal will take time and planning, and will rely on obtaining an operating budget from the Budget Committee and City Council, obtaining staffing resources, and receiving the continued assistance of your membership and volunteers. Other Issues I am unclear as to your official status as an organization. I am advised you may be an incorporated not-for-profit organization. In that case, the Board would need to consult with its legal counsel and disincorporate if the City takes over museum management. At this time, it does not appear that any not-for-profit status you may hold would either prevent or delay making the changes I have proposed. Conclusion: The foregoing proposal is offered for your consideration. I am pleased to discuss any changes you deem appropriate, and to present a final proposal to the City Council for their approval. JCB cc: Mayor and City Council Budget Committee Finance Director Recreation and Parks Director l[ IlG December 13, 1999 TO: FROM: SUBJECT: Mayor and City CouncD John C. Brown, City Administrator.Je.8 Community DeveloDment DeDartment Re-on:anization Recommendation: It is recommended the City Council authorize a limited term Assistant Planner position, through June 30,2000. Baclmround: Approximately one year ago, you approved reorganizing the Community Development department to address then-existing workload and long-term planning needs. An Assistant Planner position was eliminated and replaced it with a Senior Planner . You also authorized greater use of contract planners to complete special projects. Planning staff now consists of the Director, the Senior Planner, and Assistant Planner. Special projects are being conducted by a temporary employee, and by two independent contractors. Discussion: The Senior Planner position was authorized in November 1998, but it took two recruitments before the position could be filled last summer. The department has processed several subdivisions, and PUD's in the meanwhile, and has continued to move forward on the Comprehensive Plan periodic review. The "buildable lands inventory" portion of the periodic review, however, took far longer than had been anticipated. Consequently, and although consultants were used to process applications and to develop growth management and annexation policies, the department has not surpassed the pace of it's workload. Both the Director and the Senior Planner to involve themselves in current planning activities which would more cost effectively be dealt with by junior positions, and has hindered rapid progress on long term planning projects. Nevertheless, we are in the midst ofa full-scale revision of the zoning and development ordinances, which requires substantial contractor and staff time. As well, a long-overdue revision of the sign ordinance is scheduled for late Winter/early Spring 2000, and the department is set to conduct a feasibility analysis for urban renewal of the Downtown and portions of Highway 99E by June 30, 2000. Timely completion of all these projects is needed to maintain the quality of life and enhance the appearance of Woodburn, and recommend against any delays in completing them. We were notified in early November that the Assistant Planner requires a long- term absence, for health reasons. That position has been involved with Comprehensive Plan Period Review, and current planning. Her absence has again created a situation III Mayor and City Council December 13, 1999 Page 2. IIG where the department is struggling to keep pace with what continues to be heavy development pressure. As I indicated to you a year ago, many of the land use actions processed by the Department must be acted upon within strict time limits. Many are multi-faceted, demand in-depth analysis and co-ordination with both sophisticated and unsophisticated developers, and require a high degree of technical experience of staff. Both the Planning Commission and City Council make land use decisions, which requires staff coordination with and presentation to those bodies. Decisions are subject to legal challenge, which demands thorough and complete staffwork if litigation is to be avoided, or successfully defended. Most important, however, high quality staff work is requisite to the well- managed development of Woodburn. To address the current planning need the Assistant Planner's absence is creating, the catch-up time that will be required when she returns to work next year, and to stay on schedule with long-term planning projects, I am recommending you authorize a limited- term Assistant Planner position until June 30,2000. It is expected that a sixth month appointment is all that will be needed to stay current with planning demands. If it appears that more help is required, the need for continuing that position can be evaluated during budget hearings nest year. In light of the immediate need for help this position will provide, and in anticipation of your favorable consideration of this request, a recruitment for the position has already been started (Attachment 1). If you do not approve the position, the recruitment will be terminated. Financial ImDact: The recommended action will result in an increase of approximately $3,200 to $3,600 per month, through June 30,2000 over existing costs, depending on the step at which the limited term planner is hired. Increased costs will be offset by the salary savings associated with the Assistant Planner's long-term absence and recently implemented fee increases for the department. Additional revenues are estimated at approximately $4,600 per month more than were estimated in the adopted budget. JCB Cc: Community Development Director City Recorder Budget Committee III IIG CITY OF WOODBURN 270 Montgomery Street · Woodburn, Oregon 97071 · (503) 982-5222 TDD (503) 982-7433 · FAX (503) 982-5244 ASSISTANT PLANNER (Limited Term Appointment Through June 30, 2000) Applications are currently being accepted by the City of Woodburn for a limited term appointment of a full-time Assistant Land Use Planner. This position will be reviewed for funding extension during the fiscal year 2000-2001 budget process. ESSENTIAL JOB FUNCTIONS: Perform current planning functions; assist the public at the front counter by receiving, reviewing, and processing development applications and proposals; provides general and technical information and interprets planning and zoning laws, ordinances, and codes for developers and the general public Prepares technical planning reports for presentation to Planning Commission, other planning organizations, and civic groups Prepares and updates planning maps; Assists in the enforcement of zoning ordinances; Provides staff assistance to various committees and/or groups as assigned. EXPERIENCE AND TRAINING: Minimum of one year experience in the planning field. Graduation from a four year college or uni versity with major course work in urban planning, geography, or related field. Requires working knowledge of the Land Use laws, Oregon Transportation Rule, research methodology, data collection, analysis, and statistical techniques. Also requires ability and skill to communicate effectively both verbally and in writing, to manage and resolve conflict, and to operate a variety of office related equipment including personal computer and related software. SALARY RANGE: $2,416 - $2,665 per month (salary currently under review) APPLY AT: Woodburn City Hall - Personnel Office 270 Montgomery St. Woodburn, OR 97071 CLOSING DATE: December 30, 1999 - 5:00 p.m. (postmark accepted) The person selected for this position must provide, at the time of appointment or on the first working day, appropriate documentation of citizenship as required by the hnmigration & Naturalization Act of 1986. If you wish to identify yourself as a qualified individual with a disability under the Americans with Disabilities Act of 1990 and will be requesting accommodation, that request must be made to the Personnel Officer no later than the closine: date of this iob announcement and the applicant must provide information on how reasonable accommodation may be met. No smoking is allowed in City buildings and the City of Woodburn promotes a Drug Free Workplace. Note: This is a new position within the Community Development Department which is pending Council approval at their December 13, 1999 meeting. ANEQUALOPPOR~TYE~LOYER IIr I1H Memo From: Date: Subject: Mayor and Council thro gh the City Administrator Ben Gillespie, Financ December 8, 1999 Ambulance Rates \. ' To: RECOMMENDATION: That the council direct staff to return a resolution authorizing a rate increase for the franchised provider of ambulance service in the City. BACKGROUND: Historically Woodburn Ambulance has charged for services according to this fee schedule: . A base rate including supplies, drugs, and medical procedures. . A mileage charge for travel from the dispatch point to the incident. . A mileage charge for travel from the incident to the final destination. This method of billing was designed to be consistent with what the ambulance industry and health insurers were doing as a whole. The industry standards have evolved~ fewer insurers are reimbursing for responding miles. Effective last month Medicare regulations have changed. Responding miles are no longer eligible for reimbursement, and the cost of responding miles cannot be billed to the patient. Woodburn Ambulance has suggested that the rate for responding miles be dropped from the fee schedule, and the cost of responding miles be included in the base rate. For the period August 1, 1998 to September 1, 1999 Woodburn Ambulance billed $98,940 for responding mileage on 2,750 ambulance calls. That is an average of$35.98 per call. Woodburn Ambulance is requesting a rate increase of$36.00 to the base rate of $625. This will allow them to cover costs. If the current level of activity continues, this change will not affect the consumer's costs on average. Nor will the change effect on the Woodburn Ambulance's net profit. FINANCIAL IMPLICATIONS: Because the change will have no effect of Woodburn Ambulance's revenue, there will be no impact on the franchise fee payable to the City, and therefore no effect on the City's budget. III 14.~ - C CITY OF WOODBURN Community Development MEMORANDUM 270 Montgomery street Woodburn, Oregon 97071 (503) 982-5246 Date: Decernber13,1999 Mayor and City Council thru City Administrato~ To: From: Community Development Department Subject: 12/9/99 Planning Commission Actions At their December 9, 1999 meeting, the Planning Commission took the following final actions: 1. Approved Site Plan Review 99-20 to construct a 12 room addition to an existing 47 room hotel (Hawthorne Inn and Suites) at 120 Arney Road. 2. Denied Planned Unit Development 99-01 and Minor Partition 99-05 for Stage II, Design Review for a 93 lot single family residential Planned Unit Development known as "The Links at Tukwila"; and a related minor partition to create three parcels. 3. Accepted the Planning Director's administrative approval of Site Plan Review 99-21 to construct a 2,870 square foot fast food restaurant (Jack in the Box) located at Highway 219 and Arney Road north of the Texaco service station. The final decision and copies of the site plans for each of these items are attached for Council review. III 14~ CITY OF WOODBURN 270 Montgomery Street . Woodbum, Oregon 97071 · (503) 982-5222 TDD (503) 982-7433 · FAX (503) 982-5244 IN THE PLANNING COMMISSION OF WOODBURN, OREGON SITE PLAN REVIEW 99-20 FINAL ORDER WHEREAS, a request was made by Lindquist Architects for the Planning Commission to hear a proposal to construct a 12 room addition to an existing 47 room hotel (Hawthorn Inn and Suites) located at 120 Arney Road inthe Interchange District (ID), and; WHEREAS, the Planning Commission reviewed the matter at a public hearing held on November 10, 1999, and; WHEREAS, the Planning Commission considered the written and oral testimony presented by staff, the applicant, and other interested persons to the proposal, and; WHEREAS, the Planning Commission closed the hearing, and; WHEREAS, the Planning Commission moved to approve Site Plan Review 99-20 and instructed Staff to prepare findings and conclusions, NOW, THEREFORE, IT IS HEREBY ORDERED BY THE COMMISSION: 1. The Planning Commission hereby approves Site Plan Review 99-20, based on substantial evidence presented at the hearing and the findings and conclusions contained in Exhibit "A", and such approval shall be subject to conditions of approval contained in Exhibit "B", which are attached hereto and by reference incorporated herein. Approved: on 1'J1o '/19 Date ( I FINAL ORDER - SPR 99-20 III 14A ARNE'( ROAD :t i"- "r....~:~ --___l.~_~~___~~ -"--.,- ---------7-- .-EI j ! ! i i i i ! i i .r .../1 :~ !~ i i i ,I ,I ,I' ,I /' /~j / ,I' ,I' +- ______u ________.________________u....L~._________.../' ...... ~// 1//' 1/ I!.' Ii"'''' J...:.' 1 5GALE. .-. 20'~. * EXISTING SITE PLAN III ! I 14B IN THE PLANNING COMMISSION OF WOODBURN, OREGON PLANNED UNIT DEVELOPMENT STAGE IT DESIGN REVIEW NO. 99-01 MINOR PARTITION CASE NO. 99-05 ) ) ) ) ) ) FINAL ORDER , . WHEREAS, the Commission conducted a public hearing in this matter on October 28, 1999 and considered the written information and public testimony submitted, and WHEREAS, the Commission, after providing a full and fair opportunity for testimony, closed the public hearing and directed staff to prepare a final order for consideration and adoption, NOW, THEREFORE: IT IS HEREBY ORDERED BY THE COMMISSION: u~... 1. That the Commission hereby denies the above entitled applications based upon the Findings of Denial contained in Exhibit A, which is attached hereto and by this reference incorporated herein. Approved as to form~'ryq- ~ City Attorney l2-(b-CjCJ Date APPROVED: ~ ((. ~d . Passed by the Woodburn Planning Commission /J -9-91 Page 1 - FINAL ORDER ... .. :E 8~::t "-i< ~~it 8"'11.1 It"':> \!I~- ....... .,lII:< i:~'" ~...::t o~~ f .~ ~ ---- ~--~__ 14B :' ", - -!- --- - - --- - ---------:~~r- 8~ h ~ ). ... "'Ill ~< <::1: 00. ~ '@) '- I ~I 0, r >- I ~I l~ ~I I I o I I I :j-- I / I I / " / I ~I <rl- (/ ,// ;;, 1~ I / I , ( ~ 8 t ~~ ~8 ~: ~ -0 . ~ I I \ \ \ --z-t)- I , , (8 ~ J " o 1:'- <( '-' ~ (~ Co) lXl~ 2 ,-- - - - - ----::---., - '- ~;;~~ ~-I- 1.- ! ,~ ~ I --~ >j, j l.O ...... IIr 14C CiTY OF WOODBURN 270 Montgomery Street · Woodburn, Oregon 97071 · (503) 982-5222 TDD (503) 982-7433 · FAX (503) 982-5244 NOTICE OF DECISION WOODBURN PLANNING DIRECTOR ACTION TAKEN: Approval of Site Plan Review 99-21 DATE OF DECISION: December 9,1999 NATURE OF ACTION: On December 9,1999, the Woodburn Planning Commission accepted the Planning Director's administrative approval of a request by Charlie Patton to construct a fast food restaurant (Jack in the Box) at Arney Road and Highway 219 north of the Texaco service station. APPEAL RIGHTS: The final decision of the Woodburn Planning Director is appealable to the Woodburn Planning Commission if written notice is filed with the Woodburn Community Development Department within 10 days of the date this notice was mailed. A copy of the Planning Director's administrative approval is available for inspection at no cost and a copy will be provided at a reasonable cost at Woodburn City Hall, Community Development Dept., 270 Montgomery Street, Woodburn, OR 97071. If you have any questions, please contact this office at (503) 982-5246. Dated and mailed this 10th day of December, 1999. J m s P. Mulder, Senior Planner III E~L\.bt "C 14C 00000@0000000088808000000880 ; ~ ~ S i w I ~ I ~ I . w ! l ! I ~ ~ 'I a : Q , a Q Q a S i i a I _1"-.. -- ~ 6 a ~ ~ ~ i ~ I I a i i ~ en i I " I t I . ~ ~ ~ . ! ~ ~ ; ~ < . m .J ; I . ! 6 0 ~ ~ ! - i w ~ Z ~ . ~ [ '1 -< e ~ - i: ! )> ~ ~ "Il ~ I r I f -jf >i. (-:"':7~",-. ..... ;' ,-""\.> ,.rl'.!-, ~'j,~:, I l'.jl ~~ , J>. @ ! 0 n I ,. '" 11 ;1 ~ @!~ /""1 @U -" n ~ r ~ I" I~ ? ~/ // /,./ / Ii: ;, :~ " F :~ i~ ~ /1 lt~'" .?>.l 16 Iv' :, 1 ! I ~: iJ dP\: <~--_._-~~~..~.~~ -- -~ . t~ ...! ""'.: t~! \ ~) . I =!I i i Hil i 9 E 'I ~ ~~ 9 ; Ii i & e ;Ii ! . ~ ~ a " \ ~~,! i/' ~I.~ 1"'1"'"" 1~!1~ I ;;.n~lj ;~I !v. i! I : i ; ~ ! Ii i I ! ; i I ,; ; ! /1 .' ~i 'I "I I. : ! I ~ I ~ ~ (I) =t @ ~ i ~ I m A i "Il ! r- e ~ ~ ; z 0 i -I m (I) $~; ~~~ ~~I. "Il ~. )> .1 XI . C! ~ C'l XI m ~i"''' g ~!.~i ii ,ll::'A m u u ~-e!e. ~ ! ~iIQ!i ei ~ (I) I ~ tll C ;= ~~~~ ! ~C'l q~ ~...... "'''' Q ;&1 ~ ..0 ~ (I) n ~~I ~ IlUJR !- ~ ~ qt;~ )>- "'<\;Q 1l& !~ ~ i~ ~~I~ .Z -I (I) ~li~ln i .iUII i ~ 'l~ I ! ~- I H i' ~ atll I~ o Z C'l '.iJq~S'u~ni ~ G ~ ~ ~la~Q )> i ' ~ ~li~~' .. ~. U" ~ ~H!U Am!; ~H~il.li:ilil; ~~.n~ ,ft'~ ~! t ~ m ;::&ii~~U'iU)> ~~~~ ~~~~~~ ~~~~ ~~~~~)> us~ ., I ;i;i'~,,;~!::-:,:::~lt=i'..::;' =~e;;~'''~";~~-:; ; .... . OJ ....,.. ",-." ..,,-,eo;_ :_oQ_ ., .... _""'...""<'>0""''' ~ !-"~_~ :,'_ ..../J ;;; '" ".,.,,. ~ ...."'-. " .: ......re... c- ... ...;.... II' "'~ . ~". - ., .'n'....-.... ~.... -: :h.~~~~,~.g : ~;;:~~~~~~!~ ~ ,..."..,,,.. :>. Of'" ~ .... 0. _..,..~ ."o~ ~ "'0 ,.,.. ,,_ ..;J ::: .....,...,.. :;IN....... g~~-:ii~~J~z f r- ;.'2'.U!_t~ . ~ ~inm~~i!! ~ ~ l!lli~~l~ ! v........ .. -'" - .. ;z-.o~~;. ;.~~ ,,~c~~ -,"~- m~mtm ~~~f' H{~ .. :! '} sc.<I.EI~~=~ -- .IS N.HlER>:JRl:... -=--=-=_ lCt_W.::-=--=____~~ -~___ R4t 1B.EASE.=-t~!r:::::=__lJlA~ 1IY.:,:':::::_~=':::~:1S9.E O"TE.:-:.::-~::__.::::-_-= ( S01 )~ ==::: I.:.::;:;::':~~; ~~MA~'2~C:: . ( - ) III JOINT WORKSHOP AGENDA OF CITY COUNCIL AND PLANNING COMMISSION NOVEMBER 29, 1999 III WOODBURN COMPREHENSIVE PLAN L'~~ ~44/)1, {dYYll .s;:s / ~ 3d / ~ Lucv k j ^--op - 11/;;.-I/py , , Implementing Ordinances Zoning Sign Subdivision Access Management Annexation Building Code System Development Charge JOINT CITY COUNCil/PLANNING COMMISSION WORKSHOP: NOVEMBER~1999 PROPOSED DEVELOPMENT ORDINANCE 2.. ~ III WOODBURN COMPREHENSIVE PLAN Implementing Ordinances Zoning Sign Subdivision Access Management Annexation Building Code PROPOSAL: System Development Charge Refine & Combine as a "DEVELOPMENT ORDINANCE" 0.2. III Proposed Woodburn Development Ordinance PURPOSE To Implement the COMPREHENSIVE PLAN In a Way That Also Reflects: 1. CURRENT COMMUNITY VALUES 2. CURRENT STATUTES 3. PRECEDENT SETTING LAND USE COURT CASES 4. A "FRIENDLIER" ORGANIZATIONAL FORMAT 0.3 III Proposed Woodburn Development Ordinance DRAFTING PROCESS 1. CREATE A COMPLETE DRAFT a. Time Frame: ABOUT 6 MONTHS [AUG 1999 to JAN/FEB 2000] b. Process: 1) Staff/Consultant Ideas 2) Modification/Consensus by a Focus Group c. Focus Group: 1) City Council: Kathy Figley 2) Planning Commission: Jim Cox 3) Development Community: Dave Christoff d. Work Pace: Meet Weekly Status: 13 Meetings to Date III 2. PRESENT A COMPLETE DRAFT THE PROPOSED WOODBURN DEVELOPMENT ORDINANCE TO THE CITY COUNCIL a. Time Frame: ABOUT February 2000 3. PUBLIC REVIEW, COMMENT & REVISION a. Public Hearings Process [Including City-wide Public Notice] 1) Planning Commission 2) City Council 4. ADOPTION 111" Proposed Woodburn Development Ordinance SUMMARY OF DRAFT ORDINANCE CONTENTS 1. DEFINITIONS 2. LAND USE ZONING 3. GENERAL PROVISIONS 4. GENERAL DEVELOPMENT STANDARDS 5. SPECIAL USES 6. SPECIFIC CONDITIONAL USES 7. ANNEXATION 8. PLANNING COMMISSION: ROLE & RESPONSIBILITIES 9. APPLICATION TYPES & REQUIREMENTS 10. ADMINISTRATIVE PROCEDURES 0.5 I Proposed Woodburn Development Ordinance SIGNIFICANT PROPOSALS: TO DATE 1. DEVELOPMENT ORDINANCE FORMAT: Combine Zoning, Subdivision & Annexation Requirements into One Ordinance with Common Standards and Procedures 2. RETIRE UNUSED & OUTMODED PROVISIONS: a. Chapter 17, Solar Access Recordation b. Chapter 19, Conservation & Renewable Energy Housing c. Chapter 24, Residential Duplex District (RD) d. Chapter 25, limited Multi-family Residential District (RL) e. Chapter 27, High Rise Residential District (RH) f. Chapter 31, Central Business District (CB) g. Chapter 36, High Technology District (IH) h. Chapter 38, Adult Entertainment 3. REVISE EXISTING PROVISIONS a. Merge CR, 10 & CG into CG District b. Merge IS & IP into IP District c. Merge 6 Public Districts into One Public District d. Update On-site Parking Standards e. Consolidate Setback and Buffer Standards 4. ESTABLISH NEW PROVISIONS a. Mixed Use Campus District (MUC) b. Redefine Multiple Family Residential Densities Based on Higher Design Standards c. Require Larger Residential Lots or PUD's in Stipulated Locations d. Include Design Review with Site Plan Review e. Create a List of "Special Uses," i.e., Permitted Use with Predetermined Development Standards to Reduce Impacts f. Cross Reference Interlocking Requirements and Standards III Proposed Woodburn Development Ordinance DRAFT ORDINANCE CONTENTS & STATUS STA TUS, 29NOV99: 1. DEFINITIONS - ~- ~ ~~~ ~ ~ ~ ~ W#'_~ ~~~ ~ ~ III 3. GENERAL PROVISIONS 4. GENERAL DEVELOPMENT STANDARDS 4.1 GENERAL PROVISIONS 4.2 STREET STANDARDS ~ 4.4 UTILITY STANDARDS ~~~ 4.6 DEVELOPMENT STANDARDS FOR PARTITIONS AND SUBDIVISIONS 4.7 DEVELOPMENT STANDARDS FOR PLANNED UNIT DEVELOPMENTS ~~~~ 4.9 ACCESSORY STRUCTURES AND USES ~ III - 6. SPECIFIC CONDITIONAL USES III 7. ANNEXATION 8. PLANNING COMMISSION: ROLE & RESPONSIBiliTIES 9. APPLICATION TYPES & REQUIREMENTS 9.1 SUMMARY OF APPLICATION TYPES 9.2 PRE-APPLICATION REVIEW 9.3 PROPERTY LINE ADJUSTMENT 9.4 SPECIAL USE 9.5 PARTITION 9.6 SITE PLAN AND DESIGN REVIEW 9. 7 VARIANCE 9.8 CONDITIONAL USE 9.9 SPECIFIC CONDITIONAL USE 9.10 SUBDIVISION 9.11 PLANNED UNIT DEVELOPMENT 9.12 ZONE CHANGE 9.13 COMPREHENSIVE PLAN MAP CHANGE 9.14 ANNEXATION 9.15 FORMAL ORDINANCE INTERPRETATION 9.16 DEVELOPMENT ORDINANCE CHANGE 9.17 COMPREHENSIVE, PLAN TEXT CHANGE 10. ADMINtSTRA TIVE PROCEDURES 10.1 10.2 10.3 10.4 10.5 10.6 10.7 10.8 10.9 0.1 GENERAL PROVISIONS GENERAL PROCEDURES: TYPE I, II & III ACTIONS TYPE IV ACTIONS PUBLIC NOTICE REQUIREMENTS PUBLIC HEARINGS BY THE PLANNING COMMISSION REVIEW & PUBLIC HEARINGS BY THE CITY COUNCIL ( . . AP'I"EAL PROVISIONS ' RI;VOCA TION OR REVERSAL OF DECISIONS FEE& III MEMO TO: City Council through Public Works Director FROM: Assistant City Engineer ~ November 18, 1999 DATE: SUBJECT: IlK Bid Award to Remodel the Westerly Portion of the Administration/Chemistry Building, Woodburn Wastewater Treatment Plant RECOMMENDATION: That First Cascade Corporation, the low bidder, be awarded the contract to remodel the westerly portion of the Wastewater Treatment Plant control building in the amount of $199,444.00. BACKGROUND: Bids to remodel the westerly portion of subject building were received and opened on October 19, 1999. These were the results: 1 . First Cascade Corp 2. Corp. Inc. Construction 3. JCW Inc. 4. New Hope Construction 5. Bartel Contracting 6. Select Contracting 7. Platinum Construction 8. JMS Construction 9. Cedarlake Company 10. Pacific Rim Corp 11. Magna Pacific Inc 12. Todd Hess Building Co $ 199,444 199,500 209,329 211,800 212.577 227,789 231 ,280 244,125 252,242 282,410 284,000 296,770 Bidding was in accordance with laws of the State of Oregon and each bidder was prequalified. Control building upgrade has been divided into two smaller projects to aGhieve a lower cost and to minimize operational disruptions and the cost of this project is included in the city approved budget. GST:lg MyFiles\Bid\WWAdminBldg III